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1994-02-01CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION A. Call meeting to order on February 1, 1994 at 7.00 P.M. B. Invocation offered by Reverend Ken McDuffie; Pledge of Allegiance led by Mayor Kirk. C. Mayor and Council attendance: Mayor James E. Kirk Councilmember Danny P. Entry Councilmember Michael G. O'Connor Councilmember Jerry E. Walker Councilmember Dowling R. Watford, Jr. Staff attendance: Attorney John R. Cook Administrator John J. Drago City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea D. Motion to dispense with reading and approve the Summary of Council Action for the regular meeting of January 18, 1994. Mayor Kirk called the regular City Council meeting to order on February 1, 1994 at 7.00 p.m. The invocation was offered by Councilmember Dowling R. Watford, Jr, Pledge of Allegiance was led by Mayor Kirk. Clerk Thomas called the roll. Present Present Present Absent Present Present Present Present Present Councilmember O'Connor made a motion to dispense with reading and approve the Summary of Council Action for the regular meeting of January 18, 1994; seconded by Councilmember Entry. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. X X X 11 X X X X PAGE 1 OF 14 X X 267 i • • REQUEST FOR THE ADDITION, REFERRAL OR WITHDRAWAL OF ITEMS ON TODAY'S AGENDA. E. NEW BUSINESS Hear from Mr. Phil Berger regarding the City's package insurance policies - Mr. Phil Berger (Exhibit 1). FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 2 OF 14 Mayor Kirk asked if there were any additions, deferral or withdrawal of items on today's agenda. There were none. Mr. Phil Berger of Leonard Berger Insurance Company, the City's current carrier, appeared before the Council with a package of proposals from four different insurance companies that the Council must choose from to continue their insurance coverage. (Current coverage is with CIGNA and expires at midnight tonight). The proposals are from TITAN (the least expensive in the proposal and recommended by Mr. Berger). CIGNA (the City's current carrier). PENCO (the highest proposal). And, Southwest Florida Intergovernmental Risk Management Association (which is a "Pool'). Representatives from TITAN, PENCO and Southwest Florida Intergovernmental Risk Management Association addressed the Council on the specifics of their proposal, their companies rating and background. Following much discussion, Mayor Kirk advised in the future that City Staff bid this matter out differently, have a specific form made up for specifications and treat it like any other bid the City does. He expressed further he did not like the way the proposals were handled and City Staff should start earlier to give all companies a chance to bid on the City's insurance. Councilmember O'Connor made a motion to go with TITAN without uninsured motorist since it's the low bottom line, we're still getting the same coverage we got from CIGNA, the other two are considerably higher (accepting the TITAN proposal for $190,703 to include the government risk insurance trust for workman's comp): seconded by Councilmember Entry. Council also instructed staff to begin the renewal process for the insurance before November. 1994. • �1 E. NEW BUSINESS 1. City's package insurance policies continued: 2. Motion to approve a family leave of absence, without pay, for Sheryl Sellers for the period of February 21, 1994 to April 21, 1994 - Police Chief. FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 3 OF 14 Administrator Drago explained this process is a complex package. He would recommend, that the City retain a consultant to draft the specifications. If a local insurance agent want's to draft the specifications he cannot bid the policy. Offer it to the local's first but whoever wants to write the specifications cannot bid the package. If nobody wants to write the specifications then we will go out of town and send out quotes and get three, present them to Council to pick out the one to write the specifications. Councilmember Watford expressed he did not want to go hire someone to write the specifications. Mayor Kirk stated he did not care how it was done but that it should be done by a bid, not quotes as we have here. Councilmember O'Connor called the question. Vote on motion is as follows: KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. Chief Mobley explained Sheryl has had a baby and her sick leave and annual leave has run out. She is requesting this unpaid family leave to attend to the baby. He has no problem with her having this time off, she is a good employee. However, he would like the Council to know she has put in for a transfer to the Public Utilities (Customer Service Clerk) because of the day time working hours and there is no shift work. If she does get that position, then this leave will end March 4th. Councilmember Watford made a motion to approve a leave of absence, without pay, for Sheryl Sellers for the period of February 21, 1994 to April 21, 1994; seconded by Councilmember Entry. X X X X X 270 E. NEW BUSINESS 2. Motion to approve a family leave of absence, without pay, for Sheryl Sellers continued: 3. Motion to appoint Mr. Hubert Winters as a new Utilities Service Mechanic - City Administrator. FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 4 OF 14 Council discussed the motion should state the leave is "family leave". Councilmember withdrew his second to the motion, Councilmember Watford withdrew his motion. Councilmember Watford made a motion to approve a family leave of absence, without pay, for Sheryl Sellers for the period of February 21, 1994 to april 21, 1994: seconded by Councilmember Entry. Mayor Kirk asked if we are paying any insurance for Sheryl during this period of time. Chief Mobley explained on family leave the City will have to continue to pay if she has City insurance, if she has family coverage then she will have to make arrangements to pay that part. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. Councilmember Watford made a motion to appoint Mr. Hubert Winters as a new Utilities Service Mechanic assigned to Public Utilities Department, seconded by Councilmember O'Connor. Councilmember Entry asked if he was replacing someone. Administrator Drago answered yes and that he used to work for us. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. X X X U X X X PU U 14 271 E. NEW BUSINESS 4. Motion to approve a partial pay request to Energy Efficient Electric in the amount of $50,175.00 - City Administrator (Exhibit 2). 5. Motion to approve Construction in the Administrator (Exhibit a partial pay request to Butler amount of $180, 570.61 - City 3). FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 5 OF 14 Councilmember Entry made a motion to approve a partial pay request (number one) to Energy Efficient Electric in the amount of fifty thousand, one hundred seventy-five dollars ($50,175.00) (for electrical upgrades at the surface water treatment plant as recommended by Engineer Bill Reese, RMA Project #93- 123); seconded by Councilmember Watford. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. Councilmember Entry made a motion to approve a partial pay request (number eight) to Butler Construction in the amount of one hundred eighty thousand, five hundred seventy dollars saty--one cents ($180,570.61) (for the Groundwater Treatment Plant Phase / as recommended by Engineer Bill Reese, RMA Project #92-158); seconded by Councilmember O'Connor. Council discussed the corrections made on the pay request and instructed Administrator Drago to advise Engineer Reese to initial each correction he makes on any and all pay request in the future. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. F X X X X EI El 272 E. NEW BUSINESS 6. Motion to approve a partial pay request to HCE Electric in the amount of $12,510.00 - City Administrator (Exhibit 4). 7. Motion to approve a raw water pump station rehabilitation contract to Trio Development Corporation in the amount of $73,437.00 - City Administrator (Exhibit 5). FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 6 OF 14 Councilmember Entry made a motion to approve a partial pay request (number one) to HCE Electric in the amount of twelve thousand five hundred ten dollars ($1Z510.00) (for the SCADA System as recommended by Engineer Bill Reese, RMA Project #93-109); seconded by Councilmember Watford. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED, Councilmember Watford moved to approve a contract with Trio Development Corporation for rehabilitation of the raw water pump station in the amount of seventy-three thousand, four hundred thirty-seven dollars ($73,437.00) as recommended by Engineer Bill Reese; seconded by Councilmember O'Connor. Administrator Drago explained there are presently two pumps in the raw water station. A year or so ago the Council paid someone to come in and do an energy audit on the plants. One of the things they found out was the two pumps that were presently in the raw water station are not energy efficient as far as the size of the pump and their makeup. This contract will add a third pump to the station and will correct the energy deficiencies in the other two pumps by changing some mechanical things. It will reduce maintenance costs and make the raw water pump station more efficient energy -wise and the third pump will give you a back-up in case the other two fail. Councilmember Watford requested Administrator Drago, as acting Public Utilities Director, to give the Council a very brief summary, one page, of the priorities that we need to be looking at, our problems and in what order we need to be looking at them for the entire City's systems, all of public utilities. Mayor Kirk agreed that would be a good request and so instructed Administrator Drago to prepare the summary. X X X U X 273 E. NEW BUSINESS 7. Contract to Trio Development Corporation continued. 8. Motion to approve a change order to Kimmins Contracting Corporation contract in the amount of $72,000.00 for the demolition of the old Wastewater Plant - City Administrator (Exhibit 6). FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 7 OF 14 Vote on motion is as follows: KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. Councilmember Entry made a motion to approve a change order to Kimmins Contracting Corporation contract in the amount of seventy-two thousand dollars ($72,000.00) for the demolition of the old wastewater plant as recommended by Engineer Dan Willard, seconded by Councilmember O'Connor. Councilmember Watford asked, why didn't Kimmins bid on this project? Administrator Drago responded he did not know. Councilmember Watford then asked how can we in good faith put something out for bid and then give it to somebody who did not bid on it just because they said they could do it cheaper? Attorney Cook responded the City has a right to reject bids, he did not know how this could have happened, but it would be of some concern if this company knew what the other bids were and decided to cut it by a couple of thousand. Administrator Drago responded, which was not the case. Councilmember Watford asked when Administrator Drago met with the representative of Kimmins. Administrator Drago responded he thought the engineers met with them around the 26th of January. X X X X X 274 E. NEW BUSINESS 8. Motion to approve a change order to Kimmins Contracting Corporation for the demolition of the old Wastewater Plant continued. FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 8 OF 14 Councilmember Watford asked, when were -the bids opened? Administrator Drago answered, prior to January 26th. Councilmember Watford continued, so, that contractor could have had knowledge of the bids. Administrator Drago interjected, they didn't because the bids were not posted. Attorney Cook then interjected he could not remember the statute exactly, but he thought the results have to be posted before they are public record. Councilmember Watford stated he thought they had a real problem here. Why ask for bids?" The proper procedure would be to reject the bids and let everybody bid again. Change orders seem to bypass the spirit of the bid process. Mayor Kirk commented that he realized this looks like we are saving some money but it doesn't really look good on our part. We may end up -spending more money but he did agree with Councilmember Watford on this, if we are going to bid it, we need to bid it. Councilmember O'Connor withdrew his second to the motion, Councilmember Entry withdrew his motion from the floor. Councilmember Entry made a motion to put this (demolition of the old wastewater plant) out for rebid: seconded by Councilmember O'Connor. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. X X X X X 275 E. NEW BUSINESS 9. Motion to approve with Poe and Brown City Administrator. Pollution Liability Insurance Policy Inc. in the amount of $25,500.00 - FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 9 OF 14 ....:..:.::..::::.::: Mayor Kirk commented, in discussing (pollution liability insurance) with insurance companies, this evidently is very difficult insurance to get. Administrator Drago interjected, Mr. Berger has worked on and off on it since April of last year. Mr. Berger commented there are two players in the field, PENCO and Poe and Brown. PENCO could not ever get a proposal together. This does not cover any other City owned property, only pollution at the existing wastewater treatment plant. Administrator Drago also commented that the City has to have this coverage. Attorney Cook also commented if there was a pollution problem, the Environmental Protection Agency looks to the landowner to pay for the clean up so if we were to ever have a problem it could be a substantial expense and he assumed this policy would cover that. Administrator Drago agreed that was correct. Discussion continued, Councilmember O'Connor made a motion to approve a Pollution Liability Insurance Policy with Poe and Brown Inc. in the amount of twenty-five thousand, fare hundred dollars ($25,500); seconded by Councilmember Entry. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. X X X X X WE E. NEW BUSINESS 10. Discuss the Director of Public Utilities position - City Administrator. 11. Discuss wearing award items on police uniforms - Councilmember O'Connor. FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 10 OF 14 Administrator Drago advised the Council the City has completed the interview taping of the remaining eight candidates for the Director of Public Utilities position. The tapes total approximately six hours of viewing. The Council needs to set some date and times to meet and view the eight tapes to narrow the list down to three or four to bring them in for formal interviews. When the dates/ times are established you will get a copy of their resume, a copy of the oral questions they had to answer and a copy of the questions the interviewer asked them on the video. This information will be provided prior so that you will have all the back ground material. The meetings will be called as a workshop and open to the public. Administrator Drago stated, there were some local people interviewed and out of courtesy, the locals will not show up to look at the other video's. One of the questions asked on video was, did they give their permission to be interviewed and give the tape to the City of Okeechobee, and everyone said yes, therefore the tapes are a matter of public record. Council is to call Administrator Drago to -give the dates/time they could come for a workshop to view the video's and then he would advise the City Clerk in order to advertise the date of the workshop. Councilmember O'Connor requested the Council approve a program for the Police and Fire Departments to start awarding and wearing awards on their dress uniforms. Council and Chief Mobley discussed if wearing the awards/ribbons/medals would be mandatory. Councilmember Watford felt it should not be mandatory. Chief Mobley and Councilmember O'Connor felt it should be mandatory. 277 E. NEW BUSINESS 11. Discuss wearing award items on police uniforms continued: 12. Hear from Mr. Marvin Wheeler - Mr. Marvin Wheeler (Exhibit 7). FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 11 OF 14 Following discussion between the Council and Chief Mobley, Councilmember Entry made a motion to approve a request for the Police and Fire Departments to start an awards (ribbonslmedals) program (it would be mandatory for the employees to wear these awards on their dress uniform): seconded by Councilmember O'Connor. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. Mr. Marvin Wheeler addressed the Council expressing his concerns for the amount -of time it has taken to get a Public Utilities Director. Mayor Kirk reminded Mr. Wheeler of the discussion on a previous item concerning the Utilities Director position and that the Council was working toward hiring someone very soon. Mr. Wheeler then addressed the Council concerning the City/County Planning and Development Department Expressing that he felt the City should take this Department back and run it. Mayor Kirk advised other than Mr. Wheeler, the City has not been getting any complaints concerning the Planning and Development Department and if he knew citizens with complaints to encourage them to also addressed the Council on them. In exhibit seven is a memorandum from Administrator Drago to the Mayor and Council detailing how much money it would take to start a building department from scratch. Attorney Cook also advised that the Planning Director, Bill Royce has contacted him on items to be sure he is carrying out the City's rules and regulations. X X X EI X 278 E. NEW BUSINESS 13. Discuss the Cycle 2 Comprehensive Plan Amendments - City Attorney (Exhibit 8). FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 12 OF 14 Attorney Cook advised the Council in exhibit eight are the applications for the Comprehensive Plan Future Land Use Map Amendments '93 Cycle ll. Continuing further that as discussed at the last meeting he was able to complete a review of each application with the help of the Clerk's office. Each location was individually viewed. "We completed over a three day period a rough draft of the applications that we will be sending to the Department of Community Affairs (DCA). However the Statute calls for, as opposed to our regular ordinance passage, two newspaper advertisements for the public hearings on comprehensive plan amendments. To comply with the Statute we would have had to have gotten the ad into the paper last Tuesday (the 25th of January). The ad has to include not only a geographic location map, but the land use designation as it exists and as it is requested by the applicant. It was not possible to get the ad in Tuesday. The purpose in discussing this item tonight is to let the Council know that the applications have been reviewed and are in final form subject to meeting with some of these applicants this week and perhaps amending some applications. And having a first reading of the ordinance at the next meeting." If the Council wants to expedite it, we could have a special meeting on the 21st of February which would save seven days to get this to DCA as opposed to waiting until March 1st, for the next regular City Council meeting. The majority of these applications appear to be oversights and errors at the time the original map was adopted, some are not. These applications are requests by land owners for a different land use designation on the map. The burden is on the landowner to provide City Staff sufficient information to .evaluate the application and send it on to DCA. Attorney Cook continued explaining that contrary to popular belief someone coming and saying "I had Commercial on this property for fifteen years and now you have made it single family, it's an obvious map error" is not necessarily the case. However, his evaluation of each of these applications are just that, evaluations. He has made some conclusions on some of these that he had some problems with." 279 E. NEW BUSINESS 13. Discuss the Cycle 2 Comprehensive Plan Amendments continued: FEBRUARY 1, 1994 - REGULAR MEETING - PAGE 13 OF 14 Attorney Cook continued, as a City Council, you are not required to, anytime a landowner wants his land use designation changed, to accept that or to "champion" that up to DCA. In fact the City Council, is bound to, upon recommendation of staff, to keep within the comprehensive plan and the goals, objectives and policies that were adopted in this whole process. Some of these applicants are going to be disappointed, some of these things cannot be helped, some we could not change if we wanted to. Attorney Cook further commented that some of the applications, Mr. Berger, Mr. Domer's, Mrs. Freeman, the vacant areas off of N.W. 9th Street (Mr. Vest and American Land Trust Corp), he cannot tell or give an opinion at this point that they would be called obvious map errors. There are some legitimate planning policies that may have been advanced by the CFRPC when they recommended these. Others are obvious mapping errors. He plans to get with the above landowner's prior to the February 15th meeting and get some more information on the applications since there is a question whether they are map errors or not. The application itself needs to change, we give the applicant one line, "why do you want the change and what justification do you have for it" and it really does not provide a lot of space or guidance to the applicant as to what they are suppose to do. No official action was taken on this item, the first public hearing will be advertised and held on February 15, 1994. • ADJOURNMENT Mayor Kirk. NOTICE IS HEREBY GIVEN THAT IF ANY PERSON SHOULD DECIDE TO APPEAL ANY DECISION MADE A THIS MEETING OF THE CITY COUNCIL, SUCH PERSON WILL NEED TO INSURE THAT VERBATIM RECORD OF THE PROCEEDING 1S MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL 1S BASED. ames E- Kirk, MAYOR ATTEST: CITY CLERK FEERUARY 1, 1994 - REGULAR MEETING - PAGE 14 OF 14 There being no further items on the agenda, Mayor Kirk adjourned the meeting at 9:18 p.m. in I ml ME ci D. KIRK n/a n/a ENTRY O'CONNOR ✓ WALKER WATFORD DENIED I 0 0 • l� AIM 3T FOR THE ADrDITION, I. i �C- /• Hear from Mr. Phil Berger Mr. Phil Berger (E-1) w WITHDRAWAL OF ITEMS ON TODArS AGENDA the City's package insunance policies -_ &WSw�.9 RrLltJ � s5 Fxme ;fo-j-.e — k y'87— G a L. 0 f- f o� t4o& W,01 ec � /Zdk—� 6P-7� 0 'e. Moo, MOUM40 SPPMVV 8 f&7*y JMVe Of Fobnmvy 21, 1994 to Apr# 21, 1994 e Al.Mokm to appfow a palw pw mq CRY Adt*btbWw (E-2) a4p"ro/- wftxg Pw/, fOr Sh#14 S@MwV for *0 pwJDd of Chief KIRK n/a n/a ENTRY n/a O'CONNOR WALKER WATFORD Poo' (-`CARRIED DENIED ""TRW KIRK n/a n/a ENTRY O'CONNOR WALKER WATFORD S/ (CARRIED)/ DENIED to EnsrV Effidwt EJK*k in Me, wmwg of SW, 175.00 KIRK n/a a /n/a n ENTRY O'CONNOR WALKER ARRI C 8 DENIED • 0 1031 K-� 1 Y Motion to approve a partial pay req i City Administrator (E-3) Motion to approve a partial pay City Administrator (E-4) t/ A Motion to approve a raw vier pump in the amount of $73,437.00 - City At �� 4 � kk-CL Cre — lc,�L >t to Butler Conslrartion in the & aaw of i1a Wo.61 — KIRK n/a n/a ENTRY O'CONNOR* WALKER WATFORD �CARRIEDI / DENIED quest to HCE EMc k in the a m=* of $12,510 KIRK n/a n/a ENTRY ' O'CONNOR WALKER WATFORD V/ CARRIE / DENIED rehabilitation oor*wct to Trio Devokp7mg Corporation itor (E-5) KIRK I n/a I n/a c ENTRY O'CONNOR WALKER 1 / WATFORD 11/ ' `CARRIED) / DENIED I --- 0 Motion to approve a change order to th of $72,000 for the demolition of the old W.aj" Q� kk JJV kPVZ1P4- V)11'tlA� f V),C Vpa q I 1 -1 Motion to approve a Pollution Liabili, of $25,500 - City AdminisMdor VT'DV n/a C& n/a ENTRY O'CONNOR ✓ WALKER D i �� YYV WATFORD rCARRIED DENIED I I nmins ContimcbIg Corpors0w contract in ft amount tewater Plant - CRY Acbr*awlalsbll�Ww (E4) KIRK I n/a I n/a ENTRY �"-Z 7 O'CONNOR WALKER W Va [ATFORD CARRIED) DENIED J. Policy with Poe and BAM40n Inc. in the amount II � , - - - -, - �J""k " - — .- - -- -- - - -, - - -- --- -- - LI Discuss dv Director of Public ~--~-- — U position —Citx Administrator _ . � —^/ o U t / Discuss wearing award items on N-d-a,t, e uniforms - Councilmember O'Connor E How from Mr. Marvin Wheeler - a� A, AH Marvin Wheeler (E-7) I-- y t g�. � I -li-- A,f �I Discuss the Cycle 2 Comprehen ' re Plan Amendments- City Attomey (E-8) WA, - .��d- — 2��/9� — 7� Ott mi" ME ENTRY O'CONNOR WALKER .WATFORD 00 • I. -I I DENI'ZD' 0 --- E, QIE ST FOR THE ADDITION, A,)Pw 'num'dineve, Hear from Mr. Phil Berger r"m Mr. Phil Berger (E-)) Poot - 1 LAt, whA h Atcvc� tklef� 2 r &d 'G�.*ub �„c ro c�...- n�w:s OR WITHDRAWAL OF ITEMS ON TODArS AGENDA the City's package insurance policies LW,) en � W-Rry WV � ww�w L L I dV 6-d &Aj,d- Q& JU A.I. Q)r )., A-- Jyu LOL*;:tl QQwlt�l 'ALOU& Loh& WL-- - - ---- - -- - - - E. 1 T I� ?,t-pj� sLis,.L I w , a-+- (z adn*i —CY Ct 8CAX-L) Nit nit u�,,bi • (9�c��o�9.� — r� we. 4�c�.�4.. hwl- pxoet� C�yua hwo5 4- 2 e4L hc' 3L3-LQ."k Um 11 Atodon -to approve a �Wly leave of FO&Lmuy 21, 1994 to April 21, 1994 absence, without pay, for Shet),4 Seftrs for the pw*)d of - Police Chief KIRK n/a n/a L ENTRY O'CONNOR PLUal� u4 4Ab WALKER WATFORD ✓ �� DENIED U-j— u000_ Motion to appoint Mr. Hubert Wintes as a new Utilities Service Mechanic - Oty AdmWs,&Wor ............... KIRK ENTRY n/a n/a O'CONNOR WALKER A Ct WATFORD I DENIED Motion to approve a partial pay rq. City A 1,11 it mor (E-2) LT I to Energy Efficient Electric in the anxxs# of $50,175.00 KIRK n/a n/a ENTRY R O'CONNOj WALKER WATFORD R A .2 MED 'A DENIED Z �. Motion to approve a change order to th Kimmins Contracting Cwpondion contact in the amount of $72,000 for the demokWoon of the old Aastewater Plant - City Admkish (E 6) e, - KIRK n/a n/a ENTRY V WALKER WATFORD C11RRIiD / D6NIRD L4 9, Motion to approve a Pollution LmbiW h murance Policy wgh Poe and bnmm hm in the alfflou t of $25, 500 - Chy Administrator Liuck)-TP KIRK n/a n/a F ENTRY O' CONNOR WALKER r WA FORD n U uniforms - Councilmember O'Connor ice..UA u.s-d- Mr. Marvin Wheeler (F-7) (,�x. hack C� Ad�6674a+-- c6 jo &.A. ,Xoa,.L to ixA11.r. /Jrene. Ia • — 11. Discuss weaft award items on T 7AC 9 i i p; 12. Hear from Mr. Mervin V �C.CA,t�(aqmv� an , Jan Cu� kw 868t rI.. /� • r r' � env-��✓ � CITY OF OKEECHOBEE CITY COUNCIL MEETING OFFICIAL AGENDA A. Call Meeting to order on February 1, 1994, at 7.00 p.m. B. Invocation offered by Reverend Ken McDuffie; Pledge of Allegiance led by Mayor Kirk. C. Mayor and Council Attendance: Mayor James E. Kirk Councilmember Danny P. Entry Councilmember Michael G. O'Connor Councilmember Jerry E. Walker CounnAmcmber Dowling R_ Wafford, Jr. Staff Attendance: City Attorney Cook City Administrator Drago • City Clerk Thomas Deputy Clerk Gamiotea D. Motion to dispense with reading and approve the Summary of Council Action for the regular Meeting of January 18, 1994. REQUEST FOR THE ADDITION, DEFERRAL OR WITHDRAWAL OF ITEMS ON TODArS AGENDA 40 New Business 1. Hear from Mr. Phil Berger regarding the Cay's package insurance policies Mr. Phil Berger (E-1) 2. Motion -to approve a family leave of absence, without pay, for Sheryl Sellers for the period of February 21, 1994 to April 21, 1994 - Police Chief 3. Motion to appoint Mr. Hubert Winters as a new Utilities Service Mechanic - City Administrator 4. Motion to approve a partial pay request to Energy Efficient Electric in the amount of $50,175.00 5. Motion to approve a partial pay request to Butler Construction in the amount of $180,570.61 City Administrator (E-3) 6. Motion to approve a partial pay request to HCE Electric in the amount of $12,510 City Administrator (E-4) 7. Motion to approve a raw water pump station rehabilitation contract to Trio Development Corporation in the amount of $73,437.00 - City Administrator (E-5) 8. Motion to approve a change order to the Kimmins Contracting Corporation contract in the amount of $72,000 for the demolition of the old Wastewater Plant - City Administrator (E-6) 9. Motion to approve a Pollution Liability Insurance Policy with Poe and Brown Inc. in the amount of $25, 500 - City Administrator 10. Discuss the Director of Public Utilities position - City Administrator 11. Discuss wearing award items on police uniforms - Counclimember O'Connor 12. Hear from Mr. Marvin Wheeler - Mr. Marvin Wheeler (E-7) 13. Discuss the Cycle 2 Comprehensive Plan Amendments- City Attorney (E-8) ADJOURNMENT NOTICE IS HEREBY GIVEN THAT IF ANY PERSON SHOULD DECIDE TO APPEAL ANY DECISION MADE AT THIS MEETING OF THE CITY COUNCIL, SUCH PERSON WILL NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND 0 o TITANrt PACKAGE Property operty Bldgs. Deductible $3,207,475 $250 Premium $45*017 All Risk Conte. 642,600 Replace. Cost 90% Coinsurance Extra Expense City Nall 100,000 General Liab. Liability 11000,000 0 Occurrence Unlimited Form Aggr t INLAND MARINE All Risk AU'1bMDBILt 52 units 50 units 50 units PUBLIC OFFICIAL Claims Made Form Retro Date 2/13/91 LAN ENFORCEMENT LIABILITY Claims Made Form Retro Date 2/2/94 .\ EXCESS LIABILITY WORKERS' COMP. Governmental Risk Insurance Trust Fire Legaj ege 11000,000 Failure to 1,000,000 Supply , Incidents Medical Malpractice INCLUDED Radios Equip. 75,810 230,232 250 500 2,337 (CIGNA) T rAL 306,042 Liability 1,000,000 0 41,900 PIP 10,000 0 UM 350,000 4,342 UM (option) 500,000 Comprehen. under $25,000 250 over $25,000 500 Collision under $25,000 250 over $25,000 500 Limit 11000,000 51000 51.119 unlimited aggr. per clmt Employment Related Car. 11000,000 Failure to Supply 500,000 Punitive Damages INCLUDED Limit 1,000,000 occ. 2,500 8,044 unlimited annual aggregate Limit La era ove i (1)GeneraI L a (2)Auto Li b (3)Public F . (4)Law Ent ris 9mclusions (1)Failure Supply (2)UM (3)SUM (4)PIP Accident Disease(pojidv *Most municipalities do not tarry UM. This coverage considered very optional. TUM WaNKNES, CONIC 117,472 Tom Mlnwr ' ccw t W 1113,130 10000,000 1#000,000 aggr. 10,713 1,000,000 77,573 1,000,000 11000,000 wM rmft!t $195►00 1M.0M WM PVJkIIH l $190,703 ' • CIGNA PACKAGE Property Bldgs. All Risk Conte, Replace.Cost 90% Coinsurance General Liab+ Liability Occurrence Aggregate Form Fire Legal INLAND MARINE All Risk Limit AUTOMOBILE 52 units Liability PIP UM 50 units Comprehen. 50 units Collision PUBLIC OFFICIAL Limit Claims Made Form Retro Date 2/13/87 LAW ENFORCEMENT Limit LIABILITY Occurrence Form WORKERS COMP Accident Governmental Risk Insurance Trust Disease(poll Disease(empl *Most municipalities do not carry UM. This coverage considered very optional. Turn "T"I li! Noltw+ C" $142,044 TOTAL 0I1'MM WXYMM' coM & t11 138*276 • Deductible Pwirina Renewal $3#207,475 $1000 $56,131 $57,379 642,600 2,00MOO 0 2#000#000 50,000 307i542 250 2,337 2,000,000 0 92.*875 57.,221 10,000 350,000 0 4,739* 250 250 11000,000 5,000 50591 6,562 . 1/0000000 5,VW 14,777 14,777 11000,000 7.7,573 10000,000 1,000,000 2ML rKNUUM $169,374 $220,5w t am 20M PRZ4nH $215,849 N178" to PACKAGE INLAND MARINE AUTOMOBILE PUBLIC OFFICIAL Claims Made Form LAW ENFORCEMENT LIABILITY Occurrence Form WORKERS' COMP SDUTHWESWORIDA INTERGOVERNMENTAL IKK MANAGEMENT ASSOC, P"O-, Property Bld s. Deductible q Conts. $3,850,075 ;500 All Risk Replac4,Codt Extra Expense General Liab. occurrence Form All Risk tit 1/0001000 Liabi Ay 2#000#000 0 Polic Prof. Discr 11ination . Adsau & Battery Equipment 306,766 500 Computer 48,288 500 Liabi ty 2#000#000 0 PIP 10,000 0 Comprefieft. Collial on Limit WrongIll Acts Limit Accid t Disea (policy) Disea (empl.) TOTAL ANNUAL PREMIUM 105,588 TOTAL RENEWAL PREMIUM 1215o146 FOOTNOTES! 1. Requires commitment to 10/1/95 2. Required one year notice to cancel 3. Unrated and non -regulated consortium 4. $500#000 Employers Liability 500 500 2#000#000 0 6#000#000 aggr. 2#000#000 0 500,000 500#000 5000000 t • PENCO PACKAGE Property Bidgsi All Risk Conte. Replace.Cost 90% Coinsurance General Liab. Liability Occurrence Aggregate Form Fire Legal INLAND MARINE All Risk Tower Equipment TOTAL AUTOMOBILE 52 units Liability pip 04 50 units Comprehen 50 units Collision PUBLIC OFFICIAL Limit Claims Made Form Retro Date 2/13/87 LAW ENFORCEMENT LIABILITY Occurrence Form WORKERS' COMP Governmental Risk Insurance Trust Deductible Premium $3►207#475 $250 $82,617 642,600 2►000,000 250 PD 2,000,000 500,000 2, 810 Soo 1,.372 307,560 250 310#370 2,000,000 O 56,126 10,000 0 350,000 3,459* 250 250 1,000►000 5,000 10,896 Limit 1,000,000 Accident 110001000 Disease( is.y ) 1#000,000 Disease(eW16) 1,000,000 *Most municipalities do not carry ON, This coverage hotuld be considered very optional► ImAt, tii'1'HDth UON umd btw 166,0i1 TO►M tIl' "" mmm, C7" & tPt 1164,552 5,000 IJ,541 77,573 WrAL PI ot= $245, 584 Um tH TC11, P $242,125 tassdvr at SOUTHWESTWORIDA INTERGOVE114MENTAL ROOK MANAGEMENT ASSOC, PACKAGE Property Bldgs. Conts. Deductibl8, ;500 All Risk3r850,075 Replace.Cost Extra Expense 1#000#000 General Liab. Liability 2,000,000 0 occurrence Form Police frof. Diddrildhation Assault & Battery INLAND MARINE All Risk Equipmelft 306,766 500 Comput 48,288 500 AUTOMOBILE 38 units Liability 2#0000000 0 PIP 10,000 0 Compre n. 500 collision 500 PUBLIC OFFICIAL Limit 21000,000 0 Claims Made Form 6,000#000 aggr. Wrongful Acts LAW ENFORCEMENT Limit 2,000,000 0 LIABILITY occurrence Form WORKERS' COMP Accident 5000000 Disease(policy) 5000000 Disease( mpl.) 500,000 TOTAL ANNUAL PREMIUM 105,588 TOTAL RENEWAL PREMIUM t215#146 FOOTNOTESs 1. Requires commitment to 10/1/95 2. Requires one year notice to cancel 3. Unrated and non -regulated consortium 4. $500#000 Employers Liability CONTRACTOR: Energy Efficient Electric, I2c. 1600 fiercer Avenue Suite 6 West Palm Beach, Florida 33401 PROJECT NAME SURFACE WATER TREATMENT PLANT - ELECTRICAL UPGRADES PROJECT NUMBER BMA #93-123 •ERIOD COVERED THROUGH January 25te -19. Bids received Notice to Proceed Calendar Days to Completion Original Completion Date Ext.. Allowed•to Date (days) New Completion Date Original Contract Amount Change Order No. 1 Change Order No. 2 Change Order No. 3 Change Order No. 4 Adjustments to Date Rev_ Contract Amount percentage Complete W ercentage Complete (time) Inspector: APPROVED FOR PAYMENT: Owner BY: DATE: on $82,900 Reese, Macon & sociates BY: DATE: r Reese, Macon an4 Associates, Inc. 9121 North Military Trail Suite 207 Palm Beach Gardens FL 33410 (407) 625-6660 w EEE's OUR INVOICE NO. 3"7 OUR JOB NO. 7 Partial Payment Estimate No.:"iF Submitted: January 25th_ 1994 SUMMARY OF JOB STATUS Total Work Completed S 55,750.00 Materials Stored Onsite Subtotal S SS 750 00 Less Retainage (10%) Less Previous Payments Amount Due This Period 5.575.00 $ -•0- 50.175.00 hereby certify that to the -best of my knowledge and belief, this is a true and correct -statement of work performed and materials delivered. Z further certify that the Contractor has good title for all materials delivered under this partial payment estimate and there are no vendors' liens, mechanics' liens, or other liens or rights to liens against this job, and that all previous partial payments received under this Contract have been applied to discharge in full all of the Contractor's obligations reflected in prior partial payment requests and that hourly wages paid to all employees on this project for the period of this estimate are in accordance with the wage scale determination contained in the contract documents. ENERGY EFFICIENT ELMRIC, INC. dntraCAC BY: Ref . Eason, tresident DATE: J=3ary 25th, 1994 ENERGY EEFICIE t ELECTRIC, INC. 16W MERCER AVENUE - SUITES ST PALM BEACH, FLORIDA 33401-6831 - (407) 655-7211 FAX: (407) 655-9661 ��►rlsk�l �Rf11C VIP BTAtE 1000 01/25/94 FOR: CITY OF OKEECHOBEE, SURFACE WATER TREAT PLANT, PROJECT•MMBER-RMA #93-123 DESCRIPTION OF WORK SCHEUVLED VALUE COMPLET TO DATE PREVIOUS THIS MOUNT REQUESTS REQUEST Mobilization and Bond S 4,145.00 100%.. S 4,145.00 -0- S 4.145.00 Conduit and Wire Installation S 20.725.00 75% S 5,544,.00 -0- $ 15.544.00 Switchgear Installed S 24,870.00 95'% $ 3,626,00 -0- $ 23.626.00 Control Panel Installed S 12.435u00 100 $ 12,435.00 -0- �S 12.435.00 Equipment , Connection $ 12,435.00 ! 0 `0- -0- -0- Start Up and i Punch Out $ 84290.00 0 -0- -0- I -0- TUFAL �� of 4 91 15,750.00 I -0- 1 less l(TX Retain.1 AMOUNT DUE $ 55,750.00 - 50575.00 50,175.00 ENE GY EFFICIE 1600 MERCER AVENUE - SLIMES - 1 t407) 655-7211 CITY OF OKM SURFACE WATER Tp SCHEDULE OF V rbbilization and Bond Conduit and Wite Installation Switchgear Installed Control Panel Installed Equipment Connection Start Up and Punch Out TUI'AL • • ELECTRIC, INC. PALM BEACH, FLORIDA 33401-6631 PAX: (407) 655-"61 PLANT $ 4,145.00 20,725.00 24,870.00 12,435.00 12,435.00 8,290.00 IMEND2 11 ��f>•ISER, WA'MUCENWNO Ecow1oft a 0 1� CONTRbCTOR: Butler Construction Company, Inc. 210 Barden Laae •Bockcledle, Mori" 32955 PROJECT NAM Ormmdwater eat PLmmt Phase I PROJECTNMOM-2-158 PERIOD COVERED IL2/IL6/93 THROUGH 1/15/94 ir ;rII, . Bids Received. Notice to 3soesed Calendar Maya --to Sub. Completion Calendar 3*p to Completion Mzt.. Alllowea tD 'Bate toay: New Com0aleti.on Date Oriviaa1 Contract 2mount Change Order 310. 2 Change Offer po. 2 Change Order po. 3 Chaagc Order 31o. •Q .adjnstm�eats to pate Rev Contract amount Peraeargtge CQM03ate (S) Percentage Ante (time) Oiraer BY: Reese. Macon A Associates BY: DAM: Reese, Macon and Associates, Inc. 9122 North Military Trail Suite 207 Palm beach ch Gardens P% 33410 � (407) 625-6660 M7) W5-6664 (Faz) Partial Payment Estimate No.: EIGHT -1715194 submitted: i,i jjliii ct�rM or JOB STATUS 4~r� Total Mork Completed S t qo6 WIS. (Z Haterials Stored Onsite S subtotal $5761 214po-A4.13 Jess Retainage (10%) $ ''3d 2 l46pg .44 ( .bess Trevions Payments S 1, 460.1 Amoaat D" 'This Period As authorized agent for the Contractor, 2, the smdarsigned beT*.ka' csrti$+ that to tbc. best of aqy Imow7edge and belief, - _ r aT -ork-erformed and ,has good -title for all materials 'delivered '7 this Martin payment estimate sad there are ao vendors` liens, mechanics° liens, or tithes lisps or sights to :liens against this Job. =d that all previous partial payaeats Seceaysd smder this Contract have been atpp23ed to iU.scha;ge in Tull all "' the Contractor's obligations xefleeted is prior Partial Pit requests and that bo=.LT -ages Paid•to &n doyens an this project for The period of this estimate are in accordance .with the wage Basle determination contained in the contract documents. BUTLER CONSTRUCTION COMPANY, INC. tractor B DATE: CONTRACTOR: HCE Electric, Inc. 1900 Fifth St., NW, 1. O. Box 3036 Winter Haven, FL 33885 PERIOD COVERED 12/01/93 THROUGH i/�5/94 • Bids Received 5/5/93 Notice to Proceed 1211/93 Calendar Days to Sub. Completion 180 days Calendar Days to Completion 195 days New Completion Date Original Contract Amount Change Order No. 1 Change Order No.. 2 Change Order No. 3 Change Order No. 4 Adjustments to Date Rev. Contract Amount Percentage Complete ($) Percentage Complete (time) �M • • ;��` •ji • ; - By: Date: REESE, MACON & SOCIATES By: ,[it.�_ Date: 11�7/Q.CL Reese, Macon and Associates, Inc. 9121 North Military Trail Suite 207- — Palm Beach Gardens, FL 33410 1— (407) 625-6664 Fax (407) 625-6660 Telephone Partial Pa"ent Estimate No.: _ oil) Submitted: 1�2_?_A54 Keith n _ wi vnn Total Work Completed $ Afi79ee7-ee t3y5oo ..• Materials Stored On site $ 0.00 Subtotal $ 13,960.00 Less Retainage (10%) $ _ 1,390.00 Less Previous Payments $ 0.00 Amount Due This Period $ 12,510.00 As authorized agent for the Contractor, 2, the undersigned hereby certify that to the best of my knowledge and belief, this is a true and correct statement of work performed and materials delivered. 2 further certify that the Contractor has good title for all materials delivered under this partial Payment estimate and that are no vendors, liens, mechanics' liens, or other liens or rights to liens against this job, and that all previous partial payments received under this Contract have been applied to discharge in full all of the Contractor's obligations reflected in prior partial payment requests and that hourly wages paid to all employees on this project for the period of this estimate are in accordance with the wage scale determination contained in the contract documents. HCE =CTRIC. INC Contractor By:��_� t1. --, \ c Date: 01/12/94 HCE ELECTRIC, INC. PAYMENT NO. 01 bESCRIPTION OF atORR Mobilization Bonds, Insurance, permits Drawings & Submittals Submitted & approved by Engineer Antenna Subsystem in- stallation complete NW-12 industrial Park Antenna Subsystem in- stallation complete SW-13 McDonalds Antenna Subsystem In- stallation complete SE-7 Town Center Apts Antenna Subsystem In- stallation complete NW-1 Bennies' (NAPA) Antenna Subsystem in- stallation complete SE-6 Big Lake Nat'l Bk Antenna Subsystem in- stallation complete SE-9 Burger King Antenna Subsystem in- stallatiorl complete NW-14 Conner's High- lands Antenna Subsystem in- stallation complete SE-10 Heritage place Antenna Subsystem in- stallation complete NE-4 Hospital Antenna Subsystem In- stallation complete SE-8 K-Mart Antenna Subsystem in- stallation complete SW-10 N Lake Bus. Pk Antenna Subsystem In- stallation complete SE-1 N Shore Plata I Subtotal I SCHEbt)LEb iIALUE $ 7,000 $ 8,000 9 2,200 $ 2,200 $ 2,200 $ 2,200 $ 2,200 $ 2,200 2,200 $ 2,200 $ 2,200 $ 2,200 $ 2,200 $ 2,200 $ 41,400 • COMPL> b TO BATE •..,. „ AMOUNT 90 $ 6,300 96 $ 7,600 0 $ 0 0 $ 0 0 $ 0 0 $ 0 0 $ 0 0 $ 0 0 $ 0 101 PROJECT NUMBER 93-109 01/12/94 PAGE 1 OF 3 PAGES PREVIOUS THIS REQUESTS REQUEST $' 0 $ 6,300 $ 0 $ 7,600 $ 0 $ 0 $ 0 $ 0 9 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 13,900 HCE ELECTRIC# INC. PAYMENT NO. 01 DESCRIPTION OF WORK Antenna Subsystem In- stallation complete SW-1 Porter's Antenna Subsystem In- stallation complete NE-3 River Run Antenna Subsystem in- stallation complete NW-20 Rockey MHP Antenna Subsystem in- stallation complete SE-4 SE 8th Ave Antenna Subsystem in- stallation complete SW-8 SW 5th Ave Antenna Subsystem In- stallation complete SE-5 Sun Plaza Central Site - installation, check out & acceptance Lift station NW-12 Industrial Park Lift station SW-13 Mcbonalds Lift station SE-7 Town Center Apt* Lift station NW-1 Bennies` INAPAI Lift station SE-8 gig Lake Nat'l Bk Lift station SE-9 Burger King Lift station NW-14 Conner's Lift station SE-10 Heritage Place Lift station NE-4 Hospital Lift station SE-8 K-Mart Subtotal „ PROJECT NUMBER 93-10 01/12/9 .PAGE 2 OF 3 PAGE SCHEDULED COMP Eb TO DATE PREVIOUS THIS VALUE t< AMOUNT REQUESTS REQUEST $ 2,200 0 $ 0 s' 0 s 0 $ 2,200 0 $ 0 S 0 $ 0 $ 2,200 0 $ 0 $ 0 g 0 $ 2,200 0 $ 0 S 0 S 0 $ 2,200 0 $ 0 $ 0 $ 0 $ 2,200 0 $ 0 $ 0 $ 0 $ 89,300 0 I $ 0 $ 0 $ 0 - - - $ 7,353 I 0 I $ 0 $ 0 $ 0 - $ 7,353 0 I $ 0 $ 0 g 0 $ 7,353 0 I $ 0 $ 0 $ 0 9 1,353 0 I $ 0 $ 0 s0 - — $ 1,353 0 I $ 0 $ 0 $0 $ 1,353 0 I $ 0 $ 0 $ 0 -$ $ 7,353 0 I $ 0 $ 0 0 $ 1,353 I 0 $ 0 I $ 0 I $ 0 $ 7,353 0 $ 0 $ 0 g 0 $ 7,353 0 $„ 0 $ 0 s 0 $217 0 9 0 HCE ELECTRIC] INC. PAYMENT NO: 01 • PROJECT NUMBER 93-10, 01/12/9- PAGE 3 OF 3 PAG,E: DESCRIPTION SCHEDULED COMP L 2t3 TO DATE PREVIOUS THIS OF WORX VALUg AMOUNT REQUESTS REQUEST fs, Lift station SW-10 N Lake Bus Pk $ 1,353 0 g 0 g' p g p Lift station SE-1 N shore Plaza $ 7,353 0 9 0 g p g p Lift station SW-7 Porter's 9 7,353 0 9 0 g 0 g 0 Lift station NE-3 River Run $ 7,363 0 9 0 g 0 9 0 Lift station NW-20 Rockey MHP g 1,353 0 g 0 g p g 0 Lift station SE-4 SE 8th Ave $ 7,353 0 g 0 g 0 g 0- Lift station SW-8 SW 5th Ave $ 1,353 0 I g 0 g 0 g 0 Lift station SE-5 Sun Plaza g 7,353 0 g 0 g 0 g 0 Training & documentation complete g 4,000 0 $ 0 $ 0 g 0 Final acceptance Demobilization g 2,000 0 $ 0 $ 0 g p TOTALS g�82,254 �� 9 i3,90013,900 JOB NO./AREA E-871 SUBMITTED BY: RECOMMEND APPROVED BY: HACONTRACT NO.: CONTRACT PROOFEESS SCHEDULE F. G. MUWNS APPROVAL: CONTRACTOR: HCE E CTf#C. NC. REQUEST NO, PU 02-00-04-93 HCE ELECTRIC. INC. ENGINEER: PURCHASING P.O. BOX 3036 1900 5th Street. N.W. Winter Haven. Florida 33BBI STARTING DATE: 12-01-93 COMPLETION DATE 6-13-94 ACTUAL START DATE 12-01-93 ACTUAL COMPLETION DATE: WORK ELEMENT COST CODE • MOBILIZATION BONDS, INSURANCE. PERMITS E871-0100 E871-0100 APPLY FOR AND RECEIVE RF LICENSE E871_0101 DRAWINGS & SUBMITTAL SUBMITTEDI AND APPROVED BY ENGINEER I E871-0102 PURCHASE RADIO TELEMETRY EQUIPMENT EB71-0103 PURCHASE ENCLOSURES PROJECT TITLE: GTY OF OKEECHOBO RADIO YELEMETRY SYSTEM REVISION HISTORY: REV. A 11/23/93 REV. 8 12/23/93 REV. C 01/11/94 DATE: AGENT. DATE: RECIEVE FN. COMPUTERS. DMACS EBA-0105 SOFTWARE. MANUALS to KEY BUILD DATABASE E871-0105 SCREENS AND REPORTS FACTORY ACCEPTANCE I EB71-0106 TEST INSTALL RADIO EQUIPMENT E871-0107 I I 1N ENCLOSURES AND -WIRE INSTALL TOWER E871—0108 AND ANTENNA INSTALL AND SET—UP E871-0109 CENTRAL INSTALL (3) RTUS. STARTUP E871-0110 TESTING AND ACCEPTANCE INSTALL (10) R1US. STARTUP E871-0111 ; TESTING AND ACCEPTANCE INSTALL (5) RTUS. STARTUP E871-0112 TESTING AND ACCEPTANCE TRAINING ES71-0113 AND DOCUMENTATION I t FINAL COMPLETION E871-0114 DEMOBILIZATION I COST CODES TO BE E671-010o - $7000 ; E671-0108 S39AM E671-009 - f69.3W E671-m11 . 373-W E671-0112 - 136.765 w SUBMITTED FOR PAYMENT Wn-mm - Om ; W71-ono - 1122069 I I E671-mt3 - f40oo 071-m14 f2= i - s RMA • Reese, Macon and Associates, Inc. City of Okeechobee 55 S.E. 'Third Avenue Okeechobee, FL 34974 AI TN: Mr. John J. Drago RE: Raw Water Pump Station Dear John: On December t6, 1993 we conducted project. Five (5) bids were received as follcr Contractor Trio Development Corporation Marine Engineering Contractors Florida Design Contractors Censtate Contractors, Inc. TLC Diversified, Inc. • January 269 1994 opening for the above referenced Amount $73,437.00 $73,900.00 $76,832.00 $76,885.00 $85,124.00 'The apparent low bidder for the proje t as 'Trio Development Corporation with a bid of $73,437.00. We have reviewed 'Trig velopment Corporation qualifications and past performance history and find them t e an acceptable contractor for this project. We therefore recommend the City awa rc this project to 'Trio Development Corporation in the amount of $73,437.00 at the next City Council Meeting. If you have questions or wish to disco his further, please call. Very truly yours, William D. Reese, P.E. tcj-94-028/94-109 9121 N. Military trail r Suite 201 Iris 13each Gardens, Plorlda 33410 Ph. (407) 625-6660 X (407) 625-6664 U • Knepper& Willard, inc. Civil + Envn'onmental Engineers January 26, 1994 Mr. John Drago, City Administrator City of Okeechobee 55 S.E. Third Avenue Okeechobee, FL 34974-2932 Re: Old Wastewater 'Treatment Plant Demolition Dear Mr. Drago: As you are aware, the City recently received bids to dery construct replacements for Master Lift Station No. i and were received, with demolition portion of the costs as fo: 1. Cen State Contractors, Inc. 2. TLC Diversified, Inc. 3. Prime Construction Group, Inc. As you are also aware, the City has recently entered demolish one of the City'g elevated storage tanks. We met with a representative of kimmins at the old v estimate for them to demolish the facility. Their price that, if granted a change order to their contract for del credit of $3, =.00. This would tesult In a cost of $72) F -6 h the existing wastewater treatment plant, plus Northeast Sixth Avenue Lift Station. Three bids $88,000.00 $99,264.00 $104,000.00 contract with Kimmins Contracting Corporation to kter treatment plant site and requested an lg $75,000.00. However, they have Indicated it of the elevated tank, they would provide a If the City negotiates a change order with Kimmins, a M A Iga of $16,000.00 can be realized instead of awarding the demolition work to the low bidder listed ax ve. The City can then bid construction of the two lift stations without the demolition. In additlon td tmk jig the $16AW-00 savings, it may generate more interest in the construction of the lift stations, since theit f itay be biddets who avoided the project because of unfamiliarity with doing demolition work. Although additional time and closet' coordination of con coots will be required by not including both the demolition and the construction of lift stations under on nttact, the $16,000.00 savings makes this an attractive alternative. Therefore, it is our recommendation that the City awatd a change order to Kimmins Contracting Corporation in the amount of Seventy -Two Thousand Dollars ($72, . ), tevise the contract documents for Master Lift Station No. i and Northeast sixth Avenue Lift Station at bid these separately. If you require any additional information, please so Very y yours, ( Daniel S. Willard, P.E. President/Principal Engineer 3030 N. Rocky Point Drive West suite 185 Tarnpa, Floilda 33607-5905 us. Hillsborough (813) 281-0120 Pinellas (813) 821-3291 FAX (813) 281-1156 • Mayor and Council: This is to formally request an i Council meeting.11te following is a list public utilities i January 26, 1994 ttwish at the i+ebruaty 1, 1994 rbgular City s to discuss: Respectfully submitted, M.R. Wheeler C-7 • CITY OF LJ OGEE MEMORNNOUM TO: Mayor and Council THRU: THRU: FROM: John brago, City Administrator At the November 16, 1993 CoG nail" sketch on whet it will take to estabilsh 1'he first thing that needs to be to head the department. Below is it list of (A on the 1993 Florida League of Cities Salary Ot ilditto Director - birects th building constructlon and elect the regulation of zoning and any ordinances. Bachelor degree Ii or architecture, supplemented experience in duties related t design, or in the administretia $36,006.00 Cemmunihr Davaiddrtteiith review, code and building sciences, and planning: administration, construction, progressively responsible es experience. $,14,000.00 lonind director : Directs anc enforcement of regulations ra interprets, and recommends development Bachelor degree field with four years progtassM or development regulations wi ]DATE: Nov. 24, 1993 SUBJECT: Building Dept Meeting, the Council asked for a "thumb V wilding Department. hived is what type position do you want positions with the average salary based regulation, inspection and permitting of mechanical and plumbing installations, dement of federal, state and city laws and civil, structural or construction engineering y ten years of progressively responsible building construction, inspection and/or and enforcement of regulatory controls. of- Directs zoning and development water resources, environmental degree In business or public V or helated field and sbr years of Including four years of supervisory :oordinates the planning, Inspection and ing to zoning, landscaping and signage. :hanges in, provisions governing land f planning, public administration or related ► responsible experience in public zoning supervisory experience. $36,000.00 • • Bulldina Official - Responsible electrical, plumbing, gas, mach related ordinances. Directs, ret permits. bachelor degree In engineering and five years expe, administration. $28, 000.00 Next, the City would need at Is permit clerk. directing the administration of building, ;al, zoning, and flood control codes and t plans and supervises the Issuance of gilding construction, architecture, civil ce In Inspections, codes and ordinance clerical position. The typical position Permit Clark - Receives buildln ermit applications from contractors and homeowners, Issues permits, prepares office records. Schedules Inspections and maintains lials between contractors on job sites and inspectors. High school and c cal experience In the constructions or engineering field. $19,000.00 If the Department were to permits Issued resulted in the need for Ii Bulldlnq Insoactor - Inspects n enforce building, grading aj specifications, and standards. ! corrections. High school and fi is required, with the ability to Standard Building Costs. $26,( Electrical InSpactor - Technic electrical Installations, checkin violations of city, state or Wert and specifications, and advising technical requirements. High sc electrical practices and techM building code, and five years $23,000.00 Machanlcal Inspector = tech Mechanical (air conditioning, f elevator) installations, chfth Vlolat/ons of city, state br tedej and specifications, and advisin technical requirements: Nigh m mechanical equipment and coh building code and five, years mechanical equipment at Joum or because of the number of building rs, the typical Inspectors' positions are: and existing buildings and structures to zoning laws and approved plans, terves conditions and issues notices for years of specilic vocational experience set the requirements of the Southern work performing field inspections of projects for defects, omissions and odes and regulations, reviewing plans Wractors, builders and electricians on )l supplemented by technical training► in Mo certification under the applicable Kpedence as Journeyman electrician. 11 Work performing field Inspections of fag, Ventilation, refrigeration, boller and projects for defects, omissions and .tides and regulations, reviewing plans bntractors, builders and Mechanics on it aupplemanted by technical training in bents, Certification under the applicable parlance in installation and repair of #Val. $ f6,000.00 • plumbinb lnaaector - Technf plumbing installations, checkl violations of city, state or fader and specificat(ons, and advisir technical requirements. High Sc plumbing practices and techr building code and five years $20,000.00 If the Council went on the ass4 established typically with the minimum of stagy 1. Hire a Building Official 2. Hire a Permit Clerk 3. Fringe Benefits 4. Operating Expenses 5. Locate Office Space /it tl Cost of renovation 6. Hire Part Time Inspector; 7. Adopt Land Developmen 8. Prepare all the necessal] and inspection forms. 9. Establish permit procedc 10. Establish and appoint e 1 Zoning Board. 11, Establish a fee schedule, should pay for the cost c department If the fee m then select a fee schedu and determine where the will come from. 12. Test the procedures and 13. Stott the operation. I work performing field inspections of i projects for defects, omissions and codes and regulations, reviewing plans contractors, builders and plumbers on of supplemented by technical training in ues, certification under the applicable xpedence as a journeyman plumber. )n that the department needed to be then the following should take place: $28,000.00 $19,000.00 $14,000.00 $10,000.00 City and $10,000.00 Paid from Inspection lees The fee schedule operating the edule is too high, that Is reasonable supplemented revenue The time frame depends on hm (usually 6-12 months). Furthermore, the tit provisions with the County contract Some of the items I was able to have costs, but would have to be Identffled + My assumptions are based ul scratch. If Mr. Wheeler has it plan in mind explain his plan to the City Council. If the plat above can be eliminated. all the above items can be completed has to coincide with the termination 1 ce art estimated cost. The others could t he process proceeds. Pr establishing a building function from t utllizes current City Staff, he needs to � viable, then some of the costs identified //" �N� • Oktt yp�ii ,ZIitoo chy of 0 66 S.E. Third Avenue 6 January 28, 1994 TO: City Council FROM: John R. Cook re: Comprehensive Plan Amen As discussed at the last prepared the map amendment request presentation at the February 1 met The work involved in viewinc information# transferring that tc printed in a space of eight workinc proved to be difficult. However# w work is hearty completed, and oil prior to the meeting, for distribt The statute calls for advertisement# which must include parcel affected. Preparing this ac the newspaper, together with prep form, was not possible by Janual statute. Therefore# i will repots evaluation of each application) at will occur on the February 15 mee first meeting in March. if you applications, we Could have the meeting, which could be held, requirements# as early as February Lastly# the statute and my re: being filed in 1994, that the acreE acres we are permitted in the calm approximately 21 acres remaining t scale amendments, steep in mind thi to amendments which could be filed not be conside d small scale undf John R. Cook City Attorney • 34974-29326813/763-3372 s !ity Council meeting, I have on our comprehensive plan, for inc), ach application; recording the the computer, and getting it lays since the last meeting has h Lane's help, and Bonnie, the be printed in its final form .on to you. even days prior notice by map, and a description of each which takes up half a page in ing the applications in final 25) the last day under the to you on February 1 on our the actual ordinance adoption hg, and second reading at the I sh to further expedite the second reading at a special considering the advertising 21, arch indicates since these are dill count towards the total 60 at year 1994, meaning will have file for this year under small 60 acre limit does not pertain nice annually, and which would the statute. i� 010�- 9�� TO: Mayor & CouncUntembers FROM: Jerry E. Walker, Councilmember CITYOF OKEECHOBEE, DATE: !l3ll q� SUNECT: Feb. 1st Meeting Attendance Due to the recovery period needed because qf extensive surgery that I underwent January 20, 1994, I will be unable to atteruf the February 1, 1994 regular City Council Meeting. Thank You!!!