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1992-02-18 Regular MeetingC I T Y O F 0 K E E C H 0 B E E C I T Y C O U N C I L M E E T I N G FEBRUARY 18, 1992 - 7:00 P.M. Pane 1 of 10 --- o�.rrarJL f.L\a yr JV VL\V1L Avlivl COUNCILMFMBBRS ACTION VOTE Nf YES NO A. Call meeting to order. Mayor Kirk called the meeting to order at 7:00 P.M. B. Invocation offered by Dowling Watford, Jr; Invocation offered by Councilmember Dowling Watford, Jr.; Pledge of Allegiance led by Mayor Kirk. Mayor Kirk led the Pledge of Allegiance. C. Mayor and Council attendance: Mayor James "Jim" Kirk Present X Councilmember R.R. "Nick" Collins Present X Councilmember Danny Entry Present X Councilmember Jerry E. Walker Present X Councilman Dowling R. Watford, Jr. Present X Staff attendance: Attorney John R. Cook Present (entered Chambers at 7:10 P.M.) X Administrator John J. Drago Present X Clerk Bonnie S. Thomas Present X Deputy Clerk S. Lane Earnest Present X D. Motion to dispense with reading and Councilmember Collins made a motion to dispense with reading and approve the Summary of Council approve the Summary of Council Action for the regular meeting of Action for the regular meeting of February 4, 1992; seconded by Councilmember Entry. February 4, 1992. KIRK X COLLINS X ENTRY X WALKER X WATFORD X MOTION CARRIED. Fchr Iry IQ 100') Do .1. Moo+inn D­ 7 nF 1n J - COUNCILMFM$ERS ACTION VOTE YES NWO E. Motion to approve warrant registers for Councilmember Watford made a motion to approve the Warrant January, 1992: Registers for the month of January, 1992; General Fund $959, 922.43 and Public Utilities $2,297,942.64; seconded by Councilmember General Fund......$ 959,922.43 Entry. Public Utilities..$2,297,942.64 Councilmember Watford stated he believed the big purchase in the Public Utilities was purchasing of "CD' sit, KIRK X COLLINS X ENTRY X WALKER X WATFORD X MOTION CARRIED. REQUEST FOR THE ADDITION, DEFERRAL'OR WITHDRAWAL OF ITEMS ON TODAY'S AGENDA. Item under New Business number ten, exhibit seven was added to the agenda as a request to pave an alley at Block 58, City of �= Okeechobee by Joanie Hilderbrand and FRCC Properties, Inc. F. NEW BUSINESS 1. Presentation of certificate of appre- Mayor Kirk presented certificates of appreciation and thanked ciation to Judge Ed Miller, Mr. Judge Ed Miller, Terry Peters, Sam Rector, Vince Padgett, Jamie Terry Peters,.Mr. Sam Rector, Mr. Mullis and Dwayne Storey who were present and Bill Thornton (who Bill Thornton, Mr. Jamie Mulls, Mr. was not present), for their time and work on the Southeast Canal Dwayne Storey and Mr. Vince Padgett Project. for the Southeast Canal Project - Mayor Kirk. Program.Coordinator Jim Threewits showed the Council and those present a video of the canals before the project began in October 1988 and what the canals look like now, after the clean up project. FPhniary 1P 1QQ2 _ Ppmilar Maatinn _ Pana � of in F. NEW BUSINESS COUNCILMEMBERS ACTION VOTE VES Nr 2. Motion to adopt Resolution 92-7 Councilmember Entry made a motion to adopt Resolution No. 92-7 authorizing the relocation of certaii authorizing the relocation of certain utilities within the utilities within the Department of Department of Transportation right-of-way (State Road 700, Transportation right-of-way - Highway 98); seconded by Councilmember Watford. Director of Public Utilities (F.xhibit 1). KIRK X COLLINS X ENTRY X WALKER X WATFORD X MOTION CARRIED. Attorney Cook read Resolution No. 92-7 by title only as follows: "A RESOLUTION AUTHORIZING EXECUTION OF A UTILITIES AGREEMENT FOR THE ADJUSTMENT, CHANGE OR RELOCATION OF CERTAIN UTILITIES WITHIN THE RIGHT-OF-WAY LIMITS HEREAFTER DESCRIBED, AND PROVIDING WHEN THIS RESOLUTION SHALL TAKE EFFECT." 3. Motion to approve a partial pay Councilmember Watford made a motion to approve a partial pay request to Censtate Contractors in request to Censtate Contractors in the amount of $82,360.46; the amount of $82,360.46 - Director seconded by Councilmember Walker. of Public Utilities (Exhibit 3). Councilmember Watford thanked Director Loftin for the memorandum attached updating the Council of the progress on the project. KIRK X COLLINS X ENTRY X WALKER X WATFORD X MOTION CARRIED. FPhriiary 12 _ 19A? _ PPnii 1 Ar Mast i nn _ PAna a of in F. NEW BUSINESS c OUNC7LA{AMBERS ACTION VOTE VES 4. Motion to approve a $75,000.00 Councilmember Watford made a motion to approve the amendment to contract amendment between the City the Reese, Macon and Associates agreement (contract) in the amount and Reese, Macon and Associates for of $75,000.00 (for engineering services to implement the Water engineering services to implement Distribution Master Plan); seconded by Councilmember Entry. the Master Water Distribution Plan Director of Public Utilities Councilmember Watford began discussion by asking for point of (Exhibit 3). clarification whether this is for the work we said we wanted to do on the master plan? Director Loftin commented, that is correct. Councilmember Watford then asked why it was an amendment to the CDBG (Community Development Block Grant) engineering agreement? Director Loftin further explained the cost of the CDBG portion of that work is about half the cost* (*total: $1.2 million) of all the rest of the water main upgrades that go along with the master plan. The CDBG project and the piping work associated with the master plan implementations are all leaning toward the �d same goal which is upgrading the distribution system, so it will all occur within the same time frame and its all the same sort c of work. I felt that it was appropriate to extend that agreement to cover the engineering services needed for implementing the pipe of the master plan. Discussion continued relative to the subject contract and amendment concerning specific items and cost thereof. Vote on motion to approve contract amendment is as follows: KIRK X COLLINS X ENTRY X WALKER X WATFORD X i i MOTION CARRIED. FPhriiary 1R 1009 Ro.,1113r Moo+i-- Dom.,., r, --P 1n F. RECESE. VOTE NEW BUSINESS COUNCILMEMBERS ACTION VES NO Nr 5. Motion to approve a $42,740.72 Councilmember Entry made a motion to approve a$42,740.72 contract contract amendment between the City amendment between the City and Knepper and Willard for engineering and Knepper and Willard for engineer services to complete the remedial work for the Taddie Collection ing services to complete the remedial System; seconded by Councilmember Watford. Motion died for lack work for the Taddie Collection of action. System - Director of Public Utilities (Exhibit 4). After considerable discussion on the matter Councilmember Walker commented that he would like to see the items broken out as to what the City owed Knepper and Willard to start with we may not have paid him everything yet and I would like to see a breakdown better than this. Councilmember Watford asked if a motion to table was in order? Councilmember Collins made a motion that we table this item until our next meeting and that in the meantime our Administrator, Utilities Director and Attorney will sit down with our engineering firm and discuss what might have been covered under the old contract and whether we actually owe them the $42,740.72 and how we should go about settling this; seconded by Councilmember Watford. KIRK X COLLINS X ENTRY X WALKER X WATFORD X MOTION CARRIED. '= Mayor Kirk called for a recess at 8:03 P.M. and reconvened the meeting at 8:08 P.M. F. February 18, 1992 - Regular Meeting - Page 6 of 10 VOTE NEW BUSINESS �OUNCILMFMB6RS ACTION VES NO KB_(ENT 6. Discuss Ditch Cleaning - Director of Public Works (Exhibit 5). Council questioned staff concerning which avenue to pursue regarding the cleaning of the City's approximately one hundred twenty miles of ditches pursuant to exhibit number five. Suggestions included out right purchase of new equipment; purchase of a manufacturer reconditioned Badger ditch cleaner at $85,000.00; or the City contracting out its ditch cleaning services. It was explained to Council that Public Works Director Elders had visited and viewed a reconditioned Badger ditch cleaner that is for sale by a company in St. Petersburg. He advised Council that the equipment is something like a back -hoe and can also be used for a lot of things other than ditch cleaning, like setting culverts, etc. Director Elders assured Council he had personally examined the reconditioned ditch cleaner and knew it to be re -worked by the manufacturer and felt the price of $85,000.00 is not far out of line because the next back -hoe could cost up to $50,000.00. i Following discussion among Council and staff concerning contracting this service out compared to purchasing a new or reconditioned piece of ditch cleaning equipment Mayor Kirk instructed Director Elders to get a better dollar figure over a five year plan for contracting the service out as opposed to buying the piece of reconditioned equipment and bring the information back to the Council at the March 17, 1 92 regular meeting. Councilmember Watford also requested that if we contract this out, we should be very specific in when they will do the work We need to know time frames as well as price and have everything written out very specifically so that we can maintain control over it, and that Director Elders be in on the project from day one including drawing up the specifications Council agreed. c;: February 18, 1992 - Regular Meeting - Page 7 of 10 F. VOTE NEW BUSINESS COUNC7LMEMBERS ACTION VES NO YBRWF 7. Discuss canal cleaning project - Councilmember Entry (Exhibit 6). Councilmember Entry opened discussion saying as the Council had seen on the video tape presented by Mr. Threewits what a great job the canal cleaning project has been. But, there is still cleaning that needs to be done by a special piece of equipment. He had asked Administrator Drago to obtain information concerning how the four canals in the Southeast section of the City can be cleaned of debris and what methods can be used. Administrator Drago advised Councilmember Entry, as stated in the memorandum in exhibit six, the firms contacted were Rock -A - Way, B & B and George French Construction. All felt that they would dredge the canals for an estimated cost of $60,000.00. Another option would be to contract a company in Sarasota that has a special piece of equipment that would scrape the bottom of the canals and remove the debris for an estimated cost for the four canals of $16,000.00. Following lengthy discussion among Council and staff, Councilmember Collins made a motion to spend $4,000.00 to have the company from Sarasota to do one canal and have the Council ascertain if the method is satisfactory; seconded by Councilmember Entry. KIRK X COLLINS X ENTRY X WALKER X WATFORD X MOTION CARRIED. 3. Discuss trains holding up traffic at Railroad Crossings - Councilmember Entry. Council was informed about complaints received concerning the CSX Railroad track crossing on Highway 441 and of the City Code which provides that a Railroad company may hold up traffic for five minutes. Over five minutes the railroad company has to notify the police and fire departments. (City Code Book Chapter 13 - Section 2) FPhriiary 1R 1AQ7 _ Ronular Mootinn _ Pano R of in VOTE F. NEW BUSINESS COUNC7LMFMBERS ACTION yes NO eRW Discussion ensued by Council and staff regarding the problems 8. Continued experienced at the CSX Railroad Crossing specifically during rush hours going to and from work and/or school. Council asked to have the City contact CSX regarding scheduling of their track work so as to allow better traffic flow during morning and rush hour periods. Mayor Kirk instructed Administrator Drago to call CSX and ask them to cooperate with the City on the traffic situation and follow up the phone call with a letter. 9. Update on tree issue - Director of Public Works Director Elders and Program Coordinator Threewits Public Works. presented to the Council a video showing the trees that are growing in the City's street right-of-ways. Some of the trees and their locations were pointed out to Council at its last meeting by citizen Marvin Wheeler. The trees that were viewed are as follows: 1. Tree along side of right of way at S.E. 4th Avenue and 5th Street. The tree is growing slanted over a residence and is on City property. When street is paved the tree will have to be removed. 2. Portion of S.E. 5th Street from 4th to 3rd Avenue, all trees on both sides of the street will have to be removed when street is paved. 3. S.E. 6th Street, tree is in center of road. Insurance company may request it be taken down in the future. 4. S.W. 6th Street (next to 5th & 6th Grade Center), tree is breaking up side walk. Tree is located on private property, owners have agreed to pay cost to maintain sidewalk. 5. S.W. 2nd Avenue (behind Video By George), tree breaking up sidewalk and is on City property. c.0 Gohri�ry 1P 1QQ9 _ Pormlar Mactinn _ PAnP C) of 1n F. VOTE VES W NITNT9. LOUNC7LMEMBERS ACTION NEW BUSINESS Continued . Citizen Marvin Wheeler addressed the Council concerning the trees and stated that when he asked the Council to look at these trees he said nothing about the one that is in the center of S.E. 6th Street except to request removal of the dead limbs. The tree on S.E. 4th Avenue, if you do anything to that street you are going to have to remove that tree. The tree behind Video By George you can actually reach in and get dead wood out of the middle of that one. The tree by the school (5th & 6th Grade Center - S.W. 6th Street) if you are going to leave that .alone then you need to get some kind of a paper made up where Ms. Alderman is liable for that tree. Following further discussion among Council and staff, Councilmember Walker made a motion to cut down the tree located at S.W. 2nd Avenue Video By George) that is on Ci _behind property and trim all others that are overhanging and that endanger personal property; seconded by Councilmember Entry. KIRK X COLLINS X ENTRY X WALKER X WATFORD X MOTION CARRIED. 10. Motion to approve an agreement between the City and Joanie Hilderbrand and FRCC Properties, Inc. to us a portion of the alley Administrator Drago explained to the Council that the property owners of Central Gas and Car Circus want to pave a portion of the alley that runs between their property in Block 58 and both parties have agreed to the agreement that is copied in exhibit in Block 58, Lots 1-3 & 11-13, seven should Council approve it. City of Okeechobee to install a pavement slab- Administrator Drago Councilmember Walker made a motion to approve the agreement (Exhibit 7). between the City and Joanie Hilderbrand and FRCC Properties, Inc. to use that portion of the alley; seconded by Councilmember Watford. FPhrIIArV 12_ 1997 - Regular Meetina - Paae 10 of 10 Ni �-CE DI '�0+ SURE TB MADE WB UPON WH CORDING c:OUNCILMEMBERS ACTION VOTE YES NO kBSENT F. NEW BUSINESS 10. Continued Vote on motion to approve agreement as follows: KIRK X COLLINS X ENTRY X WALKER X WATFORD X MOTION CARRIED. ADJOURNMENT Mayor Kirk: Mayor Kirk adjourned the meeting at 9:40 P.M. IS HEREBY GIVEN THAT IF ANY PERSON SHOULD TO APPEAL ANY DECISION MADE AT THIS MEETING CITY COUNCIL, SUCH PERSON WILL NEED TO IN - AT A VERBATIM RECORD OF THE PROCEEDING IS 1CH INCLUDES THE TESTIMONY AND EVIDENCE :ICH THE APPEAL IS BASED. A COPY OF THE RE- CW-BE OBTAINED IN THE CITY CLERK'S OFFICE i James "E. Kirk May or Attest: .nnie S. Thomas, CMC, City Clerk