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2017-08-01 Special MeetingAUGUST 1, 2017, SPECIAL CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 OF 3 11 AGENDA 11 COUNCIL ACTION - DISCUSSION - VOTE 11 CALL TO ORDER - Mayor August 1, 2017, City Council Special Meeting, 6:00 P.M. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Noel A. Chandler Council Member Monica M. Clark Council Member Mike O'Connor Council Member Gary Ritter City Attorney John R. Cook City Administrator Marcos Montes De Oca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Police Chief Bob Peterson Public Works Director David Allen A. Motion to approve a Change of Scope Amendment No. 1 for additional services for City Hall General Services Office Renovation, Project No. PW-05-00-04-17 - City Administrator (Exhibit 1). Mayor Watford called a Special City Council meeting to order on August 1, 2017, at 6:00 P.M. Deputy City Clerk Jenkins called the roll: Present Present Present Present Absent (vacation) Absent (with consent due to scheduling conflict) Present Absent (with consent on vacation) Present Present Present This Special Meeting was called by Mayor Watford in order to handle unforeseen urgent matters requiring City Council action prior to the next regular meeting (August 15). Administrator MontesDeOca explained during the demolition phase of the City Hail General Services Office Renovation, Project No. PW-05-00-04-17, the contractor, Green Design Construction & Development, LLC (GDCD) discovered the existing air conditioning duct system was completely saturated with mold and mildew. This air conditioning system services both the General Services and City Clerk's department offices. Upon discussion with City Officials it was determined that the existing duct work must be removed and replaced immediately. Additionally, while performing the electrical demolition, GDCD discovered the existing electrical sub -panel was overloaded, not grounded, and the bus -bar had been arch -welded to the breaker panel. The main electrical supply service for both departments was filled with water which corroded the piping and service wires. City Officials and GDCD have agreed that a new electrical panel, sub -panel with proper grounding, and a new panel power supply needs to be installed to meet the current building code. AUGUST 1, 2017 - SPECIAL MEETING - PAGE 2 OF 3 181 AGENDA III. NEW BUSINESS CONTINUED A. Motion to approve a Change of Scope Amendment No. 1 for additional services for City Hall General Services Office Renovation, Project No. PW-05-00-04-17 continued. COUNCIL ACTION - DISCUSSION - VOTE GDCD has proposed the following required scope of services per City Officials (within the City Clerk's Department where there are three offices): Remove existing acoustical tile drop ceiling and light fixtures; Completely remove all existing duct work; Provide and install new duct board duct work; Provide and install new 2x2-foot architectural acoustical ceiling tile; Provide and install 13 new 2x2-foot LED light fixtures; (within the General Services Department where two offices and the city-wide mail/copier/fax room are being remodeled to three offices with an open area for the mail/copier/fax and walk -throughway to the City's Clerk's department): Completely remove all existing duct work; Saw -cut through existing brick wall between the two departments to accommodate new duct work: Provide and install new sheet metal duct work, including new supply and return vents Provide and install new 30-Lug Electrical Panel; install ground for new electrical panel; Construct and install new light weight soffit/bulkhead system to encapsulate new sheet metal duct work from existing air handler unit; Provide and install 9 new 2x4-foot ceiling mounted recessed 50-watt 5000K LED light fixtures; Complete maintenance of existing air conditioning unit and air handling unit (services both departments). The cost for these items, including waste removal/disposal and a 10 percent contractor fee, totaled $13,939.00, with a request for 14-days to be added to the original contract. At the request of City Officials, GDCD provided additional pricing for two optional scopes of services for work to be performed in conjunction with the above required services. The first option, listed in Exhibit One, known as "Option A," lists the following additions to the scope of services: Provide additional demolition as needed to remove existing wall assemblies at ceiling locations; Completely remove all non -code compliant electrical components within General Services front office area to include all existing ceiling mounted electrical systems; Construct new 2-hour rated structural steel ceiling (horizontal fire assembly) that will be supported by existing exterior load bearing walls and existing structural concrete beam assembly (new ceiling system shall not impose any additional loads to existing ceiling system below the existing Council Chambers) in preparation for a new type "X" textured gypsum board ceiling; Provide new electrical wiring to structural ceiling assembly in preparation for new LED Lights and ceiling fan installations; Provide and install new R-19 thermal batt insulation to bottom of new metal ceiling assembly; Provide and install new 5/8-inch type "X" gypsum to new metal ceiling assembly; Provide and install new pressure treated wall furring to existing brick/plaster walls as needed to return drywall to the new ceiling system; Provide and install new %4-inch lightweight thermal insulation board (R-Max) to existing non -insulated exterior wall assemblies in front office area; Provide and install additional light weight steel wall framing at new wall locations to terminate at new ceiling system; Paint additional wall and ceiling surfaces that are to be added to transition to the new ceiling assembly. The cost for Option A including a $1,685.00 credit for removal of new acoustical ceiling system within the original Bid and a 10 percent contractor fee totaled $9,766.00, with a request for 7-days to be added to the original contract. City Officials requested an "Option B" proposed quote to install a matching set of tinted, impact rated, commercial windows in previously utilized wall openings adjacent to the main entry breezeway on the North and South Walls, one in General Services and one in Finance. • AUGUST 1, 2017 - SPECIAL MEETING - PAGE 3 OF 3 AGENDA III. NEW BUSINESS CONTINUED A. Motion to approve a Change of Scope Amendment No. 1 for additional services for City Hall General Services Office Renovation, Project No. PW-05-00-04-17 continued. IV. ADJOURNMENT - Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTEST: Lane Gamiotea, CMC, City Clerk COUNCIL ACTION - DISCUSSION — VOTE Option B provides for the following: Remove existing stucco at exterior opening locations; Provide and install all pressure treated window framing to accommodate new window installation; Provide and install two new 3040 commercial impact, energy star rated window assemblies; Provide and install stucco returns as needed to match existing stucco walls; Provide and install new exterior paint to match existing. Total for Option B is $2,860.00. Council Member O'Connor inquired where the additional funds would come from to complete the renovations. Administrator MontesDeOca replied from the capital improvement reserves. Council Member Clark suggested the installation of new windows durina this remodel would be fiscally responsible instead of installing at a later date. Council Member Chandler agreed. Mayor Watford added the location of these windows Is not historically accurate. Mayor Watford then offered time for the Council Members to walk through the renovation area, individually, with the Administrator and Mr. Shaun Kogut of GDCD; but the offer was declined. Council Member Chandler moved to approve a Change of Scope Amendment No. 1 for additional services at a cost of $26, 565.00, which includes the Required Services, Option A, and Option B, for City Hall General Services Office Renovation, Project No. PW-05-00-04-17; seconded by Council Member O'Connor. Council Member Clark noted for the record she has a conflict of interest and will be abstaining from voting on this matter as the company she owns, Glades Gas Company of Okeechobee Inc., is the air conditioning subcontractor for this project. WATFORD — YEA O'CONNOR — YEA VOTE: CHANDLER — YEA RITTER — ABSENT CLARK — ABSTAINED° MOTION CARRIED. There beina no further discussion, nor items on the agenda, Mayor Watford adiourned the special meeting at 6:20 P.M. ,,Form 813 Memorandum of Voting Conflict for County, Municipal, and other Local Public Officers was filed by Council Member Clark on August 1, 2017, in the Office of the City Clerk and made a part of the official record filed in the permanent Minute File for this meeting. 72, Okeech4rt�d NeO°; p• 107 SW 17thL.gStr�et, Suite`, ANDEPENDENT Okeechobee,, ��u ida 34974 863-7633 � NEWSMEDIA INC. USA F,��� STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a�0-bl IL N Al p. in the matter of li,`�Q_k' �l rLq J in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. a_ Katrina Elsken Sworn to and subscribed before me this day of AD Notary Public, State of Florida at Large rF •7TTY PVO •, ANGIE BRIDGES M`7 COMMISSION # FF 976149 EXf'IRES:A2ri!20,2020 Bonded Thru Notary Public Underwriters NOTICE OF SPECIAL MEETING BY THE CITY COUNCIL NOTICE IS HEREBY GIVEN that the Gty Council for the City of Okeecho- bee will conduct a Special Meeting, on Tues., Aug. 1, 2017, 6 PM, or as soon thereafter as possible at City Hall, 55 SE 3rd Ave, Rm 200. The purpose of the meeting is confined to consider a change in scope for City Half General Services Office Renovation Project No. PW 05-00-04-17. The public is invited and encouraged to attend. The agenda may be ob- tained -from dtyofokeechobee.com or by calling the' Office of the City Ad- ministrator, 863-763-3372 ext. 9812. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to .ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to par- bdpate in this proceeding, contact the city Gerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you Intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. 44881 24or Dowling R. ON 7 28/2017Watford, Jr. r-D CITY OF OKEECHOBEE 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 AUGUST 1, 2017 SPECIAL CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 OF 1 CALL TO ORDER — Mayor: August 1, 2017, City Council Special Meeting, 6:00 p.m. II. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Monica Clark Council Member Noel Chandler Council Member Mike O'Connor Council Member Gary Ritter Administrator Marcos Montes De Oca Attorney John R. Cook Clerk Lane Gamiotea III. NEW BUSINESS A. Motion to approve a Change of Scope Amendment No. 1 for additional services for City Hall General Services Office Renovation, Project No. PVV-05-00-04-17 — City Administrator (Exhibit 1). IV. ADJOURN MEETING PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. City of Okeechobee, August 1, 2017 Meeting Minutes taken during the meeting by B. Jenkins CALL TO ORDER: Mayor Watford called the Special City Council Meeting to order on August 1, 2017, at 6:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Noel Chandler Present Council Member Monica Clark Present Council Member Mike O'Connor Present Council Member Gary Ritter Absent City Attorney John R. Cook --R� City Administrator Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Absent Deputy City Clerk Bobbie Jenkins Present PC Peacaon PreVhi RV D►re(*Y�len ereSent- III. NEW BUSINESS A. Motion to approve a Change of Scope Amendment No. 1 for additional services for City Hall General Services Office Renovation, Project No. PW-05-00-04-17 — City Administrator (Exhibit 1). Council Member MCI moved to approve a Change of Scope Amendment No. 1 for additional services for City Hall General Services Office Renovation, Project No. PW-05-00-04-17; seconded by Council Member. Form Sb tm darK QbValned. Discussion: Required Services approve 0-or N Option A approve : Y r N Option B approve �y or N Required Services: During Demolition Green Design Construction & Development, LLC (GDCD) and the City of Okeechobee discovered that the existing duct system that services the General Services Department is completely saturated with mold and mildew. Upon discussion with City Officials and GDCD it has been determined that the existing duct work must be removed and replaced immediately. Likewise, while performing the electrical demolition as per the original scope GDCD discovered that the existing electrical sub -panel was overloaded, not grounded, and the Bus -Bar had been arch -welded to the Breaker Panel. Likewise, the existing service main supply to the General Services Office was filled with water and has corroded the piping and service wires. As such City Officials and GDCD have agreed that a new panel Sub - Panel with proper grounding and new panel power supply has to be installed to meet the building code and make the building safe to inhabit and conduct business. GDCD has included the following Required Services Proposal for your consideration. Our scope of Required Services as we understand shall be: 1. Remove Existing Acoustical Tile Ceiling in City Clerk's offices. 2. Completely remove all existing duct work in General Services/City Clerk offices. 3. Saw -cut thru existing Brick Wall separating Building Department and City Clerk office to provide for new duct work to access Building department. 4. Provide and Install new Sheet Metal Duct Work in Building Department offices. 5. Provide and Install new Duct Board (type) Duct work in City Clerk offices. 6. Complete Maintenance of existing ACU and AHU servicing General Services Department. 7. Install new Supply and Return vents in Building Department offices. 8. Install new 30 Lug Sub -Panel in Building Department office to include new code compliant grounding. 9. Construct a new light -weight Steel Soffit/Bulkhead System in Building Department to encapsulate new sheet metal duct work from existing AHU located in City Clerk's office. 10. Install new 2X2 Architectural Acoustical Ceiling System and Thirteen (13) new 2X2 LED Lights in Clerk's office. Page 1 of 4 11. Install new 2X4/2X2 Ceiling Mounted Recessed (type) 50 Watt 5000K LED light fixtures in Building Department Office(s). Required Services Cost Breakdown: Waste Removal/Disposal $ 750.00 Provide new 30 Lug Electrical Panel in Building Department Office $ 350.00 Install Ground for new Electrical Panel in Building Department $ 300.00 Remove Existing Drop Ceiling and Light Fixtures in City Clerk Office $ 500.00 Saw -Cut Existing Brick Wall to accommodate new duct -work $ 750.00 Install New Light Weight Soffit/Bulkhead System $ 1,520.00 Remove Existing Duct work; Install new Duct Work in General Services Department, and complete Service/Maintenance on Existing AC System $ 4,150.00 Provide and Install new 2X2 Architectural ACT Ceiling in Clerks Office $ 1,252.00 Provide and Install new 2X2 50 Watt 5000K LED Ceiling Lights in Clerk's Office (13) $ 1,950.00 Provide and Install new 2X4 ceiling mount 50 Watt 5000k lights in Building Dept. (9) $ 1,350,001 Contractor Fee (a) 10% $ 1 267.00 Total for Required Services: $13,939.00 GDCD would respectfully request that an additional 14 days be added to the original construction services contract to allow for this additional work to be completed Optional Services A: GDCD has been asked to provide additional pricing for optional work to be done in conjunction with the above referenced work. It is our understanding that the City of Okeechobee would like to renovate the Building Department Offices so they will look and feel like they did when the Building was originally constructed in the early part of the 1900's. A Sares I A lout fO how - laor' lu1*uj1 knavlb *e at?PI HWr� In#, h 9 .� 9 �, Our scope of Optional services as we understand shall be: 1. Provide additional demolition as needed to remove existing wall assemblies at ceiling locations. 2. Completely remove all non -code compliant electrical components within General Services front office area to include all existing ceiling mounted electrical systems. 3. Construct new 2-Hour Rated Structural Steel Ceiling (Horizontal Fire Assembly) that will be supported by existing exterior load bearing walls and existing Structural Concrete beam assembly (new ceiling system shall not impose any additional loads to existing ceiling system below the existing council room chamber) in preparation for a new Type "X" Textured Gypsum Board Ceiling. 4. Provide new Electrical Wiring to Structural Ceiling Assembly in preparation for new LED Lights and Ceiling Fan Installations. 5. Provide and Install new R-19 Thermal Batt Insulation to bottom of new metal ceiling assembly. 6. Provide and install new 5/8" Type "X" Gypsum to new metal ceiling assembly. 7. Provide and Install new PT Wall furring to existing Brick/Plaster walls as needed to return drywall to the new ceiling system. 8. Provide and install new 1/4' lightweight thermal insulation board (R-Max) to existing nonoinsulated exterior wall assemblies in front office area. 9. Provide and Install additional light weight steel wall framing at new wall locations to terminate at new ceiling system. 10. Paint additional wall and ceiling surfaces that are to be added to transition to the new ceiling assembly. Optional Services A Cost Breakdown: Additional Demolition to complete above stated scope $ 1,500.00 Structural Steel 2-Hour Ceiling to Include Finished Drywall and Paint $ 4,500.00 Additional Wall Framing, PT Furring, Insulation, Drywall and Paint $ 1,920.00 Page 2 of 4 Provide and Install New Electrical conduit and drops @ ceiling $ 500.00 Provide and Install New Data Conduit for Low -Voltage Re -Install $ 500.00 Disconnect, retract and secure existing Low -Voltage Data and Audio Cables, Reroute, terminate, and test Data and Audio at new locations $ 1,490.00 Contractor Fee (a) 10% $ 1,041.00 Sub -total Optional Services A: $11,451.00 Credit given for removal of new ACT Ceiling System in original Bid: $ (1,685.00) Total for Optional Services A: $ 9,766.00 If the above referenced Optional Services be approved by the City Council, GDCD would respectfully request that an additional 7 days be added to the original construction services contract to allow for this additional work to be completed. Optional Services B: GDCD has been asked to provide additional pricing for optional work to be done in conjunction with the above referenced work. It is our understanding that the City of Okeechobee would like to install a matching set of tinted, impact rated, commercial windows (1 in Building Officials Office, and 1 in Finance) in previously utilized wall openings adjacent to the main entry breezeway on the North and South Walls. Our scope of Optional Services as we understand shall be: 1. Remove existing Stucco at exterior opening locations. 2. Provide and Install all PT Window Framing to accommodate new window installation. 3. Provide and Install two (2) new 3040 Commercial Impact, Energy Star Rated Window assemblies. 4. Provide and Install Stucco returns as needed to match existing stucco walls. Provide and Install new exterior paint to match existing. Optional Services Cost Breakdown: Remove existing Stucco and demolish existing framing $ 250.00 Provide and Install PT Window Buck Framing $ 250.00 Provide and Install new Impact Window assemblies $1,500.00 Provide and Install new Stucco Returns at window locations $ 400.00 Provide and Install Exterior Paint at new window locations $ 200.00 Contractor Fee a(�.10% $ 260.00 , Total for Optional Services B $2,860.00 CbA VJI WS) Q��rdemo e rvt�f U,ifG4 CD�� tvilh I��uld�ri Wow �o9oover�he�indl�s Shaun kagwt luifh 60c0 �rasenf J �1 D - �onr,� klloca�ecl Aoor&s Moo- llof far fh-Pr�PGf S�PC/ �CaI y III Qfitl/ am reserves lea01tal impra�eMenf bne IkM� naf �ut cumdaws In �acv ? �jpo-any for a/i+dvw MIS roof onina/ nits y Mayar- ShQu(d dry k r.Kfaro apfig; A timed 71� 6�'sfmrca�� oY�. wtl ddgdtkr71?. kAgcurPc� se�vicis �D lus dic I / Ir 4,69 coo #to 0whdoCvs Page 3 of 4 Moo- Gvill he C�ondu,� L Jerks affic� wr 11 PirackrAllen- drop 6v1ln9 �Yjll he ' MG 2 wtndaws ? MDD- Fnance�aAd JaPA A'cu �IAc�ar- Wil1 llnv lr/Cp fo Wad d6a)n-ard look ? IUc- Peer y P'h'uent u�,�da w s. blrAlen- �okph'all,,l loQKii�9 &-vnsus- kta,ll�?ent�No.0C'onnor G'!cu'k, Lli1d L�i�'!Cil2�' Q.l l �r�e. Thafik 6011' � IJ1v Alen f /1�pO. e6PPdalI �on�ractar Y warkin9 U�� us. Oder GrcumStmc�s GtIQ,+"rQ.nkd, /}ddci�ana,l 2/ dais. VOTE: WATFORD - YEA CHANDLER - YEA CLARK a//)lr O'CONNOR-YEA RITTER--X-A- 4bgM_f_ MOTION CARR X. ADJOURNMENT - Mayor / There being no further items on the agenda, Mayor Watford adjourned the meeting at( :)p .M. Page 4 of 4 921 13FRc.N Mc51ISIN ARCHITECTS I ENGINEERS I CONTRACTORS I VISUALIZATION Exhibit 1 Aug 1, 2017 502 NW 2nd Street, Okeechobee, FL 34972 - 4247 SW High Meadows Ave, Palm City, FL 34990 13701 North Kendall Drive, Miami, FL 33186 - P: (863) 467-1111 F: (863) 824-3390 W W W .Gi7CF L-C3F 1E:39. COM City of Okeechobee 07/31/2017 c/o: Mr. Marcos Montes De Oca — City Administrator 55 SE 3rd Ave, Okeechobee, Florida 34974 Re: General Services Office Remodel PW-05-00-04-17 55 SE 3'd Ave Okeechobee, Florida 34974 Dear Mr. Montes De Oca, Green Design Construction and Deveiopment (herein referred to as GDCD) is pieased to provide a proposal for additional construction services as they relate to the General Services Office Remodel Contract with the City of Okeechobee. Based on our conversation(s) and coordinated effort by both parties and due to existing conditions beyond the control of the City of Okeechobee and GDCD we have prepared the following additional services proposal for your consideration. Required Services: During Demolition GDCD and the City of Okeechobee discovered that the existing duct system that services the General Services Departments is completely saturated with mold and mildew. Upon discussion with City Officials and GDCD it has been determined that the existing duct work must be removed and replaced immediately. Likewise, while performing the electrical demolition as per the original scope GDCD discovered that the existing electrical sub - panel was overloaded, not grounded, and the Bus -Bar had been arch -welded to the Breaker Panel. Likewise, the existing service main supply to the General Services Office was filled with water and has corroded the piping and service wires. As such City Officials and GDCD have agreed that a new panel Sub -Panel with proper grounding and new panel power supply has to be installed to meet the building code and make the building safe to inhabit and conduct business. GDCD has included the following Required Services Proposal for your consideration. Our scope of Required Services as we understand shall be: 1. Remove Existing Acoustical Tile Ceiling in City Clerk's offices. 2. Completely remove all existing duct work in General Services/City Clerk offices. 3. Saw -cut thru existing Brick. Wall separating Building Department and City Clerk office to provide for new duct work to access Building department. 4. Provide and Install new Sheet Metal Duct Work in Building Department offices. 5. Provide and Install new Duct Board (type) Duct work in City Clerk offices. 6. Complete Maintenance of existing ACU and AHU servicing General Services Department. 7. Install new Supply and Return vents in Building Department offices. 8. Install new 30 Lug Sub -Panel in Building Department office to Include new code compliant grounding. 9. Construct a new light -weight Steel Soffit/Bulkhead System in Building Department to encapsulate new sheet metal duct work from existing AHU located in City Clerk's office. 10. Install new 2X2 Architectural Acoustical Ceiling System and Thirteen (13) new 2X2 LED Lights in Clerk's office. 11. Install new 2X4/2X2 Ceiling Mounted Recessed (type) 50 Watt 5000K LED light fixtures in Building Department Office(s). 1 I City of Okeechobee PW-05-00-04-17: Okeechobee, Florida 07/31/2017 Required Services Cost Breakdown: • Waste Removal/Disposal: $750.00 • Provide new 30 Lug Electrical Panel in Building Department Office: $350.00 • Install Ground for new Electrical Panel in Building Department: $300.00 • Remove Existing Drop Ceiling and Light Fixtures in City Clerk Office: $500.00 • Saw -Cut Existing Brick Wall to accommodate new duct -work: $750.00 • Install New Light Weight Soffit/Bulkhead System: $1,520.00 • Remove Existing Duct work, Install new Duct Work in General Services Department, and complete Service/Maintenance on Existing AC System: $4,150.00 • Provide and Install new 2X2 Architectural ACT Ceiling in Clerks Office: $1,252.00 • Provide and Install new 2X2 50 Watt 5000K LED Ceiling Lights in Clerks Office (13): $1,950.00 • Provide and Install new 2X4 ceiling mount 50 Watt 5000k lights in Building Dept. (9): $1,350.00 • Contractor Fee @ 10%: $1 267 00 Total for Required Services: $13,939.00 GDCD would respectfully request that an additional 14 days be added to the original construction services contract to allow for this additional work to be completed. Initials indicates acceptance of Services for Required work: City Rep. Optional Services: A GDCD has been asked to provide additional pricing for optional work to be done in conjunction with the above referenced work. It is our understanding that the City of Okeechobee would like to renovate the Building Department Offices so they will look and feel like they did when the Building was originally constructed in the early part of the 1900's. Our scope of Optional services as we understand shall be: 1. Provide additional demolition as needed to remove existing wall assemblies at ceiling locations. 2. Completely remove all non -code compliant electrical components within General Services front office area to include all existing ceiling mounted electrical systems. 3. Construct new 2-Hour Rated Structural Steel Ceiling (Horizontal Fire Assembly) that will be supported by existing exterior load bearing walls and existing Structural Concrete beam assembly (new ceiling system shall not impose any additional loads to existing ceiling system below the existing council room chamber) in preparation for a new Type "X" Textured Gypsum Board Ceiling. 4. Provide new Electrical Wiring to Structural Ceiling Assembly in preparation for new LED Lights and Ceiling Fan Installations. 5. Provide and Install new R-19 Thermal Batt Insulation to bottom of new metal ceiling assembly. 6. Provide and install new 5/8" Type "X" Gypsum to new metal ceiling assembly. 7. Provide and Install new PT Wall furring to existing Brick/Plaster walls as needed to return drywall to the new ceiling system. 8. Provide and install new %" lightweight thermal insulation board (R-Max) to existing non -insulated exterior wall assemblies in front office area. 9. Provide and Install additional light weight steel wall framing at new wall locations to terminate at new ceiling system. 10. Paint additional wall and ceiling surfaces that are to be added to transition to the new ceiling assembly. Optional Services A: Cost Breakdown: 2 City of Okeechobee PW-05-00-04-17: Okeechobee, Florida 07/31/2017 • Additional Demolition to complete above stated scope: $1,500.00 • Structural Steel 2-Hour Ceiling to Include Finished Drywall and Paint: $4,500.00 • Additional Wall Framing, PT Furring, Insulation, Drywall and Paint: $1,920.00 • Provide and Install New Electrical conduit and drops @ ceiling: $500.00 • Provide and Install New Data Conduit for Low -Voltage Re -Install: $500.00 • Disconnect, retract and secure existing Low -Voltage Data and Audio Cables, Reroute, terminate, and test Data and Audio at new locations: $1,490.00 • Contractor Fee @ 10%: $104100 Sub -total Optional Services A: $11,451.00 Credit given for removal of new ACT Ceiling System in original Bid: -$1 685 00 Total for Optional Services A: $9,766.00 If the above referenced Optional Services be approved by the City Council, GDCD would respectfully request that an additional 7 days be added to the original construction services contract to allow for this additional work to be completed. Initials indicates acceptance of Optional Services "A" work: City Rep. Optional Services: B GDCD has been asked to provide additional pricing for optional work to be done in conjunction with the above referenced work. It is our understanding that the City of Okeechobee would like to install a matching set of tinted, impact rated, commercial windows (1 in Building Officials Office, and 1 in Finance) in previously utilized wall openings adjacent to the main entry breezeway on the North and South Walls. Our scope of Optional Services as we understand shall be: 1. Remove existing Stucco at exterior opening locations. 2. Provide and Install all PT Window Framing to accommodate new window installation. 3. Provide and Install two (2) new 3040 Commercial Impact, Energy Star Rated Window assemblies. 4. Provide and Install Stucco returns as needed to match existing stucco walls. 5. Provide and Install new exterior paint to match existing. Optional Services Cost Breakdown: • Remove existing Stucco and demolish existing framing: $250.00 • Provide and Install PT Window Buck Framing: $250.00 • Provide and Install new Impact Window assemblies: $1,500.00 • Provide and Install new Stucco Returns at window locations: $400.00 • Provide and Install Exterior Paint at new window locations: $200.00 • Contractor Fee @ 10%: $260.00 Total for Optional Services B: $2,860.00 Initials indicates acceptance of Optional Services "B" work: City Rep. 3 1 City of Okeechobee PW-05-00-04-17: Okeechobee, Florida 07/31/2017 If this proposal meets with your satisfaction, please return a signed copy to GDCD. Website: www.gdcflorida.com E-mail: shaun@adcflorida.com john@gdcflorida.com Please feel free to call at your convenience should you have any questions or require additional information. Sincerely, Shaun M. Kogut — Director/Managing Partner The agreement will be effective on CITY OF OKEECHOBEE GREEN DESIGN CONSTRUCTION & DEVELOPMENT, LLC BY: BY: Dowling R. Watford, Jr. Mayor Shaun M. Kogut— Managing Partner ATTEST: Lane Gamiotea, CIVIC, City Clerk 4 City of Okeechobee PW-05-00-04-17: Okeechobee, Florida 07/31/2017 LAST NAME —FIRST NAME —MIDDLE NAME CLARK, MONICA M. MAILING ADDRESS 1900 SW 5TH AVENUE CITY COUNTY OKEECHOBEE OKEECHOBEE DATE ON WHICH VOTE OCCURRED AUGUST 1, 2017 NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE CITY COUNCIL THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICH 1 SERVE IS A UNIT OF: Ed CITY ❑ COUNTY ❑ OTHER LOCALAGENCY NAME OF POLITICAL SUBDIVISION: CITY OF OKEECHOBEE WHO MUST FILE FORM 813 d ELECTIVE ❑ APPOINTIVE This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(0, F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT 13Y DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST MONICA M. CLARK hereby disclose that on AUGUST 1 20 17 (a) A measure came or will come before my agency which (check one or more) X inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of _ by whom I am retained; or inured to the special gain or loss of which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: S ow a, o f-� o� AC_ w -b'I d If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 813 - EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(0, F.A.C.