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2017-06-201 1 CITY OF OKEECHOBEE .DUNE 209 2017, REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 OF II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER - Mayor June 20, 2017, City Council Regular Meeting, 6:00 P.M. II, OPFNIPG CEREMONIES: Invocation to be given by Pastor Emmaline Harris, Jesus Holy Ghost Crusade Ministries; Pledge of Allegiance led by Mayor Watford. Ill. MAYOR, COUPCIL AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Noel A. Chandler Council Member Monica M. Clark Council Member Mike O'Connor Council Member Gary Ritter City Attorney John R. Cook City Administrator Marcos Montes De Oca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel Mayor Watford called the June 20, 2017, Regular City Council Meeting to order at 6:00 P.M. The invocation was offered by Pastor Emmaline Harris of Jesus Holy Ghost Crusade Ministries; the Pledge of Allegiance was led by Mayor Watford. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Absent (attending conference, Firefighter Lalo Rodriguez in attendance) Present Present Present IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's Mayor Watford asked whether there were any additions, deferrals, or withdrawals on today's agenda. New Business j agenda. Items K and M were deferred to the July 18; 2017, meeting. U. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford opened the floor for public comment on matters not on the agenda; there were none. 155 JUNE 20, 2017 - REGULAR MEETING - PAGE 2 OFF' I 15 11 AGENDA I COUNCIL ACTION - DISCUSSION - VOTE 11 V. PROCLAMATIONS AND PRESENTATIONS - Mayor A. Present a Certificate of Retirement to Cleveland Lamb. Mayor Watford presented a Certificate of Retirement to Cleveland Lamb, who was in attendance accompanied by his wife Cheryl and family members. The plaque was read into the record as follows: "Whereas, Mr. Palmer Cleveland Lamb, one of the longest serving City employees ever, began his public service career with the City of Okeechobee in the Street Division of the Public Works Department under the guidance of Director L.C. Fortner on June 26, 1973; and Whereas, after only one year he was promoted from Laborer to Motor Equipment Operator 111 where he served until April 10, 1986, when Crew Leader was added to his job title and responsibilities. Beginning October 1, 1988, the City Council officially changed his position to Maintenance Foreman, where he has exceptionally performed his duties ever since, always demonstrating a deep concern for the well-being and quality of life of the citizens of the City of Okeechobee; and Whereas, the City Council appointed Cleveland to serve as the Interim Public Works Director from April 21, 1999, through May 15, 2000; and Whereas, being admired by his co-workers as impartial and fair, was elected to represent the Public Works Department on the Employee Grievance Committee for eleven years, serving from 1993 to 1999 and 2001 to 2004; and Whereas, Cleveland's expertise has been key to providing important guidance and leadership in the training of new employees, especially in the area of equipment operation, and imparting his extensive knowledge of the City's infrastructure; and Whereas, in honor of his hard work and meritorious performance, he was presented with accolades for the City Hall Park development and for assisting with the Huey installation in the Veteran's Memorial Park; and Whereas, during his tenure, Cleveland has served with five Mayors, twenty-five City Council Members, five City Clerks, six City Administrators, six Police Chiefs, three Fire Chiefs, three Public Works Directors, four Public Utilities Directors, and numerous employees. Furthermore, he has witnessed many changes within the City's form of government; the creation of several departments; the adoption of a City Retirement system; and the formation of the Okeechobee Utility Authority from the City Public Utilities department. Now, Therefore, on behalf of the City of Okeechobee, we do hereby recognize with a deep sense of gratitude, upon 44 years of hardworking faithful service, Cleveland's official retirement, June 15, 2017. Retirement is a time to look back with admiration and a time to look forward with anticipation. Your City family wishes you all the best on your next chapter in life!" Public Works Director Allen and the employees of the Public Works Department joined Mr. Lamb at the podium to present him with a plaque from the department featuring a tractor. Council Member Chandler offered a motion to officially rename the Public Works Facility the "Cleveland Lamb Public Works Facility;" seconded by Council Member O'Connor. A sign featuring the new name, city seal, and signatures of all the city employees was presented to Mr. Lamb. VOTE: WATFORD e YEA CHANDLER - YEA CLARK - YEA O'CONNOR - YEA RITTER e YEA MOTION CARRIED. On July 21, 2017, a retirement luncheon will be held at noon featuring the official unveiling and sign dedication of the Cleveland Lamb Public Works Facility. Mr. Lamb was honored and humbled to have the City rename the department facility after him and expressed his enjoyment in serving the community all these years. 1 1 J JUNE 20, 2017 - REGULAR MEETING — PAGE 2A OF 13 156. AGENDA V. PROCLAMATIONS AND PRESENTATIONS CONTINUED B. Introduce new Police Dispatchers Mary Boeckler and Ericka Smith 1 J COUNCIL ACTION - DISCUSSION - VOTE Chief Peterson and Major Hagan introduced Police Dispatcher Ms. Mary Boeckler, accompanied by her children and parents Bill and Katheryn Boeckler, who was born and raised in Fort Lauderdale, and was influenced by her father's many years of dedicated service in the firefighting industry. Her family has been part-time residents of Okeechobee for over 20 years. Chief noted a strength she brings is that she is a certified Paramedic and has been working in the medical field for several years. Ms. Boeckler expressed her appreciation for the opportunity to become a member of the the City family. Chief Peterson then introduced Police Dispatcher Ms. Ericka Smith, accompanied by her son Cameron, parents Judy and Dennis Smith, and Mr. Steven Runyon. Ms. Smith was previously employed at the Okeechobee County Sheriff's Office for one year and is fully trained. Chief Peterson pointed out although she loved working for Sheriff's Office, the City's benefit package, especially the health care coverage, is what convinced her to make the move. Mayor Watford and Council extended a warm welcome to Mary and Ericka from the City family. NOTE FOR CLARIFICATION: THIS CONTENT WAS INADVERTENTLY LEFT OUT WHEN THE JUNE 20, 20179 MINUTES WERE PRESENTED FOR APPROVAL ON .DULY 189 2017. THIS PAGE WAS PRESENTED FOR AMENDMENT ON FEBRUARY 6, 2018. (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK. GO TO PAGE 157) (PAGE INTENTIONALLY LEFT BLANK.) 1 11 DUNE 20, 2017 - REGULAR MEETING - PAGE 3 O0-rI-i 157 C AGENDA VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the March 30, 2017, joint workshop and the May 16, 2017, regular meeting. VII. WARRANT REGISTER - City Administrator A. Motion to approve the May 2017, Warrant Register: General Fund........................................................... Capital Improvement Projects Fund Public Facilities Improvement Fund .$406,268.83 .$ 12,085.74 .$ 8,073.43 VIII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor A.1.a) Motion to read proposed Ordinance No. 1154 by title only, regarding Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 17-002-SSA, submitted by 110 Marion Road, Inc., reclassifying 0.44 acres located at Southwest 6th Street and Southwest 7th Avenue from Single Family Residential to Multi -Family Residential - City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1154 by title only COUNCIL ACTION - DISCUSSION - VOTE Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the March 30, 2017, Joint Workshop and the May 16, 2017, regular meeting; seconded by Council Member Ritter. There was no discussion on this item. VOTE: WATFORD - YEA CHANDLER - YEA CLARK - YEA O'CONNOR - YEA RITTER - YEA MOTION CARRIED. Council Member Ritter moved to approve the May 2017, Warrant Register in the amounts: General Fund, four hundred six thousand, two hundred sixty-eight dollars and eighty-three cents; Capital Improvement Projects Fund, twelve thousand, eighty-five dollars and seventy-four cents; and Public Facilities Improvement Fund, eight thousand, seventy-three dollars and forty-three cents; seconded by Council Member Chandler. There was no discussion on this item. WATFORD - YEA O'CONNOR - YEA VOTE: CHANDLER - YEA RITTER - YEA CLARK - YEA MOTION CARRIED. MAYOR WATFORD OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:22 P.M. Motion and second by Council Members Ritter and Clark to read proposed Ordinance No. 1154 by title only, regarding Comprehensive Plan Small Scale Future Land Use Map (FLUM) Amendment Application No. 17-002-SSA, submitted by 110 Marion Road, Inc., reclassifying 0.44 unplatted acres located at Southwest 6th Street and 7th Avenue from Single Family Residential (SF) to Multi -Family Residential (MF). VOTE: WATFORD - YEA CHANDLER - YEA CLARK - YEA O'CONNOR - YEA RITTER - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1154 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FUTURE LAND USE MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM SINGLE FAMILY RESIDENTIAL TO MULTI -FAMILY RESIDENTIAL (APPLICATION NO. 17-002-SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FUTURE LAND USE MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." 15 .TUNE 20, 2017 - REGULAR MEETING - PAGE 4 OF>f AGENDA VIII. PUBLIC HEARING CONTINUED A.2.a) Motion to adopt proposed Ordinance No. 1154. Local Planning Agency recommends approval b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor COUNCIL ACTION - DISCUSSION - VOTE Motion and second by Council Members Clark and Ritter to adopt proposed Ordinance No. 1154. Mayor Watford yielded the floor to Mr. Ben Smith, Planner for LaRue Planning and Management Services, Inc., who explained the Planning Board, acting as the Local Planning Agency, reviewed Application No. 17-002-SSA on May 18, 2017, and is offering a unanimous recommendation for approval based on the findings within the Planning Staff Report. The application was found to be consistent with the City's Comprehensive Plan, specifically Policy 2.2 and Objective 12 of the Future Land Use Element. Although vacant, the properties to the immediate North and West of the subject property are designated MF on the FLUM. The property to the South of Southwest 6th Street is designated Commercial, zoned Residential Multiple -Family (RMF), and is an existing childcare center (A Child's World). To the West of the childcare center is the Catholic Church, which is designated SF on the FLUM and zoned Residential Single Family One (RSF-1). To the Southeast of the subject property is Central Elementary school. Although designated SF on the FLUM and largely developed in single-family use, the residential area directly East of Southwest 7th Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi -family use and compatible with surrounding uses. There will be no significant change in traffic levels based on the proposed use. Both the current development potential and that allowable, should the amendment be approved, will result in an insignificant increase in demand for potable water and sanitary sewer treatment. The existing developed site contains no environmental sensitive areas, wildlife habitat, unsuitable soil conditions, or susceptibility to flooding. There is a related rezoning; Ordinance No. 1155, which will be considered during new business items. Mayor Watford asked whether there were any questions or comments from the public. There were none. Mr. Helio Pereda, President of 110 Marion Road, Inc., was present and stated the existing structure will be renovated to a high -end duplex featuring a four bedroom, two bath and a three bedroom, two bath. It was also clarified the property could not be used for migrant housing due to its proximity to the elementary school. Mayor Watford noted this is a small scale map amendment, meaning less than 10 acres, and only requires one reading before the City Council. VOTE: WATFORD e YEA CHANDLER e YEA CLARK — YEA O'CONNOR a YEA RITTER — YEA MAYOR WATFORD CLOSED THE PUBLIC HEARING AT 6:29 P.M. MOTION CARRIED. 1 E DUNE 20, 2017 - REGULAR MEETING - PAGE 5 OF 15,3159 AGENDA IX. NEW BUSINESS A. Motion to review and approve the Fiscal Year 2015-16 Audited Financials - Debbie A. Goode, CPA, Carr, Riggs & Ingram, LLC and Finance Director (Exhibit 2). 1 1 COUNCIL ACTION - DISCUSSION -VOTE Ms. Debbie A. Goode, CPA with Carr, Riggs & Ingram, LLC, presented the City's Financial Statement (Audit Report), for Fiscal Year (FY) October 1, 2015, through September 30, 2016. Prior to the meeting, copies of the report were distributed to the Mayor and Council. The independent audit report reflects the City is in a strong financial position, with total assets exceeding liabilities by $18,531,230.00. The total net position decreased by $508,826.00 as a result of a decrease in total assets, increase in deferred outflows, an increase of total liabilities, and an increase in deferred inflows. The decrease in total assets was primarily due to a $711,967.00 decrease in current and other assets, which was due to the reduction of the net pension asset by $634,330.00 and an $118,514.00 increase in capital assets. The increase in total liabilities was mainly due to increases in the net Other Post -Employment Benefits (OPEB) obligation of $368,911.00 and an increase in pension liability of $211,490.00. The net change in current and non -current liabilities was $716,141.00 as current liabilities increased by $115,989.00 related to timing of payables; non -current liabilities increased by $600,152.00 resulting from an increase in the compensated absences, net pension liability, and OPEB obligation. Ms. Goode continued by explaining total revenues decreased by 3.4 percent (or $221,364.00). This decrease is primarily due to a $291,322.00 decrease in general revenues and is offset by a $63,438.00 increase in capital and operating grants. An increase in the assessed taxable values and increased millage rate of 0.25 were the contributory factors in the increase of property tax revenue. Utility Tax revenues increased based on higher consumer paid utilities. The Shared Revenue for the State of Florida increased $49,281.00. The $470,310.00 decrease in investment income and other income is due to the previous year receipted funds from a litigation settlement. The total expenses increased by 16.6 percent (or $964,813.00) due to the increase of $592,821.00 in public safety expenses and $224,999.00 in transportation expenses. Highlights noted for the General Fund was the amount appropriated for expenditures decreasing from $7,556,659.00 to $6,956,846.00 in the final FY 2015-16 budget. The decrease in general government expenses, fire and police public safety expenses, physical environment expenses, transportation expenses, and capital outlay largely contributed to the overall decrease in expenditures of $599,813.00. The Capital Assets highlights show the investments at $7,885,166.00, which includes land, buildings, improvements, equipment, and construction in progress. The City's net capital asset balance increased $118,514.00. Major additions included: replacement computers for various departments; the purchase of air -pack systems, bunker gear, thermal imaging camera kit, and spoke machine for the Fire Department; replacement of 12 police vehicles including equipment and one for Administration; Police Department equipment including radars, cameras, laser speed gun, carpet and baseboard replacement, communication system for dispatch relocating to the County Emergency Operations Center; tractor loader with attachments for Public Works; various infrastructure improvements including the roadways and sidewalk improvements; storm water retrofit (canal improvements) and drainage projects completed. These additions were offset by a depreciation expense of $551,687.00 and disposals with a net book value of $273,056.00, which largely relates to the sale of 12 police vehicles. JUNE 20, 2017 - REGULAR MEETING - PAGE 6 OF 16 11 AGENDA 11 COUNCIL ACTION - DISCUSSION - VOTE 11 IX. NEW BUSINESS CONTINUED A. Motion to review and approve the Fiscal Year 2015-16 Audited Financials continued. B. Presentation and discussion regarding the traffic signal operation on State Road 70 - Mark Every, Florida Department of Transportation (FDOT) District One Traffic Operations (Exhibit 3). The pension plans are an average of 97 percent funded. Compared to other agencies, the City has a financially sound retirement plan. However, should the stock market drop, the amounts will change. The schedule for General Fund -Budget to Actual was positive. There were no deficiencies identified in internal controls. The Mayor and Council thanked Ms. Goode for reviewing the Report and added their appreciation to City Staff, especially to Finance Director Riedel for her efforts put into keeping the City's financial conditions handled so well throughout the year. Council Member Ritter moved to review and approve the Fiscal Year 2015-16 Audited Financial Statements as submitted; seconded by Council Member Clark. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Mr. Mark Every and Mr. Keith Slater, representatives from District One of the Florida Department of Transportation (FDOT), presented a time space diagram to the Mayor and City Council to provide information on the traffic signal operation on State Road 70 (North Park Street). Modifications have been made to the traffic signals to accommodate the new intersection improvements at US Highway 441/State Road 7 (Parrott Avenue) and West 5th Avenue. Mayor Watford provided the representatives with his concerns about the length of time it takes to get through the intersections as well as the backups that are being created due to the traffic light timing change. Council Members O'Connor, Clark, and Ritter echoed these concerns as well as issues at West 5th Avenue and North Park Street due to the increased usage of side streets to avoid the intersection of Parrott Avenue and North Park Street. Further that the intersection of North 9th Street and Parrott Avenue, is in dire need of a traffic light due to its proximity of industrial type operations and the amount of semi -trucks entering/exiting from the East and West. Mr. Slater and Mr. Every acknowledged the concerns, agreed to consider them, and provide solutions to alleviate traffic congestion within the City Limits. Director Allen will keep the Mayor and Council informed as changes are made and noted his appreciation for a working relationship with FDOT. Mayor Watford expressed the Council's appreciation to the FDOT representatives for listening to the concerns. 1 1 JUNE 20, 2017 - REGULAR MEETING - PAGE 7 OFXI.3 161 AGENDA IX. NEW BUSINESS CONTINUED C.Ii.a) Motion to read proposed Ordinance No. 1155 by title only, and set July 18, 2017, as a Final Public Hearing date for regarding Rezoning No. 17-002-R, submitted by 110 Marion Road, Inc., located at Southwest 6th Street and Southwest 7th Avenue, from Light Commercial to Residential Multiple -Family to be used as residential rental property - City Planning Consultant (Exhibit 4). hi \/ntP on motion to read by title only and set Final Public Hearing date. c) City Attorney to read proposed Ordinance No. 1155 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1155. b) Public comments and discussion. c) Vote on motion. DA,a) Motion to read proposed Ordinance No. 1156 by title only, and set July 18, 2017, as a Final Public Hearing date amending a scrivener's error in the legal description within Ordinance No. 1152, Abandonment of Right -of -Way Petition No. 17-001-SC - City Attorney (Exhibit 5). b) Vote on motion to read by title only and set Final Public Hearing date. COUNCIL ACTION - DISCUSSION -VOTE Motion and second by Council Members Ritter and Clark to read proposed Ordinance No. 1155 by title only, and set July 18, 2017, as a Final Public Hearing date regarding Rezoning Petition No. 17-002-R, submitted by 110 Marion Road, Inc., located at Southwest 6th Street and 7th Avenue, from Light Commercial (CLT) to RMF to be used as residential rental property. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1155 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM LIGHT COMMERCIAL TO RESIDENTIAL MULTIPLE -FAMILY ZONING DISTRICT (PETITION NO. 17-002-R); AMENDING THE ZONING MAP ACCORDINGLY, PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Chandler and Ritter to approve the first reading of proposed Ordinance No. 1155, Planner Smith presented the petition information, explaining that the Planning Board recently reviewed the request and found it to be consistent with the Comprehensive Plan and recommends approval. This Rezoning is related to Future Land Use Map Application No. 17-002-SSA approved during the Public Hearing held at this meeting. There being no further discussion offered by the Council or the public, Mayor Watford called for a vote. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Council Member Ritter moved to read proposed Ordinance No. 1156 by title only, and set July 18, 2017, as a Final Public Hearing date amending a scrivener's error in the legal description within Ordinance No. 1152, Abandonment of Right -of -Way Petition No. 17-001-SC; seconded by Council Member Chandler. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. 16 JUNE 20, 2017 - REGULAR MEETING - PAGE 8 OF i3 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II IX. NEW BUSINESS CONTINUED D.1.c) City Attorney to read proposed Ordinance No. 1156 by title only 2.a) Motion to approve the first reading of proposed Ordinance No. 1156. b) Public comments and discussion. c) Vote on motion. E. Motion to adopt proposed Resolution No. 2017-06, supporting the Treasure Coast Council of Local Governments in promoting Home Rule Authority - City Attorney (Exhibit 6). Attorney Cook read proposed Ordinance No. 1156 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, CORRECTING A SCRIVENER'S ERROR IN THE LEGAL DESCRIPTION OF ADOPTED ORDINANCE NO. 1152 CLOSING, VACATING AND ABANDONING THE RIGHT-OF-WAY DESCRIBED HEREIN, AND BEING A PORTION OF NORTHWEST 10TH AVENUE; AND DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members O'Connor and Clark to approve the first reading of proposed Ordinance No. 1156. Mayor Watford opened the floor for comments from the public; there were none. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Motion and second by Council Members O'Connor and Ritter to adopt proposed Resolution No. 2017-06, supporting the Treasure Coast Council of Local Governments (TCCLG) in promoting Home Rule Authority. Attorney Cook read proposed Resolution No. 2017-06 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; SUPPORTING THE TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS IN PROMOTING HOME RULE AUTHORITY; PROVIDING FOR DISTRIBUTION BY THE CITY CLERK; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Mayor Watford explained the topic of Home Rule for municipalities throughout the state is of great concern. There were a number of Bills sponsored by State Legislators, eroding or removing the authority of Home Rule powers, which is provided to local government through the State Constitution. The TCCLG requested each entity to adopt a similar resolution. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA 1 O'CONNOR — YEA RITTER — YEA MOTION CARRIED. .TUNE 20, 2017 - REGULAR MEETING - PAGE 9 OF 01.3 163 1 I AGENDA I COUNCIL ACTION - DISCUSSION - VOTE I IX. NEW BUSINESS CONTINUED F. Motion to adopt proposed Resolution No. 2017-07, City of Okeechobee Police Pension Plan - City Attorney (Exhibit 7). G. Motion to adopt proposed Resolution No. 2017-08, City of Okeechobee Fire Pension Plan - City Attorney (Exhibit 8). Motion and second by Council Members Ritter and Clark to adopt proposed Resolution No. 2017-07, approving and adopting a mutual consent agreement with the City of Okeechobee Municipal Police Officers Pension Fund Board of Trustees. Attorney Cook read proposed Resolution No. 2017-07 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING AND ADOPTING A MUTUAL CONSENT AGREEMENT WITH THE CITY OF OKEECHOBEE MUNICIPAL POLICE OFFICERS PENSION FUND BOARD OF TRUSTEES FOR SHARING OF STATE OF FLORIDA CASUALTY INSURANCE LOCAL PREMIUM TAX FUNDS AND CURRENT RESERVE AMOUNTS; PROVIDING FOR AMENDMENTS THERETO; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." The mutual consent agreement utilizes the default method provided in Florida Statute 185.35, which allows 50 percent of the available share plan allocation to be applied to reduce the City's required annual contribution to the Police Officers Pension Plan and the other 50 percent to the Share Plan. The effective of the Resolution will be October 1, 2015. WATFORD — YEA O'CONNOR — YEA VOTE: CHANDLER — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. Motion and second by Council Members Ritter and Clark to adopt proposed Resolution No. 2017-08, approving and adopting a mutual consent agreement with the Local No. 2918 International Association of Firefighters. Attorney Cook read proposed Resolution No. 2017-08 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING AND ADOPTING A MUTUAL CONSENT AGREEMENT WITH THE LOCAL NO. 2918 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS FOR SHARING OF STATE OF FLORIDA PROPERTY INSURANCE LOCAL PREMIUM TAX FUNDS AND CURRENT RESERVE AMOUNTS; PROVIDING FOR AMENDMENTS THERETO; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Local No. 2918 International Association of Firefighters Union representatives met with City administration on June 9, 2017. The mutual consent agreement utilizes the default method provided in Florida Statute 175.351, which allows 50 percent of the available share plan allocation to be applied to reduce the City's required annual contribution to the Firefighters' Pension Plan and the other 50 percent to the Share Plan. The effective of the Resolution will be October 1, 2015. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. 16 DUNE 20, 2017 - REGULAR MEETING - PAGE 10 OF AGENDA IX. NEW BUSINESS CONTINUED H. Motion to award a bid in the amount of $50,175.00 to Green Design Construction for the remodel of City Hall General Services Office Space, Project No. PW 05-00-04-17 - City Administrator (Exhibit 9). Motion to award a bid in the amount of $27,600.00 to Tree Locators, Inc. for the replacement of Live Oak Trees in FLAGLER PARK, Project No. PW 04-00-04-17 - City Administrator (Exhibit 10). Motion to approve an agreement to piggyback a contract for services for the purchase of Live Oak Trees in Centennial Park from Tree Locaters, Inc. in the amount of $23,000.00 - City Administrator (Exhibit 11). COUNCIL ACTION - DISCUSSION - VOTE Motion and second by Council Members O'Connor and Chandler to award Bid No. PW 05-00-04-17 in the amount of $50,175.00 to Green Design Construction for the remodel of City Hall General Services Office Space. The Bid was let on April 28, 2017, with a mandatory Pre -Bid meeting held on May 8, 2017. The opening was May 16, 2017. In addition to Green Design Construction, Platinum Performance Builders submitted a bid for $74,000.00. The remodel will provide a better use of the space for General Services staff, as well as carpet, painting, and window treatments in the Clerk's office. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Motion and second by Council Members O'Connor and Chandler to award Bid No. PW 04-00-04-17 in the amount of $27,600.00 to Tree Locators, Inc. for the replacement of 12 Live Oak Trees in FLAGLER PARK. The Bid was let on April 28, 2017. A Pre -Bid meeting was held on May 8, 2017. The opening was May 16, 2017. No other bids were submitted. Mayor Watford confirmed Administrator MontesDeOca discussed the project with the Okeechobee Main Street President. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER—YEA MOTION CARRIED. Motion and second by Council Members Chandler and O'Connor to approve an agreement to piggyback a contract for services for the purchase of 10 Live Oak Trees for the Centennial Park from Tree Locaters, Inc. in the amount of $23,000.00. Administrator MontesDeOca explained the at the May 16, 2017, meeting the Centennial Park Project Change in Scope Amendment (reduction change order) was approved to separate the landscape plan out, with the understanding that the City would complete it. These trees are part of that plan; the grant requires their purchase to be separate from those for FLAGLER PARK. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER o YEA MOTION CARRIED. 1 DUNE 20, 2017 - REGULAR MEETING - PAGE 11 OF>rI3 165 1 II AGENDA I COUNCIL ACTION - DISCUSSION - VOTE II I►IAVAdll+�l�I_ �3�0 ItL` 1C1 K. Motion to review and approve Health Insurance plans offered through Public Risk Management (PRM) - City Administrator and Finance Director (Exhibit 12). L. Motion to approve the ranking and enter contract negotiations for RFQ No. ADM-01-00-05-17, Website Design and Replacement and Enhance Communication - Finance Director (Exhibit 13). M. Motion to approve a Change of Scope Amendment No. 2 for Centennial Park Storm Water Improvements, Project No. PW 01-00-02-17- City Administrator (Exhibit 14). N. Motion to approve a Change of Scope Amendment No. 1 for Okeechobee Fire Station Overhead Door Replacement, Project No. PW 03-00-03-17 - City Administrator (Exhibit 15). 0. Annual Evaluation for City Attorney John Cook - Mayor. This item was deferred to the July 18, 2017, regular meeting. Motion and second by Council Members Chandler and Ritter to approve the ranking and enter contract negotiations for RFQ No. ADM-01-00-05-17, Website Design and Replacement and Enhance Communication. Firefly Group is ranked number one, Civicplus is number two. Two additional submittals were received after closing, which could not be opened. The Administrator will begin negotiations with Firefly Group, who is located in Palm City. Once negotiations are complete, a contract will be brought back to Council for approval. WATFORD - YEA O'CONNOR - YEA VOTE: CHANDLER - YEA RITTER - YEA This item was deferred to the July 18, 2017, regular meeting. CLARK - YEA MOTION CARRIED. Motion and second by Council Members Chandler and O'Connor to approve a Change of Scope Amendment No. 1 for Bid No. PW 03-00-03-17 Okeechobee Fire Station Overhead Door Replacement in the amount of $400.00. Administrator MontesDeOca explained there was a slight modification to the bid which generated a minor cost change. C-channels are needed and were added due to not being included in the original bid. VOTE: WATFORD - YEA CHANDLER - YEA CLARK - YEA O'CONNOR - YEA RITTER - YEA MOTION CARRIED. As provided in Attorney Cook's employment services contract, each year the Mayor and Council Members complete an evaluation on his employment performance. Mayor Watford noted this is his first year completing the tally sheet, as Mayor Kirk had the honor of handling this for many years. He asked the calculations to be completed different from previous years. The individual scores totaled 161.0, divided by five evaluators giving an average score of 32.2, out of 40.0, then dividing by eight for the number of questions provided a final average score of 4.025 out of 5.0. Using the previous method the average score would be 4.0 out of 5.0. Either method provides for the second highest ranking available on the score sheet. Attorney Cook thanked the Council for their confidence in him. W JUNE 20, 2017 - REGULAR MEETING - PAGE 12 OF !L 14 AGENDA IX. NEW BUSINESS CONTINUED 0. Annual Evaluation for City Attorney John Cook continued. P. Annual Evaluation for City Administrator Marcos Montes De Oca - Mayor X. ADJOURNMENT - Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTEST: Lane Gamiotea, CM , City Clerk t.. Dowling R. WaoJr. Mayor COUNCIL ACTION - DISCUSSION - VOTE The evaluations were forwarded to the City Clerk for final processing and retention. Mayor Watford reminded everyone that he does not review other evaluator's comments with the Attorney; they would need to do that with him individually. Likewise, the Attorney may wish to meet with them to discuss their comments noted. The positive review allows the contract to renew for another year. The contract provides basic payment to be increased annually at the same percentage increase as general employee pay increases. During the Fiscal Year 2017-18 budget adoption, should the Council approve a cost of living increase, Mr. Cook's annual compensation will be increased the same percentage. Administrator MontesDeOca's employment services contract provides for an annual evaluation of his employment performance by the Mayor and Council. Mayor Watford received the evaluations. Again, it was noted the calculations were completed different than in previous years. The individual scores totaled 179.0, divided by five evaluators giving an average score of 35.8, out of 40.0, then dividing by eight for the number of questions provided a final average score of 4.475 out of 5.0. Using the previous method, the average score would be 4.8 out of 5.0. Again, either method provides for the second highest ranking available on the score sheet, which is a very good evaluation. Administrator MontesDeOca thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk for final processing and retention. Mayor Watford reminded everyone that he does not review other evaluator's comments with the Administrator; they would need to do that with him individually. Likewise, the Administrator may wish to meet with them to discuss their comments noted. The positive review allows eligibility for the Salary Step Increase on his anniversary date October 1, 2017, in addition to the 1.5 percent cost of living increase approved for all employees, which was implemented October 1, 2016. The term of the current contract expires September 30, 2017. A new contract will be considered at a future meeting. There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 8:11 P.M. The next regular scheduled meeting is July 18, 2017. 1 Okeechobee News 107 SW 17&-Street';Suite D' Okeechobe - lorida 3497:4FANDEPENDENT '— 863 ; 3134 NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of 'ju tip ':) O ,y t -7 /1`) [17L in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper, Katrina Elsken Sworn to and subscribed before me this t� day of %AD Notary Public, tate of Florida at Large -?VA 1 '��-�`1( d �c� ANGIE BRIDGES MY COMMISSION # FF 976149 :o = E)PIRES: Apd 2O, 2020 'FOF:�o"•: BoWW TWu Nokq PubacUf oWlers PUBLIC NOTICE CITY COUNCIL MEETING LICE IS HEREBY GIVEN that the Jun 6, 2017, Gty of Oke( uil Meeting has been cancelled. The next regular Cdy Cou be held on T. 2017, 6:00 p m., or as soon t Ible, at GN Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, is Is I and encouraged to attend. The agenda may dte of ee obee_com or by calling the Office of the City IERSON DECIDING TO APPEAL any decision made by the la verbal mrecord of the prong k made and the record Ind Hmony and evidence upon whkh the appeal wNJ be based. In ai with the Amedcans with Disab.1'1: s Act A), any person wi ins d florae dine tthaatte sects special accommodation to P 9 Cdy Clerl�s Office no later than a days Prior lb Proceeding. 863-763-3372 ext 9814. NISED that should you Intend to show any document, picture, v Ls to the Council in support or opposition to any item on the age of the daaIn picture, video, or item MUST be provided to ik for the Cot records. yor Dowlingg R. Watford, Jr. ON 5R6/2017 CITY OF OKEECHOBEE 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 JUNE20, 2017 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 OF 5 I. CALL TO ORDER — Mayor: June 20, 2017, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation given by Pastor Emmaline Harris, Jesus Holy Ghost Crusade Ministries; Pledge of Allegiance led by Mayor III. COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Noel Chandler Council Member Monica Clark Council Member Mike O'Connor Council Member Gary Ritter Administrator Marcos Montes De Oca Attorney John R. Cook Clerk Lane Gamiotea Deputy Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel IV. AGENDA AND PUBLIC COMMENTS — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. B. Public participation for any issues not on the agenda — Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. June 20, 2017 PAGE 2 of 5 V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Present a Certificate of Retirement to Cleveland Lamb. B. Introduce new Police Dispatchers Mary Boeckler and Ericka Smith. VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the March 30, 2017 Joint Workshop and the May 16, 2017 Regular Meeting. VII. WARRANT REGISTER — City Administrator A. Motion to approve the May 2017 Warrant Register. General Fund $406,268.83 Capital Improvement Projects Fund $ 12,085.74 Public Facilities Improvement Fund $ 8,073.43 Vill. OPEN PUBLIC HEARING FOR COMPREHENSIVE PLAN AMENDMENT — Mayor A.1.a) Motion to read proposed Ordinance No. 1154 by title only regarding Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 17-002-SSA, submitted by 110 Marion Road, Inc., reclassifying 0.44 acres located at SW 6th Street and SW 7th Avenue from SFR to MFR — City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1154 by title only. 2.a) Motion to adopt proposed Ordinance No. 1154. Local Planning Agency recommends approval. June 20, 2017 PAGE 3 of 5 VIII. PUBLIC HEARING FOR COMPREHENSIVE PLAN AMENDMENT CONTINUED 2. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING IX. NEW BUSINESS A. Motion to review and approve the 2016 Audited Financials — Debbie A. Goode, CPA, Carr, Riggs & Ingram, LLC and Finance Director (Exhibit 2). B. Presentation and discussion regarding the traffic signal operation on State Road 70 — Mark Every, FDOT D1 Traffic Operations (Exhibit 3). C.1.a) Motion to read proposed Ordinance No. 1155 by title only and set July 18, 2017 as a final public hearing date for proposed Ordinance No. 1155 regarding Rezoning No. 17-002-R, submitted by 110 Marion Road, Inc., located at SW 6th Street and SW 7tn Avenue, from CLT to RMF to be used as residential rental property — City Planning Consultant (Exhibit 4). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1155 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1155. b) Public comments and discussion. c) Vote on motion. DA.a) Motion to read proposed Ordinance No. 1156 by title only and set July 18, 2017 as a final public hearing date amending a scriveners error in the legal description within Ordinance No. 1152, Abandonment of Right -of -Way Petition No. 17-001-SC — City Attorney (Exhibit 5). June 20, 2017 PAGE 4 of 5 IX. NEW BUSINESS CONTINUED D.1.b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1156 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1156. b) Public comments and discussion. c) Vote on motion. E. Motion to adopt proposed Resolution No. 2017-06, supporting the Treasure Coast Council of Local Governments in promoting Home Rule Authority — City Attorney (Exhibit 6). F. Motion to adopt proposed Resolution No. 2017-07, City of Okeechobee Police Pension Plan — City Attorney (Exhibit 7). G. Motion to adopt proposed Resolution No. 2017-08, City of Okeechobee Fire Pension Plan — City Attorney (Exhibit 8). H. Motion to award a bid in the amount of $50,175,00 to Green Design Construction for the remodel of City Hall General Services Office Space, Project No. PW 05-00-04-17 - City Administrator (Exhibit 9). I. Motion to award a bid in the amount of $27,600.00 to Tree Locators, Inc. for the replacement of Live Oak Trees in Flagler Park, Project No. PW 04-00- 04-17 — City Administrator (Exhibit 10). J. Motion to approve an agreement to piggyback a contract for services for the purchase of Live Oak Trees in Centennial Park from Tree Locaters, Inc. in the amount of $23,000.00 — City Administrator (Exhibit 11). K. Motion to review and approve Health Insurance plans offered through Public Risk Management (PRM) — City Administrator and Finance Director (Exhibit 12). L. Motion to approve the ranking and enter contract negotiations for RFQ No. ADM-01-00-05-17, Website Design and Replacement and Enhance Communication — Finance Director (Exhibit 13). June 20, 2017 PAGE 5 OF 5 IX. NEW BUSINESS CONTINUED M. Motion to approve a Change of Scope Amendment No. 2 for Centennial Park Storm Water Improvements, Project No. PW 01-00-02-17— City Administrator (Exhibit 14). fotw� b- 0,wlu N. Motion to approve a Change of Scope Amendment No. 1 for Okeechobee Fire Station Overhead Door Replacement, Project No. PW 03-00-03-17 — City Administrator (Exhibit 15). 0. Annual Evaluation for City Attorney John Cook — Mayor P. Annual Evaluation for City Administrator Marcos Montes De Oca - Mayor X. ADJOURN MEETING — Mayor PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. IV A. City of Okeechobee, June 20, 2017 Meeting Minutes taken during the meeting by Lane Gamiotea CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on June 20, 2017, at 6:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. OPENING CEREMONIES: The invocation was given by Pastor Emmaline Harris of Jesus Holy Ghost Crusade Ministries; the Pledge of Allegiance was led by Mayor Watford. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Noel Chandler Council Member Monica Clark Council Member Mike O'Connor Council Member Gary Ritter City Attorney John R. Cook City Administrator Marcos MontesDeOca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director Riedel Present Present Present Present Present Present Present Present Absent (attending conference) FF Rodriguez in attendance Present Present Present AGENDA AND PUBLIC COMMENTS - Mayor Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. New Business Items K and M were deferred to the July meeting. Staff doing further investigations. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. There were none. V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Present a Certificate of Retirement to Cleveland Lamb. Mayor Watford presented a Certificate of Retirement to Cleveland Lamb, who was in attendance accompanied by his wife Cheryl and family members. The plaque was read into the record as follows: "Whereas, Mr. Palmer Cleveland Lamb, one of the longest serving City employees ever, began his public service career with the City of Okeechobee in the Street Division of the Public Works Department under the guidance of Director L.C. Fortner on June 26, 1973; and Whereas, after only one year he was promoted from Laborer to Motor Equipment Operator Ill where he served until April 10, 1986, when Crew Leader was added to his job title and responsibilities. Beginning October 1, 1988, the City Council officially changed his position to Maintenance Foreman, where he has exceptionally performed his duties ever since, always demonstrating a deep concern for the well-being and quality of life of the citizens of the City of Okeechobee; and Whereas, the City Council appointed Cleveland to serve as the Interim Public Works Director from April 21, 1999, through May 15, 2000; and Whereas, being admired by his co-workers as impartial and fair, was elected to represent the Public Works Department on the Employee Grievance Committee for eleven years, serving from 1993 to 1999 and 2001 to 2004; and Whereas, Cleveland's expertise has been key to providing important guidance and leadership in the training of new employees, especially in the area of equipment operation, and imparting his extensive knowledge of the City's infrastructure; and Whereas, in honor of his hard work and Page 1 of 12 meritorious performance, he was presented with accolades for the City Hall Park development and for assisting with the Huey installation in the Veteran's Memorial Park; and Whereas, during his tenure, Cleveland has served with five Mayors, twenty-five City Council Members, five City Clerks, six City Administrators, six Police Chiefs, three Fire Chiefs, three Public Works Directors, four Public Utilities Directors, and numerous employees. Furthermore, he has witnessed many changes within the City's form of government, the creation of several departments; the adoption of a City Retirement System; and the formation of the Okeechobee Utility Authority from the City Public Utilities department. Now, Therefore, on behalf of the City of Okeechobee, we do hereby recognize with a deep sense of gratitude, upon 44 years of hardworking faithful service, Cleveland's official retirement, June 15, 2017. Retirement is a time to look back with admiration and a time to look forward with anticipation. Your City family wishes you all the best on your next chapter in life!" Public Works Director Allen and all employees of the Public Works Department joined Mr. Lamb at the podium to present him with a plaque from the department featuring a tractor. Council Memeber Chandler then offered a motion to official rename the Public Works Facility as the "Cleveland Lamb Public Works Facility;" seconded by Council Member O'Connor. A sign featuring the new name, city seal and signatures of all the city employees was presented to Mr. Lamb. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. On July 21, 2017, at noon, a retirement luncheon will be held featuring the official unveiling and sign dedication of the Cleveland Lamb Public Works Facility. Mr. Lamb offered his appreciation to the City, and that he has enjoyed serving the community all these years. B. Introduce new Police Dispatchers Mary Boeckler and Ericka Smith. Chief Peterson and Major Hagan presented Mary Boeckler, who is a former paramedic, her parents Bill and Katheryn, Bill has been in the firefighting industry for many years, Mary was born and raised in Ft Lauderdale, but they family has been part time residents of Okeechobee for 20+ years, they moved here full time 2 years, Mary is fully trained and glad to be here, with her daughter Amber, who is celebrating her birthday today. Judy and Dennis Smith parents of Ericka, fiance Steve and son Camren. Chief — Ericka was employed at the SO for 1 year, and is fully trained. Point out, loved working for SO, but our benefit package is what convinced her to make the move, almost $2.00 per hour more and our health care plan was biggest decision. I know last year the Council discussed and struggled with the option of changing to a cheaper, different plan, I want to say we appreciate you keeping it, it has brought us a great employee. Mayor — appreciate you, welcome to the family. Clark — on the phone with dispatchers due to the number of accidents in front of her business, always professional. That comment was for the FDOT reps in the audience as we need some relief at the intersection of 9th Street and 441 North. VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the March 30, 2017 Joint Workshop and the May 16, 2017 Regular Meeting. Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the March 30, 2017, Joint Workshop and the May 16, 2017, regular meeting; seconded by Council Member Ritter. Discussion: none. Page 2 of 12 VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. VII. WARRANT REGISTER — City Administrator A. Motion to approve the May 2017 Warrant Register. General Fund $406,268.83 Capital Improvement Projects Fund $ 12,085.74 Public Facilities Improvement Fund $ 8,073.43 Council Member Ritter moved to approve the May, 2017 Warrant Register in the amounts: General Fund, four hundred six thousand, two hundred sixty-eight dollars and eighty-three cents; Capital Improvement Projects Fund, twelve thousand, eighty-five dollars and seventy-four cents; and Public Facilities Improvement Fund, eight thousand, seventy-three dollars and forty-three cents; seconded by Council Member Clark. Discussion: none. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. VIII. OPEN PUBLIC HEARING FOR COMPREHENSIVE PLAN AMENDMENT — Mayor Time: 6:23 PM A.1.a) Motion to read proposed Ordinance No. 1154 by title only regarding Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 17-002-SSA, submitted by 110 Marion Road, Inc., reclassifying 0.44 acres located at SW 6th Street and SW 7th Avenue from SFR to MFR — City Planning Consultant (Exhibit 1). Mouon ana second by Council Members Ritter and Ciark to read proposed Ordinance No. '1154 by title only, regarding Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 17-002-SSA, submitted by 110 Marion Road, Inc., reclassifying 0.44 acres located at Southwest 6th Street and 7th Avenue from Single Family to Multi -Family Residential. b) Vote on motion to read by title only. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1154 by title only. Attorney Cook read proposed Ordinance No. 1154 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FUTURE LAND USE MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM SINGLE FAMILY RESIDENTIAL TO MULTI -FAMILY RESIDENTIAL (APPLICATION NO. 17-002-SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FUTURE LAND USE MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1154. Local Planning Agency recommends approval Motion and second by Council Members Clark and Ritter to adopt proposed Ordinance No. 1154. b) Public comments and discussion. Page 3 of 12 Mr. Ben Smith, Planning Consultant with LaRue Planning and Management Services presented the Planning Staff's findings are as follows: The application was found to be consistent with the City's Comprehensive Plan, specifically Policy 2.2 and Objective 12 of the Future Land Use Element. Although vacant, the properties to the immediate North and East of the subject property are designated MF on the FLUM. The property to the South across Southwest 6th Street is designated Commercial on the FLUM, zoned RMF and is the site of a childcare center. To the West of the childcare center is a Church, which is designated SF on the FLUM and zoned Residential Single Family One (RSF-1). To the Southeast is an elementary school. Although designated SF on the FLUM and largely developed in single-family use, the residential area directly East across Southwest 7th Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi -family use and compatible with surrounding uses. There will be no significant change in traffic levels between the current maximum of two single-family units and the five multi -family units that could potentially be constructed should the application be approved. Based on the Institute of Traffic Engineers traffic generation rates, a single-family home will generate 1.01 trips in the peak hour and a multi -family apartment will generate 0.62 trips. Both the current development potential and that allowable should the amendment be approved will result in an insignificant increase in demand for potable water and sanitary sewer treatment. The existing developed site contains no environmental sensitive areas, wildlife habitat, unsuitable soil conditions, or susceptibility to flooding. O'Connor this isn't a migrant development is it? Where the surrounding owners notified? Letters and all that? Clerk, not on the small scale, the related rezoning requires it. O'Connor, were there any calls on it? Clerk, no sir. Ben, its my understanding that they would have to apply for a special exception use. Marcos, and that would not be permitted to approve due to the location of the public school and day care facility. Ritter, are they going to demolish the existing building or modify it? Owner/applicant, Mr. Helio Pereda was in attendance and replied that it is going to be high -end duplex, featuring a four bedroom, two bath on one end and a three bedroom, two bath on the other. c) Vote on motion. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. MAYOR WATFORD CLOSED THE PUBLIC HEARING 6:29 P.M. IX. NEW BUSINESS A. Motion to review and approve the 2016 Audited Financials — Debbie A. Goode, CPA, Carr, Riggs & Ingram, LLC and Finance Director (Exhibit 2). India — introducted, main Auditor Debbie Goode of Carr, Rigss & Ingram, LLC, and reviewer for the city's audit, under contract with the city to provide the audit. Marcos point out the pension actuary caused the hold up of the audit, they were able to finalize the audit very quickly. Page 21 Page 22 unassigned fund balance Financially stable. Net change in fund balance, was budgeted, pg 22. Mediation settlement & ??? Page 36-37 new standard, 72 fair value Page 45 pension funds info, mid way liability very low for police and fire 1 % change either way Page 48 general pension Page 58 state changed mortality rate, reason for the change, increased a little, believe you are the best funded in the state. Page 57 budget to actual Page 67 no findings Page 4 of 12 Page 69 last year comment, corrected, no findings Page 71 test compliance with investment policy, no findings Required communications included. Thank India, no audit adjustments. Very good report. Ritter, page 62 difference because we separated ourselves from the OUA. Increae in %. No believe it's the investments didn't dive into that audit and you didn't have the mortality rate change, done year before. India, investments were a big factor, .... Watford, how will our splitting of pension effect audit for next year? India this year they provided an audit for both entities, next will just be ourselves and will be included in the audit. Have a true stand alone audit to know full impact. Page 21 net pension liability — look at balance sheet and on page 19 Subsidies required w Insurance cc charges everybody, retire is more, younger is less, retiree has to be allowed health insurance at same costs, that liability is recorded on this balance sheet. This shows if everyone retired today this would be the payout. Because your pension is funded so well this is not as scary as other cities out there. Watford congratulate India and staff for a great report. Council Member Ritter moved to approve the Fiscal Year 2015-16 Audited Financial Statements as submitted; seconded by Council Member Clark Discussion: no further discussion. VOTE: DNA T FORD — YES CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. B. Presentation and discussion regarding the traffic signal operation on State Road 70 — Mark Every, FDOT D1 Traffic Operations (Exhibit 3). Mr. Mark Every appeared before the city council, Director Allen requested he address the city council on traffic light issues within the city limits. He assumed it was based on the most recent project at the main intersection. Mornings, lunches and the slower times. Gave 3 years, 2015, 2016, and 2017. Time space diagrams. Black tick marks 10 secs bottom to top. Red line, 25mph Grey band, green bands start at 441. Watford, what do the 13 sec represent? The amount of green time. 2016 is when the double turn lanes were constructed. 2017 based on 140 sec time. Main concern is how long it takes us to get through the light. Made improvements and seems to take longer. Heading North, traffic backs up a long way, the other thing I noticed, wires in road to tell you someone is there. West on 70 to turn south on 441, left turn lane. Traffic heading east is released first, and no traffic coming and I'm sitting there. Do the trigger things work in all lanes? Yes sir. It takes a long time, then you go about 6 sec before it turns red, there's no traffic heading east and I'm having to wait. How long should I have to wait? It is working certain times of the day, when we have these patterns going, at the peak times, we're going to hold east and west green. Even though thteres no traffic? Yes. Why? To keep the traffic open and hold the time for those lanes. Why havE a trigger and no use it? If we were running a free operation it works during that time. Running during the patter doesn't allow the triggers to work. We can look at the times and see if anything can be adjusted. 6:30 AM go through there, most of the time I'm sitting there waiting, have not seen a time when the triggers are causing it to change. Back up on 441 South (North bound). Page 5 of 12 Mr. the loops are present detection to know a car is there, certain times certain segments are going to be the ignored. Some triggers can be implemented allows green to stay longer. Flashing yellow Protected Premisives. Flashing yellow arrow. Can't us on dual turns. Can revisit the timings. We've added 14 sec overall and you're experiencing that. If you start on 1 side to the other, it shows the progression at a certain speed. Mike O'connor — do you go through this traffic and sit in this and see the mess. If you guys are in bartow, you need to be here and see what we're experiencing. Mark — I do come here and drive in these, spent several days already this year, heavier traffic during certain times of the year. O'Connor — Clark mentioned timing and the people on phones causing a lot of problems. Watford only one having problem with traffic back up. Clark — red light runners, total mess, locals take side streets because of the intersection. 441 traffic is now the biggest problem based on the changes. We have truck traffic, you can't get through the intersection within 3 blocks if there is a truck, doesn't matter if heading North or East. Ask Marcos I've called him several times because of the traffic being backed up. Every day everyone is running the red light because the amount of time it takes to get through. Mark noticed, north bound, heavy right turn component, new improvements took that right turn. Agree. Signal is running at 140 sec, I can add more time to it but it will take everyone else longer to get through. Signal time put in during construction 200 sec, a lot of back up traffic. Ritter — I concur with what everyone else said on 441. SW 5th Avenue integration a lot of people taking it, East bound stays green so long, backed up in the middle of the street because its not turning quick enough. The 2 lights on 5th Avenue (70 & S Park) are not in sync and causing problems. WE hear what you're saying and we'll look at this and see what options are available. We do have a new draft report that's showing people are going through the town at 35 mph and the signals are based on 25 mph. We can look at doing sights at 35 mph. Aren't most state roads 35? Yes Marcos, how do we stack up on other intersections, timing with similar traffic? Some run the cycle of 180 sec. Side Street is 441, main is 70. Whats the issue, with so much curb to curb spacing, seems we don't have the relief to move the bars back. With the sidewalks, ramps and push buttons have to line up. Pedestrians have to safely get across. When the button is pushed the entire system changes to allow that time. You all changed the timing and it has gotten better. Can we do a seasonal timing? Typically yes. Peak season is February and March. Clark — we have to make improvements at the intersection of NW/NE 9th and 441 North, if not a light then something. We put a camera up just to record the amount of accidents. Chief — that intersection is absolutely the worst for most dangerous situations. Ritter — to put in back pocket, 70 East traveling, when the 4 lane is finished, times in peak evening hours lined up all the way back to ABC. Will go cut offs to keep from going through town. Increase traffic flow when the 4 lane finishes. Given you a lot to think about. Appreciate you coming. David appreciate Mark, professionally for the help he gives us. David to keep council up dated on changes that get made. CA.a) Motion to read proposed Ordinance No. 1155 by title only and set July 18, 2017 as a final public hearing date for proposed Ordinance No. 1155 regarding Rezoning No. 17-002-R, submitted by 110 Marion Road, Inc., located at SW 6th Street and SW 7th Avenue, from CLT to RMF to be used as residential rental property — City Planning Consultant (Exhibit 4). Motion and second by Council Members Ritter and Clark to read proposed Ordinance No. 1155 by title only, and set July 18, 2017, as a final public hearing date for proposed Ordinance No. 1155 regarding Rezoning Petition No. 17-002-R, submitted by 110 Marion Road, Inc., located at Southwest 6th Street and 7th Avenue, from Light Commercial to Residential Multiple -Family to be used as residential rental property. Page 6 of 12 b) Vote on motion to read by title only and set final public hearing date. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1155 by title only. Attorney Cook read proposed Ordinance No. 1155 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM LIGHT COMMERCIAL TO RESIDENTIAL MULTIPLE -FAMILY ZONING DISTRICT (PETITION NO. 17-002-R); AMENDING THE ZONING MAP ACCORDINGLY; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to approve the first reading of proposed Ordinance No. 1155. Motion and second by Council Members Chandler and Ritter to approve the first reading of proposed Ordinance No. 1155. b) Public comments and discussion. Ben Smith Planning Staff's findings are as follows: The proposed rezoning would be consistent with the Comprehensive Plan, should Application No. 17-002-SSA be approved. The applicant intends to use the property for multi -family rental property/residences which is a permitted use in the RMF Zoning District. The proposed use will not have an adverse effect on the public interest. The proposed changes to both the FLU and Zoning Maps will ensure compatibility between the two documents, will be compatible with surrounding properties, and will have a positive effect on the surrounding area as well as the pubiic interest in general. Although vacant, the properties to the immediate North and East of the subject property are designated MF on the FLUM. The properties to the East are SF on the FLUM. The property to the South across Southwest 6th Street is designated Commercial on the FLUM, zoned RMF and is the site of a childcare center. To the West of the childcare center is a Church which is designated SF on the FLUM and zoned RSF1. To the Southeast is an elementary school. Although designated SF on the FLUM and largely developed in single-family use, the residential area directly East across Southwest 7th Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi -family use and compatible with surrounding uses. The proposed use would not be expected to adversely affect property values or living conditions on adjacent or nearby properties. The subject property will not require a buffer to the single-family properties across Southwest 7th Avenue. Similarly, no buffering will be needed for the vacant multi -family zoned properties to the East or the childcare center to the South. The proposed use will not create a density pattern that would overburden public facilities, create traffic congestion, or create an inappropriate density pattern in the area. Should new construction be involved, it will be required to provide drainage for any increase in potential storm water runoff. The proposed use has not been inordinately burdened by any unnecessary restrictions. c) Vote on motion. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. D.1.a) Motion to read proposed Ordinance No. 1156 by title only and set July 18, 2017 as a final public hearing date amending a scriveners error in the legal description within Ordinance No. 1152, Abandonment of Right -of -Way Petition No. 17-001-SC — City Attorney (Exhibit 5). Council Member Ritter moved to read proposed Ordinance No. 1156 by title only and set July 18, 2017 as a final public hearing date amending a scrivener's error in the legal description within Ordinance No. 1152, Abandonment of Right -of -Way Petition No. 17-001-SC; seconded by Council Member Chandler. Page 7 of 12 b) Vote on motion to read by title only and set final public hearing date. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA c) City Attorney to read proposed Ordinance No. 1156 by title only. CLARK — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1156 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, CORRECTING A SCRIVENER'S ERROR IN THE LEGAL DESCRIPTION OF ADOPTED ORDINANCE N0, 1152 CLOSING, VACATING AND ABANDONING THE RIGHT-OF-WAY DESCRIBED HEREIN, AND BEING A PORTION OF NORTHWEST 10T" AVENUE; AND DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to approve the first reading of proposed Ordinance No. 1156. Motion and second by Council Members O'Connor and Clark to approve the first reading of proposed Ordinance No. 1156. b) Public comments and discussion. Watford, house keeping to amend the legal description. c) Vote on motion. VOTE: WATFORD — YEA CHANDLER — YEA 0"C-ONNOR — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. E. Motion to adopt proposed Resolution No. 2017-06, supporting the Treasure Coast Council of Local Governments in promoting Home Rule Authority — City Attorney (Exhibit 6). Motion and second by Council Members O'Connor and Ritter to adopt proposed Resolution No. 2017-06, supporting the Treasure Coast Council of Local Governments in promoting Home Rule Authority. Attorney Cook read proposed Resolution No. 2017-06 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; SUPPORTING THE TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS IN PROMOTING HOME RULE AUTHORITY; PROVIDING FOR DISTRIBUTION BY THE CITY CLERK, PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Discussion: Watford, came up at last mtg, good example of preempting home rule as we know it, we would like to meet with our legislators, haven't been very respective to our request. We are using our resolutions and contacting their offices. Peter O'Brian from IRC really pushed for this, example, legislators asked for local governments to make requests for projects, so they asked for about $2 million worth of projects, but then the legislature stopped funding in other areas. They were asking, if you stop taking away funding from areas that were previously committed, we wont ask for any more projects. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. F. Motion to adopt proposed Resolution No. 2017-07, City of Okeechobee Police Pension Plan — City Attorney (Exhibit 7). Page 8 of 12 Motion and second by Council Members Ritter and Clark to adopt proposed Resolution No. 2017-07, City of Okeechobee Police Pension Plan. Attorney Cook read proposed Resolution No. 2017-07 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING AND ADOPTING A MUTUAL CONSENT AGREEMENT WITH THE CITY OF OKEECHOBEE MUNICIPAL POLICE OFFICERS PENSION FUND BOARD OF TRUSTEES FOR SHARING OF STATE OF FLORIDA CASUALTY INSURANCE LOCAL PREMIUM TAX FUNDS AND CURRENT RESERVE AMOUNTS; PROVIDING FOR AMENDMENTS THERETO; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Discussion: Marcos clarification, 50/50 split to pension payout, echos what fire fighters. Blanks? Assuming reserves applies? India I contacted Program Resource Center, since October 1, 2015 needs to be the effective date. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. G. Motion to adopt proposed Resolution No. 2017-08, City of Okeechobee Fire Pension Plan — City Attorney (Exhibit 8). Motion and second by Council Members Ritter and Clark to adopt proposed Resolution No. 2017-08, City of Okeechobee Fire Pension Plan. Attorney Cook read proposed Resolution No. 2017-08 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING AND ADOPTING A MUTUAL CONSENT AGREEMENT WITH THE LOCAL NO. 2918 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS FOR SHARING OF STATE OF FLORIDA PROPERTY INSURANCE LOCAL PREMIUM TAX FUNDS AND CURRENT RESERVE AMOUNTS; PROVIDING FOR AMENDMENTS THERETO; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Discussion: Effective is October 1, 2015. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. H. Motion to award a bid in the amount of $50,175.00 to Green Design Construction for the remodel of City Hall General Services Office Space, Project No. PW 05-00-04-17 - City Administrator (Exhibit 9). Motion and second by Council Members O'Connor and Chandler to award a bid in the amount of $50,175.00 to Green Design Construction for the remodel of City Hall General Services Office Space, Project No. PW 05-00-04-17. Discussion: Platinum Performance Group $74,000.00. Marcos, utilize space better down stairs, Patty will have an office. Watford staff has been involved. Marcos yes. Page 9 of 12 VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. Motion to award a bid in the amount of $27,600.00 to Tree Locators, Inc. for the replacement of Live Oak Trees in Flagler Park, Project No. PW 04-00-04-17 — City Administrator (Exhibit 10). Bid quantity showed an estimated, aware is for exactly 12 trees. Motion and second by Council Members O'Connor and Chandler to award a bid in the amount of $27,600.00 to Tree Locators, Inc. for the replacement of 12 Live Oak Trees in Flagler Park, Project No. PW 04-00-04-17. Discussion: No other bids. Price was actually lower than what we got orally. Watford main street concerned about the parks, discussed with the president? Yes and economic council as well. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. J. Motion to approve an agreement to piggyback a contract for services for the purchase of Live Oak Trees in Centennial Park from Tree Locaters, Inc. in the amount of $23,000.00 — City Administrator (Exhibit 11). Motion and second by Council Members Chandler and O'Connor to approve an agreement to piggyback a contract for services for the purchase of 10 Live Oak Trees for Centennial Park from Tree Locaters, Inc. in the amount of $23,000.00. Discussion: Marcos, . nad to puii out to ear mark separate for grant. Part of the plan landscape plan. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. K. Motion to review and approve Health Insurance plans offered through Public Risk Management (PRM) — City Administrator and Finance Director (Exhibit 12). Item deferred to the July meeting. L. Motion to approve the ranking and enter contract negotiations for RFQ No. ADM-01-00-05-17, Website Design and Replacement and Enhance Communication — Finance Director (Exhibit 13). Motion and second by Council Members Chandler and Ritter to approve the ranking and enter contract negotiations for RFQ No. ADM-01-00-05-17, Website Design and Replacement and Enhance Communication. Discussion: Negotiating with Firefly Group ranking number one. Civicplus is number two. Two that were received after closing. Firefly local — Palm City. Ritter is this the person you mentioned. Yes. Will come back after you do a contract negotiations, yes sir. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 10 of 12 M. Motion to approve a Change of Scope Amendment No. 2 for Centennial Park Storm Water Improvements, Project No. PW 01-00-02-17— City Administrator (Exhibit 14). Item deferred to the July meeting. N. Motion to approve a Change of Scope Amendment No. 1 for Okeechobee Fire Station Overhead Door Replacement, Project No. PW 03-00-03-17 — City Administrator (Exhibit 15). Motion and second by Council Members Chandler and O'Connor to approve a Change of Scope Amendment No. 1 for Okeechobee Fire Station Overhead Door Replacement, Project No. PW 03-00-03-17. Discussion: Marcos slight modification to the bid, minor cost changed and deemed it worthy. Additionally seat channels. Something we did not include in the original bid. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA 0. Annual Evaluation for City Attorney John Cook — Mayor CLARK — YEA MOTION CARRIED. As provided in Attorney Cook's employment services contract, each year the Mayor and Council Members complete an evaluation on his employment performance. Mayor Watford noted this is his first year completing the tally sheet, as Mayor Kirk had the honor of handling this for many years. He asked the calculations to be completed different from previous years. The individual scores totaled 161.0, divided by five evaluators giving an average score of 32.2, out of 40.0, then dividing by eight for the number of questions provided a final average score of 4.025 out of 5.0. Using the previous method the average score would be 4.0 out of 5.0. Either method provides for the second highest ranking available on the score sheet. Attorney Cook thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk for final processing and retention. Mayor Watford reminded everyone that he does not review other evaluator's comments with the Attorney; they would need to do that with him individually. Likewise, the Attorney may wish to meet with them to discuss their comments noted. The positive review allows the contract to renew for another year. The contract provides basic payment to be increased annually at the same percentage increase as general employee pay increases. During the Fiscal Year 2016-17 budget adoption, the Council approved a 1.5 percent across the board cost of living increase, therefore, Mr. Cook's annual compensation was increased the same. P. Annual Evaluation for City Administrator Marcos Montes De Oca - Mayor Administrator MontesDeOca's employment services contract provides for an annual evaluation of his employment performance by the Mayor and Council. Mayor Watford received the evaluations, again it is was noted the calculations were completed different than in previous years. The individual scores totaled 179.0, divided by five evaluators giving an average score of 35.8, out of 40.0, then dividing by eight for the number of questions provided a final average score of 4.475 out of 5.0. Using the previous method, the average score would be 4.8 out of 5.0. Again, either method provides for the second highest ranking available on the score sheet, which is a very good evaluation. Administrator MontesDeOca thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk for final processing and retention. Mayor Watford reminded everyone that he does not review other evaluator's comments with the Administrator; they would need to do that with him individually. Likewise, the Administrator may wish to meet with them to discuss their comments noted. The positive review allows eligibility for the Salary Step Increase on his anniversary date October 1, 2017, in addition to the 1.5 percent cost of living increase approved for all employees, which was implemented October 1, 2016. The term of the current contract expires September 30, 2017. A new contract will be considered at a future meeting. Page 11 of 12 X. ADJOURNMENT - Mayor There being no further items on the agenda, Mayor Watford adjourned the meeting at 8:11 P.M. Page 12 of 12 City of Okeechobee, June 20, 2017 Meeting Minutes taken during the meeting by Bobbie Jenkins CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on June 20, 2017, at 6:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation was given by Pastor Emmaline Harris of Jesus Holy Ghost Crusade Ministries; the Pledge of Allegiance was led by Mayor Watford. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present,/ Council Member Noel Chandler Present Council Member Monica Clark Present./ Council Member Mike O'Connor Present./ Council Member Gary Ritter Present✓ City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present✓ Deputy City Clerk Bobbie Jenkins Present✓ Fire Chief Herb Smith -RreseTit ftqn,f M QQdyl Lke-- Police Chief Bob Peterson Present Public Works Director David Allen Present Finance Director Riedel Present IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there ` were any requests for the addition, deferral, or withdrawal of items on today's agenda. .. V M V v T Life 1' drams n --$-Ik Mt B. Public participation for an issues not on the agenda - Agenda Item Form or p p y g g Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. There were none. V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Present a Certificate of Retirement to Cleveland Lamb. Mayor Watford presented a Certificate of Retirement to Cleveland Lamb which read: "Whereas, Mr. Palmer Cleveland Lamb, one of the longest serving City employees ever, began his public service career with the City of Okeechobee in the Street Division of the Public Works Department under the guidance of Director L.C. Fortner on June 26, 1973; and Whereas, after only one year he was promoted from Laborer to Motor Equipment Operator 111 where he served until April 10, 1986, when Crew Leader was added to his job title and responsibilities. Beginning October 1, 1988, the City Council officially changed his position to Maintenance Foreman, where he has exceptionally performed his duties ever since, always demonstrating a deep concern for the well-being and quality of life of the citizens of the City of Okeechobee; and Whereas, the City Council appointed Cleveland to serve as the Interim Public Works Director from April 21, 1999, through May 15, 2000; and Whereas, being admired by his co-workers as impartial and fair, was elected to represent the Public Works Department on the Employee Grievance Committee for eleven years, serving from 1993 to 1999 and 2001 to 2004; and Whereas, Cleveland's expertise has been key to providing important guidance and leadership in the training of new employees, especially in the area of equipment operation, and imparting his extensive knowledge of the City's infrastructure; and Whereas, in honor of his hard work and meritorious performance, he was presented with accolades for the City Hall Park development and for assisting with the Huey installation in the Veteran's Memorial Park; and Whereas, during his tenure, Cleveland has served Page 1 of 19 with five Mayors, twenty-five City Council Members, five City Clerks, six City Administrators, six Police Chiefs, three Fire Chiefs, three Public Works Directors, four Public Utilities Directors, and numerous employees. Furthermore, he has witnessed many changes within the City's form of government; the creation of several departments; the adoption of a City Retirement System; and the formation of the Okeechobee Utility Authority from the City Public Utilities department. Now, Therefore, on behalf of the City of Okeechobee, we do hereby recognize with a deep sense of gratitude, upon 44 years of hardworking faithful service, Cleveland's official retirement, June 15, 2017. Retirement is a time to look back with admiration and a time to look forward with anticipation. Your City family wishes you all the best on your next chapter in life! nnoM r.�ta11� PWa ..rand dab C'IYI C ,emn6r- G�CUnd Plchlicr W p � or ah/ Mafi ) B. Introduce new Police Dispatchers MarBoeckler and Ericka �s& 'introdoacd Aoeckl& 41hwo'►►�- fairda Y1)q1 r��'i�l� Cad l,� pd au, s • cuGccl� VI. MIN City CfK �.QC/2 D GUI /�ilQ(.(i% A. Motion to dispense with the reading and approve the Summary of Council Action for the March 30, 2017 Joint Workshop and the May 16, 2017 Regular Meeting. Council Member �L moved to dispense with the reading and approve the Summary of Cou it ction for the March 30, 2017, Joint Workshop and the May 16, 2017, regular meeting; seconded by Council Member Discussion: none. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA OTION CARRIED. VII. WARRANT REGISTER — City Administrator A. Motion to approve the May 2017 Warrant Register. General Fund $406,268.83 Capital Improvement Projects Fund $ 12,085.74 Public Facilities Improvement Fund $ 8,073.43 Council Member moved to approve the May, 2017 Warrant Register in the amounts: General Fund, four hundred six thousand, two hundred sixty-eight dollars and eighty-three cents; Capital Improvement Projects Fund, twelve thousand, eighty-five dollars and seventy-four cents; and Public Facilities Improvement Fund, eight thousand, seventy-three dollars and forty-three cents; seconded by Council Member ffib. Discussion: none. VOTE: WATFORD — YEA CHANDLER — YEA C — EA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 2 of 19 Vill. OPEN PUBLIC HEARING FOR COMPREHENSIVE PLAN AMENDMENT — Mayor Time: 410� m A.1.a) Motion to read proposed Ordinance No. 1154 by title only regarding Comprehensive Plan Small Scale Fut re Land Use Map Amendment Application No. 17-002-SSA submitted by 110 Marion Road, Inc., reclassifying 0.44 acres located at SW 6th Street and SW 7th Avenue from SF� to MF — City Planning Consultant (Exhibit 1). Motion and second by Council Members Gk and tr, to read proposed Ordinance No. 1154 by title only regarding Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 17-002-SSA, submitted by 110 Marion Road, Inc., reclassifying 0.44 acres located at Southwest 6th Street and 7th Avenue from Single Family to Multi -Family Residential. b) Vote on motion to read by title only. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA WOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1154 by title only. Attorney Cook read proposed Ordinance No. 1154 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FUTURE LAND USE MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM SINGLE FAMILY RESIDENTIAL TO MULTI -FAMILY RESIDENTIAL (APPLICATION NO. 17-002-SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FUTURE LAND USE MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1154. Local Planning Agency recommends approval Motion and second by Council Members M and R to adopt proposed Ordinance No. 1154. b) Public comments and discussion. bu SM A/ U hd Pl mn; n Planning Staffs findings are as follows: The application was found to be consistent with the City s Comprehensive Plan, specifically Policy 2.2 and Objective 12 of the Future Land Use Element. Although vacant, the properties to the immediate North and East of the subject property are designated MF on the FLUM. The property to the South across Southwest 6th Street is designated Commercial on the FLUM, zoned RMF and is the site of a childcare center. To the West of the childcare center is a Church, which is designated SF on the FLUM and zoned Residential Single Family One (RSF-1). To the Southeast is an elementary school. Although designated SF on the FLUM and largely developed in single-family use, the residential area directly East across Southwest 7th Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi -family use and compatible with surrounding uses. There will be no significant change in traffic levels between the current maximum of two single-family units and the five multi -family units that could potentially be constructed should the application be approved. Based on the Institute of Traffic Engineers traffic generation rates, a single-family home will generate 1.01 trips in the peak hour and a multi -family apartment will generate 0.62 trips. Both the current development potential and that allowable should the amendment be approved will result in an insignificant increase in demand for potable water and sanitary sewer treatment. The existing developed site contains no environmental sensitive areas, wildlife habitat, unsuitable soil conditions, or susceptibility to flooding. Page 3 of 19 A.2.b) Public comments and discussion continued. G�? D "��Inar- 1�1i rarlf �ousl� � 9 9 srnl*- /n�Sf // G�cf �l �Gt/vlllmha? MDO - bus /osges a* f k scl�oo �s &n nil kW 9 e7k- &ft Jlhn fwda- jivner 1�-MY dy4 ` hr aba 3br Z XL fm6&J 4/shy ble . Irl sle 61' c) Vote on motion. WATFORD — YEA O'CONNOR — YEA CLOSE PUBLIC HEARING lO •� &4W17 �Iat fut�ue�land lC�. VOTE: CHANDLER — YEA RITTER — YEA CLARK — YEA MOTION CARRIED. u.� Page 4 of 19 IX. NEW BUSINESS A. Motion to review and approve the 2016 Audited Financials — Debbie A. Goode, CPA, Carr, Riggs & Ingram, LLC and Finance Director (Exhibit 2). Council MemberU moved to review and approve the Fiscal Year 2015-16 Audited Financial Statements; seconded by Council Member K. Discussion: mD0 - /ssU.Ps NA &.5149 hh4ary- fffilll inlarrvtdtrd�. Py ai- last �d nat l�au� �ep���fi�s�YQ�1� L�QfJ(,�Q/�JY�C�f buy �1 �wak, RpayUd.1�j sue. �Ss a-� le-7 5,9� )mplehu,Od W4Aj jq4- lb III see oN pl, 3q i9 y8 �58 gB.o5% pmm "/, P9ba q6� 1v d Of s ��» P���.l�e �y ;s the ��- 51 P9 61 - No ndinlS cm No d, encj beca.um I re SgUakd ? NO karkaf 610 Ill Md N *file ►n Dorf " ra e fable. lk- A.I,rea ma 1a Row R/11 f00. 6a4d, O hwd hank 0(l darAdij ? Awfyear mli hav lyw- pichtri. VOTE: WATFORD — YEA CHANDLER — YEA =CLAO'CONNOR — YEA RITTER — YEA Page 5 of 19 B. Presentation and discussion regarding the traffic signal operation on State Road 70 — Mark Every, FDOT D1 Traffic Operations (Exhibit 3). I�U'ld1oqujs-ed rPaT 0aW (tad onsurev quAtas Y14dig tU.l'mn9 srya(s ai q HW Mawr- MR, hnyrn is how lob 4 b'W {o off+ A(U � i�� -4 / 4affic backs up 4f2- Ufed+un to Sou,+" 441 -off handiurnin5lanie", no irafR� 06m)n9 easy-, IighFs WON &Ofi�. Mark- hold1itsf and W'a green P,iren �Gtough ho fra{'fic. hmy a Marc- hay 1� l" slakr- ��s�vrcf 111'", 5. lechn%ca] q erakr Mark- fan Wsif hm'' n Ctcl�d s /��ds kS rk- Advi 6fimrs a clay. we {zckr back roads. �n� fh-afkr? Mark, Ve-c.ClatinK eve is Agwd ma'Iq�en ofhauimanv #ame/ t!u /dui ln�crycfron because l.�ri �r� txlcK robcrs. Trncfm' frauerr CU'.e,�yu 11larf� ltx¢uhd CR- �j9hta sw 5* segwnu backed ly �pwd guda in Giraff �Ym - pnr9 35mph buf�shauld be-�5mph ��- U/duj not & * Sfudy#35,0 mao— haur a0 luP Pack up % p U2fh sImilar mkrrcc�,ins /�i� w ago " ue Z vu-k /nare G1'io l�1 �/Y�Page6 iw I &�-rwu AIYU k mWase-, C.1.a) Motion to read proposed Ordinance No. 1155 by title only and set July 18, 2017 as a final public hearing date for proposed Ordinance No. 1155 regarding Rezoning No. 17-002-R, submitted by 110 Marion Road, Inc., located at SW 6th Street and SW 7th Avenue, from CLT to RMF to be used as residential rental property — City Planning Consultant (Exhibit 4). Motion and second by Council Members 4and—N)bto read proposed Ordinance No. 1155 by title only and set July 18, 2017 as a final public hearing date for proposed Ordinance No. 1155 regarding Rezoning Petition No. 17-002-R, submitted by 110 Marion Road, Inc., located at Southwest 6th Street and 7th Avenue, from Light Commercial to Residential Multiple - Family to be used as residential rental property. b) Vote on motion to read by title only and set final public hearing date. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR —YEA BITTER —YEA C-7— c) City Attorney to read proposed Ordinance No. 1155 by title only. Attorney Cook read proposed Ordinance No. 1155 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM LIGHT COMMERCIAL TO RESIDENTIAL MULTIPLE -FAMILY ZONING DISTRICT (PETITION NO. 17-002-R); AMENDING THE ZONING MAP ACCORDINGLY, PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to approve the first reading of proposed Ordinance No. 1155. Motion and second by Council Members � and QN to approve the first reading of proposed Ordinance No. 1155. b) Public comments and discussion. � QA ( W l^ , taw n Planning Staff's findings are as follows: The proposed rezoning would b"consist with the Comprehensive Plan, should Application No. 17-002-SSA be approved. The applicant intends to use the property for multi -family rental property/residences which is a permitted use in the RMF Zoning District. The proposed use will not have an adverse effect on the public interest. The proposed changes to both the FLU and Zoning Maps will ensure compatibility between the two documents, will be compatible with surrounding properties, and will have a positive effect on the surrounding area as well as the public interest in general. Although vacant, the properties to the immediate North and East of the subject property are designated MF on the FLUM. The properties to the East are SF on the FLUM. The property to the South across Southwest 6th Street is designated Commercial on the FLUM, zoned RMF and is the site of a childcare center. To the West of the childcare center is a Church which is designated SF on the FLUM and zoned RSF1. To the Southeast is an elementary school. Although designated SF on the FLUM and largely developed in single-family use, the residential area directly East across Southwest 7th Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi -family use and compatible with surrounding uses. The proposed use would not be expected to adversely affect property values or living conditions on adjacent or nearby properties. The subject property will not require a buffer to the single-family properties across Southwest 7th Avenue. Similarly, no buffering will be needed for the vacant multi -family zoned properties to the East or the childcare center to the South. The proposed use will not create a density pattern that would overburden public facilities, create traffic congestion, or create an inappropriate density pattern in the area. Should new construction be involved, it will be required to provide drainage for any increase in potential storm water runoff. The proposed use has not been inordinately burdened by any unnecessary restrictions. Page 7 of 19 A.2.c) Vote on motion. VOTE: WATFORD — YEA CHANDLER — YEA K---YE O'CONNOR — YEA RITTER — YEA MOTION CARRIED. D.1.a) Motion to read proposed Ordinance No. 1156 by title only and set July 18, 2017 as a final public hearing date amending a scriveners error in the legal description within Ordinance No. 1152, Abandonment of Right -of -Way Petition No. 117-001-SC —City Attorney (Exhibit 5). Council Member G moved to read proposed Ordinance No. 1156 by title only and set July 18, 2017 as a final public hearing date amending a scrivener's error in the legal kription within Ordinance No. 1152, Abandonment of Right -of -Way Petition No. 17-001-SC; seconded by Council Membe b) Vote on motion to read by title only and set final public hearing date. VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA OTION CARRIED. c) City Attorney to read proposed Ordinance No. 1156 by title only. Attorney Cook read proposed Ordinance No. 1156 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, CORRECTING A SCRIVENER'S ERROR IN THE LEGAL DESCRIPTION OF ADOPTED ORDINANCE NO. 1152 CLOSING, VACATING AND ABANDONING THE RIGHT-OF-WAY DESCRIBED HEREIN, AND BEING A PORTION OF NORTHWEST 10TH AVENUE; AND DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to approve the first reading of proposed Ordinance No. 1156. Motion and second by Council Membersmo and W to approve the first reading of proposed Ordinance No. 1156. a c) Public comments and discussion. Vote on motion. VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLARK — YEA N ARRIED. Page 8 of 19 E. Motion to adopt proposed Resolution No. 2017-06, supporting the Treasure Coast Council of Local Governments in promoting Home Rule Authority — City Attorney (Exhibit 6). Motion and second by Council Members R6 and GK to adopt proposed Resolution No. 2017-06, supporting the Treasure Coast Council of Local Governments in promoting Home Rule Authority. Attorney Cook read proposed Resolution No. 2017-06 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; SUPPORTING THE TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS IN PROMOTING HOME RULE AUTHORITY; PROVIDING FOR DISTRIBUTION BY THE CITY CLERK, PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Discussion: � % �Islt&re, MirC/at tr? 4 M 7PZM L�Wj.t ssivn �a�aen�c�s, urau.ld ltike t ft!- lufh sly W SU WeC� fis0.�ccfr 7b i VOTE: WATFORD — YEA CHANDLER — YEA .'LARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 9 of 19 F. Motion to adopt proposed Resolution No. 2017-07, City of Okeechobee Police Pension Plan — City Attorney (Exhibit 7). Motion and second by Council Members`y and Muto adopt proposed Resolution No. 2017-07, City of Okeechobee Police Pension Plan. Attorney Cook read proposed Resolution No. 2017-07 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING AND ADOPTING A MUTUAL CONSENT AGREEMENT WITH THE CITY OF OKEECHOBEE MUNICIPAL POLICE OFFICERS PENSION FUND BOARD OF TRUSTEES FOR SHARING OF STATE OF FLORIDA CASUALTY INSURANCE LOCAL PREMIUM TAX FUNDS AND CURRENT RESERVE AMOUNTS; PROVIDING FOR AMENDMENTS THERETO; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." DISCUSSION: M Do- L1& 00 a,kil of haW 4 Wei td' frd-W sfO* M11 be Yam. M�ft- way bites k- lwktg lnlO Q�cch�e daft mDo- -%us shbod hav aaw Gore 6unc) mi 20/5, l ay h� 0-6 -a dwt - R�so-euhimI�Orevi'c�.s Jc- oam� what CV said VOTE: WATFORD — YEA CHANDLER — YEA CLARK — Y O'CONNOR — YEA RITTER — YEA 0 ION C1 Page 10 of 19 G. Motion to adopt proposed Resolution No. 2017-08, City of Okeechobee Fire Pension Plan — City Attorney (Exhibit 8). Motion and second by Council Members and V to adopt proposed Resolution No. 2017-08, City of Okeechobee Fire Pension Plan. Attorney Cook read proposed Resolution No. 2017-08 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING AND ADOPTING A MUTUAL CONSENT AGREEMENT WITH THE LOCAL NO. 2918 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS FOR SHARING OF STATE OF FLORIDA PROPERTY INSURANCE LOCAL PREMIUM TAX FUNDS AND CURRENT RESERVE AMOUNTS; PROVIDING FOR AMENDMENTS THERETO; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." DISCUSSION: ff4fc� VOTE: WATFORD — YEA CHANDLER — YEA �fA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 11 of 19 H. Motion to award a bid in the amount of $50,175.00 to Green Design Construction for the remodel of City Hall General Services Office Space, Project No. PW 05-00-04-17 - City Administrator (Exhibit 9). Motion and second by Council Members ►6 and Wbto award a bid in the amount of $50,175.00 to Green Design Construction for the remodel of City Hall General Services Office Space, Project No. PW 05-00-04-17. DISCUSSION: rnc- on(y nod I�ay�r v�o� `lV�w'p Utere2. IYIDo- ace- more Aueo��u saw �- staff �p_IVT APS VOTE: WATFORD — YEA CHANDLER — YEA r_.I ARK --YEA.__ O'CONNOR — YEA RITTER — YEA MOTION CARRIED Page 12 of 19 I. Motion to award a bid in the amount of $27,600.00 to Tree Locators, Inc. for the replacement of Live Oak Trees in Flagler Park, Project No. PW 04-00-04-17 — City Administrator (Exhibit 10). Motion and second by Council Members VID and IIto award a bid in the amount of $27,600.00 to Tree Locators, Inc. for the replacement of Live Oak Trees in Flagler Park, Project No. PW 04-00-04-17. DISCUSSION: (did WAS �Yx Bfima,kd Hof IQ. PC, Gk� off' bds rn 00 - no Maqa- W64 -b �cros wo- T auk �.auna� VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MrON CARRIED. j Page 13 of 19 J. Motion to approve an agreement to piggyback a contract for services for the purchase of Live Oak Trees in Centennial Park from Tree Locaters, Inc. in the amount of $23,000.00 — City Administrator (Exhibit 11). Motion and second by Council Members IVY and I�D to approve an agreement to piggyback a contract for services for the purchase of Live Oak Trees for Centennial Park from Tree Locaters, Inc. in the amount of $23,000.00. DISCUSSION: swna Ind as ouk;b�+ �o— hcd m dufw�rant VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA CLAR : YEA IOTION CARRIED. Page 14 of 19 K. Motion to review and approve Health Insurance plans offered through Public Risk Management (PRM) — City Administrator and Finance Director (Exhibit 12). Motion and second by Council Members and to review and approve Health Insurance plans offered through Public Risk Managemen t (PRM). DISCUSSION: VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 15 of 19 L. Motion to approve the ranking and enter contract negotiations for RFQ No. ADM-01-00-05-17, Website Design and Replacement and Enhance Communication — Finance Director (Exhibit 13). Motion and second by Council Members M and R to approve the ranking and enter contract negotiations for RFQ No. ADM-01-00-05-17, Website Design and Replacement and Enhance Communication. DISCUSSION: N fi ak w�� No. � r�e��� � ��� pins J W-YQa njchah&,� Rpfl� 6y6q !n VW1. Mar Low Mcf Af YIQ�"001-s VOTE: WATFORD — YEA CHANDLER — YEA CLARK — YEA. O'CONNOR — YEA RITTER — YEA `MOTION CARRIED. Page 16 of 19 M. Motion to approve a Change of Scope Amendment No. 2 for Centennial Park Storm Water Improvements, Project No. PW 01-00-02-17— City Administrator (Exhibit 14). Motion and second by Council Members and to approve a Change of Scope Amendment No. 2 for Centennial Park Storm Water Improvements, Project No. PW 01-00-02-17. DISCUSSION: NQffid l U —7I 1 � m4n, VOTE: WATFORD — YEA CHANDLER — ABSTAINED+ CLARK — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 17 of 19 rM N. Motion to approve a Change of Scope Amendment No. 1 for Okeechobee Fire Station Overhead Door Replacement, Project No. PW 03-00-03-17 — City Administrator (Exhibit 15). Motion and second by Council Members V-1 and W to approve a Change of Scope Amendment No. 1 for Okeechobee Fire Station Overhead Door Replacement, Project No. PW 03-00-03-17. DISCUSSION: MOO- A'qKf hwtkfimfiM {o add add"AaP Q-CwAdS VOTE: WATFORD — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. Page 18 of 19 0. Annual Evaluation for City Attorney John Cook — Mayor As provided in Attorney Cook's employment services contract, each year the Mayor and Council Members complete an ey luation on his employment performance. Mayor Watford received the evaluations and calculated an average score of AD out of 5.0, and thanked Attorney Cook for the service he provides to the City. Attorney Cook thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk for final processing and retention. The positive review allows for the contract to renew for another year. The contract provides basic payment to be increased annually at the same percentage increase as general employee pay increases. During the Fiscal Year 2016-17 budget adoption, the Council approved a 1.5 percent across the board COLA increase, therefore, Mr. Cook's annual compensation was increased the same. P. Annual Evaluation for City Administrator Marcos Montes De Oca - Mayor Administrator MontesDeOca's employment services contract provides for an annual evaluation of his employment performance by the Mayor and Council. Mayor Watford received the evaluations and calculated an average score of out of 5.0. Administrator MontesDeOca thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk for final processing and retention. The positive review allows eligibility for the Salary Step Increase on his anniversary date October 1, 2017, in addition to the 1.5 percent cost of living (COLA) increase approved for all employees, implemented October 1, 2016. The term of the current contract expires September 30, 2017. X. ADJOURNMENT - Mayor n 10 There being no further items on the agenda, Mayor Watford adjourned the meeting at D P.M. *Form 8B Memorandum of Voting Conflict for County, Municipal, and other Local Public Officers was filed by Council Member Chandler on June 20, 2017, in the Office of the City Clerk and made a part of the official record filed in the permanent Minute File for this meeting. Page 19 of 19 f i*f* Office of the Mayor City of Okeechobee, Florida WHEREAS, Mr. Palmer Cleveland Lamb, one of the longest serving City employees ever, began his public service career with the City of Okeechobee in the Street Division of the Public XXorks Department under the guidance of Director L.C. Fortner on June 26, 1973; and WHEREAS. after only one year he was promoted from Laborer to Motor Equipment Operator Ill where he served until April 10, 1986, when Crew Leader was added to his job title and responsibilities. Beginning October 1. 1988. the City Council officially changed his position to Maintenance Foreman, where he has exceptionally performed his duties ever since, ahem, demonstrating a deep concern for the well-being and quality of life of the citizens of the Cin of Okeechobee; and WHEREAS, the City Council appointed Cleveland to serve as the Interim Public Works Director from April 21, 099, through May 15, 2000: and XXIIERF VS, being admired by his co-workers as impartial and fair, was elected to represent the Public \forks Department on the Employee Grievance Committee for eleven years, serving from 1993 to 1999 and 2001 to 2004; and WHEREAS. Cleveland's expertise has been key to providing important guidance and leadership in the training of new employees, especially in the area of equipment operation, and imparting his extensive knowledge of the City's infrastructure; and WHEREAS, in honor of his hard work and meritorious performance, he was presented with accolades for the City Hall Park development and for assisting with the Huey installation in the Veteran's Memorial Park; and WHEREAS, during his tenure, Cleveland has served with five Mayors, twenty --five City Council Members, five City Clerks, six City Administrators, six Police Chiefs, three Fire Chiefs, three Public XXbrks Directors, four Public Utilities Directors, and numerous employees. Furthermore, he has witnessed many changes within the City's form of government; the creation of several departments; the adoption of a City Retirement System; and the formation of the Okeechobee Utility Authority from the City Public Utilities department. NOW, THEREFORE, on behalf of the City of Okeechobee, we do hereby recognize with a deep sense of gratitude, upon 44 years of hardworking faithful service, Cleveland's official retirement, June 15, 2017. Retirement is a time to look back with admiration and a time to look forward , wtth anticipation. Nour City family wishes you all the best on your next chapter in life! 6� ATTEST: !rile (Veanziawa Mayor City Clerk Exhibit 1 ORDINANCE NO. 1154 Ifte June 20, 2017 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FUTURE LAND USE MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM SINGLE FAMILY RESIDENTIAL TO MULTI -FAMILY RESIDENTIAL (APPLICATION NO. 17-002-SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FUTURE LAND USE MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee recognizes the need to plan for orderly growth and development; and WHEREAS, Chapter 163, Florida Statues provides for amendment to Adopted Comprehensive Plans; and WHEREAS, the City has received and reviewed certain application(s) (No. 17-002-SSA), submitted by Helio J. Pereda of 110 Marion Road, Inc., property owner, for a small- scale amendment to the Future Land Use Map of the City's Comprehensive Plan, and said application being reviewed by the City's Planning Board, acting as the Local Planning Agency, at a duly advertised Public Hearing held on May 18, 2017, which determined such application to be consistent with the Comprehensive Plan and appropriate to the future land uses within the City; and WHEREAS, the City has agreed with the recommendation of the Planning Board that the proposed application complies with the requirements of Florida Statutes 163, Part II, and that the proposed application is consistent with the Comprehensive Plan and appropriate to the future land uses within the City. NOW, THEREFORE, it is ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: SHORT TITLE. THIS ORDINANCE shall be known as the "City of Okeechobee Small Scale Development Activities Comprehensive Plan Amendment," pursuant to F.S. 163.3187, and shall be effective within the City limits of the City of Okeechobee, Florida. SECTION 2: AUTHORITY. This City of Okeechobee Small Scale Development Activities Comprehensive Plan Amendment is adopted pursuant to the provisions of Chapter 163.3187, Part II, Florida Statutes. SECTION 3: REVISIONS TO THE FUTURE LAND USE MAP. The following described land consisting of approximately 0.44 acres is hereby re- designated for purposes of the Future Land Use Map of the City of Okeechobee Comprehensive Plan: a. Application No. 17-002-SSA, from Single Family Residential to Multi -Family Residential. The Legal Description of Subject Property is as follows: PARCEL I: COMMENCING AT THE NORTHEAST CORNER OF BLOCK 191, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, THENCE RUN SOUTH ALONG THE EAST BOUNDARY LINE OF SAID BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF SOUTHWEST 7T11 AVENUE (f/k/a OKEECHOBEE AVENUE) FOR A DISTANCE OF 300.10 FEET TO A POINT ON AN EXTENSION WEST OF SOUTHWEST 6T" STREET (f/k/a THIRD STREET); THENCE RUN WEST ALONG SAID EXTENSION OF SOUTHWEST 6T" STREET (f/k/a THIRD STREET) FOR A DISTANCE OF 200.00 FEET FOR A POINT OF BEGINNING; THENCE CONTINUE WEST ALONG THE NORTH BOUNDARY LINE OF SOUTHWEST 6T" STREET (f/k/a THIRD STREET) A DISTANCE OF 50.00 FEET; THENCE RUN NORTH PARALLEL WITH THE WEST RIGHT-OF-WAY LINE OF SOUTHWEST 7T" AVENUE (f/k/a OKEECHOBEE AVENUE) A DISTANCE OF 76.17 FEET; Ordinance No. 1154 Page 1 of 2 Aw vow THENCE RUN EAST PARALLEL WITH THE NORTH RIGHT-OF-WAY LINE OF SOUTHWEST 6T" STREET (f/k/a THIRD STREET) A DISTANCE OF 50.00 FEET; THENCE RUN SOUTH A DISTANCE OF 76.17 FEET TO THE POINT OF BEGINNING. LYING IN AND COMPRISING A PART OF THE ABANDONED FLORIDA EAST COAST RAILROAD RIGHT-OF-WAY AND SOUTH CURVE STREET, OKEECHOBEE COUNTY, FLORIDA; AND PARCEL II: COMMENCING AT THE NORTHEAST CORNER OF BLOCK 191, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, THENCE RUN SOUTH ALONG THE EAST BOUNDARY LINE OF SAID BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF SOUTHWEST 7T" AVENUE (f/k/a OKEECHOBEE AVENUE) FOR A DISTANCE OF 223.93 FEET FOR POINT OF BEGINNING; THENCE CONTINUE SOUTH ALONG SAID EAST BOUNDARY LINE OF BLOCK 191 AND THE WEST RIGHT-OF- WAY LINE OF SOUTHWEST 7T" AVENUE (f/k/a OKEECHOBEE AVENUE) FOR A DISTANCE OF 76.17 FEET TO A POINT ON AN EXTENSION WEST OF SOUTHWEST 6T" STREET (f/k/a THIRD STREET); THENCE RUN WEST ALONG SAID EXTENSION OF SOUTHWEST 6T" STREET (f/k/a THIRD STREET) FOR A DISTANCE OF 200.00 FEET; THENCE RUN NORTH PARALLEL WITH THE WEST RIGHT-OF-WAY LINE OF SAID SOUTHWEST 7TH AVENUE (f/k/a OKEECHOBEE AVENUE) FOR A DISTANCE OF 76.17 FEET; THENCE RUN EAST FOR A DISTANCE OF 200.00 FEET TO THE POINT OF BEGINNING. LYING IN AND COMPRISING A PART OF THE ABANDONED FLORIDA EAST COAST RAILROAD RIGHT-OF-WAY AND NORTH CURVE STREET, OKEECHOBEE COUNTY, FLORIDA. SECTION 4: INCLUSION OF ORDINANCE AND REVISED FUTURE LAND USE MAP IN THE COMPREHENSIVE PLAN. It is the intention of the City Council of the City of Okeechobee, Florida and it is hereby provided, that the provision of the Ordinance, and the revisions to the Future Land Use Map more particularly described as "Future Land Use: 2000 City of Okeechobee, March 19, 1991, as amended March 3, 2009", which is incorporated herein by reference, shall become and be made a part of the City of Okeechobee Comprehensive Plan (City of Okeechobee Ordinance No. 635, as amended). SECTION 5: CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: SEVERABILITY. If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 7: EFFECTIVE DATE. The effective date of this plan amendment shall be thirty-one (31) days after the adoption of this Ordinance, if not timely challenged. If timely challenged, this amendment shall become effective on the date the State Land Planning Agency or the Administration Commission enters a final order determining this adopted amendment to be in compliance. No development orders, development permits, or land uses dependent on this amendment may be issued or commence before it has become effective. INTRODUCED AND ADOPTED at First Reading and Final Public Hearing on this 20th day of June, 2017, pursuant to F.S. 163.3187(2). ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: Dowling R. Watford, Jr., Mayor John R. Cook, City Attorney Ordinance No. 1154 Page 2 of 2 '-,,,. R . ,j 2017 3;mpm City of Okeechobee General Services Department 55 S.E. 3`d Avenue, Room 101 Okeechobee, Florida 39974-2903 Phone: (363) 763-3372, ext. 213 Fax 863 763-1636 Date: 4-5-+'-1 Petition No. 7-COa-5 ' - Fee Paid: 5o,00 P K-:�5A-7 Jurisdiction: PS i' P-C I" Hearin : 5— l g —(-7 2 nd Hearing: -�- VQ Publication Dates: Notices Mailed: NIP,, APPLICAT[ON FOR ,C.QM �EHENSIVE PLAN AMENDMENT' TO BE COMPLETED BY CITY STAFF: Verified FLUM Designation: 5 Verified Zoning Designation: ac T Plan Amendment Type: ❑ Large Scale (LSA) involving over 10 acres or text amendment XSmall Scale (SSA) 10 acres or less ❑ Small Scale (SSA) More than 10 but less than 20 acres if the proposed amendment will have a positive effect in addressing the problems of low per capita incomes, low average wages, high unemployment, instability of employment, and/or other indices of economically distressed communities. APPLICANT PLEASE NOTE: Answer all questions completely and accurately. Please print or type responses. If additional space is needed, number and attach additional sheets. The total number of sheets in your application is: Submit 1 (one) copy of the complete application and amendment support documentation, including maps, to the General Services Department. Fifteen (15) copies of any documents over 11 X 17 are required to be submitted by the applicant. I, the undersigned owner or authorized representative, hereby submit this application and the attached amendment support documentation. The information and documents provided are complete and accurate to the best of my knowledge. at oI Date Signature of C Vmner or Authorized Representative* *Attach Notarized Letter of Owner's Authorization For questions relating to this application packet, call the General Services Dept. at (863) -763-3372, Ext. 218 Pagel of 7 Applicaton for Comprehensive PlaAwimendment (6/09) VIO ({..'''`'APPLIGANT/AGENTIOWNER.INEORMATION OM Applicant . 1 Address 0 �� � �� o b e � � � q 1 City p � C�� Z Z�� L.. •cc State ��hN �Q('c..C� ����� Telephone Number Fax Number E-Mail Agent* Address City State Zip Telephone Number Fax Number E-Mail 110 M A {Z\ Ord Owner(s) of Record Address V__eext4c) L��E FL LI q 24 City State Zip Telephone Number . Fax Number E-Mail Name, address and qualification of additional planners, architects, engineers, environmental consultants, and other professionals providing information contained in this application. *This will be the person contacted for all business relative to the application. For questions relating to this application packet, call the General Services Dept. at (363)-763-3372, Ext. 218 Page 2 of 7 App.icaton for Comprehensive Plan,-aendment (6/09) M I1i_ REQUESTED"CHAKGE(Pfease see Section V. Fee Schedule) A. TYPE: (Check appropriate type) La A. ❑ Text Amendment Future Land Use Map (FLUM) Amendment SUMMARY OF REQUEST (Brief explanation): FLU From I ��Iem�ty �s�c4�nt-ial My 1fi - Farm► k "clen-Ha.l 12 117VS1zE LCNDLomioN QF AFFECTED PROPERTYf. (for amencfinerifs affectin . p ment potential o properfy) PROPERTY • • t. d• / t + Site i Property2. PROPERTY INFORMATION (Note: Property area should be to the nearest tenth of an acre. properties of less than one acre, area should be in square feet.) 1. Total Area of Property: ( i�), Ci 9 2 6 Q V-T N 2. Total Area included in Request: i e C4 2 7 scs� a. In each Future Land Use (FLU) Category: (1) (2) (3) (4) b. Total Uplands: C. Total Wetlands: For questions relating to this application packet, call the General Services Dept. at (363)-763-3372, Ext. 213 For Page 3 of 7 Applicaton for Comprehensive Pla?,%nendment (6/09) e 3. Current Zoning: -L�q 4. Current FLU Category: 5. Existing Land Use: C 6. Reauested FLU Cateao 0 0. 0t(1Lj�� Gi1111� 1� 1C_QenJA at J` \) i �L1 cY�� l.j C'�2SiiJ�4XY� 1(t.� MAXIMUM DEVELOPMENT POTENTIAL OF THE SUBJECT PROPERTY Development Type Existing FLU Category Proposed FLU Category Residential Density (DU/Acre) Number of Units. Commercial (sq. ft.) Industrial (sq. ft.).._-.-- (IVb- AMeNbMENTSUPPORTOOCUMENTATION- At a minimum, the application shall include the following support data and analysis. These items are based on the submittal requirements of the State of Florida, Department of Community Affairs for a comprehensive plan amendment, and policies contained in the City of Okeechobee Comprehensive Plan. Staff will evaluate this request based on the support documentation provided by the applicant. A. GENERAL INFORMATION AND MAPS Unless otherwise specified, the Applicant must provide the following materials for any proposed amendment that will affect the development potential of properties. If large maps are submitted, the Applicant may bia required to provide 8.5" x 11" maps for inclusion in public hearing packets. ` 1. r��p Wording of any proposed text changes. ✓2. A map showin the boundaries of the subject property, surrounding street network, and Future Land Use designations of'surrounding properties. /3. A map showing (existinland uses] (not designations) of the subject property and k surrounding properties. 4. Written descriptions of the existing land. uses and how the proposed Future Land Use designation is consistent with current uses and current Future Land Use designations. ,/5. Map showingof the ,subject property and surrounding properties. V6. Certified property boundary survey; date of survey; surveyor's name, address and phone number; and legal description(s) for the property subject to the requested s _ change. For questions relating to this application packet, call the General Services Dept. at (863)-763-3372, Ext. 218 Page 4 of 7 Applicaton for Comprehensive Plan —iendment (6/09) `j 7. A copy of the deed(s) for the property subject to the requested change. 8. An aerial map showing the subject property and surrounding properties. 9. If applicant is not the owner, a notarized letter from the owner of the property authorizing the applicant to represent the owner. X B. PUBLIC FACILITIES IMPACTS Note: The applicant must calculate public facilities impacts based on a maximum develop- ment scenario. 1. Traffic Analysis a. For Small Scale Amendments (SSA) (1) The Applicant shall estimate traffic volumes associated with the proposed change using the most recent edition of Trip Generation prepared by the Institute of Traffic Engineers and assuming maximum development potential of the property. (2) If the proposed Future Land Use change will result in an increase of 100 or more peak hour vehicle trip ends in excess of that which would result under the current Future Land Use designation, the Applicant shall attach a Traffic Impact Study prepared by a professional trans- portation planner. or transportation engineer b. For Large Scale Amendments (LSA) All LSAs shall be accompanied by a Traffic Impact Study prepared -by a professional transportation planner or transportation engineer. C. Traffic Impact Studies are intended to determine the effect of the proposed land use change on the city's roadway network and the city's ability to accom- modate traffic associated with the proposed change over a ten-year planning period. d. An inability to accommodate the necessary modifications within the financially feasible limits of the city's plan will be a basis for denial of the requested land use change; 2. Provide estimates of demand associated with maximum potential development of the subject property under the current and proposed Future Land Use designations for provision potable water, sanitary sewer, and recreation/open space as follows: a. Potable Water and Sanitary Sewer demand based on: (1) 114 gallons per person per day (gppd) for residential uses (2) 0.15 gallons per day per square foot of floor area for nonresidential uses b. Recreation, and Open Space demand for residential uses of 3 acres per thousand peak season population. For questions relating to this application packet, call the General Services Dept. at (863)-763-3372, Ext. 213 Page 5 of 7 Applicaton for Comprehensive Pla winend►nent (6/09) f 3. Provide a letter from the appropriate agency substantiating the adequacy of the existing and proposed facilities, to support development resulting from the proposed change, including: a. Solid Waste; b. Water and Sewer; C. Schools. In reference to above, the applicant should supply the responding agency with the information from Section's II and III for their evaluation, as well as estimates of maximum population and nonresidential square footage developable under the existing and proposed Future Land Use categories. The application should include the applicant's correspondence to the responding agency. C. ENVIRONMENTAL IMPACTS Proposed plan amendments shall be accompanied by evidence that the following studies either have been completed for another permitting agency or are not relevant to the property. There shall be inventories of: 1. Wetlands and aquifer recharge areas. 2. Soils posing severe limitations to development. 3. Unique habitat. 4. Endangered species of wildlife and plants. Floodprone areas. D. INTERNAL CONSISTENCY WITH THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN 1. Discuss how the proposal affects established City of Okeechobee population projections. 2. List all goals and objectives of the City of Okeechobee Comprehensive Plan that are affected by the proposed amendment:. This analysis should include an evaluation of all relevant policies under each goal and objective. 3. Describe how the proposal affects the County's Comprehensive Plan as it relates to adjacent unincorporated areas. 4. List State Policy Plan and Regional Policy Plan goals and policies that are relevant to this plan amendment. CoWhol-te5,- S4, � For questions relating to this application packet, call the General Services Dept. at (863)-763-3372, Ext. 218 Page 6 of 7 Applicaton for Comprehensive Plan _ iendment (6/09) ., )(E. JUSTIFICATION OF PROPOSED AMENDMENT Justify the proposed amendment based upon sound planning principles. conclusions made in this justification with adequate dat and analysis. d� Leezve Ce� �� � � i� p� cl i _ pvs Be sure to support all i e(-0�AV-A f e Large Scale Amendment (LSA) $4,000.00 plus $30.00 per acre Small Scale Amendment (SSA) $85 lus $30.00 per acre Text Amendment Flat Fee $2,000.00 each I, (-f E h U � I,YVLtQIff , certify that I am the owner or authorized representative of the property described herein, and that all answers to the questions in this application and any sketches, data, or other supplementary matter attached to and made a part of this application, are honest and true to the best of my knowledge and belief. I also authorize the staff of the City of Okeechobee to enter upon the rty during normal working hours for the purpose of investigating and ev lu tin e r in de rough this application. 3 a Signs ure o jOwner or Authorized Agent Date - P"c � Typed or Printed Name STATE OF `F 1 ic� Y Ida COUNTY OF C)Keec ha be-e_ The foregoing instrument was certified and subscribed before me this 21 Stdayof Mct rch 20 1"7 , by W?-i i o- . Tereda , who is personally known to me or who has produced PLo 30 - 330- W -263- b as identification. Not 'ry Public F Notary Public State of FloridaChristian Nicole JohnsMy Commission GG 019282 Printed Name of Notary Public Expires 08/08/2020 Commission Expires on:-W I m? For questions relating to this application packet, call the General Services Dept. at (863)-763-3372, Ext. 213 Page 7 of 7 -4-- da 32177-4724 Ah pared by: �� J.J. Gullett SHA GULLETT TINE, INC. Ok'. 401 Saint Johns Avenue RE RE Property Appraisers Parcelarce! Identification (Folio) Numbers: RE mquilett 3.21.37.35.0020.02510.0120 Ps �1 SPECIAL WARRAINTY DEED ■ggs IL MUM 2[) i 64+C�D9 F$K 770 P G 673 OF CIRCUIT COURT EECNDeEEECOUNTY:CLERK FLORIDA CORDED 02/02/2016 04:37.30 PM Palatka, Flori THIS INDENTURE made and executed this 29th day of January, 2016 by TD BANK, National Association, existing under the laws of The United States of America hereinafter called Grantor, and 110 MARION ROAD, INC., a Florida corporation, whose post office address is: P.O. Box 453511, Miami, FL 33245, hereinafter called the Grantee: (Wherever used herein the terms grantor" and "grantee" include all the parties to this instrument and the heirs. legal representatives and assigns of individuals, and the successors and assigns of corporations) WITNESSETH: That the Grantor, for and in consideration of the sum of Eighty -Five Thousand and 00/100 ($85,000.00) Dollars and other good and valuable considerations in hand paid at and before the sealing and delivery of these presents, the receipt whereof is hereby acknowledged, has granted, bargained, sold, aliened, conveyed and confirmed, and by these presents does grant, bargain, sell, alien, convey and confirm unto the said Grantee the following real property situate In the County of OKEECHOBEE, State of Florida, to wit: PARCEL I: Commencing at the Northeast corner of Block 191, OKEECHOBEE, according to the plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida, thence run South along the East: boundary line of said Block 191 and the West right-of-way line of S.W. 7th Avenue (Okee&obee Avenue) for a distance of 300.10 feet to a point on an extension West of S.W. 6th Street (3rd Street); thence run West along said extension of S.W. 6th Street (3rd Street) for a distance of 200.00 feet for a POINT OF BEGINNING; thence continue West along the North boundary line of S.W. 6th Street (3rd Street) a distance of 50.00 feet; thence run North parallel with the West right-of-way line of said S.W. 7th Avenue a distance of 76.17 feet; thence run East parallel with the North right-of-way line of S.W. 6th Street a distance of 50.00 feet; thence run South a distance of 76.17 feet to the POINT OF BEGINNING. Lying in and comprising a part of the abandoned Florida East Coast Railroad right-of-way and South Curve Street, Okeechobee County, Florida. PARCEL II: Commencing at the Northeast corner of Block 191, OKEECHOBEE, according to the plat thereof recorded In Plat Book 5, Page 5, Public Records of Okeechobee County, Florida, thence run South along the East boundary line of said Block 191 and the West right-of-way line of S.W. 7th Avenue (Okeechobee Avenue) for a distance of 223.93 feet for POINT OF BEGINNING; thence continue South along said East boundary line of Block 191 and the West right-of-way line of S.W. 7th Avenue (Okeechobee Avenue) for a distance of 76.17 feet to a point on an extension West of S.W. 6th Street (3rd Street); thence run West along said extension 'of S.W. 6th Street (3rd Street) for a distance of 200.00 feet; thence run North parallel with the West right-of-way line of said S.W. 7th Avenue for a distance of 76.17 feet; thence run East for a distance of 200.00 feet to the POINT OF BEGINNING. Lying in and comprising a part of the abandoned Florida East Coast Railroad right-of-way and North Curve Sb,eet, Okeechobee County, Florida. For identification purposes only, property address: OREO ID #: - FILE #.:G43395 Page 1 of 2 o.....I.77t1/0---r-7Q f'r:ni-t,)n,iRnnnag4 Pace 1 of 2 Special Warranty Deed TD Bank I Page 2 of 2 704 SW 6th Street Okeechobee, fL 34974 Subject to all easement, rights -of -way, exceptions, covenants, conditions, restrictions, encroachments, reservations, encumbrances, access limitations, and all other matters or conditions affecting the Property of record (including all objections Seller has declined to cure and Purchaser has waived). TO HAVE AND TO HOLD the said tract or parcel of land, with all and singular the the only proper hts, members and appurtenances thereof, the same being, belonging or in anywise appertaining, to use, benefit and behoof of the said Grantee, forever in fee simple. AND THE SAID Grantor will warrant and forever defend the right and tine to the above -described property unto the said Grantee against the lawful daims and demands of all persons claiming by, through or under the above -named Grantor, but against none other. IN WITNESS WHEREOF, Grantor has hereunto set Grantor's hand and seal this day and year first above written. CiESS VP /n r Printed Name: 4 s �1 �- �- � Printed Name: �/ Q f R'n -= - — STATE OF SOUTH CARO"NA COUNTY OF GREENWLLE TD BANK, National Association By: Lsistan Katie E.Cllins, Nice President Po Box 9540, Portland, ME 04112-9540 The foregoing in �i was acknowledged before, the undersigned Notary Public of the State t Vice President whom and County aforesaid, this a oome to be 2016 by the on the toasts of isatisfactoiy Proof, the person who personally appeared and proved t executed the foregoing instrument on behalf of TD BANK, National Association. WITNESS my hand and official seal at office thisrrday of January, 2016. Public My Commission Expires: 805 oREo ID #: Page 2 of 2 v� �P���0 .0 My ni ==Commiasion t Exgiras J2026 Q CiA EiiE #.:G43395 . v-ut,nn cnnnn0d Pane 2 of 2 0I1.'13:Otl OF CORFOR- ION-3 r orida Deoa mera of Stet- i Department of SYfe I PEislen of Coroorations I Search i ec rds I Q=tail 8v ^o; wranl Number Detail by Entity Name Florida Profit Corporation 110 MARION ROAD, INC. Filing Information Document Number P12000049045 FEIIEIN Number 81-2442525 Date Filed 05/29/2012 Effective Date 05/27/2012 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 01/07/2015 Event Effective Date NONE Principal Address 280 WEST PARK DRIVE, #106 MIAMI, FL 33172 Changed: 01/07/2014 Mailino Address P.O. BOX 453511 MIAMI, FL 33245 Changed: 01/07/2015 Reaistered Agent Name_& Address GREG K GONZALEZ, CPA, P.A. 1450 MADRUGA AVENUE, SUITE 306A CORAL GABLES, FL 33146 Address Changed: 01/07/2015 OfScer/Director Detail Name & Address Title P PEREDA, HELIO JOHN 280 WEST PARK DRIVE #106 MIAMI, FL 33172 Annual Reports ua n�outvrna[rnnm morwnuvnxmnemc` wca �arw:w.c �s.c�saun Okeechobee County Property Appralsols ONfee rw eaonwcm.wu e«rt�wen xrncn� � *A City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Tele: 863-763-3372 Fax: 863-763-1686 LAND USE POWER OF ATTORNEY Name of Property Owner(s): 0 Mont Mailing Address: v� (t+h S'ree-4 0 heb ee— R SW HomeTelephone:36S Cell: Property Address: '7 C) (4 SW U+h Stf (�,e-t ()ke-ec-h O bee FL SLR7 Parcel ID Number: :2) -- vZ ► 5 -- ODa 0 1 Cj d ( a Name of Applicant: `+ e'� % C) S PX2Cl C1 Home Telephone: 30S CJat� -70LISWork: Cell: The undersigned, being the record title owner(s) of the real property described above, do hereby grant unto the applicant stated above the full right and power of attorney to make application to the City of Okeechobee to change the land use of said property. This land use change may include rezoning of the property, the granting of special exception or variances, and appeals of decisions of the Planning Department. It is understood that conditions, limitations and restrictions may be place upon the use or operation of the property. Misstatements upon application or in any hearing may result in the termination of any special exception or variance: and a proceeding to rezone the property to the original classification. This power of attorney may be terminated only by a written and notarized statement of such termination effective upon receipt by the Planning Department. �t IN WITNESS WHEREOF THE UNDERSIGNED HAVE SET THEIR HAND AND SEALS THIS_ DAY OF rCY% 2Aq l6a.L-0 O R WITNESS OWNER WITNESS Before me the undersigned authority personally appeared the owner(s) named above who upon being duly sworn acknowledged before me that they are the owner(s) of the real property describ ove and that they executed the power of attorney for the purpose stated therein. Sworn and subscribed this Q�ty of _MCl re it 2o�j NotaryPub SEAL, ip'" Notary Public State of Florida p Christian Nicole Johns Commission es: D My Commission GG 019282 (Rev 3/5/15) Page 5 of I 1 E �k x y0 }••> Pereda Multi -Family Surrounding Property Owners Future Land Use Exhibit ,'�r iN_'Y�is,.'�.5 :+. � .. j'm+� ° � .�t5 � ,5 •w�l;; � 4, �` Y i Multi S�� ,j• • Multi Family Multi Family. A') ss I c j} «5= Family Multi Its.x. y II r.,r.Fwrl��eeINC _$85-p(/j.l,,, Multi Family Single Family A { — ^— i KIM Multi Public Residential � ii• E Single Family14 �t Family r Is , j i 6 •� E Pereda Multi -Family Surrounding Property Owners Current Land Use Exhibit i v �V V�cant Single Familv' Vacant ,� �• . �� �,°� , � a •�" ' •• %1 .�, p.'•':::.y r a¢� Vacant 114 MARION ROAD INC rY + � ' ^•.: ctir OA Zit .'..� Mr1010 •785()U Vacant. ( Single Familv 07 " Private Public Church (Pt School School ..rl y yam, �?�- E Pereda Multi -Family Surrounding Property Owners Zoning Exhibit -oil IA \ N:A in YL 7 4 J� Residential ' '+"` iv r y Single Familv Residentiaaorta 4 l Multi Single Family]#� Family Multi aye .: . 1.213135-0!3 s `r Family GIARION POAD INC '4, yam'.. F �l O436AC I 1129,201i .185001. „ ., , _. _ .. - Residential Light Single Family Commercial ' Public p � Residential Commercial Facilities TI x, Single Family n WWI All A!0 BOUNDARY SURVEY PREPARED FOR 110 MARION ROAD, INC. m. OEw'J.R/PnON P W T - LYf] NO;M PARCEL E LTAITMENCYND AT Nl, NCK'NEAST LYRNER OF BLCGY 191, LWEELN69E[ ALCYWONC 7D WE FUT WFRECF REIXAPDED N PUT flN A PAE A NBNC RELL'1YDS G DYEEdlC16fF LYN ,, FLOR * NBNTE 1) T/ATEST SFNIXN OTNfRNISE AN dMFN56Y5 ARE Of£D(0) AND MFASNRED(M). P) 9W AO44 7W SW 6N SNJ - RIM SCUN ALLWC W EAST BdMOARY [ME Cf SAID BLOX^ 191 AND NE NEST R/LM-D`-WAY NNE J) PAR T . 21—0020026IO-01M ' SW M ALaNTE (LY(fEd1LlEE AWNUE) FOP A BJSTARLE DF J 10 FEET W A PANT CW AN EXTENSLW NEST GY SW 6W S)t2'ET (JPD SNA:ETj. N/ENCE AM/N HEST ALIWC SAID EXTENACYI LIE SW BW SN7EET (JM 1) F.I.R.M. z - xl. MN' Na 1909JLVIBOC D W O)/IB/IS B) N/E gEST.R/PN[W SNOXN NEREDY WAS PRONIXD BY WE CI&]'/T [R WE [LENYS STREET) FCLP A dSTANCE G`T(M.00 fEFT FOP A PD'NT OF BEIYAWNIn N/DVTE C[WRNUE NESJ AL[M/6 N/E ROttf6ENTANG£ , NCWW BOTMDARY LNE L1r SW BW STREET (JRD SPEED A dSTANTF D� SDOO FEET) WINCE RIM NOPW PARiJ.n WN WE NEST KNIT--Or-WAY TWE d' SMD SW )W ALE NNE A DISTANCE W )6.1) FEET. NASY'CE 6) BEARING RfTE]AYCC 1NE NEST RAtiIT-Or-WAY LMF D" SW )III ALf1V(/E d TAATT' RJ B<AR SWW WTAi'N' EAST RTRT EAST PARefEEL WN N, NOPW N­-WAY f C C SW 6W STREET A DSTANCE ( MW FEET )) NRS SURIEY /S NOT INNT'OfD TD DEP/CT ..VR/SdCNLWAL ARFS DR ON M AREAS ' NNNCE RUN SWN A NSTAME W M..1) FEET M NE PCYNT Clr B£dFM/A>; LTINO N MD CDVPRISNC A PART W WE ABAMCNm FLC A EAST MAST RAUROAO R MT-O -MY AND SITUW d/RL£ SMX LOCAL r B) SURLt1QP WAS NOT FYMMDED NIW ANY NNE RNOPNANON FLIP NBS PARCEA. bl ygg GWE£dRLEf Cd/NTY, FLD%OA SVRLEYLIP ASaY/NES ND A�TY M UAB/NTY f0,P NE ALY.YNTACY G" USEMENT dl/EN96V.S'9bNN NEREfNL NNRE NAY BE ONIER EASEMENTS fW RESTR/CNGWS WAT g PARCET. IC RWM6NGNC A T NTE NCNTFTEAST LYIPNER CLr BLOB' 191. DYEE/NC19EE ALCCW IMG M WE PUT NNR REOaPDEO N PUT BODY 4 PATE 4 tt C RECOPOS L DYEEpICBEE LLYT . a0aVA' NNN[E E)FNT NUS PARCEL 9J WE Sdm DEPICTED HERE IS NOT COLfw BY PR L TFAOT/t!' NATRANLE ggp RNN _N &L NE EAST BLTMDARY LNE d' SAID BLOdf 10 AND W NEST R/dIT-OF-MY THE DF SW JW ALFN(JE (DYEECTTOBEF A—Wj FOP A d TA t 9P39J f FOP ANT I BEMMM NIETI(E By ON ADdNONS OR DEEERLMS >D SVRtEY MAPS 62 RfPLWA BY ON/ER WAN IFIE 9dMV6 9 PARTY [q PART/ES 6 PRYRMND XINAPVT NR/TIEN CGWSFNT Or NE 9CMN0 PARTY [p 9 0.lVNNVE SO(/NI ALCY/C SAN EAST BOUNDARYWIE aF BC[N]( 191 AND NIE MY RKYN�A MY IMF tK PARi/E5 k SW )W ALfIIUE (CI'tEEd/C[9FE ALENUE) FOP A dSTANGF Gt- JSI) EEEJ TO A PANT dT M FXN W 10) MlE Lir UST fIETD SURI . Wlb6,I). I HEST D` SW 6N STfNFJ (.WD SWEFTx WENCE RfAN NEST AL(NC SA/D EXNN9CW (Y SW 6 W SNIEET (JRO STREET) FOP A LFSTAACE L AOO W MrNRNCF RUN N[RW PARA(LEZ MIW WE XESI ,PKWT-Oc--WAY THE OF SND SW 1M ALfTRTE A dSTANCE DF )6.1) fE£T N/ENLF RNA' ENST A &SJANTA' Or T W FEET W NE PIWTT D` BEtlNNM6 LWNO /N AND CLNIPPo A PART Oc WE ABANDONED FLCNYOA --sr I § }y R,VO,POM m6nr =WAY AND NLNw CYJRLE STREET. OYEip/P9EE LTXNtlY. ROP/DA !}l g1rIN � qv so vv aun,.. PREPARED FOR THE XCJT 57W USE G, 110 NARIDV ROM, NG � R , T xo.aA wowq�� � PARa[Lu 1 TRADEWINDS SURVEYING SERVICES, LLC. o-s, Naan(m�cw7 a -ra..a rioe (ma cq) 000 9.R. Drd Avvoue RENBE LECAL DE6CPoPRfNJ 04/24/1] N/A WC KAB q rwIgiiiy « ea°m �eY iti vMr.tOa. lu°uv eya Y4a iul grdn«Ar non.a Okeecbebee. PL 9A9T4 RENBE BE BWHIARY CORNER O3F10/1] JZ)/D3 WC KAB ""`w"'""`.: a e:,':.`..w :'. iz; mN a • :yn a .Mmb .+ wn. .�nar« ae mqa« Eeesn Tal: (BBB) TBB-2BBT NW KDARY SURVEY 03 B 1] DTI Y2 WC NAB �q-'`,� i `p-a w: i-+e � wr iwemlo mewnne ugnr�wnl un are/« enva«mm�b 111 my) m Fes (BBB) TBB-A992 — S _ �° R M I Y , aX 1 FAH ` >«a me vapp lr e�mJ-4 1- a,l �e s..uen 11 b, Flarwa �°B' keb.twp Byeheo.com elW. M in el aaeNAl AY/Y/G: rt-rw a e...ua rs- a� .� n..w ... T. Th1 mYs V�M,e N �,dmu mn mF'mnn Wnlml almtl«h aIWIMN tY ua OMm s sW(E � w raa v.,ai w rn—a a•� � r--••,•r, � Oao AG) aw " w 0 Staff Report Small Scale Comprehensive Plan Amendment Prepared for: The City of Okeechobee Applicant: 110 Marion Road, Inc. Petition No.: 17-002-SSA (704 SW 6t" Street) t 2i r,%w, Planning & Management Services, Inc. 1375 Jackson Street. Sttite 206 Fort Myers, Florida 239-334-3366 Serving Florida Local Governments Since 1988 Staff Report Small Scale Comprehensive Plan Amendment Applicant's Name: 110 Marion Road, Inc. Petition No. 17-002-SSA General Information I Owner 110 Marion (Road, Inc. 704 SW 6t" Street Okeechobee, FL 34974 Applicant Helio J. Pereda 704 SW 6 ,street OkeechobeE,-, FL 34974 Site Address 704 SW 6t" Street Okeechobee, FL 34974 Contact Person Helio J. Pereda Contact Phone Number 305-922-7645 Contact Email Address johnpereda@aol.com Parcel Identification Numbers: 3-21-37-35-0020-02510-0120 Legal Description: PARCEL I: COMMENCING AT THE NORTHEAST CORNER OF BLOCK 191, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, THENCE RUN SOUTH ALONG THE EAST BOUNDARY LINE OF SAID BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF S.W. 7TH AVENUE (OKEECHOBEE AVENUE) FOR A DISTANCE OF 300.10 FEET TO A POINT ON AN EXTENSION WEST OF S.W. 6TH STREET (3RD STREET); THENCE RUN WEST ALONG SAID EXTENSION OF S.W. 6TH STREET (3RD STREET) FOR A DISTANCE OF 200.00 FEET FOR A POINT OF BEGINNING; THENCE CONTINUE WEST ALONG THE NORTH BOUNDARY LINE OF S.W. 6TH STREET (3RD STREET) A DISTANCE OF 50.00 FEET; THENCE RUN NORTH PARALLEL WITH THE WEST RIGHT-OF-WAY LINE OF S.W. 7TH AVENUE A DISTANCE OF 76.17 FEET; THENCE RUN EAST PARALLEL WITH THE NORTH RIGHT-OF-WAY LINE OF S.W. 6TH STREET A DISTANCE OF 50.00 FEET; THENCE RUN SOUTH A DISTANCE OF 76.17 FEET TO THE POINT OF BEGINNING. LYING IN AND COMPRISING A PART OF THE ABANDONED FLORIDA EAST COAST RAILROAD RIGHT-OF-WAY AND SOUTH CURVE STREET, OKEECHOBEE COUNTY, FLORIDA AND Serving Florida Local Governments Since 1988 Staff Report Applicant's Name: 110 Marion Road, Inc. Small Scale Comprehensive Plan Amendment Petition No. 17-002-SSA PARCEL II: COMMENCING AT THE NORTHEAST CORNER OF BLOCK 191, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, THENCE RUN SOUTH ALONG THE EAST BOUNDARY LINE OF SAID BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF S.W. 7TH AVENUE (OKEECHOBEE AVENUE) FOR A DISTANCE OF 223.93 FEET FOR POINT OF BEGINNING; THENCE CONTINUE SOUTH ALONG SAID EAST BOUNDARY LINE OF BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF S.W. 7TH AVENUE (OKEECHOBEE AVENUE) FOR A DISTANCE OF 76.17 FEET TO A POINT ON AN EXTENSION WEST OF S.W. 6TH STREET (3RD STREET); THENCE RUN WEST ALONG SAID EXTENSION OF S.W. 6TH STREET (3RD STREET) FOR A DISTANCE OF 200.00 FEET; THENCE RUN NORTH PARALLEL WITH THE WEST RIGHT-OF-WAY LINE OF SAID S.W. 7TH AVENUE FOR A DISTANCE OF 76.17 FEET; THENCE RUN EAST FOR A DISTANCE OF 200.00 FEET TO THE POINT OF BEGINNING. LYING IN AND COMPRISING A PART OF THE ABANDONED FLORIDA EAST COAST RAILROAD RIGHT-OF-WAY AND NORTH CURVE STREET, OKEECHOBEE COUNTY, FLORIDA. Request The matter before the Local Planning Agency and City Council is an application for an amendment to the Future Land Use Map (FLUM) for a rectangular parcel encompassing about 18,992 square feet of land (0.44 acre) currently designated Single -Family Residential on the Future Land Use Map. The proposal is to change the Future Land Use designation of this property to Multi -Family Residential. The property is zoned CLT, Light Commercial and the subject of a concurrent rezoning petition (17-002-R) to change the zoning of the property to RMF, Multi -family Residential. The current and proposed Future Land Use designations, zoning, existing use, and acreage of the subject property and surrounding properties are shown in the following tables and on the maps on pages 6 through 8. Future Land Use Category Zoning District Use of Property Acreage Existing Single -Family Residential CLT, Light Commercial Single-family residential 18,992 sf (0.44 ac.) Proposed Multi -Family Residential RMF, Multi -Family Residential Multi -family residential 18,992 sf (0.44 ac.) 2 Serving Florida Local Governments Since 1988 Staff Report Applicant's Name: 110 Marion Road, Inc. Small Scale Comprehensive Plan Amendment Petition No. 17-002-SSA Future Land Use, Zoning, and Existing Uses on Surrounding Properties Future Land Use Map Classification North Zoning District Existing Land Use Future Land Use Map Classification East Zoning District Existing Land Use Future Land Use Map Classification South Zoning District Existing Land Use Future Land Use Map Classification West Zoning District Existing Land Use A Qualification for Amendment Single Family & Multi -Family Residential RMF, Multi -family residential Vacant Single -Family Residential to the east and Public Facilities to the southeast RMF, Multi -family residential to the east and Pub, Public Facilities to the southeast Vacant land to the east and Central Elementary School to the southeast Commercial RMF, Multi -family residential Child care facility Multi -Family Residential RMF, Multi -Family Residential Vacant Based on the size of the property (0.44 acre) this application qualifies under Chapter 163, F.S. as a Small -Scale Development Activity Plan Amendment (SSA) to the Comprehensive Plan. B. Current and Future Development Potential as Single -Family Residential There is now one single family home on the property. According to the Application, it is a 3,300-square foot, three -bedroom, three -bath structure. The maximum standard density allowable in the Single -Family Residential Future Land Use Category is four units per acre (five if the units qualify as affordable housing). Maximum development potential would be one single-family unit. &___ 3 Serving Florida Local Governments Since 1988 Staff Report Small Scale Comprehensive Plan Amendment Applicant's Name: 110 Marion Road, Inc. Petition No. 17-002-SSA C. Future Development Potential as Multi -Family Residential The maximum standard density allowable in the Multi -Family Residential Future Land Use Category is 10 units per acre (11 of the units qualify as affordable housing). Maximum development potential would be four multi -family dwelling units. Comprehensive Plan Analysis A. Consistency and Compatibility with Comprehensive Plan and Adjacent Uses. Policy 2.2 of the Future Land Use Element recommends that the City protect the use and value of private property from adverse impacts of incompatible land uses, activities and hazards. Objective 12 states that the City of Okeechobee shall encourage compatibility with adjacent uses, and curtailment of uses inconsistent with the character and land uses of surrounding areas, and shall discourage urban sprawl. Although vacant, the properties to the immediate north and east of the subject property are designated Multi -Family on the Future Land Use Map (FLUM). The property to the south across SW 6th Street is designated Commercial on the FLUM, zoned RMF and is the site of a childcare center. To the west of the child care facility is a Church which is designated Single -Family on the FLUM and Zoned RSF1. To the southeast is the Elementary School. Although designated Single - Family on the FLUM and largely developed in single-family use, the residential area directly east across SW 7th Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi- family use and compatible with surrounding uses. B. Adequacy of Public Facilities Traffic Impacts There will be no significant change in traffic levels between the current maximum of two single-family units and the five multi -family units that could potentially be constructed if the Future Land Use change is approved. Based on the Institute of Traffic Engineers (ITE) traffic generation rates, a single-family home will generate 1.01 trips in the peak hour and a multi -family apartment will generate 0.62 trips. Obviously, one single-family home and four multi -family apartments will generate little traffic (about 1 trip in the peak hour for the single-family home just 2.5 trips in the peak hour for the multi -family units. Demand for Potable Water and Sewer Treatment Both the current development potential and that allowable if the amendment is approved will result in a negligible increase in demand for potable water and sanitary sewer treatment. Serving Florida Local Governments Since 1988 cm Staff Report Small Scale Comprehensive Plan Amendment C. Environmental Impacts Applicant's Name: 110 Marion Road, Inc. Petition No. 17-002-SSA As an existing developed site, the site contains no environmentally sensitive areas, wildlife habitat, unsuitable soil conditions or unusual susceptibility to flooding. Based on the foregoing analysis, we find the requested Multi -Family Future Land Use Designation for the subject property to be consistent with the City's Comprehensive Plan, reasonably compatible with adjacent uses, and consistent with the urbanizing pattern of the area. Therefore, we recommend Approval of the Applicant's request to amend the Comprehensive Plan to designate the subject property as Multi -Family on the City's Future Land Use Map. Submitted by: Wm. F. Brisson, AICP Planning Consultant May 4, 2017 Planning Board Hearing: May 18, 2017 City Council Public Hearing: June 20, 2017 (tentative date) Attachments: Future Land Use, Subject Site & Environs Zoning, Subject Site & Environs Existing Land Use, Subject Site & Environs R ___-'- 5 Serving Florida Local Governments Since 1988 Staff Report Applicant's Name: 110 Marion Road, Inc. Small Scale Comprehensive Plan Amendment Petition No. 17-002-SSA FUTURE LAND USE SUBJECT SITE AND ENVIRONS �G1' - ' Ft fi St. COMPREHENSIVE PLAN LAND USE SINGLE - FAMILY 161UL71 - FAMILY COMMERCIAL NDUSTRIAL 1 j -UBLIC FACILITIES RESIDENTWL MIXED USE Serving Florida Local Governments Since 1988 Staff Report Applicant's Name: 110 Marion Road, Inc. Small Scale Comprehensive Plan Amendment Petition No. 17-002-SSA ZONING SUBJECT SITE AND ENVIRONS th St. ZONING . C6D - COMM 6LSINESS DISTRIC- ■ CHV - HEAVY COMMERCIAL CLT - LIGHT COMMERCIAL CPO - COMM PROFESSIONAL OFFICE H - HOLDING INO - INDUSTRIAL PUB - PUBLIC FACILITIES PUO-MDCED PUD-R RMF RESIDENTIAL MULTIFAMILY RMH -RESIDENTIAL MOBILE HOME RSF? - RESIDENTIAL SINGLE FAM LY I RSF7 - RESIDENTIAL SINGLE FAM'.LY I &-__ 7 Serving Florida Local Governments Since 1988 rn Staff Report Applicant's Name: 110 Marion Road, Inc. Small Scale Comprehensive Plan Amendment Petition No. 17-002-SSA EXISTING LAND USE SUBJECT SITE & ENVIRONS Serving Florida Local Governments Since 1988 IN CITY OF OKEECHOBEE PLANNING BOARD CITY HALL, 55 SE 3RD AVENUE, ROOM 200, OKEECHOBEE, FLORIDA 34974 SUMMARY OF BOARD ACTION FOR MAY 18, 2017 PAGE 1 OF 5 AGENDA ACTION - DISCUSSION - VOTE I. CALL TO ORDER - Chairperson. Regular Meeting, May 18, 2017, 6:00 P.M Chairperson Hoover called the May 18, 2017, regular meeting to order at 6:01 P.M. CHAIRPERSON, MEMBER AND STAFF ATTENDANCE - Secretary. Chairperson Dawn Hoover Vice Chairperson Doug McCoy Board Member Elbert Batton Board Member Phil Baughman Board Member Karyne Brass Board Member Mac Jonassaint Board Member Les McCreary Alternate Board Member Bobby Keefe Alternate Board Member William O'Brien Board Attorney John R. Cook City Planning Consultant Bill Brisson, Senior Planner Board Secretary Patty Burnette III. AGENDA - Chairperson. A. Requests for the addition deferral orwithdrawal of items on today's agenda by Staff, Board Members or the Public. IV. MINUTES - Secretary. A. Motion to dispense with the reading and approve the Summary of Planning Board/Board of Adjustment and Appeals Action for the February 16, 2017, regular meeting. Board Secretary Burniette called the roll: Present Present Present Present Present Present Present Present Present Absent Present Present Chairperson Hoover asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There being none the agenda stands as published. Member McCoy moved to dispense with the reading and approve the Summary of Board Action for the February 16, 2017, regular meeting; seconded by Member Jonassaint. There was no discussion on this item. VOTE HOOVER - YEA MCCOY-YEA BATTON - YEA BAUGHMAN-YEA BRASS - YEA JONASSAINT - YEA MCCREARY - YEA KEEFE - N/A O'BRIEN - N/A MOTION CARRIED. MAY 18, 2017 - PLANNING BOARD - PAGE 2 OF 5 I AGENDA I ACTION - DISCUSSION - VOTE 1 A. Reading of Form 88 Memorandum of Voting Conflict for Municipal Public Officers related to Variance Petition No. 17-002-V on February 16, 2017. OPEN PUBLIC HEARING — Chairperson. A. Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 17-002-SSA, from Single Family Residential to Multi -Family Residential, 0.44t acres, 704 Southwest 6"h Street (Exhibit 1). 1. Review Planning Staff Report— recommending approval. 2. Hear from the property Owner or designee/agent— Hello Pereda, President of 110 Marion Road, Inc. 3. Public comments or questions from those in attendance, or submitted to the Board Secretary. 4. Disclosure of Ex-Parte Communications by the Board. 5. a) Consideration of a recommendation to the City Council to approve or deny the Application. Secretary Burnette read into the record Form 8B Memorandum of Voting Conflict for County, Municipal, and other Local Public Officers related to Variance Petition No. 17-002-V which was received on February 16, 2017, and filed by Board Member Elbert Batton, address 2152 Southwest 181^ Lane, Okeechobee Florida, and made a part of the official record filed in the permanent Minute File for this meeting. CHAIRPERSON HOOVER OPENED THE PUBLIC HEARING AT 6:05 P.M. Comprehensive Plan Small Scale Future Land Use Map (FLUM) Amendment Application No. 17-002-SSA, is being requested by the applicant, Mr. Hello Pereda, President of 110 Marion Road, Inc., to change the classification from Single Family Residential (SF) to Multi -Family Residential (MF) on 0.44t acres, located at 704 Southwest 6r^ Street. Planner Brisson reviewed the Planning Staff Report and explained the application is for a rectangular parcel encompassing about 18,992 square feet of land, and is also the subject of a concurrent Rezoning Petition (17-002-R), from Light Commercial (CLT) to Residential Multiple Family (RMF). The applicant intends to use the property for residential rental property. Planner Brisson recommends approval, based on the findings within the Planning Staff Report (listed in Item 5.a.). Mr. Pereda was present and explained his intended use of the property is for a duplex, one side having four bedrooms and two and a half bathrooms and the other side three bedrooms and two bathrooms. Chairperson Hoover asked whether there were any comments or questions from those in attendance. There were none. Chairperson Hoover asked Board Members to disclose for the record whether they had spoken to anyone prior to this meeting regarding the Application. There were none stated. Planning Staffs findings are as follows: The application was found to be consistent with the City's Comprehensive Plan, specifically Policy 2.2 and Objective 12 of the Future Land Use Element. Although vacant, the properties to the immediate North and East of the subject property are designated MF on the FLUM. The property to the South across Southwest 611, Street is designated Commercial on the FLUM, zoned RMF and is the site of a childcare center. To the West of the childcare center is a Church, which is designated SF on the FLUM and zoned Residential Single Family One (RSF-1). To the Southeast is an elementary school. Although designated SF on the FLUM and largely developed in single-family use, the residential area directly East across Southwest 7e Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi -family use and compatible with surrounding uses. There will be no significant change in traffic levels between the current maximum of two single-family units and the MAY 18. 2017 - PLANNING BOARD - PAGE 3 OF 5 AGENDA ACTION - DISCUSSION - VOTE VI. PUBLIC HEARING ITEM CONTINUED. A. 5, a) Consideration of a recommendation to the City Council to approve or five multi -family units that could potentially be constructed should the application be approved. Based on the deny Application No. 17.002-SSA continued. Institute of Traffic Engineers traffic generation rates, a single-family home will generate 1.01 trips in the peak hour and a multi -family apartment will generate 0.62 hips. Both the current development potential and that allowable should the amendment be approved will result in an insignificant increase in demand for potable water and sanitary sewer treatment. The existing developed site contains no environmental sensitive areas, wildlife habitat, unsuitable soil conditions, or susceptibility to flooding. b) Board discussion. c) Vote on motion. QUASI-JUDICIAL ITEM: B. Rezoning Petition No. 17-002-R, from Light Commercial to Residential Multiple Family, 0.44± acres, 704 Southwest 6th Street, proposed use is for residential rental property (Exhibit 2). 1. Administer of Oath (anyone intending to offer testimony on Petition No. 17-002-R will be required to take an oath, respond, and give your full name and address) — Board Secretary. 2. Review Planning Staff Report — Recommending approval A motion and second was offered by Members Brass and Batton to recommend approval to the City Council for Comprehensive Plan Small Scale FLUM Amendment Application No. 17-002-SSA, from SF to MF on 0.44± acres, located at 704 Southwest 6r^ Street and find it to be consistent with the Comprehensive Plan based on the findings within the Planning Staff Report. Chairperson Hoover asked whether there was any further discussion. There was none. VOTE HOOVER -YEA MCCOY-YEA BATTON - YEA BAUGHMAN-YEA BRASS -YEA JONASSAINT - YEA MCCREARY-YEA KEEFE - NIA O'BRIEN - NIA MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively scheduled for June 20, 2017, 6:00 P.M. Rezoning Petition 17-002-R is being requested by the applicant, Mr. Hello Pereda, President of 110 Marion Road, Inc., to rezone from Light Commercial (CLT) to Residential Multiple Family (RMF) 0.44± acres, located at 704 Southwest 6th Street, proposed use is for residential rental property. This being a quasi-judicial proceeding, Notary Public Patty Bumette administered an oath to those intending to offer testimony; all responded affirmatively and stated their name and address for the record: Bill Bdsson, Senior Planner, LaRue Planning and Management, 1375 Jackson Street, Suite 206, Fort Myers, Florida. Chairperson Hoover yielded the floor to Planner Brisson to present the item. He explained the Petition has a related Small Scale FLUM Amendment (No. 17-002-SSA). Should the City deny the FLUM change to MF, the rezoning to RMF would be inconsistent and should therefore not be approved. He further explained that currently there is some inconsistencies between the City's FLU and Zoning Maps as the current FLU is SF and the zoning is CLT. Changing both these documents will ensure compatibility between the two. Currently, a single-family dwelling is located on the 18,992 square foot parcel; the previous use was a childcare center. 7 - PLANNING BOARD - PAGE 4 OF 5 AGENDA ACTION - DISCUSSION - VOTE VI. PUBLIC HEARING QUASI-JUDICIAL ITEM CONTINUED. B. 2. Review Planning Staff Report — Recommending approval for Petition No. Member McCoy inquired as to the use of a Migrant Housing Facility at this location. Planner Bdsson responded under 17-002-R continued. the RMF Zoning District, a Special Exception would be required for a residential migrant housing facility. There were also minimum requirements that would be needed to obtain the Special Exception. 3. Hear from the Property Owner or designee/agent — Hello Pereda, President of 110 Marion Road, Inc. 4. Public comments or questions from those in attendance, or submitted to the Board Secretary. 5. Disclosure of Ex-Parte Communications by the Board. 6. a) Consideration of a recommendation to the City Council to approve or deny the Petition. Mr. Pereda was present and available for questions from the Board. There were none. Chairperson Hoover asked whether there were any comments or questions from those in attendance. There were none. Secretary Bumette noted for the record the Petition was advertised in the local newspaper, two signs were posted on the subject property, and courtesy notices were mailed to nine surrounding property owners. Chairperson Hoover asked Board Members to disclose for the record whether they had spoken to anyone else regarding the Petition or visited the site. There were none. Planning Staffs findings are as follows: The proposed rezoning would be consistent with the Comprehensive Plan, should Application No. 17-002-SSA be approved. The applicant intends to use the property for multi -family rental property/residences which is a permitted use in the RMF Zoning District. The proposed use will not have an adverse effect on the public interest. The proposed changes to both the FLU and Zoning Maps will ensure compatibility between the two documents, will be compatible with surrounding properties, and will have a positive effect on the surrounding area as well as the public interest in general. Although vacant, the properties to the immediate North and East of the subject property are designated MF on the FLUM. The properties to the East are SF on the FLUM. The property to the South across Southwest 6th Street is designated Commercial on the FLUM, zoned RMF and is the site of a childcare center. To the West of the childcare center is a Church which is designated SF on the FLUM and zoned RSF1. To the Southeast is an elementary school. Although designated SF on the FLUM and largely developed in single-family use, the residential area directly East across Southwest 7th Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi -family use and compatible with surrounding uses. The proposed use would not be expected to adversely affect property values or living conditions on adjacent or nearby properties, The subject property will not require a buffer to the single-family properties across Southwest 7th Avenue. Similarly, no buffering will be needed for the vacant multi -family zoned properties to the East or the childcare center to the South. The proposed use will not create a density pattern that would overburden public facilities, create traffic congestion, or create an inappropriate density pattern in the area. Should new construction be involved, it will be required to provide drainage for any increase in potential storm water runoff. The proposed use has not been inordinately burdened by any unnecessary restrictions. A motion and second was offered by Members Baughman and Jonassaint to recommend approval to the City Council for Rezoning Petition No. 17-002-R, from CLT to RMF, on 0.44f acres, located at 704 Southwest 61h Street, for the proposed use of residential rental property. 0 11 i MAY 18, 2017 - PLANNING BOARD - PAGE 5 OF 5 AGENDA ACTION - DISCUSSION - VOTE VI. PUBLIC HEARING QUASI-JUDICIAL ITEM CONTINUED. B. 6. b) Board discussion for Petition No. 17-002-R. Chairperson Hoover asked whether there was any further discussion. There was none. c) Vote on motion. VOTE HOOVER - YEA MCCOY-YEA BATTON - YEA BAUGHMAN-YEA BRASS - YEA JONASSAINT - YEA MCCREARY - YEA KEEFE - NIA O'BRIEN - NIA MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively scheduled for July 18, 2017, 6:00 P.M. CLOSE PUBLIC HEARING - Chairperson. CHAIRPERSON HOOVER CLOSED THE PUBLIC HEARING AT 6:17 P.M. VII. ADJOURNMENT - Chairperson. There being no further items on the agenda, Chairperson Hoover adjourned the meeting at 6:17 P.M Please take notice and be advised that when a person decides to appeal any decision made by the Planning Board/Board of Adjustment and Appeals with respect to any matter considered at this proceeding, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. General Services media are for the sole purpose of backup for official records. Dawn T. Hoover, Chairperson ATTEST: Patty M. Bumette, Secretary INDEPENDENT NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a >c� �� Lc- I �0 (t C in the matter of J_LJ_0_'-1L LC- kk'l( Lk:d- C''�k'w—tL S LI in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of c? l ?0/`7 Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisem nt for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this C 16— day of CL L­- ` aAD Notary Public State of Florida at Large ���e�e'•. ANGIE BRIDGES MY COMMISSION # FF 976149 EXPIRES: April 20,2020 o. Bonded Thru Notary Public Underwriters S Okeechobee N 107 SW 17th Stre Okeechobee, Flolfi.c 863-763-3i3 Mite D /t) 349 P vt'V p .u, - - I PUBLIC NOTICE FUTURE LAND USE CHANGE PROPOSED CITY ORDINANCE NOTICE IS HEREBY GIVEN that the City Council of the City of Okeecho- bee, will conduct a Public Headng on Tues, Jun. 20, 2011, at 6 PM, or as soon [hereafter possible, at Gty Hall, S6 SE 3rd Ave, Okeechobee, FL, to consider final reading for adoption of the following Ordinance into IaW: N0' 1154: AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FUTURE LAND USE MAP ON A CERTAIN TRACT OF LAND MORE PARTICU- LARLY DESCRIBED HEREIN FROM SINGLE FAMILY RESIDENTIAL TO MULTI -FAMILY RESIDENTIAL (APPLICATION NO. 17-002-SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FU- TURE LAND USE MAP IN THE COMPREHENSIVE PLAN' PROVIDING FOR CONFLICT' PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE BATE. The Ordinance is regarding Small Scale Comprehensive Plan Future Land Use Map Amendment Application No. 17-002-SSA, submitted by Mr. Hello J. Pereda of 110 Marion Road, Inc., property owner, on approximately 0.44 acres, located at 704 SW 6th Street.( LEGAL: (PARCEL I) COMMENCING AT THE NE ACCORD- ING TO THE OPLAT THEREOF RNER OF KRECORDED N PLAT BOOK (PS) BLK) 191, OKEECHOBEE, , PAGE (PG) 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORI- DA; THENCE RUN S ALONG THE E BOUNDARY LINE OF SAID ELK 191 & THE W RIGHT-OF-WAY (R-O-W) LINE OF SW 7TH AVE (OKEECHOBEE AVE) FOR A DISTANCE OF 300.10 FT TO A POINT bN AN EXTENSION W OF SW 6TH ST (THIRD ST); THENCE RUN W ALONG SAID EXTENSION OF SW 6TH ST FOR A DISTANCE OF 200.00 FT FOR A POINT OF BEGINNING; THENCE CONTINUE W ALONG THE N BOUNDARY LINE OF SW 6TH ST A DISTANCE OF 50.00 FT; THENCE RUN N PARALLEL WITH THE W R-O-W LINE OF SW 7TH AVE A DISTANCE OF 76.17 FT; THENCE RUN E PARALLEL WITH THE N R-O-W LINE OF SW 6TH ST A DISTANCE OF 50.00 FT; THENCE RUN S A DISTANCE OF FT TO THE INT OF BEGIN- NING. LYING IN AND COMPRISING? PART OF THE ABANDONED FL EAST COAST RAILROAD R-O-W & S CURVE STREET, OKEECHO- BEE COUNTY, FLORIDA;TOGETHER WITH PARCEL II) COMMENC- ING AT THE NE CORNER OF BLK 191, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PB 5, PG 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA; THENCE RUN S ALONG THE E BOUNDARY LINE OF SAID BLK 191 & THE W R-O-W LINE OF SW 7TH AVE FOR A DISTANCE OF 223.93 FT FOR POINT OF BEGINNING; THENCE CONTINUE S ALONG SAID E BOUNDARY LINE OF BLK 191 & THE W R-O-W LINE OF SW 7TH AVE FOR A DIS- TANCE OF 76.17 FT TO A POINT ON AN EXTENSION W OF SW 6TH DISTANCE OF 200.00LONG SAID FT; THENCE RUN N PARALLNSION OF EL 6TH STWITH THE W R-O-W LINE OF SAID SW 7TH AVE FOR A DISTANCE OF 76.17 FT; OF BEGINNINGNLYING N ANDANCE COMPRISINOF G A PART OF THEFT TO THEINT ABAN- DONED FL EAST COAST RAILROAD R-O-W & N CURVE STREET, OKEECHOBEE COUNTY, FLORIDA. All members of the public are encouraged to attend and participate in said Hearing. The proposed ordinance maybe inspected in its entirety by mem- bers of the public at the Office of the City Clerk during normal business hours, Mon -Fri, 8:00 AM-4:30 PM, except for holidays. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act fA), any person with a disability as defined by the ADA, that needs special accommodation to par- ticipate in this proceeding, contact the City CeWs Office no later than two business days prior to proceeding, 863-763-3372, BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any dem on the agenda, a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. Byy: City Clerk Lane Gamiotea, CMC 481054 ON 6/9/2017 June Zoi 2o1q Meehn'..LGatoway to so City Of Okeechobee, Florida FINANCIAL STATEMENTS For Year Ended September 30, 2016 Im r •"' Introductory Section Title Page ,• Table of Contents City Officials r Financial Section Independent Auditors' Report City of Okeechobee, Florida Table of Contents For the year ended September 30, 2016 1 2 4 5 Management's Discussion and Analysis 9 Basic Financial Statements Government -wide Financial Statements • Statement of Net Position - Governmental Activities 19 • Statement of Activities - Governmental Activities 20 Fund Financial Statements Governmental Funds • Balance Sheet 21 e,■. • Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds 22 • Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund +r+� Balances of Governmental Funds to the Statement of Activities 23 Fiduciary Funds (Component Units that are Fiduciary in Nature) • Statement of Fiduciary Net Position - Pension Trust Funds 24 • Statement of Changes in Fiduciary Net Position - Pension Trust Funds 25 Notes to Financial Statements 27 Required Supplementary Information Other Than Management's Discussion and Analysis • Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - General Fund 57 • Required Pension Supplementary Information — Schedule of Changes in Net Pension Liability and Related Ratios — Last Three Fiscal Years 58 • Required Pension Supplementary Information — Schedule of Investment Returns — Last Three Years 61 • Required Pension Supplementary Information —Schedule of Proportionate Share of the Net Pension Liability General Employees — Last Three Fiscal Years 62 • Required Pension Supplementary Information — Schedule of Contributions General ,.� Employees — Last Three Fiscal Years 63 • Required Other Postemployment Benefits Supplementary Information - Schedule of Funding Progress 64 • Notes to Required Supplementary Information 65 Ej- -2- City of Okeechobee, Florida .. Table of Contents For the year ended September 30, 2016 Reports on Internal Control and Compliance Matters • Independent Auditors' Report on Internal Control Over Financial Reporting and on rr Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 67 • Independent Auditors' Management Letter 69 • Independent Accountants' Report on Compliance with Local Government Investment Policies 71 -3- as James E. Kirk Mayor, Chairman Gary Ritter Noel A. Chandler Dowling R. Watford, Jr. Mike O'Connor Council Members John R. Cook City Attorney Marcos Montes De Oca City Administrator Lane Gamiotea City Clerk India Riedel Finance Director Herbert Smith Chief of Fire Denny Davis Chief of Police .r r rr David Allen Director of Public Works -4- ern' 3 CRIC A R R Carr, Riggs & Ingram, LLC RIGGS & 215 Baytree Drive 1 N G R A M Melbourne, Florida 32940 CPAs and Advisors (321)255-0088 (321) 259-8648 (fax) www.c.ricpa.com Ar INDEPENDENT AUDITORS' REPORT do The Honorable Mayor and Members of the City Council of the City of Okeechobee, Florida so We have audited the accompanying financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Okeechobee, Florida, as of and for the year ended September 30, 2016, and the related notes to the financial statements, which go collectively comprise the City of Okeechobee, Florida's basic financial statements as listed in the table of contents. „o Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements .. in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We did not audit the financial statements of the Police Officers' and Firefighters' Pension Trust Funds and the City of Okeechobee and Okeechobee Utilities Authority Employees' Retirement System, which represent 100% of the assets, net position and additions of the pension trust fiduciary funds. Those financial statements were audited by other auditors whose reports thereon have been furnished to us, and our opinion, insofar as it relates to the Police Officers' and Firefighters' Pension Trust Funds and the City of Okeechobee and Okeechobee Utilities Authority Employees' Retirement System is based on the reports of the other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable a.. assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control • relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express r no such opinion. An audit also includes evaluating the appropriateness of accounting policies used 0 -5- .. IRW and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, based on our audit and the reports of other auditors, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information of the City of Okeechobee, Florida, as of September 30, 2016, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis (pages 9 through 16), the budgetary comparison information (page 57 and page 65), and the pension and other postemployment benefits information (pages 58 through 64 and page 66) be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. We have applied certain limited procedures to the required supplementary information in accordance with. auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Okeechobee, Florida's basic financial statements. The introductory section is presented for purposes of additional analysis and is not a required part of the financial statements. The introductory section has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. 7 KIM Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated June 15, �r 2017 on our consideration of the City of Okeechobee, Florida's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards „w in considering the City of Okeechobee, Florida's internal control over financial reporting and compliance. tl Melbourne, Florida .w June 15, 2017 r ar 0 M -7- ow THIS PAGE IS INTENTIONALLY LEFT BLANK. 0 -8- C3 aw City of Okeechobee, Florida Management's Discussion and Analysis Our discussion and analysis of the City of Okeechobee, Florida's ("the City's") financial performance provides an overview of the City's financial activities for the year ended September 30, 2016. 40 Please read it in conjunction with the City's basic financial statements, which immediately follow this discussion. FINANCIAL HIGHLIGHTS The following are highlights of financial activity for the year ended September 30, 2016: • The City's total assets exceeded its liabilities at September 30, 2016 by $18,531,230. • The City's total revenues were $6,256,191 for the year ended September 30, 2016, compared to total expenses of $6,765,017, which resulted in a $508,826 decrease in net position. OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The basic financial statements are comprised of three components: 1) government - wide financial statements, 2) fund financial statements and 3) notes to basic financial statements. A. Government -Wide Financial Statements The government -wide financial statements, which consist of the following two statements, are m designed to provide readers with a broad overview of the City's finances, in a manner similar to a private sector business. The statement of net position presents information on all of the City's assets and liabilities, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The statement of activities presents information showing how the City's net position changed ++ during the year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal d' periods. The government -wide financial statements can be found on pages 19 and 20 of this report. B. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have "" been segregated for specific activities or objectives. The City's funds can be divided into two fund types: governmental funds and fiduciary funds. 0 IIIIXIIII NED F: E: City of Okeechobee, Florida Management's Discussion and Analysis B. Fund Financial Statements (Continued) Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near - term inflows and outflows of spendable resources, as well as balances of spendable resources available at the end of the year. Such information may be useful in evaluating a government's near - term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the City's near -term financing decisions. Both the governmental fund balance sheet and the statement of revenues, expenditures and changes in fund balances provide reconciliations to facilitate this comparison between governmental funds and governmental activities. The basic governmental fund financial statements can be found on pages 21 through 22 of this report. Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City's own programs. The basic fiduciary fund financial statements can be found on pages 24 and 25 of this report. C. Notes to Basic Financial Statements The notes provide additional information that is essential for a full understanding of the data provided in the government -wide and fund financial statements. The notes to basic financial statements can be found on pages 27 through 53 of this report. M -10- r" kwiiwwtio ow City of Okeechobee, Florida Management's Discussion and Analysis GOVERNMENT -WIDE FINANCIAL ANALYSIS .r As noted earlier, net position may serve over time as a useful indicator of financial position. The following table reflects the condensed government -wide statement of net position. City of Okeechobee Statement of Net Position 00 2016 2015 Current and other assets $ 12,237,358 $ 12,949,325 4W Capital assets 7,885,166 7,766,652 Total assets 20,122,524 20,715,977 Deferred outflows rtir 1,314,534 391,077 Current liabilities 390,514 274,525 Noncurrent liabilities 2,059,487 1,459,335 Total liabilities 2,450,001 1,733,860 Deferred inflows 455,827 333,138 Net position: rw+ Net investment in capital assets 7,885,166 7,766,652 Restricted 711,139 728,588 Unrestricted 9,934,925 10,544,816 rr Total net position $ 18,531,230 $ 19,040,056 Governmental Activities Total net position decreased by $508,826 primarily as a result of a $593,453 decrease in total do assets, increase in deferred outflows of $923,457, a $716,141 increase of total liabilities, and an increase in deferred inflows of $122,689. The decrease in total assets was primarily due to a $711,967 decrease in current and other assets, which was primarily due to the reduction of the net 4r pension asset by $634,330. This was offset by a $118,514 increase in capital assets. The increase in total liabilities was due to a $600,152 increase of noncurrent liabilities due mainly to increases in the net OPEB obligation of $368,911 and an increase in pension liability of $211,490. The net r change in current and noncurrent liabilities was $716,141 as current liabilities increased by $115,989 related to timing of payables and non -current liabilities increased by $600,152 resulting from an increase in the compensated absences, net pension liability and OPEB obligation. ar • - 11 - City of Okeechobee, Florida Management's Discussion and Analysis The following table shows condensed revenue and expense data: City of Okeechobee, Florida Statement of Activities 2016 2015 REVENUES: Program revenues: Charges for services $ 709,589 $ 703,069 Operating grants and contributions 662,766 723,727 Capital grants and contributions 304,742 180,343 General revenues: Property taxes 1,887,967 1,783,988 Public utility taxes 794,308 773,012 Franchise fees 532,036 527,604 Shared revenues 1,330,468 1,281,187 Investment income and other 34,315 504,625 Total revenues 6,256,191 6,477,555 EXPENSES: General government 1,353,464 1,1S9,475 Public safety 3,643,759 3,050,938 Transportation 844,397 619,398 Physical environment 907,791 930,228 Economic development 9,000 4,500 Culture and recreation 6,606 35,665 Total expenses 6,765,017 5,800,204 Change in net position (508,826) 677,351 Net position, beginning October 1, 19,040,056 18,764,230 Prior period adjustment for GASB 68 - (401,525) Net position, ending $ 18,531,230 $ 19,040,056 The City experienced a decrease of 3.4% in total revenues — a $221,364 decrease to $6.25 million. The decrease is primarily due to a $291,322 decrease in general revenues and is offset by a $63,438 increase in capital and operating grants. An increase in the assessed taxable values and increased mileage rate of .25 were the contributory factors in the increase of property tax revenue of $103,979. Utility Tax revenues increased $21,296 based on higher consumer paid utilities. The Shared Revenue for the State of Florida (SRS) increased $49,281. The $470,310 decrease in investment income and other income is due primarily to the previous year receipted funds from a litigation settlement. The City experienced an increase of 16.6% in total expenses — a $964,813 increase to $6.76 million. The increase is primarily due to a $592,821 increase in expenses for public safety. The $224,999 increase in transportation expense also was a large contributor to the overall expenditures for the year. The combined increase in expenses and decrease in revenues resulted in a decrease in net position of $508,826. -12- 71 City of Okeechobee, Florida Management's Discussion and Analysis FUND FINANCIAL ANALYSIS me As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. 40 Governmental funds. The focus of the City's governmental funds is to provide information on near -term inflows, outflows and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal aw year. As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balances of $11,804,455 a decrease of $188,369 in comparison with the prior year. Approximately 80% of this total amount $8,903,808, constitutes unassigned fund balance, which is available for .r spending at the government's discretion. Assigned fund balances include $1,845,217 for subsequent year's expenditures, $316,020 for future capital projects. Public Facilities fund balance of $701,158 plus law enforcement $9,981 are restricted funds based on their specific stipulated purpose. The remainder of fund balance is non -spendable inventory of $28,271. The general fund is the chief operating fund of the City. At the end of the current fiscal year, assigned and unassigned fund balance of the general fund was $11,068,943 while total fund balance was $11,798,372. As a measure of the general fund's liquidity, it may be useful to compare both assigned and unassigned fund balance and total fund balance to total fund expenditures. The total assigned and unassigned fund balance and total fund balance represent approximately 171% and 182% respectively of total general fund expenditures. Revenues from grants were used in the construction of infrastructure and other improvements in the City. General Fund Budgetary Highlights The amount appropriated for expenditures in the original 15/16 budget decreased from $7,556,659 rw to $6,956,846 in the final 15/16 budget, a decrease of $599,813. The decrease in general government expenses, fire and police public safety expenses, physical environment expenses, transportation expenses and capital outlay largely contributed to the overall decrease in +r+ expenditures. 0 to -13- aw 10 City''of Okeechobee, Florida Management's Discussion and Analysis CAPITAL ASSETS AND LONG-TERM LIABILITIES Capital assets. The City's investment in capital assets as of September 30, 2016, amounted to $7,885,166, (net of accumulated depreciation). This investment in capital assets includes land, buildings, improvements, equipment and construction in progress. During the year, the City's net capital asset balance increased $118,514. The City's major additions of $943,257 to capital assets during the current fiscal year included the following: • Replacement computers for (1) Administration; (3)-Police Department, (1) Fire Department, and (1) Public Works • Cameras (4) purchased for Police Department • Replaced (12) police vehicles including equipment and (1) additional vehicle for Administration • Equipment for Police Department including (1) Radar with remote and (1) Laser speed gun • Carpet and baseboard replacement within the Police Department • Communication system for Police Department and dispatch connectivity • M7 Air -pack systems (2) and SCBA bottles (6) for the Fire Department • (1) Thermal Imaging camera kit and (1) Spoke machine • (1) Tractor loader with attachments for Public Works • Various infrastructure improvements including the roadways and sidewalk improvements • Storm water retrofit (canal improvements) and drainage projects completed These additions were offset by depreciation expense of $551,687, and disposals with a net book value of $273,056, which largely relates to the sale of 12 police vehicles. a -14- �a City of Okeechobee, Florida Management's Discussion and Analysis City's Capital Assets (net of depreciation) 2016 2015 Land $ 1,378,744 $ 1,378,744 Construction in progress 31,021 1,248 Buildings 1,030,889 1,085,782 Improvements other than buildings 4,440,900 4,261,558 Equipment 1,003,612 1,039,320 Total $ 7,885,166 $ 7,766,652 Additional information on the City's capital assets can be found in Note 4.C. on page 38 of this report. Long-term Liabilities City's Outstanding Debt Long-term Liabilities 2016 2015 Net OPEB obligation $ 1,375,989 $ 1,007,078 Compensated absences 451,939 432,188 Net pension liability 231,559 20,669 Total $ 2,059,487 $ 1,459,335 rw The City's long-term liabilities increased by $600,152 during the current fiscal year. The largest contributing factor is the additional liability for the OPEB obligation of $368,911. This is the sixth year of implementation of GASB 45, which caused the increase in Net OPEB liability. The net pension liability increase was significant with an increase of $210,890. This is the second year of implementation of GASB 68. Additional information on the City's long-term debt can be found in Note 4.F. on page 39 of this report. ECONOMIC FACTORS AND NEXT YEAR'S BUDGET The City Council adopted a millage rate 7.9932 for budget year 2017. The adopted millage rate is more than 2.11% of the roll -back rate. A $48,205 increase in budgeted ad valorem revenue is largely due to the increase in current taxable values and new construction added to this years assessed tax rolls. Revenues for the fiscal year 2017 adopted budget for all funds of the City total approximately rr $6,379,923, a decrease from the prior year original budget of approximately $145,677. These revenues include the General, Public Facility, Capital Projects and Special Law Enforcement fund revenues. The change in revenue is based mostly on the expected decrease in grant funds provided r for specific projects. -15- u. A. " �` � City of Okeechobee, Florida Management's Discussion and Analysis Expenditures for the fiscal year 2017 adopted budget for all funds of the City total approximately $8,921,783, an increase of 1.7% or $147,876 from the prior year original budget. The increase in expenditures is based mostly on the increase in capital expenditures. REQUESTS FOR INFORMATION This financial report is designed to provide a general overview of the City of Okeechobee's finances for all those with an interest. Questions concerning any of the information provided in this report or requests for additional information should be addressed to the City of Okeechobee, 55 S.E. Third Avenue, Okeechobee, Florida 34974. -16- BASIC FINANCIAL STATEMENTS - 17 - THIS PAGE IS INTENTIONALLY LEFT BLANK. cm 18- alum City of Okeechobee, Florida Statement of Net Position - Governmental Activities September 30, 2016 ASSETS Cash and cash equivalents $ 11,608,449 Accounts receivable 115,222 Due from other governments 485,416 Inventory 28,271 Capital assets: Nondepreciable Land 1,378,744 Construction in progress 31,021 r Depreciable, net of accumulated depreciation Buildings 1,030,889 Improvements other than buildings 4,440,900 Equipment 1,003,612 Total assets 20,122,524 rr DEFERRED OUTFLOWS OF RESOURCES Deferred outflow - pensions 1,314,534 Total deferred outflows of resources 1,314,534 wr LIABILITIES Accounts payable 299,828 Accrued expenses 90,686 Noncurrent liabilities: Due within one year - compensated absences 20,220 Due in more than one year Compensated absences 431,719 Net pension liability 231,559 �r OPEB obligation 1,375,989 Total liabilities 2,450,001 r DEFERRED INFLOWS OF RESOURCES Deferred inflow - business tax revenue 42,389 Deferred inflow - pensions 43.3,438 ,rr Total deferred inflows of resources 455,827 NET POSITION wo Net investment in capital assets 7,885,166 Restricted for: do Law enforcement 9,981 Public facilities 701,158 Unrestricted 9,934,925 Total net position $ 18,531,230 0 The accompanying notes are an integral part of these financial statements. -19- t City of Okeechobee, Florida Statement of Activities - Governmental Activities Year ended September 30, 2016 Program Revenues Net (Expense) Operating Capital Revenue and Charges for Grants and Grants and Changes in Functions/Programs Expenses Services Contributions Contributions Net Position General government $ 1,353,464 $ 621,250 $ - $ 300,000 $ (432,214) Public safety 3,643,759 33,388 1,791 3,494 (3,605,086) Transportation 844,397 54,951 660,975 - (128,471) Physical environment 907,791 - - 1,248 (906,543) Economic environment 9,000 - - - (9,000) Culture & recreation 6,606 - - - (6,606) Total governmental activities $ 6,765,017 $ 709,589 $ 662,766 $ 304,742 (5,087,920) General revenues: Property taxes 1,887,967 Public utility taxes 794,308 Franchise fees 532,036 Shared revenues not restricted to specific programs 1,330,468 Unrestricted investment earnings 3,503 Miscellaneous 30,812 Total general revenues 4,579,094 Change in net position (508,826) Net position, beginning of year 19,040,056 Net position, end of year $ 18,531,230 MA" 11 11 n I The accompanying notes are an integral part of these financial statements. -20- C ��� "� `" .� "e MMIMrMIS :., o ��ti o.,. a ' , i ....�� City of Okeechobee, Florida Balance Sheet - Governmental Funds aw Appropriations Total Grant Nonmajor Governmental September30, 2016 General Capital Project Funds Funds r ASSETS Cash and cash equivalents $ 11,564,078 $ - $ 44,371 $ 11,608,449 Accounts receivable 115,222 - - 115,222 Due from other funds 336,033 - - 336,033 Due from other governments 185,416 300,000 - 485,416 Inventory 28,271 - - 28,271 err Total assets $ 12,229,020 $ 300,000 $ 44,371 $ 12,573,391 LIABILITIES, DEFERRED INFLOWS AND FUND BALANCES Liabilities Accounts payable $ 297,573 $ - $ 2,255 $ 299,828 Accrued expenses 90,686 - - 90,686 Due to other funds - 300,000 36,033 336,033 Total liabilities 388,259 300,000 38,288 726,547 Deferred inflows of resources: Deferred revenue - business tax revenue 42,389 - - 42,389 Fund balances: w Nonspendable for: I nventory 28,271 - - 28,271 Restricted for: +■ Public facilities 701,158 - - 701,158 Law enforcement - - 9,981 9,981 Assigned for: M Subsequent year's expenditures 1,845,217 - - 1,845,217 Future capital projects 316,020 - - 316,020 Unassigned 8,907,706 - (3,898) 8,903,808 Total fund balances 11,798,372 - 6,083 11,804,455 Total liabilities, deferred inflows of resources and fund balances $ 12,229,020 $ 300,000 $ 44,371 Amounts reported for governmental activities in the statement of net 'W position are different because: Net pension liability resulting from underfunding of the police officers' and firefighters' pension plan. (91,790) Deferred outflows of resources related to pension are not recognized in the governmental funds; however, they are recorded in the statement of net position under full accrual accounting. 1,314,534 rr Deferred inflows of resources related to pensions are not recognized in governmental funds; however, they are recorded in the statement of net position under full accrual accounting. (413,438) .rr Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. 7,885,166 Long-term liabilities, including the net OPEB obligation, net pension �r liability and compensated absences, are not due and payable in the current period and, therefore, are not reported in the funds. (1,967,697) Net position of governmental activities $ 18,531,230 err IF The accompanying notes are an integral part of these financial statements. -21- IR City of Okeechobee, Florida Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds Appropriations Total Grant Nonmajor Governmental Year ended September 30, 2016 General Capital Project Funds Funds Revenues Taxes $ 2,653,485 $ - $ - $ 2,653,485 Intergovernmental 2,254,311 300,000 - 2,554,311 Charges for services 442,215 - - 442,215 Permits and fees 652,246 - - 652,246 Contributions and donations 5,997 - - 5,997 Fines and forfeitures 34,534 - 4,192 38,726 Investment earnings 3,503 - - 3,503 Miscellaneous 24,815 - - 24,815 Total revenues 6,071,106 300,000 4,192 6,375,298 Expenditures Current: General government 1,168,946 - - 1,168,946 Public safety 3,368,506 - 1,157 3,369,663 Transportation 1,065,204 - - 1,065,204 Physical environment 217,890 9,000 33,843 260,733 Recreation 6,606 - - 6,606 Capital outlay 638,515 300,000 - 938,515 Total expenditures 6,465,667 309,000 35,000 6,809,667 Deficit of revenues under expenditures (394,561) (9,000) (30,808) (434,369) Other financing sources (uses) Transfers in - 9,000 29,965 38,965 Transfers out (38,965) - - (38,965) Proceeds from sale of capital assets 246,000 - - 246,000 Total other financing sources 207,035 9,000 29,965 246,000 Net change in fund balances (187,526) - (843) (188,369) Fund balances, beginning of year 11,985,898 - 6,926 11,992,824 Fund balances, end of year $ 11,798,372 $ - $ 6,083 $ 11,804,455 17 The accompanying notes are an integral part of these financial statements. -22- City of Okeechobee, Florida Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year ended September 30, 2016 Net change in fund balances - total governmental funds $ (188,369) Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlay exceeded depreciation in the current period. 386,828 Donation of capital assets increase net assets in the statement of activities but are not reported in the governmental funds because they are not financial resource 4,742 I n the statement of activities, only the gain (loss) on the sale of capital assets is reported. However, in the governmental funds, the proceeds from the sale increase financial resources. Thus, the change in net position differs from the +r change in fund balance by the net book value of the disposed capital assets. (273,056) Cash pension contributions reported in the funds were less than the calculated pension expense on the statement of activities and therefore decrease net position. (50,309) Other postemployment benefit obligation reported in the statement of activities does not require the use of current financial resources; therefore, is not reported as an expenditure in governmental funds. (368,911) dw Compensated absences are reported in the statement of activities when earned. As they do not require the use of current financial resources, they are not reported as expenditures on governmental funds until they have matured. rr► This is the amount of compensated absences reported in the statement of activities in the prior year that has matured in the current year. (19,751) Change in net position of governmental activities $ (508,826) The accompanying notes are an integral part of these financial statements. -23- City of Okeechobee, Florida Statement of Changes in Fiduciary Net Position - Pension Trust Funds September 30, 2016 Pension Trust Funds ASSETS Cash equivalents $ 397,114 1 nvestments: Mutual funds 15,424,894 Common equity securities 6,864,459 Receivables 238,746 Accrued interest and dividends 6,848 Due from other plans 5,884 Total assets 22,937,945 LIABILITIES Accounts payable 74,495 Total liabilities 74,495 NET POSITION Held in trust for pension benefits $ 22,863,450 The accompanying notes are an integral part of these financial statements. -24- G City of Okeechobee, Florida Statement of Changes in Fiduciary Net Position - Pension Trust Funds Pension Year ended September 30, 2016 Trust Funds ON ADDITIONS Contributions: State $ 123,849 to City 695,165 Employees 253,544 Total contributions 1,072,558 .rr Investment earnings: Net appreciation in the fair value of investments 1,199,071 Interest and dividends 584,780 Total investment earnings 1,783,851 Less investment expenses (108,281) "" Net investment earnings 1,675,570 Total additions 2,748,128 go DEDUCTIONS Benefits paid to participants 649,666 Refunds on termination 43,270 DROP payments 252,832 Administrative expenses 126,457 Total deductions 1,072,225 Change in net position 1,675,903 Net position held in trust for pension benefits, beginning of year 21,187,547 Net position held in trust for pension benefits, end of year $ 22,863,450 orr V1 The accompanying notes are an integral part of these financial statements. -25- NO vow THIS PAGE IS INTENTIONALLY LEFT BLANK. - 26 - Re"I'M ow City of Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES W A. REPORTING ENTITY The City of Okeechobee (the "City") was originally incorporated in 1915 and its present charter was adopted in 1919 under Chapter 8318 of Special Acts of 1919. The City operates under the council form of government and provides the following services: general government, public safety, transportation and physical environment. +rrr These financial statements present the primary government and its component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are combined with data of the primary government. Discretely presented component units are entities that are legally separate from the City, but whose relationship with the City are such that the exclusion would cause the City's financial statements to be misleading or incomplete. The City has no discretely presented component units. The City reports the following component units: Municipal Firefighters' Pension Trust Fund — The fund is under the supervision of a five member local independent Board of Trustees who are selected for office under the provisions of Florida Statutes, Chapter 175. The Board of Trustees cannot amend the provisions of the plan without the approval of the City Council. This plan covers all full-time firefighters of the City. The City funds the plan, according ,r„ to any contribution deficit as determined by an actuarial valuation for the plan, beyond the contributions by employees and the State Insurance Premium Tax Contribution. It is accounted for in the Pension Trust funds. Municipal Police Officers' Pension Trust Fund — The fund is under the supervision of a five member local independent Board of Trustees who are selected for office under the provisions of Florida 110 Statutes, Chapter 185. The Board of Trustees cannot amend the provisions of the plan without the approval of the City Council. This plan covers all full-time sworn officers of the City. The City funds the plan, according to any contribution deficit as determined by an actuarial valuation for the plan, do beyond the contributions by employees and the State Insurance Premium Tax Contribution. It is accounted for in the Pension Trust funds. go The City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System — The fund is under the supervision of a five member local independent Board of Trustees. The Board of Trustees cannot amend the provisions of the plan without the approval of the City Council. This plan benefits do the City general employees and the Okeechobee Utility Authority employees. The City and the Utility Authority fund the plan. It is accounted for in the Pension Trust funds in 2016 as the City does have aw fiduciary responsibility. 0 -27- 40 ..� City of Okeechobee, Florida Notes to Financial Statements , 3 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS The government -wide financial statements (i.e., the statement of net position and the statement of changes in net position) report information on all of the nonfiduciary activities of the primary government. Governmental activities are those which normally are supported by taxes and intergovernmental revenues. Likewise the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. The statement of activities demonstrates the degree to which the direct expenses of a given function are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function. Program revenues include 1) charges to customers or applicants who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Taxes and other items not properly included among program revenues are reported instead as general revenues. The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. C. MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND FINANCIAL STATEMENT PRESENTATION Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, franchise taxes, licenses, charges for services and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the government. -28- City of Okeechobee, Florida Notes to Financial Statements rw NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) ar C. MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND FINANCIAL STATEMENT PRESENTATION (Continued) The City reports the following major governmental funds: The general fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The appropriations grant capital project fund accounts for the financial resources related to 00 the construction of infrastructure and other improvements in the City provided by specific grants and matching funds. The City reports the following nonmajor governmental funds: err The FDOT grant capital project fund accounts for the financial resources related to the construction of infrastructure and other improvements to roadways, right-of-way of roads and/or medians of roads in the City. The community development capital project fund accounts for the assets, liabilities, revenues and expenditures related to the construction of infrastructure and other improvements in the ■„ City not including grant funds that are instead included in the appropriations grant capital project fund. wr The law enforcement special revenue fund accounts for the assets that are restricted to fund certain expenditures of the City's police department. Additionally, the City reports the following fund types: The pension trust fund account is used to account for assets held by the City in a fiduciary .r capacity for the general employees', police officers' and firefighters' pension plans. The funds are operated by carrying out specific terms of statutes, ordinances and other governing regulations. The effect of interfund activity has been eliminated from the government -wide financial statements. .. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services or privileges provided, 2) operating grants and contributions and 3) capital grants and contributions. Internally dedicated resources are reported as general revenues rather than as pro- gram revenues. Likewise, general revenues include all taxes. Expenses for compensated absences are allocated based on the assigned function of the related 4W employee. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, then unrestricted resources as they are needed. -29- .. WI ,.: City of Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. ASSETS, LIABILITIES, DEFERRED INFLOWS AND NET POSITION OR EQUITY 1. Cash and investments The investment of municipal funds is authorized by local ordinance and Florida Statutes, which allow the City to invest in the Local Government Surplus Funds Trust Fund or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act, SEC registered money market funds with the highest credit quality rating, interest -bearing time deposits or savings accounts in qualified public depositories, direct obligations of the U.S. Treasury, commercial paper with certain ratings, pre -refunded municipal obligations, banker's acceptances maturing within one year, investment agreements, direct and general long-term and short-term obligations of any state with proper credit rating and full faith and credit pledge, municipal obligations with proper credit rating and repurchase agreements with maturities of 30 days or less with organizations with certain stipulations and requirements. The City invests certain surplus funds in an external investment pool, the Local Government Surplus Funds Trust Fund (the "State Pool"). The State Pool is administered by the Florida State Board of Administration ("SBA"), who provides regulatory oversight. The Florida PRIME has adopted operating procedures consistent with the requirements for an investment pool under GASB 79 to be reported at amortized cost. The fair value of the City's position in the pool is equal to the value of pooled shares. The funds can with withdrawn at any time, and there are no unfunded commitments. The City pools the investments of its governmental funds. Investment earnings of the pool are allocated to the participating funds at the end of each month based on the ratio of each participant funds' investment to the total pooled investment. Cash and cash equivalents include cash deposits, cash funds held in broker accounts and investments held in the Local Government Surplus Funds Trust Fund (Florida PRIME). Within the firefighters', police officers' and general employees' pension trust funds, plan assets are managed by Bowen, Hanes and Company. The plans follow the investment guidelines as established within the ordinance. The pension trust funds are allowed to invest in the State Pool; obligations of the U.S. Government or agencies thereof; banking institutions within the state and other such institutions within the guidelines of the state statutes which are insured by the Federal Deposit Insurance Corporation; investments agreements; direct and general long-term obligations of any state with proper credit rating and full faith and credit pledge; municipal obligations with proper credit rating; annuity and life insurance contracts; bonds issued by the State of Israel; and stocks, bonds, and commingled funds administered by National or State banks or evidences of indebtedness issued or guaranteed by a corporation organized under the laws of the United States, provided that the corporation is listed on a nationally recognized exchange and holds proper credit ratings as set forth` by a major credit rating service. These equity investments are not to exceed 60% of the assets of the pension trust funds on a cost basis. Temporary investment funds held by the custodian in a money market fund are classified as cash equivalents within the investment account. -30- low City of Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) rr D. ASSETS, LIABILITIES, DEFERRED INFLOWS AND NET POSITION OR EQUITY (Continued) 1. Cash and investments (continued) Pension trust fund investments are reported at fair value. Short-term investments are reported at cost, which approximates fair value. Securities traded on a national or international exchange are r valued at the last reported sales price. Shares of mutual funds, including proprietary funds and common and collective funds are valued at quoted market prices, which represent the net asset value of shares held by the pension trust fund at year end. Interest is recognized when earned. Gains and losses from the sale or exchange of investments are recognized on the transaction date. The difference between the excess of fair value over cost represents unrealized gains. +■ 2. Receivables and payables All trade and property tax receivables are considered to be fully collectible. The City's property tax is levied annually on the real and personal property located in the City on January 1st of the prior year. Tax collections by the Okeechobee County tax collector begin in 10 November of each year with a due date of March 31 of the following year. All property taxes remaining unpaid at May 30 are subject to a tax certificate sale. The City is permitted by State law to levy taxes up to 10 mills on assessed valuation. During a Special Session in June, 2007, the Florida Legislature adopted 1­113113 which limits municipal property tax rates beginning in the 2008 fiscal year. This legislation established reductions in the millage rate based on a calculated growth in per capita taxes between the 2002 and 2007 fiscal years. The Legislature did authorize local governments to use the rolled back millage rate if approved by a super majority vote of the governing body. The Okeechobee City Council levy for the fiscal year ended September 30, 2016 was 7.9932 mills, which is 0.04% more than the rolled back rate. The City Council determines the millage rates and adopts a tax levy by resolution prior to September 30 to fund the next ensuing fiscal year's budget. The assessment of all properties and collection of municipal taxes are provided by the County's Property Appraiser and Tax Collector. The ad valorem tax calendar is as follows: Lien date - January 1 r Levy date - Prior to September 30 Due date - November 1 Delinquent date - April 1 3. Inventory Inventories are valued at cost which approximates market, using the first-in/first-out (FIFO) method. The costs of inventories are recorded as expenditures when used (consumption method). -31- ) NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. ASSETS, LIABILITIES, DEFERRED INFLOWS AND NET POSITION OR EQUITY (Continued) 4. Capital assets Capital assets, which include: property, plant, equipment and infrastructure assets (e.g., roads, bridges, sidewalks and similar items), are reported in the government -wide financial statements. Capital assets are defined by the government as assets with an initial, individual cost of more than $500 and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Property, plant and equipment are depreciated using the straight-line method over the following esti- mated useful lives: Assets Years Buildings 25-60 Building improvements 12-20 Vehicles 10 Equipment 5-15 5. Compensated absences It is the City's policy to permit employees to accumulate earned but unused vacation and sick pay benefits. All sick and vacation pay is accrued when incurred in the government -wide financial statements. A liability for these amounts is reported in governmental funds only if they have matured, for example, as a result of employee resignations and retirements. 6. Deferred inflows and outflows of resources The deferred outflows and inflows related to pensions are an aggregate of items related to pensions as calculated in accordance with GASB Statement No. 68, Accounting and Financial Reporting for Pensions. Total deferred inflows of resources related to pensions were $413,438, and total deferred outflows were $1,314,534 for the year ended September 30, 2016. Note 5-13 includes a complete discussion of retirement commitments. Resources received before time requirements have been met, for example business tax revenues, are classified as deferred inflows of resources. -32- City of Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. ASSETS, LIABILITIES, DEFERRED INFLOWS AND NET POSITION OR EQUITY (Continued) Z Long-term obligations In the government -wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the statement of net position. In the governmental fund financial statements, the face amount of debt issued is reported as other financing sources. 8. Fund equity The governmental fund financial statements present fund balances based on classifications that comprise a hierarchy that is based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in the respective governmental funds can be spent. The classifications used in the governmental fund financial statements are as follows: Nonspendable Fund Balance — Amounts that are (a) not in spendable form or (b) legally or contractually required to be maintained intact. "Not in spendable form" includes items that are not expected to be converted to cash (such as inventories and prepaid amounts) and items such as long- term amounts of loans and notes receivables, as well as property acquired for resale. The corpus (or principal) of a permanent fund is an example of an amount that is legally or contractually required to be maintained intact. Restricted Fund Balance — Amounts that can be spent only for specific purposes stipulated by (a) external resource providers such as creditors (by debt covenants), grantors, contributors or laws or + regulations of other governments; or (b) imposed by law through constitutional provisions or enabling legislation. Committed Fund Balance — Amounts that can be used only for the specific purposes determined by a formal action (resolution) of the Council, the Council's highest level of decision making authority. Commitments may be changed or lifted only by the council taking the same formal action (resolution) that imposed the constraint originally. The City had no committed fund balance at year end. Assigned Fund Balance — Includes spendable fund balance amounts established by the City r' Administrator or the Council that are intended to be used for specific purposes that are neither considered restricted or committed. Unassigned Fund Balance — Unassigned fund balance is the residual classification for the general fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed or assigned to specific purposes within the general fund. a. -33- r NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. ASSETS, LIABILITIES, DEFERRED INFLOWS AND NET POSITION OR EQUITY (Continued) 8. Fund equity (continued) Unassigned fund balance may also include negative balances for any governmental fund if expenditures exceed amounts restricted, committed or assigned for those specific purposes. The City would typically use restricted fund balances first, followed by committed resources and then assigned resources, as appropriate opportunities arise, but reserves the right to selectively spend unassigned resources first to defer the use of these other classified funds. E. CHANGE IN ACCOUNTING PRINCIPLE In February 2015, the Governmental Accounting Standards Board (GASB) issued Statement No. 72 Fair Value Measurement and Application, which provides guidance for determining a fair value measurement for financial purposes and applying fair value to certain investments and disclosures related to all fair value measurements. This Statement is effective for annual reporting periods beginning after June 15, 2015. The City has implemented the disclosure requirements of this Statement for the year ended September 30, 2016. See Note 4-A. NOTE 2: RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS A. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL FUND BALANCE SHEET AND THE GOVERNMENT -WIDE STATEMENT OF NET POSITION The governmental fund balance sheet includes reconciliation between fund balance -total governmental funds and net position -governmental activities as reported in the government -wide statement of net position. One element of that reconciliation states that "long-term liabilities, including the net OPEB obligation and compensated absences, are not due and payable in the current period and, therefore, are not reported in the funds." The details of this $(1,967,697) difference are as follows: Net OPEB obligation $ (1,375,989) Compensated absences (451,939) Net pension liability (139,769) Net adjustment to reduce fund balance - total governmental funds to arrive at net position -governmental activities $ (1,967,697) -34- City of Okeechobee, Florida Notes to Financial Statements NOTE 2: RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS (Continued) M B. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES AND THE GOVERNMENT -WIDE STATEMENT OF ACTIVITIES The governmental fund statement of revenues, expenditures and changes in fund balances includes a reconciliation between net changes in fund balances - total governmental funds and changes in net position of governmental activities as reported in the government -wide statement of activities. One element of that reconciliation explains that "governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense." The details of this $391,570 difference are as follows: rir Capital outlay $ 938,515 Depreciation expense (551,687) Net adjustment to increase net changes in fund balances - total governmental funds to arrive at changes in net position of governmental activities $ 386,828 No NOTE 3: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. BUDGETARY INFORMATION iN As permitted by GASB Statement No. 34, Basic Financial Statements and Management Discussion and Analysis for State and Local Governments, the City has elected to disclose all budgetary information in the notes to the required supplementary information. IN r-� NOTE 4: DETAILED NOTES ON ALL FUNDS A. DEPOSITS AND INVESTMENTS At September 30, 2016, the City's carrying amount of deposits was $11,608,073 and the bank balance was $11,810,179. In addition, the City maintained $324 of petty cash. As of September 30, 2016, $250,000 of the City's bank balances is covered by federal depository insurance (FDIC). Monies invested in amounts greater than the insurance coverage are secured by the qualified public depositories pledging securities with the State Treasurer in such amounts required by the Florida Security for Public Depositories Act. In the event of a default or insolvency of a qualified +r. public depositor, the State Treasurer will implement procedures for payment of losses according to the validated claims of the City pursuant to Section 280.08, Florida Statutes. M -35- NOTE 4: DETAILED NOTES ON ALL FUNDS (Continued) A. DEPOSITS AND INVESTMENTS (Continued) Fair Value GASB 72, Fair Value Measurements, establishes a framework for measuring fair value. That framework provides a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (Level 1 measurements) and the lowest priority to unobservable inputs (Level 3 measurements). The three levels of the fair value hierarchy under GASB 72 are described as follows: Level 1: Inputs to the valuation methodology are unadjusted quoted prices for identical assets or liabilities in active markets that the plan has the ability to access. Level 2: Inputs to the valuation methodology include • quoted prices for similar assets or liabilities in active markets; • quoted prices for identical or similar assets or liabilities in inactive markets; • inputs other than quoted prices that are observable for the asset or liability; • inputs that are derived principally from or corroborated by observable market data by correlation or other means. If the asset or liability has a specified (contractual) term, the level 2 input must be observable for substantially the full term of the asset or liability. Level3: Inputs to the valuation methodology are unobservable and significant to the fair value measurement. The asset or liability's fair value measurement level within the fair value hierarchy is based on the lowest level of any input that is significant to the fair value measurement. Valuation techniques used need to maximize the use of observable inputs and minimize the use of unobservable inputs. The following is a description of the valuation methodologies used for assets measured at fair value There have been no changes in the methodologies used at September 30, 2016. Level 1 investments noted in the following table are valued at quoted market prices. Level 2 investments noted in the following table are valued at quoted prices for similar liabilities in active markets. The money market fund and SBA are valued at amortized cost. They can be redeemed daily, and have no unfunded commitments. r -36- P `o - City of Okeechobee, Florida Notes to Financial Statements im NOTE 4: DETAILED NOTES ON ALL FUNDS (Continued) 6W A. DEPOSITS AND INVESTMENTS (Continued) At September 30, 2016, the City had the following investments and effective duration presented in terms of years and levels: Investment Maturities (in vears More Investment type Fair Value Less than 1 1-5 6 - 10 than 10 Rating 4gency Level Primary government: SBA (Florida Prime) $ 52 $ 52 $ - $ - $ - AAAm S&P - Pension trust funds: Money market fund $ 397,114 $ 397,114 $ - $ - $ - Not rated - - Mutual funds- equities 6,513,983 6,513,983 - - - Not rated - L1 irr Mutualfunds- fixedincome 8,910,911 - - 8,910,911 - BBB - AA S&P L2 Common equity securities 6,864,459 6,864,459 - - - Not rated - L1 $ 22,686,467 $13,775,556 $ - $ 8,910,911 $ - r'rorlit ricL AW Fixed income securities have inherent financial risks, including credit risk and interest rate risk. Credit risk for fixed income securities is the risk that the issuer will not fulfill its obligations. The City's iwi investment policy and the investment policies for the firefighters', police officers' and general employees' pension trust funds limit investments to securities with specific ranking criteria. Interest rate risk Interest rate risk exists when there is a possibility that changes in interest rates could adversely affect go an investment's fair value. In accordance with Florida Statute 218.415(6), the City's policy is to match investment maturities with known cash needs and anticipated cash flow requirements. The City's pension trust funds do not address interest rate risk. no Concentration of credit risk W Concentration of credit risk is an increased risk of loss that occurs as more investments are acquired from one issuer (i.e. lack of diversification). The City's investment policy and the investment policies for the firefighters', police officers' and general employees' pension trust funds do not specifically address concentration of credit risk. .o Foreign currency risk The City's firefighters', police officers' and general employees' pension trust funds contain investments in foreign corporate bonds; however, all of the investments are denominated in U.S. dollars and are not exposed to foreign currency risk. -37- aw mom City of Okeechobee, Florida Notes to Financial Statements NOTE 4: DETAILED NOTES ON ALL FUNDS (Continued) B. RECEIVABLES Receivables as of September 30, 2016 are as follows: Municipal Police Officers' General Pension Fund Trust Municipal Firefighters' General Pension Employees Trust Pension Trust Franchise/Utility taxes $ 99,739 $ - $ - $ - Contributions - $ 117,355 $ 29,888 $ 91,503 Other 15,483 $ - $ - $ - Receivables, net $ 115,222 $ 117,355 $ 29,888 $ 91,503 C. CAPITAL ASSETS Capital asset activity for the year ended September 30, 2016 was as follows: Beginning Balance Increases Decreases Ending Balance„, Governmental activities: Capital assets, not being depreciated: Land $1,378,744 $ - $ - $ 1,378,744 Construction in progress 1,248 31,021 (1,248) 31,021 Total capital assets, not being depreciated 1,379,992 31,021 (1,248) * 1,409,765 Capital assets, being depreciated: Buildings Improvements other than buildings 1,972,752 7,123,161 8,505 456,480 - - 1,981,257 7,579,641, Equipment 2,771,792 447,251 (304,782) 2,914,261 Total capital assets, being depreciated 11,867,705 912,236 ** (304,782) 12,475,159 Less accumulated depreciation for: Buildings (886,970) (63,398) - (950,368) _. Improvements other than buildings (2,861,603). (277,138) - (3,138,741) Equipment (1,732,472) (211,151) 32,974 (1,910,649) Total accumulated depreciation (5,481,045) (551,687) 32,974 (5,999,758) Total capital assets, being depreciated, net 6,386,660 360,549 (271,808) 6,475,401 41 Governmental activities capital assets, net $ 7,766,652 $ 391,570 $ (273,056) $ 7,885,166 * Construction in progress was disposed of and not placed in service. ** Includes $4,742 of donated assets. 1rr -38- 77 ...'� „u.�����`5. 8\��\�'�\moo\�\\�\� k>« City of Okeechobee, Florida Notes to Financial Statements NOTE 4: DETAILED NOTES ON ALL FUNDS (Continued) W D. CAPITAL ASSETS (Continued) Depreciation expense was charged to functions/programs of the government as follows: .r Governmental activities: General government r Public safety Physical environment .r $ 76,059 168,210 307,418 Total depreciation expense - governmental activities $ 551,687 E. INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS 4` Interfund loans of $336,033 for short term operating purposes resulted in a due to the General fund from the Appropriations Grant Capital Project fund of $300,000 and from the nonmajor Community rrr Development Capital Project fund of $36,033. All amounts are expected to be repaid within one year. r. During the year ended September 30, 2016, the General fund transferred $9,000 to the Appropriations Grant Capital Project fund, $20 to the nonmajor FDOT Grant Capital Project fund, and $29,945 to the nonmajor Community Development Capital Project fund for a total of $38,965. The transfers represented engineering costs for the respective partially grant funded capital projects. r F. CHANGES IN LONG-TERM LIABILITIES Long-term liability activity for the year ended September 30, 2016, was as follows: Beginning Ending Due Within Balance Additions Reductions Balance One Year Governmental activities: Compensated absences $ 432,188 $ 222,772 $ (203,021) $ 451,939 $ 20,220 Net OPEB obligation 1,007,078 385,151 (16,240) 1,375,989 - "" Net pension liability 20,069 623,040 (411,550) 231,559 - Long-term liabilities $ 1,459,335 $ 1,230,963 $ (630,811) $ 2,059,487 $ 20,220 ur For the governmental activities, compensated absences are generally liquidated by the general fund. -39- ��®■��pq City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION A. RISK MANAGEMENT The City is exposed to various risks of loss, including, but not limited to theft, damage or destruction of its buildings, equipment, records and monetary assets, and liability for personal injury, property damage and consequences of employee and public official actions. The City participates in a non - assessable public risk pool to cover significant loss exposure and purchases commercial insurance for third party pollution liability coverage. The pool maintains a loss reserve and purchases specific excess insurance, aggregate excess insurance and multiple loss coverage from commercial carriers and underwriters. B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS Plan Descriptions — The City contributes to two single -employer defined benefit pension plans: City of Okeechobee Municipal Police Officers' Pension Trust Fund and City of Okeechobee Municipal Firefighters' Pension Trust Fund (the "Plans"). The Plans provide retirement, disability and death benefits to plan members and their beneficiaries. Chapters 185 and 175 of the Florida Statutes establish the minimum benefits and the minimum standards for the operation and funding of the Police Officers' and the Firefighters' Municipal Pension Trust Funds, respectively. Per City Ordinances Nos. 750 and 749, sole responsibility for administering the Plans is vested in the Board of Trustees of each plan. The Boards cannot amend the provisions of the plans without the approval of the City. The Plans issue publicly available financial reports that include financial statements and required supplementary information. The reports are available from the City of Okeechobee, Florida, 55 S.E. Third Avenue, Okeechobee, Florida 34974. At September 30, 2016, the Police Officers' plan included 12 retirees or beneficiaries either receiving or entitled to receive benefits, including 1 disability retiree and 2 survivor beneficiaries. The Police Officers' plan also includes no terminated members with vested benefits, and has 3 DROP participants. There are 16 active current employees of which 11 are vested and 5 are non -vested. At September 30, 2016, the Firefighters' plan included 4 retirees receiving or entitled to receive benefits, including 1 beneficiary receiving benefits. The Plan also included 1 terminated vested members entitled to receive benefits. There are 12 active current employees of which 4 are vested and 8 are non -vested. Funding Policies — The contribution requirements of plan members and the City are established and may be amended by City ordinance. Plan members are required to contribute 5% of their annual covered salary for the Police Officers' and Firefighters' Municipal Trust Funds. The City is required to contribute an amount equal to the difference in each year between the total aggregate member contributions for the year, plus state contributions for such year, and the normal cost for the year, as shown by the most recent actuarial valuation of the plan; the current contribution rate as a percentage of covered payroll is 16.62% for the Police Officers' plan and 17.57% for the Firefighters' plan. r -40- 71 h �a City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) .r B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (Continued) The City recognized as revenues and expenditures on -behalf payments relating to pension contributions for its public safety employees that the State of Florida paid to the Police Officers' and Firefighters' Plans in the amounts of $73,960 and $49,889, respectively. These contributions are funded by an excise tax upon certain casualty insurance companies on their gross receipts of premiums from policy holders. The City and employees contributions for the year ended September 30, 2016, are as follows: go City Employees to Police Officers' $ 149,981 $ 43,958 Firefighters' $ 92,919 $ 26,442 W Plan Investment Policies and Allocation of Plan Investments - Florida statutes and the plan investment policy authorize the Trustees to invest funds in various investments. The general investment objective of the fund is to preserve the purchasing power of the fund's assets and earn a reasonable rate of return (after inflation) over the long term while minimizing, to the extent reasonable, the short term volatility of returns. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of September 30, 2016, and the current target r. and actual allocation of these investments at market, per the performance analysis report, is as follows as of September 30, 2016: - Police Officers Actual Target I nvestments Percent Percent dw Domestic Equity 44.9% 45.0% 1 nternationa► Equity 14.6% 15.0% Fixed Income 39.4% 40.0% 'w Cash Equivalents 1.1% 0.0% Total 100.00% 100.00% Firefighters Actual Target ■o Investments Percent Percent Domestic Equity 43.8% 45.0% International Equity 14.7% 15.0% Fixed Income 39.5% 40.0% Cash Equivalents 2.0% 0.0% Total 100.00% 100.0% r_1 -41- 0 City of Okeechobee, Florida Notes to Financial Statements 11 NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (Continued) Money -Weighted Rate of Return - For the year ended September 30, 2016, the annual money - weighted rate of return on the Po►ice Officers' pension plan investments was (7.59%) and on the Firefighters' pension plan investments was (6.83%). The money -weighted rate of return expresses investment performance, net of plan investment expenses, as adjusted for the changing amounts actually invested on a monthly basis. Net Pension Liability —The City's net pension liability was measured as of September 30, 2015, and the total pension liability used to calculate net pension liability was determined by an actuarial valuation as of September 30, 2016 for the Police Officers' and Firefighters pension plan. Total Pension Liability Police Officers' Firefighters' Service cost $ 247,353 $ 144,773 Interest 506,147 213,154 Difference between actual & expected experience (219,850) (19,771) Assumption changes 94,065 49,797 Benefit payments (203,855) (96,939) Refunds (321) - Net change in total pension liability 423,539 291,014 Total pension liability - beginning 7,334,873 2,991,119 Total pension liability - ending (a) $ 7,758,412 $ 3,282,133 - Plan Fiduciary Net Position Police Officers' Firefighters' - Contributions - employer (from City) $ 192,581 $ 92,863 Contributions - employer (from State) 70,807 52,662 Contributions - members 47,740 26,324 Net investment income (95,964) (44,021) Benefit payments (203,855) (96,939) Refunds (321) - Administrative expense (30,198) (27,132) Other 3,886 - Net change in plan fiduciary net position (15,324) 3,757 Plan fiduciary net position - beginning 7,706,664 3,253,658 Plan fiduciary net position - ending (b) 7,691,340 3,257,415 Net pension liability (asset) - Ending (a) - (b) $ 67,072 $ 24,718 Plan fiduciary net position as a percentage or Total Pension Liability 99.14% 99.25% - 42 - NgU� \ aA 411,a City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) .• B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (Continued) For the year ending September 30, 2016, the City recognized a pension expense of $253,175 for the im Police Officers' Plan and $164,953 for the Firefighters' Plan. On September 30, 2016 the Sponsor reported deferred outflows of resources and deferred inflow of resources related to pensions from the following sources: to Police Officers' Deferred Deferred do Outflow of Inflow of Resources Resources Difference between expected and actual experience $ - $ 180,371 +rr Change in assumptions 76,962 - Net difference between projected and actual earnings on pension plan investments 510,602 123,730 dw Contributions subsequent to the measurement date 147,312 - Total $ 734,876 $ 304,101 Firefighters' Deferred Deferred Outflow of Inflow of Resources Resources Difference between expected and actual experience $ - $ 17,885 No Change in assumptions 43,649 - Net difference between projected and actual earnings on pension plan investments 218,759 67,975 Contributions subsequent to the measurement date 97,709 - Total $ 360,117 $ 85,860 r Deferred outflows of $245,021 resulting from City contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the fiscal year end September 30, 2016. Amounts reported as deferred outflows of resources and deferred inflows of resources related to pension will be recognized in pension expense as follows: Police Officers' Year ended September 30: 2017 $ 63,392 2018 63,392 2019 63,394 2020 104,720 ++� 2021 (11,435) Total $ 283,463 +r - 43 - W C' f Ok h b FI L4 ity o eec o ee, on a Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (Continued) Firefighters' Year ended September 30: 2017 $ 35,646 2018 35,646 2019 35,645 2020 58,303 2021 3,614 Thereafter 7,694 Total $ 176,548 Expected Long -Term Rate of Return - The long-term expected rate of return on pension investments was determined using a building-block method in which best estimate ranges of future real rates of return (expected returns, net of pension plan investment expenses and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation (2.5%). Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of September 30, 2016 are summarized as follows: Police Officers' Percent Long -Term I nvestments Target Rate of Return* - Domestic Equity 45.0% 7.5% International Equity 15.0% 8.5% Fixed Income 40.0% 2.5% Cash Equivalents 0.0% 0.0% Total 100.00% *Net of long-term inflation assumptions 2.5% Firefighters' Percent Long -Term Investments Target Rate of Return* Domestic Equity 45.0% 7.5% International Equity 15.0% 8.5% Fixed Income 40.0% 2.5% Cash Equivalents 0.0% 0.0% Total 100.00% *Net of long-term inflation assumptions 2.5% -44- City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (Continued) Discount Rate - The projection of cash flows used to determine the discount rate assumed that plan rr member contributions will be made at the current contribution rate and that sponsor contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected +o to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. to Sensitivity of the Net Pension Liability to Changes in Discount Rate - The following presents the pension liability of the City, calculated using the discount rate of 7%, as well as what the City's net pension "" liability would be if it were calculated using a discount rate that is 1% lower (6%) or 1% higher (8%) than the current rate: .� Police Officers 1% Decrease Current Discount 1% Increase 6.00% 7.00% 8.00% Sponsor's net pension liability (asset) $ 1,005,029 $ 67,072 $ (711,898) Firefighters 1% Decrease Current Discount 1% Increase iw 6.00% 7.00% 8.00% Sponsor's net pension liability (asset) $ 462,996 $ 24,718 $ (339,935) to The City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System Plan Description - The City contributes to the City of Okeechobee and Okeechobee Utility Authority +■ Employees' Retirement System (the "System"), a cost -sharing multiple employer defined benefit pension plan administered by the System's Board of Trustees. Substantially all of the City's general employees and the employees of the Okeechobee Utility Authority participate in this public employee retirement system. The System was established by City Ordinance No. 655, as amended and restated by City Ordinance No. 686. The System provides retirement, disability and death benefits to plan members and their beneficiaries. The Board of Trustees is authorized by City Ordinance No. 686 to establish and amend all plan provisions. The System issues a publicly available financial report that includes financial statements and required supplementary information. That report is available from the City of Okeechobee, Florida, 55 S.E. Third Avenue, Okeechobee, Florida 4W 34974. At September 30, 2016, the Plan included 30 retirees and/or beneficiaries currently receiving benefits .. plus 1 disability retiree and 6 terminated employees entitled to benefits but not yet receiving them, ,and 2 DROP participants. There are 75 active current employees (City — 25, OUA — 50) in the Plan, of which 44 are vested and 31 are non -vested. - 45 - 0a�� , 'A dD City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (Continued) Funding Policy - The contribution requirements of the plan members and the City are established and may be amended by City ordinance. Plan members are required to contribute 6% of their covered annual salary. The City is required to contribute at an actuarially determined rate; the current rate is 5.39% of covered payroll. The City elected to fund the plan based on the initially calculated higher rate of 12.75%. The City's contributions for the years ended September 30, 2016 and 2015 were $116,529 and $105,633, respectively and were equal to the required contributions for each year. For the year ending September 30, 2016, the City reported a liability of $139,769 for its proportionate share of the Pension Plan's net pension liability. The net pension liability was measured as of September 30, 2015, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of October 1, 2014. The City's proportionate share of the net pension liability was based on the City's December 2, 2015 portion of the employer's total required contribution. At September 30, 2016 the City's proportionate share was 12%. Money -Weighted Rate of Return - The annual money -weighted rate of return on plan investments (calculated as the internal rate of return on plan investments, net of plan investment expense) was (7.78%) for the year ended September 30, 2016. The money -weighted rate of return expresses investment performance, net of plan investment expenses, as adjusted for the changing amounts actually invested on a monthly basis. For the year ending September 30, 2016 the City recognized a pension expense of $53,240 for the General Employees' Retirement Plan. On September 30, 2016, the Sponsor reported deferred outflows of resources and deferred inflow of resources related to pensions from the following sources: General Deferred Deferred Outflow of I nflow of Resources Resources Difference between expected and actual experience $ 3,680 $ 23 Change in assumptions 20,048 - Net difference between projected and actual earnings on pension plan investments 79,284 23,454 Contributions subsequent to the measurement date 116,529 - Total $ 219,541 $ 23,477 -46- IN City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (Continued) Deferred outflows of $116,529 resulting from City contributions subsequent to the measurement date Q1' will be recognized as a reduction of the net pension liability in the fiscal year ended September 30, 2016. Amounts reported as deferred outflows of resources and deferred inflows of resources related to pension will be recognized in pension expense as follows: General Year ended September 30: 2017 $ 15,826 2018 15,826 2019 15,826 2020 23,644 2021 3,824 Thereafter 4,589 Total $ 79,535 Plan Investment Policies and Allocation of Plan Investments - Florida statutes and the plan investment policy authorize the Trustees to invest funds in various investments. The general investment objective of the fund is to preserve the purchasing power of the fund's assets and earn a reasonable rate of return (after inflation) over the long term while minimizing, to the extent reasonable, the short term volatility of returns. ww- The long term expected rate of return on pension plan investments was determined using a building-block method in which best estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expenses and inflation) are developed for each major asset class. These ranges are combined to produce the long term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation and actual allocation as of September 30, 2016 are summarized in the following table: 'o Percent Percent Long -Term Investments Actual Target Rate of Return* Domestic Equity 49.8% 50.0% 7.5% arr International Equity 9.6% 10.0% 8.5% Fixed Income 39.5% 40.0% 2.5% w Cash Equivalents 1.1% 0.0% 0.0% Total 100.00% 100.00% 5.6% *Net of long-term inflation assumptions 2.5% r wr - 47 - C't f nil b FI 'd l y o eec o ee, ors a Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (Continued) Discount Rate - The discount rate used to measure the total pension liability was 7.00%. The Pension Plan's fiduciary net position was projected to be available to make all projected future benefit payments of the current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. Sensitivity of the City's Proportionate Share of the Net Pension Liability to Changes in Discount Rate — The following represents the City's proportionate share of the net pension liability calculated using the discount rate of 7.00% as well as what the City's proportionate share of the net pension liability would be if it was calculated using a discount rate that is one percentage point lower (6.00%) or one percentage point higher (8.00%) than the current rate: 1% Decrease Rate Assumption 1% Increase 6.00% 7.00% 8.00% City's proportionate share of the net pension liability (asset) $ 324,002 $ 139,769 $ (15,654) Actuarial Assumptions — The total pension liability was determined by an actuarial valuation as of October 1, 2014 using the following actuarial assumptions applied to all measurement periods. Actuarial Cost Method Inflation Salary Increases Investment Rate of Return Retirement Age Mortality Fire Police General Entry Age Normal 2.75% 7.00% 7.00% Entry Age Normal 2.75% 6.00% 7.00% Entry Age Normal 2.75% 6.00% 7.00% 100% when first eligible 100% when first eligible 100% when first eligible for Normal Retirement for Normal Retirement or for Normal Retirement or DROP entry DROP entry or DROP entry RP-2000 Combined RP-2000 Combined RP-2000 Combined Healthy Participant Healthy Participant Healthy Participant Mortality Table for Mortality Table for males Mortality Table for males and females with and females with males and females with mortality improvement mortality improvement mortality improvement projected to all future projected to all future projected to all future years after 2000 using years after 2000 using years after 2000 using scale AA. scale AA. scale AA. OR -48- Ift City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) ++� B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (Continued) Pension trust funds fiduciary net position activity as of September 30, 2016 was as follows: Police General Or Firefighters' Officers' Employees' Total Pension Pension Pension Pension Trust Funds 0 ASSETS Cash equivalents $ 68,282 $ 90,342 $ 238,490 $ 397,114 1 nvestments: Mutual funds 2,462,395 5,525,161 7,437,338 15,424,894 Common equity securities 990,500 2,316,057 3,557,902 6,864,459 Receivables 29,888 117,355 91,503 238,746 Accrued interest and dividends 975 2,315 3,558 6,848 Due from other plans - - 5,884 5,884 Total assets 3,552,040 8,051,230 11,334,675 22,937,945 LIABILITIES Accounts payable 15,582 15,501 43,412 74,495 Total liabilities 15,582 15,501 43,412 74,495 NET POSITION Held in trust for pension benefits $ 3,536,458 $ 8,035,729 $ 11,291,263 $ 22,863,450 -49- �t �<,51 ��� f k h b El 'd Clty o 0 eec o ee, orl a fi Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS - DEFINED BENEFIT PLANS (Continued) Pension trust funds increase in fiduciary net position activity as of September 30, 2016 was as follows: Firefighters' Pension Police Officers' Pension General Employees' Pension Total Pension Trust Funds ADDITIONS Contributions State $ 49,889 $ 73,960 $ - $ 123,849 City 92,919 149,981 452,265 695,165 Employees 26,442 43,958 183,144 253,544 Total contributions 169,250 267,899 635,409 1,072,558 Investment earnings: Net appreciation in the fair valuL of investments 181,913 429,524 587,634 1,199,071 Interest and dividends 90,171 212,746 281,863 584,780 Total investment earnings 272,084 642,270 869,497 1,783,851 Less investment expenses (26,478) (36,031) (45,772) (108,281) Net investment earnings 245,606 606,239 823,725 1,675,570 Total additions 414,856 874,138 1,459,134 2,748,128 DEDUCTIONS Benefits paid to participants 102,590 215,862 331,214 649,666 Refunds on termination - 25,003 18,267 43,270 DROP payment - 252,832 - 252,832 Administrative expenses 33,221 36,050 57,186 126,457 Total deductions 135,811 529,747 406,667 1,072,225 Change in net position 279,045 344,391 1,052,467 1,675,903 Net position held in trust for pension benefits, beginning of year 3,257,413 7,691,338 10,238,796 21,187,547 Net position held in trust for pension benefits, end of year $ 3,536,458 $ 8,035,729 $ 11,291,263 $ 22,863,450 Ni, 1Y aapa�a�,� 1 1`, City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) C. POSTEMPLOYMENT BENEFITS OTHER THAN PENSION Plan description. The City of Okeechobee, Florida administers a single -employer defined benefit healthcare plan (the "Plan") that provides medical insurance to its employees and their eligible dependents. Pursuant to Section 112.0801 Florida Statutes, the City is required to provide eligible retirees (as defined in the City's pension plans) the opportunity to participate in this Plan at the same " cost that is applicable to active employees. Benefit provisions for the Plan were established by City Council on January 7, 1991 and may only be amended by City Council. The City has not established a trust or agency fund for the Plan. The City does not issue stand-alone financial statements for this Plan. All financial information related to the Plan is accounted for in the City's basic financial statements. ON Employees and their dependents may elect to remain in the Plan upon retirement up to age 65. After age 65 the City's insurance coverage becomes secondary to the retiree's Medicare insurance. The Plan ;W has 2 retirees receiving benefits and has a total of 59 active participants and dependents. Funding policy. The City is funding the plan on a pay-as-you-go basis. Employees and their dependents aw are required to pay 100% of the insurance premiums charged by the carrier. There is an implied subsidy in the insurance premiums for these employees because the premium charged for retirees is the same as the premium charged for active employees, who are younger than retirees on average. For the year ended September 30, 2016, the City's contribution is $16,240 which represents an estimate of the implied subsidy described above. Contributions of plan members totaled go approximately $6,507 for the year ended September 30, 2016. - Annual OPEB cost and net OPEB obligation. The City's annual OPEB cost (expense) is calculated based on the annual required contribution (ARC) of the employer, an amount determined using the Alternative Measurement Method, permitted by GASB Statement No. 45 for employers in plans with fewer than 100 total plan members. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and to amortize any unfunded actuarial accrued liabilities (or funding excess) over a period not to exceed thirty years. The following table shows the components of the City's annual OPEB cost for the year ended September 30, 2016, the amount actually contributed to the Plan, and changes in the City's net OPEB obligation to the Plan: Annual required contribution $ 386,510 r Interest on net OPEB obligation 38,964 Adjustment to annual required contribution (40,323) Annual OPEB cost (expense) 385,151 are Contributions made (16,240) Increase in net 0PEB obligation 368,911 Net OPEB obligation — beginning of year 1,007,078 Net OPEB obligation —end of year $ 1,375,989 -51- n City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) C. POSTEMPLOYMENT BENEFITS OTHER THAN PENSION (Continued) The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the Plan, and the net OPEB obligation for the fiscal year ending September 30, 2016 was as follows: Year Annual OPEB Percentage of Annual Net OPEB Ending Cost OPEB Cost Contributed Obligation 9/30/2016 $ 385,151 4% $ 1,375,989 9/30/2015 225,128 1.3% 1,007,078 9/30/2014 218,009 1.6% 811,717 Funded status and funding progress. Because the Plan has fewer than 200 members, the City is required to obtain an actuarial valuation at least every three years. The most recent actuarial valuation was performed as of September 30, 2016. Accordingly, the City will be required to obtain a subsequent actuarial valuation within three years of that date. As of September 30, 2016, the actuarial accrued liability for benefits was $757,717, all of which was unfunded. The covered payroll (annual payroll of active employees covered by the Plan) was $2,639,843, and the ratio of unfunded actuarial accrued liability (UAAL) to the covered payroll was 29%. The projection of future benefit payments for an ongoing plan involves estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, future interest rates, mortality, medical cost inflation, Medicare coverage and changes in marital status. Amounts determined regarding the funded status of the Plan and the annual required contributions of the employer are subject to continuous revision as actual results are compared to past expectations and new estimates about the future are formulated. The schedule of funding progress presented as required supplementary information following the notes to the financial statements, will present multiyear trend information that shows whether the actuarial value of Plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. Methods and Assumptions. Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the Plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and Plan members to that point. The methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. -52- City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) M C. POSTEMPLOYMENT BENEFITS OTHER THAN PENSION (Continued) In the September 30, 2016 valuation, the entry age normal cost method was used. The assumptions included a discount rate of 3%, a general inflation rate of 2.8%, and an annual healthcare cost trend rate of 0%. The unfunded actuarial accrued liability is being amortized as a level percentage of projected payrolls on a closed basis over a period of 30 years. As authorized by GASB Statement No. +rr 45, the Alternative Measurement Method with its simplifications of certain assumptions was employed in measuring actuarial accrued liabilities and the ARC. D. CONCENTRATION — COLLECTIVE BARGAINING UNIT Members of the City's fire department are covered by a collective bargaining agreement. The +o agreement with the employees covered by the International Association of Firefighters (IAFF) extended through September 30, 2009 and has not been renewed as of the date of our report. NOTE 6: FUTURE ACCOUNTING PRONOUNCEMENTS The Governmental Accounting Standards Board has issued statements that will become effective in 2017. The statements address: • Certain pension issues; • Other postemployment benefit (OPEB) plans; • Tax abatement disclosures; and • Blending certain component units. The City is currently evaluating the effects that these statements will have on its 2017 financial statements. NOTE 7: SUBSEQUENT EVENTS As of October 1, 2016, the Okeechobee Utility Authority Employees' Retirement System will be split out from the Pension Trust funds and will no longer be accounted for by the City in the Pension Trust funds. In December 2016, the City purchased a Pierce Saver Pumper Engine Fire Truck for $412,507. In January 2017, the City entered into a grant agreement with Florida Department of Environmental Protection Agreement for a Water Quality Improvement Project for $183,630. In January 2017, The City entered into an agreement with the South Florida Water Management District for $175,000. In May 2017, the City entered into an agreement with Seminole Design Build for the Centennial `• Park Storm Water Improvements for $547,318. -53- .rrry THIS PAGE IS INTENTIONALLY LEFT BLANK. EM - 54 REQUIRED SUPPLEMENTARY INFORMATION OTHER THAN MANAGEMENT'S DISCUSSION AND ANALYSIS -55- WSW THIS PAGE IS INTENTIONALLY LEFT BLANK. r-m -56- m City of Okeechobee, Florida Schedule of Revenues, Expenditures and Changes in Fund Balances - "� Budget and Actual - General Fund Actual Variance with .rr Original Final (on Budgetary Final Budget Year ended September 30, 2016 Budget Budget Basis) Positive (Negative) to Revenues Taxes $ 2,532,154 $ 2,645,995 $ 2,653,485 $ 7,490 Intergovernmental 2,048,726 2,211,845 2,254,311 42,466 Charges for services 418,532 440,272 442,215 1,943 Permits and fees 546,650 648,869 652,246 3,377 Fines and forfeitures 14,300 25,357 34,534 9,177 Investment earnings 6,550 3,497 3,503 6 Miscellaneous 14,350 11,382 24,815 13,433 Contributions and donations - - 5,997 5,997 Total revenues 5,581,262 5,987,217 6,071,106 83,889 Expenditures Current: General government: Legislative 130,284 141,471 121,248 20,223 W Executive 181,003 182,639 179,763 2,876 City clerk 222,937 216,765 211,501 5,264 Financial services 268,723 284,738 276,709 8,029 Legal council 88,197 61,411 50,610 10,801 General services 378,974 336,696 328,694 8,002 Total general government 1,270,118 1,223,720 1,168,525 55,195 Public safety: Fire 1,463,483 1,400,851 1,385,107 15,744 Police 2,197,633 2,007,802 1,986,776 21,026 Total public safety 3,661,116 3,408,653 3,371,883 36,770 rrii _ Transportation 1,177,475 1,077,156 1,065,204 11,952 Physical environment 704,800 649,035 483,544 165,491 Capital outlay 743,150 598,282 533,668 64,614 Total expenditures 7,556,659 6,956,846 6,622,824 334,022 Deficiency of revenues under expenditures (1,975,397) (969,629) (551,718) 417,911 Other financing sources (uses) Operating transfers out - - (38,965) (38,965) Sale of capital assets 237,600 246,000 246,000 - Net other financing sources (uses) 237,600 246,000 207,035 (38,965) Excess (deficiency) of revenues and other aW financing sources over (under) expenditures and other financing sources (uses) (1,737,797) (723,629) (344,683) 378,946 wr Fund balances, beginning of year 11,985,898 11,985,898 11,985,898 - Fund balances, end of year $10,248,101 $11,262,269 11,641,215 $ 378,946 Reconciliation of budgetary rir to GAAP basis Current year encumbrances 173,117 Prior year encumbrances (15,960) Fund balance on GAAP basis $11,798,372 lim The accompanying notes to required supplementary information are an integral part of this schedule -57- City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Changes in Net Pension Liability and Related Ratios — Last Three Fiscal Years Police Officers' 2016 2015 2014 Total Pension Liability Service cost $ 264,445 $ 247,353 $ 251,499 Interest 543,946 506,147 479,146 Difference between actual & expected experience 126,875 (219,850) (784) Assumption changes - 94,065 - Benefit payments (468,694) (203,855) (201,397) Refunds (25,003) (321) (26,953) Net change in total pension liability 441,569 423,539 501,511 Total pension liability - beginning 7,758,412 7,334,873 6,833,362 Total pension liability - ending (a) 8,199,981 7,758,412 7,334,873 Plan Fiduciary Net Position Contributions - employer (from City) 147,312 192,581 200,210 Contributions - employer (from State) 73,960 70,807 67,639 Contributions - members 45,554 47,740 43,135 Net investment income 607,763 (95,964) 694,790 Benefit payments (468,694) (203,855) (201,397) Refunds (25,003) (321) (26,953) Administrative expense (32,120) (30,198) (18,097) Other (6) 3,886 - Net change in plan fiduciary net position 348,766 (15,324) 759,327 Plan fiduciary net position - beginning 7,691,340 7,706,664 6,947,337 Plan fiduciary net position - ending (b) 8,040,106 7,691,340 7,706,664 Net pension liability (asset) - Ending (a) - (b) $ 159,875 $ 67,072 $ (371,791) Plan fiduciary net position as a percentage or Total Pension Liability Covered employee payroll Net pension liability as a percentage of covered employee payroll 98.05% 99.14% 105.07% $ 970,646 $ 911,189 $ 862,700 16.47% 7.36%-43.10% Note: This schedule is presented to illustrate the requirement to show information for 10 years. However, until a full 10-year trend is complied, the City presents information for those years for which information is available. The accompanying notes to required supplementary information are an integral part of this schedule -58- City of Okeechobee, Florida Required Pension Supplementary Information - `� Schedule of Changes in Net Pension Liability and Related Ratios - Last Three Fiscal Years (continued) Firefighters' 2016 2015 2014 +.r+ Total Pension Liability Service cost $ 156,107 $ 144,773 $ 130,539 Interest 235,684 213,154 196,106 Difference between actual & expected experience 56,393 (19,771) (741) Assumption changes - 49,797 - Benefit payments (102,590) (96,939) (142,060) Other 3,256 - - Net change in total pension liability 348,850 291,014 183,844 Total pension liability - beginning 3,282,133 2,991,119 2,807,275 ar Total pension liability -ending (a) 3,630,983 3,282,133 2,991,119 Plan Fiduciary Net Position r Contributions - employer (from City) 97,709 92,863 82,058 Contributions - employer (from State) 49,889 52,662 53,235 Contributions - members 27,433 26,324 23,854 Net investment income 246,381 (44,021) 318,708 Benefit payments (102,590) (96,939) (142,060) Administrative expense (31,639) (27,132) (16,233) Other (1,766) - - Net change in plan fiduciary net position 285,417 3,757 319,562 Plan fiduciary net position - beginning 3,257,415 3,253,_658 2,934,096 Plan fiduciary net position - ending (b) 3,542,832 3,257,415 3,253,658 Net pension liability (asset) - Ending (a) - (b) $ 88,151 $ 24,718 $ (262,539) Plan fiduciary net position as a percentage or Total Pension Liability 97.57% 99.25% 108.78% Covered employee payroll $ 563,285 $ 523,119 $ 477,080 Net pension liability as a percentage of covered employee payroll 15.65% 4.73%-55.03% Note: This schedule is presented to illustrate the requirement to show information for 10 "r years. However, until a full 10-year trend is complied, the City presents information for those years for which information is available. W1 The accompanying notes to required supplementary information are an integral part of this schedule -59- i NNOM s,. , . . xtoik . City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Changes in Net Position Liability and Related Ratio — Last Three Fiscal Years (continued) Police Officers 9/30/2016 9/30/2015 9/30/2014 Actuarially determined contributions $ 219,093 $ 263,240 $ 267,849 Contributions in relation to the actuarially determined contributions 221,272 263,388 267,849 Contribution deficiency (excess) $ (2,179) $ (148) $ - Covered payroll $ 970,646 $ 911,189 $ 862,700 Contributions as a percentage of covered employee payroll 22.80% 28.91% 31.05% Firefighters 9/30/2016 9/30/2015 9/30/2014 Actuarially determined contributions $ 143,632 $ 138,914 $ 122,212 Contributions in relation to the actuarially determined contributions 147,598 145,525 135,293 Contribution deficiency (excess) $ (3,966) $ (6,611) $ (13,081) Covered payroll $ 563,285 $ 523,119 $ 477,080 Contributions as a percentage of covered employee payroll 26.20% 27.82% 28.36% Note: This schedule is presented to illustrate the requirement to show information for 10 years. However, until a full 10-year trend is complied, the City presents information for those years for which information is available. The accompanying notes to required supplementary information are an integral part of this schedule -60- City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Investment Returns — Last Three Fiscal Years Police Officers 9/30/2016 9/30/2015 9/30/2014 Annual money -weighted rate of return net of investment expense 7.59% -1.65% 9.96% rr Fire Fighters 9/30/2016 9/30/2015 9/30/2014 Annual money -weighted rate of return wr net of investment expense 6.83% -2.19% 10.43% Note: This schedule is presented to illustrate the requirement to show information for 10 years. However, until a full 10-year trend is complied, the City presents information for those years for which information is available. The accompanying notes to required supplementary information are an integral part of this schedule -61- w City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Proportionate Share of the Net Pension Liability General Employees — Last Three Fiscal Years IV 2016 2015 2014 City's proportion of the net pension liability 12.03% 12.03% 11.00% City's proportion share of the net pension liability $ 51,228 $ 139,769 $ 20,069, City's covered -employee payroll $ 911,233 $822,133 $812,766 City's proportionate share of the net pension liability as a percentage of its covered -employee payroll 5.62% 17.00% 2.47% 66 Plan fiduciary net position as a percentage of the total pension liability 96.37% 89.81% 98.23% The accompanying notes to required supplementary information are an integral part of this schedule -62- City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Contributions General Employees - Last Three Fiscal Years 2016 2015 2014 Contractually required contribution $ 48,881 $ 41,442 $ 44,690 Contributions in relation to the contractually required contribution 116,529 106,136 104,684 Contribution deficiency (excess) $ (67,648) $ (64,694) $ (59,994) City's covered -employee payroll $ 911,233 $822,133 $812,766 +r Contributions as a percentage of covered -employee payroll 12.79% 12.91% 12.88% II II II C II II II The accompanying notes to required supplementary information are an integral part of this schedule 1 -63- City of Okeechobee, Florida Required Other Postemployment Benefits Supplementary Information - Schedule of Funding Progress UAAL Actuarial Unfunded a % of Actuarial Actuarial Accrued AAL Funded Covered Valuation Value of Liability (UAAL) Ratio Covered Payroll Date Assets (a) AAL (b) (b-a) (a/b) Payroll (c) ((b-a)/c) 9/30/2016 $ - $ 757,717 $ 757,717 0.0% $ 2,639,843 28.7% 9/30/2013 $ - $ 1,255,666 $ 1,255,666 0.0% $ 2,345,956 53.5% 8/1/2010 $ - $ 776,235 $ 776,235 0.0% $ 2,515,729 30.9% P -64- IN City of Okeechobee, Florida Notes to Required Supplementary Information A. BUDGETARY INFORMATION aw Annual budgets are adopted on a basis consistent with U.S. generally accepted accounting principles for all governmental funds. All annual appropriations lapse at fiscal year-end. The City Administrator may make transfers of appropriations within a department as long as the total budget of the department is not increased. Transfers of appropriations between departments go require the approval of the council. The legal level of budgetary control (i.e., the level at which expenditures may not legally exceed appropriations) is the department level. The council made certain supplemental budgetary appropriations during the year. Encumbrances accounting is employed in governmental funds. Encumbrances (e.g., purchase orders, contracts) outstanding at year end are reported as restricted or assigned fund balances and do not 4W constitute expenditures or liabilities because the commitments will be re -appropriated and honored during the subsequent year. to -65- 1 vUNN w, FA City of Okeechobee, Florida Notes to Required Supplementary Information B. ADDITIONAL ACTUARIAL INFORMATION Valuation Date: 10/01/2014 Notes: Actuarially determined contribution rates are calculated as of October 1 which is two years prior to the end of the fiscal year in which contributions are reported. Methods and Assumptions Used to Determine Contributions Rates: Actuarial Cost Method: Amortization Method: Remaining Amortization Period: Asset Valuation Method: Salary Increases: Investment Rate of Return: Retirement Age Mortality: Notes: Police Officers' Pension Firefighters Pension Plan Plan General Pension Plan Aggregate N/A N/A 4-year smoothed market 6.00%, including inflation 7.00% 100% when first eligible for Normal Retirement or DROP entry RP-2000 Combined Healthy Participant Mortality Table for males and females with mortality improvement projected to all future years after 2000 using Scale AA. See Discussion of Valuation Results on Page 1 of the October 2014 Actuarial Valuation Report issued April 4, 2016 by Gabriel Roeder Smith & Comnanv_ Aggregate N/A N/A 4-year smoothed market 7.00%, including inflation 7.00% 100% when first eligible for Normal Retirement or DROP entry. RP-2000 Combined Healthy Participant Mortality Table for males and females with mortality improvement projected to all future years after 2000 using Scale AA. See Discussion of Valuation Results on Page 1. of the October 2014 Actuarial Valuation Report issued April 8, 2016 by Gabriel Roeder Smith & Comnanv. Aggregate N/A N/A 4-year smoothed market 6.00%, including inflation 7.00% 100% when first eligible for Normal Retirement or DROP entry RP-2000 Combined Healthy Participant Mortality Table for males and females with mortality improvement projected to all future years after 2000 using Scale AA. See Discussion of Valuation Results on Page 1 of the October 2014 Actuarial Valuation Report issued April 26, 2016 by Gabriel Roeder Smith & Comnanv. n W `%we ew Carr, Riggs & Ingram, LLC G A R R 215 Baytree Drive RIGGS & Melbourne, Florida32940 CRIINGRAM CPAs and Advisors (321) 255-0088 (321) 259-8648 (fax) www.cricpa.com ON INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL o, STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITING STANDARDS The Honorable Mayor and Members of the City Council of the City of Okeechobee, Florida We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Okeechobee, Florida, as of and for the year ended September 30, 2016, and the related notes to the financial statements, which collectively comprise the City of Okeechobee, Florida's basic financial statements, and have issued our report thereon dated June 15, 2017. Other auditors audited the financial statements of the Police Officers' and Firefighters' Pension Trust Funds and the City of Okeechobee and Okeechobee Utilities Authority Employees' Retirement System, as described in our report on the City of Okeechobee, Florida's financial statements. This report does not include the results of the other auditors' testing of internal control over financial reporting or compliance and other matters that are reported on separately by those auditors. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City of Okeechobee, Florida's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the 40 financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City of Okeechobee, Florida's internal control. Accordingly, we do not express an opinion on the effectiveness of the City of Okeechobee, Florida's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Ww Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be aw material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. do *00 Compliance and Other Matters As part of obtaining reasonable assurance about whether the City of Okeechobee, Florida's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the result of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Melbourne, Florida June 15, 2017 -68- fir+ C A R R C R RIGGS & IINGRAM CPAs and Advisors INDEPENDENT AUDITORS' MANAGEMENT LETTER The Honorable Mayor and Members of the City Council of the City of Okeechobee, Florida Report on the Financial Statements M Carr, Riggs & Ingram, LLC 215 Eaytree Drive Melbourne, Florida 32940 (321)255-0088 (321) 259-8648 (fax) www.cricpa.com We have audited the financial statements of the City of Okeechobee, Florida as of and for the fiscal year ended September 30, 2016, and have issued our report thereon dated June 15, 2017. Auditors' Responsibility We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and Chapter 10.550, Rules of the "" Auditor General. Other Reports We have issued our Independent Auditor's Report on Internal Control over Financial Reporting and rrr on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards and our Independent Accountants' Report on Compliance with Local Government Investment Policies. Disclosures in those reports, which are dated June 15, 2017, should be considered in conjunction with this management letter. Prior Audit Findings Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address findings and recommendations made in the Or preceding annual financial audit report. Corrective action has been taken to address the finding made in the preceding annual financial audit as noted below: Prior Year Internal Control Findin IC 2015-01 Revenue recognition • Official Title and Legal Authority Corrected Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for the primary government and each component unit of the reporting entity be disclosed in this management letter, unless disclosed in the notes to the financial statements. The legal authority of the City of Okeechobee, Florida and its component units are disclosed in the footnotes. wrr r--I *40 Financial Condition Section 10.554(1)(i)5.a. and 10.556(7), Rules of the Auditor General, require that we apply appropriate procedures and report the results of our determination as to whether or not the City of Okeechobee, Florida has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and identification of the specific condition(s) met. In connection with our audit, we determined that the City of Okeechobee, Florida did not meet any of the conditions described in Section 218.503(1), Florida Statutes. Pursuant to Sections 10.554(1)(i)5.c. and 10.556(8), Rules of the Auditor General, we applied financial condition assessment procedures. It is management's responsibility to monitor the City of Okeechobee, Florida's financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. Annual Financial Report Section 10.554(1)(i)5.b. and 10.556(7), Rules of the Auditor General, require that we apply appropriate procedures and report the results of our determination as to whether the annual financial report for the City of Okeechobee, Florida for the fiscal year ended September 30, 2016, filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2016. In connection with our audit, we determined that these two reports were in agreement. Other Matters Section 10.554(1)(i)2., Rules of the Auditor General, requires that we address in the management letter any recommendations to improve financial management. In connection with our audit, we did not have any such recommendations. Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address noncompliance with provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the financial statements that is less than material but which warrants the attention of those charged with governance. In connection with our audit, we did not have any such findings. Purpose of this Letter Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies, the members of the City Council, and applicable management, and is not intended to be and should not: be used by anyone other than these specified parties. 4 10- If f Melbourne, Florida June 15, 2017 No -70- gn 19 lx\ I C A R R C R RIGGS & IINGRAM CPAs and Advisors Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 (321)255-0088 (321) 259-8648 (fax) www.cricpa.com INDEPENDENT ACCOUNTANTS' REPORT ON COMPLIANCE WITH LOCAL GOVERNMENT INVESTMENT POLICIES The Honorable Mayor and Members of the City Council Of the City of Okeechobee, Florida We have examined the City of Okeechobee's compliance with the requirements of Section 218.415, 4101 Florida Statutes, Local Government Investment Policies, during the year ended September 30, 2016. Management is responsible for the City of Okeechobee's compliance with those requirements. Our responsibility is to express an opinion on the City of Okeechobee's compliance based on our r examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the City of Okeechobee's compliance with those requirements and performing such other 4, procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the City of Okeechobee's compliance with specified requirements. In our opinion, the City of Okeechobee complied, in all material respects, with the aforementioned requirements for the year ended September 30, 2016. This report is intended solely for the information and use of management and the State of Florida Auditor General and is not intended to be and should not be used by anyone other than these specified parties. t dxa. 114444.fi �4 tn,�f 4.4.C- Melbourne, Florida June 15, 2017 M go -71- -`` R IINGRAM C A R R RIGGS & CPAs and Advisors Required Communications 0 Honorable Mayor and City Council City of Okeechobee, Florida 55 S.E. Third Avenue Okeechobee, FL 34974 M Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 (321)255-0088 (321) 259-8648 (fax) www.cricpa.com We are pleased to present the results of our audit of the financial statements of the City of Okeechobee, Florida (the "City") for the year ended September 30, 2016. This report to the Honorable Mayor and City Council summarizes our audit, the report issued and various analyses and observations related to the City's accounting and reporting. The document also contains the communications required by our professional standards. Our audit was designed, primarily, to express an opinion on the City's basic financial statements for the year ended September 30, 2016. We considered the City's current and emerging needs, along with an assessment of risks that could materially affect the financial statements, and aligned our audit procedures accordingly. We conducted the audit with the objectivity and independence that the City expects. We received the full support and assistance of City personnel. At Carr, Riggs & Ingram, LLC (CRI), we are continually evaluating the quality of our professionals' work in order to deliver audit services of the highest quality that will meet or exceed your expectations. We encourage you to provide any feedback you believe is appropriate to ensure that we do not overlook a single detail as it relates to the quality of our services. This report is intended solely for the information and use of the Honorable Mayor, City Council and management of the City and should not be used by anyone other than these specified parties. We appreciate this opportunity to work with you. If you have any questions or comments, please contact me at 321.255.0088 or dgoode@cricpa.com. Very truly yours, Deborah A. Goode, CPA Partner Carr, Riggs & Ingram, LLC -1- Required Communications As discussed with management during our planning process, our audit plan represented an approach responsive to the assessment of risk for the City. Specifically, we planned and performed our audit to: • Perform an audit, as requested by the Honorable Mayor and City Council, in accordance with auditing standards generally accepted in the United States of America, in order to express an opinion on the City's financial statements for the year ended September 30, 2016; • Communicate directly with the Honorable Mayor and City Council and management regarding the results of our procedures; • Address with the Honorable Mayor, City Council and management any accounting and financial reporting issues; • Anticipate and respond to concerns of the Honorable Mayor, City Council and management; and • Other audit -related projects as they arise and upon request. -2- Required Communications We have audited the financial statements of the City for the year ended September 30, 2016, and have issued our report thereon dated June 15, 2017. Professional standards require that we provide you with the following information related to our audit: Auditor's responsibility under Generally Accepted Auditing Standards, Government Auditing Standards and Chapter 10.550, Rules of the Florida Auditor General Client's responsibility As stated in our engagement letter dated August 31, 2016, our responsibility, as described by professional standards, is to express an opinion about whether the financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America (GAAP) and Chapter 10.550 Rules of the Florida Auditor General. Our audit of the financial statements does not relieve you or management of your responsibilities. As part of our audit, we considered the internal control of the City and compliance with laws and regulations. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control and compliance with laws and regulations. Management, with oversight from those charged with governance, is responsible for establishing and maintaining internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the fair presentation in the financial statements of financial position and results of operations in conformity with the applicable framework. Management is responsible for the design and implementation of programs and controls to prevent and detect fraud. Planned scope and timing of the audit Our initial audit plan was not significantly altered during our fieldwork. Management judgments and accounting estimates The process used by management in forming particularly sensitive accounting estimates and the basis for the auditor's conclusion regarding the reasonableness of those estimates. Please see the following section titled "Accounting Policies, Judgments and Sensitive Estimates and CRI Comments on Quality." -3- Required Communications Potential effect on the financial statements No such risks or exposures were noted. of any significant risks and exposures Major risks and exposures facing the Plan and how they are disclosed. Significant accounting policies, including Management is responsible for the selection and critical accounting policies and alternative use of appropriate accounting policies. The treatments within generally accepted significant accounting policies used by the City are accounting principles and the auditor's described in Note 1 to the financial statements. judgment about the quality of accounting principles During the fiscal year 2016, the City adopted GASB • The initial selection of and changes in Statement No. 72, Fair Value Measurement and significant accounting policies or their Application. The new standard addresses application; methods used to account for accounting and financial reporting issues related significant unusual transactions, and effect to fair value measurements. of significant policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. We noted no transactions entered into by the • Alternative treatments within GAAP for governmental unit during the year for which there accounting policies and practices related to is a lack of authoritative guidance or consensus. material items, including recognition, All significant transactions have been recognized measurement, presentation and disclosure in the financial statements in the proper period. alternatives, that have been discussed with client management during the current audit period, the ramifications of the use of such alternative disclosures and treatments. Significant difficulties encountered in the None. audit Any significant difficulties, for example, unreasonable logistical constraints or lack of cooperation by management. Disagreements with management None. Disagreements, whether or not subsequently resolved, about matters significant to the financial statements or auditor's report. This does not include those that come about based on incomplete facts or preliminary information. Other findings or issues None. Matters significant to oversight of the financial reporting practices by those charged with governance. For example, an entity's failure to obtain the necessary type of audit, such as one under Government Auditing Standards, in addition to GAAS. -4- Required Communications MATTER TO BE Matters arising from the audit that were None. discussed with, or the subject of correspondence with management Business conditions that might affect risk or discussions regarding accounting practices or application of auditing standards. Corrected and uncorrected misstatements During the course of our audit, we accumulate All significant audit adjustments arising from the differences between amounts recorded by the audit, whether or not recorded by the Plan, that could City and amounts that we believe are required to individually or in the aggregate have a significant be recorded under GAAP and GASB reporting effect on the financial statements. We should also guidelines. Those adjustments are either recorded inform the Committee about uncorrected (corrected) by the City or passed (uncorrected). misstatements aggregated by us during the current engagement and pertaining to the latest period presented, that were determined by management to There were no adjustments, either corrected Or be immaterial, both individually and in the aggregate, uncorrected, as a result of our audit procedures. to the financial statements taken as a whole. Any internal control deficiencies that could have prevented the misstatements. Major issues discussed with management None. prior to retention Any major accounting, auditing or reporting issues discussed with management in connection with our initial or recurring retention. Consultations with other accountants In some cases, management may decide to When management has consulted with other consult with other accountants about auditing and accountants about significant accounting or auditing accounting matters, similar to obtaining a "second matters. opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditors' opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Written representations See "Draft Management Representation Letter" A description of the written representations the section. auditor requested (or a copy of the representation letter). Internal control deficiencies None. Any significant deficiencies or material weaknesses in the design or operation of internal control that came to the auditor's attention during the audit. -5- Fraud and illegal acts Fraud involving senior management, the Plan Administrator or those responsible for internal controls, or causing a material misstatement of the financial statements, where the auditor determines there is evidence that such fraud may exist. Any illegal acts coming to the auditor's attention involving senior management and any other illegal acts, unless clearly inconsequential. Other information in documents containing audited financial statements The external auditor's responsibility for information in a document containing audited financial statements, as well as any procedures performed and the results. Required Communications We are unaware of any fraud or illegal acts involving management or causing material misstatement of the financial statements. Our responsibility related to documents (including annual reports, websites, etc.) containing the financial statements is to read the other information to consider whether: • Such information is materially inconsistent with the financial statements; and • We believe such information represents a material misstatement of fact. We applied certain limited procedures to management's discussion and analysis and the required supplementary information ("RSI") as listed in the table of contents of the financial statements that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. IM. �a 011 Accounting Policies, Judgments and Sensitive Estimates & CRI Comments on Quality We are required to communicate our judgments about the quality, not just the acceptability, of the City's accounting principles as applied in its financial reporting. We are also required to communicate critical accounting policies and sensitive accounting estimates. Management may wish to monitor throughout the year the process used to compute and record these accounting estimates. The table below summarizes our communications regarding these matters. AREA Investments ACCOUNTING POLICY Except as noted below, the CRITICAL POLICY? X JUDGMENTS & SENSITIVE ESTIMATE The City relies on COMMENTSON QUALITY OF ACCOUNTING POLICY & APPLICATION The City's policies are in City reports their investment valuation accordance with all investments at fair value. information from the applicable accounting Money market investments City's investment guidelines and GASB. and certain interest -earning manager (investment investment contracts with a consultant) and from remaining maturity of one- information from year or less at the date of investment pool sponsors purchase may be reported based on financial market at amortized cost. information. The City follows the provisions of Section 150: Investments, of the GASB Codification when reporting investments. Depreciation Based on the audit X Management's estimate We evaluated the key of Capital procedures we performed of the useful lives of factors and assumptions Assets with respect to the City's capital assets is based used to develop the capital assets, we noted on the historical lives of estimated useful lives in that the City estimates the similar assets and determining that they useful lives of capital market prices. are reasonable in assets in accordance with relation to the financial all applicable standards statements taken as a and guidelines of GASB. whole. The City follows the provisions of Section 1400: Reporting Capital Assets, of the GASB Codification when reporting depreciation of its capital assets. -7- 1 Accounting Policies, Judgments and Sensitive Estimates & CRI Comments on Quality CRITICAL JUDGMENTS & COMMENTS ON QUALITY AREA ACCOUNTINGPOLICY POLICY? OF ACCOUNTING POLICY Other Post- Based on the audit X Management's estimate We evaluated the key Employment procedures we of the other factors and assumptions Benefits performed with respect postemployment in determining they are to the City's OPEB Plan, benefit liability is based reasonable in relation to we noted that it appears on healthcare costs and the financial statements the City accounts for its employment taken as a whole. OPEB liability and related assumptions developed costs in accordance with by management. A third all applicable standards party actuary utilized and guidelines of GASB. these assumptions to calculate the year-end The City follows the liability. provisions of Section P50: Postemployment Benefits Other Than Pensions — Employer Reporting, of the GASB Codification when reporting its OPEB liability and related costs. Pension Based on the audit X The estimate of current The City is following the Trust Funds procedures we performed pension expense and requirements of GASB 68 with respect to the City's future net pension and has noted in pension funds, we noted obligation are based on footnote 5-B that the that the City uses an actuarially determined liability of the City may actuary to determine the factors. The actuary vary. pension obligation in estimates certain future accordance with all conditions in their applicable standards and conclusions. These guidelines of GASB. estimates include factors such as market The City follows the performance and life provisions of Section 1500: expectancy. Actual Reporting Liabilities, of the results may differ from GASB Codification when projections. reporting pension liabilities. WE P Accounting Policies, Judgments and Sensitive Estimates & CRI Comments on Quality Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the financial statements were: The disclosure of pension trust funds in Note 5-B to the financial statements due to the reported performance of plan assets. The disclosure of Post -Employment Benefit Obligations in Note 5-C to the financial statements since this represents a future liability to the City. The disclosure of the fair market value of investments required under GASB 72 in Note 4-A, since this new standard contains additional footnote information. 1 aaac a rya a ar r Draft Management Representation Letter June 15, 2017 Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 This representation letter is provided in connection with your audit of the financial statements of the City of Okeechobee, Florida, which comprise the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information as of September 30, 2016 and the respective changes in financial position and the related notes to the financial statements, for the purpose of expressing opinions as to whether the financial statements are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America (U.S. GAAP). Certain representations in this letter are described as being limited to matters that are material. Items are considered material, regardless of size, if they involve an omission or misstatement of accounting information that, in light of surrounding circumstances, makes it probable that the judgment of a reasonable person relying on the information would be changed or influenced by the omission or misstatement. An omission or misstatement that is monetarily small in amount could be considered material as a result of qualitative factors. We confirm, to the best of our knowledge and belief, as of June 15, 2017, the following representations made to you during your audit. Financial Statements 1) We have fulfilled our responsibilities, as set out in the terms of the audit engagement letter dated August 31, 2016, including our responsibility for the preparation and fair presentation of the financial statements and for preparation of the supplementary information in accordance with the applicable criteria. 2) The financial statements referred to above are fairly presented in conformity with U.S. GAAP and include all properly classified funds and other financial information of the primary government and all component units required by generally accepted accounting principles to be included in the financial reporting entity. 3) We acknowledge our responsibility for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. 4) We acknowledge our responsibility for the design, implementation, and maintenance of internal control to prevent and detect fraud. 5) Significant assumptions we used in making accounting estimates are reasonable. 6) Related party relationships and transactions, including revenues, expenditures/expenses, loans, transfers, leasing arrangements, and guarantees, and amounts receivable from or payable to related parties have been appropriately accounted for and disclosed in accordance with U.S. GAAP. -10- Draft Management Representation Letter 7) Adjustments or disclosures have been made for all events, including instances of noncompliance, subsequent to the date of the financial statements that would require adjustments to or disclosure in the finance statements. 8) The effects of all known actual or possible litigation, claims, and assessments have been accounted for and disclosed in accordance with U.S. GAAP. Information Provided 9) We have provided you with: a) Access to all information, of which we are aware, that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, and other matters and all audit or relevant monitoring reports, if any, received from funding sources. b) Additional information that you have requested from us for the purpose of the audit. c) Unrestricted access to persons within the entity from whom you determined it necessary to obtain audit evidence. d) Minutes of the meetings of City Council or summaries of actions of recent meetings for which minutes have not yet been prepared. 10) All material transactions have been recorded in the accounting records and are reflected in the financial statements. 11) We have disclosed to you the results of our assessment of the risk that the financial statements may be materially misstated as a result of fraud. 12) We have no knowledge of any fraud or suspected fraud that affects the entity and involves: a) Management, b) Employees who have significant roles in internal control, or c) Others where the fraud could have a material effect on the financial statements. 13) We have no knowledge of any allegations of fraud or suspected fraud affecting the entity's financial statements communicated by employees, former employees, regulators, or others. 14) We have no knowledge of instances of noncompliance or suspected noncompliance with provisions of laws, regulations, contracts, or grant agreements, or abuse, whose effects should be considered when preparing financial statements. 15) We have disclosed to you all know actual or possible litigation, claims, and assessments whose effects should be considered when preparing the financial statements. Government —specific 16) There have been no communications from regulatory agencies concerning noncompliance with, or deficiencies in, financial reporting practices. 17) We have identified to you any previous audits, attestation engagements, and other studies related to the audit objectives and whether related recommendations have been implemented. - 11 - Draft Management Representation Letter 18) The City has no plans or intentions that may materially affect the carrying value or classification of assets, liabilities, or equity. 19) We are responsible for compliance with the laws, regulations, and provisions of contracts and grant agreements applicable to us, including tax or debt limits and debt contracts; and we have identified and disclosed to you all laws, regulations and provisions of contracts and grant agreements that we believe have a direct and material effect on the determination of financial statement amounts or other financial data significant to the audit objectives, including legal and contractual provisions for reporting specific activities in separate funds. 20) There are no violations or possible violations of budget ordinances, laws and regulations (including those pertaining to adopting, approving and amending budgets), provisions of contracts and grant agreements, tax or debt limits, and any related debt covenants whose effects should be considered for disclosure in the financial statements, or as a basis for recording a loss contingency, or for reporting on noncompliance. 21) As part of your audit, you assisted with preparation of the financial statements and related notes. We have designated an individual with suitable skill, knowledge, or experience to oversee your services and have assumed all management responsibilities. We have reviewed, approved, and accepted responsibility for those financial statements and related notes. 22) The City has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets nor has any asset been pledged as collateral. 23) The City has complied with all aspects of contractual agreements that would have a material effect on the financial statements in the event of noncompliance. 24) The financial statements include and properly disclose all component units and other related organizations. 25) The financial statements properly classify all funds and activities in accordance with GASB Statement No. 34. 26) All funds that meet the quantitative criteria in GASB Statements No. 34 and 37 for presentation as major are identified and presented as such and all other funds that are presented as major are particularly important to financial statement users. 27) Components of net position (net investment in capital assets; restricted; and unrestricted) and equity amounts are properly classified and, if applicable, approved. 28) Provisions for uncollectible receivables have been properly identified and recorded. 29) Expenses have been appropriately classified in or allocated to functions and programs in the statement of activities, and allocations have been made on a reasonable basis. 30) Revenues are appropriately classified in the statement of activities within program revenues, general revenues, contributions to term or permanent endowments, or contributions to permanent fund principal. 31) Interfund, internal, and intra-entity activity and balances have been appropriately classified and reported. 32) Deposits and investment securities and derivative instruments are properly classified as to risk and are properly disclosed. -12- Draft Management Representation Letter 33) Receivables recorded in the financial statements represent valid claims against debtors for transactions arising on or before the balance sheet date and have been reduced to their estimated net realizable value. 34) The City is in compliance with Florida Statute 218.415, local government investment policies, in all respects. 35) Capital assets, including infrastructure and intangible assets, are properly capitalized, reported, and, if applicable, depreciated. 36) Capital assets have been evaluated for impairment as a result of significant and unexpected decline in service utility. Impairment loss and insurance recoveries have been properly recorded. 37) Provision has been made to reduce excess or obsolete inventories to their estimated net realizable value. 38) We believe that the actuarial assumptions and methods used to measure pension and OPEB liabilities and costs for financial accounting purposes are appropriate in the circumstances. 39) We have appropriately disclosed the City's policy regarding whether to first apply restricted or unrestricted resources when an expense is incurred for purposes for which both restricted and unrestricted net position is available and have determined that net position is properly recognized under the policy. 40) We acknowledge our responsibility for the required supplementary information (RSI). The RSI is measured and presented within prescribed guidelines and the methods of measurement and presentation have not changed from those used in the prior period. We have disclosed to you any significant assumptions and interpretations underlying the measurement and presentation of the RSI. 41) With respect to the introductory section ("supplementary information"): Signed: a) We acknowledge our responsibility for presenting the supplementary information in accordance with accounting principles generally accepted in the United States of America, and we believe the supplementary information, including its form and content, is fairly presented in accordance with accounting principles generally accepted in the United States of America. The methods of measurement and presentation of the supplementary information have not changed from those used in the prior period, and we have disclosed to you any significant assumptions or interpretations underlying the measurement and presentation of the supplementary information. Signed: Title: City Administrator Title: Finance Director -13- In Signal Timing along Park Street City of Okeechobee Exhibit 3 June 20, 2017 The purpose of this document is to provide information on the traffic signal operation on State Road 70, AKA Park Street, in the City of Okeechobee, Florida. The following pages represent the four signalized intersections along Park Street (SR 70) and are called Time Space Diagrams or TSD's. They also include the location of a speed limit break to the east of Parrott Avenue (US 441). They show what is commonly called "green bands." The "green bands" are either in grey or light green colors. The three TSD's are from three different time periods; 2015, 2016 and 2017. The 2015 diagram signal operation prior to the roadway improvements at Parrott and Park. In 2016, we modified the existing timing plan to accommodate the new intersection improvements at Parrott and Park. Lastly, the 2017 is our current plan. Hopefully, these diagrams will assist me in answering all your questions. Respectfully, Mark Every FDOT District One AMS Specialist IV N.r M 126 sec 2015 5th Ave US 441 5 115 1500 " SR 70 - 533 27s ,11 av p ...... �5 24s East—> ------F: -35 mph - ----------------------------------- 25/35 8th Ave 10th i 0 77 77 ft i 1932 ft 834 ft--� 8 yrs 6�6— Ir sf scenario Sigra.ls o yvied ) n 2o69 0 on 126 sec 2016 SR 70 - 533 - Pattern 3 346� .............. .. ........... ....... ......................................... ....... ............. ............. 2*5'Mw.� 21" 34s- 21s- East--+ ............................... .. .............. ..... .................... ................... ..................... ................ ..... ....... -18S f-2 8s .... .......... ................. ............. . .......... ......... .......... 34" .......... .......... ........................ .............. ..... .............. ........................... ... ............ .. ............... ..................... .......... . ...... ;�25 mph .............. .......... . ...... . ............ .............. ................ . ... ................. .10, . ............ ...................... 35 mph- ............. ..... - ---- ------------------------------ . ........... - ------------------------ ---- -------- ---------------- --------------------------- 5th Ave US 441 25/35 8th Ave 1 Oth Ave 100 0 0 59 77 i —1500 ft i 734 ft i 1932 ft i 834 ft 140 sec 2017 SR 70 (Midday Plan) East •----------------------•------------------------------------------------------------------------------------------------ sus ........,r.•.. �74s NW 5th Ave US 441 25/35 SE 8th Ave SE 1Ott 46 0 0 45 59 1500 ft I 734 ft� 1932 ft 834 ft—� Exhibit 4 ORDINANCE NO. 1155 June 20, 2017 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM LIGHT COMMERCIAL TO RESIDENTIAL MULTIPLE -FAMILY ZONING DISTRICT (PETITION NO. 17-002-R); AMENDING THE ZONING MAP ACCORDINGLY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida has adopted Ordinance No. 402 in which a revised Official Zoning Map was adopted for said City; and WHEREAS, Helio J. Pereda of 110 Marion Road, Inc., as property owner, has heretofore filed Petition No. 17-002-R, pursuant to the Land Development Regulations of the City of Okeechobee for the purpose of rezoning a certain tract of land consisting of 0.44 acres from Light Commercial to Residential Multiple -Family Zoning District, and that this request be removed from the boundaries of the above mentioned zoning district to allow for the processing of the rezoning petition; and WHEREAS, said petition was reviewed by the City's Planning Consultant who determined, based on initial findings and review provided by the applicant, that such petition is consistent with the Comprehensive Plan; and WHEREAS, said petition being reviewed by the City's Planning Board at a duly advertised Public Hearing held on May 18, 2017, determined that such petition is consistent with the Comprehensive Plan; and WHEREAS, the City Council agreed with the recommendation of the Planning Board and hereby finds such rezoning petition to be consistent with the City's Comprehensive Plan and deems it in the best interest of the inhabitants of said City to amend aforesaid revised Zoning Map as hereinafter set forth. NOW, THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City; that: SECTION 1: LEGAL DESCRIPTION. The following described land consisting of approximately 0.44 acres, as the subject property, located in the City of Okeechobee, to -wit: PARCEL I: COMMENCING AT THE NORTHEAST CORNER OF BLOCK 191, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, THENCE RUN SOUTH ALONG THE EAST BOUNDARY LINE OF SAID BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF SOUTHWEST 7T" AVENUE (f/k/a OKEECHOBEE AVENUE) FOR A DISTANCE OF 300.10 FEET TO A POINT ON AN EXTENSION WEST OF SOUTHWEST 6T" STREET (f/k/a THIRD STREET); THENCE RUN WEST ALONG SAID EXTENSION OF SOUTHWEST 6T" STREET (f/k/a THIRD STREET) FOR A DISTANCE OF 200.00 FEET FOR A POINT OF BEGINNING; THENCE CONTINUE WEST ALONG THE NORTH BOUNDARY LINE OF SOUTHWEST 6T" STREET (f/k/a THIRD STREET) A DISTANCE OF 50.00 FEET; THENCE RUN NORTH PARALLEL WITH THE WEST RIGHT-OF-WAY LINE OF SOUTHWEST 7T" AVENUE (f/k/a OKEECHOBEE AVENUE) A DISTANCE OF 76.17 FEET; THENCE RUN EAST PARALLEL WITH THE NORTH RIGHT-OF-WAY LINE OF SOUTHWEST 6T" STREET (f/k/a THIRD STREET) A DISTANCE OF 50.00 FEET; THENCE RUN SOUTH A DISTANCE OF 76.17 FEET TO THE POINT OF BEGINNING. LYING IN AND COMPRISING A PART OF THE ABANDONED FLORIDA EAST COAST RAILROAD RIGHT-OF-WAY AND SOUTH CURVE STREET, OKEECHOBEE COUNTY, FLORIDA; OB-1; Ordinance No. 1155 Page 1 of 2 PARCEL II: COMMENCING AT THE NORTHEAST CORNER OF BLOCK 191, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, THENCE RUN SOUTH ALONG THE EAST BOUNDARY LINE OF SAID BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF SOUTHWEST 7TH AVENUE (f/k/a OKEECHOBEE AVENUE) FOR A DISTA14C:E OF 223.93 FEET FOR POINT OF BEGINNING; THENCE CONTINUE SOUTH ALONG SAID EAST BOUNDARY LINE OF BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF SOUTHWEST 7TH AVENUE (f/k/a OKEECHOBEE AVENUE) FOR A DISTANCE OF 76.17 FEET TO A POINT ON AN EXTENSION WEST OF SOUTHWEST 6TH STREET (f/k/a THIRD STREET); THENCE RUN WEST ALONG SAID EXTENSION OF SOUTHWEST 6TH STREET (f/k/a THIRD STREET) FOR A DISTANCE OF 200.00 FEET'; THENCE RUN NORTH PARALLEL WITH THE WEST RIGHT-OF-WAY LINE OF SAID SOUTHWEST 7TH AVENUE (f/k/a OKEECHOBEE AVENUE) FOR A DISTANCE OF 76.17 FEET; THENCE RUN EAST FOR A DISTANCE OF 200.00 FEET TO THE POINT OF BEGINNING. LYING IN AND COMPRISING A PART OF THE. ABANDONED FLORIDA EAST COAST RAILROAD FIGHT -OF -WAY AND NORTH CURVE STREET, OKEECHOBEE COUNTY, FLORIDA. SECTION 2: ZONING MAP AMENDMENT. That the aforesaid Revised Zoning Map of the City of Okeechobee be amended to reflect the subject property to be changed from Light Commercial (CLT) to Residential Multiple -Family (RMF). SECTION 3: CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: SEVERABILITY. If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 5: EFFECTIVE DATE. This Ordinance shall become effective thirty-one (31) days after its adoption if the associated Comprehensive Plan Amendment (17-002-SSA) is adopted and not timely challenged. If the Comprehensive Plan is timely challenged, this ordinance shall become effective on the date the State Land Planning Agency or the Administration Commission enters a final order determining the Comprehensive Plan Amendment to be in compliance. INTRODUCED for First Reading and set for Final Public Hearing on this 20th day of June, 2017. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 18th day of July, 2017. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: Dowling R. Watford, Jr., Mayor John R. Cook, City Attorney Ordinance No. 1155 Page 2 of 2 City of Okeech` � 1 Date: t-}- 5- 1-7 PetitforNo. j 7- ()C)A _ R General Services De paltme14N3.�pQ(� Fee Paid: ID.00) ft44� 7 Jurisdiction: n CC 1 Hearing: 5_ g_ (7 2" Hearing: 6_ap E ''7-1$-1-7 55 S.E. 3 Avenue, Room 101 Okeechobee, Florida 34974-2903 ntaftve Publication Dates: Pia; `I%3ol1q 4 5 jo �17 �► Phone: (863) 763-3372, ext. 218 7 Notices Mailed: 5-3_1 r7 Fax: (863) 763-1686 Y-,�,�, TG� r�'4'r .:..F'qf„ t 'Y '• C .. ^: )�>?�..-.'+y '4. i �S'K.f d LL 7.3 -.�.. t.... •- ,Rezone Speclal Exceptron and 1/arlance .� �� . -�� : �' �•P' i�'. � fi Y �j y>r..'Zi`_ vy...1.... f.i � � ?� �rMfi ��y�i.1'l� '4'? YV'Y �"" Va4v �Ti1'� l i- 1T � � 5 ".•1 c1; s�=��..,� ~ 1 � -� ,.�.�•--� Y�Y.�T ,,. �° ;�;.JT �,r, y�tAPPLICANT;INF.ORMATION-_ �-�:..��x�'�:'F.,�' T��",'�.....��.�.� _-�:n%� r- 1..4. Name of property owner(s): 10 M A-(Z%0 tJ Qp4c-3� , 2 Owner mailing address: -4 d t f- S UJ G! � k-e c obgs-.VL 3 y y IL 3 Name of applicant(s) if other than owner I'� j 2 4 Applicant mailing address: 7045Uj (p V_ee+ DQe -FL3LI E-mail address: t\A? •p__e cj c\ 0 L . co nj 5 Name of contact person (state relationship): 4 ple7re.p 6 Contact person daytime phones) 3 p� Z Z _T& 4- t'h y 'rt ', .:5 ;.`' ✓.s,�3n —� -„'ry ,a- �� ..�� tz�;.:r----^tr Tr.• i L -i_c? c•G.ti'"",' ,,,,1w.Cf`+�. ti AV�xM-. a'[?'• -ice 4 v S"'t�t t +sie,�•... '+Y�.ro ry i _2, n ... i' �e1`ifi•.. C; _.. .:�:M' i �} �r'"SC. .d.•T :.:�f.�+'41 rL. y, � ht^� Y.Sbci.�� 3.� .., i�_>se..v...-.-...- �•_ .__.. .. Property address/directions to property: 7 ©L4 S W 62 5 G( � C 4C. )loe42-`:, 3`+q Describe current use of property: Describe improvements on property (number/type buildings, dwelling units , occupied or vacant, etc. 33olc�.� 9 + j �Ge-e544o e tiW-4 � ��2,' �c'qSou of potable water:Method of ewage disposal: 10 Approx. acreage: 'j(p1 Is property in a platted subdivision? N Is there a use on the property that is or was in violation of a city or county ordinance? If so, describe: 11 NO 12 Is a pending sale of the property subject to this application being granted? Q Describe uses on adjoining property to the North: 13 North: East: South: West: Existing zoning:' ture Land Use classification: J+r 14 15 Have there b n any prior rezoning, special exception, variance, or site plan approvals on the property? ( No (_Yes. If yes provide date, petition number and nature of approval. I'll I 16 Request is for: Rezone (_) Special Exception Variance 17 Parcel Identification Number: 3 — Z — 3 ' .3 -01 ZO (Rev 09/14) Page I of 11 V F REQUIRED ATT _ ,�.., MENTS 18 Applicant's statement of interest in property: ®wner Non-refundable application fe Rezoning: $850 lus $30/acre; Special Exception: $500 plus $30/acre; Variance: $500 19 Note: Resolution No. 98-11 Schedule of Land Development Regulation Fees and Charges B When the cost for advertising publishing and mailing notices of public hearings exceeds the established fee, or when a professional consultant: is hired to advise the city on the application, the applicant shall pay the actual costs. 20 _ Last recorded warranty deed: ��b—a-4 A CA (Q Notarized letter of consent from property owner (if applicant is different from property owner) 21 Three property surveys (one no larger than 11x17) containing: 22 (a. Certified boundary survey, date of survey, surveyor's name, address and phone number �b. Legal description of property pertaining to the application f c. Computation of total acreage to nearest tenth of an acre 23 List of surrounding property owners with addresses and location sketch of the subject property. See the Information Request Form from the Okeechobee Property Appraiser's Office (attached) ' 24 Affidavit attesting to completeness and correctness of the list (attached) 25 Completed specific application and checklist sheet for each request checked in line 15 rt�, Confirmation of Information Accuracy I hereby certify that the information in this application is correct. The information included in this application is for use by the City of Okeechobee in processing my request,. False or misleading information may be punishable by a fine of up to $500.00 and imprisonment of up to 30 days and may result in the denial of this application. Signat r Printed Name 1JJ%10 :1 Page dA - CD Date For questions relating to this application packet, call General Services Dept. at (863)-763-3372, Ext. 218 (Rev 09/14) Page 2 of 11 f' VJ In��i�l �!�iCfCn�?ui,� �''1' 41...:::_.ADDITI4NLINFORNIATION:REQiTJ1tFD:FOR(A.RE A Current zoning classification: �''j�fyyy��Requested zoning classification !2�� �-� pv Describe the desired permitted use and intended nature of activities and d velopment of ttie-property?________ B __ �st6C-) N - A L ���- `gyp 14ax Is a Special Exception necessary for your intended use? C10No (_) Yes If yes, briefly describe: C Is a Variance necessary for your intended use? CA4No (_) Yes If yes, briefly describe: D Attach a Traffic Impact Study prepared by a professional transportation planner or transportation engineer, if the rezoning or proposed use will generate 100 or more peak hour vehicle trip ends using the trip generation factors for the most similar use as E contained in the Institute of Transportation Engineers most recent edition of Trip Generation. The TIA must identify the number of net new external trips, pass -bay calculations, internal capture calculations, a.m. and p.m. peak hour trips and level of service on all adjacent roadway links with and without the project. F Responses addressing the required findings for granting a rezoning or change in Land Development Regulations as described below. Attach additional sheets as necessary. FINDINGS REQUIRED FOR GRANTING A REZONING OR CHANGE IN LAND DEVELOPMENT REGULATIONS (See. 70-340, LDR page CD70:16) It is the Applicant's responsibility to convince the Planning Board/LPA and City Council that approval of the proposed rezoning is justified. Specifically, the Applicant should provide in his/her application and presentation sufficient explanation and documentation to convince the reviewing bodies to find that: 1. The proposed rezoning is not contrary to Comprehensive Plan requirements. ��j i L4 iJ AAQt- WC s �� ZDNzof f<iS; � �P t.(� �/ Oent) ,Ji. S /J(� L-t�,ac t '1 r�i/t4 � �wlj I e. 2. The proposed use being applied for is specifically authorized under the zoning district in the Land Development Regulations. 3. The proposed use will not have an adverse effect on the public interest. 6-V4�No ,FV$A1_J I t7>1p�KcS a(( ArloJAZ:,A V4(? 4. The proposed use is appropriate for the location proposed, is reasonably compatible with adjacent land uses, and is not contrary or detrimental to urbanizing land use patterns. eea 5. The proposed use will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of adjacent property. (Rev 09/14) Page 6 of 1 I Findings required for rezoning or change in Land development regulations (cons.) 6. The proposed use can be suitably buffered from surrounding uses, so as to reduce the impact of any nuisance or hazard to the neighborhood 7. The proposed use will not create a density pattern that would overburden public facilities such as schools, streets, and utility services No 8. The proposed use will not create traffic congestion, flooding or drainage problems, or otherwise affect public safety. Alo 9. The proposed use has not been inordinately burdened by unnecessary restrictions. No The City staff will, in the Staff Report, address the request and evaluate it and the Applicant's submission in light of the above criteria and offer a recommendation for approval or denial. (Rev 09/14) Page 7 of I I Ln ullexic n. TITLE This Instrument Prepared by: FILE EFGHUM 77�201600PG 3929 J.J. Guilett OR SHARON ROBERTSONP CLERK. OF CIRCUIT COURT GULLETT TINE, INC. OKEECHOBEE COUNTY: FLORIDA 401 Saint Johns Avenue RECORDED 02/02/2016 04:37:30 Pit Palatka, Florida 32177-4724 AMT $85r000.00 RECORDING FEES $18.50 Property Appraisers Parcel Identification (Folio) Numbers: DEED DOC. $595. 00 3.21.37.35.0020.02510.0120 RECORDED BY tf P i non P9s 673 - 674; (2 P9s) SPACE ABOVE TH15 LINE FOR RECORDING DATA SPECIAL WARRANTY DEED THIS INDENTURE made and executed this 29th day of January, 2016 by TD BANK, National Association, existing under the laws of The United States of America hereinafter called Grantor, and 110 MARION ROAD, INC., a Florida corporation, whose post office address is: P.O. Box 453511, Miami, FL 33245, hereinafter called the Grantee: (Wherever used herein the terms grantor" and "grantee" include all the parties to this instrument and the heirs. legal representatives and assigns of individuals, and the successors and assigns of corporations) WITNESSETH: That the Grantor, for and in consideration of the sum of Eighty -Five Thousand and 00/100 ($85,000.00) Dollars and other good and valuable considerations in hand paid at and before the sealing and delivery of these presents, the receipt whereof is hereby acknowledged, has granted, bargained, sold, aliened, conveyed and confirmed, and by these presents does grant, bargain, sell, alien, convey and confirm unto the said Grantee the following. real property situate in the County of OKEECHOBEE, State of Florida, to wit: PARCEL I: Com_ mencing at the Northeast corner of Block 191, OKEECHOBEE, according to the plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida, thence run South along the East boundary line of said Block 191 and the West right-of-way line of S.W. 7th Avenue (Okeechobee Avenue) for a distance of 300.10 feet to a?point on an extension West of_ S.W. 6th Street (3rd Street); thence run West along said extension of S.W. 6th Street (3rd Street) for a distance of 200.00 feet for a `` POINT OF BEGINNING; thence continue West along the North boundary line of S.W. 6th Street (3rd Street) a distance of 50.00 feet; thence run North parallel with the West right-of-way line of said S.W. 7th Avenue`a distance of/76.17 feet; thence run East parallel with the North right-of-way line of S.W. 6th Street a distance of 50.00 feet; thence run South a distance of 76.17 feet to the POINT OF BEGINNING. Lying in and comprising a part of the abandoned Florida East Coast Railroad right-of-way and South Curve Street, Okeechobee County, Florida. PARCEL II: Commencing at the Northeast comer of Block 191, OKEECHOBEE, according to the plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida, thence run South along the East boundary line of said Block 191 and the West right-of-way line of S.W. 7th Avenue (Okeechobee Avenue) for distance of 223.93 feet for POINT OF BEGINNING; thence continue South along said East boundary line of Block 191 and the West right-of-way line of S.W. '7th Avenue (Okeechobee Avenue) for a distance of 76.17 feet to a point on an extension West of S.W. 6th Street (3rd Street); thence run West along said extension 'of S.W. 6th Street (3rd Street) for a distance of 200.00 feet; thence run North parallel with the West right-of-way line of said S.W. 7th Avenue for a distance of 76.17 feet; thence run East for a distance of 200.00 feet to the POINT OF BEGINNING. Lying in and comprising a part of the abandoned Florida East Coast Railroad right-of-way and North Curve Street, Okeechobee County, Florida. For identification purposes only, property address: 0RE0ID #: FILE #.:G43395 Page 1 of 2 r - - 1.»A rr-1 - _. - ^-fI r� k I-U fN f%A 11r ^nn rin rl_ -..- A -.t 01 Special Warranty Deed TD Bank Page 2 of 2 704 SW 6th Street Okeechobee, FL 34974 Subject to all easement, rights -of -way, exceptions, covenants, conditions, restrictions, encroachments, reservations, encumbrances, access limitations, and all other matters or conditions affecting the Property of record (including all objections Seller has declined to cure and Purchaser has waived). TO HAVE AND TO HOLD the said tract or parcel of land, with all and singular the rights, members and appurtenances thereof, the same being, belonging or in anywise appertaining, to the only proper use, benefit and behoof of the said Grantee, forever in fete simple. AND THE SAID Grantor will wan -ant and forever defend the right and title to the above -described property unto the said Grantee against the lawful daims'and demands of all persons claiming by, through or under the above -named Grantor, but against none other. IN WITNESS WHEREOF, Grantor has hereunto set Grantor's hand and seal this day and year first above written. 1,41 ESS Printed Name: 6f", VP a t/,e"SS Printed Name: STATE OF SOUTH CAROLINA COUNTY OF GREENVILLE TD BANK, National Association By: C Katie E. Collins, Assistan ace President PO Box 9540, Portland, ME 0411:2-9540 The foregoing in was acknowledged before, the undersigned Notary Public of the State and County aforesaid, this ay of January, 2016 by Katie E. Collins, Assistant Vice President whom personally appeared and proved to me to be the on the basis of satisfactory proof, the person who executed the foregoing instrument on behalf of TD BANK, National Association. WITNESS my hand and official seal at office thisday of January, 2016. My Commission Expires: r _ �0J 5 OREO ro #: Page 2 cf 2 v;OY PCie� My I Commission Explrea �o /* j . ► t Public -�ii0�,,•.....••`r����• FiiF #.:G43395 0-1,77n/0—. —CZ7A annnn0n 0— 7 _; 0 -P 0� City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Tele: 863-763-3372 Fax: 863-763-1686 LAND USE POWER OF ATTORNEY Name of Property Owner(s): i j 0 0cji 1 D0 1 1\1 C, Mailing Address: --7 Dq aw L-o+1-1 Skre e+ D i >—���bP—e FL . 3u 9-7 4 Home Telephone:.30 G 9'aa-7(o%Work: Cell: Property Address: —7Dt} �VJ L900 CA-Ceje+ OV)effC(bbee. FL. 3Lt Parcel ID Number: 3 psi l — 3 % 3 5 Name of Applicant: T—t c it` 0 T Pe (-, c , Home Telephone: 36 5 9 ---7&gSWork: Cell: The undersigned, being the record title owner(s) of the real property described above, do hereby grant unto the applicant stated above the full right and power of attorney to make application to the City of Okeechobee to change the land use of said property. This land use change may include rezoning of the property, the granting of special exception or variances, and appeals of decisions of the Planning Department. It is understood that conditions, limitations and restrictions maybe place upon the use or operation of the property. Misstatements upon application or in any hearing may result in the termination of any special exception or variance and a proceeding to rezone the property to the original classification. This power of attorney may be terminated only by a written and notarized statement of such termination effective upon receipt by the Planning Department. IN WITNESS WBgREOF THE UbWFRSIGNED HAVE SET THEIR HAND AND SEALS THIS DAY OF 'M 2JA 'R WITNESS OWNER WITNESS Before me the undersigned authority personally appeared the owner(s) named above who upon being duly sworn acknowledged before me that they are the owner(s) of the real property described t ve an_ t the executed tthe power of attorney for the purpose stated therein. Sworn and subscribed this y of Y 20 . OON Notary Pubk State of Florida Notary Pub _ SEAL ;f Christian Nicole Johns c �a4 My Commission GG 019282 Commissio�Oes: p N+,,,,d' Expires 08/08/2020 (Rev 315/15) Page 5 of 11 Detail by Entity Name „r Page 1 of 2 Florida Depanment of Stale Divisiont of CORPORATIONS -� org JIYI_,Irjii J1 an u/�reirrl .'aw? u/' 'YorNa web—'ile Department of State ! Division of Corporations / Search Records / Detail By Document Number / Detail by Entity Name Florida Profit Corporation 110 MARION ROAD, INC. Filina Information Document Number P12000049045 FEIIEIN Number 81-2442525 Date Filed 05/29/2012 Effective Date 05/27/2012 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 01/07/2015 Event Effective Date NONE Principal Address 280 WEST PARK DRIVE, #106 MIAMI, FL 33172 Changed: 01 /07/2014 Mailing Address P.O. BOX 453511 MIAMI, FL 33245 Changed: 01/07/2015 Reaistered Aaent Name & Address GREG K GONZALEZ, CPA, P.A. 1450 MADRUGA AVENUE, SUITE 306A CORAL GABLES, FL 33146 Address Changed: 0110712015 Officer/Director Detail Name 8, Address Title P PEREDA, HELIO JOHN 280 WEST PARK DRIVE 0106 MIAMI, FL 33172 http://search.sunbiz.org/Inquiry/CorporationSearc.h/SearchResultDe:tail? inqui... 4/5/2017 4+ PARCEL NUMBER OWNER -NAME ADDRESS-1 ADDRESS-2 CITY NAME ST ZIPCODE 2-21-37-35-OA00-00006-0000 OKEBOCO LLC 301 S NEW YORK AVE STE 200 WINTER PARK FL 327894273 2-21-37-35-OA00-00013-0000 DIOCESE OF PALM BEACH ATTN REAL ESTATE DEPT P 0 BOX 109650 PALM BEACH GARDENS FL 334100000 3-21-37-35-0020-02510-0010 A CHILD'S WORLD CHILDCARE & PRESCHOOL INC 703 SW 6TH ST OKEECHOBEE FL 349744288 —3-15-37-35-0010-01970-0010 OKEECHOBEE COUNTY SCHOOL BOARD Aflt)-. l n KPncOorlhp Sur.crin-FendPn;• 7oosWdRdAv2 OKEECHOBEE FL 349724 3-15-37-35-0010-01920-0100 HAMRICK SARAH REGINA REVOC TRU P O BOX 837 OKEECHOBEE FL 349730000 3-15-37-35-0010-01920.0070 UNDERWOOD WILLIAM L & KELLEY A 615 SW 5TH ST OKEECHOBEE FL 349744258 3-15-37-35-0010-01910-0010 SPRADLEY RUTH G & NEMEC GALE B %NEMEC CHILDREN'S TRUST 608 HARBOUR POINTE WAY GREENACRES FL 334130000 3-15-37-35-0010-01920-0040 A 615 SW 5TH ST OKEECHOBEE FL 349744258 3-15-37-35-0010-01920-0010 SCHOOLEY KEVIN L & DEBORAH S 4824 US HIGHWAY 441 SE OKEECHOBEE FL 349742341 2-21-37-35-OA00-00006-0000 ALTOBELLO FRANK CHARITABLE REMAINDER TRUST III, ETAL. P 0 BOX 417 OKEECHOBEE FL 349730417 3-15-37-35-0010-01900-0010 5PRA5tE-Y-RbTH-G-&-NEMMEC-GALLm"B %NEMEC CHILDREN'S TRUST 608 HARBOUR POINTE WAY GREENACRES FL 334130000 3-21-37-35-0020-02510-0130 SERADL-EY-R-t4T•H-G-&-NEME vt'A •$' %NEMEC CHILDREN'S TRUST 608 HARBOUR POINTE WAY GREENACRES FL 334130000 �04- (poi)-R-o-rCaun'h[ Petition Affidavit Attesting to the Completeness and Accuracy of the List of Surrounding Property Owners I hereby certify under the penalty of law or the revocation of the requested approval sought that to the best of my knowledge and belief, the attached list constitutes the complete and accurate list of the property owners, addresses, and parcel identification numbers of all parcels and tracts within three.hundred (300) feet not including intervening streets, alleys, or waterways, of the perimeter of the lands which are subjects of, or are contiguous to but held underthe same ownership as, the lands subjectto the: application for a change in land use orzoning, said list constituting a portion of that application. This affidavit is made based upon an inspection of the tax rolls of the Property Appraiser of Okeechobee County as of (dads) r.(Y_C �► Z f3 2 O 1 % and the Assertions made to me by members of that Office that the: information reviewed constitutes the most recent information available to that office. I therefore attest to this _ - 8 day of (�JI ct Y c h 2 01-7 JL Signature of Applicant Name of Applicant (printed or typed) State of Florida County of Okeechobee Date Sworn to and subscribed before me this Q day of N `Qlf �� ��Personally known to me or produced T Lo3O 3S O 6 _ 3 () as identification and did not take an oath. Seal: =oY i��n P` ar nd` Notary Public State of Florida Christian Nicole Johns MY Commission GG 019282 Expires 08/08/2020 (Rev 09/14) Page 3 of 11 F ✓ 4 ` v •P� fy ,� a h.. �1 ::� -�,i.,�� i..� ...•fir �r��{� 7F.y+ ,.�, �{, e r �C 7 e'Cri� b �'{t '✓.'. fs+�- f - � ;� x vxi IN �`x✓•' d,�s ,�. `&'�£Y {,'Ylr�,���'2 �:b y,$��� ;`jN - t ..:_.a.i � -t7 � y. Pill i+ at "'?'a 'fir•'"" + t- 'YIZ r77 � i � --ate.,?+'' �L.i�"�t $'^ltr�. �` .n�yr 'i• e.^�..'''� .. <a t .: ,— :r_F� ' ..._._. ..�-'.:�� �—^r..=•mom-- , �x p E ' f<�ac� ��,�.��q �_s • .tt �efwm ,; ...t . .1. �z� i'"i � �; � - �j"b 4`• 4P4 ti#Ve �•71�E^�� �d< 1 �+7 51 - µ'<3' S ''(. '.., 1 '4 - Rx C�lzfY`• ,. zaCtr 'X. ,3 � Y � •7- .. 'fir I,,,r 4 t l� yy�...�• } a Y^t K , �.y',+ r3 � f.•,• � .. , > gad +i- �.? Y ^�. - t; ,� rF� � • +�,a-. � � ., � any.. �. � x � . �-7r :� .,r?.s +r� � ft�' iz� � �Po. a�..:. a .. .. �:. Yv' +�, t"`•� >}'q`,v. w r S s 3 ' u _ r ..! ; i : , S s - •� ,S�-yS eta' ,'�jg7 till t 7.:_b..`"E .4 ... .��.,•.. r A .. 0 BOUNDARY SURVEY PREPARED FOR 110 MARION ROAD, INC. pEsawp PRO.ECT SPECIRC NO P ENdNO AT m Ag MOST COiNF1P qr &.OGY 191, O{EEMaW& AttYWON'O M RIE PUT WERECI� RECaWW JN M B S PA6 A PT/B(/C RECYYB)S OF CN'EEO'/LC!£ CYNMTY. RaWA.' iNEJRCE /) fAY[ESS 9/OX// OINEIP.M .NL pNLN9LW5 ARE DEW(D) MD MEASVREB(M) ?) 9I£ ACNATESS TOR SW 6WSTREET. RLW SLWW KCYIO ME UST BGY/NDARY [ME GY' SAID BLCYX 191 AND m REST RTTi/T-CF-W.1Y [NE O" J) PARCYE l0.' J-1l-Jl-.ItS-WZOOZS/P-Olffi SW 7 AVENUE (CM2E0'A:WEE' A~F) FTAP A D'S'TANCE L1r .TLW tO TEST M A PLYNT CW AN EXRN9CW REST 6 SW BJN STREET (JRO SIR£EIJ.' R/f11'LE RUN NEST KCWO SAAT IXIEN9[W L1� SW 6W SIAEE'I (SRO A) F.CRM 2C1NE 'Al NAP NO 1T09.ROIBOG OA JED 0T/J6/JS J) Br£ OESYYdPTNM'N MW— WAS FRONDED BY T]2 flTENT CM R/E CT/OTTS S1REE!) FLYP A WSTANLE Of 1C1�CY! FEET FOP A POMT Or BEONM'NG TIIENfE OMIRWE MESJ KCYlO ME NOPW BOUNDARYCME CIT SW 6HT STREET (i40 SWEET) A pSTANCE Or MW FEET H/f1VC'E RUN NOPW REPRESENWW 6) BURRVD AEiEAENlL• 1HE NETJ R ,-Or-wy [ME C1• SW T1I1 AVENIK S FAAEN PARALLEL WJN JNE NEST R1tlI"-WAY CME Or SAID SW TIN AVENUE A pSrA CIF T61] FEET R/ENCE M UST PARALTE2 WW INE N W Rtl -O -WAY!/NE C1• SW BIN STREET A gSJAKKE C1r 540N fFE'r )D BEAR SCWW OOORW EASL T) 1M5 Sf/Rl£Y /S NOT NU£NDFD ID DE r JM/SRCACWAL AREAS CR OR AREAS i BRWCE- RUN 3TJUW A D/STANCE O` lB1] FEET M JNE P a RETANNBTO LY W ANO C'CNIPRL4N0 A PARJ G� WE ABANL'CXED KOPiDA EAST OJASr RANROAO AYYIT--O -WAY Al "W CURVE STREET. OA2Edl0BEE LYX/NT/, FLOB'DA Oc LOGAL . B) 9W{£KR NAS NOT APOWND WTr ANY RRE MF'ORMA]1CW FOR THIS PARCEL. fl PARCEL P CW1kWM AT m NCWWEASr LIAPTTER OF EEIXYI IN, CYOEM WEE ACC040TNO M JNE PUr SURNEXM ASSUMES NO RE�[N9BB/IY OR UABB/]Y F[W WE ACp/RACY Clr E44LEAIT 0NMN S SNONN IJOTEk NOTE NAY BE OTHER EA3AIfNA' OP RESTMORCWS WA g i LJFECT RRS PA RTEREO' RE[CWOED W P B S PAT£ 4 PUBUc REC s C OYEE0KI9EE QJI. ' FLORTDA' (HENCE RWI "W ALONG WE EAST BYATNOARY LM'E OF 9N0 GY" IW AND WE REST AYCHT-0f-W./Y UTA" Cir 9) R/E ST/RtEJ' AA'CRD HERE /S NOT CiJVERED BY PRO•£S9CWK UAB.UTY /NS[6lMV SW Tlll AVENUE (OtEEp/CWEF A Vf1Rl/E) iLIP A D/STANTE [Y TS3AI iFETPOP POT/T O` �ONN/NG IHEXIE AOO/RLWS OP OETEIKWS ID 51W1E'Y MAPS OT REPQP/S BY OWER WAN THE 9GNNS PARTY CR PAR1If5 /S PR'M/WTED WIHOUJ WJ/TIEIV CY9/Sr]TT Clr THE 90NMG PAR/Y CW CYY/)A1R/E SOUW KCWO SA,D UST B0'TINARY UNE Or BCOfI[ 19! ANO ]AE XEST RRi// CY =NN Y UNE GT' SW ] AVEM/E (CIQECNCWEE AL E) FPP A 0T9TANCE Cl` TBIT TEST W A PANT C1V AN EXRW9LIN PARK 10) DATE (Y UST FTEID SURVEY.' OJ/W/Tl. NEST C1• SW 6W SWEET (3P0 SRR�£TJ, WEN(£ RUN REST KCWG SNO EXRNSpI C1r SW 6M STREET (3P0 SWEET) FOP A pSTANCE Or XMOO FEET INPNCE RIM NCWW PARATLEL WW THE NEST 9O? -WAY UNE SNO SW lW AVENUE A gSTANTE �T6.JT fEET, O/ENLE' RUN EAST A pSTANLE CF 2DO W fEET WE PCNNT 6E(YNNWG CpNO W AND OJIWR/9N0 A PART CY lEk ABANDO'dED f[GRWA EAST CTMS! RAB/10A0 RIpIT--OF-WAY AND NCWW O/NYE SWEET, CN'EEd/CWEE CnMTY, FLOWOA R . �_70 I' c�wr 1 w wa•A9'A • i iA9 t I- � � PREPA ED FOR /E/ X U� OF I10 MARHM ROAD, WO ____w m ' ; 9 wca �___¢ I '� zo.«.oNn »' i� nclmnn ( ♦ I 3 _ k-1 , I —_____—___—_—___J__—_.�_—_— gII L+.+�Y,i�4E—_____—_—_—_________ I �I TRADEWINDS SURVEYING SERVICES, LLC. M ((we c..) v y..�e vy. (e a up) miry eYe�.e y Iw xem Rw�� wyA 200 S.M. 3rd havoc RENSE RBEWAnN6ff'C1IPIIRN DEGD YDOAMYITOWRNER NAYOEWn00N43a//21a04//111[]J 32NJ//A33 MMNNC: NKaAA:BB 0 .-eyr 1w)xme/�w»ntmmw.a a gmOwkTee:eL :ekbn(Nob8bB.3tew)eAp, PePd® %— 20 cmmL9➢-23w4BDBTTc 4om c.ay-q r.wy wmmt le seven aT[mr. .unm I�o /f'�.M4.. //./ sags 1.7.:. e Staff Report Rezoning Request Prepared for. Applicant: Petition No.: The City of Okeechobee 110 Marion Road, Inc. 17-002-R (704 SW 6t" Street) M239-334-3366 Planning & Management Services, Inc. 1375 Jackson Street, Suite 206Fort Myers, Florida Serving Florida Local Governments Since 1988 VAW VAP, Staff Report Rezoning General Information Applicant's Name: 110 Marion Road, Inc. Petition No. 17-002-R Owner 110 Marion Road, Inc. 704 SW 6th Street Okeechobee, FL 34974 Helio J. Pereda Applicant 704 SW 6th Street Okeechobee, FL 34974 Site Address 704 SW 6th Street Okeechobee, FL 34974 Contact Person Helio J. Pereda Contact Phone Number 305-922-7645 Contact Email Address johnpereda(Faol.com Legal Description of Subject Property Legal Description: Parcel Identification Number: 3-21-37-35-0020-02510-0120 Legal Description: PARCEL I: COMMENCING AT THE NORTHEAST CORNER OF BLOCK 191, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, THENCE RUN SOUTH ALONG THE EAST BOUNDARY LINE OF SAID BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF S.W. 7TH AVENUE (OKEECHOBEE AVENUE) FOR A DISTANCE OF 300.10 FEET TO A POINT ON AN EXTENSION WEST OF S.W. 6TH STREET (3RD STREET); THENCE RUN WEST ALONG SAID EXTENSION OF S.W. 6TH STREET (3RD STREET) FOR A DISTANCE OF 200.00 FEET FOR A POINT OF BEGINNING; THENCE CONTINUE WEST ALONG THE NORTH BOUNDARY LINE OF S.W. 6TH STREET (3RD STREET) A DISTANCE OF 50.00 FEET; THENCE RUN NORTH PARALLEL WITH THE WEST RIGHT-OF-WAY LINE OF S.W. 7TH AVENUE A DISTANCE OF 76.17 FEET; THENCE RUN EAST PARALLEL WITH THE NORTH RIGHT-OF-WAY LINE OF S.W. 6TH STREET A DISTANCE OF 50.00 FEET; THENCE RUN SOUTH A DISTANCE OF 76.17 FEET TO THE POINT OF BEGINNING. LYING IN AND COMPRISING A PART OF THE ABANDONED FLORIDA EAST COAST RAILROAD RIGHT-OF-WAY AND SOUTH CURVE STREET, OKEECHOBEE COUNTY, FLORIDA AND Serving Florida Local Governments Since 1988 Staff Report Applicant's Name: 110 Marion Road, Inc. Rezoning Petition No. 17-002-R PARCEL II: COMMENCING AT THE NORTHEAST CORNER OF BLOCK 191, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, THENCE RUN SOUTH ALONG THE EAST BOUNDARY LINE OF SAID BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF S.W. 7TH AVENUE (OKEECHOBEE AVENUE) FOR A DISTANCE OF 223.93 FEET FOR POINT OF BEGINNING; THENCE CONTINUE SOUTH ALONG SAID EAST BOUNDARY LINE OF BLOCK 191 AND THE WEST RIGHT-OF-WAY LINE OF S.W. 7TH AVENUE (OKEECHOBEE AVENUE) FOR A DISTANCE OF 76.17 FEET TO A POINT ON AN EXTENSION WEST OF S.W. 6TH STREET (3RD STREET); THENCE RUN WEST ALONG SAID EXTENSION OF S.W. 6TH STREET (3RD STREET) FOR A DISTANCE OF 200.00 FEET; THENCE RUN NORTH PARALLEL WITH THE WEST RIGHT-OF-WAY LINE OF SAID S.W. 7TH AVENUE FOR A DISTANCE OF 76.17 FEET; THENCE RUN EAST FOR A DISTANCE OF 200.00 FEET TO THE POINT OF BEGINNING. LYING IN AND COMPRISING A PART OF THE ABANDONED FLORIDA EAST COAST RAILROAD RIGHT-OF-WAY AND NORTH CURVE STREET, OKEECHOBEE COUNTY, FLORIDA. The matter before the Local Planning Agency and City Council is an application to rezone an18,992-square foot property, on which is located a single-family dwelling, from CLT, Light Commercial to RMF, Multi -family Residential. The property is also the subject of a concurrent Small Scale Development Activity Amendment (17-002-SSA) from Single -Family Residential to Multi -Family Residential on the Future Land Use Map (FLUM). The current and proposed Future Land Use designations, zoning, existing use, and acreage of the subject property and surrounding properties are shown in the following tables and on the maps on pages 7 through 9. Future Land Use Category Zoning District Use of Property Acreage Existing Single -Family Residential CLT, Light Commercial Single-family residential 18,992 sf (0.44 ac.) Proposed Multi -Family Residential RMF, Multi -Family Residential Multi -family residential 18,992 sf (0.44 ac.) 2 Serving Florida Local Governments Since 1988 Staff Report Rezoning Future Land Use Map Classification North Zoning District Existing Land Use 'IMOW Future Land Use Map Classification East Zoning District Existing Land Use Future Land Use Map Classification South Zoning District Existing Land Use Future Land Use Map Classification West Zoning District Existing Land Use Applicant's Name: 110 Marion Road, Inc. Petition No. 17-002-R Single Family & Multi -Family Residential RMF, Multi -family residential Vacant Single -Family Residential to the east and Public Facilities to the southeast RMF, Multi -family residential to the east and Pub, Public Facilities to the southeast Vacant land to the east and Central Elementary School to the southeast Commercial RMF, Multi -family residential Child care facility Multi -Family Residential RMF, Multi -Family Residential Vacant Section 70-340 of the Land Development Regulations requires that the reviewing body find that an application for rezoning meets each of the following conditions. The Applicant has provided brief comments to each of the required findings. These are repeated below in Times Roman typeface exactly as provided by the Applicant. Staff has made no attempt to correct typos, grammar, or clarify the Applicant's comments. Staff comments are shown in this Arial typeface. 1. The proposed rezoning is not contrary to Comprehensive Plan requirements. "No, it is not. Area was rezoned single-family property zoning commercial is no longer available." Staff Comment: This rezoning application is accompanied by a concurrent request (17-001-SSA) to designate the subject property Multi -Family on the Future Land Use Map (FLUM). Staff has found the proposed change to be consistent with the Comprehensive Plan and has recommended approval. A few years ago, the property was discussed at a Planning Board work session dealing with this and other inconsistencies between the Comprehensive Plan and the Zoning Map. At that time, the Board was in favor of changing the FLUM to Multi -Family and rezoning the property to RMF. We still believe this to be the most appropriate action. h g Serving Florida Local Governments Since 1988 ti.r .,.r Staff Report Applicant's Name: 110 Marion Road, Inc. Rezoning Petition No. 17-002-R 2. The proposed use being applied for is specifically authorized under the zoning district in the Land Development Regulations. " "Yes, Zoning is single and multi -family." Staff Comment: The property has been, and is currently, a single-family home. The Applicant intends to use the property for multi -family residences, which is a principal permitted use the RMF Zoning District 3. The proposed use will not have an adverse effect on the public interest. "No, there are single family, duplexes all around me." Staff Comment: The proposed change to both the FLUM and Zoning Map will ensure compatibility between the two documents and will be compatible with surrounding properties and have a positive effect on the surrounding area and the public interest in general. 4. The proposed use is appropriate for the location proposed, is reasonably compatible with adjacent land uses, and is not contrary or detrimental to urbanizing land use patterns. "Yes, all in conjunction with City Planning." Staff Comment: Although vacant, the properties to the immediate north and east of the subject property are designated Multi -Family on the Future Land Use Map (FLUM). The properties to the east are Single -Family on the FLUM. The property to the south across SW 6th Street is designated Commercial on the FLUM, zoned RMF and is the site of a childcare center. To the west of the child care facility is a Church which is designated Single -Family on the FLUM and Zoned RSF1. To the southeast is the Elementary School. Although designated Single -Family on the FLUM and largely developed in single-family use, the residential area directly east across SW 7th Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi- family use and compatible with surrounding uses. 5. The proposed use will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of adjacent property. "No, there is a need for residential and there are homes all around me." Staff Comment: The proposed multi -family use will be reasonably compatible with nearby developed single-family uses to the east and the potential multi -family development of vacant properties to the east. Therefore, one would not expect limited multi -family development on the subject property to adversely affect property values or living conditions on adjacent or nearby properties. Serving Florida Local Governments Since 1988 Staff Report Applicant's Name: 110 Marion Road, Inc. Rezoning Petition No. 17-002-R 6. The proposed use can be suitably buffered from surrounding uses, so as to reduce the impact of any nuisance or hazard to the neighborhood. "Yes." Staff Comment: The modest multi -family development potential of the subject property will not require a buffer to the single-family properties across SW 7th Avenue. Similarly, no buffering will be needed for the vacant multi -family zoned properties to the east or the childcare center to the south. 7. The proposed use will not create a density pattern that would overburden public facilities such as schools, streets, and utility services. 'No." Staff Comment: Maximum allowable density is four units per acre (five if the units qualify as affordable housing). The addition of just three dwelling units will not overburden any public facilities or create an inappropriate density pattern in the area. 8. The proposed use will not create traffic congestion, flooding or drainage problems, or otherwise affect public safety. 'No." Staff Comment: The addition of just three dwelling units will not create traffic congestion, overburden any public facilities, or create an inappropriate density pattern in the area. If new construction is involved, it will be required to provide drainage for any increase in potential stormwater runoff. 9. The proposed use has not been inordinately burdened by unnecessary restrictions. 'No." Staff Comment: We agree. Based on the foregoing analysis, and assuming the Application 17-002-SSA to change the land use designation on the FLUM to Multi -Family Residential is approved, we find the requested rezoning to RMF to be consistent with the City's Comprehensive Plan, reasonably compatible with adjacent uses, and consistent with the urbanizing pattern of the area. Therefore, we recommend Approval of the Applicant's rezoning request. However, if the foregoing amendment to the FLUM (17-002-SSA) was not approved, the rezoning request would be inconsistent with the Comprehensive Plan and should also be denied. 5 Serving Florida Local Governments Since 1988 Staff Report Applicant's Name: 110 Marion Road, Inc. Rezoning Petition No. 17-002-R Submitted by: Wm. F. Brisson, AICP Sr. Planner May 8, 2017 Planning Board Public Hearing: May 18, 2017 City Council Public Hearings: June 20, 2017 and July 18, 2017 (Tentative dates) Attachments: Future Land Use, Subject Site & Environs Zoning, Subject Site & Environs Existing Land Use, Subject Site & Environs Serving Florida Local Governments Since 1988 Staff Report Applicant's Name: 110 Marion Road, Inc. Rezoning Petition No. 17-002-R FUTURE LAND USE SUBJECT SITE AND ENVIRONS 3OP41F 517. E:] > COMPREHENSIVE PLAN LAND USE SINGLE - FAMILY 1 MULTI -FAMILY . COMMERCIAL - INDUSTRIAL PUBLIC FACILITIES RESIDENTIAL MIXED USE Serving Florida Local Governments Since 1988 Staff Report Applicant's Name: 110 Marion Road, Inc. Rezoning Petition No. 17-002-R ZONING SUBJECT SITE AND ENVIRONS L J4J- . �. I& LI] NEWCAL I i'u, I i 196 ,% 1 231 235 _ I r236 237 zONING CBD - COMM BUSINESS DISTRIC- i CHV - HEAVY COMMERCIAL CLT- LIGHTCOMMERCIAL CPO - COMM PROFESSIONAL OFFICE H - HOLDING IND - INDUSTRIAL PUS - PUBLIC FACILITIES PU D-MIXED PUD-R RMF RESIDENTIAL MULTIFAMILY RMH - RESIDENTIAL MOBILE HOME RSF1 -RESIDENTIAL SINGLE FAMILY RSF2 - RESIDENTIAL SINGLE FAMILY 11 WIL rl .r. I!.t 8 am Serving Florida Local Governments Since 1988 Staff Report Rezoning Applicant's Name: 110 Marion Road, Inc. Petition No. 17-002-R EXISTING LAND USE SUBJECT SITE AND ENVIRONS .. swstnsr ' s!' C.`h r "y tp s � +, r Child Care ±`00 am Ilk' avil cr,."S ❑ —0101.11 Serving Florida Local Governments Since 1988 CITY OF OKEECHOBEE PLANNING BOARD CITY HALL, 55 SE 3RD AVENUE, ROOM 200, OKEECHOBEE, FLORIDA 34974 SUMMARY OF BOARD ACTION FOR MAY 18, 2017 PAGE 1 OF 5 AGENDA ACTION - DISCUSSION - VOTE I. CALL TO ORDER - Chairperson. Regular Meeting, May 18, 2017, 6:00 P.M. Chairperson Hoover called the May 18, 2017, regular meeting to order at 6:01 P.M. II. CHAIRPERSON, MEMBER AND STAFF ATTENDANCE - Secretary. Board Secretary Bumette called the roll: Chairperson Dawn Hoover Present Vice Chairperson Doug McCoy Present Board Member Elbert Batton Present Board Member Phil Baughman Present Board Member Karyne Brass Present Board Member Mac Jonassaint Present Board Member Les McCreary Present Alternate Board Member Bobby Keefe Present Alternate Board Member William O'Brien Present Board Attorney John R. Cook Absent City Planning Consultant Bill Brisson, Senior Planner Present Board Secretary Patty Burnette Present III. AGENDA - Chairperson. A. Requests for the addition deferral or withdrawal of items on today's agenda by Chairperson Hoover asked whether there were any requests for the addition, deferral or withdrawal of items on today's Staff, Board Members or the Public. agenda. There being none the agenda stands as published. IV. MINUTES - Secretary. A. Motion to dispense with the reading and approve the Summary of Planning Member McCoy moved to dispense with the reading and approve the Summary of Board Action for the February 16, Board/Board of Adjustment and Appeals Action for the February 16, 2017, 2017, regular meeting; seconded by Member Jonassaint. There was no discussion on this item. regular meeting. VOTE HOOVER - YEA MCCOY-YEA BATTON - YEA BAUGHMAN - YEA BRASS - YEA JONASSAINT - YEA MCCREARY- YEA KEEFE - NIA O'BRIEN - NIA MOTION CARRIED. MAY 18, 2017 - PLANNING BOARD - PAGE 2 OF 5 AGENDA ACTION - DISCUSSION - VOTE V. UNFINISHED BUSINESS -Secretary. A. Reading of Form 8B Memorandum of Voting Conflict for Municipal Public Secretary Bumette read into the record Form 8B Memorandum of Voting Conflict for County, Municipal, and other Officers related to Variance Petition No. 17-002-V on February 16, 2017. Local Public Officers related to Variance Petition No. 17-002-V which was received on February 16, 2017, and fled by Board Member Elbert Batton, address 2152 Southwest 1811 Lane, Okeechobee Florida, and made a part of the official record filed in the permanent Minute File for this meeting. OPEN PUBLIC HEARING - Chairperson. A. Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 17-002-SSA, from Single Family Residential to Multi -Family Residential, 0.44± acres, 704 Southwest 61^ Street (Exhibit 1. Review Planning Staff Report- recommending approval. 2. Hear from the propertyOwnerordesignee/agent - Helio Pereda, President of 110 Marion Road, Inc. 3. Public comments or questions from those in attendance, or submitted to the Board Secretary. 4. Disclosure of Ex-Parte Communications by the Board. 5. a) Consideration of a recommendation to the City Council to approve or deny the Application. CHAIRPERSON HOOVER OPENED THE PUBLIC HEARING AT 6:05 P.M. Comprehensive Plan Small Scale Future Land Use Map (FLUM) Amendment Application No. 17-002-SSA, is being requested by the applicant, Mr. Helio Pereda, President of 110 Marion Road, Inc., to change the classification from Single Family Residontal (SF) to Multi -Family Residential (MF) on 0.44± acres, located at 704 Southwest 61^ Street. Planner Brisson reviewed the Planning Staff Report and explained the application is for a rectangular parcel encompassing about 18,992 square feet of land, and is also the subject of a concurrent Rezoning Petition (17-002-R), from Light Commercial (CLT) to Residential Multiple Family (RMF). The applicant intends to use the property for residential rental property. Planner Brisson recommends approval, based on the findings within the Planning Staff Report (listed in Item 5.a.). Mr. Pereda was present and explained his intended use of the property is for a duplex, one side having four bedrooms and two and a half bathrooms and the other side three bedrooms and two bathrooms. Chairperson Hoover asked whether there were any comments or questions from those in attendance. There were none. Chairperson Hoover asked Board Members to disclose for the record whether they had spoken to anyone prior to this meeting regarding the Application. There were none stated. Planning Staffs findings are as follows. The application was found to be consistent with the City's Comprehensive Plan, specifically Policy 2.2 and Objective 12 of the Future Land Use Element. Although vacant, the properties to the immediate North and East of the subject property are designated MF on the FLUM. The property to the South across Southwest 61 Street is designated Commercial on the FLUM, zoned RMF and is the site of a childcare center. To the West of the childcare center is a Church, which is designated SF on the FLUM and zoned Residential Single Family One (RSF-1). To the Southeast is an elementary school. Although designated SF on the FLUM and largely developed in single-family use, the residential area directly East across Southwest 71� Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi -family use and compatible with surrounding uses. There will be no significant change in traffic levels between the current maximum of two single-family units and the MAY 1 R 7017 - Pi nuuwr Rnaan - PGr.F 3 nr 5 AGENDA ACTION - DISCUSSION - VOTE VI. PUBLIC HEARING ITEM CONTINUED. A. 5. a) Consideration of a recommendation to the City Council to approve or five multi -family units that could potentially be constructed should the application be approved. Based on the deny Application No 17-002-SSA continued. Institute of Traffic Engineers traffic generation rates, a single-family home will generate 1.01 trips in the peak hour and a multi -family apartment will generate 0.62 trips. Both the current development potential and that allowable should the amendment be approved will result in an insignificant increase in demand for potable water and sanitary sewer treatment. The existing developed site contains no environmental sensitive areas, wildlife habitat, unsuitable soil conditions, or susceptibility to flooding. A motion and second was offered by Members Brass and Batton to recommend approval to the City Council for Comprehensive Plan Small Scale FLUM Amendment Application No. 17-002-SSA, from SF to MF on 0.44± acres, located at 704 Southwest 6r^ Street and find it to be consistent with the Comprehensive Plan based on the findings within the Planning Staff Report. b) Board discussion. Chairperson Hoover asked whether there was any further discussion. There was none. c) Vote on motion. VOTE HOOVER -YEA MCCOY-YEA BATTON - YEA BAUGHMAN - YEA BRASS - YEA JONASSAINT - YEA MCCREARY-YEA KEEFE - NIA O'BRIEN - NIA MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively scheduled for June 20, 2017, 6:00 P.M. QUASI-JUDICIAL ITEM: B. Rezoning Petition No. 17-01 from Light Commercial to Residential Rezoning Petition 17-002-R is being requested by the applicant, Mr. Hello Pereda, President of 110 Marion Road, Multiple Family, 0.44± acres, 704 Southwest 6t^ Street, proposed use is Inc., to rezone from Light Commercial (CLT) to Residential Multiple Family (RMF) 0.44± acres, located at 704 for residential rental property (Exhibit 2). Southwest 61° Street, proposed use is for residential rental property. 1. Administer of Oath (anyone intending to offer testimony on Petition No. This being a quasi-judicial proceeding, Notary Public Patty Bumette administered an oath to those intending to offer 17-002-R will be required to take an oath, respond, and give your full name testimony; all responded affirmatively and stated their name and address for the record: Bill Brisson, Senior Planner, and address) — Board Secretary, LaRue Planning and Management, 1375 Jackson Street, Suite 206, Fort Myers, Florida. 2. Review Planning Staff Report— Recommending approval. Chairperson Hoover yielded the floor to Planner Brisson to present the item. He explained the Petition has a related Small Scale FLUM Amendment (No. 17-002-SSA). Should the City deny the FLUM change to MF, the rezoning to RMF would be inconsistent and should therefore not be approved. He further explained that currently there is some inconsistencies between the City's FLU and Zoning Maps as the current FLU is SF and the zoning is CLT. Changing both these documents will ensure compatibility between the two. Currently, a single-family dwelling is located on the 18,992 square foot parcel; the previous use was a childcare center. MAY 18, 2017 - PLANNING BOARD - PAGE 4 OF 5 AGENDA ACTION - DISCUSSION - VOTE VI. PUBLIC HEARING QUASI-JUDICIAL ITEM CONTINUED. B. 2. Review Planning Staff Report — Recommending approval for Petition No. Member McCoy inquired as to the use of a Migrant Housing Facility at this location. Planner Brisson responded under 17-002-R continued. the RMF Zoning District, a Special Exception would be required for a residential migrant housing facility. There were also minimum requirements that would be needed to obtain the Special Exception. 3. Hear from the Property Owner or designee/agent — Hello Pereda, President of 110 Marion Road, Inc. 4. Public comments or questions from those in attendance, or submitted to the Board Secretary. 5. Disclosure of Ex-Parte Communications by the Board. 6. a) Consideration of a recommendation to the City Council to approve or deny the Petition. Mr. Pereda was present and available for questions from the Board. There were none. Chairperson Hoover asked whether there were any comments or questions from those in attendance. There were none. Secretary Bumette noted for the record the Petition was advertised in the local newspaper, two signs were posted on the subject property, and courtesy notices were mailed to nine surrounding property owners. Chairperson Hoover asked Board Members to disclose for the record whether they had spoken to anyone else regarding the Petition or visited the site. There were none. Planning Staffs findings are as follows: The proposed rezoning would be consistent with the Comprehensive Plan, should Application No. 17-002-SSA be approved. The applicant intends to use the property for multi -family rental property/residences which is a permitted use in the RMF Zoning District. The proposed use will not have an adverse effect on the public interest. The proposed changes to both the FLU and Zoning Maps will ensure compatibility between the two documents, will be compatible with surrounding properties, and will have a positive effect on the surrounding area as well as the public interest in general. Although vacant, the properties to the immediate North and East of the subject property are designated MF on the FLUM. The properties to the East are SF on the FLUM. The property to the South across Southwest 6th Street is designated Commercial on the FLUM, zoned RMF and is the site of a childcare center. To the West of the childcare center is a Church which is designated SF on the FLUM and zoned RSF1. To the Southeast is an elementary school. Although designated SF on the FLUM and largely developed in single-family use, the residential area directly East across Southwest 7th Avenue is zoned RMF. Given its immediate surroundings, the subject property is suitably located for multi -family use and compatible with surrounding uses. The proposed use would not be expected to adversely affect property values or living conditions on adjacent or nearby properties. The subject property will not require a buffer to the single-family properties across Southwest 7th Avenue. Similarly, no buffering will be needed for the vacant multi -family zoned properties to the East or the childcare center to the South. The proposed use will not create a density pattern that would overburden public facilities, create traffic congestion, or create an inappropriate density pattem in the area. Should new construction be involved, it will be required to provide drainage for any increase in potential storm water runoff. The proposed use has not been inordinately burdened by any unnecessary restrictions. A motion and second was offered by Members Baughman and Jonassaint to recommend approval to the City Council for Rezoning Petition No. 17-002-R, from CLT to RMF, on 0.44t acres, located at 704 Southwest 6r^ Street, for the proposed use of residential rental property. MAY 1 A 7n17 - Pi ammmr- Rnaon - Parr 5 nc 5 AGENDA ACTION - DISCUSSION - VOTE VI. PUBLIC HEARING QUASI-JUDICIAL ITEM CONTINUED. B. 6. b) Board discussion for Petition No 17-002-R. Chairperson Hoover asked whether there was any further discussion. There was none. c) Vote on motion. VOTE HOOVER - YEA MCCOY-YEA BATTON - YEA BAUGHMAN - YEA BRASS - YEA JONASSAINT - YEA MCCREARY - YEA KEEFE - NIA O"BRIEN - N/A MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively scheduled for July 18, 2017, 6:00 P.M. CLOSE PUBLIC HEARING — Chairperson. CHAIRPERSON HOOVER CLOSED THE PUBLIC HEARING AT 6:17 P.M. VII. ADJOURNMENT — Chairperson. There being no further items on the agenda, Chairperson Hoover adjourned the meeting at 6 17 P.M. Please take notice and be advised that when a person decides to appeal any decision made by the Planning Board/Board of Adjustment and Appeals with respect to any matter considered at this proceeding, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. General Services media are for the sole purpose of backup for official records. Dawn T. Hoover, Chairperson ATTEST. Patty M. Burnette, Secretary w Exhibit ORDINANCE NO. 1156 June 20, 2017 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, CORRECTING A SCRIVENER'S ERROR IN THE LEGAL DESCRIPTION OF ADOPTED ORDINANCE NO. 1152 CLOSING, VACATING AND ABANDONING THE RIGHT-OF-WAY DESCRIBED HEREIN, AND BEING A PORTION OF NORTHWEST 10T" AVENUE; AND DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City received Abandonment of Right -of -Way Petition No. 17-001-SC from Jeremy LaRue, Manager of Total Roadside Services, LLC, property owner, for the closing of a certain right-of-way as described in this ordinance to utilize the property for future development; and WHEREAS, a review of such Petition No. 17-001-SC revealed that it is in the best interest of the citizens of the City of Okeechobee as a whole to grant said Petition, will serve a legitimate public interest and is a proper exercise of the municipal authority of the City of Okeechobee as a discretionary function; and WHEREAS, upon recording Ordinance No. 1152, the legal description of the right-of-way was found to be in error. NOW, THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City; that: SECTION 1: The right-of-way described hereafter is hereby closed, vacated and abandoned by the City of Okeechobee. Florida to -wit: A 200-FOOT BY 60-FOOT PORTION OF NORTHWEST 10T" AVENUE (FORMERLY KNOWN AS PENSACOLA STREET) AS ORIGINALLY RECORDED IN THE TOWN OF OKEECHOBEE, PLAT BOOK 1, PAGE 10, AND PLAT BOOK 5, PAGE 5, AND LYING EAST OF BLOCK 13, NORTHWEST ADDITION, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 1, PAGE 25, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, SPECIFICALLY THE WEST 60-FEET OF THE 70-FOOT RIGHT-OF- WAY, LOCATED SOUTH OF NORTHWEST 8T" STREET (FORMERLY KNOWN AS 14T" STREET) AND NORTH OF NORTHWEST 7T" COURT (FORMERLY KNOWN AS SEABOARD AVENUE), NOT INCLUDING THE INTERSECTION OF NORTHWEST 7T" COURT AND 10T" AVENUE. THAT THE LEGAL DESCRIPTION PREVIOUSLY ADOPTED IN ORDINANCE NO. 1152 IS HEREBY RESCINDED. SECTION 2. The City Clerk shall cause a certified copy of the ordinance to be recorded in the public records of Okeechobee County, Florida. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4. If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 5. This ordinance shall take effect immediately upon its passage. INTRODUCED for First Reading and set for Final Public Hearing on this 20`h day of June, 2017. ATTEST: Lane Gamiotea, CMC, City Clerk Dowling R. Watford, Jr., Mayor PASSED AND ADOPTED after Second and Final Public Hearing this 18`h day of July, 2017. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: Dowling R. Watford, Jr., Mayor John R. Cook, City Attorney Ordinance No. 1156 Page 1 of 1 Exhibit June V2 RESOLUTION NO.2017-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; SUPPORTING THE TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS IN PROMOTING HOME RULE AUTHORITY; PROVIDING FOR DISTRIBUTION BY THE CITY CLERK; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in 1968, Florida voters amended the Constitution of the State of Florida to confer broad powers to counties and municipalities, authorizing local officials to pass local ordinances and exercise all powers not specifically prohibited by law, otherwise known as "Home Rule"; and WHEREAS, local governments are instrumental in improving the quality of life of its citizens and use Home Rule authority to provide vital public services such as parks and recreation, water, wastewater, streets and public rights -of -way, drainage and storm water management, and police and fire protection that are used and counted on by citizens, businesses and visitors every day; and WHEREAS, Home Rule powers, both administrative and fiscal, allow local governments to develop and implement community -based solutions to local problems without state interference; and WHEREAS, there were a significant number of legislative bills filed during the 2017 State of Florida legislative session that proposed to preempt the Home Rule authority of local governments thereby inhibiting the ability of local governments to respond to matters of local importance; and WHEREAS, the City of Okeechobee anticipates future legislative attempts to curtail, restrict and/or preempt it from using its Home Rule authority; and WHEREAS, it is imperative and critical that decisions and legislation regarding local government services be left to the form of government closest to the citizens; and WHEREAS, the City of Okeechobee is a member of the Treasure Coast Council of Local Governments ("TCCLG") which was established in 1987 and incorporated in 2003 as a voluntary council pursuant to Section 163.02, Florida Statutes, for the purpose of studying and addressing area governmental problems as the TCCLG deems appropriate; and WHEREAS, the City of Okeechobee believes working together with the members of the TCCLG to support and promote its Home Rule authority is in the best interest of the City's residents, businesses and visitors. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: The above "WHEREAS" clauses are true and correct, and hereby adopted as findings of this Board. SECTION 2: The City Council of the City of Okeechobee supports the TCCLG's promotion of the integrity of the Home Rule power of local governments. SECTION 3: The City Clerk for the City of Okeechobee is hereby directed to provide a certified copy of this resolution to Florida District 26 Senator Denise Grimsley, Florida District 55 House of Representative Cary Pigman, and the TCCLG. RESOLUTION NO. 2017-06 PAGE 1 OF 2 9M SECTION 4: Conflict. All Resolution or parts of Resolutions in conflict herewith are hereby repealed. SECTION 5: Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. SECTION 6: Effective Date. This Resolution shall take effect immediately upon adoption. INTRODUCED AND ADOPTED in Regular Session this 20th day of June, 2017. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor RESOLUTION NO. 2017-06 PAGE 2 OF 2 Exhibit 7 June 20, 2017 RESOLUTION NO. 2017-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING AND ADOPTING A MUTUAL CONSENT AGREEMENT WITH THE CITY OF OKEECHOBEE MUNICIPAL POLICE OFFICERS PENSION FUND BOARD OF TRUSTEES FOR SHARING OF STATE OF FLORIDA CASUALTY INSURANCE LOCAL PREMIUM TAX FUNDS AND CURRENT RESERVE AMOUNTS; PROVIDING FOR AMENDMENTS THERETO; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as provided by Florida Statute, the allocation of the annual State of Florida Casualty Insurance Local Premium Tax funds as well as current reserve amounts held by the City of Okeechobee are subject to negotiation and agreement between the City and the City of Okeechobee Municipal Police Officers Pension Board of Trustees; and WHEREAS, the applicable Statutes provide for a default method of sharing such funds in the event the City of Okeechobee and City of Okeechobee Municipal Police Officers Pension Board of Trustees are unable to otherwise come to an agreement; and WHEREAS, Florida Statute 185.35 sets out the default methodology, in which case the shared funds are allocated in a 50/50 arrangement between the parties; and WHEREAS, the City of Okeechobee Municipal Police Officers Pension Fund Board of Trustees submitted a mutual consent agreement in which it is proposed that State of Florida Casualty Insurance Local Premium Tax funds and current reserve amounts, as well as the use of future State of Florida Casualty Insurance Local Premium Tax funds will be allocation via the default method as provided in Florida Statutes 185.35 on a 50/50 basis effective for the share plan allocation on i i_ l - Zc ! �? and each annual allocation thereafter, unless amended by further agreement. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: The City Council for the City of Okeechobee, Florida hereby resolves and agrees to the described methodology for allocation of State of Florida Casualty Insurance Local Premium Tax funds and current reserves as set out herein, subject to amendment by further agreement between the City and the City of Okeechobee Municipal Police Officers Pension Fund Board of Trustees. SECTION 2: Conflict. All Resolution or parts of Resolutions in conflict herewith are hereby repealed. SECTION 3: Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. i P SECTION 4: Effective Date. This Resolution shall take effect on INTRODUCED AND ADOPTED in Regular Session this 201h day of June, 2017. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor RESOLUTION NO. 2017-07 PAGE 1 OF 1 Exhibit June 20,2017 RESOLUTION NO.2017-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING AND ADOPTING A MUTUAL CONSENT AGREEMENT WITH THE LOCAL NO. 2918 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS FOR SHARING OF STATE OF FLORIDA PROPERTY INSURANCE LOCAL PREMIUM TAX FUNDS AND CURRENT RESERVE AMOUNTS; PROVIDING FOR AMENDMENTS THERETO; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as provided by Florida Statute, the allocation of the annual State of Florida Property Insurance Local Premium Tax funds as well as current reserve amounts held by the City of Okeechobee are subject to negotiation and agreement between the City and the Union representing the Firefighters; and WHEREAS, the applicable Statutes provide for a default method of sharing such funds in the event the City of Okeechobee and Firefighters Union are unable to otherwise come to an agreement; and WHEREAS, Florida Statute 175.351 sets out the default methodology, in which case the shared funds are allocated in a 50/50 arrangement between the parties; and WHEREAS, Local No. 2918 International Association of Firefighters submitted a mutual consent agreement in which it is proposed that State of Florida Property Insurance Local Premium Tax funds and current reserve amounts, as well as the use of future State of Florida Property Insurance Local Premium Tax funds will be allocation via the default method as provided in Florida Statutes 175.351 on a 50/50 basis effective for the share plan allocation on It t ! c t and each annual allocation thereafter, unless amended by further agreement. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida, presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: The City Council for the City of Okeechobee, Florida hereby resolves and agrees to the described methodology for allocation of State of Florida Property Insurance Local Premium Tax funds and current reserves as set out herein, subject to amendment by further agreement between the City and the Local No. 2918 International Association of Firefighters. SECTION 2: Conflict. All Resolution or parts of Resolutions in conflict herewith are hereby repealed. SECTION 3: Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. SECTION 4: Effective Date. This Resolution shall take effect on 1 t; t 7t-i `? jr� 's �t(`�G� �` ,k to ` �` INTRODUCED AND ADOPTED in Regular Session this 20th day of June, 2017. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor RESOLUTION NO. 2017-08 PAGE 1 OF 1 I BID TABULATION OKEECHOBEE CITY HALL GENERAL SERVICES OFFICE REMODEL PW OS-00-04-17 Green Design Construction Platinum Performance Group Segment No. Description Unit Measure Est. Quan. Unit Price Amount Unit Price Amount REMODEL APPROXIMATELY 450 SQUARE FEET OF OFFICE SPACE INCLUDING DEMOLITION OF EXISTING INTERIOR WALLS, CONSTRUCTION OF NEW WALLS 1 INCLUDING ELECTRICAL AND DATA. IN ADDITION TO THE NEW REMODELED SPACE, THE EACH 1 $50,175.00 $74,000.00 PROJECT WILL ALSO INCLUDE NEW CARPET AND PAINTING OF APPROXIMATELY 575 SQUARE FEET ADDITIONAL EXISTING OFFICE SPACE TOTAL BID AMOUNT (Based on Unit Prices & Estimated Quantities)l 1 $50,175.00 1 $74,000.00 Posted: May 23, 2017 @ 3:15 PM To be removed: May 30, 2017 @ 3:15 PM Z BID TABULATION FLAGLER PARK TREE REPLACEMENT PW 04-00-04-17 Tree Locators Inc. Segment No. Description Unit Measure Est. Quan. Unit Price Amount FURNISH AND INSTALL 200 GALLON, 5" — 6" CALIPER, 17' — 20' HT. 1 X 8' -12' SPREAD, TREE STANDARD, 6' CLEAR TRUNK LIVE OAK EACH 10 $2,300.00 $23,000.00 (QUERCUS VIRGINIANA) TREES. TOTAL BID AMOUN (Based on Bid Unit Prices & Estimated Quantities $23,000.00 Posted: May 23, 2017 @9:00 AM To be removed: May 30, 2017 @9:00 AM Exhibit 11 June 20, 2017 Exhibit 11 will be provided at the meeting. Used Fxmif 4 10 ah)b&- City of Okeechobee Memo Date: for June 20th meeting TO: Mayor and City Council FR: Admin Marco Montes De Oca and Finance Dept RE: PRM Group Health Insurance Group Health: The City's current premium structure: Employee Only $ 741.52 Empl & Spouse $1,851.28 Empl & child(ren) $1,480.26 Empl Family $2,361.28 Exhibit 12 1E'F'�'►�i►�! The City has had another year of large payout of benefits for our employees and dependents. ($173.00 paid out for every $100.00 premium). As per the bylaws of the PRM group the maximum premiums will increase is 6% over the Group. The Group (PRM members) experience base rating is @ a 5% increase effective 10/1/17. Therefore, the current PPO 3748 plan premium increase for this fiscal year is at 11 %, or a $57,745 increase. After detailed review of other offered plans to minimize the City's increase in cost, the cost savings would be directly shifted to the employee by an increase in co -pays, deductibles and/or major provider list changes or by switching to an HMO product. Conclusions: Continue to provide the existing insurance plan PPO 03748 to employees, with the City contributing $100% premium for the employee. With the city continuing to contribute $150.00 towards dependent insurance premiums. 2017/20182016/2017 Premium for PP003748 City Cost Deduction Premium Per Employee per per Employee Month Pay Check Employee Only $823.08 $823.08 $0.00 Add] for Spouse $1,231.83 $150.00 $499.30 Add] for Child (ern) 820.00 $150.00 $309.23 Add] for Family $1,797.93 $150.00 $760.58 55 SE Third Avenue, Okeechobee, FL 34974 (863) 763-3372 / (863) 763-1686 Fax Exhibit 13 City Council Agenda: June 20t"2017 Motion to approve the ranking and enter contract negotiations for: RFQ No. ADM-01-00-05-17 Website Design and Replacement and Enhance Communication Vendor Contact Person Ranking Firefly Group Stacy Ranieri 1 Civicplus William Velasco 2 Exhibit 14 will be provided at the meeting. D juyed 40 j Ld 261 r �'L`') Il_�I IlliillC CHANGE ORDER June 9, 2017 Between the Owner: City of Okeechobee 55 SE 3rd. Ave. Okeechobee, Fl. 34974 Exhibit 15 ,June 20,2017 I aIv N i 6'-032t, And the Contractor: Platinum Performance Grp, Inc, 221 NE Park Street Okeechobee, Fl. 34972 License #i CBC008329 For the Project: PW03-00-03-17 Okeechobee Fire Station Overhead Door Replacement The Owner authorizes the Contractor to make the following changes to the above project: Description: Labor & Material for modification of C channels Total Cost: $400.00 Acceptance This agreement is not valid until signed by Owner and Contractor. Signature indicates agreement herewith, including any adjustment in the Contract Total and Contract time. Additional time needed to complete change orders shall be taken into consideration in the project completion date. Contractor Date Owner Date 22! NE Pack Su ter, t>ae•L-h .I. re, � 1 +d47' L c. N CBC008329 MAYOR'S WORKSHEET TO CALCULATE AVERAGE SCORE ON EVALUATIONS June 20, 2017 Council Meeting Marcos Montes De Oca John Cook Final Score from Mayor Watford 1�Ci,® 1� 40 Final Score from Chandler D, 3�5 Final Score from Clark 3 , , ��� y, z- Final Score from O'Connor , y 675 , 0 Final Score from Ritter :5, C3 y, a5 02�1 5 Total 199.0 d , 3`75 0 db, Divided by (5) Evaluators �� 8 L�, a , Divided by (8) Questions 4, 05 q.0 P� IYLQ. OCR �'Y' U Score Key: �. - LncLL 5�-l�Lt ; '..� E ''�= r .5,0 , 0 �` D � G = 4.0 5tC) 411 0 F = 2.0 U = 1.0 Revised 11/16/09-LG ``,.OF•OKEE�O CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Chandler Employee Name Today's Date John R. Cook Jun 20, 2017 City Council Meeting Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 4/1/1988 Position 4�1�88 ❑ 4-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑ Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must perform. CE ) I Extremely knowledgeable on all phases of work. G Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the amn/nvaa'.c wnrk E Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are cmmnleted effiriently and effertively_ E Well exceeds required volume of work, meets production standards. G Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. G� Accepts additional responsibility, if assigned, sometimes completed in less than established time frame.) S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. t_. E\ Displays superior enthusiasm in working with others and contributes to high morale in work unit. i G Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve iob or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. �. N G Very resourceful, assumes additional responsibility. �✓� S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. U Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. CE�) No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and obAervation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. U Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. Ulm 8. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. GVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job performance. OVERALL RATING: Circle one 5 Points E Poi 5 .� 3 Points h S 2 Points F 1 Point U. �1 List Accomplishments since last evaluation and any Comments: V I Discussion with Employee/Comments from Supervisor or Employee: Employee Signature: , Print Name: John R. Cook Date: (- Evaluator's Signature: lam( tint Print Name: Noel A. Chandler, Council Member Date: Department Head Signature: Print Name: Mayor Dowling R. Watford Date: Z% EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 11/16/09-LG y.0F•0KEE�O o� CITY OF OKEECHOBEE Clark � 97 EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date John R. Cook Jun 20, 2017 City Council Meeting Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-111th Intermediate 4/1/1988 Position 4/ (�88 ❑ 4-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑ Other KEY TO RATINGS =E-:ELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must nerfnrm E Extremely knowledgeable on all phases of work. G Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the amn/nvee'.c wnrk E Exceptionally accurate, completes & surpasses established quality standards. (� Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are comnleted efficiently and effectively E Well exceeds required volume of work, meets production standards. G Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. ('G/T Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assiqnments. Displays superior enthusiasm in working with others and contributes to high morale in work unit. V Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and m to improve job or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. G Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. U Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. E No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. U Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible us of PA rn Ari IPa uP timn n-4 .,;n;n----- #- ,..-i,. .. ..i a_..__ _r.___1 E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCF RcnPF• nurwnll nnrnionl � Ffl— „ ..--r--_..____ ircle • AccomplishmentsList .. N UAACM , / ►� �/ it 1�� ' , t ,a_ i ., -- - Val JPd A- ar •� I ( �� _'A Disc sto wtt mp o / ommen s Trom Supervisor or Employee: Employee Signature: Print Name: John R. Cook Date: Evaluator's Signature: n rint Name: Monica Clark, Council Member Date: (7 Department Head Signature: Print Name: Mayor Dowling R. Watford Date: %1/ 711 EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy tL6- LM---7 Revised 11116/09-LG .0F,01K( O CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION O'Connor Employee Name Today's Date John R. Cook Jun 20, 2017 City Council Meeting Department Job Title --- Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate/ 4I1/1988 Position 4�1�88 ❑ 4-Mth Intermediate ❑ 6-Mth/End Probationary 10 Annual ❑ Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must n a rfn rm E Extremely knowledgeable on all phases of work. G Thorough knowledge of most phases of work. S J V L � i% J " � �. !j � S C3 i'�L1,Jfi y} ._ . Adequate knowledge of most phases of work. �, , ,� •, o ` z 4V, 'Xo Cs- ? F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the amn/nvaa'.c wnrk E Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. S C)0�=a%� y �� Quality of work meets standards; sometimes requires reworking. c,�� L +`c_ F E Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are rmmnlatarl affiriantiv anri affartivaly E Well exceeds required volume of work, meets production standards. G f C�� Is consistent in meeting or exceeding production goals. P la c o j s✓ l c K V k8 �+ �'` �q S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. �.t it 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. G Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. E Displays superior enthusiasm in working with others and contributes to high morale in work unit. G Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve lob or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. G Very resourceful, assumes additional responsibility. 5C'5T E=- _� YE'r F—S S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. U Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and active)y contributes towards a safe workplace. No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. U Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. Attendance: consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willinaness to extend hours of work if necessarv. V F-E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S\ Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the emolovee's iob performance. OVERALL RATING: Circle one' 5 Points .,, E Point G 3 Points S „ 2 Points F 1 Point 4!!� List Accomplishments since last evaluation and any Comments: 7:r YA ) ` U kC tl- z loll / I r .41 N 11jL Q) C/ 4 - :-- h 1;-7- >-ro � ro b 1 zr >r\, t J i t- it nc.z ]_ i '7 7 i C �-rtti Lt A' /Q j3ZQ G% 1, F � Tr 14 �ti.'.��=✓� s 1-\-)EV0 -tv DLk4 t'1,�.. Discussion with Employee/Comments from Supervisor or Employee: -;;;z� V v M n4 i, 6)A- i �� (1 �L»u Al i O C -S T or �`e-+ f i-A e''S 1 •-'i. l � \,-D-o nk ` 1, -k, l YJ"c-Q - W Irtf:"q--i _-\i IFE A S LL 5^1+11 410 h,4VE�'w rnfi-K!n7 i C� Employee Signature: Print Name: John R. Cook Date: Evaluator's Signature: Print Name: Mike O'Connor, Council Member Date: Q j CN uFv� Department Head Signature: Print Name: Mayor Dowling R. Watford Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT Original ❑Depart Head Copy ❑Supervisor's Copy 14 7- ❑Employee's Copy Pe=r Revised 11/16/09-LG y.0f'0kEE�0 o� m CITY OF OKEECHOBEE == Ritter � 91 EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date John R. Cook Jun 20, 2017 City Council Meeting Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 4/1/1988 Position 4� 1/88 ❑ 4-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑ Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must n o rfn rm E Extremely knowledgeable on all phases of work. G Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the cmn/n lio o'c uinrlt E Exceptionally accurate, completes & surpasses established quality standards. GO Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are nlofo rl offirionfhi �nrl offorfivcly E Well exceeds required volume of work, meets production standards. G Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. G Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. E Displays superior enthusiasm in working with others and contributes to high morale in work unit. t ! Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. G Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. U Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. E No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. U Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job performance. OVERALL RATING: Circle one 5 Points E 4 i s G 3 Points S 2 Points F 1 Point U `I List Accomplishments since last evaluation and any Comments: i ALL_1 1 Al 0-•!ice e Discussion with Employee/Comments from Supervisor or Employee: Employee Signature: Print Name: John R. Cook Date: Evaluator's Signa re: - Print Name: Gary Ritter Council Member Date: �? Department Head Signature: int Name: Mayor Dowling R. Watford Date: 1// /7 V EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 00riginal ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy 1_( I( 1( - Revised 11/16/09-LG OF'OkpFCyO oCITY OF OKEECHOBEE '. Watford 91 EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date John R. Cook Jun 20, 2017 City Council Meeting Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 4/1/1988 Position 4�1�88 ❑ 4-Mth Intermediate ❑ 6-Mth/End Probationary 10 Annual ❑ Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must nerfnrm _ E Extremely knowledgeable on all phases of work. (] Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the emnlovee :s wnrk. Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. Well exceeds required volume of work, meets production standards. td Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 3 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating ,policies and procedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. E Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. U Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regglatkons, and actively contributes towards a safe workplace. E No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. U Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. s 8. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: overall appraisal of the employee's job performance. OVERALL RATING: Circle one � 5 Points E � 4 Points ;© Gc��, 3 Points ' P S , �,. 2 Points F `,, 1 Point l! �� List Accomplishments since last evaluation and an Comments: Discussion with Employee/Comments from Supervisor or Employee: Employee Signature: Print Name: John R. Cook Date: Evaluator's Signature: ou, 6,ti Print Name: Dowling R. Watford Date: Department Head Signature: �l Print Name: Mayor Dowling R. Watford Date: (OJO 1,9017 .4 /_1 EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy 0 Revised 11/16/09-LG CITY OF OKEECHOBEE 3 EMPLOYEE PERFORMANCE EVALUATION Watford Employee Name Today's Date Marcos Montes De Oca Jun 20, 2017 City Council Meeting Department Job Title Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 10/1/2015 Position 10/1/15 ❑ 4-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑ Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must n in rfn rm E Extremely knowledgeable on all phases of work. G Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the e nln i,c c'c uin r4 Exceptionally accurate, completes & surpasses established quality standards. Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are ..le te,d effin io nihi �.,,f effe n4ivol E Well exceeds required volume of work, meets production standards. G Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. .r ' P 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating nnlirias and nrnradura.c E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. \7 Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. s _Willingly to changes in procedure, process, responsibility and assignments. Displays superior enthusiasm in working with others and contributes to high morale in work unit. Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and mr�itir . to imnrnva inh nr rmmnls+hm tnekc hnttnr E Initiative results in frequent saving in utilization of time and resources. G Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F I Rarely shows any initiative, takes little responsibility. U Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety rea Lgaltrms_ and artivaly rnntrihutac tnwnrrlc n cnfc I—A—hnn E No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. U Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. s 8. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible uses of earner'/ leave times and willinnne.c.c to-yt,-nrl hnurc of wnrlr if nar occanr E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCOT Overall appraisal of the employee's iob performance. OVERALL RATING. Circle one Points 5 4 Points G 3 Points S 2 Points F 1 Point U List Accomplishments since last eva/uat on a any Comments: 6�V r e- Discussion with Employee/Comments from Supervisor or Employee: Employee Signature: Print Name: Marcos Montes De Oca Date: �/2 t /,I - Evaluator's Signature: boo rint Name: Dowling R. Watford Date: 4-1 Department Head Signature: Print Name: Mayor Dowling R. Watford Date: ot-20117 / / EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 00riginal ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 11/16/09-LG 4 CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Chandler Employee Name Today's Date Marcos Montes De Oca Jun 20, 2017 City Council Meeting Department Job Title Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 10/1/2015 Position 10/1/15 ❑ 4-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑ Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must n a rfn rm E Extremely knowledgeable on all phases of work. G G Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the am nln vaa'c uinr4 E Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are rmmnlatarl affiriantly and affartivaly E Well exceeds required volume of work, meets production standards. G Is consistent in meeting or exceeding production goals. v S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. t 4 4. DEPENDABILITY: can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. G Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to chanqes in procedure. process. responsibility and assignments_ E Displays superior enthusiasm in working with others and contributes to high morale in work unit. G Cooperative attitude and is interested in maintaining good working relationships. 't% S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve /ob or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. G Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. U Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety re ulations, and actively contributes towards a safe workplace. OENo personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. U Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 5 8. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willinoness to extend hours of work if narascary E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the emDlovee's iob Derformance. OVERALL RATING: Circle one 5 P ��. 4 Points G 3 Points S 2 Points F 1 Point U 310.0 List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Employee Signature, --Print Name: Marcos Montes De Oca Date: 4 L l Evaluator's Signa e: Print Name: Noel A. Chandler, Council Member Date: Department Head Signature: (f Print Name: Mayor Dowling R. Watford Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 00riginal ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy J 4 ti Revised 11/16/09-LG CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Clark Employee Name Today's Date Marcos Montes De Oca Jun 20, 2017 City Council Meeting Department Job Title Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 10/1/2015 Position 10/1/15 ❑3 -Mth Intermediate ❑ 6-Mth/End Probationary W'Annual ❑ other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must n c rfn rm E Extremely knowledgeable on all phases of work. G Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the E Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are .....�h.F...! ., FFi.. {., ..41.. n 4 eif—fi—l" E Well exceeds required volume of work, meets production standards. G Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4 J 5 I 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating olicies and procedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. G Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Resoezds willinq/v to chances in procedure. process. responsibility and assianments_ E Displays superior enthusiasm in working with others and contributes to high morale in work unit. G Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and metiynds to improve iob or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. G Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. U Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. E No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. U Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. q 8. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave times and willinane.ss to extend hnurs of wnrk if nare.c.cary E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. F U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the emalovee's iob Derformance. � I MAIN, Lim i Demo "- WORK! MR—MV O u.:` I MEMO 0.h ' ' 1 "Ai ,MF!_ _ L1� r �_ �� I_ V 1 Sn J- ; 4- tY A .r_ ---, ih -P-., . V Discussion with Employee/Comments from Supervisor or Employee: Employee Signature: Print Name: Marcos Montes De Oca Date: G L� Evaluator's Signat Print Name: Monica Clark, Council Member Date: (p I ZQ 17 Department Head Signature: Print Name: Mayor Dowling R. Watford Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 00riginal ❑Depart Head Copy JSupervisor's Copy ❑Employee's Copy Revised 11/16/09-LG 5 A CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE (:! onnor Employee Name Today's Date Marcos Montes De Oca Jun 20, 2017 City Council Meeting Department Job Title -1O' Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Interm , ate 10/1/2015 Position 10/1/15 ❑ 4-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑ Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must n a rfn rm E Extremely knowledgeable on all phases of work. G Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the amn/nvaa'c wnrk E Exceptionally accurate, completes & surpasses established quality standards. Arn Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are rmmnlotorl offiriontly and affartivoki E Well exceeds required volume of work, meets production standards. G Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 3 5 5 4. DEPENDABILITY: can be relied upon to complete assigned task, follow instructions and adhere to operating policies and nrocedures_ E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. G Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S P Usually gets job done according to schedule and within policy guidelines?k ��0 it- F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Resnnndc willinnly to rhnnnac in nrnrnrinre nrnr- rnonn ihiGth. ­l ;....,o. f Displays superior enthusiasm in working with others and contributes to high morale in work unit. G s way , rt Cooperative attitude and is interested in maintaining good working relationships. PC, N S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to imnrnve inh nr rmmnlaty ta.ck.c hattar E Initiative results in frequent saving in utilization of time and resources. Very resourceful, assume nal responsibility. hL t VJ 45 kC $P�R1< PtVS of �h-'= PHr additio Sol Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. U Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety rBnntatlnnc and nrtivAly rnnfr;hufcc fnu.mrrlo n oni ­ —L.,1- OENo personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided.ve r'/ `v L n G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. U Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. )IAAJ: f. . . 8. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave times and willinnna.c.c to extend hnurs of wnrk if nere.c ary 5 )Always C willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. OVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall aaaraisal of the emDlovee's iob Derformance. OVERALL RATING: Circle one 5 Points 4 Points E 00 G 3 Points S 2 Points F 1 Point U _"V List Accomplishments since last evaluation and any Comments: 11 D 4-/t/.. � 1 `Z CF e h C PQ 6 rr �CJC S (1' n/ 1t: �*T l C.i T i Vl�tp i < .ik A,) P > t u t- A c1 (rJ � �? m l Ste' i1 t� � �c�t e C yE { � 0 ,Ki hL- .:-:F --5 — cT �' ��= D r L ✓� l,✓ ✓ c I -L �F >< Lrn1 50 L17 \� OUTS I✓kNr:;,Itve I�. e-,rrr,;fs �-'• ,d , �-, I L ,, !7,--c n. u:rJ i ' K DU it t�,K v' _/c) h Discussion with Employee/Comments from Supervisor or Employee: Z,Ya�= r/� �r 3 �� till D tf e t LA aJ O c� act !A-I N 5 r,->rv, �� r . el we,J l b k,e,-od \ V t✓a0 �A-"AS f V� 3�r�wnip r.l �t� �o S �, ,� � � � v4 mid b ,� o � � 5 -; ►� ,� � � a i ,.� � � , Employee Signature: Print Name: Marcos Montes De Oca Date: Evaluator's Signature: l f Print Nam i O'Connor, Council Member Date: 9 ")U Department Head Si ature:10ayor Dowling R. Watford Date: r EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 00riginal ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy /v 1 h A L0 74 e y y r7 • Revised 11/16/09-LG CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Ritter q W y Employee Name Today's Date Marcos Montes De Oca Jun 20, 2017 City Council Meeting Department Job Title Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 10/1/2015 Position 10/1/15 ❑ 4-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑ Other KEY TO RATINGS =E-: LENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must perform. E Extremely knowledgeable on all phases of work. G Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the emnlovee's work. E Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are rmmnlPtPrl PffiriPntly and PffPrtively_ E Well exceeds required volume of work, meets production standards. olIs consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4 i 5 4. DEPENDABILITY: can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (� Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willinq/v to changes in procedure. process. responsibility and assignments. E Displays superior enthusiasm in working with others and contributes to high morale in work unit. G Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. Initiative results in frequent saving in utilization of time and resources. G Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. U Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe worknlace_ E No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. U Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 5 .,Ak 8. Attendance. Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible usa of aarnad l-ava time and willinnna.cc to aYtanri hnurs of wnrk if narassary E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall annraisal of the emDlovee's iob Derformance. i111111p 1,11111y'1111111ii I 11� l0w WANA MOORE / L /. - - v Discussion with Employee/Comments from Supervisor or Employee: C= s Employee Signature -,------Print Name: Marcos Montes De Oca Date: Evaluator's Signa Print Name: Gary Ritter Council Member Date: f� Department Head ignature: : � rint Name: Mayor Dowling R. Watford Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 00riginal ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy