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16-17 Budget Amendment #1
City of Okeechobee To: Mayor & City Council From: Marcos Montes De Oca, City Administrator India Riedel, Finance Director RE: 2017 Amended Budget Date: January 26`h, 2017 Amended Budget Highlights: Adjusted Public Facilities Fund Remove Replacement 1/2 to P/U and its equipment, $22,000 Adjusted Capital Improvement Fund Add 1 additional Police Vehicle, equip. and reg., $23,300 Adjusted Other Grant Fund Budget to list 2 separate grants o TMDL Grant, $183,630 -- FDEP NS018 o SFWM Grant, $175,000 -- #4600003556 Stormwater Drainage Include the $300,000 Assigned Transfer Amend Prof Services to include $4,600 Grant App. Services Public Facility Fund -301 City of Okeechobee 2016/2017 BUDGET Public ac.ility Fund (Transportation) 2014/2015 2015/2016 2015/2016 2016/2017 2016/2017 ACTUALS AMENDED ESTIMATES BUDGET PROPOSED F/Y BEGINNING FUND BALANCE $ 846.069 $ 546,177 $ 745,060 $ 658,676 $ 658,676 REVENUES 301 - 313.4100 LOCAL OPTION GAS TAX $ 369,450 $ 327,944 $ 341,000 $ 330,400 $ 330,400 301 - 313.4200 LOCAL ALTER, FUEL USER FEE $ 236,789 $ 206,680 $ 254,000 $ 207,500 $ 207,500 301 - 335.1220 SRS EIGHT CENT MOTOR FUEL $ 67,677 $ 67,500 $ 66,300 $ 67,500 $ 67,500 301 - 312.3000 NINTH CENT FUEL TAX $ 66,674 $ 55,900 $ 63,200 $ 57,000 $ 57,000 301- 335.4100 MOTOR FUEL TAX REBATE $ 2,846 $ 2,570 $ 2,577 $ 2,500 $ 2,500 301 - 361.1000 SCOP Funding 5 - $ 57,750 $ 57,750 $ - $ - 301- 3611000 INTEREST EARNINGS $ 331 $ 350 $ 250 $ 350 $ 350 301 - 369.1000 MISCELLANEOUS $ 1,737 $ - $ - $ - $ - 'I'OTAL REVENUES 745,504 718,694 785,077 665,250 665,250 EXPENDITURES 301 - 549.3100 PUBLIC FAC. - PROFESSIONAL SER. $ 6,166 $ 25,000 $ - $ 25,000 $ 25,000 301 -549 -3400 PUBLIC FAC. CONTRACTUAL SERVICE $ 44,196 $ 77,700 $ 68,000 $ 51,000 $ 51,000 301- 549 -4300 PUBLIC FAC. UTILITIES $ 82,035 $ 87,300 $ 80,500 $ 77,300 $ 77,300 301 -549 -4609 REPAIR & MAINTENANCE $ 18,086 $ 17,500 $ 9,425 $ 18,500 $ 18,500 301- 549 -4909 MISC -PARK HOLIDAY LIGHTS $ 1.271 $ 2,000 $ 2,726 $ 5,000 $ 5,000 301 -549 -5300 PUBLIC FAC. ROAD & MATERIALS $ 46,102 $ 70,000 $ 70,000 $ 65,000 $ 65,000 301 -549 -6300 PUBLIC FAC. IMPROVEMENTS $ 125,471 $ 335,000 $ 160,000 $ 275,000 $ 275,000 301 -549 -6301 SCOP IMPROVEMENTS $ 1,248 $ 57,750 $ 57,750 $ - $ - 301- 549.6302 PUBLIC FAC. BEAUTIFICATION $ 5.390 $ 5,000 $ - $ - $ - 301- 549.6400 PUBLIC FAC. MACFIINERY & EQUIP $ 40.959 $ 75,000 $ 73,000 $ 196,000 $ 174,000 - TOTAL EXPENSES 5 370,924 $ 752,250 8 521,401 S 712,800 S 690,800 (Transfer to General Fund $ 398,000 S 350,000 $ 350,000 5 350,000 5 350,000 (F/Y ENDING FUND BALANCE $ 822,649 1 $ 162,621 1 658,736 1 5 261,126 1 283,126 1 of 5 City of Okeechobee 2016/2017 BUDGET PROPOSED FISCAL YEAR (2016 -2017) DETAIL 3100 Engineering/Professional Services; SERVICES FOR PARK /MEDIAN PROF ; $ 25,000 3400 Grounds Maint., Street Sweeping, $ 51,000 4609 Median /road replacement plants and maintenance $ 17,500 Repl small ROW Equipment, Chain saws, pole saws etc as needed $ 1,500 5300 Repair of roads /canal cleanup, /etc. Sign Repair /Replacement $ 15,000 Traffic Signal Equipment Upgrades $ 10,000 ROW Drainage $ 10,000 R &M Roads /Culverts $ 10,000 Storm water infiltration repair $ 10,000 Storm Water Ditch Maint Adjustments $ 10,000 6300 Asphalt program, $ 180,000 Continued Sidewalk project $ 95,000 6400 replacement 1/2 to 2x4 P/U $ 22,000 Streetsweeper $ 170,000 Airboat Propeller $ 2,000 30KW Generator (Gov Surplus) $ 2,000 2 of 5 City of Okeechobee 2016/2017 BUDGET CAPITAL PROJECTS IMPROVEMENTS 2014/2015 2015/2016 2015/2016 2016/2017 2016/2017 ACTUAL AMENDED ESTIMATES BUDGET PROPOSED FY BEGINNING FUND BALANCE $ 6,518,728 $ 5,95 7,923 S 6,355,830 5,429,685 $ 5,729,685 REVENUES 304- 383.0000 304 - 364.1000 304 - 361.1000 304- 369.1000 EXPENDITURES $ - $ - $ - $ - $ - DISPOSITION OF FIXED ASSETS $ 260,603 $ 246,000 $ 237,600 $ 237,600 $ 237,600 INTEREST EARNINGS $ 6,504 $ 4,000 $ 5,050 $ 5,200 $ 5,200 MISCELLANEOUS $ 658 $ 500 $ 500 $ 500 $ 500 TOTAL REVENUES $ 267,765 $ 250,500 $ 243,150 $ 243,300 $ 243,300 EXPENDITURES ,411A.r c *, TRANSFER OUT TO OtherAFundy 304 -549 -3100 Professional Services $ 8,375 $ 40,800 $ 29,500 $ 25,000 $ 25.000 304 -529 -4600 REPAIR & MAINTENANCE $ 2,600 $ 50,000 $ 25,000 $ 25,000 $ 25,000 304 - 513 -3100 Professional Services $ - $ 22,000 $ - $ 9,500 $ 9,500 304 -512 -6400 ADMINISTRATION CAPITAL $ 304 $ 30,562 $ 30,562 $ 6,900 $ 6,900 304 -513 -6400 FINANCE CAPITAL $ 304 $ 1.500 $ 1,500 $ 2,500 $ 2,500 304 -519 -6400 GENERAL SERVICES CAPITAL $ 31,500 $ 114,500 $ 114,000 $ 66,000 $ 66,000 304 - 521 -6400 LAW ENFORCEMENT CAPITAL $ 340,200 $ 419,372 $ 419,000 $ 346,065 $ 369,365 304 - 522 -6400 FIRE PROTECTION CAPITAL $ 13,150 $ 50,200 $ 50,200 $ 33,000 $ 33,000 304 - 522 -6401 $ - $ - $ - $ 525,000 $ 525,000 304 - 541 -6400 PUBLIC WORKS CAPITAL $ - $ 3,500 $ 3,500 $ 6,900 $ 6,900 304 -549 -6401 PARKS CAPITAL IMPROVEMENT $ 2,800 $ 100,000 $ 48,500 $ 50,000 $ 50,000 304 -549 -6402 MEDIAN REPLACEMENT & ROW $ - $ 100,000 $ - $ 85,000 $ 85,000 304 - 584.6400 FUTURE CAPITAL PROJECTS $ - $ 50,000 $ - $ - $ - 304 -2512 -6400 CLERK CAPITAL $ 2,695 $ - $ - $ - $ - 304- 584.7100 PRINCIPAL $ - $ - $ - $ - $ - 304- 584.7200 INTEREST $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 401,928 $ 982,434 $ 721,762 $ 1,180,865 $ 1,204,165 3 of 5 ,411A.r c *, TRANSFER OUT TO OtherAFundy $ 28,735 $ 382,162 $ 65,162 $ 16,020 $ 316,020 TRANSFER OUT TO GENERAL FUND $ - $ 899,441 $ 82,371 $ 796.722 $ 796,722 TOTAL TRANSFER OUT $ 28,735 $ 1,281,603 $ 147,533 $ 812,742 $ 1,112,742 ASSIGNED FUND BALANCE $ - $ - TOTALASSIGNED FUND BALANCE $ - $ - $ - $ - $ - F /V ENDING FUND BALANCE $ 6,355,830 $ 3,938,086 $ 5,729,685 $ 3,679,378 8 3,656,078 3 of 5 549 -3100 529 -4600 513 -3100 u 512 City of Okeechobee 2016/2017 BUDGET FY 2017 Professional services(i ic. Engineering, etc. $25,000 for Demo buildings, etc. Professional Services (Grant Administration Services) s, 1 ?.. a pis. `" � TI - '' � ;a; s� .,. e � ..,3 - .� . =Y�z ,_-.� �, a _ _ ,x.. Administrators office, chairs, desk, cabinets, Painting, etc. lafMMISBIMTMSSSDTOIZftffgrOfAiMfMZMW- 519 Phone system and additional cabling computer equip, $50,000 (CH, Fire, Barn); Comp. repl.; Entr CH Doors $15,000 513 Replacement computer, dual monitor, stand; Plus additional computer, dual monitor for IT 521 Add 14th vehicle - $21,099 + Equipment and titles registration — 7 Replacement vehicles 12 + 1 (l3)@ $22,654; Equipment, decals, titles$43,263 I Radar, 4 Computers & equip, $5,000 Rep Equip in Electronics Room, $2000 1 Taser, $1,100 522 2 Radios (handheld) $4000 ea; $8,000 Commercial Frontload Washer for heavy gear, $1,500 Continue Replacement Bottle, $4,000 Bunker Gear rotation and replacement, 6 a, $2500= $15,000 1 computer HD replacement, $1000; 1 Dell laptop for fire software in field (will connect to Spillman), $1800 3 replacement recliners, ea @ $800 =52,400 ' . ,EE 3{ C .,. 3 s ',,,tM,sk. ES. 522 -6401 First out Engine Replacement, $447,000; Installed Equipment, $75,000 541 Barn Addition Improvements, telephone upgrades. $5,400; 1 PC Software, $1,500 4 of 5 City of Okeechobee 2016/2017 BUDGET Other Grants RECAPITULATION - REVENUE & EXPENSES F/Y BEGINNING FUND BALANCE REVENUES 302- 331.3903 302 - 331 -3904 302 - 331.3905 302 - 361.1000 302 - 381.0000 302 - 381.0000 2014/2015 2015/2016 2015/2016 2016/2017 2016/2017 ACTUALS AMENDED $ ESTIMATES $ BUDGET $ 339,642 PROPOSED° $ 39,642 TMDL, Grant $ - $ 403,838 $ - $ 403,838 $ 183,630 Stormwater Drainage Grant $ - $ - $ - $ - $ 175,000 Section 319 Grant $ - $ - $ - $ - $ - Interest Earnings $ - $ - $ - $ - $ - TRANSFER IN - CAPITAL ASSIGNED FUNDS $ $ 300,000- $ - $ - $ 300,000 TRANSFER IN - CAPITAL FUND RESERVES $ - $ 65,162 $ 65,162 $ 16,020 $ 16,020 TOTAL REVENUES $ - $ 769,000 $ 65,162 $ 419,858 $ 674,650 EXPENDITURES 302 - 2552.3100 302 - 2552.3200 302 - 2552.4609 302 - 2552.4609 302 - 2552.4909 302 - 2000 -4909 302 - 2752.3100 302 - 2752.3200 302 - 2752.4909 302 - 2752.4609 302 - 2752.6300 302 - 2752 -6400 PROFESSIONAL SERVICES $ - $ - $ - $ - $ - ADMINISTRATIVE SERVICES $ - $ - $ - $ - $ - TEMPORARY RELOCATION $ - $ - $ - $ - $ - HOUSING REHAB DEMO /REPL /RELOC $ - $ - $ - $ - $ - MISCELLANEOUS $ - $ - $ - $ - MISCELLANEOUS - BANKING EXP $ 18,500 PROFESSIONAL SERVICES $ - $ 28,000 $ 25,520 $ 5,000 $ 23,100 ADMINISTRATIVE SERVICES $ - $ 5,000 $ 1,000 $ 5,000 MISCELLANEOUS $ - $ 1,000 $ - $ 1,000 STREET IMPROVEMENTS /ADDITIONS $ - $ - $ - $ INFRASTRUCTURE IMPROVEMENTS $ - $ 735,000 $ 175,000 Park and Canal Improvements $ - $ 735,000 $ 510,192 TOTAL EXPENSES $ - $ 769,000 $ 25,520 $ 759,500 $ 714,292 F/Y ENDING FUND BALANCE $ 39,642 1 $ $ DUE TO GENERAL FUND $ Grant related project Taylor Creek Park TMDL Grant $183,630; Matching, $183,630 (FEDP NS018) SFWM #4600003556 Stormwater Drainage cont. Project, $175.000 Amend Professional Services to include $4,600 Grant Application Services 5 of 5