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1998-08-25 Budget Workshop1 CITY OF OKEECHOBEE CITY COUNCIL WORKSHOP SUMMARY OF COUNCIL DISCUSSION I. CALL TO ORDER: - Mayor: August 25, 1998, City Council Workshop, 6:00 p.m. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R, Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. DISCUSSION - Mayor. A. Discuss the Proposed 1998/99 Fiscal Year Budget - Mayor Mayor Kirk called the August 25, 1998 Workshop to order at 6:00 p.m, Clerk Thomas called the roll: Present Present Present Present Present Absent Present Present Present 573 PAGE 1 OF 4 Mayor Kirk explained the purpose of this workshop was to review and discuss the proposed 1998/88 fiscal year budget Other City Staff present and invited to participate in the discussion included Keith Tomey, Fire Chief, Buck Farrenkopf, Police Chief, Chuck Elders, Public Works Director and Lola Parker, Finance Coordinator. The Mayor also noted that the millage rate was the same as last year. Items discussed are as follows: Budget 511 Legislative. Line Item 8200 Aid to Private Organizations, $1,000. Council suggested leaving the amount in the budget, do not "ear mark" it for any particular organization at this time. Last year it was used as a donation for the 4,h of July Fire Works Show. 574 AUGUST 25,1998 - WORKSHOP - PAGE 2 OF 4 IV. DISCUSSION CONTINUED. A.-Oiscuss proposed 1998/98 Fiscal Year Budget continued Budget 512 Executive. Line Item 1300 Other Salaries is for the part-time secretary for the Administrator. Mayor Kirk advised the high school was trying to start an intern program and that he would like to see the City participate in it which would give volunteer clerical help for a few hours a day. Council Member Watford asked whether there was a salary for the Mainstreet Coordinator. Administrator Bradshaw advised that at this time the Deputy City Clerk would be acting as the interim Coordinator and that there was not a salary for the position. Budget 513 Financial Services. Line Item 4609 Maintenance/Service Contract the increase to $3,000 from $1,300 is due to adding the printers to the contract and this is for a full year contract, in the past it has only been for half the year. Budget 2512 City Clerk. Line Item 6400 Equipment, $15,000. This is for the renovation of the Council Chambers. Suggest changing the title to line item 4609 Repair and Maintenance of Building. Budget 514 Legal Counsel. Line Item 3100, $20,700. This is Attorney Cook's salary and Line Item 3300 Legal Cost, $9,000. is for legal costs above Mr. Cook's expertise. Budget 519 General Services. Line Item 3100 Professional Services $23,000 is to cover building department officials' services. Line Item 3400 covers the Animal Control Contract. Council requested Administrator Bradshaw immediately find out what is going to happen with the Animal Control since the County will be taking the facilities over October 1'. $700. in this line item is for employee drug testing. 6400 Equipment, $12,000. is for the new telephone system. Council and Staff discussed the advantages and disadvantages of a voice answering system. There may be enough money in the 1997/98 budget to purchase the voice mail and then purchase the rest of the system later. Council wanted to make sure anything purchased in the 1997/98 budget would be compatible with the rest of the system to be purchased. Budget 521 Law Enforcement. We have now placed dispatcher salaries in the Fire Department Budget. However, they still fall under the direction of the Police Chief. The Firefighters Pension is based on a percentage of the overall salaries for their budget, adding these salaries since they are not a part of the police officer's pension fund. Holiday and Overtime Pay are now set out separately in both the police and fire budgets. They discussed the Capital Outlay for Equipment briefly. AUGUST 25,1998 - WORKSHOP - PAGE 3 OF 4 575 IV. DISCUSSION CONTINUED. A. Discuss the Proposed 1998/99 Fiscal Year Budget continued Budget 522 Fire Protection. Line Item 3100, $3,500. Increased to include for employee drug screening and physicals. Establishing random employee drug testing will qualify the City as a drug free work place and lower workers' compensation insurance by 2 percent. Capital Outlay Equipment was briefly discussed. Budget 541 Road and Street Facilities. Line Item 1100 Executive Salary increased for the planned retirement of the Director. Line Item 3100, 11,200 is for engineering and drug testing costs. Line Item 3400, $55,000 is for street sweeping and lawn maintenance contractual services. Budget 549 Public Facilities' Improvement Fund. Council and Staff discussed the Capital Outlay Equipment Item, $80,000 for City compound Gas/Pump/Tank. Council requested Administrator Bradshaw investigate the feasibility of contracting this out to a local company who may have a "gas card" system in place or will be installing one. See what the County is going to do. Find out if the company who will be installing the new above ground gas tanks for the City will be patient a little longer until we can investigate these items. Council then discussed street paving lists. They will look this at closer during the public hearings Budget 525 Emergency and Disaster Relief. Chief Tomey updated the Council on the hurricane shutter grant of $12,500. He has sent additional information to Tallahassee and is awaiting a response. Council briefly reviewed the revenues and was told by Finance Coordinator Parker that they are conservative figures. Mayor Kirk proposed a salary increase for the Administrator's position from $46,000 to $53,000 in an attempt to be competitive with surrounding areas. Council requested a set time, for example a two-year contract There are three requests from the community for the budget. Okeechobee Development Authority is requesting any amount of funds for the airport sign. Okeechobee Rehabilitation Facility is requesting $49,000. beyond the $32,760. for animal control contract The Chamber of Commerce is requesting $10,000. Council received financial statements from the Chamber and commented that that was not what they had requested. 576 JULY 30,1998 - WORKSHOP - PAGE 4 OF 4 IV. DISCUSSION CONTINUED. A. Discuss the Proposed 1998/99 Fiscal Year Budget continued. V. ADJOURN REGULAR MEETING- Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. - James E. Kirk Mayor ATTEST: T 1 Bonnie S. Thomas, CMC City Clerk Mayor Kirk adjourned the budget workshop at 8:00 p.m.