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1993-11-16232 CITY OF OKEECHOBEE CITY COUNCIL REGULAR MEETING SUMMARY OF COUNCIL ACTION Page 1 of 8 .::::.:::.:::....::....................... AGENDA COUNCIL ACTION/DISCUSSION Y N A❑ A. Call meeting to order on November 16, 1993 at 7.00 P.M. Mayor Kirk called the November 16, 1993 meeting to order at 7:00 p.m. Invocation was offered by Reverend Ken McDuffie; Pledge was led by Mayor Kirk B. invocation; Pledge of Allegiance. Clerk Thomas called the roll: C. Mayor and Council attendance: X Present X Mayor James E. Kirk Present X Councilmember Danny P. Entry Present X Councilmember Michael G. O'Connor Present X Councilmember Jerry E. Walker Present Councilmember Dowling R. Watford, Jr. Staff attendance: X Present X Attorney John R. Cook Present X Administrator John J. Drago Present X Clerk Bonnie S. Thomas Present Deputy Clerk Lane Gamiotea D. Motion to dispense with reading and approve the Summary Councilmember Entry made a motion to dispense with reading and approve the of Council Action for the Regular Meeting of October 19, Summary of Council Action for the Regular Meeting of October 16, 1993, seconded 1993. by Councilmember O'Connor. KIRK ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. X November 16, 1993 - Regular Meeting - Page 2 of 8 AGENDA 11 COUNCIL ACTION/DISCUSSION Y N A E. Motion to approve Warrant Registers for September, 1993: GENERAL FUND....... $424, 699.26 PUBLIC UTILITIES ...$656,310.21 Motion to approve Warrant Registers for October, 1993: GENERAL FUND ....... $197,706.26 PUBLIC UTILITIES ...$487,145.66 Councilmember Watford made a motion to approve Warrant Registers for September, 1993, in the amounts of General Fund, four hundred twenty-four thousand, six hundred ninety-nine dollars, twenty-six cents ($424,699.26) and Public Utilities Fund, six hundred fifty-six thousand, three hundred ten dollars, twenty-one cents ($656,310.21); seconded by Councilmember O'Connor. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. Councilmember Watford made a motion to approve Warrant Registers for October, 1993 in the amounts, General Fund, one hundred ninety-seven thousand, seven hundred six dollars, twenty-sa( cents ($197,706.26) and Public Utilities Fund, four hundred eighty-seven thousand, one hundred forty-five dollars, saty-six cents ($487,145.66); seconded by Councilmember Walker. KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. REQUEST FOR THE ADDITION, DEFERRAL OR II Mayor Kirk asked if there were any additions, deferrals or withdrawals of items on WITHDRAWAL OF ITEMS ON TODAY'S AGENDA. today's agenda. There were none. X X X X X X X X X X 233 234 AGENDA F. NEW BUSINESS 1. Proclaim Farm City Week - Mayor Kirk. November 16, 1993 - Regular Meeting - Page 3 of 8 COUNCIL ACTION/DISCUSSION Mayor Kirk read a Proclamation in its entirety as follows: 'WHEREAS, the prosperity and well-being of this community are dependent upon understanding and cooperation between the two great elements of our society, farmers and non -farm people, and WHEREAS, the complexities of their individual endeavors and the divergence of their activities with decreasing opportunity for interaction could lead to areas of misunderstanding, and WHEREAS, this misunderstanding must be avoided, and each group must understand its Interdependency one with the other H our American way of life Is to endure, and WHEREAS, Farm -City Week provides an unparalleled opportunity for farm and city people to establish communication to become acquainted, 1, THEREFORE, as Mayor of the City, do hereby proclaim the period of November 18, through November 24, 1993 to be Farm -City Week, and I do further call upon all citizens of this community to participate In Joint visits, seminars, pageants, fairs, civic and social events conducted during Farm -City Week' Mayor Kirk then presented the proclamation to Ms. Sandra Brumley, Ms. Freda Wise and Miss Amy Louthan representing the Farm Bureau. Ms. Brumley, stated, (while Ms. Wise and Miss Louthan presented Council with bags of fruits and vegetables) at this time we would like to give you this small token of appreciation for what you have done for the City. Okeechobee County Farm Bureau hopes that the events and activities of Farm -City Week will promote a greater awareness of types and sizes of farms in our area, if a farm resident can understand urban growth, the city resident can understand the concerns of agriculture there will be a greater chance of the two working together to solve common problems such a environmental and government issues. Mayor Kirk again thanked the representatives for being present. YIINIIA November 16 1993 - Regular Meeting - Page 4 of 8 71 AGENDA COUNCIL ACTION/DISCUSSION Y N FA F. NEW BUSINESS 2. Hear from Mr. Robert Neal from Playground Pals of Mr. Robert Neal appeared before the Council explaining he represents the organization, Okeechobee, Inc. - Mr. Robert Neal (Exhibit 1). Playground Pals of Okeechobee, Inc., whose goal is to build a playground for the children of Okeechobee. He briefly explained how the organization came about and then presented a slide show of playgrounds built in other surrounding communities by the citizens with the help of Robert Leathers and Associates Architects from Ithaca, New York. Following slide presentation and discussion between Council and Mr. Neal, Councilmember Watford moved to give Administrator Drago the authority to meet with Department Heads to make out a schedule to use manpower and equipment to help build a playground as requested by Playground Pals of Okeechobee. Inc.: seconded by Councilmember O'Connor. KIRK X ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. 3. Hear from Mr. Marvin Wheeler regarding Zoning and Mr. Marvin Wheeler appeared before the Council expressing his feelings about moving Permitting - Mr. Marvin Wheeler (Exhibit 2). the Building Department back under the direction of the City due to the many problems City citizens were having with the department. Councilmember Watford questioned the status of the City's Land Development Regulations. Administrator Drago answered, the first two parts, Public Utilities and Public Works should be ready for Council's consideration in early '94 and the final parts, the Land Use and intergovernmental coordination will begin after the other two are completed. Council discussed at length the County Commission Meeting held concerning the Planning and Development Department and what they are trying to do to solve the problems in that department. 235 n n n November 16, 1993 - Regular Meting -Pa e5 of 8 R< AGENDA COUNCIL ACTION/DISCUSSION 11-Y -IL-NJI A 11 F. NEW BUSINESS 3. Mr. Marvin Wheeler regarding Zoning and Permitting Mayor Kirk cautioned, if the City should decide to take the Building Department back it would need to be done properly, the City made mistakes when they had it also, we continued: cannot do it half -way or we are going to be making more mistakes than the County is making. If they are making them. Administrator Drago was directed by Mayor and Council to ascertain a dollar figure that it would take to start a Building Department When it could be out into place, looking at all the aspects of putting the department in place. Administrator Drago informed Council, before a building official could be hired there are other items that would have to be taken care of. For example: all the land development regulations have to be in place, all the forms in place, a seven member Planning Board in place and then look at the contract with the County for when it would come back to the City. Mayor Kirk encouraged Mr. Wheeler to ask "the people" he refered to, who has had problems with the Building Department to call Administrator Drago in order for the Council to get an idea of the size of the problem. 4. Motion to appoint Mr. Richard Bonnell as a new Councilmember Watford made a motion to appoint Mr. Richard Bonnell as a new Maintenance Operator - Director of Public Works Maintenance Operator assigned to the Public Works Department, seconded by (Exhibit 3). Councilmember Walker. Director Elders introduced Mr. Bonnell to the Council. Mayor Kirk extended a welcome. KIRK X ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. 237 November 16, 1993 - Regular Meeting - Page 6 of 8 AGENDA COUNCIL ACTION/DISCUSSION ILY N A F. NEW BUSINESS 5. Motion to approve $39,300.00 to Lawson, Noble & Associates for engineering services for the 93194 paving program - Director of Public Works (Exhibit 4). 6. Motion to approve an elevated storage tank contract with Kimmins Recycling Corporation in the amount of $34,444.00 - City Administrator (Exhibit 5). Councilmember Walker made a motion to approve thirty-nine thousand nine hundred dollars ($39,300.00) to Lawson, Noble and Associates for engineering services for the 93194 paving program, seconded by Councilmember O'Connor. Following brief discussion, vote is as follows: KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. Councilmember Watford made a motion to approve a contract with Kimmins Recycling Corporation in the amount of thirty-four thousand four hundred forty-four dollars ($34,444.00) for elevated storage tank demolition and utility modifications; seconded by Councilmember O'Connor. (This is for the removal of the water tank at Southwest 23rd Street and 3rd Avenue). Following brief discussion between Council and Engineer Reese, vote is as follows: KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. X X X X X X X X X X nno C J V November 16, 1993 - Regular Meeting - Page 7 of 8{ AGENDA COUNCIL ACTION/DISCUSSION Y N A F. NEW BUSINESS 7. Motion to approve a Hydrogen Peroxide Chemical Councilmember Watford made a motion to approve FMC Corporation in the amount of contract with the FMC Corporation in the amount of thirty-three thousand, for hundred eighty dollars ($33,480.00) for a hydrogen peroxide $33,480.00 - City Administrator (Exhibit 6). chemical contract; seconded by Councilmember Entry. Following brief discussion, vote is as follows: KIRK X ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. 8. Motion to approve a partial pay request to Butler Councilmember Entry made a motion to approve a partial pay request (number fore) to Construction Co. in the amount of $300,837.34 - City Butler Construction Co. in the amount of three hundred thousand, eight hundred thirty - Administrator (Exhibit 7). seven dollars, thirty-four cents ($300,837.34) (for the Groundwater Treatment Plant Phase / as recommended by Engineer Bill Reese of RMA, Project #92-158); seconded by Councilmember Walker. Follow brief discussion, vote is as follows: KIRK X ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. November 16, 1993 - Regular Meeting - Page 8 of 8 F AGENDA 11 COUNCIL ACTION/DISCUSSION IuuLA J1 F. NEW BUSINESS 9. Motion to approve a final pay request to Better Roads in the amount of $71,991.99 - Director of Public Works (Exhibit 8). ADJOURNMENT Mayor - NOTICE 1S HEREBY GIVEN THAT IF ANY PERSON SHOULD DECIDE TO APPEAL ANY DECISION MADE AT THIS MEETING OF THE CnY COUNCIL, SUCH PERSON WILL NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MAD�I;.N H INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS aSED. James E. Kirk, 44AYOR ATTEST Bonnie S. Thomas, CMC, CITY CLERK Councilmember Entry made a motion to approve a final pay request to Better Roads in the amount of seventy-one thousand, nine hundred ninety-one dollars, ninety-nine cents ($71,991.99) (for the '93 Road Improvements as recommended by Engineer Dan Willard of Knepper & Willard, Project #7218-93); seconded by Councilmember O'Connor. Following brief discussion, vote is as follows: KIRK ENTRY O'CONNOR WALKER WATFORD MOTION CARRIED. There being no further items on the agenda, Mayor Kirk adjourned the meeting at 8:17 p.m. X X X X X 239 D. CIOF KEtCHOBEE_____ CITY CO CIL MEETING Call Meeting to order on November 16, 1993, at Invocation offered by Reverend Ken McDufe; Mayor and Council Attendance: Mayor James E. Kirk Councilmember Danny P. Entry Councilmember Michael G. O'Connor I Councilmember Jerry E. Walker Councilmember Dowling H. Wattord, Jr. Staff Attendance: Citv Attomev Cook Chy Administrator Drago City Clerk Thomas Deputy Clerk Gamiotea Motion to dispense with reading and approve of October 19, 1993. _ E Modon to approve Warrant Registers for General Fund $424,699.26 Public Utilities $656,310.21 vo P.M. dge of Allegiance led by Mayor Kirk A d a Summary of Council Action for the Regular Meeti. KIRK n/a n/a ENTRY ✓ I I O'CONNOR WALKER II I WATFORD ' I \\ �CARRIEDJj DENIED ; 1993.- KIRK n/a n/a 1 I ENTRY O'CONNOR ✓ I I WALKER I I WATFORD Y - I �CARRIE DENIED Motion to approve Warrant Registers for General Fund $197,706.26 Public Utiiltles $487,145.66 • ctob r 1993. REQUEST FOR THE ADDITION, DEFERRAL F. NEW BUSINESS 1. Proclaim Farm City Week - Mayor Hear from Mr. Robert Ateal from P (Exhibit 1) L / u KIRK n/a n/a ENTRY O'CONNOR -t WALKER WATFORD I CARRIED DENIED WITHDRAWAL OF ITEMS ON TODArS AGEND: and Pals of Okeechobee, Inc. - N r. oberteal KIRK n/a n/a ENTRY 1' O'CONNOR WALKER WATFORD ( CARRIED /IED Cif/� (' -" �/(/�C �: L z 1. � � G �P 1����Z�s ( ,� t /) AA l,,I ^ �-c�� c �-�` it `"LTV / ���,5``%'� Vim" V � �� { �• �' v {� i1f 3. Hear from Mr. Marvin Wheeler regarding ping and Permitting - Mr. Marvin Wheeler (Exhibit 2) �B-U� ✓ -max-� I l %��v � G'�U�.2., G�r ��� - °711�C��.•� V r VF AAw- ��C�eurZ`ce�t!�e►r�.�C,�.�ry.�/f/ - _ nu,r�� ..��'�; �3�`ll ���`-'�`'�2j otion to appoint Mr.Richard Bonne / as new Maintenance Operator - Director of Wp(a cPublic Works (Exhibit 3) _ KIRK n/a n/a p� ENTRY O' CONNOR 2 I WALKER WATFORD E IED CARRIED DENIED wed Motion to approve $39,300! 00 to Lawson, oble & Associates for engineering services thr — the 93/94 paving program - Director of Pu c Works (Exhibit 4) KIRK n/a n/a ENTRY O' CONNOR t/ � WALKER WATFORD I �IED DENIED 6. Motion to approve an elevated storage fa ri contract with Kimmins Recycling Corporation in the amount of $34,444.00 - City Admin ' trator (Exhibit 5) KIRK n/a n/a ENTRY O'CONNOR 1% WALKER WATFORD CARRIED)/ DENIED 7. Motion to approve a Hydrogen Per ' e Chemical contract with the FMC Corporation in the amount of $33,480.00 - City Ad i istrator (Exhibit 6) M970'o li C''e�hf�-su-a 1 KIRK n/a n/a i- ENTRY �/ O'CONNOR I� t WALKER WATFORD I I CARRIED / DENIED - -- - - - • 8. Motion to approve a partial pay request t $3oo, 837.34 - City Administrator (Exhibit 9. Motion to approve a final pay request to Public Works (Exhibit 8) III w�✓ v � c-U t4zl 11 1/xtrlR /-t, .fie Ve v e'.. 2A e.c,J Arz� Construction Co. in the amount of WATFORD I 1 11 1 QARRIED � DENIED er Roads in the amount of $71,991.99 - Director, KIRK n/a n/a I ENTRY ✓ Ll-- I - O'CONNOR �- I WALKER - WATFORD IED ---DENIED D. _ E. CIT% OF KEtCHOBEE CITY COUTNCIL MEETING Call Meeting to order on November 16, 1993, at 7:00 p.m. qJ0,daL46L I1 kqq A . r- Invocation offered by Reverend lCen McDuffie; edge of Allegiance led by Mayor Kirk •fit Al, Mayor and Council Attendance: p p Mayor James E. Kirk - +! Councilmember Danny P. Entry 1/ . Councilmember Michael G. O'Connor I Councilmember Jerry E. Walker Councilmember Dowling H. Wattord, Jr.I Staff Attendance: City Attomev Cook ! - City Administrator Drago City Clerk Thomas Deputy Clerk Gamiotea Motion to d1spen9e with reading and approve a Summary of Council Action for the Regular Mee! of October 19, 1993. Motion to approve Warrant Registers for Is General Fund $424,699.26 Public Utilities^ $656,310.21 KIRK n/a n/a I ✓ I I ENTRY ✓ �I I O' CONNOR I t WALKER WATFORD I lit I CARRIED DENIED 1993: KIRK n/a n/a I �I I_ ENTRY O'CONNOR I I WALKER WATFORD I I�I I DENIED 4. Motion to approve Warrant Registers for Octo r, 1993; LA-1 e..� c-,Ap_, General Fund $197,706.26 Public Ut►Iltles .A $487,145.66 REQUEST FOR THE ADDITION, DEFERRAL F. NEW BUSINESS 1. Proclaim Farm City Week - Mayor K 2. Hear from Mr. Robert Neal from Pla (Exhibit 1) e)4 CU� ��� . �� cry o �' .► _ n _ gruU�) U,-� 440,3 K- �—� -j— c�w fo�u,j\�, J-z� & KIRK 1 n/a I n/a ENTRY O'CONNOR WALKER ✓ WATFORD 'CARRIED WITHDRAWAL OF ITEMS ON TODArS AGENn f ind Pa(s of Okeechobee, Inc. - Mr. Robert Neal KIRK n/a n/a r- ENTRY O'CONNOR ✓ '- WALKER WATFORD r (IED DENIED 0 qwftwl kio-, kp PfO4 y OVA-d- Pak,/ 3. Hear from Mr. Marvin Wheeler regarding (Exhibit 2) 5. � 4 f-A Motion to approve $39,300.00 to Laws, the 93/94 paving program - Director of III (LQ u-dr V'k-U- uM- &CJUl. uis' 0 �wfj),t 4kx,.� a� �, - � If Ik tx;-L 4 4 use. wvw'a� u� yes f and Permitting - Mr. Marvin Wheeleryu IM'— —_ - - ; J ICS1 raff M q� C �- A a - J- nlig aAQ 4o ('nu.2., cMQt-,V &r- 4 eji- new Maintenance Operator �Dlrecfor of KIRK n/a n/a "+ ENTRY O'CONNOR' t/ WALKER ✓ !i' WATFORD vl /t1fiV1'Z'DY DENIED #e & Associates for engineering services for fL Works ff.)N it 4) l_ 2 '� KIRK ENTRY O'CONNOR n/a n/a V WALKER WATFORD IE / DENIED J. pug - Jusf is p�kc�h a ns� do we Rieau� "UL" wus bmvk �wr5e y A F �. j . .1 l UCH, 6-0Lk) o:v- 4 i Fcz S---L Ck (j3cQ ice-) 6L& ykLkL IL r�-c o- a 3Z \ Mal-6 FAQ 4 d up w� - �°�.'�-J - 271no "ut -w�- d&vA-, ku-0- -+XZJ) I tktLO Fit a- (4 WJ", l OCR qO ot"k c- c'M. th f)c�-v-t AX5(-d 4oj ? gQ as as wao ,o- LOU Qa.Pkt oeC und.& +QL� 6OW-A�- 1 Li Odfa WA�t �e,�o � bt �i�-- cam/ � . G� ems. tC:�.d. ate- wh� `�°� ,� /, C ems. ���� c j g -,mot he b Oo�wt l �- 8. Motion to approve a partial pay request t Butler Construction Co. in the amount of $300,837.34 - Cify Administrator (Exhib7) � � K �Q� 4nuA4- PW-� `�hQ�E r')-2-gq e 1 KIRK n/a n1a ENTRY '� ell O'CONNOR WALKER WATFORD IB / DENIED 4 I - 1 I _ 11 i f11 � 9. Motion to approve a final pay request to B er Roads in the amount of $71,991.99 - Director o Public Works (Exhibit 8) KIRK n/a n/a ENTRY (� O'CONNOR WALKER WATFORD I IZ fiD DL*NIIfD i',1 1 yo CITY OF OKEECHOBEE Iwo CITY COUNCIL MEETING OFFICIAL AGENDA �ORVOA A. Call Meeting to order on November 16, 1993, at 7.00 p.m. S. Invocation offered by Reverend Ken McDuffie; Pledge of Allegiance led by Mayor iGrk C. Mayor and Council Attendance: Mayor James E. Kirk Councllmember Danny P. Entry Councilmember Michael G. O'Connor Councilmember Jerry E. Walker Councilmember Dowling R. Watford, Jr. _ City Attorney Cook City Administrator Drago City Clerk Thomas • Deputy Clerk Gamiotea D. Motion to dispense with reading and approve the Summary of Council Action for the Regular Meeting of October 19, 1993 E Motion to approve Warrant Registers for September, 1993. General Fund $424,699.26 Public UffiNes $656,310.21 Motion to approve Warrant Registers for October, 1993. General Fund $197,706.26 Public Uf Nes $467,145.66 REQUEST FOR THE ADDITION, DEFERRAL OR WITHDRAWAL OF ITEMS ON TODArS AGENDA -2- F. NEW BUSINESS 1. Proclaim Farm City Week - Mayor Kirk 2. Hear from Mr. Robert Neal from Playground Pals of Okeechobee, Inc. - Mr. Robert Neal (E�d�ibit 1) 3. Hear from Mr. Marvin Wheeler regarding Zoning and Permitting - Mr. Marvin Wheeler (Exhibit 2) 4. Motion to appoint Mr. Richard Bonnell as a new Maintenance Operator - Director of Public Works (Exhibit 3) 5. Motion to approve $39,300.00 to Lawson, Noble & Associates for engineering services for Me 93194 paving program-= Director of Public Works (Exhibit 4) - - 6. Motion to approve an elevated storage tank contract with Kimmins Recycling Corporation in the amount of $34,444.00 - City Administrator (Exhibit 5) 7. Motion to approve a Hydrogen Peroxide Chemical contract with the FMC Corporation in the amount of $33,480.00 - City Administrator (Exhibit 6) 8. Motion to approve a partial pay request to Butler Construction Co. in the amount of $300, 837.34 -City Administrator (Exhibit 7) LM F. NEW BUSINESS CONTINUED 9. Motion to approve a final pay request to Better Roads in the amount of $71,991.99 - Director of Public Works (Exhibit 8) ADJOURNMENT . NOTICE IS HEREBY GIVEN THAT IF ANY PERSON SHOULD DECIDE TO APPEAL ANY DECISION MADE AT THIS MEETING OF THE C17Y COUNCIL, SUCH PERSON WILL NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS BASED. _ FLORIDA FARM BUREAU FEDERATI PHONE: (407) 597-4898 SANDRA BRUMLEY Cmkmw Wamenkr abedor wee 7801 SW Conners HIgMMy 441 Okeechobee, FL U974 WHEREAS, the prosperity and well-being of understanding and cooperation between the i farmers and non -farm people, and WHEREAS, the complexities of their individ activities with decreasing opportunity for int misunderstanding, and WHEREAS, this misunderstanding must be its interdependency one with the other if our WHEREAS, Farm -City Week provides an people to establish communication to beo I, THEREFORE, as Mayor of the City, do hei through November 24,1993 to be Farm -City citizens of this community to participate in jI and social events conducted during Farm-G Signed in the City of n community are dependent upon great elements of our society; endeavors and the divergence of their :lion could lead to areas of and each group must understand n way of life is to endure, and 2led opportunity for farm and city ainted, proclaim the period of November 18 !k; and I do further call upon all visits, seminars, pageants, fairs, civic (date) a • PLAYGROUND PALS 1005 SW 13th St.,OKEECHOBEE, FL. (813)467-2773 November 1, 1993 Mr. John Drago City Administrator Okeechobee, F1. 4974 Re: Giving presentation to City Council. Dear Mr. Drago, I gave a twenty -minute Presentation to the County Commission on Thursday October 28. Council O'Conner was present at this meeting and suggested I give the same presentation to the City Council at their next meeting on Tuesday November 16th. Please place me on the agenda for this meeting. Playground Pals of Okeechobee, I . is a non-profit Corporation with one goal, to build and help maintain a community playground for the Children of Okeechobee.We chose Robert Leathers and Asso. Architects from Ithaca, New York to design and build our playground because of the unique and creatj,,%e playground he offers and because of the success area commimities have had using his step by step plan for building Playgrounds. These playgrounds are built by volunteers using dortations. We chose the playground site at the Sports Complex as our location to build in mid 1994. • Page 2 November 1, 1993 We are seeking donations of money, materials and equipment to help build our playground. We will also need several hundred volunteers to complete the playgr nd within the five day construction period. We need everyone's help to make t "s project a success. If you have any questions please ntact me at 467-2773. Thank you. Robert Neal President Playground Pals of Okeechobee, In )0, J Enclosures, Step by Step Plan Permission to build letter from C Master Plan of Sports Complex Articles of Incorporation Bylaws Sample Budget Question and Answer flyer list of Trustees List of -Committee members unty 1005 SW 13th St., Okeechobee, F1. 34974 (813)467-2773 Here is a list of Committee Mr. Keith Hummon Mrs.Kay Duke Mrs.Candice Bermea Mrs.Virginia McKuhen Mr.C.W. Mears - Mr.Herb Nix Mrs.Deby Godsell Mrs.Cheryl Rabinozitz Mrs. Beverly Fell Mr. Darrell Enfinger TOOLS CHILDRENS CHILDCARE FUNDRAISING FOOD MATERIALS SPECIAL NEEDS VOLUNTEERS P.R. SITE Octoberll,1993 s. Some numbers are unlisted. 679 NW 4th Ave. 357-1335 0130 SE 126th Blvd. 467-1891 22 NE 29th Ave. 467-6174 09 SE 12th St. 763-0863 622 SE 47th Terr. 763-7640 501 SE 4th St. 763-0326 2651 NE 26th Ave. 467-1332 286 SW 13th Ct. 357-2537 35 SE 13th Ave. 357-2209 )01 SW 6th Ave. 763-5383 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR C - 1130 ATLANTA9 GA 30301 Date' Emplo a Identification Number: OCT 5 1993 6 - 419422 Case u ber: PLAYGROUND PALS OF OKEECHOBEE INC Contac 74 Person: 1005 SW 13TH ST OKEECHOBEE, FL 34974 RO RTA VAN METER Contac Telephone Number: (4 ) 331-0185 Accoun ng Period Ending: De ember 31 Founda on Status Classification: 50 1 a) (2) Advancip Ruling Period Begins: Ju 69 1993 Advanci Ruling Period Ends: -- - December 31-1 1997 Addendin Applies: Dear Applicant: l Based on information you suppliedi and as uming your operations will be as stated in your application for recognition of xemptione He have determined you are exempt from federal income-tax under sec I n 501(a) of the Internal Revenue Code as an organization described in section 5 1(c)(3). Because you are a nerdy created organizat ony we are not now making a final determination of your foundation status nder section 509(a) of the Code. Hokevery he have deteralned that you can reasD ably expect to be a publicly supported organization described in section 5 (a)(2). Accordingly, during an advance ruling pe od you Will be treated as a publicly supported organizationv and not as a rivate foundation. This advance ruling period begins and ends on the dates sh n above. Within 90 days after the end of your adv send us the Information needed to determine N ments of the applicable support test during t establish that you have been a publicly sVppo fy you as a section 509(a)(1) or 509(a)(2) or to meet the requirements of the applicable sul the public support requirements during the a& classify you as a private foundation for futui you as a private foundationv we will treat yoi your beginning date for purposes of section 51 :e ruling periode you must Cher you have met the require - advance ruling period. If you !d organizations we Hi I 1 classi- iization as long as you continue in test. If you do not Meet ice ruling periodv we wi I I periods. Alsoe if He classify s a private foundation from d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until He make a final determination of your foundation status If we_pubIish a notice in the Internal ue Bulletin --stating that He Letter_1045 (DO/CG) -2- PLAYGROUND PALS OF OKEECHOBEE INC will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the notice. In addition+ if you lose your status as a publicly supported organi- zation, and a grantor or contributor was responsible fort or was aware of, the act or failure to act, that resulted in your loss of such status, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or she acquired such knowledge. If you change your sources of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a -copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 19841 you are liable for social securities taxes under the Federal Insurance Contributions Act on amounts of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise tares. If you have any questions about excise, employment, or other federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 20559 21061 and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received. Ticket purchases and similar payments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67-2469 published in Cumulative Bulletin 1967-29 on page 1041 gives guidelines regarding when taxpayers may deduct payments for admission to, or other participation in, fundraising activities for charity. You are not required to file Form 9901 Return of Organization Exempt From Income Tax, if your gross receipts each year are normally $25000 or less. If you receive a Form 990 package In the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less+ and sign the return. If you are required to file a return you must file it by the 15th day of the fifth month after the end of your annual accounting period. We charge a penalty of $10 a day when a return is filed late, unless there is reasonable - Letter 1045 (DO/CG) -a - PLAYGROUND PALS OF OKEECHOBEE INC cause for the delay. However, the maximum $59000 or 5 percent of your gross receipts may also charge this penalty if a return is your return is complete before you file it. nalty we charge cannot exceed r the year, whichever is less. We vt complete. So, please be sure You are not required to file federal income tax returns unless you are subject to the tax on unrelated business intome under section 511 of the Code. If you are subject to this taxi you must fi e an income tax return on Form 990-T, Exempt Organization Business Income ax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in sects 513 of the Code. -- You need an employer identification nu ber even if you have no employees. If an employer identification number was no entered on your application, we will assign a number to you and advise you f it. Please use that number on all returns you file and in all corresponds ce with the Internal Revenue Service. If we said in the heading of this lett addendum enclosed is an integral part of th Because this letter could help us reso status and foundation status+ you should ke If you have any questions, please con telephone number are shown in the heading EncIosure(s): Addendum Form 372-C that an addendum applies, the letter. any questions about your exempt it in your permanent records. t the person whose name and this letter. rely yours, Paul Williams Dis ict Director �f Letter 1045 (DO/CG) -4- PLAYGROUND PALS OF OKEECHOBEE INC You are required to make your annual return available for public inspection for three years after the return is due. You are also required to make available a copy of your exemption applicationv and supporting documentsT and this exemption letter. Failure to make these documents available for public inspection may subject you to a penalty of $10 per day for each day there is failure to comply (up to a maximum of $59000 in the case of an annual return). See Internal Revenue Service Notice 83-1209 1988-2 C.B. 4549 for additional information. If your organization conducts fund-raising events such as benefit dinners, auctionsv membership drivesi etc.9 where something of value is received in return for contributions+ you can help your donors avoid difficulties with their income tax returns by assisting them in determining the proper tax treatment of their contributions. To do this you shouidv in advance of the events determine the fair market value of the benefit received and state it in your fund-raising materials such as solicitationse tickets, and receipts in such a way that your donors can determine how much is deductible and how much is not. To assist you in thist the Service has issued Publication 13917 Deductibility of Payments Made to Charities Conducting Fund -Raising Events. You may obtain copies of Publication 1391 from your local IRS Office. Guidelines for deductible amounts are also set forth in Revenue Ruling 67-246, 1967-2 C.B. 104 and Revenue Procedure 90-121 1990-1 C.B. 471 and Revenue Procedure 92-499 1992-26 I.R.B. 18. The value of time or personal services contributed to your organization by volunteers is not deductible by those volunteers as a charitable contribution for Federal income tax purposes. You should advise your volunteers to this effect. FLORIDA DEPART , NT OF STATE Jim S ' h Secretary f Ptate July 14, 1993 ROBERT E. NEAL 1005 S.W. 13 ST. OKEECHOBEE, FL 34974 The Articles of Incorporation for PLAYGROU PALS -OF OKEECHOBEE, INC. were filed on July 6, 1993, and assigned clocument number N93000003148. Please refer to this number whenever corresponding with this office. Enclosed is the certification requested. A corporation annual report will be due this o f ce between January 1 and May 1 of next year. A Federal Employer Identific tin (FEi) number will be required before this report can be filed. Please app y NOW with the Internal Revenue Service by calling 1-800-829-3676 and reque t ng form SS-4. Please be aware if the corporate address cha ges, it is the responsibility of the corporation to notify this office. Should you have questions regarding corpormlons, please contact this office at the address given below. Sandra Pearce Corporate Specialist New Filings Section Division of Corporations Letter Number: 793AO0123720 '4 ' - . f: •. ��idn- of C�rpora�ions £i';Q, I30X17 :. 11. -+c owl !j9r}ratrtuiritt of 010e I certify the attached is a true and correct copy of the Articles of Incorporation of PLAYGROUND PALS OF OKEECHOBEE, INC., a Florida corporation, filed on July 6, 1993, as shown by the records of this office. The document number of this corporation is N93000003148. 1. ME= (2-91) Owen unbrr mp l)anb nub the &rent &eat of fly Owe of fFlorian, at Mtl[M)aMaee, tl)e Capital, tl)ifl; tl)e Fourteenth any of July, 1993 Jtttt jitttttil ,f1erretarg of ,$taie I u • BYLAWS OF PLAYGROUND PALS ART Section 1 NAME. The name of the corporation OKEECHOBEE, INC." Section 2 SEAL. The seal of the Corporation shall bear the name of the Corpor incorporation. The seal shall be affixed to formal documents execu which by law or custom the corpor Is customarily affixed. Section 3 OFFICE. The principal office of the City of Okeechobee, County of Oke corporation may have such other o within or without the state of F1 designate from time to time by re A. The Corporation is organ the following purposes: Religious public saftey, literary, or educa, national or international amateur part of its activities involve th equipment), or for the prevention as specified in Section 501(c)(3) not permitted to be carried on by income tax under Section 501(c)(3 B. No part of the net earni the benefit of any director or tr the Corporation, or any private i compensation may be paid for sery Corporation effecting one or more trustee or officer of the Corpora shall be entitiled to share in th corporate assets upon dissolution part of the activities of the Cor propaganda, or otherwise attempti Corporation shall not participate publication=of distribution of st behalf of any candidate for. ,pu.bli OKEECHOBEE, INC. I 11 be "PLAYGROUND PALS OF all be in the form of a circle and Ion and the year of its ept by the Secretary and shall be a in the name of the Corporation to e seal is required to be affixed or rporation shall be located in the hobee, and State of Florida. The Ices at such other places, either Ida, as the Board of Trustees may lution. ed exclusively for one or more of Charitable, Scientific, testing for onal purposes, or to foster ports competition(but only if no provision of athletic facilities or f cruelty to children or animals, nd shall not carry on activities Corporation exempt from federal of the code. s of the Corporation shall inure to tee of the Corporation, officer of ividual (except that resonable es rendered to or for the f its purposes), and no director, on, or any private individual, distribution of any of the f the Corporation. No substantial ration shall be the carrying on of to influence legislation, and the n, or intervene in (including the ements) any political campaign on office. C. upon dissolution of thei�orporation or the winding up of its affa-irs, the assets of the Corporation shall be distributed, exclusively to Charitable, religions, scientific, testing for public saftey, literary, or educational organizations which would then qualify under the provisions of Section 501(c)(3) of the Code, as it now exists or may hereafter be amended. ARTICLE III NO MEMBERS The Corporation shall have no members. The Board of Trustees may take any action which is permitted or required to be taken by members of a not -for -profit Corporation under Florida law by the affirmative vote of a majority of the entire Board of Trustees, without the necessity of any prior action by the Board of Trustees which would have otherwise been required by law for such action if there were members entitiled to vote on such action. ARTICLE IV BOARD OF DIRECTORS Section 1. Manaaement of. Cornorati.on Affairs. The affairs of the Corporation shall be managed by a board of Trustees, each of whom shall be at least twenty-one (21) years of age and a resident of the State of Florida. Section 2. Composition of Board. The trustees of the Corporation shall be elected by majority vote of the Trustees then serving at the time of said selection. Section 3. Number of Trustees. The number of Trustees shall be fifteen (15). Each Trustee shall be entitiled to one vote. Section 4. Election. The Trustees named in the Articles of Incorporation shall serve on the Board of Trustees until their successors are duly appointed by the Trustees. Section 5. Vacancv. Vacancies on the Board of Trustees occuring during the year by death, resignation, refusal to serve, or otherwise, shall be filled for the unexpired term by the Board of Trustees. Section 6. Resianation. _ Any Trustee may resign at any time by delivering his or her written resignation to the Board of Trustees or to the President or Secretary. Such resignation shall become effective upon receipt unless it is specified to be effective at some time or upon the happening of some other event. Section 7. Removal. 0 Any Trustee may be removed, time, by a majority vote of all T Section S. CommitteesL. The Board of Trustees, by th Board, may appoint such committee and duties as the Board may deem MEETINGS OF T Section 1. p"ce of Meetings. The meetings of the Board of principal office of the Corporatio the State of Florida that the Pres designate. Section 2. Annual Meeting. The Board of Trustees shall n provided by resolution of the Boar the Board shall be held at such ti resolution of the Board. Section 3. Special Meetinos. her with or without cause, at any tees then serving. ote of a majority of the entire nd delegate to them such powers isable. OF TRUSTEES ustees shall be held at the or at any place within or without ent may from time to time each year, unless otherwise Such other regular meetings of and place as may be specified by Special meetings of the Board f Trustees may be called at any time by the President, or by two ( or more Trustees. Section 4. Notice of Meetings - Notice of any regular or spec shall be given at least three (3) notice sent by any usual means of or her address as shown by the rec notice may be waived before, at, o Section 5. Waiver of Notice. Attendace of a Trustee at a m notice of such meeting, except whe the express purpose of objecting t because the meeting is not lawfull Section 6. Quorum. At all meetings of the Board Trustees then in office shall cons of business, except where a greate these bylaws. When a quorum is on it is not broken by the subsequent and a meeting may be adjourned des Section 7. Voting of Trustees. 'The vote of the majority of T ............. :.- :,.:....nr.F .-ha11 ho t'hA %r-+- 1 meeting of the Board of Trustees ys previously thereto by written mmunication to each Trustee at his ds of the Corporation. However, after any meeting. ting shall constitute a waiver of a Trustee attends a meeting for the transaction of any business called or convened. Trustees, a majority of all the tute a quorum for the transaction number is required by statute or present to organize the meeting, ithdrawal of any of those present, to the absence of a quorum. ees at a meeting at which a hhP RnArti. unless a vote of a __ greater number is required by statute or these Bylaws.. Section 8. Procedure. The order of business and all other matters of procedure at every meeting of Trustees shall be determined by the presiding officer. Section 9. Action by Written Consent of Trustees Without Meetina. Whenever pursuant to statute or these Bylaws the Trustees are required or permitted to take any action by vote, such action may be taken without a meeting on written consent, setting forth the action so taken, signed by all the Trustees. Written consent thus given by the Trustees shall have the same effect as a unanimous vote of the Trustees. Section 10. Compensation. No Trustee shall receive, directly or indirectly, any salary, compensation, or emolument from the Corporation as such Trustees or in any other capacity. ARTICLE VI OFFICERS Section 1. Officers. The officers of the Corporation shall be the President, Vice - President, Secretary, Treasurer, and such other officers as may be prescribed from time to time by the Board of Trustees. The Secretary need not be a Trustee of the Corporation. All other Officers must be Trustees of the Corporation. Section 2. Election and Term of Office. The Officers of the Corporation shall be elected directly by the Board of Trustees at its first meeting, and thereafter at its annual meeting to serve until the next ensuing annual meeting, or until their successors shallhave been duly elected and qualified. Any officer, however, may be removed at any time with or without cause, by the affirmative vote of two-thirds (2/3) of the Board of Trustees. If the Office of any officers becomes vacant for any reason, the vacancy shall be filled by the Board of Trustees. Section 3. Resianation. Any officer may resign at any time by notifying the Board of Trustees or the President or the Secretary of the Corporation. Such resignation shall take effect at the time specified therin, and unless otherwise specified in such resignation, the acceptance thereof shall not be necessary to make it effective. Section 4. President. The President shall be Chief executive officer of the Corporation, shall serve as ex officio member of all duly constituted committees, shall supervise the general management and the affairs of the Corporation, and shall carryout the orders and resolutions of the Board of Trustees. Except as otherwise authorized by resolution of the Board of Trustees, the President shall execute (manually or by • u facsmile signature) all agreements, other evidences of indebtedness and Corporation on behalf of the Corpora Section 5. Vice President. The Vice President shall have a president in the absence or disabili Corporation. The Vice President sha the Board of Trustees shall prescrib president. Section 6. Secretary. The Secretary shall keep the mi shall have custody of the seal of th attest the same to documents when du Trustees, shall attend to the givin Corporation, shall have charge of su of Trustees may -order, shall attend assigned, and shall perform all the Section 7. Treasurer. The Treasurer shall have the ca and securities of the Corporation, s name of the Corporation in such bank Trustees may elect, shall make inves with the appr-oval of the Board of Tr Instrument as may require the Treasu approval of the President, shall at Corporate books and accounts to any Corporation upon request, and at the present an annual report setting for of the Corporation. Section 1. Surities and Bonds. In case the Board of Trustees s agent of the Corporation shall execu such sum and with such surity or sur direct, conditioned upon the faithfu to the Corporation and including res the accounting for all property,_ fun Corporation which may come into the Section 2. E,gcal YeaL. The fiscal year of the Corporat Trustees from time to time, subject Section 3. Indemnifcation. ( a ) - To the extent permitted ..b Indemnify anyperson, .made a. party-.t 'In the riqht bf the Corporation -to p ntracts, deeds, bonds, notes, or y other instruments of the on. the powers and functions of the president of the perform such other duties or as delegated by the of the as tes of the Board of Trustees, Corporation, and shall affix and authorized by the Board of or serving of all notices of the books and papers as the Board o such correspondence as may be ties incidental to his office. and custody of all the funds 11 deposit said funds in the r trust company as the Board of .ents, other than deposits, only tees, shall assign such is signature but only with the 1 reasonable times exhibit the ustee or officer of the nd of each corporate year shall In full the financial condition 11 so require, any officer or to the Corporation a bond in ies as the Board of Trustees may performance of his or her duties nsibility for negligence and for , or securities of the ficer's or agent's hands. shall be fixed by the Board of applicable law. aw,. th& .;.Carporat lon ,.steal l n action,, other than.. one. by. or: . . ure judgement in its- favor., by, reason of. the fact, that be_ -or she was a trustee or officer of. tbe:, Corporation, against the reasonable expenses, including attorneys' fees, actually and necessarily incurred by him or herin connection with the defense of such action, or in connection with an appeal therin, except in relation to matters as to which such Trustees or officer is adjudged to have breached his or her duty to the Corporation under Chapter 617 of the Florida Not -for -Profit Corporation Law. (b) To the extent permitted by law, the Corporation shall Indemnify any person, made or threatened to be made, a party to an action or proceeding other than one by or in the right of the Corporation to procure judgement in its favor, whether civil or criminal, including an action by or in the right of any Corporation of any type or kind, domestic or foreign, or any partnership, joint venture, trust, employee benefit plan, or other enterprise, which any Trustee or officer of the Corporation served in any capacity at the request of the Corporation, by reason of the fact that he, his testator, or personal representative was a trustee or officer of the Corporation, or served such other corporation, partnership, joint venture, trust, employee benefit plan, or other enterprises in any capacity, against judgement, fines, amounts paid in settlement and reasonable expenses, including attorneys' fees actually and necessarily incurred as a result of action or proceeding, or any appeal therin, if such trustee or officer acted in good faith for a purpose which he reasonable believed to be or, in the case of service for any other corporation or any partnership, joint venture, trust, employee benefit plan, or other enterprise, not opposed to, the best interest of the Corporation and, in criminal actions or proceedings, in addition, had no resonable cause to believe that his conduct was unlawful. (c) The foregoing rights of indemnification shall not be exclusive of other rights to which any trustee, officer, or other person may be entitled. (d) The Corporation may procure or cause to be procured any insurance for trustee and officers authorized by law. ARTICLE VIII AMENDMENT These bylaws may be altered, amended, or repealed by the Board of Trustees of the Corporation at any regular meeting or at any special meeting called for that purpose, provided, however, that notice of the proposed amendment, alteration, or repeal shall be given to each Trustee at least five (5) days prior to the date of the meeting at which the Bylaws are to be altered, amended, or repealed; provided, however, that no notice shall be required if all Trustees are present and all vote in favor of the amendment. ARTICLE IX GIFTS TO CORPORATION A. Method of Anministration. Donors may make gifts to the Corporation by naming or otherwise identifying the Corporation to hold the property contributed. The gifts shall vest in the Corporation upon receipt and acp--ptance by it (whether signified by an officer, • employee, or agent of the Corporat _., Corporation shall be administered which shall directly hold and inve Corporation's charitable purposes, acting or appointed as trustees , the Corporation, or (III) a combin trust companies. n). All gifts made to the ither by (1) the Board of Trustees, such gifts exclusively for the (ii) banks or trust companies ants, or costodians of funds of tion of the Board and such banks or B. Terms. Each doner by making a gift to the Corporation shall accept and agree to all of the terms of the Articles of Incorporation and these Bylaws, and shall provide that any fund created by such gift shall be subject to the provisions of the Articles of Incorporation and Trustees, agents, or costodians holding funds of the Corporation. C. Donor's Conditions.. Any made by such Donor to the Corporati conditions which are not inconsiste the Corporation and the provisions to (1) the field of charitable purp organizations or purposes to be sup distribution, including amounts, ti whether for principal and/or income use of the gift, (iv) the name, as -- given, or addition to a fund previo gift, and (v) reasonable limits on of an agent having custody of the g D. Investments. No gift sh Invested or held unless so provided Donor, or unless it is necessary in condition imposed by the Donor as t order to prevent federal or state i disqualification, or unless require naming of a fund as a memorial or o keeping under such name accounts re of such fund in each common investm E. ,h2plication of Gifts. E Corporation shall be used only for the Articles of Incorporation of th as not to disqualify the gift or fu contribution, gift, or bequest in c Income, gift or estate tax of the D disqualify the Corporation from axe income, or other tax as a qualified In Section 170(b)(1)(A)(vi) and (c) Revenue Code; and each gift and fun The investment of the gifts shall b with the Donor. If a condition imp expressed would, if followed, resul of Trustees is advised by councel t such results, the condition shall n by the Board of Trustees so far as except that if a Donor has clearly condition is a condition of.the gif- accepted in case of such advice unli administrative body first determines followed-. Rbasonab•la charges and e: and proceedings shall be proper expi ionor may, with respect to a gift i, provide at the time of the gift with the charitable purposes of the Articles of Incorporation as as or particular charitable rted, (ii) the manner of s, and conditions of payment, and (III) the geographical limits or memorial or otherwise, for a fund ly held, or anonymity for the additions to investment powers t for the Corporation. 1 be required to be separately y a condition imposed by the rder to follow any other purpose or investment, or in ome, estate or gift tax by law. Conditions involving the erwise may be satisfied by acting appropiately the interest t. h gift to and fund of the aritable purposes as described in Corporation and in such a manner from deduction as charitable puting any federal or state or or his estate and not to tion from federal or state haritable organization described ) and 501(c)(3) of the Internal shall not be otherwise applied. accomplished without consultation ad by the Donor, however In contrary use, or if the Board t there is substantial risk of be followed, but shall be varied essary to avoid such -result, 3ted that the compliance with the then the gift shall not be 3 an appropiate judicial or 'hat the condition -.need not be mman of 1-ntind+01 f.nr such ad i es.. F. - Variance. Whenever the Board of Trustees decides -that circumstances are such or have so changed since a condition was Imposed by a Donor that literal compliance with the condition is unnecessary, and capable of fulfillment or inconsistent with the charitable needs of citizens of Okeechobee County, Florida, it may, by the affirmative vote of a majority of its members, order such variance from the condition and such application of the whole or any part of the principal or income of the fund as in its judgement is then necessary to more effectively serve the charitable purposes of the Corporation and the best interests of the citizens of Okeechobee, Florida. ARTICLE X DISTRIBUTIONS AND DISBURSEMENTS A. Determination of Distributions in General. The Board of Trustees shall (i) determine all distributions to be made from net Income and principal of the Corporation (including funds held for the Corporation by Trustees, agents, and custodians) pursuant to provisions of the Articles of Incorporation and these Bylaes, and may, or authorize and direct the representative trustees, agents, or custodians holding funds of the Corporation, to make payments to organizations or persons to whom payments are to be made, in such amounts and at such times and with such accompanying conditions, if any, as it deems necessary to assure use for charitable purposes and In the manner intended: and (ii) determine all disbursements to be made for administrative expenses incurred by the Board of Trustees and direct the respective trustees, agents, and custodians having custody of funds of the Corporation as to payment thereof and funds to be charged. B. Votina Reauirements. All determinations shall be made by the affirmative vote of the majority of the Board of Trustees unless otherwise expressly provided in these Bylaws or by a Donor's conditions imposed at the time of the gift (which conditions are nevertheless subject to the provisions of Article IX). C. Distribution of Caoital. Determinations may be made to distribute capital from funds given without conditions as to principal or income as well as pursuant to provisions expressly permitting use of principal. With respect to funds of the Corporation in the custody of a trustee, agent, or custodian as far in advance as the Board of Trustees deems practicable so as to permit the trustee, agent, or custodian to adjust its investment policies accordingly, and may, upon advice from the trustee, agent, or custodian as to how the desired distribution and any necessary liquidation of investments can most economically be accomplished, adjust its directions for distribution so far as it deems practicable accordingly. D. Investiaations and APap--ch. The Board of Trustees shall gather and analyze facts and conduct such investigations and research as from time to time is necessary in order to determine the most effective agencies and means for meeting the charitable needs of the citizens of Okeechobee, Florida, through distribution of funds given for charitable purposes, and may direct disbursements for such fact gathering, analysis, investigation, and research from funds given for such purposes or from funds given without conditions as to purpose. Disbursements for other proper administrative expenses incurred by the Board of Trustees, including salaries for such professional and other 0 H 0 assistance as it may from time to time deem necessary, shall be directed to be paid so far as possible, first from any funds which are avialable for such purpose, and any balance out of other avialable funds of the Corporation. E. Distributions to Other Orc4nizations or Agencies. The Board of Trustees may, in furtheran of the Corporation's charitable purposes, direct distributions to s h persons, organizations, governments, or governmental agenci as in the opinion of the Board of Trustees can best carry out such urposes or help create new qualified charitable organizations carry out such purposes. INC. ARTICLES OF INCORPORATIONOF 9 %t �•D PLAYGROUND PALS OF OKEECHOBEE, INC. 3 JUL11; $IURE1-�,rY OF 14 ARTICLE I - NAME j�LLA�1,Q$$FE', Fl 16A �A The name of the corporation is PLAYGROUND PALS OF OKEECHOBEE, ARTICLE II The corporation is a corporation organized and established pursuant to the provisions of Florida Statutes Chapter 617, et seq., known as the Florida Not For Profit Corporation Act, and is a nonprofit corporation as defined therein. ARTICLE III - DURATION The Corporation shall be of perpetual duration. ARTICLE IV - PURPOSE A. Notwithstanding any other provisions of these Articles, the Corporation is organized exclusively for one or more of the following purposes: Religious, charitable, scientific, testing for public safety, literary, or educational purposes, or to foster national or international amateur sports competition (but only if no part of its activities involve the provision of athletic facilities or equipment), or for the prevention of cruelty to children or animals, as specified in section 501(c)(3) of the Internal Revenue Code of 1986 (hereinafter the "Code"), and shall not carry on any activities not permitted to be carried on by a Corporation exempt from federal income tax under Section 501(c)(3) of the Code. 1 • s B. No part of the net earnings of the Corporation shall inure to the benefit of any directoc or trustee of the Corporation, officer of the Corpor ion, or any private individual (except that reasonable ompensation may be paid for services rendered to or for the Co oration effecting one or more of its purposes), and no director, rustee or officer of the Corporation, or any private Indivilial, shall be entitiled to share in the distribution of any oE the Corporate assets upon dissolution of the Corporation. No substantial part of the activities of the Corporation shalL be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Corporation shall not participate in, or intervene in (including the publication or disticibution of statements) any political campaign on behalf of an candidate for public office. - C. Upon dissolution of the C poration or the winding up of Its affairs, the assets of the Cor.poration shall be distributed exclusively to charitable, religious,, scientific, testing for public saftey, literary, or educational organizations which would then qualify under the provisions 61 Section 501(c)(3) of the Code, as it now exists or may herei ter be amended. ARTICLE V - M BERSHIP The Corporation shall have no members. ARTICLE VI - principal and The street address of the Cor ration's initial/registered and mailing address office/is 1005 SW 13th St., Okeechotee, Florida 34974, and the name of the registered agent at that address is ROBERT E. NEAL. 2 ARTICLE V1 - TRUSTEES The affairs of the Corporation shall be managed by a Board of trustees to be selected as provided in the By -Laws of the Corporation. The number of trustees constituting the initial Board of Trustees of the Corporation is fifteen (15) and the names and addresses of the persons who are to serve as the initial trustees are: Mr. Robert E. Neal 1005 SW 13th St. Mrs. Joanne Neal Okeechobee, F1. 34974 Mr. Kieth Hummon 3679 NW 4th Ave. Mrs. Pauline Hummon Okeechobee, F1. 34972 Mr. Robert Pauley 4825 Hwy 441 S. Okeechobee, F1. 34974 Mr. Brad Weber 5775 NE 9th Lane Okeechobee, Fl. 34972 Mrs. Kay Duke 10130 SE 126th Blvd. Okeechobee, Fl. 34974 Mr. C.W. Mears 2622 SE 47th Tarr. Okeechobee, Fl. 34974 Mrs. Anita DeWitt 3728 SW 13th Tarr. Okeechobee, Fl. 34974 Mrs. Candice Bermea 622 NW 29th Tarr. Okeechobee, F1. 34972 Mrs. Virginia McKuhen 1738 NW 8th St. Okeechobee, Fl. 34972 Ms. Diane Hagan 305 SE 5th Ave Okeechobee, F1. 34974 Mrs. Kim Bass #65A 1307 S. Parrot Ave. Okeechobee, F1. 34974 Mr. Emmit Franklin 8485 US 441 SE lot#14 Okeechobee, F1. 34974 Mrs. Edna Mack 313 SW 67 Dr. Okeechobee, Fl. 34974 3 ARTICLE VIII - INCORPORATOR The name and street address of the incorporator is: NAME ADDRRC• 33_ Robert E. Neal 1005 SW 13th St. Okeechobee, Fl. 34974 ARTICLE I - AMENDMENT This Corporation, through its trustees, reserves the right to amend or repeal any provisions contained in these Articles of Incorporation, or any amendment hereto. ARTICLE X - bDEMNIFICATION This Corporation shall indemnLfy any officer, trustee, employee, or agent, and any former officer, trustee, employee, -or agent to the ful-1 extent permitted by law. IN WITNESS WHEREOF, the under geed incorporator has executed these Articles of Incorpo tion this o2 14 day of -:y 4 (y , 1993. 11 ROBER7 4 E. NEAL _ STATE OF FLORIDA COUNTY OF OKEECHOBEE Before me, a notary public authorized to take acknowledgements in the state and county set forth above, personally appeared ROBERT E. HEAL, known to me or who has produced a valid Drivers Licence as identification and who did take an oath, and who executed the foregoing Articles of Incorporation, and lie acknowledged before me that he executed these Articles of Incorporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixe my official s ill, in the state and county aforesaid, this y -� da of 6) - 1993. NOTARY PUBLIC, STATE OF FLORIDA AT LARGE PRINTED, TYPED, OR STAMPED NAME OF NOTARY. COMMISSION NO:, r+orn•r r•u4Me. Stern ht 11e114e all Canrrnh%Inn Exw Sept, 22. 1902 aga rnro rrcrun� Ins. nRencr MY COMMISSION EXPIRES: . 5 0 • CERTIFICATE DESIGNATING PLACE OF BU OF PROCESS WITHIN THIS STATE NAMIN NESS OR DOMICILE FOR THE SERVICES PROCESS MAY BE SERVED. ' AGENT UPON WHOM In accordance with the provisi s of Chapter 48.091, Florida Statutes, PLAYGROUND PALS OF OKEECH EE, INC., desiring to organize under the laws of the State of Florida with its Principal office as indicated in the Articles of Incorporation in the City of Okeechobee, County of Ok chobee, State of Florida, has named ROBERT E. HEAL, whose addre s is 1005 SW 13th St. Okeechobee, Fl. 34979, as its agent g accept services -og, to process within this state. r ACKNOWLEDGEMENT: rn "� Cf3 rn Having been named as the registered agent for the a stated Corporation at the place designatede r in this Certirtcatd�r, I hereby agree to act in this capacity, p y, nd agree to comply with the provisions of the laws of the State of Florida relative keeping said office open. to DATED: 7 g— ct _7 6 RO -&,+ C-htj - T E. REAL You Can Do It.I Why are we so sure? Because we've seen it happen again During the past twenty -or -so years, we've on hand to celebrate the openings of mor and again. 700 projects that communities like yours built using our methods. At Robert S. Leathers and Associates, believe in the community -built philosophy. We've seen what happi when children, teens, and adults take part in designing and buildi some of their communities' educational and recreational structur Completing a high -quality community project in a short time, a. an affordable cost, is a tremendous achievement. But the rewards using our approach go far beyond that. The hundreds —frequently thousands —of people who take part in a Robert S. Leathers proje often surprised to find that they've gained an empowering sense o accomplishment, strong new friendships, and an enduring sense c shared community pride. If you're considering a community -built project —or even if you' thinking of a more conventional architectural project —we'd like tc you a little about our firm and how we might work with you. Of cot if you have questions that aren't answered here, or if you'd like to with a member of our staff, you're always welcome to call us and t. about the project you have in mind. One final thought: remember that the community -built approac: sequenced process that takes place over time. You and other mem of your community Neill have a lot to do, but you'll share responsib: and you won't have to do everything at once. Step by step, you can do it. And it's going to be great. - •� �.r''#%ti�i'. is �. ;'lam Z., n n at a A' W TH E COMMU N ITY B U I LT MOVEMENT Bringing people in a community together to create something isn't a new idea. Actually, it's a return to an older, deeper concept of community. Most of us have read about old. time barn -railings and quilting - bees. But today's world doesn't offer many opportunities for as to work together with our neighbors on projects like those. Times. tech- nologies, and routines have changed, and —although much has been gained for many of us, our sense of community has been di- minished. 77tere's good news, though. Mroughout this country, and in other places around the world. people are breathing new life into the concept of creating things to- gether as a community. During the past two decades professionals using the community -built ap- proach have completed successful projects involving more than two million volunteers in 1,000 com- munities. In 1990 about two dozen profes- sionalsfrom all over the country who itse the community -built ap- proach in different ways founded a new organization —the Commu- nity Bttilt Association. Meir im- mediate goal was to share ideas and make networking with each other a little easier. As the associa- tion grows. its members hope to strengthen the community -built movement and spread the word about the community -built phi- losophy. For example, they want to help people understand the benefits of using volunteers to design; orga- nize, and create works of art, educational and recreational fa- cilities, and other community projects. They also want to pro- mote the community -built process as a legitimate professional prac- tice —stressing that high -quality design and construction can go hand -in -hand with broad -based community involvement. All of as at Robert S. Leathers and Associates are proud to be at the forefront of the community -built movement. As we continue to share our ideas and methods with communities around the world, we look forward to seeing more and more people of all ages and backgrounds working together on a growing variety of exciting new community -based projects. If you'd like to know more about the community - built movement. please let us v �� know. We'll be pleased to see that you receive more information about the Community Built Association. Working and playing together. Your community -built project will offer people of all ages and abilities a chance to get involved. For left: Cutting wood for a playground in Chestertown, Maryland. Left: Tackling a task with power tools at the Getaway Teen Center, in Rockford, Illinois. Below. Exploring a new playground in Orono, Maine. s�:.a You Can Do It. Why are we so sure? Because z eLT'y ±c 'yy , r .s i'vF�.ry 4•.tieil. S i l d NC we've seen it - happen again During the past twenty -or -so years, we've on hand to celebrate the openings of moi and again. 700 projects that communities like yours built using our methods. At Robert S. Leathers and Associates, believe in the community -built philosophy. We've seen what happE when children, teens, and adults take part in designing and buildi some of their communities' educational and recreational structure Completing a high -quality community project in a short time, ai an affordable cost, is a tremendous achievement. But the rewards using our approach go far beyond that. The hundreds —frequently thousands —of people who take part in a Robert S. Leathers projei often surprised to find that they've gained an empowering sense o. accomplishment, strong new friendships, and an enduring sense e shared community pride. If you're considering a community -built project —or even if you' thinking of a more conventional architectural project —we'd like to you a little about our firm and how we might work with you. Of cou if you have questions that aren't answered here, or if you'd like to with a member of our staff, you're always welcome to call us and t, about the project you have in mind. One final thought: remember that the community -built approacl sequenced process that takes place over time. You and other meml of your community will have a lot to do, but you'll share responsibi and you won't have to do everything at once. Step by step, you can do it. And it's going to be great. at M a THE COMMUNITY -BUILT MOVEMENT Bringing people in a community together to create something isn't a new idea. Actually, it's a return to an older, deeper concept of community. Most of us have read about old- time barn -railings and quilting - bees. But today's world doesn't offer many opportunities for us to work together with our neighbors on projects like those. Times, tech- nologies, and routines have changed, and —although much has been gained for many of us, our sense of community has been di- minished. 71ere'sgood news. though. Throughout this country, and in other places around the world, people are breathing new life into the concept of creating things to- gether as a community. During the past two decades professionals using the community -built ap- proach have completed successful projects involving more than two million volunteers in 1,000 com- munities. In 1990 about two dozen profes- sionals from all over the country who use the community -built ap- proach in different ways founded a new organization —the Commu- nity Built Association. Their im- mediate goal was to share ideas and make networking with each other a little easier. _-1s the associa- tion grows, its members hope to strengthen the community -built movement and spread the word about the community -built phi- losophy. For example, they want to help people understand the benefits of using volunteers to design, orga- nize, and create works of art, educational and recreational fa- cilities, and other community projects. Diey also want to pro- mote the community -built process as a legitimate professional prac- tice —stressing that high -quality design and construction can go hand -in -hand with broad -based community involvement. All of us at Robert S. Leathers and Associates are proud to be at the forefront of the community -built movement. As we continue to share our ideas and methods with communities around the world, we look forward to seeing more and more people of all ages and backgrounds working together on a growing variety of exciting new community -based projects. If you'd like to know more about the community - built movement. please let us know. We'll be pleased to see that III you receive moreinformation about the Community Built Association. Working and playing together. Your community -built project will offer people of all ages and abilities a chance to get involved. For left: Cutting wood for a playground in Chestertown, Maryland. Left. Tackling a task with power tools of the Getaway Teen Center, in Rockford, Illinois. Below: Exploring a new playground in Orono, Maine. • MM string the Right Questions atever kind of structure you're thinking of build- g, we suggest that you ask yourself two key uestions before you consider bringing us into t e project. rst, why do you want to use the community- .- built approach? 0 of your reasons might be cost. We can tailor your = project to fit your dget. You'll save money by using volunteer labor - and donated mate ' Is. And when your structure's finished it'll be worth from two to o r times what you've paid for it. '` -- Another reason ght be quality. We use only the finest materials for our projects —spec x a y selected and treated wood, long-lasting sealers, and quality hardw r . And all of our structures are certified for safety. Another reason ght be the innovation and flexibility of our designs. We'll work with yo d your community to create a unique structure based on your idea , reams, resources, and space. � , And, of course, t re's the most important reason: Working on a ` Leathers project is exceptional experience for people. Up to half of the volunteer -built projects we undertake come into being primarily 4t because people rea ' e how much the experience will strengthen their communities. Second question: CIppen. ou recruit a core committee? You'll need ten to twenty hard-workinunteers who are committed to seeing your project through. Th soup will organize people and materials and, in general, make thing Our office will give you a great deal of support —we'll proviuidance and detailed instructions for every- thing you'll need to But a strong, locally based leadership group is essential to your pr 's success. Still with us? Great et's assume you've talked with a few other people in your community, you're seriously considering a community -built project. While you're t inking about your options. remember: We're as close as your phone. Eery project is different, and we understand that you'll probably want ask questions before you make a commitment. That's fine. Give us c ll. One of our community organizers will be pleased to talk with o . If you like, we'll send you a slide set or video- tape (for a small dep s't) and tell you the locations of any projects we've completed in y area. If you decide you a t us to work with you, we'll ask you to send us a nonrefundable retain which we'll later apply toward travel expenses. We'll then send you e e hing you need to start organizing your com- mittee, selecting yo s te, and getting your project under way. Whatever kind of community -built structure you're considering, we can summarize the reasonsfor working with us very quickly. Here goes IN A NUTSHELL • We have complete liability insur- ance coverage —and we've never had a liability judgment against our firm. Think design: • Your one -of -a -kind design will offer you unlimited possibilities. • We'reflexible enough to work Think service: with difficult sites. Think community: • Our staff will provide unsur • Young people and adults �r • Any kind of neighborhood is passed personal attention and throughout your community fine —urban, suburban, or rural. guidance throughout your project. -will help create your plan. • Everyone can be involved in de- • Well visit your site to consult`��' F • Architects who specialize in your • sign, organization and con- about design, organization, and struction. construction, type of project will develop your�1 community's ideas into clear • The project will foster commu.: -..: Well offer unlimited telephone. . _ construction drawings. pity cooperation and cohesive- support. Well suggest innovative r _ sug s ative ways to . Hess. • Your construction documents will make sure your new structure •s� • Children and teens will have an include detailed drawings and encourages full participation by exciting learning eaperience. specifications to meet your state members of your community and local requirements. with disabilities. • Everyone involved will feel a sense of ownership. • Your finished project will satigfy all applicable codes and regula- Think experience: tions and meet the requirements. • We've been at the cutting edge of of the Americans with Disabili- the community -built movement ties Act and the Consumer Prod - for more than 20 years. ucts Safety Commission (CPSC). i We've developed a proven system Think quality: f for handling fundraising and •We'll use the finest possible mate public relations, mir- rials throughout your project. ing materials, and moll - eating volunteers. " • Specially selected and treated • We've successfully cam wood will ensure that there's no jr toxicity. pleted more than 700 struc- tures throughout the • High -quality sealer, screws and United States and in Is- connectors will ensure longevity. r¢el and Australia • Our fizxible design and con - We have architectural struction systems provide qual- i registration in 97 ity options for a wide range of states. budgets. • Members of our staff Think savings: j have degrees in archi- Our projects cost less than lecture, landscape archi- any other projects of equal p tecture, parks and size and quality. 1 r recreation, art, educa- tion, psychology, busi- • Using volunteers lets you do more for less money. ; t Hess, and construction - technology. •The commercial value of • We're ¢member of the your finished struc- — s ASTM uniting standards ture will be as much _ for the playground indus- as four times your -- try and cooperating with actual cost, 1 the Consumer Products • We can adjust your ' ,n Safety Commission design if you don't (CPSC). achieve your bud- ( �' get goals. �UY1 fGWt'.Y 'rS • • Getting Ready fo(Design Day Design days are the community - really begin to take shape. Before , want to have all the members of duties will vary somewhat, depen Typically you'll need one or two key volunteers to serve as genera coordinators. You'll also need a number of other reliable people to oversee different aspects of your project. Naturally, you'll need to select sible sites for your project. We'll lists of things you'll want to cons' the kind of structure you plan to 1 specific about what we'll need to i early on —things like surveys and possible sites. As soon as you have your comr necessary local approvals, you'll 1 We'll ask you to send us a letl Jh J� information, and then --� time for us to visit ,ed kick-off events where projects )u schedule your design day, you'll tr core committee in place. Their ag on the.nature of your project. e or more, posFAA you detailed: r, depending on.. ; ld. We'llalso be eive from you.:' . [otographs of tee, your site options, and the ready to schedule your design day.. of intent and give us a little more t 'll work with you to=find the.best, • _, )ur community. assign a member of our staff to be ` project. I n office organizer for your p ,{. .•- �;., -._ our office organizer will be an "- portant resource for you. He or he will be familiar with every aspect ; 'Your project and will be your rimary contact person in our office. ® Ask your kids, "What if... ? Leathers projects are successful because the people who will use them play a key role in designing them. If you're building a play- ground, for example, the children in your community will be involved in the design process from the beginning. School children created these drawings of their dream ,t..............le ne nnrt ni ttowr rnmmunitim' - 4- W. - - -,.. x rr: ,r .� .SLR.. -.,.,• ,�,,: - On -site Design Day Depending on the nature and complexity of your project, one of our designers will visit your commu- nity one or more times for a day of face-to-face meetings and creative planning sessions. Although every design day is unique, one thing is certain: You can expect a busy, fun -filled event that energizes people of all ages and stirs up excitement for your project throughout the community. If you're building a playground, for example, we'll schedule a twelve-hour day of meetings with chil- dren, parents, teachers, and school administrators to listen to their ideas. We'll begin drawing by mid -morning and continue into the after- noon. As the day progresses we'll generate a preliminary design that incorporates as many as possible of the features that people in your community have suggested. If you're planning a science park or some other structure, we'll work in much the same way —although more complex projects may require more than one on -site design day. While we're in ,your community we'll also meet with members of your core committee to discuss fundraising, public relations, and materials and to talk about some of your long-range plans for your construction week. At the end of your design day we'll unveil a schematic plan of your structure at a commu- nity -wide meeting. During the evening you'll _YL • '` begin to feel that members of your community are uniting behind your project in a focused way. They'll leave the meeting with a vision of what they're working toward, and they'll be fired up to see the project succeed. You'll still have a lot of hard work to do, but from - - here on in, you'll have the wind at your back. . a - y� 3'w'a 1 ti 44 4-4 41 rl µ' k� qF . h �IIP •SiltW:ri�iliY�ir3' �f� t ., � V+r��i �.s. �• �,�7 rr •� � � •� ' F ..1 f r�7 q � 9sy j �: ,�JSt +►. };I r _ ! n tti 3 ,:bpi 4 Ow �,`�, ,tit � •,!►u,, a�•e�-o „'y� . :.- � ri.�.� '•y 1 �r'iF `! '�Ypp t �_, ,�. '� :.tib+"'%' spl, ) r'r+.. ' �s Getting Ready for Organization Day Between design day and organization day —usually a period of several months —you'll concentrate on raising funds, recruiting more volunteers, locating materials and tools, developing the design, and getting the word out about your project. Our office will supply printed project guides that will give you detailed instructions and helpful suggestions for how to proceed. During this stage of your project you'll probably find it useful to consult fre- quently by phone with your office organizer at Robert S. Leathers and Associates. Meanwhile, back in Ithaca, we'll be refining your design, putting the finishing touches on your drawings, and preparing your materials lists. On -site Organization Day Two to six months before you begin construction we'll visit your community again to plan the final stages of your project. The idea is to bring all your key coordinators together with a representative from our office and make sure everything's moving along I 17A 4 smoothly. In addition to reviewing your site with your site foreman, we'll confer with committee coordinators individually and as a group, discuss your final design, and double-check all times, plans, responsibilities, and construc- tion details. Your organization day will be a crucial point in your planning pro- cess. It will give you and your principal volunteers an opportunity to make sure you understand what remains to be done. Equally impor- tant, it will signal the begin- ning of the last big push leading up to your construction 6 week. d Noll � IW47 ) BFrut�.L� OrganizationB . e , fore !you begin"'- day; construction, -a member ember of our staff will visit your community again: e'll spend a day meeting with members of your core commit- tee,'reviewing your final de -sign,' and double- 0,checking details for the final phases of your project. 7: 0 Every community is unique. Your.- j,, project guide will offer suggesiio6s for 'raising fu , nds; generating volunteer involvement, and publicizing your project. The graphics below are from projects in Rockford, Illinois; Bethel, onne icut; Oldsmar, Florida; Vero Beach, }`;Florida; Warwick, Rhode Island; Nsworth, Maine; Dallas, Texas; Winters, California; Fort Ajois, Florida; Sudbury, Massachusetts; and Reading, Massachusetts. This final planning phase will vary from project to project. In general, your coordinators will be working with check -lists and guidelines to make sure that you've done these things: • You've properly prepared your site • You've collected and organized the necessary equipment and materials • You've signed up all the volunteers you'll need • You're ready for your workers to arrive At last: Construction When the big day finally arrives you'll witness what some of our past clients have described as a kind of miracle. . In the space of a few days you and a small army of untrained but enthusiastic volunteers will transform an empty patch of ground into something mag '= nificent: your own community -designed and community -built playground or science center or teen center or zoo or whatever. And it will belong to every member of the -community in a way that noth- ing else does. As the last pieces of your structure go into place— after several intense days of sanding and drilling and hoisting and joiningyourcommunity will be a place forever changed. People will have a renewed sense of e commitment to each other, and their pride and excitement will be almost tangible. Just wait: there'll be hugging and whooping and laughing and probably a few tears of joy. And the good news is: The feeling will last. Our projects often become a focus of community life in ways you might not expect. Families who helped with construction will return for picnics. Individuals who became friends while working on the project will come back from time to time just to check things out. And local residents will bring out-of-town visitors to the site to show them what your community has done. As we continue to complete projects with communities throughout the United States and around the world, we become more and more convinced of the value and benefits of bringing people together in this way. We hope you'll decide to let us show you what we mean by inviting us to take p in a project in ,your community. t'a- -- rv-. '"` "sae-,�`•a'�'�.:. t - .-�;...:.""'"'�"!�u! y beehive at the - Florida. ryl'K�t ij3 1 1- tiw^ tSOriTe: Olaf t�Uln the ¢ _ 119 g- rg - Cconstr6ctiartphaseTsome worker who- may have spent four hours frt his awry little area may strafghterr up, look _. ^fir �i1 ^1•y f Chi•' / i'- � �• - Y,.� O araun�,. Qncf say,. "My God-" --few. rvrk Imes ' ti, i �; .d. ,_ , l� • w.. y , _ �. .........d y FebruU[ IT 1994 _ > jK tag y i - '_ �r � If . i : �QI v li -•i�"1 - _.- .t^.T_^ • - _ .; `I ,' F J b I �71 i 1 � - si . ate-- :r � . � - :e •;. i rrt,: ovr'=r�--�s. `,� ' q .•yr; �t ,� t•Z kj 1 fir► - �� _'a, .. �.r � ` - _ �•'� op s, � A N `ilk_.._.__ \\'`� it ..• ' 1_. 1 lye .{: `="'•'kti-x.•z,.,,,�ci ll 14 17- L ci el. t t Leathers assures his clients that his playgrounds will last at least 25 years, but the memories are guaranteed for a lifetime. — Trme, December 15, 1986 n• 4 - `V`_ � �l..r '�-�.��j7►r^ �• ' L4. _ ',/ice 3� � �.!' � �r•_ ? r.:i•� { ; • III ; il: � �� I � � - s l *�_. ,.• I. fl I! III ��Ir ( I'; )I � I�tl. �--P"""_ , r I�.I.I,I I r �� •ii 71. I b '� ` �` - '- t I • r R � 3 w r,' � y .� ` i °� , •M=A.v s+�, t y � _ � II { � �„n TF'' . 'fir. �rl�-'l� Y� _ �� { y; r`• � 1 o, -y J 7 i?! Y 1� w �_ t v �{ I ■,.t I '�I� �,( lull{ r I k 0 0 0 Q I 3 Ll How Can W You probably received o chure that gives you me specific kind of structu: science center, or teen -_ dppioach is ideal form; those are the ones peop you don't have the publ have questions that our answer —please let us k Also, if you have som nity-built project in min ing an architectural pro commercial and commu hope you'll call and talk our best to help you. Our phone number is forward to hearing from No_:.::. Help You? - I Mcation with this bro- I i.Ci 7�.' . details about building a � i for example, a playground, f iter. The community -built kinds of projects, and- isk us about most often. If lion you need —or if you L7 inted materials don't - _; : . Dtc►r Mr Lea}hers ; heap for then kind of commu- cu ; °"r .Thank •:y )r if you're consider- t that combines ery h,ce `a roe y-built aspects we r th us about it. We'll do I iV Y 7 277 1650. We looke6111 ,.• u. What We Are —and What Were Not When you're choosing an architectural firm, you like to know something about it, right? How big is it? What kind of people work there? Will they take a personal interest in your project and your community? The answers to questions like those can mean the difference between .�.� a project that's a nightmare for you and one that's a downright joy. That's why we'd like you to give you a quick profile of Robert S. Leathers and Associates. Our Size. With a staff of roughly two dozen people, we're not a huge firm. But we're not a mom-and-pop operation either. We're large and diverse enough to handle complex architectural projects. But we're also small enough that your project is important to us. Think of it this way: We're big enough to be the best in the world at what we do. But we still frequently get everyone together around the conference table to share a birthday cake. 0 Our philosophy. We like the community -built approach to design and �71 construction. It lets communities acquire high -quality projects for less money than would otherwise be possible. Moreover, it renews neighbor- hoods and lets people experience the joy of working together to achieve something worthwhile. Finally, community work is good for us as M human beings. It lets us bring our personal values together with our professional lives in creative, rewarding ways. As architects and design- ers, we like being able to know the names and faces of the people who use the structures we help create. Our way of working. We're flexible. True, most of our community -based projects are completely noncommercial —that is, they're group efforts made possible by volunteer labor and donated resources. Occasionally, however, someone will want to mount a project that combines both commercial and noncommercial components. For example, a group of parents might decide to renovate a day-care center using our commu- nity -built system and then hire local electricians to do the wiring. No problem. We could assist with all phases of the project. We're good at cooperating. If you have a project in mind but aren't sure where we might fit into your plans, please —give us a call and we'll talk about it. ram, A native of Leathers g Island Sch with a bac lecture. In graduate 2 media pro sity of Ore licensed ai In 1970 dren atten( York. In 19 planning t tial design ever, his p take an un as a result terest in th helped bui, Bob's apI John Sch was uniq were the the fundr With the) created a We do other things, too. Although Robert S. leathers and Associates specializes in community -built projects, the firm also welcomes other kinds of architectural and design assignments. Members of the staff are skilled in areas such as residential and commercial architecture, landscape ar(hitec- ture, site development, planning, renovation, interior design, and science exhibit design. • ET ROBERTS. LEATHERS AND ASSOCIATES tine, Robert S. 'uated from Rhode of Design, in 1965, )r's degree in archi- late 1960s he did k in film and mulli- !tions at the Univer- , and he's been a :tect_for more than greed to help build a t the school his chil- ' in Ithaca, New he started his architectural firm, )ecialize in residen- d construction. How- ,ssional life was to Pected turn, largely he widespread in- ayground he had few years earlier. to the Henry St. yground project school's children the organizers, and the builders. their parents, they al play structure. The news of the henry St. John suc- cess traveled fast, and,soon parent groups from other schools were ask- ing Bob's firm to help them create playgrounds in their communities. In the past two decades Bob and his colleagues have greatly refined the community -built concept. Each year they now help build almost a hun- dred community -built projects throughout the United States and around the world. The first name in community -built projects, Robert S. Leathers and Asso- ciates also excels at the more -sophisti- cated projects that require a full range of architectural and design skills. Members of the stajj'have exper- tise in areas such as residential and commercial architecture, landscape architecture, site development, plan- ning, renovation, interior design, and science exhibit design. The more than two dozen professionals in this multi- disciplinary group have degrees in fields such as architecture, landscape architecture, parks and recreation, art, education, psychology; business, and construction technology. c - �y 44ik3 a J �T V Z 2 Z Q W 3 w Q Questions We Sometimes Hear How long does a project take from start to finish? It depends on the size and purpose of your project and how well your community is organized. Planning a teen center might take anywhere from twelve to eighteen months. Planning a small playground project can take as few as six months. Large playgrounds require more time. Except for really big, com- plex projects, actual construction usually takes five days. I've heard there's at least a two-year waiting list to work with Robert S. Leathers and Associates. Is that true? Not true. How quickly your project moves along depends entirely on your community. As soon as your core committee is in place and you've selected your construction site, we'll be ready to talk with you about scheduling a design day. Will our project be unique, or will you use prefabricated components? Our projects are one -of -a -kind constructions. Your site -specific plans will be based on your community's design requests, and you'll build your project on -site from scratch. That's not to say, however, that you can't incorporate specific features of other Leathers projects that members of your community have seen and liked. On design day, will you listen only to the children in our community? Kids are our main source of ideas. But well also seek input from parents, teachers, civic officials, maintenance personnel, health-care providers, social work- ers, and other adults in your community. I'm worried about cost. Can my community afford a Leathers project? Yes. You can afford it. We believe that community projects must be afford- able —and, frankly, making big profits isn't the reason we do this kind of work. We're good at helping communities tailor projects to fit budgets, and we'll suggest ways to raise funds. Our project brochures contain informa- tion about approximate cost ranges. If you have questions or concerns about our fees, we hope you'll call us. Does the general coordinator for a community -built project need to know a lot about construction and building materials? Absolutely not. In fact, about 40 percent of the projects we build are initiated by parents who don't work outside the home. Most of the rest are initiated by working parents, teach- ers, school administrators, park directors, and other people who don't work in the building trades. All the general coordinator needs is strong motivation and an ability to work with people. Will the people in your office really understand what our community is going through? Yes, because they've been there themselves. In fact, some of the members of our staff were general coordinators for Leathers projects in their own communities before they came to work with us in Ithaca. Mk AtPrinted on rery, NW including a mint 10 percent post-consu All photos by Robert and Associates staff rr unless otherwise note 0 1992, Robert S. l: Associates Architects n LJ • PLAYGROUND PALS 1005 SW 13th St.. OKEECHOBEE, FL. In this issue we are going to show list of Committee Chairpeople, th plan, and the high points from oui So much has happened since our 1i moving fast. We got our IRS rec4 invoice for Design Day arrived. l only going to cost us $1,100. W cost with a playground in Georgia. for their meeting and then from However, the Design Day fee is several fundraisers scheduled. Ur didn't know if we were going to rai Miles, Historian Hallman Hare, 1st Adjutant Herb Nix from The Americ meeting and made a generous $1,01 This outstanding contribution coul Thank you very much. There are just a few more details t such as which children are going t schools will he visit, and we ne person to buy the first picket at e Design Day. Any ideas? We also ni for Mr. Dean to stay in for the tw Right now we need to get the word have a 15 minute slide show and pr booklet that explains about who w accomplish. Once it is finishes organizations in town. If you k interested in finding out more abot know. HIGHLIGHTS FROM The meeting started with a bang. Cc legion post ##64 presented us with i was presented to Emily Murray of yard sale is on for this Saturday We need items for the sale. They construction at 1738 NW 8th St. or up your usuable items. The bake s both Winn Dixie's. We need baked Jacks tees and B V Tees to get pric designed a unique logo for us to use OKEECHOBEE 974, (813)467-2773 $1.00 Du the Design Day schedule, the next step in the step by step last meeting. t meeting. Things are really nition letter last week. The stead of $1,300, Design Day is are sharing the transporation 'he designer wil fly to Georgia heir fly down here for ours. ie on October 26th. We have it our meeting Monday night, I e the money in time. Commander ice -President Roy Williams, and n Legion Post ##64 were at the donation for the playground. i't have come at a better time. take care of before Design Day meet with the designer, which a big name (well recognized) e Public meeting at the end of d to get a hotel room donated nights he is in Okeechobee. 3ut about our organization. I sentation and I am preparing a are and what we are trying to I can send it out to all the )w of any groups who might be Playground Pals, please let me BER 18TH MEETING pander Howard Miles of American :heck for $1,000. The donation he Children's Committee. The !xt to Burger King on 70 West . .an be dropped off at McKuhen ou can call me and we will pick .e is next Saturday in front of cods for that. Candice went to s for our T-shirts. Dr. Quinto We decided to go with B V TEES. • 0 The Chamber of Commerce is hosting a on December llth. We need ideas for seconded to send the Design Day I (Travel Fee/Design Day Retainer $4! $150 deposit = $950). Raffle ticket from Anita at Big Lake Nat. Bank. STEP BY STk :hristmas Festival in the park booth. A motion was made and posit to Leathers and Asso. Design Phase Fee $650 less are in and can be picked up PLAN !!!GOOD NEWS111 We have finished SIt p one. We incorporated, got - recognized by the IRS as a non prof�i organization, picked a site and sent the design day deposit to' obert Leathers. On to step two. Step two is Design Day. Our DesiDay will be Friday November 19th and will look like this. 8:OOAM - 9:OOAM John Dean from Leathers & Asso. will -review site. 9:OOAM - 10:45AM Mr. Dean will me t with as many children as possible to find what they want on eir playground. 11:OOAM Mr. Dean begins drawing the at last school look on. 4:30PM - 6:OOPM Committee meetings 6:OOPM - 7:OOPM Dinner for the come 7:OOPM - 7:30PM Childrens committe ayground plans while children th Mr. Dean. tees & trustees & volunteers. ets with Mr. Dean. 7:30PM - 8:30PM Public meeting. Th plans for the playground will be unveiled and we will have a sli show. The public will get a chance to meet the designer and askquestions. 8:30 Meeting ends. We will have s �n up sheets for the different committees for those who are inter ted in helping. We are leaving the details of how many children Mr. Dean will meet with and who they will be to the Chil ren's Committee (Kay Duke and company) The location is still up in the air. Watch the newspaper for details. Everglades Elementary School will probably be the location for the meetings. CALENDER OF OCTOBER 23RD Yard sale Next to Bur OCTOBER 27TH - 31ST Ft. Pierce con OCTOBER 28TH - County Commission p OCTOBER 28th Halloween Carnival Ce OCTOBER 30th Bake sale both Winn D NOVEMBER LOTH - 14TH Delray constr DECEMBER llth Christmas Festival a TS r King SR 70 7AM-2PM. ruction days. sentation at 9:30AM ral Elem. School. 5PM-8PM ie 8AM till? tion days. the park • FUNDRAISING - SITE - CHILDRENS - FOOD - CHILDCARE - MATERIALS - TOOLS - VOLUNTEERS - PUBLIC RELATIONS - SPECIAL NEEDS - I COMMITTEE IL VIRGINIA MCKU DARRELL ENFIN KAY DUKE JESSIE FROST CANDICE BERME HERB NIX KEITH HUMMON CHERYL RABINO BEVERLY FELL DEBY GODSELL I AGENDA NOVEMB91 TREASURER'S REPORT READ MINUTES FROM LAST MEETING OLD BUSINESS NEED IDEAS FOR DONATION BOARD NEW BUSINESS NEED IDEAS FOR X-MAS FESTIVAL NEED FUNDRAISING IDEAS ARTS AND CRAFTS FESTIVAL NOVE COMMITTEE REPORTS I BOARD OF TRUST ROBERT NEAL- PRESIDENT KEITH HUMMON- VICE PRESIDENT ANITA DEWITT- TREASURER KIM BASS PAULINE HUMMON JOANNE NEAL VIRGINIA MCKUHEN Children's Committee members Cher Dixon, Debi Shofner, Wilma Owens, ST N R rz 1ST TS 763-0863 763-5383 467-1891 357-7636 467-6174 763-0326 357-1335 357-2537 357-2209 467-1332 OTH R 26,27. ANY IDEAS? ES BRAD WEBBER EMMIT FRANKLIN C.W. MEARS ROBERT PAULEY CANDICE BERMEA KAY DUKE Holland, Carol Gable, Teri :ty Does. Cl • NEXT MONTHI COMMITTEE REPORTS MINUTES FROM MEETINGS TREASURER'S REPORT PART THREE OF STEP BY STEP PLAN SEE YOU AT THE NOx MBER 1st MEETING111 xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx THIS NEWSLETTER IS A COMPLIMENTA RECEIVE A MONTHLY NEWSLETTER FRO] PLEASE SEND A $10.00 DONATION TO 1005 SW 13th St.,OKEECHOBEE, FL. PLEASE CALL ME, ROBERT NEAL, AT xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxN PLAYGROUND PALS OF OK.&Ht 1005 SW 13th St.,OKEECHOBEE, FL. ISSUE. IF YOU WOULD LIKE TO NOW UNTIL OUR CONSTRUCTION DAY PLAYGROUND PALS OF OKEECHOBEE, 974. IF YOU HAVE ANY QUESTIONS .3)467-2773. cxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx BF:F_ INC_ 974 • Board of County Comm Okeechobee County August 19,1993 Robert Neal 1005 SW 13th Street Okeechobee, Florida 34974 RE: Playground Pals of Okeechobee Dear Robert: loners ° S 1917 .; 304 N.W. 2nd Street, Room 106 OKEECHOBEE, FLORIDA 34972 (813) 763-6441 Fax # 763-9529 Inc. I have reviewed the basic outline o the property for the Children Playground area at the sports comp x facility. As the master plan of the facility indicates that a children's play area would be located between the inulti purpose pavilion and the racquetball court west of the side walk' I would request that the site plan for the children playgroundbe limited to that describe property. Site plan should include all p] equipment with as much detail as pc be presented to the sports complex for final approval. y, id iira Si e Financictor fined uses and placement of 3ible. This information will )mmittee and then to the BOCC Susan B. Hughes Tommy Close Clif Betts, Jr. Stephen District 1 District 2 Disrrict 3 Discricr 4 Charles W. Harvey Christopher W. Chinault District 5 Counry Administrator • • PLAYGROUND PALS OF OKEECHOBEE, INC. 1005 SW 13th St. OKEECHOBEE, FL. 34974 (013)467-2773 1)WHO ARE WE? We are a local non profit Corporation organized to build and maintain a con unity built creative playground 2)WHY COMMUNITY BUILT? Community built playgrounds are worth over twice what they ost to build because they are built with volu teers. They also help to bring a communiq together. 3)WHEN WILL IT BE BUILT? In mid 1994. •1)HOW MUCH WILL IT COST? Between $75,0 0 and $100,000. 5)Where will the money come from? The money to build the creative playground will come from donations, grants, and fundraisers. 6)Where will it be built? At the Sportsl Complex nearYi�ar.ling Middle School. 7) HOW WILL-OKEECHOBEE BENEFIT FROM THI safe and unique playground, healthy children understanding necessity for construction, creative play area for community. 8) MIY SHOULDI HELP? We are a group of a creative commun (Okeechobee) to b 9) WHO WILL BUILD IT? The creative pla hundred local vo of Robert Leathe help organize, a 10) HOW CAN I HELP? By signing up TODA or by making a don Okeechobee. PLAYGROUND PALS WAS ORGANIZED IN MAY OF RELIZED THE NEED FOR A COMMUNITY PLAYGR EASY IT WAS FOR OTHER COMMUNITIES IN TH USING ROBERT LEATHERS STEP BY STEP PLAN PLAYGROUND PALS MEETS EVERY OTHER MONDA FOR MORE INFORMATION CALL ROB NEAL AT 4 Total community involvement, tlet for family play activities, ommunity effort, planning and andicapped, beautification of lunteers. Okeechobee needs playground. It is up to us 3 it. ound will be built by several teers under the supervision Architects who will design, supervise construction. to help on one of the committees, ion to the playground pals of 993 WHEN A GROUP OF LOCAL RESIDENTS ND IN OKEECHOBEE. WE SAW HOW AREA TO BUILD PLAYGROUNDS THEY ARE ALWAYSFULL OF CHILDREN NIGHT AT 5:30PM AT TEEN TOWN -2773 OR COME TO THE MEETINGS. PLAYGROUND PALS OF OKEECHOBEE,INC. 1005 SW 13th St. OKEECHOBEE, FL. 34974 (813)467-2773 WE. NEED YOU!! We are in the process of forming a group of volunteers to help organize End construct an exciting, inovative playground in Okeechobee. This playground is being designed by the nationally acclaimed architectural firm of Robert S. Leathers. Over the past twenty years he has supervised the construction of more than 650 playgrounds nationwide. The play structure will have much of its equipment devoted to the requirements of children with special needs. This will enable children from all walks of life and abilities to play side by side and share some common ground on an uncommon playground. There is so much to do to be ready next year, when in five days, volunteers of all ages will actually build this fantastic structure) Dont miss this opportunity to be involved in the most exciting and rewarding community project ever to -be -developed in Okeechobee. Please indicate the committee you would like to be on: NAME FUNDRAISING: Help raise the money that will purchase materials for the playground. VOLUNTEERS: Help recuit-& organize volunteers for construction MATERIALS: Help gather the materials needed for construction. TOOLS: Help gather the many tcols needed for construction. FOOD: Serve on the committee that will provide food to volunteers during construction. CHILDCARE: Provide childcare for children of volunteers during construction. CHILDREN'S COMMITTEE: Keep the children involved and excited about their playground. PUBLIC RELATIONS: Make sure everyone in Okeechobee knows about our playground. SPECIAL NEEDS:Make sure our playground design achieves equal play access for all children. PHONE ADDRESS PLEASE RETURN FORM TO: PLAYGROUND PALS OF OKEECHOBEE, 1005 SW 13TH ST. OKEECHOBEE, FL. 34974. THANK YOU1 • PROPOSED BUDGET - VETERANSIPARK PLAYGROUND PROJECT Lumber .................... I.I........ $ 30,000.00 Materials ................ .........15,976.00 Includes hardware, paint and sealers, wood fiber, rubber matey' ls, special order steel and nails Equipment ................ 6,500.00 Includes Miracle recreat' n equipment (slides, swings, fastene , etc.) Architectural Services.... Includes all printed ma how to organize a volun playground, architectur and renderings, travel trips from New York for and one trip for his as. construction period .........15,360.00 rials on er-built consulting penses for 3 he architect stant for the Power Installation........ ..........1,300.00 On -site power installat n for the construction period Printing .................... ......... 1,500.00 Postage ................... ........... 700.00 Fundraising Costs......... •3,480.00 Includes cost of t-shir•sand materials to build a playhouse th will be raffled off Contingency Fund..........rp......... 2,000.00 To use for repairs and replacement of lost or broken tools that are loaned for the construction period Landscaping ............... .�......... 5,000.00 Optional .................. 8,184.00 Timbrex recycled lumber o used in place of wooden handrai TPTAL: $ 90, 000. 00 PROPOSED INCOME - VETERANS PARK PLAYGROUND PROJECT Picket Sales. 1,000 ickets•••.••••'•'••'•• " ••••25,000.00 p @ $25.00 each Civic Clubs and Small Businesses..... .15,000.00 City of Delray Beach........ ..................10,000.00 Foundations and Major Corporations .... 25,000.00 Fundraisers.. Roller Derby, Children's.'•••.• " 15,000.00 Concert, Book Fair, Tupperware Sales, Playhouse Raffle, t-shirt sales TOTAL: $ 90,000.00 F ar 4, 1993 Mayor and Council City Hall 55 Southeast 3rd Avenue Okeechobee, Florida 34974 Dear Mayor and Council: I would like to appear before the Cpuncil at their regularly scheduled meeting of November 16 1993 to discuss Zoning and Permitting. Sincerely, �%?. a M. EI Wheeler CITY OF TO: Mayor and Council THRU: John J. Drago, City Admin. THRU: FROM: Chuck Elders, Director Public . I recommend that you i Maintenance Operator to replace Pete applications carefully and found that Mr. in my ad. • i I CHOBEE DATE: Nov.10, 1993 SUBJECT: NewEmpbM e Richard Parker Bonnell as a new Dit in my Department. I reviewed all the ll best fit all the criteria that I requested Maintenance Op are required to labor, operate s able to follow written instruct with other empl( #�tor-Applicants ? 0 manual :)re equipment, itple oral and;-..... s,, -work well sprinkler repai medians, street sig es, mowing & of parks & & street repair' K posses NO SC, Ma Or eqW,, did Went "t pool z I"Cenve N*ve&; a somkj-�Ppl�to 100 b2.193 . _10 nA WwArn October 27, 1993 City of Okeechobee 55 S.E. Third Avenue Okeechobee, Florida • •• • • • • • • • LN ••� Lawson, Noble & Associates, Inc. 1�— l 34974-2932 Attention: Mr. Charles Elders Director of Public Works Reference: Street Improvements for 199: L.N. & A. Project No. 93-174 Dear Mr. Elders: As requested, we have prepared this pro0o Construction Engineering and Observation. as follows: S.W. 10th Street between 10th Avei S.W. 11 th Avenue between 11 th Str S.W. 2nd Street between 10th Aven S.W. 4th Avenue between 9th Street S.W. 9th Avenue between So. Park S.W. 3rd Street between 4th Street S.W. 5th Street between 10th Aveni S.W. 4th Street between 10th Aveni S.W. 10th Street between 7th Aveni S.W. 10th Avenue between 15th Sti S.W. 8th Court between 11 th Avent. S.W. 11 th Drive between 11 th Stree S.W. 9th Avenue between right turn N.W. 9th Avenue between 6th Stree Budget r Engineering, Design Surveying and projects included in our proposal are i 3 and 12th Avenue t and 12th Street and So. Park Street nd Dead End eat and 2nd Street d 6th Street and 11 th Avenue and 11 th Avenue and Dead End it and Dead End and 12th Avenue and Dead End nd S.R. 70 e Our proposal would be for a lump sum of 9,300.00 for the Engineering, Design Surveying and Construction Engineering and Observation for the above mentioned projects. Sincerely, ristop J. K r, P Vice Pr sident Engineers 684-Planners ZWROPDSAL% 420 Columbia Drive W t Palm Beach, FL 33409 FAX (407) 684.616686 Surveyors ELDERS1.021 RMA • Reese, Macon and Associates, Inc. City of Okeechobee 55 S.E. Third Avenue Okeechobee, FL 34974 ATTN: Mr. John J. Drago RE: Elevated Storage Tank D and Utility Modifications Dear John: On September 8, 1993 we conducted a project. Five (5) bids were received as follow Contractor Kimmins Recycling Corporation American Atlas Wrecking Phoenix Tank Services Jack Ethridge Tank Company Utility Service Company The apparent low bidder for the project a bid of $34,444.00. We have reviewed Kimmi and past performance history and find them to project. October 26, 1993 1 opening for the above referenced Amount $34,444.00 $48,900.00 $63,345.00 $84,350.00 $125,000.00 is Kimmins Recycling Corporation with Recycling Corporation qualifications an acceptable contractor for this We therefore recommend the City award Ithis project to Kimmins Recycling Corporation in the amount of $34,444 at then City Council Meeting. If you have questions or wish to discuss t is further, please call. wdr-305 93-109 Very truly William D. Reese, P.E. 9121 N. Military Trail • Suite 207 •� P I Beach Gardens, Florida 33410 Ph. (407) 625-6660 X (407) 625-6664 TO: John J. Drago, City Adminisi FROM: Susan S. Groover DATE. 22 October 1993 SUBJECT: Hydrogen Peroxide Bids for i reviewed the bids with Rick Jordan and we Ashland Chemical Inc., provides the lowest u the minimum volume they will deliver is 35( capabilities for this amount The largest amou if the tanks are all empty. In light of this store from the FMC Corporation of Charlotte NC, a 2400 Gallons and $2.79/Gallon for delivered i The delivery amounts were listed in the Bid c the Hydrogen Peroxide; however, Ashland requirement. Subsequent telephone cone Systems indicated that they do have a minims than likely not enforceable, since they did n these two providers are not the first or secor We recommend that the Bid be awarded to Ffv for $2.79/Gallon for delivered volumes betm • in the Sewer System ►ffer the following comments. i price for Hydrogen Peroxide; however, ) gallons. We do not have the storage t that the City can receive is 2500 gallons, te problem, the lowest bid appears to be 2.66/Gallon for delivered volumes over lumes of 1500 to 2399 Gallons. uments to not be a factor in the cost of d FMC both took exception to this s Wons with Degussa and Peroxidation 7 delivery volume. However, this is more t list an exception within the Bid. Since apparent low Bidder, this is not critical. Corporation in the amount of $33,480.00 in 1500 - 2399 Gallons. WATER AND WASTEWATER - HYDROGEN PEROXIDE CHEMICAL BID BIDDER EXCEPTIONS TO BID UNIT PRICE MINIMUM (PRICE FOR 12,000 DELNERY VOLUME GALLONS) Ashland Chemical, Inc ATTN. Andre A. Delaware 5125 W. Hanna Avenue Tampa FL 33634 (813) 884-1460 Degussa Corporation -- ATTN. Gerd Scherer 65 Challenger Road Ridgefield Park NJ 07660 (201) 641-6100 Ext. 3338 No L/M/E within Bid - $2.495/Gallon 3500 - 4000 Gallons provided a minimum ($29,940) delivery volume as a part of unit price quoted. No L/M/E within Bid - $3.00/Gallon 4000 Gallons provided a minimum ($36, OW); (Per Telecon, 09116193) delivery volume by telephone, 09116193. r , 0 FMG GefpemUbn LI -SS an list@ ATTN. Richard G. Adler Exceptions to the Bid. Bid ($31,920) 5950 Fairview Road indicates a minimum Suite 712 1 delivery amount of 1500 -$2.79/Gallon 1500-2399 Gallons Charlotte NC 28210 Gallons. ($33, 480) • (704) 554-1551 • Peroxidation Systems, inc. None listed $4.80/Gallon 1000 Gallons ATTN. Beth M. Pugh ($57, 600) (Per Telecon, 09116193) 4514 Parkbreeze Court Orlando FL 32808 (800) 749-7376 (407) 578-5157 Reese, Macon and Associates, Inc. 9121 North Military Trail r Suite 207 ` CONTRACTOR: Butler Construction Company, Inc. Palm Beach Gardens FL 33410 ' 210 Hardee Lane - - i Rockledge, Florida 32955 (407) 625-6660 (407) 62,5-6664 (Fax) PROJECT NAME_ Grouadwater Treatment Plan - Phase. I Partial Payment Estimate No.: FIVE - submitted- 10/15/93 PROJECT NUMBER_ 92-158 PERIOD COVERED 9/16/93 THROUGH 10/15/93 CONTRACT DATA: Change Order No. 2 Change Order No. 3 Change Order No. 4 Adjustments to Date Rev. Contract Amount Percentage Complete Percentage Complete 2,765,000.00 (S) (time) Inspector%e a,Llii� ice APPROVED FOR PAYMENT: Owner BY: DATE: Reese, Macon & Associates BY: DATE: of 713 SUMMARY OF JOB STATUS Total Work Completed Materials Stored Onsite Subtotal Less Retainage (10%) Less Previous Payments Amount Due This Period $ 939,607.52 $ $ 752, 349.55 liens, or other liens or rights to liens against this job, and that all previous partial payments _received under this Contract have been applied to discharge in full all of the Contractor's obligations reflected in prior partial payment requests and that hourly wages paid to all employees on this project for the period of this estimate are in accordance with the wage scale determination contained -in the contract documents. NOV 09 '93. 19:59 KHEPPER&WILLs;RD INC ARA(—�HAFi �'• 1' = rmom Knepper&Willard, inc. C:v;l • Enviroi im?ntdl Engineers i November 9,1993 Mr. John J. Drago City Administrator City of Okeechobee 55 S.E. Third Avenue Okeechobee, FL 34974.2932 Re: Okeechobee 1993 Road Improvements K&W Project No. 7218-93 Dear Mr. Drago: Enclosed are the following -documents, submitted to d for the referenced project: 1. Application for Final Payment, in the a One Dollars and Ninety -Nine Cents ($' 2. Affidavit by General Contractor. 3. City of Okeechobee Final Release. 4. Consent of Surety Company to Final P 5. Record Drawings, prepared from inf representative. 6. Change Order No. 1. The project, conducted as a change order to the 1 compliance -with the contract documents. Therefore, % payment be made to the contractor, in the amount sta If you have any questions, please contact us. Very truly Yours, z 8r W1L D, INC. ;z Daniel S. Willard, P.E. President/Principal Engineer Enclosures cc, Chuck Eiders, Director of Public Works Better Roads of Lake Placid, inc. 7218 21.dsw 3030 N. Rocky Point Drive West --Suite 570 Tampa. Florida 33607-6905 out the contract with Better Roads of Lake Placid, Inc. t of Seventy -One Thousand, Nine hundred Ninety- .99). provided by the Contractor and our on site Road Improvements, was completed in substantial :ommend that it be accepted by the City and that final above, which includes all retainage. Hillsborough (813) 281-0120 Pinellas (813) 821-3291 FAX (813) 261-1156