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2017-08-15 Regular Meeting & Budget WorkshopCITY OF OKEECHOBEE AUGUST 15, 2017, REGULAR CITY COUNCIL MEETING AND BUDGET WORKSHOP 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 OF 16 II AGENDA 11 COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER - Mayor August 15, 2017, City Council Regular Meeting, 5:00 P.M. to . ,P L-N IN i r.•_R EEM hil- w- -- a--. e �• � a� � t� Pik -Fe. Invocation to be given by Mayor Watford; Pledge of Allegiance led by Mayor Watford. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Noel A. Chandler Council Member Monica M. Clark Council Member Mike O'Connor Council Member Gary Ritter City Attorney John R. Cook City Administrator Marcos Montes De Oca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford called the August 15, 2017, Regular City Council Meeting to order at 5:00 P.M. The invocation was offered by Mayor Watford; the Pledge of Allegiance was led by Mayor Watford. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present Present Mayor Watford asked whether there were any additions, deferrals, or withdrawals on today's agenda. Presentation and Proclamation Item V.B. was added to Presentation of Certificate of Appreciation to Mr. Charles Murphy. Minutes Item VI.A. was amended to defer approving the July 18, 2017, minutes. New Business Item IX.A. was withdrawn and Item H. was moved in its place. Mayor Watford opened the floor for public comment on matters not on the agenda; there were none. 183 AUGUST 15, 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 2 OF 16 OA • AGENDA V. PROCLAMATIONS AND PRESENTATIONS - Mayor A. Swearing in of Firefighter/EMT David Cortez, ITEM ADDED TO AGENDA: D. Present a Certificate of Appreciation to Mr Charles Murphy. VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the July 18, 2017, Regular Meeting and the August 1, 2017, Special Meeting minutes. COUNCIL ACTION - DISCUSSION - VOTE Chief Smith administered the Oath of Office to Firefighter/Emergency Medical Technician (EMT) David Cortez. With his right hand raised, he recited the following Oath: "I, David Cortez, do solemnly swear that 1 will support and defend the Constitution of the United States of America and the State of Florida against all enemies, both foreign and domestic, and 1 will faithfully and impartially discharge my duties as Firefighter of the Okeechobee City Fire Department under the appointment of the department according to the laws of the State of Florida, Okeechobee County, and the City of Okeechobee to the best of my skills and abilities, so help me God." Mr. Cortez was pinned with his Firefighter badge by his mother, Ms. Maria Irma Cortez. His sister Ericka and nieces Abigail and Jasmine were also in attendance. He then addressed the Mayor and Council thanking them for the opportunity that he has been given and looks torward to serving the citizens of the City. In a surprise event, Mayor Watford asked News Reporter, Mr. Charles Murphy, to join him at the podium where he explained this would be the last meeting Mr. Murphy will cover for the newspaper and radio station, as he has accepted a job offer in Juno, Alaska. The framed Certificate of Appreciation was presented and read as follows: "Whereas, Mr. Charles Murphy began covering the news and sports for Okeechobee with WOKC True Country 21 years ago, and with the Okeechobee News 10 years ago; and Whereas, Charles has proven to be a dedicated journalist, providing the citizens of Okeechobee with a fair and balanced view while covering many City Council meetings and community events throughout the City; and Whereas, the Okeechobee High School athletic sports fans have enjoyed Charles' WOKC Live Radio broadcast as the `Voice of the Brahmans' bringing a level of excitement for all to enjoy and experience the game as if they were in the stands. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, proudly extend our sincere appreciation to Charles Murphy for his love of sports, journalism, service, and dedication to our hometown." Mr. Murphy expressed his sincere appreciation for the accolades and offered the number of Mayors, City Council Members, and various City Staff he has served while covering the news and sports in the community; noting his gratitude to the City for the professionalism he has aiways been shown, and how Okeechobee wiii aiways be home to him. City Clerk Gamiotea requested to defer approving the July 18, 2017 minutes. Council Member Clark moved to dispense with the reading and approve the Summary of Council Action for the special meeting of August 1, 2017; seconded by Council Member O'Connor. There was no discussion on this item. VOTE: WATFORD — YEA CHANDLER m YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. AUGUST 15. 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 3 OF 16 185 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II VIP. WARRANT REGISTER - City Administrator A. Motion to approve the July 2017, Warrant Register: General Fund..........................................................................$493,031.24 Other Grants Fund (Community Development Block Grant -Economic) ...... $143,696.38 Capital Improvement Projects Fund ........................................$ 75,350.98 Public Facilities Improvement Fund ........................................$ 5,205,10 VIII. UNFINISHED BUSINESS A. Motion to enter into contract negotiations with the City Administrator Mayor (Exhibit 1). Council Member Ritter moved to approve the July, 2017 Warrant Register in the amounts: General Fund, four hundred ninety-three thousand, thirty-one dollars and twenty-four cents ($493,031.24); Other Grants Fund (Community Development Block Grant -Economic Account), one hundred forty-three thousand, six hundred ninety-six dollars and thirty-eight cents ($143,696.38); Capital Improvement Projects Fund, seventy-five thousand, three hundred fifty dollars and ninety-eight cents ($75,350.98); and Public Facilities Improvement Fund, five thousand, two hundred five dollars and ten cents ($5,205.10); seconded by Council Member O'Connor. nrlminirtratnr nnnr+pcnnn{;:? nonfirmed the $143,696.38 d!sb!lrserropt from tho nthor (,rants Flinn 1Alac nra%fil inn 1 fair Centennlaf Pa,K Storrs, v'v;::, improvements Project No. PVV u i-00-u2-" 7. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. At the July 18, 2017, meeting, action on Administrator MontesDeOca's Employment Contract was deferred. The current contract expires September 30, 2017. He presented three amendments for consideration: Increase the accrual of annual leave from 10.0 hours to 10.07 hours per month; Increase the accrual of sick leave from 8.0 hours to 8.07 hours per month; Increase the annual salary set at Step 5 (effective on his anniversary date, October 1) to Step 8. The amounts would be from $83,889.71 to $87,721.66. These amounts do not include a cost of living increase that may be approved during the budget adoption process, and would also be effective as of October 1, 2017, as the start of the new Fiscal Year (FY). Council Member Clark moved to grant the increase of 0.7 hours accrual per month for annual leave and not increase the sick leave; seconded by Council Member O'Connor. Council confirmed employees can only carry forwara per calendar year, or be paid upon retirement/separation, maximum of 240 hours of annual leave. There is not a maximum accrual for sick leave hours. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Council then turned to the request to increase the salary. Council Member Chandler moved to approve the increase in annual salary, from $83,889.71 (FY 2016-17 Step 5) to $87,721.66 (FY 2016-17 Step 8); seconded my Council Member O'Connor. AUGUST 15, 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 4 OF 16 AGENDA COUNCIL ACTION - DISCUSSION - VOTE VIII. UNFINISHED BUSINESS CONTINUED A. Motion to enter into contract negotiations with the City Administrator Council Member Clark offered, rather than moving the administrator up steps on the Pay Plan, that they increase the continued. salary by a merit process. The Step Pay Plan has historically been in place to show longevity and this would create a different scenario for one employee. She further noted that the salary amount would increase should the City Council approve a cost of living increase for all employees, plus a step increase during FY 2017-18. Mayor Watford agreed that this would set a bad precedence in relation to the overall purpose of the Step Pay Plan. Additionally, he cautioned the Council to approach the salary by the position and not the person. He agreed with the 2rr )lprJoc r%f nnr hArnteS[)p0 r_.a'S inh performance hinhlin.h.tPd dllriDn this disciiccinn h%/ (niinril flnpmharc Chandler. _-'--oninoi and ;Miter. However, the City can only provide a certain amount of salary to race: position. A high job performance is expected by Department Heads and other Staff, but paying based on the individual persons performance has led to issues in the past. Mayor Watford requested for future reference, the City spell out in employment contracts how future salary increases are to be handled. He also requested that the Mayor, City Attorney, and Administrator MontesDeOca discuss any future employment contract renewals prior to them being placed on the agenda. During this discussion, the consensus of the Mayor and City Council was the Step Pay Plan needed to be reviewed as it has become stale since its implementation. There needs to be a review process or schedule put in place in order to compare salaries against other like -size and economic trend municipalities (such as the Florida League of Cities Salary Survey) as well as the consideration of caps for positions. Proposals would need to be presented for City Council approval by City Clerk/Personnel Administrator Gamiotea and City Administrator MontesDeOca. VOTE: WATFORD — NO CHANDLER — YEA CLARK — NO O'CONNOR — YEA RITTER e YEA MOTION CARRIED. These amendments will take effect October 1, 2017. The renewal 'term was not specifically addressed; t ,e current i contract was for two years. IX. NEW BUSINESS A. Presentation of a Letter of Acknowledgment from the Economic Council of The letter of acknowledgment from the Economic Council was withdrawn from the agenda at the request of Mrs. Okeechobee for Flagler Park Improvements - Jennifer Tewksbury, Tewksbury. Executive Director (Exhibit 2). B. Motion to approve a request for funds from Business Development Board Exhibit 3 contained a letter signed by the Chamber of Commerce of Okeechobee County President, Mrs. Tabitha of Okeechobee in the amount of $10,000 - City Administrator (Exhibit 3). Trent, formally requesting the City Council consider a funding request during the FY 2017-18 budget. Council Member Chandler moved to approve a request for funds from the Chamber of Commerce of Okeechobee County for the Business Development Board of Okeechobee in the amount of $10,000.00 [to be implemented in the 511 Legislative expenses of the General Fund]; seconded by Council Member Clark. AUGUST 15.2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 5 OF 16 187 AGENDA Ili, NEW BUSINESS CONTINUED B. Motion to approve a request for funds from Business Development Board of Okeechobee in the amount of $10,000 continued. H. Motion to approve a Change of Scope Amendment No. 2 for additional services for City Hall General Services Office Renovation Project No. PW-05-00-04-17 - City Administrator (Exhibit 7). COUNCIL ACTION - DISCUSSION - VOTE VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. City Building Official Jeff Newell was asked to attend this meeting to respond to questions on this item. Mr. Newell is a contracted consultant who bills the City additional hours for attendance at meetings. In an effort to keep costs to a minimum, Mayor Watford moved this item's sequence to be addressed earlier in the meeting. During demolition of the City Clerk's Department, as approved by Change of Scope Amendment No. 1 on August 1, 2017, Green Design Construction & Development, LLC (GDCD) and City Officials discovered mold in the existing sub -floor and in the drywall on the North wall of the City Clerk's office. Additional mold was discovered on the East, West, and North walls of the Deputy Clerk's office, West and North walls of the Office Assistant work area, and in the City Clerk's office on the North and East walls. Based on these findings and through cooperation with Building Official Newell and Public Works Director Allen, GDCD has determined that all of the existing drywall, casing, base -boards, wall cladding, etc, in the entirety of the City Clerk's Department has to be removed to perform a full mold remediation. Council Members Chandler and Ritter moved to approve Change of Scope Amendment No. 2 to GDCD, in the amount of $36,552.00, for City Hall General Services Office Renovation Project No. PW-05-00-04-17 for additional services as follows: City Clerk's Department (three offices) remove all plaster at exterior wall locations containing mold spores, existing sub -floor, drywall, wall furring, insulation, millworks, and cladding. Install new '/z-inch CDX plywood sub -floor, vapor barrier, and floor leveling compound. Provide complete mold remediation; install new pressure treated (PT) wall furring at exterior and interior masonry wall locations; install new PT window/door bucks, vapor barrier, '/4-inch plywood sheathing, R-Max rigid insulation at all exterior wall locations, and 5/8-inch drywall on all walls. Install new baseboards and casing; Re -install existing wood frame flooring; re -install plumbing fixtures, paint interior with epoxy (floor to ceiling) in City Clerk's Office bathroom. Install new polyurethane sea!ant to all exterior openings in the General Services and City Clerk's Departments. All materials associated with this work will be provided. The cost for these items includes a $10,000.00 allowance for mold remediation, a 10 percent contractor fee, and a request for 21-days to be added to the amended contract. Council Member Clark noted for the record she has a conflict of interest, will be filing a Form 8B Memorandum of Voting Conflict for Municipal Officers, and will be abstaining from voting on this matter as the company she owns, Glades Gas Company of Okeechobee Inc., is the air conditioning subcontractor for this project. The mold remediation allowance was clarified that the extent of the mold problem will not be fully known until demolition is completed. GDCD will solicit and provide three bids for mold remediation services to City Administrator, Public Works Director, and Building Official for review. AUGUST 15, 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 6 OF 16 IX AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II NEW BUSINESS CONTINUED H. Motion to approve a Change of Scope Amendment No. 2 for additional services for City Hall General Services Office Renovation Project No. PW-05-00-04-17 continued. Motion to approve a Change of Scope Amendment ��o. 2 for Centennial Park Storm Water Improvements, Project No. PW 01-00-02-17 - City Administrator (Exhibit 4). D. Motion to ratify Mr. Willie Hall's appointment as the 5th member to the General Employees' Retirement System Board of Trustees, filling resignation of Deanna Lanier Kovac - City Clerk. E. Motion to approve a request by Okeechobee County Firefighters for a Boot Drive at the main intersection of State Road 70 and Highway 441 on August 25, 2017, from 4:00 to 6:00 P.M., and on August 26 and 27, 2017, from 9:00 A.M. to 2:00 P.M. to benefit the Muscular Dystrophy Association - City Administrator. Upon acceptance of the selected bid, the total fee for allowance will be billed directly to the City of Okeechobee at the cost of service plus a ten -percent Contractor Fee. VOTE: WATFORD - YEA CHANDLER - YEA CLARK - ABSTAINED° O'CONNOR - YEA RITTER - YEA MOTION CARRIED. Council Member Ritter moved to approve a Change of Scope Amendment No. 2, [Deductive Change Order in the amount of $23,488.92 and add 98-days to the contract after approved] for Centennial Park Storm Water Improvements Project No. PW 01-00-02-17; seconded by Council Member O'Connor. The request is to the change in the type of baffle box from the original plans, which will cause a delay in delivering the item. Council Member Chandler noted for the record he has a conflict of interest, will be filing a Form 8B Memorandum of Voting Conflict for Municipal Officers, and will be abstaining from voting on this matter as the company by which he is employed, B&B Site Development, Inc., is the subcontractor for Seminole Design Build, Inc. on this project. VOTE: WATFORD - YEA CHANDLER - ABSTAINED° CLARK - YEA O'CONNOR - YEA RITTER - YEA MOTION CARRIED. Council Member O'Connor moved to ratify Mr. Willie Hall's appointment as fifth member to the General Employees' Retirement System Board of Trustees, term being August 7, 2017, through December 31, 2017, filling the remainder of Mrs. Jeanna Lanier-Kovac's term; seconded by Council Member Clark. VOTE: WATFORD - YEA CHANDLER - YEA CLARK - YEA O'CONNOR - YEA RITTER - YEA MOTION CARRIED. Council Member O'Connor moved to approve a request by the Okeechobee County Firefighters for a Muscular Dystrophy Association Boot Drive at the main intersection of North Park Street (State Road 70) and Parrott Avenue (U.S. Highway 441) on August 25, 2017, from 4:00 to 6:00 P.M., and on August 26 and 27, 2017, from 9:00 A.M. to 2:00 P.M.; seconded by Council Member Ritter. AUGUST 15, 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 7 OF 16 II AGENDA II COUNCIL ACTION - DISCUSSION -VOTE II IX. NEW BUSINESS CONTINUED E. Motion to approve a request by Okeechobee County Firefighters for a Muscular Dystrophy Association Boot Drive at the main intersection August 25, 2017, from 4:00 to 6:00 P.M., and on August 26 and 27, 2017, from 9:00 A.M. to 2:00 P.M. continued. F. Motion to award a bid in the amount of $30,145.00 to Rescue Systems for (P!'eS':S batte,v-onpratPd P.Xtrlcation toolc _ Fire Chief (Exhi.b1t JE, G. Consider a Temporary Street Closing Application, closing Southwest 3rd and 4th Avenues between North and South Park Streets, for the Labor Day Festival on September 2, 2017, through September 4, 2017, submitted by Okeechobee Main Street - City Administrator (Exhibit 6). Discuss options for local regulation of medical marijuana dispensaries and provide staff direction - City Administrator. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Motion and second by Council Members O'Connor and Ritter to award Bid No. FD-01-00-07-17 in the amount of $30.145.00 to Rescue Systems Unlimited, LLC for Genesis Eforce Battery Operated Extrication Tools. The Bid was let on July 23, 2017. The deadline for submission was 3:00 P.M. on August 2, 2017. There were no other Bids received. Chief Smith explained this was the new "jaws of life" rescue tools consisting of a Eforce model S45-SL Spreader, model C236 Cutter, model 21-36 Ram, batteries and chargers, with a generator option back-up for the new fire engine. This is part of FY 2016-17 budgeted $75,000.00 for the new engine equipment. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA f�Y= • •iF�ia' = Pon • -:RM Council Member Ritter moved to approve a Temporary Street Closing Application submitted by Okeechobee Main Street, temporarily closing Southwest 3rd and 41h Avenues between North and South Park Streets on September 2, 2017, through September 4, 2017, for the Labor Day Festival; seconded by Council Member Clark, WATFORD — YEA O'CONNOR — YEA VOTE: CHANDLER — YEA RITTER — YEA A MOTION CARRIED. Administrator MontesDeOca explained the purpose of this discussion was to give guidance to the City Attorney to proceed on the issue of medical marijuana dispensaries inside the City Limits, On August 9, 2017, Attorney Cook provided a memorandum to the City Council explaining the options are to either totally ban these facilities or allow them. Should they be allowed, the City cannot regulate them any stricter than they currently regulate pharmacies. The total number of facilities will be regulated by the State in established regions. The City is in the Southwest region along with Charlotte, Collier, DeSoto, Glades, Hendry, Highlands, Hillsborough, Lee, Manatee, and Sarasota counties. The current Moratorium, set by Ordinance No. 1153 expires October 27, 2017. WORD] AUGUST 15, 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 8 OF 16 190 AGENDA IX. NEW BUSINESS CONTINUED I. Discuss options for local regulation of medical marijuana dispensaries and provide staff direction continued. X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP MAYOR A. Discuss the proposed 2017-18 Fiscal Year (FY) Budget - City Administrator and Finance Director. COUNCIL ACTION - DISCUSSION - VOTE Mr. Steve Nelson, local Pharmacist and owner of Okeechobee Discount Drugs and Big Lake Pharmacy, requested the City extend the Moratorium to allow time for the State to potentially reclassify medical marijuana as a "Class 2-A" drug to be dispensed by pharmacists for regulations purposes. He provided insight on medicinal marijuana uses and how State regulations do not require it to be dispensed in a licensed pharmacy, or by a licenses pharmacist. However, several medical associations are lobbying the State Legislation to consider changing this. The Council expressed their need for a better understanding of the Statute. Attorney Cook requested time to discuss the matter further with County Attorney Cassels. The consensus of the Council was to allow Administrator MoritesDeOca and Attorney Cook time to gather information and meet with Mr. Nelson and Mayor Watford. This item needs to be reconsidered, with the first reading of a proposed ordinance no later than October 3.2017. MAYOR WATFORD CALLED FOR A RECESS AT 6:30 P.M. MAYOR WATFORD RECONVENED THE SESSION, RECESSING THE REGULAR MEETING AND OPENED THE BUDGET WORKSHOP AT 6:37 P.M. The purpose of the workshop is to review the proposed 2017-18 FY Budget as presented by Administrator MontesDeOca. To assist with the budget presentation, the Administrator deferred to Finance Director Riedel who provided a Budget Highlights Memorandum notating the ad valorem assessed values of $4.3 million, including new construction is up by seven -percent. State estimates for sale tax revenues are substantially higher than last year. Fuel tax revenues are up less than one -percent. The General Fund proposed budget has an estimated 5.27 percent increase in revenues. The operation expenditures increased 2.11 percent, this includes the new Health Insurance benefit costs, amendments to Capital Improvements Project and Public Facilities Improvement Fund's, Grant Funds for the continued storm water cleanup (Centennial Park), Appropriation Funds from Florida Department of Environmental Protection (FDEP) and Florida Department of Transportation (FDOT) Small County Outreach Program (SCOP) Funds for street improvement projects. The State Revenue Comparisons page (updated as of August 2, 2017), listed for FY 2012-13 Actuals against Percentage of Change from State Estimate, as well as Estimates against Percentage of Change from State Estimate for FY 2016-17 and FY 2017-18 on the Local One-half Cent Sales tax, Municipal Revenue Sharing, One Cent Discount Sales Tax, and Communication Service tax, all of which are General Fund revenues. FY 2012-13 actual revenue was $1,006,221.00. FY 2016-17 estimates totaled $1,500,471.00 and FY 2017-18 at $1,625,175.00. It also provided the Public Facility Improvement Fund revenues for Local Option (motor and diesel) Fuel tax, Ninth -Cent Fuel tax, Local Option (motor only) Fuel tax and Municipal Revenue Sharing. FY 2012-13 actual was $652,254.00, FY 2016-17 was estimated at $757,709.00 and FY 2017-18 at $762,339.00. AUGUST 15, 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 9 OF 16 191 AGENDA X. FY 2017-18 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2017-18 FY Budget continued. COUNCIL ACTION - DISCUSSION - VOTE The page titled "Fund Balances at Fiscal Year -End from Audited Financial Statements" provided audited fund account balances for General Fund, Public Facility Improvements Fund, Capital Improvements Projects (Vehicle and Building) Fund, Impact Fee Fund, Subsequent Years Expenditures, Future Capital Projects and Special Law Enforcement Fund for FY 2009-10 through 2015-16. The Proposed Budget Impact with millage implementation sheet provided a summary of Ad Valorem Revenue Generated by four optional millage rates as well as the corresponding amount of Reserves that will be utilized to nffcaf nnpra}inn pynnncoc nntinn 1 • Prinr year Millaae rate of 7.9932: $2,075 pM nO rpvPni.IP generated. $463,680.00 of -ese, ve;s needec. Option 2: Adve;tlsed mlliage rate of 8.9932, $2,335,499.00 generates, $203,984.00 of reserves needed (this is the maximum that could be adopted). Option 3: Current millage rate decreased by '/4-mill of 7.7432, $2,010,479.00 revenue generated, $529,004.00 of reserves needed. Option 4: Roll -back millage rate of 7.5849, $1,969,769.00 revenue generated, $569,714.00 of reserves needed. The main portion of the proposed budget was contained on pages numbered 1 to 27. Page one provided a recapitulation of the General Fund revenue and expenses, presented using Option 1 millage rate of 7.9932. The Beginning Fund Balance Total is $4,189,162.00 ($3,791,160.00 Beginning Fund Balance and $398,002.00 Roll -Forward from Previous Year), Estimated Revenues of $6,534,016.00 ($5,322,334.00 Ad Valorem, Other Fees, Intergovernmental, Charges for Services, Fines/Forfeitures/Penalties, Uses of Money and Property, and Other Revenues; $350,000.00 Transferred -In from Public Facilities Improvement Fund; $463,680.00, Transferred -In from Capital Improvement Projects Fund). Total Projected Expenditures of $6,540,641.00; leaving a Fund Balance of $3,784,535.00. Pages 2 and 3 provided the detail line item breakdown of the General Fund revenues including transfers -in and transfers -out from other Funds. The Council then discussed each department's projected expenditures within the General Fund. Each are presented with the current salary and the appropriate step increase within the Step Pay Plan, changes to the Life and Health Insurance (Line items 2300) premiums, increases in the Property/Casualty (Line items 4500) and Workers Compensation (Line items 2400) Insurance premiums, the re -allocation of communication services based on the number of extensions per Department (Line items 4100), and appropriate changes to pension contributions based on the actuary report. Proposed Budget for General Fund/ Total Personnel Cost: $ 97,106.00 511-Legislative/City Council Total Supplies and Other Services: $- 94 990.00 (pages 4-5) FY 2017/2018 Proposed Total: $ 191,296.00 FY 2016/2017 Amended Budgeted Total: $ 182,699.00 Difference: $ 8,597.00 AUGUST 15. 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 10 OF 16 192 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE 11 X. FY 2017-18 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2017-18 FY Budget continued. Items noted and discussion (for 511 Legislative/City Council): Within this budget is $1,000.00 for a Council Member who will receive their 35-year longevity service bonus; a $3,500.00 increase for Line item 3400-Other Contract Services, which covers $18,000.00 for Legislative/lobby services, $28,500.00 balance of the Annexation Study, and $15, 000.00 for a CRA Study; increase Line item 4000-Travel and Per Diem by $500.00; includes the annual contribution of $8,940.00 to the Shared Services Council in Line item 8100-Shared Services; Line item 8202-Local Community Request addresses action taken at this meeting (New Business Item B), $10,000.00 for the Business Development Board to the Chamber of Commerce of Okeechobee County. Line item 8200-Aid To Private 0:',,Pn'7gtinn-, nrern-,a, Q1.000 90 earmarked for the Okeechobee Historical cnri0i %1hr, rPmjpFfad the donation .okuaru their purchase ;;f the Raulerson Family homestead (arid corrected to reflect the name as Raulerson/Chandler). Council discussed the amount, indicating by consensus that it should be increased to $2,500.00 as this is the first home built in the City by our founding family. Proposed Budget for General Fund/ Total Personnel Cost: $ 172,962.00 512 Executive/Administration Total Supplies and Other Services: $ 27,807.00 (pages 6-7) FY 2017/2018 Proposed Total- $ 200,769.00 FY 2016/2017 Amended Budgeted Total: $ 195,341.00 Difference: $ 5,428.00 Items noted and discussion: The budget proposes increases to Line items 4000-Travel and Per Diem by $200.00, 4400-Rentals & Leases by $200.00, and 5400-Books/Publications by $750.00. Proposed Budget for General Fund/ Total Personnel Cost: $ 151,723.00 2512- Exec utive/City Clerk Total Supplies and Other Services: $ 55,597.00 (pages 8-9) FY 2017/2018 Proposed Total $ 207,320.00 FY 2016/2017 Amended Budgeted Total: $ 216,170.00 Difference: ($ 8,850.00) Items noted and discussion: The budget proposes a decreases to Line items 3400-Other Contractual Services by $200.00, 4900-Other Current Charges by $8,450.00 (advertising costs), and 4909-Miscellaneous by $4,000.00 (elections and longevity service awards). Increases are proposed for Line items 4909-Repair and Maintenance Equipment by $430.00, and 4901-Education by $250.00. Proposed Budget for General Fund/ FY 2017/2018 Proposed Total $ 115,760.00 514-Legal Services FY 2016/2017 Amended Budgeted Total: $ 75,710.00 (page 10) Difference: $ 40,050.00 AUGUST 15.2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 11 OF 16 193 AGENDA COUNCIL ACTION - DISCUSSION - VOTE X. FY 2017-18 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2017-18 FY Budget continued. Items noted and discussion: The proposed budget provides $750.00 for a 30-year longevity service bonus; a $40,000.00 increase in Line item 3300-Legal Cost for estimated additional hours and possible litigation. Proposed Budget for General Fund/ Total Personnel Cost: $ 188,731.00 513-Finance Total Supplies and Other Services: $ 96 307.00 (pages 11-12) FY 2017/2018 Proposed Total $ 285,038.00 FY 2016/2017 Amended Budgeted Total- $ 279,391.00 Difference: $ 5,647.00 Items noted and discussion: The budget proposes increases in Line items 3400-Other Contractual Services by $500.00 to now cover the website contractual maintenance services and 5200-Operating Supplies by $300.00. Proposed Budget for General Fund/ Total Personnel Cost: $ 103,863.00 519-General Services Total Supplies and Other Services: $ 291,291.00 (pages 13-14) FY 2017/2018 Proposed Total $ 395,154.00 FY 2016/2017 Amended Budgeted Total: $ 375,544.00 Difference: $ 19,610.00 Items noted and discussion: The budget proposes decreases in Line items 3100-Professional Services by $1,200.00, 4300-Utilities by $600.00, 4600-Repair and Maintenance Vehicles by $500.00, 5200-Operating Supplies by $400.00, 5201-Fuel and Oil by $325.00, and 5204-Postage and Supplies by $2,000.00. The increase in Line item 4609-Repair and Maintenance Equipment by $19,910.00 is to cover repairs and maintenance to pressure wash, painting and repair stucco on the exterior buildings at City Hall, Fire Department, and Records Room/Fire Engine Back -Bay, landscaping at City Hall, add a Automated External Defibrillator to City Hail, and replace the carpet/baseboards in the Council Chambers. Proposed Budget for General Fund/ Total Personnel Cost: $ 1,924,389.00 521-Police Department Total Supplies and Other Services: $ 336,359.00 (pages 15-16) FY 2017/2018 Proposed Total $ 2,260,748.00 FY 2016/2017 Budgeted Total: $ 2,264,083.00 Difference: ($ 3,335.00) (Notation for clarification, the Police Department totals reflect the inclusion of Line Item 4909-Miscellaneous, $1,500.00, that was unintentionally removed from page 16). AUGUST 15, 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 12 of 16 19 AGENDA X. FY 2017-18 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2017-18 FY Budget continued. COUNCIL ACTION - DISCUSSION - VOTE Items noted and discussion: Line item 1200-Regular Salaries increased by $14,856.00 not only to include the Step Plan, but to also include adding Supplemental Pay for three Officers assuming additional training and responsibility as Field Training Officers and Intoxilyzer Certification. Increases to Line items 3100-Professional Services by $3,218.00 due multiple years without an increase for crime lab services; 4609-Repair and Maintenance Vehicles by $5,000.00, 5202-Operating Supplies (Tires) by $800.00, and 5203-Uniforms/Patches by $300.00. A decrease of $20.00 was made to Line item 3400-Other Contractual Services. Several line items within the personnel costs were increased and decreased based on changes in positions implemented in the current FY. Proposed Budget for General Fund/ Total Personnel Cost: $ 1,389,840.00 522-Fire Department Total Supplies and Other Services: $ 260,150.00 (pages 17-18) FY 2017/2018 Proposed Total $ 1,649,990.00 FY 2016/2017 Budgeted Total: $ 1,587,869.00 Difference: $ 62,121.00 Items noted and discussion: This budget proposes increased to Line Items 1200-Regular Salaries not only to include the Step Plan, but to create a new full-time Captain position with an annual salary of $44,857.00, Step 1; 1501-Volunteer Pay by $2,000.00 to assist with events and station coverage. The overall personnel costs increased by $16,843.00. Increases were also proposed for Line items 3100-Professional Services (Medical Examiner) by $600,00, 4000-Travel and Per Diem by $200.00, 4100-Communication and Freight includes a $50.00 monthly cell phone reimbursement for the new Captain position, 4600-Repair and Maintenance Vehicles by $35,629.00 based on higher usage and rebuilding of Ladder-1 engine by $35,629,00, 5100-Office Supplies by $121.00, 5201-Fuel and Oil by $510.00, and 5202-Operating Supplies (Tires) by $1,500.00. Proposed Budget for General Fund/ Total Personnel Cost: $ 691,607.00 541-Public Works Total Supplies and Other Services: $ 544,460.00 (pages 19-20) FY 2017/2018 Proposed Total $ 1,236,067.00 FY 2016/2017 Budgeted Total: $ 1,230,079.00 Difference: $ 5,987.00 Items noted and discussion: The budget proposes several modifications within personnel lines items to address changes in positions with the retirement and removal of the Maintenance Foreman, with the overall balance decreasing by $3,577.00. Line items that increased were 3401-Garbage Collection Fee by $2,971.00, 4000-Travel and Per Diem and 4901-Education by $1,000.00 each for additional required training. 4400-Rentals and Leases by $1,500.00, 4600-Repairs and Maintenance Vehicles by $500.00. AUGUST 15, 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 13 of 16 195 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II X. FY 2017-18 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2017-18 FY Budget continued. 4609-Repairs and Maintenance Building and Equipment by $9,250.00 to paint Public Works buildings, minor roof repairs, install a privacy windscreen along the facilities perimeter fence, and upgrade/remodel the bathroom and break rooms. 5200-Operating Supplies by $500.00. Decreases were made to Line items 3400-Other Contractual Services by $2,800.00, 5201-Fuel and Oil by $50.00, 5205-Mosquito Control by $1,500.00, and 5400-Books/Publications by $200.00 The next proposed Budget to review is the Public Facility Improvement (Transportation 301) Fund (pages 21-22) which —:iz prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. Florida Statutes provide what specific expenditures are authorized to expend these revenues. It was presented with a Beginning Fund Balance of $620,571.00 ($38,105.00 less than current FY); Total Revenue Estimates of $844,337.00 ($179,087.00 more than current FY); Total Expenditures Projected of $777,537.00 ($86,737.00 more than current FY), plus $350,000.00 to be Transferred -Out to General Fund; leaving a Fund Balance of $337,371.00 ($54,245.00 more than current FY). The specific expenditures, noted items and discussion are listed as follows: Line Item Previous FY Proposed Difference 3100-Professional Services/Engineering $25,000.00 $25,000.00 3400-Contractual Services/Grounds $51,000.00 $51,000.00 4300-Utilities $77,300.00 $30,000.00 ($47,300.00) 4609-Repairs and Maintenance $18,500.00 $18,500.00 4909-Miscellaneous/Park/Holiday Lights $5,000.00 $10,000.00 $5,000.00 The line item provides for the replacement of one holiday light display. 5300-Road and Materials $65,000.00 $65,000.00 6300-Improvements $275,000.00 $205,000.00 ($70,000.00) Covers the annual asphalt (paving) and sidewalk programs 6301-SCOP Improvements $0.00 $177,537.00 $177,537.00 This is a FDOT grant to make improvements to Southeast 3rd Avenue, Park Street to Southeast 4th Avenue and Southeast 6th Street, Parrott Avenue to Southeast 6th Avenue. 6302-Beautification $0.00 $7,500.00 $7,500.00 Replace five tables in FLAGLER PARK Block "R"-Veteran's Park and Block 1" Park 3. 6400-Machinery and Equipment $174,000,00 $188,000.00 $14,000.00 Covers the replacement of two mower decks (rough -cut and all terrain), zero turn mower, and plate compactor, as well as the purchase of a street sweeper. AUGUST 15.2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 14 OF 16 196 11 AGENDA 11 COUNCIL ACTION - DISCUSSION - VOTE 11 X. FY 2017-18 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2017-18 FY Budget continued. The third proposed Budget to review is the Capital Improvements Projects (304) Fund (pages 23-24) and was prepared by Administrator MontesDeOca, in coordination with each Department Head for their departments and in coordination with the 5-Year Capital Improvement element of the Comprehensive Plan. Total Beginning Fund Balance is $4,136,380.00 ($1,593,305.00 less than current FY); Total Revenues Estimates of $228,000.00 ($15,300 less than current FY); Total Projected Expenditures are $780,985.00 ($409,180.00 less than current FY), plus $68,450.00 transferred -out to Other Grants Fund and $463,680.00 transferred -out to General Fund; leaving a Fund Balance $3,051,265.00 ($644,501.00 less than current FY). The specific expenditures, noted items and discussion are listed as follows - Line Item 549-3100 Professional Service 529-4600 Repair and Maintenance 513-3100 Professional Services Current FY Proposed Difference $25,000.00 $25,000.00 $25,000.00 $9,500.00 $25,000.00 $9,500.00 512-6400 Administration Capital $6,900.00 $4,230.00 ($2,670.00) Improvements proposed are to replace carpet, upgrade lighting including Council Chambers, and purchase lateral filing cabinets. 513-6400 Finance Capital $2,500.00 $3,200.00 $700.00 Replace furniture for the Account Clerk office and computer replacements. 519-6400 General Services Capital $66,000.00 $35,000.00 ($31,000.00) Improvements proposed consist of replacing all exterior doors at City Hall (front, rear south and north, kitchen, and attorney office). 521-6400 Law Enforcement Capital $369,365.00 $420,205.00 $50,840.00 Improvements proposed covers the annual vehicle replacement program (12 vehicles including one for Administrator); replace four computers; purchase of one radar Uun and Qix taserS, w E?eiR% iCey-ieSs t'i!C7neS Identification Device) facility security locking, and new roof on building. 522-6400 Fire Protection Capital $53,000.00 $100,800.00 $47,800.00 Improvements proposed are the purchase of a new F150 pick-up truck/equipment for the Fire Chief and new Code Enforcement vehicle, two portable radios, a "rugged version" laptop, utility trailer for event vehicle (golf -cart), six sets of bunker gear, replace kitchen table and chairs, a AED Unit and suction device for engines, and the annual replacement program for the self-contained breathing apparatus bottles and harnesses, 522-6401 Fire Protection Capital $491,000.00 $0.00 ($491,000.00) 536-6400 Sewer/Wastewater $0.00 $12,500.00 $12,500.00 Installation of a lift station and Okeechobee Utility Authority wastewater connection fees for the building leased to the Chamber. AUGUST 15, 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 15 OF 16 11 AGENDA 11 COUNCIL ACTION - DISCUSSION -VOTE 11 X. FY 2017-18 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2017-18 FY Budget continued. Line Item 541-6400 Public Works Capital Current FY Proposed Difference $6,900.00 $19,250.00 $12,350.00 Improvements proposed are the purchase of computer for the Operations Supervisor, an enclosure for the back-up generator, fuel pump replacement, and a new air conditioning system for the offices at the Cleveland Lamb Public Works Facility. 549-6401 Parks Capital Improvements $50,000.00 $78,000.00 $28,000.00 Improvements proposed consist of purchasing exercise equipment, 12 BBQ grills, irrigation and landscape for -the Centennial Park, and replacing six gees in FLAGL.ER Parks. 549-6402 Median/Right-of-Way Replacement $85,000.00 $30,000.00 ($55,000.00) Specific improvements and locations were not provided. 2512-6400 City Clerk Capital $0.00 $18,300.00 $18,300.00 Improvements proposed consisted of replacing and upgrading the scanner for the records management system. Added, at the Mayor's request, is the purchase of a video recording system for the City Council Chambers. The request is due to recent requests for all local government meetings to be available either by live video feed or a audio and visual recording to view via the website. The fourth proposed Budget to review is the Other Grant (302) Funds (page 25) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. The City has applied for several grants and has been awarded two to address the stormwater drainage for the Centennial Park located along Taylor Creek. Beginning Fund Balance is $39,642.00; TMDL (FEDP NS018) Grant Revenue $183,630.00; Stormwater Drainage (SFWMD #4600003556) Grant Revenue $175,000.00; Transfer -In from Capital Assigned Funds, $300,000.00; and $16,020.00 from Capital Fund Reserves; Total Projected Expenditures of $554,630.00; leaving a Fund Balance of $159,662.00. The fifth proposed Budget to review is the Appropriations Grant (307) Funds (page 26) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. The City has applied for and has been awarded a Grant for improvements to the Southeast 8th Avenue Project. This budget addresses the use of those funds. Beginning Fund Balance is $0.00; Appropriation Funds Revenue $209,000,00; Transfer -in from Capital Fund Reserves $10,450.00; Total Projected Expenditures of $219,450.00; leaving a Fund Balance of $0.00. The sixth and final proposed Budget for review is the Law Enforcement Special (601) Fund (page 27), presented in coordination with Chief Peterson. Beginning Fund Balance of $4,311.00 ($50.00 less than current FY); Total Estimated Revenues of $500.00; Total Projected Expenditures as $1,750.00; leaving a Fund Balance of $3,061.00 ($50.00 less than current FY). 197 m• • e AUGUST 15, 2017 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 16 OF 16 AGENDA X. FY 2017-18 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2017-18 FY Budget continued. XI. ADJOURN BUDGET WORKSHOP AND RECONVENE REGULAR MEETING Mayor A. Address unfinished items or issues discussed during the Budget Workshop - Mayor XII. ADJOURNMENT - Mayor Please take nctice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. f, ATTEST: n Lane amiotea, iCMC, City Clerk L COUNCIL ACTION - DISCUSSION - VOTE The discussion then turned to salary increase options. The final pages of the budget contained two Salary Step Plans, the amounts were the same as the current FY, one was for full-time employees and elected officials, and one was for part-time employees, both included official job titles and the number of employees for that position. Materials distributed for consideration contained five options for a Cost of Living Allowance (COLA) increase to employees salaries. The total budget impact to provide a 1.5 percent COLA is $49,324.62, a 2 percent COLA is $66,134.62; a 3 percent COLA is $98,025.73; a 4 percent COLA is $130,700.97; and a 5.0 percent COLA is $163,376.21, After much on the salary options. the consensus of the re�trci! R;,as +r, o'F' ,4 the budget at t; e first "caring with a 2 percent COLA for all employees, excluding the Mayor and Council, but including the Administrator and Attorney as provided in their employment contracts; To keep the Step Pay Plan increase (represents 1.5 percent), this would exclude the Mayor, City Council, City Attorney and any Part -Time positions that have met the maximum allowed for the position as set out on their Plan spreadsheet. There was a clear consensus to keep the millage rate the same as what was presented, which is the current year rate of 7.9932. (Refer to page nine of these minutes for the detailed explanation and options presented). All materials noted above were distributed at the meeting and made available for the public. The proposed budget will be posted to the City website prior to the September 5, 2017, first hearing. The Council commended City Staff, especially Finance Director Riedel, for their hard work in making the budget preparations and review as smooth as possible. AT 7:49 P.M. MAYOR WATFORD ADJOURNED THE BUDGET WORKSHOP AND RECONVENED IN REGULAR SESSION. There were no unfinished items remaining from the regular session, nor were there any issues discussed during the Budget Workshop requiring action. There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 7:49 P.M. The next regular scheduled meeting is September 5, 2017. ,,Form 8B Memorandum of Voting Conflict for County, Municipal, and other Local Public Officers was filed by Council Members Chandler and Clark on August 15, 2017, in the Office of the City Clerk and made a part of the official record filed in the permanent Minute File for this meeting. l STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County,,) Florida, hat. the attached copy of advertisement being a tLLH IC �C'41C-p% in the matter of 1�i29t J in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of �h1�-O► Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or -refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed befo e me this T' day of �Ol r7 AD Notary Public, State of Florida at Large • 1,,pY V' oa( ANGIE BRIDGES Sao p': MY COMMIMON # FF 976149 EXPIRES:Apri20,2020 '.f °F;; R"•• Bonded Thru Notary Mk Undefwn'tafs r,�nNl • f''� J yi Okeechob ews 107 SW 17thPa Sit D? Okeechobee, ) `� ti;863-763 Cb 5 CITY COUNCIL MEETING TIME CHANGE AND BUDGET WORKSHOP NOTICE- fICE IS HEREBY GIVEN that the 0ty Council of the City of Okeec will conduct a Regular Meeting beginning at 5:00 D.m. on If A 2017, or as soon thereafter as possible, at City Hall, 55 5E 3r� 7 200, Okeechobee, Florida. At the end of this session, a BUD( IRKSHOP will be held for the purpose of discussing and reviewing posed 2017.2018 Fiscal Year Annual Budgget, The public is im�ited oureged to attend. Contact Gty AdminItion at 863.763-3372, ,ripe, dlyofokeechobee.com, to obtain a copy of the agenda. Y PERSON DECIDING TO APPEAL any decision made by the incil with respect to any matter considered at this meeting voll neen sure a verbatim record of the proceeding is made and the record inch testimony and evidence u n which the appeal will be based. In ac any person vdt ibilitas defined by the v� �tioe� special) aorommoddation to pate in this proceeding, contact the City Clerk's Office no later than dness days prior to proceeding, 863-763.3372. ADVISED that should You intend to showpo document opicture, hems to the Council in support or oppositionY be provided to »ppyy of the document, picture, video, or Rem MU57 y Cierk for the Cito records. : Mawr Dowling R. Watford, Ir. E CITY OF OKEECHOBEE 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 AUGUST 15, 2017 REGULAR CITY COUNCIL MEETING AND BUDGET WORKSHOP OFFICIAL AGENDA I. CALL TO ORDER - Mayor: August 15, 2017, City Council Regular Meeting and Budget Workshop, 5:00 p.m. II. OPENING CEREMONIES: Invocation given by Mayor Dowling R. Watford, Jr. Pledge of Allegiance led by Mayor III. COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Noel Chandler Council Member Monica Clark Council Member Mike O'Connor Council Member Gary Ritter Administrator Marcos Montes De Oca Attorney John R. Cook Clerk Lane Gamiotea Deputy Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel IV- AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. B. Public participation for any issues not on the agenda -Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. PAGE 1 OF 3 August 15, 2017 PAGE 2 of 3 V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Swearing in of Firefighter/EMT David Cortez. VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the July 18, 2017 Regular Meeting and the August 1, 2017 Special Meeting. VII. WARRANT REGISTER — City Administrator A. Motion to approve the July 2017 Warrant Register. General Fund $493,031.24 Community Development Block — Economic Grant Fund $143,696.38 Capital Improvement Projects Fund $ 75,3%98 Public Facilities Improvement Fund $ 5,205.10 VIII. UNFINISHED BUSINESS A. Motion to enter into contract negotiations with the City Administrator — Mayor (Exhibit 1). IX. NEW BUSINESS A. Presentation of a Letter of Acknowledgment from the Economic Council of Okeechobee for Flagler Park Improvements — Jennifer Tewksbury, Executive Director (Exhibit 2). B. Motion to approve a request for funds from Business Development Board of Okeechobee in the amount of $10,000 — City Administrator (Exhibit 3). C. Motion to approve a Change of Scope Amendment No. 2 for Centennial Park Storm Water Improvements, Project No. PW 01-00-02-17— City Administrator (Exhibit 4). D. Motion to ratify Mr. Willie Hall's appointment as the 5"h member to the General Employees' Retirement System Board of Trustees, filling resignation of Jeanna Lanier Kovac — City Clerk August 15, 2017 PAGE 3 of 3 IX. NEW BUSINESS CONTINUED E. Motion to approve a request by Okeechobee County Firefighters for a Boot Drive at the main intersection of State Road 70 and Highway 441 on August 25, 2017 from 4:00 p.m. — 6:00 p.m., and on August 26 — 27, 2017 from 9:00 a.m. — 2:00 p.m. to benefit the Muscular Dystrophy Association — City Administrator F. Motion to award a bid in the amount of $30,145.00 to Rescue Systems Unlimited, LLC for Genesis battery -operated extrication tools — Fire Chief (Exhibit 5). G. Consider a Temporary Street Closing Application, closing SW 3rd and SW 4th Avenues between North and South Park Streets, for the Labor Day Festival on September 2, 2017 through September 4, 2017, submitted by Okeechobee Main Street — City Administrator (Exhibit 6). H. Motion to approve a Change of Scope Amendment No. 2 for additional services for City Hall General Services Office renovation, Project No. PW-05-00-04-17 — City Administrator (Exhibit 7). I. Discuss options for local regulation of medical marijuana dispensaries and provide staff direction — City Administrator X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP — Mayor A. Discuss the proposed 2017/2018 fiscal year budget — City Administrator and Finance Director XI. ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION — Mayor A. Unfinished items or issues discussed during the Budget Workshop to be addressed — Mayor XII. ADJOURN MEETING — Mayor PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. City of Okeechobee, August 15, 2017 Meeting Minutes taken during the meeting by Bobbie Jenkins CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on August 15, 2017, at 5:00_ P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. OPENING CEREMONIES: The invocation was given by Mayor Watford; the Pledge of Allegiance was led by Mayor Watford. III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Noel Chandler Present Council Member Monica Clark Present Council Member Mike O'Connor Present Council Member Gary Ritter Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Present Police Chief Bob Peterson Present Public Works Director David Allen Present Finance Director Riedel Present IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. V.B. Present a Certificate of Achievement to Mr. Charles Murphy IX.A DePerredf f o vlea mf . I+ern 10 f� MbWJ I+�m A. D�-�er —7I10 �ltnu�ts- B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. Tere wfft (Ame-, V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Swearing in of Firefighter/EMT David Cortez. _f, Firefighter/EMT David Cortez was accompanied by his moth r, Ms. Maria Irma Cortez. LCr-icka,- SIS� s ark tud aS.Vol ktr- Als DP reo !n- re �C!e►�a. hsn� sm,li hw IA or%ppe� sin w� � h �r,�cr� ,f�on hay �J�'htm� tei Swr� � !n Nold bl-h Ood hg Met WM)a!l �VoC(s IO be � d WW�, Page 1 of 17 V. PROCLAMATIONS AND PRESENTATIONS CONTINUED B. Certificate of Appreciation to Mr. Charles Murphy Mayor Watford asked Mr. Charles Murphy to join him at the podium where he presented him with a Certificate of Achievement which read: "Whereas, Mr. Charles Murphy began covering the news and sports for Okeechobee with WOKC True Country 21 years ago, and with the Okeechobee News 10 years ago; and Whereas, Charles has proven to be a dedicated journalist, providing the citizens of Okeechobee with a fair and balanced view while covering many City Council meetings and community events throughout the City; and Whereas, the Okeechobee High School athletic sports fans have enjoyed Charles' WOKC Live Radio broadcast as the "Voice of the Brahmans" bringing a level of excitement for all to enjoy and experience the game as if they were in the stands. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, proudly extend our sincere appreciation to Charles Murphy for his love of sports, journalism, service, and dedication to our hometown." 5 'l,�h.� �dm��ish�a�s la- iz � council �em,�x+� I-A�✓n�— Al�js - OKeeChooee is home. "'IS pr6p,�Slohal ct.�d �6PFRII M�. Page 2 of 17 VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the July 18, 2017, Regular Meeting and the August 1, 2017, Special Meeting. Council Member MGmoved to dispense with the reading and approve the Summary of Council Action for the J,1� regular ' g and the August 1, 2017, special meeting; seconded by Council Member MO. Discussion: none. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA 'MO`T1 CARRIED. VII. WARRANT REGISTER — City Administrator A. Motion to approve the July 2017 Warrant Register. Genera; Fund, $493,031.24 Community Development Block — Economic Grant Fund $143,696.38 Capital Improvement Projects Fund $ 75,350.98 Public Facilities Improvement Fund $ 5,205.10 Council Member moved to approve the July, 2017 Warrant Register in the amounts: General Fund, four hundred ninety-three thousand, thirty-one dollars and twenty-four cents ($493,031.24); Community Development Block -Economic Grant Fund, one hundred forty-three thousand, six hundred ninety-six dollars and thirty-eight cents ($143,696.38); Capital Improvement Projects Fund, seventy-five thousand, three hundred fifty dollars and ninety-eight cents ($75,350.98); and Public F cilities Improvement Fund, five thousand, two hundred five dollars and ten cents ($5,205.10); seconded by Council MemberQ. Discussion: none. oWg hop : �y &WfiQ,1 VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA t -YEA_ o MOTION CARRIED. Page 3 of 17 VIII. UNFINISHED BUSINESS A. Motion to enter into contract negotiations with the City Administrator— Mayor (Exhibit 1) Council Member moved to enter into contract negotiations with the City Administrator; seconded by Council Member Discussion: Administrator MontesDeOca's current two-year Employment Contract expires September 30, 2017. He presented three amendments to his current contract that he would like to have considered when negotiating his renewal. The amendments are as follows: Section 6.1 currently provides for an accrual of 10.0 hours per month of annual leave per year, accrued in accordance with City Policy. An amendment adding an additional 0.7 hours per month totaling 8.4 hours annually for the term of the contract has been requested. Section 6.2 currently provides for an accrual of 8.0 hours per month of sick leave per year, accrued in accordance with City Policy. An amendment adding an additional 0.7 hours per month totaling 8.4 hours annually for the term of the contract has been requested. Section 4a. currently reads "for the performance of services pursuant to this Agreement, the CITY agrees to pay the CITY ADMINISTRATOR an annual base salary of $80,255.15 (Step 3 of the 2015/16 Salary Plan), payable in installments at the same time as other CITY employees are paid, subject to standard tax and benefit deductions." As of October 1, 2017, on annual salary of $83,889.71 (Step 5 of the 2016/17 Salary Plan) will be paid. An amendment requesting to move from Step 5 to Step 8 ($87,721.66) as of October 1. 2017. has been requested. Mmo � MC- Mrfwa kUth'ahag wif A4q6r 2 DM-- W h6w �rigKkd- Tkb h� Ok (A(A16Y6k- lyayors MUM 07'a_# Gera c¢ DW. TWV te rid Q fig jr �o . L.�Qd 0-�10 t�6� . �� as d ,6� � ? nd, 1�as #Shd �1C- Ill � C�d�l trace �'ul / G • C�aunc�! /Y% �r GUI � or IBC- m6h Dr M V -7PuAWa h #YMWO GAL ��ra � , rs VC ��scus �-Xt�a d pel�� Y RaM mat79. cad ��Rrd l& r � , sill Hof- b r M� ahn1W �'sa I�0 - �tr14 /ems • Q n sh � � a (of off' rm. / ofQ �c�la Dr. 2 4hr� s s �CT 1 /Y ho ��hv �� - VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 4 of 17 IX. NEW BUSINESS A. Presentation of a Letter of Acknowledgement from the Economic Council of Okeechobee for Flagler Park Improvements — Jennifer Tewksbury, Executive Director (Exhibit 2). Mrs. Jennifer Tewksbury, Executive Director of the Economic Council of Okeechobee, read the following letter into the record: "The Economic Council would like to recognize the efforts you have taken to install valuable oak trees in Flagler Park. The installation of trees and adequate landscape is a prudent way to improve the quality of life for residents and appeal to visitors. This action is highly appreciated. I encourage you to pursue continued investment in Flagler Park and the downtown area when considering your budget next year. Flagler Park is an exceptional amenity to residents and can serve as an asset to businesses on Park Street. Our large-scale green space is unique to our community and is a feature which should be highlighted to reflect the true character of Okeechobee to visitors. Thank you again for making this noticeable investment into the community and for your continued service to the City of Okeechobee. Sincerely, Jennifer Tewksbury, Executive Director." Wftdyawr) Motion to approve a request for funds from Business Development Board of Okeechobee in the amount of $10,000.00 — City Administrator (Exhibit 3). Motion by Council Member �i to to approve a request for funds from Business Development Board of Okeechobee in the amount of $10,000.00; seconded by Council Member Discussion: A letter from Mrs. Tabitha Trent, President of the Chamber of Commerce of Okeechobee County, was submitted requesting the City Council consider a $10,000.00 contribution to the Business Development Board of Okeechobee. VOTE: WATFORD — YEA CHANDLER — YEA -CLARK- YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 5 of 17 ` C. Motion to approve a Change of Scope Amendment No. 2 for Centennial Park Storm Water Improvements, Project No. PW 01- 00-02-17 — City Administrator (Exhibit 4). Motion and second by Council Member and r to approve a Change of Scope Amendment No. 2 for Centennial Park Storm Water Improvements, Project No. PW 01-00-02-17. Discussion: Change of Scope Amendment No. 2 for the Centennial Park Storm Water Improvements Project No. PW 01-00-02-17 reflects a reduction in cost of $23,488.92 and a 98-day extension to the original contract for the supply and installation of a different baffle box, not reflected on the original plans. D911 WX / j_q WLS Council Member Chandler noted for the record he will be abstaining from voting on this matter as the company by which he is employed, B&B Site Development, Inc., is the subcontractor for Seminole Design Build, Inc. on this project. mm- lvatd Ar � vnafi bye � , So�.rn,e aSpet"d do. VOTE: WATFORD — YEA CHANDLER — ABSTAINED CLARK — O'CONNOR — YEA RITTER — YEA TION CARRIED. Page 6 of 17 D. Motion to ratify Mr. Willie Hall's appointment as the fifth member to the General Employees' Retirement System Board of Trustees, filling resignation of Jeanna Lanier-Kovac — City Clerk Motion by Council Member L to ratify the appointment of a Fifth Member, Mr. Willie Hall, to the General Employees' Retirement System Board of Trustees, term being August 7, 2017, through December 31, 2017, filling resignation of Jeanna Lanier-Kovac; seconded by Council Member. Discussion: 6y- �QC(is wI I�1 I�ss VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. Page 7 of 17 E. Motion to approve a request by Okeechobee County Firefighters for a Boot Drive at the main intersection of State Road 70 and Highway 441 on August 25, 2017, from 4:00 P.M. to 6:00 P.M., and on August 26 -27, 2017 from 9:00 A.M. to 2:00 P.M. to benefit the Muscular Dystrophy Association — City Administrator Motion and second by Council Members UD and G to approve a request by Okeechobee County Firefighters for a Boot Drive at the main intersection of State Road 70 and Highway 441 on August 25, 2017, from 4:00 to 6:00 P.M., and on August 26 and 27, 2017, from 9:00 A.M. to 2:00 P.M. to benefit the Muscular Dystrophy Association. Discussion: ��-- �M„�Y, is Mwn Aivp 4-o 0,(sa�h.1 ru.�s se�-m �laco VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 8 of 17 F. Motion to award a bid in the amount of $30,145.00 to Rescue Systems Unlimited, LLC for Genesis battery -operated extrication tools — Fire Chief (Exhibit 5). Motion by Council Member ALL to award RFP Bid No. FD-01-00-07-17 in the amount of $3 1 5.00 to Rescue Systems Unlimited, LLC for battery -operated Genesis EFORCE extrication tools; seconded by Council Member. Discussion: �YQ kk g 6f C, � � �O on M.,u or�ci W� wl�ats ou �fG�v¢. �c4�riews cue �C . Ne- it red - bo�de� waw qh6) �Clcic u.p ne 3'-oopa�wed e�z��7 VOTE: WATFORD — YEA CHANDLER — YEA � ARK — YEA` O'CONNOR — YEA RITTER — YEA _ MOTION CARRI Page 9 of 17 G. Consider a Temporary Street Closing Application, closing Southwest 3rd and 41h Avenues between North and South Park Streets, for the Labor Day Festival on September 2, 2017, through September 4, 2017, submitted by Okeechobee Main Street — City Administrator (Exhibit 6). Motion and second by Council Members Land bo approve a Temporary Street Closing Application, closing Southwest 3,d and 4ch Avenues between North and South Park Streets, for the Labor Day Festival on September 2, 2017, through September 4, 2017, submitted by Okeechobee Main Street. Discussion: VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA �ARRIED. Page 10 of 17 H. Motion to approve a Change of Scope Amendment No. 2 for additional services for City Hal General Services Office renovation, Project No. PW 05-00-04-17 — City Administrator (Exhibit 7). Motion by Council Member K to approve a Change of Scope Amendment for additional services for City Hal(General Services Office renovation, Project No. PW 05-00-04-17; seconded by Council Member. Discussion: Required Services II: During Demolition of the City Clerk's office (as a part of the above referenced General Services Office Remodel), Green Design Construction & Development, LLC (GDCD) and the City of Okeechobee discovered mold in the existing sub - floor and drywall (North Wall) in the City Clerk's office. GDCD also discovered mold on the western wall in the Deputy Clerk's office. Based on our findings and through cooperation with the City Building Official and Public Works Director we have determined that all of the existing Drywall, Casing, Base Board, Wall Cladding, etc. in the entirety of the Clerk's Office has to be removed to perform a full mold remediation. Our scope of Required Services II as we understand shall be: 1. Remove existing Sub -Floor in Lane's office. 2. Remove all Drywall. Wall Furring, Insulation, Millworks, and Cladding in City Clerk's Office. 3. Remove all Piaster at exterior wall locations containing Mold Spores. 4. Provide complete Mold Remediation in Clerk's Office. 5. Install new PT Wall Furring at Exterior and Interior Masonry Wall Locations. 6. Install new PT Window/Door Bucks in Clerk's Office. 7. Install new'/z" CDX Plywood Sub -Floor in Lane's Office. 8. Install Floor Leveling Compound in Lane's Office. 9. Install new vapor barrier in Clerk's Office. 10. Install new'/4" Plywood sheathing in Clerk's Office. 11. Install new R-Max Rigid Insulation @ Exterior Wall Locations. 12. Install new 5/8" Drywall in Clerk's Office (all walls). 13. Install new Base Board and Casing in Clerks Office. 14. Install new Polyurethane Sealant to all exterior openings in Building Department and Clerk's Office. 15. Provide all materials associated with this work. Required Services II Cost Breakdown: • Sub -Floor Demolition: $400.00 • Sub -Floor Materials: $875.00 • Floor Leveling Materials: $450.00 • Floor Decking Labor: $840.00 • Vapor Barrier Installation: $630.00 • Floor Leveling Compound Installation: $320.00 • Clerk's Office Wall Demolition: $3,220.00 • Clerk's Office Bathroom Plumbing Safe -Off: $300.00 • Clerk's Office Mold Remediation (Allowance): $10,000.00 • Waste Removal: $1,500.00 • PT Wall Furring Labor: $2,300.00 • PT Window and Door Buck Labor: $805.00 • PT Wall Furring, Window and Door Buck Materials: $1,536.00 • 3/4' Rigid Insulation (R-Max) Installation @ Exterior Wall Locations: $925.00 • Tapcons, Bolts, Screws, Fastners: $315.00 • Drywall Installation (Hang, Finish, Texture): $3,850.00 • Base Board/Casing Installation: $950.00 • Re -Install Existing Wood Frame Doors in Clerk's Office: $450.00 • Re -Install Plumbing Fixtures in Clerk's Office Bathroom: $350.00 • Paint Interior of restroom with Epoxy (Floor to Ceiling): $375.00 • Millworks Materials: $1,120.00 Page 11 of 17 • Polyurethane Caulking at Exterior openings (Building Department and Clerk's office) $750.00 • Additional Performance Bond @ 3%: $968.00 • Contractor Fee (a) 10%: $3 323 00 Total for Required Services II: $36,552.00 ALLOWANCE QUALIFICATION: GDCD has allowed for up to $10,000.00 for mold remediation services. As demolition has not been completed the extent of the mold problem is not fully known. As such GDCD proposes the following: GDCD will, solicit 3 bids for mold remediation services after demolition has been completed. GDCD will provide bids to City Administrator, Public Works Director, and Building Official for review, acceptance, and recommendation of mold remediation services award. Total fee for allowance line item shall be billed directly to the City of Okeechobee at Cost of Service X 10% Contractor Fee. Council Member Clark noted for the record she will be abstaining from voting on this matter as the company by which she is an owner of, Glades A/C, is the A/C subcontractor for GDCD on this project. um- �vs INhc s [tip �bU 4fU rU Q i 1�� 7o L,QS o In01�(1Lll• ��► �1G� Sa � issGcQs. I�D�UY�glb b(�U I�ilI ��s ? WOYsi- C1Q SceYl4Xi0- I�KYID� 2�r� � �ddc.�i�71a� �wW'�U 3�� 5 RP_ rinncn� C7�vnvisP /h0. Old b ML�• ti II `iius he tJ ,2 nAt nod f� i ��uur- IUa ItaDd 1� '�uHlr aA,7&ud s Wdiaa+ owl Ater Ye11Natrft VOTE: WATFORD — YEA CHANDLER — YEA —TAMED O'CONNOR —YEA BITTER —YEA MOTION CARRIED. Page 12 of 17 EM I. Discuss options for local regulation of medical marijuana dispensaries and provide staff direction — City Administrator. III W, (W Je+ Mbf*��u� irptaW� la,� odd a acfi6 I �PP� Sire (Jisc,Dul+ Dsup- Proqduao-� WW6YUP Hohda. Phamaj'� ratMari �s � use of r�crpc��ncu �ua� Med maul uauaa dogs kaw Vve' ace w�� ec�a�t s�x�es��Ca�cer pal"J-S,rans. GUWOJ re�unS� oaf Pius is naf -turiud rv�fa ,N m r��. Mai hav bvsiw�s- Im Invesh' abed k AEA � q�SU.rQ Ire (�v board- wa�a�vr�u.� a ass 2k coo P harm a * hm IV fqal �f �lCkq ra�rtd �2ck, �'✓��ei-Pr�n-xd� .�{c, � b� issued a �edera.0 lD f�ly �aaK-F�1' ci,�ic�s q�� Ye ,ins. assccrn�s s G�nl1 �'ssu� a �n�r .� QP c�ts�sari�s in r�iUns' J�ure- �n Ver m-11� aw � Y-u,ra) areas h) WW MC- bass 2,4 loids, add Nods, lKt+'cords r.P-guff-e oatrmao,sls Inu6lwd Sri 11P01_ldlylj- AAO- nu d�(naf Cap do #usar� as Sf U1c, Ozes 2 drub bud Ytaf saw P MPM v -c., as mnd -lQn+u� �s�tu��u� UI �nern u� �t�ir�spk ��.�s WSW Revis►� on Q� m�o� Page 13 of 17 X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP— MAYOR Time: W. 36 A. Discuss the proposed 2017/2018 Fiscal Year Budget — City Administrator and Finance Director. t 31 The purpose of the workshop is to review the proposed 2017-18 Fiscal Year (FY) Budget as presented by Administrator MontesDeOca. To assist with the budget presentation, the Administrator deferred to Finance Director Riedel. MDO- �l 1a-�- ��Nil 00— S sf s inCY109 0511- Zoo 4D t26on � 6u-s is -6 increag. 15 bfif M49- 0521-22oD ? GRS 06nfnbuhon Page 14 of 17 A. Discuss the proposed 2017/2018 Fiscal Year Budget continued Page 15 of 17 A. Discuss the proposed 2017/2018 Fiscal Year Budget continued. Page 16 of 17 XI. ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION — MAYOR Time: A. Unfinished items or issues discussed during the Budget Workshop to be addressed — Mayor qhm A - o oo nor mC— CPI rPcommevuis I.I a� fi 6jkr - ou.r.emy iQyas Jw das nuccc�, Nhdkr I- Mar unCirshnd luHaf go W �+n� bud �nsccrance c�x�s i � Mnnor- � V 6 ( imp/aps are cW-ihc ��cr� le+�c� &09e'lSUS IS Z% XII. ADJOURNMENT - Mayor There being no further items on the agenda, Mayor Watford adjourned the meeting at� P.M. Page 17 of 17 Paqor- W- should he uw�d sg� {�s dwfil an S�f S �K l�a�t�i to 9ranf Pequnsf and ��C �8 MG- do Me- Wadd Cc6 /+ tnskad oF S S. Tkllqt� d semis /f waifiGudP die l, 5 ihcru c� i�so� �kf q M o� Md �IMPmM7 mob— GVlll*rl# 8, will not 6el� jr coc� Fir� DirPcfar— In &hhq& whak6r MP1OqO5 UPPSLS ER—��refaro ajat�fd- Ooh�ent�rQbab��tlaluA�d�arr.� l�rd.�i pLay). �m Mc— ur s�s�.,m R.�kr rn9ard�n� S� a.�d a Ca� affl��d "ilk .nd and P6-y W�tal GU CO S ► n -�,v�r � '� ge tow) d li �L'y �iv, l 'els- h I�:acp�'sr33n6 ni� C�isl�p0� �d ��l h6,uj ,� S �I Qutm �i wQs �'� d ffA4,y �fGtct�ru.�,lwistatedr�t'dPP s �a�-bus �e-� fR� ei�� VOK alt_�ammen at ��""b�nadP �jufu�Sl�aul�!Jus+ �un� �P proc�s�. �R Mcni� 9�co.Ptus, �es K. o IViC- ftq'rus VAMa�.l� uu�n �F �ncroas�. �= �s io�m� nnrriO, Office of the Mayor City of Okeechobee, Florida Presented to WHEREAS, Mr. Charles Murphy began covering the news and sports for Okeechobee with WOKC True Country 21 years ago, and with the Okeechobee News 10 years ago; and WHEREAS, Charles has proven to be a dedicated journalist, providing the citizens of Okeechobee with a fair and balanced view while covering many City Council meetings and community events throughout the City; and WHEREAS, the Okeechobee High School athletic sports fans have enjoyed Charles' WOKC Live Radio broadcast as the "Voice of the Brahmans" bringing a level of excitement for all to enjoy and experience the game as if they were in the stands. NOW, THEREFORE, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, proudly extend our sincere appreciation to Charles Murphy for his love of sports, journalism, service, and dedication to our hometown. IN WITNESS WHEREOF, on August 15, 2017, I have set my hand and caused this seal to be affixed Dowling R. W4ford, Jr.; Mayor Attest.• amej e Gaihiotea, CMC, City Clerk ExuIBIT 1 AUG 15, 2017 CITY ADMINISTRATOR CONTRACT NEGOTIATION page 1 of 2 City Administrator Contract Revisions only as noted, all other stipulations as noted in current contract continue to apply Original Contract effective October 1, 2015 T �Ilnnual Benefits. Leave- City Administrator shall accrue 10.0 hours per month of annual leave per year, accrued in accordance with City Policy Proposed Revision: 1. Annual Leave- City Administrator shall accrue 10.0 hours per month of annual leave per year, accrued in accordance with City Policy, with an additional annually added 0.7 hours per month for each year, for the term of the contract. 2. Sick Leave - City Administrator shall accrue 8.0 hours per month of sick leave per year,accrued in accordance with City Policy, with an additional annually added 0.7 hours per month for each year, for the term of the contract. Request to Add - An Additional sick day and annual day - (achieves an additional week after 5 years from inception) page 2 of Section 4: Salary and Evaluation A. For the performance of services pursuant to this Agreement, the CITY agrees to pay the CITY ADMINISTRATOR an annual base salary of $80,255.15 (Step 3 of the 2015/2016 Salary Plan), payable in installments at the same time as other CITY employees are paid, subject to standard tax and benefit deductions. Proposed Revision: A. For the performance of services pursuant to this Agreement, the CITY agrees to pay the CITY ADMINISTRATOR an annual base salary of $87,721.66 (Step 8 of the 2015/2016 Salary Plan), payable in installments at the same time as other CITY employees are paid, subject to standard tax and benefit deductions. Approved to Requested Currently go 10/ 1 / 17 Step Step 4 5 6 7 8 9 10 11 12 82,649.96 83,889 71 85,148.06 86,425.28 87,721.66 89,037.48 90,373.04 91,728.64 93,104.57 Additional over step 1,258.35 2,535.57 3,831.95 5,147.77 6,483.33 7,838.93 9,214.86 0 CITY OF OKEECHOBEE, FLORIDA CITY ADMINISTRATOR EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT, (hereinafter referred to as "Agreement"), is by and between the City of Okeechobee, Florida, (hereinafter referred to as "CITY") a Municipal Corporation existing under the laws of the State of Florida, whose address is 55 Southeast 3rd Avenue, Okeechobee, Florida 34974; and MARCOS MONTES DE OCA, hereinafter referred to as "CITY ADMINISTRATOR", whose address on the date of execution is: PO Box 1001 Okeechobee, Florida 34973. WITNESSETH: WHEREAS, the CITY desires to employ MARCOS MONTES DE OCA as CITY ADMINISTRATOR, as provided for in the Code of Ordinances for the CITY; and WHEREAS, the CITY, through the City Council, desires to provide certain benefits and compensation, to establish certain conditions of employment, and to set working conditions applicable of the CITY ADMINISTRATOR; and WHEREAS, MARCOS MONTES DE OCA desires to accept the employment offer to serve as CITY ADMINISTRATOR; and WHEREAS, the CITY and CITY ADMINISTRATOR have negotiated the terms of said employment which are set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and consideration herein contained, the CITY and the CITY ADMINISTRATOR hereby agree as follows: SECTION 1: EMPLOYMENT A. The CITY hereby hires and appoints MARCOS MONTES DE OCA as its CITY ADMINISTRATOR, under the terms established herein, to perform the duties and functions specified in the CITY'S Charter, Code of Ordinances, Personnel Policies and Procedures, and other controlling law, and to perform other legally permissible and proper duties and functions as the City Council shall from time to time assign. Considering this, MARCOS MONTES DE OCA agrees to accept and to diligently perform such duties. SECTION 2: EFFECTIVE DATE This Agreement shall be effective as of October 1, 2015. Page 1 of 8 M cm SECTION 3: TERM A. The initial term of this Agreement shall commence on the effective date as provided in Section 2 herein, and be for a period of two (2) years, unless renewed as provided herein below, or terminated as provided in Section 10 herein. B. This Agreement may renew for a period of two (2) years after the initial term, upon majority vote of the City Council at such two-year review of his performance. C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the CITY to terminate the services of the CITY ADMINISTRATOR at any time, subject only to the provision set forth in this Agreement and in the City Code of Ordinances. D. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the CITY ADMINISTRATOR to resign at any time from the position of CITY ADMINISTRATOR subject only to the provision set forth in this Agreement. SECTION 4: SALARY AND EVALUATION A. For the performance of services pursuant to this Agreement, the CITY agrees to pay the CITY ADMINISTRATOR an annual base salary of $80,225.15 (Step 3 of the 2015/16 FY Salary Plan), payable in installments at the same time as other CITY employees are paid, subject to standard tax and benefit deductions. 1. The CITY ADMINISTRATOR is exempt from the initial 3-month Evaluation Period for Department Heads as provided within the Employment Chapter of the Personnel Policies and Procedures, including exemption of Probationary Pay and ineligibility to use Annual Leave. B. The CITY ADMINISTRATOR is subject to an evaluation of their performance at least once annually, to be completed by the City Council by June 1 of each year. C. Upon the annual employment anniversary date, and receiving a satisfactory evaluation score, the CITY ADMINISTRATOR shall be entitled to a longevity salary increase as provided for all other full-time employees. D. The City Council, in its sole discretion upon receipt of an unsatisfactory evaluation, may extend to the CITY ADMINISTRATOR a period of sixty (60) days to improve their performance prior to terminating this contract for cause. E. The CITY ADMINISTRATOR is entitled to receive any annual across the board and/or cost of living salary increases that may be approved by the City Council as provided for all other full-time employees. Page 2 of 8 F. Nothing in this Section shall require the CITY to increase the base salary or other benefits of the CITY ADMINISTRATOR. Furthermore, the City's failure to conduct any of the scheduled evaluations shall not constitute non-compliance with a material provision of this Agreement. SECTION 5: DUTIES AND OBLIGATIONS. A. The CITY ADMINISTRATOR shall have the duties, responsibilities and powers of said office as provided in the Code of Ordinances, and Job Description, Attached hereto as Exhibit 1. The CITY ADMINISTRATOR agrees to perform all duties and responsibilities faithfully, industriously, and to the best of their ability and in a professional and competent manner. Further agrees and understands they are to attend all City Council Meetings and Workshops, preside as Chair over the Technical Review Committee meetings, and attend Planning Board/Board of Adjustment/Design Review Committee meetings as the Zoning Administrator, as well as others that are appointed by the City Council from time to time. B. The CITY ADMINISTRATOR agrees that they are properly classified as Exempt for purposes of the Federal Fair Labor Standards Act. It is recognized that the CITY ADMINISTRATOR will frequently work hours outside the normal work day, of 8:00 a.m. to 4:30 p.m., but "full-time" employment as used in this Agreement means a minimum of a 40-hour week, and the normal hours of the CITY ADMINISTRATOR will be from 8:00 a.m. to 4:30 p.m. Monday through Friday. C. The CITY ADMINISTRATOR and the CITY agree that in all events, the CITY ADMINISTRATOR shall devote such time as necessary to competently and professionally undertake and complete their duties, which may include being called out after hours or on weekends for emergency situations. D. The CITY ADMINISTRATOR shall be a full-time employee of the CITY and shall devote all such time, attention, knowledge and skills necessary to faithfully perform their duties under this Agreement. The CITY ADMINISTRATOR may, however, engage in educational, lecturing and professional activities and other employment activities upon receipt of approval by the City Council, provided that such activities or employment do not create a conflict of interest with the CITY or it officials. A "conflict of interest" shall be defined as set forth in Chapter 112, Florida Statutes, as a violation of CITY policies, or as any employment, consultant work, or other professional activity that will be inconsistent with the duties of CITY ADMINISTRATOR, or that is contrary to the interests of the CITY. E. In the event the CITY ADMINISTRATOR shall serve on any appointed boards or elected boards of any professional organization, or serve on any committees related to their professional activities, in the event any monies are paid, or gifts received, by the CITY ADMINISTRATOR related to such service, such money or property shall be paid over to or delivered to the CITY, unless otherwise reported or provided by the State of Florida Ethics Laws on gifts. Page 3 of 8 V4W *00 F. The CITY recognizes the desirability of representation in and before local civil and other organizations, and encourages the CITY ADMINISTRATOR to participate in these organizations to foster a continuing awareness of the CITY'S activities as well as the community's attitudes and ideas. G. The CITY recognizes that the CITY ADMINISTRATOR is a licensed professional engineer (PE 63897) in the State of Florida, and owns a private firm engaged in that work, MDO Engineering, Inc. While employed at the CITY, the CITY ADMINISTRATOR shall not perform engineering services as MDO Engineering Inc. for private clients during normal work hours while at the CITY. If engaged in engineering services for private clients, that work shall not conflict with the role of CITY ADMINISTRATOR at the CITY, nor shall such engineering services, plans or certifications be placed before any citizen boards at the CITY for plan approval. This provision shall not prevent CITY ADMINISTRATOR from performing engineering services for the benefit of a project on behalf of the CITY, but such engineering services shall be provided to CITY without additional compensation other than that set out herein. H. In as much as CITY ADMINISTRATOR will be an active full member of International City/County Management Association (ICMA), the "Code of Ethics" promulgated by ICMA, 'as well as the provisions of the Florida Commission on Ethics are incorporated herein, and by this reference made a part hereof. CITY ADMINISTRATOR shall follow these principles to govern his conduct and actions as CITY ADMINISTRATOR at all times. Further, CITY ADMINISTRATOR shall familiarize himself with other applicable laws in Florida that may concern his actions and conduct, including but not limited to Sunshine laws and laws concerning receipt of gifts. SECTION 6: BENEFITS. A. All benefits available to every employee as set out in the Personnel Policies and Procedures Employee Benefits and Leave Benefits Chapters as written, or as from time to time amended by the City Council. 1. Annual Leave — CITY ADMINISTRATOR shall accrue 10.0 hours per month of annual leave per year, accrued in accordance with CITY policy. B. The CITY shall provide in its sole discretion a suitable late model automobile for the use by the CITY ADMINISTRATOR to conduct CITY business, which shall include insurance, maintenance, and fuel. Said vehicle may be used by the CITY ADMINISTRATOR for travel to and from their Okeechobee residence, all CITY business and travel as required to perform their duties, including use to seminars, training, conventions, meetings with CITY consultants and other locations and/or events deemed appropriate by the CITY ADMINISTRATOR. C. The CITY ADMINISTRATOR shall be provided an office, and clerical support and such other facilities and supplies suitable to the position, and adequate for the performance of all required duties. Page 4 of 8 D. The CITY shall provide the CITY ADMINISTRATOR with a cellular phone allowance of $100.00 per month to compensate them for the business use on their personal cellular phone. E. The CITY agrees to provide the CITY ADMINISTRATOR annual health, long term disability and life insurance, which does not include coverage for spouse or dependents, but which may be obtained at additional cost to the CITY ADMINISTRATOR should it be selected. Such coverage will be effective upon employment. F. The CITY agrees to pay the professional dues for membership of the CITY ADMINISTRATOR to the Florida League of Cities, the Florida City and County Managers Association (FCCMA); ICMA; and Florida Engineering Society (FES). The CITY shall pay other dues and subscriptions on behalf of the CITY ADMINISTRATOR as are approved in the CITY'S annual budget (on a line item basis) or as authorized separately by the City Council. G. The CITY ADMINISTRATOR is entitled and encouraged to participate in such General Employees Pension Plan as may be in effect within the CITY or as amended. Alternatively, the CITY ADMINISTRATOR may elect to seek to join a deferred compensation plan, such as the International City Management Association Retirement Corporation (ICMA-RC) plan, which satisfies Federal Internal Revenue Service deferred compensation plan requirements. If the CITY ADMINISTRATOR desires to join such a deferred compensation plan or other qualifying plan, upon reasonable right of review and approval by the CITY which shall not unreasonably be withheld, the CITY shall pay into such plan the same amount or percentage as the CITY would pay into the CITY ADMINISTRATOR'S General Employee Pension Plan by payment of such amount into a deferred compensation plan, this negates the CITY'S responsibility to pay into the General Employee Pension Plan. H. The CITY ADMINISTRATOR is entitled to attend, without prior approval of the CITY, all Florida League of Cities annual convention/meetings; ICMA meetings; FCCMA meetings; FES meetings, and other similar professional meetings, located within the State of Florida. Any out of State meetings must be approved by the City Council in advance. All payments made under this section shall be on a reimbursable basis; provided that receipts and other sufficient documentation have been submitted to the CITY. Mileage, meals and hotel reimbursement shall be at the rate consistent with Section 112.061 Florida Statutes. SECTION 7: INDEMNITY. The CITY agrees to indemnify, defend and hold harmless CITY ADMINISTRATOR from any and all claims that may arise out of CITY ADMINISTRATOR'S employment with CITY acting in his role as CITY ADMINISTRATOR; Provided that he is acting within the scope, terms and conditions of his employment. While acting in that capacity, the CITY shall provide insurance coverage to protect and defend CITY ADMINISTRATOR from and against tort, professional liability claims, including for engineering services Page 5 of 8 provided to the CITY, claims of demand or other legal action, whether groundless or otherwise, which arises out of an alleged act or omission occurring in the performance of CITY ADMINISTRATOR duties, unless he acted in bad faith with malicious purpose, or in a manner which exhibits wanton and willful disregard of human rights, safety or property. That CITY shall not be responsible or liable for the acts or omissions of CITY ADMINISTRATOR committed while acting outside the course and scope of his agreed duties and job description, or any services provided to CITY as a professional engineer. In such instance, CITY ADMINISTRATOR shall reimburse the CITY for any legal fees and expenses incurred for or on his behalf, in connection with the charged conduct. That all of these mutual obligations shall extend beyond the termination of his employment at CITY so long as the claim arose while employed. The CITY may compromise and settle any such claim or suit, without consent or further involvement of CITY ADMINISTRATOR. Nothing herein shall be construed to be a waiver or extension of the sovereign immunity limitations of liability possessed by CITY by state or federal law. SECTION 8: RESIDENCE. As a condition to this employment, the CITY ADMINISTRATOR shall maintain his primary residence within Okeechobee County, Florida and to complete such relocation at his own expense within one hundred eighty (180) days of the execution of this Agreement. SECTION 9: TERMINATION AND SEVERANCE. A. This contract of employment contemplates that the term of employment is annual, and that either party may elect to not renew the term of employment by providing ninety (90) days' notice prior to the ending date of the contract. In the event the CITY were to terminate employment of the CITY ADMINISTRATOR at any other time during the contract period without cause, the CITY ADMINISTRATOR shall be entitled to receive severance pay, which shall be: After successful employment of sixty (60) days severance pay shall be sixty (60) days of CITY ADMINISTRATOR base annual salary, 100 percent of accrued annual leave up to 240.0 hours, and 50 percent of accrued sick leave. In the event the CITY ADMINISTRATOR is terminated for cause; leaves employment in violation of the notice requirements of this contract; or there is not a renewal of the annual contract, then all rights to severance pay are forfeited. All other accrued and unused benefits shall be paid to the CITY ADMINISTRATOR regardless of the manner of separation, as previously set forth. The City Council reserves the right to waive strict compliance to this section upon just cause, as determined solely within the discretion of the City Council. Page 6 of 8 '400 B. This Agreement may be terminated by the CITY at any time for cause upon 3/5 affirmative vote of the City Council. The term "cause" shall be defined from time to time as set forth under then current Florida law; and may include, but not be limited to, a violation of any duty or contractual agreement set forth herein, any ground set forth in the Personnel Policies and Procedures Employee Relations Chapter, and in all events the failure of the CITY ADMINISTRATOR to perform any of the duties as provided and required by this agreement. Termination without cause shall require a 4/5 affirmative vote of the City Council, as provided by ordinance. C. Upon a termination for cause or without cause, the employment shall be considered terminated as of the time of the vote, and no further notice of intent to terminate shall be required to be provided to the CITY ADMINISTRATOR. D. In the event of termination for cause, the CITY ADMINISTRATOR shall receive no severance or dismissal benefit or any other benefit other than earned and unused annual or compensation as permitted for unused sick leave or annual leave as set out in the Personnel Policies and Procedures Leave Benefits Chapter as written or hereafter as amended. E. The CITY shall have the right for cause as defined, to suspend the CITY ADMINISTRATOR with or without pay, for his actions or inactions. Additional grounds for suspension shall include arrest or information against the CITY ADMINISTRATOR charging them with a felony, or any other crime involving moral turpitude. The decision to suspend the length of suspension may be solely and immediately by the Mayor, but shall be affirmed or denied by majority vote of the City Council at the next regular meeting or a special meeting. SECTION 11: GENERAL PROVISIONS A. If any article or part thereof contained herein is held to be unconstitutional, invalid, or unenforceable, it shall be deemed severable, and the remainder of this Agreement shall not be affected and shall remain in full force and effect. B. The foregoing sets out the full understanding of the parties, subsumes any and all oral understandings or representations of the parties, and shall not be hereafter altered or amended except by further written agreement signed by all parties. C. The CITY ADMINISTRATOR expressly acknowledges that they have read and voluntarily signed this Agreement, and agrees that no oral agreements or representations; other written promises; side agreements or assurances or other inducements have been made by the CITY, its officials, employees or agents, other than what is specifically contained within the four corners of this written Employment Service Agreement. Further, the CITY ADMINISTRATOR acknowledges that this Agreement has been fully reviewed by him; that it is completely understood; that he has consulted with private counsel or had the opportunity to do so and voluntarily opt not to do so. Page 7 of 8 D. The parties hereto mutually renounce any rights or claim they may have against the other by agreement or by any statute to claim or collect attorney's fees from the other for claims or litigation arising out of the interpretation or enforcement of this Agreement. E. This Agreement shall be construed according to the laws of the State of Florida; and for any claim, action or suit, the parties stipulate that venue therefore shall be at all times Okeechobee County, Florida. F. The CITY ADMINISTRATOR understands and agrees, that for any decision permitted herein by the CITY as it pertains to the performance, suspension, or continued employment of the CITY ADMINISTRATOR, it is strictly and absolutely within the sole complete discretion of the City Council, and that CITY ADMINISTRATOR covenants and agrees that he absolutely waives, and shall not challenge the exercise of such discretion in any claim, demand, action, suit or proceedings brought by the CITY due to such decision. IN WITNESS THEREOF, the parties have made and executed this Agreement of the respective dates under such signature below, including that of the City of Okeechobee, Florida, acting by and through its City Council, and Mayor who is authorized to execute this agreement on behalf of the CITY, as attested by the City Clerk. As to the CITY: J s E. Kirk, Mayor ATTEST: Lane barniotea, aMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney 2Q—; Approved by City Council: September 14, 2015 As to the CITY ADMINISTRATOR: Page 8 of 8 on E�Q;'4 Economic Council of Okeechobee July 19`h, 2017 Mr. Marcos Montes De Oca, Administrator City of Okeechobee 55 SE 3rd Ave Okeechobee, FL 34974 RE: Flagler Park Improvements Dear Mr. Montes De Oca: 1rW Exhibit 2 Aug 15, 2017 Economic Council of Okeechobee Post Office Box 718 Okeechobee, Florida 34973 (863)467-0200 The Economic Council would like to recognize the efforts you have taken to install valuable oak trees in Flagler Park. The installation of trees and adequate landscape is a prudent way to improve the quality of life for residents and appeal to visitors. This action is highly appreciated. I encourage you to pursue continued investment in Flagler Park and the downtown area when considering your budget for next year. Flagler Park is an exceptional amenity to residents and can serve as an asset to businesses on Park Street. Our large-scale green space is unique to our community and is a feature which should be highlighted to reflect the true character of Okeechobee to visitors. Thank you again for making this noticeable investment into the community and for your continued service to the City of Okeechobee. Sincerely, Jennifer Tewksbury Executive Director CC: Noel Chandler Monica Clark Mike O'Connor Gary Ritter Dowling Watford BoL rd oC Dir- Mors: e; Aone}_ :161csI3u;.d . <t l tln IlumL>. Inc. 1 odd C I'1110ili. Okeechobee [..I`. tiiock t'larket P icn 0 I'll Iic!. KS Co I11 [)UicIS SIc1 c Dohhs) Sicn en L. Dobl)> 1. !l lilcci m . 1_I_C Fivd Fxli/Zl. (;h!ail (Ie,�1< P(antLition Day, It Homer_ (, i:)cri t t ik, i)f (onl1)anics Frank trby. Retired EIII•. N1c[ llcl Wealth `'kmal-IcIlleW 0 Ravillond jalll,�a s1cfAmmc Mi;rionc, Floe-lda Parse] 0,� I_i;Lt Sa id\_ Pcrc%, okc''ccili)i)Cc E_cai[I1 Care 1oi is'��illianl,. CmeiS ue BLtilk WciCaul, Colllttiatlp Mack "tlooi- \t orlk'%. G,M. Worle". hlc. Exhibit 3 Aug 15, 2017 CN, K:7jLN6 Business Development Board of Okeechobee July 11, 2017 Marcos Montes De Oca City Administrator City of Okeechobee Mr. Montes De Oca, As we approach the 2017 -2018 budget year, the Business Development Board of Okeechobee County is requesting to submit the following request to the City Council for consideration. Business Development Board of Okeechobee - $10,000 Since we are now in our second year of this Economic Development program, our Economic Development Director John Gurney has worked with 28 companies with 5 of those attaining fruition, 20 continue to be works in progress and only 1 failed. Capital investment by those who disclosed their costs totals $2,000,800 with 26 jobs being created. This request for the Business Development Board of Okeechobee County is associated with the work effort regarding economic development within the City of Okeechobee. Please see the attached project details and if you should require additional information, please contact the Chamber at 863-467-6246. Sincerely Yours, Tabitha Trent President Chamber of Commerce of Okeechobee County NWool *40se Special Events, Trainings, Board Meetings, Webinars and Conference Calls Attended October 2016 To Present total 72 10/3/16: FHERO Board meeting, Sebring Airport 10/10/16: FHERO Board meeting, Conference Call 10/17-19/16: FHERO Site Selector Trip, Atlanta 10/26/16: FRCEDC Board meeting, Pt. St. Lucie 10/27/16: EFI Monthly Stakeholder meeting Conference Call 10/27/16: FHERO EDO meeting Conference Call 10/28/16: Treasure Coast Regional Summit, IRSC Ft. Pierce 11/7/16: FHERO Board meeting Conference Call 11/9/16: FHERO EDO Meeting, Sebring 11/15/16: EFI Sites & Buildings Database webinar 11/17/16: Meeting with SBA's Leon Koyama at Chamber 11/29/16: EFI Monthly Stakeholder meeting Conference Call 11/29/16: FRCEDC Board meeting, Pt. St. Lucie 12/5/16: FHERO EDO Meeting, Sebring 12/8/16: Florida Chamber Foundation Webinar 12/11-13/16: FRCEDC Atlanta Site Selector trip 12/15/16: EFI Monthly Stakeholder meeting Conference Call 12/16/16: FRCEDC Board meeting, Pt. St. Lucie 12/20/16: Meeting with GFA International's Cheryl Jones, Environmental testing 1/4/17: SBA HUBZone webinar 1/5/17: FRCEDC Board meeting, Pt. St. Lucie 1/6/17: Legislative Delegation meeting, Okeechobee Courthouse 1/13/17: Florida Chamber Foundation Webinar 1/18/17: IEDC Measure What Matters: Top Metrics for Economic Developers in 2017 Webinar 1/19/17: EFI Monthly Stakeholder meeting Conference Call 1/26-27/17: IEDC Training: Business Retention & Expansion, Jacksonville 1/31/17: Florida Chamber Federation Conference Call- Upcoming Legislative Session was topic. 2/2-3/17: Gov. Scott's Jobs Summit in Orlando 2/3/17: Career5ource Heartland Biz Enhancement Committee Conference Call 2/7/17: Okeechobee County town Hall Meeting. FL Chamber Foundation 2/8-9/17: Florida House&Senate Committee Sessions, Tallahassee (Abolish EFI & Visit Florida) 2/13/17: FHERO Board meeting, Sebring 2/14/17: FPL IMPLAN webinar training 2/22/17: Heartland Regional Transportation Planning Organization meeting, Sebring 2/22/17: FL Chamber Foundation Conference Call 2/27/17: FHERO EDO Conference Call 3/1/17: Meeting with John Diep, Enterprise FL Dir. International Trade Development 3/1/17: Meeting with CSX's Stephanie Lane on rail transportation planning 3/6/17: FHERO EDO Conference Call 3/7/17: FPL Energy 101 Course, Hialeah 3/8/17: FPL IMPLAN Training webinar 3/13/17: FHERO Board Conference Call 3/21/17: IEDC webinar Fostering an Entrepreneurial Environment in Small & Rural Communities 3/22/17: TheRetailCoach: Determining the Value of Retail Devel in Your Community webinar 3/23/17: EFI Stakeholder Web conference 3/24/17: FRCEDC Board Meeting, Pt. St. Lucie 3/30/17: County, City, OUA Workshop 4/3/17: St. Road 710 Extension meeting Okeechobee Courthouse 4/10/7: FHERO Board & EDO Conference Call 4/13-14/17 FPL Illumination Conference, Ft. Lauderdale 4/19/17: Chamber Business Exchange quarterly luncheon 4/19/17: Career5ource Heartland Board Meeting conference call 4/25/17: Econ Devel & Freight Transportation Training. FDOT & CFRPC @ SFSC Avon Park 4/27/17: EFI Stakeholder Web Conference — Update on Tallahassee 5/1/17: Florida Chamber Federation Conference Call — Tallahassee update — not looking good 5/2/17: 4`h Annual SCORE Small Biz Conference, IRSC Ft. Pierce. 5/7-9/17: FEDC Conference, Ft. Lauderdale *MW *41W 5/11/17: IEDC Webinar, Bolstering Tourism 5/16/17: FHERO Board Meeting 5/17/17: Business Forward Conference Call — Transportation Issues training 5/18/17: FHERO EDO Conference Call 5/24/17: FHERO EDO Conference Call- Greenville Site Selector Trip 5/25/17: EFI Stakeholder Web/Conference Call 5/30/17: Glades County EDC Annual Dinner in Moore Haven 6/1/17: CareerSource Heartland Business Enhancement Committee meeting in Sebring 6/7-8/17: Brownfield Symposium in Sebring 6/14/17: Central Florida Regional Planning Council meeting, Sebring 6/20/17: FHERO EDO Conference Call 6/21/17: CareerSource Heartland Board Meeting, Bowling Green 6/22/17: EFI Stakeholders Web Conference 6/22/17: IEDC Webinar. Mrktg&Biz Recruitment in Small Communities for Economic Development 7/10/17: FHERO Board Meeting, Sebring Economic Development Projects - 2017 Some previous brought forward as still working BUSINESS NAME STARTED COMPLETED WORKING FAILED -REASON CAPITAL INVEST JOBS CREATED AEGEA World Resort 10-04-11 X Affordable Housing Project 16-05-11 X B-B Convenience Store 17-10-17 X Bio Solids Waste Treatment Plant 16-10-24 X Corn Feed Manufacturer/Exporter 16-11-23 X CSX Freight Transloading Facility 15-11-30 X Cheese Factory 16-25-04 X Crane Academy 17-05-07 X Diversified Propellants 16-08-23 X $1,740,000 12 Dog Grooming Salon 17-05-05 X $3,400 2 Drywall/Stucco business 17-04-04 X EFI Project Bread 17-04-19 X EFI Project GUPPY (Decision in 2018) 16-12-28 X X X Elite Gas Construction 16-12-23 X Entegra Roof Tile — Expansion/Merger 16-07-20 X Confidential Not available Flores Law Office 16-04-04 X $89,400 3 Fuel Connection 16-11-23 X Girl with a Gun Tanning Salon 16-10-15 X $33,000 5 Green Market/Crafts Fair 17-05-04 X MRM Manufacturing 15-09-29 X Feed Mill & Farm 16-11-23 X Cooling Towers 17-14-06 X Town Center 15-01-09 X Cheese Factory 16-04-25 X Sears Store 16-06-24 X $135,000 4 Crane Academy 17-07-07 X Southern Summit 16-07-14 X Terviva Soy Bean Processing plant 16-04-22 Another County made better offer X X Through 7-10-17 TOTAL: 28 1 5 20 1 $2,000,800 26 SEMINOLE Exhibit 14 Aug 15, 2017 DESIGN -BUILD, INC. 401 SW 2nd STREET, OKEECHOBEE, FLORIDA 34974 863-467-1115 OFFICE To: City of Okeechobee RE: Centennial Park Storm Water Improvements Please find the attached deductive change order to supply and install a different baffle box than what is on the plans. The deductive change order is to reduce the price by $ 23,488.92 and to add 98 days to the contract days once the change order and submittals are signed and approved. The need for the extra days is because that in two weeks we are at a standstill until the baffle box arrives. The manufacturer of the box has given us a delivery date of somewhere between 4 to 9 weeks once they receive a signed submittal and then it will take 5 weeks to complete project once the box has been delivered. Respectfully submitted 1 � \� �� David Nunez Seminole Design Build, Inc. Akw fal ' 'A' lA Document G701n-2001 Change Order PROJECT CHANGE ORDER NUMBER: Z OWNER:_X City of Okeechobee 55 SE 3rd Avenue DATE: August 1, 2017 ARCHITECT:I Okeechobee, FL 34974 Centennial Park Storm Water CONTRACTOR: TO CONTRACTOR ARCHITECT'S PROJECT[' NUMBER: Seminole Design -Build, Inc. PW 01-00-02-17 FIELD: 401 SW 2nd Street CONTRACT DATE: 8/1/2017 Okeechobee, FL 34974 CONTRACT FOR: OTHER: THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) The original Contract Sum was $ 411,412.27 The net change by previously authorized Change Orders $ _ The Contract Sum prior to this Change Order was $ 411,412.27 The Contract Sum will be increased by this Change Order in the amount of $ (23,488.92) The new Contract Sum including this Change Order will be $ 387,923.35 The Contract Time will be increased by Ninety -Eight ( 98 ) days. 98 DAYS The date of Substantial Completion as of the date of this Change Order therefore is pending clwnge order & submirc l approval dare NOTE:This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Cu pepper &' 'T'erpening, 9nc. SeniinoCe Design-93idC(:d, Inc. City of Okeechobee ARCHITECT CONTRACTOR OWNER 2980 SW 28th Street 401 SW 2nd Street 55 S.E. 3rd Avenue Okeechobee, Ft Pierce, FL 34981 Okee obee, FL 3 Lam-'"" FL 34974 ADDRESS \ DRES3%_ ADDRESS BY (Signature) (Typed name) DATE BY (Signature) 1--)04 ►'i 0 /Vu n e 2.- J/ David Name: J . // 7 DATE BY (Signature) (Typed name) DATE AJA Document 0701111- 2001. Copyright © 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlAtti Document, or any portion of It, may result In severe civil endcriminal penalties, and will beprosecuted to the maximum extent possible under the law. This document was produced by ALA software at 10:37:14 on 09/20/2007 under Order No. 1 000293426_1 which expires on 3/21 /2008, and is not for resale. 1 N D O�� rr�r•s� 46 y fpOGjn Lh-OaM - g RrL g Ef+DN� lip €IMI): N _ ; pplIA Hsm £ ER 11 0 a : "8z A 99 i 1"" D 11 R ig IRA 18 s a1 Y�� 9 Sf �j�C/� '� a aor Mr�wwum VORTECHS 11000 - 567089-010 ,. TAYLOR CREEK CENTENNIAL PARK OKEECHOBEE, FL m ®VOrteehss FOR SYSTEM: SD-17 INN A !9 ®. V1600-3 V1610-3 Assembly TAG AREA CUSTOM LOGO VrnN2 1' Ob4 (6) 7/8" OIA I' HANDLING HOLE HOLES eFo/ ,-(2) CLOSED r� o- '—CUSTONIER PART 1/2- SAN SERIF BOLD NUMBER 3/8" SHARP FLAT FACE LETTERS PLAN VIEW FACE GOTHIC 25 1/4" DIA 1 1/2" COVER SECTION 25 1/2- OIA Frr--- 24' OW � 4^ 11 f1 1/2' J L 3/4" F — 25 1/2" DIA I 32 1 /8" DIA RING SECTION Reviewed BJ Seminole Design-BuiCd, Inc. olli e ►� i „<.,,► J Product Number 41600389 Design Features -Materials Frame Gray Iron (CL355) Cover Gray Iron (CL356) -Design Load Heavy Duty -Open Area Ma -Costing Undipped -v Oostgnates Machined Surface Certlficatton -ASTM A48 -COunuy Of OdgIMUSA Major Components 41600310 41600374 Drawing Revision 06/02/2008 Designer. DEW 612012017 Revised By: OAE Disclaimer ]YehM, (gsJy) asmeman] I RwnV IM n)ttbmaa�y ,p0=, s «W rol'A. CONFIOEnrb l: rN, «xnf V is tM rnpari 0 El GROUP, Ira. Mlen7a9es Wrdanly h'orr!a�cn a a1'«�eTnV, f,Flcsw.+lyd El GROUP. Ire Capy+1 2011 ^ tole e, eROu?, Irc. A7 Ay:,, rl,<ncl. Contact 800 626 4653 a(co.cOm LAST NAME —FIRST NAME —MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE CHANDLER, NOEL A. CITY COUNCIL MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON 1007 SW 6TH AVENUE WHICH I SERVE IS A UNIT OF: CITY COUNTY Rf CITY ❑ COUNTY ❑ OTHER LOCAL AGENCY OKEECHOBEE OKEECHOBEE NAME OF POLITICALSUBDIVISION: CITY OF OKEECHOBEE DATE ON WHICH VOTE OCCURRED MY POSITION IS: AUGUST 15, 2017 d ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAB) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 86 - EFF. 11/2013 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST NOEL A. CHANDLER hereby disclose that on AUGUST 15 20 17 (a) A measure came or will come before my agency which (check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, _ x inured to the special gain or loss of B&B SITE DEVELOPMENT by whom I am retained; or inured to the special gain or loss of _ which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: My employer, B&B Site Development, is a sub -contractor for Seminole Design Build, Inc. The scope of services is changing for Bid number PW 01-00-02-17, which they have been awarded. If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. H, OINJ r W 0 N GENESIS EFORCE BATTERY OPERATED EXTRICATION TOOLS r� FD 01-00-07-17 Cn '2+ Rescue Systems Unlimited LLC Description Proposed Grand Total Eforce S45-SL Spreader, Eforce C236 Cutter, Eforce 21-36 Ram, Eforce 110V AC Adapter, M28 Milwaukee 28V 5AH Battery, 3 Bay Charger 110V 30,145.00 Posted: August 4, 2017 @2:00 PM To be removed: August 14, 2017 @2:00 PM E om REQUEST FOR PROPOSALS BID NO. FD-01-00-07-17 PURCHASE GENESIS EFORCE BATTERY OPERATED EXTRACTION TOOLS Written proposals will be received by the City of Okeechobee, Florida, General Services Department, in Room 101, City Hall, 55 SE 3rd Avenue, Okeechobee, FL 34974, no later than 3:00 PM EST, on Wednesday, August 2, 2017. All responses received by the deadline will be opened within the Council Chambers, Rm 200, at the address listed above. Proposals will be considered by the City Council for award on August 15, 2017, at 5:00 PM. Firms properly registered in the State of Florida are encouraged to submit their proposals for consideration to provide Battery Operated Genesis EFORCE Extraction Tools for the City of Okeechobee Fire Department. The requested equipment includes: EFORCE S45-SL Spreader; EFORCE C236 Cutter; EFORCE 21-36 RAM; and one (1) each EFORCE 110v AC adapter, M28 5AH Battery, and 3 Bay 110v charger. Questions concerning the scope of work should be directed in writing to Fire Chief Herb Smith at hsmith@c;ityofokeechobeee.com, 863-467-1586 x9796. RFP Packets may be obtained from the City website, www.cityofokeechobee.com, or by contacting Patty Burnette, General Services Coordinator at 863-763-3372 x 9820, pburnettei@cityofokeechobee.com. Responders must submit two (2) clearly identified originals and one (1) copy of the proposal in a sealed envelope with the outside clearly marked and labeled: `RFP BID #FD-01-00-07-17, 8-2-2017 @@31PM, GENESIS EFORCE BATTERY OPERATED EXTRACTION TOOLS" with the submitting Company Name, and Return Address. Proposals may be mailed, hand -delivered, or express mailed to the address listed above. Facsimile or emailed bids will not be accepted. It is the sole responsibility of the Bidder to deliver, personally or by mail, their bid to the General Services Department at City Hall on or before the closing hour and date for the receipt of proposal as noted above. This solicitation does not commit the City of Okeechobee to award any contracts, to pay any costs incurred in the preparation of a response to this Bid, or to contract for any services. The. City Council reserves the right to reject any or all bids, to waive informalities and to accept or reject all or any part of any bid, as they may deem to be in the best interest of the City of Okeechobee, Florida. Responses to this Bid upon receipt by the City of Okeechobee will become public record subject to provisions of Florida Statute Chapter 119 Florida Public Records Law. By: Herb Smith, Fire Chief Exhiii�817 Auq 1 Page 1 of 3 Revised 3-21-17 CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863-763-9821 Fax: 863-763-1686 PARK USE AND/OR TEMPORARY STREET/ SIDEWALK CLOSING PERMIT APPLICATION Date Received: 7 - 1 . 1 Date Issued: A lication No: 1-7- 1 .7 Date(s) & Times of Event: _p i - ,EpT Lt Vie, -7 Information: Organization: Meet be e .Mailing Address: S , Contact Name: E-Mail Address: 1 ri k c,; C, C .C)gq Work: _ 1 .81.3- 353- G j)LtI, I Home: I l Cell: f all, • 102�; • 91 n ; Summary of activities: v ► Lv v A P 6' t-- b AJ o I Z- t D 40 -)c i 0 Please check requested Parks: Flagler Parks: o City Hall Park ❑ #1 Memorial Park ')p42 )�#3 X #4 9 �5 ❑ #6 [Park 3 is location of Gazebo. Park 4 is location of Bandstand] (If other private property used in conjunction with this Park Use Permit please provide the address and parcel number below along with notarized letter of authorization from property owner) Additional Addresses, if applicable Parcel ID: M M Page 2 of 3 Revised 11/4/16 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (Street Closings require City Council approval. Meetings 0 & 3'd Tuesdays but subject to change) Address of Event: Streets to be closed: 6W i a = pto /U n S �T � e_-1-5 Date(s) to be closed: - Ck act_*ofetrnbeg 4 av R Time(s) to be closed: Purpose of Closing: C7 411U0 Si✓oD of vewNJ()5e D 5 Attachments Required for Use of Parks Attachmenk Required fnr Street/SirIPw!mW t incince ► Site Plan ► Site Plan ► Copy of liability insurance in the amount of ► Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee as $1,000,000.00 with the City of Okeechobee and R.E. additional insured. Hamrick Testamentary Trust as Additional Insured. 0-Proof of non-profit status (IRS Determination ► Original signatures of all residents, property owners and Letter) business owners affected by the closing. ► State Food Service License if > 3 days. ► State Food Service License if > 3 days. ► Notarized letter of authorization from ► State Alcoholic Beverage License, if applicable.** _propertyowner, if applicable.* * Required if private property used in conjunction with a Park Use application. ** Alcoholic beverages can be served only on private property. Alcoholic beverages NOT ALLOWED in City Parks, City streets or City sidewalks. See additional note below. ❑ Please check if items will be sold on City streets/sidewalks. Each business will need to apply for a TemporarX Use Permit 667 along with the Street Closing application. Note: ► Clean-up is required within 24 hours. ► No alcoholic beverages permitted on City property, streets or sidewalks. ► No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). ► The Department of Public Works will be responsible for delivering the appropriate barricades. ► Dumpsters and port-o-lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for any accident, injury, claim or demand whatever arises out of applicant's use of location for such event, and shall indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual costs incurred by the City pertaining to the event including, but not limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from an applicant a cashier's check or advance deposit in the sum approximated by the City to be incurred in providing City services. Any such sum not incurred shall be refunded to the applicant of this Park Use/Street Closing Permit. 9M 40 Page 3 of 3 Revised 11/4/16 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-8 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulations, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance Certificate of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick Testamentary Trust if closing streets or sidewalks. Applicant giknature `«f Date ••'•OFFICE USE ONLY**** Staff Review n _ A? Fire Department: Date: Building Official: Date: (• / Public Works: Date: 49� Police Department: Date: z/ 7 BTR Department: Date: City Administrator: Date: City Clerk: �. `— Date: 8, - NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on Temporary Street and Sidewalk Closing reviewed by City Council and approved Date Date *47-, low Couy Property cou'ly lop Z i+i %* T, Dr e#1 HAVEN 6F REST CH t A b 01'astse. e L2.S t;OCO� MCXO�, rx A. _Jk 'u;, P�F —7 7-7— �Id o n m_ Mahmberflo C 7P -I' le,ochohO 1' �}Vy 'Ve seyb%le, S:buL)5 4 A , i MA .r Tit Vv VFW 4� lip glum- Park #3 340 339 338 341 i f 41�'� }( its. •�i �.�"+� State Read 70 Subject to change. 337 336 335 334 333 312 325 314 313 z 1 315 311 310 309 308 307 inn 32b 328 323 J 318 31b 319 317 306 305 304 303 302 301 321 320 Bank mae Electric pm I Bench Tree C:aoitai Pawn Park #4 a 111111110" UZ) 14W Exhibit 7 Augg 15, 2017 DIS.%7bui-ed a.t Meehn�. LES M cN �7�Si IGN ARCHITECTS I ENOINEER9 I CONTRACTORS I V191JALIZATION 502 NW 2nd Street, Okeechobee, FL 34972 - 4247 SW High Meadows Ave, Palm City, FL 34990 13701 North Kendall Drive, Miami, FL 33186 - P: (863) 467-1111 F: (863) 824-3390 WWW.C--iL-3CFI_C3i= 67'-I.COM City of Okeechobee 08/14/2017 c/o: Mr. Marcos Montes De Oca - City Administrator 55 SE 314 Ave, Okeechobee, Florida 34974 Re: General Services Office Remodel PW-05-00-04-17 55 SE 31d Ave Okeechobee, Florida 34974 Dear Mr. Montes De Oca, Green Design Construction and Development (herein referred to as GDCD) is pleased to provide a proposal for additional construction services as they relate to the General Services Office Remodel Contract with the City of Okeechobee. Based on our conversation(s) and coordinated effort by both parties and due to existing conditions beyond the control of the City of Okeechobee and GDCD we have prepared the following additional services proposal for your consideration. Required Services II: During Demolition of the City Clerk's office (as a part of the above referenced General Services Office Remodel), GDCD and the City of Okeechobee discovered mold in the existing Sub -Floor and drywall (North Wall) in lane Gamiotea's office. GDCD also discovered mold on the western wall in Bobbie Jenkins office. Based on our findings and through cooperation with the City Building Official and Public Works Director we have determined that all of the existing Drywall, Casing, Base Board, Wall Cladding, etc, in the entirety of the Clerk's Office has to be removed to perform a full mold remedlation. Our scope of Required Services as we understand shall be: 1. Remove existing Sub -Floor in Lane's office. 2. Remove all Drywall, Wall Furring, Insulation, Millworks, and Cladding in City Clerk's Office. 3. Remove all Plaster at exterior wall locations containing Mold Spores. 4. Provide complete Mold Remediation in Clerk's Office. 5. Install new PT Wall Furring at Exterior and Interior Masonry Wall Locations. 6. Install new PT Window/Door Bucks in Clerk's Office. 7. Install new Ya" CDX Plywood Sub -Floor in Lane's Office. 8. Install Floor Leveling Compound in Lane's Office. 9. Install new vapor barrier in Clerk's Office. 10. Install new Y," Plywood sheathing in Clerk's Office. 11. Install new R-Max Rigid Insulation @ Exterior Wall Locations. 12. Install new 5/8" Drywall in Clerk's Office (all walls). 13. Install new Base Board and Casing in Clerks Office. 14. Install new Polyurethane Sealant to all exterior openings in Building Department and Clerk's Office. 15. Provide all materials associated with this work. 1 City of Okeechobee PW-05-00-04-17: Okeechobee, Florida 08/14/2017 Wr GRc�N �c51GN Required Services II Cost Breakdown: • Sub -Floor Demolition. • Sub -Floor Materials: • Floor Leveling Materials: • Floor Decking Labor: • Vapor Barrier Installation: • Floor Leveling Compound Installation: • Clerk's Office Wall Demolition: • Clerk's Office Bathroom Plumbing Safe -Off: • Clerk's Office Mold Remediation (Allowance): • Waste Removal: • PT Wall Furring Labor: • PT Window and Door Buck Labor: • PT Wall Furring, Window and Door Buck Materials: • %" Rigid Insulation (R-Max) Installation @ Exterior Wall Locations: • Tapcons, Bolts, Screws, Fastners: • Drywall Installation (Hang, Finish, Texture): • Base Board/Casing Installation: • Re -Install Existing Wood Frame Doors in Clerk's Office: • Re -Install Plumbing Fixtures in Clerk's Office Bathroom: • Paint Interior of restroom with Epoxy (Floor to Ceiling): • Millworks Materials: • Polyurethane Caulking at Exterior openings (Building Department and Clerk's office) • Additional Performance Bond @ 3%: $400.00 $875.00 $450.00 $840.00 $630,00 $320.00 $3,220.00 $300.00 $10,000.00 $1,500.00 $2, 300.00 $805.00 $1,536.00 $925.00 $315.00 $3,850.00 $950.00 $450.00 $350.00 $375.00 $1,120.00 $750.00 $968.00 • Contractor Fee C@ 10%: $3,323.00 Total for Required Services II: $36,552.00 ALLOWANCE QUALIFICATION: GDCD has allowed for up to $10,000.00 for mold remediation services. As demolition has not been completed the extent of the mold problem is not fully known. As such GDCD proposes the following: GDCD will, solicit 3 bids for mold remediation services after demolition has been completed. GDCD will provide bids to City Administrator, Public Works Director, and Building Official for review, acceptance, and recommendation of mold remediation services award. Total fee for allowance line item shall be billed directly to the City of Okeechobee at Cost of Service X 10% Contractor Fee. Initials indicates acceptance of Services for Required work: City Rep. GDCD respectfully requests an additional 3 weeks of time be added to the contract term should above referenced work be approved. 2 1 City of Okeechobee PW-05-00-04-17: Okeechobee, Florida 08/14/2017 low CA �++'" GRccN 7c51GN If this proposal meets with your satisfaction, please return a signed copy to GDCD. Website: www.gdcflorida.com E-mail: shaun@edcflorida.com john@edcflorida.com Please feel free to call at your convenience should you have any questions or require additional information. Sincerely, Shaun M. Kogut— Director/Managing Partner The agreement will be effective on CITY OF OKEECHOBEE GREEN DESIGN CONSTRUCTION & DEVELOPMENT, LLC BY: Dowling R. Watford, Jr. Mayor ATTEST: Lane Gamiotea, CIVIC, City Clerk BY: Shaun M. Kogut —Managing Partner 3 1 City of Okeechobee PW-05-00-04-17: Okeechobee, Florida 08/14/2017 +wr i� FORM 813 MEMORANDUM OF VOTING CONFLICTFOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME —FIRST NAME —MIDDLE NAME CLARK, MONICA M. NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE CITY COUNCIL MAILING ADDRESS 1900 SW 5TH AVENUE THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: 5d CITY 0 COUNTY ❑ OTHER LOCAL AGENCY CITY COUNTY OKEECHOBEE OKEECHOBEE NAME OF POLITICAL SUBDIVISION: CITY OF OKEECHOBEE DATE ON WHICH VOTE OCCURRED AUGUST 15, 2017 MY POSITION IS: d ELECTIVE 0 APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 86 - EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. M CM APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST MONICA M. CLARK hereby disclose that on AUGUST 15 20 17 (a) A measure came or will come before my agency which (check one or more) x inured to my special private gain or loss; inured to the special gain or loss of my business associate, _ inured to the special gain or loss of my relative, inured to the special gain or loss of by whom I am retained; or _ inured to the special gain or loss of which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: 1 am an officer of Glades AIC, which is the A/C subcontractor for the renovation of City Hall. If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. q �(S]1:7 -hty�� Date Filed ISignature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 813 - EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. 1Vf-7--'MORANDUM To: Mayor & City Council From: Marcos Montes De Oca, City Administrator India Riedel, Finance Director RE: 2018 FY Budget Workshop — Date: 08/15/2017 2017 - 2018 Highlights Per the July 1 st certification of the Property Appraiser's office, the Ad Valorem assessed values including New construction of $4.3 million are up by 7%. State estimates for Sales tax revenues are substantially higher than last year (10% & 11 % respectfully). Fuel Tax Revenues are up slightly, less than 1 %. In preparation of the 2017-2018 budget it is anticipated that the GF will see an estimated 5.27% increase in revenues. The budget incorporates and amends Health Insurance Benefit cost, includes amendments to the Capital Fund, and Public Facility Fund expenditures. Grant funds for the continued Storm Water cleanup Centennial Park, Appropriation Funds from FDEP, and this years SCOPE Funds for street projects. Operationally budgeted expenditures are approx. 2.11% over fromVtr the prior 2017 Budget. Details and substantive changes to each 'C department's expenditures are noted within the workshop booklet. '*4w BUDGET CALENDAR FISCAL YEAR 2017/2018 07/03/2017 Certification from Property Appraiser On 07/18/2017 Set date, time and place for public hearings and set maximum millage rate for tentative budget (regular council meeting) 08/15/2017 Budget Workshop, 5:00 pm (regular council meeting) 08/22/2017 Second Budget Workshop, 6:00 pm (if needed) 09/05/2017 First Public Hearing at 6:00 pm (Regular council Mtg.) 09/19/2017 Final Public Hearing at 6:00 pm (Regular Council Mtg.) All meetings to be held: Council Chambers at City Hall 55 SE 3rd Avenue Okeechobee, FL 34974 City of Okeechobee �a 2017/2018 State Revenue Comparisons DATA of State revenue estimates Updated: 8/2/2017 2012/2013 % of Chg 2016/2017 % of Chg 2017/2018 % of Chg Actuals State Estimate State Estimate State Estimate State Estimate State Estimate General Fund Local 1/2 Cent $ 272,611 -0.51% $ 347,097 8.13% $ 382,164 10.10% Municipal Revenue Sharing $ 194,046 2.06% $ 212,344 2.36% $ 210,466 -0.88% One Cent Disc. $ 539,564 5.87% $ 705,542 14.96% $ 789,377 11.88% Totals , 6 $ 1,264,983 $ 1,382,007 Communication Service Ta $ 305,340 6.95% $ 235,488 2.96% $ 243,168 3.26% /, all 561. °� � ►D� 1 � �� Public Facility Fund Loc Option Fuel Tax $ 203,530 7.51% $ 237,816 3.56% $ 240,765 1.24% Nineth Cent Fuel Tax $ 54,728 6.66% $ 67,939 6.22% $ 68,334 0.58% New Loc Fuel Tax $ 322,390 7.69% $ 385,996 5.93% $ 384,322. -0.43% Municipal Revenue Sharing $ 71,606 0.31% $ 65,958 -3.95% $ 68,918 4.49% Totals � 4 1 $ 757,709 $ 762,339 GAINDIA\BUDGET\2018 Budget\Workshop\Book\State Est Reveneus 2018.xlsx City of Okeechobee Provided by: Finance Dept 8/15/2017 Fund Balances at Fiscal year End from Audited Financial Statements 2010 2011 2012 2013 2014 2015 2016 General Fund $ 3,030,477 $ 3,030,477 $ 3,030,477 $ 3,030,477� $ 3,744,188 $ 3,744,185 $ 3,791,160 Public Facility Fund $ 739,838 $ 590,244 $ 883,941 $ 850,970 $ 745,060 $ 721,642 $ 701,158 Grant Funds $ 32 $ 32 $ 32 $ 4,002 $ 86,713 $ 3,898 Capital Veh & Bldg Im rmnt Fund $ 7,002,344 $ 6,974,068 $ 7,185,805 $ 7,395,764 $ 5,445,224 $ 5,615,871 $ 5,116,546 Impact Fee Fund $ 101,456 $ 101,456 $ 63,514 $ 63,514 $ 63,514 Subsequent years expenditures $ 1,110,541 $ 1,490,251 $ 1,845,217 Future Capital Proj $ 18 $ - $ - $ - $ 373,162 $ 382,162 $ 316,020 Special Law Enf. $ 2,613 $ 3,137 $ 4,188 $ 5,768 $ 5,111 $ 6,924 $ 6,924 8/15/2017 1 L CITY OF OKEECHOBE Budget Year 2017/2018 Below are alternatives for your review and the millage implementation for budget year 2017/2018. Please note with the millage change, the use of prior roll -forward dollars changes accordingly. Based on 96% of Taxable value ($259,696,140) as of 07/03/17. PROPOSED BUDGET IMPACT Budgeted 97% taxable orei Reserve�reeded � � Mtl(age AdUa °} � �Reue �� to��f�et � Opt1011S Value Rete � � O�er�tin $219,233,687 �enerated� . Expenses,=: Option #1 Prior Year Rate 7.9932 $2,075,803 $463,680 Rate as advertised Option #2 8.9932 $2,335,499 $203,984 8.9932 PY + 1 mil Option #3 Decrease @ % mil 7.7432 $2.,010,479 $529,004 Option #4 Rollback Rate 7.5849 $1,969,769 $569,714 L9 .oF oKEF� City of Okeechobee om m PROPOSED 2017/2018 BUDGET 9 GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2015/2016 2015/2016 AMENDED EOY BUDGET F/Y Beginning Fund Balance $ 3,744,185 $ 3,971,869 Roll forward from Drevious vear n - .) ,- -, 2016/2017 2016/2017 2017/2018 AMENDED ESTIMATES PROPOSED $ 3,791,160 $ 3,791,160 $ 3,791,160 9-----4-90,709 $ 272,137 $ 398,002 'c 5Vk� $--•-3,971,869 $ 4,063,297 $ 4,189,162 1ASiCCPS KE: v ENTUES 96`'/o AD VALOREM 7.9932 $ i,878,527 $ 1,887,967 $ - 1,914,819 $ 1,950,336 $ 2,075,803 OTHER FEES $ 767,468 $ 795,516 $ ,, 682,600 $ 700,641 $ 679,000 INTERGOVERNMENTAL $ 1,482,471 $ 1,523,132 $✓ 1,431,235 $ 1,545,410 $ 1,540,385 CHARGES FOR SERVICES $ 1,034,192 $ 1,039,506 $ 968,645 $ 995,933 $ 973,750 FINES, FORFEITURES & PE $ 21,158 $ 30,331 $ 14,770 $ 18,463 $ 14,450 USES OF MONEY & PROPE $ - $ 236 $ 1,000 $ 500 $ 1,000 OTHER REVENUES $ 72,321 $ 84,002 $ 37,946 $ 38,146 $ 37,946 $ 5,256,137 $ 5,360,690 $✓ 5,051,015 $ 5,249,429 $ 5,322,334 TRANSFERS - IN Public Facilities Fund (Transfe CDBG Capital Proj Arn rovement Fun $ 350,000 $ _ $ 103,392 $ 350,000 $ $ ✓ 350,000 $� $ 350,000 $ $ 751,034 $ 350,000 $ -- $ 463,680 TOTAL REVENUES777U 5,709,529 $ 5,710,690 $-{r,3�$;4�46 $ 6,622,600 $ 6,534,016 EXPENDITURES •y Sri . .. •1 . P Y LEGISLATIVE $ 147,284 $ 141,471 $182,699 $ 154,199 $ 191,296 EXECUTIVE $ 189,283 $ 182,639 $ 195,341 $ 195,341 $ 200,769 CITY CLERK $ 218,270 $ 215,638 $ ✓ 216,170 $ 208,019 $ 207,320 FINANCIAL SERVICES $ 284,738 $ 276,716 $ ✓ 279,391 $ 279,391 $ 285,038 LEGAL COUNCIL $ 61,411 $ 50,612 $ ✓ 75,710 $ 75,710 $ 115,760 GENERAL SERVICES $ 386,799 $ 336,696 $ r 375,544 $ 356,152 $ 395,154 LAW ENFORCEMENT $ 2,007,697 $ 1,986,689 $y '';,', $ 2,195,372 $ 2,259,248 FIRE PROTECTION $ 1,400,851 $ 1,3 77,588 $ v 1,587,869 $ 1,558,962 $ 1,649,990 ROAD & STREET FACILITI $ 1,076,816 $ 1,064,873 $ ✓1,230,079 $ 1,201,452 $ 1,236,066 TOTAL GEN. OPER.EXPENDITURES $ 5,773,149 $ 5,642,922 $-4405`,386 $ 6,224,598 $ 6,540,641 FISCAL YEAR ENDING FUND BALANCE $ 3,680,565 $ 4,039,637 $ :-+;=1 $ 4,1 g9,162 1 $ 3,784,535 LE, 5.37% 0.00% -38.26% 2.11% Workshop Draft 2018.xlsx8/15/20174:13 PM 1 of 27 ``yy.OF•OK�,.� City of Okeechobee"` 6 - PROPOSED 2017/2018 BUDGET ♦ 9 GENERAL FUND /n r.. i. ♦ rrrmiii A TilIAT IDUIMi NrTPi ANJn FXPVNfiF'.0 �-Ca''•� 2015/2016 2015/2016 2016/2017 2017/2018 2017/2018 EOY BUDGET Estimates AMENDED ESTIMATES PROPOSED FUND BALANCE $ 3,744,185 $ 3,744,185 $ d3,791,160 $ 3,791,160 $ 3,791,160 Roll Forward from previous year 13' l -9"-110,7#9 S 272,137 $ 398,002 >6- 3;971;869 $ 4,063,297 $ 4,189,162 REVENUES TAXES: 311-1000 96% AD VALOREM @ 7.9932 TOTAL OTHER FEES 312-5100 312-5200 314-1000 314-4000 314-8000 316-0000 319-0000 7f ,u' u Tp w1 i -)I $ 1,878,5:27 $ 1,887,967 `$1,914,819 $1,950,336 $2,075 $ 1,878,527 1 S 1,887,967 S 1,914,819 $ 1,950,336 1 S 2,07 Fire Insurance Premium $ 49,888 $ 79,888 $ 50,100 $ 46,500 $ 45,800 Casualty Insurance Prem Tax (Police) $ 76,960 $ 73,960 $ V 67,000 $ 64,300 $ 62,000 Utility Tax -Electric $ 499,868 $ 502,380 $- 450,000 $ 464,000 $ 450,000 Utility Tax/Natural Gas $ 20,338 $ 20,338 $ +' 17,500 $ 22,170 $ 19,700 Utility Tax/Propane $ 34,418 $ 34,561 $V 30,200 $ 30,000 $ 29,000 Prof & Business Tax Receipt $ 77,815 $ 76,208 $ 66,800 $ 73,000 $ 71,500 Public Service Fee $ 8,181 $ 8,181 $ " 1,000 $ 671 $ 1,000 TOTAL $ 767,4168 $ 795,516 S 682,600 $ 700,641 S 679,000 INTERGOVERNMENTAL REVENUES 335-1210 335-1400 335-1500 335-1800 312-6000 315.0000 335-2300 338-2000 SRS Cigarette Tax $ 209,082 $ 210,133 $V 197,479 $ 196,500 $ 198,151 Mobile Home Licenses $ 23,090 $ 23,206 $ "' 19,500 $ 19,500 $ 19,500 Alcoholic Beverage Licenses $ 5,1324 $ 6,180 $ ✓ 5,200 $ 5,200 $ 5,200 1/2 Cent Sales Tax $ 340,496 $ 342,208 $ °! 322,800 $ 355,410 $ 355,413 1 Cent Sales Surtax $ 658,:272 $ 693,866 $ 656,154 $ 725,600 $ 734,121 Communications Service Tax $ 235,840 $ 237,028 $ "r 223,913 $ 237,200 $ 222,000 Firefighters Supplement $ 1,200 $ 1,800 $'r 1,200 $ 1,200 $ 1,200 County Business Licenses $ 8,667 $ 8,711 $ 4,989 $ 4,800 $ 4,800 TOTAL $ 1,482,471 $ 1,523,132 $ 1,431,235 S 1,545,410 S 1,540,385 CHARGES FOR CURRENT SERVICES 322-0000 322-1000 323-1000 323-4000 323-7000 329-0000 341-2000 341-3000 341-4000 343-4010 Building & Inspections Fees $ 98„661 $ 99,157 $ 79,000 $ 79,000 $ 80,000 Exception & Zoning Fees $ 12;,600 $ 12,665 $ , 500 $ 5,580 $ 500 Franchise -Electric $ 402,763 $ 404,787 $ 401,000 $ 401,200 $ 400,000 Franchise -Natural Gas $ 8,075 $ 8,217 $ 7,095 $ 12,400 $ 10,200 Franchise -Solid Waste $ 118,430 $ 119,031 $ "� 103,700 $ 110,453 $ 105,700 Plan Review Fees $ 8,340 $ 8,385 1,500 $ 1,500 $ 1,500 Alley/Street Closing Fees $ - $ - Map Sales $ $ - $ 25 $ $ 25 Photocopies $ - $ $ 25 $ - $ 25 Solid Waste Collection Fees-Resd. $ 385,323 $ 387,264 $ 375,800 $ 385,800 $ 375,800 TOTAL $ 1,0341,192 $ 1,039,506 $ 968,645 S 995,933 $ 973,750 IP7a Workshop Draft 2018.xlsx8/15/20174:13 PM 2 of 27 City of Okeechobee °m PROPOSED 2017/2018 BUDGET GENERAL FUND ;ECAPITULATION - REVENUE AND EXPENSE ,501 2015/2016 1 2015/2016 1 2016/2017 1 2016/2017 2017/2018 AMENDED I EOY BUDGET AMENDED JESTIMATES PROPOSED FINES, FORFEITURES & PENALTIES: 351-1000 351-2000 351-3000 351-4000 351-5000 354-1000 Court Fines $ 12,573 $ 13,642 $ 8,425 $ 9,100 $ 8,425 Radio Comm. Fee $ 5,300 $ 5,337 $ ✓ 4,020 $ 3,700 $ 3,700 Law Enforcement Education $ 1,500 $ 1,809 $ 1,250 $ 1,250 $ 1,250 Investigation Cost Reimbursement $ 1,635 $ 1,647 $ ✓ 925 $ 1,513 $ 925 Unclaimed Evidence $ - $ - $ - $ - $ - Ordinance Violation Fines $ 150 $ 7,896 $ 150 $ 2,900 $ 150 TOTAL $ 21,158 $ 30,331 $ 14,770 $ 18,463 S 14,450 USES OF MONEY & PROPERTV, 361-1000 361.3000 364-1000 Interest Earnings $ $ 236 $ ✓ 1,000 $ 500 $ 1,000 Investment Earnings $ $ $ v $ - $ - Surplus City Property $ $ - $ ✓ $ - $ - TOTAL S - S 236 $ ' 1,000 $ 500 $ 1,000 OTHER REVENUES: 334-2000 343-9000 343-9100 66-1000 69-1000 69-4000 69-5000 Public Safety Grant $ 1,791 $ 1,791 $ $ $ Special Purpose Grant $ - $ - $ $ $ - DOT Hwy Maint.Landscape/Mowing $ 8,632 $ 8,632 $ yr 8,532 $ 8,532 $ 8,532 DOT Master Traffic Signals Maint. $ 16,264 $ 16,264 $ ✓ 15,064 $ 15,064 $ 15,064 DOT Maint. Lights & Lights Contract $ 30,053 $ 30,053 $ V - $ - $ - Other Revenues $ 2,497 $ 5,997 $ ✓ 10,000 $ 10,000 $ 10,000 Miscellaneous $ 5,825 $ 14,006 $ 2,000 $ 2,000 $ 2,000 Code Enforcement Fine $ 4,199 $ 4,199 $ 500 $ 700 $ 500 Police Accident Reports $ 3,060 $ 3,060 $ V' 1,850 $ 1,850 $ 1,850 Capital Lease Proceeds $ - $ $ ✓ - $ - $ - TOTAL $ 72,321 $ 84,002 $ 37,946 $ 38,146 $ 37,946 OTHER REVENUES AND TRANSFER IN 381-1000 Impact Fee Transfer in $ - $ - $ 1 - $ - $ - Capital Project Improvements (Transfer -In) $ 103,392 $ 382,371 $ 796,722 $ 751,034 $ 463,680 CDBG Fund (Transfer -In) Public Facilities Improvement (Transfer -In) $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 TOTAL $ 453,392 $ 732,371 FI,146,722 $ 1,101,034 $ 813,680 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,709,529 $ 6,093,061 $ 6,378,446 $ 6,622,600 $ 6,534,016 OPERATING TRANSFERS - OUT Due From CDBG Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT -3ao -3ao 333.OW'-� - 333r l�`i d Workshop Draft 2018.xlsx8/15/20174:13 PM 3 of 27 City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (051 1) 51a��n 2015/2016 AMENDED 2015/2016 2016/2017 2016/2017 2017/2018 EOY BUDGET AMENDED ESTIMATES PROPOSED i1100 1EXECUTIVESALARIES $ 46,100 $ 46,100 $1, 46.100 $ 46.100 $ 46,100 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ . - $ - $ 1,000 2100 FICA $ 3,255 $ 3,015 $ ,/ 3,756 $ 3,756 $ 3,756 2200 RETIREMENT $ 3,650 $ 3,625 $ / 3,510 $ 3,510 $ 3,510 2300 LIFE AND HEALTH INSURANCE $ 17,784 $ 17,252 $ ✓ 40,057 $ 40,057 $ 42,500 2400 WORKERS COMPENSATION $ 225 $ 208 $ 227 $ 227 $ 240 TOTAL PERSONNEL COSTS: $ 71,014 $ 70,200 $ •. 93,650 $ 93,650 $ 97,106 m, Workshop Draft 2018.xlsx8/15/20174:13 PM 4 of 27 City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) /2/I'l OPERATIONS & SUPPLIES 1 2015/2016 015/2016 RYBUDGET1 2016/2017 2016/2017 2017/2018 AMENDED AMENDED ESTIMATES PROPOSED 13404 IOTHER CONTRACT SERVICES $ 18,000 S 18.000 S ✓ 58,000 ;S 29,500 f 61,500 4000 TRAVEL AND PER DIEM $ 2,000 $ 1,240 $v` 2,000 $ 2,000 $ 2,500 4100 COMM. & FREIGHT $ 3,200 $ 1,195 $ ✓ 3,200 $ 3,200 $ 3,200 4500 INSURANCE $ 3,030 $ 2,856 $ ✓ 3,209 $ 3,209 $ 3,350 4609 REPAIR & MAINTENANCE $ 400 $ 480 $ - 4901 EDUCATION $ 1,500 $ 695 $ 1,500 $ 1,500 $ 1,500 4909 MISCELLANEOUS $ 1,000 $ 724 $ V 1,000 $ 1,000 $ 1,000 5400 BOOKS, PUBLICATIONS, ETC $ 1,200 $ 1,029 $ 1,200 $ 1,200 $ 1,200 8100 SHARED SERVICES $ 8,940 $ 8,937 $ v ' 8,940 $ 8,940 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ - $ - $ s $ - $ 1,000 8201 INTERLOCAL PART. w/IRSC $ - $ - $ f $ - $ - 8202 LOCAL COMMUNITY REQUEST $ 10,000 $ 10,000 $ . 10,000 $ 10,000 $ 10,000 574-8300 TOURISM/ECO. DEV/CENTENNIAL $ 27,000 $ 26,115 $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES S 76,270 $ 71,271 S 89,049 S 60,549 S 94,190 GRAND TOTAL FOR DEPARTMENT IS 147,284 S 141,471 S 182,699 i S 154,199 S 191,296 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 00 Projected Property and Casualty cost for 2018 3400 CAS Legislative Services, $18,000; Balance of Annexation Study Est Cost, $28,500; CRA Study, $15,000 8200 Okeechobee Historical Society Contribution -Log Cabin Proj (Raulerson Settlers) 8202 Economic Development (Chamber) 4rf�re�` �5op 500 Workshop Draft 2018.xlsx8/15/20174:13 PM 5 of 27 City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: EXECUTIVE (051�) 5/2) m PERSONNEL COST: 2015/2016 AMENDED 2015/2016 2016/2017 2016/2017 2017/2018 EOY BUDGET AMENDED ESTIMATES PROPOSED�Ii�GI^) 1100 1EXECUTIVE SALARIES $ 80,525 $ 80,534 $ 82,849 $ 82,849 $ 84,192 1,313 1200 (REGULAR SALARIES ( $ 42.179 S 42.767 . $ v 43.653 $ 43,65 $ 14,315 10 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - Is ✓ - $ $ _ 2100 FICA $ 9,504 $ 9,558 $v 9,864 $ 9,864 $ 10,865 001' 2200 RETIREMENT $ 15,905 $ 15,495 $ 12,700 $ 12,700 $ 12,900 �q0• 2300 LIFE AND HEALTH INSURANCE $ 17,654 $ 15,805 $✓ 18,780 $ 18,780 $ 19,900 1,190. 2400 WORKERS COMPENSATION $ 652 $ 581 $ 722 $ 722 $ 790 (p , TOTAL PERSONNEL COSTS: $ 166,419 S 164,740 $ 168,568 S 168,568 S 172,962 1,144- iOL Workshop Draft 2018.xlsx8/15/20174:13 PM 6 of 27 .°F °K� City of Okeechobee"` ° PROPOSED 2017/2018 BUDGET M General Fund - 001 DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2015/2016 AMENDED 2015/2016 2016/2017 2016/2017 2017/2018 EOY BUDGET AMENDED ESTIMATES PROPOSED 4000 TRAVEL AND PER DIEM $ 3,250 $ 2,397 $ 4,000 S 4,000 $ 4,200 4100 COMM. & FREIGHT $ 4,005 $ 3,335 $ 4,005 $ 4,005 $ 3,707 4400 RENTALS & LEASES $ 2,104 $ 1,850 $ ✓ 3,900 $ 3,900 $ 4,100 4500 INSURANCE $ 3,460 $ 3,263 $ f 3,668 $ 3,668 $ 3,850 1460C JR&MVEHICLES ; $ 1,000 s 645 $ 1,550 $ 1,550 1 $ 1,550 4609 R&M EQUIPMENF $ 1,405 $ 1,023 $ v' 1,400 $ 1,400 1 $ 1,400 4901 EDUCATION $ 600 $ 1,001 $ ✓' 1,750 $ 1,750 $ 1,750 4909 MISCELLANEOUS $ 500 $ 245 $ 500 $ 500 $ 500 5100 OFFICE SUPPLIES $ 800 $ 650 $ 800 $ 800 $ 800 5200 OPERATING SUPPLY $ 1,200 $ 560 $ 1,200 $ 1,200 $ 1,200 5201 FUEL AND OIL $ 2,340 $ 1,890 $ . 3,000 $ 3,000 $ 3,000 5400 BOOKS, PUBLICATIONS, ETC $ 2,200 $ 1,040 $ 1,000 $ 1,000 $ 1,750 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES S 22,864 S 17,899 $ 26,773 S 26,773 $ 27,807 GRAND TOTAL FOR DEPARTMENT I S 189,283 1 S 182,639 1 S 195,341 IS 195,341 1 S 200,76911 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 500 Projected Property and Casualty cost for 2018 5400 Add'I Dues and subscriptions Workshop Draft 2018.xlsx8/15/20174:13 PM 7 of 27 "" City of Okeechobee Vftw PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) 5-9 -/n PERSONNEL COST: 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 80,534 $ 61,918 $ 62,676 $ 62,676 $ 63,616 1200 IREGULAR SALARIES $ 42,767 $ 42,387 $ 32.946 $ 32,946 $ 33,440 BOO OTHER SALARIES $ - $ 24,812 $ 15,100 ' $ 15,100 $ 15,327 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ $ - 2100 FICA $ 9,558 $ 9,809 $ 8,952 $ 8,952 $ 9,086 2200 RETIREMENT $ 15,495 $ 11,168 $ 9,600 $ 9,600 $ 9,744 2300 LIFE AND HEALTH INSURANCE $ 15,805 $ 15,691 $ 18,582 $ 18,582 $ 19,830 2400 1 WORKERS COMPENSATION $ 581 $ 215 $ 613 $ 613 $ 680 TOTAL PERSONNEL COSTS: $ 164,740 $ 166,000 1 $ 148,469 1 $ 148,469 $ 151,723 Workshop Draft 2018.xlsx8/15/20174:13 PM 8 of 27 ``Sy.OF•O¢EE,cyO� City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) --)-m /1n r r-L7h L SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 2016/2017 2016/2017 2016/2011f /1 Yi "mot AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 3103 MUNICIPAL CODE $ 4,500 $ 4,500 $ v 4,500 $ 4,500 $ 4,500---�- 03400 IOTHER CONTRACTUAL SERVICES $ 9;000 $ 8,800 $ ✓ 9,000 $ 9,000 y 8,800 _100 4000 TRAVEL AND PER DIEM ' $ 3,000 $ 09 i ' $ 3,000 $ I,200 $ 3,000 4100 COMM. & FREIGHT $ 2,300 $ 2,216 $ v 2,300 $ 2,300 $ 2,417 11f? 4500 4609 INSURANCE R&M EQUIPMENT $ $ 5,190 7,100 $ $ 4,890 6,720 $ $ 5,501 7,100 $ 5,250 $ 7,000 $ $ 5,250 7,530 - a51 y,30 4900 ADVERTISING/OTHER CHARGES $ 15,000 $ 15,705 $ v 25,000 $ 21,000 $ 16,550 -6, y50 760 4901 EDUCATION $ 1,100 $ 376 $ ✓ 1,100 $ 600 $ 1,350 4909 MISCELLANEOUS/ELECTION $ 2,340 $ 1,511 $ v 6,000 $ 4,500 $ 2,000 -/,p00 5100 OFFICE SUPPLIES $ 2,000 $ 1,840 $ „ 2,000 $ 2,000 $ 2,000 5400 BOOKS, PUBLICATIONS, ETC $ 2,000 $ 1,989 $ v 2,200 $ 2,200 $ 2,200 WO EQUIPMENT ($750 OR MORE) $ _ $ _ $ _ $ $ TOTAL SUPPLIES AND OTHER SERVICES S 53,530 $ 49,638 $ 67,701 $ 59,550 $ 551- ,J0q, GRAND TOTAL FOR DEPARTMENT $ 218,270 $ 215,638 $ 216,170 $ 208,019 $ 207,320 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 00 Projected Property and Casualty cost for 2018 Workshop Draft 2018.xlsx8/15/20174:13 PM 9 of 27 City of Okeechobee PROPOSED 201702018 BUDGET General Fund - 001 DEPARTMENT: LEGAL SERVICES (051 ) SUPPLIES &OTHER SERVICES :2015/2016 MENDED 2015/2016 2016/2017 2016/2017 2017/2018 EOY BUDGET AMENDED ESTIMATES PROPOSED c 0510 ELONGEVIT: i i $ 750 230 i HEALTH INSURANCE $ 7,796 1 $ 7,796 $ ✓ 10,050 $ 10,O5v t $ 9,350 3100 PROFESSIONAL SERVICES $ 40,786 $ 40,786 $ " 51,000 $ 51,0001 $ 51,000 3300 LEGAL COST $ 10,160 $ 160 $ ✓ 10,500 $ 10,500 $ 50,500 4000 TRAVEL AND PER DIEM $ 738 $ 475 $ ✓ 800 $ 800 $ 800 4100 COMM. AND FREIGHT SERVICES $ 534 $ 533 $ / 1,010 $ 1,010 $ 1,010 4609 R&M EQUIPMENT $ 332 $ 332 $ ✓ 800 $ 800 $ 800 4901 EDUCATION $ 530 $ 530 $ 750 $ 750 $ 750 5100 OFFICE SUPPLIES $ 35 $ - $ 300 $ 300 $ 300 5400 MEMBERSHIP & SUBSCRIPTIONS $ 500 $ - $ V' 500 $ 500 $ 500 TOTAL SUPPLIES AND OTHER SERVICES S 61,411 S 50,612 S 75,710 $ 75,710 S 115,760 )if%trrm- r75p , - 7DD GRAND TOTAL FOR DEPARTMENT S 61,411 ES 50,612 1 S 75,710 $ 75,710 1 S 115,760 `�l7tli PROPOSED CHANGES 2300 Change in Health Benefits 3300 Booked legal cost Workshop Draft 2018.xlsx8/15/20174:13 PM 10 of 27 City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES o i2va OTHER SALAR 2015/2016 AMENDED $ 58,985 $ 68,890 2015/2016 2016/2017 2016/2017 2017/2018 4rkV* $ 59,205 $ 68,181 AMENDED $ 59,120 $ 71,289 ESTIMATES $ 59,120 $ 71,289 PROPOSED $ 60,007 B�i `� �� 34 9, : w 72,688 1510 LONGEVITY/SERVICE INCENTIVE $ $ 2100 2200 2300 2400 2500 FICA RETIREMENT LIFE AND HEALTH INSURANCE WORKERS COMPENSATION UNEMPLOYMENT TAXES $ 91294 $ 15,542 $ 25,249 $ 643 $ $ $ $ $ $ 8,893 15,541 25,249 642 10,200 $ 13,200 $ ✓ 29,629 $ v 745 $ $ 10,200 $ 13,200 $ 29,629 $ 745 $ 10,353 /56 (p5 $ 13,398 $ 31,475 $ 810 TOTAL PERSONNEL COSTS: IS 178,603 S 177,711 $ 184,183 $ 184,183 S 188,731 c� yg Workshop Draft 2018.xlsx8/15/20174:13 PM 11 of 27 O•y'O`•OKEE�' City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 i.r ter.. "TT 1 "1V1%1TTATT MCI Z\ Al" Ilv-tr1\I- 1`11�t11��.L LLi +�a�•��`� SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 2016/2017 2016/2017 2017l2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 3200 ACCOUNTING & AUDIT $ 30,739 $ 28,739 $ 37,800 $ 37,800 $ 37,800 3400 OTHER CONTRACTUAL SERVICES $ 40,332 $ 40,332 $ 14,500 $ 14,500 $ 15,000 4000 TRAVEL AND PER DIEM $ 560 $ 260 $ 1,750 $ 1,750 $ 1,750 4100 COMM. & FREIGHT $ 2,257 $ 2,157 $ 2,800 $ 2,800 $ 2,917 4500 INSURANCE $ 5,704 $ 5,704 $ v 6.418 $ 6,418 $ 6,600 14509 JR&M EQUIPMENT $ 10.486 $ 8,78E I $ 14250 w 14,250 ! i4250 4901 JEDUCATION $ $ - $ V 850 $ 850 $ 850 4909 MISCELLANEOUS $ 30 $ $ v 100 $ 100 $ 100 5100 OFFICE SUPPLIES $ 1,958 $ 958 $ 1,200 $ 1,200 $ 1,200 5200 OPERATING SUPPLY $ 13,991 $ 11,991 $ 15,350 $ 15,350ES2 5400 BOOKS, PUBLICATIONS, ETC $ 78 $ 78 $ 190 $ 190 6400 EQUIPMENT ($750 OR MORE) $ - $ $ - $ - TOTAL SUPPLIES AND OTHER SERVICES S 106,135 S 99,005 S 95,208 $ 95,208 TOTAL COST: $ 284,738' 1 $ 276,716 1 $ 279,391 $ 279,391 $ 285,038 5� iP y7 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 2400 & 4500 Projected Property and Casualty cost for 2018 3400 Website/and Continuing maintenance/Media Contractual Services 5200 Adding Office 365 annual software (1) Word, Excel, Email, PPT, etc Workshop Draft 2018.xlsx8/15/20174:13 PM 12 of 27 `'r City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) S-12-17 FEKSONNEL COST: 1200 REGULAR SALARIES 1300 OTHER SALARY 1400 OVERTIME 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL PERSONNEL COSTS: 2015/2016 AMENDED $ 66,934 $ $ _ $ 5,225 $ 8,675 $ 16,650 $ 520 $ 98,004 2015/2016 2016/2017 2016/2017 2017/2018 EOY BUDGET $ 66,507 $ 501 $ _ $ 5,170 $ 8,354 $ 16,451 $ 465 $ 97,448 AMENDED $ 88,958 $ ✓ 2,315 $ $ ,� 5,577 6,900 $ 18,420 $ �- 590 $ 102,760 ESTIMATES PROPOSED $ 88,958 $ 99,992 2,315 $ _ $ - $ $ 5,577 $ 5,661 $ 6,900 $ 7,004 $ 18,420 $ 20,556 $ 590 $ 650 $ 102,760 $ 103,863 U7, /Z)y, i36• 001 1, I P3 Workshop Draft 2018.xlsx8/15/20174:13 PM 13 of 27 `.sy.°F °kEE�y city of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (05%J SUPPLIES &OTHER SERVICES 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 PROPOSED �/1 C AMENDED EOY BUDGET AMENDED ESTIMATES PROFESSIONAL SERVICES OTHER CONTRACTUALSERVICES TRAVEL AND PER DIEM COMM. & FREIGHT UTILITIES RENTALS AND LEASES INSURANCE R&M VEHICLES R&M EQUIPMENT EDUCATION MISCELLANEOUS OFFICE SUPPLIES OPERATING SUPPLY $ $ $ $ $ g $ $ $ $ $ $ $ 125,250 93,896 4,960 2,360 10,685 3.787 17,176 11000 17,456 300 300 2,900 1,900 $ $ $ $ $ I $ $ $ $ $ $ $ $ 114'100 72,898 1,960 2,207 8,307 3.6Q7 66,077 500 11,813 198 - 1,653 1,518 $ $ ✓ $ ✓ $ 7 $ ✓ S $ $ $ v $ v $ v $ v $ E . 125,250 80,110 4,960 2,544 9,600 3.687 1 18,108 1,000 16,000 700 500 2,900 1,900 $ $ $ $ $ ` $ $ $ $ $ $ $ 119,500 80,000 2,000 2,300 8,600 3 692 ' 16,900 500 12,500 100 butt- 1,800 1,800 $ $ $ $ $ $ $ $ $ $ $ $ 124,050 -��aGO• 80,110 4,960 5,374 4,000 3.687 18,900 7Qa 500 35,910 700 500 2,900 1,500 rJ' 3100 3400 4000 4100 4300 1440 � 4500 4600 4609 4901 4909 5100 5200 5201 FUEL AND OIL POSTAGE & SUPPLIES BOOKS, PUBLICATIONS, ETC $ $ $ 325 6,300 200 $ $ $ - 4,330 - $ r/ 325 $ r 5,000 $ r 200 $ $ $ 3,000 200 $ $ $ 3,000------------- 200 oZ 5204 5400 �6T400 EQUIPMENT ($750 OR MORE) SUPPLIES AND OTHER SERVICES $ $ 288,795 -OTAL $ 239,248 $ 272,784 $ 253,392 507 GRAND TOTAL FOR DEPARTMENT $ 386,799 S 336,696 1 S 375,544 IS 356,152 $ 395,154 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 00 Projected Property and Casualty cost for 2018 3100 Adj. based on revisit of FLUM & Zoning Maps, add'I building Official meetings etc 4609 Adding outside Pressure washing, rep stucco, painting (CH, FD, RB), refurb landscaping CH, AED Cabinet, $400, Replace Chamber carpet & baseboards t & +tMol b e�', br►1\6�s Workshop Draft 2018.xisx8/15/20174:13 PM 14 of 27 City of Okeechobee `w 6. a PROPOSED 2017/2018 BUDGET * 9 ~ General Fund - 001 PARTMENT: POLICE DEPARTMENT 0521 PERSONNEL COST: 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 1100 EXECUTIVE SALARIES AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 120 REGULAR SALARIES $ 105,545 $ 103,253 $ 59,600 $ 59,600 $ 71,500 1201 HOLIDAY PAY $ 930,047 $ 925,047 $ ✓ 990,400 $ 990,400 $ 1,005,256 1+�� iaS(V 1202 OFFICERS HOLIDAY PAY $ $ $ 1300 OTHER SALARY 20,563 $ 20,563 $ - 27,146 $ 27,146 $ 27,553 *7 I400 OVERTIME $ 30,548 $ 30.548 $ v 26.500 $ 25.500 � 26,898 M 1403 OFFICERS OVERTIME PAY $ 10,414 $ 10,414 $ 15,000 $ 15,000 $ 7,500 -7, 5DO 1501 AUXILIARY PAY $ 68,113 $ 68,113 $ ✓ 89,500 $ 89,500 $ 69,500 1510 LONGEVITY/SERVICE INCENTIVE $ $ 1,200 $ 1,200 $ 1520 OFFICERS LONGEVITY/SERVICE $ $ $ 1540 CAREER EDUCATION 2,000 $ 2,000 $ 500 $ 500 $ P�� 2100 FICA $ 13,047 $ 13,047 $ 14,250 $ 14,250 $ 14,250 2200 RETIREMENT $ 88,106 $ 87,105 $ 95,815 $ 95,815 $ 97,252"y3r% 2300 LIFE AND HEALTH INSURANCE $ 233,020 $ 230,020 $�f 308,400 $ 271,000 $ 276,200 u 2400 WORKERS COMPENSATION $ 220,256 $ 217,256 $✓ 261,678 $ 261,678 $ 279,980 4, 3a; 2500 UNEMPLOYMENT COMP. $ 36,741 $ 36,741 $ v 44,215 $ 44,215 $ 47,300� TOTAL PERSONNEL COSTS: $ - $ 3,200 $ 3,200 $ S 1,759,600 $ 1,745,307 $ 1,937,404 $ 1,900,004 $ 1,924,389 Workshop Draft 2018.x1sx8/15/20174:13 PM 15of27 UPPLIES City of Okeechobee `Sy,pF•oKfF�yo 06- PROPOSED 2017/2018 BUDGET ral Fund - 001 . , DEPARTMENT: POLICE DEPARTMENT aD18 SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 2016/2017 2016/2017 ?016/2017 4/&Aru AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED s- 3100 PROFESSIONAL SERVICES $ 19,515 $ 18,515 $ - 20,608 $ 21,500 $ 23,826 30,708 3,ai8 3400 OTHER CONTRACTURAL SERVICES $ 24,122 $ 21,121 $ v 30,728 $ 30,728 $ oZ� 4000 TRAVEL AND PER DIEM $ 3,808 $ 3,808 $ 4- 5,000 $ 6,800 A 4100 COMM. &FREIGHT $ 28,780 $ 27,780 $ ✓ 34,050 $ 34,000 $ 14,395 $ 14,394 $ v 16,275 $ 14,700 $ 16,275 4300 UTILITIES $ 3,690 $ 3,690 $ 5,420 $ 4,000 4400 RENTALS AND LEASES 44,210 $ 44,210 $ ✓' 49,708 $ 46,000 $ 51,500 /I r%Qa . 4500 INSURANCE $ $ 8,288 $ 8,647 $ ✓ 10,000 $ 10,000 $ I5,000 ppp S.55 4600 R&M VEHICLES $ 15 $ 15,945 $ ✓ 23,550 $ 23,800 $ 23,000 4609 R&M EQUIPMENT ,516 510 S 217 $ ✓ 2,000 $ 800 $ 2,0 4700 PRINTING $ ! $ 435. $ 435 ($ ✓ 4.500 I S 4.500 1 °: 4,500 i4901 IEDUCATION-RESTRICTED $ 800 $ �� 4 500 $ 5,500 $ 4,50 I+ 50� N ? 4902 EDUCATION -NON RESTRICTED $ 800 $ 2,300 $ 5,000 S100 OFFICE SUPPLIES $ 2,015 $ 1,815 $ <r. 5,000 $ 3,000 $ 3,000 p 5101 DETECTIVE SUPPLIES $ 3,065 $ 3,064 $ 3,000 00 $ 1,800 5102 INVESTIGATION FEES $ 326 $ 325 $ 1,800 $ �/ $ 13,000 $ 17,100 5200 OPERATING SUPPLY $ 9,208 $ 7,208 $ ✓ 17,100 $ 45,000 $ 66,140 •?v�j 5201 FUEL AND OIL $ 40,405 $ 40,404 $ 66,140 $ 8,500 $ 8,800 �00 5202 OPERATING SUPPLIES (TIRES) $ 8,476 $ 8,476 $ ,� 8,000 $ 15.600 3CO 5203 UNIFORMS/PATCHES $ 14,391) $ 14,399 $ 15,300 $ 16,500 $ 2,500 5400 BOOKS, PUBLICATIONS, ETC $ 21221 $ 2,220 $ 2,500 $ 2,500 6400 EQUIPMENT ($750 OR MORE) $ 3,913 $ 1,993 $ % - $ 1,990 $$ 8300 PUBLIC SERVICE GRANT $ - $ 1,916 $ - $ 8301 FDOT -Traffic Safety Grant $ $---325 179 1 $ 295,368 I $ 334,859 1 rJ , AND OTHER SERVICES $ 248,097 $ 241,382 T01 AL S GRAND TOTAL FOR DEPARTMENT $ 2,007,697 $ 1,986,689 S� $ 2,195,372 $ 2,259,248 -33 ;� PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on N oI numbers per Dept. 2400 & 4500 Protected Property and Casualty cost for 2018m 1200 Adding Supplements for 3 Officers -Field Training & Intoxilizer 3100 Multiple yrs without increase (Crime lab) 4100 Added $2,000 for Cellular service for Veh computers 5202 Increase in cost for tire replacement 5203 Increase in cost for uniforms 16 of 27 Workshop Draft 2018.xlsx8/15/20174:13 PM City of Okeechobee" PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 70,862 $ 70,862 $ ✓ 71,646 $ 71,646 $ 72,721 1200 REGULAR SALARIES $ 634,096 $ 634,096 $ ✓ 682,520 $ 682,520 $ 696,658 1201 HOLIDAY PAY $ 20,003 $ 19,003 $ ✓ 25,015 $ 25,015 $ 25,390 1300 OTHER SALARY $ 26,530 $ 26,530 $ / 28,649 $ 28,649 $ 29,079 1400 OVERTIME $ 24,857 $ 24,856 $ ✓ 36,910 $ 36,910 $ 38,800 j 1401 OVERTIME PAY/ANNUAL & SICK S 61,877 1 $ 61,876 $ 60,060 $ 60,060 $ 61,500 1402 DISPATCHER OVERTIME $ 4,869 $ 4,869 $ ✓ 5,850 $ 5,850 $ 4,750 1501 VOLUNTEER PAY $ 12,845 $ 12,842 $ 12,000 $ 12,000 $ 14,000 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ 500 $ 500 $ - 1540 CAREER EDUCATION $ 1,200 $ 1,200 $ v 1,200 $ 900 $ 1,200 2100 FICA $ 64,042 $ 63,042 $ ✓ 71,800 $ 71,800 $ 73,221 2200 RETIREMENT $ 162,012 $ 158,015 $ ✓ 192,040 $ 192,040 $ 187,871 2300 LIFE AND HEALTH INSURANCE $ 111,431 $ 111,431 $ 144,117 $ 144,117 $ 141,050 2400 WORKERS COMPENSATION $ 33,897 $ 33,899 $ ✓ 40,690 $ 40,690 $ 43,600 2500 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $1,228,521 $1,222,521 $1,372,997 $1,372,697 $1,389,840 ,J:.0jnDMCL /, 075 /AI,131F 375 ym 1, NHD co /, Ha1 Lill 499 -3, %q a .1 h0 Workshop Draft 2018.xisx8/15/20174:13 PM 17 of 27 V., City of Okeechobee PROPOSED 2017/201 S BUDGET DEPARTMENT: FIRE DEPARTMENT 0522 SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES (MD) $ 7,200 $ 7,200 $ 7,800 $ 7,200 $ 8,400 3102 PROF SERV (PHYS FOR SCBA) $ 1,400 $ 1,400 $ 3,800 $ 3,800 $ 3,800 3103 WELLNESS PROGRAM (Gym) $ 2,400 $ 2,400 $ , 3,600 $ 3,000 $ 3,600 3400 OTHER CONTRACTUAL SERVICES $ - $ - $ 2,450 $ 2,450 $ 2,450 4000 TRAVEL AND PER DIEM $ 3,218 $ 3,218 $ r 3,000 $ 3,000 $ 3,200 4100 COMM. & FREIGHT $ 12,977 $ 12,976 $ 16,403 $ 14,900 $ 23,030 4300 UTILITIES $ 10,515 $ 10,515 $ ✓ 14,000 $ 11,500 $ 13,000 4400 RENTALS AND LEASES $ 1,962 $ 1,662 $ 2,400 $ 1,870 $ 2,400 4500 INSURANCE $ 27,084 $ 27,084 $ v 30,409 $ 28,500 $ 31,500 4600 ,R&M VEHtCI ES $ 30,943 $ 29 °43 $ 37,000 $ 37,000 $ 72,629 4609 R&M BUILDING & EQUIPMENT $ 27,948 $ 26,942 29,075 $ 29,075 $ 29,075 4700 PRINTING $ - $ - $ ,, 600 $ 150 $ 600 4901 EDUCATION $ 4,950 $ 3,720 $ 1 11,000 $ 2,500 $ 11,000 4902 PUBLIC EDUCATION & FIRE PREY. $ 1,197 $ 1,197 $ v 1,500 $ 1,500 $ 1,500 4903 CODE ENFORCEMENT $ 6,568 $ 5,568 $ ✓ 9,000 $ 8,000 $ 9,000 4905 TRAINING & MATERIALS $ 3,821 $ - $ ✓ 3,500 $ 1,000 $ 3,500 4909 MISCELLANEOUS $ 358 $ 358 $ 400 $ 400 $ 400 5100 OFFICE SUPPLIES $ 2,173 ;$ 2,173 $ ✓ 2,420 $ 2,420 $ 2,541 5200 OPERATING SUPPLY $ 10,101 ;$ 10,101 $ ✓ 11,825 $ 11,000 $ 11,825 5201 FUEL AND OIL $ 5,983 $ 5,083 $ ✓ 9,190 $ 6,100 $ 9,700 5202 OPERATING SUPPLIES (TIRES) $ 4,325 :$ 3,951 $ ✓ 3,500 $ 2,500 $ 5,000 5203 UNIFORMS/PATCHES $ 4,535 ;$ 4,434 $ 8,000 $ 5,400 $ 8,000 5400 BOOKS, PUBLICATIONS, ETC $ - ;$ 2,672 $ 4,000 1 $ 3,000 $ 4,000 6400 EQUIPMENT ($750 OR MORE) $ 2,672 ;$ 2,469 $ -] $ - $ TOTAL SUPPLIES AND OTHER SERVICES: $ 172,330 $ 1659067 $ ✓ 2149872 1 $ 186,265 $ 260,150 _dr Nyl& 1000 aoD ie, V-�7 .1, 000 I, 0q 1 35, Vaa i9 1 ir�00 GRAND TOTAL FOR DEPARTMENT $ 1,400,851 $ 1,387,588 1 $ 1,587,869 1 $ 1,558,962 5 1.649.99n 41 /a/ PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communication Services based on # of numbers per Dept. 2400 & 4500 Projected Property and Casualty cost for 2018 1200 Adding a Fire Captain position on the Step Plan w/base at $44,857 1501 Add'I use of Volunteers to assist with events and coverage of station 1540 2 FF personnel qualify for pass through state dollars for education 4100 Add Cell reimb for Captain; FD increased by 5%; and balance of increase due to new Communication System 4600 Prior experience indciates higher usage & need; and Rebuild of Ladder truck engine @ $35,000 Workshop Draft 2018.xlsx8/15/20174:13 PM 18 of 27 o City of Okeechobee PROPOSED 2017/2018 BUDGET General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) 5-9-0 PERSONNEL COST: 2015/2016 2015/2016 1 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGETI AMENDED ESTIMATES PROPOSED 1100 1EXECUTIVE SALARIES $ 140,319 $ 140,319 $ ✓143,470 $ 143A 0 y 166,622 1200 IREGULAR SALARIES $ 260,800 $ 259,519 ' $ 310,300 x 310,300 S 2.15,000 1300 OTHER SALARIES $ 7,223 $ 4,223 $ ✓ 33,685 $ 33,685 $ 36,000 1400 OVERTIME $ 3,233 $ 3,233 $ v 3,500 $ 3,500 $ 3,553 1510 LONGEVITY/SERVICE INCENTIVE $ $ - $ v - $ - $ - 2100 FICA $ 29,737 $ 28,736 $ , 39,123 $ 39,123 $ 39,710 2200 RETIREMENT $ 37,909 $ 33,090 $ V 43,500 $ 43,500 $ 37,470 2300 LIFE AND HEALTH INSURANCE $ 75,017 $ 75,017 $ 89,066 $ 89,066 $ 98,900 2400 WORKERS COMPENSATION $ 26,905 $ 26,904 $ 32,240 $ 32,240 $ 33,852 2500 UNEMPLOYMENT COST $ 428 $ 428 $ 300 $ 300 $ 500 TOTAL PERSONNEL COSTS: $ 581,571 IS 571,469 1 $ 695,184 1 $ 695,184 S P1,606 5011 g1�7J'F'� (�UTA A W �- 3, 5-17 Workshop Draft 2018.xisx8/15/2017 19 of 27 City of Okeechobee 0 T PROPOSED 201702018 BUDGET ♦ 9 General Fund - 001 DEPARTMENT: PUBLIC WORKC f(15d11 J:7 1-Jr1 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 J/�.f�oft AMENDED E;OY BUDGET AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ ;6 $ 5,000 $ $ 5,000 3400 OTHER CONTRACTUAL SERVICES $ :6 $ v 2,800 $ $ -4'$' 00 3401 GARBAGE COLLECTION FEE $ 366,019 $ 366,019 $ ✓ 367,257 $ 370,228 $ 370,228 ap , -1"I1 4000 TRAVEL AND PER DIEM $ 1,535 $ 1,265 $ 2,500 $ 1,500 $ 3,500 j ,ao 4100 COMM. & FREIGHT $ 5,440 1; 5,440 $ ,r 6,500 $ 6,000 $ 7,032 3.Z 4300 UTILITIES $ 14,516 $ 14,516 $ „ 18,500 $ 14,900 $ 18,500 4400 RENTALS & LEASES $ 923 1; 823 $ 750 $ 500 $ 2,250 CO i4500 INSURANCE $ 32,321 1; 32,321 $ ✓ 35,78E , $ 30,900 , $ 32,400 -3t 3 14600 IR&M VEHiCL ES a 6.725 $ 6,751 8,000 i, 8500 ' .$ 8500 500 4605 IR&M PARKS $ - 1; - $ ✓ 7,500 $ 6,200 $ 7,500 4609 JR&M BUILDING & EQUIPMENT $ 21,621 $ 21,621 $ 22,500 $ 16,500 $ 31,750 qt ate/ 4901 EDUCATION $ 1,602 $ 1,501 $ 4,000 $ 4,800 $ 5,000 1,CCO 4909 MISCELLANEOUS $ 402 1; 402 $ -' 500 $ 500 $ 500 5100 OFFICE SUPPLIES $ 866 $ 866 $ ✓ 750 $ 1,240 $ 1,000 oC6� 5200 OPERATING SUPPLY $ 6,461 $ 6,526 $ ✓ 6,500 $ 6,700 $ 7,000jf� 5201 FUEL AND OIL $ 16,187 $ 15,186 27,050 $ 22,600 $ 27,000 5202 OPERATING SUPPLIES (TIRES) $ 5,396 $ 5,396 $ r 3,500 $ 2,700 $ 3,500 5203 UNIFORMS $ 7,341 $ 7,561 $ / 6,750 $ 6,400 $ 6,750 5204 DUMPING FEES $ 434 $ 455 $ 750 $ - $ 750 5205 MOSQUITO CONTROL $ _. 6,956 $ 6,755 $ 7,500 $ 6,000 $ 6,000 5400 BOOKS, PUBLICATIONS, ETC $ 500 $ - $ v 500 $ 100 $ 300 % a� 6300 IMPROVEMENTS $ _ $ $ _ $ $ 6400 EQUIPMENT ($750 OR MORE) $ _ $ _ $ ts, $ TOTAL SUPPLIES AND OTHER SERVICES: $ 495,245 $ 493,404 S 534,895 $ 506,268 S 544,460 GRAND TOTAL FOR DEPARTMENT $ 1,076,816 $ 1,064,873 1 $ 1,230,079 i $ 1,201,452 $ , 5� 9f7 PROPOSED CHANGES 2300 Change in Health Benefits 4100 Reallocation of Communtication Services based on # of numbers per Dept. 2400 & 4500 Projected Property and Casualty cost for 2018 3100 50 hrs @ $50.00 Consultant fees, $2,500 4000 Travel for cont'd & cross training of employees, Traffic Signalls,Pesticide Spaying, MOT 4400 Printer Copier Lease for PW Office (reduction in cost overall expected), $1,500 4609 Paint PW Bldgs, minor roof repairs, $2250; Privacy Windscreen Fence,$5,000; Barn Bathroom/Break room upgrades 4901 Registration and Certificate fees for cont'd & cross training of employees, Traffic Signals,Pesticide Spaying, MOT Workshop Draft 2018.xlsx8/15/2017 20 of 27 City of Okeechobee' PROPOSED 2017/2018 BUDGET Public Facility Fund-301 Public Facility Fund (Transportation) 2015/2016 1 2015/2016 AMENDED I EOY BUDGI F/Y BEGINNING FUND BALANCE $ 415,658 $ 658,67 a - in 2016/2017 2016/2017 AMENDED ESTIMATES $ 658,676 $ 638,971 2017/2018 PROPOSED $ 620,571 301-313.4100 LOCAL OPTION GAS TAX $ 366,195 $ 330,400 $ " 330,400 $ 350,500 $ 331,500 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 228,780 $ 207,500 $ .- 207,500 $ 220,500 $ 208,000 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 65,370 $ 67,500 $ ✓ 67,500 $ 66,500 $ 66,500 301-312.3000 NINTH CENT FUEL TAX $ 65,997 $ 57,000 $ 57,000 $ 60,500 $ 58,000 301-335.4100 IMOTOR FUEL TAX REBATE $ 3,032 $ 2,500 $ ✓ 2,500 $ 2,500 $ 2,500 301-361.1000 SCOP Funding $ - $ - $ - $ 57,750 $ 177,537 301-361.1000 INTEREST EARNINGS $ 230 $ 350 $ ✓ 350 $ 350 $ 300 301-369.1000 MISCELLANEOUS $ 7,244 $ - $ `✓ - $ - $ - TOTAL REVENUES 736,848 665,250 665,250 758,600 844,337 EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ 25,000 $ - $ 25,000 $ 5,000 $ 25,000 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICE $ 77,700 $ 50,091 $ ✓ 51,000 $ 47,000 $ 51,000 301-549-4300 IPUBLIC FAC. UTILITIES $ 87,300 $ 79,514 $ 77,300 $ 30,000 $ 30,000 301-5494609 1 REPAIR & MAINTENANCE $ 17,500 $ 12,171 $ 18,500 $ 12,000 $ 18,500 301-549-4909 MISC-PARK HOLIDAY LIGHTS $ 2,000 $ 2,726 $ 5,000 $ 4,500 $ 10,000 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 70,000 $ 89,533 $ - 65,000 $ 48,500 $ 65,000 301-549-6300 PUBLIC FAC. IMPROVEMENTS $ 335,000 $ 335,000 $ ✓275,000 $ 275,000 $ 205,000 301-549-6301 SCOP IMPROVEMENTS $ 57,750 $ 57,750 $ ./ $ - $ 177,537 301-549.6302 IPUBLIC FAC. BEAUTIFICATION $ 5,000 $ 5,000 $ " $ 1,500 $ 7,500 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 75,000 $ 75,000 $ 174,000 $ 3,500 $ 188,000 TOTAL EXPENSES S 752,250 S 706,785 S 690,800 S 427,000 1 S 777,537 Transfer to General Fund I $ 350,000 1 S 350,000 1 S 350,000 1 S 350,000 1 S 350,000 IT7,557 1 60 - y7, 500 5,Ob© 70, OCD er!M 1 �iI r� 86,737, F/Y ENDING FUND BALANCE 1 $ 50,256 $ 267,141 $ 283,126 S 620,571 $ 337,371 5q I A Workshop Draft 2018.xlsx8/15/20174:13 PM 21 of 27 City of Okeechobee PROPOSED 2017✓2018 BUDGET 3100 Engineering/Prof Services 25,000 3400- Grounds Maint. Street sweeping $ 51,000 4609 Repl small ROW equipment, Chain Saws, pole saws, etc as needed $ 1,500 4909 1 replacement light display $ 8,000 5300 Sign Repair/replacement $ 15,000 Traffic Signal Equipment Upgrades $ 10,000 ROW Drainage $ 10,000 R&M Roads and Culverts $ 10,000 Storm Water Infiltration Repair $ 10,000 Storm Water Ditch Maint Adjustments _ $ 10,000 6300 Asphalt Program $ 120,000 Sidewalk Program $ 85,000 6301 SE 3rd Ave, Park St to SE 4th Ave and SE 6th St, US 441 to SE 6th Ave $ 177,537 6302 6 Replacement tables, Vet Park and Park 3 6,000 6400 Altoz 66" Rough Cut Mower Deck $ 18,500 6400 Rough cut Altoz all terrain deck $ 3,500 6400 Zero turn mower $ 14,000 6400 Plate Compactor $ 2,000 Gnnn J "~" $ 150,000 Workshop Draft 2018.xlsx8/15/20174:13 PM 22 of 27 City of Okeechobee r PROPOSED 2017/2018 BUDGET AL PROJECTS IMPROVEMENTS F/Y BEGINNING FUND BALANCE REVENUES 304-383.0000 304-364.1000 304-361.1000 304-369.1000 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED $ 5,957,923 S 5,957,923 $ ✓ 5,729,685 $ 6,150,300 $ 4,136,380 DISPOSITION OF FIXED ASSETS $ 246,000 $ 246,000 $ 237,600 $ 237,600 $ 225,000 INTEREST EARNINGS $ 4,000 $ 3,267 $ 5,200 $ 5,200 $ 2,500 MISCELLANEOUS $ 500 $ - $ ' ' 500 $ 500 $ 500 TOTAL REVENUES $ 25Q 500 $ 249,267 $ 243,300 $ 243,300 $ 228,000 EXPENDITURES -lot, (00() 304-549-3100 Professional Services $ 40,800 1 $ 945; 1 $ 25,000 $ 25,000 11 `' _ 25,000 304-529-4600 REPAIR & MAINTENANCE $ 30,562 ' $ 100 1 $ 25,000 $ 25,000 $ 25,000 304-513-3100 Professional Services $ 22,000 $ - $ ✓ 9,500 $ 9,500 $ 9,500 304-512-6400 ADMINISTRATION CAPITAL $ 50,000 $ 30,050 $ 6,900 $ 6,900 $ 4,230 'r (P7L 304-513-6400 FINANCE CAPITAL $ 1,500 $ - $ 2,500 $ 2,500 $ 3,200 '7 00 304-519-6400 GENERAL SERVICES CAPITAL $ 114,500 $ 96,216 $ 66,000 $ 66,000 $ 35,000 -31 D/0 304-521-6400 LAW ENFORCEMENT CAPITAL $ 419,372 $ 408,526 $ ✓ 369,365 $ 369,365 $ 420,205 1501' 4iO 304-522-6400 FIRE PROTECTION CAPITAL $ 50,200 $ 50,200 $ L,53,000 $ 53,000 $ 100,800 qr%, 00 304-522-6401 FIRE PROTECTION CAPITAL $ 3,500 $ - $ ' /491,000 $ 491,000 $ - 304-536.6400 SEWER/WASTEWATER $ - $ $ - $ 12,500 304-541-6400 PUBLIC WORKS CAPITAL $ 100,000 $ 3,290 $ 6,900 $ 6,901 $ 19,250 304-549-6401 PARKS CAPITAL IMPROVEMENT $ 100,000 $ - $ 50,000 $ 50,000 $ 78,000�r 304-549-6402 MEDIAN REPLACEMENT & ROW $ 50,000 $ $ 85,000 $ 85,000 $ 30,000 304-584.6400 FUTURE CAPITAL PROJECTS $ - $ $ $ - $ - 304-2512-6400 CLERK CAPITAL $ - $ $ $ - $ 18,300 181 304-584.7100 PRINCIPAL $ - $ $ ✓ - $ - $ 304-584.7200 INTEREST $ $ i/ $ $ TOTAL EXPENDITURES $ 982,434 $ 597,835 $ 1,190,165 $ 1,190,166 $ 780,985 - LlCgt&,1. `i5140!-J-I ! 1ol 0�� $ F/Y ENDING I TRANSFER OUT TO Other Funds $ 382,162 $ 382,162 $ 316`020 $ 316,020 $ 68,450 TRANSFER OUT TO GENERAL FUND $ 899,441 $ 121,771 fir- �96 i22 $ 751,034 $ 463,680 TOTAL TRANSFER OUT $ 1,281,603 $ 503,933 $ 1,067,054 $ 532,130 $--'�;�`2 j42 1� ,G ASSIGNED FUND BALANCE TOTALASSIGNED FUND BALANCE $ - $ - $ $ - $ - UND BALANCE $ 4,926,820 $ 5,105,422 $ 4,136,380 $ 3,051,265 --ay7,5-ro 6Ogl 5o1, Workshop Draft 2018.xlsx8/15/20174:13 PM 23 of 27 City of Okeechobee `^ PROPOSED 2017/2018 BUDGET Capital Projects Improvements Specific Projected cosVestimates Dept D- Total Adim -Carpet, Lateral file cabinet.Admin & Chambers LED 512-6400 512-6400 __ Admin Finance fixtures $4,230.00 _._.._ Admin Subtotal $4,230.00 Account Clerk desk, lateral file and bookcase $2 000.00 513-6400 Replacement plan for Computers — Fin Subtotal $1,200.00 $3,200.00 513-6400 Finance 519-6400 519-6400 General Services General Services New Front Doors @ City Hall New Rear doors @ CH (kit, att off, south& north) GS Subtotal 20 000.00 $15000.00 $35,000.00 521-6400 — Police Equipment for new cars including striping, etc. $44,000.00 12 Replacement Police vehicles (Admin vet incl.) $276,000.00 1 - Radar _ $2,200.00 4 - Computers and related equipment (replacements) 6 - Tasers $5,000.00, $8,005.00 _ HID Security Lock System $$8,005.00 521-6400 Police New Roof _ PD Subtotal $70,000.00 $420,205.00 522-6400— 2 -Portable Radios m SCBA Bottle Replacements (continued reoccurring) SCBA Harnesses (6) Fire Chief Ford F150 P/U w/equipment (lights, etc) Code Enf Veh 2009 Replacement (High Maint) Latitude 'rugged version' Laptop Kitchen table & chairs for upstairs Utility Trailer for Event Veh (golf cart) AED Unit (replacement for Eng 6) Suction device Trk 8, Add $8,000.00 $5,000.00 $000.00 $33,000.00 ..___. _ $18,500.00 $2,800.00 $2,500.00 $1,000.00 Fire — _ 522-6400 Fire for Eng 9 6 - Sets of Bunker Gear _ Fire Subtotal $4,000.00 $18,000.00 $100,800.00 541-6400 Public Works 1 - Operations Supervisor Computer $750.00 Gas Pump Replacement _ $i0,000.00 Barn A/C upgrade/replacement $6,000.00 541-6400 Public Works _ Backup Generator Enclosure PW Subtotal $2,500.00 $19,250.00 Parks Parks 6 -Replacement Trees in Flagler Parks Centennial Park - Exercise Equip Centennial Park -BBQ Grills (12) Centennial Park - Irrigation Centennial Park - Landscaping ___ Parks Subtotal - 0 - . ` , 00-00 $10,000.00 $4,000.00 $20,000.00 $30,000.00 $78,000.00 541-6401 .M _ _ 541 6401 541-6402 541-6402 Median Rep Med Replacement Median Replacement & Right of Way Med Repl Subtotal $30,000.00 $30,000.00 536-6400 536-6400 Sewer/Wastewater Sewer/Wastewater Chamber Lift Station and hookup fees _ Sewer/Wastewater $12,500.00 $12,500.00 2512-6400 2512-6400 Clerk Clerk Replacement Scanner for Laser Fiche Video recording system Clerk Subtotal $1,300.00 $17,000.00 $18,300.00 Workshop Draft 2018.xlsx8/15/20174:13 PM 24 of 27 City of Okeechobee" PROPOSED 2017/2018 BUDGET Other Grants RECAPITULATION - REVENUE & EXPENSES 2015/2016 1 2015/2016 1 2016/2017 2016/2017 2017/2018 GCdw...-&Oxx AMENDED JEOYBUDGETJ AMENDED ESTIMATES PROPOSED F/Y BEGINNING FUND BALANCE $ $ $ 39,642 $ 39,642 $ 39,642 REVENUES 302-331.3903 302-331-3904 302-331.3905 1302- 36 i . i'Ofl 302-381.0000 302-381.0000 TMDL Grant $ $ $ v 183,630 $ 183,630 $ 183,630 Stormwater Drainage Grant $ v 175,000 $ 175,000 $ 175,000 Section 319 Grant $ $ $ - $ $ (Interest Earnings TRANSFER IN -CAPITAL ASSIGNED FUNDS $ - $ - 300.000 $ 300,000 $ 300,000 TRANSFER IN -CAPITAL FUND RESERVES TOTAL REVENUES $ 64,391 $ $ 64,391 $ 65,162 65,162 $ ,i 16,020 $ 674,650 $ $ 16,020 674,650 $ 16,020 1.$ 674,650 EXPENDITUR S 302-2552.3100 302-2552.3200 302-2552.4609 4909 302-2752.3100 302-2752.3200 302-2752.4909 302-2752.4609 302-2752-6400 E PROFESSIONAL SERVICES $ - $ - $ v $ - $ ADMINISTRATIVE SERVICES $ $ $ $ $ TEMPORARY RELOCATION $ $ - $ $ - $ HOUSING REHAB DEMO/REPLIRELOC $ $ - $ ✓ $ $ MISCELLANEOUS $ $ $ v $ $ MISCELLANEOUS - BANKING EXP PROFESSIONAL SERVICES $ 38,520 $ 38,520 $ 23,100 $ 23,100 $ 23,100 ADMINISTRATIVE SERVICES $ - $ v 5,000 $ 5,000 $ 5,000 MISCELLANEOUS $ - $ 1,000 $ 1,000 $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ - $ - $ - $ INFRASTRUCTURE IMPROVEMENTS $ y 175,000 $ 175,000 $ 175,000 Park and Canal Improvements $ 735,000 $ v 510,192 $ 510,192 $ 350,530 TOTAL EXPENSES $ 773,520 $ 38,520 $ 714,292 $ 714,292 $ 554,630 F/Y ENDING FUND BALANCE $ $ 26,642 $ $ - $ 159,662 DUE TO GENERAL FUND Grant related project Taylor Creek Park TMDL Grant $183,630; Matching, $183,630 (FEDP NS018) SFWM 44600003556 Stormwater Drainage cont. Project, $175,000 Professional Services - Grant application services - $ - $ 150,000 $ Workshop Draft 2018.xlsx8/15/20174:13 PM 25 of 27 F/Y ENDING FUND BALANCE $ $ 26,642 $ $ - $ 159,662 DUE TO GENERAL FUND Grant related project Taylor Creek Park TMDL Grant $183,630; Matching, $183,630 (FEDP NS018) SFWM 44600003556 Stormwater Drainage cont. Project, $175,000 Professional Services - Grant application services - $ - $ 150,000 $ Workshop Draft 2018.xlsx8/15/20174:13 PM 25 of 27 City of Okeechobee PROPOSED 2017,/2018 BUDGET Appropriations Grant RECAPITULATION - REVENUE & EXPENSES 5 1-11 FIY BEGINNING FUND BALANCE 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED $ _. EOY BUDGET $ _ AMENDED $ ESTIMATES $ PROPOSED $ REVENUES 307-334.3900 307-361.1000 307-381.0000 Appropriation Funds $ 300,000 $ 300,000 $ - $ $ 209,000 Interest Earnings $ _ $ $ $ $ TRANSFER IN -CAPITAL FUND RESERVES $ 17,000 $ 17,000 $ - $ $ " 10,450 TOTALiEVENUES1 $ 317,000 1 $ 317,000 1 $ $ - $ 219,450 EXPENDITURES 307-559.3100 307-559.3102 307-559.4909 307-559.6300 PROFESSIONAL SERVICES -Engineering Services $ _ - $ _ $ _ $ $ PROFESSIONAL SERVICES -Grant Admin ADMINISTRATIVE SERVICES STREET IMPROVEMENTS/ADDITIONS $ 9,000 $ 500 $ 300,000 $ 16,500 $ 500 $ 300,000 $ $ - $ $ $ $ - $ 9,450 $ 1,000 $ 209,000 TOTAL EXPENSES1 $ 309,500 $ 317,000 $ - $ F/Y ENDING FUND BALANCE $ 7,500 $ $ $ 334-3900 SE 8TH Avenue Project l0.y50 219. L150 Workshop Draft 2018.xlsx8/15/20174:13 PM 26 of 27 City of Okeechobee _ PROPOSED 2017/2018 BUDGET LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES S_ 4-m 2015/2016 2015/2016 2016/2017 2016/2017 2017/2018 AMENDED EOY EST AMENDED ESTIMATES PROPOSED F/Y BEGINNING FUND BALANCE $ 2,995 $ 5,111 $ ✓ 4,361 is 4,361 $ 4,311 REVENUES 601-351.1000 601-351.2000 601-354.1000 601-361.1000 601-369-1000 CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. $ 4,100 $ 850 $ ✓ 500 $ 900 $ 500 INTEREST EARNINGS MISCELLANEOUS $ 300 TOTAL REVENUE I $ 4,100 1 $ 1,150 1 S ✓ 500 1 $ 900 Is 500 Piv U- —050 601-529.4909 LAW ENF. SPECIAL MISC. 1 $ 1,458 $ 200 $ ✓ 250 $ 750 $ 250 601-549.6300 LAW ENF. SPECIAL IMPRO $ - $ - $ ✓ - $ - $ - 601-549.6400 LAW ENF. SPECIAL MACH & EQUIP $ 1,700 $ r 1,500 $ 200 $ 1,500 �J TOTAL EXPENDITURES 1,458 1,900 ✓ 1,750 9501 1,750 3,061 — 50 F/Y ENDING BALANCES Is 5,637 1 $ 4,361 $ 3,111 $ 4,311 $ Workshop Draft 2018.xlsx8/15/20174:13 PM 27 of 27 Salaries Retirement on base Fica 7.65% WC cost Totals Salaries * Retirement on base Fica 7.65% WC cost Totals Salaries ** Retirement on base Fica 7.65% WC cost Totals Retirement on base Fica 7.65% WC cost Totals City of Okeechobee 2017-2018 Budget Workshop Budget Impact Option #1: COLA of 1.5% $ 39,634.62 $ 6,262.00 $ 3,032.00 $ 396.00 $ 49,324.62 Option #2: COLA of 2% $ 52,712.82 $ 8,078.00 $ 4,816.67 $ 527.13 $ 66,134.62 Option #3: COLA of 3% $ 79,069.24 $ 12,117.00 $ 6,048.80 $ 790.69 $ 98,025.73 Option #4: COLA of 4% $ 105,425.65 $ 16,156.00 $ 8,065.06 $ 1,054.26 $ 130,700.97 Option #5: COLA of 5% Salaries ** $ 131,782.06 Retirement on base $ 20,195.00 Fica 7.65% $ 10,081.33 WC cost $ 1,317.82 Totals $ 163,376.21 G:\INDIA\BUDGET\2018 Budget\Workshop\BooklSalary Options cost.xlsx City of Okeechobee Salary Step Plan Proposed Step Plan for FY 2018 (w/o add'] COLAS) Position t 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1T 18 19 20 21 22 City Administrator (1) S 79,039.56 $ 80,225.15 S 81,428.53 $ 82,649.96 $ 93,889,71 S 85,148,05 $ 86,425,27 $ 87,721.65 S 89,037.48 S 90,373.04 $ 91,728.63 $ 93,104.56 S 94,501.13 S 95,918.65 $ 97,357.43 $ 98,817.79 $ 100,300.06 $ 101,804.56 $ 103,33L63 S 104.R8L60 S 106.454.82 S 10 051.65 Executive Assistant (1) $ 35,110.58 $ 35,637.23 $ 36,171.79 S 36,714.37 $ 37,265.09 $ 37,824.06 $ 38,391.42 S 38,967.29 S 39,551.80 S 40,145.08 $ 40,747.26 S 41,358.47 $ 41,978.84 $ 42,608.52 $ 43,247,65 S 43,896.37 $ 44,554.81 $ 45,223.14 $ 45,901.48 S 46,590,00 S 47 >R8.85 1 47,998.19 Finance Director (1) $ 50,016.65 $ 50,766.90 S 51,528.40 $ 52,301.33 S 53,085.85 S 53,882.14 S 54,690.37 $ 55,510.72 $ 56,343.38 $ 57,188.53 $ 58,046.36 S 58,917,06 S 59,800.81 $ 60,697.83 $ 61,608.29 $ 62,532.42 $ 63,470.40 $ 64,422.46 S 65,388.80 S 66.369.61, S 67.36 17 S 69,375.65 Account Supervisor $ 37,858.74 $ 38,426.62 $ 39,003.02 S 39,588.06 $ 40,181,88 S 40,784.61 $ 41,396.38 S 42,017.33 S 42,647.59 $ 43,287.30 S 43,936.61 $ 44,595.66 $ 45,264.60 S 45,943.56 S 46,632.72 S 47,332.21 $ 48,042.19 $ 48,762.82 $ 49,494.27 1 50,2.16 68 S it)990 2-'$ 4;1'755.08 Admin SectlOcc License (1) S 31,990.30 $ 32,470.16 $ 32,957.21 S 33,451.57 S 33,95334 $ 34,462.64 S 34,979.58 $ 35,504.28 $ 36,036.94 $ 36,577.39 $ 37,126.05 S 37,682.94 S 38,248.19 $ 38,821.91 S 39,404.24 $ 39,995.30 $ 40,595.23 $ 41,204.16 $ 41,822.22 S 42,44956 S 43.086 30 S 43,732.60 Account Clerk (1) S 31,990.30 $ 32,470.16 S 32,957.21 $ 33,451.57 S 33,953.34 $ 34,462.64 $ 34,979.58 $ 35,504.28 S 36,036.84 $ 36,577.39 S 37,126.05 $ 37,682.94 $ 38,248.19 $ 38,821.91 $ 39,404.24 S 39,995.30 S 40,595.23 $ 41,204.16 $ 41,822.22 $ 42,44956 $ 43,086.31) S 13,732.60 Administrative Secretary (2) S 31,307.33 $ 31,776,94 S 32,253.59 $ 32,737.40 S 33,228.46 $ 33,726.89 S 34,232.79 S 34,746.28 S 35,267.48 S 35,796.49 $ 36,333.43 $ 36,878.44 $ 37,431.61 $ 37,993.09 $ 38,562.98 $ 39,141.43 $ 39,728.55 $ 40,324.48 S 40,92934 S 41 i43 28 S 41)6643 $ 42.798 93 General Svcs Coordinator (1) $ 34,226.99 $ 34,740.40 S 35,261.50 $ 35,790,43 $ 36,327.28 $ 36,872.19 S 37,425.28 $ 37,986.65 S 38,556.45 $ 39,134.80 $ 39,721.82 $ 40,317.65 S 40,922,42 $ 41,536.25 $ 42,15930 $ 42,791.68 $ 43,433.56 $ 44,085.06 $ 44,746.34 $ 45,411 53 S 16.09R xO S 46 790 28 City Clerk Personnel (1) S 48,395.88 $ 49,121.82 S 49,858.65 $ 50,606.53 $ 51,365.63 $ 52,136.11 S 52,918.15 $ 53,711.93 S 54,517.60 S 55,335.37 $ 56,165.40 S 57,007.88 $ 57,863.00 S 58,730.94 S 59,611,91 $ 60,506.09 $ 61,413.68 $ 62,334.88 $ 63,269.91 S 64,218 95 S 65.182 24 $ 66.159,97 Deputy City Clerk (1) S 31,990.30 $ 32,470,16 S 32,957.21 $ 33,451.57 $ 33,953.34 S 34,462,64 $ 34,979.58 $ 35,504.28 $ 36,036.84 $ 36,577.39 S 37,126.05 $ 37,682.94 $ 38,248.19 $ 38,821.91 $ 39,404.24 $ 39,995.30 $ 40,595.23 $ 41,204.16 S 41,82222 $ 42,44956 S P.08t, 10 $ 19.732 60 Chief ofPolice (1) $ 59,33251 $ 60,222.50 S 61,125.83 $ 62,042.72 S 62,973.36 $ 63,917.96 S 64,876,73 S 65,849.88 $ 66,837.63 $ 67,840.20 $ 69, 557.80 $ 69,890.67 $ 70,939.03 $ 72,003.11 $ 73,08116 $ 74,179.41 $ 75,292.10 $ 76,421.48 $ 77,567.80 $ 78,73132 S 79.41229 $ 81A 10 9- Police Major (1) S 51,942.20 $ 52,72133 $ 53,512.15 $ 54,314.84 S 55,129.56 S 55,956.50 S 56,795.85 S 57,647.79 $ 58,512.51 $ 59,390.19 S 60,281.05 $ 61,185.26 $ 62,103,04 S 63,034.59 $ 63,980.10 $ 64,939.81 S 65.913.90 $ 66,902.61 $ 67,906.15 S 68.924 '4 S 69.958,61 S 71.007 99 Police Lieutenant(]) S 45,504,20 S 46,186,76 $ 46,879.56 $ 47,582.75 $ 48,296.50 S 49,020.94 S 49,756.26 $ 50,502.60 $ 51,260.14 $ 52,029.04 S 52,809.48 S 53,601.62 $ 54,405,64 $ 55,221.73 S 56,0%05 $ 56,890.81 $ 57,744.17 $ 58,610.33 $ 59,489.48 S 60,381 83 S 61.287 55 $ 62,206 87 Police Sergeant(5) $ 42,926,93 S 43,570,83 $ 44,224.40 $ 44,887.76 S 45,561,08 $ 46,244.49 $ 46,938.16 S 47,642.23 $ 48,356.87 S 49,082.22 S 49,818.45 $ 50,565.73 $ 51,324.22 $ 52,094.08 S 52,875.49 $ 53,668.62 $ 54,473,65 $ 55,290.76 S 56,120.12 S 5696i,<)2 $ 5"8i611 S 5R.683 59 Police Detective (1) $ 40,192,46 $ 40,795,35 $ 41,407.28 $ 42,028.39 $ 42,658.81 $ 43,298.70 $ 43,948.18 $ 44,607.40 $ 45,276,51 S 45,955,66 $ 46,644.99 $ 47,344.67 $ 48,054.84 $ 48,775.66 $ 49,507.30 $ 50,249.91 S 51,003.65 S 51,768.71 $ 52,545.24 S 53,333 42 $ 54,133.42 $ 54 945 42 Police Officer Certified/Detective S 38,142.23 $ 38,714,37 $ 39,295.08 $ 39,884.51 $ 40.482.78 S 41,090.02 $ 41,706.37 $ 42,331.96 S 42,966.94 S 43,611.43 $ 44,265,62 $ 44,929.60 $ 45,603.55 $ 46,287.60 $ 46,981,91 S 47,686.64 $ 48.40 1.94 $ 49,127.97 $ 49,864.89 $ 50,612V % 51.172 06 $ 52.142 64 Police Svcs Coordinator (1) S 32,689.16 $ 33,179,50 $ 33,677.19 S 34,182.35 $ 34,695.08 $ 35,215.51 $ 35,743.74 S 36,279.90 S 36,824A0 S 37,376.46 S 37,937.10 $ 38,506.16 $ 39,083.75 $ 39,670.01 S 40,265.06 $ 40,869.04 $ 41,482.07 $ 42,104.30 $ 42,735.87 S 43,376 91 S 44 02' 56 S 44,687 97 Police Records Clerk (1) S 32,57151 $ 33,06111 $ 33,558.04 S 34,061.42 $ 34,572.34 $ 35,090.92 S 35,617.29 $ 36,15154 $ 36,693,82 $ 37,244.22 S 37,802.89 S 38,369.93 S 38,945.48 S 39,529.66 S 40,122.61 $ 40,724.45 $ 41,335.31 S 41,955.34 S 42,584.67 S 43,223.44 $ 41871.80 $ 14.a29 87 Police/Fire Dispatcher(5) S 29,940A0 S 30,38920 S 30,845.04 S 31,307.71 $ 31,777.33 $ 32,253.99 $ 32,737.80 $ 33,228.86 $ 33,727.30 $ 34,233.21 S 34,746.70 $ 35,267.91 $ 35,796.92 $ 36,333.88 $ 36,878.89 S 37,432.07 $ 37,99355 $ 38,563.45 $ 39,141.91 S 39.12403 $ 41i,324 97 S 40,929,84 Fire Chief / Code Officer (1) S 58,786.13 $ 59,667,92 $ 60,562.94 $ 61,471.39 S 62,393.46 $ 63,329.36 S 64,279.30 $ 65,243.49 S 66,222.14 S 67,215.47 $ 68,223.71 $ 69,247.06 $ 70,285.77 $ 7L340.05 $ 72,410,16 S 73,496.31 $ 74,598.75 S 75,717.73 $ 76,85350 S 78,0o6.3u S 79,176 40 $ 80.364 04 Fire Assistant Chief S 48,155.13 $ 48,877A6 $ 49,610.62 $ 50,354.78 $ 51,110.10 $ 51,876.75 $ 52,654.90 $ 53,444.73 $ 54,246.40 $ 55,060.10 $ 55,886.00 S 56,724.29 $ 57,575.15 $ 58,438.78 $ 59,315,36 $ 60,205.09 $ 61,108.17 S 62,024.79 S 62,955.16 S 63,849.49 $ 64,85198 $ 65,11>0,85 Public Works Director (1) $ 67,79204 $ 68,808.92 $ 69,841.06 $ 70,888.67 S 71,952.00 $ 73,031.28 $ 74,126.75 $ 75,238.65 $ 76,367.23 $ 77,512.74 $ 78,675.43 $ 79,855.56 $ 81,053,40 $ 82,269.20 $ 83,50324 S 84,755.78 $ 86,027.12 S 87,317.53 S 88,62T29 S 89,956.70 S 9t306U3 S 92,675.64 Operations Supervisor (1) S 55,679.23 $ 56,514,42 $ 57,362.13 $ 58,222.56 $ 59,095.90 $ 59,982.34 $ 60,882.08 $ 61,795.31 S 62,722.24 $ 63,663.07 S 64,618.02 $ 65,587.29 $ 66,571.10 $ 67,569.66 $ 68,583.21 $ 69,611.95 $ 70.656.13 $ 71,715.98 $ 72,791.72 S 7,1,88359 $ 74.991.85 S 76,H6.72 Maintenance Foreman (0) S 40,19246 $ 40,795.35 $ 41,407.28 $ 42,028.39 $ 42,658.81 S 43,298.70 $ 43,948.18 $ 44,607.40 $ 45,276.51 S 45,955.66 S 46,644.99 $ 47,344.67 $ 48,054.84 S 48,775.66 $ 49,507.30 $ 50,249.91 $ 51.003.65 $ 51,768.71 $ 52,545.24 $ 53,333,42 S 54,133 42 S 54,945 42 Lead Operator (2) $ 35,749.89 S 36,286,14 S 36,830.43 $ 37,382.89 S 37,943.63 S 38,512.79 S 39,090.48 $ 39,676.84 $ 40,271.99 $ 40,876.07 $ 41,489.21 $ 42,111.55 $ 42,74122 $ 43,384.37 $ 44,035.14 S 44,695.66 $ 45,366.10 $ 46,046.59 $ 46,73T29 $ 47;438 ?S S 48,14492 S 48,872.17 Equipment Mechanic 1(1) S 33,09533 S 33,591,76 $ 34,095.63 1 $ 34,607.07 S 35,126.17 S 35,653.07 S 36,187.86 S 36,730.68 $ 37,281.64 $ 37,840.87 S 38,408.48 $ 38,984.61 $ 39,569.37 S 40,162.92 S 40,765.36 $ 41,376.84 $ 41,997.49 $ 42,627.45 $ 43,266.87 S 43,915 87 S 44,574b1 S 45; 4123 Equipment Mechanic 11 (0) S 39,509.47 S 40,10111 $ 40,703.64 $ 41,314.19 $ 41,933.91 S 42,562.92 S 43,201.36 S 43,849.38 S 44,507.12 $ 45,174.73 $ 45,852.35 $ 46,540.13 S 47,238.24 $ 47,946.81 S 48,666.01 S 49,396.00 $ 50,136.94 $ 50,889.00 $ 51,652.33 S 52,427 12 S 53,213 52 $ 54,011 73 Maintenance Operator (5) S 31,307.33 $ 31,776,94 S 32,253.59 $ 32,737.40 S 33,228.46 S 33,726.89 1 $ 34,232.79 S 34,746.28 $ 35,267.48 $ 35,796.49 S 36,333.43 $ 36,878.44 S 37,431.61 $ 37,993.09 $ 38,562.98 $ 39,141.43 $ 39,728.55 S 40,324.48 S 40,929.34 $ 41,543.28 S 42,166.43 $ 42,798,913 Union Members Step Plan $ $ Fire Assistant Chief (0) S 48,155,13 S 48,877,46 $ 49,610.62 S 50,354.78 $ 51,110.10 $ 51,876.75 S 52,654.90 $ 53,444.73 $ 54,246,40 S 55,060.09 S 55,885.99 S 56,724.28 $ 57,575.15 $ 58,438.78 $ 59,315.36 $ 60,205.09 $ 61,108.16 S 62,024.79 S 62,955.16 $ 63,899.49 $ 64,85T98 $ 65,830.85 1ireCaptain(1) $ 44,857,00 S 45529.86 S 46,212,80 S 46,905.99 S 47,609.58 S 48.323,73 5 49,048.58 $ 49,784.31 1 50,531.08 $ 51,289.04 $ 52,058.38 S 51839.26 $ 53,631,84 S 54,436.32 S 55,252.87 $ 56,08L66 $ 56,922,88 S 57,776.73 $ 58,64338 S 59,52103 S 60,415.88 S 61,322.11 Fire Lieutenant(3) S 41,559.70 $ 42,183.09 $ 42,815.84 $ 43,458.08 $ 44,109.95 $ 44,771.60 $ 45,443.17 $ 46,124.92 $ 46,816.69 $ 47,518.94 $ 48,231.72 S 48,955.20 $ 49,689.53 S 50,434.87 $ 51,191.39 S 51,959.26 $ 52,738.65 S 53,529.73 $ 54,332.68 $ 55,147.67 $ 55,974.88 $ 56,814.51 Firefighter/ EMT (7) S 36,775.00 $ 37,326,62 $ 37,886.52 S 38.454.82 $ 39,03 1.64 $ 39,617.12 S 40,211.37 $ 40,814.55 S 41.426.76 S 42,048.16 $ 42,678,89 1 $ 43,319.07 $ 43,968.86 1 $ 44,628.39 $ 45,297.82 $ 45,977.28 $ 46,666.94 $ 47,366.95 $ 48,077.45 S 48,798.61 1 $ 49,530.59 1 $ 50,273.55 EMPLOYEES NOT INCLUDED IN STEP PAY PLAN: MAYOR (1) $ 10,900.00 ANNUALLY INCLUDES $200 PER MONTH EXPENSE REIMBURSEMENT Council Members (4) $ 8,800.00 ANNUALLY INCLUDES $150 PER MONTH EXPENSE REIMBURSEMENT City Attorney (1) Base plus COLA ANNUALLY CONTRACT EMPLOYEE, SALARY SET EACH BUDGET YEAR See Part Time Plan which was implemented 2012/2013 Fiscal year Detective Duty for all personnel appointed, FY 2013 and forward until amended will receive up to $1000 for the year for on call duty pay. Appointed Safety Officer within the Fire Department, FY 2016 would receive up to $1000 for the year for additional duties. *PROBATIONARY PAY IS $1,000 LESS THAN THE ANNUAL SALARY EXCEPT DEPARTMENT HEADS *POLICE & FIREFIGHTER NOT CERTIFIED, BEGINNING SALARY IS AN ADDITIONAL $1,000 LESS THAN THE PROBATIONARY PAY City of Okeechobee - Part Time Salary Step Plan Proposed 2018 PT-1 PT-2 PT-3 PT-4 PT-9 PT-6 PT-7 PTA PT-O PT_in Position Om 6m 12m 18m 24m 30m 36m 42m 48m 54m Clerk Admin $ 10.67 $ 11.17 $ 11.67 $ 12.17 $ 12.67 $ 13.17 $ 13.67 $ 14.17 $ 14.67 $ 15.05 General Svcs Admin $ 10.67 $ 11.17 $ 11.67 $ 12.17 $ 12.67 $ 13.17 $ 13.67 $ 14.17 $ 14.67 $ 15.05 Custodian $ 10.67 $ 11.17 $ 11.67 $ 12.17 $ 12.67 $ 13.17 $ 13.67 $ 14.17 $ 14.67 $ 15.05 Maintenance Temp 1 $ 10.67 $ 11.17 $ 11.67 $ 12.17 $ 12.67 $ 13.17 $ 13.67 $ 14.17 $ 14.67 $ 15.05 Maintenance Temp 2 $ 10.67 $ 11.17 $ 11.67 $ 12.17 $ 12.67 $ 13 17 $ 13.67 $ 14.17 $ 1467 $ 15.05 Dispatcher 1 $ 12.50 $ 13.00 $ 13.50 $ 14.00 $ 14.39 Dispatcher 2 $ 12.50 $ 13.00 $ 13.50 $ 14.00 $ 14.39 Crossing Guard $ 10.67 $ 11.17 $ 11.67 $ 12.17 $ 1267 S I; 17 S 17r,7 S 7 $ 11=9 Police Officer 1 $ 16.00 $ 16.50 $ 17.00 $ 17.46 Police Officer 2 $ 16.00 $ 16.50 $ 17.00 $ 17.46 Code Officer 1 $ 10.67 $ 11.17 $ 11.67 $ 12.17 $ 12.67 $ 13.17 $ 13.67 $ 14.17 $ 14.67 Code Officer 2 $ 10.67 $ 11.17 $ 11.67 $ 12.17 $ 12.67 $ 13.17 $ 13.67 $ 14.17 $ 14.67 Firefighter/EMT $ 10.67 $ 11.17 $ 11.67 $ 12.17 $ 12.67 $ 13.17 $ 13.34 marring ease pay Part Time School Crossing Guard (1) $ 10.67 HOURLY Part Time Secretary/Receptionist (1) $ 10.67 HOURLY Part Time Office Assistant (1) $ 10.67 HOURLY Part time Certified Police Officer $ 16.00 HOURLY Part Time Code Field Rep. $ 10.67 HOURLY PLUS MILLAGE REIMBURSEMENT Part Time Code Field Rep. receive an add'I $.75 per hour per certification level received up to 3 certifications. (Certification amount is included in maximum rate of pay) Vol. Firefighter -Non Certified $ 50.00 12 hour Shift Working on 1 or both Certifications Vol. Firefighter-Cert. EMT & Fire $ 100.00 12 hour Shift 8/15/20173:01 PM G:\INDIA\BUDGET\2018 Budget\Workshop\Book\2018 Prop PT Salary Step Plan.xlsx