2017-05-02142
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CITY OF OKEECHOBEE
MAY 2, 2017, REGULAR CITY COUNCIL MEETING
55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974
SUMMARY OF COUNCIL ACTION
PAGE 1 OF 7
II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II
CALL TO ORDER - Mayor
May 2, 2017, City Council Regular Meeting, 6:00 P.M.
II. OPENING CEREMONIES:
Invocation to be given by Pastor Jim Shevlin, Church of Our Saviour; Pledge of
Allegiance led by Mayor Watford.
III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk
Mayor Dowling R. Watford, Jr.
Council Member Noel A. Chandler
Council Member Monica M. Clark
Council Member Mike O'Connor
Council Member Gary Ritter
City Attorney John R. Cook
City Administrator Marcos Montes De Oca
City Clerk Lane Gamiotea
Deputy City Clerk Bobbie Jenkins
Fire Chief Herb Smith
Police Chief Bob Peterson
Public Works Director David Allen
Finance Director India Riedel
IV. AGENDA AND PUBLIC COMMENTS - Mayor
A. Requests for the addition, deferral or withdrawal of items on today's
agenda.
B. Public participation for any issues not on the agenda - Agenda Item Form
or Comment Card is required. Citizen comments are limited to 3 minutes
per speaker unless otherwise approved by the Mayor.
V. PROCLAMATIONS AND PRESENTATIONS
A. Present a Certificate of Recognition to Shelby Kirton.
Mayor Watford called the May 2, 2017, Regular City Council Meeting to order at 6:00 P.M. and requested a moment
of silence, in honor of Mr. L.C. Fortner, who recently passed away.
The invocation was offered by Rector Jim Shevlin of the Church of Our Saviour; the Pledge of Allegiance was led by
Mayor Watford.
City Clerk Gamiotea called the roll:
Present
Present
Present
Absent
Present
Present
Present
Present
Present
Present
Present
Present
Present
Mayor Watford asked whether there were any additions, deferrals, or withdrawals on today's agenda. Item V, A,
presentation to Shelby Kirton was withdrawn.
Mayor Watford opened the floor for public comment on matters not on the agenda; there were none.
The presentation of a Certificate of Recognition to Miss Shelby Kirton was withdrawn from the agenda due to
scheduling conflicts. Mayor Watford will arrange to make the presentation rather than at a City Council meeting.
MAY 2. 2017 - REGULAR MEETING - PAGE 2 OF 7
143
II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II
V. PROCLAMATIONS AND PRESENTATIONS CONTINUED
D. Proclaim the week of May 7 through 13, 2017, as "Public Service
Recognition Week."
C. Proclaim the week of May 7 through 13, 2017, as "Municipal Clerks
Week.
D. Proclaim the month of May 2017, as "National Mental Health
Awareness Month."
Mayor Watford proclaimed May 7 through 13, 2017, as Public Service Recognition Week, presenting the document
to all City employees present and reading the following into the record: "Whereas, Americans are served every
single day by public servants at the federal, state, county, and municipal levels. These unsung heroes do
the work that keeps our nation working; and Whereas, public employees take not only jobs but oaths to
serve, protect, and defend; and Whereas, many public servants, including military personnel, police
officers, firefighters, border patrol officers, embassy employees, health care professionals and others, risk
their lives each day in service to the people of the United States and around the world; and Whereas, public
servants include maintenance operators and crew leaders; dispatchers, records clerks, office managers
and assistants; account clerks, business license clerks, and deputy municipal clerks; grant specialists,
planning, zoning, and building permit clerks; code enforcement and animal control officers, water and
wastewater operators, and countless other occupations. Day in and day out they provide the diverse
services demanded by the American people of their government with efficiency and integrity; and Whereas,
without these public servants at every level, continuity would be impossible in a democracy that regularly
changes its leaders and elected officials. Now Therefore, I, Dowling R. Watford, Jr., by virtue of the authority
vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim May 7 through 13, 2017, as
`PUBLIC SERVICE RECOGNITION WEEK' and encourage all citizens to recognize the accomplishments and
contributions of government employees at all levels - federal, state, county, and municipalities."
Mayor Watford proclaimed May 7 through 13, 2017, as Municipal Clerks Week, presenting the document to City
Clerk Gamiotea and Deputy City Clerk Jenkins, and reading into the record as follows: "Whereas, the Office of the
Municipal Clerk, a time honored and vital part of local government exists throughout the world; and
Whereas, the Office of the Municipal Clerk is the oldest among public servants; and Whereas, the Office of
the Municipal Clerk provides the professional link between the citizens, the local governing bodies and
agencies of government at other levels; and Whereas, Municipal Clerks have pledged to be ever mindful of
their neutrality and impartiality, rendering equal service to all; and Whereas, the Municipal Clerk serves as
the information center on functions of local government and community; and Whereas, Municipal Clerks
continually strive to improve the administration of the affairs of their office through participation in
education programs, seminars, workshops, and annual meetings of the Florida Association of City Clerks
and International Institute of Municipal Clerks. Now Therefore, 1, Dowling R. Watford, Jr., Mayor of the City
of Okeechobee, do recognize the week of May 7 through May 13, 2017, as `MUNICIPAL CLERKS WEEK,' and
further extend appreciation to our Municipal Clerk, Lane Gamiotea, Deputy City Clerk, Bobbie Jenkins, and
to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities
they represent."
Mayor Watford proclaimed May 2017, as National Mental Health Awareness Month, presenting the document to Ms.
Rita Doss -Jones of New Horizons of the Treasure Coast, and reading into the record as follows: "Whereas, New
Horizons Mental Health, Primary Care and Substance Abuse of the Treasure Coast and Okeechobee seeks
to increase awareness, encourage discussion and educate the public about actions regarding (continued)
144
MAY 2, 2017 - REGULAR MEETING - PAGE 3 OF 7
AGENDA
V. PROCLAMATIONS AND PRESENTATIONS CONTINUED
D. Proclaim the month of May 2017 as "National Mental Health Awareness
Month" continued.
E. Proclaim the month of May 2017, as "Building Safety Month."
COUNCIL ACTION - DISCUSSION - VOTE
mental health, substance abuse and the impact of trauma on an individual; and Whereas, suicide is the
second leading cause of death for young people ages 10 to 24 in Florida, and those numbers increase
exponentially within marginalized populations. Yet stigma continues to prevent open discourse and
problem solving; and Whereas, addressing these issues, engaging the community and providing sound
information help build a strong foundation for a healthier tomorrow. Now Therefore, I, Dowling R. Watford,
Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim
the month of May 2017 as `National Mental Health Awareness Month' in Okeechobee. We encourage the
community to observe this month by re-educating themselves about risk factors and resources, speaking
up when someone they know is struggling, offering support and caring words to those around them, and
reaffirming the importance of working together to make the community healthy."
Mayor Watford proclaimed May 2017, as Building Safety Month, presenting the document to Code Officer Fred
Sterling, and reading into the record as follows: "Whereas, the City of Okeechobee is committed to recognizing
our growth and strength depends on the safety and economic value of the homes, buildings, and infrastructure
41. .. ..: d:4.. d..o k..4k ......1.... I: d.. .. 4 ,— i:.. --—S.-..d.. -1 ,J:...... e..... ....4 IA/1.....___ .. d:.J........ :... 61...
Lil17l serve our citizens, 113oth Ill everyday da I11C Qllu It 11111C.s ul I10tul cil WISC/s1C1, dllu YYII CI CQs, our l.ollll ullL.w 111 El it:
structural integrity of these buildings that make up our community is achieved through the devotion of vigilant
guardians —building safety and fire prevention officials, architects, engineers, builders, tradespeople, design
professionals, laborers, and others in the construction industry —who work year-round to ensure the safe
construction of buildings; and Whereas, these guardians are dedicated members of the International Code
Council, a U.S. based organization, that brings together local, state and federal officials that are experts in the
built environment to create and implement the highest quality codes to protect us in the buildings where we live,
learn, work, worship, and play; and Whereas, our nation benefits economically and technologically from using
the International Codes® that are developed by a national, voluntary consensus codes and standards
developing organization; our government is able to avoid the high cost and complexity of developing and
maintaining these codes, which are the most widely adopted building safety and fire prevention codes in the
nation; these modern building codes include safeguards to protect the public from natural disasters such as
hurricanes, snowstorms, tornadoes, wildland fires, floods, and earthquakes; and Whereas, Building Safety
Month is sponsored by the International Code Council to remind the public about the critical role of our
communities' largely unknown guardians of public safety —our local code officials —who assure us of safe,
efficient and livable buildings that are essential to keep America great; and Whereas, `Code Officials —Partners
in Community Safety and Economic Growth' the theme for Building Safety Month 2017, encourages all
Americans to raise awareness of the importance of building safe and resilient construction; fire prevention;
disaster mitigation, and new technologies in the construction industry. Building Safety Month 2017 encourages
appropriate steps everyone can take to ensure that the places where we live, learn, work, worship, and play are
safe, and recognizes that countless lives have been saved due to the implementation of safety codes by local
and state agencies. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor
of the City of Okeechobee, Florida, do hereby proclaim the month of May 2017 as `Building Safety Month."
MAY 2, 2017 - REGULAR MEETING - PAGE 4 OF 7
145
AGENDA
V. PROCLAMATIONS AND PRESENTATIONS CONTINUED
Recognition of City Fire Fighters.
VI. MINUTES - City Clerk
A. Motion to dispense with the reading and approve the Summary of Council
Action for the meeting of April 18, 2017.
Idyl=Z14YA 41&QT*f-1
A. Motion to approve the designation of India Riedel as the City's
Representative and Board Member and Marcos Montes De Oca as
Alternate to the PRM Property and Casualty Insurance Trust per the
requirements of Article 6.1 of the Bylaws - City Administrator.
U. Motion to approve proposed Amended 2016-2017 Budget as presented
(Exhibit 1).
COUNCIL ACTION - DISCUSSION - VOTE
Fire Chief Smith appeared before the Mayor and City Council accompanied with Firefighters Josh Sanders, Mike
Skipper, Timmy Palmer and Fire Lieutenant Conroy. Chief Smith explained the City Fire Department has inter -local
mutual aid agreements to assist other counties for firefighting. He gave a brief history of how the Department has
helped several communities throughout Florida battle fires over the years and expressed his appreciation to the
Council for allowing them to do so. Recently, these Firefighters assisted Collier County, Lehigh Acres, and
Okeechobee County with wildfires and contributed to the prevention of over 115 homes, structures and/or
equipment from being destroyed. Chief Smith presented each with a Certificate and Pin for their efforts of going
above and beyond the call of duty. Mayor Watford conveyed the appreciation of the Council, adding he understands
how dangerous these situations can be and thanked them for their service.
Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the
April 18, 2017, regular meeting; seconded by Council Member Ritter. There was no discussion on this item.
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — ABSENT RITTER — YEA MOTION CARRIED.
Council Member Ritter moved to approve the designation of Finance Director India Riedel as the City's
Representative and Board Member and Administrator Marcos MontesDeOca as Alternate to the PRM Property and
Casualty Insurance Trust per the requirements of Article 6.1 of the Bylaws; seconded by Council Member Clark.
There was no discussion on this item.
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — ABSENT RITTER — YEA MOTION CARRIED.
Council Member Chandler moved to approve proposed Fiscal Year 2016-17 mid -year Budget Amendments as
presented (and outlined below); seconded by Council Member Ritter.
The Administrator deferred to Finance Director Riedel to make the presentation of the mid -year financial status
review for Fiscal Year 2016-17. Overall revenues are higher than budgeted by 3 percent. Significant highlights were
receipted Ad Valoreum Tax and Sales Tax revenues. The anticipated expenditure forecast is 95.24 percent of
budgeted funds. There were several unexpected costs that arose within the first six months which are being
presented for amendments. The following outlines the amendments from the adopted budget:
146
MAY 2. 2017 - REGULAR MEETING - PAGE 5 OF 7
AGENDA
D. Motion to approve proposed Amended 2016-2017 Budget as presented
continued.
COUNCIL ACTION - DISCUSSION - VOTE
General Fund: Roll forward revenue from previous year increased from $180,709.00 to $272,137.00, increasing the
Beginning Fund Balance from $3,971,869.00 to $4,063,297,00. Decrease Transfers -In from Capital Improvement
Project Funds from $796,722.00 to $751,034.00. Total Revenues increased from $6,378,446.00 to $6,424,186.00.
Three Departments overall total costs increased and one decreased (specifics outlined below). Total Expenditures
increased from $6,361,146.00 to $6,406,886.00. The ending Fund Balance remains the same at $3,808.460.00
General Fund Individual Department Expenditures: Financial Services (0513) Department Total increased from
$276,416.00 to $279,391.00: remove $14,500.00 from Other Salaries, decrease FICA from $11,225.00 to
$10,200.00 and increase Life and Health Insurance from $25,629.00 to $29,629.00 and Other Contractual Services
from $0.00 to $14,500.00. Rather than hire a part-time employee to handle the overhaul of the City's website design
and integration, a Request for Qualifications (RFQ) will be let for this to be a contracted service. The health
insurance matter was an oversight for this department only during initial budget adoption. Council Member Clark
requested Indian River State College be provided a website design RFQ as their business school provides these
services and it could alleviate some costs for this project.
n _�___� n_-. .:___ /nrAn\ n_.__._a.___._1 T_1_I :.__._____J L._.__ rrnnn nrn nn L_ rPn-r r A A nn. / 11___ n_I__:__
heneral Services 1Uary) Department Total Increased from yJOa,052.UU tU �J1D,044.UU: muease Other Jalanes
from $0.00 to $2,315.00, FICA from $5,400.00 to $5,577.00, and Other Contractual Services from $75,110.00 to
$80,110.00. The salary increase is due to an unforeseen extended absence of a full-time employee, the part-time
clerical employee from Public Works has been able to work additional hours to assist this department. The animal
control services contract increased by $5,000.00.
Law Enforcement (0521) Department Total increased from $2,242,018.00 to $2,264,083,00; the only changes were
addressed within the Personnel Costs: decrease Other Salaries from $34,000.00 to $26,500.00; increase Overtime
from $7,500.00 to $15,000.00, Officers Overtime Pay from $69,500.00 to $89,500.00, and FICA from $93,750.00 to
$95,815.00. The increase was due to vacancies within Dispatch which has required overtime for administrative
personnel and officers to work as Dispatchers. As of this week, all full and part-time positions have been filled with
the hopes of leveling the line items.
Fire (0522) Department Total increased from $1,572,269.00 to $1,587,869.00: increase Dispatcher Overtime from
$4,750.00 to $5,850.00 and Repair and Maintenance Vehicles from $22,500.00 to $37,00.00. The Dispatcher issue
was discussed with the Police Department Budget. The additional equipment repairs are for unanticipated pumper
repairs,
Public Works (0541) Department Total decreased from $1,232,471.00 to $1,230,079.00: Other Salaries from
$36,000.00 to $33,685.00 and FICA from $39,200.00 to $39,123.00 allocating this percentage of personnel salary to
General Services.
MAY 2, 2017 - REGULAR MEETING - PAGE 6 OF 7
147
II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II
VII. NEW BUSINESS CONTINUED
B. Motion to approve proposed Amended 2016-2017 Budget as presented
continued.
C. Motion to award a bid in the amount of $17,988.00 to Platinum
Performance Group for Okeechobee Fire Station Overhead Door
Replacement, Project No. PW 03-00-03-17 - City Administrator (Exhibit 2).
The Capital Improvement Projects (304) Fund Total Expenditures decreased from $1,204,165.00 to
$1,190,165.00: increase (Line Item 6400) Fire Protection Capital from $33,000.00 to $53,000.00 and reducing (Line
Item 6401) Fire Protection Capital from $525,000.00 to $491,000.00. After the bid for repairs to the Fire Department
bay was let, the actual cost was higher than projected. However, the new fire truck came in lower than anticipated.
The Transfers -Out to General Fund decreased from $796,722.00 to $751,034.00. The Fund Balance increased from
$3,656,078.00 to $3,715,766.00.
Administrator MontesDeOca commended Staff for their efforts on keeping the budget under control with issues that
have been beyond their control. Mayor Watford and Council Member Ritter applauded the efforts of Staff for staying
on top of unforeseen situations that arise and the expenditures as well as they do.
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — ABSENT RITTER — YEA MOTION CARRIED.
Council Member Chandler moved to award Bid No. PW-03-00-03-17 in the amount of $17,988.00 to Platinum
Performance Group, Inc. for the Okeechobee Fire Station Overhead Door Replacement; seconded by Council
Member Clark.
The Bid was let on March 31, 2017, with a mandatory Pre -Bid meeting held on April 11, 2017. The opening was
April 20, 2017. In addition to Platinum Performance Group, Inc., a bid was submitted by Penrod Construction
Company for $35,000.00. Administrator MontesDeOca explained the bids received exceeded the budgeted amount.
He met with the engineers and concluded $17,988.00 was a reasonable amount for the scope of work. The
additional cost was included in the amended budget and the net savings of $14,000.00 from the purchase of the
Fire Engine was used to offset the increase in cost. Council Member Ritter was surprised at the large margin
between the bids submitted and quantity of submittals. Mayor Watford conveyed both companies are very
reputable.
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — ABSENT RITTER — YEA MOTION CARRIED.
D. Discuss the Summer Meeting Schedule - City Clerk (Exhibit 3).
Council Member Chandler moved to approve the Summer Meeting Schedule, cancelling the meetings of
June 6, 2017, July 4, 2017, and August 1, 2017; seconded by Council Member Clark.
MAY 2, 20'17 - REGULAR MEETING - PAGE 7 OF 7
AGENDA
VII. NEW BUSINESS CONTINUED
D. Discuss the Summer Meeting Schedule continued.
VIII. ADJOURNMENT - Mayor
Please take notice and be advised that when a person decides to appeal any decision made by the City Council with
respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding
is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are
for the sole purpose of backup for official records of the Clerk.
ATTEST: Dowling R. Watfo Jr., Mayor
Lane Gamiotea, CM , City Clerk
COUNCIL ACTION - DISCUSSION - VOTE
A revised Exhibit Three was distributed prior to the meeting to include cancelling the June 6 meeting. There was a
brief discussion on the understanding that should issues arise requiring City Council action, either the regular or a
special meeting can be scheduled; budget workshops will also have to be incorporated/addressed. The Mayor has
the authority to call special/workshops meetings as necessary. The second regular meeting for each month will be
held; they are June 20, July 18, and August 15.
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — ABSENT RITTER m YEA MOTION CARRIED.
There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 6:49 P.M. The
next regular scheduled meeting is May 16, 2017.
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared Katrina
Elsken, who on oath says she is the Publisher of the Okeechobee
News, a three times a week Newspaper published at Okeechobee,
in Okeechobee County, Florida, that the attached copy of
advertisement being a
in the matter of f�
in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues of
41QO ]'�Lo f�
Affiant further says that the said Okeechobee News is a
newspaper published at Okeechobee, in said Okeechobee County,
Florida, and that said newspaper has heretofore been published
continuously in said Okeechobee County, Florida each week and
has been entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a period of
one year next preceding the first publication of the attached copy
of advertisement, and afFiant further says that she has neither
paid nor promised any person, firm or corporation any discount,
rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
C_,
Katrina Elsken
Sworn to and spbscribed befpre me this
. f day of (,`'l )A _1 a U ( 7 AD
Notary Public, State of Florida at Large
ANGIE BRIDGES
MY COMMISSION # FF 976149
�•:a? EXPIRES: Aprp20,2020
Bonded TNu Notary PNbk Undenvdtars
/Wv"
Okeechob �lews<
107 SW 17th St` ge , Suite D "' -
Okeechobee, Fl�j4 34974 C
863-763-3 S h7
PUBLIC NOTICE
CITY COUNCIL MEETING
NOTICE IS HEREBY GIVEN that the City Council for the City of Okeecho-
bee will conduct a regular meeting on Tues, May 2, 2017, 6 PM, or ash
soon thereafter as possible, at City Hall, 55 SE 3rd Ave, Ron 200, Okeecho-
bee, FL The public is invited and encouraged to attend. The agenda mayl
be obtained from cityofokeechobee.com or by calling the Office of the City
Administrator, 863-763-3372 ext. 9812.
ANY PERSON DECIDING TO APPEAL a.7 decision made by the City
Council with respect to any matter considered at this meeting will need to
ensure a verbatim record of the proceeding is made and the record includes
the testimony and evidence upon which the appeal will be based. In accor-
dance with the Americans with Disabilities Act (ADA), any person with a
disability as defined by the ADA, that needs special accommodation to par-
ticipate in this proceeding, contact the City OeWs Office no later than two
business days prior to proceeding, 863-763-3372 ext. 9814.
BE ADVISED that should you intend to show any document, picture, video
or items to the Council in support or opposition to any item on the agenda,
a copy of the document, picture, video, or item MUST be provided to the
City Clerk for the Citys records.
By: Mayor Dowling R. Watford, Jr.
s
wolktm
aLadin
4- CITY OF OKEECHOBEE
55 SE 3R° AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974
MAY 25 2017
REGULAR CITY COUNCIL MEETING
OFFICIAL AGENDA
PAGE 1 OF 2
I. CALL TO ORDER — Mayor: May 2, 2017, City Council Regular Meeting, 6:00 p.m.
II. OPENING CEREMONIES: Invocation given by Pastor Jim Shevlin, Church of Our Saviour;
Pledge of Allegiance led by Mayor
III. COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk
Mayor Dowling R. Watford, Jr.
Council Member Noel Chandler
Council Member Monica Clark
Council Member Mike O'Connor
Council Member Gary Ritter
Administrator Marcos Montes De Oca
Attorney John R. Cook
Clerk Lane Gamiotea
Deputy Clerk Bobbie Jenkins
Fire Chief Herb Smith
Police Chief Bob Peterson
Public Works Director David Allen
Finance Director India Riedel
IV. AGENDA AND PUBLIC COMMENTS — Mayor
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
B. Public participation for any issues not on the agenda — Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless
otherwise approved by the Mayor.
May 2, 2017 PAGE 2 OF 2
V. PROCLAMATIONS AND PRESENTATIONS
A. Present a Certificate of Recognition to Shelby Kirton.
B. Proclaim the week of May 7 —13, 2017 as "Public Service Recognition Week."
C. Proclaim the week of May 7 —13, 2017 as "Municipal Clerks Week."
D. Proclaim the month of May 2017 as "National Mental Health Awareness Month."
E. Proclaim the month of May 2017 as "Building Safety Month."
F. Recognition of City Fire Fighters.
VI. MINUTES — City Clerk
A. Motion to dispense with the reading and approve the Summary of Council Action for the April 18, 2017 regular meeting.
VII. NEW BUSINESS
A. Motion to approve the designation of India Riedel as the City's Representative and Board Member and Marcos Montes De Oca as Alternate to the PRM Property and
Casualty Insurance Trust per the requirements of Article 6.1 of the Bylaws — City Administrator
B. Motion to approve proposed Amended 2016-2017 Budget as presented (Exhibit 1).
C. Motion to award a bid in the amount of $17,988.00 to Platinum Performance Group for Okeechobee Fire Station Overhead Door Replacement, Project No. PW 03-00-03-17 -
City Administrator (Exhibit 2).
D. Discuss the Summer Meeting Schedule — City Clerk (Exhibit 3).
Vill. ADJOURN MEETING — Mayor
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested
person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the
appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability
as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE
ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item
must be provided to the City Clerk for the City's records.
City of Okeechobee, May 2, 2017 Meeting Minutes taken during the meeting by Lane Gamiotea
CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on May 2, 2017, at 6:00 P.M. in
the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974.
Moment of silence in honor of
OPENING CEREMONIES: The invocation was given by Rector Jim Shevlin of the Church of Our Saviour; the
Pledge of Allegiance was led by Mayor Watford.
III. MAYOR, COUNCIL MEMBERS AND STAFF
Mayor Dowling R. Watford, Jr.
Council Member Noel Chandler
Council Member Monica Clark
Council Member Mike O'Connor
Council Member Gary Ritter
City Attorney John R. Cook
City Administrator Marcos MontesDeOca
Fire Chief Herb Smith
Police Chief Bob Peterson
Public Works Director David Allen
Finance Director India Riedel
City Clerk Lane Gamiotea
Deputy City Clerk Bobbie Jenkins
ATTENDANCE - City Clerk
Present
Present
Present
Absent
Present
Present
Present
Present
Present
Present
Present
Present
Present
IV. AGENDA AND PUBLIC COMMENTS - Mayor
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
Withdraw Item V, A, presentation to Shelby Kirton.
B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen
comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor.
There were none.
V. PROCLAMATIONS AND PRESENTATIONS
A. Present a Certificate of Recognition to Shelby Kirton.
Item was withdrawn from the agenda due to scheduling conflicts. Mayor Watford will arrange to present the certificate to
Miss Kirton at City Hall rather than at a city council meeting.
B. Proclaim the week of May 7-13, 2017 as Public Service Recognition Week.
Mayor Watford proclaimed May 7 through 13, 2017, as Public Service Recognition Week presenting the document to , and
reading into the record as follows: "Whereas, Americans are served every single day by public servants at the federal,
state, county, and municipal levels. These unsung heroes do the work that keeps our nation working; and
Whereas, public employees take not only jobs but oaths to serve, protect, and defend; and Whereas, many public
servants, including military personnel, police officers, firefighters, border patrol officers, embassy employees,
health care professionals and others, risk their lives each day in service to the people of the United States and
around the world; and Whereas, public servants include maintenance operators and crew leaders; dispatchers,
records clerks, office managers and assistants; account clerks, business license clerks, and deputy municipal
clerks; grant specialists, planning, zoning, and building permit clerks; code enforcement and animal control
officers, water and wastewater operators, and countless other occupations. Day in and day out they provide the
diverse services demanded by the American people of their government with efficiency and integrity; and Whereas,
without these public servants at every level, continuity would be impossible in a democracy that regularly changes
its leaders and elected officials. Now Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as
Page 1 of 5
Mayor of the City of Okeechobee, Florida, do hereby proclaim May 7 through 13, 2017, as `Public Service
Recognition Week' and encourage all citizens to recognize the accomplishments and contributions of government
employees at all levels - federal, state, county, and municipalities."
C. Proclaim the week of May 7-13, 2017 as Municipal Clerks Week.
Mayor Watford proclaimed May 7 through 13, 2017, as Municipal Clerks Week presenting the document to City Clerk
Gamiotea and Deputy City Clerk Jenkins, and reading into the record as follows: "Whereas, the Office of the Municipal
Clerk, a time honored and vital part of local government exists throughout the world; and Whereas, the Office of
the Municipal Clerk is the oldest among public servants; and Whereas, the Office of the Municipal Clerk provides
the professional link between the citizens, the local governing bodies and agencies of government at other levels;
and Whereas, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal
service to all; and Whereas, the Municipal Clerk serves as the information center on functions of local government
and community; and Whereas, Municipal Clerks continually strive to improve the administration of the affairs of
their office through participation in education programs, seminars, workshops, and annual meetings of the Florida
Association of City Clerks and International Institute of Municipal Clerks. Now Therefore, 1, Dowling R. Watford, Jr.,
Mayor of the City of Okeechobee, do recognize the week of May 7 through May 13, 2017, as `MUNICIPAL CLERKS
WEEK,' and further extend appreciation to our Municipal Clerk, Lane Gamiotea, Deputy City Clerk, Bobbie Jenkins,
and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities
they represent."
D. Proclaim the month of May 2017 as National Mental Health Awareness Month.
Mayor Watford proclaimed May 2017, as National Mental Health Awareness Month presenting the document to Ms Rita
Doss -Jones of New Horizons of the Treasure Coast, and reading into the record as follows: "Whereas, New Horizons
Mental Health, Primary Care and Substance Abuse of the Treasure Coast and Okeechobee seeks to increase
awareness, encourage discussion and educate the public about actions regarding mental health, substance abuse
and the impact of trauma on an individual; and Whereas, suicide is the second leading cause of death for young
people ages 10 to 24 in Florida, and those numbers increase exponentially within marginalized populations. Yet
stigma continues to prevent open discourse and problem solving; and Whereas, addressing these issues,
engaging the community and providing sound information help build a strong foundation for a healthier tomorrow.
Now Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of
Okeechobee, Florida, do hereby proclaim the month of May 2017 as `National Mental Health Awareness Month' in
Okeechobee. We encourage the community to observe this month by re-educating themselves about risk factors
and resources, speaking up when someone they know is struggling, offering support and caring words to those
around them, and reaffirming the importance of working together to make the community healthy."
E. Proclaim the month of May 2017 as Building Safety Month.
Mayor Watford proclaimed May 2017, as Building Safety Month presenting the document to City Code Enforcement Officer
Fred Sterling, and reading into the record as follows: "Whereas, the City of Okeechobee is committed to recognizing
our growth and strength depends on the safety and economic value of the homes, buildings, and infrastructure
that serve our citizens, both in everyday life and in times of natural disaster; and Whereas, our confidence in the
structural integrity of these buildings that make up our community is achieved through the devotion of vigilant
guardians —building safety and fire prevention officials, architects, engineers, builders, tradespeople, design
professionals, laborers, and others in the construction industry —who work year-round to ensure the safe
construction of buildings; and Whereas, these guardians are dedicated members of the International Code Council,
a U.S. based organization, that brings together local, state and federal officials that are experts in the built
environment to create and implement the highest quality codes to protect us in the buildings where we live, learn,
work, worship, and play; and Whereas, our nation benefits economically and technologically from using the
International Codes® that are developed by a national, voluntary consensus codes and standards developing
organization; our government is able to avoid the high cost and complexity of developing and maintaining these
codes, which are the most widely adopted building safety and fire prevention codes in the nation; these modern
building codes include safeguards to protect the public from natural disasters such as hurricanes, snowstorms,
Page 2 of 5
tornadoes, wildland fires, floods, and earthquakes; and Whereas, Building Safety Month is sponsored by the
International Code Council to remind the public about the critical role of our communities' largely unknown
guardians of public safety —our local code officials —who assure us of safe, efficient and livable buildings that are
essential to keep America great; and Whereas, `Code Officials —Partners in Community Safety and Economic
Growth' the theme for Building Safety Month 2017, encourages all Americans to raise awareness of the importance
of building safe and resilient construction; fire prevention; disaster mitigation, and new technologies in the
construction industry. Building Safety Month 2017 encourages appropriate steps everyone can take to ensure that
the places where we live, learn, work, worship, and play are safe, and recognizes that countless lives have been
saved due to the implementation of safety codes by local and state agencies. Now, Therefore, 1, Dowling R.
Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby
proclaim the month of May 2017 as Building Safety Month."
F. Recognition of City Firefighters.
Fire Chief Smith appeared before the Mayor and City Council accompanied with Firefighters Josh Sanders, Mike Skipper,
Timmy Palmer and Fire Lt. Conroy. We have interlocal agreements to assist other counties for firefighting. Told the story of
the 1996 fire storms across Florida. Then assisted with the Everglades fire. History of helping others even being as small as
we are and appreciate the city council letting us to this. Collier County and Liegh High Acres, recently saved over 115
homes. Florida Fire Chief Region 6, Smith Okeechobee Coordinator and let others know when we need resources. Pay for
our own resources but having the extra efforts helps. Palmer and Conroy went to Collier and Liegh High Acres. Sanders and
Skipper went to assist the County for the Prairie. Want you to understand how much we can make a difference by assisting
other departments.
Certificate and Pin presented to Firefighters Josh Sanders, Mike Skipper, Timmy Palmer and Fire Lt. Conroy. {obtain copy
of each certificate to be fined in each personnel file & a copy for the minute packet}. Proud to be your chief. Mayor thank you
all, understand how dangerous.
VI. MINUTES — City Clerk
A. Motion to dispense with the reading and approve the Summary of Council Action for the April 18, 2017, regular
meeting.
Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the
April 18, 2017, regular meeting; seconded by Council Member Ritter.
Discussion: none.
VOTE:
WATFORD — YEA CHANDLER — YEA
O'CONNOR — ABSENT RITTER — YEA
CLARK — YEA
MOTION CARRIED.
VII. NEW BUSINESS
A. Motion to approve the designation of India Riedel as the City's Representative and Board Member and Marcos
MontesDeOca as Alternate to the PRM Property and Casualty Insurance Trust per the requirements of Article 6.1 of
the Bylaws — City Administrator.
Council Member Ritter moved to approve the designation of Finance Director India Riedel as the City's Representative and
Board Member and Administrator MontesDeOca as Alternate to the PRM Property and Casualty Insurance Trust per the
requirements of Article 6.1 of the Bylaws; seconded by Council Member Clark.
Discussion: none.
VOTE:
WATFORD — YEA CHANDLER — YEA
O'CONNOR — ABSENT RITTER — YEA
Page 3 of 5
CLARK — YEA
MOTION CARRIED.
B. Motion to approve proposed Amended 2016-2017 Budget as presented (Exhibit 1).
Council Member Chandler moved to approve proposed Fiscal Year 2016-17 mid -year Budget Amendments as presented
(and outlined below); seconded by Council Member Ritter.
Discussion: Finance Director Riedel began her presentation of the mid -year review financial status for FY 2016-17.
The overall revenues are higher than budgeted by 3 percent.
Significant revenues are General Fund Revenues are up $79,000.00. Receipted Ad Valoreum Tax revenue as anticipated, 4
percent. Sales tax revenue seeing a higher than anticipated increased, 7 percent. Building Permits decrease by 33 percent.
The following outlines the proposed amendments from the adopted budget:
General Fund Revenue Adjustments: Roll forward from previous year increased from $180,709.00 to $272,137.00; Capital
Project Improvement Funds decreased from $796,722.00 to $751,034.00.
General Fund Individual Department Expenditures:
Financial Services (0513) increased from $276,416.00 to $279,391.00 due to the addition of contract services for website
design. Shifting $14,500 from other salaries to other contractual services accommodate website design and integration.
Adjust health insurance was not increased at initial budget.
General Services (0519) increased from $368,052.00 to $375,544.00 due to the allocation of a percentage of part-time
administrative hours from Public Works and the increase in animal control services by $5,000.00,
Law Enforcement (0521) increased from $2,242,018.00 to $2,264,083.00 due to the increase in overtime for administrative
personnel and officers working in dispatch. Shift and reallocate $7500.00 from other salaries to admin personnel overtime
due to dispatch needs. Amend officer overtime by $20,000.00 based on overtime needs.
Fire (0522) increased from $1,572,269.00 to $1,587,869.00 due to dispatcher overtime being increased as well as additional
equipment repairs. Add $1,100.00 to dispatch overtime. Amend repairs and maintenance of vehicles net change of
$15,000.00 unanticipated pumper repairs. Net reduction of replacement fire trick and associated cost, $14,000.00 less.
Public Works (0541) decreased from $1,232,471.00 to $1,230,079.00 due to the allocation of a percentage of personnel
salary to General Services.
Total General Operating Expenditures increased from $6,361,146.00 to $6,406,886.00.
The Fund balance remains $3,808,460.00.
The Capital Improvement Projects Fund (304) Total Expenditures decreased from $1,204,165.00 to $1,190,165.00 due to
the decrease in Fire Protection Capital reducing the cost of the new fire truck and increasing the fire building adaptation for
said truck; transfers out to General Fund decreased from $796,722.00 to $751,034.00. The Fund Balance increased from
$3,656,078.00.00 to $3,715,766.00.
MDO — commend staff for their efforts on keeping the budget under control with issues that are beyond our control.
Ritter appreciate everyone's work. On the website item. Are we planning on putting all our records online?
MDO — working on RFQ on this, anticipate doing this.
Clark — IRCC have a web design that's through their business programs and it could save the city money on this.
MDO — can look it.
Watford — thank India for staying on top of expenditures that has been unusual items.
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — ABSENT RITTER — YEA MOTION CARRIED.
C. Motion to award a bid in the amount of $17,988.00 to Platinum Performance Group for Okeechobee Fire Station
Overhead Door Replacement, Project No. PW 03-00-03-17 — City Administrator (Exhibit 2).
Page 4 of 5
Council Member Chandler moved to award a Bid No. PW-03-00-03-07, in the amount of $17,988.00 to Platinum
Performance Group for Okeechobee Fire Station Overhead Door Replacement; seconded by Council Member Clark.
Discussion:
MDO This was included in the amended budget. Exceeded the budgeted amounts. Met w/ engineers and these are
reasonable amounts. Bids were let on Opened on
Others who submitted a bid were Penrod Construction Company in the amount of $35,000.00.
Ritter surprised at the extreme two costs, and not more submitted a bid. There were many at the mandatory bid meeting,
but only two in the final.
Watford both companies are very reputable. MDO net budget $14,000 took the savings from the purchase of the Fire
Engine and applied to overage of this line item (Fire Capital).
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — ABSENT RITTER — YEA MOTION CARRIED.
D. Discuss the Summer Meeting Schedule — City Clerk (Exhibit 3).
A Revised Exhibit 3 was distributed to include cancelling the June 6 meeting.
Council Member Chandler moved to approve the Summer Meeting Schedule, cancelling the meetings of June 6,
2017, July 4, 2017, and August 1, 2017; seconded by Council Member Clark.
Understanding that should issues arise requiring city council action either the regular meeting can be scheduled or a special
meeting. Budget Workshops will also have to be incorporated/addressed.
VOTE:
WATFORD — YEA CHANDLER — YEA CLARK — YEA
O'CONNOR — ABSENT RITTER — YEA MOTION CARRIED.
Vill. ADJOURNMENT - Mayor
There being no further items on the agenda, Mayor Watford adjourned the meeting at 6:49 P.M.
Page 5 of 5
City of Okeechobee, May 2, 2017 Meeting Minutes taken during the meeting by B. Jenkins
I. CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on May 2, 2017, at Lo P.M.
in the Council Chambers, Ror 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974.
MOMfXif of &I1-tKU 1W 1JC Forfner
if. OPENING CEREMONIES: The invocation was given by Rector Jim Shevlin of the Church of Our Saviour; the
Pledge of Allegiance was led by Mayor Watford.
III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk
Mayor Dowling R. Watford, Jr.
Present
Council Member Noel Chandler
Present
Council Member Monica Clark
Present
Council Member Mike O'Connor
--Pfese444 Abseli
Council Member Gary Ritter
Present
City Attorney John R. Cook
Present
City Administrator Marcos MontesDeOca
Present
Fire Chief Herb Smith
Present
Police Chief Bob Peterson
Present
Public Works Director David Allen
Present
City Clerk Lane Gamiotea
Present
Deputy City Clerk Bobbie Jenkins
Present
hvmu p I re _f0I( IAedei
P(e Ott
IV. AGENDA AND PUBLIC COMMENTS - Mayor
A. Requests for the addition, deferral or withdrawal
of items on today's agenda.
Remove the presentation to Shelby Kirton; a time will be schedule to present this at a later date.
B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen
comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. There were none.
Page 1 of 7
V. PROCLAMATIONS AND PRESENTATIONS
A. Present a Certificate of Recognition to Shelby Kirton. Item was removed from agenda
B. Proclaim the week of May 7-13, 2017 as "Public Service Recognition Week."
Mayor Watford proclaimed the week of May 7 through 13, 2017, as Public Service Recognition Week by reading the
following: "Whereas, Americans are served every single day by public servants at the federal, state, county, and
municipal levels. These unsung heroes do the work that keeps our nation working; and Whereas, public employees
take not only jobs but oaths to serve, protect, and defend; and Whereas, many public servants, including military
personnel, police officers, firefighters, border patrol officers, embassy employees, health care professionals and
others, risk their lives each day in service to the people of the United States and around the world; and Whereas,
public servants include maintenance operators and crew leaders; dispatchers, records clerks, office managers and
assistants; account clerks, business license clerks, and deputy municipal clerks; grant specialists, planning,
zoning, and building permit clerks; code enforcement and animal control officers, water and wastewater operators,
and countless other occupations. Day in and day out they provide the diverse services demanded by the American
people of their government with efficiency and integrity; and Whereas, without these public servants at every level,
continuity would be impossible in a democracy that regularly changes its leaders and elected officials. Now
Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee,
Florida, do hereby proclaim May 7 through 13, 2017, as `Public Service Recognition Week' and encourage all
citizens to recognize the accomplishments and contributions of government employees at all levels — federal,
state, county, and municipalities.
C. Proclaim the week of May 7-13, 2017 as "Municipal Clerks Week."
Mayor Watford proclaimed the week of May 7 through 13, 2017, as Municipal Clerks Week by reading the following:
"Whereas, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout
the world; and Whereas, the Office of the Municipal Clerk is the oldest among public servants; and Whereas, the
Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and
agencies of government at other levels; and Whereas, Municipal Clerks have pledged to be ever mindful of their
neutrality and impartiality, rendering equal service to all; and Whereas, the Municipal Clerk serves as the
information center on functions of local government and community; and Whereas, Municipal Clerks continually
strive to improve the administration of the affairs of their office through participation in education programs,
seminars, workshops, and annual meetings of the Florida Association of City Clerks and International Institute of
Municipal Clerks. Now Therefore, 1, Dowling R. Watford, Jr., Mayor of the City of Okeechobee, do recognize the
week of May 7 through May 13, 2017, as `MUNICIPAL CLERKS WEEK,' and further extend appreciation to our
Municipal Clerk, Lane Gamiotea, Deputy City Clerk, Bobbie Jenkins, and to all Municipal Clerks for the vital
services they perform and their exemplary dedication to the communities they represent."
Page 2 of 7
D. Proclaim the month of May 2017 as "National Mental Health Awareness Month."
Mayor Watford proclaimed the month of May as National Mental Health Awareness Month by reading the following:
"Whereas, New Horizons Mental Health, Primary Care and Substance Abuse of the Treasure Coast and Okeechobee
seeks to increase awareness, encourage discussion and educate the public about actions regarding mental health,
substance abuse and the impact of trauma on an individual; and Whereas, suicide is the second leading cause of
death for young people ages 10 to 24 in Florida, and those numbers increase exponentially within marginalized
populations. Yet stigma continues to prevent open discourse and problem solving; and Whereas, addressing these
issues, engaging the community and providing sound information help build a strong foundation for a healthier
tomorrow. Now Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of
Okeechobee, Florida, do hereby proclaim the month of May 2017 as `National Mental Health Awareness Month' in
Okeechobee. We encourage the community to observe this month by re-educating themselves about risk factors
and resources, speaking up when someone they know is struggling, offering support and caring words to those
around them, and reaffirming the importance of working together to make the community healthy." The
commendation was presented to Ms. Rita Doss -Jones of New Horizons of the Treasure Coast.
E. Proclaim the month of May 2017 as "Building Safety Month."
Mayor Watford proclaimed the month of May 2017 as Building Safety Month and read the following into the record:
"Whereas, the City of Okeechobee is committed to recognizing our growth and strength depends on the safety and
economic value of the homes, buildings, and infrastructure that serve our citizens, both in everyday life and in
times of natural disaster, and Whereas, our confidence in the structural integrity of these buildings that make up
our community is achieved through the devotion of vigilant guardians —building safety and fire prevention
officials, architects, engineers, builders, tradespeople, design professionals, laborers, and others in the
construction industry —who work year-round to ensure the safe construction of buildings; and Whereas, these
guardians are dedicated members of the International Code Council, a U.S. based organization, that brings
together local, state and federal officials that are experts in the built environment to create and implement the
highest quality codes to protect us in the buildings where we live, learn, work, worship, and play; and Whereas, our
nation benefits economically and technologically from using the International Codes® that are developed by a
national, voluntary consensus codes and standards developing organization; our government is able to avoid the
high cost and complexity of developing and maintaining these codes, which are the most widely adopted building
safety and fire prevention codes in the nation; these modern building codes include safeguards to protect the
public from natural disasters such as hurricanes, snowstorms, tornadoes, wildland fires, floods, and earthquakes;
and Whereas, Building Safety Month is sponsored by the International Code Council to remind the public about the
critical role of our communities' largely unknown guardians of public safety —our local code officials —who assure
us of safe, efficient and livable buildings that are essential to keep America great; and Whereas, `Code Officials —
Partners in Community Safety and Economic Growth' the theme for Building Safety Month 2017, encourages all
Americans to raise awareness of the importance of building safe and resilient construction; fire prevention;
disaster mitigation, and new technologies in the construction industry. Building Safety Month 2017 encourages
appropriate steps everyone can take to ensure that the places where we live, learn, work, worship, and play are
safe, and recognizes that countless lives have been saved due to the implementation of safety codes by local and
state agencies. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the
City of Okeechobee, Florida, do hereby proclaim the month of May 2017 as `Building Safety Month." The
commendation was accepted by Mr. Fred Sterling, City of Okeechobee Code Enforcement Department,
Page 3 of 7
F. Recognition of City Firefighters.
Frl S►h,i, h re uAl- wi IdbrL uuual ace ; �Us9 a
jSagders Fire DpfPy-mdmj%1U,&dA as huqkS. W M . SK. Per s, S P-er, Pad ll �d and �-t-. oun req rec.�, to p► id o d
T. Palmy'' M11- ! .Ou i0 ��� qh acres, d , .
P . otr Y UkOW tau ur r-sf-�,nd 0 �"s
a dm 16 0 1a of�'s• wards and
r�ma�-
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sa� au m t2tu� l 10V& hal furl l
VI. MINUTES — City Clerk
A. Motion to dispense with the reading and approve the Summary of Council Action for the April 18, 2017, regular
meeting. rr
Council Member 1�O- moved to dispense with the reading an prove the Summary of Council Action for the
April 18, 2017, regular meeting; seconded by Council Member M.
Discussion: none.
VOTE:
WATFORD — YEA CHANDLER — YEA CtARK-YEA
O'CONNOR —MVA� RITTER — YEA MOTION CARRIED.
VII. NEW BUSINESS
A. Motion to approve the designation of India Riedel as the City's Representative and Board Member and Marcos
MontesDeOca as Alternate to the PRM Property and Casualty Insurance Trust per the requirements of Article 6.1 of
the Bylaws — City Administrator.
Council Member G: moved to approve the designation of India Riedel as the City's Representative and Board Member
and Marcos MontesDeOca as Alternate to the P Property and Casualty Insurance Trust per the requirements of Article
6.1 of the Bylaws; seconded by Council Member DIC, .
Discussion: none.
VOTE:
WATFORD — YEA (� CHANDLER — YEA CL-AcRFC`=YEA
O'CONNOR — YF;"'' RITTER—YEA MOTION CARRIED.
Page 4 of 7
B. Motion to approve proposed Amended 2016-2017 Budget as presented (Exhibit 1).
Council Member ITV moved to approve proposed is al Year 2016-2017 mid -year Budget Amendments as presented
(and outlined below); seconded by Council Member 61-
Discussion: Finance Director Riedel began her presentation of the mid -year review financial status for FY 2016-2017. The
overall revenues are higher than budgeted. General Fund Revenues are up $79,000.00. The following outlines the
proposed amendments from the adopted budget:
General Fund Revenue Adiustments: Roll forward from previous year increased from $180,709.00 to $272,137.00; Capital
Project Improvement Funds decreased from $796,722.00 to $751,034.00.
General Fund Individual Department Expenditures: Financial Services (0513) increased from $276,416.00 to $279,391.00
due to the addition of contract services for website design. General Services (0519) increased from $368,052.00 to
$375,544.00 due to the allocation of a percentage of part-time administrative hours from public works and the increase in
animal control services. Law Enforcement (0521) increased from $2,242,018.00 to $2,264,083.00 due to the increase in
overtime for admin personnel and certified officers working in dispatch. Fire (0522) increased from $1,572,269.00 to
$1,587,869.00 due to dispatcher overtime being increased as well as additional equipment repairs. Public Works (0541)
decreased from $1,232,471.00 to $1,230,079.00 due to the allocation of a percentage of personnel salary to General
Services, Total General Operating Expenditures increased from $6,361,146.00 to $6,406,886.00. The Fund balance
remains $3,808,460.00.
The Capital Improvement Projects Fund (304) Total Expenditures decreased from $1,204,165.00 to $1,190,165.00 due to
the decrease in Fire Protection Capital reducing the cost of the new fire truck and increasing the fire building adaptation for
said truck; transfers out to General Fund decreased from $796,722.00 to $751,034.00. The Fund Balance increased from
$3,656,078.00.00 to $3,715,766.00.
MD6- CDIVtlVI.a,�1Cl Sfaf� {�r K�.epinq QI'a P,� �u�f 7my lA/Dr�lrl�i
U2�K I�IkU� Gee hw dY QaG�f6&�. U
Ma+/JY- ec1��u �m '�Ikrc �cmnvnrs �an+e�au�m sk�"�'
VOTE:
WATFORD — YEA CHANDLER —YEA CJ AW= YEA----"�
O'CONNOR — Y� RITTER — YEA MOTION CARRIED.
Page 5 of 7
C. Motion to award a bid in the amount of $17,988.00 to Platinum Performance Group for Okeechobee Fire Station
Overhead Door Replacement, Project No. PW 03-00-03-17 — City Administrator (Exhibit 2).
Council Member Nc moved to award a bid in the amount of $17,988.00 to Platinum Performance Gr up for Okeechobee
Fire Station Overhead Door Replacement, Project No. PW 03-00-03-17; seconded by Council Member MC, .
Discussion:
MDR- � �a�QS dkbu�
A�t dt�_
ratr
ak- Was �'u rp n sn d a�f- �Gc�.. d+F%'-ice �h
fW6
DW, 00 Val
D.
Counc
July 4.
VOTE:
WATFORD — YEA CHANDLER — YEA
O'CONNOR )E< RITTER—YEA
Discuss the
nn fSummer Meeting Schedule — City Clerk (Exhibit 3).
Member Ivc moved to approve the Summer Meeting Scl
2017. and Au
Discussion:
>uncil Member
VOTE:
WATFORD — YEA CHANDLER — YEA
O'CONNOR — RITTER — YEA
once 6ef�
CLARK•- YEA
---MOTION CARRIED.
CLARK — YEA
MOTION CARRIED.
17
Page 6 of 7
VIII. ADJOURNMENT - Mayor I.q I
There being no further items on the agenda, Mayor Watford adjourned the meeting at P.M.
Page 7 of 7
Office of the Mayor
City of Okeechobee, Florida
1 1, �;� I -N, Y1.
�w
a f- .. 1
Presented to
Whereas, the City of Okeechobee deems it befitting to honor the youth of our community who inspire to dream, do more
and become more as a future leader; and
Whereas, the mission of Florida's Hometown USA Program, Inc., is to make a positive difference in the lives of children
and youth of Florida, primarily through a professionally supported volunteer program. Their goal is to assist
youth in achieving their highest potential as they grow to become confident and caring individuals; and
Whereas, Miss Shelby Kirton, an 11 th grade student attending Okeechobee High School was selected as the 2017
Florida's Hometown USA Program high school representative; and
Whereas, the program provides youth with opportunities to represent their hometown while performing volunteer
service throughout the state and developing a commitment to leadership and standards of excellence.
Now, Therefore, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee,
Florida, proudly recognize Shelby's achievements as a student, volunteer, and young mentor. May her leadership
continue to serve as an example for the youth of our community.
IN WITNESS WHEREOF, on , 2017, I have
t a set my hand and caused this seal to be affixed
Dowling R. Watford; Jr., Mayor
Attest.• .
Lane Camiotea, CMC, City Clerk
r
office of t�e mallor
okee4beej Eforiba
pug1,IC SERVICE �
RECOGNITION WEEK
WHEREAS, Americans are served every single day by public servants at the federal, state, county,
and municipal levels. These unsung heroes do the work that keeps our nation working; and
WHEREAS, public employees take not only jobs but oaths to serve, protect, and defend; and
WHEREAS, many public servants, including military personnel, police officers, firefighters, border
patrol officers, embassy employees, health care professionals and others, risk their lives each
day in service to the people of the United States and around the world; and
WHEREAS, public servants include maintenance operators and crew leaders; dispatchers, records
clerks, office managers and assistants; account clerks, business license clerks, and deputy
municipal clerks; grant specialists, planning, zoning, and building permit clerks; code
enforcement and animal control officers, water and wastewater operators, and countless other
occupations. Day in and day out they provide the diverse services demanded by the
American people of their government with efficiency and integrity; and
WHEREAS, without these public servants at every level, continuity would be impossible in a
democracy that regularly changes its leaders and elected officials.
NOW, THEREFORE, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of
the City of Okeechobee, Florida, do hereby proclaim May 7 through 13, 2017, as "Public
Service Recognition Week" and encourage all citizens to recognize the accomplishments and
contributions of government employees at all levels - federal, state, county, and
municipalities. t
r
L_
Attest:
IN WITNESS WHEREOF, on May 2, 2017, I have
_ set my hand and caused this seal to be affixed
)rd, Jr., Mayor
- !
WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government
exists throughout the world, and
WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and
WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the
local governing bodies and agencies of government at other levels; and
WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality,
rendering equal service to all, and
WHEREAS, the Municipal Clerk serves as the information center on functions of local government
and community, and
WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of their
office through participation in education programs, seminars, workshops, and annual meetings
of the Florida Association of City Clerks and International Institute of Municipal Clerks,
NOW THEREFORE, I, Dowling R. Watford, Jr., Mayor of the City of Okeechobee, do recognize the
week of May 7 through May 13, 2017, as "MUNICIPAL CLERKS WEEK," and further
extend appreciation to our Municipal Clerk, Lane Gamiotea, Deputy City Clerk, Bobbie
Jenkins, and to all Municipal Clerks for the vital services they perform and their exemplary
dedication to the communities they represent.
IN WITNESS WHEREOF, on May 2, 2017, I have
set my hand and caused this seal to be affixed
otea, CMC, City Clerk
Okeechobee, Florida
WHEREAS, New Horizons Mental Health, Primary Care and Substance Abuse of the
Treasure Coast and Okeechobee seeks to increase awareness, encourage
discussion and educate the public about actions regarding mental health,
substance abuse and the impact of trauma on an individual, and
WHEREAS, suicide is the second leading cause of death for young people ages 10 to 24
in Florida, and those numbers increase exponentially within marginalized
populations. Yet stigma continues to prevent open discourse and problem
solving, and
WHEREAS, addressing these issues, engaging the community and providing sound
information help build a strong foundation for a healthier tomorrow.
NOW THEREFORE, I, Dowling R. Watford, Jr., by virtue of the authority vested in
me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of
May 2017 as "National Mental Health Awareness Month" in Okeechobee.
We encourage the community to observe this month by re-educating themselves
about risk factors and resources, speaking up when someone they know is
struggling, offering support and caring words to those around them, and
reaffirming the importance of working together to make the community healthy.
IN WITNESS WHEREOF, on May 2, 2017, I have
set my hand and caused this seal to be affixed
CMG, City CIerk
Okeecoobee, Florida
WHEREAS, the City of Okeechobee is committed to recognizing our growth and strength depends on the safety and
economic value of the homes, buildings, and infrastructure that serve our citizens, both in everyday life and in
times of natural disaster,and
WHEREAS, our confidence in the structural integrity of these buildings that make up our community is achieved through
the devotion of vigilant guardians —building safety and fire prevention officials, architects, engineers, builders,
tradespeople, design professionals, laborers, and others in the construction industry —who work year-round to
ensure the safe construction of buildings; and
WHEREAS, these guardians are dedicated members of the International Code Council, a U.S. based organization, that
brings together local, state and federal officials that ore experts in the built environment to create and
implement the highest quality codes to protect us in the buildings where we live, learn, work, worship, and
play; and
WHEREAS, our nation benefits economically and technologically from using the International Codes® that are developed
by a national, voluntary consensus codes and standards developing organization; our government is able to
avoid the high cost and complexity of developing and maintaining these codes, which are the most widely
adopted building safety and fire prevention codes in the nation; these modern building codes include
safeguards to protect the public from natural disasters such as hurricanes, snowstorms, tornadoes, wildland
fires, floods, and earthquakes; and
WHEREAS, Building Safety Month is sponsored by the International Code Council to remind the public about the critical
role of our communities' largely unknown guardians of public safety —our local code officials —who assure us
of safe, efficient and livable buildings that are essential to keep America great, and
WHEREAS, "Code Officials —Partners in Community Safety and Economic Growth" the theme for Building Safety Month
2017, encourages all Americans to raise awareness of the importance of building safe and resilient
construction; fire prevention; disaster mitigation, and new technologies in the construction industry. Building
Safety Month 2017 encourages appropriate steps everyone can take to ensure that the places where we live,
learn, work, worship, and play are safe, and recognizes that countless lives have been saved due to the
implementation of safety codes by local and state agencies.
NOW, THEREFORE, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of
Okeechobee, Florida, do hereby proclaim the month of May 2017 as "Building Safety Month."
IN WITNESS WHEREOF, on May 2, 2017, 1 have
set my hand and caused this seal to be affixed
Gamioteo, CMC, City Clerk
MEMORANDUM
,. i
May ,
2017
To: Mayor and City Council
From: Marcos Montes De Oca, City Administrator
India Riedel, Finance Director
RE: 2017 FY Mid Year Budget Amendments
Date: 04/20/ 17
BUDGET SUMMARY
2016-2017 Revenue Highlights
• Total revenues are higher than budgeted and higher than last year's
receipts to date, by 3%.
• General Fund Revenues are up $79,000 for the year ♦ 3%
• Receipted Ad Valorem Tax Rev as anticipated ♦ 4%
• Sales Tax Rev seeing a higher than anticipated incr. ♦ 7%
• Building Permits decrease ♦33%
2016-2017 Expenditure Highlights
• Forecasting YTD expenditures forward to the end of year, adding
items not expended in the first 6-month ytd numbers. We
conservatively anticipate expending 95.24% of budgeted dollars
• Operation budget is as expected with a few exceptions based on
increased need. Amendments offered based on the unexpected cost
are as follows:
• Shifted $14500 from Other Salaries to Other Contractual Services to
accommodate Website Design and Integration
• Adjust Health Insurance was not increased at initial budget
• Part time employee hours shifted from PW to General Services
• Increase Animal Control by $5,000 (It was decreased by $20,000 during
budget)
• Shift and reallocate $7500 from Other Salaries to Admin Personnel
overtime (due to dispatch needs)
• Amend Officer Overtime by $20,000 based on OT needs (Sgt. working
for Dispatch, etc.)
• Add $1100 to Dispatch overtime
• Amending R&M of Vehicles (FD) net change of $15,000 (unanticipated
pumper repairs)
• Net reduction of replacement Fire Truck and associated cost, $14,000
less
City of Okeechobee
°
.. r' Proposed Mid Yr 2016/2017 BUDGET
GENERALFUND
RECAPITULATION - REVENUE AND EXPENSES
2015/2016 2015/2016 20/6/2017 2016/2017
AMENDED ESTIMATES BUDGET PROPOSED
F/Y Beginning Fund Balance $ 3,744,185 $ 3,971,869 $ 3,791,160 $ 3,791,160
Roll forward from previous year $ 180,709 $ 272,137
$ 3,971,869 $ 4,063,297
REVENUES
96% AD VALOREM 7.9932
$
1,868,924
$
1,887,967
$
1,914,819
$
1,914,819
OTHER FEES
$
681,363
$
795,516
$
682,600
$
682,600
INTERGOVERNMENTAL
$
1,382,941
$
1,523,132
$
1,431,235
$
1,431,235
CHARGES FOR SERVICES
$
927,298
$
1,039,506
$
968,645
$
968,645
FINES, FORFEITURES & PE
$
15,695
$
30,331
$
14,770
$
14,770
USES OF MONEY & PROPEI
$
1,000
$
236
$
1,000
$
1,000
OTHER REVENUES
$
68,137
$
84,002
$
37,946
$
37,946
$
4,945,358
$ 5,360,690
$
5,051,015
$
5,051,015
TRANSFERS - IN
Public Facilities Fund (Transfet
$ 398,000
$ 350,000
$ 350,000
$ 350,000
CDBG
$ -
$ -
$ -
$ -
Capital Proj /Improvement Fun
$ 899,441
$ 796,722
$ 751,034
TOTAL REVENUES
$ 6,242,799
$ 5,710,690
1 $ 6,378,446
$ 6,424,186
EXPENDITURES
LEGISLATIVE
$
147,284
$
118,850
$
182,699
$
182,699
EXECUTIVE
$
189,283
$
179,766
$
195,341
$
195,341
CITY CLERK
$
234,441
$
211,508
$
216,170
$
216,170
FINANCIAL SERVICES
$
307,369
$
276,716
$
276,416
$
279,391
LEGAL COUNCIL
$
75,697
$
50,612
$
75,710
$
75,710
GENERAL SERVICES
$
386,799
$
342,215
$
368,052
$
375,544
LAW ENFORCEMENT
$
2,203,767
$
1,986,792
$
2,242,018
$
2,264,083
FIRE PROTECTION
$
1,483,873
$
1,387,588
$
1,572,269
$
1,587,869
ROAD & STREET FACILITI
$
1,181,711
$
1,065,215
$
1,232,471
$
1,230,079
TOTAL GEN OPER. EXPENDrrUREs
$
6,210,224
1 $ 5,619,262
$
6,361,146
1 $
6,406,886
FISCAI, YEAR ENDING FUND BALANCE $ 3,776,760 $ 4,063,297 $ 3,808,460 1 $ 3,808,460
1 of 26
City of Okeechobee
T Proposed Mid Yr 2016/2017 BUDGET
mar
GENERAL FUND
RECAPITULATION - REVENUE AND EXPENSES
2015/2016
2015/2016
2016/2017
2016/2017
AMENDED
ESTIMATES
BUDGET
PROPOSED
FUND BALANCE
$ 3,744,185
$ 3,744,185
$ 3,791,160
$ 3,791,160
Roll Forward from previous year
S 180,709
S 272,137
$ 3,971,869
$' 4,063,297
1' W"gul OR
TAXES:
311-1000 96% AD VALOREM (a) 7.9932 $ 1,969,924 $ 1,887,967 $ 1.914.819 $1.914.819
TOTA1, 1 $ 1,868,924 $ 1,887,967 $ 1,914,819 $ 1,914,819
OTHER FEES:
312-5100
312-5200
314-1000
314-4000
314-8000
316-0000
319-0000
Fire Insurance Premium
$
50,100
$ 79,888
$ 50,100
$ 50,100
Casualty Insurance Prem'Fax (Police)
$
68,100
$ 73,960
S 67,000
$ 67,000
Utility Tax -Electric
$
439,810
$ 502,380
$ 450,000
$ 450,000
Utility Tax[Natural Gas
$
17,678
$ 20,338
$ 17,500
$ 17,500
Utility Tax/Propane
$
33,721
$ 34,561
$ 30,200
S 30,200
Prof & Business Tax Receipt
$
67,554
$ 76,208
$ 66,800
$ 66,800
Public Service Fee
$
4,400
$ 8,181
$ 1,000
$ 1,000
TOTAL.
$
681,363
S 795,516
$ 682,600
S 682,600
INTERGOVERNMENTAL REVENUES:
335-1210
335-1400
335-1500
335-1800
312-6000
315.0000
335-2300
338-2000
SRS Cigarette Tax
$
192,763
$ 210,133
$
197,479
$ 197,479
Mobile Home Licenses
$
21,020
$ 23,206
$
19,500
$ 19,500
Alcoholic Beverage licenses
$
5,200
$ 6,180
$
5,200
$ 5,200
1/2 Cent Sales Tax
$
318,770
$ 342,208
$
322,800
$ 322,800
1 Cent Sales Surtax
$
622,588
$ 693,866
$
656,154
$ 656,154
Communications Service "fax
$
216,300
$ 237,028
$
223,913
$ 223,913
Firefighters Supplement
$
1,200
$ 1,800
$
1,200
$ 1,200
County Business Licenses
$
5,100
$ 8,711
$
4,989
$ 4,989
TOTAL
$
1,382,941
$ 1,523,132
$
1,431,235
S 1,431,235
CHARGES FOR CURRENT SERVICES
322-0000
322-1000
323-1000
323-4000
323-7000
329-0000
341-2000
341-3000
341-4000
343-4010
Building & Inspections Fees
$ 68,500
$ 99,157
$ 79,000
$
79,000
Exception & Zoning Fees
$ 2,333
$ 12,665
$ 500
$
500
Franchise -Electric
$ 375,422
$ 404,787
$ 401,000
$
401,000
Franchise -Natural Gas
$ 7,095
$ 8,217
$ 7,095
$
T095
Franchise -Solid Waste
$ 103,450
$ 119,031
$ 103,700
$
103,700
Plan Review Fees
$ 4,515
$ 8,385
$ 1,500
$
1,500
Alley/Street Closing Fees
$ 500
S -
Map Sales
$ 25
S
$ 25
$
25
Photocopies
$ 25
S
$ 25
$
25
Solid Waste Collection Fees -Rend.
$ 365,433
$ 387,264
$ 375,800
$
375,800
TOTAL
S 927,298
$ 1,039,506
$ 968,645
$
968,645
2 of 26
w City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
GENERAL FUND
XCAPITULATION - REVENUE AND EXPENSE
FINES, FORFEITURES & PENALTIES:
351-1000
351-2000
351-3000
351-4000
351-5000
354-1000
2015/2016
1 2015/2016
1 2016/2017
1 2016/2017
AMENDED
JESTINIATES1
BUDGET
I PROPOSED
Court Fines
$
8,674
$ 13,642
$ 9,425
$ 8,425
Radio Comm. Fee
$
4,562
$ 5,337
$ 4,020
$ 4,020
Law Enforcement Education
$
1,384
$ 1,809
$ 1,250
$ 1,250
Investigation Cost Reimbursement
$
925
$ 1,647
$ 925
$ 925
Unclaimed Evidence
$
$
$ -
$ -
Ordinance Violation Fines
$
150
$ 7,896
$ 150
$ 150
TOTAL
S
15,695
S 30,331
S 14,770
S 14,770
USES OF MONEY & PROPERTY:
361-1000
361.3000
364-1000
Interest Earnings
$ 1,000
$ 236
$ 1,000
$ 1,000
Investment Farnings
$ -
$ -
$ -
$ -
Surplus City Property
$ -
$ -
$ -
$ -
TOTAL
S 1,000
S 236
S 1,000
S 1,000
OTHER REVENUES:
334-2000
3-9000
3-9100
3-9200
6-1000
9-1000
69-5000
83-0000
Public Sal Grant
$ 1,791
$ 1,791
$
$
Special Purpose Grant
$
$
$
$
DO'I' Hwy Maint.Landscape/Mowing
$ 8,532
$ 8,632
$ 8,532
$
8,532
DOT Master Traffic Signals Maint.
$ 15,064
$ 16,264
$ 15,064
$
15,064
DOT Maint. Lights & Lights Contract
$ 28,953
$ 30,053
$ -
$
-
Other Revenues
$ 5,440
$ 5,997
$ 10,000
$
10,000
Miscellaneous
$ 2,386
$ 14,006
$ 2,000
$
2,000
Code Enforcement Fine
$ 3,200
$ 4,199
$ 500
$
500
Police Accident Reports
$ 2,771
$ 3,060
$ 1,850
$
1,850
Capital Lease Proceeds
$ -
$ -
$ -
$
-
TOTAL
S 68,137
$ 84,002
$ 37,946
S
37,946
OTHER REVENUES AND TRANSFER IN
381-1000
Impact Fee Transfer in
$
$
$
$
Capital Project Improvements ('Transfer -In)
$ 477,414
$ 382,371
$ 796,722
$ 751,034
CDBG Fund (Transfer -In)
Public Facilities Improvement (Transfer -In)
$ 350,000
$ 350,000
$ 350,000
$ 350,000
TOTAL
$ 827,414
$ 732,371
$ 1,146,722
$ 1,101,034
TOTA1, REVENUE: & OTHER FUNDING SOURCES I $ 5,787,172 1 $ 6,093,061 1 $ 6,378,446 1 $ 6,424,186
OPERATING TRANSFERS - OUT
Due From CDBG $
Capital Project Building & Improvements
Capital Project Vehicles
TRANSFERS OUT
3 of 26
PUHPFGYo City of Okeechobee
m
}L�
T Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: LEGISLATIVE (0511)
2015/2016
AMENDED
2015/2016
ESTIMATED
2016/2017
BUDGET
2016/2017
PROPOSED
1100
EXECUTIVE SALARIES
$ 46,100
$ 46,000
$ 46,100
$ 46,100
1510
LONGEVITY/SERVICE INCENTIVE
$ -
$ -
$ -
$ -
2100
FICA
$ 3,255
$ 3,013
$ 3,756
$ 3,756
2200
RETIREMENT
$ 3,650
$ 3,621
$ 3,510
$ 3,510
2300
LIFE AND HEALTH INSURANCE
$ 17,784
$ 14,852
$ 40,057
$ 40,057
2400
IWORKERS COMPENSATION
$ 225
$ 209
$ 227
$ 227
TOTAL PERSONNEL, COSTS:
$ 71,014
S 67,694
$ 93,650
$ 93,650
4 of 26
/` L y�F•OHEEry"y
o@ ,
O
City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: LEGISLATIVE (0511)
OPERATIONS & SUPPLIES
2015/2016
2015/2016
2016/2017
2016/2017
AMENDED
ESTIMATES
BUDGET
PROPOSED
3400
OTHER CONTRACT SERVICFS
$ 18,000
$ 18,000
$ 58,000
$ 58,000
4000
TRAVEL AND PER DIEM
$ 2,000
$ 1,036
$ 2,000
$ 2,000
4100
COMM. & FREIGHT
$ 3,200
$ 993
$ 3,200
$ 3,200
4500
INSURANCE
$ 3,030
$ 2,856
$ 3,209
$ 3,209
4609
REPAIR & MAINTENANCE
$ 400
$ 480
4901
EDUCATION
$ 1,500
$ 695
$ 1,500
$ 1,500
4909
MISCELLANEOUS
$ 1,000
$ 725
$ 1,000
$ 1,000
5400
BOOKS, PUBLICATIONS, ETC
$ 1,200
$ 829
$ 1,200
$ 1,200
8100
SEIARFD SERVICES
$ 8,940
$ 8,936
$ 8,940
$ 8,940
8200
AID TO PRIVATE ORGANIZATIONS
$ -
$ -
$ -
$ -
8201
INTFRLOCAL PART. w/IRSC
$ -
$ -
$ -
$ -
8202
LOCAL COMMUNITY REQUEST
S 10,000
$ 10,000
$ 10,000
$ 10,000
574-8300
TOURISM/ECO. DF.V/CENTENNIAL
$ 27,000
$ 6,606
$ -
$ -
TOTAL SUPPLIES AND OTHER SERVICES
$ 76,270
$ 51,156
S 89,049
S 89,049
GRAND TOTAL FOR DEPARTMENT
IS 147,284
$ 118,850
$ 182,699
182,(,99
5 of 26
City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: EXECUTIVE (0512)
PERSONNEL COST:
2015/2016
AMENDED
2015/2016
ESTIMATES
2016/2017
BUDGET
2016/2017
PROPOSED
1100
EXECUTIVE SALARIES
$
80,525
$ 80,534
$ 82,849
$ 82,849
1200
REGULAR SALARIES
$
42,179
$ 42,767
$ 43,653
$ 43,653
1510
LONGEVITY/SERVICE INCENTIVE.
$
-
$ -
$ -
$ -
2100
FICA
$
9,504
$ 9,558
$ 9,864
$ 9,864
2200
RETIREMENT
$
15,905
$ 15,495
$ 12,700
$ 12,700
2300
LIFE AND HEALTH INSURANCE
$
17,654
$ 15,805
$ 18,780
$ 18,780
2400
WORKERS COMPENSATION
$
652
$ 591
$ 722
$ 722
TOTAL PERSONNEL COSTS:
$
166,419
$ 164,740
$ 168,568
$ 168,568
6 of 26
City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: EXECUTIVE (0512)
SUPPLIES & OTHER SERVICES
2015/2016
AMENDED
2015/2016
ESTIMATES
2016/2017
BUDGET
2016/2017
PROPOSED
4000
TRAVEL. AND PER DIEM
$
3,250
$
1,597
$
4,000
$ 4,000
4100
COMM. & FREIGHT
$
4,005
$
3,335
$
4,005
$ 4,005
4400
RENTALS & LEASES
$
2,104
$
1,770
$
3,900
$ 3,900
4500
INSURANCE
$
3,460
$
3,263
$
3,668
$ 3,668
4600
R&M VEHICLES
$
1,000
$
444
$
1,550
$ 1,550
4609
R&M EQUIPMENT
$
1,405
$
823
$
1,400
$ 1,400
4901
EDUCATION
$
600
$
1,001
$
1,750
$ 1,750
4909
MISCELLANEOUS
$
500
$
245
$
500
$ 500
5100
OFFICE SUPPLIES
$
800
$
223
$
800
$ 800
5200
OPERATING SUPPLY
$
1,200
$
-
$
1,200
$ 1,200
5201
FUEL AND OIL
$
2,340
$
1,688
$
3,000
$ 3,000
5400
BOOKS, PUBLICATIONS, ECC
$
2,200
$
637
$
1,000
$ 1,000
6400
EQUIPMENT ($750 OR MORE)
$
-
$
$
-
$ -
TOTAL SUPPLIES AND OTIIH:R SERVICES
$
22,864
$
15,026
$
26,773
S 26,773
GRAND TOTAL F0I4 DEPARTMENT I $ 189,283 1 $ 179,766 1 S 195,341 1 $ 195,341
7 of 26
City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: CLERK OFFICE (2512)
PERSONNEL COST:
20/5/2016
AMENDED
2015/2016
ESTIMATES
2016/2017
BUDGET
2016/2017
PROPOSED
1100
EXECUTIVE SALARIFS
$ 60,306
$ 61,918
$ 62,676
$ 62,676
1200
REGULAR SALARIES
$ 46,582
$ 42,387
$ 32,946
$ 32,946
1300
OTHER SALARIES
$ 27,885
$ 24,812
$ 15,100
$ 15,100
1510
LONGEVITY/SERVICE INCENTIVE
$ -
$ -
$ -
$ -
2100
FICA
$ 10,540
$ 9,809
$ 8,952
$ 8,952
2200
RETIREMENT
$ 13,800
$ 11,168
$ 9,600
$ 9,600
2300
LIFE AND HEALTH INSURANCE
$ 17,578
$ 15,691
$ 18,582
$ 18,582
2400
WORKERS COMPENSATION
$ 560
$ 215
$ 613
$ 613
I'OTAL PERSONNEL COSTS:
$ 177,251
S 166,000
$ 148,469
$ 148,469
8 of 26
City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: CLERK OFFICE (2512)
SUPPLIES & OTHER SERVICES
2015/2016
2015/2016
2016/2017
2016/2017
AMENDED
ESTIMATES
BUDGET
PROPOSED
1103
MUNICIPAL CODE
$ 4.500
$ 950
$ 4,500
$ 4,500
3400
OTHER CONTRACTUAL SERVICES
$ 9,000
$ 8,800
$ 9,000
$ 9,000
4000
TRAVEL AND PER DIEM
$ 3,000
$ 691
$ 3,000
$ 3,000
4100
COMM. & FREIGHT
$ 2,300
$ 2,216
$ 2,300
$ 2,300
4500
INSURANCE
$ 5,190
$ 4,890
$ 5,501
$ 5,501
4609
R&M EQUIPMENT
$ 7,100
$ 6,720
$ 7,100
$ 7,100
4900
ADVERTISING/OTI IFR CHARGES
$ 15,000
$ 15,704
$ 25,000
$ 25,000
4901
EDUCATION
$ 1,100
$ 375
$ 1,100
$ 1,100
4909
MISCELLANEOUS/ELECTION
$ 6,000
$ 1,410
$ 6,000
$ 6,000
5100
OFFICE SUPPLIES
$ 2,000
S 1,840
$ 2,000
$ 2,000
5400
BOOKS, PUBLICATIONS, ETC
$ 2,000
$ 1,912
$ 2,200
$ 2,200
6400
1 EQUIPMENT ($750 OR MORE)
$ -
$ -
$ -
$ -
TOTAL SUPPLIES AND OTHER SERVICES
S 57,190
S 45,508
S 67,701
S 67,701
GRAND TOTAL FOR DEPARTMENT
$ 234,441
$ 211,508
$ 216,170
$ 216,170
9 of 26
�/Sy.OF'OKEt.C�
6NOW
City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: LEGAL SERVICES (0514)
SUPPLIES & OTHER SERVICES
2015/2016
AMENDED
2015/2016
ESTIMATES
2016/2017
BUDGET
2016/2017
PROPOSED
2300
HEALTH INSURANCE
$ 8,640
$ 7,796
S 10,050
$ 10,050
3100
PROFESSIONAL SERVICES
$ 50,597
$ 40,786
S 51,000
$ 51,000
3300
LEGAL COST
$ 12,500
$ 160
$ 10,500
$ 10,500
4000
TRAVEL AND PER DIEM
$ 800
$ 475
$ 900
$ 800
4100
COMM. AND FREIGHT SERVICES
$ 1,010
$ 533
$ 1,010
$ 1,010
4609
R&M EQUIPMENT
$ 750
$ 332
$ 800
$ 800
4901
EDUCATION
$ 750
$ 530
$ 750
$ 750
5100
OFFICE SUPPLIES
$ 150
$
$ 300
S 300
5400
MEMBF.RS11113 & SUBSCRIPTIONS
$ 500
$
$ 500
$ 500
TOTAL SUPPLIES AND OTHER SERVICES
S 75,697
S 50,612
S 75,710
S 75,710
GRAND TOTAL FOR DEPARTMENT I S 75,697 1 S 50,612 1 S 75,710 1 S 75,710
10 of 26
City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: FINANCE DEPARTMENT (0513)
PERSONNEL COST:
2015/2016
AMENDED
2015/2016
ESTIMATES
2016/2017
BUDGET
2016/2017
PROPOSED
I I00
EXECUTIVE SALARIES
$ 57,079
$
59,205
$ 59,120
$ 59,120
1200
REGULAR SALARIES
$ 69,546
$
68,181
$ 71,289
$ 71,289
1201
OTHER SALARY
$ 14,500
$ -
1510
LONGEVITY/SERVICE INCENTIVE
$
-
2100
FICA
$ 9,880
$
8,893
$ 11,225
$ 10,200
2200
RETIRFMENT
$ 16,160
$
15,541
$ 13,200
$ 13,200
2300
LIFE, AND HEALTH INSURANCE
$ 25,629
$
25,249
$ 25,629
$ 29,629
2400
WORKERS COMPENSATION
$ 715
$
642
$ 745
$ 745
2500
UNEMPLOYMENT TAXES
$
$
$ -
$
TOTAL PERSONNEL COSTS:
S 179,008
S
177,711
$ 195,708
$ 184,183
11 of 26
.� S .OF'OKFF.c'+
,c •o yob
6
City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
ARTMENT: FINANCE DEPARTMENT 0513
SUPPLIES & OTHER SERVICES
2015/2016
2015/2016
2016/2017
2016/2017
AMENDED
ESTIMATE
BUDCET
PROPOSED
3200
ACCOUNTING & AUDIT
$ 36,800
$
28,739
$
37,800
$ 37,800
3400
OTHER CONTRACTUAL SERVICES
$ 50,646
$
40,332
$ 14,500
4000
TRAVEL AND PER DIEM
$ 1,750
$
260
$
1,750
S 1,750
4100
COMM. & FREIGHT
$ 2,800
$
2,157
$
2,800
S 2,900
4500
INSURANCE
$ 6,060
$
5,704
$
6,418
$ 6,418
4609
R&M EQUIPMENT
$ 13,905
$
8,786
$
14,250
$ 14,250
4901
EDUCATION
$ 850
$
-
$
850
$ 850
4909
MISCELLANEOUS
$ 100
$
-
$
100
$ 100
5100
OFFICE SUPPLIES
$ 1,200
$
958
S
1,200
$ 1,200
5200
OPERATING SUPPLY
$ 14,100
$
11,991
$
15350
$ 15,350
5400
BOOKS, PUBLICATIONS, ETC
$ 150
$
78
$
190
$ 190
6400
JEQUIPMFNT ($750 OR MORE)
$ -
$
-
$
-
$ -
TOTAL SUPPLIES AND OTHER SERVICES
$ 128,361
$
99,005
S
80,708
$ 95,208
TOTAL COST: I S 307,369 1 S 276,716 1 $ 276,416 1 S 279,391
1201 Remove Part time IT personnel
3400 Add Contractual Services for Website Design
2300 Adjustment not made at budget time for increase in HI cost
12 of 26
���SyOF•OKECyO' v.,. City of Okeechobee
6 -y!a.• r Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: GENERAL SERVICES (0519)
PF.RSONNEI. COST:
2015/2016
AMENDED
2015/2016
ESTIMATES
2016/2017
BUDGET
2016/2017
PROPOSED
1200
REGULAR SALARIES
$
66,934
$ 66,509
$
68,958
$
68,958
1300
OTHER SALARY
$
$ 801
$
$
2,315
1400
OVERTIME
$
$
$
$
1510
LONGEVITY/SERVICE INCENTIVE
2100
FICA
$
5,225
$ 5,169
$
5,400
$
5,577
2200
RFTIRFMENT
$
8,675
$ 8,354
$
6,900
$
6,900
2300
LIFE AND IIEALTFIINSURANCE
$
16,650
$ 16,145
$
1SA20
$
18,420
2400
WORKERS COMPENSATION
$
520
$ 465
$
590
$
590
TOTAL PERSONNEL COSTS:
S
98,004
S 97,442
S
100,268
S
102,760
13 of 26
�'`yOF•oKfE`y''i City of Okeechobee
d Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
)EPARTMENT: GENERAL SERVICES (0519)
SUPPLIES & OTHER SERVICES
2015/2016
2015/2016
2016/2017
2016/2017
AMENDED
ESTIMATES
BUDGET
PROPOSED
3100
PROFESSIONAL SERVICES
$ 125,250
$
113,100
$ 125,250
$ 125,250
3400
OTHER CONTRACTUAL SERVICES
$ 93,896
$
67,812
$ 75,110
$ 80,110
4000
TRAVEL AND PER DIEM
$ 4,960
$
1,960
$ 4,960
$ 4,960
4100
COMM, & FREIGHT
$ 2,360
$
2,207
$ 2,544
$ 2,544
4300
UTILITIES
$ 10,685
$
8,207
$ 9,600
$ 9,600
4400
RENTALS AND LEASES
$ 3,787
$
3,687
$ 3,687
$ 3,687
4500
INSURANCE
$ 17,176
$
16,077
$ 18,108
$ 18,108
4600
R&M VEHICLES
$ 1,000
$
-
$ 1,000
$ 1,000
4609
R&M EQUIPMENT
$ 17A56
$
10,813
$ 16,000
$ 16,000
4901
EDUCATION
$ 300
$
198
$ 700
$ 700
4909
MISCELLANEOUS
$ 300
$
-
$ 500
$ 500
5100
OFFICE SUPPLIES
$ 2,900
$
1,653
$ 2,900
$ 2,900
5200
OPERATING SUPPLY
$ 1,900
$
1,218
$ 1,900
$ 1,900
5201
FUEL AND 0I1,
$ 325
$
$ 325
$ 325
5204
POSTAGE & SUPPLIES
$ 6,300
$
4,330
$ 5,000
$ 51000
5400
BOOKS, PUBLICATIONS, ETC:
$ 200
$
-
$ 200
$ 200
6400
EQUIPMENT ($750 OR MORE)
$ -
$
13,511
TOTAL SUPPLIES AND OTHER SERVICES
S 288,795
$
244,773
$ 267,784
$ 272,784
GRAND TOTAL, FOR DEPARTMENT I $ 386,799 1 $ 342,215 1 S 368,052 1 $ 375,544
1300 Alloc of % of PT Admin hours shifted to Gen Services Budget
3400 Increasing Animal Control to $55,000 (Decreased by $20000 from last year)
14 of 26
City of Okeechobee
}
Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
PARTMENT: POLICE DEPARTMENT (0521
PERSONNEL. COST:
2015/2016
2015/2016
2016/2017
2016/2017
AMENDED
ESTIMATES
BtTDGET
PROPOSED
1100
EXECUTIVE SALARIES
$ 109,885
$ 103,253
$ 597600
$ 59,600
1200
REGULAR SALARIES
$ 957,675
$ 925,047
$ 990,400
$ 990,400
1201
HOLIDAY PAY
$
$
$
$
1202
OFFICERS IIOLIDAY PAY
$ 26,745
$ 20,563
$ 27,146
$ 27,146
1300
OTI IF R SALARY
$ 30,750
$ 30,548
$ 34,000
$ 26,500
1400
OVERTIME
$ 13,998
$ 10,414
$ 7,500
$ 15,000
1403
OFFICERS OVERTIME PAY
$ 69,500
$ 68,113
$ 69,500
$ 89,500
1501
AUXILIARY PAY
$ 1,200
$ 1,200
$ 1,200
$ 1,200
1510
LONGEVITY/SERVICE INCENTIVE
$ -
$ -
$ -
$ -
1520
OFFICERS LONGEVITY/SERVICF,
$ 2,000
$ 2,000
$ 500
$ 500
1540
CAREER EDUCATION
$ 13,350
$ 13,047
$ 14,250
$ 14,250
2100
FICA
$ 94,081
$ 87,105
$ 93,750
$ 95,815
2200
RETIREMENT
$ 290,840
$ 230,020
$ 308,400
$ 308,400
2300
LIFE AND HEALTH INSURANCE
$ 225,179
$ 217,256
$ 261,678
$ 261,678
2400
WORKERS COMPENSATION
$ 40,125
$ 36,741
$ 44,215
$ 44,215
2500
UNEMPLOYMENT COMP.
$ -
$ -
$ 3,200
$ 3,200
TOTAL PERSONNEL COSTS:
$ 1,875,328
$ 1,745,307
$ 1,915,339
$ 1,937,404
15 of 26
F•O/rFECy@ .a City of Okeechobee �w
Proposed Mid Yr 2016/2017 BUDGET
9 `
4...
General Fund - OOl
DEPARTMENT: POLICE DEPARTMENT(
SUPPLIES & OTHER SERVICES
2015/2016
2015/2016
20/6/2017
2016/2017
AMENDED
ESTIMATES
BUDGET
PROPOSED
3100
PROFESSIONAL. SERVICES
$ 20,608
$
18,515
$ 20,608
$ 20,608
3400
OTHER CONTRACTURAL SERVICES
$ 33,541
$
21,121
$ 3Q728
$ 30,728
4000
TRAVEL AND PER DIEM
$ 5,000
$
3,808
$ 5,000
$ 5,000
4100
COMM. & FRFIGIIT
$ 34,050
$
27,780
$ 34,050
$ 34,050
4300
UTILITIES
$ 16,275
$
14,394
$ 16,275
$ 16,275
4400
RENTALS AND LEASES
$ 5,420
$
3,690
$ 5,420
$ 5,420
4500
INSURANCE
$ 46,950
$
44,210
$ 49,708
$ 49,708
4600
R&M VFFIICLFS
$ 10,000
$
8,647
$ 10,000
$ 10,000
4609
R&M EQUIPMENT
$ 25,670
$
15,945
$ 23,550
$ 23,550
4700
PRINTING
$ 2,000
$
217
$ 2,000
$ 2,000
4901
EDUCATION -RESTRICTED
$ 4,500
$
435
$ 4,500
$ 4,500
4902
EDUCATION - NON -RESTRICTED
$ 4,500
$
800
$ 4,500
$ 4,500
4909
MISCELLANEOUS
$ 1,500
$
103
$ 1,500
$ 1,500
5100
OFFICE SUPPLIES
$ 5,000
$
1,815
$ 5,000
$ 5,000
5101
DETECTIVE SUPPLIES
$ 3,000
$
3,064
$ 3,000
$ 3,000
5102
INVESTIGATION FEES
$ 1,800
$
325
$ 1,800
$ 1,800
5200
OPERATING SUPPLY
$ 17,400
$
7,208
$ 17,100
$ 17,100
5201
FUEL AND OIL.
$ 64,025
$
40,404
$ 66,140
$ 66,140
5202
OPERATING SUPPLIES (TIRES)
$ 7,000
$
8,476
$ 8,000
$ 8,000
5203
UNIFORMS/PATCHES
$ 15,300
$
14,399
$ 15,300
$ 15,300
5400
BOOKS, PUBLICATIONS, FTC
$ 2,500
$
2,220
$ 2,500
$ 2,500
6400
EQUIPMENT ($750 OR MORE)
$ -
$
1,993
$ -
$ -
8300
PUBLIC SERVICE GRANT
$ 2,400
$
1,916
$
$
8301
FDOT -Traffic Safety Grant
$ -
$
-
$
$ -
FOTAL SUPPLIES AND OTHER SERVICES
$ 328,439
$
241,485
$ 326,679
$ 326,679
GRAND TOTAL FOR DEPARTMENT 1 $ 2,203,767 1 S 1,986,792 1 $ 2,242,018 1 S 2,264,083
1300 Decreased by $7500 and shifting to 1400 OF
1400 Increasing OT by $7500 due to admin personnel working for Dispatch
1403 Increasing OF by $20,000 due to Cert. Officers working for Dispatch
2100 Adj of FICA to accommodate add'I salary cost
522-1402 Dispatcher Overtime increased by $1100 (in Fire Dept. budget)
16 of 26
t,I.OF�0K a.
o�City of Okeechobee
_ Proposed Mid Yr 2016/2017 BUDGET
}
General Fund - 001
DEPARTMENT: FIRE DEPARTMENT (0522)
PERSONNEL, COST:
2015/20/6
2015/2016
2016/2017
2016/2017
AMENDED
ESTIMATES
BUDGET
PROPOSED
1100
EXECUTIVE SALARIES
$ 69,247
$
70,862
$ 71,646
$
71,646
1200
REGULAR SALARIES
$ 639,806
$
634,096
$ 682,520
$
682,520
1201
I IOLIDAY PAY
$ 24,646
$
19,003
$ 25,015
$
25,015
1300
OTI IER SALARY
$ 27,815
$
26,530
$ 28,649
$
28,649
1400
OVERTIME
$ 33,670
$
24,856
$ 36,910
$
36,910
1401
OVERTIME PAY/ANNUAL & SICK
S 57,200
$
61,870
$ 60,060
$
60,060
1402
DISPATCHER OVERTIME
$ 6,500
$
4,869
S 4,750
$
5,850
1501
VOLUNTEER PAY
$ 12,000
$
12,842
$ 12,000
$
12,000
1510
LONGEVITY/SERVICE INCENTIVE
$ -
$
-
$ 500
$
500
1540
CAREER EDUCATION
$ 2,400
$
1,200
$ 1,200
$
1,200
2100
FICA
$ 67,158
$
63,042
$ 71,800
$
71,800
2200
RETIREMENT
$ 172,815
$
158,015
$ 192,040
$
192,040
2300
LIFE AND HEALTH INSURANCE
$ 114,324
$
111,431
$ 144,117
$
144,117
2400
WORKERS COMPENSATION
$ 37,350
$
33,899
$ 40,690
$
40,690
2500
UN EMPLOYMENT COMPENSATION
$ -
$
-
$ -
$
-
TOTAL PERSONNEL COSTS:
S1,263,931
S1,222,521
S1,371,897
S1,372,997
17 of 26
F`` F oKfcyof City of Okeechobee
E y Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: FIRE DEPARTMENT (0522)
SUPPLIES & OTHER SERVICES
20/5/2016
2015/2016
2016/2017
2016/2017
AMENDED
ESTIMATES
BUDGET
PROPOSED
3100
PROFESSIONAL SERVICES (MD)
$ 7,800
$
7,200
$
7,800
$
7,800
3102
PROF SERV (PHYS FOR SCBA)
$ 3,800
$
1,400
$
3,800
$
3,800
3103
WELLNESS PROGRAM (Gym)
$ 3,360
$
2,400
$
3,600
$
3,600
3400
OTHER CONTRACTUAL SERVICES
$ 2,450
$
-
$
2,450
$
2,450
4000
TRAVEL AND PER DIEM
$ 3,500
$
3,218
$
3,000
$
3,000
4100
COMM. & FREIGHT
$ 14,366
$
12,976
$
16,403
$
16,403
4300
UTILITIES
$ 14,175
$
10,515
$
14,000
$
14,000
4400
RENTALS AND LEASES
$ 1400
$
1,662
$
2,400
$
2,400
4500
INSURANCE
$ 28,876
$
27,084
$
30,409
$
30,409
4600
JR&M VEHICLES
$ 40,000
$
29,943
$
22,500
$
37,000
4609
JR&M BUILDING & EQUIPMENT
$ 32,000
$
26,943
$
29,075
$
29,075
4700
IPRINTING
$ 600
$
-
$
600
$
600
4901
IEDUCATION
$ 12,000
$
3,720
$
11,000
$
11,000
4902
PUBLIC EDUCATION & FIRF. PREY.
$ 1,500
$
1,197
$
1,500
$
1,500
4903
CODE ENFORCEMENT
$ 9,000
$
5,568
$
9,000
$
9,000
4905
TRAINING & MATERIALS
$ 3,500
$
-
$
3,500
$
3,500
4909
MISCELLANEOUS
$ 400
$
358
$
400
$
400
5100
OFFICE. SUPPLIES
$ 2,200
$
2,173
$
2,420
$
2,420
5200
OPERATING SUPPLY
$ 11,825
$
10,101
$
11,825
$
11,925
5201
FUEL AND OIL
$ 9,190
$
5,083
$
9,190
$
9,190
5202
OPERATING SUPPLIES (TIRES)
$ 5,000
$
3,951
$
3,500
$
3,500
5203
UNIFORMS/PATCHES
$ 8,000
$
4,434
$
8,000
$
8,000
5400
IBOOKS, PUBLICATIONS, ETC
$ 4,000
$
2,672
$
4,000
$
4,000
6400
1 EQUIPMENT ($750 OR MORE)
S -
$
2,469
$
-
$
-
TOTAL SUPPLIES AND OTHER SERVICES:
$ 219,942
$
165,067
1 $
200,372
$
214,872
GRAND TOTAL FOR DEPARTMENT I $ 1,483,873 1 S 1,387,588 1 S 1,572,269 1 $ 1,587,869
522-1402 Dispatcher Overtime increased by $1 100 (also notated in PD narrative)
4600 Add'I equipment repairs of $18,000, amending an increase of $15,000
18 of 26
�y°F.°NEE"�� RM City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
r...v^
General Fund - 001
DEPARTMENT: PUBLIC WORKS (0541)
PERSONNEL COST:
2015/2016
2015/2016
2016/2017
2016/2017
AMENDED
ESTIMATES
BUDGET
PROPOSED
1100
F.XECEITIVE SALARIES
$
139,500
$ 140,319
$ 143,470
$ 143,470
1200
REGULAR SALARIES
$
295,400
$ 259,519
$ 310,300
$ 310,300
1300
OTHER SALARIES
$
22,000
$ 4,223
$ 36,000
$ 33,685
1400
OVERTIME
$
2,971
$ 3,233
$ 3,500
$ 3,500
1510
LONGEVITY/SF,RVICF INCENTIVE
$
-
$ -
$ -
$ -
2100
FICA
$
36,967
$ 28,736
$ 39,200
$ 39,123
2200
RETIREMENT
$
55,004
$ 33,090
$ 43,500
$ 43,500
2300
LIFE AND HEALTH INSURANCE
$
78,806
$ 75,017
$ 89,066
$ 89,066
2400
WORKERS COMPENSATION
$
29,840
$ 26,904
$ 32,240
$ 32,240
2500
UNEMPLOYMENT COST
$
-
$ 428
$ 300
$ 300
TOTAL PERSONNEL COSTS:
$
660,488
S 571,469
$ 697,576
$ 695,184
19 of 26
��`�,oF oKpFyo City of Okeechobee
r
••� Proposed Mid Yr 2016/2017 BUDGET
General Fund - 001
DEPARTMENT: PUBLIC WORKS (0541)
2015/2016
2015/2016
2016/2017
2016/2017
AMENDED
ESTIMATES
BUDGET
PROPOSED
3100
PROFESSIONAL SERVICES
$ 5,000
$ -
$
5,000
$ 5,000
3400
OTHER CONTRACTUAL SERVICES
$ 2,900
$ -
$
2,800
$ 2,800
3401
GARBAGE COLLECTION FEE
$ 366,524
$ 366,019
$
367,257
$ 367,257
4000
"TRAVEL AND PER DIEM
$ 2,000
$ 1,265
$
2,500
$ 2,500
4100
COMM. & FREIGHT
$ 5,500
$ 5,440
$
6,500
$ 6,500
4300
UTILITIES
$ 18,500
$ 14,516
$
18,500
$ 18,500
4400
RENTALS & LEASES
$ 1,250
$ 823
$
750
$ 750
4500
INSURANCE
$ 33,949
$ 32,321
$
35,788
$ 35,788
4600
R&M VEHICLES
$ 8,000
$ 6,751
$
9,000
$ 8,000
4605
R&M PARKS
$ -
$ 2
$
7,500
$ 7,500
4609
R&M BUILDING & EQUIPMENT
$ 18,500
$ 21,621
$
22,500
$ 22,500
4901
EDUCATION
$ 3,000
$ 1,501
$
4,000
$ 4,000
4909
MISCELLANEOUS
$ 500
$ 402
$
500
$ 500
5100
OFFICE SUPPLIES
$ 750
$ 866
$
750
$ 750
5200
OPERATING SUPPLY
$ 6,400
$ 6,526
$
6,500
$ 6.500
5201
FUEL AND 011,
$ 27,050
$ 15,186
$
27,050
$ 27,050
5202
OPERATING SUPPLIES (TIRES)
$ 5,750
$ 5,396
$
3,500
$ 3,500
5203
UNIFORMS
S 6,750
$ 7,561
$
6,750
$ 6,750
5204
DUMPING FEES
$ 500
$ 455
$
750
$ 750
5205
MOSQUITO CONTROL
$ 8,000
S 6,755
$
7,500
$ 7,500
5300
ROAD MATERIALS/SUPPLIES
$ -
$ 340
$
-
$ -
5400
BOOKS, PUBLICATIONS, E"IC
$ 500
$ -
$
500
$ 500
6300
IMPROVEMENTS
$ -
$
$
-
$ -
6400
EQUIPMENT ($750 OR MORE:)
$ -
$
$
-
$ -
TOTAL SUPPLIES AND OTHER SERVICES:
$ 521,223
$ 493,746
S
534,895
$ 534,895
GRAND TOTAL FOR DEPARTMENT
$ 1,181,711
$ 1,065,215
S
1,232,471
S 1,230,071)
1300 Decrease-Alloc of % of PT Admin hours shifted to Gen Services Budget
20 of 26
City of Okeechobee
, Proposed Mid Yr 2016/2017 BUDGET
Public Facility Fund-301
Public Facility Fund (Transportation)
2015/2016 1 2015/2016 1 2016/2017 1 2016/2017 2016/2017
AMENDED ESTIMATES BUDGET AMENDED PROPOSED
F/Y BEGINNING FUND BALANCE $ 546,177 $ 745,060 $ 659,676 $ 658.676 1 S 658,676
REVENUES
301-313.4100
LOCAL OPTION GAS TAX
$ 327,944
$ 366,195
$
330,400
$ 330.400
$
330,400
301-313.4200
LOCAL ALTER, FUEL USER FEE
$ 206,680
$ 228,781
$
207,500
$ 207.500
$
207,500
301-335.1220
SRS EIGHT CENT MOTOR FUEL
$ 67,500
$ 65,379
$
67,500
$ 67,500
$
67,500
301-312.3000
NINTII CENT FUEL TAX
$ 55,900
$ 65,997
$
57,000
$ 5T000
$
57,000
301-335.4100
MOTOR FUEL TAX REBATE:
$ 2,570
$ 3,032
$
2,500
$ 2,500
$
2,500
301-361.1000
SCOP Funding
$ 57,750
$ -
$
-
$ -
$
-
301-361.1000
INTEREST EARNINGS
$ 350
$ 230
$
350
$ 350
$
350
301-369.1000
MISCELLANEOUS
$ -
1$ 7,744
$
-
$
$
-
TOTAL REVENUES
1 718,6941
737,3581
665,250
665,2501
665,250
EXPENDITURES
301-549.3100
PUBLIC FAC.-PROFESSIONAL SF,R.
$ 25,000
$ -
$ 25,000
$ 25,000
$ 25,000
301-549-3400
PUBLIC FAC. CONTRACTUAL SERVICE
$ 77,700
$ 5,091
$ 51,000
$ 51,000
$ 51,000
301-549-4300
PUBLIC FAC UTILITIES
$ 87,300
$ 79,516
$ 77,300
$ 77,300
$ 77,300
301-549-4609
REPAIR & MAINTENANCE
$ 17,500
$ 13,342
$ 18,500
$ 18,500
$ 18,500
301-549-4909
MISC-PARK HOLIDAY LIGI ITS
$ 2,000
S 2,727
$ 5,000
$ 5,000
$ 5,000
301-549-5300
PUBLIC FAC. ROAD & MATERIALS
$ 70,000
$ 72,116
$ 65,000
$ 65,000
$ 65,000
301-549-6300
PUBLIC FAC IMPROVEMENTS
$ 335,000
$ 89,633
$ 275,000
$ 275,000
$ 275,000
301-549-6301
SCOP IMPROVEMENTS
$ 57,750
$ 98,255
$ -
$ -
$ -
301-549.6302
PUBLIC FAC. BEAUTIFICATION
$ 5,000
$ -
$ -
$ -
$ -
301-549.6400
JPUBLIC FAC MACHINERY & EQUIP
$ 75,000
S 64,355
$ 196,000
$ 174,000
$ 174,000
TOTAL EXPENSES
$ 752,250
$ 425,03.5
$ 712,800
S 690,800
$ 690,800
Transfer to General Fund I $ 350,000 1 S 350,000 1 S 350,000 1 $ 350,000 1 $ 350,000
F/Y ENDING FUND BALANCE $ 162,621 1 S 707,383 1 $ 261,126 1 $ 283,126 1 S 283,126
21 of 26
City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
AL PROJECTS IMPROVEMENTS
2015/2016 2015/2016 2016/2017 2016/2017 1 2016/2017
AMENDED ESTIMATES BUDGET AMENDED PROPOSED
F/Y BEGINNING FUND BALANCE $ 5,957,923 $ 6,355,830 $ 5,429,685 $ 5,729,685 $ 5,729,685
REVENUES
304-383.0000
304-364.1000
304-361.1000
304-369.1000
DISPOSITION OF FIXED ASSETS
$ 246,000
$ 246,000
$ 237,600
$ 237,600
$ 237,600
INTEREST EARNINGS
$ 4,000
$ 3,267
$ 5,200
$ 5,200
$ 5,200
MISCELLANEOUS
$ 500
$ -
$ 500
$ 500
$ 500
TOTAL REVENUES
$ 250,500
$ 249,267
$ 243,300
$ 243,300
$ 243,300
EXPENDITURES
304-549-3100
Professional Services
$
40,800
$
9,453
$ 25,000
$
25,000
$ 25,000
304-529-4600
REPAIR & MAINTENANCE
$
50,000
$
100
$ 25,000
$
25,000
$ 25,000
304-513-3100
Professional Services
$
22,000
$
-
$ 9,500
$
9,500
$ 9,500
304-512-6400
ADMINISTRATION CAPITAL
$
30,562
$
30,019
$ 6,900
$
6,900
$ 6,900
304-513-6400
FINANCE CAPITAL
$
1,500
$
-
$ 2,500
$
2,500
$ 2,500
304-519-6400
GENERAL SERVICES CAPITAL
$
114,500
$
96,215
$ 66,000
$
66,000
$ 66,000
304-521-6400
LAW ENFORCEMENT CAPITAL
$
419,372
$
380,976
$ 346,065
$
369,365
$ 369,365
304-522-6400
FIRE PROTECTION CAPITAL
$
50,200
$
11,149
$ 33,000
$
33.000
$ 53,000
304-522-6401
FIRE PROTECTION CAPITAL
$
-
S
-
$ 525,000
$
525,000
$ 491,000
304-541-6400
PUBLIC WORKS CAPITAL
$
3,500
$
3,290
$ 6,900
$
6,900
$ 6,900
304-549-6401
PARKS CAPITAL IMPROVEMFNT
$
100,000
$
48,500
$ 50,000
S
50,000
$ 50,000
304-549-6402
MEDIAN REPLACEMENT & ROW
$
100,000
$
-
$ 85,000
$
95,000
$ 85,000
304-584.6400
FUTURE CAPITAL PROJECTS
$
50,000
$
$ -
$
-
$ -
304-2512-6400
CLERK CAPITAL
$
$
$ -
$
$
304-584.7100
PRINCIPAL
$
$
$
$
$
304-584.7200
INTEREST
$
$
$
$
-
$ -
TOTAL EXPENDITURES
$
982,434
$
579,702
$ 1,180,865
$
1.204,165
$ 1.190,165
F/Y ENDING F
TRANSFER OUT TO Other Funds
S 382,162
$ 65,162
$
16,020
$
316,020
$
316,020
TRANSFER OUT TO GENERAL FUND
$ 899,441
$ 82,371
$
796,722
$
796,722
$
751,034
TOTAL TRANSFER OUT
$ 1,281,603
$ 147,533
$
812,742
$
1,112.742
$
1,067,054
ASSIGNED FUND BALANCE
$ -
TOTALASSIGNED FUND BALANCE:
$ -
$ -
$
$
$
-
LIND BALANCE
$ 3,938,086
$ 5,877,862
1 $
3,679,378
1 S
3,656,078
S
3,715,766
522-6400 &
6401 Net reduction of $14,000 for Replacement Fire Truck and Fire Building adaptation
22 of 26
�°AF 0tio j City of Okeechobee
. Proposed Mid Yr 2016/2017 BUDGET
Other Grants
RECAPITULATION - REVENUE & EXPENSES
201 5/2016 1 2015/2016 2016/2017 2016/2017
AMENDED ESTIMATES AMENDED PROPOSED
F/Y BEGINNING FUND BALANCE $ $ - $ 39,642 $ 39,642
REVENUES
302-331.3903
302-331-3904
302-331.3905
302-361.1000
302-381.0000
302-381.0000
TMDL Grant
$
403,838
$
$ 183,630
$
183,630
Stormwater Drainage Grant
$ 175,000
$
175,000
Section 319 Grant
$
-
$
$ -
$
-
Interest Earnings
$
-
$
$ -
$
-
FRANSFER IN -CAPITAL ASSIGNED FUNDS
$
300,000
$
$ 300,000
$
300,000
TRANSFER IN -CAPITAL FUND RESERVES
$
65,162
$
65,162
$ 16,020
$
16,020
TOTAL REVENUESREVENUES1
$
769,000
$
65,162
$ 674,650
$
674,650
EXPENDITURES
302-25523100
302-2552,3200
302-2552.4609
302-2552.4609
302-2552.4909
302-2000-4909
302-2752.3100
302-2752.3200
302-2752.4909
302-2752.4609
302-2752.6300
302-2752-6400
PROFESSIONAL SERVICES
$
$
$
-
$
ADMINISTRATIVE SERVICES
$
$
$
$
TEMPORARY RELOCATION
$
$
$
$
HOUSING REHAB DEMO/REPL/RELOC
$
$
$
$
MISCELLANEOUS
$
$
$
$ -
MISCELLANEOUS - BANKING EXP
PROFESSIONAL SERVICES
$
28,000
$ 38,520
$
23,100
$ 23,100
ADMINISTRATIVE, SERVICES
$
5,000
$
5,000
$ 5,000
MISCELLANEOUS
$
1,000
$
1,000
$ 1,000
STREET IMPROVEMENTS/ADDITIONS
$ -
$
-
$ -
INFRASTRUCTURE IMPROVEMENTS
$
175,000
$ 175,000
Park and Canal Improvements
$
735,000
$
510,192
$ 510,192
TOTAL EXPENSES
$
769,000
$ 38,520
$
714,292
$ 714,292
F/Y ENDING FUND BALANCE: $ $ 26,642 $ $
DUE TO GENERAL FUND
Grant related project
Taylor Creek Park
TMDL Grant $183,630, Matching, $183,630 (FEDP NS018)
SFWM #4600003556 Stormwater Drainage coat. Project, $175.000
Professional Services - Grant application services
23 of 26
City of Okeechobee
iW O�
Proposed Mid Yr 2016/2017 BUDGET
Appropriations Grant
RECAPITULATION - REVENUE & EXPENSES
F/Y BEGINNING FUND BALANCE
REVENUES
307-334.3900
307-361.1000
307-381.0000
2015/2016 2015/2016 1 2016/2017 1 2016/2017
AMENDED ESTIMATES BUDGET PROPOSED
$ - $ $ $
Appropriation Funds
$ 300,000
$ 300,000
$
$
Interest Earnings
$ -
$ -
$
$
fRANSFER IN -CAPITAL FUND RESERVES
$ 17,000
$ 17,000
$
$
TOTAL REVENUES1
$ 317,000
1 $ 317,000
$
$
EXPENDITURES
307-559.3100
307-559.3102
307-559.4909
307-559.6300
PROFESSIONAL SERVICES -Engineering Services
$ -
$ -
$
$ -
PROFF.SSIONAL SERVICES -Grant Admin
$ 9,000
$ 16,500
$
$
ADMINISTRATIVE SERVICES
$ 500
$ 500
$
$
STREE'I' IMPROVEMENTS/ADDITIONS
$ 300,000
$ 300,000
$
$
TOTAL EXPENSES
$ 309,500
$ 317,000
$
$
F/Y ENDING FUND BALANCE 1 $ 7,500 1 $ $ $
334-3900 Stormwater/Canal Grant ($100,00 Carryover) + $200,000 added grant
24 of 26
.0F•OKFey0 City of Okeechobee
}
Proposed Mid Yr 2016/2017 BUDGET
FDOT-GRANT
RECAPITULATION - REVENUE & EXPENSES
FN BEGINNING FUND BALANCE
REVENUES
308-331-3900
308-369.1000
308-381.0000
2015/2016 2015/20/6 1 2016/2017 1 2016/2017
AMENDED ESTIMATES I BUDCET I PROPOSED
$ (86,713) $ (86,713) $ $
FDOT Grant
$ 96,492
$ 96,492
$
$
Misc. Revenue
$ -
$ -
$
$
TRANSFER IN -CAPITAL RESERVES
$ 521
$ 521
$
$
TOTAL REVENUES1
$ 97,013
1 $ 500
$
$
EXPENDITURES
308-549.3100
308-549.3102
308-549.4909
308-549.4609
308-549.6300
PROFESSIONAL SERVICES
$ 600
$
$
$
ADMINISTRATIVE. SERVICES
$ -
$
$
$
MISCELLANEOUS
$ -
$
$
$
REPAIR & MAINTENCE
$ 9,700
$
$
$
STREET MEDIAN IMPROVEMENTS
$
$
$
TOTAL EXPEN'SES1
$ 10,300
$
$
331-3900 Landscape Grant US98/US441
Closeout
25 of 26
.Fr4�t�•OF'oXFFCS
City of Okeechobee
Proposed Mid Yr 2016/2017 BUDGET
LAW ENFORCEMENT SPECIAL FUND
RECAPITULATION - REVENUE & EXPENSES
2015/2016 2015/2016 2016/2017 2016/2017
AMENDED ESTIMATES BUDGET PROPOSED
F/Y BEGINNING FUND BALANCE $ 6,100 $ 5,1 I I $ 4,361 $ 4,361
REVENUES
60 I -3 51.1000
601-3 51.2000
601-354.1000
601-361.1000
601-369-1000
CONFISCATED PROPERTY
FINES LOCAL ORD. VIOL.
$ 500
$ 850
$ 500
$ 500
INTEREST EARNINGS
MISCELLANEOUS
$ 300
TOTAL REVENUE
S 5011
S 1,150
S 500
i S 500
EXPENDITURES
601-529.4909
601-549.6300
601-549.6400
LAW ENF, SPECIAL MISC.
$ 500
$ 200
$ 250
$ 250
LAW ENF. SPECIAL IMPROVE
$ 3,105
$
$
$
LAW ENF. SPECIAL MAGI I & EQUIP
$ 1,700
$ 1,500
$ 1,500
TOTAL EXPENDITURES 3,605
1,900
1,750
1,750
F/Y F,NDING BALANCES I S 2,995 1 $ 4,361 1 S 3,111 $ 3,111
26 of 26
I
City of Okeechobee
Prepared by: India Riedel, Finance Director
Date: 04/5/17
October through March
Annualized projected expenditures
Expenditures Per
Dept
2017 Budget
2017 6 Mnths
Expended
Other not incl in
first 6 mnths
Est EOY
Legislative
$
183,099
$
66,865
$
31,800
$
165,530
90.40%
Executive
$
195,341
$
90,987
$
10,400
$
192,374
98.48%
Financial Services
$
279,316
$
132,552
$
5,400
$
270,504
96.85%
Legal Counsel
$
75,710
$
27,425
$
12,000
$
66,850
88.30%
General Services
$
368,052
$
157,721
$
31,000
$
346,442
94.13%
Law Enforcement
$
2,242,018
$
998,776
$
170,800
$
2,168,352
96.71%
Fire Protection
$
1,572,269
$
688,231
$
142,000
$
1,518,462
96.58%
Road and Street
$
1,232,471
$
520,968
$
92,000
$
1,133,936
92.01 %
Clerk
$
216,170
$
93,493
$
12,000
$
198,986
92.05%
TOTALS1
$
6,364,446
$
2,777,018
$
6,061,436
95.24%
Mid Yr annualized proj 2017 03.xlsx
4/25/2017 `-
Exhibit 2
May 2, 2017
BID TABULATION
OKEECHOBEE FIRE STATION OVERHEAD DOOR REPLACEMENT
PW 03-00-03-17
Platinum Performance Group Penrod Construction Company
Segment No.
Description
Unit Measure
Est. Qty.
Unit Price
Amount
Unit Price Amount
1
Enlarge door opening and provide a replacement overhead
EACH
1
$17,988.00
$17,988.00
$35,000.00 $35,000.00
door per project specifications.
$17,988.00
$35,000.00
Posted: April 20, 2017@ 4:00 PM
To be removed: May 1, 2017 at 4:00 PM
CORRECTED
i
MEMORANDUM
TO: Mayor Watford & Council Members DATE:
FROM: City Clerk Gamiotea
Exhibit 3
May 2, 2017
April 27, 2017
SUBJECT: CORRECTED Summer Meeting
Schedule
Staff is recommending the City Council consider having one regular meeting for June, July,
and August. The Budget Workshops will be coordinated and presented with the Annual
Budget Calendar at a later date. As always, should matters arise requiring the City Council
to meet, any cancelled meetings will be held or a special meeting will be called.
Please consider the following changes to the regular meeting schedule: Cancel the June
6, July 4, and August 1 meetings.
Important Dates:
JUNE
JULY
6 CANCEL Council Mtg
4 City Hall closed in observance
13 CEB Mtg 6:30 PM
of Independence Day;
15 TRC Mtg 10 AM
CANCEL Council Mtg
PB/BOA Mtg 6 PM
11 CEB Mtg 6:30 PM
20 Council Mtg 6 PM
18 Council Mtg 6 PM
20 TRC Mtg 10 AM
PB/BOA Mtg 6 PM
AUGUST
1
CANCEL Council Mtg
7
Pension Boards Mtg 5 PM
8
CEB Mtg 6:30 PM
15
Council Mtg 6 PM
17
TRC Mtg 10 AM
PB/BOA Mtg 6 PM
Budget Workshops will be held
within this month, dates/time to be
determined.
6
e
m
MEMORANDUM
TO: Mayor Watford & Council_Members DATE:
FROM: City Clerk Gami
April 24, 2017
SUBJECT: Summer Meeting Schedule
Staff is recommending the City Council consider having one regular meeting for July and
August. The Budget Workshops will be coordinated and presented with the Annual Budget
Calendar.
Please consider the following changes to the regular meeting schedule: Cancel the July 4
and August 1 meetings.
Important Dates:
JUNE JULY AUGUST
6 Council Mtg 6 PM 4 City Hall closed in observance CANCELLED Council Mtg
13 CEB Mtg 6:30 PM of Independence Day; 8 CEB Mtg 6:30 PM
15 TRC Mtg 10 AM CANCELLED Council Mtg 15 Council Mtg 6 PM
PB/130A Mtg 6 PM 11 CEB Mtg 6:30 PM Tentative Budget Workshop
20 Council Mtg 6 PM 18 Council Mtg 6 PM 17 TRC Mtg 10 AM
20 TRC Mtg 10 AM P13/130A Mtg 6 PM
P13/130A Mtg 6 PM