MiscellaneousGENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet 11:
3
Edited Date:
07/26/
Edited By
India Riedel
2512 CITY CLERK
2005/2006 2006/2007 2006/2007 2007/2008
ACTUAL BUDGET ESTIMATE PROPOSED
BUDGET
TO BUDGET
PERSONNEL COST:
1100
EXECUTIVE SALARIES
44,527
48,028
48028
48,748
720
1200
REGULAR SALARIES
28,367
29,912
29912
30,361
449
1300
OTHER SALARIES
9,466
13,229
13229
13,427
198
1510
LONGEVITY /SERVICE INCENTIVE
0
0
0
0
0
2100
FICA
5,964
6,975
6975
7,080
105
2200
RETIREMENT
7,871
8,605
8605
8,821
216
2300
LIFE AND HEALTH INSURANCE
11,699
1 1,211
10900
11,489
278
2400
WORKERS COMPENSATION
1,799
690
690
759
69
TOTAL PERSONNEL COSTS:
109,693
118,650
118339
120,685
2,035
SUPPLIES AND OTHER SERVICES-
3 03 MUNICIPAL CODE
350
3,500
0
3,500
()
3400 OTHER CONTRACTUAL SERVICES
7,514
8,500
8000
8,412
-88
4000
TRAVEL AND PER DIEM
1,205
2,700
1 194
2,000
-700
4100
COMM_ & FRFIGH"I
3.116
3,800
3137
3,450
350
4500
INSURANCE
0
6. -152
6452
7,097
6 -15
4609
R &M EQUII'MEN "I
677
1270
701
2,370
500
4900
AIAT.I2'IISING /OTIII:R CHARUIS
6.502
21000
9679
11.000
10.000
4901
EDUCATION
1,137
2.000
1445
1.500
-500
4909
MISCELLANEOUS /ELECTION
1,343
5,700
5700
500
-5,200
5100
OFFICE SUPPLIES
1 ,498
2,500
1853
2,000
-500
5400
BOOKS, PUBLICATIONS, ETC
1,785
2,500
2285
2,300
-200
6400
EQUIPMENT ($750 OR MORE)
1,300
1 ,500
0
19,290
17,790
6401
MICRO FILM EQUIPMENT
1,970
2,000
1118
1,200
-800
TOTAL SUPPLIES AND OTHER SERVICES
28,392
64,022
41564
64,619
597
_ ,
TOTAL COST:
138,085
182,672
159903
185,304
Cost changes included in above cost
All Salaries /overtime, etc increased by 1.5% Longevity
2200
Retirement contribution increased from 11.04 to 11.15 %.
2300
Health Insurance Increase by 5.4% I
2400 &4500
Work comp and Property /Casualty est. increase of 10 %.
6400
Expansion of Laser Fiche Retention System
Decrease of various Line Items based on trend and past expenditures
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #: '
1
Edited Date:
6/4/2007
Edited By:
India Riedel
2512 CITY CLERK
2003/2004
ACTUAL
2004/2005 2005/2006 2006/2007 2006/2007 2007/2008
ACTUAL ACTUAL BUDGET ESTIMATED BUDGET
PERSONNEL COST:
1100
EXECUTIVE SALARIES
40,690
41,410
44,527
48,028
48028
1200
REGULAR SALARIES
31,412
26,333
28,367
29,912
29912
1300
OTHER SALARIES
0
10,920
9,466
13,229
13229
1510
LONGEVITY /SERVICE INCENTIVE
0
0
0
0
0
2100
FICA
5,079
5,656
5,964
6,975
6975
2200
RETIREMENT
6,856
6,716
7,871
8,605
8605
2300
LIFE AND HEALTH INSURANCE
11,815
11,438
11,699
11,211
10900
2400
WORKERS COMPENSATION
1,404
1,544
1,799
690
690
TOTAL PERSONNEL COSTS:
97,256
104,017
109,693
118,650
118339
0
SUPPLIES AND OTHER SERVICES:
3103 MUNICIPAL CODE
2,415
2,566
350
3,500
0
3,500
3400 OTHER CONTRACTUAL SERVICES
0
3,580
7,514
8,500
8000
8.412
4000
TRAVEL AND PER DIEM
541
694
1,205
2,700
1194
2,000
4100
COMM. & FRIEGHT
2,704
2,737
3,116
3,800
3137
3,450
4500
INSURANCE
0
0
0
6,452
6452
6,500
4609
R &M EQUIPMENT
I,514
580
672
1,870
701
2,370
4900
ADVERTISING /OTHER CHARGES
11,556
6,563
6,502
21,000
9679
11,000
4901
EDUCATION
285
669
1,137
2,000
1445
1,500
4909
MISCELLANEOUS /ELECTION
811
4,542
1,343
5,700
5700
500
5100
OFFICE SUPPLIES
2,127
2,985
1,498
2,500
1853
2,000
5400
BOOKS, PUBLICATIONS, ETC
2,261
2,982
1,785
2,500
2285
2,300
6400
EQUIPMENT ($750 OR MORE)
1,612
0
1,300
1,500
0
19,290
6401
MICRO FILM EQUIPMENT
6,365
2,450
1,970
2,000
1118
1,200
TOTAL SUPPLIES AND OTHER SERVICES
32,191
30,348
28,392
64,022
41564
64,022
TOTAL COST:
129,447
134,365
138,085
182,672
159903
64,022
Cost chanfats included in above cost
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Clerks Office Budget Worksheet 1
Proposed Budget for 2007/08 FY Explanation of Funds
3103 MCC: Code book supplements, code on web
Budgeted $3,500.00
Spent $2,400.00
Balance $1,100.00
Projection: $2400.00/8 = $300 x 12 = $3600.00
Propose $3,500.00 (same)
Will need $450 for web, leaves $3,050 for next supplement
3400 Other Contractual: Map updates
Budgeted $8,500.00
Spent $8,000.00
Balance $500.00
Projection: $8000.00/8 = $1000.00 x 12 = $12000.00
Propose $8,412.00 (decrease $88.)
Contract is same price for the year, there might be some increase in costs for printing
the maps as ink & paper have increased.
4000 Travel /Per Diem
Budgeted $2,700.00
Spent $1,226.96
Balance $1,473.04
Projection: $1226.96/8 = $153.37 x 12 = $1840.44
Propose $2,000.00 (decrease $700.00)
FACC Institute in Oct LG & ME, Feb. FACC Bd Mtg LG, June FACC Conf LG,
District mtgs, & working towards MCC must have by Sept 08 LG
Clerks Office Budget Worksheet
4100 Communication & Frieght
Budgeted $3,800.00
Spent $2,091.03
Balance $1,708.97
Projection: $2,091.03 /8 = $261.38 x 12 = $3136.35
Propose $3,450.00 (decrease $350)
Then add 10% for rate increases: $313.63 = $3449.98
4500 Insurance
Budgeted $6,452.00
Spent $4,375.34
Balance $2,076.66
Projection: $4375.34 /8 = $625.05 x 12 = $7500.58
Propose $8,250.00 (increase $1798)
Then add 10% for rate increases: $750.00 = $8250.58
I'm sure India will have a better number for this line item
4609 Repair & Maintenance
Budgeted $1,870.00
Spent $467.44
Balance $1,402.56
Projection: $467.44 /8 = $58.43 x 12 = $701.16
Propose $2;370.00 (increase $500)
Then add 10% for rate increases $72.00 = $773.16 for IMS,
Added BIS for recording system R &M $1486.00/yr = $2259.16
Unless Brian wants BIS that to come from General Services
2
Clerks Office Budget Worksheet 3
4900 Other Current Charges
Budgeted $21,000.00
Spent $6,123.69
Balance $14,876.31
Projection: $6123,69/8 = $765.46 x 12 = $9185.54
Propose $11,000.00 (decrease $10,000)
4901 Education
Budgeted $2,000.00
Spent $1,148.00
Balance $852.00
Projection: $1148.00/8 = $143.50 x 12 = $1722.00
Propose $1.500.00 (decrease $500)
Will need funds for Institute LG & ME, Conf in June LG
Additional classes for MMC
4909 Miscellaneous,
Budgeted $5,700.00
Spent $4,536 40
Balance $1,163.60
Projection: $4536.40/8 = $567.05 x 12 = $6804.60
Propose $500.00 (decrease $5,200)
This is also the elections funds, no_ei ction in this budget year
Employee Incentives: 4 - 5 yrs, 1 - 35 yrs Cleveland gets $1000 from PW budget & we do the plaqu(
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Clerks Office Budget Worksheet
5100 Office Supplies
Budgeted $2,500.00
Spent $1,049.83
Balance $1,450.17
Projection: $1049.83/8 = $131.23 x 12 = $1574.75
Propose $2,000.00 (decrease $500)
Think the projection justifies the reduction.
5400 Book, Publication, Subscriptions
Budgeted $2,500.00
Spent $1,099.97
Balance $1,400.03
Projection: $1099.97/8 = $137.50 x 12 = $1649.96
Propose $2,300.00 (decrease $200)
The projection justifies the reduction, this covers the City's copy
of the FLSA, FMLA, IMPA, Newspapers & FL Law Employment
there are ususally significant increases every year to all these
publications.
6400 Equipment ($750 or more)
Budgeted
Spent
Balance
$1,500.00
$1,300.00
$200.00
Projection: $1300.00/8 = $162.50 x 12 = $1950.00
Propose $19,290.00 (increase $17,790)
In the newly adopted Capital Improvements Element of the Comp Plan the 07 -08 FY
lists that we will expand the laser fiche stand alone records retention system to be
networked & available for all city hall computers, allowing employees to research
records when they need them & to purchase the web browers to allow the general
public to research records from the city web site. For example of this go to
www.cityofsebastian.org then click public records from the left, this take you to the
laser fiche web link and search all their public records.
4
Clerks Office Budget Worksheet
6401 Micro Film Equipment
Budgeted $2,000.00
Spent $1,970.50
Balance $29.50
Projection: $1970.50/8 = $246.31 x 12 = $2955.75
Propose $1,200.00 (decrease $800) \�`,:
If possible, we need change this to Records Management as that
is what we really set this line item up for. It cover the annual agreement
and any updates. We also must upgrade the deli computer & other
items with the system every year.
5
MEMORANDUM
SEPT 16TH AGENDA - EXHIBIT NO.
TO: Mayor and Council
FROM: Lane Gamiotea, City Clerk
SUBJECT: Purchase of Software Upgrade for Records System
DATE: September 3, 2008
Several years ago, the Council approved the purchase of a stand alone Laser Fiche Software, Computer
and Scanner system to assist with the State requirement of Records Management. This system has been
an asset to my department in organizing and retrieving documents. At the time of the purchase I
explained that this was the first step and eventually we would want to expand the system so that other
offices within the City could utilize the system. Since that time their technology has expanded and they
have also added a "web link" where citizens can go to the city's web site and search for the records at
their leisure and print them at their home.
During the 2007/08 budget process I requested, and the Council approved $19,290.00 in order to
upgrade this system. This item is also included in the City 5 -Year Capital Outlay Plan of the Comp Plan.
I am respectfully requesting that you consider approving the purchase of the Laser Fiche upgrade, in the
amount of $16,475.00 to Municipal Code Corporation.
If you want "first hand" knowledge how the web link system works, please log on to
http: / /www.cityofsebastian.org and click at the top left corner "Public Records" the page will then have
instructions to click the laser fiche web link. You can search their records by putting in a word or two and
it will search all the system to show you the documents that have the topic you were looking for.
Please let me know if you have any questions. Thank you.
EXISTING SOFTWARE & SUPPORT
• 1 LF Executive Credit
Q 1 LF Executive LSAP Credit
Total Software & Support Credit
NEW SOFTWARE & SUPPORT
• 1 LF Group Server
Q 1 LF Group Server Basic LSAP
Q 2 LF Full User United ($750 each) *includes snapshot and email
• 2 LF Full User United Basic LSAP ($150 each)
Q 10 LF Retrieval User United ($300 each) *includes email
• 10 LF Retrieval User United Basic LSAP ($60 each)
Q 1 LF Weblink
Q 1 LF Weblink Basic LSAP
Q Project Management Services
Total Software & Support
- $2,492
-$518
- $3,010
$2,250
$450
$1,500
$300
$3,000
$600
$7,995
$1,590
$1,800
$19,485
PAYMENT & BILLING TERMS
MCCi will invoice 100% of the total contract amount upon ordering of software. Payment will be due
upon receipt of an invoice.
Total Cost $16,475
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #:
4
Edited Date:
8/27 /2007
Edited B : India
Riedel
2005/2006
2006/2007
2006/2007
2007/2008
BUDGET
ACTUAL
BUDGET
ESTIMATE
PROPOSED
TO BUDGET
PERSONNEL COST:
1100
EXECUTIVE SALARIES
44,527
48,028
48028
50,065
2,037
1200
REGULAR SALARIES
28,367
29,912
29912
31,180
1,268
1300
OTHER SALARIES
9,466
13,229
13229
13,427
198
1510
LONGEVITY /SERVICE INCENTIVE
0
0
0
0
0
2100
FICA
5,964
6,975
6975
6,315
-660
2200
RETIREMENT
7,871
8,605
8605
9,060
455
2300
LIFE AND HEALTH INSURANCE
11,699
11,211
10900
11,489
278
2400
WORKERS COMPENSATION
1,799
690
690
759
69
e
TOTAL PERSONNEL COSTS:
109,693
118,650
118339
122,295
3,645
SUPPI IFS AND OTHER SERVICES:
3103 MUNICIPAL CODE 4s
350
3,500
0
3,500.
, - 0
3400 OTHER CONTRACTUAL SERVICES
7,514
y" 8,500
8000
8,412
-88
4000
TRAVEL AND PER DIEM
1 ,205
2,700
1194
2,000
/ -700
4100
COMM. & FREIGHT
3,116
3.800
3137
3,450
-350
4500
INSURANCE
0
6,452
6452
7,097
645
4609
R &M EQUIPMENT
672
1,870
701
3,570
1,700
4900
ADVERTISING /OTHER CHARGES
6,502
21,000
9679
11,000
- 10,000
4901
EDUCATION
1,137
2,000
1445
1,500
-500
4909
MISCELLANEOUS /ELECTION
1,343
5,700
5700
500
-5,200
,v; 5100
OFFICE SUPPLIES
1,498
2,500
1853
2,000
-500
5400
BOOKS, PUBLICATIONS, ETC
1,785
2,500
2285
2,300
-200
6400
EQUIPMENT ($750 OR MORE)
1,300
1,500
0
19,290,
17,790
6401
MICRO FILM EQUIPMENT
1,970
2,000
1118
0
-2,000
TOTAL SUPPLIES AND OTHER SERVICES
28,392
64,022
41564
64,619
- 597
TOTAL COST:
138,085
182,672
159903
186,914
Cost changes included in above cost
aIST,E.i g lr^;,.��i
2200
Retirement contribution increased from 11.04 to 11.15 %.
2300
Health Insurance Increase by 5.4%
2400 &4500
Work comp and Property/Casualty est. increase of 10 %.
4609 &6401
Deleted Line Item 6401 and combined as Equipment Maintenance $1200 to 4609 Line
6400
Expansion of Laser Fiche Retention System
Decrease of various Line Items based on trend and past expenditures
Page 7
Sa1e40 Nsea /leueleneS MeN
-69
Updates to Computers & Printers
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MEMORANDUM
TO: Administrator Whitehall
FROM: Lane Gamiotea, City Clerk
SUBJECT: Budget Report Information (Oct 1. 2007 to Jan 31, 2008)
DATE: March 3, 2008
1 What was budgeted and paid to date: Budgeted Paid Balance
3103 Municipal Code Corporation $ 3,500.00 $ 0.00 $ 3,500.00
3400 Other Contractual Services $ 8,412.00 $4,400.00 $ 4,012.00
4000 Travel & Per Diem $ 2,000.00 $1,175.54 $ 824.00
4100 Communication & Freight $ 3,450.00 $1,006.27 $ 2,443.73
4500 Insurance $ 7,097.00 $2,799.85 $ 4,297.15
4609 R &M Equipment $ 3,570.00 $1,779.16 $ 1,790.84
4900 Other Current Charges $11,000.00 $6,802.50 $ 4,197.50
4901 Education $ 1,500.00 $ 25.00 $ 1,475.00
4909 Miscellaneous $ 500.00 $ 366.03 $ 133.97
5100 Office Supplies $ 2,000.00 $ 543.20 $ 1,456.92
5400 Books, Publications, Etc $ 2,300.00 $ 117.70 $ 2,182.30
6400 Equipment $750 or more $19,290.00 $ 0.00 $19,290.00
2. Do items need to be re- categorized to better line item?
I had some expenditures in February that may cause this to need changes. Such as the
laptop for the council chambers and the two tables purchased for the chambers. Are the
wireless mic's being considered at all? If so can we make these changes in the other
budgets?
3. What has been budgeted but not paid? Review budgeted items but not paid for need /priority and
review for items not budgeted but are needed (possible re- prioritization).
Budgeted Not Paid (estimates):
3103 Municipal Code Corporation $ 3,500.00 $3,500.00
V
We have/ordinances ready to go to the code & be codified, the sign ordinance will be #7,
once it's adopted I'll be sending the supplement off. Internet fee is paid June, $400.
Page 1 of 4
4909 Miscellaneous
$500.00 $133.97
The longevity service bonuses have been purchased for the rest of the year. The balance
covers various expenses such as frames for certificates to citizen board members. Such
as the physical for new employees. Need to note those have been running $50 each and
now they are $130 each.
5100 Office Supplies
$2,000.00 $1,456.92
Continue to be on track with this line item, might be able to amend and use the balance in
other areas, will know more towards the end of the year.
5400 Books, Publications, Etc
$ 2,300.00 $2,182.30
The only subscription that has been paid for the year is the Okee News. In march I'll renew
the Florida Law Letter and IPMA in April is FLSA, May is Okee Times, FMLA, June is
FACC, July is the Tribune and August is IIMC.
6400 Equipment $750 or more
$19,290.00 $19,290.00
I won't get them on this until you give me the go ahead. One additional purchase Steve
found was that the Dell computer will have to be upgraded to Windows XP and possible
additional memory purchased.
I do have another option. MCCi offers a service of "scanning" larger documents and
converting microfilm to cd's. We have a need for both. We have about 13 rolls of micro film
that we cannot read. In the past we've gone to the county clerk's office to read them.
However, with their advancements and security, its not as easy to do that. I could get them
to give me some prices to get those documents changed out so that we can read them.
This would have been helpful with Melisa's recent records request project where she had
to obtain 1970's payroll information. The paper copies we have are not very legible. The
larger document's is a service where they come through our area every quarter, pick up
documents from cities, take them to the Tampa office, scan them and return both the paper
copy and cd copy. With all the commercial building plans we have that would be good as
we have to photo copy the person's drivers license, let them take the documents across
town, pay to have them photo copied and return them. If they could be scanned, we'd just
print an 11 x 17 copy for them or copy them to a disk for them to take and print at their
place. There's a good chance these services would be significantly cheaper.
Just keep in mind we need to amend the 5 -Year Capital Improvement Element of the
Comp Plan. Those can only be done 2 times per year, and have to go to DCA for final
approval.
Page 3 of 4
rage i011
To all Departments:
As per the discussion this a.m. in the staff meeting please review the Fiscal year to Date Budgets (they are in your
boxes) through January 31st. I have also included in your boxes a Revenue & Expenditure Report for your department
with the same line items. This report highlights the Actual Paid out for the Fiscal Year through January 31st of this
year and compares to Actual Paid out for last year. The last column shows the % of change from year to year,
whether is was an increase or a (decrease). I have also highlighted some (not all) of the major areas of increases and
decreases in the actuals for your review.
Brian asked us to get back with him no later than February 20th with the results of our review. Some of the
things to think about he mentioned are:
This years Budget (2008)
What was budgeted, what has been paid to date,
Do items need to be recatagorized to a better line item,
What has been budgeted but not paid,
Review budgeted items but not paid for need /priority, and
Review of items not budgeted but are needed (possible repriotization)
Also, a listing of items for next year budget, (2009)
Are their extraordinary items needed for 2009,
What services are provided at what cost,
What additional services are needed for our citizens,
Are their additional capitol items needed (ie: computers, vehicles, roads, equipment) (prioritize).
Please let me know if I can help any of you with information.
India Riedel
Finance Department
NOTICE: Due to Florida's broad public record laws, this email may he subject to public disclosure.
fL
3/3/2008
Run' 2/04/2008
12 -49PM
Page 7
City of Okeechobee
Revenue and Expenditure Statement
Fiscal Year to Date Thru January 2008
Fund 001
GENERAL FUND
This Year
42,494.92
83,759.89
904.22
0.00
9,019.42
10,139.56
18,094.48
9,675.35
4,740.00
8,844.18
107,480.19
47.42
1,591.27
7,218.79
21,610.25
147.26
7,448.77
0.00
0.00
43.64
161.18
7,374.63
355.40
1,250.84
86.17
0.00
5,460.43
0.00
0.00
0.00
347,948.26
0.00
0.00
17,073.90
10,714.71
2,406.66
0.00
2,225.89
2,231.21
4,005.40
EXECUTIVE SALARIES
REGULAR SALARIES
OVERTIME PAY
LONGEVITY /SERVICE INCENTIVE
F.I.C.A.
RETIREMENT
LIFE & HEALTH INSURANCE
WORKMAN'S COMPENSATION
PROFESSIONAL SERVICES
OTHER CONTRACTURAL SERVICES
TRASH COLLECTION
TRAVEL AND PER DIEM
COMM. AND FREIGHT SERVICES
UTILITIES
INSURANCE
R & M VEHICLES
R & M - BLDG. & EQUIP.
EDUCATION
MISCELLANEOUS
OFFICE SUPPLIES
OPERATING SUPPLY
FUEL /OIL
OPER. SUPPLIES (TIRES)
OPERATING SUPPLIES (UNIFORMS)
DUMPING FEES
MESQUITO SPRAYING
ROAD MATERIAL /SUPPLIES
BKS., PUBLICA., SUBSC., MEMB.
IMPROVEMENTS
MACHINERY AND EQUIPMENT ($750. OR MORE
ROAD AND STREET
TRANSFER -OUT CAPITAL PROJECTS - VEHICLES
capital projects - vehicles
EXECUTIVE SALARIES
REGULAR SALARIES
OTHER SALARIES
LONGEVITY /SERVICE INCENTIVE
F.I.C.A.
RETIREMENT
LIFE & HEALTH INSURANCE
Last Year
38,565.79
75,908.42
1,201.07
500.00
8,330.71
9,597.55
21,188.10
12,388.49
0.00
27,221.66
126,646.26
0.00
1,351.59
32,314.31
26,615.98
1,747.70
2,010.56
210 00
4730
163.87
397.68
519 13
0.00
1,841.65
158.28
38.65
12,318.17
135.71
0.00
0.00
401,418.63
0.00
0.00
15,496.39
11,966.88
1,848.00
0.00
2,136,23
2,119.33
4,429 15
% Chg
10
10
(25)
(100)
8
6
(15)
(22)
N/A
(68)
(15)
N/A
18
(78)
(19)
(92)
270
(100)
(100)
(73)
(59)
999
N/A
(32)
(46)
(100)
(56)
(100)
N/A
N/A
(13)
N/A
N/A
10
(10)
30
N/A
4
5
(10)
Run: 2/04/2008
12 -49PM
Page: 8
City of Okeechobee
Revenue and Expenditure Statement
Fiscal Year to Date Thru January 2008
Fund 001
GENERAL FUND
This Year Last Year % Chg
WORKMAN'S COMPENSATION 202.09 257.90 (22)
MUNICIPAL CODE 0.00 0.00 N/A
OTHER CONTRACTURAL SERVICE 4,400.00 2,000.00 120
TRAVEL AND PER DIEM 1,175.54 762.14 54
COMM. AND FREIGHT SERVICES 991.27 1,043.27 (5)
INSURANCE 2,799.85 3,422.80 (18)
R &M - BUILDING /EQUIP. 1,779.16 233.72 661
OTHER CURRENT CHARGES 5,037.60 2,571.75 96
EDUCATION 25.00 385.00 (94)
MISCELLANEOUS 0.00 1,196.21 (100)
OFFICE SUPPLIES 543.08 746.38 (27)
BKS., PUBLICA., SUBSC., MEMB. 117.70 236.41 (50)
MACHINERY & EQUIPMENT($750. OR MORE) 0.00 0.00 N/A
MICRO FILM EQUIPMENT 0.00 0.00 N/A
CITY CLERK 55,729.06 50,851.56 10
Total Expenditures 1,659,394.27 1,617,499.02 3
Excess of Revenues over Expenditures
650,578 27 1,274.976.78 (49)
Supervisor personnel-
At your convenience, contact me to assist in developing a list of potential stipends for City employees.
thanks
NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure.
Brian Whitehall, Administrator
City of Okeechobee
55 SE 3rd St
Okeechobee FL. 34974
863.763.3372 ext-212
Page 1 of 1
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9/10/2007
PORT•
two years will work.
"Prison is a different place than
the County Jail. I have a real hesita-
tion to send you to prison," he noted.
Bauer adjudicatedNelson guilty o
DLtlanddrivvtgwithalicense suspended
He sentenced him to two years in the
County Jail, one year for each crime.
He was given credit for three
days he has already served. He added
three years of probation. He also
imposed court costs and fines.
He suspended his license
permanently,
Deborah Gillis' latest attempt to
leave state prison failed when she
appeared before Circuit Judge
Sherwood Bauer last week.
Gillis, who sued the
Okeechobee County Sheriffs Office
under the Edward Mi Iler regime after
having sex with a jail guard, Louis
Maisonette, after being arrested, later
settled the case out of court.
She was in court last week try-
ing to get early release from prison due
to undisclosed physical problems.
She has a lengthy criminal
record mostly due to a drug problem,
authorities said.
Maisonette was fired after the
allegations came to light but was not
prosecuted because at the time be-
cause there was no statute that pro-
hibitedjail guards in county jails from
having consensual sex with inmates.
There is a statute that makes this a
crime in the state prison system.
State Attorneys n a id the Sheriff's
office at that time did not converse with
themaboutthecaseand couldofteamed,g
the law on this subject.
sponded to the rural residence to lend
assistance.
Captain Laflam said the pre-
liminary findings of the medical exam
leer was death by electrocution. they
were waiting to Moen tests to wake
aC detefrniname
I ad lain : t t s■,.
il ten<:dtun na3:_i...
drat cfc, ,t I exalt, r.....
Auer, lb, the Okeechobee Nil, rocs
Task Foter. reported.
Latrisha Hunt, 29, and Marshal!
Mitchell, 48, were held without bona
at the Okeechobee County Jail after
the discovery of several items incl ud-
ing crack cocaine and drug parapher
nalia, officials said.
The arrest report stated that it
appeared the suspects were trying to
Flush illegal narcotics down the com-
mode when narcotics officers entered
the residence.
Both suspects could face fed
eral indictments in this case.
Mitchell has had several prior
convictions for crimes that range from
misdemeanors to drug offenses, au-
-
by
u-
Thursday, August 30, 2007 • Ue km aim $tulles •Page
Council Meets, Examines Budget
by Charles Murphy
A proposed $ S.5 milli on operating
budget, that raises spending by just over
8300,000, was proposed to Okeechobee
City Council last Tuesday night
The proposal would raise
spending just over 5.8 percent. The
ad valorem revenues would increase
by just under $68,000. That repre-
sents a near 3.2 percent property tax
hike. The tax rate would remain the
same as this year, 6.501 mills.
Administrator Brian Whitehall
said this was a difficult budget pro-
cess because of the uncertainty over
the -state budget. There were three
new proposals for the budget which
included $9,000 for the IRCC home-
land security facility, $20,000 for
Okeechobee Main Street, and the
annual support for the Shared Ser-
vices Network,58,000.
Finance Director India Riedel
reported that there are some impacts
on this spending plan that aren't re-
ally known yet. A tot of the revenue
picture will depend on the economy
and the revenues from sales taxes.
That also will impact the costs of solid
waste disposal. The city also will gain
some revenue on their holdings
through interest. Riedel estimated
$140,000 in that area
The budget includes a step in-
crease plus a 1.5 percent salary hike for
employees, an increase in retnementeost,
a 5.4 percent increase in health insurance
costs,anda lOpercentincreasemworkers
compensation costs.
The salary hike would be 4.2
percent this year.
hies said.
A 14year old juvenile was held
on 635,000 bond facing charges that
include malicious landbuming, three
counts of sexual battery upon a child,
clidd 1 u, and lewd and lascivious
ander 12 after ins
Irruties sa d tha
uauned I e
I r t :111 elder Ly Ok r:. obee man in
to County on August 22, the
Florida H ghway Pair of reported.
Will tam Gorelick, 80,oR1.S. 441
South, was operating a 2007 Harley -
Davidson motorycle south bound on
County road 721 just south of State
Road 70 when he drifted toward the
west shoulder of the road after a wide
curve just north of the Brighton Res-
ervation_ The motorcycle entered the
grassy shoulder of the road, over-
turned, and elected the operator.
Mr Corurick was not wearing a
helmet Hewasridingsinglefilewith fora
edict motorcycle's when the crash oc-
curred. lle was pronounced dead at the
,eerie by Glades County Fire Rescue.
New Hope Communit
A Farm Labor Rental Communit
"1 don't really have a problem
with it, " Councilman Lowry Markham
noted, "Not with what the school is
doing (about four percent)." - -
Councilman Clayton Williams
questioned the logic of following the
school board, "If they want to jump off
a cliff do we have to jump off a cliff?"
He said he was concerned about
the budget for future years and the
impacts ofproperty tax reforms, "Next
year will be kind of a blow out year."
Mayoriim Kirk and Lydia Wil-
liams both supported the step increase
for employees_
"Each department has towedthe
line on expenditures," Riedel noted.
She noted expenditures, even
with the increase in salaries andben-
efit costs, was just over $10,300, from
the 2006 -07 budget.
• The budget included $469,813
for general services. Lame Planning
increased their budget by five per-
cent $319,527,411 hespentoncontracted
services forinspections, building ofcials
and planting and zoning services.
The City Police budget totaled
$1.8 million. That represented a near
$81,000 increase over last year. Re-
tirement costs and workers compen-
sation and other insurances were a
major factor in the increase. The Po-
lice also propose a new computer
system that would be financed over
five years at a cost of$44,386 per year.
"The current system was pur-
chased when Chief Mob' ey was here,
it's pretty much run out," ChiefDenny
Davis noted-
. The City Attorney would cost
$80,742,which isdoublelastyear's costs.
The Clerk's office would total
$185,304, an increase ofcloseto $27,000.
The Fire Department budget
totals $1.23 million. That represents
an increase of-r List over 5106,000_ The
major increases ate due to salaries,
retirement :(: ,11,1C, ICU IN, dtei
dso
The tide
I _ .
.al le.t a.,k
ntry keep , md 11, which
will help icsrca ni, o t their
homeowners t sr r. ncc sews_
The Public Works department
budget totals $I.21 million, a slight
increase over last year.
The City will receive additional
finds front gas taxes this year The
local option as tax increase will go
into affect in January_ The city projects
to raise just over 5613 000 in gas taxes.
this coming year_
The City also has budgeted
money for crainage improvements,
street paving, sidewalk proejcts, and
a traffic signal on N W. 9'° Steeet at
Parrott Avenue.
Admrmsmator Whitehall said
they will aggressively pursue more
street paving and sidewalk projects.
They will also put in some new curbs
in grassy areas.
'N -W.9'" Su eat is becoming more
and mor eard it t there, anyone in
Okeechobee knows chat" he noted.
A traffic study will be pursued
through the Florida Department of
Transportation for the new signal in
the next few months.
The City expects to have $ 37,273
in impact fees for law enforcement, fire
protection and transportation in the
next year.
The City sold property in the
commerce park that totaled $652,099
last year. That money will be put in a
capital projects fund along with the
new impact fees.
The proposed budget also in-
cludes increases in pay for part time
police and firefighters. The hourly
wage for parttim a police offs cers would
increase,from $10 to $15. The fire
department auxiliary is currentlypaid
$40 per tour (12 hour shift), the pay
would be doubled to $80.
The budget also includes an
$2,000 increase in salary for the Gen-
eral Servioes Coordinator. Mr.
Whitehall said the job duties war-
ranted more money.
Councilman Dowling Watford
thankedthestaffforthebudget Henoted
it was easier to understand. "It continues
to bean easier process each year."
Mr. Watford said he felt the
City had an obligation with IRCC and
should fund the request for $9,000, "1
think our relationship with IRCC has
been outstanding."
MayorKirk said he felt the pro-
posal toraisepiut-tirnepay forfiremen
and police was very warranted.
The budget also included new sti-
pe'rrdsforfaenrea $5,296willbebudgeted
for stipends for instructor's, fire inspec-
tors, and driver operators. No consensus
on this request was reached_
Also trader consideration is an
additional firefighter. A homeland
security grant could pay for up to 90
percent of the costs of the additional
firefighter for the first year_ Within
vc x. ears th , would have to pay
ilea e n, rire tl, efightei .. glary
t tur:r,
:c41- led by
ty( tik[F. IT unpact the cues
ability to sax, cccords Thatl- nettem
wo Il curer $19.1)0_
City Clerk taneCramiotea said it
would help all of the tines depart-
ments. It might also help the public as
they could obtain public records from
the city on their own computer.
The budget would alsoincrease
the city Emil balance approximately
$363,000 to just over 57.7 million.
Regular meeting
A comprehensive change to the
city's ordinance for signs was the
subject of a public hearing. The near
15 page proposal drew some ques-
tions from cod eit members about
what impacts they would have
The council suggested having
the planning board take another look
at the ordinance. The city has a mora-
torium in place on billboards that ends
September I ". Thal moratorium was
extended by a vote of the council.
The City Is also facing a court
challenge that involves the current
city signage ordinances.
Council opted to postpone the
adoption of the ordinance until their
October l6'" meeting. The City Plan-
ning Board could review the proposal
in September. •
In other actions the Council
changed their code book that allows
the planning board to approve site
plans for development and temporary
use permit. Those powers will be
- shifted 4o City administration.
The council also approved a
final. plat. for the proposed four lot
Central Park Oak project. Four homes
would be built on about 7 /l0ths of an
acre of property at 417 S.E. S" Street.
CouncilmanClayton Williams was
concerned about the size of the lots, 50
but He noted there wouldn't be much
room for vehicles in from of the home.
The Cpuncil also approved a
bid with Sunrise Tractor and Equip-
ment for a New Holland Tractor. lire
bid totaled $38,774. They rescinded a
bid that was approved last month.
They also approved the clo-
sure of city • streets around Flagler
park on Labor Day weekend to accom-
modate the Labor Day festival. Streets
were also closed around Flagler Park
for the Halloween festival on October
31, the lighted Christmas Parade on -
December 8, and the annual Speckled
Perch Festival inFebruary. The Cham-
ber of Commerce also will hold a
Chobee Sprint Fiesta and Car Show
on the regular Speckled Perch week-
end, the second in March.
Okeechobee Main Street Presi-
dent Maureen Burroughs gave the
quarterly report of the group to the
Council. She noted they continue to
work on a grant for the old jail. The
grant will be reviewed in Tallahassee
on September 250.
The group also is hoping to
have new Okeechobee welcome signs
in the next few months - They also held
a fun shoot at Quail Creek, completed
their latest mural project on the wall at
Robinson Electric, and .sponsored the
National Day of the Cowboy in July.
Council mernber Dowling
Watford said the National Cowhwy
Day w great e n lie said he w
amaNN1 at the tern, Ir
r YD. mark u c l a shot ice +.._.
cocce,hil -.
tr I Okeeapcee
Main yap
m
deu armrel her cot: te. tc_NaN., �ra
lack Daniels quahiy tit that .vorilrt
increase the number of teens that will
compete, than increasing the economic
impacts of this event
The City discussed a no wake
zone proposed on Taylor Creek north
of State Road 70.
Mr_ Watford said he was op.
posed to a no wake zone in this area
He noted there probably wodldn't be
that much boat traffic north of the
- bridge anyway.
"There aren't that many
people that go up the creek to
begin with," he noted_
The City must apply with the
Florida Fish and Wildlife Conserva-
non Commission for a permit to create
a no wake zone. There is no guarantee
the permit will be obtained
Mr. Whitehall said he saw some
problems with enforcement. "I know
who will he contacted on this, the
police chief and the administrator_"
The council voted (4-1) to apply e"
for the permit with Watford dcssentptt'