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CITY OF OKEECHOBEE
AUGUST 26, 1997 CITY COUNCIL BUDGET WORKSHOP
SI IMMARY OF COUNCIL DISCUSSION
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A. Call Workshop to order on August 26,1997 at 7:00 p.m.
Mayor Kirk called the August 26,1997 Budget Workshop to order at 7:00 p.m.
B. Mayor and Council Attendance:
Clerk Thomas called the roll:
X
Mayor James E. Kirk
Present
X
Council Member Noel A. Chandler
Absent
X
Council Member Lowry Markham
Present
X
Council Member Robert Oliver
Present
X
Council Member Dowling R. Watford, Jr.
Present
Staff Attendance:
X
City Attorney John R. Cook
Absent
X
City Administrator Robert J. Bradshaw
Present
X
City Clerk Bonnie S. Thomas
Present
X
Deputy Clerk S. Lane Gamiotea
Present
C. Proposed 1997/98 Fiscal Year Budget Discussion.
Mayor Kirk began discussion by thanking the Department Heads for their efforts to "tighten the belt' on their
budgets. He also thanked Council Member Markham for his time spent on the budget with the preliminary
figures. He advised he looked at this budget closer than any other in the past and opened the floor for
discussion.
The overall comments from the Council were that the Administrator and Department Heads had done a
good job with the budget, being ultra conservative with the revenues and expenditures. Various specific
items were discussed going through the revenues and expenditures in individual departments. The
following areas were noted discussions and/or changes to the budget:
Emergency and Disaster Relief Services Fund Summary. This fund was comprised from the 'true -up"
money after the closing on the Utility Authority. The City needs a fund like this in case of a natural disaster
to keep from depleting the reserves. The expenditure in this fund is to enclose the stairwell and install
hurricane shutters at the public safety building and city hall building.
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AUGUST 26,1997 •BUDGET WORK SHOP -PAGE 2 OF 3""...
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The Council was advised by Fire Chief Tomey, that the County Emergency Management Director, will be
C. Proposed 1997/98 Fiscal Year Budget Discussion continued.
submitting a grant to fund the installation of hurricane shutters on all government buildings in Okeechobee
County, which will help with the cost of this proposed project
The fourteen thousand five hundred dollars ($14,500.) in the Legislative budget was noted as the grant
money the City anticipates to receive for the review process of the Comprehensive Plan update. The City
will spend five thousand dollars ($5,000.) in matching funds this year and again next year. Request For
Proposals will be sent out to assure the best pricing for a planning consultant to help the City on this.
The one thousand dollars ($1,000.) in the legislative budget for the fireworks donation will remain, Council
noted they do not have to give the donation, but it would be a good decision to have it there.
The eight hundred dollars ($800.) in the Executive, Administration budget was noted as gas and oil of not
just the administrators car but for any city vehicle the Council should use also.
Concerning the Executive, City Clerk's budget Council agreed with Clerk Thomas' recommendation to
decrease the proposed twenty-five thousand dollars ($25,000.) to fifteen thousand ($15,000.) for the
imaging equipment (516-6401) and if the fifteen is approved then one thousand dollars ($1,000) from
eyuipm=rt (515-5400) can also be reduced.
The Council briefly discussed the Finance, Legal and General Services Budgets. Noting the twenty-eight
thousand dollars ($28,000.) is a proposed project to finish the °Ero-Tile" on the flower beds and light posts
installed along North Park Avenue, East at City Hall.
The Police Department budget, was discussed briefly. The proposed operating supplies are, purchase
body armor, range supplies, new radio batteries, two new radars that are being added, not replacing and
one new printer that is being added, not replacing. The Council noted the proposed amount for the School
Crossing Guard will need to reflect the increase in minimum wage taking effect September 1.
Concerning the Fire Department budget, the overtime has been split into two line items for easier
understanding. The overtime was reduced by nine thousand dollars ($9,000.) as the amount that
volunteers will cover. In the past half the amount was reduced.
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C. Proposed 1997/98 Fiscal Year Budget Discussion continued.
However this year upon the recommendation of Administrator Bradshaw only one-third was reduced which
is a more realistic figure for the budget The Council requested Chief Tomey keep in mind the idea of
reducing the fire trucks by one after Okeechobee County's rating is completed.
For the Road and Street Budget a retirement of one employee was noted. It was discussed if that person
will be replaced or if this department could function on seven men. The position will be filled and the eighth
man is a necessity. The purpose for contracting out services for this department currently enables them
not to have to hire a ninth position and purchase additional equipment
Discussion continued concerning salaries, the current salary plan and if raises could be addressed. The
Council was given two proposed budgets, one with requested raises and one without Those requesting
raises: one position in administration for two thousand dollars ($2,000.); two positions in the City Clerk's
office at one thousand dollars ($1,000.) each; one position in Finance for five thousand dollars ($5,000.)
and one for one thousand dollars ($1,000.); one position in General Services for one thousand dollars
($1,000.) and twenty-five positions in the Police Department for one thousand dollars ($1,000.) each; in
the Fire Department, four positions at two thousand dollar s($2,000.) each and six positions at one
thousand dollars ($1,000.) each; and Public Works, eight positions at one thousand dollars ($1,000.) each.
Adjournment - Mayor Kirk.
The Council concluded that they were happy and satisfied overall with the budget, the salary issue is the
only item to be resolved at the public hearings. There being no further discussion, Mayor Kirk adjourned
PLEASE TAKE NOTICE AND BE ADVISED that if a person decides to appeal any
the August 26,1997 Budget Workshop at 8:45 p.m.
decision made by the City Council with respect to any matter considered at this
workshop, he/she may need to insure that a verbatim record of the proceeding is
made, which record includes the testimony and evi pon which the appeal is
to be based. A tape recording of this meeting' on file in a City Clerk's Office.
L L
.LAMES E. KIRK, MAYOR
ATTEST: c_.
BONNIE S. THOMAS, CMC
CITY CLERK