Scott's Quality Cleaning, LLC (10/1/2018 - 9/30/2019)AGREEMENT TO PIGGYBACK A CONTRACT FOR SERVICES BID BY ANOTHER
GOVERNMENTAL ENTITY
WHEREAS, SCOTT'S QUALITY CLEANING, LLC, 2344 Hwy 70 West, Okeechobee, FL 34974, a
Florida corporation, entered into an agreement dated October 25, 2016, a copy of which is attached hereto and
marked Exhibit "A ", with OKEECHOBEE COUNTY, 312 NW 3rd Street, Okeechobee, FL 34972, a political
subdivision of the State of Florida, for services procured pursuant to F.S. §287.057 (the "Contract "), and
WHEREAS, the CITY OF OKEECHOBEE, a Florida municipal corporation (the "City ") has the legal
authority under Chapter Two, Section 2 -289 of the City Of Okeechobee Code of Ordinances to "piggyback" onto a
contract procured pursuant to F.S. §287.057 by another governmental entity when seeking to utilize the same or
similar services provided for in the said contract; and
NOW THEREFORE, having found it to be in the public interest,
1. SCOTT'S QUALITY CLEANING, LLC, affirms and ratifies the terms and conditions of the above
referenced Contract with OKEECHOBEE COUNTY and agrees to perform the services set forth therein
for the City of Okeechobee in accordance with the terms of said Contract, and such other services as
may be unique to the City and agreed between the parties.
2. The City agrees to utilize the services of SCOTT'S QUALITY CLEANING, LLC in a manner and upon the
terms and conditions as set forth in the Contract with OKEECHOBEE COUNTY; in addition, the City has
attached hereto as Exhibit "B ", and accepted by Scott's, provisions of Florida public records laws
requirements which will be adhered to by Scott's for the life of this contract.
3. Both parties, herein, agree to the cleaning proposal and letter dated February 6, 2017, with cost per
square foot as described in the contract and the detail of the City's area to be cleaned is further described
in Exhibit "C ", attached hereto.
4. The Exhibits attached hereto are incorporated herein by reference and made a part of this agreement.
The effective date of this agreement for purposes of renewal shall be September 30, 2016.
Approved by the City of Okeechobee City Council this
CITY OF,OKEECHOBEE
il,/6"7/1/a
Do ling R. Watford, Jr., M
ATTEST:
Lane Gamiotea, C C, City Clerk
REVIEWED C�EG
S FFICIENCY:
John R. Cook, City Attorney
day of
2017.
SCOTT'S QUALITY CLEANING, LLC
- dill
0V
Michelle Dawson, Manager
STATE OF FLO��J ✓—
COUNTY OF
Thy fpr+e�oi�g was executed before me this I day of
, 2017, by
Michelle Dawson, who personally swore or affirmed that
he is authorized to execute this Agreement and thereby
bind the Corporation.
Stamp /Seal:
Page 1 of 1
�I11
NOTA • 1�.' LIC, State of Florida
`4^, BOBBIE mmisioJO FF 976 08
My Commission Expires
'*ANN, :so " March 24, 2020
EXHIBIT "A"
[Scott's Quality Cleaning, LLC- Custodial Services- Judicial Center & Historic Courthouse)
INDEPENDENT CONTRACTOR'S AGREEMENT
THIS AGREEMENT made and entered into this 5 day of October, 2016, by and between
OKEECHOBEE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as
"COUNTY" and SCOTT'S QUALITY CLEANING, LLC, hereinafter referred to as "CONTRACTOR ".
WITNESSETH
WHEREAS, the COUNTY is a political subdivision of the State of Florida, having a responsibility
to provide certain services to benefit the citizens of Okeechobee County; and
WHEREAS, CONTRACTOR is in the business of custodial services in Okeechobee County and
elsewhere in the State of Florida; and
WHEREAS, CONTRACTOR was the successful bidder of a project competitively bid and identified
as "2016 -18" which satisfies the COUNTY's purchasing policy. As such, CONTRACTOR agrees to provide
such goods and services as more particularly hereinafter described and under the terms and conditions set forth
in this Agreement as well as that certain bid package issued in connection with this project and more
particularly identified above.
NOW THEREFORE in consideration of the premises, and in consideration of the mutual conditions,
covenants, and obligations hereafter expressed, it is agreed as follows:
1. Recitals. The foregoing recitals are true and correct and constitute a material inducement to the parties
to enter into this Agreement. Said recitals are hereby ratified and made a part of this Agreement.
2. Specific Provisions. The parties hereby agree to the following specific provisions:
a. Description of Work. CONTRACTOR shall provide and be responsible for providing the
services described in the Scope of Services, which is attached hereto as Composite Exhiliit "A"
and incorporated herein by reference. Unless specifically excluded, CONTRACTOR shall
provide all permits, labor, materials, equipment and supervision necessary for the completion
of the work described herein. Any conflict between the terms and conditions in the body of this
Agreement and the terms and conditions set forth in Exhibit "A" shall be resolved in favor of
the body of this Agreement.
b. Payment. In consideration of the performance of this Agreement, the COUNTY agrees to pay
CONTRACTOR for all work actually performed, at the rate or basis described in Exhibit "A ",
which is attached hereto and incorporated herein by reference. Progress payments, if any, will
be made as set forth in said exhibit. The COUNTY reserves the right to ratably withhold
amounts in the event of the nonperformance of all or part of CONTRACTOR's obligations.
CONTRACTOR shall, without additional compensation, correct and revise any errors,
omissions, or other deficiencies in his work product, services, or materials arising from the
error or omission or negligent act of CONTRACTOR.
7073- 283675.WPD
EXHIBIT "A" Page 1 of 14
[Scott's Quality Cleaning, LLC- Custodial Services- Judicial Center & Historic Courthouse]
c. Term. The Term of this Agreement shall be three (3) years beginning October 1, 2016 and
ending September 30, 2019 and may be renewed for up to Two (2) additional One (1) year
terms upon mutual written consent of the parties.
d. Termination.
i. Termination at Will: This Agreement may be terminated by the COUNTY in whole or
in part at any time without cause by the COUNTY giving written notice to
CONTRACTOR not less than 30 days prior to the date of termination; provided, that
this provision shall not be construed to relieve either party from its rights or obligations
of this Agreement through the date of the actual termination. Said notice shall be
delivered by certified mail, return receipt requested, or in person with proof of delivery.
ii. Termination for Cause: This Agreement may be terminated by either party for cause by
the COUNTY or CONTRACTOR giving written notice to the other party not less than
10 days prior to the date of termination; provided, that this provision shall not be
construed to relieve either party from its rights or obligations of this Agreement through
the date of the actual termination. Said notice shall be delivered by certified mail,
return receipt requested, or in person with proof of delivery.
e. Project management. The Project Manager for CONTRACTOR shall be Michelle Dawson.
The Project Manager for the COUNTY shall be: Kenny Murphy, Facilities Maintenance Project
Coordinator.
f. Notices. All notices to the parties under this Agreement shall be in writing and sent certified
mail to:
COUNTY:
OKEECHOBEE COUNTY BOARD OF COUNTY
COMMISSIONERS
Attention: County Administrator
312 Northwest 3' Street
Okeechobee, Florida 34972
CONTRACTOR: SCOTT'S QUALITY CLEANING, LLC
Attention: Michelle Dawson
2344 Hwy 70 West
Okeechobee, Florida 34972
g. Insurance.
i. CONTRACTOR agrees to maintain such insurance as will fully protect both
CONTRACTOR and the COUNTY from any and all claims under any Workers
Compensation Act or Employers Liability Laws, and from any and all other claims of
whatsoever kind or nature to the damage of property, or for personal injury, including
death, made by anyone whomsoever, that may arise from operations carried on under
this Agreement, either by CONTRACTOR, any subcontractor, or by anyone directly or
7073- 283675.WPD
EXHIBIT "A" Page 2 of 14
[Scott's Quality Cleaning. LLC- Custodial Services- Judicial Center & Historic Courthouse]
indirectly engaged or employed by either of them.
ii. In no event shall the insurance coverage required by the terms of this Agreement be less
than the amounts described in the Bid Documents. Should either an insurance
requirement orthe amount of insurance not be stated in the Bid Documents, the amount
of insurance required by the terms of this Agreement shall in no event be less than: (a)
Workers' Compensation (unless exempt) with Employers' Liability with a limit of
$100,000.00 each accident, $100,000.00 each employee, $500,000.00 policy limit for
disease; (b) Commercial General Liability (CGL) insurance with a limit of not less than
$300,000.00 each occurrence; if such CGL insurance contains a general aggregate limit,
it shall apply separately to this project in the amount of $600,000.00; CGL insurance
shall be written on an occurrence form and shall include bodily injury and property
damage liability for premises, operations, independent contractors, products and
completed operations, contractual liability, broad form property damage and property
damage resulting from explosion, collapse or underground (x, c, u) exposures, personal
injury and advertising injury; fire damage liability shall be included at $100,000.00.
iii. CONTRACTOR shall furnish the COUNTY with Certificates of Insurance, which are
to be signed by a person authorized by that insurer to bind coverage on its behalf. The
COUNTY is to be specifically included as an additional insured and loss payee on all
policies except Workers' Compensation. In the event the insurance coverage expires
prior to the completion of the project, a renewal certificate shall be issued 30 days prior
to said expiration date. The policy shall provide a 30 day notification clause in the
event of cancellation or modification to the policy. All certificates of insurance must
be on file with and approved by the COUNTY before commencement of any work
activities.
iv. Said insurance coverages procured by CONTRACTOR as required herein shall be
considered, and CONTRACTOR agrees that said insurance coverages it procures
as required herein shall be considered, as primary insurance over and above any
other insurance, or self — insurance, available to COUNTY, and that any other
insurance, or self- insurance available to COUNTY shall be considered secondary to,
or in excess of , the insurance coverage(s) procured by CONTRACTOR as required
herein.
v. Nothing herein shall be construed to extend COUNTY's Iiability beyond that provided
in section 768.28, Florida Statutes.
3. General Provisions. The parties hereby agree to the following general provisions:
a. Representations of the Contractor. CONTRACTOR represents that it has sufficient
manpower and technical expertise to perform the services contemplated by this Agreement in
a timely and professional manner consistent with the standards of the industry in which
CONTRACTOR operates.
b. Representations of The County. The COUNTY represents that it is duly organized and
existing as a political subdivision of the State of Florida. Further, the COUNTY has the full
power and authority to enter into the transactions contemplated by this Agreement and has the
ownership and/or control over the property which is the subject of this Agreement or which
shall be serviced thereby.
7073- 283675.WPD
EXHIBIT "A" Page 3 of 14
(Scott's Quality Cleaning, LLC- Custodial Services- Judicial Censer & Historic Courthouse)
c. Personal nature of Agreement. CONTRACTOR hereby warrants that it has the necessary
technical expertise and training to perform its duties as outlined in this Agreement. The parties
acknowledge that the COUNTY places great reliance and emphasis upon the knowledge,
expertise and personal abilities of CONTRACTOR. Accordingly, this Agreement is personal
and CONTRACTOR shall not assign or delegate any rights or duties hereunder without the
specific written consent of the COUNTY. In the event CONTRACTOR requires the services
of any subcontractor or professional associate in connection with the work to be performed
under this Agreement, CONTRACTOR shall obtain the written approval of the COUNTY
Project Manager prior to engaging such subcontractor or professional associate.
d. Independent contractor.
It is specifically agreed that CONTRACTOR is deemed to be an independent contractor
and not a servant, employee, joint adventurer or partner of the COUNTY. It is further
agreed that no agent, employee, or servant of CONTRACTOR shall be deemed to be
the agent, employee, or servant of COUNTY. None of the benefits, if any, provided
by the COUNTY to its employees, including but not limited to, compensation insurance
and unemployment insurance, are available from the COUNTY to the employees,
agents, or servants of CONTRACTOR. CONTRACTOR will be solely and entirely
responsible for its acts and for the acts of its agents, employees, servants, and
subcontractors during the performance of this Agreement. Although CONTRACTOR
is an independent contractor, the work contemplated herein must meet the approval of
the COUNTY and shall be subject to the COUNTY's general right of inspection to
secure the satisfactory completion thereof. CONTRACTOR agrees to comply with all
Federal, State and municipal laws, rules and regulations that are now or may in the
future become applicable to the CONTRACTOR, the CONTRACTOR's business,
equipment, or personnel engaged in operations covered by this Agreement or accruing
out of the performance of such operations. The COUNTY will not be held responsible
for the collection of or the payment of taxes or contributions of any nature on behalf of
CONTRACTOR.
ii. CONTRACTOR shall bear all Losses resulting to it on account of the amount or
character of the work, or because of bad weather, or because of errors or omissions in
its contract price.
iii. CONTRACTOR agrees that it shall bear the responsibility for verifying the
employment status, under the Immigration Reform and Control Act of 1986, of all
persons it employs in the performance of this Agreement.
e. Indemnification.
7073- 283675.WPD
CONTRACTOR shall defend, indemnify and hold harmless the COUNTY and all of
the COUNTY's officers, agents, and employees from and against all claims, liability,
judgments, costs, damages, interest, penalties, loss, and expense, including reasonable
costs, collection expenses, attorneys' fees, and court costs which may arise because of
the negligence (whether active or passive), misconduct, or other fault, in whole or in
part (whether joint, concurrent, or contributing), of CONTRACTOR, its officers,
agents, employees or subcontractors in performance or non - performance of its
EXHIBIT "A" Page 4 of 14
[Scott's Quality Cleaning, LLC- Custodial Services- Judicial Center & Historic Courthouse)
obligations under the Agreement. CONTRACTOR recognizes the broad nature of this
indemnification and hold harmless clause, as well as the provision of a legal defense
to the COUNTY when necessary, and voluntarily makes this covenant and expressly
acknowledges the receipt of such good and valuable consideration provided by the
COUNTY in support of these indemnification, legal defense and hold harmless
contractual obligations in accordance with the laws of the State of Florida. Compliance
with any insurance requirements required elsewhere within this Agreement shall not
relieve CONTRACTOR of its liability and obligation to defend, hold harmless and
indemnify the COUNTY as set forth in this paragraph of the Agreement. Such
indemnification shall be in addition to any and all other legal remedies available to the
COUNTY and shall not be considered to be the COUNTY's exclusive remedy.
ii. That in the event that any claim in writing is asserted by a third party which may entitle
the COUNTY to indemnification, the COUNTY shall give notice thereof to
CONTRACTOR which notice shall be accompanied by a copy of statement of the
claim. Following the notice, CONTRACTOR shall have the right, but not the
obligation, to participate at its sole expense, in the defense, compromise or settlement
of such claim with counsel of its choice. If CONTRACTOR shall fail timely to defend,
contest or otherwise protect against any suit, action or other proceeding arising from
such claim, or in the event the COUNTY decides to participate in the proceeding or
defense, the COUNTY shall have the right to defend, contest, or otherwise protect itself
against same and be reimbursed for expenses and reasonable attorney's fees and, upon
not less than ten (10) days notice to CONTRACTOR, to make any reasonable
compromise or settlement thereof. In connection with any claim as aforesaid, the
parties hereto shall cooperate fully with each other and make available all pertinent
information necessary or advisable for the defense, compromise or settlement of such
claim.
iii. That the indemnification provisions of this paragraph shall survive the termination of
this Agreement.
iv. Nothing herein shall be construed to extend the COUNTY's liability beyond that
provided in section 768.28, Florida Statutes.
f. Bid documents. Any request for proposals (RFP), request for qualifications (RFQ), bid
specifications, engineering plans, shop drawings, material lists, or other similar documents
issued for this project by the COUNTY, together with any addenda, are considered the "Bid
Documents" and are hereby incorporated into this contract by reference. CONTRACTOR
• agrees to abide by all of the terms, conditions and requirements of the bid documents which are
declared to be material part of this Agreement.
g.
Payment and performance guarantee. When the COUNTY finds the work acceptable under
this Agreement, the monthly installment will be paid to CONTRACTOR. CONTRACTOR
guarantees the successful performance of the work for the service intended. If the COUNTY
deems it inexpedient to require CONTRACTOR to correct deficient or defective work, an
equitable deduction from the contract price shall be made therefore or in the alternative, the
COUNTY may seek damages.
7073- 283675.WPD
EXHIBIT "A" Page 5 of 14
(Scott's Quality Cleaning, LLC- Custodial Services- Judicial Center & Historic Courthouse]
h. Public records.
i. The CONTRACTOR is a "Contractor" as defined by Section 119.0701(1)(a), Florida
Statutes, and shall comply with the public records provisions of Chapter 119, Florida
Statutes, including the following:
1. Keep and maintain public records required by the COUNTY to perform the
service.
2. Upon request from the COUNTY 's custodian of public records, provide the
COUNTY with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed th
cost provided in Chapter 119 or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized
by law for the duration of the Agreement term and following completion of the
Agreement if the CONTRACTOR does not transfer the records to the
COUNTY.
4. Upon completion of the Agreement, transfer, at no cost, to the COUNTY all
public records in possession of CONTRACTOR or keep and maintain public
records required by the COUNTY to perform the service. If CONTRACTOR
transfers all public records to the COUNTY upon completion of the Agreement,
CONTRACTOR shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If
CONTRACTOR keeps and maintains public records upon completion of the
Agreement, CONTRACTOR shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to
the COUNTY, upon request from the COUNTY's custodian of public records,
in a format that is compatible with the information technology systems of the
COUNTY.
ii. "Public records" is defined in Section 119.011(12), Florida Statutes, and includes all
documents, papers, letters, photographs, data processing software, or other material,
regardless of the physical form, made or received in connection with this Agreement.
iii. Should CONTRACTOR assert any exemptions to the requirements of Chapter 119 and
related law, the burden of establishing such exemption, by way of injunctive or other
relief as provided by law, shall be upon CONTRACTOR.
iv. CONTRACTOR consents to the COUNTY's enforcement of CONTRACTOR's
Chapter 119 requirements, by all legal means, including, but not limited to, a mandatory
injunction, whereupon CONTRACTOR shall pay all court costs and reasonable
attorney's fees incurred by COUNTY.
v. CONTRACTOR's failure to provide public records within a reasonable time may be
subject to penalties under Section 119.10, Florida Statutes. Further, such failure by
CONTRACTOR shall be grounds for immediate unilateral cancellation of this
Agreement by the COUNTY.
vi. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
'1 HE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS, ROBBIE L. CHARTIER, COUNTY
7073- 283675.WPD
EXHIBIT "A" Page 6 of 14
(Scott's Quality Cleaning, LLC- Custodial Services- Judicial Center & Historic Courthouse]
ADMINISTRATOR, AT 863- 763 -6441, EXT 1;
publicrecords @co.okeechobee.fl.us; MAILING ADDRESS: 304 NW
2nd Street, ROOM 123, OKEECHOBEE, FL 34972.
4. Miscellaneous Provisions. The parties hereby agree to the following miscellaneous provisions:
a. Discrimination. CONTRACTOR shall assure that no person shall be excluded, on the grounds
of race, color, creed, national origin, handicap, age or sex, from participation in, denied the
benefits of, or be otherwise subjected to discrimination in any activity under, this Agreement.
CONTRACTOR shall take all measures necessary to effectuate these assurances.
b. Severability. Should any term or provision of this Agreement be held, to any extent, invalid
or unenforceable, as against any person, entity or circumstance during the term hereof, by force
of any statute, law, or ruling of any forum of competent jurisdiction, such invalidity shall not
affect any other term or provision of this Agreement, to the extent that the Agreement shall
remain operable, enforceable and in full force and effect to the extent permitted by law.
c. Entire Agreement. This Agreement states the entire understanding between the parties and
supersedes any written or oral representations, statements, negotiations, or agreements to the
contrary. CONTRACTOR recognizes that any representations, statements or negotiations
made by the County staff do not suffice to legally bind the COUNTY in a contractual
relationship unless they have been reduced to writing, authorized, and signed by the authorized
County representatives.
d. Construction. Should any provision of this Agreement be subject to judicial interpretation,
it is agreed that the court interpreting or considering such provision will not apply the
presumption or rule of construction that the terms of this Agreement be more strictly construed
against the party which itself or through its counsel or other agent prepared the same, as all
parties hereto have participated in the preparation of the final form of this Agreement through
review by their respective counsel, if any, and/or the negotiation of specific language, and,
therefore, the application of such presumption or rule of construction would be inappropriate
and contrary to the intent of the parties.
e. Attorney's Fees. In the event of any litigation to enforce the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees and costs which are directly
attributed to such litigation both at the trial and appellate level.
f. Waiver. The indulgence of either party with regard to any breach or failure to perform any
provision of this Agreement shall not be deemed to constitute a waiver of the provision or any
portion of this Agreement, either at the time the breach or failure occurs or at any time
throughout the term of this Agreement. The review of, approval of, or payment for any of
CONTRACTOR's work product, services, or materials shall not be construed to operate as a
waiver of any of the COUNTY's rights under this Agreement, or of any cause of action the
COUNTY may have arising out of the performance of this Agreement.
7073-283675.WPD
EXHIBIT "A" Page 7 of 14
g.
(Scott's Quality Cleaning, LLC- Custodial Services- Judicial Center & Historic Courthouse)
Force Majeure. Notwithstanding any provisions ofthis Agreement to the contrary, the parties
shall not be held liable if failure or delay in the performance of this Agreement arises from
fires, floods, strikes, embargos, acts of the public enemy, unusually severe weather, out break
of war, restraint of government, riots, civil commotion, force majeure, act of God, or for any
other cause of the same character which is unavoidable through the exercise of due care and
beyond the control of the parties. This provision shall not apply if the "Scope of Work" of this
Agreement specifies that performance by CONTRACTOR is specifically required during the
occurrence of any of the events herein mentioned.
h. Headings. All headings are for clarification only and are not to be used in any judicial
construction of this Agreement or any paragraph.
i. Binding Nature of Agreement. This Agreement shall be binding upon the successors and
assigns of the parties hereto.
J•
Law; Venue. This Agreement is being executed in Okeechobee County, Florida and shall be
governed in accordance with the laws of the State of Florida. Okeechobee County, Florida,
shall be the venue of any action thereon.
5. Special Provisions.
None.
IN WITNESS WHEREOF, the parties hereto have signed and sealed this agreement on the day and
date first written above.
7073- 283675.WPD
(Remainder of page intentionally blank)
EXHIBIT "A" Page 8 of 14
[Scot!'s Quality Cleaning, LLC- Custodial Services- Judicial Center & Historic Courthouse]
ATTEST:
SHARON ROBERTSON, CLE
BOARD OF COUNTY COMMISSIONERS
WITNES
6f-1V-1i 3iVio
WETNESS
Mom n EIceIf)id Ez
7073- 283675.WPD
By:
By:
OKEECHOBEE COUNTY, a political
subdivision of the State of Florida
F
.."-ii.A
RANK IRBY, CHAI
BOARD OF COUNTY COMMISSIONERS
SCOTT'S QUALITY CLEANING, LLC
MICHELLE DAWSON, MANAGER
EXHIBIT "A" Page 9 of 14
(Revised 6/16)
CLEANING PROPOSAL
Company: 5CQAlS a ra`. -vv Pc c;rtq I�LC
Proposed Cost: 111151 .11 ( ��JJ
Cost Per Square Foot: I M
Phone: Vo3 -1 qts
Signed: . -m ,L, L ,P ` rut» —i_
Date: q .-! Cj —j jQ
For: Okeechobee County
Location: JUDICIAL CENTER
Address: 312 NW 3rd Street
Building Sq. Footage: 78,900
Project Manager: Sharon Robertson
Based on five (5) cleanings per week and TWO (2) FULL TIME ON SITE EMPLOYEES (Monday - Friday)
AREA /ITEM
WORK DESCRIPTION
FREQUENCY
AU. AREAS
Entrance
Sweep -.Pick up paper /debris
D
Floors -ALL
Vacuum-Sweep-Mop-Sanitize
D
Carpet -Rugs
Steam Cleaning w /pre -spot treatment
SA
Carpet-Rugs
Vacuum &spot dean
D
Upholstered Furniture
Steam Cleaning w /pre -spot treatment
SA
Upholstered Furniture
Vacuum & spot dean
D
VCf Tile - Floor
Buff -Spray Wax
M
VCTTile - Floor
Strip -Wax
SA
Ceramic/Porcelain Tile & Grout - Floor
Scrub -Clean
SA
Entrance Doors (Exterior)
Clean
D
Entrance Doors (Interior)
Clean
W
Window Sills
Wipe down
M
Doors - Walls- Partitions - Ledges
Wipe down
M
Doors - Frames -Walls
Spot dean
M
Baseboards
Dust
M
Steps and Staircases (South Towers- 1st Floor) (2)
Dust -Sweep and Damp wipe hand rails
W
Steps and Staircases (All Towers All Floors)
Dust Sweep and Damp wipe hand rails
SA
Elevators (Public, Clerk, Judges) (4)
Sweep and mop, wipe hand rails
D
Secured Areas & Elevator
Sweep, mop, sanitize, wipe hand rails
2X W
Chairs- Clocks- Pictures
Dust -damp wipe
W
Vents
Clean- Vacuum
M
Push Plates
Clean and Polish
W
Desk (only when occupant dears surface)
Dust - Polish
D
Phones - Tables- Counter tops
Clean- Polish
D
Drinking Fountains
Clean -Polish-Sanitize
D
Walls - Drinking Fountains
Clean -Polish-Sanitize
D
Trash Containers - All
Empty-Line-Clean-Sanitize
D
Mats
Vacuum (pickup 1 Turn)
D
Windows -All Interior including Atrium
Wal;hing
SA
Janitors Storage Area
Re -stock
M
BID#2016 -18
Judicial Center Cleaning Proposal
3of12
Page l of 2
COMPOSITE EXHIBIT °A° EXHIBIT "A" Page 10 of 14
SPECIAL INSTRUCTIONS /NOTES:
The above cleaning will be performed as noted:
D) Daily
W) Weekly
M) Monthly
SA) Semi - Annual (April & October)
2XW) Twice a week
Emergency service Is required as needed (minimum one (1) hour response).
Time In which leaning Is to occur must be approved by the building's representative.
B[D172016 -18 a of 12
Judicial Center Cleaning Proposal Page 2 of 2
EXHIBIT "A" Page 11 of 14
RESTEtOOMS /BREAKROOMS
Toilets-Sinks- Urinals
Clean- Sanitize - Polish
D
Trash Containers - All
Empty-Line-Clean-Sanitize
D
Dispensers: Soap, Towel, Tissue
Fill and clean
D
Glass, Mirrors, Chrome Hardware
Clean & Polish
D
Partitions -Doors
Damp wipe & spot clean
W
Walls bySinks/Urinals
Damp wipe - Sanitize
W
Floor Drains
Seal: Clean
M
SPECIAL INSTRUCTIONS /NOTES:
The above cleaning will be performed as noted:
D) Daily
W) Weekly
M) Monthly
SA) Semi - Annual (April & October)
2XW) Twice a week
Emergency service Is required as needed (minimum one (1) hour response).
Time In which leaning Is to occur must be approved by the building's representative.
B[D172016 -18 a of 12
Judicial Center Cleaning Proposal Page 2 of 2
EXHIBIT "A" Page 11 of 14
CLEANING PROPOSAL
Company
y e0rti-`c (LA,'t�, e(o1,n;1 LLC.
Cost Per Square Foot 1 na
Phone: $fe --- 70; - [ig(la
Signed: 41,1013, //r • Ocr' -' jgrri,o1
Date: C4..- 1 14--114'
For: Okeechobee County
Location: HISTORIC COURTHOUSE
Address: 304 NW 2nd Street
Building Sq. Footage: 20,290
Project Manager: Robbie Chartler
Rased on five (5) cteaninps per week (Monday- Friday)
AREA /ITEM
WORK DESCRIPTION
FREQUENCY
ALL AREAS
Entrance
Sweep -Pick up paper /debris
D
Floors -ALL
Vacuum- Sweep - Mop - Sanitize
D
Carpet -Rugs
Steam Cleaning w /pre -spot treatment
SA
Carpet -Rugs
Vacuum & spot clean
D
Upholstered Furniture
Steam Cleaningw /pre -spot treatment
SA
Upholstered Furniture
Vacuum & spot clean
M
VCT Tile - Floor
Buff Spray Wax
M
VCT Tile - Floor
Strip -Wax
SA
Ceramic/Porcelain Tile & Grout - Floor
Scrub -Clean
SA
Entrance Doors (Exterior)
Clean
D
Entrance Doors (Interior) including steps and stair cases
Clean
W
Window Sills
Wipe down
M
Doors - Walls- Partitions- Ledges
Wipe down
M
Doors - Frames -Walls
Spot clean
M
Baseboards
Dust
M
Steps and Staircases All
Dust -Sweep and Damp wipe hand rails
W
Steps and Staircases All
Dust-Sweep and Damp wipe hand rails
SA
Elevators
Sweep and mop, wipe hand rails
D
Vending Machines
Damp wipe
M
Chairs - Clocks- Pictures
Dust-damp wipe
M
Vents
Clean- Vacuum
M
Push plates, Kick plates- Thresholds
(lean and Polish
W
Desk (only when occupant clears surface)
Dust-Polish
0
Phones - Tables- Counter tops
Clean- Polish
D
Drinking Fountains
Clean - Polish- Sanitize
D
Walls - Drinking Fountains
Clean - Polish- Sanitize
D
Trash Containers -All
Empty-Line-Clean-Sanitize
D
Mats
Vacuum (pick up 1 Turn)
D
High Dusting (ceilings)
Clear spiders and webs
W
Light Switches - Handles, Push plates
Clean Polish
W
Windows- All Interior including Atrium
Washing
SA
Windows- Exterior all 1st floor
Washing
SA
BID 42016-18
5 o112
Historic Courthouse Cleaning Proposal
Page 1 of 2
EXHIBIT "A" Page 12 of 14
Janitors Storage Area
Re -stock
M
RESTROOMS /BREAKROOMS
'Toilets-Sinks-Urinals
Clean- Sanitize - Polish
D
Trash Containers - All
Empty- Line - Clean- Sanitize
D
Dispensers: Soap, Towel, Tissue
Fill and clean
D
Glass, Mirrors, Chrome Hardware
Clean & Polish
D
Partitions -Doors
Damp wipe & spot clean
W
Wails by Sinks /Urinals
Damp wipe- Sanitize
W
Floor Drains
Seal: Clean
M
SPECIAL INSTRUCTIONS /NOTES:
The above cleaning will be performed as noted:
D) Daily
W) Weekly
M) Monthly
SA) Semi - Annual (April & October)
2XW) Twice a week
Emergency service is required as needed (minimum one (1) hour response).
Time in which cleaning is to occur must be approved by the building's representative.
BiD #2016 -18 6 of 12
Historic Courthouse Cleaning Proposal Page 2 of 2
EXHIBIT "A" Page 13 of 14
Cleaning Personnel
1. Judicial Center
No less than 2 Full -Time on Site Employees
2. Historical Courthouse
2 Employees
We currently have two full time day routes, two full time night routes,
and 1 part time night route. The employees that staff these routes are
trained on all routes so they are familiar with all facilities that we clean.
To insure that all building are cleaned every night we also have an on call
employee and a supervisor that can cover any position.
EXHIBIT "A" Page 14 of 14
EXHIBIT "B"
The contract for services with Scott's Quality Cleaning, LLC, dated this &ISI day of rthritarUy ,
2017, and the terms herein are incorporated by reference and made a part of the contract. 0
1. The legislature has amended Chapter 119 Florida Statutes, Section .0701 thereof, to
expand the obligation of local government to include into all contracts certain language
that relates to public records, which is made a part of this Contract.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS FOR THE CITY OF OKEECHOBEE AT:
CITY CLERK'S OFFICE
55 S.E. 3RD Avenue
Okeechobee, FL. 34972
(863) 763 -3372 ext. 215
!gam iotea @cityofokeechobee.com
2. The contractor shall adhere to Florida public records laws, including the following:
a. Keep and maintain public records required by the City to perform the services, and
upon request of the custodian of records for the City, provide the City with a copy of
the requested records or allow the records to be copied or inspected within a
reasonable time at a cost that does not exceed the cost allowed in Chapter 119 or
as otherwise provided by law.
b. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for
the duration of this contract term and following completion of the contract if the
contractor does not transfer the records to the City.
c. Upon completion of the contract, transfer, at no cost, to the City all public records in
possession of the contractor or thereafter keep and maintain public records required
by the City to perform the service. If the contractor transfers all public records to the
City upon completion of the contract, the contractor shall destroy any duplicate
public records that are exempt or confidential and exempt from public records
disclosure requirements. If the contractor keeps and maintains public records upon
completion of the contract, the contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the
City, upon request of the City Clerk, in a format that is compatible with the
information technology systems of the City.
EXHIBIT "B" Page 1 of 2
3. Noncompliance:
a. A request to inspect or copy public records relating to the City's contract for services
must be made directly to the City. If the City does not possess the requested
records, the City shall immediately notify the contractor of the request, and the
contractor must provide the records to the City or allow the records to be inspected
or copied within a reasonable time. A reasonable time is defined as within eight (8)
business days.
b. If the contractor does not comply with the request of the City for the records, the City
shall enforce the contract provisions in accordance with the contract.
c. If the contractor fails to provide the public records to the City within a reasonable
time, the contractor may be subject to the penalties under Chapter 119.10.
4. Civil Action.
a. If a civil action is filed against a contractor to compel production of public records
relating to the City's contract for professional services, the court shall assess and
award against the contractor the reasonable costs of enforcement, including
reasonable attorney fees, If:
1) The court determines that the contractor unlawfully refused to comply with the
public records request within a reasonable time; and
2) At least eight (8) business days before filing the action, the plaintiff provided
written notice of the public records request, including a statement that the
contractor has not complied with the request, to the City and to the contractor.
b. A notice complies with the above if it is sent to the custodian of public records for the
City and to the contractor at the contractor's address listed on its contract with the
City, or to the contractor's registered agent. Such notices must be sent by common
carrier delivery service or by registered, Global Express Guaranteed, or certified
mail, with postage or shipping paid by the sender and with evidence of delivery,
which may be in an electronic format.
c. A contractor who complies with a public records request within eight (8) business
days after the notice is sent is not liable for the reasonable costs of enforcement.
EXHIBIT "B" Page 2 of 2
Fa 06 2O7
EXHIBIT "C"
863- 763 -0902
2344 HWY 70 W o Okeechobee, FL. 34974 Fax:863- 467 -8864
February 6, 2017
Scott's Quality Cleaning, LLC
2344 State Road 70 West
Okeechobee, FL 34974
City of Okeechobee
55 S.E. 3rd Avenue
Okeechobee, FL 34974
Dear City Council,
Scott's Quality Cleaning would like to extend the current
contract for cleaning services keeping the yearly amount
$21,735.36 or $1811.28 per month. The contract shall be for a
period of 3 years with the option of 2 additional years beginning
September 30, 2016.
We appreciate the opportunity to continue providing quality
cleaning services for the City of Okeechobee. Honesty, reliability,
and customer satisfaction is the foundation of our business. If you
have any questions you may contact me personally at
(863)763-0902.
Thank You
Michelle Dawson
Owner/Manager
EXHIBIT "C" Page 1 of 3
a3 needed
ba8ks.
wit 1
Path one
.Company: -
CLAWING PROPOSAL
Seat's @tla.►I.h Gle i � LLCM
Proposed Cost;
Phone: 43— 0A
Signed:
Date: •
CYlOnfhIk( .- i ; e, u 1$11.2)
Based on five 5 cleanin _ ' er week and TWO 2 FULL TIME ON SITE EMPLOYEES Monda -Frida
For;
IS / �F O��ieecno�b
Location:. J' i h f� t l 1 FD , Pb
Address: s 55 a 3It * ±•YYY U J
BuildingSq. Footage: •
Project Manager:
AREA/ITEM
Entrance
ALL AREAS
IAIORIC DESCRIPTIOi\t
FREQUENCY
Floors- ALL
CCarpet Rugs
Carpet-Rugs
Upholstered Furniture
Upholstered Furniture
Sweep -Pick up paper /debris
Vacuum-Sweep-Mop-Sanitize
Stearn Cleaning w /pre -spot treatment
spot clean
VCTTile - Floor
VCTTile - Floor
Ceramic /Porcelain Tile & Grout - Floor
Entrance Doors (Exterior)
Steam Cleaning w /pre -spot treatment
.spot clean
Bu;; Spray Wax
Strip -Wax
Scrub -Clean
Entrance Doors (Interior)
Window Sills
Clean
Clean
Doors- Walls - Partitions- Ledges
Doors - Frames -Walls
Baseboards
Steps and Staircases
Elevators
Wipe down
,
Wipe down
Spot clean
Dust •
Dust- 'arid- Damp wipe hand rails
W
M
M
nn
M
Lii=T-
Chairs-Clocks-Pictures
Vents
Sweep and mop, wipe hand rails
.rhM6ld,
Desk (only when occupant clears surface)
Phones Tables - Countertops
Drinking Fountains
Wails - Drinking Fountains
Trash Containers -All
Mats
Dust-damp wipe
Clean- Vacuum
Clean and Polish
Dust-Polish
Clean- Polish
Clean -Polish-Sanitize
M•
Clean -Polish-Sanitize
ugh t)uat nq— (lei
Windows -Ail In'erior including - _ LnF ju
eel fog ,�i,ns
Li9h1 -64 feheS -I rAte_3
Empty-Line-Clean-Sanitize
Vacuum (pick up 1 Turn)
Clear spiders a.rzt. aJtbs
Washing
Dusk- d0 nip toToo
Clean- PQIisf,-
Pagel oft
EXHIBIT "C" Page 2 of 3
SPECIAL INSTRUCTIONS /NOTES:
The above cleaning will be performed as noted:
D) Daily
W) Weekly
M) Monthly
SA) Semi - Annual
2XW) Twice a week
Emergency service is required as needed (minimum one (1) hour response).
Time in which cleaning is to occur must be approved by the building's representative.
Carpe a1i?&n,I)a prol/ttded_ for • i 2t per sa
Roor %ry provide/4 -For . .. pegs /.care
Page 2 of 2
EXHIBIT "C" Page 3 of 3
RESTROOMS /BREAKROOMS
Toilets-Sinks-Urinals
Clean-Sanitize-Polish
D
Trash Containers -All
Empty-Line-Clean-Sanitize
D
Dispensers: Soap, Towel, Tissue
Fill and clean -
D
Glass, Mirrors, Chrome Hardware
Clean & Polish
D
Partitions -Doors
Damp wipe &spot clean
W
Walls by Sinks /Urinals
Damp wipe Sanitize
W
Floor Drains
Seal: Clean
M
SPECIAL INSTRUCTIONS /NOTES:
The above cleaning will be performed as noted:
D) Daily
W) Weekly
M) Monthly
SA) Semi - Annual
2XW) Twice a week
Emergency service is required as needed (minimum one (1) hour response).
Time in which cleaning is to occur must be approved by the building's representative.
Carpe a1i?&n,I)a prol/ttded_ for • i 2t per sa
Roor %ry provide/4 -For . .. pegs /.care
Page 2 of 2
EXHIBIT "C" Page 3 of 3