1991-10-01 Regular Meeting111/0j OKEECyO
C I T Y O F 0 K E E C H 0 B E E
C I T Y C O U N C I L M E E T I N G
,1 OCTOBER 1, 1991 - 7:00 P.M.
�oRla�,roSUMMARY OF COUNCIL ACTION PAGE 1 OF 8
A. Call meeting to order.
B. Invocation offered by Rev. Steve Cartner;
Pledge of Allegiance led by Mayor Kirk.
C. Mayor and Council attendance:
Mayor James "Jim" Kirk
Councilmember R.R. "Nick" Collins
Councilmember Danny Entry
Councilmember Jerry E. Walker
Councilman Dowling R. Watford, Jr.
Staff attendance:
Attorney John R. Cook
Administrator John J. Drago
Clerk Bonnie S. Thomas
Deputy Clerk S. Lane Earnest
D. Motion to dispense with reading and
approve the Summary of Council Action
for the regular meeting of September 17,
1991 and the City Council Occupational
License workshop meeting of September
25, 1991.
VOTE
COUNC7LMEMBERS/ACTI0N yEs I NO AB ENT
Mayor Kirk called the meeting to order at 7:00 P.M.
Invocation offered by Rev. Steve Cartner;
Mayor Kirk led the Pledge of Allegiance.
Present
X
Present
X
Present
X
Present
X
Present
h
Present
i
X
Present
X
Present
Present
Councilmember Collins made a motion to dispense with reading and
approve the Summary'of Council Action for the regular meeting of
September 3, 1991 and the City Council occupational license
workshop meeting of September 25, 1991; seconded by Councilmember
Entry.
KIRK
X
COLLINS
X
ENTRY
X
WALKER
X
WATFORD
X
MOTION CARRIED.
7991 - REGULAR MEETING
VOTE
REQUEST FOR THE ADDITION, DEFERRAL OR
WITHDRAWAL OF ITEMS ON TODAY`S AGENDA.
E. OPEN PUBLIC HEARING FOR FINAL ORDINANCE ADOPTION
1. a. Motion to read by title only,
Ordinance 641 amending definitions for
Occupational Licenses - City Attorney
(Exhibit 1).
1. b. Public Comments.
1. c. Motion to adopt Ordinance 641.
F. NEW BUSINESS
1. Motion to approve a partial pay request
to Youngquist Corporation in the amount
of $30,615.61 - Interim Director of
Public Utilities (Exhibit 2).
COUNCILMEMBERS/ACTION
Attorney Cook announced items "1.a.b.c." under Public Hearing was
to be withdrawn from today's agenda.
Mayor Kirk also noted item "5" under New Business, the word
"Certifications" should read "Re-classification".
Item was withdrawn from agenda.
Councilmember Watford made a motion to approve a partial pay
request to Youngquist Corporation in the amount of $30,615.61;
seconded by Councilmember Collins.
Councilmember Watford asked how many pay requests should the
Council expect? Engineer Bill Reese answered the pay requests
should not be more than five or six. The contract runs into
December.
KIRK
COLLINS
ENTRY
WALKER
WATFORD
MOTION CARRIED.
YES
X
X
X
X
X
ER 7. 7997 - REGULAR MEETING -
VOTE
F. NEW BUSINESS
2. Motion to approve a contract in the
amount of $54,500.00 to Reese, Macon and
Associates for engineering services for
the Community Development Block Grant -
Interim Director of Public Utilities
(Exhibit 3).
COUNCILMEMBERS/ACTION
Councilmember Collins made a motion to approve a contract in the
amount of $54,500.00 to Reese, Macon and Associates for
engineering services for the Community Development Block Grant;
seconded by Councilmember Entry.
Councilmember Watford asked what Engineer Reeses' hourly charges
were? Engineer Reese explained approximately they are: Senior
Engineer is sixty-five dollars an hour, Senior Technician fifty-
two dollars an hour, and clerical twenty-five dollars an hour.
Councilmember Watford requested clarification on the prices of
this engineering agreement and the one on the next item from
another engineer that seems to be a bigger job and a lower
price.
Administrator Drago explained, the next item (Knepper and
Willard Engineer Contract) is a price for only phase one. There
will be four phases in the Knepper and Willard project and each
one has a price and has to come to the Council for approval.
Councilmember Watford asked how much the grant was and how much
has been used of it already?
Administrator Drago answered, the grant is for $500,000.00;
$46,000.00 has been spent for consultants/bookkeeping.
KIRK
COLLINS
ENTRY
WALKER
WATFORD
MOTION CARRIED.
VES 1 NO
X
X
X
X
X
VOTE
F. NEW BUSINESS
3. Motion to approve a contract with Knepper
and Willard, Inc. for engineering
services for the Wastewater Treatment
Expansion and approve $20,500.00 for
Phase I of the Expansion - Interim
Director of Public Utilities (Exhibit 4).
COUNCILMEMBERS/ACTION
Councilmember Entry made a motion to approve a contract with
Knepper and Willard, Inc. for engineering services for the
Wastewater Treatment Expansion and approve $20,500.00 for Phase
I of the Expansion; seconded by Councilmember Collins.
Councilmember Watford questioned items in the contract on page
eight of exhibit four, the additional expenses. How many of
these items are we going to have?
Interim Director Groover answered there might be some surveying
that might have to be done and if there are any legal cost this
would cover it.
Councilmember Watford asked, if the re -use of documents was
standard in this type of contract, and to explain what it meant
by not being able to use our documents.
Interim Director Groover explained that the item was standard in
engineering contracts. (It is done to protect the integrity of
the contract document forms).
Councilmember Watford asked if there was an estimate of how much
this was going to cost, all phases total?
Administrator Drago answered, phases two, three and four will
cost approximately $300,000.00.
Following brief discussion of the Contract by Council and
Attorney Cook, Council agreed to delete the words "Termination
Expense" or have it further defined, also delete the words Re-
use of Documents" and address the issue of Liability upon the
recommendation of Attorney Cook.
Vote on motion to approve the contract is as follows:
KIRK
COLLINS
ENTRY
WALKER
WATFORD
MOTION CARRIED.
X
X
X
X
X
OCTOBER 1, 1997 - REGULAR MEETING - PAGE 5 OF 8
VOTE
COUNCILMEMBERS/ACTION IYES
F. NEW BUSINESS
4.
5.
Presentation of the Water Distribution
Master Water Plan - Mr. Bill Reese
(Exhibit 5).
Discuss certifications - Councilmember
Collins.
Engineer Bill Reese appeared before the Council and explained to
them in page by page detail the report on the Water Distribution
System Master Plan as prepared for the City by Reese, Macon and
Associates. The report presents the results of hydraulic
analyses of the water distribution system for the City.
Analyses were based on the existing system (1990) and year 1995
systems which includes planned developments and systems
additions. The report includes assumptions analysis results and
recommended improvements.
Councilmember Watford asked Engineer Reese what he felt the City
needed to do now?
Engineer Reese answered he felt the City should come up with a
definitive plan to implement the suggested improvements that are
in the report.
Councilmember Collins explained, the purpose for bringing up the
re-classification subject again is that there is still a
misunderstanding as to how the motion reads and he wanted to
hear what the other Councilmembers felt and how they translate
the motion he made at the September 3, 1991, Public Hearing
adopting the Public Utilities Budget.
Following discussion among,Council, Administrator Drago, and
Interim Director Groover, Administrator Drago questioned if he
understands the motion, the re -classifications that were
proposed in the Public Utilities Budget stays, but the salary
increase for those re -classifications are deleted; and the
promotion that was' in the proposed Public Utilities Budget stays
and the salary increase that goes with that promotion stays?
Council answered yes that is the intent of the action taken by
Council.
OCTOBER 1, 7997 - REGULAR MEETING -
VOTE
F. NEW BUSINESS COUNCILMEMBERS/ACTION jYES NO
6. Discuss Occupational Licenses - City
Attorney.
7, a. Motion to read by title only and set
November 5, 1991 as a Public Hearing
date, Ordinance 641 closing a portion of
N.W. 7th Avenue - City Attorney (Exhibit
6).
After lengthy discussion among the Council, Attorney Cook, City
Staff, business owners Gary Sherrer, Jim Morgan and Mr. Searles.
Councilmember Watford made a motion to instruct Attorney Cook
and Finance Director Parker to go through the Occupational
License schedule line by line and on retail sales implement a
base rate plus two cents per square foot; base rate plus one
dollar per unit on trailer parks, apartments and condo rentals;
a base rate plus the occupancy rate (as passed previously) on
restaurants; and do not go over the $300.00 max set by the
Council nor the Florida Statute max; seconded by Councilmember
Entry.
Council also requested the retail sales area be more defined in
the Ordinance.
Vote on motion is as follows:
KIRK
COLLINS
ENTRY
WALKER
WATFORD
MOTION CARRIED.
RECESS: 9:25 P.M. - - RECONVENED: 9:30 P.M.
Councilmember Collins made a motion to read by title only and set
November 5, 1991 as`a Public Hearing date, Ordinance 641 closing
a portion of N.W. 7th Avenue; seconded by Councilmember Entry.
KIRK
COLLINS
ENTRY
WALKER
WATFORD
MOTION CARRIED.
X X C�
X W
X
X
X
X
X
X
X
VOTE
F. NEW BUSINESS
7. a. Continued . . . .
7. b. Motion to approve the first reading
of Ordinance 641.
G. COUNCIL REPORTS AND/OR REQUESTS:
1. Mr. Ronald Payne:
COUNCILM6MBERS/ACTION
Attorney Cook read Ordinance 641 by title only as follows:
"AN ORDINANCE CLOSING, VACATING AND ABANDONING THE ALLEY, STREET
OR ALLEYWAY AS RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS,
OKEECHOBEE, COUNTY, FLORIDA, AND DESCRIBED AS THAT PORTION OF
N.W. 7TH AVENUE LOCATED SOUTH OF N.W. 9TH STREET, BETWEEN BLOCK
45 AND BLOCK 46, CITY OF OKEECHOBEE, COMPRISING N.W. 7TH AVENUE
FROM THE SOUTH BOUNDARY OF N.W. 9TH STREET, RUNNING SOUTH TO THE
RIGHT OF WAY OF THE SEABOARD LINE RAILROAD TRACKS; AND DIRECTING
THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF
OKEECHOBEE COUNTY; PROVIDING AN EFFECTIVE DATE."
Councilmember Entry made a motion to approve the first reading
of Ordinance 641; seconded by Councilmember Collins.
KIRK
COLLINS
ENTRY
WALKER
WATFORD
MOTION CARRIED.
City employee Ronald Payne appeared before the Council concerning
testing schedule time frames for• his job certification for the
Pubic Utilities Department as required. Following discussion,
Council suggested` Mr. Payne take his certification test in
November as scheduled and if he did not pass the test to discuss
the matter with his supervisor and department head. Then if he
felt it necessary there was a grievance procedure he could use
at that time.
OCTOBER 1, 7991 - REGULAR MEETING - PAGE 8 OF 8
VOTE
G. COUNCIL REPORTS AND/OR REQUESTS:
2. Councilmember Watford:
ADJOURNMENT
Mayor Kirk:
NOTICE IS HEREBY GIVEN THAT IF ANY PERSON SHOULD
DECIDE TO APPEAL ANY DECISION MADE AT THIS MEETING
OF THE CITY COUNCIL, SUCH PERSON WILL NEED TO IN-
SURE THAT A VERBATIM RECORD OF THE PROCEEDING IS
MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS BASED. A COPY OF THE RE-
CORDING CAN BE OBTAINED IN THE CITY CLERK'S
OFFICE.
J es E. Kirk, Mayor
Attest:
/'
Bonnie S. 'Thomas, CMC, City Clerk
COUNCILMEMBERS/ACTION
a) Councilmember Watford asked where the proposed employee
handbook was? Administrator Drago stated Mayor Kirk is to
review it next and was the last of the Council to review it.
b) Councilmember Watford informed the Council of a new
development that appeared before the Planning Board for single
family dwellings in the Northwest section of Okeechobee.
Mayor Kirk adjourned the meeting at 10:00 P.M.
VES
C'�