1992-12-15 Regular Meeting/ /00.0, =
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C I T Y O F 0 L E E C H 0 B E E
C I T Y C 0 U N C I L M E E T I N G
DECEMBER 15, 1992 - 7:00 P.M.
SUMMARY OF COUNCIL ACTION
Page 1 of 7
COUNCILMEMBFRS ACTION
VOTE
YES
NO
kw
A. Call Meeting to order on December 15,
Mayor Kirk called the December 15, 1992 meeting to order at 7:0
1992 at 7:00 p.m,
p.m.
B. Invocation offered by Councilman Watford
Invocation offered by Councilmember Dowling R. Watford, Jr;
Pledge of Allegiance led by Mayor Kirk.
Mayor Kirk led the Pledge of Allegiance.
C. Mayor and Council attendance:
Mayor James "Jim" Kirk
Present
X
Councilmember R.R. "Nick" Collins
Present
X
Councilmember Danny Entry
Present
X
Councilmember Jerry E. Walker
Present
X
Councilman Dowling R. Watford, Jr.
Present
X
Staff attendance:
Attorney John R. Cook
Present
X
Administrator John J. Drago
Present
X
Clerk Bonnie S. Thomas
Present
X
Deputy Clerk S. Lane Gamiotea
Present
X
D. Motion to dispense with reading and
Mayor Kirk announced there was a correction in November 17, 199
approve the Summary of Council Action
minutes. Page thirteen, paragraph one, last sentence has been
for the Regular Meetings of November
corrected to "...two hundred forty-five dollars, ninety-two cent
17, 1992 and December 1, 1992.
($245.92) per month for family members."
Councilmember Entry made a motion to dispense with reading an
approve the Summary of Council Action for the Regular Meetings o
November 17, 1992, as corrected, and December 1, 1992; seconded
by Councilmember Collins.
December 15, 1992 - Reqular Meetinq - Page 2 of 7
COUNCILMEMBERS ACTION
VOTE
YES
NO
Vote on motion to approve minutes is as follows:
D. Approval of minutes continued:
KIRK
X
COLLINS
X
ENTRY
X
WALKER
X
WATFORD
X
MOTION CARRIED.
E. Motion to approve warrant registers for
Councilmember Watford made a motion to approve the Warrant
November, 1992:
Registers for November, 1992 in the amounts, General Fund — six
hundred forty—four thousand, six hundred eighty—eight dollars,
GENERAL FUND..........$644,688.17
seventeen cents ($644,688.17) and Public Utilities Fund — nine
PUBLIC UTILITIES......$953,773.00
hundred fifty—three thousand, seven hundred seventy—three dollars
($953,773.00); seconded by Councilmember Walker.
KIRK
X
COLLINS
X
ENTRY
X
WALKER
X
WATFORD
X
J
MOTION CARRIED.
�O
REQUEST FOR THE ADDITION, DEFERRAL OR
WITHDRAWAL OF ITEMS ON TODAY'S AGENDA.
Administrator Drago announced New Business item number four has
been withdrawn from today's agenda and number five "Discuss Reuse
Water Proposal Contracts" has been added to the agenda.
F. NEW BUSINESS
1. Motion to adopt Resolution 92-16 —
Councilmember Collins made a motion to adopt Resolution No. 92-16
City Administrator (Exhibit 1).
(increasing garbage rates); seconded by Councilmember Watford.
Councilmember Watford commented the current rate is ten dollars,
fifty—eight cents ($10.58) and is being increased to ten dollars,
sixty—seven cents ($10.67).
December 15, 1992 - Regular Meeting - Page 3 of 7
F. NEW BUSINESS
�OUNCILMFMBfRS ACTION
VOTE
y6S
NO
fB-Tw
1. Resolution No. 92-16 continued:
And as explained in exhibit one, the cause for the increase is,
Chambers Development will raise the tipping fee at the landfill
from twenty dollars ($20.00) per ton to twenty—one dollars fifty—
nine cents ($21.59) per ton effective December 13, 1992.
Administrator Drago also commented that one dollar of this
increase goes for an environmental fund and the other is a cost
of living increase.
Vote on motion to adopt Resolution No. 92-16 is as follows:
KIRK
X
COLLINS
X
ENTRY
X
WALKER
X
WATFORD
X
MOTION CARRIED.
2. Discuss the ranking of Water and
Councilmember Watford began discussion by asking who served on
Wastewater consulting engineers —
the committee ranking the engineers?
City Administrator (Exhibit 2).
Administrator Drago answered Bob Birts, David Sorensen, Clyde
Long; and Ben Loftin up until he left. After Mr. Loftin
=�
resigned, the other three carried on.
Following lengthy discussion, Councilmember Watford suggested
that in the future when we rank firms, we should go a step
further and have the top ranked firms come to the Council meeting
and make a presentation to the Council. Councilmember Walker and
Mayor Kirk also agreed with this suggestion.
Mayor Kirk asked Bob Birts, David Sorensen and Clyde Long, if the
firms listed in exhibit two were their ranking? All three stated
yes. Suggested firms ranked as listed below:
WASTEWATER — 1. Knepper & Willard, Inc.
2. Reese, Macon & Associates, Inc.
3. Kimball, Lloyds, Inc.
WATER — 1. Reese, Macon & Associates, Inc.
2. Knepper & Willard, Inc.
3. Kimball, Lloyds, Inc.
noromhor 1; 19g7 - Raoular MPetina - Pace 4 of 7
F.
VOTE
YES
NO
kW
NEW BUSINESS
COUNCILMBMBBRS ACTION
2. Engineering firms continued;
Mayor Kirk pointed out that approving the ranking does not give
the number one ranked firm the job. And that these are for the
small jobs.
Councilmember Watford moved to table the issue until the next
Council meeting to give each Councilmember time to review the
proposals; seconded by Councilmember Walker.
KIRK
X
COLLINS
X
ENTRY
X
WALKER
X
WATFORD
X
MOTION CARRIED.
3. Discuss furniture for the Water
Program Coordinator Jim Threewits appeared before the Council with
Plant — City Administrator
a spread sheet of quotes for the proposed furniture for the Water
(Exhibit 3).
Treatment Plant.
Mr. Threewits explained to the Council the recommendation for
approval is Decora for the Chairs ($1,685.19) and Carl's Custom
Cabinets for the furniture ($4,300.00). Explaining further the
middle quote is recommended because Carl's Cabinets is the only
quote with the bookcases having doors and the furniture will be
built and installed within two weeks.
There was a lengthy discussion among Council, staff, Councilman —
elect Mike O'Connor and Nelson Buyers of Okeechobee Office Supply
concerning date and time quotes were sent and received by local
businesses and time allowed for the quotes. It was decided all
businesses were given the quotes and specifications basically at
the same time, however, Council pointed out that it was too short
a period of time and in the future more time needs to be given
for a quote of this size.
December 15. 1992 - Reaular Meetinq - Page 5 of 7
F.
VOTE
YES
COUNCILMEMBERS ACTION
NEW BUSINESS
3. Water Plant furniture continued:
Mayor Kirk expressed concerns about the way this was handled. It
is not a bid, but we have made it look like a bid. Too much
about this is not right. Administrator Drago has the authority
to negotiate this contract since it is under $7,500.00, however
it was brought to the Council to discuss and approve. There are
several options the Council can choose.
Councilmember Entry made a motion to accept the bids (quotes) as
recommended, Decora for the chairs in the amount of one thousand
six hundred eighty—five dollars, nineteen cents ($1,685.19) and
Carl s Custom Cabinets for the furniture in the amount of four
thousand three hundred dollars ($4,300.00); seconded by
Councilmember Walker.
Mayor Kirk remarked that the staff should not put the Council in
this type of position again.
Councilmember Watford stated for the record in his opinion the
Water Plant does not need this type of furniture.
Vote on motion to approve quotes is as follows:
R
KIRK
X
X
COLLINS
X
ENTRY
X
WALKER
X
WATFORD
MOTION CARRIED.
4. Discuss the Occupational License for
Item was withdrawn from agenda.
Garden Ranch and Pet Supply — City
Attorney.
December 15. 1992 - Reqular Meeting - Page 6 of 7
F.
VOTE
COONCILMEMBERS ACTION
VES
NO
NEW BUSINESS
5. ITEM ADDED TO THE AGENDA: Discuss
Administrator Drago explained to the Council in exhibit four are
Reuse Water Proposal Contracts -
two proposed amending agreements concerning the Reclaimed Water
City Administrator (Exhibit 4).
Project between the City and Frank Williamson, Junior. The
agreements are for an additional 100,000 gallons of reuse water
per day. One proposed agreement was drawn by Attorney Cook and
the other by Mr. Williamson's attorney, John Cassels. The
difference between the two is where the additional 100,000 gallons
of reuse water goes and who pays for the lines.
The purpose for the contract is this is the last part (step) in
the City obtaining an operating permit for the Wastewater Plant.
Councilmember Walker made a motion approving giving Mr.
Williamson the extra 100,000 gallons of reuse water, instructing
the City Attorney to re -draft the language in the contract to
specifically say that the City at some future date would install
a simplified irrigation system, we have identified the pasture
and that pasture name be put in the contract, as recommended by
Administrator Drago; seconded by Councilmember Entry.
Councilmember Collins also suggested that the footage of the
irrigation system and amount of sprinkler heads also be put in
the contract. Council concurred.
Vote on motion to approve amending agreement is as follows:
KIRK
COLLINS
ENTRY
WALKER
WATFORD
X
X
X
X
X
MOTION CARRIED.
19 1009 Dnnitlar Mcctinn _ Dana 7 of 7
COUNCILMEMBERS ACTION
VOTE
VES
NO
VnNT
ADJOURNMENT
Mayor Kirk:
Mayor Kirk adjourned the meeting at 8:25 p.m.
NOTICE IS HEREBY GIVEN THAT IF ANY PERSON
SHOULD DECIDE TO APPEAL ANY DECISION MADE
AT THIS MEETING OF THE CITY COUNCIL, SUCH
PERSON WILL NEED TO INSURE THAT A VERBATIM
RECORD OF THE PROCEEDING IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON
WHIZ HE APPEAL IS BASED.
James E. Kirk, Ma or
'Attest:
Bonnie S. Thomas, CMC, City Clerk