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Temp. Street Closing-2017 Fall FestivalPage 1 of 3 Revised 3-21-17 CITY OF OKEECHOBEE ,+ 0'_z 55 SE THIRD AVENUE C los('„ O 4 OKEECHOBEE, FL 34974 T$ Tele: 863-763-9821 Fax: 863-763-1686 4E71112kRitttftqacisittiOR TEMPORARY STREET/ ---•,;,,,.•��' SIDEWALK CLOSING PERMIT APPLICATION Date Received: /0 -g - t 7 Date Issued: /6 - / g-1 7 Application No: 17 - 0 t g Date(s) & Times of Event: j D -3t - / -7 3 A - q Pry Information: Organization: First baptist Church of Okeechobee Mailing Address: 401 SW 4th Street, Okeechobee, FL 34974 Contact Name: Melanie Rooks, Director of Recreation and Childrens Ministry E -Mail Address: melanie@fbcokee.org Telephone: Work: 467-7625 (467 -ROCK) Home: Cell: 772-633-9777 Summary of activities: Fall Family Festival outside activities such as booths with games, music, bounce houses/inflatable slides/similar inflatables, Will have candy and other types of goodies/refreshments. Parking will be at the ROC, the main church campus, and the mission house. Festival will be held on the recreation field located south of the ROC and west of the main campus. The festival is to provide an alternative to going door to door trick or treating, focusing on children in grades 5th and younger. See attached map indicating the portion of 4th Street requesting to be closed, the recreation field, the ROC, and parking areas. There is power at the fields for the inflatables and temporary lights will be provided. Rest rooms are located at the ROC. We are requesting barricades for 4th ST, as well as City Police Officers to assist with pedestrian traffic across SW 5th Ave. Proceeds usage: There is no charge to attend or to participate in any of the activities. FBC is a non-profit organization. Please check requested Parks: Nil Flagler Parks: ❑ City Hall Park o #1 Memorial Park o #2 o #3 o #4 ❑ #5 ❑ #6 [Park 3 is location of Gazebo. Park 4 is location of Bandstand] (If other private property used in conjunction with this Park Use Permit please provide the address and parcel number below along with notarized letter of authorization from property owner) Additional Addresses, if applicable 310 SW 5th Avenue, Okeechobee, FL 34974 & block south of this address. Parcel ID: ROC: 3-15-37-35-0010-01800-0010 02; Rec Field: -01880-0040, -01880-0010, -01880-0070 & -01880-0110. Page 2 of 3 Revised 11/4/16 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (Street Closings require City Council approval. Meetings 1st & 3rd Tuesdays but subject to change) Address of Event: Open field South of 310 SW 5th Avenue, Okeechobee, FL 34974 Street(s) to be closed: SW 4th ST between 5th & 6th Ave's & any part of 5th Ave as Police Dept deems necessary for safety. Date(s) to be closed: Tuesday, October 31, 2017 Time(s) to be closed: Approximately 3:00 PM to 9:00 PM Purpose of Closing: Pedestrian crossing from the ROC (parking & rest rooms) to the recreation field. Attachments Required for Use of Parks Attachments Required for Street/Sidewalk Closings ► Site Plan ► Site Plan Ott ailacked ► Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee as additional insured. ► Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee and R.E. Hamrick Testamentary Trust as Additional Insured.SudiladiP ► Proof of non-profit status (IRS Determination Letter) O. Original signatures of all residents, propert owners and business owners affected by the closing. AIA ► State Food Service License if > 3 days. ► State Food Service License if > 3 days. ►J /A- 10- Notarized letter of authorization from property owner, if applicable.* ► State Alcoholic Beverage License, if applicable.** 1"�p 1 /f4 * Required if private property used in conjunction ** Alcoholic beverages can be served only on private Parks, City streets or City sidewalks. See additional o Please check if items will be sold on City streets/sidewalks. Use Permit 667 along with the Street Closing application. with a Park Use application. property. Alcoholic beverages NOT ALLOWED in City note below. Each business will need to apply for a Temporary streets or sidewalks. beverages are served on private Beverage License. Please note there are inside You must have the appropriate license(s). for delivering the appropriate barricades. a street for more than three (3) hours. Note: ► Clean-up is required within 24 hours. ► No alcoholic beverages permitted on City property, ► No donations can be requested if any type of alcoholic property/business unless you possess a State Alcoholic consumption and outside consumption licenses. ► The Department of Public Works will be responsible ► Dumpsters and port -o -lets are required when closing Applicant must meet any insurance coverage and of other governmental regulatory agencies. The applicant code compliance requirements of the City and other regulations will be responsible for costs associated with the event, the applicant agrees and shall hold the City harmless for out of applicant's use of location for such event, and shall including attorney fees. The applicant shall be subject to incurred by the City pertaining to the event including, but not expenses. The City reserves the right to require from in the sum approximated by the City to be incurred in providing be refunded to the applicant of this Park Use/Street Closing including damage of property. By receipt of this permit, any accident, injury, claim or demand whatever arises indemnify and defend the City for such incident, demand for, and payment of, all of the actual costs limited to, Police, Fire, Public Works or other departmental an applicant a cashier's check or advance deposit City services. Any such sum not incurred shall Permit. Page 3 of 3 Revised 11/4/16 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-8 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that 1 am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulations, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance Certificate of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick Testamentary Trust if closing streets or sidewalks. igaiiiii Ce4 CY. a, JON Applicant Signature 1 ! Va phi*/ Date ••••OFFICE USE ONLY"" Staff Review Fire Department: Date: 0,22 00-02617 i7 Building Official: J G = o Date: % •Z' 17 Public Works: Date: /0-3-I 7 I 01°1"--- Police Department: / 6,< �� Date: 70. 54 C BTR Department: ' Il 11i 0i 4 Date: /O/3 f i7 City Administrator: Date: ! d`170-- City Clerk: 11 MacdVite/0 Date: a (�� 1 NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on / o ii7 / 7 Date Temporary Street and Sidewalk Closing reviewed by City Council and approved / 1 0/i 7 t '7 Date FBC Mission House Parking Recreation Field .............. . FBC Main Campus FBC Parking FBC Parking The Church of Rz Jesus. Christ of letter Imagery ©2017 Google, Map data ©2017 Google United States 100 ft n3C 01.{ee ChobW T2mporCLn1/ (S -Free+ (osog 4t3D/f���ro� Tom, 81, 3 o O11) Q: Co Pin Fc.l 1 rain.' l y r8-1 1 >v e_Crtt76n Field ,5Guth of PO 3/051e ,5- #► 4 von u.L , arrt-a larotliota PPb t W r- Jc b& p/aced silty 0-6 5 h a locth 4vn ueS (--/-rart6 S open on atmi u ACG PR _ CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 10/02/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER L. BROWN INSURANCE AGENCY INC FO BOX 121246 CLERVIONT, FL 347121246 CONTACT LISA MARTIN NAME: (A/C. " o. Ext): 352-243-1100 FAX No): E-MAIL LISA CHURCHAGENT.NET ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: GUIDEONE MUTUAL NS CO 15032 INSURED FIRST BAPTIST CHURCH OF OKEECHOBEE 401 S.W. 4TH ST Okeechobee, FL 34974 INSURER B : 1423-828 INSURER C: 12/01/2017 INSURER D : $ 1,000,00C INSURER E : INSURER F : OCCUR COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE D WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DDIYYYY) LIMITS A J COMMERCIAL GENERAL 1423-828 12/01/2016 12/01/2017 EACH OCCURRENCE $ 1,000,00C /LIABILITY CLAIMS -MADE \/ OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,00C MED EXP (Any one person) $ 10,00C PERSONAL & ADV INJURY $ 1,000,000 GE/ML \/ AGGREGATE POLICY OTHER: LIMIT APPLIES PRO- JECT PER: LOC GENERAL AGGREGATE $ 3,000,000 PRODUCTS - COMP/OP AGG $ 3,000,000 $ AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON -OWNED AUTOS ONLY COMBINED SINGLE LIMIT _(Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Form CG2026, Additional Insured - "Designated Person or Organization" is attached. CERTIFICATE HOLDER CANCELLATION CITY OF OKEECHOBEE and RE HAMRICK TESTAMENTARY 1RUST 55 SE 3rd Street Okeechobee, FL 34974 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE yygs/v��., J/() rrC ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD NAMED INSURED: POLICY NUMBER COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) CITY OF OKEECHOBEE and R.E. HAMRICK TESTAMENTARY TRUST 55 SE 3rd Street Okeechobee, FL 34974 RE: FALL FESTIVAL OCT. 31, 2017 LOCATION: 509 SW 4TH ST, Okeechobee, FL 34974 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II — Who Is An Insured is amended to in- clude as an additional insured the person(s) or organi- zation(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omis- sions of those acting on your behalf A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. CG 20 26 07 04 © ISO Properties, Inc., 2004 Page 1 of 1 0 2017 FLORIDA NOT FOR PROFIT CORPORATION ANNUAL REPORT DOCUMENT# 718538 Entity Name: FIRST BAPTIST CHURCH OF OKEECHOBEE, INC. Current Principal Place of Business: 401 S.W. 4TH ST. ATTN: BEVERLY SHURLEY OKEECHOBEE, FL 34974-4240 Current Mailing Address: 401 S.W. 4TH ST. ATTN: BEVERLY SHURLEY OKEECHOBEE, FL 34974-4240 FEI Number: 59-0948707 Name and Address of Current Registered Agent: LEVINS, THOMAS C 8511 S.W. 2ND STREET OKEECHOBEE, FL 34974 US FILED Apr 19, 2017 Secretary of State CC3806523679 Certificate of Status Desired: No The above namea entity suomits this statement for the purpose of cnanging its registered office or registered agent, or both, in the State of Florida. SIGNATURE: Electronic Signature of Registered Agent Officer/Director Detail : Title Name Address City -State -Zip: Title Name Address City -State -Zip: Title Name Address City -State -Zip: TD TURBEVILLE, JOI C 2198 N.E. 54TH TRAIL OKEECHOBEE FL 34972 PD LEVINS, THOMAS C 8511 S.W. 2ND STREET OKEECHOBEE FL 34974 DIRECTOR CAVES, ROBERT 815 SE 9TH COURT OKEECHOBEE FL 34974 Title Name Address City -State -Zip: Title Name Address City -State -Zip: SD WHITE, ROBERT D 1888 N.W. 3RD LANE OKEECHOBEE FL 34972 VP GILLIS, TIM 1910 N.E. 54TH TRAIL OKEECHOBEE FL 34972 Date I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that I am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 617, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: ROBERT D WHITE SECRETARY 04/19/2017 Electronic Signature of Signing Officer/Director Detail Date Jackie Dunham From: Sent: To: Cc: Subject: Jackie Dunham Wednesday, October 18, 2017 9:13 AM 'melanie@fbcokee.org' mhamrick@manateelegal.com; gil@gilberthasit.com; David Allen; Jessie; Lt. Bernst Street Closing for Fall Festival 10/31/17 This is to advise that your request to close SW 4th Street between 5th and 6th Avenues on 10-31-17 from 3PM to 9PM was approved by the City Council at the meeting held last night, October 17th. Have a safe and enjoyable event. Jackte/ Dwvv Ad:vn iratweSecretary CiTy ofOiceecht,b-ee, 55 SE rh.ird/Avevu ei Okzecholyee,, FL 34974 863 -763 -3372 (Maim) 863-763-9821 (Direct) 863 -763 -1686 (Jaw) jdunham@cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public laws, this email may be subject to public disclosure. i 2017 -REGULAR MEETING COUNCIL ACTION - DISCUSSION -VOTE IX. NEW BUSINESS CONTINUED A. Discussion and overview of Okeechobee County Healthy Start Coalition continued. B. Consider a Temporary Street Closing Application submitted by First Baptist Church to temporarily close SW 4th Street between SW 5th Avenue and SW 6th Avenue from 3:00 P.M. to 9:00 P.M. on October 31, 2017 for a Fall Family Festival - City Administrator (Exhibit 3). C. Discussion regarding air condition permitting concems - Bud Neese, Quality A/C of Okeechobee (Exhibit 4). They are working toward a coordinated intake and referral process from the healthy start screens and have started meeting with organizations that help assist families in Okeechobee to learn about their services and programs. The goal is to create a resource list that will be made available to all community organizations once complete so that services can be streamed lined and each know what the other offers to better care for citizens in need. Council Member Ritter led the expressions of appreciation by the Mayor and Council. As the City's Liaison to the Healthy Start Board, he stated it was unbelievable the things Miss Turgeon and her staff do with such limited amount of funds, and encouraged her continued efforts in sharing the information about Healthy Start with the community. This item was for informational purposes; no official action was requested or required of this item. Council Member Clark moved to approve a Temporary Street Closing Application submitted by First Baptist Church of Okeechobee to temporarily close a portion of Southwest 4th Street between Southwest 5th and 6th Avenues, from 3:00 to 9:00 P.M. on October 31, 2017, for a Fall Family Festival; seconded by Council Member Ritter. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Mr. Bud Neese, owner of Quality A/C of Okeechobee and accompanied by his wife Amy, addressed the Mayor and Council regarding an on-going complaint where unlicensed contractors are conducting air conditioning installations without permits or inspections. Mr. Neese requested the City Council instruct the Building Official to initiate an educational campaign to property owners and hold them accountable through Code Enforcement when they allow unpermitted work to be conducted on their property. During his presentation Mr. Neese conveyed his frustration in resolving this complaint with City Staff. Administrator MontesDeOca, Building Official Newell, and Code Enforcement Officer Fred Sterling were in attendance and provided additional information, the various attempts to satisfy the complaint, and specifics of several cases that are currently being handled through the court system. The biggest hurdle in resolving the issue is providing sufficient proof to hold the unlicensed and/or property owner accountable. After a lengthy discussion, due to the complexity of the situation and what legal authorization the City Staff has to pursue these complaints, everyone agreed something needed to be done to better resolve this problem. Mayor Watford will meet with City Attorney Cook and Building Official Newell to research the City's options and find a solution. Mr. Neese was amendable to this solution.