2017-10-03224
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CITY OF OKEECHOBEE
OCTOBER 3, 2017, REGULAR CITY COUNCIL MEETING
55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974
SUMMARY OF COUNCIL ACTION
PAGE 1 OF 6
11 AGENDA 11 COUNCIL ACTION - DISCUSSION - VOTE 11
CALL TO ORDER - Mayor
October 3, 2017, City Council Regular Meeting, 6:00 P.M.
II. OPENING CEREMONIES:
Invocation to be given by Mayor Watford; Pledge of Allegiance led by Mayor
Watford.
III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk
Mayor Dowling R. Watford, Jr.
Council Member Noel A. Chandler
Council Member Monica M. Clark
Council Member Mike O'Connor
Council Member Gary Ritter
City Attorney John R. Cook
City Administrator Marcos Montes De Oca
City Clerk Lane Gamiotea
Deputy City Clerk Bobbie Jenkins
Fire Chief Herb Smith
Police Chief Bob Peterson
Public Works Director David Allen
IV. AGENDA AND PUBLIC COMMENTS - Mayor
A. Requests for the addition, deferral or withdrawal of items on today's
agenda.
B. Public participation for any issues not on the agenda - Agenda Item Form
or Comment Card is required. Citizen comments are limited to 3 minutes
per speaker unless otherwise approved by the Mayor.
Mayor Watford called the October 3, 2017, Regular City Council Meeting to order at 6:00 P.M.
The invocation was offered by Mayor Watford; the Pledge of Allegiance was led by Mayor Watford.
Deputy City Clerk Jenkins called the roll:
Present
Present
Present
Present
Present
Present
Present
Absent (with consent)
Present
Present
Present
Present
Mayor Watford asked whether there were any additions, deferrals, or withdrawals on today's agenda. Proclaiming
"National Domestic Violence Awareness Month" was added.
Mayor Watford opened the floor for public comment on matters not on the agenda; there were none.
1
1
1
r OCTOBER 3, 2017 - REGULAR MEETING - PAGE 2 OF 6 —11 225
AGENDA 1 COUNCIL ACTION - DISCUSSION - VOTE
IV. AGENDA AND PUBLIC COMMENTS CONTINUED
ITEM ADDED TO AGENDA: Proclaim the month of October, 2017, as "National
Domestic Violence Awareness Month."
V. MINUTES - City Clerk
A. Motion to dispense with the reading and approve the Summary of Council
Action for the September 19, 2017, Regular Meeting and Final Budget
Public Hearing.
VI. NEW BUSINESS
A. Discussion and introduction of the Florida Small Business Development
Center (FSBDC) at Indian River State College (IRSC) - Tom Kindred,
FSBDC IRSC Regional Director.
Mayor Watford proclaimed the month of October, 2017 as "National Domestic Violence Awareness Month." The
proclamation was presented to Martha's House Executive Director Mr. Jonathan Bean and Board President Mrs.
Marilyn Buxton. The document was read into the record as follows: "Whereas, the crime of domestic violence
violates an individual's privacy and dignity, security and humanity, due to systematic use of physical,
emotional, sexual, psychological and economic control and/or abuse including abuse to children and the
elderly; and Whereas, the problems of domestic violence are not confined to any group or groups of people,
but cut across all economic, racial, and societal barriers, and are supported by societal indifferences; and
Whereas, the impact of domestic violence is wide ranging, directly effecting individuals and society as a
whole, here in this community, throughout the United States and the world; and Whereas, it is battered
women themselves who have been in the forefront of efforts to bring peace and equality to the home. Now
Therefore, in recognition of the important work done by domestic violence programs, 1, Dowling R. Watford,
Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim
the month of October 2017 to be `National Domestic Violence Awareness Month' and urge all citizens to
actively participate in the scheduled activities and programs to work toward improving victim safety and
holding perpetrators of domestic abuse accountable for their actions against individual victims and our
society as a whole." Mr. Bean thanked the Council for the proclamation and provided information on an awareness
campaign posted to their Facebook page, Martha's House, with instructions on how to participate.
Council Member O'Connor moved to dispense with the reading and approve the Summary of Council Action for the
September 19, 2017, Regular Meeting and Final Budget Public Hearing; seconded by Council Member Clark. There
was no discussion on this item.
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — YEA RITTER — YEA MOTION CARRIED.
Mr. Michael Bernard of Indian River State College (IRSC) thanked the Mayor and Council for the opportunity to
provide information on IRSC small businesses programs. He introduced Mr. Tom Kindred, Jr., Regional Director for
the Florida Small Business Development Center (FSBDC) at IRSC, who briefly explained the types of services
available to small businesses throughout the Treasure Coast area.
The Dan K. Richardson Entrepreneurship Development Institute (EDI) at IRSC has proven to be engaged at every
stage of entrepreneurship; this is done through collaboration between assets, resources, and marketing. The
program is specifically recognized in State Law as Florida's Principal Provider of Business Assistance per Florida
Statue 288.001.
22
OCTOBER 3, 2017 - REGULAR MEETING - PAGE 3 OF 6
II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II
VI. NEW BUSINESS CONTINUED
A. Discussion and introduction of the Florida Small Business Development
Center (FSBDC) at Indian River State College (IRSC) continued.
Through the expertise and experience of the staff, the FSBDC assists with business and marketing plans; reviewing
and improving financial information; developing growth and expansion strategies; identifying new markets through
government contracting or entering the global market; assisting with access to capital; and getting a Veteran owned
business certified. Also, the FSBDC has access to advanced research tools in the form of high -end databases at no
charge to the business.
In 2016, the FSBDC at IRSC provided over 4,700 credentialed and professional consulting hours to 280 regional
businesses; more than 90 percent of those hours were provided to existing Research Coast businesses. It also
helped clients retain or create better than 240 local jobs and helped clients generate an additional $4.8 million in
revenue. It also deployed 98 workshops across the Treasure Coast area covering 16 different business topics with
some 536 business operators attending.
The Corporate and Community Training Institute (CCTI) provides customized business and employee training to the
business community. The group also provides continuing education; licensing and certification courses including
professions such as insurance, real estate, accounting, and healthcare. Last year the CCTI conducted over 3,500
hours of training to over 3,600 Treasure Coast private enterprise and governmental employees; one of the strongest
partners in customized training is Saint Lucie County.
The Pioneer Business Incubation Program provides business assistance and support to early stage and start-up
firms to increase the chances of success once launched into the market place. The Pioneer Pitch Panel is a Shark
Tank like event where mature incubator clients are allowed to pitch their business idea in front of a panel of
seasoned and experienced business owners and entrepreneurs to gain candid and real -world feedback on ideas.
The goal is to improve the entrepreneur's chances of success. There is also a Fast Track to Manufacturing
Program, a six week program that takes a student through employee readiness training for the advanced
manufacturing field supporting the growing manufacturing community.
The FSBDC provides marketing opportunities in the form of Start -Up TV and Radio Talk Shows. The TV Talk Show
is currently broadcasted multiple times per week. The one -hour Radio Talk Show is currently broadcasted live on
Thursday evenings in Saint Lucie County and on Monday mornings in Martin County.
The Mayor and Council thanked Mr. Bernard and Mr. Kindred for providing information on the programs offered to
small businesses. Additional information on these programs can be found at www.irscbiz.com. No official action was
requested or required on this item.
1
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OCTOBER 3, 2017 - REGULAR MEETING - PAGE 4 OF 6 227
1
1
1
II AGEMDA I) COUNCIL ACTION - DISCUSSION - VOTE II
VI. ?11F5119USINESS COS! 11PUED
B. Motion to approve the purchase of an ALTOZ TRX 660 Mower in the
amount of $20,197.00 - Public Works Director (Exhibit 1).
C. Motion to approve the purchase of 20 picnic tables for use in Flagler
Parks - City Administrator (Exhibit 2).
D. Motion to approve an agreement to piggyback a contract for services by
another governmental entity for the purchase of fire equipment from
Ten-8 Fire Equipment, Inc. in the amount of $22,516.40 - Fire Chief Smith
(Exhibi't 3).
Council Member O'Connor moved to approve the purchase of an ALTOZ TRX 660 Mower (from the lowest bidder,
MSJ Enterprises of LaBelle), in the amount of $20,197.00; seconded by Council Member Ritter.
Director Allen received five quotes. MSJ Enterprises price included free delivery, setup, freight, and a two-year
manufacturer's parts warranty. The mower is a Fiscal Year (FY) 2017-18 Public Facilities Improvement Fund
Budgeted item at $22,000.00.
VOTE:
IFtIATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — YEA RITTER — YEA MOTION CARRIED.
Council Member O'Connor moved to approve the purchase of 20 picnic tables (from Park Warehouse, LLC in the
amount of $11,883.60) for use in FLAGLER PARK; seconded by Council Member Clark.
The City accepted a monetary contribution of $8,200.00 from the 2017 Chamber Leadership Class for the purchase of
picnic tables for Flagler Parks and approved $4,100.00 in matching funds for the completion of this project.
Administrator MontesDeOca verified the matching funds would be expended from the 2016-17 FY budget. The
breakdown of the purchase is as follows:
The Leadership Class purchased eight 8-foot Tables at $536.60 each and seven 8-foot ADA Tables at $520.26
each for a total cost of $7,934.62. The City purchased two 8-foot Tables and three 8-foot ADA Tables, including
shipping, for a total cost of $3,948.98. Mrs. Melisa Jahner, 2017 Leadership Class President, verified all FLAGLER
PARK Blocks F, L, A, G, L, and E, will have picnic tables installed. Public Works Director Allen added the FY
2017-18 budget included picnic tables but these funds will now be used for the purchase of additional trash
receptacles.
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — YEA RITTER — YEA MOTION CARRIED.
Motion and second by Council Members Clark and O'Connor to approve an Agreement to Piggyback a Contract for
Services by another Governmental Entity (Lake County, Florida) for the purchase of fire equipment from Ten-8 Fire
Equipment, Inc. in the amount of $22,516,40.
Chief Smith explained this request completes the equipment needed to stock Engine 9 per National Fire Protection
Association (NFPA) and International Organization for Standardization (ISO) requirements.
22
OCTOBER 3, 2017 - REGULAR MEETING - PAGE 5 OF 6
II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II
VII. NEW BUSINESS CONTINUED
D. Motion to approve an agreement to piggyback a contract for services by
another governmental entity for the purchase of fire equipment from
Ten-8 Fire Equipment, Inc. in the amount of $22,516.40 continued.
E. Motion to approve an agreement to piggyback a contract for services by
another governmental entity for medical services with Treasure Coast
Medical Associates, Inc. - City Administrator (Exhibit 4).
Discussion in reference to placing a speed control device on Southwest
15th Street - City Administrator.
WATFORD — YEA
O'CONNOR — YEA
VOTE:
CHANDLER — YEA
RITTER — YEA
CLARK — YEA
MOTION CARRIED.
Motion and second by Council Members Clark and Ritter to approve an Agreement to Piggyback a Contract for
Services by another Governmental Entity (Okeechobee County, Florida) for medical services with Treasure Coast
Medical Associates, Inc. (TCMA).
At the July 18, 2017, meeting, the City Council voted to change the City health insurance plan and implement the
use of a medical clinic for employees and dependents covered under the plan as a means to lower health insurance
premiums in the future. Based on 63 eligible City employees, TCMA proposed an Administration Fee of $1,071.00
per month; Reimbursable expenses for staffing allocation of $1,500.00 per month; Total monthly invoice amount of
$2,571.00.
Mayor Watford questioned the pricing proposal included in the exhibit, specifically the lab cost fees and the
medication costs. Mrs. Kelly Adelberg verified the monthly amount is to have access to the medical clinic; lab and
medication costs will be an additional billing and invoiced quarterly based on services provided. She also confirmed
eligible dependents and City retirees will be able to utilize the clinic at no additional cost; and employees and their
dependents not covered under the City's insurance plan will be offered a discounted rate. Attorney Cook added the
additional information provided by Mrs. Adelberg will need to be added to the Agreement before being signed.
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — YEA RITTER — YEA MOTION CARRIED.
Administrator MontesDeOca explained an individual has made complaints to the Police Department regarding
excessive speeding on a portion of Southwest 15th Street between Southwest 3rd and 5th Avenues and is requesting
a speed bump be placed in front of his home as a deterrent. Police Chief Peterson added his department has been
monitoring the area; the data does not support a speeding problem.
Council Member Chandler disagreed stating vehicles reach speeds in excessive of 40 miles per hour in that small
stretch and thinks a speed bump would solve the problem. Council Member O'Connor asked about 24-hour
monitoring of the area but due to limited personnel, this is not an option. Chief Peterson is exploring the possibility of
applying for a Florida Department of Transportation Traffic Sign Grant to purchase a mobile speed limit sign in
hopes this will deter speeding. Council Member Ritter added he has received numerous complaints from a
neighborhood watch group regarding speeding on Southwest 5th Avenue from the same area and is reluctant to
install a speed bump due to it setting a precedent.
1
OCTOBER 3, 2017 - REGULAR MEETING - PAGE 6 OF 6
229
7-
1
AGENDA
VII. NEW BUSINESS CONTINUED
F. Discussion in reference to placing a speed control device on Southwest
15th Street continued.
Vill. ADJOURNMENT - Mayor
Please take notice and be advised that when a person decides to appeal any decision made by the City Council with
respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding
is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are
for the sole purpose of backup for official records of the Clerk.
ATTEST:
ac
Lane Gamiotea, CMC, City Clerk
Dowling R. Watford, Jr., M yor
COUNCIL ACTION - DISCUSSION - VOTE
Council Member Chandler moved to place a temporary speed bump on a portion Southwest 15th Street
between Southwest 3rd and 51h Avenues for a period of three months; seconded by Council Member
O'Connor.
Mayor Watford along with Council Members Clark and Ritter voiced their concerns on the motion as the Police Chief
was advising the data did not support the need; there are other solutions that could resolve the problem.
WATFORD — NO
O'CONNOR — YEA
VOTE:
CHANDLER — YEA
RITTER — NO
CLARK — NO
MOTION DENIED.
There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 7:14 P.M. The
next regular scheduled meeting is October 17, 2017.
INDEPENDENT
NEWSMEDIA INC. USA
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared Katrina
Elsken, who on oath says she is the Publisher of the Okeechobee
News, a three times a week Newspaper published at Okeechobee,
in Okeechobee County, Florida, that the attached copy of
advertisement being a f u�) UC' N "'� 1
in the matter of ref\-UAA1'4
in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues of
Affiant further says that the said Okeechobee News is a
newspaper published at Okeechobee, in said Okeechobee County,
Florida, and that said newspaper has heretofore been published
continuously in said Okeechobee County, Florida each week and
has been entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a period of
one year next preceding the first publication of the attached copy
of advertisement, and affiant further says that she has neither
paid nor promised any person, firm or corporation any discount,
rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
Katrina Elsken
Sworn to and subscribed before me t4is
•`�'' day of `;t20tJ'l AD
Notary Public, State of Florida at Large
-t?4 ANGIE BRIDGES
` MY COMMISSION # FF 87a"'
r .Q •' EXPIRES: Apol20, 2020
....... ' Bonded Thru Notary Public Undwwtbers
Okeechobee 1
107 SW 17th Str
Okeechobee, Flor'
863-763-31
2.1
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L. 4974 _
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PUBLIC NOTICE
CITY COUNCIL MEETING
wiilE 5 lll oonduciaeregularEN that meeting on he Tues,un f3 2017ty6fPMeorhas
n thereafter as possible, at Gty Hall, 55 SE 3rd Ave, Bin � 00, Okeecho-
FL. The public Is Invited an dd encouraged to attend. The agenda may
obtained from tllyofokeechobee.cum or by calling the Office of the qty
ninistrator, 863-1 3.3372 ext. 98U.
IY PERSON DECIDING TO APPEAL any decision 'made by the qty
mdl with respect to any matter considered at this meet will need to
;urea verbatim record of the proceeding Is made and the record Includes
testimony and evidence upon which the appeal will be based. In accor-
ue with the Americans with Dlsabilibes Act (ADA), any person with a
abiity as defined by the ADA, that needs spatial accommodation to par-
_. ., ....!�„ —eta tha atv aerk's Office no later than two
business days prior to proceeding, Hbd-,b7-as,Z M, yorr.
BE ADVISED that should you Intend to show any document, picture,
or Items to the Council In support or opposition to any Them on the a5
a cm of the document, picture, video, or Item MUST be provided
qty Clerk for the City's records.
8y: Mayor Dowling R. Watford, Jr.
City of Okeechobee, October 3, 2017 Meeting Minutes taken during the meeting by Bobbie Jenkins
CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on October 3, 2017, at 6:00
P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974.
II. OPENING CEREMONIES: The invocation was offered by Mayor Watford; the Pledge of Allegiance was led by
Mayor Watford.
MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk
Mayor Dowling R. Watford, Jr.
Present
Council Member Noel Chandler
Present
Council Member Monica Clark
Present
Council Member Mike O'Connor
Present
Council Member Gary Ritter
Present
City Attorney John R. Cook
Present
Citv Administrator Marcos MontesDeOca
Present
City Clerk Lane uamiotea
Absent
Deputy City Clerk Bobbie Jenkins
Present
Fire Chief Herb Smith
Present
Police Chief Bob Peterson
Present
Public Works Director David Allen
Present
IV. AGENDA AND PUBLIC COMMENTS - Mayor
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
Mayor Watford asked whether there were any requests or the addition, deferral, or withdrawal of items on today's enda?
Add Pwl a.mahoi for k�vnaal DOmesC Vio Ito a Awa(m1 s I bn* p5
B. Public participation for any Issues not on the agenda - Agenda Item Form or Comment Card is r� .'Cifi
comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor.
Mayor Watford asked whether there were any comment cards presented for public comment.
V. MINUTES — City Clerk
A. Motion to dispense with the reading and approve the Summary of Council Action for the September 19, 2017,
Regular Meeting and Final Budget Public Hearing.
Council Member RQ moved to dispense with the reading and approve the Summary of ouncil Action for the September
19, 2017, Regular Meeting and Final Budget Public Hearing; seconded by Council Member
Discussion: �Gw
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK —YEA
O'CONNOR — YEA RITTER — YEA AOTION CARRIED.
Page 1 of 7
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VI. NEW BUSINESS CONTINUED
B. Motion to approve the purchase of an ALTOZ TRX 660 Mower in the amount of $20,197.00 — Public Works Director (Exhibit
1).
Council Member moved to approve the purchase of an ALTOZ TRX 660 Mower in the amount of $20,197,00; seconded by
Council Member
Discussion:
Public Works Director Allen is requesting approval for the purchase of an ALTOZ TRX 660 Mower with finish and rough cut
decks in the amount of $20,197,00, Director Allen received five quotes and MSJ Enterprises of LaBelle provided the lowest
price, which included free delivery/setup/freight in the quoted amount. The replacement mower was included in the FY
2017-18 Public Facilities Improvement Fund Budget at $22,000.00. The purchase price is $1,803.00 under the amount
budgeted.
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VOTE:
WATFORD — YEA CHANDLER — YEA K — EA
O'CONNOR — YEA RITTER — YEA MOTION CARRIED.
Page 3 of 7
VI. NEW BUSINESS CONTINUED
C. Motion to approve the purchase of 20 picnic tables for use in Flagler Parks - City Administrator (Exhibit 2).
Council Member moved to approve the purchase of 20 picnic tables for use in FLAGLER PARKs; seconded by
Council Member
Discussion:
The City received a monetary contribution of $8,200.00 from the 2017 Leadership Class for the purchase of picnic tables for
Flagler Parks. At the September 5, 2017 meeting, the Council approved $4,100 in matching funds for the completion of this project.
Administrator MontesDeOca noted the matching funds would be expended from the 2016-17 Fiscal Year (FY) budget. The breakdown
of the purchase is as follows:
The Leadership Class purchased (8) 8-foot Tables at $536.60 each and (7) 8-foot ADA Tables at $520.26 each for a total cost of
$7,934.62. The City purchased (2) 8-foot Tables and (3) 8-foot ADA Tables, including shipping, for a total cost of $3,948.98. The grand
total for the 20 picnic tables is $11,883.60.
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VOTE:
WATFORD — YEA CHANDLER — YEA
O'CONNOR — YEA RITTER — YEA
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ION CARRIED.
Page 4 of 7
VI. NEW BUSINESS CONTINUED
D. Motion to approve an agreement to piggyback a contract for services by another governmental entity for the purchase of fire
equipment from Ten-8 Fire Equipment, Inc. in the amount of $22,516.40 — Fire Chief Smith (Exhibit 3).
Motion and second by Council Members WC and W to approve an Agreement to Piggyback a Contract for Services by
another Governmental Entity for the purchase of fire equipment from Ten-8 Fire Equipment, Inc. in the amount of $22,516.40.
Discussion:
The original agreement (#17-0606L expiration date: 6/30/2018) is between Lake County, Florida and Ten-8 Fire Equipment,
Inc. for Fire Equipment Parts, Supplies, and Service. Fire Chief Smith is requesting the purchase of new equipment, totaling
$22,516.40, for the new fire engine (Engine 9).
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VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEAS
O'CONNOR — YEA RITTER — YEA \ MOTION CARRIE
Page 5 of 7
VI. NEW BUSINESS CONTINUED
E. Motion to approve an agreement to piggyback a contract for services by another governmental entity for medical services with
Treasure Coast Medical Associates, Inc. - City Administrator (Exhibit 4).
Motion and second by Council Members W and 6to approve an Agreement to Piggyback a Contract for Services by
another Governmental Entity for medical services with Treasure Coast Medical Associates, Inc.
Discussion:
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WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — YEA RITTER — YEA OTION CARRIED.
Page 6 of 7
VI. NEW BAEi5.8U��`�
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VII. ADJOURNMENT - Mayor pbwb�-
There y � being no further items on the agenda, Mayor Watford adjourned the meeting at tI P.M.
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CITY OF OKEECHOBEE
55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974
OCTOBER 3, 2017
REGULAR CITY COUNCIL MEETING
OFFICIAL AGENDA
PAGE 1 OF 2
CALL TO ORDER — Mayor: October 3, 2017, City Council Regular Meeting, 6:00 p.m.
II. OPENING CEREMONIES: Invocation given by Mayor Watford
Pledge of Allegiance led by Mayor Watford
III. COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk
Mayor Dowling R. Watford, Jr.
Council Member Noel Chandler
Council Member Monica Clark
Council Member Mike O'Connor
Council Member Gary Ritter
Administrator Marcos Montes De Oca
Attorney John R. Cook
Clerk Lane Gamiotea
Deputy Clerk Bobbie Jenkins
Fire Chief Herb Smith
Police Chief Bob Peterson
Public Works Director David Allen
IV. AGENDA AND PUBLIC COMMENTS — Mayor
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
B. Public participation for any issues not on the agenda — Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per
speaker unless otherwise approved by the Mayor.
October 3, 2017 PAGE 2 OF2
V. MINUTES — City Clerk
A. Motion to dispense with the reading and approve the Summary of Council Action for the September 19, 2017 Regular Meeting and Final Budget
Hearing,
VI. NEW BUSINESS
A. Discussion and introduction of the Florida Small Business Development Center (FSBDC) at Indian River State College — Tom Kindred, FSBDC IRSC
Regional Director
B. Motion to approve the purchase of an ALTOZ TRX 660 Mower in the amount of $20,197.00 — Public Works Director (Exhibit 1).
C. Motion to approve the purchase of 20 picnic tables for use in Flagler Parks - City Administrator (Exhibit 2).
D. Motion to approve an agreement to piggyback a contract for services by another governmental entity for the purchase of fire equipment from Ten-8 Fire
Equipment, Inc. in the amount of $22,516.40 — Fire Chief Smith (Exhibit 3).
E. Motion to approve an agreement to piggyback a contract for services by another governmental entity for medical services with Treasure Coast
Medical Associates, Inc. - City Administrator (Exhibit 4).
F. Discussion in reference to placing a speed control device on SW 15th Street — City Administrator
VII. ADJOURN MEETING — Mayor
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such
interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and
evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with
Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Cleric's Office no later
than two business days prior to proceeding, 863-763-3372.
BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture,
video, or item must be provided to the City Clerk for the City's records.
WHEREAS, the crime of domestic violence violates an individual's privacy and dignity, security and
humanity, due to systematic use of physical, emotional, sexual, psychological and economic control
and/or abuse including abuse to children and the elderly; and
LEAS, the problems of domestic violence are not confined to any group or groups of people, but cut
across all economic, racial, and societal barriers, and are supported by societal indifferences; and
WHEREAS, the impact of domestic violence is wide ranging, directly effecting individuals and society as a
whole, here in this community, throughout the United States and the world; and
WHEREAS, it is battered women themselves who have been in the forefront of efforts to bring peace and
equality to the home.
NOW THEREFORE, in recognition of the important work done by domestic violence programs, I,
Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of
Okeechobee, Florida, do hereby proclaim the month of October 2017 to be "National Domestic
Violence Awareness Month" and urge all citizens to actively participate in the scheduled activities
and programs to work toward improving victim safety and holding perpetrators of domestic abuse
accountable for their actions against individual victims and our society as a whole.
In witness whereof, on October 3, 2017, I have
set my hand and caused this seal to be affixed
Gamiotea, CMC, City Clerk
Arnk
Indian River State College
Engaged at Every Stage of Enterprise'
Tom Kindred Jr., MBA
Director — IRSC Entrepreneurship Development Institute
Regional Director — Florida SBDCgIRSC
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Dan K. Richardson EDi �,
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CITY OF OKEECHOBEE, -ubLIC WORKS
_ Exhibit 1
Oct 3, 2017
To: Marcos Montes De Oca, City Administrator
From: David Allen, Public Works Director -j(�
Date: 9/22/2017 Yi
Re: ALTOZ TRX mower purchase
Per the attached Purchase Requisition, Public works would like to proceed with the purchase of a ALTOZ
TRX 660 mower with both finish and rough cut decks. There are five ALTOZ dealers within the state and I
was able to get quotes from all five dealerships. The dealer selected is MSJ Enterprises. MSJ brought a
unit out for us to demo and was able to also provide us with the lowest price.
This purchase was included in the FY17/18 budget and is $1,803.00 under the amount budgeted.
Thank you,
David Allen
f
�•��'O� °K�Fcy PURCHASE REQUISITION
CITY OF OKEECHOBEE
o -� 0 55 S.E. Third Avenue
Okeechobee, FL 34974-2903
*79 Tel: 863-763-3372
Fax: 863-763-1686
MSJ Enterprises of SW Florida, Inc
PO Box 2203
LaBelle, FL 33975
863-674-0736
THIS ORDER SUBJECT TO CONDITIONS ON FACE.
NO CHANGES MAY BE MADE WITHOUT WRITTEN
PERMISSION OF PROCUREMENT MANAGEMENT-
Req. No. 16202
Important: This number must
be shown on all invoices,
packages, cases, tickets and
correspondence.
SHIP TO:
City of Okeechobee
500 NW 11th Avenue
Okeechobee, FL 34974
INVOICE IN DUPLICATE:
DATE
IVENDOR NO.
DELIVERY DATE
SHIP BEST
F.O.B. DEST.
ITERMS
09/22/17
1 N/A
I N/A
N/A
N/A
NET 30
ITEM NO
ACCT. NUMBEI
QTY
UNIT
DESCRIPTION
AMOUNT
1
301-549-6400
Altoz TRX 660 Mower with Finish
Deck and extra all terrain deck
TOTAL
$20,197.00
$20,197.00
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. APTS S/F
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUIEST.
STATE SALES TAX EXEMPTION NO. 85-8012621656C-6
FEDERAL I.D. NO 59-60000-393
AUTHORIZED SIGNATURE
RECEIVING RECORD
0 PARTIAL X FINAL
ALTOZ TRX Mower Purchase Quote Tabulation
MSJ Enterprises LaBelle FI
$
20,197.00
EASTSIDE RENTALS, INC Ft Myers
$
20,298.00
Rinaldi's Small Engine Repair Arcadia
$
20,818.20
GHC Motorsports Lake Placid
$
21,248.00
Turf Equipment Center Port Charlotte
1 1
$
22,599.98
1
rALT01
ALWAYS AHEAD-
MSJ Enterprises of Southwest Florida, Inc
Post Office Box 2003
LaBelle, Florida 33975
Msienterprisesl@gmail.com
863-674-0742 phone
863-674-0736 fax
Qtv Model #
Description
Date: September 21, 2017
City of Okeechobee
David Allen, Public Works Director
55 Southeast Third Avenue
Okeechobee, Florida 34974
863-763-3372 x225
863-763-1686 fax
dallen@cityofokeechobee.com
I Init Prira Arliuctmant I ina Tntal
1
TRX 660
Altoz Mower 66" with Finish Deck
19,999.00
17,100.00
17,100.00
With Extra All Terrain Deck
3,097.00
3,097.00
Delivery/Set Up/Freight included in price.
no charge
0.00
1oft
ALT'a
ALWAYS AHEAD'
MSJ Enterprises of Southwest Florida, Inc Date: September 21, 2017
Post Office Box 2003
LaBelle, Florida 33975 City of Okeechobee
MsienterprisesiPgmail.com David Allen, Public Works Director
863-674-0742 phone 55 Southeast Third Avenue
863-674-0736 fax Okeechobee, Florida 34974
863-763-3372 x225
863-763-1686 fax
dallen@cityofokeechobee.com
Qty Model # uescription Unit Price Adjustment Line Total
Quote is good for ninety days.
Sub -Total 20,197.00
7% Sales Tax or Exempt Exempt
Total $ 20,197.00
To accept this quotation, sign here and return:
Thank you for your business!
2of2
David Allen
From: ESR4030@aol.com
Sent: Thursday, September 21, 2017 11:45 AM ; 6' o r�
To: David Allen
Subject: Re: Altoz mower quote e?-11" elk
r
ALTOZ TRX 6601 WITH ROUGH CUT DECK INCLUDING SET UP AND DELIVERY
17,599.00. ONE FINISHED DECK 2699.00.
ONE WEEK DELIVERY.
THANKS!
TOMMY NORMAN o 4 L aD, Zq
In a message dated 9/20/2017 10:34:10 A.M. Eastern Daylight Time, dallen@cityofokeechobee.com
writes:
Per our phone conversation, could you please send me a quote for an Altoz TRX 6601 mower with both the
finish and rough cut decks, including setup and delivery to Okeechobee FL, 34974.
I am collecting quotes today and tomorrow so I can have the purchase included on the October 3, 2017 City
Council agenda.
Thank you for your help.
David Allen
Public Works Director
.O kFC
City of Okeechobee
55 Southeast 3rd Avenue
Okeechobee, FL 34974
1
863-763-3926
863-763-1686 fax
cityofokeechobee. com
PUBLIC RECORDS NOTICE:
All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the
Florida Public Records Law, Florida Statute Chapter 119, and may be subject to disclosure.
Name / Address
CITY OF OKEECHOBEE
55 SE 3rd Avenue
Okeechobee, Fl 34974
Project
Description
Qty
Rate
Total
TRX 660I 1055067 WITH ALL TERRAIN DECK
1 19,599.00
19,599.00T
TRX 66" FINISH DECK
1 2,699.00
2,699.00T
DISCOUNT 10% MUNICIPALITY
-2,229.80
-2,229.80
FREE DELIVERY AND SET-UP
FREE 2 YEAR EXTENDED ALTOZ PARTS WARRANTY
FREIGHT
1 750.00
750.00
Thank you for your business.
Subtotal $20,818.20
Sales Tau (0.0%) $0.00
Total $20,818.20
Q U O T A T I O N
PAGE: 1
TURF EQUIPMENT CENTER
23111 Foster Avenue
Port Charlotte, FL 33980
Phone #: (941)764-7735
Fax #: (941)766-7365
BILL TO 5063
CITY OF OKEECHOBEE
NIFR PRODUCT NUMBER DESCRIPTION
MISC TRX6601-FINISH MOWER
TRX TRAIL DECK
Prices reflected on this quote are valid for 30 days.
Authorized By:
PI IONH #:
CELL #:
AIJ. #:
P.O.#:
"ri:RMS: Net 30
SALES TYPE: Quote
DATE:
9/20/2017
ORDER H:
69822
CUSTOMER #:
5063
CI':
Michael
LOCATION:
1
STATUS:
Active
SHIP TO
CITY OF OKEECHOBEE
QTV PRICE NET TOTAL
1 $19,399.99 $19,399.99 $19,399.99
1 $3,199.99 $31,199.99 $3,199.99
SUBTOTAL: $22,599.98
TAX: $0.00
ORDER TOTAL: $22,599.98
GHC motor5port'5
Call Us rrst, for all of your powersports needs.
PHONE (800) 281-7188 (863) 699-2453 WWW.GHCMOTORSPORTS.COM
Corporate
Office
614 U.S. 27 South
Lake Placid, FL 33852
Mailing
Address
614 U.S. 27 South
Lake Placid, FL 33852
Direct 863-699-2453
Fax 863-699-2639
PURCHASE QUOTE SHEET
DATE 20-Sep-17
REQUESTING AGENCY:
CONTACT PERSON
PHONE NUMBER:
FAX NUMBER:
MODEL: TRX6601
PAGE 1 of
City of Okeechobee
1
David Allen
561-420-2053
E-ma dallen(qcitVofokeechobee.com
2017 ALTOZ TRX660i
FINISH CUT DECK
SPECIFICATION #
BASE PRICE: $18,049.00
OPTION # DESCRIPTION
Rough Cut Deck
COST
$3,199.00
TOTAL OF OPTIONS:
EXTENDED WARRANTY:
SUB TOTAL
$3,199.00
$21,248.00
TAX Tax Exempt
FLORIDA REGISTRATION Self Register
QTY 1 Each =
I appreciate the opportunity to submit this quotation. Please
review it carefully. If there are any errors or changes please fee/
free to contact me at any time, I will be happy to assist you.
Comments Price includes delivery to Okeechobee
Cowell Powersports, dlb/a GHC Motorsports FEID # 59-3024162
VEHICLE QUOTED BY: Cory Cole, General/ Sales Manager 863-699-2453
"I Want to be Your Powersports Provider"
cole.ghcfi(oDyahoo.com
EXHIBIT 2
OCT 3, 2017
To: Marcos Montes De Oca, City Administrator
From: David Allen, Public Works Director
Date: 9/26/2017
Re: Flagler Park picnic table purchase
Per the attached Purchase Requisition, Public works would like to proceed with the purchase total of 20
picnic tables for use in the Flagler Parks.
The original number of tables that we anticipated being able to purchase was 15 based on the original
pricing obtained by the leadership class. I was able to locate several other vendors with comparable
product and found tables for a lower price. Based on the lower price I was able to increase the number
of tables purchased from 15 to 20.
This purchase is being funded by a grant from the Leadership class in the amount of $8,200.00 along
with a 50% match authorized by the City Council. The breakdown of the purchase is as follows:
Leadership Class
City
8' Table
$ 536.60
8
$4,292.80
2
$ 1,073.20
8' ADA Table
$ 520.26
7
$ 3,641.82
3
$ 1,560.78
$ 7, 934.62
$ 2,633.98
Shipping
$ 1,315.00
Grand Total
$11,883.60
Thank you,
David Allen
PURCHASE REQUISITION
0
CITY OF OKEECHOBEE
0
55 S.E. Third Avenue
`'
Okeechobee, FL 34974-2903
-,
Tel: 863-763-3372
Fax: 863-763-1686
Park warehouse LLC
5301 N Federal Hwy, Suite 140
Boca Raton, FL 33487
888-321-5334
THIS ORDER SUBJECT TO CONDITIONS ON FACE.
NO CHANGES MAY BE MADE WITHOUT WRITTEN
PERMISSION OF PROC'l1RFMFNT MANA('FPNAFNT
Req. No. 16203
Important: This number must
be shown on all invoices,
packages, cases, tickets and
correspondence.
SHIP TO:
City of Okeechobee
500 NW 11th Avenue
Okeechobee, FL 34974
INVOICE IN DUPLICATE:
DATE
IVENDOR NO.
IDELIVERY DATE
ISHIP BEST
F.O.B. DEST.
ITERMS
09/27/17
N/A
I N/A
N/A
I N/A
I
I NET 30
ITEM NO
ACCT. NUMBEI
QTY
UNIT
DESCRIPTIn'd
_
AMOUNT
1
301-549-6401
$11,883.60
20 Rectangular 8' Picnic Tables
(10 ADA, 10 Non ADA)
TOTAL
$11,883,60
CI I Y OF UKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. APTS v° �
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUIEST.
STATE SALES TAX EXEMPTION NO. 85-8012621656C-6
FEDERAL I.D. NO 59-60000-393
AUTHORIZED SIGNATURE
RECEIVING RECORD
11 PARTIAL X FINAL
From: Kirby Built
Sent: Friday, September 22, 2017 9:44 AM
To: Jessie Weigum
Subject: KirbyBuilt: Quote #QKB00007614-002
rby'uilt
Quote #QKB00007614-002 (placed on September 21, 2017 1:30:05 PM CDT)
Item
8' SuperSaver"a Table/ Portable/ Blue/ Surface Mount/ Blue
Length
8 Foot
Color Options
Blue 201
8' SuperSaver- Table/ 2-ADA/ Portable/ Blue/ Surface Mount/ Blue
Color Options
Blue 201
KirbyBuilt
Sku Qty Subtotal
VIL5025 8 $5,998.88
VIL5030 7 $5,032.79
Subtotal $11,031.67
Shipping & Handling $1,741.28
Grand Total $12,772.95
KirbyBuilt Quality Products 222 State_St._�_Batay_ia,_IL 60510 United States
9/20/2017
n irSaverTM Commercial Rectangular Picnic Tables I " ..5uilt Products
Supersaver" Commercial Rectangular
Picnic Tables
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Parent SKU: KPT-80 //))
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Unbelievable value and maintenance -free.
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Description Specifications
2-3/8" OD Black powder -coated steel frames
10" wide seats accommodate 6 people on 6 ft. and 8 people on 8 ft. table
• Corrosion -resistant
• Some assembly required
Stainless steel assembly hardware included
8 ft. rectangular ADA table available with 2-wheelchair access
�- 'pA 1i 503 6
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Sale Price $847.85 Picnic Table Sale Price $847.85
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5 � 4
PsXi' it1'i7:i, i'3S
Company Address 211 N Lindbergh Blvd
St. Louis, MO 63141
us
Created Date 9/21/2017
Quote Number SFQ-00020105
Prepared By
Erica Slaughter
Contact Name
Jessie Weigum
Phone
314-755-1214 ' ,
Phone
(863)763-3926'.
Email
erica.slaughter@upbeat.com
Email
jweigum@cityofokeechobee.com
Bill To Name
City of OKEECHOBEE
Ship To Name
City of OKEECHOBEE
Bill To
55 S E 3rd ave
Ship To
500 NW 11th Ave
OKEECHOBEE, FL 34974
OKEECHOBEE, FL 34972
us
us
F1038-8' Rectangular Expanded Steel ADA Table, Portable Frame
Color: Blue Frame Black $975.00 7.00 $6,825.00
F2010-8' Rectangular Expanded Steel Table, Portable Frame
Color: Blue Frame: Black $995.00 8.00 $7,960.00
Subtotal
$14,785.00
Shipping and
$2,162.18
Handling
Tax
$0.00
Total
$16,947.18
Your satisfaction is 100% guaranteed with eatery Upbeat purchase.
If your order isn't exactly what you expected, we'll make it right. Period.
This is our promise to you.
Complete warranty
Fusion Advantage Finish
Seven-year warranty against rusting, peeling, chipping, cracking, mold,
mildew, fading and defects in materials and/or workmanship.
Powder -Coated Finish
Three-year warranty against rusting, peeling, chipping, cracking, moil,
mildew, and defects in materials and/or workmanship; Seven -yeas
warranty against fading.
Metal Components
Limited twenty-year structural warranty.
Recycled Plastic Components
Limited twenty-year structural warranty that also covers
splitting, fungal decay, and insect damage.
Bamboo Components
Limited ten-year structural warranty with annual maintenance.
U beat(,-,)
site Furnishings
800-325-3047 1 upbeat.com
Thank you Sor' Cul, CI,1otP_ front TreeTOp PrCdU,tS. YOU call r_hecl, the Sfatl.l3 Of CL1r
gL1Ote by logging into Your account if vCu have ally questions about yol r quote please
Contact us at info,@treetopproducts corn or call us a? 1-$66-511-5642 r.-lorday - Fr day.
3alll - 5pnl PST. Your gL10te .Onfinllaticn is beio;;,. T I?allk' ,.'ou again for ?rOUr bl.lSilless.
Quote #f
OTP00012333-004
Shipping Address
Major Donald Hagan
City of Okeechobee
500 MAI 11th Ave
Okeechobee. Florida. 34974
United States
T E63- 63-97$2
Special dotes
Order Items
8' SuperSaverT11
Table/ Portable/
Green/ Surface
Mount/ Green
Sku: PAIG5688
8' SuperSavern,
Table/ 2-ADA/
Portable/ Green/
Surface Mount/
Green
Sku: 11,VG5639
Total
Quote Time
August 11. 2017 3 59:55 Arv1 CDT
Silting Address
QTY:3 Price:5749.36
Total: $5.993.03
QTY: 7 Price: S7113.97
Total: $5.032.79
Subtotal
S11,031.67
Slipping & Handling
$1,598.55
Grand Total
$12,630.22
Total
Subtotal 91 '1, 031.67
Shipping & Handling $1,598.55
Grand Total $12,630.22
www.treetopproducts.com
The lov,price ieader See details >
Park Benches
Picnic Tables
Trash Cans
ParR Accessories
Speed Bumps & Humps
Feats
Patio Furniture
Think, YOU From.
TreP_Top Products Z2?_.St�t�.St. _Ea. .Jia (L,o�� 1.G ' United States
U11SUbscribe VVeb Version
la
WAREHOUSE
ia$iltSs
Jessie Weigurn
City of Okeechobee
500 NVV 11 th Ave
Okeechobee, FL 34974
Phone: 863••763-3926
Quote Date
September 26, 20,17
Saies Rep: Scott x501
1e 3ti1.
Description
z y.
5301 1\1 Federal HyN1y, Suite 140
Boca Paton, F- 33487
888- 32'1-5334
Si"
wJ 3:rr
je3:t?t aS, ��.u�Fs,uay 31Jac�f a?5'
Jessie Weigum
City of Okeechobee
500 NW 1 'I th Ave
Okeechobee, FL 34974
30 Days (10/26/2017)
4
ParkTastic - Surface Mount Clamp
Add On For 766 series Benches and
Picnic Tables
Color: BLACK
Rectangular Portable Picnic Table -
ParkTastic
Accessible Option: None
Length: 8ft
Style: Expanded Metal
Coating: Thermoplastic Coating
Orly Color: Dark Blue - Thermoplastic
Rectangular Portable Picnic Table -
ParkTastic
Accessible Option: 1 End Accessible
Lenguh: 8ft
Style: Expanded Metal
Coating: Thermoplastic Coating
My Color: Dark Blue - Thermoplastic
SKU Cost 4.�tJa F of i
766pt900-1 $12.00 20 $240.00
766ptl 00-19 W- .GG 10 -$-�08-99
5 $524.60 $5,2A6.00
766pt100-19 —$-& 80 10
6 $508.26 $5,082.60
Discount $1,
Subtotal $10,568.60
g39350
1 of 3
v
5301 1\I Federal Hwy, Suite 140
Boca Raton, FL 33487
888-321-5334
s s+..n•a ts•s c;;.(+». y Vd ciS_r%gy8;
25�;'S tif3fd � �i! Cost Qty Total
Shipping $1,31 S.00
Total `-'r.11,880).60
Quio,te Note. Quote includes liftgate se vice and limited access delivery (Park) - Tables are made to order
and ojill ship in approx 7 days. Color options include light blue and dark blue (see attached). ,FDA option
TBD, but can be 1 sided or 2 sided.
Q 39850 2 of 3
5.301 N Federal Mtniy, Suite 140
- i Boca Raton, FL 334.87
888 321-5334
Q?.',53§;i"t'y co{lmeicial Sa k S;",1�"u31S'ri�yig5 aDI"
Fit 3.iji :'"s J 8;.?a'".`' Sa-hO'DJ5 zr,: c":' ti.r?y'"?•' fj^'9lct�r .y
SHIPPING:
All merchandise is sold F.O.B. Deliveries are made during normal business hours, Sam - 4prn M.')nti y - Friday.
Standard shipping charges are for Taii;nte delivery to any commercial location on a commercial Duck route.
The truck driver is under no obligation to help you unload.
If you are unable to accept a shipment, via this method you must purchase additional services.
(Additional Services Available: Residential Delivers, limited Access Delivery, Liftgate Service, Inside Delivery, Conso•uction Site Delivery,
Notifj Before Delivery) Custmnm Initials
SERVICE DISCtREPENCIES:
if there is a discrepancy in the services- requested and the minimum services required to deliver the product (either before or after
delivenj Of product), Park Warehouse reserves the right to charge the customer for any necessary additional services provided at the
time of delivery. Customer Initials
INSPECTION OF SHIPMENTS (OP DAMAGED PRODUCT):
It is the customers responsibility to verify the delivery is for the correct product, countthe nurnber or pieces being delivered, and inspect
for damages
• All claims of damage MUST be recorded on the delivery receipt provided by the delivery driver at the time of delivery and reported to
us within 48 hours of delivery.
Part: Warehouse does NOT GUARANTEE replacement parts or product FREE of charge clue to concealed or unreported damages Customer initials
CANCEi.LATiONS:
All cancellations Must be done in writing prior to shipping,. Made -to -Order items already in production may not be cancelled. Any order _
placed by credit card in excess of $1000 and cancelled after the close of business on the day the order was placed shall incur a fee of 516. customer Initials
RETURNS:
URNS:
We will accept returns of unused products up to 30 days from shipping date subject WALL of the folloraing terms and conditions:
Written aoproval: You must receive written approval and utilize the instructions issued by our Customer Service Department before
any merchandise can be returned.
Shipping Returns: All merchandise must be returned in its original packaging, freight Prepaid. No Collect shipments are accepted.
Re -Stocking Y Shipping Fees: The customer is responsible for a minimum 25% re -stocking fee and all related shipping charges on
produce returned for reasons other than damage or defect. Original shipping charges will not be refunded. Customer initials
Web -Orders: For online orders, Park Warehouse is not responsible if customer Orders incorrect product or colors. All rr-twm and restock fees apply.
.Assembly Usually Required. P:lany Of our products are shipped una;scmbled in order to minimize damage and lower freight charges.
Made -to -Order or Personalized iterns are not returnable unless a defect in manufacturing is presented to us vAth pictures prior to return,
Unless Otherwise noted, shipping charges include standard delivery only. Lift. -ate service, notify before delivery available at additional cost.
To accept this proposal, please sign below and initial each section above.
Signature of Cardholder or Authorized Person Date Print NarnL
By signing you are placing a binding order and agree to the terms of the sate as stated herein.
You may pay by credit card by:
Filling out the information below and either faxing it to our sales fax (561-283-5279) or emailfng a scanned copy to your sales rep.
Givin , the credit card to your stiles rep over the phone, r-gpLtf ft r_F p omens n�=tl�q�i_tliis dnr rmen� mu iisttll t _sien�ct �n� apt h�a_«�i�2nail
Card No.
CVV2 coda Expiry Date
Card Billing Address
City State T_ Zip
��)I9F3e e;t: Q39850
$11,883.60
e"'nns: Credit Card
Q39850 3 of 3
9792 Won
WAREHOUSE
2Eiilrig
,Jessie Weigum
City of Okeechobee
500 MAI 1 'l th Ave
Okeechobee, FL 34974
Phone: 86 3-763-3926
ti3
September 21, 2017
Sales Rep: Scott x501
3a,RCWave21ouse LLC
5301 N Federal Him , Suite 140
Boca Raton, FL 33487
888-321-S334
QuallityCo3'nnne- glal Site �i.;�a 7Si":�i��ti for
l�J1Ls is"_9Fja'!3,ties, -sch dis & pi"opeY. y llfiai" agic�.5'a
-)g
Jessie Weigurn
City of Okeechobee
500 NW 11 th Ave
Okeechobee, FI- 34974
Quote Expira-tion
30 Days (10/21/2017) ��f�za ����_ -;, ,, �_; , : ,.� ;�• �:�r
Descriptioi! S,iI U
Cost
zY
ParkTastic - Rectangular Portable 766pt100-19
-$-r.-fe. g8
8
$47I 80-00
Picnic Table 5
$524.60
$4,196.80
;'-Accessible Option: None
Leaigth: oft
Style: Expanded Metal
Coating: Thermoplastic Coating
Niy Color: Dark Blue - Thermoplastic
ParkTastic - Rectangular Portable 766pt100-19
:$5.0_949
7
Y4, l�:99
Picnic Table 6
$508.26
$3,557.82
Accessible option: 1 End Accessible
Length: 8ft
Style: Expanded Metal
Coating: Thermoplastic Coating
Niy Color: Dark Blue - Thermoplastic
ParkTastic - Surface Mount Clarrip 766pt900-1
$12.00
15
,'i80.00
Add On for 766 series Benches and
Picnic Tables
Colo: BLACK
Discount $1 16ra,1�
Subtotal $7,934.62
Q39850 1 of 3
ParhVlamehomse UL�C
5301 NFederal Hvjy,Suite 14O
Boca Raton, FL33487
ir7 , r1i 888'321'5334
0oe3�ty�omomaerci���i�e�m�'n�s��n��fo�
0Wmnil e sz, 2, -Prg�extyK@aose��
0escri�k�nn 3KU CmsQ-tv
Shipping $1,208.93
Total
1.9145�5
Qoo�e Ninte: Quote includes liftgate set -vice and limited access delivery (Park) 'Tab|es are made to order
and will ship /napprox7days. Color options include light b(ueanddarkblue(seeattached).ADAoption
T8D,but can be1sided or3sided.
5301 N Federal Hwy, Suite 140
Boca Raton, FL 33487
888-321-5334
�J�).,j7'?;(:iyt3E3�J?:l•vS. ^i::a',5.��`c', � a-'i"T.l����:1J s1�i�;"i��n
SHIPPJPIG:
All merchandise is sold ROA. Deliveries are made during normal business hours, Sam --4pnn Monday - Friday.
Standard shipping charges are for Tailgate delivery to any commercial location on a commercial truck route.
The truck driver is under no obligation to help yot.i unload.
If you are unable to accept a shipment via this method you must purchase additional s-,raices.
(Additional Services Available: Residential Delivery, Limited Access Defiveny, Liftgate Service, Inside Delivery, Construccion Site Delivery,
lotiny Before Delivery) Customer Initials
SERVICE DISCREPENClES:
If there is a discrepancy in the .services requested and the minimum services required to deliver the product (either before or after
delivery of product), Park 411arehouse re.erves the; right to chare;e the eustomeer for any necessary additional services provided al. the
time of deliv^_nr. Customer initials
INSPECTION OF SHIPMENTS (OR DAMAGED PRODUCT):
It is the customer; responsibility to verify the deltvery !s for the correct product. count the number of pieces being delivered, and inspect
for damages
• Ail claims of damage MUST be recorded on the delivery receipt provided by the delivery driver at the time of delivery and reported to
us ,within 48 hours of delivery.
• Park rA'arehouse does idOT GUARANTEE replacement parts or product FREE of charge due to concealed or unreported darnages Customer initials
CANCELt_ATiOiNS:
All cancellations must be dons in writing prior to shipping. lvtade-to-Or der items already in production may not be cancelled. Any order
placed by credit card in excess of 31 U00 and cancelled after :-ite close of business on the day the order was placed shall incur a fee of 5t'i+. Customer initials
RETURiNS:
We will accept returns of unused products up to 30 days front shipping date subject to ALI. of the following terms and conditions:
Wtittcn opptoval: You must receivt• writtcn approval and utilize the instrucUans ,5ued b, our Customer Service Department berur'e
any merchandise can be returned.
Shipping Returns: All merchandise must be returned in its original packaging, freight Prepaid. No Coliecc shipments are accepted.
Re -Stocking ty Shipping Peres: The customer is responsihle for a minimum, 25'<. re-stockin;; fee and all related -hipping charges on
product returned for reasons other than damage or defect. Original shippi m, charges vvili not be refunded. Customer initials
* %A/eb•GrderF.. For online crdei 5, Park tolarch7use is not. responsible it customer order s incorrect proctt.tct or colnr;. All return and restock fees apply.
n Assembly Usually Required. litany of our products are shipped urassembled in order to minimize damage and lo�.ver freight charges.
Made -to -Order or Personalized items are not returnable unless a defect in manufacturing is presented to us ;vith pictures prior W return.
* Unless Otherwise noted, shipping charges include standard delivery only. i.Iftgate service, notify before delivery available at additional cost.
To accept this proposal, please sign below and initial each section above
Signature of Cardholder or Authorized person Date Print dame
By signing you are placing a binding order and agree to the terms of the sale as stated herein.
You may pay by credit card by:
Filling out the information below and either fa::in, it to our sales fax (551-288.5279) or emailir, a scanned copy to your sales rep.
Giving the credit carol to your sales rep over the phone,12�nrgint rtielhos•ihi�clnt.utn�n�Lnu tL �iil l) _lgnetf Jnd.sxnlhyf7x
Card No.
CVV2 code — Expiry Date
Card Billing Address
City,
State Zip
Q L " a e `: Q39850
$9,143.5.5
I e f. nS: Credit Card
Q39850 3 of 3
Ir,
;22y��
`^
�\��^
\.�/����
=, 11 q F
L
From: Scott Averbach
Sent: Thursday, September 21, 2017 4:25 PIVI
To: Jessie Weigum
Subject: ParkWarehouse Requested Quote #39850
Jessie,
It was a pleasure talking to you. If we win your business, I'd actually like to drive up and take some
pictures of them once installed — I try to visit and take photos of all my Florida customers installations!
Please see attached quote for the picnic tables
® I didn't know which ADA configuration you wanted, it's available in 2 styles; either an overhang on
1 side or an overhang on both sides — either option will not affect the quoted price!
• Color options include a light blue and a dark blue — I've attached some pictures of actual tables
(albeit not rectangular ones) to show you the color options.
Table Specifications
0 3/4" 9 Expanded Metal
0 3/4" x 2" Angle Iron Outer Frame
® 1-1/2" x %" Flat Steel Inside bracing
. 2-3/8" Round Tubing Frame Material
• 2" x 2" Angle Iron Frame Bracing
a 1" Round Tubing Diagonal Braces
*** If you receive a lower quote for these tables, I can beat any offer you receive. I just need the quote
in order to make it happen!
Thanks,
Scot Averbach
{ I Park Warehouse
561-270-/;.44a x501 pa rkwarehouse.corn
Exhibit 3
Oct 3, 2017
AGREEMENT TO PIGGYBACK A CONTRACT FOR SERVICES BID BY ANOTHER
GOVERNMENTAL ENTITY
WHEREAS, Lake County, Florida entered into an agreement dated March 21, 2017 a copy
of which is attached hereto, with Ten-8 Fire Equipment Inc., to provide such equipment for the
County, and that the City of Okeechobee, Florida, 55 S.E. 3rd Avenue, City of Okeechobee,
Florida 34974, a Florida Municipal Corporation, desires to obtain similar equipment for the City of
Okeechobee Fire Department, and to piggyback onto this Lake County contract with Ten-8 (the
"Contract"); and
WHEREAS, the City of Okeechobee, a Florida Municipal Corporation (the "City") has the
legal authority under Chapter Two, Section 2-289 of the City Of Okeechobee Code of Ordinances to
"piggyback" onto a contract procured pursuant to F.S. §287.057 by another governmental entity when
seeking to utilize the same or similar products or services provided for in the said Contract; and
WHEREAS, the City desires to "piggyback" onto the above referenced Contract between
Lake County, Florida and Ten-8 Fire Equipment, Inc., for utilization of the same or similar products
or services (the 'Work") and;
NOW THEREFORE, having found it to be in the public interest,
1. That Ten-8 Fire Equipment Inc., affirms and ratifies the terms and conditions of the above
referenced Contract with Lake County, Florida and agrees to provide equipment or perform
services set forth therein for the City of Okeechobee, Florida in accordance with the terms of
said Contract, the terms of which are fully incorporated herein, and as more specifically set
forth in the attached exhibit with equipment lists and purchase order(s), and;
2. The City agrees to utilize the services or products of Ten-8 Equipment Inc. in a manner and
upon the terms and conditions as set forth in the Contract between Lake County, Florida and
Ten-8, and;
3. TERMINATION: This Contract is for purchase of equipment and not additional services so that
there is no need for a provision for termination.
4. PUBLIC RECORDS: The legislature has amended Chapter 119 Florida Statutes, Section
.0701 thereof, to expand the obligation of local government to include into all contracts certain
language that relates to public records, which is made a part of this contract.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS FOR THE CITY OF OKEECHOBEE AT:
CITY CLERK'S OFFICE
55 S.E. 3rd Avenue
Okeechobee, Florida 34974
(863) 763-3372 ext. 9814
Igamiotea@cityofokeechobee.com
The contractor shall adhere to Florida public records laws, including the following:
a. Keep and maintain public records required by the City to perform the services, and upon
request of the custodian of records for the City, provide the City with a copy of the
requested records or allow the records to be copied or inspected within a reasonable time
at a cost that does not exceed the cost allowed in Chapter 119 or as otherwise provided by
law.
b. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of
this contract term and following completion of the contract if the contractor does not
transfer the records to the City.
Upon completion of the contract, transfer, at no cost, to the City all public records in
possession of the contractor or thereafter keep and maintain public records required by the
City to perform the service. If the contractor transfers all public records to the City upon
completion of the contract, the contractor shall destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the
contractor shall meet all applicable requirements for retaining public records. All records
stored electronically must be provided to the City, upon request of the City Clerk, in a
format that is compatible with the information technology systems of the City.
Noncompliance.
a. A request to inspect or copy public records relating to the City's contract for services must
be made directly to the City. If the City does not possess the requested records, the City
shall immediately notify the contractor of the request, and the contractor must provide the
records to the City or allow the records to be inspected or copied within a reasonable time.
A reasonable time is defined as within eight (8) business days.
b. If the contractor does not comply with the request of the City for the records, the City shall
enforce the contract provisions in accordance with the contract.
c. If the contractor fails to provide the public records to the City within a reasonable time, the
contractor may be subject to the penalties under Chapter 119.10.
Civil Action.
a. If a civil action is filed against a contractor to compel production of public records relating
to the City's contract for professional services, the court shall assess and award against
the contractor the reasonable costs of enforcement, including reasonable attorney fees, If:
The court determines that the contractor unlawfully refused to comply with the public
records request within a reasonable time; and
2. At least eight (8) business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the contractor has not
complied with the request, to the City and to the contractor.
b. A notice complies with the above if it is sent to the custodian of public records for the City
and to the contractor at the contractor's address listed on its contract with the City, or to
the contractor's registered agent. Such notices must be sent by common carrier delivery
service or by registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be in an electronic
format.
C. A contractor who complies with a public records request within eight (8) business days
after the notice is sent is not liable for the reasonable costs of enforcement.
Approved by the City of Okeechobee City Council this
CITY OF OKEECHOBEE
Dowling R. Watford, Jr., Mayor
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
day of 2017.
TEN-8 Equipment Inc.
Cindy Morgan
As VP of Equipment and Rescue Sales
STATE OF FLORIDA
COUNTY OF
NOTARY PUBLIC, State of Florida
The foregoing was executed before me this
day of 2017,
by who personally
swore or affirmed that he is authorized to execute
this Agreement and thereby bind the Corporation.
Seal/stamp:
To:
From:
Date:
Re:
CITY OF OKEECHOBEE
FIRE DEPARTMENT
Mayor Watford
City Council
Chief Smith
26 September 2017
Request approval to purchase fire equipment
The City of Okeechobee Fire Department requests the approval of the council to purchase fire
equipment for the new fire engine (Engine 9).
The amount of the equipment totals $22,516.40. The attached document indicates the
equipment to be purchased and is the lowest quote obtained. A list of the fire equipment was
sent to three major fire equipment companies in our region as well as one online company.
Ten-8 Fire Equipment submitted the lowest quote.
Ten-8 Fire Equipment is contracted for services with Lake County, Florida. The contract
number is #17-0606L (expires 6/30/2018). The Administrator and Attorney Cook verified the
contract.
Thank you for the opportunity of the purchase.
Herb Smith
Fire Chief
FIRE
EN8 EQUIPMENT
INC.
IN SERVICE TO SERVE YOU
2904 59TH AVENUE DRIVE EAST 141 MARITIME DRIVE
BRADENTON, FL 34203
SANFORD, FL 32771
IN FLA 1-800-228-8368
PHONE: 941-756-7779
PHONE:407-328-5081
FAX: 941-756-2598
FAX: 407-328-5083
or visit us at:
www.ten8fire.com
Sell CITY OF OKEECHOBEE
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ship Via: STANDARD DELIVERY
Payment terms: NET 30 DAYS
SALES QUOTE
Sales Quote Number: Q168455
Sales Quote Date: 08/31/17
Page: 1
Ship CITY OF OKEECHOBEE FIRE DEPT.
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ten-8 Contact DEBOUWER
Customer ID: OKE Cl
Item No. Description
Unit
Quantity
Unit Price
Total Price
AKR-1723 Mid -Range Turbojet Nozzle with Pistol
EACH
3
734.66
2,203.98
Grip
SPECIFY PSI: 10OPSI
SPECIFY INLET: 1.5"
SPECIFY BUMPER/HANDLE COLOR:
red
AKR-2730 2.5" High -Range Turbojet Tip with Axial
EACH
1
1,102.27
1,102.27
Playpipe
SPECIFY PSI: 75 OR 10OPSI
SPECIFY HANDLE COLOR: RED
AKR-1446 Shutoff with Pistol Grip and Plain Tip
EACH
1
452.84
452.84
SPECIFY TIP SIZE:
SPECIFY BUMPER/HANDLE COLOR:
RED
Transferred to page 2................................
3,759.09
FIRE
TEN �8 EQUIPMENT
INC.
IN SERVICE TO SERVE YOU
2904 59TH AVENUE DRIVE EAST 141 MARITIME DRIVE
BRADENTON, FL 34203
SANFORD, FL 32771
IN FLA 1-800-228-8368
PHONE: 941-756-7779
PHONE:407-328-5081
FAX: 941-756-2598
FAX: 407-328-5083
or visit us at:
www.ten8fire.com
Sell CITY OF OKEECHOBEE
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
SALES QUOTE
Sales Quote Number: Q168455
Sales Quote Date: 08/31/17
Page: 2
Ship CITY OF OKEECHOBEE FIRE DEPT.
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ship Via:
STANDARD DELIVERY
Ten-8 Contact
DEBOUWER
Payment terms:
NET 30 DAYS
Customer ID:
OKE Cl
Item No.
Description
Unit Quantity
Unit Price
Total Price
Transferred from page 1.............................
3,759.09
Dual Purpose Break -Apart Nozzle/Deck
monitors:
AKR-34230015
APOLLO DUAL INLET MONITOR
EACH
1 2,453.98
2,453.98
W/2.5" BASE & DIRECT MNT
AKR-24990030
Quad Stacked Deluge Tips
EACH
1 393.18
393.18
AKR-2393
Axial Playpipe with Stacked Tips
EACH
1 848.86
848.86
LAKE
PRICED PER LAKE CO. CONTRACT
LAKE2
#17-0606L EXPIRES 06/30/2018
Amount Subject to
Amount Exempt
Subtotal:
7,455.11
Sales Tax
from Sales Tax
Invoice Discount:
0.00
0.00
7,455.11
Sales Tax:
0.00
Total:
7,455.11
Quote submitted by: DEBOUWER
This Quote is valid until 09/30/17
T FIRE
N � EQUIPMENT
INC.
IN SERVICE TO SERVE YOU
2904 59TH AVENUE DRIVE EAST
141 MARITIME DRIVE
BRADENTON, FL 34203
SANFORD, FL 32771
IN FLA: 1-800-228-8368
PHONE: 941-756-7779
PHONE:407-328-5081
FAX: 941-756-2598
FAX: 407-328-5083
or visit us at: www.tenSfire.com
Sell CITY OF OKEECHOBEE
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ship Via: STANDARD DELIVERY
Payment terms: NET 30 DAYS
Item No.
KEY-D P 17-800 R-E C O-50-AR N
KEY-DP30-800-ECO-R-50-ARN
KEY-DP25-800-ECO-Y-50-ARN
AKR-773
AKR-583
AKR-78
LAKE
LAKE2
Amount Subject to
Sales Tax
0.00
SALES QUOTE
Sales Quote Number: Q168456
Sales Quote Date: 08/31/17
Page: 1
Ship CITY OF OKEECHOBEE FIRE DEPT.
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ten-8 Contact DEBOUWER
Customer ID: OKE Cl
Description
Unit
ECO-10 1.75" X 50' RED
EACH
LIGHTWEIGHT D/J
ECO-10 D.J. 3" X 50' RED CPLD 2.5
SECTI
ECO-10 YELLOW 2.5" X 50' CPLD 2.5"
EACH
HOSE JACKET 3.0"
EACH
HOSE HOIST
EACH
HOSE & LADDER STRAP
EACH
PRICED PER LAKE CO. CONTRACT,
#17-0606L EXPIRES 06/30/2018
Amount Exempt
from Sales Tax
7,449.43
Quantity
20
20
6
1
1
1
Quote submitted by: DEBOUWER
This Quote is valid until 09/30/17
Unit Price
94.318
184.659
131.81833
755.68
269.89
53.41
Subtotal:
Invoice Discount:
Sales Tax:
Total:
Total Price
1,886.36
3,693.18
790.91
755.68
269.89
53.41
7,449.43
0.00
0.00
7,449.43
TEN =8 FIRE
EQUIPMENT
INC.
IN SERVICE TO SERVE YOU
2904 59TH AVENUE DRIVE EAST 141 MARITIME DRIVE
BRADENTON. FL 34203
SANFORD, FL 32771
IN FLA: 1-800-228-8368
PHONE: 941-756-7779
PHONE:407-328-5081
FAX: 941-756.2598
FAX: 407-328-5083
or visit us at:
www.ten8fire.com
Sell CITY OF OKEECHOBEE
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ship Via: STANDARD DELIVERY
Payment terms: NET 30 DAYS
SALES QUOTE
Sales Quote Number: Q168454
Sales Quote Date: 08131/17
Page: 1
Ship CITY OF OKEECHOBEE FIRE DEPT.
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ten-8 Contact DEBOUWER
Customer ID: OKE CI
Item No.
Description
Unit
Quantity
Unit Price
Total Price
FRH-FA-8
FORCE AXE 8LBS FLATHEAD /
EACH
1
70.45
70.45
FIBERGLASS
FRH-FAP-8
FORCE AXE PICK HEAD 8LB
EACH
1
73.86
73.86
NUP-36206
YPD-6' PIKE POLE
EACH
1
36.64
36.64
NUP-36208
YPD-8 YELLOW LT WT
EACH
1
42.28
42.28
HAR-HSSW-401
(4) 2.5"-5" SPANNERS W/BRACKET
EACH
1
65.45
65.45
KOC-K48-3
HYDRANT/SPANNER SET W/HOLDER
EACH
2
70.725
141.45
RED-352525
ADAPTER 2.5" NH DOUBLE FEMALE
EACH
1
23.35
23.35
RED-362525
ADAPTER, 2.5" NH X 2 .5" NH DOUBLE
EACH
1
13.01
13.01
MALE
FRH-CM2
CONNECTION MALLET
EACH
1
14.77
14.77
FOL-121410
12X14 VINYL 10 OZ. SALVAGE COVER
EACH
1
64.43
64.43
Transferred to page 2................................
545.69
TE FIRE
N � EQUIPMENT
INC.
IN SERVICE TO SERVE YOU
2904 59TH AVENUE DRIVE EAST
141 MARITIME DRIVE
BRADENTON, FL 34203
SANFORD, FL 32771
IN FLA: 1-800-228-8368
PHONE: 941-756-7779
PHONE:407-328-5081
FAX: 941-756-2598
FAX: 407-328-5083
or visit us at: www.ten8fire.com
Sell CITY OF OKEECHOBEE
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ship Via: STANDARD DELIVERY
Payment terms: NET 30 DAYS
SALES QUOTE
Sales Quote Number: Q168454
Sales Quote Date: 08/31/17
Page: 2
Ship CITY OF OKEECHOBEE FIRE DEPT.
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ten-8 Contact DEBOUWER
Customer ID: OKE CI
Item No.
Description
Unit
Quantity
Unit Price
Total Price
Transferred from page 1.............................
545.69
ERG-8210
ANSI II MESH VEST
EACH
6
7.17
43.02
MDISA-52148
SET OF (5) 30" COLLAPSIBLE CONES
EACH
1
210.80
210.80
LIGHTED W/ BAG
HAR-H500S-50-60NH
PISTON INTAKE RV SS
EACH
1
780.45
780.45
KOC-S37S54
5" STORZ X 4" NH ROCKER LUG
EACH
2
98.72
197.44
RIGID FEMALE
AKR-3125
125 GPM Pyrolite In -Line Eductor
EACH
1
618.75
618.75
SPECIFY INLET SIZE:
AKR-588
HOSE CLAMP UP TO 3" W/ #589
EACH
1
465.91
465.91
BRACKET
AKR-2285 2.5
Gate Valve, 2.5"
EACH
1
444.89
444.89
AKR-2681
LEADER LINE WYE 2.5" FEMALE X (2)
EACH
1
297.73
297.73
1.5" MALES
Transferred to page 3.................................
3,604.68
FIRE
TEN=8 EQUIPMENT
INC.
IN SERVICE TO SERVE YOU
2904 59TH AVENUE DRIVE EAST 141 MARITIME DRIVE
BRADENTON, FL 34203
SANFORD, FL 32771
IN FLA: 1-800-228-8368
PHONE: 941-756-7779
PHONE:407-328-5081
FAX: 941-756-2598
FAX: 407-328-5083
or visit us at:
www.ten8flre.com
Sell CITY OF OKEECHOBEE
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ship Via: STANDARD DELIVERY
Payment terms: NET 30 DAYS
SALES QUOTE
Sales Quote Number: Q168454
Sales Quote Date: 08/31/17
Page: 3
Ship CITY OF OKEECHOBEE FIRE DEPT.
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ten-8 Contact DEBOUWER
Customer ID: OKE Cl
Item No.
Description
Unit Quantity
Unit Price
Total Price
Transferred
from page 2............................
3,604.68
FRH-K-TOOLKIT
K-TOOL COMPLETE KIT
EACH 1
104.55
104.55
FRH-BC-36
BOLT CUTTER 36"
EACH 1
76.14
76.14
TEA-KI2-FD-970
K-12 RESCUE SAW 14" (970)
EACH 1
1,322.05
1,322.05
WITHOUT BLADE
TEA-PIRA14FD
PIRAYA 14X1 DIAMOND BLADE
EACH 1
144.03
144.03
FREIGHT
FREIGHT CHARGES
EACH 1
600.00
600.00
LAKE
PRICED PER LAKE CO. CONTRACT
Z-
LAKE2
#17-0606L EXPIRES 06/30/2018
y'
E
--•—
Amount Subject to
Amount Exempt
Subtotal:
5,851.45
Sales Tax
from Sales Tax
Invoice Discount:
0.00
0.00
5,851.45
Sales Tax:
0.00
Total:
5,851.45
Quote submitted by: DEBOUWER
This Quote is valid until 09/30/17
TEN g FIRE
EQUIPMENT
INC.
IN SERVICE TO SERVE YOU
2904 59TH AVENUE DRIVE EAST
141 MARITIME DRIVE
BRADENTON, FL 34203
SANFORD, FL 32771
IN FLA: 1-800-228-8368
PHONE: 941-756-7779
PHONE:407-328-5081
FAX: 941-756-2598
FAX: 407-328-5083
or visit us at: www.ten8fire.com
Sell CITY OF OKEECHOBEE
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
SALES QUOTE
Sales Quote Number: Q168071
Sales Quote Date: 08/29/17
Page: 1
Ship CITY OF OKEECHOBEE FIRE DEPT.
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ship Via:
MOTORFREIGHT
Ten-8 Contact
BSCOTT
Payment terms:
NET 30 DAYS
Customer ID:
OKE Cl
Item No.
Description
Unit Quantity Unit
Price
Total Price
DUO-90OA24
24' LADDER 2 SECTION EXTENSION
EACH
1
566.31
566.31
LIST: $697 LESS 10% = $627.30
DUO-775A14
LADDER ROOF 14'
EACH
1
264.06
264.06
LIST: $325 LESS 10% = $292.50
DU0-585A10
10' LADDER FOLDING
EACH
1
190.94
190.94
LIST: $235 LESS 10% = $211.50
ZIG-UHH-2
HELMET HOLDER
EACH
4
59.775
239.10
LIST: $79.70 LESS 20% = $63.76
FREIGHT
FREIGHT CHARGES
EACH
1
500.00
500.00
LAKE
PRICED PER LAKE CO. CONTRACT
Transferred to page 2.................................
1,760.41
T FIRE
"� � EQUIPMENT
N
8
IN SERVICE TO SERVE YOU
2904 59TH AVENUE DRIVE EAST
141 MARITIME DRIVE
BRADENTON, FL 34203
SANFORD, FL 32771
IN FLA: 1-800-228-8368
PHONE: 941-756-7779
PHONE:407-328-5081
FAX: 941-756-2598
FAX; 407-328-5083
or visit us at: www.ten8fire.com
Sell CITY OF OKEECHOBEE
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ship Via: MOTORFREIGHT
Payment terms: NET 30 DAYS
Item No. Description
Transferred from page 1..........................
LAKE2 #17-0606L EXPIRES 06/30/2018
Amount Subject to Amount Exempt
Sales Tax from Sales Tax
0.00 1,760.41
SALES QUOTE
Sales Quote Number: Q168071
Sales Quote Date: 08/29/17
Page: 2
Ship CITY OF OKEECHOBEE FIRE DEPT.
To: 55 SE 3RD AVENUE
OKEECHOBEE, FL 34974
Ten-8 Contact BSCOTT
Customer ID: OKE Cl
Unit
Quantity Unit Price Total Price
1,760.41
Quote submitted by: BSCOTT
This Quote is valid until 09/28/17
Subtotal: 1,760.41
Invoice Discount: 0.00
Sales Tax: 0.00
Total: 1,760.41
CONTRACT NO. 17-0606L
Fire Equipment Parts — Supplies - Service
LAKE COUNTY, FLORIDA, a political subdivision of the state of Florida, its successors and assigns through
its Board of County Commissioners (hereinafter "County") does hereby accept, with noted modifications, if
any, the bid of Ten-8 Fire Equipment (hereinafter "Contractor") to supply fire equipment parts, supplies, and
services to the County pursuant to County Bid number 17-0606 (hereinafter "Bid"), addenda nos. 1 and 2,
opening date 12/13/2016 and Contractor's Bid response thereto with all County Bid provisions governing.
A copy of the Contractor's signed Bid is attached hereto and incorporated herein, thus making it a part of
this Contract except that any items not awarded have been struck through.
No financial obligation under this contract shall accrue against the County until a specific purchase
transaction is completed pursuant to the terms and conditions of this contract.
Contractor shall submit the documents hereinafter listed priorto commencement of this Contract: Insurance
Certificate — an acceptable insurance certificate (in accordance with Section 1.8 of Bid) must be received
and approved by County Risk Management prior to any purchase transactions against the contract.
The County's Procurement Services Manager shall be the sole judge as to the fact of the fulfillment of this
Contract, and upon any breach thereof, shall, at his or her option, declare this contract terminated, and for
any loss or damage by reason of such breach, whether this Contract is terminated or not, said Contractor
and their surety for any required bond shall be liable.
This Contract is effective from July 1, 2017 through June 30, 2018 except the County reserves the right to
terminate this Contract immediately for cause and/or lack of funds and with thirty (30) day written notice for
the convenience of the County. This Contract provides for four (4) one year renewals at Lake County's sole
option at the terms noted in the Bid.
Any and all modifications to this Contract must be in writing signed by the County's Procurement Services
Manager.
LAKE COUNTY, FLORIDA
By: ----
Senior Contracting Officer
Date:
Distribution: Original -Bid File
Copy -Contractor
Copy -Department
"Earning Community Confidence Through Excellence in Service"
Office of Procurement Services 315 W. Main, Suite 441 P.O. Box 7800
Tavares, Florida 32778-7800 Ph (352) 343-9839 Fax (352) 343-9473
ITB Nlrmber:
Bid Due Date:
laid I oaTinac
LAKE COUN]"Y
Fi0RIDA
INVITATION TO BH) (ITB)
FIRE EQUIPMENT - PARIS - SUPPLIES - SERVICE
17-0606
I )cccrribcr 13, 20 i 6
3:00 v.rn,
Cori iraciing 0m (,.r. D. Vil€iris
Pre�Bid Cunf. Date: Not Applicable
iTB ls.sr,c [);11.0.: October 24, 2016
SEC:T[ON 1_ Specisa[ Ternis rind Conditions 2
-...------------- --- --- -- -
SJLCTION 2: Statement of Work j (4
SF,CTiON 3: Cie ner-al Tenns and Conditions 16
4 Pricing/Certifications/Signu(tares Zd
I SECTION S: Attachments 23
Proposal ,wd/or Performance Mond:
Certificate of C'ornpctency/License:
Ind enui ificationf (nsurancc:
Prc-Bid Ccmfercnce/Weilk-Thru:
Not [applk lble to this ITB
Not appiicabla to this ITR
'- Section 1.8 ---•--
i blot applicable to this ITB
At the date and time specified above, all bids that have been receiver] 1n a timely rrianner will he
opened, recorder), and aecepted for conAderatioit, T},c n:}rncs o(' 1.11c bidders Submitting bids Will be
read nloud and recorded, The bids will be available for Inspection during normal business hours'in the
Office of Procurement SeiYices thirty (30) calendar clays after the official bid due date. Wharf counter-
signed by - authorized County representative, this document and any specifically identified attachments
may fortn the contract docutrrent hirtding the parties to all performance specificd herein.
Vendors shall comp'le(e and rettirra the entfrety U£ this I'I'$ Dwixinerxt, and attach all other
inforrnadon re.quekted in this rTB document (See Provision 1.13). Failure to sign the Wd response,
or to su hmit (he )aid response by the speciried time and elate, maybe canse for rejection of the hid.
NO -RESPONSE REPLY
If any vendor does not warit to respond (o (his sulicita(ion at this time, ur, would like (o be removed front
Lace County's Vendor Lis(, please mark (ht.- appropriate: space, rcro,plaa name bElow and rclurn this pra,_Ku
only.
n Not intorestcd at this time; keep oatr firm on Lake County's Vendors fist for future solicitations for
this product / service
❑ Please remove our firm fronn Lake County's Vendor's List for this product I service.
VFNDOR iDENT1FiCAT] 0N
0)mpany N anie: Tl?iq--B FTgF, DQUI)?LvIF�TTt--Z11�� ['hone Nurntaer:130Q— 2$-93FiF3 _-,-
C-mail Address: TFN8FIRE., GMT Contact Person. RIME SCUT
1
,-,AKE-..COUNT'\,/r
FL.C?RI DA
ITB # 17-0606
FIRE EQUIPMENT - PARTS - SUPPLIES - SERVICE
DECEMBER 13, 2016
3:00 PM
Submitted by:
Bruce Scott - Inside Sales Representative 800-228-8368
Monte Sims - Outside Sales Representative 800-228-8368
IriAFr78
7 M
Fmjw8l
IN IONVICE TO SERN'! • YOU
December 13, 2016
Donna Villinis, Senior Contracting Officer
Lake County BSS, Office of Procurement
315 VV. Main Street, Room 441
Tavares, FL 32778-7800
Dear Mrs. Villinis,
Thank you for allowing Ten-8 Fire Equipment, Inc. the opportunity to submit a proposal
for this ITB. Ten-8 is a premier distributor of fire apparatus, ambulances, and fire
equipment serving our customer in Florida and Georgia, Ten-8 employs well over 100
professionals in sales and service to the fire industry. In 2016, we celebrated our 30
year anniversary.
Ten-8 has a reputation and commitment to integrity. Ten-8 was started by Don Bouwer,
a retired Fire Chief over 30 years ago. His commitment to taking care of the customer
has served us well. Our tag line is "In Service to Serve You".
While we are not taking exception to the re -procurement costs in the bid, they are not
clearly defined and they should be discussed and negotiated together to find a
resolution.
We look forward to continuing our partnership with Lake County, Florida.
Sincerely,
Cindy Morgan
VP of Equipment and Rescue Sales
Ten-8 Fire Equipment, Inc.
321-438-9185
cmorgan@ten8fire_com
SECTION J r- SPECIAL TERMS AND CONDITIONS 1TB Number; i7.0006
Section U: Purpwie
The purpose cif this solicitation is to estahlNh multiple term and supply eonfra(;ty for the I1ur-chase
Of various brands of parts, supplies, equipment, and services used by the County on an as needed
basis in cc>njunCtion with its public safety needs.
This is an indefinite quantity contract. with no guarantee goody or serviceti will be required. The
County does not guarantee a minimum or maximum dollar arnount to be expended on any
contracts) resulting {ruin this InVitUtiOT) to Bid (ITl3),
Section 1.2: Designated Procurement Representative
Questions concerning any portion of this solicitation steal I he directed in writing [lax and a -mail
accepted] to the below named individual who shall be the official paint of contact ror tbis
solicitation. To en%ire reply, questions should be submitted no later than seven (7) working days
before the hid due date.
Donna ViIlinis, CPPB, Senior Contracting Officer
Lake County BCC
Otficc of Procurement Scrviws
315 W. Main Street, boom 441
PO BOX 7900
Tavares, FL 32778-7800
Phone: 352-343-9839 lax: 352-343-947.1
E-mail. dvillinis!ii?lalcccoutity
No answers liven in response to questions submitted shall be binding upon this solicitation
unless mleassed in writing as an addendum to the solicitation by the Take County Office of
Procurement Services.
Section 13: Method of Award
The County intends to award multiple c mtracts under this solicitation to maxitnizc coverage i-br
the variety or brands it Iww-chases for its operations. It is anticipated that mu€tiple vendors may
be awarded for the game brand. i,i this case, the County may request quotes from vendors under
contract for the same brand if* discounts are equal or if stocking issues arc concerns.
As the best interests of the County ma-y require, the County reserves the right to inject any and
all offers or to waive any minor irregularity or technicality in bids received.
2
SECTION I -- 8MCIAL 7'lt;>E2MS AND CONDITIONS I FH Number: 17-0606
Section IA: Pre -Bid Conference / Site Visits
Not applicable to this solicitation.
Section 1.5: Term of Contract
This contract shall commence on the first calendar day of the Jnonth succeeding approval of the
contract by the Board of County Commissioners, or designee, unless otherwise stipulaWd in the
Notice of Award I e(ter distributed by the County's Office off Procurement Services; and
contingent upon tltc completion and submittal of all reclaired pre -award documents. The initial
contract term shall remain in efleet for uvelve (12) months, and then the contract will remain in
c5ect until completion of the expressed and/or implied warrality period. The contract pricing
resultant from this solicitation shall prevail far the full duration of the, initial contract term unless
otherwise indicated elsewhere in this document.
Section 1.6: Option to Renew
The County shall have the option to renew this contract for tour (4) additional one (1) year
period(,;), Prior to the eompletioji of each exercised term of this contract, the vendor shall be
notified in 4vrltiag of the County's intent to renew. It is the vendor's responsibility to request
any pricing adjustment in writing under this provision al the time of renewal. 1'he vendor's
written l-ecluist for adjutitmcnt should be. submitted at least thirty (30) calendar days }prior to
expiration of the then current contract term. The vendor ad justment request must clearly
substnntiatc the requested increase (with copies of Inanufactursr's invoices, notices of price
increases, cte.). if no adjustment request is received from the vendor, the C;owity will assume
that the vendor has agreed that the optional term may he exercised without pricing adjustment.
Any adjusment requeq received after the commencement of a new option period shall not be
ccrosidcred.
The County reserves the right to ,reject any written price adjustrnenu3 submitted by the vendor
and/or to not exercise any otherwise available option period based on Ouch price adjustments,
Continuation of the contract beyond the initial period, and any option subsecluen(ly exercised, is
H County prerogativc, and not a right of the. vendor. This prerogative «gill be exercitied only
when such continuation is clearly in the beat interest of the County,
Section 1.7: Metbod of Payinent
Invoices shall be scat to (lie County user depwirnent(s) tliat requested the iterns through a
purchase order. The date of (lie invoice shall not exceed thirty (30) calendar days t'rorn the
delivery of the goods or services, Undcr no circumstances shall the invoice he submitted to the
County in advance of the delivery and acceptance of the items. In addition to the general invoice
requirements stated below, the invoice shall reference, ar inclUdC a copy o(; the C011-e-SpOtI ilig
delivery ticket number or backing slip ntu,lber that was signed by an authorized rel}rescntatM, of
the County user dcpaitment at the time the items were delivered and accepted.
All invoices shall contuin the contract and/or purchase order number, elate and location of
delivery or service, and confirmation of acceptance of (lie goods or services by the appt-opriate
SECTION 1 -- SPECIAL TERMS AND C:t)iyDl'!`10;NS 1TB Number: 17-0606
County representative. Failure to submit invoices in the prescribed manner will delay payment:
and the vendor may be considered in default. of contract and its contract inay be terminated.
Payments shall be tendered in accordance with the Florida }prompt Payment Act, Part VTI,
Chapter 218, Florida Statutes,
Section 1.8:.Insunllace
Each vendor shall include in its solicitation response package proof of insurance capabilities,
including but not limited to, the following requirements: ('Phis clots not mean that the vendor
must have the coverage prior to submittal, but, that the coverage nnjst be in cffect. prior to a
purchase order or contract Eyeing executed by (lie, County.]
An original certificate of insurance, indicating that the awarded vendor has coverage in
accordance with the requirements of this section; shall be furnished by the vendor to the
Contracting Officer within five (5) working days of such request and must be rcceived and
accepted by the County prier to contract execution andfor before any work begins.
The vendor shall provide and maintain at all times during the term of any contract, without cost
of expense to the County, polioies of insurance, with a company or companies authorized to do
business in the State of Florida, and which are acceptable to the County, insuring the vendor
against any and all claims, demands or causes of action whatsoever, for injuries rcceived or
damage to pre}Ixxty relating to tite pejA)ralailce of duties, services send/or obligations of the
vendor tinder the terms and provisions of the contract. The vendor is responsible for timely
provision of certificate(s) of insurance to the County at the certificate holder address evidencing
conformance with the contract requirements at all times throughout the term of the contract.
SIICII Policies of insurance, and confirming certificates of insurance, shall insure the vendor is in
accordance with the following minimum. limits:
General Liability insurance on forms no more restrictive than the latest. edition UI'thc Uecuirencc
Donn Commercial Gencral [,lability policy (CG 00 01) of the Insurance Services Office or
equivalent without restrictive endorsements, with the following rnlnimum limits and coverage:
Each Occurrence/C'reneral Aggregate $500,000
Products-Coinpltted Operations $500,1000
Personal & Adv. Injury $500,000
Fire Damage $50,000
Medical Expense $5,000
Contractual Liability Included
Automobile liability insurance, including all owned: non-owrtccf, scheduled and hired autos with
the following ininimum limits and: coverage;
Combined Single Limit $300,000
01'
Bodily Injury (per person) $100,000
Bodily Injury (per occident) $300,000
SECTJON 1. -- SPECIAL TERMS AND CONDIVONS ITB Nunbc'T, 17-4606
Property Damage
S1100,000
Workers' compensation insurance based on proper rcporting of classiticatiwl code.,, and payroll
amounts in accordance wish Chapter 440, Florida Statutes, andfor any other applicable law
requiring workers compensation (Federal, maritime, etc.) if not required by law to maintain
workers compensation insurance, dhc vendor tztust provide a notarized statement that If 11C or she
is injured, he m she Wili neat hold the County responsible for any payment or compensation,
employers Liability insurance with the ficllowing minimum limits and coverage
Each Accident $ l 00,000
Disease -Each Employee sJ00,000
Disease -Policy Limit 5500,000
Lake County, a Political Subdivision of the Statc of Florida, and the Board of County
Commissioners, shall be named as additional insured as their interest nlay appear on all
applicable liability insurance policies.
The certificatc(s) of insurance, shall provide Cot a minimum of thirty (30) clays prior- written
noticc to the County of any change, eancrllation, or nonrenewal of the provided insurance. It is
the vendor's specific responsibility to ensure that any such notice is provided within the stated
timeframe to the eertificate holder.
If it is nut possible for the Vender to certify compliance, an the certificate of insurance, with all
of the above requirements, then the Vendor is required to provide a copy of the actual policy
endorsemesit(s) providing the required coverage and notification provisions,
Certificate(s) of insurance shall identify the applicable solicitation (lTB/B-rT'fRFQ) number in
the Description oi' Operations section of the Certificate.
Certificate holder shall be:
LAKE COUNTY, A POMTICAL SUBDIVTS1ON OF T1-IF STATE 01'
FLORIDA, AND THE BOARD OF COUNTY COMMISSIONERS
P.O. BOX 7800
"1 AVARES, M., 32778-7800
Certificates of insurance shall evidence a waiver of subrogation in favor of the County, that
coverage shall be primary and noncm1ributoi'y, - mi that each evidenced policy inctwits a Cross
Liability or Saverability of lnterests provision, with no requirement of premium payment by the
County.
The Vendor shall be responsible for subcontractors and their insurance. Subcont3actors are to
provide certificates of insurance to the prime vendor evidencing coverage and terms in
awordance with the Vendor's requirements.
1
SECTION I — SPECIAL TERMS AND CONT}MONS
(TB Ntunber; 17.0606
Alf self-insureci retentions sFiall appear on the cerdficatc(s) and shall be suhjcct to approval by the
County. At the option of the County, the insurcr shall reduce or eliminate such self -insured
retentions, or the vendor Of subcontractor shall be. required to procure a bored guaranteeing
payrrient of losses and related claims t expenses.
The County shall be exempt from, and in no way liable for, any sums of nioney, -,.vhicll may
represent a deductible or set#' -insured retention in any insurance policy, The payment aF suclr
dccluctible or self -insured retention shall be the sole responsibility of the vi;ndor and/or
subcontractor providing; such insurance.
Failure to obtain and maimaiin such 1119UrUnGe as set Out above will be considered a breach of
contract and may result in termination of the contract for default.
Neither approval by the County of any insurance supplied by the vendor or Subcontrflator(s), llor
a failure to disapprove that insurance, shall relieve the vendor or Subcontrafaor(s) of fill(
responsibility for liability, damages, and accidents as set forth herein,
Section 1.9. 13oncling RequireFnents
Not applicable to this solicitation.
Section 1.10: Delivery
The vendor shall matte deliveries within ten (20) calendar days after the date of the order. All
deliveries shall be made in accordance with goad commercial practice and all required delivery
timefiarnes shall be adhered to by the vendor(s), cxccpt in such cases wherc the delivery will be
delayed due to acts of God, strikes, or other causes beyond the control of the vendor, Ja these
cases, the vendor sliall notify the County of the delays in advance of the original delivery date so
that a revised delivery schedule can be appropriately considered by the County.
Delivery of emergency orders shall be within forty-eight (48) hours, No stock deliveries will be
accepted on Saturdays, Sundays, or County holidays, The ordering department will advise
vendor if the order is an emergency when placed,
Should the vcndor(s) to whom the contract(s) is awarded Fail to deliver the required goods or
services under a specsiFic order in the number of days stated above, the County reserves the right
to cancel the specific order- under the contract oil a defauh basis after arty back order period that
has been specified in this contract has lapsed. If the specific order is sea terminated; it is hereby
understood and agrcod that the County has the authority to purchase the goods elsewhere and to
charge the incumbent vendor with any rc-procurement costs, (f the vendor fails to honor these
re -procurement costs, the County may terminate the contract in its entirety for default.
Certain County employees may be, authorized in writing to pick-up materials udder this cxrncraci.
Vendors shall require presentation of this written authorization. The vendor shall maintain a
copy of'the authorization, if the vendor is in doubt about any aspect of material pick-up, vendor
shall contact the appropriate user department to confirm the authorization.
6
Sr,MON I — SPECIAL TERMS AND CONDITIONS yrB Number, 17.0606
Section 1.10J: 5hipping'r'errtn6, V.O.B. 1}estinatiun- Inside Delivery
'l'ile F.O3, point for any product ordered as a resulE of this solicitation shall be F.O.B.-
DESTINATION INS] I)E DELIVERY Tile title for each item will pass from the contractor
to the County only alter the County receives A' D accepts each item. Delivery will not be
complete until the County has accepted each item. Delivery to a common carrier shall not
constitute delivery to the County. Any transportation dispute shall be between the contractor and
the carrier. The County will not consider any bid or proposal showing a F.O.B, point other than
J�'.0,13.: Destination — inside Delivery.
Section 1.01: Back Carders
TPthe vendor cannot deliver an ordered item ill accordance with the Scheduled delivery (late due
to a current existing backorder of that item with the vendor's manufacturer or distributor; the
vendor shall insure that such hack oilers are filled within ten (10) calendar days from the initial
scheduled delivery date For the itetn. The vendor shall not invoice the County for back ordered
items until Such back orders are delivered and accepted by the Corulty's authorized
representative. It is understood and agreed that the County may, at its discretion, verbally cancel
back orders after the grace period identified in this paragraph has lapsed, seek the items from
another vendor, and charge, the incumbent vender under this contract for any directly a&sociatcd
re -procurement costs. (f the vendor fails to hartor these re, -procurement costs, the County may
terminate tlic contract for default_
Section 1.:1 t : Acceptance of Goods or Services
Tile product(s) delivered as a result of an award from this solicitation shall remai3l the property
of the contractor, and services rendered under the contract will not be deemed complete, until a
physical inspection and actual usage of the product(s) and/or service(,,) is (are) accepted by the
County and shall be in compliance with the terms herein. fully in accord with the specifications
and ofIthe highest duality,
Any goods and/or services purchased as a result of this solicitation and/or contract may be
tested/inspected for compliance with specifications. In the event that any aspect of the goods or
services provided is found to be defective or does not conform to the specifications, the County
reserves the right to terminate the contract or initiate carrective action on the part of Elie vendor,
to include return of any non -compliant goods to the vendor at the vendor's expense, requiring the
vendor to either provide a direct replacement for the item; or a full credit for the returned item.
The vender shall not assess any additional charge(s) for any conforming action taken by the
County under this clause, The County will not be responsible to pay for any product or service
that dots not conform to the contract specifications.
In addition, fury defective product or service or any 1.11A)duct or servi,�e not delivered or perfot•med
by the date specified in the purchase order or contract, may be procured by the County oil the
open market, and any increase iii cost may be charged against the awarded contractor. Any cost
]ilcurted by the County in any rcC procln'ernent plus any increased product or service cost shall be
withheld from any monies owed to the contractor by the County for any contruct or financial
obligation.
SECTION 1 — SPEC;I:t T, TERMS AND CC NFDITIUI<<S fTB Number: 17-0606
Section 1.11.1; Deficiencies to he corrected by the Vendor
The. vender shall promptly correct all apparent tmd latent deficiencies and/or defect'; in work,
anchor any work that fails to conform to (lie contract documents regardless ofproject (;ompletion
status, All corrections shall be made within ten (10) calendar days alter such rejected defects,
deficiencies, and/or non-confonnatices are verbally relx)rted to the vendor by the County's
project administrator, who may confirm all such verbal reports in writing. The vendor shall bear
all costs of correcting such rejected work. if the vendor fails to correct the work within the
period specified, the County may, at its discretion, notify the vender, in writing, that the vendor
is subject to contractual default provisions if (lie corrections are not completed to the satisfaction
of the County within ten (10) calendar days of receipt of the notice. If the vendor tails to correct
the work within the period specified in the notice. the County shall place the vendor in default,
obtain the services of another vendor to conT®ct the deficiencies, and charge the incumbent
vendor for these costs, either through a deduction From the final payment owed to tlic vendor or
through invoicing. if the vendor fails to honor this invoice or credit memo, the County n1 y
terminate Elie contract for default.
Section 1.12: Warranty
The vendor agrees that, unlcss expressly stated otherwise in the bid or proposal, the product
and/or service furnished as a result of an award from this solicitation shall be covered by the
most favorable commercial warranty the vendor gives to any custoincr for comparable quantities
of products and/or services and the rights and remedies provided herein arc in addition to said
warranty and do not limit any right afforded to the County by any other provision of this
salicitfttion.
The vendor hereby acknowledges and agrees that all materials, except where recycled content is
specifically requested, supplied by the vendor in conjunction with this solicitation and resultant
contract shall: I)e new, warnanted for their merchantability, and fit for u particular purpose.
Section 1.13: Delivery of Solicitation Response
Unless a package is delivered by the vendor in person, all incoming snail fremr the US. Postal
Service and any package delivered by a third party delivery organization (FeON, IfPS, DI IT,,
private courier, etc,) will be opened for security and contamination inspection by the Lake
County Clerk of the Circuit Court Mail Receiving C:r;nbcr in an off -site secure controlled facility
prior to delivery to any Lake County Government facility, which includes Elie Lake County
Office of Procurement Services.
'1'o be considered for award: a bid or proposal must be. received and acccptW in the Office of
Procurement Services prior to the date; and time established within the solicitation. A rr,.Tonse
will not be considered for award if received in the Office of Procurement Services after the
ol'lieial due date and time regardless of when or how it was received by the Lake County Clerk
of Court Mail Receiving Center. Allow sufficient time for transportation and inspection.
The exterior of each envelopeipackage shall be clearly marked with the hiddcr's name and
addles.;. and the solicitation number and title. 1~;nsr1-e that your bid or proposal is securely sealed
SECTION 1 — SPEC;TAL TEWAS AND CONDITIONS 1113 Number: 17-0606
itt an upaque envelofc/pact age, to provide confidentiality of the bid or pmposal prior to the due
date statcd in the solicitation,
If yuu p1aE1 on submitting your bid or proposal IN PERSON, please bring it to.
LAKE COUNTY PROCUREMENT SFaVICES
315 W . MAIN STREET
4TH FLOOR, ROOM 441
TAVARES, VWRIDA
li' you submit your bid or proposal by the UNITED STATVIS POSTAI, SIERVIC:E (TJSPS),
please mail it to:
LAKE COUNTY PROCT)REMCIsT SFRVICE')
PO BOX 7800
TAVARES, FL 32778-7800
If you submit your bid or proposal by a THIRD PARTY CARRIER such as FedEx, UPS, or a
private courier, plcasc send it to:
LAKI-" COUNTY PROCURLME.NT SERVICES
MAIL R.WFIVING C:L?NTER
32400 C'C}t,NTY ROAD 473
T.FESBURG, FT. 34788
Facsimile (fax) or electronic submissions (e-mail) will 3iot be accepted
Section 1. 14: Completion Regiiirements for Bids
The bid submittal shall consist of this entire 1TB document, with required scetioa5 cotztpieted by
the vendor. Ensure that you sign the bid in the certification box in Section 4, One (I) signed
original, two (2) complete hardeopies, and one electronic copy (jump drivdC'D) of the hid
shall be -sealed and delivered to the Office of if roeurement Services no later than the official
bid due date and time. Any bid received after this time will not he considered and will be
returned unopened to the submitter. The County is not liable or responsible Cur any costs
incurred by .any Bidder in responding to this 1TB including; without limitation, costs fir product
and/or service demonstrations if requested.
When you subinit your bid, you are making a hinding offer to the County and are agreeing to all
of the ternts and condition~ in this fnvitation to Rid. Use only the forms) provided in this
document. If you make any change to the content or format of any lbrilt, the County may
disqualify your offer. A I l information 5hal l be legible and either written in ink or typewritten, if
you make a cormction or change on any document, the person signing the bid proposal must
initial tic change. The bid shall be munually signed in BLUE INK by an official 01uthori4pd to
legally hind the 13idder to its provisions.
9
SECTION 1 — SPECIAL TERMS AND CONDITIONS 1TD Nu,nhcr: 17-0606
COMPLETION OF BID PACKAGE: The vendor shall wmplete all required entries in Section
4 of (lie bid farm such as, but not limited to, pricing pages, signature, certiiicatiotis, re(erences,
and acknowledgement of any solicitation addenda. The vendor shall submit the entire
solicitation %vitli all Section 4 entries completed in the number of copies specified to the address
specifed in this solicitation. The vendor shall also subunit ally supporting documents (to include
proof' of insurability arul provision of bid bonds as required), samples, and/or de.;riptivc
literature required by any or the provisions in Section 2 of the solicitation in a separate sealed
envelope / package marked "Literature for Bid 17-0606." Do not indicate bid prices oil
1 iterature.
SpcCifir, Completion Directions:
The laid scrbmittal shall consist of this entire lTB ducctmcnt, with required sections completed
by the vendor.
> Complete the requested information at. the bottom of the 1'1 B cover page (page 1).
> Pricing shall be completed as dir".1ed within Section 4,
lnitial and date in BLUE INK [lie appropriate space(s) in Section 4 for eur.,h addendum (if
any) issued for this ITS.
> Insert any prompt payment discount that you will offer. Note payment tcrins are 30
DAYS otherwise,
> Complete the reference form (include at least three references) contained within the
solicitation as Attachment 1.
> Complete all certifications, vendor infun-nation, and ensure that you sign the laid (in BLUE
ink) in the certification box
> Provide proof of Insurance in compliance with the stater] requiromonty in section 1.8 by
suhmitting either a ccxtificate of insurance or evidence of insurability.
Section 1.15: Availability of Contract to Other County Departments
Although this solicitation is specific to one or more County Departments, it is hereby agreed and
understood that any County department or agency may avail itself of thi.s contract and purchase
any and all items specified herein from the vendor(s) at the contract price(s) established herein.
Under these circumstances, a contract modification shall be issued by the County identifying the
requirerncnts'ofthe additional County department(s).
Section 1,16: Bwdneas Flours of Operations
Deliveries shall be made during regular buAness hours (Monday through Friday, 8:00 a.m. to
5:00 pan.) No deliveries or work (ir vendors provides equipment service) shall be perforaed
after regular business hutins or on Saturdays, Sundays, or County holidays except when
nece5-sarry in an emergency situation, for the proper care and protection of the work already
perforated, and/or when pertni 0uii to do such work is secured from the County Department
representative. No overtime wont shall be started v%dthout prior approval of the immediate
project manager or highcr desil naled representative.
lul
SECTION I — SPECIAL TRRNIS ANT)CONf)111.ONS ITR Ntirnber; 17-0606
Section 1.17: CatalogssfPrice Lists
The. vendorshall provide its websitc address on page 21 of Section 4 where product catalogs and
price lists are available fbr vicwing anchor downloading.
With the bid submittal, the vendor shktil include a Cl) or thumb drive of the current catalogs and
inanufacturer's price lists For the brands quoted. Failure to meet this requirement may result in
the otter beinl; rejected. Upon regttn-t, the vendor shall provide harticopies of the manufacturer's
pixlduct catalogs and price lists at no additional cost to the County.
Section 1.18: Compliance with Federal Standards
All items to he purchased under this contract shall be in accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and f lealth
Administration (OSHA), thr, National ln5titutc of Occupational Safety lfa7,ttrds {l�liaSl-f}, and
the National sire Protection Association (NFPA).
Section 1.19; Hourly Rates
The hotErly rate quoted shall be doomed to provide full compensatio u to the vendor fir labor,
equipment use, travel time, and any other c€anent of co ,;t or price. This rate is assutned to be at
straight -time for all labor, cxccpt as otherwise noted, 'l he vendor shall comply with minimum
wage standards, and/or ary other wage standards specifically set forth In this soltcitatio u and
resultant contract, and any other applicable la4vs o> the State of Florida. if c�vertifne is allowable
under this contract, it will be covered under a separate item in the special clauses
Section 1,20: Labor, Materials, nad Equipment, Shall be Snpplietl by the Vendor
Unless otherwlso stated in thi.s solicitation, 1'cm service to be performed, the wndor Shull Furnish
all labor, material and equipment necessary for satisfactory contract performance, When not
specifically idcntified in the technical speci Fi cations, such materials and equipment shall be of a
suitable type and grade for the purpose. All material, workmanship, and equipment shall be
subject to the inspection and approval of the County s Projcet Manager.
Section l.21: Purchase or0ther Brands
Although this solicitation and resultant contract identifies specific brands, it is hereby understood
and agreed that additional brand(s) may be added to this contract at the c)ption of the County_
Under these circumstances, a County repretientative will contact vendor(s) to obtain a clttotc for
(lie additional brand(s), if the discount proposed by the vendor for the rdditional brand(y) ig
considered to be fair and reasonable, then the brand(s) would be adder/ to the contract through
dic issuance of a modification to the contract.
The. incumbent venclor(s) has/have no exclusive right to provide these additional brand(s). The
County reserves the right to award additional bratid(s) to the lowest priced contract vcndor, to
multiple contact vendors, or to acquire the items through a separate solicitation if it determines
11
SECTION 1 -- SPECIAL TERMS AND CC1NDITIONS t'M Number: 11-0606
Lhe price diw)unt offcred is not fair or reasonable or for other reasons at the County's sole
discretion.
Section 1.22: Rebates and Special Promotions
All rebates and special piYnnotions offered by a manufacturer during the term of the contract
shall be passed on by the vendors) to the County. It shall be the responsibility of the vendor to
notify (tic County of such rebates and/or special promotions during the contract period.
Special promotions shall be offered by the vendor(s) to the County provided th:ot the new price
charged for the items) is lower than vyould oQlerwisc be available through the contract. It is
understood that these special promotions may be of it limited duration. At the end of such
promotion, (lie standard contract price slialI prevail.
Section 1.23: Repair and.Parts Matknals to he Provided
The vendor shall supply the County with a minimum of one (t) comprehensive repair and parts
manual which identify the component parts, and which describe the appropriate process for
repairing the equipment purchased by the County in conjunction with this solicitation. The
manuals shall be supplied prior to, or upon, delivery of [lie equipment. Final payment shalt be
withhold until such time as these manuals are received by the County,
Section 1,24, Risk of Loss
The vendor assumes the risk of loss of damage to the County's property during possession of
such property by the vendor, and until delivery to, and acceptance of, that property to the
County. The vendor shall immediately repair, replace or make good on tic loss or damage
without cost to the County, whether the toss or damage results from acts or omissions (negligent
or not) of the vendor or a third party.
The vendor shall indemnify and hold the County harmless f'rorn any and all claims, liability,
lasses and causes of action which may arise out ol'the fulfillment or this contract. The vendor
shall pay all claims and lasses of any nature whatsoever in connection therewith, and shall
defend all suits, in the name of the County when applicable, and shalt pay all costs and
judgments which may issue thereon.
Section 1,25: 811fety
The vendor shall be responsible for initiating, maintaining and supervising ail safety precaution~
and programs in connection with the work rued for complying with all requirements of the
Occupational Sai'ety and Health Administration Act (USIIA). The vendor shall take all
necessary precautions for the safety of and shall provide the necessary protection to prevent
daniage, injury or loss to persons or properly.
The vendoT slaall provide all standard equipment, work operations, safety equipment, personal
protective equipment, and lighting required or mandated by State, Federal, OSHA, or Americans
with Disabilities Act of 1990 (ADA) regulations.
12
SECTION 1 — SPECIAL TERMS AND CO DI'1'IONS 1'1'13 NiivOer: 17-0606
The vendor shall designate a competent person of its organization whose duty sliall be the
prevention of accidents atthis site. This person shall he litcratc and table to communicate fully in
the English language because of the necessity to read job instructions and signs. as well as the
need for conversing with trninagcmcnt personnel. This person shall be the vendor's
superintendent unless otherwise designated in writing by the vendor to the Contract Mattager.
Section 1,26: Special Notice to Vcndors Regarding Federal and1or State Requirements
Upon award of a ccmtract resulting from this solicitation, the vendor shall utilize the U.S.
Department offloineland Security's E-Vcrify system in accordance with the terms governing Ltse
of the system to cote irai the cinployment eligibility of.
1) All persons employed by tho. vendor during the term of the contract to perFonn
employrncnt duties within Lake County; and
2) All persons, including suhcoutracturs, assigned by the vendor to ptr€bvin work pursuant
to the contract.
Section 1.27: 'Training
When applicable, the vender shall supply the County with a minirrturn of one (1) comprehensive
training manual which describes the appropriate use of the equipment purchased by the County
in injunction with this solicitation, The inanual(s) shall be included with the equipment upon
delivery, final payment shall he withhold until such time as these manuals are received by the
County.
Upon request, the vendor shall provide an intensive training program to County employees
regarding the use of the products or services supplied by the vendor in conjunction with this
solicitation, This training shall be no additional charge to the County. The vendor shall bear al
Casts of registration fees and manuals and texts, or other i 14trLLUiOnal Materials associated With
the required training.
Section 1.28: Wage Ratcs
Under this contract, the wage rate paid to all laborers, mechanics and apprentices employed by
the vendor for the work under the contract, shall not be less than the prevailing wage rates for
sipiiilar classifications of work as established by the Federal Government and enforced by the
U.S. Dopartinent of Labor; Wages and I Tours Division, and Florida's Minimum Wagc
requirements in Article X, Section 24 (� of the 11101-ida C OnstilLitlOn and enforced by the Florida
Li lgislature by statute or the state Agency For Workforce Innovation by mile, whichever is
higher,
13
SECTION 2 -- STt1,'1')e 1ti'fENT Ole WORK
ITB Number: 17-0606
SCOPE OF SERVICES
Ceneral. Requirements
It is the intent of the County to establish multiple contracts for it,; annual requirements for lire
equipment, parts, supplies, and/or services for the Couizty's Public Safety Department, lire
Rescue Division, and the C:nunly's Fleet Managcnicnt Division,
The vendor hereby acknowledges attd agrees that all parts aad/or materials supplied by the
vendor in conjunction with this solicitation and resultant contract shall be new; warranted for
their merchantability, and fit for a particular purpose unless recycled, used, or remanti fig ctured
goods are specifical I y r®cµtcsted or approved at the time the order is placed.
limergency/Disaster deliveries may be requircd during nor -business hours. Vendors shall
submit a contact porson's name and telephone number where requested in the Pricing Section for
emergency ordem.
It is the vendor's responsibility to ensure that the County has received the latest version of any
MSDS required by 29 CFR 1910,1200 with (lie first shipment of any hazardous material. Also,
Et( any tine the content of an MSM is revised, the vendor shall promptly provide a new MSDS
to the County with the new informatiou relevant to the specific material.
The vendor shall be required to famish price lists on jE11-11p drive or CD upon request fro» the
Public Safety Department or Fleet Managtmxncnt Division Lit no charge. "Phis price list shall
provide descriptive literature, technical data and service: information for itonis awarded. Time of
delivery lbr these lists shall be mutually agreed upon by the vendor and the C.'ounty
representative.
Repair Services
Unless othciNvise stated in this solicitation, the vendor shall furnish all labor, material and
equipment necessary for satisfactory contract perl'orrnance. When not specifically identified in
the technical specifications, such materials and equipment sliall be of a suitable type and grade
for the }purpose. 'Flit vendor(s) shall pwisess all special hand tools and special cquiptnent
recommended by the equipment and part manufacturer(s) to effectively and efficiently make
repairs. The vendor(s) shall abide by {OSHA requirement.~ and the staff assigned to the County's
projects sltall he ASE or factory certified. All material, workmanship, and equipment shall be
subject to the inspection and approval ol'the Public Safety Department_
Vendors) shall be required to submit Z written estimate for each prospective project under this
contract before a work order for that specific project is issued, The estimate must reflect. the
regular hourly wages for each classification represented in this contract, and the percentage
discounts or mark-ups for materials and equipment that were quoted by the vender on its initial
offeror the most current contract pricing. Tho estimate shall be itemized by the number of worlc
hours per classification, and by the cost of materials and equipment, Lump sum estimates will
not he accepted. if multiple vendors are available to quote an estimate 6or the specific work, the
County reserves the right to award the project based can the lowest written estimate, or to reject
all cstitnates when such avtian is dctennined to be in the best interests of the County, and obtain
the required services from another source of supply.
14
SECTION 2 — STATEMENT OF NVORK
ITB Nurnbur: 17-0606
Upon approval of the cstintate, the C;ounty's authorized representative shaft generate and issue a
Work Order for the specific repair project, The Work Orden shall include the scope o f work to he
completed. For puilioses or identi fication and payment, the Work Order Nhall be nurnhered and
dated. The vendor's nainc shall then be entered on the Work Order and that order will then be
issued to the vendor. The Work Order shall also direct the vendor to commence work on a
certain day and it shall specify (lie amcnrnt of Hine allotted for completion of work covered by the
Work Order, Alf work covered by a Work Order shall constitute a Contract Schedule.
Delivery Lueution s
Fire Rescue Vehicle Mainlenance/Pleet DivNion
25028 Kirkwood Avenue
Astatula, Fl, 34705
Department of Public Safety
Fire Station No. 20
37711 SR 19
Umatilla, FL 32784
Department oi' Public Safety
31.5 W Maui St
Suile 411
Tavares. FL 32778
County Fleet Management Division
20423 Independence Boulevard
Groveland, FL 34736
15
SEMON 3 - GENERAL TERMS AND CONDITIONS
3.1 DMINITIONS
Addcridn: A wrille.R k hMlgo to a solitsilation.
Rid; Shall refry lu tiny offer(s) submitted in response to (his ITFI,
Dldder: Refcn to any entity [hot SubRuttCd a bid under an CCD.
Confrat•I; The agncontent to pcTf rm the serviM set forth in t?is
sulicilalioo. 11tc contract will be. wtnpriscfl or lhr. solicitaritm
dccum--rt sigriad by both Martins with tiny addenda Tod other
attachments Specir]Nllly incorporated.
Cnnh actor: 'i tic yerAor :o winch award has been merle.
('runty: Skill I refer t0 till a (aunty, Floridu.
Invitatinn hi Ilid (T'f13): 511ai1 Inept this solici[ation dueu:nelit,
including any and all uddcnda Ali tFR contains ucll-defined
(etws, conditions, aild s ecificur!iuus a.l:l is awaydcd to the. IONI st
priced responsive and resoon.silik bidder-
hludiGcatiou: A written cliangc to a cnatruct.
Rcspansible; Refers to A bidder that has t_hc eupuusty and
eApabili(y m ilerti}rrTl chu work required under an Invitat-km to did,
>tra: i5 otherwise eligible fur imurd.
LG:span8ivo; Refers to a hidder that hus taken no exception nr
dct•:atiun fTum buc ter ms, conditions, and 9pe ;itications in art fTD.
Solicltnfinn- The wriLLn doouureill uegU('.sting cithcr hills sir
p:xoposak from the riarkaplace.
Vendor. A Vmwl rc krcncc to any imtify raspuuding to This
suiicilulion fir pe.,for:ning under any resulting coninict.
The County has cs(ab1ished 1im the canals "shalt", "mus[", or
"will" aTc equivalent within this iTR and irdicatu a mundatury
rcqurrctnrn, which shall not bo waived by the Cuwily-
3.2 ]}15TRUCrilUNSTOIII ))I)FRS
A. itiddcr QuHliGcatiou
h is the policy of the Dourly to etlCoUraQg fall and open
cumpelilikm Aioone All ovailablc qualified tiendorS. All Y odors
regularly endti:Wd. is the. type of wnrk spxifted in the sullCitarion
arc enouuraged to scbcni( bias. To he TDwittriscnded Cur uwArd the.
Co)m(y roquitns that Yendurs provide. tvidencc of compliance: with
Ikld icquircmcn s below upon rtxlura'.'
1. DisdosufeofF,mploymcnt
2, Oisclosureofo wriesship
3, Druq-Fmc Wcirkpla<z
4. 'V-9 altd 31{ir} Forms—"fhe vendor mull Cuinlsll th�oc fnnns
apttn requtsl tis i equ i rtxi by the I n(crnat Rvyenstc Set vim
S. Social Sccurity-Numbur The v2rdor must provide a copy of
the primary owner's saciw security cafti if Ihr. social security
number is being used in lieu rif the roJeral ldenliticacion
Ntrm her (F. F. F. N.)
6. Anlcricanswi(h DisuhiliticsAcl(A.D.A.)
7, CunOicltaChlleiCgr
S. Debarm em T)i5e10Sure Aftidaylt
9, Nandiscrimirla(ion
IIL Family Leave
I Antitrust Lucas — By acceplAace of any contrar,t, (he tamidor
A81w; ro comply with all. applicuble mi6(rus( Ism-%
is. L'ublieEn(ity Crinim
Pursuant to Scc(ion 2&7. [33(2)(a) of the Florida Stutu(es, a pefson
ur ufGliale lvllo has been ptaccd on lire coovieted vendor list
t)llow•irg a c4niY;Dion Cor 1 public entity crinic may not slrbmil i
hid on a contract to pivvide arty goods or survit:rs lu t. p:ablie
entity, may Itul Submit A bid on a contrail with a public entity ter
the eonsmiction or tcpxir of ti pub?ic buiklille or public wnrk, may
not iuhniit hids on Icases of real pivpi rr to A public entity, rr ly
not be awurded us perCocm as a contractor, vApp ter, subCOrlhoO01,
or vonstlllAlN under it Contreet with tiny public cztfq, and may not
transact business with silly pttb!ic. entity in access of the threshold
amount provided in Swion 2$7.017 of the P[urida Statutes, kr
CATRIORY TWO fur a period of M months from the dale of
(icing islacod on the Con v iOed vendor I fat
G flcRuasefor.�lddi iunHlinfurinallmi
Any eommunicu[i un or hioi rics, except for c[tiriftuation of process
or procedure alrcucy amtuined in 1ho mlicitatinn, at,, to be mode in
miling 10 f1:e attention of ncc Imrurerneu l ieprfSmtativc idcntifr:�4
in the solic:iWion no toter than tive (5) wcuking days print to the
bid (fur date, Such inquiries simll cpnt3iri the rcyursler's w1ine,
nddTeas, and tcleµllOnO dumber. The Pnxurenient Smica..s Office
16
1'I'I3 Number: 17-0606
mrsy issue an MCIC-ndtsrn in response to Any inquiry rtceis'ed, prior
to bid opening, which t barges, adds m, uT eluriGes the refills,
pTuvisions, of rojuitcmcrik of the solicitation, 'Ihc bidder should
not rely an tiny state tneilt or explani lion ttiseliler m rfucn or verbal,
ullrer Ilion thoRc niadc in [his solicila;ion docunimt or in any
uJdra•cl;: 13�Stnd, t�rhCrC Ihcre apprtlrJ l0 trC 1 gontlsct lxlwlxi: this
soliciiatitm aril Try addenda, the lusl addendum ic¢ued shalt
prrvnk:. It is the biddzr'c rciponsibilily to ensure rat'tiipi and to
acknowledge all aUcnda and any accumpunyina docunlcrltation.
Failure to ackoowIv(I&-e iioch addendum may prevent tht bid from
bcingconsidurcd furaword
D. Cori tatHsafSolicitatianHaittiidders'R"ji(nisihilitits
II is the responsitiility of the bidder to baconic 1ho.'oughly familiar
With the rcquiremerlt5, iP.img, 3M conditions of this sv?Icrtall011
Stated unawareness OCcun(:actual renns and conditions will out be
accclittcd a3 a basis fur Yuryiiig iltie rzquircrncnts of the Cuvwy ur
[lie atnoti,tl 10 ha paid to the vcridw.
L. llkeslriclvd Discusclnns
Yrom the duty oC issuance of this sottcitation until finut County
action, vendor should not discuss rile SOltcitatinn with any
employee, agent, or any ntirr rcptesen(utive of Ilse County except
us aALliwizr/J by the ocsienatai limmurnmcnt representative. The.
oily communications that shalt be considered pertinent to this
iol icitadon are written doeumrrlts front 1hn vendor addresga-1 to the
designatod procurement repr,&ei:talive and mlevant documents
pvoniulgptcd by the designatod prucumment mprrsecamivc.,
V. Chm►gt 10, WithdrA)val nf, or Mistake list, ISid
UhingQs to Bid - Priui to bid openinli, a bi.;dcr may CF kill qc its bid
by subositling a now bid with notice on the Prnr's leucnccad,
,05ncd by on uutburized ktehl, swing 1-rat the now submituit
replaces be origfoat submittal. 'Ihc ccw submittal shall conlrt-rl aft
information us requited for stibinitdng the nriginal bid.
Withdrawiil oil3id - A bid may bt> w'i(hdrawn, either phy5icully ur
by wriucn nutice, at any time prior to die bid due date. if
withor:ttiw) by written nfmcc'. that noliCr roust be. addrmcd to, and
recv-'Yvd by, thc•dc.3ignatcd procurement represenla(iye prior to ncc
bid due dole kind Rote. A bid m5y also be withdrawn BIlei
txpzradon of ncc slicettlad b:d acceplurtue period, and pr(or to
award, by strhmisting a ictter to the desigrurted procurcmmt
raprescrtltitive. Tree Y411drawal letter muse be on conipany
Ict(cr2.cadsed sipnoul by an kits illutized;Rcr1( ofthc bidder.
Mistako in Rid - Any allegation of wis(oke in lair{ shalt he treated
uri u wse•by,coso hasis. It is to be ussumtxl that tray 11(cration in
hid price uRm rctxip4 Of bids vvili he exeaptional in ritrtui e, and v'Yt
be Allowed only when subsWntia[ed by ctnr'm Ic till orcoulcnue.
C. Cunfficls WiibiIf the SOU cltahon
When: there urpeam lv be a c0lltlict hctwccn corltrauutal Icons and
eundilium, the techtlieai speeitieatinns, the pricing section, or any
addendum issucd, (he ordet of prccedcncc sAsII be: lust addenductr
issn.d, the prtuing;xcliuri, drr.(tXhnieAl specifications, the sptcinl,
And then general condiUuns. I1 is inctmikvnt upon the vendor lu
ideutify stv1i contlich prior to (be bic ruspume daft:
H. Prornpt!'HyutcnlTerins
11 is the lxlifry or the Cuuncy chat pAyniprit for at purchases by
County agenciac shall be mark in a timely rwrim.r and that interesI
pzryintilts will bo made nn late payments in aee%:rdorsm with Part
VIL ('hspter 218, PiuritlP Sit lutes, kiinwi as the Florida Prompt
Payment Act. The bidder tray Offer cASh discounts for prompt
payments; however, such dismunls will rw( be considered in
dacrinrnine the luwest prico during bid evaluatiaa. Bidders Ow"
rdgUcstcd to prnvidc pn)mpl paynleil: terms in the space pravided
of the signature PRYU of the solb l;tlion.
3.3 Plitt VARATION Of RTT)5
A. Fhe Priuing Seclion of this snlicita[inn dclines the goods or
services to be pvichised, and must be cunplewl ;Ind
suhniittad with the bid. lJse of any nchar fbr-n or altenutiun cif
dw tbi'm mry result in the rcjeelion of tkp bid.
U. The bid sotiniftta9 must be Ireible, and comMlctcd using
typ--miter, computer or ink. Any Crthy chanea must ba
erxia5cd out and ioiciiW in ink. 1•'edure to curnply with chase
reruircmcrum may curse the bid to Lx rcicctcd.
SECTION 3 -- GENERr I 'PERMS AND t:ONDITIONS
t'. An uttUiodzcd agent ❑f the bidder's firm must Sign Litz bid.
FAITAIRF. '1-0 SIGN THT RID MAY ftRNVFR THIS'.
BIT) NON-RIESVONSTV
4. The bidder may be uunsideted non -responsive X bids irl
cunditiuntd to uloditicatinns, changes, ui revisions ,o the
terms aryl writ] it ions of this in] icitatio n.
E, The hiddcr may stibndl olref(latc hid(s) fur the tiling
soIICIM(IoTi provided ihat suclL offer is allmhublc under (ht
terms and condlllons The altcmule bid istuo ntev or exceed
the IllinimUm TetlulrernelllS and he suhnaitted as a separate bid
inaiked "Allwnste Hid".
K When Ilene is 3 discrepancy between il1O uo�t prices and any
cxtcndt d prices, the unit pn ocs will p. cvuil.
G. Any bid reccivtd after 111e stipulated hid due data and time
rhmu¢h kin fault of the County will be considered raid, and
rxecpt under the must exvupllonal circunustonces, nuL be
considered foi' award
H. Unless uthrrlvise spc-.eiticd in the soliciikition, priCcs gvintad
shall he f.O.a. De5tirilt,'on.
1,J Ct71.I.IJ5l()N
Mere two (2) or morr relLRed partiv;, 3s defined herein, wch
,unhmit a hid for the sarne contract, nr evidcnu any prior
ondol;atandina, agrozment, or cornlecllon in such rcga.rd, such bids
shall be prciuntcd to be collusive. Related partioxs shrill meal
bidder or prir-pi: alg thereof that taut a dita;t Or indirect ownLxship
interest in unullted biddcr'or the same cunlrout ar iti whit]] A parent
etimpaLry nr the principals thereof of bile bidder have a direct of
indi reel owiers p interest in another bidder for the smi; contra-
Hidg tiiund to he Lollusive; Shell �, rCjected. Liiddws which Have
been tbuiid io have cagaged in collusion Islay be considered nurt-
respunsible, and r3ay be suspended or debarred. Any contract
rewlring from ctillusivt bidding nu ty be tcwninzted Cordalauli.
3,i PROIUDr'rJON A (,ATMs U CONTINGENT TEES
'The verdtur sysiannis kX, Ihev have not cr tploya3 or iel. died ally
cLinpany or pmsna, other than it bony €idc employee uxwkinp
sulely fur lfw vendor M.101104 nr secure Lhe CkuUaei and that they
have not paid or uorred to pay any perwnn, company, corpofallon,
individual, or film, otlicr than u bane fLde tirip10y00 working solely
ftir the midor, Any Considmtion contingent upon or Insulting fmrn
the award or milking of (he mitizet.
3,6 CONTItAC: PING WITII COU.-nY EMPLOYEES
Any C'Ounty criplayx ui srentber of his or her immediate falhily
sock ing to contract lvith the Courtly str911 sock a conflict of inleatsl
upiuiuh from the County Attorney prior to Submittal of response
to ctmlrucl with (he County Che ailected-nip:uym shall di3Clnse
rhos carpfnyte's assigned function within ncc. Courtly and inleiest or
Lilt in(eies( of higonccr immediate family in the prnpnscd contract
uml the nature ofthe irtexided wrilrtict.
33 INCURRED FXFF.iitilsS
This sa)licitilivn dos not commit the County lu award nor he
raspunsibte for aq cost or Captive which may be. irh'tln',.d by any
bidder in preparing ur subnlitlillg 0 bid, or any cost uT expense
incuired prior to Ilse cxccutiorn of a pia0asa oldc; or crintruct. By
submitlirlq a bid, the bidder also igrccs that :he County bears no
rrsporoibill(y for any coats of the bistder associated with Lmy
iidulinis(rativo or judicial pruceedlfi(15 restdting from this
sulit:itdtiar process.
3.8 MUNTY ISTAX-EXnfPT
When purchasing an s) direct basis, the County is generally exempi
from Pecci;it FXcisc Taxes and ntl State of Florida sates and use
ra:ici. 'Ihe Cuunly will pmvidc an exemptiun ver(il-tmle upon
IgUcst by ate? seller for Buell 1)Li1011ASC3. I_XCept Cur i(eus(Sl
spaciRuully ideni fwri by the vendor kind accepted by the County
tar dircgt ("onniy purxr =u under the Sales TaX Recavcry Prog,Yau;,
uontrattocs doiiiB business with the County arc not exempt [nun
paying lulus tux Lu their s:spplicrs for materids neeled to niltill
miumctuul Obligations with the County, hoi is any vendor
aulhofiud to use the County Tax Ex-mptions for such pur4;itase3.
3 9 PROPRIET.4RYrCONF11)LNTIAL IyFt.11 M., t ION
l3iddels are hereby notified that all inCormu!ion submitted as part
of o bid will be w-vilahle for public ipspwticm in ctmLplinnee with
11
]TB Number- 17-0606
Cliapica t 19 of th:. i''lorida SlatUtei (lllc"I'Ubli Rtuusd ALI."). -11w
bidder should nut subMit a:y in&irnulivaL Pihleil the bidder
considom prripric[zry or confidential. lhu subraf5sion of any
infumnuliutl 1011te C'onnty in connrt:(lon with Rnywiicitulian shall
be demed conclusive3v to be o waivcr of any protection from
toledsc of (ae 311a1nittcd informutiun 11ri1093 s.Lch in&xmatioil is
cxcarrpt ur confiiclen(ial under the Public Itexords Arl
3,EQ C;AN(:F.I,Lr1'1'ldhf C}F S(71,1C.'.I'i':i'I'ICII`
Tha Countyy reserves t. a rich( to e2iwzl• in whole or in part, Any
1nv:LnliurL 0 laid when it is in the best infretsl Os (hr C'nunty.
3,11 AWARD
A, i.>nlcss othcrwist allowed by statute a: ordinance: umird will
be mode to the lawaxt prised responsive and rcsponsible
bidder. 'flit COtlt)(V Tcscrves the right to reiew Ally And all
bids, Lu waive nun. material irreguinraira or technir.Alitics and
to rc-advertise Cur Al Or Any part of this wticilatiuo A9
deemed In ifs hest interest. The County 1111A he the sale
judV of its hrsr interest.
lk when there itif,. rllulriplc tale hens in a Wl icilatlon, the
County reserves (use d8lit to award on an irslividual item
hasis, any Cuirbina(iorl of it=rn , tern` low bid or In
w7:ichever manner uermod lit the- bcit intcra3t of the Cuumy
This p:nvisLnn specifically 5-3perVACA Any method of avnird
criteria stated in tht sulicitolion when such action is c,Ivi ly
neccsszry to protect the blest iineresls ofthc: County.
C, The County r4m.yws the right to reject ally and all bids if it is
determined Thal priv,'s are cCcessivv or dt(cnitined to be
kmfe1sollablc, or it is otherwise determined in be in the
C:ou-nly's best interest 10 do so.
Ili Tlic ('aunty res=vvs flit: right to nego(imn.. prices with the low
b:ddm, provided Oixt iho s^_ope of work is swit amended.
* Award will only be. u le to fimrc that satisfy all legal
rtxlDhvnlcnts to do business vith the County, The C:orurity
cony conduct a prc-awurd msput:hur. of the bidder's site or
COliduct a pre-uwurd tlualficallon mecting ,o duermine the
res5misibil4y and capacity of She btiddef 10 prrtorm. Award
may be predicaV4 on compliance with arid Subinillol of all
v, tquircd documents us stipulated in the solicilation.
I. The biddcr'.K perl'armunue ns primo or suhcontractai on
previuus County commets shall be taken i.tto recount in
evaluating Lhe i espansi b ili(y of a rnspunding bidder.
G- All tit bids will be rmlvcd in cans(nunce with cuoicnt
written procedure in Intl ;-Bard.
IL A vendor wishing lu pTutasl tiny nvn, id dccisinn resulting Crotri
this solicitotion shall do as provided for in rho C'ourtly's
Nurchusing Protrdure MRnuo1
3.12 GRNRRAI,C.0N'rltA<:fCCN- D1TT0NS
The contract shall be bindia t; upu;s and .$hall inure m the berielil of
uuCh of Ille portipa irA of tbeir rrspreLive SLIMSSM And permitted
assigns. The corniaer may not be amended, reltns-!A, discharged,
rc*6r3dvd or obondoned, asccpt by it vnlll4w ioicrunigit duly
executed by cireh of the pities licrctn. The failure of any party
]sefeto at any time to enforce arty of the provisirins of the cOntloet
wlB in no guy woslltu(e or be ontimraed us a WAiV,lV Of sueb
provision or kit' any wkier provision liorcaf, filar in anj wiry ufPect
t})o vatidity of, ❑r the right ]lieff.Aftei' to entbrec:, each Lind even'
provitivii of the contract. Any dispute arising during tee worse of
wntruci pwRimim,ce that is not readily rectified by coned:nation
between the vtmdor and the County user deparliaeGi shall be
Ixtctrcd to Procurement Srrvim ofiicc for resniutiun.
3A3 O'IAERAGENCIFS
With the ctniurrt of tllr, vendor, other ugcttoies may make
pv,mhises in AOcordanDC with the cunwict. 5ueh liurchases shall be
gpvcmed by Elie same icons and coadilions As slated herein with
the a wecpti nn of Lhe cliangt In agency name.
3.14 CONTRACT F.X'I'LtNSJUL'•
T71e COialty has st:c Lin iluitral option to cxtaid u conmict for lip to
ninety i9T) <'%lendzr days beyond tl:e. eurrcnt contra¢. period. in
such event, thaCouivy will nntify the veadoi(3) in %ritingof such
extensions. The contract may be extended beyond the initial
ninety (90) dAy extension upon MOLIA1 IgMCMcrul be(wden (Itc
SECTION 3 - GENERAL TERMS AND CONDITIONS
Cotitmr/ and the iendoi(s). Exercise of the trove options requires
the prior approvi I of the, N ocinreinent Services'4-knager.
3.I5 W'ACbRANTV
All warranties express:ml fmpiied, shall be mile available w flit
Cotiwy tier gonds and suvICes oovcrc6 by this solicitation. All
goods rimti.*.cd Shull be fully Suana rtocd by the vendor 151iiist
Cut ory defects and ivorkmensl» p. Al no =13,w-sc to tl•.c Cuunty,
the vcrxlui shall cnrrcct any and tell apparent and Ixcnt delete, drat
may u"ur within the ntsnutodurer's standnrti warrnnly period
l:x special eonditirnns of :he sulieitarion Tray supemcdn She.
marntllicww's standard warranty.
3.14 L.S't'1h•L+1TL17 QjIANTITMi
FRtsmstW quantities us dolfari arc fnr hiddw's guidance only. Na
guarantee is expressed or implied is fo quantirics or dollur vulue
thin will be used daring the cantata period, The {7.nunty is nut
obliguxd to place any nrdor for a giuen umuunt stmequtnt trT the
i—ard of -his solicitaliun. Tire County may use eSlimuttal
gtianititlCs in the award cvaluulitk: pf0005$. Fstiniarcd qulrilitiesde
not cuntesaplale. of Incindc poisible. additiomd quiinhli('3 Clint may
he oTdcreA by other entidc-5 that may utilize this curihaCt. Tit no
even( shall the Crimily be liable for payments in excess of (te
amount due, flit quantities of goL ds Of XfV iCcy netual ly ordered.
3,17 NON-EXCLUSEViTY
It is the intent of ilia Cntmty to raster into Litt fi imnfjit that will
sa:isty its netxf5 tts dawiliCd within this solicitation- Ilowtvt , the
Count' rescivts the riot, to pet I'vin, or taunt to be performed, i:ll
or arty• of the wurl( nod services liercin dcac;rihcd in the manner
denined to represent Its hest mtcresls. fn no like will aic County
he liable for billing, in excess ofChc quantity of g(t)dsur servicrq
acuiatly provided under Ihis cudtrac(.
3.18 CONTINUATION QF WORK
Any wnrk that wmmeaCeS prior (o, arxi will cstccd, beyond ti.e
mpitatioii date of tlnc current cunlnsut period shall, unraas
terminated by mutual ivi'Itten agrocmcnt helwexn the Cuunty and
the vcndnr, cannnuc until cumpletion witlinur change w thu then
cUgrni prices, terms anal wad i lions.
3.19 LAWS, RULES, RIi(;rlt� 1'I0N&ANDLICBNSRS
The vcndnr Shea comply wi(h oil federrl, state, and Inca: luws and
ttgtitatious applicable to pruvisiun of laic sonde andfor services
spet:iritx1 it this so! (Cltatino. Durinrl the term of Lite COO Met the
vendor at(sures (liaf it is Ili cott1plianec with Ti tit VI of the 1964
Civil Rights Act, as amended. and the Florida ('ivil Rights. A4A of
1992, in that the vendor dues not un the grounds of race, enter,
national origin, religion, scx, ace, disnbilily in marital status,
discriaeiholion in any form or manner aguinst the end?or eniploycm
or apptseants for ernplo, mmit. The veaidnr tmdsastands lhri any
curiltacl is coWitinned upon the vrnwity of this sL•ue.in a it,
3,24 SUB(:Q19TRA(.7IN .
Cniess uihCi.vise stipislated heroin, the vendor shall no;
scbcuntrn 1. ally portion of :he walk without the priur %witten
cons=t of the Courtly. Subcontracting vri huut the prior eonseast or
Cho County may result in term inuition of the ooniract fnr dofuuIt.
121 ASSIGNINI NT
The vcndnr ilisR not ussign or WrrSfbi- Any contract resulting Crum
fhis solicitation, including any rights, tide of intciest lhnrrin, or its
pu%var to exectitc Such contract m any person, cmnpPny pr
corporutma. wifliwl the prior wrincn consent of the County. 'fhis
provfston specitiuully includes ony acgiifsftirnt er hnstilc takoovcr
or the awarded vendor. Failure to Comply ill (his il*nrds may
reSuft in Leant ination of t'nc contract for dtfaul:-
3.22 RI0WONSIli1LITY AS EMPLOYE' n
The. ernpinvec(s) of the vender Shall be tonsidetrd at aB times its
enipluyee(s), and arm an crr_ployce(s) or agenl(s) of the Counly.
The wrima(ui shall provfdo cmpkrycc(s) capable of perfunning
the work us Tequirml. The County may require the contmctoi (o
rrmnvc any anplaycre it dte:nS unacceptable, All cmplayccs of
One coMractiir tray be.Nuired to weur appioyrimc Ocnbifloarion.
3.23 IND1111161 1r-1CATI0jN'
To the zmat permitted by law, the vz-r.dOT shad indcatnify uad
hold linoltltss ills C'o)mty and its affitwx i, employms, agents and
illSMlrncntalitics rnnu tiny and All Iiabiliri, trust~( or tlatnage>.
Is
F113 Number 17.0606
inuhLlitsg artorncy's fees and Coss of dcfcnse, wb ch the ('onnly in
its of -cm. employees, agents or instrumentali: ics rimy incur as a
result of tdafrn5, dcanands, suits, <--a sus at autiuns ur promcding.S
of any kind or s;aiure arising nett uf, idating to or resulting ffonl
the peiformancc of the iigreement by the vcrdor ur i1S employa^S,
r,tenIt, zei'vaiit.i,par-Yicrs,ptirici?,tl3it- subcont:actors. Thavendor
shell pay all claims and losses it, cunnectinn tlterevath, stud shall
invcsttoate and defend all claims, suits or actions of any kind ur
nature in the name of the County. where applicablc, inclixiinb
appellee prtxemlings, and shall pay all :,os(s, judgitnonts, and
atmi-ney's fees which may he inctured theiews, 7hc vwdor
(ivpru,aly undcrslwnds and agrcai that unv insuremee prorcrinn
rcqulted by Ihis Agreement or utltervrlse. providr-1 by the vcxsdor
shall in nn way limit the reapomibility In indemnify, keep and &8vP
harmless and defend the Cuunty or its otlir.cin, cmploycm, egen(s
lirtd inslrurr etlVditirs as herein provided.
3,24 M0D1F1('.,Vl'10NOrCONTIZACT
Any contract rsulting fruia this solicitation rAzy bo mudiGed by
mutual Consent Of duly nutlnnnzcd putties, in vrrili% lhr0ugh the
issn MCC ofa ntudit-106011 to the enntruct undlur purchase Urdcras
appropriate. 'fhis p[esutnesihcinoditicatirm itself is in uornplianCC
with a l) applicable, County prOCeKhtl Cs.
3.25 IERMINATION FOR Cx>NVENIENCL
The Cuunty, at its sole discTction, reserves the riEh1 to terniinato
this conbrud upon thirty (30) days ATittoi notice. Upon rrFeipl of
suoh notice; alit vendor tiLill not incise arty additinnot vests under
this w Tact, 'llnc Cuunty shall be liable only thr reasonuble wsts
incurred try (he vendor prior to notim cif terminatioli. The Coltnty
shall he the sole judee cf "reasorrabl c costs "
3.26 MICNITNATTON 01AC TO ILI AVAILA1 UJIIN OF
CONTINLIENG FUNDiNG
When funds arc nob uppTupriated or ofllcrwisC made. avuilub!c lu
support continue-llon of pertnrrnance in a vaierlt ui wbir.qucnt
fiscal year, the cunlniut shall be ranccttod and the vcndur shall be
leiniouried fnr the reasonable vulue of any non -tetanus vests
incurrrcd amorri7.ad in the: price or the supplies or servicas,Rrtsks
delivered under file contract
3.27 TFRNTINATION FOR DEVAULT
Tim County Irscrvcs the right to terminate Otis conirart, in part nr
nn whole, or effect odsar appropriate Trmcdy in the evenl lots
vendor faits to IArfunst itt accofdanot: with the tcmns and
conditions stated Kwain. The Coun(y further fescrtrs foe right to
susperid or kbor :Sic vendor in aceurdunce will, tilt County
onlinarim. resulations 7ndlor administnstive ordteyi. 'tltt vendor
vnl( he n(rlified by trifles of the Couaty'.s intent to tertnlaflle. )It the
et -cart of tennination far default, the County may prncurc the
nxplired gu(x3s 0,vll1,11 3CMCM f-nm nay source ittid uqe any
method deemed in its bc:tt interest. All m-prucurensew msb ahali
be borne by the vendor.
3-28 FRAUD AND MiSHEPRESE?gTATION
Any individual, curpo(mion or o;hC( entity that attempts (umcel v s
conliacsal obligatinns through fruud, misiepmentation or
material misstalcs<.ten(, may I;,C, Icharrcd fur up to five (S) years.
Tlis County as a further sanction muy tennim fe. or miccl any nshcr
ountructs with such individual, corporation or entity willi such
vendor held Tesponsiblefur all direct nr nndtrxt costs associated
w'llh lerminalion or Cancel;anion, irn udirtg attDnnvy`s foes.
3.29 NMAIT TO ALT11T
The CUtnily rescrYds flit tight rn rnluiro ilia vcndnr w submit to ail
audit by any wacli(or of the Cowity's ohonsing The Contractor
shall prvvide 30MM to sl: of its records, which ivlate directly or
indircetly to this Agrecniait Rr its place of business eluting rePiolar
husincss hours. 7hc vtt)dor shall mtxfn all :ri mrdi pertaining to
this Agrccrnom and upon request utakt tlieni available to the
County tat a minimuTn of lh:ee (3) yea18, or as Irquii'M by Flaridu
luw, whit' wcf N longer, fallowing expiration of the Agraari
The veudof seriers to prnvidc suoh uaiisuarce as inay ba necessary
to eavilitute the review or akidir by (.so Cuunty to ensure COmpfiancn
ivich applicable acuuunling mid financial standards. Additionelly,
CONMkCTQR agrCCS to inc!ude the rOgttircnicn(s of this
provision in all conuacts with suhcontrucktrs and niatcrlal
SEC' 10N 3 -- GENIEICAJ, TERMS AND CONDITIONS
suppliers ai cuuneclioo with the vi or`,c ptrloimed heminldcr. If an
audi( h)5pectiOn or Mroinaliort l Orsllant to this station d1SC105es
uveiprieing or ov=hurges of any nature by the CONIR,%CTOR
to 0w CCUNTY in execss urone percent (I%) of the, tntul Lxntract
billings, in addition to making 8djusmlents fur the oveseharges, the
tcAsonablc aciuul cusl o. (I)e COUNTY's audit sllal3 N- reimbursed
to [lit COUNTY 9y the CON LMCTOR. Any udsustmcnts actor
aayinen(s which trust he mud-- as u maul( of arty such audit or
inspetaiuii of the CCINTAACTUK's invuices and/pr rccnrds shall
be mcdr wilhiu a reAsortahle amount of time, bul. is no even( shall
the time wruccd nicely (4fJ) days, frrnn presentation Of 111e
COUNT-Y's audit Endings to the C€}NTRAC701t.
3.30 PUBI,JC RPC[)IZJ)S] (_Ol,YlilCIITS
Pursuant io SeNion 119,0701, Flaridu Sttuutes, the Aw•ardati
conirucwr sturEl ournply with the Florida Fubli; tttcofds' lusty, 1.:d
shall: 1. Keep anti moirdaill plmblic rowrds required by the Courly
to pr., Ibr,n the scrrrecs identiErsd hrtoirr. 2. Upon request front the
CoontY's oustodian of public records, prOviec the County with a
cupy uCllse requewd records or allow the records to be io5prctod
nrcopicd within it reasontible 1hnc at A cost Ctsslt dues not exceed
(hc cosr provided for by luiv. 3. I:nsuie Illat public records that arc
excinpl of confiden(ftil and exempt Crvm public rrcurds disOcsutc
requirements arc nut disclo6trd exmpt as authorised by law fur the
dunilion of the txuilr%( tern) and thllowing onmptdion of iha
contract if the cuntraclur floes not transfer the records to the public
Agcnpy. A, 11pnn completion of the Conitacl, transfer, RI Tin cost, to
Ilse Crnalty at( public T ords in possession of the contractor or
keep and muinwin public Twords nquirrxi by the Courtly to
perform ncc service. 1Cthe CUILLraeLef IIInSfC,-S All public rcc(yrtJs u)
the County upon corniliction of the uunl[ux, lime OOimme.tor shall
dctitroy any duplicato public rconrdS that u:c exempt or
confidential and txempl from public records disclusure
I piicmcnts. ICth--cuntnscturkeepsiildnta(ItiainsJntbliemu)rds
upon completion of the contract, the OunhaCLO( 311a11 Inca all
applicable regWremenls fitTORining public cmords. AIJ records
stmod clM;tU1JCal.}• tnus( be provided N the C:nunty, upon rtx;Liest
Bona ills Couxy's custodian LiF public rtuuttis in a format that fs
ennipatihl-- with the infot[nation rc.hnmogy systems ar the
County. Fwluru to uumply with this swien shalt he dociticd a
brcuch of (he contact and cntbrccablc us sct forth i:t Secf loll
l I'J.117trt, FloridaSLululeS.
Any copyright deri•ibi :Tcu:t this AertelriRnt shall lv: ong to the.
Liulhor. Tlie. nothor and the (MMULTANT shall expressly assign
to the COljNTY nonexclusive, royalty tree rlLhls lu use arty and
ail infnrTnalion pmvided by the CONSULTANT in any delivernblc
-Kid
Vor r.port for the f.'OUNTY's use %which min' include
publishing in C0UN7Y docunmcnts a.d distribution k1s Llle
C0111,17Y dexnus lu be i%I rhh, CWNTY's hest inwrasls. IC
an}'rhing included in uny deliverable limits the, rights of the
COUNTY to use the iri urmntiun, the drliver0le shall tsc
considered detective and not ueaplablt. and the f'0611MI-XANT
swill not be clig(hlc far any compensution.
3.31 COVI;RNJ,NG 1.ANYS
'Me interpretation, rf�ect, seal validity of any contracts} rrsulLingi
rmm this solicitation shalt be. gpvcr�scd by the I aw5 and reguiatiuus
of iho State of Flnridu, and Lake Coutity, Florida. Venue of any
wurl Helton shall be in l akc County, Florida. Itt be event tha( A
suit is bruught for the enroiconent of any arm of tit-- wnlnmct, or
Rny right arising er there Crn, (tie 1101`0e5 expressly waive their
respective rights to have such action tried byjwl 1611 and hcrchy
consent to the uscoCnorr--jury trial fbr the mdjudicatirxl of such suit.
3,32 STeiTF RV(;r5'1'RA-1'I0N REQUIRENIEN 8
Any wrpuralion slrbmilring a bid in response Lu this ITII scull
Ci0w. be rcgistcrcd or hbvc upplicd Cof legisti;ition with the Florida
Deptlrtineot o! Stata in aoconlartx with the provisions of Chapter
61117, Florida Statutus. A cupy of 111e registration; application miry
lit: ivquhred prior to uwani uC a wntncl. Any parhlcrsltip
submitting a bid Ir, response to this 1'113 Shull have will)lied with
the applicable provisions of Chapter 629, Mufida Sloh)tr'S, Fnr
Rddhional intinnutiun on these rRltircmcntt, please. wnlftcl the
)�torido SecrctRry of States Office, Division of C:orpnratiom,
19
ITB Dumber: 17.0600
SOU 755,5111 (hap:i:'vr��t5'.ciosslalc.iLus}
3.33 PRIMECONTRA(TOR
'the vendor awarded the enptract shall a<1 as the prime ettntnlclor
ord shall assume full lcsporimbility for successful perrormancc of
the conf:act" The voidtir shall he considered the sole pnint of
contact with rciprrd (o meeting RII rcquiscrticnts of the contret, All
sub(:ontractars will be snbjexl to ndvanea mview by the Cunrily in
iet'lsrds to ennhp0mcy and s;murity %onrcrns. After the award of
the Cgnh'aC.t Mn changC in subc;ontructors will he uladc withouL L:c
wn=,L of [lie County "Ihc vumdur shall be iwponsibtr tnr all
insurance, permits. licenses, and related mutters Cor uny and all
surcnnnactors. L•:ren iC the sub=itrawnr is soh=insured, the
C13u111y MAY require the writrUCLUt Lo pllwldP. any insurance
ctxtifiuites requirtd by tho work to be performed.
3.3.1 RMCE MA&URC
'rho patties wit; oxuruiw. every roasonable CYart to rnucl their
TtsptcVvt' ohlfgstiom hereunder, but shall Rol be liahle for delays
fesulting from tbrcc majeurr or urthei causes boynnd their
rcaatnuhle wrtlrol, including, but rn( I[mitcYl to, winpliance with
rcvlsions to Onwxilmcnl lawn or regulAlion, ACt3 of nature, acts ur
ou)i.slons of ttic other party, films, s;Tikes, nulional diso3ters, wars,
rio.s, Irunspurtution problents Ande'or any other eauac whatsoever
beyond 11sc mx3nnibte onntml of iht: parties. At ry such Cause may
be cousc fnr nlipropriate ertcnsetxt of the perfor[oanee periori.
3,35 NOCJntJM FOR DAMAGICS
No claim Cur domagcs Or any claim other than far an radensiuts of
time shall be mode or Asscrtcd against the County bemuse of at iv
delays. Ne intcrrupliun, inlerfeaence, incificicney, suspension, or
delay in the corrnlcnccment or progtss of the Work s1:Rll ralicvc
the vcndw of duly to perform, or give rise to any right toda[lteges
or nddit[nnal compensation from the County 7u vpndor's sale
remedy sliR11 be the right to seek an CALenaiaG to the contract time.
) tuwever, lhls provision shall not preclude recuvery urdant�gPs by
the vendor for hindrances or delays ds)c solely to fraud, bras: ruiih,
or xtive intcrfcrenoc on the part of ilie County.
3.36 TRUTH IN Net.(yl')ATCON C:I:IrMACATE
V(rr rach cuntruut Lliul exoeads Otic Hundred Nincry Vivo: Thousand
dollars ($195,,900,071, any organixativa avmrdmi a don(raci must
execute a trath.•in-na otiaticn ecreificatu stnting that the %vege rates
and other &Ctual unit culls Lire am. mnhplctc, and current; id
UreIiIncofcontracting.AnyeunLUCITtxlviriae- thIso lificatcshalI
contain a provision that the original coutrac, price and any
additions SINLI] be Adjtt f%x! io c.,rchude any significant sums by
which the County dalrrn[ineS 1110 C.M.tact price wiis inereawl due
10 iMCCUrav, mcr4'np�etc; or non -current wage rates and other
hLZI[1111 unit SOHs. All such contract adjushntriu shall be. inxdc
sus dt in riot { I } ycer falltm i rig sae ents 011hr+ Con[: act.
3.37 GRANT FUM)IM'.
(n the event any pail of the contract is to be fundod by federal,
state, or other Eucal igeriq mnrics, the vendor hereby ubrees 10
wmply will All r quircmcncs of the funding cubLy upplicablc to
the uac of the rnurdr5, iftltlding filli application of NaWir=011(5
In A)l ring the List oC llsinori ty ririps, vrAncrl'9 husintss enterprises,
And lahor surplus area frons. VvEidors ame• advised that liaymr:nts
under ncc contract may be withheld pta)dirtg completion and
sublhiSSioll Of all r(Yltkircd forms and dUL'trmertlS requtrtd of 111c
vendor nursuant to the b1an1 funding mquiremcn[s.
3.33 TQRA(X 0 PRC)UUC"I'S
Due to the acknowledged hazaTd% aribing from exposure to tobacco
pzudUk;h, and Lu protect the pnhlic and employees' heal(h, sAfoty,
eximfort And cnvi rrnment, tubucco use is prohibited On any CuunLg
uwned bo(lding and pmperty. 'fubuue;u ptodtlets include Beth
smoking and smokeless Lobaeco.
SECTION 4-IIRTCINGI CYRTTFICXr10NSI SIGNATURES 1TBNumber; 17.0606
iiTB TITII..11% FIRE EQUIPMENT - PARTS - SUPPLIES - Sfi.RVICE
NOTES:
• When purclutsing on a direct basis, Lake County is exernpt from aJI laxes (Federal, Slate, Local). A
Tax Rxetnption Certificate will be furnished upon request for such purchases. Ilowever, the vendor
will he responsible for payment for taxes ao all materials purchased bry the vendor for
incorporation into the project (see provision 18 for further Mail).
• The vendor shall not alwr or amend tiny oirthe infonivition (including, but not limited to stated units
or measure, item doscription, or quantity) stated in the Pricing Section. If any quantities are stated in
the pricing seclitni as being "estimalcil" quantities, vendum are advised to review the "Estimated
Quantities" clause contained in Section 3 of this solicitation.
• Any bid oontaiiiing a modirying or "escalator" clause not sixci{ically allowed for under the
solicitation will not be oonsidered.
• Unit prices shall govern for all services liriecd on that basis as requested under• this solicitation.
• All pricing shall be FOB Deslinatitxi wiless otherwise specified in this solicitation document.
• All pricing siibmitted shall retnttin valid for a 90 dsy period. By signing and submitting a response to
this solicitation, the vendor has specifically agreed to this condition.
• Vendors are advised to visit tier websitc at htlLs:Ilwww.lakcc•oitntyfl.P-ov and register as a
patenting vendor. Vendors that have registered on-line receive au e-mail notice when the
Cnuuty issues a solicitation msitehing the commodity codo'; selected by it vendor during the
registration process.
• If the contractor has questions regarding the applicability of Chapter 11.9,
Florida Statutes, to the contractor's duly to provide public records relating
to this contract, contact the custodian of Public records via the individual
designated in provision 1.2. of this solicitation.
ACKNO WLEDG I+,?VMINT OF AUM KNDA
INST1<RUC'NOItiS., Complete fart I or Part II, whichever applies
..y:. •b �y�}.7d(�°v" �i!' .Ii ; ..� ' ��'�:i Vie:•j S1. w �. •....-wr��l.• ... ,.`:^..�+ :N:� .. .' u=
, "rC.:%+} w'G is �+.`•"^w�� F' 1"i'
1�s.,1.••:•A.••::>. >a "�f':�t�"[1% ;;P 7-,.1�'•�ai73 '?1.:: l F'_'�:
y� .."a,•,r' �W �.,..,?R8•CI L. r`'f SK: .:.'•��:=,.r��a,L' a�,. ��''S;o.'i�•�..1.. .�.� 'CC.�' •. '.il �'••�•. ;1::
r,,.ri•�-��';..S.:i..5::.....:.:...;.-kw>...,:,•:.al•=:.Sr:,e_<.:......�;.e':al .::•.,�...... =S.L'::f`�7.si!.._ _a.:i..;y:n^.:t;�:z::=.Y..:':._=.1:1
:•;;y ••.�" .:"ii
;F• S�7'�:
': i.,'..0 ac$Q-
»+.a..
The bidder most list below the daws of issue for each addendum received in connection with thin ITB:
Addendum #l, Uxtecl:-11-22-201.6
Addenduun 0, rated: 1I-30-2016
Addendum #3, Dated:
Addendumn t14, Dated:
MUM, 'I`:.`il•`'li rGy'r •:� �,• `(,, i•N. G.�/�.?JSL::•e .*:�Y. "`:^: .R:' !�v �:r+: ��..
kf ♦ :Ip• ' ' ' : y :.. r.. r.�.�wC:1 ;4
> ..lapw , 4 i ala vGr'rl'�. 'T,. •�':'d'•��`i"S.� r.:•�%'4'�,:rt�Yy'r.:�:44<e�:R:'v�o• 7e: ♦•i!�'�.. :v:.ra%�:, Y r<.�'. ''�•%'Y.
.S';f�•M1 .c. yl;':•r.'r:: 5: �., _ T,LL'-'"73��5� ..l.:a: ;'�,li:y' o i�'ni '..1.i'a.�i. 1.�:..�.rur`J'.?.:�r ::.;»�,:. 2���.. F'..�}:: •.••'>r.:..::..
D No Addendum was received in connection with this IT13.
.�
20
SECTION 4 - PRICING/ CE RTIFICATIONS/SIGNATURES ITFI Number: 11-0606
PRICT.NC SECTION - GENERkL INFORMATION
rates in A U ellment 2``Pricing Porter"}
(Submit disf�uuu(-,,and hourly servicei
Addres5:2904 591H AVIN.7E DRIVE }AST
citylstute�--Zip- BR-AMNTO.N., n 34203
Tv.1cphomi1'ax: (800) 228-8368 FAX-...(941.) 756-259
2.
Shop [oratioll,
2904 59TH AVEMIE, DRIVE MST ......
Cfiy.'Stm/7ip, B 7, 34203
TtlepllonclFax (800) Z28-8-168 FAX (941.) 756-2598
3.
Wcbsi(c address for price TEN8FIRY. 'OM
4.
'TIES WILL APPTY
Standard Warranty-,MANUFACWRERS PROD= WARRAN
5.
Lead timo:XARjpS Ly �fA-,HrFAC
6,
Minimum order (if aily), $25,0-
7.
Handling fee if less than minimum (if applicable): . . .....
S.
Does your fimi ulTA;r pickup and delivery of vehicles and equipmunt Amling repair?
Yes Nu _-X.. Charge roi delivery/vIckup: N/A
9.
Does your firm have towing cai)abilkiesl! Yes. N-o
Towing charges:
10,
Wi I I your firm accept Visa P UTChElSi lIg Cards or E-P avub Lc form of payment? Yzs.. X .....-No
11.
Vendor contact for w nei-ge wy and/or disaster service 24 hours/7 days per week:
Name- TROY MCMNIE
228-8368 an: 941-544-2507
12. Fxceplions to specifications;
if yes insert it separfltC shoot immedi.9tel4 following this gillge &tniling eXeopliolls,
2[
SECTION 4 - PRICING/ CERTIFICATIONS/ SIGNATURES ITB Number: 17-0606
By Signing this Bid the Bidder Attests and Certifies that:
• It satisfies all legal requirements (as an entity) to do business with the County.
• The undersigned vendor acknowledges that award of a contract may be contingent upon a determination by the
County that the vendor has the capacity and capability to successfully perform the contract.
• The bidder hereby certifies that it understands all requirements of this solicitation, and that the undersigned
individual is duly authorized to execute this bid document and any contract(s) and/or other transactions required
by award of this solicitation.
Purchasing Agreements with Other Government Agencies
This section is optional and will not affect contract award. If Lake County awarded you the proposed contract,
would you sell under the same terms and conditions, for the same price, to other governmental agencies in the State
of Florida? Each governmental agency desiring to accept to utilize this contract shall b responsible for its own
purchases and shall be liable only for materials or services ordered and received by it. shall
❑ No (Check one)
Certification Regarding Felony Conviction
Has any officer, director, or an executive perfo�rmi�n equivalent duties, of the bidding entity been convicted of a
felony during the past ten (10) years? ❑ Yes LL�-No (Check one)
Certification Regarding Acceptance of County VISA -based Payment System
Vendor will accept payment through the County VISA- based payment system: [}'des ❑ No
Reciprocal Vendor Preference:
Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII, Sections 2-221
and 2-222; a process under which a local vendor preference program applied by another county may be applied in a
reciprocal manner within Lake County. The following information is needed to support application of the Code:
1. Primary business location of the responding vendor (city/state):
2. Does the responding vendor maintain a significant physical location in Lake County at which employees are
located and business is regularly transacted: ❑ Yes �No If "yes" is checked, provide supporting detail:
Conflict of Interest Disclosure Certification
Except as listed below, no employee, officer, or agent of the firm has any conflicts of interest, real or apparent, due
to ownership, other clients, contracts, or interests associated with this project; and, this bid is made without prior
understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same
services, and is in all respects fair and without collusion or fraud.
DUNS Number Insert if this action involves a federal funded ro•ect):
�A l
G`�n�etalehaorn QrinalfO111dB1,f11
Firm Name: 1 U -8 FLEE PnT1TpjU=�—INC
Street Address: 2g04 59TH AVENUE DRIVE FAST BI ITON 14 34203
Mailing Address (ifdifferent):
Telephone No.:(Snn)22R-R36R Fax No.: (941 ) 796-259R E-mail: TNFn@TFN,gFTRF_('(?M
FEIN No. 5 - 281276-+ Prompt Payment Terms: % days, net
Signature: era Date: y.9 - r `7-
Print Name: xr461c4y Cli r Title:
`Atii'�r�.of�r '�p� rack;b.- �}e�C�§Qu ';Offictal�,t+3,se=4,n� J `''=, � °w"�'��t?�;;°I'zy � �'.,F"u'�'�s {o'''�•,�;�`.��:�+��° �'��
_ Y
By signature below, the County confirms award to the above -identified vendor under the above identified
solicitation. A separate purchase order will be generated by the County to support the contract.
Signature ofauthorized County official Date:
Printed name: ���;i,j! �,��i�i^lS Title: Sjyic(z_ ict:) _
22
SECTION 5 - ATTACHMENTS
THE FOLLOWING DOCuM.ENTS ARE ATTAC14ED:
Attadiment 1: Reference Form
Attachment 2: Pricing f.'orm
23
IT13 NijmbLr: 17-0606
SECT ON 5 -- ATTACIEVIEINTS
AT'1't1CMIENT I - REFERENCES
f'fB Number: 17-0606
Aiency
CORAL SPRINGS FIRE DEPT
Acidrns
9551 %i RST SAMPLE ROAD
Cuy,stlw'Z(P
CORAL SPRINGS Ft, 33065
CUctOct Peon
CHIEF FRANK TMINEC
Tcici}hone
954-344-5935
Dates) of
Scr.icc
_2006
Type of
.5civice
FIRE HOSE
Cam,nen[s i0NCjnTNG
, l
Agcncy
MARTIN COUNTY FIR8RPqCOF
Address
951 S . , HOWKE STREET
City.5tancxtP
STUART, FL 34994
Conmet Person
MATT RESCH
TeAeiihnnc
772-221_.2350
Eiat:(s) or
Sarvicc
11-17-16
Type of
service
PURCHASE UIRNS HTT?MTS
Culamentst
ON QQjNT3 FTRF.- ROUTWENT
Agency
[dINTER P= Fin, FSCTfL'
/u!dress343
idFST C.LNION. AVENUE
City,Strie.Z.(P
TTIN-= PARK W), . 2 cg
C0nlgCf Pargon
JIM WALSH
TAP., inc
(Uf *s) Or
sevice
10-25-16
>'p` or
4:rtice
MSA SCBA' S
c omnrnts:
ON GOING FIRE EQUIP= PURCBASES
24
Sl-,k%!jCF T() `j'J Ri,`E ).'01
Discount
List
Hourly
Rate
Stocking Freight
Distributor? Included?
WEBSITE
3 M Company
NIA
Able Sha Me
NIA
Action
35%
No
Yes
htt actioncoupliin -mL
AH Stock
10%
No
Yes
http;�hstockrnfg.m
Aim
NIA
Ajax
10%
No
Yes
YES
YES
hit �rvr�ti.aiaxre�cuetoois.corr�
ht.a:/ wwva.akronbrass.corn;'
Akron Brass 38%
Akron Brass Parts
10%
Yes
YES
hl1 '+` vaw,r,akranbr�ss.LGm,�
All American Fire Hose N/A
Allen Systems
Alocolite
NIA
15%
No
NO
hie ; hv«,v . Eire Iadder.caSTlrr
Amerex
35%
Yes
YES
htt ; � amerex P:re.com('
American Firewear by Honeywell
American LaFrance
NIA
NIA
Angus
40%
No
No
litf L. Ll� sfire_cbm
Ansul Foams
N/A
Applecroft
NIA
B & B Enterprises
NIA
Bio Systems
Blackington Badges
NIA
NIA
Bouton Co.Nisonaid
Bullard fWILDLAND ONLY)
N/A
300/0
Yes
Yes
htt s: i%wp,.,y�.b0ard.CDML
California Mountain
10%
No
Yes
No
Yes
Yes
Yes
f,tt !+�'eti"'J.CST1Cr25CUe.COfT4
Ott :,' us_rnsa,safe4y.corn�
http;! P% -Corn/
Cams & Brother 25%
Cast Products 10%
Charkate NIA
Chubb (Foam) NfA
Churchville
NIA
Circul Air
N/A
Code 3
Collin Axes
25%
NIA
No
Yes
I itiyyy%code3pse_corn!
Collins Dynamics (Rom Corp)
N/A
Council Tools
Cutter's Edge
CW Neilsen
5%
10%
NIA
No
Yes
No
Yes
http_/lcoonciitool.tom
,.. V
hl'l'o:lluv�nw_cutterscd E.com/
-
Darley & Co.
David Clark
DB Smith Indian Tanks
10%
NIA
No
No
Yes
Yes
hits„/1`w�v�y.darlPy_cern/
hit tarvrtiJ;�avidclarkcampany;corn
Dicke Tool
N/A
Draeger Engineered Solutions
N/A
Drexel
N/A
Duo Safety
10%
No
No
hit IwMl.duoS8fety-corn/
Edison
N/A
Edwards and Cromwell
NIA
Edwards Mfg
Elkhart Brass
4°/a
40%
No
Yes
Yes
Yes
httn_ �fvJvv!,ed�yardsirpnttforkers.�ort?
httn'/h^:vn,J.elkhartbrass_ron] ^
ETI Emergency Technology
NIA
Extenda Lite (Akron)
NIA
Federal Signal Corp
30%
Yes
Yes
http.., /wvrtv.fedPraEsitna[,,cr)rn
hit lly y �.fire hooksunlimiied jc
http:l,ritit�na.firede ,com
iredex.rornj
htt %Yw„w.firedex-corn/
httb://ti'Jwya.5red ex. com
Fire Hooks Unlimited
Firedex Turn out Gear
Firedex Gloves
Firedex Boots/Accessories
Firedex Teegen
Fire Power
5%
35%
5%
35%
10%
NIA
YES
YES
YES
YES
YES
YES
YES
YES
YFS
YES
FireQuip
NIA
Flamefighter
Fold A Tank
20%
20%
YES
YES
YES
YES
htt fiarpefihter-tor,/
�11.
h�vrw..foi-da-tank_cornl
Gaemtor (formerly Atlas)
15%
YES
YES
hIto_r'A'Ayv'r.F-emtor.com,�
Giassmaster Wehr
10%
YES
YES
,co
MSA
MSA TIC
0%
YES
YES
http:y. s.rnsassfetv.cornl
MSA SGSA
25%
$75.00
YES
YES
htt us.msasafet corn(
MSA Helmets
25%
$75.00
YES
YES
httD- US.msaszfet _c:om/
MSA Instruments
15%
$75.00
YES
YES
htt : us.r-nsasateiv York[
MSA Parts
15%
YES
YES
htt iL+s.msasafelvxom
Natale (Circle D)
10%
YES
YES
http://+vww.circledli 3�ts.com1`.
North American Fire Hose
NIA
Nova
NIA
Nupla
30%
YES
YES
htt :1 +r.�w~nr.n��locorp_com�
Pacific Reflex
N/A
Paratech
NIA
Partner
NIA
Paul Conway Shields
NIA
Pelican
1°/a
YES
YES
hEt _ ('wtiv�v. elican.com/
PetzeI
NIA
Pierce
0%
S110.00
YES
NO
hit s:! +rn^1tir. ��rcearis_cor1
Pigeon Mountain Industries
N/A
Plano
NIA
R & B Fabricators
10%
YES
YES
htt s.( wvAev,rbfab.corn
Ranger Rubber
NIA
Rawhide Firehose
NIA
Redhead Brass
QTY. 1-9
10%
YES
YES
htt :f t�nkwred headbra ss.corTI,!
QTY 10-24
20%
YES
YES
htt /Iww�v,,redhea_dbras.5.:.om!
QTY 25-49
30%
YES
YES
htt�j}ytv%v-redhea:�brass_com/
QTY 50-199
40%
YES
YES
htt : i'wti%,w_redheadbrass.cDrn/
Reflexite
NIA
Rice Hydro - test pumps
25%
YES
NO
http:/k6Lw v.rieeh •dro.corr.L
Accessories
10%
YES
YES
hTtra_ v�ytrw,r'scehydra.cnmr�
SCBAS
155%
YES
YES
htt LLI scuas.com(
Scott Aviation
NIA
Securitiex
NIA
Sensible Mounts
15%
YES
YES
http. Senj3 o.nc;t
SECTTON 5 -- ATTACHMENTS J.'I'B Number 17-0606
ATTACIZR+11GhY't' 2 - PIICTNC$ FORM
Current br-,inds in use by the fr•irc Rescue Division include the Coltowing. Please complete tlic foliowin'
information for those brands supported by your firm, Pnter "yes" or -no" €rvr stocking distributor. If You
represent other manufacturers for similar fire -related equipment, parts, or supplies out. listed, please add
the rrmastufacturer and pricing infonlitition in the blank spaces at end of pricing table.
z lr2.
::�'l I'• '.!` :'.i^y,I ?[ J.:'�, ` J4 �au !may �7.i..{�`w'" ::
�:, '��. . .. .. • i��'.•!E ^ �a1_•� � I_F�II k �� �Y ' a7 Vil y;•: ;: � Llj� � _ �,.,.•.5?:.
3M CUMI'ANY
APLE 5HO ME, _..
ACM ON
41! s'fC)Ct4 F
AIM
AJ AX
i
AKRON BRASS ;
i
ALL A. I RICAN 1?IRF HOSE -
AI.LEN 5Y5Tlit�tS
ALOC OLJTE
AINIFIRICAN FIRE, WEAR I s
A- LRICAN 1.AFRANC'E -- - M
ANGUS I
N—.s , . FOAMS _ —. •-
APPLECROF -- —
Fl & I ENTERPKISI1'45
B10 SvSTEMS
,-f,xCKTNTON BADOPS
BOU'1.ON CO
CALIF01Q11A MOU'NTArN
CARNS & 1;WTHER
CAS' 1' PIt OD1 iCTS
SEC-f [ON 5 - ATTACHMENTS
1*113 Number: 11-0600
Cf JT.JB B (FOAM}
CTAMCHVILT.F
- --
-CI-1 —iC I TL AIR —
LLTiNAXJ;,S
—
--
C50. DYNAIATCS (ROM
CORP)
COUN01,70OLS
CuTu.-R-S FDGE
CWNKILSEN
-FA-Rilffy & -co
DAVID CLr1 K
DB SMITH NfDTAN TANKS
-i5-ICKETOOL
DRAGGER FNCTINEERED
. QLUTIONIS
DREXEL
DUO SAFI::CY
EDWARD9 AND CROM 'FT,I.
HUWARDS W.-O
F. I. K li A RT 13 R.A,� S
ETI EM144GENCY
TECT-INOLOGY
E X T E N D A LUT, (A R- R ON)
F-FT39RAL SIGNAL COR
r,n F HOOKS UNLIMIT RT)
FIRh).)EX
FIRE POWLIR
FTREQUIP
.... ... .
FL MIFFRITiTER
. . ......
SECTION 5 - ATTACHMENTS
IT.R Number, 17-0606
GLAS.SmXSTER WE-IFE
CfLOBIr
GLOVE CORP
GORMAN RUPP I;q"-MPS
HALEF RF PUtWS
-ff;4N-NAY
HAZ CONTROL
HEBERT
OLMATRO
HONTYWEI.I . PRO
HUMAT
HUSKY
HYDRA 81-IIELD
I.VVERIAL HUSE
10WA AMERICAN
JANTESVIIA.-Ft
JV NIFG
KAPP),RR
KENDALL PRODUCTS
KOCHEK
KOEIILBR TvfFG CO
KUSSMAUL
LACROSSE BOOTS
TIFE LENERS
—0—N.S 1,70 F 0 R M 5
21
SECTION 5 - ATTACHMENTS 1TBNtirnber: [7-0606
17FOi4§ PRYOZ
Lowt" LF
-MA—Gl NSTRUM) -'grS
MAIUS S-IGNALI.TiTH—T
MC PROM JCTS
MORAN (FLASH)
MORMN-0 PRIDlvISA
NXTALE —(CfkC-f9 D)
WORTI-1 AMERICAN F)RF HOSE
NOVA
NUFLA
PACIFIC ltfFLEX
PARMW RM
FARINIER
PAUL (-.64 AY
FTZL
PGI PROTEXALL
PHOENIX
PIERCE
PIGEON MOUNTAIN
MUSTRIE'S
YLANO
R & B FA BRI CATOIR S
RANCER RUBBER
RAWHIDE F SE
REDI-MAii-i'MASS
JZFFLEXITE
28
I
I
SECTJ ON 5 - ATTACHMENTS
ITB -Number: 17-0606
RIC8I:TVDR0 CO
S(.'BAS
SCOT-1.7'51ATIO*
SECUJUTEX
Sk?NSIBLE F01*TS
SERVUS BOOTS
811YI.RY WOLVERTNE
S'i\lA=E
'§;T(TR—KF,L
[-570 —U-f v PARK
STGN AL V I", E PR�005'CT3
-E-WSS ONT (SPAN
INSTRUMENTS)
SA RMTFER
STFRUNG ROPE
UVERVAC
TASK FORCE TIPS
OROGOOD BOOTS
. ... ............
.. ....
-�,—UPERIOR YN,-UT—JMA:FlC.'-"
TASKMASTER
TEAM
— --- ---- - ----------------
—
Mf;K'T.TTE
TEMPBST PANS
TOMAR
'POPE'S
TURTLE PLAqTTCS
-G�*DERNVATFR KIN f cs
UNITY 1XIETS
VANNrFR
29
ITB Number 17-0606
SFCrION 5 - ATTACRIVIE, NTS
34
LjkKE COUNTY
fLOP, IDA
OFFICE OF PROCUREMENT SERVICES
316 WEST MAIN STREET, SUITE 441
PO BOX 7800
TAVARES FL 32778.7800
ADDENDUM NO. 1
November 22, 2016
ITB 17-0606
Fire Equipment -Parts -Supplies -Service
PHONE. (352) 343-9B39
FAX: 352) 343-9473
It isthe vendor's responsibility to ensure their receipt of all addenda, and to clearly acknowledge all addenda within
their initla I bid or proposal response. Acknowledgement may be confirmed either by inclusion of a signed copy of
this addendum within the proposal response, or by completion and return of the addendumn acknowledgement
section of the solicitation_ Failure to acknowledge each addendum may prevent the bid or proposal from being
considered for award.
This addendum does not change the date for receipt of bids or proposals.
Qucstlans concerning this solicitation are due December 2, 2016. The purpose of this addendum is address an
inquiry received.
Avendorasked aboutthe re -procurement costs mentioned in Sectfons 1.10, 1.11, arid 3.27 of the ITB. The County
reservesthe right to charge a vendor rc•procurement costs when the original awardee defaults in the performance
of their contract, and the County Is forced to obtain the goods or services from anothar higher priced vendor
through re -procurement, This Is standard language In the County's solicitations and is an option available to the
County to try and recoup some of the losses associated with re -procurement.
The intent of this particular solicitation (1T13 17-D606) is to establish a pool of contracted vendors to cover the
County's needs for va rious goods and services util izcd by the Pu blic safety and Fleet Management Depa rtinents.
fie -procurement would not normally occur for this type of solicitation because there are usua Ily rnulliple sources
available to meet our needs.
Ack<nowledgernent of receipt of Addendum:
Firm Name: TEN-8 HTRR- M. 1JTPMFuNT, TINC, Date: 12--7-1.0
Signature: ! �.__�.�_ `;? Title: 9,,jFS R PRF-r.ATTV;C
Typed/Printed Name: BRUCE SCOTT
LAKE COUNTY
FLORfUA
0FPICE OF PROCUREMENT SERVICES
315 WEST MAIN STREET, SUITE 441
PO BOX 7800
TAVARES FL 32778-7800
ADDENDUM NO. 2
November 30, 2016
ITB 17-0606
Fire Equipment -Parts -Supplies -Service
PHONE, (352) 343-9839
FAX-. 352) 343-9473
It is the vendor's responsibility to ensure their receipt of all addenda, and to clearly acknowledge all addenda within
their initlai bid or proposal response, Acknowledgement may be confirmed either by inclusion of a signed copy of
this addendum Within the proposal response, or by completion and return of the addendum acknowledgement
section of the solicitation. Failure to acknowlcdge each addendum may prevent the bid or proposal from being
considered for award.
This addendum does not change the date for receipt of bids or proposals.
Questions concerning this solicltation are due December 2, 2015. The purpose of this addendil m is to address the
following:
Current term and supply agreements u nderthe previous Invitation to Bid (ITU #12-0806) expire June 30, 2017. It is
anticipated that the new term and supply agreements awarded under this ITI3 #17-0606 shall be effective July 1,
2417_ Vendors shall submit price discounts that will be deducted off current list prices far products at the time of
purchase,
Acknowfedgement of receipt of Addendum:
Firm Name: _1Y)Tj'T-.MUMzDate: I2--7--T6
Signature:—_ �.r _ � Title: SA1,iiS g p k F�qFN-rA-r EyN
Typed/Printed Name , RRUCE SCC`IT
�.�-..� TENBF-1 OP ID: SIR
AC"Ra' CERTIFICATE OF LIABILITY INSURANCE OATE(M111D0 (rn)
�f 1210712016
THIS CERTIFICATE 19 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
13F-LOW_ THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN T.HV- ISSUfNG INSURER($), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the cartl{icato holder i9 an ADDITIONAL INSURED, the policy(res} must be endorsed. If SU9ROGA71ON IS WAIVE ID, subject to
the terms and conditions of the p01ioy, pertain ViAlcles may require an endorsigmant. A statoment on tills curtffleato does not confer rights to the
certiflcats holder in lieu of such endorteman s .
PROW= CONTACT Russ Gifford
NAME1
Giffard-Heldoo Ins Inc PHONE FAX —
119 EVenice avenue rAIC, Nri,Fxo:941 484-4681 _ Arc No: g41-48�a-3$3S
Venice, FL, 34285' E-MAIL
Russ Gifford aova[ss:
_ IR3LIRERr3I MF0R01N0 UWFmAGE •,.._ NAtt: V
INSURERA Valley Forge Insurance Co ._ 20608
INSURED Teri-13 Fire Equipment Inc 8, INsuRER a: National' Flre Ins Co 20478
Tan 8 Fire & Safety Equipment - - -- -..
of Georgia, f-L.G jNSUPER o ContinOntal Casualty Co 24443
2904 59th Avo Dr E INSURER o ,.____
Bradenton, FL 34203 INSURER E : _
INSURER F
enVFRAr,1=9 1^FRTI1rtC ATF NIIMRFR- RFVISIt7N NUMBER -
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED I11--LOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE rOR THE POLICY PERIOD
INDICATED. NOTWITHSTANnING ANY REQUIREMENT, TERM OR CON01110N OF ANY CONTRA(:T OR OTHER DOCUMENT Wil'ti RESPECT TO WHICH THIS
CERTIFICATE MAY Or- ISSUE°h OR MAY PERTAIN, THE INSURANCE AFFORDED BY TFII_ P01-1 FB OFSCRrBED HEREIN IS SUBJECT TO ALL 'rHE ' iIRMS,
EXCLUSIONS AND CUNtTIT1ONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE. BEEN REDUCf_V UY PAIli CEAIAIZ.
IN 3P 4ULAIGUG)c• ITOLYCY EFF I POLICY EXO' -
LTR iYNLf OF INSURANCE POLICY NUTAGER WbUUDNVYY1 fMMrDDOYYY LIMITS
A X COMMERCIAL GENERAL LCABILfTY
li,Alfns-MAi>F OCCUR
X I Contract
, trct Llb ,.. .•__
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ALCki(,ArFLIMIT APPLIES PER:
3 2,004,00
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PRwicr5 - c;vr4tv"H.t (3.,.i
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I~ rnp Ben,
s 1,000,00
1 AUTOmOWLE LIASILITY
W ecuden In -GI F. LIMIT
g 1,000,00
ROMIN INAIRY {Pkf Pe(.M)
B X ? AW A TO
20719BB532
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1,600,04
DESCRIPTION OF oA ERATIONS f LOCATIONS f VEHICLES rACORD 101, AOnlganai Rurnn kn Uhadule, may Ea attachcu if more :pace Is mquired)
RE: ITS #-17-0646-Certificate holder: Lake County, A Political Subdivision
of the Stato of Florida, and Soard of County Commissioners Is additional
Insured as their inberost mayy appear on the liability policy. Coverage is on
a primarylnon-contrl'butory i7"is, 30 day written notice of cancella ion110
day for nonpay, Waiver of subrogation in favor of the additional insured.
r-FRiI�IrA'rF Eanl nFcr
rAlVrFI i ATIrv.F
LAKECO2
SHOULD ANY OF TH9 ADIOVE oE8clR113ED POLICIES BE CANCELLED BEFORE
Lake GOUnt A Political
Yr
THE EXPIRATION DATE THEfir-OF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROWSIONS.
Subdivision of the State of
FIL, and the Board of County
Pa Box 7800
FIL
Tavares, FL 32778-7600
ALUTHORLzeu REPktSENI'ATIVE
ACORD 25 (2014/01)
@ 1988-2014 ACORD CORPORATION, All rights reserved.
The ACORD name and logo are registered marks of ACORD
CNA CNA PARAMOUNT
Additional Insured - Owners, Lessees or Contractors -
Scheduled Person or Organization Endorsement
A. Section 11 — Who Is An Insured is amended to include as at, additional insured the person(s) or organizations)
shown in the Schedule, but only with respect to liahitity for bodily injury, property damage or personal and
advertising injury caused, in whole or in part, by:
1. Your acts ❑r amissions; or
2. The acts or omissions of those acting on your behalf;
in the performance of your ongoing operations for the additional insureds) at the location(sy designated above.
However:
1. The insurance afforded fo such additional insured only applies to the extent permitted by law; and
2. If coverage provided to the additional insured is required by a contract or )greement, the insurance afforded to
such additional insured wilt not be broader than that which you are required by the contract or agreement to
provide for such additional insured.
13. With respect to the insurance afforded to these additionat insureds, the following additional exclusions apply-
This insurance does not apply to bodily injury ai property damage occurring after:
1. All work, including materials, parts or equipment furnished Fri connection with such work, on the project (other than
service, maintwiance or repairs) to be performed by Qr on behalf of the additional insured(s) al the location of the
covered operations has been completed; or
2, That portion of your work out of which the injury or damage arises has been put to its Intended use by any
person or organization other than arnofher contractor or subcontractor engaged in performing opv�rations for a
principal as a part of the same project.
G. With respect to the insurance afforded to these addtional insureds, the following is added to Section III — Limits Of
Insurance:
If coverage provided to the additional insured is required by a mmlraot or agreement. the most we will pay on behalf of
the additional insured is the amount of insurance:
1. Required by the confro(A or agreement; or
2. Available under the applicable Limits of Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase tho applicable Limits of Insurance shown in the Declarations.
CG 2010 (04-13) _ Policy No: 2091595S45
Prige 2 of 2 endorsement No; 5
V-LEY FORCR TNSUxANCE romp iNY Effeclive Date: 07/30/20=6
Insured Name: TP. •8 ;'LDS EQUIPMENT INC
Copyright Insurance Services Office, Inc.. 2012
` ► CNA PARAMOUNT
I
Waiver of Transfer of Rights of Recovery Against
Others to the Insurer Endorsement
This endorsement modi5es insurance provided under the fallowing:
COMNiF.RCIAI. GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
...... ............ _...--- ------
SCHEDULE
Nama Of Persoii Or Crclanization:
Any person or: organization whoro the Named inr Lured has agreed in vrriting in a
contract or agrer.�trnt to wai.vc. 3-act,.. Hlgb.ts of recovery, bL L 01:ly if SUCK
confrar.t or agreement :
L. Is in effect or becomEB effective during the term of this Coverage Part; and
2, Was executed prior to the. bodily injury, property damage or personal and
adves.'t.i.si.ng injury giving r.'.i.ese La 01(d c7.ai.ns.
Information required to complete this Schedule, if not shown above• will he shown in the Declarations
It is understood and agreed that the condition eotflled Transfer Of Rights Of Recovery Against Others To The Insurof
is amended by the addition of the following:
Solely with respect to the person or orgg mzation shown in the Schedule above, the ln%Lirer waives any right of recovery
the Insurer may have against such person or urganizaliun because of payments the Inspirer makes for injury or damage
arising out of the named Irlsurod's ongoing operations or your work done under a contract with that person or
organization and included in the products -completed operations hazard_
All other ternis and conditions of the Policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the Policy issued by the dasignated Insurers, takes ef#:rt
on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and
expires concurrenf3y with said Policy,
CNA75008XX (1-18) Policy No:
Page f of 1 Eodomement No:
VALLE-Y FORGE UNSURANCE C 1APP-NY Effective Date:
Insured Name, T N-8 PIRL' EQUIPMaNT INC
Colitdo1r CNA NI I! rMs nett n af. Inclines rnl:yrnnttc n7aren�c n(In:.rrsn ev ces Office, (nc., wilh its parmimian.
2091595545
9
07/30/20_fi
Exhibit 4
Oct 3, 2017
AGREEMENT TO PIGGYBACK A CONTRACT FOR SERVICES BID BY ANOTHER
GOVERNMENTAL ENTITY
WHEREAS, Okeechobee County, Florida, entered into an agreement dated September 26,
2017 a copy of which is attached hereto, with Treasure Coast Medical Associates, Inc. (TCMA), to
provide medical services for the County, and that the City of Okeechobee, Florida, 55 S.E. 3rd
Avenue, Okeechobee, Florida 34974, a Florida Municipal Corporation, desires to obtain similar
services for the City of Okeechobee, and to piggyback onto this Okeechobee County contract with
TCMA, (the "Contract'); and
WHEREAS, the City of Okeechobee, a Florida Municipal Corporation (the "City") has the
legal authority under Chapter Two, Section 2-289 of the City Of Okeechobee Code of Ordinances to
"piggyback" onto a contract procured pursuant to F.S. §287.057 by another governmental entity when
seeking to utilize the same or similar products or services provided for in the said Contract; and
WHEREAS, the City desires to "piggyback" onto the above referenced Contract between
Okeechobee County, Florida and TCMA for utilization of the same or similar products or services (the
"Work") and;
NOW THEREFORE, having found it to be in the public interest,
1. That Treasure Coast Medical Associates, Inc., affirms and ratifies the terms and conditions of
the above referenced Contract with Okeechobee County, Florida and agrees to provide or
perform services set forth therein for the City of Okeechobee, Florida in accordance with the
same terms of said Contract, the terms of which are fully incorporated herein, which are
binding on the parties, and as more specifically set forth in the attached exhibit(s), and;
2. The City agrees to utilize the services or products of TCMA in a manner and upon the terms
and conditions as set forth in the Contract between Okeechobee County, Florida and TCMA,
which is for the provision of quality health care and improve wellness among employees
through the provision of central services at the Employee Health Center located at 305 NE
Park Street Okeechobee, Florida (TCMA Urgent Care Okeechobee) and;
3. TERMINATION: As provided in section 3.2 of the TCMA contract.
4. PUBLIC RECORDS: The legislature has amended Chapter 119 Florida Statutes, Section
.0701 thereof, to expand the obligation of local government to include into all contracts certain
language that relates to public records, which is made a part of this contract.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS FOR THE CITY OF OKEECHOBEE AT:
CITY CLERK'S OFFICE
55 S.E. 3rd Avenue
Okeechobee, Florida 34974
(863) 763-3372 ext. 9814
Igamiotea@cityofokeechobee.com
Subject to State and Federal privacy laws protecting and relating to release of medical
records, reports and findings, the contractor shall adhere to Florida public records laws,
including the following:
a. Keep and maintain public records required by the City to perform the services, and upon
request of the custodian of records for the City, provide the City with a copy of the
requested records or allow the records to be copied or inspected within a reasonable time
at a cost that does not exceed the cost allowed in Chapter 119 or as otherwise provided by
law.
b. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of
this contract term and following completion of the contract if the contractor does not
transfer the records to the City.
c. Upon completion of the contract, transfer, at no cost to the City, all public records in
possession of the contractor or thereafter keep and maintain public records required by the
City to perform the service. If the contractor transfers all public records to the City upon
completion of the contract, the contractor shall destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the
contractor shall meet all applicable requirements for retaining public records. All records
stored electronically must be provided to the City, upon request of the City Clerk, in a
format that is compatible with the information technology systems of the City.
Noncompliance.
a. A request to inspect or copy public records relating to the City's contract for services must
be made directly to the City. If the City does not possess the requested records, the City
shall immediately notify the contractor of the request, and the contractor must provide the
records to the City or allow the records to be inspected or copied within a reasonable time.
A reasonable time is defined as within eight (8) business days.
b. If the contractor does not comply with the request of the City for the records, the City shall
enforce the contract provisions in accordance with the contract.
c. If the contractor fails to provide the public records to the City within a reasonable time, the
contractor may be subject to the penalties under Chapter 119.10.
Civil Action.
a. If a civil action is filed against a contractor to compel production of public records relating
to the City's contract for professional services, the court shall assess and award against
the contractor the reasonable costs of enforcement, including reasonable attorney fees, If:
1. The court determines that the contractor unlawfully refused to comply with the public
records request within a reasonable time; and
2. At least eight (8) business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the contractor has not
complied with the request, to the City and to the contractor.
b. A notice complies with the above if it is sent to the custodian of public records for the City
and to the contractor at the contractor's address listed on its contract with the City, or to
the contractor's registered agent. Such notices must be sent by common carrier delivery
service or by registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be in an electronic
format.
c. A contractor who complies with a public records request within eight (8) business days
after the notice is sent is not liable for the reasonable costs of enforcement.
Approved by the City of Okeechobee City Council this
CITY OF OKEECHOBEE
Dowling R. Watford, Jr., Mayor
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
day of October 2017.
TREASURE COAST MEDICAL
ASSOCIATES INC.
Dr. Jonathan M. Adelberg FAEP
President TCMA
STATE OF FLORIDA
COUNTY OF
NOTARY PUBLIC. State of Florida
The foregoing was executed before me this
day of 2017, by
who personally
swore or affirmed that he is authorized to execute
this Agreement and thereby bind the Corporation.
Seal/stamp:
CTCMAiTreasure coast Medical Associates, Inc
City of Okeechobee
Employee Health Program
Pricing Proposal
Assumptions:
1. Monthly, the City will be billed for Administrative Fees & Reimbursable Expenses
for Staffing.
2. Lab Costs: Fees for Labs will be billed quarterly.
3. Medication Costs: To Be Discussed
4. This Pricing Proposal covers Employee Health Services. Occupational Services
will be addressed separately, outside this proposal.
Administrative Fees & Reimbursable Expenses includes all Fees and Expenses outlined
in this Proposal.
Monthly Administrative Fee:
• PEPM at $17 PEPM; Employee count to be provided monthly by City.
Monthly Reimbursable Expenses:
• Staffing allocated at a flat monthly fee of $1,500.
Quarterly Reimbursable Expenses
• All labs drawn/processed
• Medications: Based on outcome of discussion
Example of Monthly Invoice (based on 63 Eligible Employees):
Admin Fee
PEPM — 63 Eligible Employees $ 1,071
Reimbursable Expenses:
Staffing Allocation $ 1,500
Total Monthly Invoice Amount: 2 571
3405 NW Federal Heavy, Jensen Beach, FL 34957
(Ph.) 772-692-8082 (Fax) 772-232-9383
TCMAi
TREASURE COAST
MEDICAL ASSOCIATES
OKEECHOBEE BOARD OF COUNTY
COMMISSIONERS,
CLERK OF THE COURT, SUPERVISOR OF
ELECTIONS, SHERIFF, PROPERTY APPRAISER,
AND TAX COLLECTOR
Okeechobee County
Employee Health
AUGUST 24, 2017
TREASURE COAST MEDICAL ASSOCIATES, INC.
3405 NW Federal Highway Jensen Beach, FL 34957
OKEECHOBEE COUNTY EMPLOYEE HEALTH CENTER AGREEMENT
THIS OKEECHOBEE COUNTY EMPLOYEE HEALTH CENTER AGREEMENT (the
"Agreement") is made by and between TREASURE COAST MEDICAL ASSOCIATES,
INC., a Florida corporation, with an address of 3405 NW Federal Highway, Jensen Beach, FL
34957 ("Provider"), and the OKEECHOBEE COUNTY BOARD OF COUNTY
COMMISSIONERS, a political subdivision of the State of Florida (individually `BOARD
OF COUNTY COMMISSIONERS"), OKEECHOBEE COUNTY CLERK OF THE
CIRCUIT COURT AND COMPTROLLER, a Constitutional Officer of the State of
Florida (individually the "Clerk"), OKEECHOBEE COUNTY SUPERVISOR OF
ELECTIONS, a Constitutional Officer of the State of Florida (individually "Supervisor"),
OKEECHOBEE COUNTY SHERIFF, a Constitutional Officer of the State of Florida
(individually "Sheriff"), OKEECHOBEE COUNTY PROPERTY APPRAISER, a
Constitutional Officer of the State of Florida (individually "Property Appraiser"), and
OKEECHOBEE COUNTY TAX COLLECTOR, a Constitutional Officer of the State of
Florida (individually "Tax Collector")„ with a mailing address of 304 NW 2nd Street
Okeechobee, FL 34972 (collectively the "County").
RECITALS:
WHEREAS, the County seeks to provide access to quality health care and to improve
the health and wellness of its employees and other Covered Persons (as defined below) through
the provision of central services at its Employee Health Center located 305 NE Park Street
Okeechobee, FL 34972 (TCMA Urgent Care Okeechobee); and
WHEREAS, the County specifically wishes to offer urgent care, primary care, and
occupational health services, including but not limited to, evaluation and treatment of work
related injuries and illnesses, occupational health exams, health assessments, call support,
immunizations, injections, exams and screenings, prescription dispensing, disease management
and primary case management at the Employee Health Center to its employees and other eligible
persons; and
WHEREAS, Provider is a provider of health care services and employs or contracts with
Medical Professionals duly licensed and qualified to provide such services and to manage and
operate the Employee Health Center; and
WHEREAS, it is the desire of the parties hereto to enter into a contractual agreement
whereby Provider will provide Central and Management Services under the terms and conditions
herein.
NOW, THEREFORE, in consideration of the promises and the mutual covenants
contained herein, the parties hereto do agree as follows.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
1
DEFINITIONS
"Administrative Fee" shall have the meaning set forth in Section 4.1.
"Central Services" or "Services" shall have the meaning set forth in Section 1.1.
"Covered Persons" shall mean (i) Eligible Employees, (ii) Eligible Dependents (spouses and
children), and (iii) Retirees.
"Effective Date" shall have the meaning set forth in Section 3.1.
"Eligible Dependent" means an individual enrolled as a qualified dependent of a County
employee or COBRA participant currently participating in the County's health insurance plan for
General Employees or Sheriff Employees. The minimum age shall be established by Provider
based upon the Medical Professionals' expertise but in any event the minimum age established
shall not be less than 3 months old.
"Eligible Employee" means a current, regular status employee or COBRA participant who is
currently participating in the County's health insurance plans.
"EHR" shall mean Provider's electronic health records system.
"Employee Health Center" shall mean the facility located at 305 NE Park Street, Okeechobee,
FL 34972 (also known as TCMA Urgent Care Okeechobee).
"HIPAA" shall mean the Health Insurance Portability and Accountability Act of 1996, as
amended.
"Management Services" shall have the meaning set forth in Section 1.2.
"Medical Assistant" shall mean a certified medical assistant and x-ray technician duly licensed
in the State of Florida to provide medical assistance to the Medical Professionals.
"Medical Professionals" shall mean a Physician, Physician Assistant, Nurse Practitioner, as
described herein, or other professional duly licensed in the State of Florida to provide medical
services.
"Nurse Practitioner" shall mean an Advanced Registered Nurse Practitioner ("ARNP")
appropriately licensed within the State of Florida operating within the scope of their license.
"Personnel" shall collectively refer to the Medical Professionals and any support personnel.
"Physician" shall mean a board certified or board eligible Medical Doctor ("M.D.") or Doctor of
Osteopathic Medicine ("D.O.") appropriately licensed in the State of Florida operating within the
scope of their license and licensed to dispense pre -packaged medications.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
2
"Physician Assistant" means a Physician Assistant appropriately licensed within the State of
Florida operating within the scope of their license.
"Prospective Employees" shall mean post offer applicants for employment with the County who
are eligible to receive pre -employment physicals and drug testing at the Okeechobee County
Employee Health Center.
"Protected Health Information" or "PHI" shall mean information as defined by the Health
Insurance Portability and Accountability Act of 1996, as amended, and by all federal and state
privacy requirements.
"Reimbursable Operating Expenses" shall have the meaning set forth in Exhibit F.
"Services" shall refer collectively to the Central Services and the Management Services.
"Supplies" shall mean the supplies reasonably necessary for the delivery of the Central Services
including but not limited to pharmaceuticals, dressings, bandages, syringes, blood draw supplies,
patient forms, and information.
"Workers' Compensation Services" shall mean services provided in accordance with Chapter
440, Florida Statutes.
ARTICLE I
COVENANTS AND RESPONSIBILITIES OF PROVIDER
1.1 Central Services. Provider shall provide those central services set forth in the Scope of
central services attached hereto as Exhibit A and incorporated herein ("Central Services").
a. Workers' Compensation. The central services shall include Worker's Compensation
services provided that prior to treating County employees for injuries on the job,
Provider shall establish written protocols in compliance with Chapter 440, Florida
Statutes. Provider shall provide the protocols to the County's Project Representative
for the County's review prior to the Effective Date of this Agreement. Any fines or
assessments issued by the State of Florida to either the County or Provider for failure
to comply with Section 440.13, Florida Statutes, shall be the responsibility of
Provider.
b. Physicals and Drug Screens. Provider shall, in consultation with the County's Project
Representative and Risk Manager, develop minimum standards for all physicals and
drug screening. The minimum standard for Sheriff Officer's pre -employment physical
results will be: 4siness days from the day the officer comes to the Okeechobee
County Employee Health Clinic for the evaluation. The drug screening results
minimum standard will be 4 business days, depending on the need of the drug screen
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
being sent out to a lab for the chain of custody process. Copy of Physical Form
attached hereto as Exhibit H.
c. Claims. All Division of Worker's Compensation claim required forms shall be sent to
the County's Risk Manager and the County's third party administrator by end of the
Employee Health Center's business day. Results of all drug and alcohol testing in
connection with Worker's Compensation claims must be sent to County's Risk
Manager by end of the Employee Health Center's business day. Provider
acknowledges that the County desires to accommodate any and all temporary
physical restrictions placed on an employee.
d. Laboratory Testing. The procedure for any tests that cannot be provided at the
Employee Health Center will be; The patient will be given a prescription for the test
to be taken to a lab that is an in -network with the patient's Health Plan to avoid any
out of pocket expense for the County or for the patient.
1.2 Management Services. Provider shall provide those management and administrative
services necessary for the effective and efficient operation of the Employee Health Center,
subject to the reasonable policies set forth by the County, as more specifically described in the
Scope of Management Services attached hereto as Exhibit B and incorporated in this Agreement
("Management Services"). As part of the Management Services, Provider shall administer
Health Risk Assessments to all County employees and will offer the programs to Eligible
Employees at no additional cost.
1.3 Licensiniz. Provider shall obtain and maintain in good standing all licenses required to
provide the Services at the Employee Health Center at the sole cost of the Provider.
1.4 Personnel.
a.Provider will provide a sufficient number of Medical Professionals and support
personnel as needed, based on number of visits, to perform the Central Services for
the Employee Health Center. Staffing for the Employee County Health Center shall
include a Physician, and/or Nurse Practitioner/Physician's Assistant, Medical
Assistant/BXMO or Radiology Tech and Receptionist.
1.5 Standards of Medical Professional's Performance. Provider shall contract with the
Medical Professionals such that all Medical Professionals providing services at the Employee
Health Center are obligated to perform or deliver the following:
a. The Medical Professionals shall determine their own means and methods of providing
the Services with oversight and quality control functions performed by Provider.
b. Referrals by the Medical Professionals for additional medical care shall be made
according to evidence based medicine and best practice protocols and will be tracked
through Provider's Electronic Medical Records Program. Unless patient preferences
dictate otherwise, the Medical Professionals shall use their best efforts to utilize the
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
4
providers in the County's applicable health plan networks or the County's Third Party
Administrator's provider network for Workers' Compensation, as applicable, taking
into account geographical convenience for the employee.
c. The Medical Professionals shall comply with all applicable laws and regulations with
respect to the licensing and regulations of medical professionals.
d. The Medical Professionals shall provide the Services in a manner consistent with all
applicable laws and regulations and in a professional manner consistent with medical
services provided in the community.
e. The Medical Professionals shall maintain, during the term of this Agreement,
appropriate credentials including (i) a duly issued and active license to practice
medicine in the State of Florida without limitation or restriction; (ii) good standing
with his or her profession and state professional association; (iii) the absence of any
license restriction, revocation or suspension; (iv) the absence of any involuntary
restriction placed on his or her federal Drug Enforcement Administration ("DEA")
registration; and (v) the absence of any conviction of a felony.
f. In the event that any Medical Professional (i) has his or her license restricted,
revoked, or suspended, (ii) has an involuntary restriction placed on his or her federal
DEA registration, (iii) is convicted of a felony; or (iv) is no longer in good standing
with his or her profession and/or state, Provider shall immediately remove that
Medical Professional and replace such Medical Professional with another Medical
Professional that meets the requirements of this Agreement. Provider shall replace
any Medical Assistant who has his or her professional license restricted, revoked, or
suspended, is convicted of a felony, or is no longer in good standing with his or her
professional or state professional or state licensing authority.
g. Provider shall require the Medical Professional to ensure that any Medical Assistant
complies with the requirements of this Section 1.5.
1.6 Training and Expertise. Provider represents and warrants that the person or persons
performing the Services specified herein have the requisite training, licenses, and expertise
necessary to fully and satisfactorily complete their obligations hereunder. Provider agrees that if
further training or expertise is or becomes necessary or is required to fully and satisfactorily
complete their obligations that Provider, or the person or persons employed by Provider, shall
obtain such training, licenses, or expertise. This provision shall not apply to the costs of any
continuing education included as a Benefit. Provider further acknowledges that the County shall
have no responsibility or duty to provide any such training, licenses, or expertise for Provider
which may be necessary or required of Provider in order to fully and satisfactorily complete its
obligations, and that any fees in connection therewith shall be borne solely by Provider, and not
the County. Prior to commencement of the Services under this Agreement, Provider shall
provide to the County reasonable evidence of the qualifications of such Personnel. Provider will
ensure that all Personnel complete and pass background checks to verify licensing and training.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
5
1.7 Quality of Work. Provider represents and warrants that:
a. the Services to be performed under this Agreement shall be accomplished in a
professional and competent manner consistent with the level of care and skill
ordinarily exercised in the trade under similar circumstances;
b. all deliverables and Services provided under this Agreement will be of merchantable
quality and fit for the particular purposes of the County;
c. Provider will comply with all applicable federal, state, and local laws, rules,
regulations and orders in connection with the performance of its obligations
hereunder;
d. Provider shall establish protocols for the operation of the Employee Health Center for
use by the Personnel and shall, upon request, provide such protocols to the County.
Such protocols shall remain the proprietary information of Provider and shall be
returned to Provider after the expiration or earlier termination of this Agreement; and
1.8 Hours of Operation. Provider shall provide the Services at the Employee Health Center
a minimum of sixty (60) hours per week in accordance with the schedule attached hereto as
Exhibit E. Any modifications to the operating schedule based on demand are subject to the
County's prior written approval. A minimum of at least one Physician, Physician Assistant or
Nurse Practitioner shall be on site at all times that the Employee Health Center is open.
1.9 Eligibility. Eligibility to receive Central Services is limited to Covered Persons. Provider
shall verify that a person coming to the Employee Health Center is a Covered Person, and
County shall require Covered Persons to produce photo identification.
1.10 Compliance with Laws. Provider covenants and agrees that it and any of its
subcontractors and agents are bound by and will observe and perform all duties required under
all applicable local, state, and federal laws, ordinances, rules, and regulations including but not
limited to Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352), as amended, Occupational
Safety and Health Act of 1970 29 U.S. C. Section 651 et seq., as amended, Employee Retirement
Income Security Act of 1974, the Health Insurance Portability and Accountability Act of 1996,
as amended, the Consolidated Omnibus Budget Reconciliation Act, the Social Security Act, the
United States Fair Labor Standards Act and the Immigration Reform and Control Act. Provider
further covenants and agrees that with respect to laws applicable to the establishment or
maintenance of an on -site health center, Provider shall take any and all actions necessary to
conform to such laws.
1.11 Project Representative. Provider hereby designates Jonathan M. Adelberg MD FAEP
Medical Director TCMA, as Provider's project representative ("Provider Project
Representative") to represent Provider in all of its dealings with the County relating to the
operation and management of the Employee Health Center. Provider may replace the Project
Representative at its sole discretion upon prior written notice to the County.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
N.
1.12 Dispensing Pre Packaged Prescriptions. The facility shall dispense pre -packaged
prescription drugs to Covered Persons. The basic formulary will be determined based on the
prescription utilization and financial benefit to the County versus costs through the insurance
plan or as agreed upon should changes and adjustments be desired by the County in accordance
with the dispensing laws of the State of Florida. All medications will be stocked in accordance
with applicable regulations. No controlled substances will be stocked. Provider will track and
make every reasonable effort to maintain inventory levels necessary to meet patient needs as
forecasted through expected utilization with the understanding the Medical Professional
maintains autonomy when it comes to medication prescribing and determining what is medically
necessary with regard to patient care.
1.13 Provider shall allow Covered Persons to utilize the Stuart Urgent Care facility located at
3405 NW Federal Hwy., Jensen Beach, FL 34957, at no additional charge to the County or the
Covered Persons.
1.14. Utilities and Cleaning. The Provider will be solely responsible for maintaining the
Employee Health Center, including, but not limited to maintaining the utilities, cleaning the
facility, and any lawn maintenance.
ARTICLE II
COVENANTS AND RESPONSIBILITIES OF THE COUNTY
2.1
2.1 Covered Persons. The County shall provide access to the Employee Health Center only
to Covered Persons as defined above, unless otherwise agreed to by the parties. The County will
make its best efforts to ensure that Covered Persons are aware of the availability of Provider's
Services. Prior to the first (1s) of each month, the County shall provide Provider a listing of all
"Covered Persons" in mutually agreed upon file format. The County shall identify Prospective
Employees on an ongoing, as needed basis.
2.2 Project Representative. The County hereby designates the following project
representatives to represent the County in all of its dealings with Provider relating to the
operation and management of the County Employee Health Center:
■ Robbie L. Chartier, County Administrator: as to BOCC, Clerk of
the Court, Supervisor of Elections, Property Appraiser, and Tax
Collector; and
■ Noel Stephen, Sheriff. as to Sheriff.
ARTICLE III
TERM AND TERMINATION
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
7
3.1 Term. This
t ie exclusiv --- . Unless terminated as provided for herein, the County shall
have e right to renew the Agreement for a maximum of two (2) consecutive one (1)
year terms prior to the expiration of each term of the Agreement. Any such renewal shall be by
written contract amendment duly executed by the parties.
3.2 Termination.
a. The County shall have the right to terminate this Agreement, in whole or in part,
with or without cause, and for its convenience, upon ninety (90) days written notice to Provider.
b. Either party shall have the right to terminate this Agreement, with cause, upon the
default by the other party of any term, covenant or condition of this Agreement, where such
default continues for a period of fourteen (14) calendar days after the defaulting party receives
written notice from the other party specifying the existence of the default, or beyond the time
reasonably necessary for cure if the default is of a nature to require more than fourteen (14)
calendar days to remedy and the defaulting party is making diligent, good faith efforts to cure
such default.
C. In the event of termination, the County shall compensate Provider for all
authorized services satisfactorily performed through the termination date under the payment
terms contained in this Agreement.
d. Provider shall immediately deliver all documents, written information, electronic
data and other materials concerning the Employee Health Center in its possession to the County
and shall cooperate in transition of the Services to appropriate parties at the direction of the
County.
e. Upon termination, this Agreement shall have no further force or effect and the
parties shall be relieved of all further liability hereunder, except that the provisions of this
Section and the provisions regarding the right to audit, property rights, insurance,
indemnification, governing law and litigation shall survive termination of this Agreement and
remain in full force and effect.
ARTICLE IV
ADMINISTRATIVE FEES AND REIMBURSABLE EXPENSES
4.1 Administrative Fee and Medical Staffing osts_. The Services by Provider, and the
performance of all of its other duties and obligations as set forth in this Agreement, the County
shall pay Provider an administrative fee equal to Fifty-six Dollars ($56.00) per Eligible
Employee per month.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
0
4.2 Reimbursable Expenses. The County shall reimburse Provider for:
a. the pass through operating expenses identified in the summary attached hereto as
Exhibit F (collectively, the "Reimbursable Operating Expenses"). No other expense shall be
passed through to the County without the County's prior written consent.
4.3 Best Obtainable Prices. In purchasing and replenishing supplies, Provider shall use
reasonable efforts to find the best obtainable prices. The County's obligation to reimburse
Provider shall be "at cost" and less any applicable discounts, rebates and other savings passed on
to Provider by suppliers and without any additional mark up or overhead charge.
4.4 Invoices. Two invoices shall be prepared monthly:
a. Administrative Fee: Prior to the beginning of each month starting at the Effective
Date, Provider will submit an invoice based on the Eligible Employee headcount
provided by the County for that month.
b. Reimbursable Expenses: By the 15th of each month, Provider will submit an invoice
for Reimbursable Expenses incurred/invoiced during the previous calendar month.
4.5 Payment of Fees and Reimbursable Expenses will be made in accordance with the Local
Government Prompt Payment Act, Section 218.70, et al., Florida Statutes, as amended, which
provides prompt payment, interest payments, a dispute resolution process and payments for all
purchases be made in a timely manner for properly executed invoices by local governmental
entities.
4.6 No payment made under this Agreement shall be conclusive evidence of the performance
of this Agreement by Provider, either wholly or in part, and no payment shall be construed to be
an acceptance of or to relieve Provider of liability for the defective, faulty or incomplete
rendition of the Services.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
0
ARTICLE V
RECORDS
5.1 Medical Records. Provider shall maintain medical records for each Covered Person who
receives services performed by Provider at the Employee Health Center in a professional
manner consistent with the accepted practice of the community in which the Physician and any
Medical Professionals provide the services and applicable law. Such medical records shall be
the property of Provider. Provider shall be solely responsible for the storage, maintenance, and
confidentiality of such records in accordance with the provisions of Section 8.2 below. Provider
shall be responsible for fulfilling all requirements imposed by state, local, and federal law with
respect to the preparation, maintenance, security, disclosures, and retention of medical records.
Provider agrees to keep and maintain any medical records for the longer of seven (7) years or as
required by Florida law. Upon expiration or earlier termination of this Agreement, Provider
agrees, to the extent permitted by applicable law, with proper consent, to provide an electronic
medical record to a successor on -site Employee Health Center vendor or doctor. At County's
election and in accordance with applicable federal and state law, Provider shall deliver the
electronic medical records to a designee of the County to maintain the records in accordance
with Florida law. Provider shall provide Covered Persons with copies of their medical records
upon request, at no cost to the Covered Persons.
ARTICLE VI
REPORTING AND RIGHT TO AUDIT
6.1 Rijzht to Audit. Provider shall maintain adequate records for the Services performed
under this Agreement for the longer of five (5) years following completion of the Services, or
five (5) years from the conclusion of any litigation regarding this Agreement. The County shall
have the right to audit Provider's books and records, at the County's expense, upon prior notice,
with regard to the Services provided to the County under this Agreement. Provider shall allow
the County or its representative to interview all current or former employees to discuss matters
pertinent to this Agreement. If an audit inspection in accordance with this section discloses
overpricing or overcharges (of any nature) by Provider to the County in excess of one-half of one
percent (.5%) of the total contract billings, (1) the reasonable costs of the County's Internal
Audit department shall be reimbursed to the County by Provider and (2) a 15% penalty of the
overpricing or overcharges shall be assessed. Any adjustments and/or payments which must be
made as a result of the audit inspection, including any interest, audit costs and penalties shall be
made by Provider within 45 days from presentation of County's findings to Provider. Failure by
Provider to permit such audit shall be grounds for termination of this Agreement by the County.
6.2 Reporting Requirements. Provider shall provide the reports detailed on Exhibit G in
accordance with the frequency described therein. All reports shall be submitted to the County's
Project Representative. All reports due monthly. All reports due monthly shall be due on the
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
10
fifteenth of the month; No additional fees shall be charged to the County by Provider for the
provision of these reports, data or information.
6.3 Application of Law to Audit and Reporting Requirements. Notwithstanding the
preceding Section 6.1 and 6.2 and as more particularly set forth in Section 8 below, nothing in
this Agreement nor in the County's policies shall require Provider to violate any federal or state
law or regulation regarding the confidentiality of such medical information.
ARTICLE VII
INDEMNIFICATION AND INSURANCE
7.1 Indemnification. Provider agrees to indemnify, defend, save and hold harmless County,
its commissioners, officers, agents and employees, from any claim, demand, suit, loss, cost, or
expense for any damages that may be asserted, claimed, or recovered against or from County, its
commissioners, officials, agents, or employees by reason of any damage to property or personal
injury, including death and which damage, injury or death arises out of or is incidental to or in
any way connected with Provider's performance of the Services or caused by or arising out of (a)
any act, omission, default, or negligence of Provider in the provision of the Services under this
Agreement; (b) property damage or personal injury, which damage, injury or death arises out of
or is incidental to or in any way connected with Provider's execution of Services under this
Agreement; or (c) the violation of federal, state, county, or municipal laws, ordinances or
regulations by Provider. This indemnification includes, but is not limited to, the performance of
this Agreement by Provider or any act or omission of Provider, its Personnel, agents, servants,
contractors, patrons, guests, or invitees and includes any costs, attorneys' fees, expenses and
liabilities incurred in the defense of any such claims or the investigation thereof. Provider agrees
to pay all claims and losses and shall defend all suits, in the name of County, its employees, and
officers, including but not limited to appellate proceedings, and shall pay all costs, judgments
and attorneys' fees which may issue thereon. County reserves the right to select its own legal
counsel to conduct any defense in any such proceeding and all costs and fees associated
therewith shall be the responsibility of Provider under this indemnification provision. To the
extent considered necessary by County, any sums due Provider under this Agreement may be
retained by County until all of County's claims for indemnification have been resolved, and any
amount withheld shall not be subject to the payment of interest by County. This indemnification
agreement is separate and apart from, and in no way limited by, any insurance provided pursuant
to this Agreement or otherwise. This paragraph shall not be construed to require Provider to
indemnify County for its own negligence, or intentional acts of County, its agents, or employees.
Nothing in this Agreement shall be deemed to be a waiver of the County's sovereign immunity
under Section 768.28, Florida Statutes. This clause shall survive the expiration or termination of
this Agreement.
7.2 Insurance.
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a. Provider shall purchase from and maintain, in a company or companies lawfully
authorized to do business in Florida, such insurance as will protect the County from claims set
forth below which may arise out of or result from performance under this Agreement by
Provider, or by a subcontractor of Provider, or by anyone directly or indirectly employed by
Provider, or by anyone for whose acts Provider may be liable.
b. Coverage shall be maintained without interruption from the effective date of this
Agreement until date of final payment and termination of any coverage required to be maintained
after final payment. Any liability coverage on claims made basis shall remain effective for two
(2) years after final payment. If any of the required insurance coverages are required to remain
in force after final payment, an additional certificate evidencing continuation of such coverage
shall be submitted along with the application for final payment.
C. The County shall be provided a minimum of thirty (30) days prior written notice
of any adverse material change, including any reduction, non -renewal, or cancellation of
Provider's required insurance coverage, or any increase in Provider's self-insurance retention.
d. Evidence of insurance, being a current ACORD certificate of insurance or its
equivalent, executed by the insurer, or its agent or broker, evidencing that a policy of insurance
and any required endorsements have been issued by the agentibroker shall be delivered to
County prior to execution of this Agreement. The Certificate of Insurance shall be dated and
show the name of the insured, the specific Agreement by name and contract number, the name of
the insurer, the number of the policy, its effective date, and its termination date.
e. All required insurance (except Workers" Compensation and Professional
Liability) shall include an Additional Insured endorsement identifying the County as an
Additional Insured and Loss Payee. No costs shall be paid by the County for an additional
insured endorsement.
f. Required Coverage: Provider shall maintain following liability coverage, in the
limits specified:
Comprehensive General Liability: Not less than $1,000,000.00 Combined
Single Limit per each occurrence and $2,000,000 aggregate, with bodily injury
limits. May not be subject to a self -insured retention or deductible exceeding
$25,000.
Worker's Compensation: Worker's Compensation and Employer's Liability
Insurance with limits of Employer's Liability Insurance not less than $500,000
"each accident," $500,000 "disease policy limit," and $500,000 "disease each
employee."
Professional Liability or Errors and Omissions: Professional liability insurance
(including technology errors, omissions, and medical malpractice) with a limit of
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not less than Two -Hundred and Fifty thousand $250,000.00 each occurrence in
the aggregate covering Provider and all Medical Professionals, including
appropriate prior acts coverage for the period of time the Provider provided
services to the County of $750,000.00.
g. Workers' compensation, employers' liability, general liability and policies shall provide a
waiver of subrogation in favor of the County.
h. Provider's insurance shall be deemed primary and non-contributory with respect to any
insurance or self-insurance carried by the County for liability arising out of operations
under this Agreement.
ARTICLE XIII
RECORDS
8.1 Public Records Act. It is understood by the parties that the County is subject to the
provisions of the Florida Public Records Act, Section 119.011 et seq, Florida Statutes, and that
absent any exemptions or provisions for confidentiality contained in state or federal statutes,
generated records may be open to the public for inspection and copying. Provider shall allow
public access to all documents, papers, letters or other material subject to the provisions of
Chapter 119, Florida Statutes, and made or received by Provider in conjunction with this
Agreement. Failure by Provider to grant such public access shall be grounds for immediate
unilateral cancellation of this Agreement by the County and may subject Provider to penalties
under Chapter 119, Florida Statutes. Should Provider assert any exemptions to the requirements
of the Florida Public Records Act and related law, the burden of establishing such exemption, by
way of injunctive or other relief as provided by law, shall be upon Provider. Provider consents
to the County's enforcement of Provider's Chapter 119 requirements, by all legal means,
including, but not limited to, a mandatory injunction, whereupon Provider must pay all court
costs and reasonable attorney's fees incurred by the County.
IF PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS,
ROBBIE L. CHARTIER, COUNTY ADMINISTRATOR, AT 863-763-6441, EXT 1;
publicrecords@co.okeechobee.fl.us; MAILING ADDRESS: 304 NW 2nd Street, ROOM 123,
OKEECHOBEE, FL 34972.
8.2 Covered Person Records. Provider and the County agree that they will adopt such
policies and procedures, execute such written amendments to this Agreement or enter into such
other agreement(s) as may be required to make their activities under the Agreement compliant
with the Federal Health Information Technology for Economic and Central Health Act of 2009
("HITECH Act"), the Administrative Simplification Provisions of the Health Insurance
Portability and Accountability Act of 1996, as codified at 42 U.S.C.A. 1320d-8 ("HIPAA"), and
any current and future regulations promulgated under either the HITECH Act or HIPAA,
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including without limitation the federal privacy standards contained in 45 C.F.R. Parts 160 and
164 and the federal security standards contained in 45 C.F.R. Parts 160, 162 and 164 as
amended, and other applicable local, state and federal privacy laws. In furtherance of this
agreement, Provider and the County will execute the "Business Associate Agreement". Provider
shall take steps to safeguard the confidentiality and privacy of member/participant identifiable
information and to prevent unauthorized disclosure of the same by its employees and agents.
The County acknowledges that in receiving or otherwise dealing with any records or information
about Covered Persons receiving treatment for alcohol or drug abuse, Provider may be bound by
the provisions of the federal regulations governing Confidentiality of Alcohol and Drug Abuse
Patient Records (42 C.F.R. Part 2, as amended from time to time), as well as any state laws that
govern HIV/AIDS and mental health treatment. Provider, at Provider's expense, will resist in
judicial proceedings any effort to obtain access to such records or information relating to the
Central Services except such access as is expressly permitted by the aforementioned federal
regulations and/or State law and will notify the County of any such judicial proceedings.
The parties acknowledge that certain records and documents created or maintained by Provider
may constitute employment records not subject to HIPAA and others may include protected
health information ("PHI") as that term is defined by HIPAA. The parties shall collaboratively
develop policies and procedures to segregate PHI subject to HIPAA and other state and federal
privacy laws from employment records and to ensure the parties preserve the privacy and
confidentiality of PHI in accordance with HIPAA and other applicable state and federal laws.
Except for employment records not subject to HIPAA, Provider shall not provide documents
containing PHI to the County without written authorization from the Covered Person.
The obligations created by this section shall survive the termination or cessation of this
Agreement.
8.3 Confidential and Proprietary Information. Provider and County agree that all materials
containing confidential and proprietary information developed in whole or in part or produced by
either party shall not be disclosed to any third party without the written consent of the other
party, except as necessary to implement the terms of this Agreement and only on a need to know
basis, unless disclosure is required by the Florida Public Records Act.
ARTICLE IX
GENERAL PROVISIONS
9.1 Upon adoption of any state or federal legislation or upon the issuance of a determination
by a governmental entity, a Medicare carrier or intermediary, or an independent third party
absolutely acceptable to each party that the arrangement evidenced by this Agreement violated
any Federal or State law, rule, or regulation, including fraud and abuse issues, this Agreement
shall terminate within sixty (60) days thereafter or sooner if such determination so advises;
provided however, that in the event that such a determination is issued, the County may elect to
continue this Agreement by reorganizing its internal structure or its agreements so that such are
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in accordance with the law, rule, or regulation in question. In such event, within sixty (60) days
of the issuance of such determination, the County shall deliver notice to Provider of its intentions
to continue this Agreement as provided herein. In such case, the terms and conditions of this
Agreement shall remain in full force and effect.
9.2 Notices. All notices, offers, requests, demands, and other communications pursuant to
this Agreement shall be given in writing by personal delivery, by prepaid first class registered or
certified mail properly addressed with appropriate postage paid thereon, facsimile transmission
or a mail, and shall be deemed to be duly given and received on the date of delivery if delivered
personally, on the second day after the deposit in the United States Mail if mailed, upon
acknowledgment of receipt of electronic transmission if sent by tele copier or facsimile
transmission or a mail. Notices shall be sent to the parties at the following addresses:
If to Provider:
Treasure Coast Medical Associate, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
Attn: J. Michael Adelberg, MD, FAEP
President and Regional Medical Director
Facsimile No.: (772)-232-9383
If to County:
Okeechobee County
Attn: Robbie L. Chartier, County Administrator
304 NW 2nd Street, Room 123
Okeechobee, FL 34972
and
Okeechobee Sheriff
Attn: Noel Stephen, Sheriff
504 NW 4th Street
Okeechobee, FL 34972
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With a Copy to:
Cassels & McCall, County Attorneys
P.O. Box 968
Okeechobee, FL 34973-0968
Or to such other address as any party may have furnished to the others in writing in accordance
herewith, except that notices of change of address shall only be effective upon receipt.
9.3 Independent Contractor. Provider acknowledges and agrees that it is an independent
contractor of the County and is not an employee of the County. Provider more specifically
acknowledges that: it will not be eligible to participate in any employee benefit maintained by
the County; will not be covered by the County's workers' compensation insurance; will be solely
and exclusively responsible for payment of all federal and state income, social security,
unemployment and disability taxes due in respect of all compensation and/or other consideration
paid by the County to Provider hereunder. Provider acknowledges that it shall have no authority
to bind County to any contractual or other obligation whatsoever. Provider shall be entitled to
seek and accept other engagements and/or employment during the term of this Agreement so
long as such other employment or engagements do not interfere with the performance of
Provider's duties under this Agreement. Provider shall be responsible to the County for all work
or services performed by Provider or any person or firm engaged as a sub -consultant or
subcontractor to perform work in fulfillment of this Agreement.
9.4 Waiver. Any waiver by any party of any one or more of the covenants, conditions, or
provisions of this Agreement, shall not be construed to be a waiver of any subsequent or other
breach of the same or any covenant, condition, or provision of this Agreement.
9.5 Headings. The headings contained in this Agreement are provided for convenience only
and shall not be considered in construing, interpreting, or enforcing this Agreement.
9.6 Non -Assignability. This Agreement may not be assigned by any party without the
express prior written consent of all other parties which may be given or withheld by each party in
its sole discretion.
9.7 Governing Law; Jurisdiction; Venue; Litigation. This Agreement shall be construed and
interpreted, and the rights of the parties hereto determined, in accordance with Florida law
without regard to conflicts of law provisions. The County and Provider submit to the jurisdiction
of Florida courts and federal courts located in Florida. The parties agree that proper venue for
any suit concerning this Agreement shall be Okeechobee County, Florida, or the Federal
Southern District of Florida. Provider agrees to waive all defenses to any suit filed in Florida
based upon improper venue or forum nonconveniens. To encourage prompt and equitable
resolution of any litigation, each party hereby waives its rights to a trial by jury in any litigation
related to this Agreement.
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9.8 Attorneys' Fees. In the event of any litigations to enforce the terms of this Agreement,
the prevailing party shall be entitled to reasonable attorney's fees and costs which are directly
attributed to such litigation both at the trial and appellate level.
9.9 Severability. In the event that any term or provision of this Agreement shall to any extent
be held invalid or unenforceable, it is agreed that the remainder of this Agreement, (or the
application of such terms or provision to persons or circumstances other than those as to which it
is held invalid or unenforceable), shall not be affected and every other term and provision of this
Agreement shall be deemed valid and enforceable to the maximum extent permitted by law.
9.10 Gender; Number. Whenever the context of this Agreement requires, the masculine gender
shall include the feminine or neutral, and the singular number shall include the plural.
9.11 Third -Party Beneficiary. Provider and the County acknowledge that nothing contained in
this Agreement is intended to nor shall it cause any person, including any individual partner of
Provider, or entity, or any Covered Person, to become a third -party beneficiary of any of the
provisions or obligations of this Agreement.
9.12 Non -Discrimination. In performing under this Agreement, Provider shall not
discriminate against any person because of race, color, religion, sex, gender identity or
expression, genetic information, national origin, age, disability, familial status, marital status or
sexual orientation.
9.13 Public Entity Crimes Act. Provider represents that the execution of this Agreement will
not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes), and certifies that
Consultant and its sub -consultants under this Agreement have not been placed on the convicted
vendor list maintained by the State of Florida Department of Management Services within 36
months from the date of submitting a proposal for this Agreement or entering into this
Agreement. Violation of this section may result in termination of this Agreement and recovery
of all monies paid hereto, and may result in debarment from County's competitive procurement
activities.
9.14 Unauthorized Aliens/Patriot's Act. The knowing employment by Provider or its sub -
consultants of any alien not authorized to work by the immigration laws or the Attorney General
of the United States is prohibited and shall be a default of this Agreement which results in
unilateral termination. In the event that Provider is notified or becomes aware of such default,
Provider shall take steps as are necessary to terminate said employment with 24 hours of
notification or actual knowledge that an alien is being employed. Provider's failure to take such
steps as are necessary to terminate the employment of any said alien within 24 hours of
notification or actual knowledge that an alien is being employed shall be grounds for immediate
termination of this Agreement and unilateral termination. Provider shall take all commercially
reasonable precautions to ensure that it and its sub -consultants do not employ persons who are
not authorized to work by the immigration laws or the Attorney General of the United States.
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Provider further represents that it is not in violation of any laws relating to terrorism or money
laundering, including the Executive Order No. 13224 on Terrorist Financing and/or the Uniting
and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct
Terrorism Act of 2001 (Public Law 107-56., the "Patriot Act"). Provider represents it is not a
Prohibited Person under the Executive Order or Patriot Act.
9.15 Representations and Warranties.
a. Provider hereby represents and warrants to the County that it has full power and
authority to enter into and fully perform its obligations without the need for any
further corporate or governmental consents or approvals, and that the persons
executing this Agreement are authorized to execute and deliver it.
b. Provider represents and warrants that it and its representatives providing services
hereunder: (i) are not currently excluded, debarred, or otherwise ineligible to
participate in the Federal health care programs as defined in 42 U.S.C. Section 1320a-
7b(f) (the "Federal health care programs"); (ii) are not convicted of a criminal offense
related to the provision of health care items or services but have not yet been
excluded, debarred or otherwise declared ineligible to participate in the Federal health
care programs, and (iii) are not under investigation or otherwise aware of any
circumstances which may result in the party or any of its representatives being
excluded from participation in the Federal health care programs. This will be an
ongoing representation and warranty during the term of this Agreement and Provider
will immediately notify the County of any change in status of the representation and
warranty set forth in this section. Any breach of this Section will give the County the
right to immediately terminate this Agreement for cause.
c. Provider represents that it is duly licensed to perform the Services under this
Agreement and that it will continue to maintain all licenses and approvals required to
conduct its business.
d. Provider warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for Provider, to solicit or secure this
Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working solely for
Provider, any fee, commission, percentage, gift, or any other consideration contingent
upon or resulting from the award or making of this Agreement. In the event of a
breach or violation of this provision by Provider, the County shall have the right to
terminate the Agreement without liability and, at its discretion, to deduct from the fee,
or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration.
9.16 Ethics; Conflicts of Interest.
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a. Provider represents that it has not given or accepted a kickback in relation to this
Agreement and has not solicited this Agreement by payment or acceptance of a
gratuity or offer of employment.
b. Provider represents that it has not solicited this contract by payment of a gift or
gratuity or offer of employment to any official, employee of the County or any
County agency or selection committee.
c. Provider represents that it does not employ, directly or indirectly, the County
Administrator, members of the County commission or any official, department
director, head of any County agency, member of any board, committee or agency of
the County, or the Clerk, the Supervisor, the Sheriff, the Property Appraiser, the Tax
Collector, or any employee of the Clerk, the Supervisor, the Sheriff, the Property
Appraiser, or the Tax Collector.
d. Provider represents that it does not employ, directly or indirectly, any official of the
County. Provider represents that it does not employ, directly or indirectly, any
employee or member of any board, committee or agency of the County who, alone or
together with his household members, own at least five percent (5%) of the total
assets and/or common stock of Provider.
e. Provider represents that it has not knowingly given, directly or indirectly, any gift
with a value greater than $100 in the aggregate in any calendar year to the County
Administrator, members of the County commission, any department director or head
of any County agency, any employee of the County or any County agency, the Clerk,
the Supervisor, or any employee of the Clerk or Supervisor, or any member of a
board that provides regulation, oversight, management or policy -setting
recommendations regarding Provider or its business.
f. Provider represents that it presently has no interest and shall acquire no interest, either
direct or indirect, which would conflict in any manner with its performance under this
Agreement. Provider further represents that no person having any interest shall be
employed or engaged by it for said Services.
g. Provider, its officers, personnel, subsidiaries, and subcontractors shall not have or
hold any continuing or frequently recurring employment, contractual relationship,
business association or other circumstance which may influence or appear to
influence Provider's exercise of judgment or quality of the Services being provided
under this Agreement. Provider, its officers, personnel, subsidiaries and
subcontractors shall not perform consulting work for any third party that would in any
way be in conflict with the Services to be provided to the County under this
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Agreement.
h. Provider, its officers, personnel, subsidiaries, and subcontractors shall not, during the
term of this Agreement, serve as an expert witness against County in any legal or
administrative proceeding unless compelled by court process. Further, Provider
agrees that such persons shall not give sworn testimony or issue a report or writing, as
an expression of his or her expert opinion, which is adverse or prejudicial to the
interests of County or in connection with any pending or threatened legal or
administrative proceeding. The limitations of this section shall not preclude such
persons from representing themselves in any action or in any administrative or legal
proceeding.
i. Provider shall promptly notify the County in writing by certified mail of all potential
conflicts of interest or any event described in this Section. Said notification shall
identify the prospective business interest or circumstance and the nature of work that
Provider intends to undertake and shall request the opinion of the County as to
whether such association, interest or circumstance would, in the opinion of the
County, constitute a conflict of interest if entered into by Provider. The County
agrees to notify Provider by certified mail of its opinion within thirty (30) calendar
days of receipt of the said notification and request for opinion. If, in the opinion of
the County, the prospective business association, interest or circumstance would not
constitute a conflict of interest by Provider, the County shall so state in its opinion
and Provider may, at its option, enter into said association, interest or circumstance
and it shall be deemed not in conflict of interest with respect to services provided to
the County by Provider under this Agreement.
j. In the event Provider is permitted to utilize subcontractors to perform any services
required by this Agreement, Provider agrees to prohibit such subcontractors, by
written contract, from having any conflicts as within the meaning of this section.
9.17 Taxes. Provider understands that in performing the Services for the County, Provider is
not exempt from paying sales tax to Provider's suppliers for materials required for Provider to
perform under this Agreement. Provider shall not be authorized to use the County's tax
exemption number for purchasing supplies or materials.
9.18 Availability of Funds. This Agreement is expressly conditioned upon the availability of
funds lawfully appropriated and available for the purposes set out herein as determined in the
sole discretion of the Board. If funding for this Agreement is in multiple fiscal years, funds must
be appropriated each year prior to costs being incurred. Nothing in this paragraph shall prevent
the making of contracts with a term of more than one year, but any contract so made shall be
executory only for the value of the services to be rendered or paid for in succeeding fiscal years.
In the event funds to finance this Agreement become unavailable, the County may terminate this
Agreement upon no less than sixty days (60) to Provider. The Board of County Commissioners
shall be the sole and final authority as to the availability of funds.
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9.21 Force Majeure. Any deadline provided for in this Agreement may be extended, as
provided in this paragraph, if the deadline is not met because of one of the following conditions
occurring with respect to that particular project or parcel: fire, strike, explosion, power blackout,
earthquake, volcanic action, flood, war, civil disturbances, terrorist acts, hurricanes, and acts of
God, provided the non -performing party and its subcontractors are without fault in causing such
default or delay, and such default or delay could not have been prevented by reasonable
precautions and cannot reasonably be circumvented by the non -performing party through the use
of alternate sources, workaround plans or other means. When one of the foregoing conditions
interferes with contract performance, then the party affected may be excused from performance
on a day -for -day basis to the extent such party's obligations relate to the performance so
interfered with; provided that no such extension shall be made unless notice thereof is presented
by Provider to County in writing within ten (10) calendar days after the start of the occurrence of
such delay, and Provider shall use best efforts to perform its obligations during such period of
delay, and notify County of its abatement or cessation; and further provided, the party so affected
shall use reasonable efforts to remedy or remove such causes of non-performance. The party so
affected shall not be entitled to any additional compensation by reason of any day -for -day
extension hereunder.
9.22 Audit. Provider understands and agrees that in addition to all other remedies and
consequences provided by law, the failure of Provider or its subcontractor to fully cooperate with
the County's Auditor when requested may be deemed by the County to be a material breach of
this Agreement justifying its termination.
9.23 Entire Agreement;. This Agreement, including Exhibits which are incorporated into this
Agreement in their entirety, embody the entire agreement and understanding of the parties with
respect to the subject matter of this Agreement and supersede all prior and contemporaneous
agreements and understandings, oral or written, relating to said subject matter. This Agreement
may only be modified by written amendment executed by the County and Provider. The
Chairman of the County Board of Commissioners shall have the authority to execute
amendments to this Agreement for changes relating to the operation of the Employee Health
Center such as staffing levels, performance guarantees and hours of operation.
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IN WITNESS WHEREOF the parties hereto have caused the Agreement to be executed by
their duly authorized representatives as of the day and year first above written.
COUNTY OF OKEECHOBEE
BOARD OF COUNTY COMMISSIONERS
USA
Terry W. Burroughs, Chairman
Date:
Attest:
By:_
Sharon Robertson, Clerk of the Circuit Court
And Comptroller
Date:
By:
Office of the County Attorney
Approved as to form and legality
OKEECHOBEE COUNTY
CLERK OF THE CIRCUIT COURT AND COMPTROLLER
By:
Sharon Robertson, Clerk of the Circuit Court
Date:
OKEECHOBEE COUNTY SUPERVISOR OF ELECTIONS
By:
Diane Hagan, Supervisor of Elections
Date:
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
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OKEECHOBEE COUNTY SHERIFF
By:
Noel Stephen, Sheriff
Date:
OKEECHOBEE PROPERTY APPRAISER
By:
Mickey Bandi, Property Appraiser
Date:
OKEECHOBEE COUNTY TAX COLLECTOR
By:
Celeste Watford, Tax Collector
Date:
TREASURE COAST MEDICAL
ASSOCIATES, INC., a Florida corporation
Name: Jonathan M. Adelberg MD FAEP President
Date:
Witness:
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
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EXHIBIT LIST
Exhibit A Scope of Central Services
Exhibit B Scope of Management Services
Exhibit C Invoice Samples
Exhibit D Start Up Costs
Exhibit E Operating Hours Schedule
Exhibit F Reimbursable Operating Expenses
Exhibit G Reporting Requirements
Exhibit H Physical Form
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EXHIBIT A
SCOPE OF CENTRAL SERVICES
PRIMARY, OCCUPATIONAL HEALTH, AND URGENT CARE
The Central Services to be performed by the Medical Professionals at the Employee Health
Center are to be determined by the Medical Professionals but generally shall include those
services normally provided in a primary medical care facility as permitted by the licensure of
the Medical Professionals, and by the equipment and physical restrictions of the Employee
Health Center, and at a minimum shall include the following services:
• Chronic illness evaluation, treatment and management (i.e., diabetes, high
cholesterol, hypertension, asthma, obesity)
• Acute Conditions (i.e., sore throats, ears ache, head ache, cough, sinus, strains,
sprains, musculoskeletal problems, acute urinary complaints).
• Primary Care, health risk assessments, preventative and disease management
strategies including one-on-one health education counseling to high risk employees
• Reasonable accommodations determinations — consult with Director of Human
Resources and the County's Risk Manager with regard to reasonable accommodations for
employees with medical conditions that have altered their ability to perform an essential
job task.
• Occupational Conditions
o On the Job Injuries/Work-related injuries or illnesses
o Minor surgical procedures, within the scope of the Medical Professional,
such as sutures for laceration treatment, etc.
o Pre -employment and routine physicals
o Pre -employment, random, reasonable suspicion and post -accident drug
testing
Medications
Class examples include, but are not limited to the following:
o Anti -infective
o Antihypertensive
o Anti-hyperlipidemics
o Antidepressants
o Anti -diabetics
o Antihistamines
o Acid-reflux medications
o Antibiotics
o Hypertensive & cardiac medications
o Anti -lipids
o Pulmonary
o Gastro Intestinal
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o Psychiatric
o Vaccinations
Medical Surveillance
Exams
Labs
• Drug Screen/Alcohol - Collect pre -employment samples; urine for random and
reasonable suspicion; breathalyzer for alcohol in compliance with collective bargaining
agreements and County policy. Administer random selection program and post
rehabilitation random testing. Provide Medical Review Officer and reporting services.
Ltory,
Pre -Employment - Coordinating/conducting physicals, drug screening, medical
audiometric testing, biometrics, etc.
• Fitness for Duty - Conduct fitness for duty exams for both work related cases and
for employees returning from personal medical leave.
• Department of Transportation/Commercial Driver's License exams
• County Exams
• Onsite collection of specimens and blood draws
• Manage lab provider arrangement to include logistics for specimen pick up,
• Reporting of results to medical providers
• System integration of lab data within medical records system
Governmental Regulations and Compliance
Ensure compliance with all applicable medical and government regulations for CLIA, OSHA,
and DOT.
Long Term Prevention Programs Available
Provider will work closely with the County for the purpose of financial review, reporting, as well
as to identify major cost drivers. Provider will make recommendations and develop strategies
for the County to mitigate such costs. Some of these services are listed below.
• Health Risk Assessment provided through the County's insurance carrier with
comprehensive lab analysis provided at the Employee Health Center will help to
proactively identify patient health risks
• Aggregate data analysis from your employee population to develop the right
programs for your Pharmaceutical Program Management
• Aggregate Central data analysis to determine wellness effectiveness on population
health
• Physician/Nurse "Reach Out" Program to communicate with people with the
greatest health risks
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
26
• Population Health Management programs targeted for the greatest impact
(obesity, diabetes, high blood pressure, etc.)
• Disease/Case Management — Provider's providers will proactively promote
disease case management
• Health Education Training
Performance Requirements:
• Provider shall report the results of routine annual employee physicals required by
the County and post -offer physicals within three (3) business days of the date of the
initial patient visit. Results of Post -Offer Physicals must be a mailed to the Director of
Human Resources or their designee. Results of routine employee annual physicals shall
be e mailed to the County's Risk Manager or designee.
• Provider shall report the results of complex post -offer physicals and periodic
physicals requiring MRI's and/or Cardiac Stress Testing within five (5) business days of
the date of the initial patient visit.
• Appointments for Fitness -for -Duty evaluations must be scheduled by Provider
within 48 business (i.e. Monday -Friday) hours.
• Provider shall use its best efforts to timely respond to all County voicemails and e
mails by day's end.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(771) 691-8081
27
EXHIBIT B
SCOPE OF MANAGEMENT SERVICES
• Manage and supervise daily operation of the Employee Health Center in
accordance with all applicable local, state, and federal laws.
• Obtain and maintain all necessary licenses, certifications, and accreditations for
the operation of the Employee Health Center.
• Recruit, employ, and supervise all medical and non -medical staff necessary for
the operation of the Employee Health Center.
• Provide appropriate physician supervision for nurse practitioners and other
licensed staff.
• Prepare reports of operations and activity required by the County or the state,
local or federal regulatory agencies and, where applicable, deliver to County's Risk
Management and third party administrator by the end of the work day.
• Maintain patient files as required by industry standards and applicable laws
including an electronic medical record.
�ealth
Purchase equipment and supplies necessary for the operation of the Employee
Center.
• Maintain, or arrange for the maintenance of all technical, mechanical or electronic
equipment used in the operation of the Employee Health Center.
• Regularly assess and recommend cost -saving measures while maintaining high
quality of care.
• Participate in meetings with the County at the reasonable request of the County.
• Provide newsletter and internet health portal services.
• Maintain practice management system and electronic medical record system.
• Provide customer service line
• Online system for scheduling appointments according to Section
• Provide Medical Supply and Equipment inventory management
• Participate in the County's annual health fair (if applicable)
• Contract for, and be responsible for, disposal of biomedical waste
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
28
EXHIBIT C
INVOICE SAMPLES
Monthly, the Admin fee will be invoiced in the following format:
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
29
Monthly, the pass -through costs will be invoiced in the following format:
Each invoice will be supported with a listing of the meds dispensed/labs ordered for each
constituency.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
30
EXHIBIT D
ESTIMATED START UP COSTS
The only start-up cost required is that which will fund the purchase of the initial
pharmaceutical supply.
The estimate of this is $7,500. This amount shall be drawn down as the meds are dispensed
and the labs ordered each month.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
31
EXHIBIT E
OPERATING HOURS SCHEDULE
1. Hours of Operation:
The hours of operation at the time of execution of this agreement are set as follows.
Monday
8:00 am
— 7:00 pm
Tuesday
8:00 am
— 7:00 pm
Wednesday
8:00 am
— 7:00 pm
Thursday
8:00 am
— 7:00 pm
Friday
8:00 am
— 7:00 pm
Saturday
8:00 am
— 3:00 pm
Sunday
9:00 am
— 3:00 pm
2. Holidays:
The Employee Health Center maybe closed on the following holidays:
• From 1:00 pm on New Year's Eve,
• New Year's Day,
• Memorial Day,
• Independence Day,
• Labor Day,
• Thanksgiving Day,
• From 1:00 pm on Christmas Eve, and
• Christmas Day.
3. As mutually agreed by both parties, adjustments which satisfy patients/employees
can be made to this schedule.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
32
EXHIBIT F
REIMBURSABLE OPERATING EXPENSES
The only operating expenses that will be invoiced are the costs incurred for labs ordered,
medications dispensed, and any other tests, equipment, or external contracted services which are
agreed upon by the constituency for whom the tests, equipment, or contracted services are
required.
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
33
EXHIBIT G
REPORTING REQUIREMENTS
Frequency
Data Reported
Monthly
Details of available Employee Health Center
hours — data including clinic hours and
available appointment/patient visits
Monthly
Number of visits each week. This data should
include type of visit (Provider, Nurse only)
and will compare the number of visits to the
available visits to the Employee Health
Center.
Monthly
Patient Demographics (age and gender of
patients) categorized by covered:
• Employees,
• Dependent Spouses,
• Dependent Children, and
where applicable,
• Retirees
Monthly
Types of visits - this data should show total
number of visits and percentages for:
• Workers compensation
injuries,
• Wellness type visits, and
• Episodic/acute care.
Monthly
Immediate (at time of appointment) patient
satisfaction survey
Annually
Aggregate Patient Survey Results
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
34
EXHIBIT H
Physical Form
CC%,
Treasure Coast Medical Associates, Inc.
TC MAi Physical
Employee Narrwe Exam Date
1 AA i F 2_ Height 3. Weight 4 Blood Pressure
5 Temperature Oral / Tympantc 6 Resting Pulse
7. Visual Acuity Corrected J Not Corrected Runt Leh Both
Physical Examrnatoon
Norma
Abnormal
Fte'd of vti<;r,
Aud+tory tcu.t.
Head E,ts, EarNc;t, Throat Nec►, and Thyroid
Heart/EKG
Lun rThcra-
Abdomer
Skm
NeurW 'c
Spine
E xt r ten rtYes
lira,alysrs
Compete Blood Count
Bvod ChemCh*mmy Pant
Tubercu"*" Sain Tt;t
Hepatitis Test
Color Perception
❑ I hereby arest that I have examined the aboa.e-rained emp ovee and find hwn/her capab a of per!-rmen4 the
essenta'• ftsu+.ons of their;ob.
ElI hereb, attest that I have examined tht above -rained imp ogee and find htmlher not capab e cf eerfcrn!rg the
essenta! furctrons of thew;ob.
Physiciar. Name
W sician S4nature:
3405 NW Federal HA-}-. Jensen Beach. FL 34957
(Ph.) 772-692.8082 (Fax) 772-232-9383
Treasure Coast Medical Associates, Inc.
3405 NW Federal Highway
Jensen Beach, FL 34957
(772) 692-8082
Cate
35