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1993-01-19 Workshopf I off OKEEC �O y C I T Y O F 0 Y E E C H 0 B E E C I T Y C O U N C I L W O R K S H O P JANUARY 19, 1993 — 7:30 P.M. SUMMARY OF COUNCIL DISCUSSION Page 1 of 3 COUNCILMEMBERS ACTION VOTE YES I NO 6Nr Mayor Kirk called the January 19, 1993 workshop to order at 7:34 A. Call Workshop to order on January 19, 1993 at 7:30 p.m. p.m. B. Mayor and Council attendance: Mayor James Kirk Present X Councilmember Danny P. Entry Present X Councilmember Michael G. O'Connor Present X Councilmember Jerry E. Walker Present X Councilman Dowling R. Watford, Jr. Present X Staff attendance: Attorney John R. Cook Present X '`- Administrator John J. Drago Present X Clerk Bonnie S. Thomas Present X Deputy Clerk S. Lane Gamiotea Present X C. Hear presentations from consulting Mayor Kirk explained the purpose of this workshop was to hear engineers (presentations will be in presentations from consulting engineering firms on water and alphalbetical order of engineers wastewater. No public input and no official action will bets. present) (Exhibit 1). b The engineers will appear in alphabetical order. or10"/Sly ��lut 7��^dsc..�•�. Mr. Richard T. Creech of Creech Engineering, Inc. was the first to address the Council giving background information of his firm and how it was started in Pahokee, Florida. He listed all the areas where the firm is involved or represented in the Okeechobee community. He handed out a packet to the Council listing facts about the company; jobs they have performed; and what they would do if given the continuing services contract. January 19, 1993 - Workshop - Page 2 of 3 C. Presentations continued: D. Discuss presentations. COUNCILMEMBERS ACTION VOTE VES NO Mr. Dan Willard, Mr. Terry Knepper and Miss Susan Groover of Knepper and Willard, Inc. appeared before the Council explaining all the projects they had successfully completed for the City and any continuing projects. They also spoke of how their firm would handle the continuing services contract, if awarded to them. Mr. Tom Biggs and Mr. Bob Mock of Mock, Roos and Associates addressed the Council giving a demonstration of how their firm handles problems and solves them. They gave background information and further explained how they would work under continuing services contract. Reese, Macon and Associates was the last firm to appear before the Council. Mr. Bill Reese was the first to speak concerning water and listed all the projects their firm has completed for the City and continuing projects. Mr. Jim Macon spoke briefly on wastewater projects their firm has completed for other communities. Mr. Jim Ham was introduced to the Council, he is the electrical designer for the firm. Mr Bill Bliski was introduced to the Council, he is the field inspector for the firm, and Robbie Hoover addressed the Council explaining his partnership with RMA as their surveyor. Mr. Reese concluded their presentation explaining their enjoyment of continuing working with the City. Councilmember Watford thanked all the firms that appeared and the Council for allowing the presentations. Mayor Kirk stressed to the Council the importance of reading as much of the material provided to them by the firms before the next meeting as possible in order to make a decision to rank the firms for negotiation purposes for a continuing services contract or keep the ranking as presented by staff and negotiate each project. 1ani.ary 10 1 QQ1 - Wnrl <hnn - PAnP 3 of 3 l OUNC 1 LMFM$FRS ACTION VOTE VES W SE -TNT ADJOURNMENT Mayor Kirk: There being no further items on the agenda, Mayor Kirk adjourned the workshop at 8:58 p.m. NOTICE IS HEREBY GIVEN THAT IF ANY PERSON SHOULD DECIDE TO APPEAL ANY DECISION MADE AT THIS MEETING OF THE CITY COUNCIL, SUCH PERSON WILL NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. s E.;Kirk, Mayor Attest: i Bonnie S. Tho"s., CMC, City Clerk •7 ' y !K: c ° CIS OF WOWKSHOP OFFICIAL AGENDA A. Call workshop to order on January 19, 1993, at 7.30 p.m.. B. Mayor and Council attendance: Mayor James E. Kirk Councilman Danny P. Entry Councilman Mike O'Connor Councilman Jerry E. Walker Councilman Dowling R. Watford, Jr. Staff attendance: City Attomey Cook City Administrator Drago City Clerk Thomas Deputy Clerk Gamiotea • C. Hear presentations from consulting engineers (presentations will be in alphabetical order of engineers present) (Exhibit 1) D. Discuss presentations E. ADJOURNMENT 30 L Ll\ w . ......... i�k��@2-�, �,o�-rrhtLc � Q�cQ�k_� �..¢,c�c.,co�- It LAJA "- ........... -- Qq Ali 1 -tAj fUL- - - f W7tk I m i U � r /2/71 d �� (" v At TI V III 6�/ C7 _ v Ill__ 3� ro r` llp"k c:�-h- �u t �)Aihafaaa-�) I-- "Pi p��)dhont;A) t _ 9. tA / 1 1 ' v U--u ffil /,f� ,,III . . al •4� �=GbLYr Ia p • • �h__o_► of c * Tgn� 1 S�aLc � &&�41d . Jk� �Q A7il)L44 e . 4"'Aln L6�& a-h 6 - u P-s TAU Sins dn�)LOW AtL m _ mopm - /083 4w 1_ LZJ'tpAe lL Wf <Xl�fTM hom � O -ACLjacjAmmt S:�i8 dam RICHARD T. CREECH, INC • 600 PAAROTT AVENUE CONSULTING ENGINEERS OTELEPHONE(8LORID 4 1 PRESENT CONTINUING SERVICES CONTRACTS WITH MUNICIPALITIES %� MARTIN COUNTY ENGINEERING * CITY OF STUART * MARTIN COUNTY UTILITIES OTHER WORKS FOR MUNICIPALITIES * CITY OF PORT ST. LUCIE * LOXAHATCHEE ENVIRONMENTAL CONTROL BOARD * DEPARTMENT OF CORRECTIONS GENERAL CIVIL ENGINEERING - COMMERCIAL SITE PLAN • SUBDIVISIONS • ENVIRONMENTAL PERMITTING 1 CITY OF OKEECHO8EE CONTINUING SERVICES for WATER SYSTEM PROJECTS IJOHN J. DRAGO CITY ADMINISTRATOR &EN LOFTIN UTILITIES DIRECTOR RICHARD T. CREECH, INC. OKEECHO5EE HION SCHOOL PRINCIPLE IN CHARGE P. RAULERSON/G. HOWARD RICHARD T. CREECH, P.E. TECH PREP PROGRAM PROJECT MANAGER WATER/ WASTEWATER DESIGN DESIGN MICHA■L P. MURPHY, P.M. PAROEJE/CyTy MAENAGERER DESIGN RI►N�S►ERMITTING JILL G. CRf/CH, P.11. PROJECT ENGINEER STEVE J. VANDERSLUIS L� 10 FIGURE A-1 PROJECT ORGANIZATION CONTINUING SERVICES CITY OF OKEECHOiEE THE BRAHMANS OKEECHOBEE HIGH SCHOOL 2800 HIGHWAY 441 NORTH, OKEECHOBEE, FL 34972 PHONE: (813) 763.3191 Accredited: Southern Association of Colleges & Schools Hr. Rich Creech, P.E. Creech Engineers 600 S Parrott Avenue Okeechobee, FL 34974 Dear Rich: PHOEBE RAULERSON Principal GEORGE JACKSON, JR. Assistant Principal BARBARAJAMES Assistant Principal r August 13, 1992 i �1 I have written to thank each member of the Drafting Advisory Committee you organized. It is a great pleasure for me to find more leaders of the business community involved in an integral way in the education of our high school students. Okeechobee High School thanks you both for the initiative of organizing and for the time you are donating to the learning of our students. I am sure it will benefit our students and our town. We look forward to the meeting at 1:30 p.m. on August 19, 1992. Sincerely, � / --'le Phoebe Raulerson Principal PR/klb T.u.k . • Presentation Information for GENERAL WATER AND WASTEWATER ENGINEERING to the CITY OF OKEECHOBEE James E. Kirk, Mayor City Council Danny P. Entry Mike O'Connor Jerry E. Walker Dowling R. Watford, Jr. Submitted by KNEPPER & WILLARD, INC. January 19, 1993 Knepper& Willard, inc. INTRODUCTION ■ The City of Okeechobee is an important client to Knepper & Willard, Inc. ■ We are a small business enterprise specializing in the field of civil/environmental engineering. ■ The firm is well established, approximately 14 years old. ■ We have established an enviable record of performance with extensive repeat business from clients, many using renewable contracts. ■ Statewide experience/involvement provides our firm with an awareness of future requirements which will possibly face the City. ■ The three key individuals comprising KWI's project management staff for Okeechobee, have a combined experience of over 65 years. ■ Senior firm members have previously served as utility and/or governmental agency managers. ■ Firm Principals are actively involved in project work. ■ There are no actual or potential conflicts in working for the City as the firm has no other clients in Okeechobee County. Knepper& Willard, inc. C] • EXPERIENCE WITH CITY OF OKEECHOBEE PROJECTS Knepper & Willard, Inc. first became involved with the City's utilities system in 1987, when Terry W. Knepper, P.E. was engaged to provide expert witness assistance in the Taddy litigation. After the litigation was completed, L. C. Fortner, Jr., then Public Utilities Director, led the selection team which engaged the firm to conduct studies and prepare recommendations for remedial work to the Phase I Collection System ('Taddy System"). Since then, we have been selected for other work by Mr. Fortner and various other members of City staff, a fact of which we are quite proud, since, we believe, this reflects confidence and support of many of the City's management personnel, both past and present. The following list shows the extent of our work on City projects: • City of Okeechobee Wastewater Master Plan • City of Okeechobee Wastewater System Engineering Report for Revenue Bond Issue 1992A • City of Okeechobee WWTP and Reuse System Expansion: - Operation and Maintenance Performance Report - WWTP Capacity Analysis Report - Operating Permit Renewal - Preliminary Engineering • City of Okeechobee Wastewater Collection System, Phase I Repairs. - Studies and Recommendations - Design and Construction Phase Services • City of Okeechobee Reclaimed Water System: - Review and Construction Phase Services • City of Okeechobee 1992 Roadway Improvements: - Design and Construction Phase Services • City of Okeechobee S.E. Sth Avenue Sidewalk: - Design and Construction Phase Services Knepper& Willard, inc. BENEFITS TO CITY ■ PRINCIPALS ACTIVE IN PROJECT WORK * Provides efficient project management * Minimizes potential problems/project delays * Dealing with decision makers who are accountable for firm's work ■ STATEWIDE EXPERIENCE/INVOLVEMENT * Various FDER Districts and WMD's * Knowledge of rules/regulations and understanding of how they are being interpreted * Awareness of probable future requirements and trends with respect to compliance issues * Knowledge of various funding mechanisms such as CDBG, FMHA and FDER Revolving Loan Fund, among others ■ CITY IS IMPORTANT CLIENT ■ COST CONSCIOUSNESS * Awareness that usually more needs than dollars * Deal with cost considerations daily as small business * Expend the extra effort to stretch the dollar's value ■ ESTABLISHED WORKING RELATIONSHIPS * Have involved City staff heavily in project work * Encourage active participation in decision making * Carefully review/discuss conceptslrecommendations so understanding and consensus is developed Knepper& Willard, inc. ■ CLOSE COORDINATION * City staff * Existing/potential utility customers * Regulatory agencies * Develops mutual understanding and elevates confidence level ■ CAREFUL DOCUMENTATION * Work performed * Meetings attended * Important telephone conversations, etc. * Provide copies of minutes, memos, conversation records to participants ■ PROGRAM CONTINUITY * Especially for WW System * Good working knowledge of what exists and what needs to be done * No "learn up" time required to undertake projects * Especially important where turnover of utility personnel may be a problem Knepper& Willard, inc. CURRENT UTILITIES ISSUES ■ Comprehensive Plan ■ Service Area Designation ■ Utility Authority ■ Master Sewer Plan/Master Water Plan Implementation ■ Water Plant ■ Wastewater Plant ■ Conservation Plan - Reuse System Knepper& Willard, inc. SUMMARY ■ KNOWLEDGFJUNDERSTANDING OF SYSTEM • Experience with City projects • Efficiency - No learn up ■ CONTINUITY • Implications to on going City programs • Familiarity with Utilities Operations ■ CONFIDENCEISUPPORT OF CITY STAFF • Selections by various City management personnel • Established working relationships • Involvement of City staff in engineering evaluations ■ KNEPPER &c WILLARD, INC. CAPABILITIES • Project management by senior staff • Prior Public Utilities Management Experience • Familiarity with various FDER and W1ID districts ■ NO POTENTIAL CONFLICTS OF INTEREST • No other public or private clients in the area • Will not work for any other clients in County ■ CONTRIBUTIONS TO LOCAL ECONOMY • Subcontract to locals • Support local businesses Knepper& Willard, inc.