1992-08-18 Budget WorkshopC I T Y O F 0 Y E E C H 0 B E E
C I T Y C 0 U N C I L B U D G E T W 0 R X S H 0 P
AUGUST 18, 1992
SUMMARY OF COUNCIL DISCUSSION
Paqe 1 of 7
COUNCILMEMBERS ACTION
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YES
NO
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A. Call workshop to order August 18, 1992
Mayor Kirk called the workshop on August 18, 1992
at 9:20 P.M.
at 9:20 P.M. to order.
B. Mayor and Council attendance:
Mayor James "Jim" Kirk
Present
X
X
Councilmember R.R. "Nick" Collins
Present
Councilmember Danny Entry
Present
X
X
r� Councilmember Jerry E. Walker
Present
X
Councilman Dowling R. Watford, Jr.
Present
Staff attendance:
Attorney John R. Cook
Present
X
Administrator John J. Drago
Present
X
Clerk Bonnie S. Thomas
Present
X
Deputy Clerk S. Lane Earnest
Present
X
C. Discuss Budget.
Mayor Kirk explained to those present the purpose of this workshop
for the information and discussion of the City's proposed 1992-
1993 budget by the City Council only. He further advised,
however, that others may be allowed to provide input through out
the workshop if necessary.
Discussion began with a four page budget overview letter which
was received by Council in their agenda packets then progressed
into the actual budget document. Administrator Drago explained
recommendations are for no property tax or debt service millage
increase, nor any public utilities (water and sewwe) rate
increases, however, the utility tax increase (on electricity,
bottled gas [natural or manufactured] and local telephone
service) is factored into the budget to off —set the shortfall
balancing the budget.
Auoust 18. 1992 - Budoet Workshop - Paae 2 of 7
COUNCILMFMB6RS ACTION
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YES
NO
JE.ENT
C. Discuss Budget - General Fund:
No salary increases. No capital equipment (except in Public
Works Department, that comes from gas tax revenues). And a One
percent (1%) contribution to general fund pension fund.
Specific items discussed for the general fund are as follows:
Page 8 - Legislative
Councilmember Watford questioned the $10,000.00 on "Travel and
Per Diem". Administrator Drago explained that is the expense
that the Council gets every month.
Councilmember Watford asked if the $1,000.00 for "Aid to Special
Occasions" was the State Fair? And the $5,625.00, "Aid to
Government Agencies" is for Hospice? Administrator Drago
answered yes to both questions.
Page 10 - Executive
Councilmember Watford commented "Rentals/Leases", had increased
over what we estimate for this year. Administrator Drago
explained the reason is that, the rental car was acquired in
April, and it only covers the lease cost from April till
September, it does not cover it from October to September so it
is not a full year.
Page 16 - Legal Council
Councilmember Watford questioned the $10,400.00 for legal cost?
Administrator Drago announced that is for legal cost over and
above John Cook's retainer (outside Counsel). Further stated
that is specifically for General Fund.
Page 24 and 27 - Law Enforcement and Fire Protection
Councilmember Watford stated he noticed we have $5,000.00 for
repair and maintenance - building and equipment, is that
basically building repairs? Administrator Drago explained it is
building repairs, equipment repairs or replacement, copy machine
maintenance, plumbing problems, routine matters.
August 18, 1992 - Budget Workshop - Page 3 of 7
COUNCILMEMBERS ACTION
VOTE
YES
C. Discuss Budget - General Fund:
Page 3U - Public Works
Councilmember Watford questioned the "Other Contractual
Services"? Administrator Drago explained what happened there,
if you look on "Rentals/Leases" there was budgeted amount of
$21,000.00. The Council indicated they were not interested in
leasing a piece of equipment to clean a ditch. But they were
interested in contracting that service out. Therefore we took
the $20,000.00 from that line item and moved it to contractual
service, so it is a wash.
Page 32 - Public Facilities Improvement Fund
Councilmember Watford asked about the street paving, is that the
streets we have been working on? Administrator Drago answered
no, these are different streets.
Councilmember Watford also asked, the sidewalks from Southeast
8th Avenue bridge, South to City Limits, are we currently doing
..�.
some sidewalks there? Administrator Drago explained there is
a bid out to do the side walks from State Road 70 to the bridge
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on Southeast 8th Avenue. There was not enough money in the
budget to do the entire thing, so this is catching the second
part of it.
Councilmember Watford also asked what median strips are being
repaired? Administrator Drago answered some of the median
strips are the two on 4th Street (one beside U-Save and one
beside Parrott Tire) off of 441, there is another one at the end
of Southeast 4th Street where the traffic cuts across the median
strip in order to go from one end of Southeast 6th Avenue to the
other. We are going to black top it.
Councilmember Watford stated he had one general question, one
thing I do not see in here and I have not seen for a while and
it has kind of concerned me. Are we doing anymore remodeling at
City Hall? Anymore pictures, painting?
Aiinitct 1R_ 1992 - Rudaet Workshop - Paae 4 of 7
COUNCILMfMBERS ACTION
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YES
NO
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C. Discuss Budget - General Fund:
Administrator ago answered, par o e ,
�o t e budget
the repairs and maintenance towards the midd a
year we do normally have somebody come in and touch up what
needs to be touched up and do whatever maintenance work needs to
be done. Part of the $10,000.00 Repairs and Maintenance -
Finance, will go for carpeting in that department.
Downtown Improvements:
Administrator Drago further explained there has been nothing put
in the budget for downtown improvements, however, the City does
have a $1.3 million loan outstanding with C & S National Bank it
is paid for out of gas tax revenues. The interest rates being
the way they are I did some checking around and found that if
the loan was refinanced at today's interest rates you could get
$500,000.00 worth of new money. And some of that money could be
used toward doing the transportation related expenditures
downtown and I had some conversations with a Bank willing to
offer some low interest loans to the building owners in order to
improve the appearances. So, if the Council's desire is to move
forward with that master plan that particular loan would have to
be refinanced in December. Then we could start those
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improvements, if you want me to bring it back to you in December
I can but that would be one way to get those improvements done
at a much faster rate. If you wait for certain types of grants
it could take you up to two years. It is probably one way to
get the downtown area somewhat redeveloped to attract new
business and help the present business owners down there keep
what they have.
Public Utilities Fund:
Administrator Drago explained with the new Groundwater Treatment
Plant some new personnel would be required by the Department of
Environmental Regulations: The budget includes two new Plant
Operators.
$200,000.00 has been budgeted to clean water and sewer lines.
All expenditures for the improvement and replacement are listed
on page fifty. Specific items for the Public Utilities Fund
discussed are as follows:
HUCJUSL y�� - GLACj 1. vv:DIIU�.
COUNCILMFMBFRS ACTION
VOTE
VES
NO
Page 50 — Improvement and Replacement
C. Discuss Budget — Public Utilities Fund:
Councilmember Collins asked Administrator Drago, you say there
is existing funds in there for this $995,000.00? Administrator
i
Drago answered yes. Councilmember Collins continued by asking
where does it come from? Administrator Drago explained it comes
from people who pay their water bills.
Councilmember Watford asked how we came up with these items,
were they initiated by Director Loftin and who recommended each
one? Administrator Drago explained Director Loftin gave him a
list of things that he would like to see done. I had some
things I thought needed to be done, so the list includes both.
Director Loftin recommended the pumps, fuel vault for wastewater
plant, and influent flow meter. The telemetry system, repair
lift station at NW 5th Street, reroute water line at 441 and 70,
2 valves in wastewater force main on 441, replace the lift
station at N.E. 6th Avenue and completion of modifications to
existing control building at water plant are re —budgeted items.
`d
The upgrade to the electrical system at the water plant was
I
recommended by the engineer.
Page 44 — Public Utilities Services
Councilmember Watford questioned the "Professional Services" for
50,000.00? Administrator Drago explained part of that money
goes for Attorney Cook's legal fees and the balance of that
oney has been allocated to take care of the petition we filed
with the Department of Community Affairs (against the County
oncerning their Comprehensive Plan). And I also budgeted (on
age forty—six), enough money to take care of the litigation
ees for the Sharp Construction dispute and the balance that is
wed Sharp under the contract.
VOTE
C. Discuss Budget - Public Utilities Fund:
COUNCILMBMBERS ACTION
Counc �ne�,�bb r atford uestioned "Other Contra tual Ser is s"
for $�$1b,00�.00W? Admi�iistrator Drago answered` part of t�iat
covers the lab testing. Part of it covers miscellaneous
engineering fees that is not attributed to a specific
construction account. Other times Bobby Birts may need a
surveyor. Lawn maintenance at the water plant.
Councilmember Watford further asked concerning the "Repair and
Maintenance" accounts, we have $75,000.00 at the old water
plant? Administrator Drago answered, correct that money is
going to be used for safety items, paint the facility, steel
work, media filter number three.
Councilmember Watford continued with the Repair and Maintenance
accounts, the sewer plant, $45,000.00? Administrator Drago
explained that was basically routine maintenance plus repair
work on pumps.
Continuing with the Repair and Maintenance, sewer collection
system, $100,000.00? Administrator Drago stated that is for
cleaning the lines.
And $150,000.00 for water distribution system is basically for
cleaning? Administrator Drago explained that $100,000 is and
$50,000.00 is for normal maintenance that needs to be done.
Page 46 - Wastewater Collection System
Councilmember Watford asked is the "Engineering design for
implementation of the Wastewater Master Plan" ($93,250.00) just
for engineering fees to implement the plan? Administrator Drago
answered yes.
YES I NO
August 18, 1992 - Budget Workshop - Page 7 of 7
COUNCILMEMBERS ACTION
VOTE
YES
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D. ADJOURNMENT
Mayor Kirk:
Mayor Kirk adjourned the meeting at 10:07 P.M.
NOTICE IS HEREBY GIVEN THAT IF ANY PERSON
SHOULD DECIDE TO APPEAL ANY DECISION MADE
AT THIS MEETING OF THE CITY COUNCIL, SUCH
PERSON WILL NEED TO INSURE THAT A VERBATIM
RECORD OF THE PROCEEDING IS MADE WHICH IN—
CLUDES THE TESTIMONY AND EVIDENCE UPON
WHICH THE APPEAL IS BASED.
., Ja Birk, Mayor
Attest:
Bon,Rie ,; Thomas, CMC, City Clerk
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