Loading...
2017-09-19 Regular Meeting & Final Budget HearingCITY OF OKEECHOBEE 211 SEPTEMBER 19, 2017, REGULAR CITY COUNCIL MEETING AND FINAL BUDGET PUBLIC HEARING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 • SUMMARY OF COUNCIL ACTION * s * PAGE 1 of 11 AGENDA COUNCIL ACTION - DISCUSSION - VOTE CALL TO ORDER - Mayor September 19, 2017, City Council Regular Meeting, 6:00 P.M. OPENING CEREMONIES: Invocation to be given by Mayor Watford; Pledge of Allegiance led by Mayor Watford. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Noel A. Chandler Council Member Monica M. Clark Council Member Mike O'Connor Council Member Gary Ritter City Attorney John R. Cook City Administrator Marcos Montes De Oca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the additions, deferrals, or withdrawals of items on today's agenda. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford called the September 19, 2017, Regular City Council Meeting to order at 6:02 P.M. The invocation was offered by Mayor Watford, who then also led the Pledge of Allegiance. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present Present Mayor Watford asked whether there were any additions, deferrals, or withdrawals on today's agenda. New Business Item "G" was added. Mayor Watford opened the floor for public comment on matters not on the agenda. Mr. Frank Irby, 1385 Southeast 23rd Street, expressed his disappointment in the inability to get information prior to City Council meetings on topics to be considered, stating the information should be made available to the public no later than the Friday prior to the meeting; and available on the website or via email request instead of in person at City Hall. No action was requested or required. 212 SEPTEMBER 19, 2017 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 2 OF 11 AGENDA V. PROCLAMATIONS AND PRESENTATIONS - Mayor A. Present a Five -Year Service Award to Public Works Director David Allen B. Proclaim the month of September, 2017 as "Hunger Action Month." C. Proclaim the month of September, 2017 as "National Suicide Prevention Month." VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the September 5, 2017, Regular Meeting and First Budget Hearing. COUNCIL ACTION - DISCUSSION - VOTE On behalf of the City, Mayor Watford presented Mr. David Allen with an engraved cross pen and a framed certificate which read, "In recognition of your 5-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from September 11, 2012 to September 11, 2017." Mr. Allen, who was accompanied by his wife Cheryl, thanked the Mayor and Council for their support, adding he has never had such a diverse job as he does by being the Public Works Director, which he is very thankful for. Mayor Watford proclaimed the month of September, 2017 as "Hunger Action Month." The proclamation was presented to Ms. Meg Buckley and Ms. Paige Shortsleeve. The document was read into the record as follows: "Whereas, hunger and poverty remain issues of grave concern in the United States, the State of Florida, the Treasure Coast, and Okeechobee County; and Whereas, Okeechobee County is committed to taking steps to raise awareness about the need to combat hunger in every part of our County and to provide additional resources that citizens of Okeechobee County need, and Whereas, food banks and hunger relief organizations across the country, including the Treasure Coast Food Bank, will participate in Hunger Action Day on September 14th and will host numerous events throughout the month of September to shed light on this important issue and encourage involvement in efforts to end hunger in their local community. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of September, 2017 as `HUNGER ACTION MONTH'." Mayor Watford proclaimed the month of September, 2017 as "National Suicide Awareness Prevention Month" and presented the proclamation to Ms. Deb Dreher which read: "Whereas, September is National Suicide Prevention Awareness Month and mental health providers across the nation are reaching out to communities to engage in open discourse, providing vital information on how to detect the signs of suicide and what to do when they are apparent; and Whereas, according to the U.S. Centers for Disease Control and Prevention, suicide is the second leading cause of death in Florida for people ages 10 to 34, and the leading cause of violent death in the U.S. for adults ages 35 to 65; and Whereas, on the Treasure Coast and in Okeechobee, 66 people have died by suicide so far in 2017, with 541 people dying by suicide in the previous five _years; and Whereas, these staggering numbers don't adequately represent the families that have been torn apart by suicide; nor the trauma resulting from the sudden and violent loss of a loved one that will impact children and adults for years to come; and Whereas, there is hope, however, because suicide is 100 percent preventable, through education, outreach and treatment. It all begins with a conversation; one human helping another. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim September 2017 as `NATIONAL SUICIDE PREVENTION AWARENESS MONTH'." Council Member Clark moved to dispense with the reading and approve the Summary of Council Action for the September 5, 2017, Regular Meeting and First Budget Public Hearing; seconded by Council Member O'Connor. There was no discussion on this item. AGENDA VI. MINUTES CONTINUED A. Motion to dispense with the reading and approve the Summary of Council Action for the September 5, 2017, Regular Meeting and First Budget Hearing continued. VII. WARRANT REGISTER - City Administrator A. Motion to approve the August, 2017 Warrant Register: General Fund..........................................................................$516,917.29 Capital Improvement Projects Fund ........................................$ 60,992.43 Public Facilities Improvement Fund ........................................$ 26,556.95 A. Hurricane Irma Recovery Status - Mayor Watford SEPTEMBER 19, 2017 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 3 OF 11 213 COUNCIL ACTION - DISCUSSION - VOTE VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED, Council Member Ritter moved to approve the August, 2017 Warrant Register in the amounts: General Fund, five hundred sixteen thousand, nine hundred seventeen dollars and twenty-nine cents ($516,917.29); Capital Improvement Projects Fund, sixty thousand, nine hundred ninety-two dollars and forty-three cents ($60,992.43); and Public Facilities Improvement Fund, twenty-six thousand, five hundred fifty-six dollars and ninety-five cents ($26,556.95); seconded by Council Member O'Connor. There was no discussion on this item. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Mayor Watford provided an update related to events during and following Hurricane Irma's landfall across the State on Sunday, September 10, 2017. While Okeechobee was spared major devastation, our neighboring communities were not. Most of Okeechobee's Florida Power and Light and Glades Electric Co-op, Inc., customers lost electricity, as of today, both utility companies had restored electricity to all but less than 100 customers. The Okeechobee Utility Authority (OUA) was able to maintain water and wastewater operations. City-wide there was damage to traffic signals, roadway signage, with trees and landscaping bearing the brunt of the damage. Seven residences suffered major damage as well as Tanglewood Apartments (a six building duplex/triplex facility) located in the 300-400 blocks of Northwest 9th Street, two homes were destroyed. Thankfully, there was no loss of life. The normal protocols were activated at the Okeechobee Emergency Operations Center (EOC). The Mayor. Chief's, Public Works Director, and City Administrator attended and participated in the intiormationai meetings, and disseminated information to the community or responded with services appropriately. The cooperation and level of comradery between the City and County Staff was exceptional as it was obvious that their first concern was always for the safety of the residents. Mayor Watford and each Council Member offered noteworthy situations they observed where employees went above and beyond to assist others, regardless of whether they were City or County, no matter how difficult or demanding it required them to be. Citizens were commended for offering help to their neighbors. Local businesses remained open longer hours before the storm and took extra measures to re -open quickly afterwards. The local media (radio station WOKC and the Okeechobee News) was applauded for their efforts in keeping the information up to date to the citizens. 214 SEPTEMBER 19, 2017 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 4 OF 11 AGENDA Vill. NEW BUSINESS CONTINUED A. Hurricane Irma Recovery Status continued. B. Motion to re -appoint Mr. Herb Smith to the Firefighters' Pension Board of Trustees, term being October 1, 2017, through September 30, 2021 - City Clerk (Exhibit 1). C. Consider a recommendation by City Attorney Cook to proceed with foreclosure proceedings for Super Stop Petroleum, Inc., located at 510 Northeast Park Street, due to property owner's failure to honor terms of the Lien Release Agreement with a lien in the amount of $29,500,00, which was to be released if the new owner brought the property into compliance; nothing has been done as of this date to bring the property into compliance with City ordinances - Attorney Cook. COUNCIL ACTION - DISCUSSION - VOTE Okeechobee does not have a local television station and the area has to rely on the stations located in Palm Beach County. Unfortunately, the majority of these stations did not see the importance of providing news updates from Okeechobee, except WPBF News Channel 25, which Mayor Watford was grateful they took his calls to conduct telephone interviews, as well as a telephone interview from CNN news. It was comforting to have telephone calls from Governor Scott's office and an aide from the White House Office of Inter -Governmental Affairs. Congressman Rooney and Florida Representative Pigman visited the EOC command center; their aides have continued to keep in touch and assist in the distribution and clean-up operations. The Army Corps of Engineers and South Florida Water Management District's updates and assistance were appreciated and commended. The National Guard was staged at the Okeechobee County Agri -Center; they along with Operations Director Matt Dorriety were very efficient in providing supplies to residents. All in all, the community came together, everyone pitched -in going above and beyond what is expected, and then extended that same willingness and assisted surrounding counties with man -power and resources. It has been a shining moment well worth documenting. There was no official action required for this item. Exhibit one consisted of a memorandum from Clerk Gamiotea explaining Mr. Herb Smith, one of the two City residents appointed by the City Council to the Firefighters' Pension Fund Board of Trustees, term sunsets September 30, 2017. Her office published multiple notices and has not received any applications to date. Other Trustees' are Mr. John Koepke (City Council appointed since August 2003), Lieutenant Glen Hodges (elected by the Fund Members since February 1996), Lieutenant Adam Crum (elected by the Fund Members since December 2012), and the Fifth Trustee, Firefighter Mike Skipper (appointed by the four Trustees since February 2011). Council Member O'Connor moved to re -appoint Mr. Herb Smith to the Firefighters' Pension Board of Trustees, term being October 1, 2017, through September 30, 2021; seconded by Council Member Ritter. Mayor Watford expressed his appreciation to Chief Smith for serving in this capacity. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. In May of 2015, Fortex Holdings, LLC's legal counsel contacted Attorney Cook regarding a Code Enforcement Lien, Case Number 11-069 (recorded in Official Record Book 709 Page 20), on property located at 510 East North Park Street. On May 12, 2015, the Code Enforcement Board approved the release of the Lien, per Attorney Cook's recommendation with stipulations to be spelled out in an agreement. The agreement was signed May 22, 2015, providing that the $29,500.00 Lien would be released so long as the property was brought into compliance within 12 months. SEPTEMBER 19. 2017 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 5 OF 11 215 AGENDA Vill. NEW BUSINESS CONTINUED C. Consider a recommendation to proceed with foreclosure proceedings for Super Stop Petroleum, Inc. continued. D. Motion to approve proposed Amendment Five to the Waste Management Franchise Agreement - City Attorney (Exhibit 2). E. Motion to approve Addendum No. 1, JMC Landscaping Services, Inc., for additionai lawn maintenance due to Hurricane irma - City Administrator (Exhibit 3). COUNCIL ACTION - DISCUSSION - VOTE After failure to comply with the Agreement, a letter was sent to Fortex Holdings, LLC, advising that a recommendation for foreclosure was being presented to the City Council at the September 19, 2017, meeting. Mr. Masroor Rab, Manager of Fortex Holdings, LLC, provided documentation today in the form of email correspondences between himself and the Florida Department of Environmental Protection Petroleum Restoration Program on soil contamination issues he has been diligently working to get resolved. Attorney Cook requested to delay the foreclosure proceedings based on the update provided by Mr. Rab. The Mayor and City Council agreed. However, a status report is to be provided to them in 60 to 90 days. A revised exhibit two was distributed at the meeting amending Section 2 of the Franchise, extending the expiration date to September 30, 2022, unless terminated by either party, and clarifying an extension after that date is not an automatic renewal; amending Section 29 adding a paragraph that the City approved annual commercial and residential rate schedules on July 18, 2017; and incorporated into the renewal along with future annual rate resolutions. The revision included the statutorily required public records verbiage for contracts awarded or amended after July 1, 2016. Attorney Cook confirmed Waste Management failed to send the City their request by April, to extend the current Franchise Agreement; it expires September 30, 2017. Council Member Chandler moved to approve Amendment Five to the Waste Management Franchise Agreement (as presented in revised exhibit two); seconded by Council Member Clark. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. A revised exhibit three was distributed at the meeting authorizing the proposal for additional work and adding the statutoriiy required public records verbiage for contracts awarded or amended after July 1, 2016. Administrator MontesDeOca explained the proposal provided by Mr. Jose Manuel Cisneros, owner of JMC Landscaping Services, Inc., who was in attendance, details the work to be completed is directly related to damage from Hurricane Irma. The work will be processed by separate records in order to apply for reimbursement from the Federal Emergency Management Agency (FEMA). The cost breakdown and services are as follows: $5,000.00 for the removal of five damaged oak trees in FLAGLER PARK; $3,850.00 for the trimming of 110 palm trees located within FLAGLER PARK, right-of-ways, medians, and flower beds along Parrott Avenue, North Park Street (East 13th to West 12th Avenues), and South Park Street (East 2nd to West 6th Avenues); and $1,500.00 for the cleaning of medians and FLAGLER PARK areas. 216 SEPTEMBER 19, 2017 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 6 OF 11 AGENDA Vill. NEW BUSINESS CONTINUED E. Motion to approve Addendum No. 1, JMC Landscaping Services, Inc., for additional lawn maintenance due to Hurricane Irma continued. Motion to approve Florida Department of Environmental Protection (FDEP) Agreement No. LP47020, City of Okeechobee Taylor Creek Southeast 8th Stormwater Conveyance - City Administrator (Exhibit 4). ITEM ADDED TO AGENDA: G. Motion to approve a recommendation for Okeechobee Utility Authority Expansion Priorities - City Administrator (Exhibit 7). IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES - Mayor A. Mayor announces that the purpose of this Public Hearing is to consider the final reading of ordinances for the proposed Millage Rate levy and proposed Budget for Fiscal Year (FY) 2017-18. COUNCIL ACTION - DISCUSSION — VOTE Council Member Chandler moved to approve Addendum No. 1 to Landscape Maintenance Contract No. PW 01-10-01-16 with JMC Landscaping Services, Inc., for additional lawn maintenance due to Hurricane Irma (as presented in revised exhibit three) in the amount of $10,350.00; seconded by Council Member O'Connor. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Council Member Chandler moved to approve the Florida Department of Environmental Protection (FDEP) Grant Agreement No. LP47020, for the City of Okeechobee Taylor Creek Southeast 8th Stormwater Conveyance Project, in the amount of $209,036.00; seconded by Council Member Ritter. The Project is in the 400 block of Southeast 8th Avenue and includes the improvement of drainage by installing a baffle box along this roadway, which directly drains into Taylor Creek without any water quality treatments. The City's investment will include preliminary engineering, final design, bidding, engineering during construction, and construction observation in the amount of $31,200.00. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Exhibit seven contained a memorandum from Administrator MontesDeOca requesting the City Council consider a recommendation for Okeechobee Utility Authority (OUA) expansion priorities and four maps featuring the project's geographic area of Okeechobee County, specifically the area known as Treasure Island. They were labeled Figure 1 Vacuum collection system layout, Treasure island area (Southeast); Figure 2 South VSS Layout Southeast; Figure 3 North VSS layout; and Figure 4 force main option A. The consensus of the City Council was to add the OUA wastewater collection expansion project to the City's legislative priorities and provide support for the project. MAYOR WATFORD OPENED THE FINAL BUDGET PUBLIC HEARING AT 7:06 P.M. Mayor Watford announced that the purpose of this Public Hearing is to consider the final reading of ordinances for the proposed Millage Rate levy and proposed Budget for Fiscal Year (FY) 2017-18. SEPTEMBER 19, 2017 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 7 OF 11 217 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II IX. FINAL BUDGET PUBLIC HEARING CONTINUED B. Mayor announces that the proposed Millage Rate levy represents 5.38 percent more than the roll -back rate computed pursuant to Florida Statute 200.065(1). C.1.a) Motion to read proposed Ordinance No. 1157 by title only, levying a Millage rate of 7.9932 for FY 2017-18 - City Attorney (Exhibit 5). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1157 by title only 2.a) Motion to adopt proposed Ordinance No. 1157. b) Public comments and discussion. c) Vote on motion. Mayor Watford announced that the proposed Millage Rate levy represents a 5.38 percent more than the roll -back rate computed pursuant to Florida Statute 200.065(1). Council Member O'Connor moved to read proposed Ordinance No. 1157 by title only, levying a Millage Rate of 7.9932 for FY 2017-18; seconded by Council Member Ritter. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1157 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY, THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE 1S 5.38 PERCENT (5.38%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Ritter and O'Connor to adopt proposed Ordinance No. 1157, Mayor Watford asked whether there were any questions or comments from the r)ublic. There were none. The Millage Rate presented is the same rate as FY 2016-17. There being no discussion, mayor Watford called for a vote. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. DA.a) Motion to read proposed Ordinance No. 1158 by title only, adopting an Council Member Ritter moved to read proposed Ordinance No. 1158 by title only, adopting an annual Budget for FY annual budget for FY 2017-18 - City Attorney (Exhibit 6). 2017-18; seconded by Council Member O'Connor. 218 SEPTEMBER 19. 2017 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 8 OF 11 AGENDA IX. FINAL BUDGET PUBLIC HEARING CONTINUED D.1.1b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1158 by title only 2.a) Motion to adopt proposed Ordinance No. 1158. b) Public comments and discussion. COUNCIL ACTION - DISCUSSION - VOTE VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1158 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,511,496.00, TRANSFERS -IN OF $885,453.00, AND EXPENDITURES OF $6,605,790.00, LEAVING A FUND BALANCE OF $3,791,159.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,464,908.00, EXPENDITURES OF $777,537.00 AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $337,371.00; OTHER GRANTS FUND REVENUES OF $528,292.00, TRANSFERS -IN OF $42,610.00, AND EXPENDITURES OF $570,902.00, LEAVING A FUND BALANCE OF $0.00; APPROPRIATIONS GRANT FUND REVENUES OF $219,450.00, EXPENDITURES OF $219,450.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $4,364,380.00, EXPENDITURES OF $780,985.00, AND TRANSFERS -OUT OF $588,513.00, LEAVING A FUND BALANCE OF $2,994,882.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,811.00, AND EXPENDITURES OF $1,750.00, LEAVING A FUND BALANCE OF $3,061.00; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Clark and Ritter to adopt proposed Ordinance No. 1158. Mayor Watford opened the floor for public comment. Mr. Irby voiced his concerns over not being able to follow and account for all ending fund balances from the FY 2015-16 audit to the proposed budget beginning balances. Based on the audit figures there is approximately $11,000,000.00 in the restricted/unrestricted fund balance. All but approximately $3,000,000.00 could be accounted for in the FY 2017-18 budget beginning balances. An explanation was offered stating the audit combines the General and Capital Improvement Funds together; assigned fund balances are left blank in the proposed budget as allowed. and the current FY 2016-17 budget figures also have to De included. Due to the complexity of a response and to ensure everyone is provided with the same information to follow, Mayor Watford instructed the Finance Director to provide a response in writing to the Council and Mr. Irby. Mr. Irby then addressed the proposed 2 percent Cost Of Living Allowance (COLA) pay increase to employees for FY 2017-18, referring to recent articles regarding inflation rates and local government employees, on average, are the best paid before fringe benefits are added. He asked that the Council remember the tax payers are paying for this and that it is a re -occurring cost, not a one time expense. He commented on proposed Public Facility Improvement projects cautioning on the acceptance of grants and the sidewalk program, suggesting before any additional sidewalks are installed that the City maintain and repair the ones in place. Lastly, he asked that striping of roadways be considered as a more pertinent matter. SEPTEMBER 19, 2017 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 9 OF 11 219 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II IP:4 FINAL BUDGET PUBLIC HEARING CONTINUED D.2.b) Public comments and discussion on proposed Ordinance No. 1158 continued. The General Fund Budget Summary lists the beginning Fund Balance as $4,189,162.00 (including $398,002.00 that is anticipated to roll forward from the current year); $6,605,789.00 in Revenues projected, and consist of: $2,075,803.00, in Ad Valorem Taxes; $679,000.00 in Other Fees (which covers utility taxes, fire and casualty insurance premium taxes, public service fees, and business tax receipts); $1,540,385.00 in Intergovernmental Revenues (which covers cigarette, alcoholic beverages, half and one -cent taxes, County business tax, communication taxes, firefighters supplement, and mobile home licenses); $973,750.00 in Charges for Current Services (which are fees for building and inspection permits, land development regulations applications and petitions, franchise fees, plan reviews, street/alley closings, public records request, and residential solid waste collection rates); $14,450.00 in Fines, Forfeitures and Penalties (which covers court fines, radio communication fees, law enforcement education, investigation reimbursement, unclaimed evidence, and ordinance violation fines); $1,000.00 in Uses of Money and Property (which includes interest, investment earning, and surplus property); $37,946.00 in Other Revenues (which covers small grants, state maintenance agreements, miscellaneous, code enforcement fines, police accident reports, and capital lease proceeds); $885,453.00 anticipated to be Transferred -In, $535,453.00 from the Capital Improvement Projects Fund and $350,000.00 from the Public Facilities Improvement Fund. The expenditures for each department are listed below. Proposed Budget for General Fund/ 511-Legislative/City Council (pages 4-5) Proposed Budget for General Fund/ 512 Executive/Administration (pages 6-7) Proposed Budget for General Fund/ 2512- Exec utive/City Clerk (pages 8-9) Proposed Budget for General Fund/ 514-Legal Services (page 10) Total Personnel Cost: $ 97,106.00 Total Supplies and Other Services: $ 95,690.00 FY 2017/2018 Proposed Total: $ 192,796.00 FY 2016/2017 Amended Budgeted Total: $ 182,699.00 Difference: $ 10,097.00 Total Personnel Cost: $ 176,717.00 Total Supplies and Other Services: $ 27 807.00 FY 2017/2018 Proposed Total: $ 204,524.00 v 1H 17 Budgeted $ i q f F � 20 � „/20 � � Amended b,.dgeed Totai: w , 95,.,E � ..,� Difference: $ 9,183.00 Total Personnel Cost: $ 153,161.00 Total Supplies and Other Services: $ 55,597.00 FY 2017/2018 Proposed Total $ 208,758.00 FY 2016/2017 Amended Budgeted Total: $ 216,170.00 Difference: ($ 7,412.00) FY 2017/2018 Proposed Total $ 115,760.00 FY 2016/2017 Amended Budgeted Total: $ 75,710.00 Difference: $ 40,050.00 220 SEPTEMBER 19. 2017 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 10 OF 11 AGENDA IX. FINAL BUDGET PUBLIC HEARING CONTINUED D.2.b) Public comments and discussion on proposed Ordinance No. 1158 continued. COUNCIL ACTION - DISCUSSION - VOTE Proposed Budget for General Fund/ Total Personnel Cost: $ 191,323.00 513-Finance Total Supplies and Other Services: $ 96,307.00 (pages 11-12) FY 2017/2018 Proposed Total $ 287,630.00 FY 2016/2017 Amended Budgeted Total: $ 279,391.00 Difference: $ 8,239.00 Proposed Budget for General Fund/ 519-General Services (pages 13-14) Proposed Budget for General Fund/ 521-Police Department (pages 15-16) Proposed Budget for General Fund/ 522-Fire Department (pages 17-18) Total Personnel Cost: $ 105,229.00 Total Supplies and Other Services: $ 291,291.00 FY 2017/2018 Proposed Total $ 396,520.00 FY 2016/2017 Amended Budgeted Total: $ 375,544.00 Difference: $ 20,976.00 Total Personnel Cost: $ 1,951,614.00 Total Supplies and Other Services: $ 334 859.00 FY 2017/2018 Proposed Total $ 2,286,473.00 FY 2016/2017 Budgeted Total: $ 2,262,583.00 Difference: $ 23,890.00 Total Personnel Cost: $ 1,408,484.00 Total Supplies and Other Services: $ 260 150.00 FY 2017/2018 Proposed Total $ 1,668,634.00 FY 2016/2017 Budgeted Total: $ 1,587,869.00 Difference: $ 80,765.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 700.215.00 541-Public Works Total Supplies and Other Services: $ 544.460.00 (pages 19-20) FY 2017/2018 Proposed Total $ 1,244,675.00 FY 2016/2017 Budgeted Total: $ 1,230,079.00 Difference: $ 14,596.00 Public Facility Improvement (Transportation 301) Fund (pages 21-22) listed the Beginning Fund Balance as $620,571.00; Total Revenue Estimates of $844,337.00; Total Expenditures Projected of $777,537.00 plus $350,000.00 to be Transferred -Out to General Fund; leaving a Fund Balance of $337,371.00. SEPTEMBER 19, 2017 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 11 OF 11 221 AGENDA IX. FINAL BUDGET PUBLIC HEARING CONTINUED D.2.b) Public comments and discussion on proposed Ordinance No. 1158 continued. c) Vote on motion. CLOSE PUBLIC HEARING FOR FIRST READING OF BUDGET - Mayor X. ADJOURNMENT - Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. AO W4 ATTEST:. Dowling/R. Wvatf rd, Jr., Mayor n. Lane amiotea, CMC, City Clerk COUNCIL ACTION - DISCUSSION - VOTE Capital Improvements Projects (304) Fund (pages 23-24) Total Beginning Fund Balance is $4,136,380.00; Total Revenues Estimates of $228,000.00; Total Projected Expenditures are $780,985.00 plus $53,060.00 transferred -out to Other Grants Fund and $535,453.00 transferred -out to General Fund; leaving a Fund Balance $2,994,882.00. Other Grant (302) Funds (page 25) Beginning Fund Balance of $312,162.00; FDEP NS018 Grant Revenue $41,130.00; SFWMD #4600003556 Grant Revenue $175,000.00; Transfer -In from Capital from Capital Fund Reserves, $42,610.00; Total Projected Expenditures of $570,902.00; leaving a Fund Balance of $0.00. Appropriations Grant (307) Funds (page 26) Beginning Fund Balance is $0.00; Appropriation Funds Revenue $209,000.00; Transfer -In from Capital Fund Reserves $10,450.00; Total Projected Expenditures of $219,450.00; leaving a Fund Balance of $0.00. Law Enforcement Special (601) Fund (page 27) Beginning Fund Balance of $4,311.00; Total Estimated Revenues of $500.00; Total Projected Expenditures as $1,750.00; leaving a Fund Balance of $3,061.00. WATFORD — YEA O'CONNOR — YEA VOTE: CHANDLER — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. MAYOR WATFORD CLOSED THE FINAL BUDGET PUBLIC HEARING AT 7:47 P.M. There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 7:48 P.M. The next regular scheduled meeting is October 3, 2017. STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County} Florida, that . the attached copy of advertisement being a �JA_U- in the matter off 1 in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, fora period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me thi day of yZ-4)+ ,, y 2P c C.''.I f� AD Notary Public,�State of Florida at Large toY?qg.,, ANGIE BRIDGES ?� = MY COMMISSION # FF 976149 EXPIRES: ApI120, 2020 '•,F° , o"r Bonded ihfu Notary Public UnderwritersIf FINAL BUDGET HEARING AND REGULAR CITY COUNCIL MEETING NOTICE NOTICE IS HEREBY GIVEN that the City Council will conduct a Regular Meeting beginning at 6:00 PM on Tue., Sep. 19, 2017, or as soon thereafter as DDossi6le, at City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The Fnal Publk Hearing to consider the proposed 2017/2018 Fiscal Year Annual Budget will be conducted at this meeting. The public is Invited and encouraged to attend. Contact City Administration at 863-763-3372, or website www.cityofokeechobee.com, to obtain a copy of the agenda. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to anyl!matter considered at this meeting will need to ensure a verbatim record of;the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans ,with. Disabilities AR (ADA), any person with a disability as defined by the.ADA, that needs special accommodation to par- ticlpate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda, a cog of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. 8M2aoD9o/wlinRWaord, r /3 ON gg017 CITY OF OKEECHOBEE 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 SEPTEMBER 19, 2017 REGULAR CITY COUNCIL MEETING AND FINAL BUDGET HEARING OFFICIAL AGENDA PAGE 1 OF 3 CALL TO ORDER — Mayor: September 19, 2017, City Council Regular Meeting and Final Budget Hearing, 6:00 p.m. II. OPENING CEREMONIES: Invocation given by Mayor Watford Pledge of Allegiance led by Mayor Watford MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Noel Chandler Council Member Monica Clark Council Member Mike O'Connor Council Member Gary Ritter Administrator Marcos Montes De Oca Attorney John R. Cook Clerk Lane Gamiotea Deputy Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel IV. AGENDA AND PUBLIC COMMENTS — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. B. Public participation for any issues not on the agenda — Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. September 19, 2017 PAGE 2 of 3 V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Present a Five -Year Service Award to Public Works Director David Allen. B. Proclaim the month of September 2017 as "Hunger Action Month." C. Proclaim the month of September 2017 as "Suicide Prevention Awareness Month." VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the September 5, 2017 Regular Meeting and First Budget Hearing, WARRANT REGISTER — City Administrator A. Motion to approve the August 2017 Warrant Register. General Fund $516,917.29 Capital Improvement Projects Fund $ 60,992.43 Public Facilities Improvement Fund $ 26,556.95 Vill. NEW BUSINESS A. Hurricane Irma Recovery Status — Mayor Watford B. Motion to reappoint Herb Smith to the Firefighters' Pension Board of Trustees, term being October 1, 2017 through September 30, 2021 — City Clerk (Exhibit 1). C. Consider a recommendation by City Attorney Cook to proceed with foreclosure proceedings for Super Stop Petroleum, Inc., located at 510 NE Park Street, due to property owner's failure to honor terms of the Lien Release Agreement with a lien in the amount of $29,500.00, which was to be released if the new owner brought the property into compliance; nothing has been done as of this date to bring the property into compliance with City ordinances — Attorney Cook D. Motion to approve proposed Amendment Five to the Waste Management Franchise Agreement — City Attorney (Exhibit 2). E. Motion to approve Addendum No. 1, JMC Landscaping Services, Inc., for additional lawn maintenance due to Hurricane Irma — City Administrator (Exhibit 3). F. Motion to approve FDEP Agreement No. LP47020, City of Okeechobee Taylor Creek SE 8th Stormwater Conveyance — City Administrator (Exhibit 4). IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES — Mayor A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2017-2018. B. Mayor announces that the proposed millage rate levy represents 5.38% more than the roll back rate computed pursuant to F.S.200.065 (1). September 19, 2017 PAGE 3 OF 3 IX. PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES CONTINUED CA.a) Motion to read proposed Ordinance No. 1157 by title only, levying a millage rate of 7.9932 for FY 2017/18 — City Attorney (Exhibit 5). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1157 by title only. 2.a) Motion to adopt Ordinance No. 1157. b) Public comments and discussion. c) Vote on motion. D.1.a) Motion to read proposed Ordinance No. 1158 by title only, adopting an annual budget for FY 2017-18 — City Attorney (Exhibit 6). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1158 by title only. 2.a) Motion to adopt Ordinance No. 1158. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES — Mayor X. ADJOURN MEETING — Mayor PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. *ur '14W City of Okeechobee, September 19, 2017 Meeting Minutes taken during the meeting by Lane Gamiotea CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on September 19, 2017, at 6:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. OPENING CEREMONIES: The invocation was offered by Mayor Watford; the Pledge of Allegiance was led by Mayor Watford. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Noel Chandler Present Council Member Monica Clark Present Council Member Mike O'Connor Present Council Member Gary Ritter Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Cierk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Present Police Chief Bob Peterson Present Public Works Director David Allen Present Finance Director Riedel Present IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral, or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda? Add New Business Item "G" to approve a recommendation for OUA Expansion Priorities. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. One was added from Mr. Frank Irby SE 23rd Street, expressed disappointment inability to get information before the meeting. Happened several years ago, especially with the budget. Inability to get the agenda prior to the meetings, info at least on Friday before the meeint, ifyou want people to show up and participate in your meetings it should be available. Should not have to pick it up, should be on the website or have it emailed. V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Present a Five -Year Service Award to Public Works Director David Allen Mayor Watford presented Mr. David Allen with an engraved silver cross pen and framed certificate, which read Longevity Service Award, in recognition of your 5-years of service, hard work, and dedication to the City, its citizens, and your follow employees, from September 112012 to September 11, 2017. B. Proclaim the month of September 2017 as "Hunger Action Month." Meg Buckley and Paige Shortsleeve Page 1 of 9 fib lM VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the September 5, 2017, Regular Meeting and First Budget Public Hearing. Council Member Clark moved to dispense with the reading and approve the Summary of Council Action for the September 5, 2017, Regular Meeting and First Budget Public Hearing; seconded by Council Member O'Connor. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Council Member Ritter moved to approve the Warrant Register; seconded by Council Member O'Connor. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. VII. NEW BUSINESS A. Hurricane Irma Recovery Status — Mayor Watford. Commend City Staff, complain about them sometimes, great work done by PW, Police and Fire Departments. Everyone pitched in. David would come in drenched from rain throughout the storm. Couple of things happened that I want to share. Police Dept escorted me around the city after the storm. Sgt Eddings was tasked, went a little throughout the city limits to winn dixie. Called a friend who was in distressed, ambulance called, was in ICU, thought impressive outside our jurisdiction and helped a person. Deputy Cashwell called me, in BHR checking on a lady there, needed a generator and food. Cashwell went and got it and bought her some food himself and pitched in and helped. Administrator out taking pictures and keeping me updated and was very helpful. County staff was helpful.. Cooperation between the city and county was even commended at the EOC meetings, they work together. FPL did a great job, the president of FPL, Eric , 2 conference calls with mayors in this area, I was able to participate. Stephanie Mitrone, Amy Burgess adnd John and Ray at EOC. We have nothing to do with power restoration. But they were very helpful with people with critical needs. Ping meters to know if yu have power. Citizens out cleaning up their home immediately. Deans court area, the cooperation, neighbors helping each other. State and Federal partners were helpful. Gov Scott was on all EOC conference calls, he did a very good job. His office called to check in on us, Congressman Rooney and Rep Pigman. Call from the Whitehall, office of interim government affairs, called twice. Corp of Engineers very involved. Thank Gary Ritter, very reassuring when we got these briefings with the corp. The local media was extremely helpful. Wayne Cunningham stayed at WOKC all night. WPTV finally corrected their information. Channel 12 ok, Channel 5 immediately take our calls and was the most WPBF helpful. National Guard was very good and had the ball rolling. Deputy Nash and Matt Doroughty assisting at the ag center. Local businesses that got opened just as quickly as they could to sereve our residents. Individuals nd churches that pitched in, bunch of rednecks with trucks can get more done than FEMA. Officers to Sebring to help. Officer to LaBelle to escort a FEMA truck that would not move without an escort. MDO echo same praise. Waiting for paperwork to workoder with Culpepper and Terperening wit the county, Crawder is the debris removal company for the county and we can piggy back on and will bring this to the council to approve. Started this ASAP, special emeting upcoming, to get this taking care of before Oct 3, 2017. Mike O'Connor, Ft Myers battalion, pretty good guys. Ritter comments speak volumes, leadership in our staff, cant say enough. Rode around with the police department. New oak trees were replanted so quickly. There was an issue at golden corral, people driving through, left 4 animals in crates with a topper on it, windows closed. People walking by called the police department, our department handled it very well ans Page 2 of 9 *rr did animal control. EOC got a chance to sit in on a few meetings, coordination I saw during this event was just exceptional, don't think anyone lost a beat, we have to be very proud of everyone. Monica Clark was in a store with two crews came in to work in Okeechobee, they were excited to be here because people would take care of them, bring them water. Neighbor lost a lot of trees in the yard, wrestling team came from the high school and cleaned up her yard. Proud to be part of the community. So pleased with how fast streets were cleared. Noel when we have a disaster everybody in Okeechobee pitches in. B. Motion to reappoint Herb Smith to the Firefighters' Pension Board of Trustees, term being October 1, 2017 through September 30, 2021 — City Clerk (Exhibit 1). Exhibit one consisted of a memorandum from Clerk Gamiotea explaining one of the two City residents appointed by the City Council to the Firefighters" Pension Fund Board of Trustees term sunsets September 30, 2017. Her office published multiple notices and have not received any applications to date. The term would be for four years. Other Trustees' are Mr. John Koepke (City Council appointed since Auoust 2003). Lieutenant Glen Hodges. elected by the Fund Members since February 1996, Lieutenant Adam Crum, elected by the Fund Members since December 2012. The Fifth Trustee, Firefighter Mike Skipper, appointed by the four Trustees since February 2011. The Fire Trustees' are conducting a special meeting on September 25 to consider the Mr. Skipper's reappointment, and certifying the ballots for the fund members who are participating in an election for the position currently held by Mr. Crum. Council Member O'Connor moved to reappoint Mr. Herb Smith to the Firefighters' Pension Board of Trustees, term being October 1, 2017 through September 30, 2021; seconded by Council Member Ritter. Thanks for serving VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. C. Consider a recommendation by City Attorney Cook to proceed with foreclosure proceedings for Super Stop Petroleum, Inc., located at 510 NE Park Street, due to property owner's failure to honor terms of the Lien Release Agreement with a lien in the amount of $29,500.00, which was to be released if the new owner brought the property into compliance; nothing has been done as of this date to bring the property into compliance with City ordinances — Attorney Cook. Cook call 18 months ago, buyer for property and didn't want to buy it the lean on it. Nothing since agreement. Spoke with Fred, emails, current owner dealing with Tallahassee if the tanks have to be moved, he has been working diligently to get this resolved. Engineer hired to do testing, believe Tally will issue the permit to get the tanks out of the ground. For time being hold off until we hear. City put up the fencing, the portion that's down will be removed. Cant request owner to do something? He's emailing metomorrow so we will address that. Put a date on this to make sure it come back? Readdress in 60 or 90 days or at least have an update if nothing else. Ritter do we know what his plans are? Another gas station D. Motion to approve proposed Amendment Five to the Waste Management Franchise Agreement — City Attorney (Exhibit 2) Page 3 of 9 vr.• *,me At the meeting a Revised Exhibit 2 was distributed which included the same amendments outlined to the term of the franchise, amending Section 2, that the Franchise will remain in effect until September 30, 2022 and amending Section 29 to add a paragraph that the City approved annual commercial and residential rate schedules on July, 18, 2017, and incorporated into the renewal, along with future annual rate resolutions. The revision also included the statutorily required verbiage for Public Records. Council Member Chandler moved to approve Amendment Five to the Waste Management Franchise Agreement (as presented in revised Exhibit 2); seconded by Council Member Clark. Cook, WM didn't send notice to extend. It expires September 30, 2017. Watford they have to request in 180 days proior to the teremination, yes sir. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. E. Motion to approve Addendum No. 1 to JMC Landscaping Services, Inc., for additional lawn maintenance due to Hurricane Irma — City Administrator (Exhibit 3). At the meeting a Revised Exhibit 3 was distributed which included the same amendments outlined in the original, authorizing the proposal for additional work in the amount of $10,350.00, and the revision included the statutorily required verbiage for Public Records for contracts awarded or amended after July 1, 2016. Council Member Chandler moved to approve Addendum No. 1 to JMC Landscaping Services, Inc., for additional lawn maintenance due to Hurricane Irma (as presented in Revised Exhibit 3) in the amount of $10,350.00; seconded by Council Member O'Connor. MDO this is the City's debris, parks and right of way that they already have the contract areas. Time frame? Tomorrow morning. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. F. Motion to approve FDEP Agreement No. LP47020, City of Okeechobee Taylor Creek SE 8th Stormwater Conveyance - — City Administrator (Exhibit 4). Council Member Chandler moved to approve the Florida Department of Environmental Protection Grant Agreement No. LP47020, for the City of Okeechobee Taylor Creek SE 8th Stormwater Conveyance Project, in the amount of $209,036.00; seconded by Council Member Ritter. MDO state allocated funds. Engineering in house. Baffle box, drainage fix for our area. From outfall Gary $209,000 enough ? Outfall and roadway portion only. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA Page 4 of 9 CLARK — YEA MOTION CARRIED. ITEM ADDED TO AGENDA: G. Motion to approve a recommendation for OUA Expansion Priorities — City Administrator (Exhibit 7). Watford, asked for this to be added, John Creasman Chair, priorities support for them. Area maps Figure 1 Vacuum collection system layout, Treasure Island area (Southeast). Figure 2 South VSS Layout Southeast, Figure 3 North VSS layout, Figure 4 force main option A. we can stay out of this or we can support the project. We normally support the BOCC and school board, but up to us if we want to add this as a priority. MDO this was on our legislative list last year. Need a concensus to leave on our list. Ritter I think we should make a unified front on this, big push north/south everglades restoration project, ever going to get the sewer in that area best time to take advantage. O'Connor special cost to those people or spread the cost to all. Irby TI hooked up within 5 years, put a 20 year $90/100 per year per lot as an assessment, nominal fee to those people. Mandatory connections discussed. Project has been engineered. New engineering company has to review the project since one originally is no long in business. O'Connor don't want my bill to go up for this. Irby in theory It makes it more cost eftective. MDO rate sheet depends on what they can get from other govt agencies. Irby it makes sense to attempt to go after this, septic tanks off the lake will be an improvement. BOCC going up on Oct 22 on Okeechobee Day. Watford felled to mention that theres a study by FGCU, 2 year study, 6 months into it. Concensus of the Council add our support. Vill. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES — MAYOR MAYOR WATFORD OPENED THE FINAL BUDGET PUBLIC HEARING AT 7:06 P.M. A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2017-2018. Mayor Watford announced that the purpose of this Public Hearing is to consider the final reading of ordinances for the proposed Millage Rate levy and proposed Budget for Fiscal Year (FY) 2017-18. B. Mayor announces that the proposed millage rate levy represents 5.38% more than the roll back rate computed pursuant to F.S.200.065(1). Mayor Watford announced that the proposed Millage Rate levy represents a 5.38 percent more than the roll -back rate computed pursuant to Florida Statute 200.065(1). C. 1. a) Motion to read proposed Ordinance No. 1157 by title only, levying a millage rate of 7.9932 for FY 2017-18 — City Attorney (Exhibit 5). Council Member O'Connor moved to read proposed Ordinance No. 1157 by title only, levying a Millage Rate of 7.9932 for FY 2017-18; seconded by Council Member Ritter. b) Vote on motion to read by title only and set final public hearing date. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1157 by title only. Page 5 of 9 r„► Attorney Cook read proposed Ordinance No. 1157 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 5.38 PERCENT (5.38%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065(1); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to adopt proposed Ordinance No. 1157. Motion and second by Council Members Ritter and O'Connor to adopt proposed Ordinance No. 1157. b) Public comments and discussion. None Council? None. c) Vote on motion. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. D. 1. a) Motion to read proposed Ordinance No. 1158 by title only, adopting an annual budget for FY 2017-18 — City Attorney (Exhibit 6). Council Member Ritter moved to read proposed Ordinance No. 1158 by title only, adopting an annual Budget for FY 2017- 18; seconded by Council Member O'Connor. b) Vote on motion to read by title only and set final Public Hearing date. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA c) City Attorney to read proposed Ordinance No. 1158 by title only. CLARK — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No, 1158 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,511,496.00, TRANSFERS -IN OF $885,453.00, AND EXPENDITURES OF $6,605,790.00, LEAVING A FUND BALANCE OF $3,791,159.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,464,908.00, EXPENDITURES OF $777,537.00 AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $337,371.00; OTHER GRANTS FUND REVENUES OF $528,292.00, TRANSFERS -IN OF $42,610.00, AND EXPENDITURES OF $570,902.00, LEAVING A FUND BALANCE OF $0.00; APPROPRIATIONS GRANT FUND REVENUES OF $219,450.00, EXPENDITURES OF $219,450.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $4,364,380.00, EXPENDITURES OF $780,985.00, AND TRANSFERS -OUT OF $588,513.00, LEAVING A FUND BALANCE OF $2,994,882.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,811.00, AND EXPENDITURES OF $1,750.00, LEAVING A FUND BALANCE OF $3,061,00; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to adopt proposed Ordinance No. 1158. Page 6 of 9 V rM Motion and second by Council Members Clark and Ritter to adopt proposed Ordinance No. 1158. b) Public comments and discussion. The General Fund Budget Summary lists the beginning Fund Balance of $4,189,162.00 (including $398,002.00 that is anticipated to roll forward from the current year); $6,605,789.00 in Revenues projected, and consists of: $2,075,803.00, in Ad Valorem Taxes; $679,000.00 in Other Fees (which covers utility taxes, fire and casualty insurance premium taxes, public service fees, and business tax receipts); $1,540,385.00 in Intergovernmental Revenues (which covers cigarette, alcoholic beverages, half and one -cent taxes, County business tax, communication taxes, firefighters supplement, and mobile home licenses); $973,750.00 in Charges for Current Services (which are fees for building and inspection permits, land development regulations applications and petitions, franchise fees, plan reviews, street/alley closings, public records request, and residential solid waste collection rates); $14,450.00 in Fines, Forfeitures and Penalties (which covers court tines, radio communication fees, law enforcement education, investigation reimbursement, unclaimed evidence, and ordinance violation fines); $1,000.00 in Uses of Money and Property (which includes interest, investment earning, and surplus property); $37,946.00 in Other Revenues (which covers small grants, state maintenance agreements, miscellaneous, code enforcement fines, police accident reports, and capital lease proceeds); $885,453.00 anticipated to be Transferred -In, $535,453.00 from the Capital Improvement Projects Fund and $350,000.00 from the Public Facilities Improvement Fund. Auditors combine capital and general. When you look at your audit, they have $11 million in the restricted/unrestricted. IR assigned fund are left blank in the budget. Clark — so whats the difference? Where are the funds? Watford need to look at and follow up with, cant answer this tonight, provide to each of us and to Frank the response. Irby understand govt accounting is different, but should be able to follow it. Irby memo amount of raises to the employees. Inflation is not at 2%. Article that best paid are local government employees. Guys remember whose paying for this, tax payers getting taxed to pay this. Health insurance $725.00 per month. Need to tell County how to do that better. Personal comment, sidewalk extension project, if you cant take care of what you got quit building more. Is there a standard for street striping? MDO city has adopted the FDOT guidelines. Ritter I wish I understood how inflation worked more. Looking at my family budget, groceries, gas increased more than 1 % in the last few years. How does that coincide with the enational inflaction ratio, is there any direct corolation to that against our costs to provide a family. My budget has increased. Clark interest rates, mortage, taxes, insurance, all go into the pot to create the cost of living, its 1.4% for Florida. Ritter and then you have the intangible factors like the costs from the storm we just got. Worthly of more than the percent. SFWMD has not given raises in 8 years and the quality people that have left that group since then, we run the risk of losing quality people. Clark city employees wont be able to stay in Okeechobee and continue to make more money. The expenditures for each department are listed below: Page 7 of 9 .✓' ..w" Proposed Budget for General Fund/ Total Personnel Cost: $ 97,106.00 511-Legislative/City Council Total Supplies and Other Services: $ 95,690.00 (pages 4-5) FY 2017/18 Proposed Total: $ 192,796.00 FY 2016/17 Amended Budgeted Total: $ 82,699.00 Difference: $ 10,097.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 176,717.00 512 Executive/Administration Total Supplies and Other Services: $ 27,807.00 (pages 6-7) FY 2017/18 Proposed Total: $ 204,524.00 FY 2016/17 Amended Budgeted Total: $ 195,341.00 Difference: $ 9,183.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 153,161.00 2512-Executive/City Clerk Total Supplies and Other Services: $ 55,597.00 (pages 8-9) FY 2017/18 Proposed Total $ 208,758.00 FY 2016/17 Amended Budgeted Total: $ 216,170.00 Difference. $( 7,412.00) Proposed Budget for General Fund/ FY 2017/18 Proposed Total $ 115,760.00 514-Legal Services FY 2016/17 Amended Budgeted Total: $ 75,710.00 (page 10) Difference: $ 40,050.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 191,323.00 513-Finance Total Supplies and Other Services: $ 96.307.00 (pages 11-12) FY 2017/18 Proposed Total $ 287,630.00 FY 2016/17 Amended Budgeted Total: $ 279,391.00 Difference: $ 8,239.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 105,229.00 519-General Services Total Supplies and Other Services: $ 291,291.00 (pages 13-14) FY 2017/18 Proposed Total $ 396,520.00 FY 2016/17 Amended Budgeted Total: $ 375,544.00 Difference: $ 20,976.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 1,951,614.00 521-Police Department Total Supplies and Other Services: $ 334,859.00 (pages 15-16) FY 2017/18 Proposed Total $ 2,286,473.00 FY 2016/17 Budgeted Total: $ 2,262,583.00 Difference: $ 23,890.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 1,408,484.00 522-Fire Department Total Supplies and Other Services: $ 260,150.00 (pages 17-18) FY 2017/18 Proposed Total $ 1,668,634.00 FY 2016/17 Budgeted Total: $ 1,587,869.00 Difference: $ 80,765.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 700,215.00 541-Public Works Total Supplies and Other Services: $ 544,460.00 (pages 19-20) FY 2017/18 Proposed Total $ 1,244,675.00 FY 2016/17 Budgeted Total: $ 1,230,079.00 Difference: $ 14,596.00 Page 8 of 9 Public Facility Improvement (Transportation 301) Fund: Beginning Fund Balance of $620,571; Total Revenue Estimates of $844,337.00; Total Expenditures Projected of $777,537.00 (plus $350,000.00 to be Transferred -Out to General Fund); leaving a Fund Balance of $337,371.00. Capital Improvements Projects (304) Fund: Beginning Fund Balance is $4,136,380.00; Total Revenues Estimates of $228,000.00; Total Projected Expenditures are $780,985.00, (plus $53,060.00 transferred -out to Other Grants Fund, and $535,453.00 transferred -out to General Fund); leaving a Fund Balance $2,994,882.00. Other Grant (302) Funds. Beginning Fund Balance is $312,162,00; TMDL Grant Revenue $41,130,00, Stormwater Drainage Grant Revenue $175,000.00; Transfer -In from Capital Improvement Projects Fund, $42,610.00; Total Projected Expenditures of $570,902.00; leaving a Fund Balance of $0.00. Appropriations Grant (307) Fund: Beginning Fund Balance is $0.00; Total Revenues Estimates of $219,450.00 (including $10,450.00 Transfer -in from Capital Improvement Projects Fund); Total Projected Expenditures of $219,450.00; leaving a Fund Balance of $0.00. Law Enforcement Special (601) Fund: Beginning Fund Balance of $4,311.00; Total Estimated Revenues of $500.00; Total Projected Expenditures as $1,750.00; leaving a Fund Balance of $3,061.00. c) Vote on motion. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. MAYOR WATFORD CLOSED THE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES AT 7:27 P.M. IX. ADJOURNMENT - Mayor There being no further items on the agenda, Mayor Watford adjourned the meeting at 7:28 P.M. Page 9 of 9 City of Okeechobee, September 19, 2017 Meeting Minutes taken during the meeting by Bobbie Jenkins CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on September 19, 2017, at 6AP.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation was offered by Mayor Watford; the Pledge of Allegiance was led by Mayor Watford. III. MAYOR, COUNCIL MEMBERS AND STAFF Mayor Dowling R. Watford, Jr. Council Member Noel Chandler Council Member Monica Clark Council Member Mike O'Connor Council Member Gary Ritter City Attorney John R. Cook City Administrator Marcos MontesDeOca City (Cierk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director Riedel ATTENDANCE - City Clerk Present Present Present Present Present Present Present Present Present Present Present Present Present IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda? New Business Item G. Motion to approve a recommendation for OUA Expansion priorities was added. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Present a Five -Year Service Award to Public Works Director David Allen On behalf of the City, Mayor Watford and Administrator MontesDeOca presented Mr. David Allen with an engraved cross pen and a framed certificate which read, "in recognition of your 5-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from September 11, 2012 to September 11, 2017." rs ka ar V B. Proclaim the month of September, 2017 as "Hunger Action Month." Mayor Watford proclaimed the month of September, 2017 as "Hunger Action Month" by reading the document into the record as follows: "Whereas, hunger and poverty remain issues of grave concern in the United States, the State of Florida, the Treasure Coast, and Okeechobee County, and Whereas, Okeechobee County is committed to taking steps to raise awareness about the need to combat hunger in every part of our County and to provide additional resources that citizens of Okeechobee County need; and Whereas, food banks and hunger relief organizations across the country, including the Treasure Coast Food Bank, will participate in Hunger Action Day on September 14rh and will host numerous events throughout the month of September to shed light on this important issue and Page 1 of 13 VftW ..r encourage involvement in efforts to end hunger in their local community. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of September, 2017 as `Hunger Action Month'." Presented to: OucKicqQ.YId PQ.tyFdloui. S r IOrI SIeQVb r resSinnal I�u.n Se�V. fc�r&In FDrum Un a!Ivy #u,mcwu ma-, C. Proclaim the month of September, 2017 as "Suicide Prevention Awareness Month." Mayor Watford proclaimed the month of September, 2017 as "Hunger Action Month" by reading the document into the record as follows: "Whereas, September is National Suicide Prevention Awareness Month and mental health providers across the nation are reaching out to communities to engage in open discourse, providing vital information on how to detect the signs of suicide and what to do when they are apparent; and Whereas, according to the U.S. Centers for Disease Control and Prevention, suicide is the second leading cause of death in Florida for people ages 10 to 34, and the leading cause of violent death in the U.S. for adults ages 35 to 65; and Whereas, on the Treasure Coast and in Okeechobee, 66 people have died by suicide so far in 2017, with 541 people dying by suicide in the previous five years; and Whereas, these staggering numbers don I adequately represent the families that have been torn apart by suicide, nor the trauma resulting from the sudden and violent loss of a loved one that will impact children and adults for years to come; and Whereas, there is hope, however, because suicide is 100 percent preventable, through education, outreach and treatment. It all begins with a conversation; one human helping another. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim September 2017 as `National Suicide Prevention Awareness Month'." Presented to: Deb Drd-c( `Sef 28WA Opiold VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the September 5, 2017, Regular Meeting and First Budget Public Hearing. Council Member moved to dispense with the reading and approve the Summary of Council Action for the September 5, 2017, Regular Meeting and First Budget Public Hearing; seconded by Council Member. Discussion: VOTE: WATFORD — YEA CHANDLER — YEA C O'CONNOR — YEA RITTER — YEA MOTION CARRIED. VII. WARRANT REGISTER — City Administrator A. Motion to approve the August 2017 Warrant Register. General Fund $516,917.29 Capital Improvement Projects Fund $ 60,992.43 Public Facilities Improvement Fund $ 26,556.95 Cl ( Council Member LArWoved to approve the August, 2017 Warrant Register in the amounts: General Fund, five hundred sixteen thousand, nine hundred seventeen dollars and twenty-nine cents ($516,917.29); Capital Improvement Projects Fund, sixty thousand, nine hundred ninety-two dollars and forty-three cents ($60,992.43); and Public Facilities Improvement Page 2 of 13 *4.r Fund, twenty-six thousand, five hundred fifty-six dollars and ninety-five cents ($26,556.95); seconded by Council Member W_- Discussion: none. VOTE: WATFORD — YEA CHANDLER — YEA YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. VIII. NEW BUSINESS A. Hurricane Irma Recovery Status — Mayor Watford. a/) me. A,/ fgvd b 'esc04 L pal / low-11- wo S0 /h dts ,ass GuQs l� A0 r Gvas • � � GAP �� � . �� .�. /�f/1/�►��'�t G(/Ll�ii, Gw• � l�ld Ca.��d �ZUICQ 7� a , C�I,GC-n �,{�t-Q' �,(�"Yf ,��5'Si��'(��/'I J�CYJ C,�� � d2lLQ.Qd2 aG`PP • 11 ��7�P /'ash 1�dCh-Thee hall- X, Pe1j,19),t3. knY 4� RdWS - 'T CkLI ram,41volale- d Z G�i tad r. /U�0- �,1 C�2V -�;' L1S lvl� Mf h,_�h'i p ,,ri � � P :S f7 ") �� � z �c U)d s rl Page 3 of 13 Vill. NEW BUSINESS CONTINUED B. Motion to reappoint Herb Smith to the Firefighters' Pension Board of Trustees, term being October 1, 2017 through September 30, 2021 - City Clerk (Exhibit 1). Council membell- moved to reappoint Mr. Herb Smith to the Firefigh rs' Pension Board of Trustees, term being October 1, 2017, through September 30, 2021; seconded by Council MemberL. Discussion: Nmu-'11 VOTE: WATFORD - YEA CHANDLER - YEA -C6MW-YEA._ O'CONNOR - YEA RITTER - YEA ON CARRIED. C. Consider a recommendation by City Attorney Cook to proceed with foreclosure proceedings for Super Stop Petroleum, Inc., located at 510 NE Park Street, due to property owner's failure to honor terms of the Lien Release Agreement with a lien in the amount of $29,500.00, which was to be released if the new owner brought the property into compliance; nothing has been done as of this date to bring the property into compliance with City ordinances - Attorney Cook Discussion: AW �Ckjtw blp- pit', k'I ct t hdcl /Vll>D- I/WU-9 YQJ'l1Z1:*1. IdAti U) 0 fn 0 C/ V q�O-r s��zm Cie- doam knew �lan�- fir, ha� to 14.r Vill. NEW BUSINESS CONTINUED D. Motion to approve proposed Amendment Five to the Waste Management Franchise Agreement — City Attorney (Exhibit 2) Motion and second by Council Members k and Ire( to approve proposed Amendment Five to the Waste Management Franchise Agreement. Discussion: VOTE: WATFORD — YEA CHANDLER — YEA---Y-€A.... O'CONNOR — YEA RITTER — YEA MOTION CARRIED.' E. Motion to approve Addendum No. 1 to JMC Landscaping Services, Inc., or al lawn maintenance due to Hurricane Irma — City Administrator (Exhibit 3). Motion and second by Council Members and W) to approve Addendum No. 1 to JMC Landscaping Services, Inc., for additional lawn maintenance due to Hurricane Irma. Discussion: mix— Of wtadv /�- m C' kowww6k /tVA � -/61-1 r 11Yy haw 0/ VOTE: WATFORD — YEA CHANDLER — YEA K — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 5 of 13 VIII. NEW BUSINESS CONTINUED F. Motion to approve FDEP Agreement No. LP47020, City of Okeechobee Taylor Creek SE 8th Stormwater Conveyance - — City Administrator (Exhibit 4). Council Member X moved to approve Florida Department of Environmental Protection (FDEP) Agree No. LP47020, City of Okeechobee Taylor Creek Southeast 8th Stormwater Conveyance; seconded by Council Member. Discussion: C,_ rr��� ear sr �s�z C 2-f r� VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA Page 6 of 13 2K — YEA � ION CARRIED. WAWO VIII. NEW BUSINESS CONTINUED ITEM ADDED TO AGENDA: G. Motion to approve a recommendation for OUA Expansion Priorities — City Administrator (Exhibit 7). Motion and second by Council Members and to approve a recommendation for OUA Expansion Priorities. Discussion: -d hp am I C, 91 ws h s &Llws[ Jv--, �&M(Cv� wley iv-otk at)a� j- &-n-1- S as �Zyjll� C---)P- YhdaL 1/bY �Ih6M lie �9-06&L?, Ap, ,YffdC j C %16 ��C - �%C'>���1�,� �1U-�f � � S'hr��a-� �`�`'�i� � f �'Q�_, G�� r��,St�Y-�-� jo(kSt M4 Moo- 71T EcNva ol (,otkfC4.t- r0 SwrMT T-i's'. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA Page 7 of 13 CLARK— YEA MOTION CARRIED. 0 IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES — MAYOR MAYOR WATFORD OPENED THE FINAL BUDGET PUBLIC HEARING...- TD P.M. A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2017-2018. Mayor Watford announced that the purpose of this Public Hearing is to consider the final reading of ordinances for the proposed Millage Rate levy and proposed Budget for Fiscal Year (FY) 2017-18. B. Mayor announces that the proposed millage rate levy represents 5.38% more than the roll back rate computed pursuant to F.S.200.065(1). Mayor Watford announced that the proposed Millage Rate levy represents a 5.38 percent more than the roll -back rate computed pursuant to Florida Statute 200.065(1). C.1.a) Motion to read proposed Ordinance No. 1 157 by titie only, levying a millage rate of 7.9932 for FY 2017-18 — City Attorney (Exhibit 5). Council Member W moved to read prop sed Ordinance No. 1157 by title only, levying a Millage Rate of 7.9932 for FY 2017-18; seconded by Council MemberO�. b) Vote on motion to read by title only. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1157 by title only. Attorney Cook read proposed Ordinance No. 1157 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 5.38 PERCENT (5.38%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1157. m Motion and second by Council Members and o adopt proposed Ordinance No. 1157. b) Public comments and discussion. Page 8 of 13 C.2.b) Public comments and discussion continued c) Vote on motior1. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. DA.a) Motion to read proposed Ordinance No. 1158 by title only, adopting an annual budget for FY 2017-18 — City Attorney (Exhibit 6). Council Member amoved to r roposed Ordinance No. 1158 by title only, adopting an annual Budget for FY 2017- 18; seconded by Council Memberi'p b) Vote on motion to read by title only. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA <::: OM CARRI� c) City Attorney to read proposed Ordinance No. 1158 by title only. Attorney Cook read proposed Ordinance No. 1158 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,511,496.00, TRANSFERS -IN OF $885,453.00, AND EXPENDITURES OF $6,605,790.00, LEAVING A FUND BALANCE OF $3,791,159.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,464,908.00, EXPENDITURES OF $777,537.00 AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $337,371.00; OTHER GRANTS FUND REVENUES OF $528,292.00, TRANSFERS -IN OF $42,610.00, AND EXPENDITURES OF $570,902.00, LEAVING A FUND BALANCE OF $0.00; APPROPRIATIONS GRANT FUND REVENUES OF $219,450.00, EXPENDITURES OF $219,450,00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $4,364,380.00, EXPENDITURES OF $780,985.00, AND TRANSFERS -OUT OF $588,513.00, LEAVING A FUND BALANCE OF $2,994,882.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,811.00, AND EXPENDITURES OF $1,750.00, LEAVING A FUND BALANCE OF $3,061.00; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Page 9 of 13 `..r WaW D.2.a)Motion to adopt proposed Ordinance No. 1158. Motion and second by Council Members I wand b�o adopt proposed Ordinance No. 1158. b) Public comments and discussion. The General Fund Budget Summary lists the beginning Fund Balance of $4,189,162.00 (including $398,002.00 that is anticipated to roll forward from the current year); $6,605,789.00 in Revenues projected, and consist of: $2,075,803.00, in Ad Valorem Taxes; $679,000,00 in Other Fees (which covers utility taxes, fire and casualty insurance premium taxes, public service fees, and business tax receipts); $1,540,385.00 in Intergovernmental Revenues (which covers cigarette, alcoholic beverages, half and one -cent taxes, County business tax, communication taxes, firefighters supplement, and mobile home licenses); $973,750.00 in Charges for Current Services (which are fees for building and inspection permits, land development regulations applications and petitions, franchise fees, plan reviews, street/alley closings, public records request, and residential solid waste collection rates); $14,450.00 in Fines, Forfeitures and Penalties (which covers court fines, radio communication fees, law enforcement education, investigation reimbursement, unclaimed evidence, and ordinance violation fines); $1,000.00 in Uses of Money and Property (which includes interest, investment earning, and surplus property); $37,946.00 in Other Revenues (which covers small grants, state maintenance agreements, miscellaneous, code enforcement fines, police accident reports, and capital lease proceeds); $885,453.00 anticipated to be Transferred -In, $535,453.00 from the Capital Improvement Projects Fund and $350,000.00 from the Public Facilities Improvement Fund. The expenditures for each department are listed below: Proposed Budget for General Fund/ 511-Legislative/City Council (pages 4-5) Proposed Budget for General Fund/ 512 Executive/Administration (pages 6-7) Proposed Budget for General Fund/ 2512-Executive/City Clerk (pages 8-9) Proposed Budget for General Fund/ 514-Legal Services (page 10) Proposed Budget for General Fund/ 513-Finance (pages 11-12) Total Personnel Cost: $ 97,106.00 Total Supplies and Other Services: $ 95,690.00 FY 2017/18 Proposed Total: $ 192,796.00 FY 2016/17 Amended Budgeted Total: $ 82,699.00 Difference: $ 10,097.00 Total Personnel Cost: $ 176,717.00 Total Supplies and Other Services: $ 27,807.00 FY 2017/18 Proposed Total: $ 204,524.00 FY 2016/17 Amended Budgeted Total: $ 195,341.00 Difference: $ 9,183.00 Total Personnel Cost: $ 153,161.00 Total Supplies and Other Services: $ 55,597.00 FY 2017118 Proposed Total $ 208,758.00 FY 2016/17 Amended Budgeted Total: $ 216,170.00 Difference: $( 7,412.00) FY 2017/18 Proposed Total $ 115,760.00 FY 2016/17 Amended Budgeted Total: $ 75,710.00 Difference: $ 40,050.00 Total Personnel Cost: $ 191,323.00 Total Supplies and Other Services: $ 96.307.00 FY 2017/18 Proposed Total $ 287,630.00 FY 2016/17 Amended Budgeted Total: $ 279,391.00 Difference: $ 8,239.00 Page 10 of 13 `MW Proposed Budget for General Fund/ Total Personnel Cost: $ 105,229.00 519-General Services Total Supplies and Other Services: $ 291,291.00 (pages 13-14) FY 2017/18 Proposed Total $ 396,520.00 FY 2016/17 Amended Budgeted Total: $ 375,544.00 Difference: $ 20,976.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 1,951,614.00 521-Police Department Total Supplies and Other Services: $ 334,859.00 (pages 15-16) FY 2017/18 Proposed Total $ 2,286,473.00 FY 2016/17 Budgeted Total: $ 2,262,583.00 Difference: $ 23,890.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 1,408,484.00 522-Fire Department Total Supplies and Other Services: $ 260,150.00 (pages 17-18) FY 2017/18 Proposed Total $ 1,668,634.00 FY 2016/17 Budgeted Total: $ 1,587,869.00 Difference: $ 80,765.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 700,215.00 541-Public Works Total Supplies and Other Services: $ 544,460.00 (pages 19-20) FY 2017/18 Proposed Total $ 1,244,675.00 FY 2016/17 Budgeted Total: $ 1,230,079.00 Difference: $ 14,596.00 Public Facility Improvement (Transportation 301) Fund: Beginning Fund Balance of $620,571; Total Revenue Estimates of $844,337.00; Total Expenditures Projected of $777,537.00 (plus $350,000.00 to be Transferred -Out to General Fund); leaving a Fund Balance of $337,371.00. Capital Improvements Projects (304) Fund: Beginning Fund Balance is $4,136,380.00; Total Revenues Estimates of $228,000.00; Total Projected Expenditures are $780,985.00, (plus $53,060.00 transferred -out to Other Grants Fund, and $535,453.00 transferred -out to General Fund); leaving a Fund Balance $2,994,882.00. Other Grant (302) Funds: Beginning Fund Balance is $312,162.00; TMDL Grant Revenue $41,130.00, Stormwater Drainage Grant Revenue $175,000.00; Transfer -In from Capital Improvement Projects Fund, $42,610.00; Total Projected Expenditures of $570,902.00; leaving a Fund Balance of $0.00. Appropriations Grant (307) Fund: Beginning Fund Balance is $0.00; Total Revenues Estimates of $219,450.00 (including $10,450.00 Transfer -in from Capital Improvement Projects Fund); Total Projected Expenditures of $219,450.00; leaving a Fund Balance of $0.00. Law Enforcement Special (601) Fund: Beginning Fund Balance of $4,311.00; Total Estimated Revenues of $500.00; Total Projected Expenditures as $1,750.00; leaving a Fund Balance of $3,061.00. 56, tec q&3 t%e zSfr/ Gk 1 C� Page 11 of 13 -� bs14en lc�lve_--- D.2.b) Public comments and discussion continued. e-.rd Fwi d NW 4 Pr'a bll�mm ►`� can u.Cinr� M�¢� � hpk0(-)aU-rOj �d M6_Sffj6j,tZj Ctucl� shows l� jr�o i1��c�j $lI i1icE���v Ia- �'G�� �,�e Yl.�cl iv C� i s l��c�ca �Jrc��c�e lcs a���� �rar� I�i� a kakdeWii, J- hal I<Ln rd,02i 4' l rc1� �e f it t1Cl- 1 GG'Q.LIC Q�iti°� �� CIG�eI l-�- �1� ski( �s DoT Ica� pers(1%IIG.0 �G�9<�d i'D,�a�1G�181� ��r�?�L�'s1�2�1 �u ,�l�izi�l� �r2��ch�� /�• Ih C - In here s� rake, L'Q�� ��s� p��-r �'�►�,1 °I� �o � Z61&,- h, 2z)l -7 Page 12 of 13 D.2.b) Public comments and discussion. c) Vote on motion. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA MAYOR WATFORD CLOSED THE PUBLIC HEARING FOR FIRST READING OF LARK — OTION CARRIED. BUDGET ORDINANCES AT .M. X. ADJOURNMENT - Mayor There being no further items on the agenda, Mayor Watford adjourned the meeting atq' .M. Page 13 of 13 Cvw-' OF OKEECHOBEE COUNCIL MEETING LmMMENT CARD PLEASE PRINT Name: Address: Organization you represent: _Aetm. Subject: NO CARD IS REQUIRED FOR AGENDA ITEMS ;', A- R I 9—... a �j ♦ .� as ffJ'''r � d •� . � jai �i iiiaa�► �� ,� t, ... �I°�:.��iva ua \��````fN ., r(JJ'/jr' �`it� `t11►./11� i/(rr�`�'\��/�'/���a`l..•�_tl��/ih. Iis•1�11, 's lll,���flhir�Q'�flli'i�i��l�i%=�._". 1 ana ( I�•�i"::v a i I i �` '. �. �a11O analiil►' .� MEtX. - Off ice of t�e Mayor ®keec�obeel F[o-r@a hunger and poverty remain issues of grave concern in the United States, the State of Florida, the Treasure Coast, and Okeechobee County, and WHEREAS, Okeechobee County is committed to taking steps to raise awareness about the need to combat hunger in every part of our County and to provide additional resources that citizens of Okeechobee County need; and WHEREAS, food banks and hunger relief organizations across the country, including the Treasure Coast Food Bank, will participate in Hunger Action Day on September 14th and will host numerous events throughout the month of September to shed light on this important issue and encourage involvement in efforts to end hunger in their local community. NOW, THEREFORE, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of September 2017 as "Hunger Action Month." In witness whereof, on September 19, 2017, I have set my hand and caused this seal to be affixed I///( z�' �,'./ Dowling R. Watford, Jr., Mayor Attest: Lane Gamiotea, CMC, City Clerk uReecomee, u torioa WHEREAS, September is National Suicide Prevention Awareness Month and mental health providers across the nation are reaching out to communities to engage in open discourse, providing vital information on how to detect the signs of suicide and what to do when they are apparent; and WHEREAS, according to the U.S. Centers for Disease Control and Prevention, suicide is the second leading cause of death in Florida for people ages 10 to 34, and the leading cause of violent death in the U.S. for adults ages 35 to 65; and WHEREAS, on the Treasure Coast and in Okeechobee, 66 people have died by suicide so far in 2017, with 541 people dying by suicide in the previous five years; and WHEREAS, these staggering numbers don't adequately represent the families that have been torn apart by suicide, nor the trauma resulting from the sudden and violent loss of a loved one that will impact children and adults for years to come; and WHEREAS, there is hope, however, because suicide is 100 percent preventable, through education, outreach and treatment. It all begins with a conversation; one human helping another. NOW, THEREFORE, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim September 2017 as "National Suicide Prevention Awareness Month." In witness whereof, on September 19, 2017, Lane Gamiotea, CMC, City Clerk "\rr rrr Exhibit 1 Sept 19, 2017 `t.oF.o pF MEMORANDUM TO: Mayor Watford & City Council DATE: Sept. 14, 2017 FROM: City Clerk Gamiotea SUBJECT: 9/19/17 Agenda, Fire Pension Board of Trustees Reappointment One of the two City residents appointed by the City Council to the Firefighters' Pension Fund Board of Trustees term sunsets September 30, 2017. My office has published multiple notices and have not received any applications to date. The terms are for four years. Current Trustees Appointed/Elected By Serving Since John Koepke City Council Aug. 2003 Herb Smith City Council Aug. 2015 Glen Hodges Fund Members Feb. 1996 Adam Crum Fund Members Dec. 2012 Mike Skipper Above 4 Trustees Feb. 2011 A motion would be in order to reappoint Herb Smith to the Firefighters' Pension Fund Board of Trustees, term being October 1, 2017 to September 30, 2021. The Fire Trustees are scheduled to conduct a special meeting on September 25t" to consider the Fifth Trustees' reappointment (Mike Skipper). Once this is accomplished, the appointment will be presented to the City Council to ratify. Additionally, the fund members will be participating in an election as Adam Crum's term sunsets September 30, 2017. Please don't hesitate to call me with any questions. ., REVISED EXHIBIT 2 S E P 1 % 2017 FIFTH AMENDMENT TO FRANCHISE AGREEMENT THIS FIFTH AMENDMENT TO FRANCHISE AGREEMENT is made this 19t" day of September, 2017, by and between the CITY OF OKEECHOBEE, FLORIDA, a municipal corporation ("City") and WASTE MANAGEMENT INC. OF FLORIDA successor by merger to L.P. Sanitation, Inc., ("Contractor"). WITNESSETH WHEREAS, the City and Contractor are parties to that certain Franchise Agreement dated July 7, 1987, which provides for solid waste collection services with the City boundaries (the "Franchise Agreement"); and WHEREAS, the Franchise Agreement has been previously extended and modified; and WHEREAS, the parties desire to extend the term and make additional modifications to the Franchise Agreement. NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Term of Franchise. Section 2 of the Franchise Agreement as amended, is deleted and replaced with the following. - "Subject to the termination rights of the City, this franchise shall remain in full force and effect until September 30, 2022; provided furthermore, this Franchise may be, but not automatically be renewed for consecutive five (5) year periods upon the same terms, conditions and limitations imposed hereby, Contractor shall give notice to the City of an intent to extend this Franchise Agreement at the end of the term, which notice shall be delivered to the City by Certified Mail, Return Receipt Requested, not later than one hundred and eighty (180) days prior to termination. For purposes of such notification, the City's address shall be: City Clerk, City of Okeechobee, 55 Southeast 3rd Avenue, Okeechobee, Florida 34974." 2. Annual Review. Add the following sentence to the end of Section 29 of the Franchise Agreement, as amended: "That the City approved annual commercial and residential rate schedules on July 18, 2017, which shall be incorporated into this renewal, until as amended at the annual rate resolution relating to the provision of solid waste collection and disposal services in 2018, and yearly thereafter for the term of this Agreement." 3. Public Records. Section 32 of the Franchise Agreement is hereby added as follows: The legislature has amended Chapter 119 Florida Statutes, Section .0701 thereof, to expand the obligation of local government to include into all contracts certain language that relates to public records, which is made a part of this contract. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE CITY OF OKEECHOBEE AT: CITY CLERK'S OFFICE 55 S.E. 3RD Avenue Okeechobee, FL. 34972 (863) 763-3372 ext. 215 Igamiotea@cityofokeechobee.com Page 1 of 3 The contractor shall adhere to Florida public records laws, including the following: a. Keep and maintain public records required by the City to perform the services, and upon request of the custodian of records for the City, provide the City with a copy of the requested records or allow the records to be copied or inspected within a reasonable time at a cost that does not exceed the cost allowed in Chapter 119 or as otherwise provided by law. b. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of this contract term and following completion of the contract if the contractor does not transfer the records to the City. c. Upon completion of the contract, transfer, at no cost, to the City all public records in possession of the contractor or thereafter keep and maintain public records required by the City to perform the service. If the contractor transfers all public records to the City upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request of the City Clerk, in a format that is compatible with the information technology systems of the City. Noncompliance. a. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the contractor of the request, and the contractor must provide the records to the City or allow the records to be inspected or copied within a reasonable time. A reasonable time is defined as within eight (8) business days. b. If the contractor does not comply with the request of the City for the records, the City shall enforce the contract provisions in accordance with the contract. c. If the contractor fails to provide the public records to the City within a reasonable time, the contractor may be subject to the penalties under Chapter 119.10. Civil Action. a. If a civil action is filed against a contractor to compel production of public records relating to the City's contract for professional services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, If: 1) The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and 2) At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the City and to the contractor. b. A notice complies with the above if it is sent to the custodian of public records for the City and to the contractor at the contractor's address listed on its contract with the City, or to the contractor's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, Page 2 of 3 `wrr ter+ with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. c. A contractor who complies with a public records request within eight (8) business days after the notice is sent is not liable for the reasonable costs of enforcement. 4. All provisions of the Agreement not specifically modified herein shall remain in full force and effect. IN WITNESS WHEREOF, the undersigned set their hands and seals this 19t" day of September, 2017. City of Okeechobee, Florida Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Waste Management Inc. of Florida By: ATTEST: TITLE: Page 3 of 3 . REVISED EXHIBIT 3 rw•v '` SEP 19, 2017 ADDENDUM NO. 1 LANDSCAPE MAINTENANCE BID NO. PW 01-10-01-16 THIS ADDENDUM to the contract for landscape maintenance between the City of Okeechobee, Florida ("CITY"), a municipal corporation, and JMC Landscaping Services, Inc. ("CONTRACTOR"), dated this 19th day of September, 2017, and the terms herein are incorporated by reference and made a part of the original agreement as follows: WHEREAS, the CONTRACTOR is currently operating under a contract with the CITY dated February 2, 2016, which was extended for a one year period on January 23, 2017, which extends the contract until February 7, 2018; and WHEREAS, the scope of services in said contract generally calls for landscaping maintenance of City owned properties, as set out in Article 1 of said contract, which anticipates routine upkeep of such properties, and WHEREAS, the recent Hurricane Irma event, the week of September 10, 2017, caused significant damage and creation of debris within the City which was not anticipated, nor addressed in the existing contract between the parties; and WHEREAS, the CITY wishes to amend the existing contract to permit the CONTRACTOR to perform additional work under the terms and conditions of said contract. THEREFORE, the existing contract by mutual agreement and consideration is hereby amended in the following respects: 1. THAT said contract, its terms and conditions, are hereby incorporated into this addendum as if fully set out herein. 2. THAT the CITY, as directed by the Department of Public Works or City Administrator, authorizes the CONTRACTOR to perform debris removal and remediation of damaged areas of the City that is directly related to the hurricane, and that would not be considered normal maintenance under the contract, and as set out in Exhibit A (attached). 3. THAT the CONTRACTOR shall maintain accurate records and accounting of all additional work performed, by location, hours of work, yardage of debris, or other records that conform to Federal Emergency Management Agency (FEMA) guidelines and the existing contract, so that the CITY may apply to FEMA for reimbursement of the costs for this additional work at the appropriate time. 4. THAT the CONTRACTOR shall be paid for such additional work as set out in the existing contract in Article 5 of said contract. 5. THAT the work authorized by this addendum shall continue until such time as all hurricane debris is removed, or until written notice by the CITY. 6. PUBLIC RECORDS: The legislature has amended Chapter 119 Florida Statutes, Section .0701 thereof, to expand the obligation of local government to include into all contracts certain language that relates to public records, which is made a part of this contract. PAGE 1 of 3 M ' *VOL IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE CITY OF OKEECHOBEE AT: CITY CLERK'S OFFICE 55 S.E. 3RD Avenue Okeechobee, FL. 34972 (863) 763-3372 ext. 215 lgamiotea@cityofokeechobee.com The contractor shall adhere to Florida public records laws, including the following: a. Keep and maintain public records required by the City to perform the services, and upon request of the custodian of records for the City, provide the City with a copy of the requested records or allow the records to be copied or inspected within a reasonable time at a cost that does not exceed the cost allowed in Chapter 119 or as otherwise provided by law. b. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of this contract term and following completion of the contract if the contractor does not transfer the records to the City. c. Upon completion of the contract, transfer, at no cost, to the City all public records in possession of the contractor or thereafter keep and maintain public records required by the City to perform the service. If the contractor transfers all public records to the City upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request of the City Clerk, in a format that is compatible with the information technology systems of the City. Noncompliance. a. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the contractor of the request, and the contractor must provide the records to the City or allow the records to be inspected or copied within a reasonable time. A reasonable time is defined as within eight (8) business days. b. If the contractor does not comply with the request of the City for the records, the City shall enforce the contract provisions in accordance with the contract. PAGE 2 of 3 c. If the contractor fails to provide the public records to the City within a reasonable time, the contractor may be subject to the penalties under Chapter 119.10. Civil Action. a. If a civil action is filed against a contractor to compel production of public records relating to the City's contract for professional services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, If: 1) The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and 2) At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the City and to the contractor. b. A notice complies with the above if it is sent to the custodian of public records for the City and to the contractor at the contractor's address listed on its contract with the City, or to the contractor's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. c. A contractor who complies with a public records request within eight (8) business days after the notice is sent is not liable for the reasonable costs of enforcement. IN WITNESS WHERE OF, the CITY and the CONTRACTOR have made and executed this Addendum to the Contract: AS TO THE CITY: AS TO THE CONTRACTOR: Dowling R. Watford, Jr., Mayor Jose Manuel Cisneros, President ATTEST: ATTEST: TITLE: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney PAGE 3 of 3 M 1 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Standard Grant Agreement This Agreement is entered into between the Parties named below, pursuant to Section 215.971, Florida Statutes: 1. Project Title (Project) Agreement Number City of Okeechobee Taylor Creek SE 8th Stormwater Conveyance LP47020 2. Parties State of Florida Department of Environmental Protection, 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 (Department) Grantee Name: City of Okeechobee Entity Type: Municipality Grantee Address: 55 SE Third Avenue, Okeechobee, Florida 34974 FEID: 59-6000393 (Grantee) 3. Agreement Begin Date: Date of Expiration: July 1, 2017 June 30, 2020 4. Project Number: Project Location(s): Latitude/Longitude 27114'21.90°N/ 80°49'20.98"W. (If different from Agreement Number) Project Description: City will construct storm water drainage improvements 5. Total Amount of Funding: $209,036.00 Funding Source? Award #s or Line Item Appropriations:_ Amount per Sources : ® State ❑Federal 1606A $209,036.00 ❑ State ❑Federal ❑ State ❑Federal ❑ State []Federal b. Vepartment's chant Manager Grantee's Grant Manager Name: Sandra Waters Name: Marcos Montes De Oca or successor Address: 3900 Commonwealth Boulevard Address: 55 SE Third Avenue Tallahassee, FL 32399-3000 Okeechobee, Florida 34974 or successor Phone: (850)245-2898 Phone: (863) 763-9812 Email: Sandra.waters@dep.state.fl.us Email: mmontesdeoca@cityofokeechobee.com 7. The Parties agree to comply with the terms and conditions of the following attachments and exhibits which are hereby incomorated by reference: 9 Attachment 1: Standard Terms and Conditions Applicable to All Grants Agreements (Z Attachment 2: Special Terms and Conditions 21 Attachment 3: Grant Work Plan Z Attachment 4: Public Records Requirements Ql Attachment 5: Special Audit Requirements ❑ Attachment 6: Program -Specific Requirements ❑ Attachment 7: Grant Award Terms (Federal) ❑ Attachment 8: Federal Regulations and Terms (Federal) ❑ Additional Attachments (if necessary): ® Exhibit A: Progress Report Form ❑ Exhibit B: Disclosure of Lobbying Activities (Federal) ❑ Exhibit C: DEP Property Reporting Form 0 Exhibit D: Payment Request Summary Form ❑ Exhibit E: Quality Assurance Requirements ❑ Exhibit F: Advance Payment Terms and Interest Earned Memo ❑ Additional Exhibits (if necessary): Rev. 5/25/17 on M 8. The following information applies to Federal Grants only and is identified in accordance with 2 CFR 200.331(a)(1): Federal Award Identification Number(s) FAIN): Federal Award Date to Department: Total Federal Funds Obligated by this Agreement: Federal Awarding Agency: Award R&D? ❑ Yes ❑N/A IN WITNESS WHEREOF, this Agreement is being executed by the Parties and is effective on the date in the Agreement Begin Date above or the last date signed below, whichever is later. 9' City of Okeechobee Grantee Name By (Authorized Signature) Dowling R. Watford, Mayor GRANTEE Date Signed Print Name and Title of Person Signing to. State of Florida Department of Environmental Protection DEPARTMENT By Secretary or Designee Trina Vielhauer, Division Director Print Name and Title of Person Signing GZ Additional signatures attached on separate page. Rev. 5/25/ 17 Date Signed w DWRA Additional Signatures Sandra Waters, DEP Grant Manager Lisa Mecca, DEP QC Reviewer STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STANDARD TERMS AND CONDITIONS APPLICABLE TO GRANT AGREEMENTS ATTACHMENT 1 1. Entire Agreement. This Grant Agreement, including any Attachments and Exhibits referred to herein and attached hereto (Agreement), constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, whether written or oral, with respect to such subject matter. Any preprinted terms and conditions included on Grantee's forms or invoices shall be null and void. 2. Grant Administration. a. Order of Precedence. If there are conflicting provisions between the documents that make up the Agreement, the order of precedence for the documents is as follows: i. Attachments other than Attachment 1, in numerical order as designated in the Standard Grant Agreement ii. Standard Grant Agreement iii. Attachment 1, Standard Terms and Conditions iv. The Exhibits in the order designated in the Standard Grant Agreement b. All approvals, written or verbal, and other written communication between the parties, including all notices, shall be obtained by or sent to the parties' Grant Managers. All written communication shall be by electronic mail, U.S. Mail, a courier delivery service, or delivered in person. Notices shall be considered delivered when reflected by an electronic mail read receipt, a courier service delivery receipt, other mail service delivery receipt, or when receipt is acknowledged by recipient. c. If a different Grant Manager is designated by either party after execution of this Agreement, notice of the name and contact information of the new Grant Manager will be submitted in writing to the other party and maintained in the respective parties' records. A change of Grant Manager does not require a formal amendment or change order to the Agreement. d. This Agreement may be amended, through a formal amendment or a change order, only by a written agreement between both parties. A formal amendment to this Agreement is required for changes which cause any of the following: an increase or decrease in the Agreement funding amount; a change in the Grantee's match requirements; a change in the expiration date of the Agreement; and/or changes to the cumulative amount of funding transfers between approved budget categories, as defined in Attachment 3, Grant Work Plan, that exceeds or is expected to exceed ten percent (10%) of the total budget as last approved by the Department. A change order to this Agreement may be used when task timelines within the current authorized Agreement period change, and/or when the cumulative transfer of funds between approved budget categories, as defined in Attachment 3, Grant Work Plan, are less than ten percent (10%) of the total budget as last approved by the Department, or without limitation to changes to approved fund transfers between budget categories for the purchases of meeting match requirements. This Agreement may be amended to provide for additional services if additional funding is made available by the Legislature. e. All days in this Agreement are calendar days unless otherwise specified. 3. Agreement Duration. The term of the Agreement shall begin and end on the dates indicated in the Standard Grant Agreement, unless extended or terminated earlier in accordance with the applicable terms and conditions. The Grantee shall be eligible for reimbursement for work performed on or after the date of execution through the expiration date of this Agreement, unless otherwise specified in Attachment 2, Special Terms and Conditions. However, work performed prior to the execution of this Agreement may be reimbursable or used for match purposes if permitted by the Special Terms and Conditions. 4. Deliverables. The Grantee agrees to render the services or other units of deliverables as set forth in Attachment 3, Grant Work Plan. The services or other units of deliverables shall be delivered in accordance with the schedule and at the pricing outlined in the Grant Work Plan. Deliverables may be comprised of activities that must be completed prior to the Department making payment on that deliverable. The Grantee agrees to perform in accordance with the terms and conditions set forth in this Agreement and all attachments and exhibits incorporated by the Standard Grant Agreement. Attachment 1 1of12 Rev. 7/28/2017 1 5. Performance Measures. The Grantee warrants that: (1) the services will be performed by qualified personnel; (2) the services will be of the kind and quality described in the Grant Work Plan; (3) the services will be performed in a professional and workmanlike manner in accordance with industry standards and practices; (4) the services shall not and do not infringe upon the intellectual property rights, or any other proprietary rights, of any third party; and (5) its employees, subcontractors, and/or subgrantees shall comply with any security and safety requirements and processes, if provided by the Department, for work done at the Project Location(s). The Department reserves the right to investigate or inspect at any time whether the services or qualifications offered by the Grantee meet the Agreement requirements. Notwithstanding any provisions to the contrary, written acceptance of a particular deliverable/minimum requirement does not foreclose the Department's remedies in the event those performance standards that cannot be readily measured at the time of delivery are not met. 6. Acceptance of Deliverables. a. Acceptance Process. All deliverables must be received and accepted in writing by the Department's Grant Manager before payment. The Grantee shall work diligently to correct all deficiencies in the deliverable that remain outstanding, within a reasonable time at the Grantee's expense. If the Department's Grant Manager does not accept the deliverables within 30 days of receipt, they will be deemed rejected. b. Rejection of Deliverables. The Department reserves the right to reject deliverables, as outlined in the Grant Work Plan, as incomplete, inadequate, or unacceptable due, in whole or in part, to the Grantee's lack of satisfactory performance under the terms of this Agreement. The Grantee's efforts to correct the rejected deliverables will be at the Grantee's sole expense. The Grantee shall only invoice the Department for deliverables that are completed in accordance with the Grant Work Plan. Failure to fulfill the applicable technical requirements or complete all tasks or activities in accordance with the Grant Work Plan will result in rejection of the deliverable and the associated invoice. Payment for the rejected deliverable will not be issued unless the rejected deliverable is made acceptable to the Department in accordance with the Agreement requirements. The Department, at its option, may allow additional time within which the Grantee may remedy the objections noted by the Department. The Grantee's failure to make adequate or acceptable said deliverables after a reasonable opportunity to do so may constitute an event of default. 7. Financial Consequences for Nonperformance. a. Withholding Payment. In addition to the specific consequences explained in the Grant Work Plan and/or Special Terms and Conditions, the State of Florida (State) reserves the right to withhold payment when the Grantee has failed to perform/comply with provisions of this Agreement. These consequences for nonperformance shall not be considered penalties. b. Corrective Action Plan. If the Grantee fails to correct all the deficiencies in a rejected deliverable within the specified timeframe, the Department may, in its sole discretion, request that a proposed Corrective Action Plan (CAP) be submitted by the Grantee to the Department. The Department shall provide the Grantee with a written request for a CAP that specifies the outstanding deficiencies. All CAPS must be able to be implemented and performed in no more than sixty (60) calendar days. i. The Grantee shall submit a CAP within ten (10) calendar days of the date of the written request from the Department. The CAP shall be sent to the Grant Manager for review and approval. Within ten (10) calendar days of receipt of a CAP, the Department shall notify the Grantee in writing whether the CAP proposed has been accepted. If the CAP is not accepted, the Grantee shall have ten (10) calendar days from receipt of the Department letter rejecting the proposal to submit a revised proposed CAP. Failure to obtain the Department approval of a CAP as specified above shall result in the Department's termination of this Agreement for cause as authorized in this Agreement. ii. Upon the Department's notice of acceptance of a proposed CAP, the Grantee shall have ten (10) calendar days to commence implementation of the accepted plan. Acceptance of the proposed CAP by the Department does not relieve the Grantee of any of its obligations under the Agreement. In the event the CAP fails to correct or eliminate performance deficiencies by Grantee, the Department shall retain. the right to require additional or further remedial steps, or to terminate this Agreement for failure to perform. No actions approved by the Department or steps taken by the Grantee shall preclude the Department from subsequently asserting any deficiencies in performance. The Grantee shall continue to implement the CAP until all deficiencies are corrected. Reports on the progress of the CAP will be made to the Department as requested by the Department Grant Manager. iii. Failure to respond to a Department request for a CAP or failure to correct a deficiency in the performance of the Agreement as specified by the Department may result in termination of the Agreement. Attachment 1 2of12 Rev. 7/28/2017 1"W 8. Payment. a. Payment Process. Subject to the terms and conditions established by the Agreement, the pricing per deliverable established by the Grant Work Plan, and the billing procedures established by the Department, the Department agrees to pay the Grantee for services rendered in accordance with Section 215.422, Florida Statutes (F.S.). To obtain the applicable interest rate, please refer to: http://www.myfloridacfo.com/Division/AANendors/default.htm. b. Taxes. The Department is exempted from payment of State sales and use taxes and Federal excise taxes. The Grantee, however, shall not be exempted from paying any taxes that it is subject to, including State sales and use taxes, or for payment by the Grantee to suppliers for taxes on materials used to fulfill its contractual obligations with the Department. The Grantee shall not use the Department's exemption number in securing such materials. The Grantee shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this Agreement. c. Maximum Amount of Agreement. The maximum amount of compensation under this Agreement, without an amendment, is described in the Standard Grant Agreement. Any additional funds necessary for the completion of this Project are the responsibility of the Grantee. d. Reimbursement for Costs. The Grantee shall be paid on a cost reimbursement basis for all eligible Project costs upon the completion, submittal, and approval of each deliverable identified in the Grant Work Plan. Reimbursement shall be requested on Exhibit D, Payment Request Summary Form. To be eligible for reimbursement, costs must be in compliance with laws, rules, and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures, which can be accessed at the following web address: littp://www.inyfloridacfo.cotiyaadir/reference guide/. e. Invoice Detail. All charges for services rendered or for reimbursement of expenses authorized by the Department pursuant to the Grant Work Plan shall be submitted to the Department in sufficient detail for a proper pre -audit and post -audit to be performed. f. Interim Payments. Interim payments may be made by the Department, at its discretion, if the completion of deliverables to date have first been accepted in writing by the Department's Grant Manager. g. Final Payment Request. A final payment request should be submitted to the Department no later than sixty (60) calendar days following the completion date of the Agreement to ensure the availability of funds for payment. However, all work performed pursuant to the Grant Work Plan must be performed on or before the completion date of the Agreement. h. Annual Appropriation Contingency. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. This Agreement is not a commitment of future appropriations. Authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of the Department if the Legislature reduces or eliminates appropriations. i. Interest Rates. All interest rates charged under the Agreement shall be calculated on the prevailing rate used by the State Board of Administration. 9. Documentation Required for Cost Reimbursement Grant Agreements and Match. If Cost Reimbursement or Match is authorized in Attachment 2, Special Terms and Conditions, the following conditions apply. Supporting documentation must be provided to substantiate cost reimbursement or match requirements for the following budget categories: a. Salary/Wages. Grantee shall list personnel involved, position classification, direct salary rates, and hours spent on the Project in accordance with Attachment 3, Grant Work Plan in their documentation for reimbursement or match requirements. b. Overhead/Indirect/General and Administrative Costs. If the Grantee is being reimbursed for or claiming match for multipliers, all multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates) shall be supported by audit. If the Department determines that multipliers charged by the Grantee exceeded the rates supported by audit, the Grantee shall be required to reimburse such funds to the Department within thirty (30) calendar days of written notification. Interest shall be charged on the excessive rate. c. Contractual Costs (Subcontractors!. Match or reimbursement requests for payments to subcontractors must be substantiated by copies of invoices with backup documentation identical to that required from the Grantee. Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved, salary rate per hour, and hours spent on the Project. All eligible multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates) shall be supported by audit. If the Department determines that multipliers charged by any subcontractor exceeded the rates supported by audit, the Grantee shall be required to reimburse such funds to the Department within thirty (30) calendar days of written notification. Interest shall be charged on Attachment 1 3of12 Rev. 7/28/2017 %W W the excessive rate. Nonconsumable and/or nonexpendable personal property or equipment costing $1,000 or more purchased for the Project under a subcontract is subject to the requirements set forth in Chapters 273 and/or 274, F.S., and Chapter 691-72, Florida Administrative Code (F.A.C.) and/or Chapter 69I-73, F.A.C., as applicable. The Grantee shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase of equipment as part of the delivery of services. The Grantee shall comply with this requirement and ensure its subcontracts issued under this Agreement;, if any, impose this requirement, in writing, on its subcontractors. i. For fixed -.price (vendor) subcontracts, the following provisions shall apply: The Grantee may award, on a competitive basis, fixed -price subcontracts to consultants/contractors in performing the work described in Attachment 3, Grant Work Plan. Invoices submitted to the Department for fixed - price subcontracted activities shall be supported with a copy of the subcontractor's invoice and a copy of the tabulation form for the competitive procurement process (e.g., Invitation to Bid, Request for Proposals, or other similar competitive procurement document) resulting in the fixed -price subcontract. The Grantee may request approval from the Department to award a fixed -price subcontract resulting from procurement methods other than those identified above. In this instance, the Grantee shall request the advance written approval from the Department's Grant Manager of the fixed price negotiated by the Grantee. The letter of request shall be supported by a detailed budget and Scope of Services to be performed by the subcontractor. Upon receipt of the Department Grant Manager's approval of the fixed -price amount, the Grantee may proceed in finalizing the fixed -price subcontract. ii. If the procurement is subject to the Consultant's Competitive Negotiation Act under section 287.055, F.S. or the Brooks Act, the Grantee must provide documentation clearly evidencing it has complied with the statutory or federal requirements. d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with Section 112.061, F.S. e. Direct Purchase Equipment. For the purposes of this Agreement, Equipment is defined as capital outlay costing $1,000 or more. Match or reimbursement for the Grantee's direct purchase of equipment is subject to specific approval of the Department, and does not include any equipment purchased under the delivery of services to be completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly completed Property Reporting Form. f. Rentanease of Equipment — Match or reimbursement requests for rental/lease of equipment must include copies of invoices or receipts to document charges. g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non -excluded phone expenses, reproduction, or mailing, are reimbursable or available for match or reimbursement under the terms of this Agreement, the documentation supporting these expenses must be itemized and include copies of receipts or invoices. Additionally, independent of the Grantee's contract obligations to its subcontractor, the Department shall not reimburse any of the following types of charges: cell phone usage, attorney's fees or court costs, civil or administrative penalties, or handling fees, such as set percent overages associated with purchasing supplies or equipment. h. Land Acquisition. Reimbursement for the costs associated with acquiring interest and/or rights to real property (including access rights through ingress/egress easements, leases, license agreements, or other site access agreements; and/or obtaining record title ownership of real property through purchase) must be supported by the following, as applicable: Copies of Property Appraisals, Environmental Site Assessments, Surveys and Legal Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing Statements/Documents, Deeds, Leases, Easements, License Agreements, or other legal instrument documenting acquired property interest and/or rights. If land acquisition costs are used to meet match requirements, the Grantee agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds. 10. Status Reports. The Grantee shall submit status reports quarterly, unless otherwise specified in the Attachments, on Exhibit A, Progress Report Form, to the Department's Grant Manager describing the work performed during the reporting period, problems encountered, problem resolutions, scheduled updates, and proposed work for the next reporting period. Quarterly status reports are due no later than twenty (20) calendar days following the completion of the quarterly reporting period. For the purposes of this reporting requirement, the quarterly reporting periods end on March 31, June 30, September 30 and December 31. The Department will review the required reports submitted by the Grantee within thirty (30) days. Attachment 1 4of12 Rev. 7/28/2017 11. Retainage. The following provisions apply if the Department withholds retainage under this Agreement: a. The Department reserves the right to establish the amount and application of retainage on the work performed under this Agreement to a maximum percentage described in the Special Terms and Conditions. Retainage may be withheld from each payment to Grantee pending satisfactory completion of work and approval of all deliverables. b. The Department reserves the right to withhold payment of retainage for Grantee's failure to respond to or correct identified deficiencies within the timeframe stipulated in the Grant Work Plan. The Department shall provide written notification to Grantee of identified deficiencies and the Department's intent to withhold retainage. Grantee's failure to rectify the identified deficiency within the timeframe stated in the Department's notice will result in forfeiture of retainage by Grantee. c. If Grantee fails to perform the requested work, or fails to perform the work in a satisfactory manner, Grantee shall forfeit its right to payment for the work and the retainage called for under the entire Grant Work Plan. Failure to perform includes, but is not limited to, failure to submit the required deliverables or failure to provide adequate documentation that the work was actually performed. d. No retainage shall be released or paid for incomplete work while this Agreement is suspended. e. Except as otherwise provided above, Grantee shall be paid the retainage associated with the work, provided Grantee has completed the work and submits an invoice for retainage held in accordance with the invoicing procedures under this Agreement. 12. Insurance. a. Required Coverage. At all times during the Agreement the Grantee, at its sole expense, shall maintain insurance coverage of such types and with such terms and limits described below. The limits of coverage under each policy maintained by the Grantee shall not be interpreted as limiting the Grantee's liability and obligations under the Agreement. All insurance policies shall be through insurers licensed and authorized to issue policies in Florida, or alternatively, Grantee may provide coverage through a self-insurance program established and operating under the laws of Florida. Additional insurance requirements for this Agreement may be required elsewhere in this Agreement, however the minimum insurance requirements applicable to this Agreement are: i. Commercial General Liability Insurance. The Grantee shall provide adequate commercial general liability insurance coverage and hold such liability insurance at all times during the Agreement. The Department of Environmental Protection, its employees, and officers shall be named as an additional insured on any general liability policies. The minimum limits shall be $200,000 each individual's claim and $300,000 each occurrence. ii. Workers' Compensation and Employer's Liability Coverage. The Grantee shall provide workers' compensation, in accordance with Chapter 440, F.S., and employer's liability insurance with minimum limits of $100,000 per accident, $100,000 per person, and $500,000 policy aggregate. Such policies shall cover all employees engaged in any work under the Agreement. iii. Commercial Automobile Insurance. If the Grantee's duties include the use of a commercial vehicle, the Grantee shall maintain automobile liability, bodily injury, and property damage coverage. Insuring clauses for both bodily injury and property damage shall provide coverage on an occurrence basis. The Department of Environmental Protection, its employees, and officers shall be named as an additional insured on any automobile insurance policy. The minimum limits shall be as follows: $300,000 Automobile Liability Combined Single Limit for Company - Owned Vehicles, if applicable $300,000 Hired and Non -owned Automobile Liability Coverage iv. Other Insurance. Additional insurance may be required by federal law, where applicable, if any work proceeds over or adjacent to water, including but not limited to Jones Act, Longshoreman's and Harbor Worker's, or the inclusion of any applicable rider to worker's compensation insurance, and any necessary watercraft insurance, with limits of not less than $300,000 each. Questions concerning required coverage should be directed to the U.S. Department of Labor (http://www.dol.gov/owcp/dlhwc/Iscontac.htm) or to the parties' insurance carrier. b. Insurance Requirements for Sub -Grantees and/or Subcontractors. The Grantee shall require its sub -grantees and/or subcontractors, if any, to maintain insurance coverage of such types and with such terms and limits as Attachment 1 5of12 Rev. 7/28/2017 NW '0 described in this Agreement. The Grantee shall require .all its sub -grantees and/or subcontractors, if any, to make compliance with the insurance requirements of this Agreement a condition of all contracts that are related to this Agreement. Sub -grantees and/or subcontractors must provide proof of insurance upon request. c. Exceptions to Additional Insured Requirements. If the Grantee's insurance is provided through an insurance trust, the Grantee shall instead add the Department of Environmental Protection, its employees, and officers as an additional covered party everywhere the Agreement requires them to be added as an additional insured. Further, notwithstanding the requirements above, if Grantee is self -insured, then the Department of Environmental Protection, its employees, and officers do not need to be listed as additional insureds. d. Deductibles. The Department shall be exempt from, and in no way liable for, any sums of money representing a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Grantee providing such insurance. e. Proof of Insurance. Upon execution of this Agreement, the Grantee shall provide the Department documentation demonstrating the existence and amount for each type of applicable insurance coverage prior to performance of any work under this Agreement. Upon receipt of written request from the Department, the Grantee shall furnish the Department with proof of applicable insurance coverage by standard form certificates of insurance, a self -insured authorization, or other certification of self-insurance. f. Failure to Maintain Coverage. In the event that any applicable coverage is cancelled by the insurer for any reason, the Grantee shall immediately notify the Department of such cancellation and shall obtain adequate replacement coverage conforming to the requirements herein and provide proof of such replacement coverage within ten (10) calendar days after the cancellation of coverage. 13. Termination. a. Termination for Convenience. The Department may terminate the Agreement in whole or in part by giving 30 days' written notice to the Grantee, when the Department determines, in its sole discretion, that it is in the State's interest to do so. The Department shall notify the Grantee of the termination for convenience with instructions as to the effective date of termination or the specific stage of work at which the Agreement is to be terminated. The Grantee shall not furnish any service or deliverable after it receives the notice of termination, unless otherwise instructed in the notice. The Grantee shall not be entitled to recover any cancellation charges or lost profits. If the Agreement is terminated before performance is completed, the Grantee shall be paid only for that work satisfactorily performed for which costs can be substantiated. b. Termination for Cause. The Department may terminate this Agreement if any of the events of default described below occur or in the event that the Grantee fails to fulfill any of its other obligations under this Agreement. The Grantee shall continue work on any portion of the Agreement not terminated. If, after termination, it is determined that the Grantee was not in default, or that the default was excusable, the rights and obligations of the parries shall be the same as if the termination had been issued for the convenience of the Department. The rights and remedies of the Department in this clause are in addition to any other rights and remedies provided by law or under this Agreement. c. Grantee Obligations uvon Notice of Termination. After receipt of a notice of termination or partial termination, and except as otherwise directed by the Department, the Grantee shall stop performing services on the date, and to the extent specified, in the notice. 14. Notice of Default. If the Grantee defaults in the performance of any covenant or obligation contained in the Agreement, including, without limitation, any of the events of default listed below, the Department shall provide notice to the Grantee and an opportunity to cure that is reasonable under the circumstances. This notice shall state the nature of the failure to perform and provide a time certain for correcting the failure. The notice will also provide that, should the Grantee fail to perform within the time provided, the Grantee will be found in default, and the Department may terminate the Agreement effective as of the date of receipt of the default notice. 15. Events of Default. Provided such failure is not the fault of the Department or outside the reasonable control of the Grantee, the following non-exclusive list of events, acts, or omissions, shall constitute events of default: a. The commitment of any material breach of this Agreement by the Grantee, including failure to timely deliver a material deliverable, failure to perform the minimal level of services required for a deliverable, discontinuance of the performance of the work, failure to resume work that has been discontinued within a reasonable time after notice to do so, or abandonment of the Agreement; b. The commitment of any material misrepresentation or omission in any materials, or discovery by the Department of such, made by the Grantee in this Agreement or in its application for funding. Attachment 1 6of12 Rev. 7/28/2017 4%.r c. Failure to submit any of the reports required by this Agreement or having submitted any report with incorrect, incomplete, or insufficient information. d. Failure to honor any term of the Agreement; e. Failure to abide by any statutory, regulatory, or licensing requirement, including an entry of an order revoking the certificate of authority granted to the Grantee by a state or other licensing authority; f. Failure to pay any and all entities, individuals, and the like furnishing labor or materials, or failure to make payment to any other entities as required herein in connection with the Agreement; g. Employment of an unauthorized alien in the performance of the work, in violation of Section 274 (A) of the Immigration and Nationality Act; h. Failure to maintain the insurance required by this Agreement; and i. One or more of the following circumstances, uncorrected for more than 30 calendar days unless, within the specified 30-day period, the Grantee (including its receiver or trustee in bankruptcy) provides to the Department adequate assurances, reasonably acceptable to the Department, of its continuing ability and willingness to fulfill its obligations under the Agreement: i. Entry of an order for relief under Title 11 of the United States Code; ii. The making by the Grantee of a general assignment for the benefit of creditors; iii. The appointment of a general receiver or trustee in bankruptcy of the Grantee's business or property; and/or iv. An action by the Grantee under any state insolvency or similar law for the purpose of its bankruptcy, reorganization, or liquidation. 16. Suspension of Work. The Department may, in its sole discretion, suspend any or all activities under the Agreement, at any time, when it is in the best interest of the State to do so. The Department shall provide the Grantee written notice outlining the particulars of suspension. Examples of reasons for suspension include, but are not limited to, budgetary constraints, declaration of emergency, or other such circumstances. After receiving a suspension notice, the Grantee shall comply with the notice. Within 90 days, or any longer period agreed to by the parties, the Department shall either: (1) issue a notice authorizing resumption of work, at which time activity shall resume; or (2) terminate the Agreement. If the Agreement is terminated after 30 days of suspension, the notice of suspension shall be deemed to satisfy the thirty (30) days' notice required for a notice of termination for convenience. Suspension of work shall not entitle the Grantee to any additional compensation. 17. Force Majeure. The Grantee shall not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of the Grantee or its employees or agents contributed to the delay and the delay is due directly to acts of God, wars, acts of public enemies, strikes, fires, floods, or other similar cause wholly beyond the Grantee's control, or for any of the foregoing that affect subcontractors or suppliers if no alternate source of supply is available to the Grantee. In case of any delay the Grantee believes is excusable, the Grantee shall notify the Department in writing of the delay or potential delay and describe the cause of the delay either (1) within ten days after the cause that creates or will create the delay first arose, if the Grantee could reasonably foresee that a delay could occur as a result; or (2) if delay is not reasonably foreseeable, within five days after the date the Grantee first had reason to believe that a delay could result. THE FOREGOING SHALL CONSTITUTE THE GRANTEE'S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim for damages, other than for an extension of time, shall be asserted against the Department. The Grantee shall not be entitled to an increase in the Agreement price or payment of any kind from the Department for direct, indirect, consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If performance is suspended or delayed, in whole or in part, due to any of the causes described in this paragraph, after the causes have ceased to exist the Grantee shall perform at no increased cost, unless the Department determines, in its sole discretion, that the delay will significantly impair the value of the Agreement to the Department, in which case the Department may (1) accept allocated performance or deliveries from the Grantee, provided that the Grantee grants preferential treatment to Department with respect to products subjected to allocation; (2) contract with other sources (without recourse to and by the Grantee for the related costs and expenses) to replace all or part of the products or services that are the subject of the delay, which purchases may be deducted from the Agreement quantity; or (3) terminate the Agreement in whole or in part. Attachment 1 7of12 Rev. 7/28/2017 18. Indemnification. a. The Grantee shall be fully liable for the actions of its agents, employees, partners, or subcontractors and shall fully indemnify, defend, and hold harmless the Department and its officers, agents, and employees, from suits, actions, damages, and costs of every name and description arising from or relating to: i. personal injury and damage to real or personal tangible property alleged to be caused in whole or in part by Grantee, its agents, employees, partners, or subcontractors; provided, however, that the Grantee shall not indemnify for that portion of any loss or damages proximately caused by the negligent act or omission of the Department; ii. the Grantee's breach of this Agreement or the negligent acts or omissions of the Grantee. b. The Grantee's obligations under the preceding paragraph with respect to any legal action are contingent upon the Department giving the Grantee (1) written notice of any action or threatened action; (2) the opportunity to take over and settle or defend any such action at Grantee's sole expense; and (3) assistance in defending the action at Grantee's sole expense. The Grantee shall not be liable for any cost, expense, or compromise incurred or made by the Department in any legal action without the Grantee's prior written consent, which shall not be unreasonably withheld. c. Notwithstanding sections a. — b. above, the following is the sole indemnification provision that applies to Grantees that are governmental entities: Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and agents. However, nothing contained herein shall constitute a waiver by either party of its sovereign immunity or the provisions of Section 768.28, F.S. Further, nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract or this Agreement. d. No provision in this Agreement shall require the Department to hold harmless or indemnify the Grantee, insure or assume liability for the Grantee's negligence, waive the Department's sovereign immunity under the laws of Florida, or otherwise impose liability on the Department for which it would not otherwise be responsible. Any provision, implication or suggestion to the contrary is null and void. 19. Limitation of Liability. The Department's liability for any claim arising from this Agreement is limited to compensatory damages in an amount no greater than the sum of the unpaid balance of compensation due for goods or services rendered pursuant to and in compliance with the terms of the Agreement. Such liability is further limited to a cap of S 100,000. 20. Remedies. Nothing in this Agreement shall be construed to make the Grantee liable for force majeure events. Nothing in this Agreement, including financial consequences for nonperformance, shall limit the Department's right to pursue its remedies for other types of damages under the Agreement, at law or in equity. The Department may, in addition to other remedies available to it at law or in equity and upon notice to the Grantee, retain such monies from amounts due Grantee as may be necessary- to satisfy any claim for damages, penalties, costs and the like asserted by or against it. 21. Waiver. The delay or failure by the Department to exercise or enforce any of its rights under this Agreement shall not constitute or be deemed a waiver of the Department's right thereafter to enforce those rights, nor shall any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right. 22. Statutory Notices Relating to Unauthorized Employment and Subcontracts. a. The Department shall consider the employment by any Grantee of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the Grantee/subcontractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. The Grantee shall be responsible for including this provision in all subcontracts with private organizations issued as a result of this Agreement. b. Pursuant to Sections 287.133 and 287.134, F.S., the following restrictions apply to persons placed on the convicted vendor list or the discriminatory vendor list: i. Public Entity Crime. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a Grantee, supplier, subcontractor, or consultant under a contract with any public entity; and. may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, F.S., for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. Attachment 1 8of12 Rev. 7/28/2017 1%W ..Mr ii. Discriminatory Vendors. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity. iii. Notification. The Grantee shall notify the Department if it or any of its suppliers, subcontractors, or consultants have been placed on the convicted vendor list or the discriminatory vendor list during the life of the Agreement. The Florida Department of Management Services is responsible for maintaining the discriminatory vendor list and posts the list on its website. Questions regarding the discriminatory vendor list may be directed to the Florida Department of Management Services, Office of Supplier Diversity, at (850) 487-0915. 23. Compliance with Federal, State and Local Laws. a. The Grantee and all its agents shall comply with all federal, state and local regulations, including, but not limited to, nondiscrimination, wages, social security, workers' compensation, licenses, and registration requirements. The Grantee shall include this provision in all subcontracts issued as a result of this Agreement. b. No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be otherwise subjected to discrimination in performance of this Agreement. c. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. d. Any dispute concerning performance of the Agreement shall be processed as described herein. Jurisdiction for any damages arising under the terms of the Agreement will be in the courts of the State, and venue will be in the Second Judicial Circuit, in and for Leon County. Except as otherwise provided by law, the parties agree to be responsible for their own attorney fees incurred in connection with disputes arising under the terms of this Agreement. 24. Scrutinized Companies. Grantee certifies that it and any of its affiliates are not scrutinized companies as identified in Section 287.135, F.S. In addition, Grantee agrees to observe the requirements of Section 287.135, F.S., for applicable sub -agreements entered into for the performance of work under this Agreement. Pursuant to Section 287.135, F.S., the Department may immediately terminate this Agreement for cause if the Grantee, its affiliates, or its subcontractors are found to have submitted a false certification; or if the Grantee, its affiliates, or its subcontractors are placed on any applicable scrutinized companies list or engaged in prohibited contracting activity during the term of the Agreement. As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize these contracting prohibitions then they shall become inoperative. 25. Lobbying and Integrity. The Grantee agrees that no funds received by it under this Agreement will be expended for the purpose of lobbying the Legislature or a State agency pursuant to Section 216.347, F.S., except that pursuant to the requirements of Section 287.058(6), F.S., during the term of any executed agreement between the Grantee and the State, the Grantee may lobby the executive or legislative branch concerning the scope of services, performance, term, or compensation regarding that agreement. The Grantee shall comply with Sections 11.062 and 216.347, F.S. 26. Record Keeping. The Grantee shall maintain books, records and documents directly pertinent to performance under this Agreement in accordance with United States generally accepted accounting principles (US GAAP) consistently applied. The Department, the State, or their authorized representatives shall have access to such records for audit purposes during the term of this Agreement and for five (5) years following the completion date or termination of the Agreement. In the event that any work is subcontracted, the Grantee shall similarly require each subcontractor to maintain and allow access to such records for audit purposes. Upon request of the Department's Inspector General, or other authorized State official, the Grantee shall provide any type of information the Inspector General deems relevant to the Grantee's integrity or responsibility. Such information may include, but shall not be limited to, the Grantee's business or financial records, documents, or files of any type or form that refer to or relate to the Agreement. The Grantee shall retain such records for the longer of: (1) three years after the expiration of the Agreement; or (2) the period required by the General Records Schedules maintained by the Florida Department of State (available at: litto:/,'dos.mvflorida.com/library-archives/records-management/ general -records -schedules/). Attachment 1 9of12 Rev. 7/28/2017 `"0 27. Audits. a. Inspector General. The Grantee understands its duty, pursuant to Section 20.055(5), F.S., to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing. The Grantee will comply with this duty and ensure that its Subcontracts issued under this Agreement, if any, impose this requirement, in writing, on its sub -grantees. b. Physical Access and Inspection. Department personnel shall be given access to and may observe and inspect work being performed under this Agreement, with reasonable notice and during normal business hours, including by any of the following methods: i. Grantee shall provide access to any location or facility on which Grantee is performing work, or storing or staging equipment, materials or documents; ii. Grantee shall permit inspection of any facility, equipment, practices, or operations required in performance of any work pursuant to this Agreement; and, iii. Grantee shall allow and facilitate sampling and monitoring of any substances, soils, materials or parameters at any location reasonable or necessary to assure compliance with any work or legal requirements pursuant to this Agreement. c. Special Audit Requirements. The Grantee shall comply with the applicable provisions contained in Attachment 5, Special Audit Requirements. Each amendment that authorizes a funding increase or decrease shall include an updated copy of Exhibit 1, to Attachment 5. If the Department fails to provide an updated copy of Exhibit 1 to include in each amendment that authorizes a funding increase or decrease, the Grantee shall request one from the Department's Grants Manager. The Grantee shall consider the type of financial assistance (federal and/or state) identified in Attachment 5, Exhibit 1 and determine whether the terms of Federal and/or Florida Single Audit Act Requirements may further apply to lower tier transactions that may be a result of this Agreement. For federal financial assistance, the Grantee shall utilize the guidance provided under 2 CFR §200.330 for determining whether the relationship represents that of a subrecipient or vendor. For State financial assistance, the Grantee shall utilize the form entitled "Checklist for Nonst:ate Organizations Recipient/Subrecipient vs Vendor Determination" (form number DFS-A2-NS) that can be found under the "Links/Forms" section appearing at the following website: https:\\apps.fldfs.com\fsaa. d. Proof of Transactions. In addition to documentation provided to support cost reimbursement as described herein, the Department may periodically request additional proof of a transaction to evaluate the appropriateness of costs to the Agreement pursuant to State and Federal guidelines (including cost allocation guidelines). The Department may also request a cost: allocation plan in support of its multipliers (overhead, indirect, general administrative costs, and fringe benefits). The Grantee must provide the additional proof within thirty (30) calendar days of such request. e. No Commingling of Funds. The accounting systems for all Grantees must ensure that these funds are not commingled with funds from other agencies. Funds from each agency must be accounted for separately. Grantees are prohibited from commingling funds on either a program -by -program or a project -by -project basis. Funds specifically budgeted and/or received for one project may not be used to support another project. Where a Grantee's, or subrecipient's, accounting system cannot comply with this requirement, the Grantee, or subrecipient, shall establish a system to provide adequate fund accountability for each project it has been awarded. i. If the Department finds that these funds have been commingled, the Department shall have the right to demand a refund, either in whole or in part, of the funds provided to the Grantee under this Agreement for non-compliance with the material terms of this Agreement. The Grantee, upon such written notification from the Department shall refund, and shall forthwith pay to the Department, the amount of money demanded by the Department. Interest on any refund shall be calculated based on the prevailing rate used by the State Board of Administration. Interest shall be calculated from the date(s) the original payment(s) are received from the Department by the Grantee to the date repayment is made by the Grantee to the Department. ii. In the event that the Grantee recovers costs, incurred under this Agreement and reimbursed by the Department, from another source(s), the Grantee shall reimburse the Department for all recovered funds originally provided under this Agreement and interest shall be charged for those recovered costs as calculated on from the date(s) the payment(s) are recovered by the Grantee to the date repayment is made to the Department. 28. Conflict of Interest. The Grantee covenants that it presently has no interest and shall not acquire any interest which would conflict in any manner or degree with the performance of services required. Attachment 1 10 of 12 Rev. 7/28/2017 %W 29. Independent Contractor. The Grantee is an independent contractor and is not an employee or agent of the Department. 30. Subcontracting. a. Unless otherwise specified in the Special Terms and Conditions, all services contracted for are to be performed solely by the Grantee and may not be subcontracted or assigned without the prior written consent of the Department. b. The Department may, for cause, require the replacement of any Grantee employee, subcontractor, or agent. For cause, includes, but is not limited to, technical or training qualifications, quality of work, change in security status, or non-compliance with an applicable Department policy or other requirement. c. The Department may, for cause, deny access to the Department's secure information or any facility by any Grantee employee, subcontractor, or agent. d. The Department's actions under paragraphs b. or c. shall not relieve the Grantee of its obligation to perform all work in compliance with the Agreement. The Grantee shall be responsible for the payment of all monies due under any subcontract. The Department shall not be liable to any subcontractor for any expenses or liabilities incurred under any subcontract and the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under any subcontract. e. The Department will not deny the Grantee's employees, subcontractors, or agents access to meetings within the Department's facilities, unless the basis of the Department's denial is safety or security considerations. f. The Department supports diversity in its procurement program and requests that all subcontracting opportunities afforded by this Agreement embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. A list of minority -owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at (850) 487-0915. g. The Grantee shall not be liable for any excess costs for a failure to perform, if the failure to perform is caused by the default of a subcontractor at any tier, and if the cause of the default is completely beyond the control of both the Grantee and the subcontractor(s), and without the fault or negligence of either, unless the subcontracted products or services were obtainable from other sources in sufficient time for the Grantee to meet the required delivery schedule. 31. Guarantee of Parent Company. If the Grantee is a subsidiary of another corporation or other business entity, the Grantee asserts that its parent company will guarantee all of the obligations of the Grantee for purposes of fulfilling the obligations of the Agreement. In the event the Grantee is sold during the period the Agreement is in effect, the Grantee agrees that it will be a requirement of sale that the new parent company guarantee all of the obligations of the Grantee. 32. Survival. The respective obligations of the parties, which by their nature would continue beyond the termination or expiration of this Agreement, including without limitation, the obligations regarding confidentiality, proprietary interests, and public records, shall survive termination, cancellation, or expiration of this Agreement. 33. Third Parties. The Department shall not be deemed to assume any liability for the acts, failures to act or negligence of the Grantee, its agents, servants, and employees, nor shall the Grantee disclaim its own negligence to the Department or any third party. This Agreement does not and is not intended to confer any rights or remedies upon any person other than the parties. If the Department consents to a subcontract, the Grantee will specifically disclose that this Agreement does not create any third -party rights. Further, no third parties shall rely upon any of the rights and obligations created under this Agreement. 34. Severability. If a court of competent jurisdiction deems any term or condition herein void or unenforceable, the other provisions are severable to that void provision, and shall remain in full force and effect. 35. Grantee's Employees, Subcontractors and Agents. All Grantee employees, subcontractors, or agents performing work under the Agreement shall be properly trained technicians who meet or exceed any specified training qualifications. Upon request, Grantee shall famish a copy of technical certification or other proof of qualification. All employees, subcontractors, or agents performing work under the Agreement must comply with all security and administrative requirements of the Department and shall comply with all controlling laws and regulations relevant to the services they are providing under the Agreement. 36. Assignment. The Grantee shall not sell, assign, or transfer any of its rights, duties, or obligations under the Agreement, or under any purchase order issued pursuant to the Agreement, without the prior written consent of the Department. In the event of any assignment, the Grantee remains secondarily liable for performance of the Agreement, unless the Department Attachment 1 11 of 12 Rev. 7/28/2017 *4W W expressly waives such secondary liability. The Department may assign the Agreement with prior written notice to the Grantee of its intent to do so. 37. Prohibited Local Government Construction Preferences. Pursuant to Section 255.0991, F.S., for a competitive solicitation for construction services in which 50 percent (50%) or more of the cost will be paid from state -appropriated funds that have been appropriated at the time of the competitive solicitation, a state college, county, municipality, school district, or other political subdivision of the state may not use a local ordinance or regulation that provides a preference based upon: i. The contractor's maintaining an office or place of business within a particular local jurisdiction; ii. The contractor's hiring employees or subcontractors from within a particular local jurisdiction; or iii. The contractor's prior payment of local taxes, assessments, or duties within a particular local jurisdiction. For any competitive solicitation that meets the criteria of this section, a state college, county, municipality, school district, or other political subdivision of the state shall disclose in the solicitation document that any applicable local ordinance or regulation does not include any preference that is prohibited by this section. 38. Prohibited Governmental Actions for Public Works Projects. Pursuant to Section 255.0992, F.S., state and political subdivisions that contract for public works projects are prohibited from imposing restrictive conditions on certain contractors, subcontractors, or material suppliers and prohibited from restricting qualified bidders from submitting bids. a. "Political subdivision" means separate agency or unit of local government created or established by law or ordinance and the officers thereof. The term includes, but is not limited to, a county; a city, town, or other municipality; or a department, commission, authority, school district, taxing district, water management district, board, public corporation, institution of higher education, or other public agency or body thereof authorized to expend public funds for construction, maintenance, repair or improvement of public works. b. "Public works project" means an activity of which fifty percent (50%) or more of the cost will be paid from state - appropriated funds that: were appropriated at the time of the competitive solicitation and which consists of construction, maintenance, repair, renovation, remodeling or improvement of a building, road, street, sewer, storm drain, water system, site development, irrigation system, reclamation project, gas or electrical distribution system, gas or electrical substation, or other facility, project, or portion thereof that is owned in whole or in part by any political subdivision. c. Except as required by federal or state law, the state or political subdivision that contracts for a public works project may not require that a contractor, subcontractor or material supplier or carrier engaged in such project: i. Pay employees a predetermined amount of wages or prescribe any wage rate; ii. Provide employees a specified type, amount, or rate of employee benefits; iii. Control, limit, or expand staffing; or iv. Recruit, train, or hire employees from designated, restricted, or single source. d. For any competitive solicitation that meets the criteria of this section, the state or political subdivision that contracts for a public works project may not prohibit any contractor, subcontractor, or material supplier or carrier able to perform such work who is qualified, licensed, or certified as required by state law to perform such work from submitting a bid on the public works project, except for those vendors listed under Section 287.133 and Section 287.134, F.S. e. Contracts executed under Chapter 337, F.S. are exempt from these prohibitions. 39. Execution in Counterparts and Authority to Sign. This Agreement, any amendments, and/or change orders related to the Agreement, may be executed in counterparts, each of which shall be an original and all of which shall constitute the same instrument. In accordance with the Electronic Signature Act of 1996,.electronic signatures, including facsimile transmissions, may be used and shall have the same force and effect as a written signature. Each person signing this Agreement warrants that he or she is duly authorized to do so and to bind the respective party to the Agreement. Attachment 1 12 of 12 Rev. 7/28/2017 on STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT AGREEMENT SPECIAL TERMS AND CONDITIONS AGREEMENT # LP47020 ATTACHMENT 2 These Special Terms and Conditions shall be read together with general terms outlined in the Standard Terms and Conditions, Attachment 1. Where in conflict, these more specific terms shall apply. 1. Scope of Work. The Project funded under this Agreement is City of Okeechobee Taylor Creek SE 8th Stormwater Conveyance. The Project is defined in more detail in the Attachment 3, Grant Work Plan. 2. Duration. a. Reimbursement Period. The reimbursement period for this Agreement begins on July 1, 2017 and ends at the expiration of the Agreement. b. Extensions. There are extensions available for this Project. c. Service Periods. Additional service periods are not authorized under this Agreement. 3. Payment Provisions. a. Compensation. This is a cost reimbursement agreement. The Grantee shall be compensated under this Agreement as described in Attachment 3. b. Invoicing. Invoicing will occur as indicated in Attachment 3. c. Advance Pay. Advance Pay is not authorized under this Agreement. 4. Costs Eligible for Reimbursement or Matching Requirements. Reimbursement for costs or availability for costs to meet matching requirements shall be limited to the following budget categories, as defined in the Reference Guide for State Expenditures, as indicated: Reimbursement Match Category ❑ ❑ Salaries/Wages Overhead/Indirect/General and Administrative Costs: ❑ ❑ a. Fringe Benefits, N/A. ❑ ❑ b. Indirect Costs, for actual costs not to exceed the budget amount identified in Attachment 3. ® ❑ Contractual (Subcontractors) ❑ ❑ Travel ❑ ❑ Equipment ❑ ❑ Rental/Lease of Equipment ❑ ❑ Miscellaneous/Other Expenses ❑ ❑ Land Acquisition No Equipment purchases shall be funded under this Agreement. There will be no Land Acquisitions funded under this Agreement. 5. Match Requirements. There is no match required on the part of the Grantee under this Agreement. 6. Quality Assurance Requirements. There are no special Quality Assurance requirements under this Agreement. Attachment 2, Agreement # LP47020 1 of 2 Rev. 7/ 19/ 17 rn 7. Additional Lobbying Requirements for Federally -Funded Agreements This Agreement is not federally funded. 8. Miscellaneous Contract Terms. a. Retainage. No retainage is required under this Agreement. b. Subcontracting. The Grantee may subcontract work under this Agreement without the prior written consent of the Grant Manager except for certain fixed -price subcontracts pursuant to this Agreement, which require prior approval. The Grantee shall submit a copy of the executed subcontract to the Department prior to submitting any invoices for subcontracted work. Regardless of any subcontract, the Grantee is ultimately responsible for all work to be performed under this Agreement. c. State-owned land. The work will not be performed on State-owned land. d. Office of Policy and Budget Reporting Additional Requirements for Projects with Specific Line Item Appropriations. The Grantee will identify the expected return on investment for this project and provide this information to the Governor's Office of Policy and Budget (OPB) within three months of execution of this Agreement. For each full calendar quarter thereafter, the Grantee will provide quarterly update reports directly to OPB, no later than 20 days after the end of each quarter, documenting the positive return on investment to the state that results from the Grantee's project and its use of funds provided under this Agreement. Quarterly reports will continue until the Grantee is instructed by OPB that no further reports are needed, or until the end of this Agreement, whichever occurs first. All reports shall be submitted electronically to OPB at env.roi(iuJaspbs.state.fl.us, and a copy shall also be submitted to the Department at legislativeaffairsLcv.dep.state. fl.us. Attachment 2, Agreement # LP47020 2 of 2 Rev. 7/19/17 cm 0 DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT WORK PLAN DEP AGREEMENT NO. LP47020 ATTACHMENT 3 PROJECT TITLE: City of Okeechobee Taylor Creek SE 8th Stormwater Conveyance PROJECT LOCATION: The Project will be located in the 400 Block of Southeast 8th Avenue, which is located within the City of Okeechobee in Okeechobee County, Florida. Latitude/Longitude 27014'21.90"N/ 80049'20.98"W. PROJECT BACKGROUND: The City of Okeechobee (Grantee) identified and prioritized drainage infrastructure improvements within the City. Drainage improvements on Southeast 8th Avenue were identified as one of the top three priorities projects. Currently, this connection does not have any water quality treatment nor environmentally friendly components and has direct drainage to Taylor Creek, which is directly upstream of Lake Okeechobee. Increasing water quality in this area will be a direct improvement over the existing conditions and would achieve observable results. The expected benefit and positive return on investment received includes reduced pollution entering State's endangered waters, improved water quality and quantity treatment of surface water, protection of wildlife (i.e., manatees) and protection of public health. The Grant funds of $209,036 will address construction of the conveyance. The Grantee's investment will include preliminary engineering, final design, bidding, engineering during construction and construction observation with local funds in the amount of $31,200. The total project is estimated to cost $240,236. The City of Okeechobee is located in a Rural Area of Economic Opportunity is a fiscally disadvantaged community. PROJECT DESCRIPTION: The Grantee will construct water quality and baffle box drainage improvements on Southeast 8`h Avenue to replace a direct drainage connection to Taylor Creek. The project includes updating drainage along a residential roadway, that includes drainage piping, inlets, curbing, water quality baffle box, roadway repairs, earthwork of clearing and grubbing, seeding mulching, silt fencing and Manatee Grates. The Grantee does not anticipate that the funding under this agreement will result in a fully completed project, so this agreement will cover a portion of the work. TASKS and DELIVERABLES: Task #1: Construction Task Description: The Grantee will construct water quality and baffle box drainage improvements on Southeast 8th Avenue to replace a direct drainage connection to Taylor Creek that includes updating drainage along a residential roadway, inlets, curbing, roadway and piping in accordance with the construction contract documents. Construction involves roadway repairs that includes shellrock base, asphalt, grading and demolition; drainage work includes piping, curbing, water quality baffle box, control structures and manatee grates; earthwork includes clearing and grubbing, seeding mulching and silt fencing. Attachment 3, DEP Agreement No. LP47020, Page 1 of 2 4W Deliverable 1: Construction completed to date as described in this task, as evidenced by these deliverables: 1) Dated color photographs of the construction site(s) prior to, during, and immediately following completion of the construction task, or of the portion of work completed when the funding supplied by this grant has been fully expended; 2) written verification that the Grantee has received record drawings and any required final inspection report(s) for the project (as applicable); 3) Contractor's Application and Certification for Payment, 4) signed acceptance of the completed work by the Grantee; and 5) signed statement from a Florida Licensed Professional Engineer indicating construction has been completed (as applicable) in accordance with the construction contract documents, or indicating that construction completed by the end of the funding has been completed in accordance with the construction contract documents. Performance Standard: The Department's Grant Manager will review each submitted deliverable to verify that it meets the specifications in the Grant Work Plan and this task description and that work is being performed in accordance with the Grantee's construction contract documents. Payment Request Schedule: Grantee may submit a payment request for cost reimbursement no more frequently than once per month. The outlined deliverables, as applicable, must have been submitted and accepted in writing by the Department's Grant Manager prior to payment request submittal. PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all deliverables received by, the corresponding task end date. Task 'Title Budget Budget Task Start Task End No. Task Category Amount Date Date 1 Construction Contractual $209,036 7/1/2017 12/31/2019 Services Total: $209,036 Attachment 3, DEP Agreement No. LP47020, Page 2 of 2 ' 4w NOW DEPARTMENT OF ENVIRONMENTAL PROTECTION Public Records Requirements Attachment 4 1. Public Records a. If the Agreement exceeds $35,000.00, and if the Grantee is acting on behalf of the Department in its performance of services under the Agreement, the Grantee must allow public access to all documents, papers, letters, or other material, regardless of the physical form, characteristics, or means of transmission, made or received by the Grantee in conjunction with the Agreement (Public Records), unless the Public Records are exempt from section 24(a) of Article I of the Florida Constitution or section 119.07(1), F.S. b. The Department may unilaterally terminate the Agreement if the Grantee refuses to allow public access to Public Records as required by law. 2. Additional Public Records Duties of Section 119.0701, F.S., If Applicable. For the purposes of this paragraph, the term "contract" means the "Agreement." If the Grantee is a "contractor" as defined in section 119.0701(1)(a), F.S., the following provisions apply: a. Keep and maintain Public Records required by the Department to perform the service. b. Upon request, provide the Department with a copy of requested Public Records or allow the Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or as otherwise provided by law. c. A contractor who fails to provide the Public Records to the Department within a reasonable time may be subject to penalties under section 119.10, F.S. d. Ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the Public Records to the Department. e. Upon completion of the contract, transfer, at no cost, to the Department all Public Records in possession of the contractor or keep and maintain Public Records required by the Department to perform the service. If the contractor transfers all Public Records to the Department upon completion of the contract, the contractor shall destroy any duplicate Public Records that are exempt or confidential and exempt from Public Records disclosure requirements. If the contractor keeps and maintains Public Records upon completion of the contract, the contractor shall meet all applicable requirements for retaining Public Records. All Public Records stored electronically must be provided to the Department, upon request from the Department's custodian of Public Records, in a format specified by the Department as compatible with the information technology systems of the Department. These formatting requirements are satisfied by using the data formats as authorized in the contract or Microsoft Word, Outlook, Adobe, or Excel, and any software formats the contractor is authorized to access. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, F.S., TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE Attachment 4, DEP Agreement No. LP47020, Page 1 of 2 Rev. 5/26/17 M Im CONTRACT, CONTACT THE DEPARTMENT'S CUSTODIAN OF PUBLIC RECORDS AT: Telephone: (850) 245-2118 Email: public.services�dep.state. fl.us Mailing Address: Department of Environmental Protection ATTN: Office of Ombudsman and Public Services Public Records Request 3900 Commonwealth Boulevard, MS 49 Tallahassee, Florida 32399 Attachment 4, DEP Agreement No. LP47020, Page 2 of 2 Rev. 5/26/17 *4✓ we ATTACHMENT 5 SPECIAL AUDIT REQUIREMENTS The administration of resources awarded by the Department of Environmental Protection (which may be referred to as the 'Department", "DEP", 7DEP" or "Grantor", or other name in the contract/agreement) to the recipient (which may be referred to as the "Contractor", Grantee" or other name in the contract/agreement) may be subject to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised, 2 CFR Part 200, Subpart F, and Section 215.97, F.S., as revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on -site visits by Department staff, limited scope audits as defined by OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F, and/or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB Circular A-133, as revised (for fiscal year start dates prior to December 26, 2014), or as defined in 2 CFR §200.330 (for fiscal year start dates after December 26, 2014). In the event that the recipient expends $500,000 ($750,000 for fiscal year start dates after December 26, 2014) or more in Federal awards in its fiscal year, the recipient must have a single or program -specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F. EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from the Department of Environmental Protection. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F. An audit of the recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F, will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F. If the recipient expends less than $500,000 (or $750,000, as applicable) in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F, is not required. In the event that the recipient expends less than $500,000 (or $750,000, as applicable) in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F the cost of the audit must be paid from non -Federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other than Federal entities). 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the internet at www.cfda.aov Attachment 5, DEP Agreement No. LP47020, Page 1 of 5 PART II: STATE FUNDEI) This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(n), Florida Statutes. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient, the recipient must have a State single or project -specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. EXHIBIT 1 to this Attachment indicates state financial assistance awarded through the Department of Environmental Protection by this Agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass -through awards and resources received by a nonstate entity for Federal program matching requirements. In connection with the audit requirements addressed in Part II, paragraph l; the recipient shall ensure that the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. If the recipient expends less than $750,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal year, and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non -state entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). 4. For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should access the Florida Single Audit Act website located at https://apps.fldfs.coiii/fsaa for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature's Website at littp://www.tev.staLe.fl.us/Welcome/itidex.cfni, State of Florida's website at littp://www.mynorida.com/, Department of Financial Services' Website at http://www.fldfs.contii and the Auditor General's Website at http://www.state.fl.us/audQen. PART III: OTHER AUDIT REQUIREMENTS (NOTE: This part would be used to speck any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity's policy, (i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8), Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for funding the full cost of such additional audits.) PART IV: REPORT SUBMISSION Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F and required by PART I of this Attachment shall be submitted, when required by Section .320 (d), OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F, by or on behalf of the recipient directly to each of the following: Attachment 5, DEP Agreement No. LP47020, Page 2 of 5 A. The Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 Electronically: FDEPSinQlcAuditr6,deo.state. f1.us B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised, and 2 CFR §200.501(a) (the number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, and 2 CFR §200.501(a) should be submitted to the Federal Audit Clearinghouse), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East loth Street Jeffersonville, IN 47132 Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, 2008, must be submitted using the Federal Clearinghouse's Internet Data Entry System which can be found at http://Iiarvester.census.aov/facweb/ C. Other Federal agencies and pass -through entities in accordance with Sections .320 (e) and (f), OMB Circular A-133, as revised, and 2 CFR §200.512. 2. Pursuant to Section .320(f), OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F, the recipient shall submit a copy of the reporting package described in Section .320(c), OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F, and any management letters issued by the auditor, to the Department of Environmental Protection at one the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 Electronically: FDEPS ingleAuditC'.dep.state.fl.us Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 Attachment 5, DEP Agreement No. LP47020, Page 3 of 5 L M Electronically: FQ E PSinLIeAudit(c-bdep.state. 11.us B. The Auditor General's Office at the following address: State of Florida Auditor General Room 401, Claude Pepper Building I I I West Madison Street Tallahassee, Florida 32399-1450 4. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 Electronically: FDEPSingIeAuditr'.dep.state. A.us Any reports, management letters, or other information required to be submitted to the Department of Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F, Florida Statutes, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for. -profit organizations), Rules of the Auditor General, as applicable. Recipients, when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with OMB Circular A-133, as revised and 2 CFR Part 200, Subpart F, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. PART V: RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of 5 years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General upon request for a period of 3 years from the date the audit report is issued, unless extended in writing by the Department of Environmental Protection. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Attachment 5, DEP Agreement No. LP47020, Page 4 of 5 **4W EXHIBIT — 1 FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Federal Resources Awarded to the Reci lent Pursuant to this Agreement Consist of the Following: Federal Program Number Federal Agency CFDA Number CFDA Title Funding Amount State Appropriation Category State Resources Awarded to the Recipient Pursuant to this A reement Consist of the Following Matching Resources for Federal Pro rams: Federal Program Number Federal Agency CFDA CFDA Title Funding Amount State Appropriation Category State Resources Awarded to the Recipient Pursuant to this A reement Consist of the Following Resources Subject to Section 215.97 F.S.: State Program Number Funding Source State Fiscal Year CSFA Number CSFA Title or Funding Source Description Funding Amount State Appropriation Category Original Agreement General Appropriations Line Item 1606A 2017-2018 37.039 Statewide Surface Water Restoration and Wastewater Projects $209,036 140047 Total Award 1 $209,036 For each program identified above, the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance (CFDA) [%�ivw.cfda.gov] and/or the Florida Catalog of State Financial Assistance (CSFA) fhttps://apps.fldfs.com/fsaalsearchCatalog.aspxl. The services/purposes for which the funds are to be used are included in the Contract scope of services/work. Any match required by the recipient is clearly indicated in the Contract. Attachment 5, DEP Agreement No. LP47020, Page 5 of 5 EXHIBIT A PROGRESS REPORT FORM DEP Agreement No.: LP47020 Grantee Name: City of Okeechobee Grantee Address: Grantee's Grant Manager:_ Telephone No.: Reporting Period: Project Number and Title: Provide the following information for all tasks and deliverables identified in the Grant Work Plan: a summary of project accomplishments for the reporting period; a comparison of actual accomplishments to goals for the period; if goals were not met, provide reasons why; provide an update on the estimated time for completion of the task and an explanation for any anticipated delays and identify by task. NOTE: Use as many pages as necessary to cover all tasks in the Grant Work Plan. The following format should be followed: Task 1: Progress for this reporting period: Identify any delays or problems encountered: This report is submitted in accordance with the reporting requirements of DEP Agreement No. LP47020 and accurately reflects the activities associated with the project. Signature of Grantee's Grant Manager Date Exhibit A, DEP Agreement No. LP47020, Page 1 of 1 En EXHIBIT D PAYMENT REQUEST SUMMARY FORM DEP Agreement No. Grantee: (Name & Mailing Address) Grantee's Grant Manager Performance Period (Start date —End date): Agreement Effective Dates: Date of Request: Task/Deliverable No(s). Task/Deliverable Amount Requested: GRANT EXPENDITURES SUMMARY SECTION CATEGORY OF EXPENDITURE AMOUNT OF THIS PREVIOUS TOTAL CUMULATIVE MATCHING TOTAL (As authorized) REQUEST PAYMENT PAYMENT FUNDS FOR THIS CUMULATIVE REQUESTS REQUESTS REQUEST MATCHING FUNDS Task 1: $ S $ $ $ Task 2: S $ S S $ Task 3: $ S $ S S Task 4: S $ S S S Task 5: S S S $ S Task 6: $ $ S $ $ Task 7: S $ S $ $ Task 8: S $ $ $ $ Task 9: S $ $ $ $ TOTAL AMOUNT S S $ $ $ TOTAL BUDGET (ALL TASKS) $ $ LESS TOTAL CUMULATIVE PAYMENT REQUESTS OF: S S TOTAL REMAINING (ALL TASKS) $ S GRANTEE CERTIFICATION Complete Grantee's Certification of Payment Request on Page 2 to certify that the amount being requested for reimbursement above was for items that were charged to and utilized only for the above cited grant activities. Exhibit D, DEP Agreement No. LP47020, Page I of 5 C Grantee's Certification of Payment Request (Print name of Grantee's Grant Manager designated in the Agreement) (Print name oi" Grantee) DEP Agreement No. and Payment Request No. on behalf of do hereby certify for that: 0 The disbursement amount requested is for allowable costs for the project described in Attachment A of the Agreement. 0 All costs included in the amount requested have been satisfactorily purchased, performed, received, and applied toward completing the project; such costs are documented by invoices or other appropriate documentation as required in the Agreement. 0 The Grantee has paid such costs under the terms and provisions of contracts relating directly to the project; and the Grantee is not in Check all that apply: ❑ All permits and approvals required for the construction, which is underway, have been obtained. ❑ Construction up to the point of this disbursement is in compliance with the construction plans and permits. ❑ The Grantee's Grant Manager relied. on certifications from the following professionals that provided services for this project during the time period covered by this Certification of Payment Request, and such certifications are included: Professional Service Provider (Name / License No.) Grantee's Grant Manager's Signature Print Name Telephone Number Period of Service (mm/dd/yy — mm/dd/yy) Grantee's Fiscal Agent Signature Print Name Telephone Number Exhibit D, DEP Agreement No. LP47020, Page 2 of 5 %aw *41W INSTRUCTIONS FOR COMPLETING PAYMENT REQUEST SUMMARY FORM DEP AGREEMENT NO.: This is the number on your grant agreement. AGREEMENT EFFECTIVE DATES: Enter agreement execution date through end date. GRANTEE: Enter the name of the grantee's agency. MAILING ADDRESS: Enter the address that you want the state warrant sent. GRANTEE'S GRANT MANAGER: This should be the person identified as grant manager in the grant Agreement. PERFORMANCE PERIOD: This is the beginning and ending date of the performance period for the task/deliverable that the request is for (this must be within the timeline shown for the task/deliverable in the Agreement). TASK/DELIVERABLE NO.: This is the number of the task/deliverable that you are requesting payment for and/or claiming match for (must agree with the current Grant Work Plan). TASK/DELIVERABLE AMOUNT REQUESTED: This should match the amount on the "TOTAL TASK1DELIVERABLE BUDGET AMOUNT" line for the `AMOUNT OF THIS REQUEST" column. GRANT EXPENDITURES SUMMARY SECTION: "AMOUNT OF THIS REQUEST" COLUMN: Enter by authorized category of expenditure the amount for which you are requesting reimbursement for this task. This must agree with the currently approved budget in the current Grant Work Plan of your grant Agreement. Do not claim expenses in a budget category that does not have an approved budget. Do not claim items that are not specifically identified in the current Grant Work Plan. Enter the column total on the "TOTAL AMOUNT" line. Enter the amount of all Tasks on the "TOTAL BUDGET (ALL TASKS) " line. Enter the total cumulative amount of this request and all previous payments on the "LESS TOTAL CUMULATIVE PAYMENT REQUESTS OF" line. Deduct the "LESS TOTAL CUMULATIVE PAYMENT REOUESTS OF" from the "TOTAL BUDGET (ALL "PREVIOUS PAYMENT REQUESTS" COLUMN: Enter the total cumulative amount that has been paid in previous requests. Do not include the current regeusted amount in this total. Do not enter anything in the shaded areas. "TOTAL CUMULATIVE PAYMENT REQUESTS" COLUMN: Enter the cumulative amounts that have been requested to date for reimbursement by budget category. The final request should show the total of all requests; first through the final request (this amount cannot exceed the approved budget amount for that budget category for the Task(s) you are reporting on). Enter the column total on the "TOTAL PAYMENTREOUEST" line. Do not enter anything in the shaded areas. "MATCHING FUNDS" COLUMN: Enter the amount to be claimed as match for the performance period for the Task(s) you are reporting on. This needs to be shown under specific budget categories according to the currently approved Grant Work Plan. Enter the total on the "TOTAL AMOUNT" line for this column. Enter the match budget amount on the "TOTAL BUDGET (ALL TASKS)" line for this column. Enter the total cumulative amount of this and any previous match claimed on the "LESS TOTAL CUMULATIVE PAYMENTS OF" line for this column. Deduct the "LESS TOTAL CUMULATIVE PAYMENTS OF" from the "TOTAL BUDGET (ALL TASKS) " for the amount to enter on "TOTAL CUMULATIVE MATCHING FUNDS" COLUMN: Enter the cumulative amounts you have claimed to date for match by budget category. Put the total of all on the line titled "TOTAL PAYMENT REQUEST." The final request should show the total of all claims, first claim through the final claim, etc. Do not enter anything in the shaded areas. GRANTEE'S CERTIFICATION: Check all boxes that apply. Identify any licensed professional service providers that certified work or services completed during the period included in the request for payment. Must be signed by both the Grantee's Grant Manager as identified in the grant agreement and the Grantee's Fiscal Agent. Documentation for match claims must meet the same requirements as those expenditures for reimbursement Exhibit D, DEP Agreement No. LP47020, Page 3 of 5 LM rn FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION REQUEST FOR PAYMENT — PART II REIMBURSEMENT DETAIL Grantee Name: Payment Request No.: DEP Agreement No.: Vendor Name Invoice Number Invoice Date Invoice Amount (�) Local Share or Other Funding or Amount Not Requested (2) Requested Amount (3) Check Number Task/Deliverable Number (4) $ $ $ $ Totals: $ - $ Exhibit D, DEP Agreement No. LP47020, Page 4 of 5 0 0 Instructions for Completing Request for Payment - Part II Include the Grantee Name, Payment Request No., and DEP Agreement Number. List vendor invoices that are associated with the Project by Task/Deliverable. 1 Invoice Amount: Amount of Invoice being submitted for reimbursement. Local Share or Other Funding or Amount Not Requested: Portion of invoice paid for by Grantee. Requested Amount: Subtract Grantee's Local Share or Other Funding or Amount Not Requested (2) from Invoice Amount (1). Deliverable Number: Must identify completed deliverable(s) for each invoice. If invoice covers multiple deliverables, that invoice would be listed multiple times, a line item for each deliverable with any portion not applicable to that Task/Deliverable identified under (2). Submittal Instructions Instructions for E-mailinc: The program now accepts reimbursement requests electronically, please E-mail to SRF. When scanning please be sure that the minimum scan resolution must be 300 DPI (dots per inch). When reimbursement requests are sent electronically, please do not also send a hard copy by postal mail. Remit Payment Request by E-mail to: SRF Reporting (a)dep.state.fl.us Be sure the E-mail payment request includes the following: Cc: Department's Grant/Project Manager Subject: Project Number —Disbursement Number: example — LP14025—Disb_l Attachments: 1) Exhibit D Payment Request Summary 2) Request for Payment Part II Reimbursement Detail 3) Copies of invoices 4) Other supporting documentation, as needed For questions or concerns regarding these forms or if you would like the payment request forms listed above in electronic format please contact: Sandy Waters Sandra.waters(@dep.state.f1.us Exhibit D, DEP Agreement No. LP47020, Page 5 of 5 Exhibit 5 Sept 19, 2017 ORDINANCE NO. 1157 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 5.38 PERCENT (5.38%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Chapter 166, Florida Statues and Article VII, §2 of the Florida Constitution, the City of Okeechobee, Florida has the governmental, corporate and proprietary powers to conduct municipal government; and WHEREAS, these powers include to adopt millage rates to be levied by the City Council on all taxable real and tangible personal property within the City each Fiscal Year; and WHEREAS, the City Council of the City of Okeechobee deems it necessary and advisable to adopt and levy a millage rate for the City for the Fiscal Year 2017-18; and NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: A millage rate is hereby adopted and levied by the City Council of the City of Okeechobee for Fiscal Year beginning October 1, 2017, and ending September 30, 2018, pursuant to the Laws and Constitution of the State of Florida. The City Council of the City of Okeechobee, Florida, hereby levies a tax of 7.9932 per thousand dollar valuation on all real and tangible personal property within the corporate limits of the City of Okeechobee, provided however, that 7.9932 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 7.9932 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 5.38 percent more than the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered, and adopted, under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: The Finance Department shall furnish a certified copy of this Ordinance upon second reading and final adoption to the Okeechobee County Property Appraiser, the Okeechobee County Tax Collector, and the Florida Department of Revenue as required by law. Ordinance No. 1157 Page 1 of 2 En In Section 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 7: If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. Section 8: This ordinance shall take effect October 1, 2017. INTRODUCED for First Reading and Public Hearing on the 5th day of September, 2017. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second Reading and Final Public Hearing on the 19th day of September, 2017. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor Ordinance No. 1157 Page 2 of 2 IM 4 a 41M INDEPENDENT NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, tha . the attached copy of advertise,,�ent tieing a in the matter of Iv4Z >kAf II in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this day of? AD Notary Public, State of Florida y _ at Large ,•;'%a;;►,r;.,, ANGIE BRIDGES MY COMMISSION # FF 976149 EXPIRES: ApdI20,2020 '' e ` Bolided Thm NoLW Publk Unda wribDB Okeechobei r 107 SW 17th Strih6 Okeechobee, Flori 863-763-31 PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE NOTICE IS HEREBY GIVEN that the Gty Council of the Gty of Okeecho- bee, Florida will conduct a Public Hearin@ on Tuns Sep 19 2017, at 6:00 PM, or as soon thereafter possibgle, at Gtyp Hall, �5 SE 3ra Ave,yOkeecho- in o law: No' o to consider final ANIORDINANCE OF THn of the E CITY fCOUNnCIL rOF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1 2017, AND ENDING SEPTEMBER 30 2018• PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION' SHALL NOT BE LEV- IED ON HOMESTEAD PROPERTY, THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 5.38 PERCENT (5.36 0 MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT; PROVIDING FOR SEV- ERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE All members of the public are encouraged to attend and participate In said Heady The proposed ordinance may be Inspected in its entirety by mem- bers of the public at the Office of the Gty Clerk during normal business hours, Mon -Fri, 8:00 AM-4:30 PM, except for holidays. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans vntb Disabilities Act ADA), any person with a disability as defined by the ADA, that needs al accommodation to par- ticipate in this proceeding, contact the City Cedes Office no later than two business days prior to proceeding, 863.763-3372. BE ADVISED that should you Intend to show any document, picture, video or items to the Council In support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the Cnty's records. pCiittyy Clerk Lane Gamiotea, CMC 482309 ON 9/8/2017 � f NOW Oke obe News � 107 SW Stre��E; Suite Pp4WIM n' ANDEPENDENT Okeecho'� Florida 34974 867�3134" NEWSMEDIA INC. USA F STATE OF FLORIDA �X ihtf #5 COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County,) Florida, that the attached copy of advertisement being a in the matter of-J-C;.y E t ; i"k� C,• ,�' in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this day of.w�'i.rf�b ^{C'i' k AD Notary Public, State of Florida at Large L ,._ ::Q�rs'r,•u" - MG E BRIDGES MY COMMISSION # FF 976149 EVIRES:Aprg20,2020 Bonded llru Notary PubNc Underwriters NOTICE OF PROPOSED TAX INCREASE The City of Okeechobee has tentatively adopted a measure to increase its property tax levy. Last year's property tax levy: A. Initially proposed tax levy..... I .......................... $2,244,141.00 B. Les s tax reductions due to Value Adjustment Board and other assessment changes ........................... $224,980.00 C. Actual Property tax levy ................................... $2,019,161.00 This year's proposed levy tax ................................ $2,162,295.00 All concerned citizens are invited to attend a public hearing on the tax increase to be held on: Tuesday, September. -19th, 2017 6:00 p.m. at 55 SE 3rd Avenue, Room 200 City Hall, Council Chambers Okeechobee, FL 34974 A FINAL DECISION on the proposed tax increase and the budget will be made at this hearimg. ; VV Exhibit 6 Sept 19, 2017 ORDINANCE NO. 1158 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,511,496.00, TRANSFERS -IN OF $885,453.00, AND EXPENDITURES OF $6,605,790.00, LEAVING A FUND BALANCE OF $3,791,159.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,464,908.00, EXPENDITURES OF $777,537.00 AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $337,371.00; OTHER GRANTS FUND REVENUES OF $528,292.00, TRANSFERS -IN OF $42,610.00, AND EXPENDITURES OF $570,902.00, LEAVING A FUND BALANCE OF $0.00; APPROPRIATIONS GRANT FUND REVENUES OF $219,450.00, EXPENDITURES OF $219,450.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $4,364,380.00, EXPENDITURES OF $780,985.00, AND TRANSFERS -OUT OF $588,513.00, LEAVING A FUND BALANCE OF $2,994,882.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,811.00, AND EXPENDITURES OF $1,750.00, LEAVING A FUND BALANCE OF $3,061.00; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, Other Grants Fund, Appropriations Grant Fund, Capital Improvement Projects Fund, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2017, and ending September 30, 2018. GENERAL FUND Revenues: Fund Balance $ 4,189,162.00 Ad Valorem Taxes - 7.9932 $ 2,075,803.00 Other Fees $ 679,000.00 Intergovernmental Revenue $ 1,540,385.00 Charges for Current Services $ 973,750.00 Fines, Forfeitures and Penalties $ 14,450.00 Uses of Money and Property $ 1,000.00 Other Revenues $ 37,946.00 TOTAL REVENUES $ 9,511,496.00 Transfer -In from Public Facilities Improvement Fund $ 350,000.00 Transfer -In from Capital Improvement Projects Fund 535,453.00 TOTAL REVENUES AND TRANSFERS $10,396,949.00 Expenditures: Legislative $ 192,796.00 Executive $ 204,524.00 City Clerk $ 208,758.00 Financial Services $ 287,630.00 Legal Counsel $ 115,760.00 General Services $ 396,520.00 Law Enforcement $ 2,286,493.00 Fire Protection $ 1,668,634.00 Road and Street Facilities $ 1,244,675.00 TOTAL EXPENDITURES $ 6,605,790.00 GENERAL FUND BALANCE $ 3,791,159.00 Ordinance No. 1158 Page 1 of 3 En IJ PUBLIC FACILITIES IMPROVEMENT FUND Revenues: Fund Balance Revenues TOTAL REVENUES Expenditures: TOTAL EXPENDITURES Transfer -Out to General Fund TOTAL EXPENDITURES AND TRANSFERS PUBLIC FACILITIES IMPROVEMENT FUND BALANCE OTHER GRANTS FUND Revenues: Fund Balance Revenues TOTAL REVENUES Transfer -In from Capital Improvement Projects Fund TOTAL REVENUES AND TRANSFERS Expenditures: TOTAL EXPENDITURES OTHER GRANTS FUND BALANCE APPROPRIATION GRANTS FUND Revenues: Fund Balance Revenues TOTAL REVENUES Expenditures: TOTAL EXPENDITURES OTHER GRANTS FUND BALANCE CAPITAL IMPROVEMENT PROJECTS FUND Revenues: Fund Balance Revenues TOTAL REVENUES Expenditures: TOTAL EXPENDITURES Transfer -Out to General Fund Transfer -Out to Other Grants Fund TOTAL EXPENDITURES AND TRANSFERS CAPITAL IMPROVEMENT PROJECTS FUND BALANCE LAW ENFORCEMENT SPECIAL FUND Revenues: Fund Balance Revenues TOTAL REVENUES Expenditures: TOTAL EXPENDITURES LAW ENFORCEMENT SPECIAL FUND BALANCE Ordinance No. 1158 Page 2 of 3 $ 620,571.00 $ 844,337,00 $ 1,464,908.00 $ 777,537.00 $ 350,000.00 $ 1,127,537.00 $ 337,371.00 $ 312,162.00 $ 216,130.00 $ 528,292.00 $ 42.610.00 $ 570,902.00 $ 570,902.00 $ 0.00 $ 0.00 $ 219.450.00 $ 219,450.00 $ 219,450.00 $ 0.00 $ 4,136,380.00 $ 228.000.00 $ 4,364,380.00 $ 780,985.00 $ 535,453.00 $ 53,060.00 $ 1,369,498.00 $ 2,994,882.00 $ 4,311.00 $ 500.00 $ 4,811.00 $ 1,750.00 $ 3,061.00 14010 Section 2: That this ordinance was proposed, considered and adopted under the provisions of Chapter 166 and 200.065 Florida Statues. Section 3: The Finance Department shall furnish a certified copy of this Ordinance upon second reading and final adoption to the Okeechobee County Property Appraiser, the Okeechobee County Tax Collector, and the Florida Department of Revenue as required by law. Section 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5: If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. Section 6: This ordinance shall be effective October 1, 2017. INTRODUCED for First Reading and Public Hearing on the 5eh day of September, 2017. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second Reading and Final Public Hearing on the 19th day of September, 2017. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1158 Page 3 of 3 aNDEPENDENT NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, %Fl?,r�ida, that the attached copy of 'ItAvert se- pent bein{T in the matter ofIy l(A in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of <i I c' IaC c Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of adverti mentPnd afl'iant fnrtl, that ol,,- l,as .neither 1 1u 11V1 psr�mised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn tq and subscribed before me this day of 11 AD Notary Public, tate of Florida at Large RMI IEBRIDGES SSION # FF 976149S:Apd120,2020tary PuW UndefwTrMr8 4111111111111111" Okeechobee' 107 SW 17th Stye. Okeechobee, Fl i 863-763 ; l2 J .l wsti„ Suite D '=- 1 34974 lbl f(�s PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE NOTICE IS HEREBY GIVEN that the City Council of the bee, Florida will conduct a Public Hadng on Tu Se 3S PM, or as soon thereafter possible, at City HaliS SE 3r bee, Ft„ Woonsider final reading for adoption of the fol' Into law: No. 1158: AN ORDINANCE ADOPTING AN FUND OF $219,450.00 LEAVING A FUND BALANCE OF ��pp 00• 1 IMPROVEMENT WOIECTS FUND REVENUES OF $4,#64,3§0.00, PENDITURES OF $780,985.00, AND TRANSFERS -OUT $588,513.00, LEAVING A FUND BALANCE OF $2,994,882.00; ENFORCEMENT SPECIAL FUND REVENUES OF $4,811.00, AND PENDITURES OF $1,750.00, LEAVING A FUND. BALANCE E3dABIL1TY;AND PROVIDING RAN PROVIDING FOR FFECTIVE ATE FOR All members of the public are encouraged to attend and participate in Kearny. The proposed ordinance may be inspected in its entirety by n bers of the public at the Office of the Gty Oerk during normal bus! hours, Mon -Fri, 8:00 AM-4:30 PM, except for holidays. ANY PERSON DECIDING TO APPEAL any decision made by the Council with respect to any matter considered at this meeting will nee ensure a verbatim record of the proceeding is made and the record Ind the testimony and evidence upon which the appeal will be based. In ai dance with the Americans with Disabilities A (ADA), any person wi disability as defined by the ADA, that needs al accommodation to ticipate in this proceeding, contact the City Oerk's Office no later than business days prior to proceeding, 863.763-3372. BE ADVISED that should you intend to show any document, picture, v or Items to the Council in support or apposition to any taco on the age a copy of the document, picture, video, or item MUST be provided to rk Lane Gamiotea, CMC ON 9/8/2017 INDEPENDENT NEWSMEDIA INC. USA 1 Okee,'. ee News 107 SW lit Street, Suite D^ Okeechobee orida 3497�4a 863 /6Q, 3E134 STATE OF FLORIDA 0(h�h/f COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, ,,Florida, that the attached copy of advertisement being a N::`-VZC- in the matter of s i. ckeiLf in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this )-•tame day of �72fi °•fowls ' i�)(`i" ? AD I Notary Public, State of Florida at Large U✓ - ANGIE BRIDGES ' MY COMMISSION # FF 976149 EXPIRES:Apd120,2020 BOndad Thru Notary Rft Undwmtn M cm BUDGET 5UMMAKT City of Okeechobee - Fiscal Year 2017-2018 THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE CITY OF OKEECHOBEE ARE 3.46% LESS THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES GENERAL PUBLIC FACILITIES OTHER GRANT OAPTWL iMrRovEMENT LAW ENFORCEMENT TOTAL ESTIMATED REVENUES: FUND IMPROVEMENTFUND FUNDS PROJECTS FUND SPECIAL FUND BUDGET Taxes: Millage Per $1000 $ 2,075,803 Ad Valorem Taxes 7.9932 11 $ 2,075,803 $ 679,000 $ 608,800 $ 1,287,800 OTHER TAXES (INS. PREM. UTILITY, ETC) $ 1,540,385 $ 235,537 $ 425,130 $ 2,201,052 INTERGOVERNMENTAL REVENUE $ 973,750 CHARGES FOR SERVICES $ 973,750 $ 500 $ 14,950 FINE, FORFEITURES AND PENALTIES $ 14,450 $ 2,500 $ 3,500 USES OF MONEY AND PROPERTY $ 1,000 $ 225,500 $ 263,446 OTHER REVENUE $ 37,946 $ 5,322,334 $ 844,337 $ 425,130 $ 228,000 $ 500 $ 6,820,301 TOTAL SOURCES $ 885,453 $ $ 53,060 $ - $ - $ 938,513 TRANSFERS -IN FUND BALANCE/RESERVES/NET ASSETS $ 4,189,162 $ 620,571 $ 312,162 $ 4,136,380 $ 4,311 $ 9,262,586 TOTAL REVENUES; TRANSFERS & BALANCES $ 10,396,949 $ 1,464,908 $ 790,352 $ 4,364,380 $ 4,811 $ 17,021,400 EXPENDITURES: $ 192,796 LEGISLATIVE $ 192,796 $ 204,524 $ 4,230 $ 208,754 EXECUTIVE $ 208,758 $ 18,300 $ 227,058 CITY CLERK $ 287,630 $ 12,700 $ 300,330 FINANCIAL SERVICES $ 115,760 LEGAL COUNSEL $ 115,760 396,520 $ 35,000 $ 431,520 GENERAL GOVERNMENTAL SERVICES k $ $ 420,205 $ 2,706,698 LAW ENFORCEMENT $ 2,286,493 $ 100,800 $ 1,769,434 FIRE PROTECTION $ 1,668,634 $ 1,244,675 $ 777,537 $ 189,750 $ 2,211,962 TRANSPORTATION $ OTHERINFRASTRUCTURE $ 1,750 $ 1,750 LAW ENFORCEMENT SPECIAL FUND $ 219,450 $ 219,450 APPROPRIATIONS GRANT FUND $ 570,902 $ 570,902 OTHER GRANTS $ 6,605,790 $ 777,537 $ 790,352 $ 780,985 $ 1,750 56 $ 8,9,1 TOTAL EXPENDITURES $ - $ 350,000 $ - $ 588,513 $ - $ 938,513 OPERATING TRANSFER -OUT FUND BALANCEIAND TRANSFERS/RESERVES $ 3,791,159 $ 337,371 $ - $ 2,994,882 $ 3,061 $ 7,126,473 TOTAL APPROPRIATED EXPENDITURES, TRANSFERS, RESERVES & BALANCES':; $ 10,396,949 $ 1,464,908 $ 790,352 $ 4,364,380 $ 4,811 $ 17,021,400 THE TENTATIVE, ADOPTED, AND / OR FINAL BUDGETS ARE ON FILE IN THE OFFICE OF THE ABOVE MENTIONED TAXING AUTHORITY AS A PUBLIC RECORD. DMoba,k-cL -- �- at City of Okeechobee To: Mayor & City Council From: Marcos Montes De Oca, City Administrator India Riedel, Finance Director RE: 2018 FY Budget Hearing Date: September 19, 2017 The use of 96% taxable values and the millage rate of 7.9932 will generate $160, 984 more revenue than last year's budget of $1,914,819. With other amended revenue categories, the total increase excluding reserves is 5.37% as compared to the increase in expenditures in the amount of 3.13%. • General Fund Revenues increased by 5.37% • General Fund Expenditures, increased by 3.13% Items included in budget ➢ Millage rate of Z9932 implemented within General Fund (same rate continued from 2016-17) ➢ Continued the Step Plan for full and part time employees ➢ COLA provided to Employees at2% ➢ Amended Health Insurance Benefit ➢ Added Medical Clinic for employees ➢ Added CRA Study ➢ Added $2,500 for Raulerson/Chandler Log Cabin Project ➢ Continued specific support for o Shared Services Council o Okeechobee Chamber of Commerce (Economic Development) Specific Projects ➢ Continued Replacement of Trees in Flagler Parks ➢ Centennial Park — Irrigation, landscaping, equipment, etc. ➢ Replacement plants for medians ➢ SE 3`d Avenue/SE 6t" Street SCOP Project ➢ FDEP — TMDL Grants/project for Taylor Creek ➢ Stormwater Drainage Project— SFWM Grant ➢ SE g1h Avenue Project— Appropriation Grant ➢ Asphalt overlay/replacement project ➢ Continued sidewalk extension projects Page 1 of 2 Ntw .r Other significant budgeted capital items ➢ Replacement Police Vehicles ➢ Add 1/2 ton Fire Chief Truck and replacement of Code Enforcement Vehicle ➢ Add zero turn mowers (for finished mowing) ➢ Replacement roof for the Police Station ➢ HID Security Lock System at Police Station ➢ Video Recording System ➢ Additional handheld emergency radios Bunker Clear rotation and replacement -%bottles Operating and personnel costs are continually reviewed to provide good service at the least cost. The City continues to effectively manage the dollars available to provide basic services and to improve those services. Page 2 of 2 D�s7r/bad «t 117W717, City of Okeechobee PROPOSED 2017/2018 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED F/Y Beginning Fund Balance $ 3,744,185 $ 3,971,869 $ 3,791,160 $ 3,791,160 $ 3,791,160 Roll forward from previous year $ 180,709 $ 272,137 $ 398,002 $ 3.971.869 $ 4,063,297 $ 4,189,162 REVENUES 96% AD VALOREM 7.9932 $ 1,878,527 $ 1,887,967 $ 1,914,819 $ 1,950,336 $ 2,075,803 OTHER FEES $ 767,468 $ 795,516 $ 682,600 $ 700,641 $ 679,000 INTERGOVERNMENTAL $ 1,482,471 $ 1,523,132 $ 1,431,235 $ 1,545,410 $ 1,540,385 CHARGES FOR SERVICES $ 1,034,192 $ 1,039,506 $ 968,645 $ 995,933 $ 973,750 FINES, FORFEITURES & PE $ 21,158 $ 30,331 $ 14,770 $ 18,463 $ 14,450 USES OF MONEY & PROM $ - $ 236 $ 1,000 $ 500 $ 1,000 OTHER REVENUES $ 72,321 $ 1 84,002 $ 1 37,946 $ 1 38,146 $ 1 37,946 $ 5,256,137 $ 5,360,690 $ 5,051,015 $ 5,249,429 $ 5,322,334 TRANSFERS - IN Public Facilities Fund Transfe $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 CDBG $ - $ - $ - $ - $ - Capital Pro' /Im rovement Fun $ 103,392 $ 796,722 $ 751,034 $ 535,453 TOTAL REVENUES 1 $ 5,709,529 $ 5,710,690 $ 6,378,446 $ 6,622,600 $ 6,605,789 EXPENDITURES LEGISLATIVE $ 147,284 $ 141,471 $ 182,699 $ 154,199 $ 192,796 EXECUTIVE $ 189,283 $ 182,639 $ 195,341 $ 195,341 $ 204,524 CITY CLERK $ 218,270 $ 215,638 $ 216,170 $ 208,019 $ 208,758 FINANCIAL SERVICES $ 284,738 $ 276,716 $ 279,391 $ 279,391 $ 287,630 LEGAL COUNCIL $ 61,411 $ 50,612 1 $ 75,710 $ 75,710 $ 115,760 GENERAL SERVICES $ 386,799 $ 336,696 $ 375,544 $ 356,152 $ 396,520 LAW ENFORCEMENT $ 2,007,697 $ 1,986,689 $ 2,262,583 $ 2,195,372 $ 2,286,493 FIRE PROTECTION $ 1,400,851 $ 1,387,588 $ 1,587,869 $ 1,558,962 $ 1,668,634 ROAD & STREET FACILITI $ 1,076,816 $ 1,064,873 $ 1,230,079 $ 1,201,452 $ 1,244,675 TOTAL GEN. OPER. EXPENDITURES 1 $ 5,773,149 1 $ 5,642,922 $ 6,405,386 $ 6,224,598 1 $ 6,605,790 FISCAL YEAR ENDING FUND BALANCE 1 $ 3,680,565 1 $ 4,039,637 1 $ 3,764,220 1 $ 4,189,162.1 $ 3,791,159 5.37% -28.70% 3.13% 2018 Final Budget Hearing Workbook9/19/20173:44 PM 1 of 27 M M City of Okeechobee PROPOSED 2017/2018 BUDGET 6 L GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2015/2016 2015/2016 2016/2017 2017/2018 2017/2018 EOY BUDGET Estimates AMENDED ESTIMATES PROPOSED FUND BALANCE $ 3,744,185 $ 3,744,185 $ 3,791,160 $ 3,791,160 $ 3,791,160 Roll Forward from previous year S 180,709 S 272,137 $ 398,002 $ 3,971,869 $ 4,063,297 $ 4,189,162 REVENUES TAXES: 311-1000 96% AD VALOREM @ 7.9932 $ 1,878,527 $ 1,887,967 $1,914,819 $1,950,336 $2,075,803 ,TOTA1. 11 $ 1.878,527 . S 1.887.967 1 S 1.914.819 1 S 1.950.336 1 $ 2.075,803 OTHER FEES: 312-5100 312-5200 314-1000 314-4000 314-8000 316-0000 319-0000 Fire Insurance Premium $ 49,888 $ 79,888 $ 50,100 $ 46,500 $ 45,800 Casualty Insurance Prem Tax (Police) $ 76,960 $ 73,960 $ 67,000 $ 64,300 $ 62,000 Utility Tax -Electric $ 499,868 $ 502,380 $ 450,000 $ 464,000 $ 450,000 Utility Tax/Natural Gas $ 20,338 $ 20,338 $ 17,500 $ 22,170 $ 19,700 Utility Tax/Propane $ 34,418 $ 34,561 $ 30,200 $ 30,000 $ 29,000 Prof& Business Tax Receipt $ 77,815 $ 76,208 $ 66,800 $ 73,000 $ 71,500 Public Service Fee $ 8,181 IS $ 8,181 $ 1,000 $ 671 $ 1,000 IS TOTAL 767,468 S 795,516 S 682,600 S 700,641 679,000 INTERGOVERNMENTAL REVENUES: 335-1210 335-1400 335-1500 335-1800 312-6000 315.0000 335-2300 338-2000 22-0000 22-1000 23-1000 7000 341-2000 341-3000 341-4000 343-4010 SRS Cigarette Tax $ 209,082 $ 210,133 $ 197,479 $ 196,500 $ 198,151 Mobile Home Licenses $ 23,090 $ 23,206 $ 19,500 $ 19,500 $ 19,500 Alcoholic Beverage Licenses $ 5,824 $ 6,180 $ 5,200 $ 5,200 $ 5,200 112 Cent Sales Tax $ 340,496 $ 342,208 $ 322,800 $ 355,410 $ 355,413 1 Cent Sales Surtax $ 658,272 $ 693,866 $ 656,154 $ 725,600 $ 734,121 Communications Service Tax $ 235,840 $ 237,028 $ 223,913 $ 237,200 $ 222,000 Firefighters Supplement $ 1,200 $ 1,800 $ 1,200 $ 1,200 $ 1,200 County Business Licenses $ 8,667 $ 8,711 $ 4,989 $ 4,800 $ 4,800 TOTAL S 1,482,471 S 1,523,132 S 1,431,235 $ 1,545,410 $ 1,540,385 FOR CURRENT SFRVICF,S Building & Inspections Fees $ 98,661 $ 99,157 $ 79,000 $ 79,000 $ 80,000 Exception & Zoning Fees $ 12,600 $ 12,665 $ 500 $ 5,580 $ 500 Franchise -Electric $ 402,763 $ 404,787 $ 401,000 $ 401,200 $ 400,000 Franchise -Natural Gas $ 8,075 $ 8,217 $ 7,095 $ 12,400 $ 10,200 Franchise -Solid Waste $ 118,430 $ 119,031 $ 103,700 $ 110,453 $ 105,700 Plan Review Fees $ 8,340 $ 8,385 $ 1,500 $ 1,500 $ 1,500 Alley/Street Closing Fees $ - $ - Map Sales $ $ $ 25 $ - $ 25 Photocopies $ $ $ 25 $ - $ 25 Solid Waste Collection Fees-Resd. $ 385,323 $ 387,264 1 $ 375,800 1 $ 385,800 1 $ 375,800 TOTAL $ 1,034,192 IS 1,039,506 1 $ 968,645 IS 995,933 IS 973,750 2018 Final Budget Hearing Workbook9/19/20173:44 PM 2 of 27 •r✓ NOW City of Okeechobee wW G� e a PROPOSED 2017/2018 BUDGET GENERAL FUND XCAPITULATION - REVENUE AND EXPENSE 2015/2016 1 2015/2016 1 2016/2017 1 2016/2017 1 2017/2018 AMENDED I EOY BUDGFTI AMENDED I ESTIMATES1 PROPOSED NES, FORFEITURES & PENALTIES: 1-1000 1-2000 1-3000 1-4000 1-5000 Unclaimed Evidence USES OF MONEY & PROPERTY: 361-1000 361.3000 364-1000 Interest Earnings $ $ 236 $ 1,000 $ 500 $ 1,000 Investment Earnings $ $ - $ - $ - $ Surplus City Property $ $ - $ - $ - $ - TOTAL $ - $ 236 $ 1,000 $ 500 $ 1,000 Public Safety Grant $ 11791 $ 1,791 $ $ $ Special Purpose Grant $ - $ - $ $ $ - DOT Hwy Maint.Landscape/Mowing $ 8,632 $ 8,632 $ 8,532 $ 8,532 $ 8,532 DOT Master Traffic Signals Maint. $ 16,264 $ 16,264 $ 15,064 $ 15,064 $ 15,064 DOT Maint. Lights & Lights Contract $ 30,053 $ 30,053 $ - $ - $ - Other Revenues $ 2,497 $ 5,997 $ 10,000 $ 10,000 $ 10,000 Miscellaneous $ 5,825 $ 14,006 $ 2,000 $ 2,000 $ 2,000 Code Enforcement Fine $ 4,199 $ 4,199 $ 500 $ 700 $ 500 Police Accident Reports $ 3,060 $ 3,060 $ 1,850 $ 1,850 $ 1,850 Capital Lease Proceeds $ - $ - $ - $ - $ - TOTAL Is 72,321 IS 84,002 IS 37,946 S 38,146 IS 37,946 OTHER REVENUES AND TRANSFER IN 381-1000 Impact Fee Transfer in $ - $ - $ - I $ - $ - Capital Project Improvements (Transfer -In) $ 103,392 $ 382,371 $ 796,722 $ 751,034 $ 535,453 CDBG Fund (Transfer -In) Public Facilities Improvement (Transfer -In) $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 TOTAL $ 453,392 $ 732,371 $ 1,146,722 $ 1,101,034 $ 885,453 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,709,529 $ 6,093,061 $ 6,378,446 $ 6,622,6001 $ 6,605,789 OPERATING TRANSFERS - OUT Due From CDBG $ - $ - $ - $ - $ Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT 2018 Final Budget Hearing Workbook9/19/20173:44 PM 3 of 27 Em `•OF,ONEEC City of Okeechobee yo PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) 2015/2016 AMENDED 2015/201f 201612017 1 2016/2017 1 2017!2018 EOY BUDGETI AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 46,100 $ 46,100 $ 46,100 $ 46,100 $ 46,100 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - $ 1,000 2100 FICA $ 3,255 $ 3,015 $ 3,756 $ 3,756 $ 3,756 2200 RETIREMENT $ 3,650 $ 3,625 $ 3,510 $ 3,510 $ 3,510 2300 LIFE AND HEALTH INSURANCE $ 17,784 $ 17,252 $ 40,057 $ 40,057 $ 42,500 2400 1WORKERS COMPENSATION $ 225 $ 208 $ 227 $ 227 $ 240 TOTAL PERSONNEL COSTS: IS 71,014 S 70,200 S 93,650 S 93,650 $ 97,106 2018 Final Budget Hearing Workbook9/19/20173:44 PM 4 of 27 IM ``�,pF•OKEE,yO City of Okeechobee wW bm �a PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2015/2016 2015/201f 2016/2017 2016/2017 2017/2018 AMENDED EGG BUDGET AMENDED ESTIMATES PROPOSED 3400 OTHER CONTRACT SERVICES $ 18,000 $ 18,000 $ 58,000 $ 29,500 $ 61,500 4000 TRAVEL AND PER DIEM $ 2,000 $ 1,240 $ 2,000 $ 2,000 $ 2,500 4100 COMM. & FREIGHT $ 3,200 $ 1,195 $ 3,200 $ 3,200 $ 3,200 4500 INSURANCE $ 3,030 $ 2,856 $ 3,209 $ 3,209 $ 3,350 4609 REPAIR & MAINTENANCE $ 400 $ 480 $ - 4901 EDUCATION $ 1,500 $ 695 $ 1,500 $ 1,500 $ 1,500 4909 MISCELLANEOUS $ 1,000 $ 724 $ 1,000 $ 1,000 $ 1,000 5400 BOOKS, PUBLICATIONS, ETC $ 1,200 $ 1,029 $ 1,200 $ 1,200 $ 1,200 8100 SHARED SERVICES $ 8,940 $ 8,937 $ 8,940 $ 8,940 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ - $ -Is - $ - $ 2,500 8201 INTERLOCAL PART. w/IRSC $ - $ $ - $ - $ - 8202 LOCAL COMMUNITY REQUEST $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 574-83 00 TOURISM/ECO. DEV/CENTENNIAL $ 27,000 $ 26,115 $ $ - $ TOTAL SUPPLIES AND OTHER SERVICES $ 76,270 $ 71,271 $ 89,049 $ 60,549 $ 95,690 GRAND TOTAL FOR DEPARTMENT IS 147,284 $ 141,471 $ 182,699 $ 154,199 $ 192,796 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 00 Projected Property and Casualty cost for 2018 3400 CAS Legislative Services, $18,000; Balance of Annexation Study Est Cost, $28,500; CRA Study, $15,000 8200 Okeechobee Historical Society Contribution -Log Cabin Proj (Raulerson/Chandler Settlers) 8202 Economic Development (Chamber) 2018 Final Budget Hearing Workbook9/19/20173:44 PM 5 of 27 m '`•OF•OKI. City of Okeechobee PROPOSED 2017/2018 BUDGET a General Fund - 001 DEPARTMENT: EXECUTIVE (0512) PERSONNEL COST: 2015/2016 AMENDED 2015/2016 2016/2017 2016/2017 2017/2018 JEO)'BUDGETI AMENDED I ESTIMATES PROPOSED 1100 JEXECUTt 1E SALARIES Y s 80,525 Y $ 30,534 • $ 82,849 1 S; 82,849 W 87,822 1200 1 REGULAR SALARIES $ 42,179 $ 42,767 $ 43,653 $ 43,653 $ 44,995 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - $ - 2100 FICA $ 9,504 $ 9,558 $ 9,864 $ 9,864 $ 10,305 2200 RETIREMENT $ 15,905 $ 15,495 $ 12,700 $ 12,700 $ 12,900 2300 LIFE AND HEALTH INSURANCE $ 17,654 $ 15,805 $ 18,780 $ 18,780 $ 19,900 2400 WORKERS COMPENSATION $ 652 $ 581 $ 722 $ 722 $ 795 TOTAL PERSONNEL COSTS: S 166,419 S 164,740 $ 168,568 1 S 168,568 $ 176,717 2018 Final Budget Hearing Workbook9/19/20173:44 PM 6 of 27 .wr .0 -OmFfCyO City of Okeechobee ' 4RT 1 , a PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2015/2016 AMENDED 2015/2016 2016/2017 2016/2017 2017/2018 EOY BUDGET AMENDED ESTIMATES PROPOSED 4000 ITRAVEL AND PER DIEM $ 3,250 $ 2,397 $ 4,000 $ 4,000 $ 4,200 4100 ICOMM. & FREIGHT $ 4,005 $ 3,335 $ 4,005 $ 4,005 $ 3,707 4400 1 RENTALS & LEASES $ 2,104 $ 1,850 $ 3,900 $ 3,900 $ 4,100 450-- fP:SURA'Cr = f 3,46^ " 3.263 I $ 3,668 � 3 66e? t �:: 3.250 4600 jR&M VEHICLES $ 1,000 $ 645 $ 1,550 $ 1,550 $ 1,550 4609 JR&M EQUIPMENT $ 1,405 $ 1,023 $ 1,400 $ 1,400 $ 1,400 4901 EDUCATION $ 600 $ 1,001 $ 1,750 $ 1,750 $ 1,750 4909 MISCELLANEOUS $ 500 $ 245 $ 500 $ 500 $ 500 5100 OFFICE SUPPLIES $ 800 $ 650 $ 800 $ 800 $ 800 5200 OPERATING SUPPLY $ 1,200 $ 560 $ 1,200 $ 1,200 $ 1,200 5201 FUEL AND OIL $ 2,340 $ 1,890 $ 3,000 $ 3,000 $ 3,000 5400 1 BOOKS, PUBLICATIONS, ETC $ 2,200 $ 1,040 $ 1,000 $ 1,000 $ 1,750 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - $ TOTAL SUPPLIES AND OTHER SERVICES IS 22,864 S 17,899 S 26,773 S 26,773 $ 27,807 GRAND TOTAL FOR DEPARTMENT IS 189,283 IS 182,639 1 $ 195,341 IS 195,341 $ 204,524 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 500 Projected Property and Casualty cost for 2018 5400 Add'I Dues and subscriptions 2018 Final Budget Hearing Workbook9/19/20173:44 PM 7 of 27 m �.J City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 100 IFXECUTIVE SeLARIE� 1 " 80.5_'•4 $ 51,91° s $ F^,67' , a; 62,,5'6 ! h4,570 ' i200 iREGULAR SALARIES $ 42,767 $ 42,387 $ 32,946 $ 32,946 $ 33,900 1300 OTHER SALARIES $ - $ 24,812 $ 15,100 $ 15,100 $ 15,327 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - $ - 2100 FICA $ 9,558 $ 9,809 $ 8,952 $ 8,952 $ 9,105 2200 RETIREMENT $ 15,495 $ 11,168 $ 9,600 $ 9,600 $ 9,744 2300 LIFE AND HEALTH INSURANCE $ 15,805 $ 15,691 $ 18,582 $ 18,582 $ 19,830 2400 WORKERS COMPENSATION IS $ 581 $ 215 $ 613 $ 613 $ 685 TOTAL PERSONNEL COSTS: 164,740 $ 166,000 $ 148,469 $ 148,469 $ 153,161 2018 Final Budget Hearing Workbook9/19/20173:44 PM 8 of 27 I3 ;,,pf•O/,EEC City of Okeechobee yp 1 � ` PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 1 2016/2017 2016/2017 2016/2017 AMENDED EOY BUDGETI AMENDED ESTIMATES PROPOSED izt03 MUNICIPAL CODE I 4,500 % d 4010 $ 4.�ii0 ; $ u,:Fin 5^G 3400 OTHER CONTRACTUAL SERVICES $ 9,000 $ 8,800 $ 9,000 $ 9,000 $ 8,800 4000 TRAVEL AND PER DIEM $ 3,000 $ 1,091 $ 3,000 $ 1,200 $ 3,000 4100 COMM. & FREIGHT $ 2,300 $ 2,216 $ 2,300 $ 2,300 $ 2,417 4500 INSURANCE $ 5,190 $ 4,890 $ 5,501 $ 5,250 $ 5,250 4609 R&M EQUIPMENT $ 7,100 $ 6,720 $ 7,100 $ 7,000 $ 7,530 4900 ADVERTISING/OTHER CHARGES $ 15,000 $ 15,705 $ 25,000 $ 21,000 $ 16,550 4901 EDUCATION $ 1,100 $ 376 $ 1,100 $ 600 $ 1,350 4909 MISCELLANEOUS/ELECTION $ 2,340 $ 1,511 $ 6,000 $ 4,500 $ 2,000 5100 OFFICE SUPPLIES $ 2,000 $ 1,840 $ 2,000 $ 2,000 $ 2,000 5400 BOOKS, PUBLICATIONS, ETC $ 2,000 $ 1,989 $ 2,200 $ 2,200 $ 2,200 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES IS 53,530 $ 49,638 $ 67,701 $ 59,550 $ 55,597 GRAND TOTAL FOR DEPARTMENT $ 218,270 $ 215,638 $ 216,170 $ 208,019 $ 208,758 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 00 Projected Property and Casualty cost for 2018 2018 Final Budget Hearing Workbook9/19/20173:44 PM 9 of 27 Cm City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2015/2016 I AMENDED 2015/2016 2016/2017 2016/2017 2017/2018 FOY BUDGET AMENDFT) ESTIMATES PROPOSED 15i0 JLONGEVIITY $ 750 2300 1HEALTHINSURANCE $ 7,796 $ 7,796 $ 10,050 $ 10,050 $ 9,350 3100 PROFESSIONAL SERVICES $ 40,786 $ 40,786 $ 51,000 $ 51,000 $ 51,000 3300 LEGAL COST $ 10,160 $ 160 $ 10,500 $ 10,500 $ 50,500 4000 TRAVEL AND PER DIEM $ 738 $ 475 $ 800 $ 800 $ 800 4100 COMM. AND FREIGHT SERVICES $ 534 $ 533 $ 1,010 is 1,010 $ 1,010 4609 R&M EQUIPMENT $ 332 $ 332 $ 800 $ 800 $ 800 4901 IEDUCATION $ 530 $ 530 $ 750 $ 750 $ 750 5100 OFFICE SUPPLIES $ 35 $ - $ 300 $ 300 $ 300 5400 IMEMBERSHIP & SUBSCRIPTIONS $ 500 $ - $ 500 $ 500 $ 500 TOTAL SUPPLIES AND OTHER SERVICES Is 61,411 S 50,612 $ 75,710 $ 75,710 $ 115,760 GRAND TOTAL FOR DEPARTMENT I $ 61,411 IS 50,612 1 $ 75,710 1 $ 75,710 IS 115,760 PROPOSED CHANGES 2300 Change in Health Benefits 3300 Booked legal cost 2018 Final Budget Hearing Workbook9/19/20173:44 PM 10 of 27 Naw, Cm .of-oKFf� City of Okeechobee yo w �� �m 1 PROPOSED 2017/2018 BUDGET a a General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 2015/2016 AMENDED 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED ESTIMATES PROPOSED ! !00 EXECUTIVE SALARIES $ 5&985 e 50 205 , $ 59,120 $ 59.120 61.200' 1200 REGULAR SALARIES $ 68,890 $ 68,181 $ 71,289 $ 7l,289 $ 73,925 1201 OTHER SALARY $ - $ - $ - 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 2100 FICA $ 9,294 $ 8,893 $ 10,200 $ 10,200 $ 10,505 2200 RETIREMENT $ 15,542 $ 15,541 $ 13,200 $ 13,200 $ 13,398 2300 LIFE AND HEALTH INSURANCE $ 25,249 $ 25,249 $ 29,629 $ 29,629 $ 31,475 2400 WORKERS COMPENSATION $ 643 $ 642 $ 745 $ 745 $ 820 2500 UNEMPLOYMENT TAXES $ - $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $ 178,603 $ 177,711 S 184,183 $ 184,183 $ 191,323 2018 Final Budget Hearing Workbook9/19/20173:44 PM 11 of 27 M _`,,pF•ONpfCy City of Okeechobee O 'j PROPOSED 2017/2018 BUDGET a . r General Fund - 001 ARTMF,NT! F1NAN('1RDF.PARTMF.NT ((K13) SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 3200 JACCOUNTING & AUDIT $ 30,739 $ 28,739 $ 37,800 $ 37,800 $ 37,800 3400 JOTHER CONTRACTUAL SERVICES $ 40,332 $ 40,332 $ 14,500 $ 14,500 $ 15,000 4000 ITRAVEL AND PER DIEM $ 560 $ 260 $ 1,750 $ 1,750 $ 1,750 4100 11COMM. & FREIGHT R 2,257 $ 2157 1 $ 2,800 $ 2.800 $ 2.917 4500 iNSUPA.W.. $ 5,704E $ 51,704 $ 6,418 $ 6,418 ` $ 6,600 4609 R&M EQUIPMENT $ 10,486 $ 8,786 $ 14,250 $ 14,250 $ 14,250 4901 EDUCATION $ - $ - $ 850 $ 850 $ 850 4909 MISCELLANEOUS $ 30 $ - $ 100 $ 100 $ 100 5100 OFFICE SUPPLIES $ 1,958 $ 958 $ 1,200 $ 1,200 $ 1,200 5200 JOPERATING SUPPLY $ 13,991 $ 11,991 $ 15,350 $ 15,350 $ 15,650 5400 BOOKS, PUBLICATIONS, ETC $ 78 $ 78 $ 190 $ 190 $ 190 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES S 106,135 $ 99,005 S 95,208 1 $ 95,208 1 S 96,307 TOTAL COST: IS 284,738 $ 276,716 IS 279,3911 S 279,391 IS 287,630 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 2400 & 4500 Projected Property and Casualty cost for 2018 3400 Website/and Continuing maintenance/Media Contractual Services 5200 Adding Office 365 annual software (1) Word, Excel, Email, PPT, etc 2018 Final Budget Hearing Workbook9/19/20173:44 PM 12 of 27 'r• W *AW City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2015/2016 AMENDED 2015/2016 2016/2017 2016/2017 2017/2018 EOY BUDGET AMENDED ESTIMATES PROPOSED 1206 IREGULAR SALARIES ^n 66,934 $ 66.507 s 68.958 68.958 " 71.31 1 1300 JOTHERSALARY Is - $ 501 $ 2,315 $ 2,315 1400 OVERTIME $ $ - $ $ - $ - 1510 LONGEVITY/SERVICE INCENTIVE $ $ $ - $ - $ 2100 FICA $ 5,225 $ 5,170 $ 5,577 $ 5,577 $ 5,710 2200 RETIREMENT $ 8,675 $ 8,354 $ 6,900 $ 6,900 $ 7,004 2300 LIFE AND HEALTH INSURANCE $ 16,650 $ 16,451 $ 18,420 $ 18,420 1 $ 20,556 2400 IWORKERS COMPENSATION $ 520 $ 465 $ 590 1 $ 590 1 $ 649 TOTAL PERSONNEL COSTS: $ 98,004 $ 97,448 $ 102,760 IS 102,760 1 $ 105,229 2018 Final Budget Hearing Workbook9/19/20173:44 PM 13 of 27 cm City of Okeechobee s° _ T 4A,PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 125,250 $ 114,100 $ 125,250 $ 119,500 $ 124,050 3400 OTHER CONTRACTUAL SERVICES $ 93,896 $ 72,898 $ 80,110 $ 80,000 $ 80,110 4000 TRAVEL AND PER DIEM $ 4,960 $ 1,960 $ 4,960 $ 2,000 1 $ 4,960 4100 COMM. & FREIGHT $ 2.360 $ 2.207 $ 2.544 $ 2.300 $ 5.374 `4300 UTILITIES ' 1• WAS 6 a 8,307 g 9,600 1 $ 8,600 9,000 4400 RENTALS AND LEASES $ 3,787 $ 3,687 $ 3,687 $ 3,692 $ 3,687 4500 INSURANCE $ 17,176 $ 16,077 $ 18,108 $ 16,900 $ 18,900 4600 R&M VEHICLES $ 1,000 $ 500 $ 1,000 $ 500 $ 500 4609 R&M EQUIPMENT $ 17,456 $ 11,813 $ 16,000 $ 12,500 $ 35,910 4901 EDUCATION $ 300 $ 198 $ 700 $ 100 $ 700 4909 MISCELLANEOUS $ 300 $ - $ 500 $ 500 $ 500 5100 OFFICE SUPPLIES $ 2,900 $ 1,653 $ 2,900 $ 1,800 $ 2,900 5200 OPERATING SUPPLY $ 1,900 $ 1,518 $ 1,900 $ 1,800 $ 1,500 5201 FUEL AND OIL $ 325 $ - $ 325 $ - $ _ - 5204 POSTAGE & SUPPLIES $ 6,300 $ 4,330 $ 5,000 $ 3,000 $ 3,000 5400 BOOKS, PUBLICATIONS, ETC $ 200 1 $ - $ 200 $ 200 $ 200 6400 EQUIPMENT ($750 OR MORE) $ $ TOTAL SUPPLIES AND OTHER SERVICES $ 288,795 $ 239,248 $ 272,784 $ 253,392 1 $ 291,291 GRAND TOTAL FOR DEPARTMENT IS 386,799 1 $ 336,696 1 $ 375,544 IS 356,152 1 $ 396,520 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 00 Projected Property and Casualty cost for 2018 3100 Adj. based on revisit of FLUM & Zoning Maps, add'I building Official meetings etc 4609 Adding outside Pressure washing, rep stucco, painting (CH, FD, RB), refurb landscaping CH, AED Cabinet, $400, Replace Chamber carpet & baseboards 2018 Final Budget Hearing Workbook9/19/20173:44 PM 14 of 27 Im im ".O °ME� City of Okeechobee H PROPOSED 2017/2018 BUDGET General Fund - 001 PARTMENT: POLICE DEPARTMENT (0521) PERSONNEL COST: 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 105,545 $ 103,253 $ 59,600 $ 59,600 $ 72,557 1200 REGULAR SALARIES $ 930,047 $ 925,047 $ 990,400 $ 990,400 $ 1,025,077 1201 HOLIDAY PAY $ - $ - _ $ - $ - $ - 120? OFFICERS HOLIDAY PAY 1 s 201,563 ` 20,563 IS 27,146 :' ':' :46 ' W 27,553 1300 OTHER SALARY $ 30,548 $ 30,548 $ 26,500 $ 26,500 $ 26,998 1400 OVERTIME $ 10,414 $ 10,414 $ 15,000 $ 15,000 $ 7,500 1403 OFFICERS OVERTIME PAY $ 68,113 $ 68,113 $ 89,500 $ 89,500 $ 69,500 1501 AUXILIARY PAY $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 1,200 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - $ - 1520 OFFICERS LONGEVITY/SERVICE $ 2,000 $ 2,000 $ 500 $ 500 $ - 1540 CAREER EDUCATION $ 13,047 $ 13,047 $ 14,250 $ 14,250 $ 14,250 2100 FICA $ 88,106 $ 87,105 $ 95,815 $ 95,815 $ 98,705 2200 RETIREMENT $ 233,020 $ 230,020 $ 308,400 $ 271,000 $ 279,494 2300 LIFE AND HEALTH INSURANCE $ 220,256 $ 217,256 $ 261,678 $ 261,678 $ 279,980 2400 WORKERS COMPENSATION $ 36,741 $ 36,741 $ 44,215 $ 44,215 $ 48,820 2500 1 UNEMPLOYMENT COMP. Is - $ $ 3,200 $ 3,200 $ - TOTAL PERSONNEL COSTS: $ 1,759,600 $ 1,745,307 1 $ 1,937,404 $ 1,900,004 IS 1,951,634 2018 Final Budget Hearing Workbook9/19/20173:44 PM 15 of 27 M cm `,,,pF•ONFp�,yO City of Okeechobee i en PROPOSED 2017/2018 BUDGET ral Fund - 001 DEPARTMENT: POLICE DEPARTMENT SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 2016/2017 2016/2017 2016/2017 AMENDED EOV BUDGET AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 19,515 $ 18,515 $ 20,608 $ 21,500 $ 23,826 3400 OTHER CONTRACTURAL SERVICES $ 24,122 $ 21,121 $ 30,728 $ 30,728 $ 30,708 4000 TRAVEL AND PER DIEM $ 3,808 $ 3,808 $ 5,000 $ 6,800 $ 5,000 4100 COMM. & FREIGHT $ 28,780 $ 27,780 $ 34,050 $ 34,000 $ 32,640 4300 UTILITIES $ 14,395 $ 14,394 $ 16,275 $ 14,700 $ 16,275 4400 RENTALS AND LEASES $ 3,690 $ 3,690 $ 5,420 $ 4,000 $ 5,420 4500 INSURANCE $ 44,210 $ 44,210 $ 49,708 $ 46,000 $ 51,500 4600 R&M VEHICLES $ 8,288 $ 8,647 $ 10,000 $ 10,000 $ 15,000 4609 R&M EQUIPMENT $ 15.516 $ 15,945 $ 23,550 $ 23,5501 $ 23,550 470" YKINCiES:i i w _. 2;7 f 4 2,006' W xvu e• 2,000 4901 EDUCATION -RESTRICTED $ 435 $ 435 $ 4,500 $ 4,500 $ 4,500 4902 EDUCATION - NON -RESTRICTED $ 800 $ 800 $ 4,500 $ 5,500 $. 4,500 5100 OFFICE SUPPLIES $ 2,015 $ 1,815 $ 5,000 $ 2,300 $ 5,000 5101 DETECTIVE SUPPLIES $ 3,065 $ 3,064 $ 3,000 $ 3,000 $ 3,000 5102 INVESTIGATION FEES $ 326 $ 325 $ 1,800 $ 500 $ 1,800 5200 OPERATING SUPPLY $ 9,208 $ 7,208 $ 17,100 $ 13,000 $ 17,100 5201 FUEL AND OIL $ 40,405 $ 40,404 $ 66,140 $ 45,000 $ 66,140 5202 OPERATING SUPPLIES (TIRES) $ 8,476 $ 8,476 $ 8,000 $ 8,500 $ 8,800 5203 UNIFORMS/PATCHES $ 14,399 $ 14,399 $ 15,300 $ 16,500 $ 15,600 5400 BOOKS, PUBLICATIONS, ETC $ 2,221 $ 2,220 $ 2,500 $ 2,500 $ 2,500 6400 EQUIPMENT ($750 OR MORE) $ 3,913 $ 1,993 $ - $ 1,990 $ - 8300 PUBLIC SERVICE GRANT $ - $ 11916 $ $ - $ - 8301 FDOT -Traffic Safety Grant $ - $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 248,097 $ 241,382 $ 325,179 $ 295,368 $ 334,859 GRAND TOTAL FOR DEPARTMENT I $ 2,007,697 1 $ 1,986,689 1 S 2,262,583 1 $ 2,195,372 1 $ 2,286,493 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 2400 & 4500 Projected Property and Casualty cost for 2018 1200 Adding Supplements for 3 Officers -Field Training & Intoxilizer 3100 Multiple yrs without increase (Crime lab) 4100 Added $2,000 for Cellular service for Veh computers 5202 Increase in cost for tire replacement 5203 Increase in cost for uniforms 2018 Final Budget Hearing Workbook9/19/20173:44 PM 16 of 27 C City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 70,862 $ 70,862 $ 71,646 $ 71,646 $ 74,169 1200 REGULAR SALARIES $ 634,096 $ 634,096 $ 682,520 $ 682,520 $ 710,232 1201 HOLIDAY PAY $ 20,003 $ 19,003 $ 25,015 $ 25,015 $ 25,390 1300 OTHER SALARY $ 26,530 $ 26,530 $ 28,649 1 $ 28,649 $ 29,278 �400 tiVERZfME 1 b 24,857 e 24,856 3 $ 36;9iv ' 0 36,>iv 15, 38,800 1401 OVERTIME PAY/ANNUAL & SICK $ 61,877 $ 61,876 $ 60,060 $ 60,060 $ 61,500 1402 DISPATCHER OVERTIME $ 4,869 $ 4,869 $ 5,850 $ 5,850 $ 4,750 1501 VOLUNTEER PAY $ 12,845 $ 12,842 $ 12,000 $ 12,000 $ 14,000 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ 500 $ 500 $ - 1540 ICAREER EDUCATION $ 1,200 $ 1,200 $ 1,200 $ 900 $ 1,200 2100 FICA $ 64,042 $ 63,042 $ 71,800 $ 71,800 $ 74,259 2200 RETIREMENT $ 162,012 $ 158,015 $ 192,040 $ 192,040 $ 190,256 2300 LIFE AND HEALTH INSURANCE $ 111,431 $ 111,431 $ 144,117 $ 144,117 $ 141,050 2400 WORKERS COMPENSATION $ 33,897 $ 33,899 $ 40,690 $ 40,690 $ 43,600 2500 UNEMPLOYMENT COMPENSATION Is - $ - $ $ $ - TOTAL PERSONNEL COSTS: 1 $1,228,521 $1,222,521 $1,372,997 1 $1,372,697 1 $1,408,484 2018 Final Budget Hearing Workbook9/19/20173:44 PM 17 of 27 cm M .0'•6 NEf'(' O 6 . all Fund - 001 City of Okeechobee PROPOSED 2017/2018 BUDGET DEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES (MD) $ 7,200 $ 7,200 $ 7,800 $ 7,200 $ 8,400 3102 PROF SERV (PHYS FOR SCBA) $ 1,400 $ 1,400 $ 3,800 $ 3,800 $ 31800 3103 WELLNESS PROGRAM (Gym) $ 2,400 $ 2,400 $ 3,600 $ 3,000 $ 3,600 340 OTHER CONTRACTUAL SERVICES $ - $ - $ 2,450 $ 2,450 $ 2,450 4000 TRAVEL AND PER DIEM $ 3,218 $ 3,218 $ 3,000 $ 3,000 $ 3,200 4100 ICOMM, & FREIGHT $ 12,977 $ 12,976 $ 16,403 $ 14,900 $ 23,030 4300 UTILITIES $ 10,515 $ 10,515 $ 14,000 $ 11,500 $ 13,000 4400 RENTALS AND LEASES $ 1,962 $ 1,662 $ 2,400 1 $ 1,870 $ 2,400 Asp, tNSI,IRANCF $ 27.084 , e 27 oR4 t `; 30.409 11 28.500 IS 11.500 4600 R&M VEHICLES $ 30,943 $ 29,943 $ 37,000 $ 37,000 $ 72,629 4609 R&M BUILDING & EQUIPMENT $ 27,948 $ 26,943 $ 29,075 $ 29,075 $ 29,075 4700 PRINTING $ - $ - $ 600 $ 150 $ 600 4901 EDUCATION $ 4,950 $ 3,720 $ 11,000 $ 2,500 $ 11,000 4902 PUBLIC EDUCATION & FIRE PREY. $ 1,197 $ 1,197 $ 1,500 $ 1,500 $ 1,500 4903 ICODE ENFORCEMENT $ 6,568 $ 5,568 $ 9,000 $ 8,000 $ 9,000 4905 TRAINING & MATERIALS $ 3,821 $ - $ 3,500 $ 1,000 $ 3,500 4909 MISCELLANEOUS $ 358 $ 358 $ 400 $ 400 $ 400 5100 OFFICE SUPPLIES $ 2,173 $ 2,173 $ 2,420 $ 2,420 $ 2,541 5200 OPERATING SUPPLY $ 10,101 $ 10,101 $ 11,825 $ 11,000 $ 11,825 5201 FUEL AND OIL $ 5,983 $ 5,083 $ 9,190 $ 6,100 $ 9,700 5202 JOPERATING SUPPLIES (TIRES) $ 4,325 $ 3,951 $ 3,500 $ 2,500 $ 5,000 5203 UNIFORMS/PATCHES $ 4,535 $ 4,434 $ 8,000 $ 5,400 $ 8,000 5400 BOOKS, PUBLICATIONS, ETC $ - $ 2,672 $ 4,000 $ 3,000 $ 4,000 6400 EQUIPMENT ($750 OR MORE) $ 2,672 $ 2,469 $ - $ - $ TOTAL SUPPLIES AND OTHER SERVICES: $ 172,330 1 $ 165,067 1 $ 214,872 1 $ 186,265 $ 260,150 GRAND TOTAL FOR DEPARTMENT $ 1,400,8511 $ 1,387,588 1 $ 1,587,869 1 $ 1,558,962 1 $ 1,668,634 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on 4 of numbers per Dept. 2400 & 4500 Projected Property and Casualty cost for 2018 1200 Adding a Fire Captain position on the Step Plan w/base at $44,857 1501 Add'I use of Volunteers to assist with events and coverage of station 1540 2 FF personnel qualify for pass through state dollars for education 4100 Add Cell reimb for Captain; FD increased by 5%; and balance of increase due to new Communication System 4600 Prior experience indciates higher usage & need; and Rebuild of Ladder truck engine @ $35,000 2018 Final Budget Hearing Workbook9/19/20173:44 PM 18 of 27 0 Lon �t,�.OF•ONEF�,yO City of Okeechobee ° PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 1 2015/2016 1 2015/2016 2016/2017 2016/2017 1 2017/2018 AMENDED IEOY BUDGET AMENDED ESTIMATES1 PR0POSE i 100 jEXECUTIVE SALARIES $ 140,319 $ 140,319 $ 143,470 $ 143,470 $ 169,495 1200 REGULAR SALARIES $ 260,800 $ 259,519 $ 310,300 $ 310,300 $ 279,958 1300 OTHER SALARIES $ 7,223 $ 4,223 $ 33,685 $ 33,685 $ 36,000 1400 OVERTIME $ 3,233 $ 3,233 $ 3,500 $ 3,500 $ 3,553 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - $ - 2100 IFICA $ 29,737 $ 28,736 $ 39,123 $ 39,123 $ 40,090 2200 RETIREMENT $ 37,909 $ 33,090 $ 43,500 $ 43,500 $ 37,867 2300 LIFE AND HEALTH INSURANCE $ 75,017 $ 75,017 $ 89,066 $ 89,066 $ 98,900 2400 WORKERS COMPENSATION $ 26,905 $ 26,904 $ 32,240 $ 32,240 $ 33,852 2500 UNEMPLOYMENT COST $ 428 $ 428 $ 300 $ 300 $ 500 TOTAL PERSONNEL COSTS: I S 581,571 IS 571,469 IS 695,184 S 695,184 S 700,215 2018 Final Budget Hearing Workbook9/19/2017 19 of 27 M En ``�.09• N�Fr•L City of Okeechobee O� s ' `` ^ ` PROPOSED 2017/2018 BUDGET General Fund - 001 DF.PARTMVNT- PUBLIC WORKS (05411 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ $ - $ 5,000 $ - $ 5,000 3400 OTHER CONTRACTUAL SERVICES $ $ $ 2,800 $ - $ - 3401 GARBAGE COLLECTION FEE $ 366,019 $ 366,019 $ 367,257 $ 370,228 $ 370,228 4000 TRAVEL AND PER DIEM $ 1,535 $ 1,265 $ 2,500 $ 1,500 $ 3,500 4100 ICOMM. & FREIGHT $ 5,440 $ 5,440 $ 6,500 $ 6,000 $ 7,032 4300 JUTILITIES $ 14,516 $ 14,516 $ 18,500 $ 14,900 $ 18,500 4400 1 RENTALS &'EASES z 423 ,1 823 _ $ 750 500 , S 2250, _ 45001 JINSURANCE $ 32,321 $ 32,321 $ 35,788 $ 30,900 $ 32,400 4600 R&M VEHICLES $ 6,725 $ 6,751 $ 8,000 $ 8,500 $ 8,500 4605 R&M PARKS $ - $ - $ 7,500 $ 6,200 $ 7,500 4609 R&M BUILDING & EQUIPMENT $ 21,621 $ 21,621 $ 22,500 $ 16,500 $ 31,750 4901 EDUCATION $ 1,602 $ 1,501 $ 4,000 $ 4,800 $ 5,000 4909 MISCELLANEOUS $ 402 $ 402 $ 500 $ 500 $ 500 5100 OFFICE SUPPLIES $ 866 $ 866 $ 750 $ 1,240 $ 1,000 5200 OPERATING SUPPLY $ 6,461 $ 6,526 $ 6,500 $ 6,700 $ 7,000 5201 FUEL AND OIL $ 16,187 $ 15,186 $ 27,050 $ 22,600 $ 27,000 5202 OPERATING SUPPLIES (TIRES) $ 5,396 $ 5,396 $ 3,500 $ 2,700 $ 3,500 5203 UNIFORMS $ 7,341 $ 7,561 $ 6,750 $ 6,400 $ 6,750 5204 DUMPING FEES $ 434 $ 455 $ 750 $ - $ 750 5205 MOSQUITO CONTROL $ 6,956 $ 6,755 $ 7,500 $ 6,000 $ 6,000 5400 BOOKS, PUBLICATIONS, ETC $ 500 $ - $ 500 $ 100 $ 300 6300 IMPROVEMENTS $ - $ $ - $ - $ - 6400 EQUIPMENT ($750 OR MORE) $ - $ $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: $ 495,245 S 493,404 $ 534,895 $ 506,268 $ 544,460 GRAND TOTAL FOR DEPARTMENT $ 1,076,816 $ 1,064,873 $ 1,230,079 $ 1,201,452 $ 1,244,675 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communtication Services based on # of numbers perDept. 2400 & Projected Property and Casualty cost for 2018 4500 3100 50 hrs @ $50.00 Consultant fees, $2,500 4000 Travel for confd & cross training of employees, Traffic Signals,Pesticide Spaying, MOT 4400 Printer Copier Lease for PW Office (reduction in cost overall expected), $1,500 4609 Paint PW Bldgs, minor roof repairs, $2250; Privacy Windscreen Fence,$5,000;Barn Bathroom/Break room upgrades 4901 Registration and Certificate fees for cont'd & cross training of employees, Traffic Signals,Pesticide Spaying, MOT 2018 Final Budget Hearing Workbook9/19/2017 20 of 27 rm mm City of Okeechobee .w PROPOSED 2017/2018 BUDGET Public Facility Fund-301 Public Facility Fund (Transportation) 2015/2016 2015/2016 1 2016/2017 1 2016/2017 1 2017/2018 AMENDED EOY BUDGETI AMENDED I ESTIMATES I PROPOSED F/Y BEGINNING FUND BALANCE 1 $ 415.658 IS 658.676 1 $ 658,676 1.$ 638.971 1 $ 620.571 REVENUES 301-313.4100 LOCAL OPTION GAS TAX $ 366,195 $ 330,400 $ 330,400 $ 350,500 $ 331,500 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 228,780 $ 207,500 $ 207,500 $ 220,500 $ 208,000 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 65,370 $ 67,500 $ 67,500 $ 66,500 $ 66,500 301-312.3000 NINTH CENT FUEL TAX $ 65,997 $ 57,000 $ 57,000 $ 60,500 $ 58,000 301-335.4100 MOTOR FUEL TAX REBATE $ 3,032 $ 2,500 $ 2,500 $ 2,500 $ 2,500 301-361.1000 ISCOP Funding $ - $ - $ - $ 57,750 $ 177,537 301-361,1000 JINTEREST EARNINGS $ 230 $ 350 $ 350 $ 350 $ 300 301-369.1000 IMISCELLANEOUS $ 7,244 $ - $ - $ - $ - TOTAL REVENUES 736,848 665,250 665,250 758,600 844,337 EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ 25,000 $ - $ 25,000 $ 5,000 $ 25,000 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICI $ 77,700 $ 50,091 $ 51,000 $ 47,000 $ 51,000 301-549-4300 PUBLIC FAC. UTILITIES $ 87,300 $ 79,514 $ 77,300 $ 30,000 $ 301-549-4609 REPAIR & MAINTENANCE $ 17,500 $ 12,171 $ 18,500 $ 12,000 $ 18,500 301-549-4909 MISC-PARK HOLIDAY LIGHTS $ 2,000 $ 2,726 $ 5,000 $ 4,500 $ 10,000 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 70,000 $ 89,533 $ 65,000 $ 48,500 $ 65,000 301-549-6300 PUBLIC FAC. IMPROVEMENTS $ 335,000 $ 335,000 $ 275,000 $ 275,000 $ 205,000 301-549-6301 SCOP IMPROVEMENTS $ 57,750 $ 57,750 $ - $ - $ 177,537 301-549.6302 PUBLIC FAC. BEAUTIFICATION $ 5,000 $ 5,000 $ - $ 1,500 $ 7,500 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 75,000 $ 75,000 $ 174,000 $ 3,500 $ 188,000 TOTAL EXPENSES $ 752,250 $ 706,785 $ 690,800 $ 427,000 $ 777,537 Transfer to General Fund IS 350,000 IS 350,000 1 $ 350,000 IS 350,000 1 S 350,000 F/Y ENDING FUND BALANCE $ 50,256 1 $ 267,1411 $ 283,126 IS 620,571 IS 337,371 2018 Final Budget Hearing Workbook9/19/20173:44 PM 21 of 27 M M �`�•OF•OKEECO City of Okeechobee y r. ` 5, PROPOSED 2017/2018 BUDGET 3100 Engineering/Prof Services $ 25,000 3400 Grounds Maint. Street Sweeping $ 51,000 4609 Repl small ROW equipment, Chain Saws, pole saws, etc as needed $ 1,500 4909 1 replacement light display $ 8,000 5300 Sign Repair/replacement $ 15,000 Traffic Signal Equipment Upgrades $ 10,000 ROW Drainage $ 10,000 R&M Roads and Culverts $ 10,000 Storm Water Infiltration Repair $ 10,000 Storm Water Ditch Maint Adjustments $ 10,000 6300 Asphalt Program $ 120,000 Sidewalk Program $ 85,000 6301 SE 3rd Ave, Park St to SE 4th Ave and $ 177,537 SE 6th St US 441 to SE 6th Ave 6302 6 Replacement tables, Vet Park and Park 3 $ 6,000 6400 Altoz 66" Rough Cut Mower Deck $ 18,500 6400 Rough cut Altoz all terrain deck $ 3,500 6400 Zero turn mower $ 14,000 6400 Plate Compactor $ 2,000 6400 Sweeper $ 150,000I 2018 Final Budget Hearing Workbook9/19/20173:44 PM 22 of 27 .OF•OMEC City of Okeechobee Spy `Gai M PROPOSED 2017/2018 BUDGET AL PROJECTS IMPROVEMENTS 2015/2016 1 2015/2016 1 2016/2017 1 2016/2017 1 2017/2018 AMENDED EOY BUDGET AMENDED I ESTIMATES I PROPOSED F/Y BEGINNING FUND BALANCE $ 5,957,923 1 $ 5,957,923 1 S 5,729,685 1 $ 6,150,300 1 S 4,136,380 304-383.0000 304-364.1000 304-361.1000 304-369.1000 DISPOSITION OF FIXED ASSETS $ 246,000 $ 246,000 $ 237,600 $ 237,600 $ 225,000 INTEREST EARNINGS $ 4,000 $ 3,267 $ 5,200 $ 5,200 $ 2,500 MISCELLANEOUS $ 500 $ - $ 500 $ 500 $ 500 TOTAL REVENUES $ 250,500 $ 249,2671 $ 243,300 $ 243,300 $ 228,000 304-549-3100 Professional Services $ 40,800 1 $ 9,453 $ 25,000 $ 25,000 $ 25,000 304-5294600 REPAIR & MAINTENANCE $ 30,562 $ 100 $ 25,000 $ 25,000 $ 25,000 304-513-3100 Professional Services $ 22,000 $ - $ 9,500 $ 9,500 $ 9,500 304-512-6400 ADMINISTRATION CAPITAL $ 50,000 $ 30,050 $ 6,900 $ 6,900 $ 4,230 304-513-6400 FINANCE CAPITAL $ 1,500 $ - $ 2,500 $ 2,500 $ 3,200 304-519-6400 GENERAL SERVICES CAPITAL $ 114,500 $ 96,216 $ 66,000 $ 66,000 $ 35,000 304-521-6400 LAW ENFORCEMENT CAPITAL $ 419,372 $ 408,526 $ 369,365 $ 369,365 $ 420,205 304-522-6400 FIRE PROTECTION CAPITAL $ 50,200 $ 50,200 $ 53,000 $ 53,000 $ 100,800 304-522-6401 FIRE PROTECTION CAPITAL $ 3,500 $ - $ 491,000 $ 491,000 $ - 304-536.6400 SEWER/WASTEWATER $ - $ - $ - $ 12,500 304-541-6400 PUBLIC WORKS CAPITAL $ 100,000 $ 3,290 $ 6,900 $ 6,901 $ 19,250 304-549-6401 PARKS CAPITAL IMPROVEMENT $ 100,000 $ - $ 50,000 $ 50,000 $ 78,000 304-549-6402 MEDIAN REPLACEMENT & ROW $ 50,000 $ $ 85,000 $ 85,000 $ 30,000 304-584.6400 FUTURE CAPITAL PROJECTS $ - $ $ - $ - $ - 304-2512-6400 CLERK CAPITAL $ $ - $ $ $ 18,300 304-584.7100 PRINCIPAL $ $ - $ $ _ $ _ 304-584.7200 INTEREST $ $ $ _ $ TOTAL EXPENDITURES $ 982,434 $ 597,835 $ 1,190,165 $ 1,190,166 1 $ 780,985 F/Y ENDING F TRANSFER OUT TO Other Funds $ 382,162 $ 382,162 $ 316,020 $ 316,020 $ 53,060 TRANSFER OUT TO GENERAL FUND $ 899,441 $ 121,771 $ 796,722 $ 751,034 $ 535,453 TOTAL TRANSFER OUT $ 1,281,603 $ 503,933 $ 1,112,742 $ 1,067,054 $ 588,513 ASSIGNED FUND BALANCE TOTALASSIGNED FUND BALANCE $ - $ - $ $ - $ - JND BALANCE IS 4,926,820 1 $ 5,105,422 1 $ 3,670,078 IS 4,136,380 1 $ 2,994,882 2018 Final Budget Hearing Workbook9/19/20173:44 PM 23 of 27 CM M City of Okeechobee PROPOSED 2017/2018 BUDGET I viol, Capital Projects Improvements Specific Projected mst/estimates Acct # Dept Description Total Adim -Carpet, Lateral file cabinet.Admin & Chambers LED 512-6400 fixtures $4,230.00 512-6400 Admin Admin Subtotal $4,230.00 513 6400 Account Clerk desk, lateral file and bookcase_ _ _ .,_ _. v—$2,000.00 — „ ___ ________Finance Replacement plan for Computers _ _ _ -__ _ $1,200.00 ._._.Finance _. _ _.._ _ Fin Subtotal 519-6460 General Services New Front Doors @ City. Hall $201000.00 New Rear doors @ CH (kit, att off, south& north) $151000.00 519-6400 General Services GS Subtotal $35,000.00 ----- 521-6400 Police Equipment for new cars including striping, etc _ ___ $. 4,000.00 _. 12 Reoiacement Police vehicles (Aum�n v �' $27r 000 of I _ - _ - Etad'a3' 00° E0C. 4 - Computers and related equipment (replacements) _____ . ___.�,000.00 6 - Tasers $8,005.00 HID Security_ Lock System__._________—__ _ 15 000.00 New Roof $70,000.00 521-6400 Police PD Subtotal — $420,205.00 522-6400 Fire 2 - Portable Radios $8,000.00 SCBA Bottle Replacements_ (continued reoccurring) $5,000.00 SCBA Harnesses() $8,000.00 Fire Chief Ford F150 P/U w/equipment (lights, etc) $331000.00 Code Enf Veh 2009 Replacement (High Maint) $18,500.00 Latitude 'rugged version" Laptop $2,800.00 Kitchen table & chairs for upstairs $2,500.00 Utility Trailer for Event Veh (golf cart) $1,000.00 AED Unit (replacement for Eng 6) Suction device Trk 8, Add for Eng 9 $4,000.00 6 - Sets of Bunker Gear 522 6400 Fire Fire Subtotal $100,800.00 541-6400 _ Public Works 1=Operations Supervisor Computer::: ^ —__ _$750.00 Pump a lacement 10,000.00 _`—___ Barn C upgrade/re Ip acement ,000.00 Backup Generator Enclosure _PW Subtotal _ ___$19,250.00 541-6401 Parks 6 ReplacementTrees m Flagler Parks $14,00000 Centennial Park , Exercise Equip _ WAPP 00 Centennial Park -6BQ Grills $4,000 00 Centennial Park - Irrigation $2 M 00 _._ r Centenral Park _Landscaping 541-6401 Parks Parks Subtotal 541-6402 _ _ Median Rep Median Replacement & Right of Way— $30,000.00 541-6402 __!led Replacement Med Repl Subtotal $30,000.00 536-6400­ — Sewer Wastewater Chamber Lift Station and hookup fees —__ _ $12,500.00 536-6400 Sewer Wastewater Sewer/Wastewater $12,500.00 2512-6400 Clerk _ _— Replacement Scanner for,Laser Fiche . Video recording system $17,000.00 2512-6400 _ . _ ..__ .. _ _ _ Clerk ,. _ ..__ . ._._- _ _ _ _.. Clerk Subtotal $18,3011. 0 00 2018 Final Budget Hearing Workbook9/19/20173:44 PM 24 of 27 *mw In ��',.aF oKEF`om City of Okeechobee b T LL' ^ PROPOSED 2017/2018 BUDGET Other Grants RECAPITULATION - REVENUE & EXPENSES 2015n016 AMENDED 1 2015/2016 2016/2017 I EOY BUDGETI AMENDED 1 2016/2017 I ESTIMATES 1 2017/2018 I PROPOSED F/Y BEGINNING FUND BALANCE $ -I $ - $ 39,642 1 $ 39,642 1 $ 312,162 REVENUES 302-331,3903 TMDL Grant $ $ -Is 183,630 $ 142,500 $ 41,130 302-331-3904 Stormwater Drainage Grant $ 175.000 $ $ 175,000 3J2-33i39`5 t5ecticn314Grart 4 _ 1 4 4 4: 302-361.1000 Interest Earnings $ $ - $ - $ _ $ _ 302-381.0000 TRANSFER IN -CAPITAL ASSIGNED FUNDS $ $ - $ 300,000 $ 300,000 $ - 302-381.0000 TRANSFER IN -CAPITAL FUND RESERVES $ 64,391 $ 65,162 $ 16,020 $ 16,020 $ 42.610 100 302-2000-4909 302-2752.3100 302-2752.3200 302-2752.4909 302-2752.4609 302-2752.6300 302-2752-6400 I TOTAL REVENUESI $ 64,391 1 $ 65,162 1 $ 674,650 1 $ 458,520 1 $ 258,740 1 PROFESSIONAL SERVICES $ $ $ $ - $ ADMINISTRATIVE SERVICES $ $ $ - $ - $ TEMPORARY RELOCATION $ - $ $ - $ - $ - HOUSING REHAB DEMO/REPL/RELOC $ - $ $ - $ - $ - MISCELLANEOUS $ - $ - $ - $ - $ - MISCELLANEOUS - BANKING EXP PROFESSIONAL SERVICES $ 38,520 $ 38,520 $ 23,100 $ 14,000 $. 17,682 ADMINISTRATIVE SERVICES $ - $ 5,000 $ 1,000 $ - MISCELLANEOUS $ $ 1,000 $ 1,000 $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ - $ - $ - $ - INFRASTRUCTURE IMPROVEMENTS $ 175,000 $ 10,338 $ 175,000 Park and Canal Improvements $ 735,000 $ 510,192 $ 159,662 $ 377,220 TOTAL EXPENSES1 $ 773,520 $ 38,520 $ 714,292 $ 186,000 $ 570-902 F/Y ENDING FUND BALANCE $ 1 $ 26,642 $ - $ 312,162 $ DUE TO GENERAL FUND $ - $ - $ $ 150,000 $ - Grant related project Taylor Creek Park TMDL Grant $183,630; Matching, $183,630 (FEDP NS018) SFWM #4600003556 Stormwater Drainage cont. Project, $175,000 Professional Services - Grant application services 2018 Final Budget Hearing Workbook9/19/20173:44 PM 25 of 27 Cm M City of Okeechobee PROPOSED 2017/2018 BUDGET Appropriations Grant RECAPITULATION - REVENUE & EXPENSES BEGINNING FUND BALANCE REVENUES 307-334.3900 307-361.1000 307-381.0000 2015/2016 1 2015/2016 1 2016/2017 1 2016/2017 1 2017/2018 AMENDED JEOYBUDGETJ AMENDED ESTIMATES PROPOSED r a e < Appropriation Funds $ 300,000 $ 300,000 $ $ - $ 209,000 Interest Earnings $ - $ - $ $ - $ TRANSFER IN -CAPITAL FUND RESERVES $ 17,000 $ 17,000 $ $ $ 10,450 TOTAL REVENUES $ 317,000 $ 317.000 $ - $ $ 219,450 EXPENDITURES M PROFESSIONAL SERVICES -Engineering Services $ - $ - $ - $ - $ - PROFESSIONAL SERVICES -Grant Admin $ 9,000 $ 16,500 $ $ - $ 9,450 ADMINISTRATIVE SERVICES $ 500 $ 500 $ $ $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ 300,000 $ 300,000 $ - $ $ 209,000 TOTAL EXPENSES1 $ 309,500 1 $ 317,000 1 $ $ $ 219,450 F/Y ENDING FUND BALANCE 1 $ 7,500 $ $ $ - $ 334-3900 SE 8TH Avenue Project 2018 Final Budget Hearing Workbook9/19/20173:44 PM 26 of 27 I City of Okeechobee -w 7"PROPOSED 2017/2018 BUDGET LAW ENFORCEMENT SPECIAL, FUND RECAPITULATION - REVENUE & EXPENSES 20IN2016 AMENDED BEGINNING FUND BALANCE I $ 2,995 1 $ REVENUES 601-351.1000 601-351.2000 601-354.1000 601-361.1000 601-369-1000 2015/2016 2016/2017 1 2016/2017 2017/2018 EOY EST AMENDED I ESTIMATES PROPOSED 5,111 $ 4,361 1 $ 4,361 $ 4,311 CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. $ 4,100 $ 850 $ 500 $ 900 $ 500 INTEREST EARNINGS MISCELLANEOUS $ 300 TOTALREVENUE $ 4,100 $ 1,150 IS 500 1 $ 900 $ 500 EXPENDITURES 601-529.4909 601-549.6300 601-549.6400 IL W ENF. SPECIAL MISC. $ 1,458 $ 200 $ 250 $ 750 $ 250 LAW ENF. SPECIAL IMPROVE $ $ - $ $ $ LAW ENF. SPECIAL MACH & EQUIP $ 1,700 $ 1,500 $ 200 $ 1,500 TOTAL EXPENDITURES 1 1,458 1,9001 1,7501 9501 1,750 F/Y ENDING BALANCES is 5,637 1 $ 4,3611 $ 3,11 I $ 4,311 IS 3,061 2018 Final Budget Hearing Workbook9/19/20173:44 PM 27 of 27 `y.Of-OKEFC/r 0 IT MEMORANDUM 0 � 91 To: Mayor and City Council Members From: Marcos Montes De Oca, Administrator: Subject: September 19, 2017 City Council Agenda Additional New Business Item Date: September 19, 2017 �I/b/fq low Dish-ibided o-1 A ee t7n9 Please add the following item to the September 19, 2017 City Council Agenda: Vill. NEW BUSINESS G. Motion to approve a recommendation for OUA Expansion Priorities — City Administrator (Exhibit 7). 1 <k ,}•R � c N i& °'tie.. F� y,-... T e .: ��w:e a,.°. a. __ � ;" y� �➢$ Via.'% Via.?, 'ate+ .- • SE 18TH CT SE 19TH CT SE 20TH CT � NORTH_VPS w SE 21ST CT �Aj Q.<'SE 21ST CT t y S SE 23RD ST pp H SE 22ND CT �24TNB(VO SE 24TH ST w SE 23RD CT SE 25TH DR SE 25TH ST SE 25TH DR m SE 26TH ST N _ SE 27TH ST - SE 27TH ST w Q SE 28TH ST x SE 29TH ST M o ¢ Q ~ 29TH CT SE v SE 29TH LN ❑ SE 30TH ST x x w SE 31ST ST w M SE32ND ST U) W SOUTH_VPS SE 33RD ST w t- w w Q✓, SE 34TH LN00 o I = Q Q F Cl) x x M ..;e W M w �... #'• w U) M w CM Uj W W SE3��N 441 S Qv US NWY _ �O EGRET LN C) ary v LU �10 t ECKLER ENGINEERING, INC. w x v w co 5� 41 S� A2� SF p S� Aa S'T AAT S'T � Gsy ysT 9 & 0 0.125 0.25 0.5 0.75 1 Miles ST 9> SE 26TH ST �0 ❑ co co w Legend North—VSS South-VSS 4" VSS - 8" VSS B" VSS 10" vss FIGURE 1 ^' Vacuum Collection �'' System Layout �O a� 41 �S tips n� S b31 H1Lb 3S F- H- '. x F- R o N Cl) W W ¢ 3AVHlbb 3S f* 14 ¢ £ 3S d U > LOb 3S x CO 9AV H16E 3S O x CO 00 N z . - w 3AV H18E 3S 0 3AV H18E 3S cn z N CO 3AV H1LE 3S w x 2 C14 " 3AV Hl9£ 3S Z) 3AV H19E 3S I3AV H19E 3S 3AV H19£ 3S b4 (IHE£ 3S 3AV HIVE 3S �431421E£ 3S z S � n NLU 2l31 H16Zu v a2i£E 3 N � 2i31 HlOE 3S ,` ' SE 29TH WAY L V O CM 0 LO 0 LO 0 0 0 ci Z W W Lu 2 rt W U W 0 0.05 0.1 ECKLER ENGINEERING, INC. m 28TH 0.2 0.3 NORTH_VPS w Q SE 21ST CT 2 0 0 w SE 22ND CT SE 23RD CT SE 24TH ST SE 24TH RD Q J 0] x LLI W F- Vj 4 J V i W N W Q SE 27TH ST v w w U a x v v 0.4 ■ Miles FIGURE 3 North VSS Layout