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2009/10 FY Worksheets and ResearchTo: From: RE: Date: MEMORANDUM Mayor and Councilmen Brian Whitehall, Administrator India Riedel, Finance Dept. FY 2011 Budget specifics for Sept 14, 2010 Hearing City is reducing the tax rate an additional 10 '/2 % (now down to 7.2432) from the recent notices received by property owners. The simplified chart below demonstrates the combination of lowered tax rates, lowered property value and increased exemptions to a typical home (not in the Save - our -Homes program) assessed at $150,000 in 2007: Tax Yr 2007 Tax Yr 2008 Tax Yr 2009 Tax Yr 2010 $ 812 $ 674 $ 523 $ 416 Some other statistics to consider based on the above example - Taxes assessed by the City are 20% less than last year. Taxes assessed by the City are 50% less than in 2007. —> City is using $273k from the interest earned account (prior years) to help offset tax burden to citizens. Approx $152k is as a result of lowering the tax rate (not inci the lowered property values or the exemptions) from last year. You may recall that last year (current budget yr) the City started the budget year with a $160k deficit which has now been erased and current estimates are to end the year w/ at least a zero deficit... within a $5.4mil budget. The City `operating budget' has decreased 24.98% since 2007. We are in year # 6 of a `hiring freeze' with no new hires and year #2 of no COLA or benefit increase to existing employees. 1 Budget hearing memo 9/14/10 Cont'd Additional detail on City budgeting behavior: Some of the very successful 2009 Cost Reduction Plan points that continue: *Police officer certification to train in house *Driver education and squad car parking vehicles to save gas *General Utility savings *bi- weekly payroll *Utilization of part-time in lieu of overtime wage Notable savings this yr include: *No COLA, no step plan, no benefit incr, no raises for employees *Changed 1- Iealth Insurance from Aetna to PRM's plan *Renegotiating Craig A. Smith & Assoc. Agreement *Software Maintenance contract renegotiation *Audit Services, Bid and reduced *Contributions to Main St, IRSC and Ec Devel Grant reduced or eliminated *Using City funds to purch squad cars vs 3rd party financing *Each of the seven Depts. were challenged with lowering their `operating budget' through cost savings analysis and budget review *FDLE Grant, $4,700, Kustom Radar Golden Eagle II *FDOT Grant /Projects, 9982 Linear Feet of Sidewalk, completed 11600 Linear Feet of Sidewalk, in progress *City Hall projects: ADA compliant lift (done) and Restroom renovation *Other Citywide Improvements: Stormwater Improvements; SW 9`}' Curbing, 5157 Linear Feet Boat Ramp Chickee Hut; Initiated the eradication of blighted properties *Implementation of Safety Committee, onsite mock OSHA study with positive results. City of Okeechobee received the PRM small employer, 1 -100 employees, Best Overall Safety Performance Award for 2010. —> Other revenue sources are available (not approved to date): *Telecommunication tax is not being assessed at the maximum - $8,500 /yr *Franchise fees such as Waste Management 20% vs existing 10% - $69,900 *Consider franchise fee (up to 6 %) and /or utility tax (up to 10 %) on OUA *BTR fee increase, again no fee increases in 15 yrs - $6,000 *Storm water utility fees, under investigation by the County *Park use fee, ex $25 /day /park - $1,100 *Parade fee — to cover est cost of $800 /parade - $500 - $1000 *Building permit fee incr to jibe w/ the county - $2,200 (15% X $15k) *Pre- zoning application — ( @$25 -$50) $5,000 *Records search, fee imposition (not currently assessed) - $500 2 Public Hearing Workbook2 Public Hearing Workbook2 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 9/7/2010 Revisions included from 8/17 Workshop 2008/2009 2009/2010 2009/2010 2010/2011 BUDGET' Budget Budget Estimate Proposed TO BUDGET F/Y Beginning Fund Balance $ 9,142,016 $ 2,239,953 $ 2,679,259 $ 2,745,409 REVENUES 97% AD VALOREM 7.2432 $ 2,161,691 $ 1,890,183 $ 1,897,466 $ 1,738,569 $ (151,614) OTHER FEES $ 937,242 $ 948,592 $ 899,639 $ 885,023 $ (63,569) INTERGOVERNMENTAL $ 1,094,824 $ 912,862 $ 941,246 $ 952,091 $ 39,229 CHARGES FOR SERVICES $ 945,324 $ 1,051,430 $ 1,093,262 $ 1,061,666 $ 10,236 FINES, FORFEITURES & PENALTIES $ 30,280 $ 30,141 $ 31,115 $ 30,141 $ USES OF MONEY & PROPERTY $ 71,500 $ 20,000 $ 1,762 $ 2,000 $ (18,000) $ 4,356 OTHER REVENUES $ 196,720 $ 47,810 $ 81,748 $ 52,166 $ 5,437,581 $ 4,901,018 $ 4,946,238 $ 4,721,656 $ (179,362) TRANSFERS - IN Public Facilities Fund (Transfer -In) $ 306,067 $ 317,653 $ 317,653 $ 317,700 CDBG Capital Proj /Improvement Fund $ - $ - $ - $ 272,618 Capital Proj Impact Adm Fees $ 1,725 $ 500 $ 4,906 $ 500 TOTAL REVENUES $ 5,745,373 $ 5,219,171 $ 5,268,797 $ 5,312,474 EXPENDITURES LEGISLATIVE $ 150,239 $ 118,719 $ 111,387 $ 103,374 $ (15,345) $ (7,921) EXECUTIVE $ 166,346 $ 166,373 $ 161,496 $ 158,452 CITY CLERK $ 186,953 $ 176,238 $ 168,133 $ 182,879 $ 6,641 FINANCIAL SERVICES $ 204,339 $ 201,698 $ 200,889 $ 201,288 $ (410) LEGAL COUNCIL $ 125,432 $ 75,732 $ 72,325 $ 70,461 $ (5,271) GENERAL SERVICES $ 487,075 $ 542,154 $ 503,840 $ 476,538 $ (65,616) $ 27,980 LAW ENFORCEMENT $ 1,816,437 $ 1,819,191 $ 1,782,702 $ 1,847,171 FIRE PROTECTION $ 1,235,345 $ 1,224,636 $ 1,224,943 $ 1,255,849 $ 31,213 ROAD & STREET FACILITIES $ 1,070,188 $ 1,013,701 $ 976,932 $ 1,016,462 $ 2,761 TOTAL GEN. OPER. EXPENDITURES $ 5,442,354 $ 5,338,442 $ 5,202,647 $ 5,312,474 $ (25,968) • Transfer Out from General Fund to Capital $ 7,171,393 $ - $ $ FISCAL YEAR ENDING FUND BALANCE $ 2,273,642 $ 2,120,682 $ 2,745,409 $ 2,745,409 Public Hearing Workbook2 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2008/2009 2008/2009 2009 /2010 2009/2010 2010/2011 Estimate Proposed BUDGET Budget Estimate Budget TO BUDGET F/Y BEGINNING FUND BALANCE $ 9,142,016 $ 9,142,016 $ 2,239,953 $ 2,679,259 $ - REVENUES TAXES: 311 -1000 97% AD VALOREM @ 7.2432 $ 2,161,691 $ 2,202,784 $ 1,890,183 $ 1,897,466 $ 1 738,569 $ (151,614) $ (151,614) TOTAL $ 2,161,691 $ 2,202,784 $ 1,890,183 $ 1,897,466 $ 1,738,569 OTHER FEES: Fire Insurance Premium $ 59,520 $ 59,520 $ 59,520 $ 51,600 $ 51,600 $ (7,920) 312 -5200 Casualty Insurance Prem Tax (Police) $ 121,320 $ 121,320 $ 131,320 $ 83,890 $ 83,890 $ (47,430) 314 -1000 Utility Tax - Electric $ 360,700 $ 378,217 $ 360,700 $ 402,010 $ 395,010 $ 34,310 315.0000 Utility Tax /Franchise Telecommunications $ 312,967 $ 320,599 $ 312,967 $ 273,456 $ 270,129 $ (42,838) 314 -8000 Utility Tax /Propane $ 27,729 $ 20,883 $ 27,729 $ 18,003 $ 24,003 $ (3,726) 316 -0000 Prof & Business Tax Receipt $ 41,356 $ 53,356 $ 42,856 $ 60,070 $ 47,141 $ 4,285 319 -0000 Public Service Fee $ 13,500 $ 3,800 $ 13,500 $ 10,610 $ 13,250 $ (250) 320 -000 Taxi Cab $ - 321 -1000 Other - Business Tax Receipt $ 150 $ - $ - TOTAL $ 937,242 $ 957,695 $ 948,592 $ 899,639 $ 885,023 $ (63,569) INTERGOVERNMENTAL REVENUES: 335 -1210 SRS Cigarette Tax $ 184,916 $ 194,429 $ 181,642 $ 181,642 $ 181,660 $ 18 335 -1400 Mobile Home Licenses $ 28,637 $ 25,531 $ 28,637 $ 24,600 $ 26,000 $ (2,637) 335 -1500 Alcoholic Beverage Licenses $ 4,850 $ 5,362 $ 4,850 $ 5,010 $ 4,850 $ - 335 -1800 1/2 Cent Sales Tax $ 302,380 $ 286,393 $ 229,957 $ 254,405 $ 249,610 $ 19,653 312 -6000 1 Cent Sales Surtax $ 569,441 $ 552,199 $ 463,475 $ 471,148 $ 485,670 $ 22,195 335 -2300 Firefighters Supplement $ 600 $ 600 $ 600 $ 600 $ 600 $ - 338 -2000 County Business Licenses $ 4,000 $ 3,719 $ 3,701 $ 3,841 $ 3,701 $ - TOTAL $ 1,094,824 $ 1,068,233 $ 912,862 $ 941,246 $ 952,091 $ 39,229 CHARGES FOR CURRENT SERVICES 322 -0000 Building & Inspections Fees $ 89,411 $ 82,564 $ 197,000 $ 229,000 $ 197,000 $ - 322 -1000 Exception & Zoning Fees $ 15,500 $ 16,291 $ 15,500 $ 8,150 $ 10,150 $ (5,350) 323 -1000 Franchise - Electric $ 402,951 $ 416,884 $ 402,951 $ 402,951 $ 402,951 $ - 323 -7000 Franchise -Solid Waste $ 67,009 $ 68,500 $ 67,009 $ 83,029 $ 84,580 $ 17,571 329 -0000 Plan Review Fees $ 20,253 $ 14,816 $ 22,253 $ 13,277 $ 14,277 $ (7,976) 341 -2000 Alley /Street Closing Fees $ 500 $ 625 $ 500 $ 21 $ 500 $ - 341 -3000 Map Sales $ 100 $ 100 $ 100 $ - $ 100 $ - 341 -4000 Photocopies $ 50 $ 26 $ 50 $ 2 $ 25 $ (25) 343 -4010 Solid Waste Collection Fees -Resd. $ 349,550 $ 349,550 $ 346,067 $ 356,832 $ 352,083 $ 6,016 TOTAL $ 945,324 $ 949,356 $ 1,051,430 $ 1,093,262 $ 1,061,666 $ 10,236 Information on changes /decreases /increases Based on 97% of gross taxable values (14.8% decrease from last year). Public Hearing Workbook2 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2008/2009 2008/2009 2009/2010 2009/2010 2010/2011 BUDGET Budget Estimate Bud et Estimate Pro .osed TO BUDGET FINES, FORFEITURES & PENALTIES: 351 -1000 Court Fines $ 22,680 $ 26,324 $ 19,500 $ 19,231 $ 19,500 $ - 351 -2000 Radio Comm. Fee $ 5,000 $ 10,841 $ 7,841 $ 8,083 $ 7,841 $ - 351 -3000 Law Enforcement Education $ 1,500 $ 2,781 $ 1,700 $ 2,027 $ 1,800 $ 100 351 -4000 Investigation Cost Reimbursement $ 1,000 $ 985 $ 1,000 $ 782 $ 750 $ (250) 351 -5000 Unclaimed Evidence $ - $ - $ - $ 300 $ - $ - 354 -1000 Ordinance Violation Fines $ 100 $ 220 $ 100 $ 692 $ 250 $ 150 TOTAL $ 30,280 $ 41,151 $ 30,141 $ 31,115 $ 30,141 $ - USES OF MONEY & PROPERTY: $ 360,700 361 -1000 Interest Earnings $ 71,500 $ 30,000 $ 20,000 $ 1,762 $ 2,000 $ (18,000) $ 361.3000 Investment Earnings 364 -1000 Surplus City Property $ TOTAL $ 71,500 $ 30,000 $ 20,000 $ 1,762 $ 2,000 $ (18,000) OTHER REVENUES: 334 -2000 Public Safety Grant $ 21,057 $ 21,057 $ 4,139 $ - 334 -3000 Special Purpose Grant $ 49,214 $ 34,914 $ - $ - 343 -9000 DOT Hwy Maint.Landscape /Mowinq $ 21,003 $ 21,003 $ 21,003 $ 21,003 $ 21,003 $ - 343 -9100 DOT Master Traffic Signals Maint. $ 6,990 $ 6,990 $ 6,990 $ 6,990 $ 8,103 $ 1,113 343 -9200 DOT Maint. Lights & Lights Contract $ 16,817 $ 18,292 $ 16,817 $ 18,817 $ 20,060 $ 3,243 369 -1000 Miscellaneous $ 79,714 $ 28,426 $ 2,000 $ 29,037 $ 2,000 $ - 369 -4000 Code Enforcement Fine $ 1,425 $ 1,525 $ 500 $ 906 $ 500 $ - 369 -5000 Police Accident Reports $ 500 $ 661 $ 500 $ 856 $ 500 $ - 383 -0000 Capital Lease Proceeds $ - $ - $ - $ - $ - $ TOTAL $ 196,720 $ 132,868 $ 47,810 $ 81,748 $ 52,166 $ 4,356 OPERATING TRANSFER -IN: Capital Project Improvements (Transfer -In) $ 1,725 $ 500 $ 500 $ 4,906 $ 500 $ - CDBG Fund (Transfer -In) $ - $ , - $ - $ 381 -1000 Public Facilities Improvement (Transfer -In) $ 337,929 $ 337,929 $ 317,653 $ 317,653 $ 317,700 $ 47 TOTAL $ 339,654 $ 338,429 $ 318,153 $ 322,559 $ 318,200 $ 47 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,777,235 $ 5,720,516 $ 5,219,171 $ 5,268,797 $ 5,039,856 $ (558,064) OPERATING TRANSFERS - OUT CDBG - Indust Pk Capital Project Building & Improvements $ 6,934,489 $ 6,934,489 Capital Project Vehicles $ 118,452 $ 118,452 TRANSFERS OUT $ 7,052,941 $ 7,052,941 $ - Information on changes /decreases /increases Public Hearing Workbook2 GENERAL FUND - CITY OF OKEECHOBEE Combined Expenses 2008/2009 2009/2010 2009/2010 2010/2011 Budget Budget Estimate Proposed PERSONNEL COST 1 100 EXECUTIVE SALARIES 460,082 458,179 458,816 458,826 1200 REGULAR SALARIES 1,865,169 1,855,252 1,842,832 1,855,874 1201 HOLIDAY PAY 21,591 22,997 18,214 22,554 1202 OFF HOLIDAY PAY 25,068 25,068 26,009 25,068 1300 OTHER SALARY 78,453 79,028 75,305 79,658 1400 OVERTIME 36,192 36,192 35,468 35,300 1401 OVERTIME PAY /ANNUAL & SICK 44,824 44,824 64,276 47,513 1402 DISPATCHER OVERTIME 9,902 9,902 7,977 8,500 1403 OFFICERS OVERTIME PAY 64,000 64 000 62,137 64,000 1501 AUXILIARY & VOLUNTEER PAY 12,420 11,504 9,862 11,200 1510 LONGEVITY /SERVICE INCENTIVE 1,500 0 0 250 1520 OFFICERS LONGEVITY /SERVICE 250 500 500 1,250 1 540 CAREER EDUCATION 12,600 12,600 12,560 12,600 2100 FICA 200,586 202,231 201,087 195,652 2200 RETIREMENT 361,323 423,408 420,907 469,252 2300 LIFE AND HEALTH INSURANCE 329,945 340,558 340,244 344,047 2400 WORKERS COMPENSATION 81,454 95,895 95,921 105,500 2500 UNEMPLOYMENTT.AXES 0 0 0 0 TOTAL PERSONNEL COSTS: 3,605,359 3,682,138 3,672,115 3,737,044 SUPPLIES AND OTHER SERVICES. 3100 PROFESSIONAL SERVICES 295,158 374,443 367,526 339,918 3102 PROF SERVICES (PHYS FOR SCBA) 4,000 2,800 2,695 800 3103 MUNICIPAL CODE & WELLNESS PR 7,600 7,600 5,380 7,100 3200 ACCOUNTING & AUDIT 31,100 31,100 31,500 29,500 3300 1,EGAL. COST 75,000 25,000 25,000 20,000 3400 OTHER CONTRACT SERVICES 159,022 151,804 117,194 116,381 3401 GARBAGE COLLECTION FEE 342,664 341,930 350,419 354,083 4000 TRAVEL AND PER DIEM 31,050 26,000 18,602 23,950 4100 COMM_ & FREIGHT 51,906 48,309 43,034 45,334 4300 UTILITIES 65,231 64,280 52,835 56,591 4400 RENTALS AND LEASES 16,715 15,470 14,313 17,619 4500 INSURANCE 130,756 126,492 126,492 139,195 4600 R &M VEHICLES 30,010 29,000 29,297 31,686 4609 R &M EQUIPMENT 101,140 63,858 49,794 65,920 4700 PRINTING 2,500 2,450 1,758 2,450 4900 ADVERTISING /OTHER CHARGES 20,000 15,000 11,045 15,000 4901 EDUCATION - RESTRICTED 27,966 22,716 16,461 21,300 4902 EDUCATION - NON-RESTRICTED 7,500 6,950 1,686 5,950 4905 TRAINING & MATERIALS 3,000 2,000 1,754 2,000 4903 CODE ENFORCEMENT 14,000 11,000 10,857 11,000 4909 MISCELLANEOUS 11,775 6,637 3,763 12,540 5100 OFFICE SUPPLIES 14,716 13,400 10,105 13,400 5101 DETECTIVE SUPPLIES 3,500 3,000 2,212 3,000 5102 INVESTIGATION FEES 2,000 1,800 800 1,800 5200 OPERATING SUPPLY 40,332 38,455 32,677 32,205 5201 FUEL AND OIL 80,590 85,630 82,113 85,000 5202 OPERATING SUPPLIES (TIRES) 11,000 12,800 9,590 13,500 5203 UNIFORMS/PATCHES 23,275 22,250 17,547 20,950 5204 POSTAGE & SUPPLIES 7,000 6,000 5,886 6,300 5204 DUMPING FEES 1,000 0 270 500 5300 ROAD MATERIALS /SUPPLIES 10,400 15,400 6,560 10,000 5400 BOOKS, PUBLICATIONS, ETC 11,800 10,800 9,437 10,800 6300 IMPROVEMENTS 49,124 0 0 0 6400 EQUIPMENT (5750 OR MORE) MICRO FILM EQUIPMENT 57,691 0 0 0 0 0 0 0 6401 7000 PRINCIPAL -CAD SYSTEM 35,312 37,390 37,390 39,590 7100 INTEREST -CAD SYSTEM 9,074 6,996 6,996 4,796 8100 SHARED SERVICES 8,000 8,000 8,000 8,000 8200 AID TO PRIVATE ORGANIZATIONS 20,000 15,000 15,000 0 8201 INTERLOCAL PART. w /IRS(' 9,088 4,544 4,544 2,272 8202 PUBLIC SERVICE GRANT 15,000 0 0 5,000 TOTAL SUPPLIES AND OTHER SERVICES 1,836,995 1,656,304 1,530,532 1,575,430 TOTAL COST: 5,442,354 5,338,442 5,202,647 5,312,474 4.88% Public Hearing Workbook2 General Fund - 001 8/18/2010 DEPARTMENT: LEGISLATIVE PERSONNEL COST. Number of Positions Elected Mike O'Connor Councilmember 5 5 5 Citizens of Okeechobee 5 5 Lowry Markham Councilmember James Kirk Mayor Brian Whitehall City Administrator Dowling Watford Councilmember Clayton Williams Councilmember 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE 2009/2010 BUDGET 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 1 100 EXECUTIVE SALARIES 26424 36100 36100 36100 36100 36100 0 1510 LONGEVITY /SERVICE INCENTI' 0 750 750 0 0 0 2100 FICA 2784 2762 2762 2762 2762 2765 3 2200 RETIREMENT 2413 3452 3452 4420 4418 4693 275 2300 LIFE AND HEALTH INSURANCE 21498 16945 16945 17307 16981 16662 -319 2400 WORKERS COMPENSATION 159 207 207 183 183 202 19 TOTAL PERSONNEL. COSTS: 53278 60216 60216 60772 60444 60422 -22 Number of Positions Elected Mike O'Connor Councilmember 5 5 5 Citizens of Okeechobee 5 5 Lowry Markham Councilmember James Kirk Mayor Brian Whitehall City Administrator Dowling Watford Councilmember Clayton Williams Councilmember General Fund - 001 DEPARTMENT: LEGISLATIVE, OPERATIONS AND SUPPLIES Public Hearing Workbook2 2007/2008 2008/2009 2008/2009 2009/2010 2009/2010 2010/2011 BUDGET TO ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET 3400 OTHER CONTRACT SERVICES 18,327 30,000 24,000 22,000 17,196 20,000 -2,000 4000 TRAVEL AND PER DIEM 9600 2400 2400 2400 750 1,400 -1,000 4100 COMM. & FREIGHT 248 250 250 150 100 150 0 4500 INSURANCE 4295 2585 2585 2653 2653 2,930 277 4901 EDUCATION 0 500 500 1000 1000 1,000 0 4909 MISCELLANEOUS 45 1000 1000 1000 500 1,000 0 5400 BOOKS, PUBLICATIONS, ETC 1024 120(1 1200 1200 1200 1,200 0 8100 SHARED SERVICES 8000 8000 8000 8000 8000 8,000 0 8200 AID TO PRIVATE ORGAN1ZATIC 20000 20000 20000 15000 15000 0 - 15,000 8201 INTERLOCAL PART. w /IRSC 9088 9088 9088 4544 4544 2,272 -2,272 8202 ECONOMIC DEV. GRANT 0 15000 15000 0 0 5,000 5,000 TOTAL SUPPLIES AND OTHER SERVICF 70,627 75,023 84,023 57,947 50,943 42,952 - 14,995 GRAND TOTAL FOR DEPARTMENT 123,905 135,239 144,239 118,719 111,387 103,374 Retirement contribution increased to 13% from 12.24% Shared Services Budgeting same as last year Main Street (Aid to Private Organizations) - $0 Budget IRSC- Remaining Balance of $4,544, recommend funding 1/2 this year and remaining next year Economic grant request (Business Development Board) of $15,000, budgeting $5,000 - 15,017 General Fund - 001 8/9/2010 DEPARTMENT: EXECUTIVE PERSONNEL, COST: 2007/2008 2008/2009 2008/2009 2009/2010 Public Hearing Workbook2 2009/2010 2010/2011 BUDGET TO 1100 EXECUTIVE SALARIES - - -'- 75,123 79,462 79,462 79,106 79,106 rrtvrvJCU 79,106 UUUlit 1 0 1200 REGULAR SALARIES 31,303 33,423 33,423 33,270 33,270 33,270 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 0 0 0 2100 FICA 8,404 8,674 8,674 8,766 8,766 856 -7,910 2200 RETIREMENT 12,216 12,649 12,649 14,025 14,025 13,998 -27 2300 LIFE AND HEALTH INSURANCE 11,151 10,500 10,500 10,885 10,885 10,865 -20 2400 WORKERS COMPENSATION 555 557 557 698 724 767 69 TOTAL PERSONNEL COSTS: 138,752 145,265 145,265 146,750 146,776 138,862 -7,888 Number of Positions Full Time Part Time 2 0 Brian Whitehall City Administrator Denny Davis Police Chief Donnie Robertson Public Works Dir Betty Clement General Services 0 Herb Smith Fire Chief, India Riedel Finance 0 2 0 Robin Brorzstc Bxacaathe Sac rotalry General Fund - 001 DEPARTMENT: EXECUTIVE SUPPLIES AND OTHER SERVICES_ 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL BUDGET ESTIMATE BUDGET Public Hearing VVorkbook2 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 4000 TRAVEL AND PER DIEM 721 2,500 2,500 1,700 500 1.500 -200 4100 COMM. & FREIGHT 4,005 4,580 2,826 4,580 3,348 4,500 -80 4400 RENTALS & LEASES 0 0 0 1,970 1,968 2,100 130 4500 INSURANCE 5,440 3,285 3,285 3,673 3,673 4,040 367 4600 R &M VEHICLES 0 400 100 500 500 500 0 4609 R &M EQUIPMENT 351 1,700 753 1,200 700 1,150 -50 4901 EDUCATION 345 1,500 525 1,000 500 900 -100 4909 MISCELLANEOUS 87 500 166 500 260 500 0 5100 OFFICE SUPPLIES 414 1,116 824 1,000 784 1,000 0 5200 OPERATING SUPPLY 318 1,500 680 1,000 300 900 -100 5201 FUEL AND OIL 871 1,500 828 1,000 795 1,000 0 5400 BOOKS, PUBLICATIONS, ETC 936 1,500 1,500 1,500 1,392 1,500 0 6400 EQUIPMENT ($750 OR MORE) 0 1,000 0 0 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 13,488 21,081 13,987 19,623 14,720 19,590 -33 GRAND T01 AL FOR DEPARTMENT 152,240 166,346 159,252 Amended Health Insurance to current rates Retirement contribution increased to 13% from 12.24% Property & Casualty and Worker Compensation Premiums estimates of 10% increase 166,373 161,496 158,452 (7,921) General Fund - 001 7/1/2010 DEPARTMENT: CLERK OFFICE PERSONNEL, COST. 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL BUDGET ESTI Public Hearing Workbook2 200912010 2010/2011 BUDGET TO 1100 EXECUTIVE SALARIES 49,082 - 52,305 52,305 52,069 51,985 51,995 -74 1200 REGULAR SALARIES 30,666 32,440 32,440 31,704 32,311 32,311 607 1300 OTHER SALARIES 10,947 13,695 13,695 14,270 14,270 13,500 -770 1510 LONGEVITY /SERVICE INCENTIVE 0 250 250 0 0 0 0 2100 FICA 7,289 7,536 7,536 7,630 7,545 7,630 0 2200 RETIREMENT 9,061 9,509 9,509 10,529 10,347 11,127 598 2300 LIFE AND I MALT 1I INSURANCE 11,847 11,200 11,200 11,585 10,750 10,870 -715 2400 WORKERS COMPENSATION 396 398 398 452 452 497 45 0 TOTAL PERSONNEL COSTS: 119,288 127,333 127,333 128,239 127,660 127,930 -309 Number of Positions Elected Full Time Part Time 1 1 Lane Gamiotea City Clerk Melisa Jahner Deputy Clerk Jackie Dunham Administrative General Fund -001 DEPARTMENT: CLERK OFFICE SUPPLIES AND OTHER SERVICES: 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL BUDGET ESTIMATE BUDGET Public Hearing Workbook2 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 3103 MUNICIPAL CODE 2,054 3,500 4,400 3,500 2,500 3,500 0 3400 OTHER CONTRACTUAL SERVICES 8,700 9,000 8,800 9,000 8,800 9,000 0 4000 TRAVEL AND PER DIEM 1,946 4,000 2,200 2,000 1,322 2,000 0 4100 COMM_ & FREIGHT 3,307 2,850 2,500 2,400 2,090 2,100 -300 4500 INSURANCE 6,439 3,925 3,925 4,201 4,201 4,621 420 4609 R &M EQIJIPMENT 2,992 3,570 3,570 5,898 4,636 6,488 590 4900 ADVERTISING /OTHER CHARGES 13,865 20,000 14,000 15,000 1 1,045 I5,000 0 4901 EDUCATION 445 1,500 950 1,000 702 1,000 0 4909 MISCELLANEOUS /ELECTION 724 5,775 5,775 1,800 1,986 8,040 6,240 5100 OFFICE SUPPLIES 1,403 1,500 1,500 1,500 1,021 1,500 0 5400 BOOKS, PUBLICATIONS, ETC 1,870 2,000 1,945 1,700 2,170 1,700 0 6400 EQUIPMENT ($750 OR MORE) 17,230 2,000 0 0 0 0 6401 MICRO FILM EQUIPMENT 0 0 0 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 60,975 59,620 49,565 47,999 40,473 54,949 6,950 GRAND TO'I'AL FOR DEPARTMENT 180,263 186,953 176,898 176,238 Dept Personnel Change Dept Operational Change Amended Health Insurance to current rates Retirement contribution increased to 13% from 12.24% Property & Casualty and Worker Compensation Premiums estimates of 10% increase Decrease ad'I Travel & Per Diem Decrease Office Supplies 168,133 182,879 6,641 -0.24 io 1 1.66°/ General Fund - 001 7/1/2010 DEPARTMENT: FINANCE DEPARTMENT (513) PERSONNEL COS 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL BUDGET ESTIMATE BUDGET Public Hearing Workbook2 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 1100 EXECUTIVE SALARIES 35,588 37,729 37,729 37,554 37,559 37,559 5 1200 REGULAR SALARIES 59,638 64,067 64,067 63,685 63,392 63,680 -5 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 0 0 0 0 2100 FICA 7,118 7,841 7,841 7,905 7,795 7,865 -40 2200 RETIREMENT 10,653 11,345 11,345 12,762 12,654 13,340 578 2300 LIFE AND HEALTH INSURANCE 17,035 16,300 16,300 16,866 17,140 16,752 -114 2400 WORKERS COMPENSATION 476 587 654 754 754 829 75 2500 UNEMPLOYMENT TAXES 0 TOTAL PERSONNEL COSTS: 130,508 137,869 137,936 139,526 139,294 140,025 499 Number of Positions Full' Time Part Time 3 3 0 India Riedel Account Supervisor Sharon Allison Account Clerk Kim Barnes Administrative AsstlBusiness Tax 3 3 0 3 (1 3 (1 General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (513) SUPPLIES AND O'T'HER SERVICES: 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL BUDGET ESTIMATE BUDGET Public Hearing Workbook2 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 3200 ACCOUNTING & AUDIT 29,800 31,100 28,800 31,100 31,500 29,500 -1,600 3400 OTHER CONTRACTUAL SERVICES 0 250 50 150 0 200 50 4000 TRAVEL AND PER DIEM 745 1,750 1,750 1,500 1,485 1,750 250 4100 COMM_ & FREIGHT 3,322 3,180 2,813 2,794 2,527 2,794 0 4500 INSURANCE 8,588 5,190 5,190 5,581 5,581 6,159 578 4609 R &M EQUIPMENT 8,073 9,950 9,950 9,060 8,760 9,060 0 4901 EDUCATION 1,058 1,400 1,400 950 942 950 0 4909 MISCELLANEOUS 78 250 250 87 110 100 13 5100 OFFICE SUPPLIES 1,816 2,400 2,350 1,900 1,652 1,900 0 5200 OPERATING SUPPLY 9,020 9,300 9,125 8,850 8,850 8,650 -200 5400 BOOKS, PUBLICATIONS, ETC 462 700 700 200 188 200 0 6400 EQUIPMENT ($750 OR MORE) 0 1,000 1,100 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 62,962 66,470 63,478 62,172 61,595 61,263 -9119 TOTAL COST: 193,470 204,339 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS 201,414 201,698 Amended Health Insurance to current rates Retirement contribution increased to 13% from 12.24% Property & Casualty and Worker Compensation Premiums estimates of 10% increase IMS Software decrease from last year 200,889 201,288 (410) THIS PAGE INTENTIONALLY LEFT BLANK General Fund - 001 5/28/2010 DEPARTMENT: LEGAL SERVICES All, SERVICES & SUPPLIES 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL BUDGET ESTIMATE BUDGET Public Hearing Workbook2 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 2300 HEALTH INSURANCE 5,197 4,900 4,900 4,900 5,024 4,999 99 3100 PROFESSIONAL SERVICES 34,924 41,412 36,815 41,412 39,264 41,412 0 3300 LEGAL. COST 6,333 75,000 61,200 25,000 25,000 20,000 -5,000 4000 TRAVEL AND PER DIEM 867 700 700 700 700 800 100 4100 COMM. AND FREIGHT SERVICES 885 1,500 1,048 1,800 864 1,200 -600 4609 R &M EQUIPMENT 210 270 270 270 268 400 130 4901 [DUCAT ION 395 750 550 750 580 750 0 5100 OFFICE SUPPLIES 30 400 176 400 125 400 0 5400 MEMBERSHIP & SUBSCRIPTIONS (1 500 300 500 500 500 0 TOTAL SUPPLIES AND OTHER SERVICES 48,841 125,432 105,959 75,732 72,325 70,461 -5,271 GRAND TOTAL FOR DEPARTMENT 48,841 125,432 105,959 75,732 72,325 70,461 -5,271 General Fund - 001 7/1/2010 DEPARTMENT: GENERAL SERVICES PERSONNEL COST 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL Public Hearing Workbook2 2009/2010 2010/2011 BUDGET TO BUDGET 1200 REGULAR SALARIES 31,857 33,846 33,846 33,678 �� 33,698 �� 33,698 20 1300 OTHER SALARY 14,143 15,758 15,758 15,758 15,490 15,758 0 1400 OVERTIME 0 0 0 0 0 0 0 1510 LONGEVITY /SERVICE. INCENTIVE 0 0 0 0 0 0 0 2100 FICA 3,753 3,775 3,775 3,834 3,784 3,825 -9 2200 RETIREMENT 3,625 3,795 3,795 4,205 4,157 4,444 239 2300 LIFE AND HEALTH INSURANCE 5,445 5,100 5,100 5,283 5,665 5,280 -3 2400 WORKERS COMPENSATION 317 325 413 413 413 455 42 'TOTAL PERSONNEL COSTS: 59,140 62,599 62,687 63,171 63,207 63,460 289 Number of Positions Full Time Part Time 1 Betty Clement General Services Co- Ordinator Patty Burnette Administrative - Building Dept 1 General Fund - 001 DEPARTMENT: GENERAL SERVICES SUPPLIES AND OTHER SERVICES. 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL BUDGET ESTIMATE BUDGET Public Hearing Workbook2 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 3100 PROFESSIONAL SERVICES 188,824 208,125 176,125 302,035 302,035 267,800 - 34,235 3400 OTHER CONTRACTUAL SERVICES 95,169 1 1 1,772 95,343 116,654 90,073 85,181 - 31,473 4000 TRAVEL AND PER DIEM 3,597 5,000 3,475 5,000 2,250 5,000 0 4100 COMM. & FREIGIIT 3,226 3,380 2,120 2,425 2,137 2,080 -345 4300 UTILITIES 11,431 12,300 8,615 12,600 8,902 10,177 -2,423 4400 RENTALS AND LEASES 4,607 4,764 4,913 4,100 3,720 4,803 703 4500 INSURANCE 25,343 15,280 19,015 15,684 15,684 1 7,252 1,568 4600 R &M VEHICLES 10 500 0 0 0 0 0 4609 R &M EQUIPMENT 7,024 50,000 50,000 10,330 6,682 10,330 0 4901 EDUCATION 319 500 500 200 110 200 0 4909 MISCELLANEOUS -263 500 500 300 148 300 0 5100 OFFICE SUPPLIES 2,073 2,300 1,509 1,700 1,251 1,700 1) 5200 OPERATING SUPPLY 665 1,000 1,813 1,755 1,755 1,755 0 5201 FUEL. AND OIL 612 655 55 0 0 0 0 5204 POSTAGE & SUPPLIES 6,005 7,000 5,563 6,000 5,886 6,300 300 5400 BOOKS, PUBLICATIONS, ETC 30 400 0 200 0 200 0 6400 EQUIPMENT ($750 OR MORE) 0 1,000 0 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 348,672 424,476 369,546 478,983 440,633 413,078 - 65,905 GRAND TOTAL. FOR DEPARTMENT 407,812 487,075 432,233 Amended Health Insurance to current rates Retirement contribution increased to 13% from 12.24% Property & Casualty and Worker Compensation Premiums estimates of 10% increase 542,154 503,840 476,538 - 65,616 General Fund -001 7/1/2010 7/2/2010 DEPARTMENT: POLICE DEPARTMENT PERSONNEL COST: 2007/2008 2008/2009 2008/2009 2009/2010 Public Hearing Workbook2 2009/2010 2010/2011 BUDGET TO 1100 EXECUTIVE SALARIES - 60,274 - - - - -- 63,836 - -..... ••- 63,836 , 63,532 a- .a„mn,G 63,729 ,-nvr'vaGu/ 63,729 DUUVt1 197 1200 REGULAR SALARIES 761,644 851,235 851,235 846,794 834,537 846,794 0 1201 HOLIDAY PAY 385 0 0 777 777 -777 1202 OFFICERS HOLIDAY PAY 23,333 25,068 25,068 25,068 26,009 25,068 0 1300 OTHER SALARY 18,163 24,000 24,000 24,000 22,745 24,000 0 1400 OVERTIME 6,382 9,300 9,300 9,300 4,180 7,500 -1,800 1403 OFFICERS OVERTIME PAY 61,108 64,000 64,000 64,000 62,137 64,000 0 1501 AUXILIARY PAY 1,200 1,200 1,200 1,200 1,200 1,200 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 0 0 0 1520 OFFICERS LONGEVITY /SERVICE 0 250 250 500 500 1,250 750 1540 CAREER EDUCATION 10,745 12,000 12,000 12,000 11,960 12,000 0 2100 FICA 80,058 80,994 80,994 80,994 79,532 81,654 660 2200 RETIREMENT 263,612 203,542 203,542 243,030 241,802 269,750 26,_720 2300 LIFE AND HEALTH INSURANCE 153,822 143,300 143,300 147,158 147,147 147.648 490 2400 WORKERS COMPENSATION 26,867 28,900 33,809 30,619 30,619 33,695 3,076 TOTAL PERSONNEL COSTS: 1,467,593 1,507,625 1,512,534 1,548,972 1,526,874 1,578,288 29,316 arA Doan Offset Number of Positions Full Time Part Time 26 0 Dennybuio Hie e Chid Dooald lla0 Lleutenmd 26 2 JB.Zeigle Detective '. 0111 Dillluue DOudse Juetin Berost Sergeant Chad Troutman Ofrker Phll Tddinu D10u 26 AamaTarue Ser¢ead Jame Pic leg Offker Jeanne Lanier Reoords Clerk Glenda Wilson Dispatcher Cesar Romero Dispatcher 26 26 Donny Davis Police Chief Terlsa Garcia Pollee Co-ordinator Brandi Gomez Dispatcher Aurelio Almazon Dispatcher General Fund - 001 DEPARTMENT: POLICE DEPARTMENT SUPPLIES AND OTHER SERVICES: 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE 2009/2010 BUDGET Public Hearing Workbook2 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 3100 PROFESSIONAL SERVICES 15,664 21,421 14,835 17,796 17,531 19,706 1,910 4000 TRAVEL AND PER DIEM 6,938 7,200 5,936 6,700 7,735 5,000 -1,700 4100 COMM, & FREIGHT 14,858 20,266 20,266 19,860 19,934 19,860 0 4300 UTILITIES 15,873 16,726 15,085 15,500 14,555 15,500 0 4400 RENTALS AND LEASES 6,656 6,951 6,360 6,400 6,849 7,416 1,016 4500 INSURANCE 68,297 37,207 37,751 34,611 34,611 38,075 3,464 4600 R &M VEHICLES 2,296 8,110 6,812 8,000 6,859 7,000 -1,000 4609 R &M EQUIPMENT 7,131 8,000 8,000 8,000 7,324 10,040 2,040 4700 PRINTING 1,540 2,000 1,776 2,000 1,600 2,000 0 4901 EDUCATION - RESTRICTED 1,051 5,816 1,880 5,816 1,445 4,500 -1,316 4902 EDUCATION - NON - RESTRICTED 2,506 6,000 2,880 5,500 896 4,500 -1,000 4909 MISCELLANEOUS 367 1,500 546 1,500 634 1,500 0 5100 OFFICE SUPPLIES 2,079 5,000 3,999 5,000 3,684 5,000 0 5101 DETECTIVE SUPPLIES 3,129 3,500 2,196 3,000 2,212 3,000 0 5102 INVESTIGATION FEES 379 2,000 1,356 1,800 800 1,800 0 5200 OPERATING SUPPLY 12,295 15,441 11,245 13,850 12,213 8,900 -4,950 5201 FUEL AND OIL 68,970 49,513 43,994 54,000 53,844 54,000 0 5202 OPERATING SUPPLIES (TIRES) 6,298 5,000 4,542 5,000 6,446 6,000 1,000 5203 UNIFORMS /PATCHES 7,985 10,275 8,423 10,000 7,130 9,200 -800 5400 BOOKS, PUBLICATIONS, ETC 1,004 1,500 1,328 1,500 1,001 1,500 0 6400 EQUIPMENT (0750 OR MORE) 198,044 31,000 31,000 0 0 0 8300 PUBLIC SERVICE GRANT 0 4,139 0 7000 Principal -CAD System 40,628 35,312 35,312 37,390 37,390 39,590 2,200 7100 Interest -CAD System 3,758 9,074 9,074 6,996 6,996 4,796 -2,200 0 TOTAL SUPPLIES AND OTHER SERVICES 487,746 308,812 274,596 270,219 255,828 268,883 -1,336 GRAND 'TOTAL FOR DEPAR'TMEN'T 1,955,339 1,816,437 1,787,130 Amended Health Insurance to current rates Retirement contribution increased to 15.61% from 10.55% Property & Casualty and Worker Compensation Premiums estimates of 10% increase 4609 IBM Maint. Contract, $3500; Maintenance agreement for copier 5200 Decrease range supplies, $3,000 4100 Decrease based on trend for Comm. & Freight 1,819,191 1,782,702 1, 847,171 27,980 General Fond - 001 7/26/2010 DEPARTMENT: FIRE DEPARTMENT PI/RSONNEI. COST. 2007/2008 ACTUA Public Hearing Workbook2 2010/2011 BUDGET TO 1100 EXECUTIVE SALARIES 57,014 60,760 60,760 60,504 60,504 60,504 0 1200 REGUI.AR SALARIES 550,255 595,901 595,901 592,989 592,782 592,989 0 1201 HOLIDAY PAY 17,112 21,591 21,591 22,220 17,437 22,554 334 1300 OTHER SALARY 23,172 25,000 25,000 25,000 22,800 26,400 1,400 1400 OVERTIME 19,411 21,892 21,892 21,892 28,557 24,300 2,408 1401 OVERTIME PAY /ANNUAL & SICK 39,114 44,824 44,824 44,824 64,276 47,513 2,689 1402 DISPATCHER OVERTIME 8,473 9,902 9,902 9,902 7,977 8,500 -1,402 1501 VOLUNTEER PAY 10,304 11,220 11,220 10,304 8,662 10,000 -304 1510 LONGEVITY /SERVICE INCENTIVE 0 500 500 0 0 0 0 1540 CAREER EDUCATION 600 600 600 600 600 600 0 2100 FICA 57,047 59,015 59,015 60,510 61,458 60,977 467 2200 RETIREMENT 95,567 72,794 72,794 86,702 86,658 101,435 14,733 2300 LIFE AND HEALTH INSURANCE 75,221 71,100 71,100 74,402 74,909 78,840 4,438 2400 WORKERS COMPENSATION 31.563 31,550 43,291 40,773 40,773 44,850 4,077 TOTAL PERSONNEL COSTS: 984,853 1,026,649 1,038,390 1,050,622 1,067,393 1,079,462 28,840 Number of Positions Full Time Part Tirne William Douglas Asst Fire Chief Brook Conway Firefighter Herb Smith Fire Chief Mitch Brydebell Firefighter Jeff Baugh Lt FirefighterlEMT Phil Conroy Firefighter /EMT JR Wooten FirefighterlEMT L. Steve Weeks Firefighter /EMT Glen Hodges Lt. Firefighter/EMT Adam Crum Firefighter Lilo Rodriquez Firefighter Lester McGee Firefighter 13 1 Herb Smith Fire Chief Sue Christopher Administrative Secretary Fred Sterling Code Officer General Fund - 001 DEPARTMENT: FIRE DEPARTMENT SUPPLIES AND OTHER SERVICES. Public Hearing Workbook2 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE 200912010 BUDGETI 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 3100 PROFESSIONAL SERVICES 3,641 9,200 6,641 9,200 7,696 9,000 -200 3102 PROF SERV (PHYS FOR SCBA) 2,010 4,000 2,695 2,800 2,695 800 -2,000 3103 WELLNESS PROGRAM 3,480 4,100 2,880 4,100 2,880 3,600 -500 4000 [RAVEL AND PER DIEM 2,721 6,000 3,396 5,000 2,221 5,500 500 4100 COMM_ & FREIGHT 10,118 9,700 8,421 9,700 8,565 9,200 -500 4300 UTILITIES 12,727 14,680 13,022 14,680 13,517 1 4,1)00 -680 4400 RENTALS AND LEASES 1,678 5,000 1,676 3,000 1,776 2,800 -200 4900 INSURANCE 4 7,057 31,184 34,525 29,254 29254 32,199 2,945 4600 R &M VEHICLES 19,852 17,000 12,545 17,000 20,686 20,686 3,686 4609 R &M EQUIPMENT 13,459 16,100 16,6(15 16,100 16,452 16,452 352 4700 PRINTING 134 500 467 450 158 450 0 4901 EDUCATION 7,613 15,000 7,594 11,000 9,887 11,000 4902 PUBLIC EDUCATION & FIRE PREV. 980 1,500 1,482 1,450 790 1,450 4903 ('00E ENFORCEMENT 8,040 14,000 10,124 11,000 10,857 11,000 4905 TRAINING & MATERIALS 0 3,000 2,132 2,000 1,754 2,000 4909 MISCELLANEOUS 650 790 1,250 700 125 600 -100 510(1 OFFICE SUPPLIES 1,230 1,500 1,681 1,400 1,344 1,400 5200 OPERATING SUPPLY 8,144 11,091 9,764 11,000 8,443 11,000 0 5201 FUEL AND OIL 10,539 9,900 7,983 10,630 8,832 10,000 -630 5202 OPERATING SUPPLIES (TIRES) 1,926 3,000 2,679 2,800 900 2,900 -300 5203 UNIFORMS /PATCHES 5,868 7,500 1,678 7,290 6,077 7,250 (l 5400 ROOKS, PUBLICATIONS, ETC 3,822 3,500 2,389 3,500 2,641 3,500 6400 EQUIPMENT (8750 OR MORE) 18,455 20,491 18,900 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES: (:RAND TOTAL FOR DEPARTMENT 184,140 208,696 175,589 174,014 157,550 176,387 2,373 1,168,993 1,238,345 1.213,979 1,224,636 1,224,943 1,255,849 31,213 Amended Health Insurance to current rates Retirement contribution increased to 10.% from 4 04% Property & Casualty and Worker Compensation Premiums estimates of 10% increase PD 1402 Dispatcher OT decreased; Increased Dispatcher Part time 3103 Physicals will need to rebudgeted for next FY Increased OT time by 6% for 1401 & 11% for 1400 General Fund - 001 7/26/2010 DEPARTMENT: PUBLIC WORKS PERSONNEL COST: 2007/2008 ACTUAL 2008/2009 2008/2009 2009/2010 Public Hearing Workbook2 2009/2010 2010/2011 BUDGET TO 1100 EXECUTIVE SALARIES 121,842 129,890 129,890 129,314 129,833 129,833 519 1200 REGULAR SALARIES 227,827 254,257 254,257 253,132 252,842 253,132 0 1400 OVERTIME 1,917 5,000 5,000 5,000 2,731 3,500 -1,500 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 0 0 250 250 2100 FICA 28,916 29,989 29,989 29,830 29,445 30,080 250 2200 RETIREMENT 39,725 44,237 44,237 47,735 46,846 50,465 2,730 2300 LIFE AND HEALTH INSURANCE 50,076 50,600 50,600 52,172 51,743 52,131 -41 2400 WORKERS COMPENSATION 18,990 18,930 24,853 22,003 22,003 24,205 2,202 TOTAL PERSONNEL COSTS: 489,293 532,903 538,826 539,186 535,443 543,596 4,410 Number of Positions Full "rime Part Time 9 0 Donnie Robertson Director of Public Works Cleveland Lamb Maintenance Foreman Marvin Roberts Maintenance Brian Padget Maintenance Clint Gould Maintenance Jeff Adams Maintenance Floyd Selph Maintenance 9 0 Alfred Fisher Mechanic 9 0 Oscar Bermudez Engineer 9 9 (1 General Fund - 001 DEPARTMENT: PUBLIC WORKS SUPPLIES AND OTHER SERVICES, 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE 2009/2010 BUDGET Public Hearing Workbook2 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 3100 PROFESSIONAL SERVICES 3,330 15,000 6,550 4,000 1,000 2,000 2,000 3400 OTHER CONTRACTUAL SERVICES 9,376 8,000 2,338 4,000 1,125 2,000 -2,000 3401 GARBAGE COLLECTION FEE 302,639 342,664 342,908 341,930 345,780 354,083 12,153 4000 TRAVEL AND PER DIEM 608 1,500 469 1,000 1,639 1,000 0 4100 COMM, & FREIGI IT 4,615 6,200 3,880 4,600 3,469 3,450 -1,150 4300 UTILITIES 15,328 21,525 17,718 21,500 15,861 16,914 -4,586 4400 RENTALS & LEASES 0 0 0 0 500 500 500 4500 INSURANCE 49,270 32,100 32,100 30,835 30,835 33,919 3,084 4600 R &M VEHICLES 840 4,000 2,654 3,500 1,252 3,500 0 4609 R &M BUILDING & EQUIPMENT 76,580 11,550 11,561 13,000 4,972 12,000 -1,000 4901 EDUCATION 775 1.000 350 1,000 1,295 1,000 0 4909 MISCELLANEOUS 33 1,500 200 750 0 500 -251) 5100 OFFICE SUPPLIES 195 500 356 500 244 500 0 5200 OPERATING SUPPLY 662 2,000 1,418 2,000 1,116 1,000 - 1,0011 5201 FUEL AND OIL 19,437 19,022 13,369 20,000 18,642 20,000 0 5202 OPERATING SUPPLIES (TIRES) 2,219 3,000 3,340 5,000 2,244 5,000 0 5203 UNIFORMS 4,249 5,500 5,463 5,000 4,340 4,500 -500 5204 DUMPING FEES 335 1,000 568 0 270 500 500 5300 ROAD MATERIALS/SUPPLIES 19,816 10,400 15,939 15,400 6,560 10,000 -5,400 5400 BOOKS, PUBLICATIONS, ETC 106 500 500 500 345 500 0 6300 IMPROVEMENTS 74,961 49,124 28,569 0 0 6400 EQUIPMENT (5750 OR MORE) 4,265 1,200 1,150 0 0 TOTAL SUPPLIES AND OTHER SERVICES: 589,639 537,285 491,400 474,515 441,489 472,866 -1,649 GRAND TOTAL FOR DEPARTMENT 1,078,932 1,070,188 1,0311,226 1,013,7111 Amended Health Insurance to current rates Retirement contribution increased to 13% from 12 -24% Property & Casualty and Worker Compensation Premiums estimates of 10% increase Garbage Rates increased by 2.3 Decrease of line items based on cost analysis 976,932 1,016,462 2,761 Public Facility Fund -301 5/28/2010 Public Facility Fund (Transportation) 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL ESTIMATE Public Hearing Workbook2 2009/2010 2010/2011 BUDGET TO FIY BEGINNING FUND BALANCE $ 1,207,193 $ 782,413 $ 782,413 $ 575,675 $�� 874,791 $ 939,338 �� 301 - 313.4100 LOCAL OPTION GAS TAX $ 426,536 $ 349,478 $ 362,122 $ 346,478 $ 347,795 $ 347,795 1,317 301 - 313.4200 LOCAL ALTER, FUEL USER FEE $ 181,203 $ 131,151 $ 137,503 $ 131,151 $ 183,444 $ 176,500 45,349 301- 335.1220 SRS EIGHT CENT MOTOR FUEL $ - $ 62,335 $ 75,963 $ 62,120 $ 75,676 $ 62,335 215 301- 312.3000 NINETH CENT FUEL 'FAX $ 74,477 $ 56,802 $ 68,931 $ 56,802 $ 61,887 $ 56,802 0 301 - 335.4100 MOTOR FUEL TAX REBATE $ 3,071 $ 1,650 $ 2,939 $ 1,650 $ 3,002 $ 1,650 0 301 - 361.1000 INTEREST EARNINGS $ 29,136 $ 19,500 $ 3,004 $ 3,000 $ 2,040 $ 2,000 -1,000 301 - 369.1000 MISCELLANEOUS TOTAL REVENUES 714,423 620,916 650,462 601,201 673,844 647,082 45,881 Public Facility Budgeted Revenues 10% 22% y'70 1 o% 59% Public Facility Fund -301 Public Facility Fund (Transportation} 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL BUDGET ESTIMATE BUDGET Public Hearing Workbook2 2009/2010 ESTIMATE 2010/2011 PROPOSED BUDGET TO BUDGET 301 - 549.3100 PUBLIC FAC.- PROFESSIONAL SER. $ 2,875 $ 2,500 $ 1,000 $ 2,500 $ - 5 2,500 $ - 301 -549 -3400 PUBLIC FAC. CONTRACTUAL SERVIC $ 63,300 $ 69,630 $ 57,600 $ 65,630 $ 24,040 $ 65,000 $ (630) 301 -549 -4300 PUBLIC FAC. UTILITIES $ 79,489 $ 92,742 $ 58,382 $ 89,379 $ 65,109 $ 87,223 $ (2,156) 301 -549 -4609 REPAIR & MAINTENANCE $ - $ - $ 2,250 $ 2,500 $ 1,000 $ 2,500 $ - 301 -549 -5300 PUBLIC FAC. ROAD & MATERIALS $ 21,736 $ 26,096 $ 40,844 $ 40,096 $ 40,000 $ 40,000 $ (96) 301 -549 -6300 PUBLIC FAC. IMPROVEMENTS 5 521,689 $ 333,955 $ 184,061 $ 349,000 $ 54,000 $ 389,000 $ 40,000 301- 549.6302 PUBLIC FAC. BEAUTIFICATION $ 2,112 $ 10,000 $ 6,996 $ 5,000 $ 2,495 $ 5,000 $ - 301- 549.6400 PUBLIC FAC. MACHINERY & EC/111P $ 139,977 $ 200,000 $ 200,000 $ 260,000 $ 105,000 $ 180,000 $ (80,000) TOTAL EXPENSES $ 831,178 $ 734,923 $ 551,133 $ 814,105 $ 291,644 $ 771,223 $ (42,882) Fransfer to General Fund $ 476,616 $ 306,067 $ 306,067 $ 317,653 $ 317,653 $ 317,700 $ 317,656 F/Y ENDING FUND BALANCE 1,090,4381 362,3391 575,6751 45,1181 939,3381 497,4971 - 228,893 6300 Asphalt project (apprx 50,700 sq yrds), right -of -way cleanup, parking lot, curbing and sidewalk 6400 Transportation Equip Building, $180,000 Public Hearing Workbook2 8/18/2010 CDBG FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2007/2008 2008/2009 2008/2009 2009/2010 Actual Budget Estimate Budget F/Y BEGINNING FUND BALANCE $ - $ REVENUES 302 - 331.3200 CDBG GRANT (STATE) $ - $ - $ - $ 302 - 331.3900 CDBG GRANT E -I0 $ 13,096 302 - 361.1000 Interest Earnings $ 6,574 302 - 381.0000 TRANSFER IN - GENERAL FIJND RESERVES TOTAL REVENUES $ 19,670 $ - $ - $ - EXPENDITURES 302 - 2552.3100 PROFESSIONAL SERVICES $ 13,096 0 0 0 302- 2552.4609 COMMERCIAL BUILDING REHAB $ - 0 0 0 302- 2552.4909 MISCELLANEOUS $ - 0 0 0 302- 2552.6300 SIDEWALKS & PEDESTRIAN MALLS $ - 0 0 0 302 - 2652 -3100 PROFESSIONAL SERVICES E -10 302 - 2652.3400 ENGINEERING SERVICES E -10 302 - 2652.6302 SEWER LINES CDBG E -10 302 - 2652.6304 WATER FACILITIES E -10 302 - 2652.6306 STREET IMPROVEMENTS TOTAL EXPENDITURES $ 13,096 0 0 0 REVENUES LESS EXPENSES S 6,574 0 0 0 302.9200 DUE TO GENERAL FUND F/Y ENDING FUND BALANCE $ 6,574 $ - Public Hearing Workbook2 9/7/2010 CAPITAL PROJ IMPROVEMENTS - CITY 01 RECAPITULATION - REVENUE AND EXPENSES 2007/2008 Actual 2008/2009 Budget 2008/2009 Estimate 2009/2010 Budget 2009/2010 ESTIMATE 2010/2011 PROPOSED F/V BEGINNING FUND BALANCE $ 858 $ 718,600 $ 718,600 $ 8,140,005 $ 8,140,005 $ 7,798,190 REVENUES 304-383.0000 CAPITOL LEASE PROCEEDS $ 483,384 $ 457,193 $ 457,193 $ 418,000 $ 390,906 $ - 304- 364.1000 DISPOSITION OF FIXED ASSETS $ 448,800 $ 456,1)00 $ 429,000 $ 438,000 $ 434,600 $ 342,000 304 -361 1000 INTEREST EARNINGS $ 21 $ - $ 2,000 $ 16,000 $ 11,000 $ 5,500 304 - 369.1000 MISCELLANEOUS $ - $ - $ $ 932,205 $ 913,193 $ 880,193 $ 872,000 $ 836,506 $ 347,500 EXPENDITURES 304 -512 -6400 ADMINISTRATION CAPITAL $ - $ - $ - $ 21,000 $ 20,870 $ 1,550 304 -513 -6400 FINANCE CAPITAL $ - $ - $ - $ 2,100 $ 1,000 $ 2,100 304 -519 -6400 GENERAL SERVICES CAPITAL $ - $ - $ - $ 36,400 $ 36,000 $ 49,512 304 -521 -6400 LAW ENFORCEMENT CAPITAL $ - $ 63,405 $ 63,405 $ 82,300 $ 82,300 $ 83,425 304 -522 -6400 FIRE PROTECTION CAPITAL $ - $ - $ - $ 43,950 $ 43,950 $ 46,210 304 -541 -6400 PUBLIC WORKS CAPITAL $ - $ - $ - $ 5,500 $ 5,500 5 9,021 304 -549 -6400 OTHER CAPITAL PROJECTS $ - $ 69,500 $ 68,900 $ 120,525 $ 120,215 $ 60,215 304 - 584.4909 MISCELLANEOUS $ - $ - $ - $ - $ - $ - 304- 584 6400 CAPITAL LEASE /PURCHASE $ 539,164 $ 510,231 $ 512,960 5 418,000 $ 390,906 $ 418,000 304-2512-6400 CLERK CAPITAL $ - $ 1,400 $ 2,500 304 - 584.7100 PRINCIPAL. $ 464,298 $ 507,014 $ 504,014 $ 459,000 $ 458,020 5 361,985 304 -584 7200 INTEREST $ 27,940 $ 20,774 $ 22,549 $ 19,600 $ 19,560 $ 6,050 TOTAL EXPENDITURES $ 1,031,402 $ 1,170,924 $ 1,171,828 $ 1,209,775 $ 1,178,321 $ 1,040,568 TRANSFER IN FROM GENERAL FUND $ 104,688 $ 7,052,941 $ 7,052,941 $ - $ - TRANSFER IN FROM FORMER CAPITAL PROJ $ 652,099 $ 652,099 $ TOTAL TRANSFER IN $ 104688 $ 7,705,040 $ 7,705,040 $ - $ - TRANSFER OUT TO GENERAL FUND $ - $ - $ - $ - $ - $ 272,618 TOTAL TRANSFER 011T $ - $ - $ - $ - $ - $ 272,618 F/V ENDING FUND BALANCE $ 6,349 5 8,165,909 $ 8,140,005 $ 7,802,230 $ 7,798,190 $ 6,832,504 Cost changes and Proposed Projects included in above cost Combining all Capital Projects /Improvements and Equipment Expenditures within one Fund (excluding Impact Fee Ex) enses) 512 1 COMPUI'ER HARD DRIVE 513 & 2512 Hard Drive for various depts 510 $24,000 Cabling/Server room contig_; $25,512 Entry /Storage Room, Electronic for hall 521 Radar, 2 Computers & equip_; Radios, $77,725 522 Replacement Equipment AED Unit, $1800; Air Bottles $3200, Radios & pa $iers, $35010, Tracking Devices, 54,800 549 Equipment purchase for vehicles 584 Replacement vehicles Public Hearing Norkbook2 9/7/2010 CAPITAL PROJECT- IMPACT FEES 2008/2009 Budget 2008/2009 Estimate 2009/2010 Budget 2009/2010 ESTIMATE 2010/2011 PROPOSED F/Y BEGINNING FUND BALANCE $ 718,6011 5 718,600 $ 5,448 5 5,448 $ 41,769 REVENUES 303- 341.0000 ADMINISTRATION COST FOR IMPACT FEES $ 600 $ 1,472 $ 600 $ 4.661 $ 500 303 - 361.1000 INTEREST EARNINGS $ 1,125 $ 27 $ 25 $ 10 303 - 324.1101 LAW ENF. RESD IMPACT FEES $ - $ - $ 1,470 .$ 303-324.1102 FIRE PROTECTION RESD. IMPACT FEES $ - $ - $ - $ 3,460 $ - 303- 324.1201 LAW ENE_ COMM. IMPACT FEES $ 750 $ 1,771 $ 750 $ 1,800 $ 250 303- 324.1202 FIRE PROTECTION COM.. IMPACT FEES $ 1,250 $ 2,343 $ 1,250 $ 8,400 $ 500 303 - 324.3100 TRANSPORTATION RESD. IMPACT FEES $ - $ - $ - $ 8,550 $ - 303- 324.1202 TRANSPORTATION COM. IMPACT FEES $ 2,300 $ 3,683 $ 2,300 $ 7,980 $ 750 TOTAL REVENUE $ 6,025 $ 9,296 $ 4,925 $ 36,321 $ 2,010 EXPENDITURES 303- 0521 -6400 LAW ENF. CAPITAL PROJECTS $ - $ - $ - $ - $ 303 - 0522 -6400 FIRE PROTECTION CAPITAL PROJECTS $ 74,000 $ 68,877 $ - $ - $ - 303 - 0541 -6300 TRANSPORTATION IMPROVEMENTS $ - $ - 303- 0541 -6400 TRANSPORTATION CAPITAL PROJECTS $ - $ - $ - 303 -0549 -6400 OTIIER CAPITAL IMPROVEMENT PROJECT /COST $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 74,000 $ 68,877 $ - $ - $ _ 303 - 381,000 TRANSFER OUT TO GENERAL FUND $ 1,725 $ 1,472 5 500 $ 4,661 $ 500 TOTAL TRANSFER OUT $ 1,725 $ 1,472 $ 500 $ 4,661 $ 500 TRANSFER OLT TO CAPITAL. PROJ FUND $ 652,099 $ 652,099 $ - $ - $ TOTAL TRANSFER IN $ 652,099 $ 652,099 $ - $ - $ - $ 727,824 $ 722,448 $ 500 DUE TO CAPITAL ASSETS $ 55,100 $ 60,053 $ 55,100 $ 55,100 $ 55,100 DUE FROM IMPACT FEE REVENUES $ 55,100 $ 60,053 $ 55,100 $ 55,100 $ 55,100 F/Y ENDING FUND BALANCE $ - $ 5,448 $ 9,873 $ 41,769 $ 43,279 Public Hearing Workbook2 5/8/2010 LAW ENFORCEMENT SPECIAL FUND - CIT RECAPITULATION - REVENUE AND EXPENSES 2007/2008 Actual 2008 /2009 Budget 2008/2009 Estimate 2009/2010 Budget 2009/2010 ESTIMA'T'E 2010/2011 PROPOSED F/Y BEGINNING FUND BALANCE $ 2,547 $ 3,127 $ 3,127 $ 3,127 $ 3,127 $ 3,132 REVENUES 601 -351 1000 ADMINISTRATIVE FEES 601- 351.2000 CONFISCATED PROPERTY 601 - 361.1000 INTEREST EARNINGS $ 38 $ 10 $ 10 $ 10 $ > $ 601 - 369 -1000 MISCELLANEOUS TOTAL REVFNUF; $ 38 $ 10 $ 10 $ 10 $ 5 $ S EXPENDITURES 601- 529.4909 LAW ENE. SPECIAL MISC. 601 - 549.6300 LAW ENF. SPECIAL IMPROVEMENT 601- 549.6400 LAW ENE SPECIAL MACH & EQUIP TOTAL EXPENDITURES F/Y ENDING BALANCES $ 2,585 $ 3,137 $ 3,137 $ 3,137 $ 3,1322 $ 3,137 Remaining Funds have a very restrictive use THE TENTATIVE, ADOPTED, AND / OR FINAL BUDGETS ARE ON FILE IN THE OFFICE OF THE ABOVE MENTIONED TAXING AUTHORITY AS A PUBL ALArrecvr�dAI rAPENDITURES _ -- TRANSFERS, RESERVES & BALANCES $ 8,057,883 $ 1,586,420 $ 7,873,072 $ 43.779 $ 3.137 PERATING TRANSFER -OUT 0 317,700 272,618 500 0 FUND BALANCE/AND TRANSFER/RESERVES 2,745,409 497,497 6,832,504 43,279 3.137 TOT LATIVE 103,374 _ 0 0 0 0 EXECUTIVE 158,452 0 1,550 0 0 CITY CLERK 182,879 0 2,500 0 0 FINANCIAL SERVICES 201,288 0 2,100 0 0 LEGAL COUNSEL 70,461 0 0 0 0 GENERAL GOVERNMENTAL SERVICES 476,538 0 49,512 0 0 LAW ENFORCEMENT 1,847,171 0 83,425 0 0 FIRE PROTECTION 1,255,849 0 46,210 0 0 TRANSPORTATION 1,016,462 771,223 9,021 0 0 CAPITAL PROJECT - VEHICLES LEASE PURCHASE 0 0 478,215 0 0 DEBT SERVICE 0 0 368,035 0 0 LAW ENFORCEMENT SPECIAL FUND 0 0 0 0 0 CDBG GRANT FUND 0 0 0 0 0 INDUSTRIAL DEVELOPMENT 0 0 0 0 0 TOTAL EXPENDITURES $ 5,312,474 $ 771,223 $ 1,040,568 0 0 O [EXPENDITURES EGIS r re/er5 In 590,818 0 0 0 - 0 Fund Balances/Reserves/NetAssets 2,745,409 939,338 7,798,190 41,769 3,132 TOTAL REVENUES, TRANSFERS & BALANCES $ 8,057,883 $ 1,586,420 $ 8,145,690 $ 43,779 $ 3 137 3 0 1 ■ ■ General Fund . 7.2432 GENERAL PUBLIC CAPITAL PROJ CAPITAL PROJ LAW ENFORCEMENT TOTAL ESTIMATED REVENUES: _ FUND FACILITY FL1Nh IMPR(I \/F Fl ad," cone. u.onrT cvvo .... r4004 _, -`1*.f.. K1 -• co m,woww-4ommo omprooppwoow tsi 43. co 40 wi.4to -4 o ii o co -.. o CO 03 4 Notary Public, State of Florida at Large iltig1P111i ..gA:g ,„n‘ii-08g-7;g• alit" -'3 g = 2 X'a: ..v- a ,--,g .. .......- ZS:4' afeRlEa ZLi,2.3 .Re,,tR.- ffZ,O, W5g'rfla0g. R$a-' • ' - ., o 1:V.1.:=Ir< a nr,' ,...c . 0 E.ro :7' - o.5 f.P,g g Urs -r- 4 F-3;liPLP—W;i3 .r. 19 F,S c? 7 s0s• , ....ap,.. -< --,....,,, 0 . a !''' f?.. F; it _9 c x F12'■ 'T j2' I .0, 0 ..-i5rT,'21A.R.Eiqg,5 ,--)" x 6 ,,-• 0 .0 ..., 0 0 .-,0 E .... . _ zt Eq2Eit ....0.,‹ alga F2,=4ge 4 i97:1R.-<cr..Vt..4,,,E•065,:,-65=°. Publish Date: September 24, 2010 33 • -I c a- cr m rcri- 0 a. ...0' • o a a. 0 -,. -., 6.31 .;i7 7 0 co "c ca • g; ru ca — c .-.. .r- CD O' a. a • -I -n 0 gu 0 — •••• 0 a) c w m 0- O m , — a- CD = • 0 03 '0 3 cr r- 1.2 0 0 0- • CD a, 01 • CD .... CD IV CT ••• " 0 4) 'fi CO -n zi h., r- o ca - z o -•■• o Wn 0 0 Ty A. = a co 0. • 0' c c a. a. 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'-.0 = S r".■- n ,- -......,., z- z o F,., •-, • ...., r,..-,-. .- m '..)' ° r, r--.-.;.0 cr 2' -171 c'' n a) ,-,.. a) • n-: 0- _.- `0 Z. ---, 0 -, --,- , n --, P, , -1 7 5 CL " ' :79, ? ,-1 c 0 c o') s et0 5 2 o o zr 2 0- 2 -rt ▪ 2 sMeN eegoyoee, 0102 'bz Jegwe$deg - INIDEPENDEN°T NEWSPAPERS )6J :'(25 ,; i:r N6iti_5 STATE 01- FLORIDA COUNTY OF OKEECHOBEE i t i Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Flo ,ida, that the attached copy of advertisement being a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Judie Kasten Sworn to and subscribed before me this __day of • AD Notary Public, State of Florida at Large NOTARY PT.TLI! ` TATE OF r' ; ORl rr: 20 i012 30NDED THRu ATI.AN'F)S 1d0131E)1,NG (1) , INC. Sb;t 703 31 33 PUBLIC NOTICE CONSIDERATION OF ADOPTING ,1 CITY ORDINANCE PLEASE TAKE NOTICE that the -iry Council of the City o1 Okeechobee, Florida 50 on uesday September 29 010 at 6:00 p.m. or as soon there- after possible :," Halt 55 SE are Ave„ Okeechobee, FT conduct a PUB - 00 HEARING or. and thereafter to consider final reading of the following1 Ordinance into lade: 1069: AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEF.CHOBEE, FLORIDA- FOR THE FIS- CAL YEAR BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $7,467,065.00, TRANSFER -IN OF $590,818.00 AND EXPENDI- TURES OF $5,312,474.00, LEAVING A FUND BALANCE OF $2,745,409.00; PUBLIC FACILITIES IMPROVEMENT FUND REVE- NUES OF $1,586,420.00, EXPENDITURES OF $771,223.00 AND TRANSFER-OUT OF $317,700.00, LEAVING A FUND BALANCE OF $497,497.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $8,145,690.00 AND EXPENDITURES OF $1,040,568.00 AND TRANSFER -OUT OF $272,618.00, LEAVING A FUND BALANCE OF $6,832,504.00; CAPITAL IMPROVEMENT PROJECTS FUND- IMPACT FEE REVENUES OF $43,779.00, EXPENDITURES OF $0.00 AND TRANSFER -OUT OF $500.00, LEAVING A FUND BALANCE OF .$43,279.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $3,137.00 AND EXPENDITURES OF $0.00, LEAVING A FUND BAL- ANCE OF $3,137.00; PROVIDING AN EFFECTIVE DATE, 0 copy of the agenda may be obtained from the City website eww oty- - ofokeechobee.;:om, or contact Administration., (86 5) T63-3372 x 202 A= copy of the entire application(s) is available al the City Clerk's Office during regular business hours, Mon -Fri, 8am- 5:30pre, except 001 holidays, PLEASE TAKE NOTICE AND BE ADVISED that If any person desires 10 ap- peal any decision made by the City Council with respect to any mater con- sidered at this meeting, or hearing will need to ensure a verbatim record of the proceedings is made, which reco71 includes the testimony and evidence upon which the appeal is to be based. City Clerk media are used for the sole purpose of back -up for the department. to accordance with the Americans with Disabilities Act (ADA) of 1990 per- sons deeding special accommodation to participate in this proceeding,: should contact the Administration Office at 863-763-3372 for assistance. Lane Gamiotea, (MC, CITY CLERK 366280 ON 9/17/10 INDEPENDENT NEWSPAPERS. (21 t(lIOL'FP'V1 -1"15 S "1 ATE OF FLORIDA COUNTY OF OKEECIIOBEE Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement tieing a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Judy Kasten Sworn taf and subscribed before me this - -day of _ AD Notary Public, State of Florida at Large w.j1PH r k t.A 1ON'1 '01i( TLA51 IL ()7 1 Th2 7.1 "mu m., ine `.. PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE PLEASE- TAKE NOTICE !not the City Council of the co pf Okeechobee, Florida will or Tuesday September 28, 2010 at 6;00 p.m. or as soon there- after possible at qty; Ha,. 55 SE 3rd Ave„ Okeechobee, FL conduit a ul ig- LIC HEARING on and thereafter to consider final reading of the following Ordinance into law: 1068: AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPER- TY; PROVIDING THAT 7.2432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.2432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENER- AL CITY PURPOSES THAT SAID MILLAGE RATE IS 10.51 PERCENT (10.51%) LESS THAN THE ROLL -BACK RATE COMPUTED IN AC- CORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE, ofokeecchobeecom9 agenda contact from the (63)C1763 3372 eew212.cl A copy of the entire application(s) is available at the City Clerk's Office during regular business hours, Mon -Fri, 8am- 4 :30pm, except for holidays, PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to ap- peal any decision made by the City Council with respect to any matter con- sidered at this meeting, or hearing will need to ensure a verbatim record of the proceedings 8 made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are used for the sole purpose of back -up for the department. In accordance with the Americans with Disabilities Act (ADA) of 1990 per- sons he Administration st ation Offi e 10 763-337 it this proceeding Lane Gamiotea, 0141, CITY CLERK at 863- 763 -3372 for assistance, 366279 ON 9/17/10 2UUS -2U09 'l'EN'l'A'1'IVE BUDGET PREPARATION AND 1VIILLAUE CALENDAR DATE AGENCY Jun 1st Property Appraiser June 4 7th Account supervisor Jun 11th Dept Heads June 23 Dept Heads June 24th - June 30th City Administrator Dept Heads July 1st Tax Assessor July 21s` City Administrator City Council Aug 4th Aug 11 `h -14th Aug 18th Sept 1st Aug ? Account Supervisor Account Supervisor City Council City Council Tax Assessor ACTIVITY To submit estimated Tax Roll value for properties within the City limits. Submission to Department heads budget worksheet requesting estimated expenditures for current fiscal year. Individual Meeting held with each Dept Head, with Administrator and Account Supervisor initial review Submission to City Administrator and Accounts Supervisor estimated expenditures for 2008/09 budget year. Individual meetings held with each Dept Head to review budget requests submitted on June 23rd. Submits certification of Taxable value to taxing authority (City). Time period starts July 1 ", 2008. Set date, time and place for public hearings to beheld in September and consider proposed millage rate for tentative budget. Returns certification to Property Appraiser and copy to Tax Collector. Revenue and Departmental Budgets. Budget Workshop, 5:01 pm Second Budget Workshop (if needed). Prepares and mails to each taxpayer a "Notice of proposed property taxes" (this serves as a general notice of first hearing of budget). -NO LESS THAN TEN DAYS AFTER NOTICE IS MAILED BY TAX ASSESSOR- Sept 19th City Clerk (at least 10 days prior to final hearing) (10 days actual) Sept 15th City Council (within 80 days of Certification) Not earlier than 65 days) (68 days actual) (no sooner than 10 days after mailed notice) (14 days actual) Sept 24th City Clerk (within 15 days of tentative budget) Sept 29th City Council (no sooner than 2 days)(5 days after advisement) Sept 18th Account Supervisor (within 3 days of final hearing) Oct 18th Account Supervisor Advertises budget ordinance. F >S. 155.041(3)(a) and Millage ordinance. Hold first Public Hearing and reading on tax millage and appropriations ordinance. F.S. requirements prior to conclusion of first hearing: 5:01 pm 1. Council amends tentative budget 2. Adopt tentative millage and budget (each one separately) 3. Re- compute proposed millage rate 4. Publicly announce percent millage rate exceeds "roll -back rate ". Advertise Public Hearing to finally adopt a millage rate and budget (1/4 pg. 18pt type) in addition an adjacent notice meeting the budget summary requirements of Sect F.S. 129.03(3)(b) and statement of expense % increase of prior year expenditures. Second/Final Public hearing, amend adopted tentative budget to finalize the The budget, to adopt final budget; and to adopt millage rate. Forwards the certified resolution/ordinance adopting the final millage rate to the Tax Assessor and the Tax Collector. Completes and certifies form DR -422 to property appraiser. 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C cn B � N O 0 C (D 0 N CO `•G W - .a -0 =Cr, cm_ -I iOAEW - DNI133W NEnorav 'UMW UO e10A (o b) Public comments and discussion. D. 2. a) Motion to adopt proposed Ordinance No. 1051. CD 0 o O m = CT m (0 -, CD m KKy A 12 X O D 7C O �• _ W • = A- ��pppp C Y C 0 N i CD (0 y c *. D o CD a O ▪ 3 = O m m n N CO N CD O U d E. 1:2 O C ca CD CD N d d N 0' = a (t) t0 S d * C - O Q 5?. st M o N 0 CD (D O d co CgD ID CO CO • C. "� m m • m -CLi co iv C-) m ,� o 3 y c� !DB: n 2'i o o_ rn m a — Ch Ab 5 �' CD Z `a N f 5 a o - 0. y ° CD. -8 U) m 3 co C e-3 3 m a 0, '° � = q Mayor Kirk asked whether there were any questions or comments from the public? There were none. uncil Member Markham moved to adopt proposed Ordinance No. 1051; seconded by Council Member O'Connor. ,a: 0141 INDEPENDENT _ - TNEWSPA JP.S OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that8the attached copy of advertisement being a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of •;6 7425 q Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication ' the said newspaper. / Y . Q A � ) Judy Kasten to % nd dubscribed before me this a 5 day of so0Y' AD Notary Public, State of Florida at Large NOTARY PUBLIC -STATE OF FLORIDA Angie Bridges Commission # DD7797 i.8 Expires: APR. 20, 2012 BONDED THRU ATLANTIC BONDING c0.,1NC. 0 z a O D m Z 0 0 Ce tv 0. Q 'O S CD W a a ) 3» M CO c0P . F- W •N07 >aW2 ., • 3o© 0 yNd'. V CI D �mI =o. it .' U. To 0 4 O . ti :M. (863) 763-3134 Publish Date: September 23& 25, 2009 N MO MNO 00 (9a '- aD N N(!/� 007 o ti0 0 O N V O O 0 0) O^ O (D W o V .�- j 4 Z O ao d> h ' 0 01 0 W c0 C) O pf l� b y (D (� h O (O N W W h o a) () O) h O 0 ,- c0 h O h CO 0 h et O 01 C OLL aleret.mm V N M V O r N 0). N CO 0) C4, ‘•-) m 1.- 0 2 o000oo00ooh ti 0000000000000 0 r Cr) CO w J o Q J . W 4 5% w W 0 O O O O O O N O rail O 4) ti 0 0 0 0 0 0 0 0 0 0 0 0 0 m L U LL 0 at 4 a) ((0 t'' H v . (D o U &1 S o f h O � 0000 O 0 0u) 0 0000 0000 -0 O v 0 go 0 0 0 000 0.0000 0 o w �' o 0 0 0 0 0 ov.. vsnNO� (n cV _O tw c0 (0M CO A 0 N .- N tONW 7(D N W i s a Q � c0 O N c") OD f7 00) et .. a N C V re 00 W a )- m W >- N N W. 0 0 .- 0 0 0 00 O O O^ (0 O O O O O 0 0 0 0 0 0 0 (, Y W U W < h 0 CI (0 0) 0 0 CO 0 M (• 0 ILL O Z V d) c) (() m _a Y h F cu l.. W (..)G. LL 0(D 0) 0 I.: .0 CO ( w O W J O � o n M L p a N in q r CO O N N O O 0 00 0+) W O CO N N 0 V 0 1- O 0 W 0 • O 0) (0 M V O 0 0 01 Ni. 0) Co 0 0 7 N 0) c0 . U 1- 000 t1- OCO O ,- N q `7ODM 0)AAherM 01 0 co (> O co 04 0. O h m- 0 0) a0 CO co 0 0 V N N 00 p F W 0. 0) 0) 0) Net a010)(D n - .-.- Nh V-ON O h u. W U- 0 e- V N h •- r-)r- 0 ot W 0 0: 0 • r► N 3 0 q > III mcn'f m W} cps D -II-- 0 4 m .W W ° ►- (O > W m °o c, Hi W scc w0CC W y.UO iQ~ j To: From: RE: Date: MEMORANDUM Mayor & City Council Brian Whitehall, Administrator India Riedel, Finance Dept. FY 2010 Budget specifics for Sept 29, 2009 City Council Meeting Budget statistical brief for your review: Millage and taxation: *Rate of 6.7432 is 15.33% less than the rollback rate *Rate is 6.2% less than 5 years ago (2004) *With the additional effect of assessed value and increased exemption (to $50k) an average $150,000 house should see a tax reduction of 22% Budgeting: *Ad Valorum Revenue will be $271,508 less than last years. *City is expected to receive approx $380,000 less in State revenue. *Each City Dept reduced operating budget expenditures an average of 13.2% even in the face of increased fixed costs ($241k/$1,826k) *Fixed- cost - contracts (i.e. mowing, health ins, Main St, Prop /Casualty Ins, IRSC payment) renegotiated for cost savings *Payroll related - Employees will realize a decrease in their overall (W -2) pay of 3.5 to 4 %, as the lump sum provided last year will not be included in this fiscal year and the additional payroll deducted health insurance contribution. *Cost Reduction Plan (current yr budget reduction) savings realized as proposed amounting to $54,000 +/- cash flow improvement *Approximately $300,000 in stimulus funds provided to the City through the FDOT assist in offsetting city cost. *Conservative past hiring practices (5 -yr "hiring freeze ") yields, not only positive monetary policy, but spares City layoffs /firing. • ORDINANCE NO. 1050 AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 6.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 6.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 15.33 PERCENT (15.33 %) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee. Florida hereby levies a tax of 6.7432 per thousand dollar valuation on all real and personal property within the corporate limits of said City, provided however, that 6.7432 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 6.7432 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 15.33 percent less than the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered and adopted under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: This ordinance shall take effect October 1, 2009. INTRODUCED for first reading and public hearing on the 15`" day of September. 2009. 2ad James E. Kirk, Mayor Au. 7\)C t& LANE GAMIOTEA, CMC, CITY CLERK PASSED. AND ADOPTED after second reading and second public hearing on the 29"' day of September, 2009. ATTEST: G �,r� -. Lane bami tea, tMC, City Clerk • RE ED FO LE L S FFICIENCY: John R. Cook, City Attorney Ordinance No. 1050 Page 1 James E. Kirk, Mayor 141iDEPENDENT BERM NEWSPAPERS OKEECHOBEE NEWS STATE OF FLORIDA COUNTY OF OKEECHOBEE 1075.bti_ 17th Street, Suite D. Okcechnbee, FL 34974 Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a -4 L--1 °', ,' _ )L r in the matter of •_ in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for public / tion in the said newspaper. j Judy Kasten Sworn tOnd subscribed before me this day of t- C C Notary Public, State of Florida at Large NOTARY PUBLIC -STATE OF FLORIDA Angie Bridges Commission # D0779718 Expires: APR. 2D, 2012 BONDED THRI) ATI,r1NTIC BONDING co., Lac. AD (863) 763 -3134 PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE PLEASE TAKE NOTICE that the City Council of the City of Okeechobee, Florida will on Tuesday, September 29, 2009 at 6:00 p.m. or as soon there- after possible, at City Hall, 55 SE 3rd Ave., Okeechobee, FL conduct a FI- NAL PUBLIC BUDGET HEARING on and thereafter to consider final reading of the following Ordinance into law: NO. 1050: AN ORDINANCE LEVY- ING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PER- SONAL PROPERTY; PROVIDING THAT 6.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 6.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MIL - LAGE RATE IS 15.33 PERCENT (15.33 %) LESS THAN THE ROLL- BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. All members of the public are encouraged to attend and participate in said hearing. The proposed Ordinance may be inspected in its entirety by members of the public in the Office of the City Clerk during regular busi- ness hours, Mon -Fri, 8am4:30pm, except for holidays. PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a certified court reporter will be made of the foregoing meeting. According- ly, any person who may seek to appeal any decision involving the matters noticed herein will be responsible for making a verbatim record of the testi- mony and evidence at said meeting upon which any appeal is to be based. Please contact City Administration at 863 - 763 -3372, or website www.cltvofokeechobee.com, to obtain a copy of the agenda. In accordance with the Americans with Disabilities Act (ADA) of 1990 persons needing special accommodation to participate in this proceeding should contact the City Clerk's Office at 863- 763 -3372 for assistance. By:James E. Kirk, Mayor Lane Gamlotea, CMC, City Clerk 333836 ON 9/18/09 ORDINANCE NO. 1051 . AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $7,480,277.00, TRANSFER -IN OF $318,153.00 AND EXPENDITURES OF $5,278,639.00, LEAVING A FUND BALANCE OF $2,519,791.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,176,876.00, EXPENDITURES OF $814,105.00 AND TRANSFER -OUT OF $317,653.00, LEAVING A FUND BALANCE OF $45,118.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $9,012,005.00 AND EXPENDITURES OF $1,142,504.00, LEAVING A FUND BALANCE OF $7,869,501.00; CAPITAL IMPROVEMENT PROJECTS FUND - IMPACT FEE REVENUES OF $10,373.00, EXPENDITURES OF $0.00 AND TRANSFER -OUT OF $500.00, LEAVING A FUND BALANCE OF $9,873.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $3,137.00 AND EXPENDITURES OF $0.00, LEAVING A FUND BALANCE OF $3,137.00; PROVIDING AN EFFECTIVE DATE. • NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, Capital Improvement Projects Fund, Capital Improvement Projects Fund - Impact Fee, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2009 and ending September 30, 2010. GENERAL FUND Revenues Fund Balance Ad Valorem Taxes - 6.7432 Other Fees Intergovernmental Revenue Charges for Current Services Fines, Forfeitures and Penalties Uses of Money and Property Other Revenues Total Revenues Transfer -In from Public Facilities Improvement Fund Transfer -In from Capital Improvement Projects Fund Impact Fee TOTAL REVENUES AND TRANSFERS $2,679,259.00 $1,890,183.00 $ 948,592.00 $ 912,862.00 $ 951,430.00 $ 30,141.00 $ 20,000.00 $ 47.810.00 $7,480,277.00 $ 317,653.00 $ 500.00 $7.798.430.00 Expenditures Legislative $ 119,441.00 Executive $ 166,818.00 City Clerk $ 176,391.00 Financial Services $ 201,992.00 Legal Counsel $ 75,732.00 General Services $ 458,705.00 Law Enforcement $1,824,744.00 Fire Protection $1,232,425.00 Road and Street Facilities $1.022.391.00 Ordinance No. 1051 Page 1 of 3 Total Expenditures TOTAL EXPENDITURES AND TRANSFERS GENERAL FUND BALANCE PUBLIC FACILITIES IMPROVEMENT FUND Revenues Fund Balance Revenues Total Revenues $5,278,639.00 S5.278.639.00 $2,519,791.00 • $ 575,675.00 $ 601201.00 $1,176,876.00 Expenditures Total Expenditures $ 814,105.00 Transfer -Out to General Fund $ 317.653.00 TOTAL EXPENDITURES AND TRANSFERS $1.131.758.00 PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $ 45,118.00 CAPITAL IMPROVEMENT PROJECTS FUND Revenues Fund Balance $8,140,005.00 Revenues $ 872.000.00 Total Revenues $9,012,005.00 Expenditures Total Expenditures $1,142,504.00 TOTAL EXPENDITURES AND TRANSFERS $1.142.504.00 CAPITAL IMPROVEMENT PROJECTS FUND BALANCE $7,869,501.00 CAPITAL IMPROVEMENT PROJECTS FUND - IMPACT FEE Revenues Fund Balance $ 5,448.00 Revenues $ 4.925.00 Total Revenues $ 10,373.00 TOTAL REVENUES AND TRANSFERS $ 10,373.00 Expenditures Total Expenditures $ 0.00 Transfer -Out to General Fund $ 500.00 TOTAL EXPENDITURES AND TRANSFERS $ 500.00 CAPITAL IMPROVEMENT PROJECTS FUND IMPACT FEE BALANCE $ 9,873.00 LAW ENFORCEMENT SPECIAL FUND Revenues Fund Balance $ 3,127.00• Revenues $ 10.00 Total Revenues $ 3,137.00 Ordinance No. 1051 Page 2 of 3 Expenditures Total Expenditures $ 0.00 LAW ENFORCEMENT SPECIAL FUND BALANCE $ 3,137.00 Section 2: That this ordinance was proposed, considered and adopted under the provisions of Chapter 166 and 200.065 Florida Statues. Section 3: This ordinance shall be effective October 1, 2009. INTRODUCED for first reading and public hearing on the 15"' day of September, 2009. James E. Kirk, Mayor ATTEST: 1,PYktKdOils432P-- Lane Gamiotea,: GMIC, City Clerk ADOPTED after final reading and second public hearing on the 2981 day of September, 2009. t• .e .AV E. Kirk, Mayor ATTEST: `A Lane Gamiotea, `CMC, City Clerk REVIEWED FOR LEGAL, SUFFICIENCY: S\in R. Cook, City Attorney • Ordinance No. 1051 Page 3 of 3 -DEPENDENT. _ liMMEil NEWSPAPERS OKEECHOBEE NEWS 107 S.IN_ 17th Street, Suite D, Okeechobee, Fl_ 34574 STATE OF FLORTDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a {,-( 4„,; —)J -c L' L- i ) in the matter of (' k,,,_'> 1 in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. v Judy Kasten Sworn to4and subscribed before me this lXI' day of - �` .'`e(5 AD Notary Public, State of Florida at Large NOTAR' 'y�l+fi LIC -STATE OF FL Angie Bridges Commission # DD779718 Expires: APR. 20, 2012 BONAEDTHRU ATLANTIC BONDING G0,, INC. (863) 763 -3134 PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE PLEASE TAKE NOTICE that the City Council of the -City of Okeechobee, Florida will on Tuesday, September 29, 2009 at 6:00 p.m. or as soon there- after possible, at City Hall, 55 SE 3rd Ave., Okeechobee, FL conduct a FI- NAL PUBLIC BUDGET HEARING on and thereafter to consider final reading of the following Ordinance into law: NO. 1051: AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $7,480,277.00, TRANSFER -IN OF $318,153.00 AND EXPENDITURES OF $5,278,639.00, LEAVING A FUND BALANCE OF $2,519,791.00; PUBLIC FACILITIES IMPROVE- MENT FUND REVENUES OF $1,176,876.00, EXPENDITURES OF $814,105.00 AND TRANSFER -OUT OF $317,653.00, LEAVING A FUND BALANCE OF $45,118.00; CAPITAL IMPROVEMENT PRO- JECTS FUND REVENUES OF $9,012,005.00 AND EXPENDITURES OF $1,142,504.00, LEAVING A FUND BALANCE OF $7,869,501.00; CAPITAL IMPROVEMENT PROJECTS FUND - IMPACT FEE REVENUES OF $10,373.00, EXPENDITURES OF $0.00 AND TRANSFER -OUT OF $500.00, LEAVING A FUND BALANCE OF $9,873.00; LAW EN- FORCEMENT SPECIAL FUND REVENUES OF $3,137.00 AND EXPEN- DITURES OF $0.00, LEAVING A FUND BALANCE OF $3,137.00; PROVIDING AN EFFECTIVE DATE. All members of the public are encouraged to attend and participate in said hearing. The proposed Ordinance may be Inspected in its entirety by members of the public in the Office of the City Clerk during regular busi- ness hours, Mon -Fri, Sam- 4:30pm, except for holidays. PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a certified court reporter will be made of the foregoing meeting. According- ly, any person who may seek to appeal any derision Involving the matters noticed herein will be responsible for making a verbatim record of the testi- mony and evidence at said meeting upon which any appeal is to be based. Please contact City Administration at 863 - 763 -3372, or website • wwvystufnkL'echobee.com to obtain a copy of the agenda. In accordance with the Americans with Disabilities Act (ADA) of 1990 persons needing special accommodation to participate in this proceeding should contact the City Clerk's Office at 863- 763 -3372 for assistance. By: James E. 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He took a moment to review his credentials and background with the Council. Council Member Watford moved to reappoint Bill Barlett as a Trustee to the Police Officer's Pension Board, term beginning October 1, 2009 to September 30, 2011; seconded by Council Member O'Connor. VOTE COUNCIL ACTION - DISCUSSION - VOTE - II r SEPTEMBER 15, 2009 - REGULAR MEETING & 1ST BUDGET PUBLIC HEARING - PAGE 5 OF 9 v 01 F,1 REGULAR MEETING & 1sr BUDGET PUBLIC HEARING - PAGE 6 OF 9 SEPTEMBER 15, 2009 LO E-' 0 U 0 U T -o 0 O 0 0 0 0 z 0 U C (0 0 0 Q O Q 0 0) '-o (0 0 2 o. Q cif -o 0 0 E _o (0 0 -v 0 .a 0 Mayor Kirk asked whether there were any questions or comments from the public? There were none. m- (0 "5�- o_ a) 0 a ▪ as -0 1 all :--=c E E _ 0) o § .E L c E = G v w oC O• >. �- ce cp N C z 20 ▪ o o- • 0 o8 o = >,.0 O m E = (0 c- � (0 0 .0 S 0 C -D CU .0) C C�„u,(0 c0 0 c`0 0 UO .> 0) T L = 0 as 12 .L E co = E -c9 > >. • C • I 2 U) (0 = 0 �,> as =E OYg a) N re c0 a c0c ca M� (0 (0 -'O 0- ><— tCn CO .L .fl a) �) .� W 0 X. FIRST BUDGET PUBLIC HEARING CONTINUED. O) O U O.. (0 0 0 0) CO T 0 0 T CO 0 0 0 oO E O .Q c) City Attorney to read proposed Ordinance No, 1050 by title only. O z O U (0 0 O 0 0 2 0. 0 0) (0 cll L > O Q Q.. (0 O O p L0 � O cd N b) Public comments and discussion. c) Vote on motion. 'ONI IH3H 0118nd 3S010 MAYOR KIRK CLOSED THE FIRST BUDGET PUBLIC HEARING AT 6:34 P.M. 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C c0 0_ " O fl O O —�, CAD v C0) - ((i) CD CD � : —I O -, O S1) CD Q)-• O 3O O O C%� m c�D e p C CgD ° .G - 00 • « O �- = T O co 0 v o CD -1 ° 0 `� cD °� cn O o CO cn ,° O op o ,0 c0 co � 5' m -o D 3 C CD CD �• coo cD m cD CD CT) CD -0 � a, ° O c oz m a v a W = m n) O 0 _ v _ N � o 'v * m o m 0 0 �, n) N 5' C 0 `< — cn cn c0 O C CD 5 0-`< S^ < o v W= CD 5 CD O - (0 (1) CD cD cD CAD CO (0 CD N CD r 0 N m 0 0. co 0 0 n O 0 Z -- co 0 Cn 0,` 0 m -u -1 m 07 m 01 N 0 co m 0 m 0 90 4 03 c 0 .0 v ✓ 0 z 0 a m 0o 0 T c0 To: From: RE: Date: MEMORANDUM Mayor and Councilmembers India Riedel, Finance Dept. 2010 Ad Valorem Proposal Homeowner effect illustration 09/15/09 Statistically speaking, the proposed millage rate is 15.33 %* less than the rollback rate. A more practical approach to analyze the affect of a typical Homeowner in Okeechobee however, is as follows: Homeowner effect illustration: 2008 2009 Property asses'd value: $150,000(prior yr) $127,500(this yr deflated 15 %) Tax @7.9634 $796(illustrative) $617 Tax @6.7432 $674 $523 Based on a home valued at $150,000, with a decreased assessed value of 15 %, increase exemptions and millage rate continuing at 6.7432 a family would realize a 22% savings in their Ad Valorem taxes. $800 $600 $400 $200 $0 Tax @ 7.9634 Tax @ 6.7432 *Percentage of increase /decrease in millage rate Is calculated by dividing adopted millage rate (6.7432) by the rollback rate of 7.9634. City of Okeechobee 55 SE 3rd Av Okeechobee FL 34974 -2932 Office of the City Administrator Brian Whitehall Ph 863- 763 -3372 Fax 763 -1686 email: bwhitehaW,citvofokeechobee.com * * ** *Memorandum * * * ** Date: September 15, 2009 Council Mtg TO: Councilman O'Connor Mayor & City Council FR: Adm Whitehall RE: Budget — Payroll issues Trying to summarize some of the statistical info you requested: In calculating most payroll related scenarios assume an annual payroll of approx $2.3 million. • Therefore a 1% raise would equate to approx $23,000 gross. • A rough calculation to incl employer exp is 19% (or 1.19 times the base), so total exp would be $23k X 1.19 = $27,000. The Sep 1 `Adding personal days' Memo that I distributed is wordy, I know, with `qualifications' throughout. The bottom line cost, according to my calculations is: • One day off, City -wide, appears to cost $1800, Two days off equates to $3500, three days -$5300 plus additional expense starting to accrue with the Fire Dept, depending on unanticipated employee absenteeism (sick, unantic run on vacation, work comp, etc). Figure $3k to $5k. So, 3 days might be $8,300 to $10,000 total. City of Okeechobee 55 SE 3rd Av Okeechobee FL 34974 -2932 Office of the City Administrator Brian Whitehall Ph 863- 763 -3372 Fax 763 -1686 email: bwhitehalacityofokeechobee.com * * * * * Memorandum * * * * * Date: for September 1, 2009 distribution TO: City Council FR: Adm Whitehall RE: Adding Personal days - cost As instructed at the Aug 18th Council meeting I've investigated the cost of adding personal days for City employees. Some issues to consider prior to exploring costs: #1 Restrictive designation of what days are available to the employee, i.e. Friday or Monday. My experience has been with days that expire, which I'm assuming is the intent of these days, is that it is common for employees to either procrastinate or `save' those days until the last moment. That action may cause some problematic absenteeism`bn the last days of the period, i.e. too many ppl wanting off the last Friday. #2 Different departments have different shift hours. Police Officers generally work 12 hour shifts, Firemen work 24 hour shifts and all other employees are on an 8 hour shift. In order to be equitable other benefits have been distributed on the lowest denominator — 8 hours. Therefore 3 days, for example, would equate to two Police `shifts', one Fireman `shift' and three `shifts' for all other employees. Any other combination of hours would be `credited' accordingly. #3 This isn't an exact science, in as much as several variables have to play out to consider if overtime is a factor. For instance, if a Dept has numerous employees on sick leave at the same time as those previously requesting days off, it would weaken the argument that we can accomplish the implementation without overtime pay. Therefore to strengthen management's position it's imperative to require advance notice (preferably 30 days) prior to. #4 As suggested at the meeting, staff agrees that the added leave be treated the same as existing personal leave days, in as much as they do not `accrue'. Just as a note - the existing personal days, when taken, reduce sick leave accrual for that employee. 9/1/09 Memo `Adding Personal Days' page 2 or 2 Quantifying cost: City Hall & Public Works. There is no additional cost other than what's budgeted, as most employees have been cross - trained and will pick up additional workload. It would be an extreme rarity that overtime would ever be used. Police. Management would work much the same as above; however, the 12 Road Officers and four dispatchers would require replacement costs if it was determined that the shift could not handle the absence...officers at $15 /hour and dispatchers at $10 /hour, all equating to about $220 /hour all using the part- timers. Eight hours would equate to $1760 for all applicable personnel, combined. One day - $1760, two days - $3520, three days - $5280, and so on. Fire. Again, management/secty same as above. There are 11 firemen, basically configured in 3 `units' inside the Fire Dept organizational chart, two w/ four firemen and one w/ three. The Dept has one fireman that acts as a floater covering Kelly days and fill in occasionally on vacation days. According to the Chief, after Kelly days that fireman is avail 3 — 5 days /month to cover this proposal, assuming no other issues arise. Outside of acting to cover other absences, that 'swing' employee he is permanently assigned to a shift. Last year (2008) experience leads us to believe he would be available 38 days to cover this proposal, essentially removing him from that shift to address these days. If he is able to cover in a normal year, the cost to the City would be as follows: 1 day off: 11 days to cover — no cost to the City 2 days off: 22 days to cover — no cost to the City 3 days off: 33 days to cover — low financial impact, if any 4 +days off: 44 + days to cover — costs escalate depending on availability of auxiliary and overtime Page 2 o 3 c N N 3 tl o pp'' g J NJ m N T y A C CD 0) W 0_ CO CD n III. OPEN BUDGET WORKSHOP • Mayor. c ?? o (0 - 0 0 0 0 c O vm •- '-< c c c c� 0 08n c-� n = =•a m N /- a, 2. N CD ((DD CD 2 Z N N Ill" a) ,< ,0.. 2 2 2 3 N n 7 oa- Km N ` m m � g�mr 7 O n g r-- n 7 CD 3-< N & s- =a> 07 o 7 0� -yi y 7 N O (D C • 7 R- OCU 2• N -� N 8 _ y O a _ C_ o 0 m n 0 W D. -I O O N � n � -2 O 0. giLT cD .Z) co 5- -3- G) C/) '--I (7 (n c 7- (D v o can 3 -o N N o O CD CO o CO 7 O y 0 -r pW in O_ co -n 5so a O CD a w SD_ CD n) 7 0 0) -CO < B . c3 O O O C j N C7 tZ O DJ C) d O co N O a C) CD T7 n , to O N O(<D N cc, O NL O T CCD O )t _IQ O Cp CD (n y 7 N CO C .Z) O. CT 7 O O n 5' CD ? C7 C CD QO a (cn n CD Cf) (0 C)))o Q (0 7 r- • toi m CO a) _ O B to o 73 CD 7 9 o m V-) N N c V) Cr m T x T C AD O. 0 n W n) CD m (° 7 N H (- OR KIRK RECESSED THE REGULAR MEETING AND CONVENED THE BUDGET WORKSHOP AT 5:13 P.M. -0-0 '0> -v'0T T'0 -0 1D0 —{c K CD CD CD y CD CD CD CD CD CD CD CD . CD < C) cn CD CD CD co co ap ((p ((D ((p CO v) (o (n � 'O n o 7 7 7 .7-. 7 ,7 7 7 7 7 7 7 R 0o 7 R- c) CD 3 o N 0)) o D O d c ? CD @ 7 EV y. 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O Q. -8 co co O * • _ -0 C 5- 0 CO C)_ .<" f0 7 3 0 C) CD 0- • d p 0 CO 3 F 0 p 3 o N d N CA m N d m CD d c CD W m CD m 2 CO ( (1) (0 . N s (D (0 0 3 ° a( ° O 3 a 3 n) d C5D a CCDD `< o Q 0 O (• p O co j co O. 8. g R n. d a CD CD , n 0 M Z. 3 0 2 0 n O- 3 P W O3 nni 0 g ° W o 0 a r, a CD m m 0 m So Crw cgl 010 co c C Z )L13wd -ON •JoABW - ONI1.3311 N21noral xI Discuss the proposed 2009 -2010 Fiscal Year Budget continued. 3fNIlNO3 dOHS)IIOM mane / CD cn \ \/ -\ /� 0. C j 3 o 0_§ &/ /k /.< 2 cr 7E 0 �q $ \ \\ /k / & 0 CD /g E m - $ w �� /\ /k\ ■ a _.0 -3 » / / °gym% E °- & «/9 �0) -.- 2 % /\27�O EE1 °\r / � \k �7®C66^ » 0 -, / E. Ek/ k\0o ;= cr < c, - _ - ° ° co 2/05 -cn -tea 0 a 0 0CDsc 7 /\ /EJ , m a) r 9 -. E \kƒ%Toa m m m » & / ƒBCD 0 Q 9 §)Go�E $�ƒ ƒ��0 1a §e777 - J■& 7s %7 ?0 /� CD /fg ■E2 = ° ■333/ 777 : � co / ■ QE» � 1 Budget Workshop For Fiscal Year 2010 1 James Kirk, Mayor Lowry Markham Dowling Watford D. Clayton Williams Mike O'Connor 1 City Administrator Brian Whitehall Law Enforcement Chief Denny Davis Fire Protection ry Chief Herb Smith Tef.VY • City Clerk Lane Gamiotea General Services Betty Clement: Public Works Finance Dir Donnie Robertson India Riedel. 1 1 Funds It General Fund is our largest fund in the City and it supports all services not assigned to other funds. These include Public Safety, Streets, Building & Zoning, Finance, and Administration. It Public Facility Fund is specifically designated revenues for transportation expenses It Special Funds include CDBG for specific Grants, Capital Project Fund, Impact Fee Fund, and the Special Law Enforcement Fund What makes up the City's Budget *Revenues *Expenditures //Reserves 1 Revenues tt Ad Valorum Tax, Tangible Personal Property Tax tt Statutorily authorized - Communications Service Tax, Local Business Tax, Public Service Tax tt Local Discretionary Sales Surtaxes, and Fuel Taxes 2 Revenues (cont'd) tt Regulatory Fees - Building Permit fees, Inspection fees, and Impact fees Itt Special Assessments - Garbage Collection State Shared - Alcoholic Beverage Tax, County Fuel Tax, Sales Taxes, Insurance License Tax, Municipal Rev Sharing Program 3 5 Year Revenues 2013/2006 2006/2007 000772008 210072009 2009/2010 AD VAE000M 32.001.257 52.708.099 02.2115,807 82_7 02,784 31090,104 OTHER FEES $ 070.721 31,114,719 SIL98,109 3 9 00S $ 045,02 INTFRGOVERNMF.NT,4l. 01 110 421 31.107. R?0 31242.864 01 O0R 214 1 812 /262 CHARGES FOR SERVICES F 8'8444 01,114.080 31000881 3149,1 0 1 1511+0 FINES, FORFEITURES& PENAL TIES 7 21' -? S 7,709 S 41,10: $ 41 151 !0 3 6141 USES OF MONEY S. IJS.371 5 29 7.303 $ 170,071 $ 7009 S 21W,, OTHER REVENUE 8 175.120 $ 11530 8 983520 5 172827 $ 17,810 3 2005/2006 20062007 2007/2008 20082009 20092010 1 Revenue Decreases Ad Valorum is the City's largest source of revenue to fund services for it's citizens Taxable Values are greatly reduced • Additional Exemptions • CAP of Values • Save our Home Transfer • Decrease in Market /Assessed Values 1,1"66,1,:.7,616,M1666.61,61,44.6016 r6,f,1666.re61‘,..6t6,666.1116.11 1 Taxable Values 17.4% Decrease 4 1 Revenue Decreases Intergovernmental Funding is another major revenue source which has been declining. X LC1R Estimates were less than accurate for the past 3 years. it Most major tax sources have 'made estimate' or slightly exceeded forecasts by the inter - agency Revenue Estimating Conference. 1 St,tt�' Rcv tuc r 1 City of Okeechobee Budgetary process has been ongoing since the latest Mid Year review is Revenue Estimates gathered • Examination of cash flow • Re- evaluation of existing contracts for services • Review cost reduction plan • Negotiated amendments to commitments • Reclassification of Capital Improvements 5 2000 Initial r_attnates ivmid.�i I -ct ,mm i 2010 `�.slimatrs Amended Inuµ) I.oca .7it hal( -lcnl Selcs las 3353 70 El00052 S23.11,40 !dun icipa l Ro.nuc Shat me 31v?415 SI0.1077 SIVY.ITS ? I?i,02' I.ocil lAst3chonai\ —I Cart 3602.460 30 1 3400175 l do1S rA IT I.CIR Fstimalc - RcductIon 312031154 S1.00,1 I £ ^,2005 SX110 -I5�� 1 City of Okeechobee Budgetary process has been ongoing since the latest Mid Year review is Revenue Estimates gathered • Examination of cash flow • Re- evaluation of existing contracts for services • Review cost reduction plan • Negotiated amendments to commitments • Reclassification of Capital Improvements 5 1 City of Okeechobee Reduction in each departments operating expenses were realized anywhere for 6% to 18% with a total reduction in General Fund operational cost of over 13% 1 General Fund FY Budget from year to year $5,700,000 $5,600,000 $5,500,000 $5,400,000 $5,300,000 $5,200,000 S5,100,000 2006/2007 007/2008 2008/2009 2009/2010 Fiscal Budgets 1 Cost Reductions Realized tt Amended Health Insurance Benefits to keep City's cost the same (within $3.00 per month per employee) tt Property and Casualty Insurance cost reduction tt New Yard /Median maintenance contract 1st Garbage Collect fees 6 1 Budget and past Expenditures la Fiscally responsible budgeting each year x Making sure that budgets and expenditures are made based on need not on wants U Finding cost savings at every turn 1 Summary J * Total General Fund revenue plunged $581,051 (10.7 %) It With all the City's budget cutting efforts there remains an expected negative balance for year end 2010 of $159,450 1 Summary J Alternative 1 Increase millage to only 73121, will generate just enough revenue but will afford a 16°'o +/- property tax reduction to an 'average' property owner, (5150,000 illustration). Alternative 2 Hold the line on the millage (6.7432) and redoes) the existing fund balance be 5 69.450. The 5150.000 assessed house Mould rcahze 35"), reduction in the Cits taxes with this methodolog 7 1 FISCAL YEAR ENDING FUND BALANCE (Transfer Out from General Fund to Capital 1. The above scenario utilizes a mileage increase to reconcile the $159,450 difference. Alternatives: TOTAL GEN. OPER. EXPENDITURES ROAD & STREET FACILITIES FIRE PROTECTION LAW ENFORCEMENT GENERAL SERVICES LEGAL COUNCIL FINANCIAL SERVICES CITY CLERK EXECUTIVE LEGISLATIVE EXPENDITURES 1 TOTAL REVENUES Use of Fund Balance Capital Proj Impact Adm Fees CDBG Public Facilities Fund (Transfer -In) 'TRANSFERS - IN OTHER REVENUES USES OF MONEY& PROPERTY FINES, FORFEITURES & PENALTIES CHARGES FOR SERVICES 1INTERGOVERNMENTAL OTHER FEES 197% AD VALOREM 73121 !REVENUES F/Y Beginning Fund Balance $ 9,308,089 EA 1 1$ 104,688 1 $ 1,384,333 EA (n wo O (0 co O O EA _, �I CO 0 0) ---4 $ 1,168,993 $ 1,955,339 $ 407,812 $ 48,841 $ 193,470 $ 180,263 $ 152,240 $ 123,905 $ 6,694,233 EA 1 EA ■ EA v b O v $ 475,603 $ 6,225,637 $ 368,526 $ 176,081 $ 41,307 $ 1,092,883 $ 1,242,864 EA - b (0 CO =, 0) (0 $ 2,205,807 EA OD D N w A Actual $ 2,288,642 EA 1 EA -,I - v -� ) (0 0) F.S. CPI) the $ 318,019 $ 5,427,354 $ 1,070,188 $ 1,235,345 En --' OD — 0) 0) -I $ 487,075 $ 125,432 $ 204,339 $ 186,953 $ 166,346 $ 135,239 EA 01 - 01 W -1 0 EA I $ 1,725 1 $ 306,067 $ 5,437,581 EA 1 (0 0) �I N O $ 71,500 $ 30,280 $ 945,324 $ 1,094,824 $ 937,242 EA _N 0) -a O) (0 _s. $ 9,142,016 Budget $ 2,679,259 EA 1 EA J -_, -1 0) (0 0) $ 438,549 $ 5,251,330 $ 1,030,226 EA N — 0) C0 -4 (.0 $ 1,787,130 $ 432,233 EA � O 01 C0 01 (0 $ 201,414 $ 176,898 $ 159,252 1 $ 144,239 1 $ 5,689,879 EA 1 1 $ 1,725 1 $ 306,067 1 $ 5,382,087 $ 132,868 $ 30,000 $ 41,151 $ 949,356 $ 1,068,233 EA (0 0) v 0) (D (n 1 $ 2,202,784 1 $ 9,412,103 1 Estimate $ 2,679,259 EA EA EA $ 5,278,639 $ 1,022,391 $ 1,232,425 $ 1,824,744 $ 458,705 $ 75,732 $ 201,992 $ 176,391 1 $ 166,818 1 $ 119,441 1 $ 5,278,639 EA 1 69 01 0 0 1 $ 317,653 1 $ 4,960,486 $ 47,810 1 $ 20,000 1 $ 30,141 1 $ 951,430 $ 912,862 $ 948,592 EA N O (0 (3) 01 1 $ 2,679,259 Proposed 1$ (148,715)1 EA �! �1 V) N -CO O EA 00 W --4 EA co -CO 0 V) co �I 0 $ (2,347)1 $ (10,562) EA A N vl ()t V CO $ (477,095)1 $ (148,910) $ (51,500) EA 0) CO V) O 0) $ (181,962)1 EA 0) 0) 0 $ (112,040)1 TO BUDGET 1 City of Okeechobee 55 SE 3'1 Av Okeechobee FL 34974 -2932 Office of the City Administrator Brian Whitehall Ph 863- 763 -3372 Fax 763 -1686 email: hwlritehulta cit 'o 2kcee/uheeoeoin * * * * * Memorandum * * * * * Date: August 20, 2009 TO: City Council FR: Adm Whitehall RE: Adding Personal days - cost As instructed at the Aug 18th Council meeting I've investigated the cost of adding personal days for City employees. Some issues to consider prior to exploring costs: #1 Restrictive designation of what days are available to the employee, i.e. Friday or Monday. My experience has been with days that expire, which I'm assuming is the intent of these days, is that it is common for employees to either procrastinate or 'save' those days until the last moment. That action may cause some problematic absenteeism on the last days of the period, i.e. too many ppl wanting off the last Friday. #2 Different departments have different shift hours. Police Officers generally work 12 hour shifts, Firemen work 24 hour shifts and all other employees are on an 8 hour shift. In order to be equitable other benefits have been distributed on the lowest denominator — 8 hours. Therefore 3 days, for example, would equate to two Police 'shifts', one Fireman 'shift' and three 'shifts' for all other employees. Any other combination of hours would be 'credited' accordingly. Quantifying cost: City Hall & Public Works. There is no additional cost other than what's budgeted, as most employees have been cross - trained and will pick up additional workload. Police. Management would work much the same as above; however, the 12 Road Officers and four dispatchers would require replacement costs...Officers at $15 /hour and dispatchers at $10 /hour, all equating to about $220 /hour all using the part- timers. Eight hours would equate to $1760 for all applicable personnel, combined. One day - $1760, two days - $3520, three days - $5280, and so on. Fire. Again, management/secty same as above 09 mcn afe ?NDEPENDENT NEWSPAPERS (863) 763 3734 OKEECHOBEE NEWS 107 S -W. 17th Street, Suite 0, Okeechobee, FL 34974 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attacbed copy of advertisement being a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. C �\ /'_ tt)e> judy Kasten • worn to and subscribed before me thi s L� day of _ CLL U V AD Notary Public, State of Florida at Large NOTARY PUBLIC -STATE OF FLORIDA Angie Bridges Commission #DD779718 ' al =' Expires: APR. 20, 2012 BONDED T8190 ATLANTIC BONDING CC., LW. BUDGET WORKSHOP AND CITY MOCK MEETING NOTICE NOTICE dwbee nil IS MEREST GIVEN that the City Canna a the Oty of Oltee- ' Workshop scheduled p.m.. Immediately Riming the p&0Cap. e. at atyBudget Hat 55 5E 3rrd�Ave, Rm on . , of the workshcp Is to &cuss and review PLEA TAE NOTICE BE ADVISED � attrd bo a cert8led court reporter wE be made of the Pint remrd yy noticed who aya reek Mom aM� the mat- ters te#khuny and evidence at saki- making which verbatim nyaNDeatN othe based. Please comact ay Administration at 863-763- 3375, or website to obtain awcooppy ri the persons fleecing special a sh h ppaatpee (ADA) of 1990 shotid contact City Clerk's Office at 863-763 -3372 for proceeding Lane Gamiotea, City Clerk 329711 ON 8/14/09 Budget /Procurement To: From: Department Heads India Riedel, Finance Dept. RE: Capital Improvements & Capital Equipment — Description /Cost /Budgeted /Expended Date: May 6th 2009 Capital Improvement and Capital Expenditures What are they? Capital Expenditures are items with the following characteristics: • the item is tangible (touchable) • the item is a separately identifiable equipment unit • the value is $750.00* or more, and • the initial life expectancy (service life) is at least one reporting year; or • the expenditure increases the capacity, or extends the service life of an existing asset beyond that originally anticipated. *Individual items costing $750 or less, but are combined to make (construct) or add to an identifiable equipment unit are capitalized if the total cost of the constructed unit exceeds $750. Note that intangibles (e.g. software licenses) meeting the above criteria may be considered capital. If in doubt, discuss with Finance. Information to be used in determining Expenditures: ✓ Resolves a dangerous condition for employees or the public ✓ Reduces the costs of operation or maintenance or adds annual revenue ✓ Is unavoidable and must be done within five years ✓ Directly improves the level of service ✓ Improves the community or instills pride ✓ Address an immediate threat to safety ✓ Complete a program that has already started ✓ Meet scheduling requirements of grants or regulatory agencies • G: \INDIA \BUDGET \Budget Manual \Capital Improvement Criteria.doc Page 1 of 1 Determining the Cost of a Capital Asset The cost of a capital asset includes all of the following: Ancillary charges necessary to place the asset in service at its intended location (e.g. shipping charges, crane rental etc). Ancillary charges necessary to place the asset in service in its intended condition (e.g. survey, design, site preparation charges & installation). Capital Outlay Justification The request and justification for a capital purchase must include the following information: Item name Amount requested Item description & purpose New or Replacement Service life (in years) Physical Location Justification for purchase must include: Need: (if a new item, why it is required? If replacement, what is being replaced? Why is a replacement required ?). If is a safety issue, explain why. State other pertinent facts. How cost was determined (see Notes* below), Expected impact on operating and maintenance costs (see notes below), this specifically includes anticipated changes in staffing (if any) because of the purchase. Description of how the purchase addresses the Comprehensive Plan (if applicable). Backup documents are necessary for planning purposes as well as procedurally required when item is budgeted, ordered, or purchased. *Notes: • For all projects /equipment units, state the origin of the cost being used (e.g. unit price book, recent comparable purchase, contractor estimate etc.), estimate type, and date information was obtained • Labor cost of staff may need to be included if the amount of hours is significant. • If several capital items may be considered a project, group and identify them as such in your description. If the project will be multi -year in duration, indicate that fact and show the costs in the applicable years (i.e. years 2 -5) of the CIP. G: \INbIA \BUbGET \Budget Manual \Capital Improvement Criteria.doc Page 2 of 2 City of Okeechobee 55 SE 3rd Av Okeechobee FL 34974 -2932 Office of the City Administrator Brian Whitehall Ph 863-763-3372 Fax 763 -1686 email b lvit ' � _r < ' aY' r : }eclicherz,coin * * * * * Memorandum * * * * * DATE: July 9th, 2009 TO: Mayor & City Council Dept Heads & Supervisor Personnel FR: Adm Whitehall Finance Dept Riedel RE: Budget -Sales Tax & Ad Valorem Tax Our budget process has taken another hit! We still do not have the Certification of Taxable values from the Property Appraiser (letter attached), but have now received an indication that the assessed value is even lower than expected...14.9% instead of the most recent 14% reduction in total taxable values from last year which equates to another drop in revenue of approx $18,211. Recall our 1st notice called for a drop of $173k (8 % + / -) then on 6/1/09 we were advised to figure a loss in revenue of $333k (14 %). Additionally, we are now being advised that the Sales tax/Revenue Sharing reduction forecast for 2010 is approx $379k less than the Mar 09 projections. Ouch! At the start of the budget process in March and April we estimated sales tax revenues for the 2010 year at less than the latest LCIR estimates provided to you in April. Forecasting an even lower amount for the new budget year (FY 2010), our numbers were felt to be realistic believing that the state would have taken into account the forecasting of the continued downturn of the states economy of the following year in March. However, the State estimates for the 1/2 cent and the 1 cent sales tax revenues are even less than our estimates, chart attached. *Attachments What's been done to counteract these latest `hits' - • Reclassified all Capital Improvement and depreciable equipment purchases to the Cap Imp Fund • Re- evaluated with Dept Heads for additional line item review, this after meeting the 6% requested reduction. • Thorough accounting of all pre - existing contracts for reasonableness • Negotiated a few contractual issues, i.e. pay 1/2 of IRSC final payment this yr and 1/2 next yr., Main St- $15k ?, Shared Sery -$5k? Group Health Insurance Yard/median maintenance contract Prop /Casualty w/ PRM used `surplus' funds to offset premium as a result premium is projected to be lower • Examine cash flow as it relates to expense posting and revenue. For example, the City receives grant monies and must expend same, reflecting increases in line item on top of requested Dept Head exp reductions. • Re- examine gasoline line item budget • Moratorium on routine replacement equipment purchases • Reduced contribution to legal cost line item for building an account reserve for future liability for an employee's health issues left from the GRIT case. • Squeeze current year purchases to allow additional surplus fund balance use in next f /y. • Evaluated successfulness of prior year cost savings program... accentuates the positives. • Each Dept Head and Supervisor will be given a written forum to present additional cost savings efforts at budget workshop. 06/30/2009 12:20 8137634745 OKEECHOBEE COUNTY PA OKEECHOBEE COUNTY Worlds Best Fresh Water Fishing W.C. SHERMAN OFFICE OF PROPERTY APPRAISER 307 N.W. 5th Avenue, Suite A Okeechobee, Florida 34972 Telephone 863-763-4422 Fax 863- 763 -4745 www.okeechobeepa.com City of Okeechobee Brian Whitehall, City Administrator 55 S.E. 3r' Avenue Okeechobee, Florida 34974 via facsimile 763 -1686 June 30, 2009 PAGE 01/ 01 Dear Mr. Whitehall: This letter is to advise that we have requested a 10 day extension in accordance with Florida Statute for the submission of the 2009 tax roll due to Department of Revenue July 1, 2009. We have made the request as our software vendor, ACS Enterprise Solutions, Inc. has not finalized the software updates to accommodate the legislative changes regarding the 10% capping of non - homestead and vacant properties. As they are in the very final stages and expect the release any day, we fully expect that the 10 day extension request is more than adequate and is not due to negligence, carelessness nor dilatory action over which I exercise any power, authority, or control. As you are aware there have been many legislative changes regarding property tax assessments and exemptions that have required extensive software changes, and this issue have affected all property appraisers in the State. I assure you that the Okeechobee County tax roll will be submitted as soon as we are able to meet all approval requirements of Department of Revenue. In light of the budgetary implications, we are providing an estimate of taxable value for the city of $288,604,756.00. Our estimate of the 10% assessment cap would be less than one half percent of this amount. As always I am happy to answer any questions you may have regarding this matter. Sinc ely, W.C. "Bill" Sherman Okeechobee County Property Appraiser City of Okeechobee Prepared by India, Finance Dept Date: 7/06/09 General Fund Revenues Local Government Half -Cent Sales Tax 2009 Initial Amended Amended LCIR 2009 LCIR 2009 LCIR Estimates Est Nov Est March Local Government Half -Cent Sales Tax $ 336,001 Municipal Revenue Sharing Program Guaranteed -Mun Rev Sharing Monies Mt FY 2000 $ -Mun Rev Sh HH Prov -Mun Rev Sharing Municipal Revenue Sharing Program 2009 Initial LCIR Estimates $ 125,866 $ 51,208 $ 19,502 Amended City 2009 Budget LCIR Initial 2010 Estimates $ 319,537 $ 308,552 $ 302,380 $ 233,696 Amended 2009 LCIR Est. $ 125,866 $ 51,208 $ 18,470 $ 196,576 $ 195,544 2009 Initial Amended LCIR 2009 LCIR Local Discretionary - 1 Cent Estimates Est $ 125,866 $ 125, 866 $ 51,208 $ 51,208 $ 17,602 $ 17.602 LCIR Initial 2010 Estimates $ 131,426 $ 51,208 $ 15,864 $ 194,676 $ 194,676 $ 1,032 LCIR Initial 2010 Estimates Local Discretionary - 1 Cent $ 621,802 $ 599418 $ 581,063 $ 569,411 $ 471,011 Total STATE LCIR Estimate Reduction Public Facilities Revenues Local Option Fuel Tax Local Option Fuel Tax New Loc Opt Tax (2008) New Loc Opt Tax (2008) Ninth Cent Gas Tax (new split) Ninth Cent Gas Tax (new split) Municipal Revenue Sharing Program Guaranteed -Mun Rev Sharing Monies Mt FY 2000 $ -Mun Rev Sh HH Prov -Mun Rev Sharing Municipal Revenue Sharing Program 2009 Initial Amended LCIR 2009 LCIR Estimates Est Nov $ 396,116 $ 370,369 2009 Initial Amended LCIR 2009 LCIR Estimates Est $ 194,320 $ 181,690 2009 Initial Amended LCIR 2009 LCIR Estimates Est. $ 69,755 $ 65,220 2009 Initial LCIR Estimates $ 50,147 $ 20,402 $ 7,771 Amended 2009 LCIR Est $ 50,147 $ 20,402 $ 7,359 $ 78,320 $ 77,908 Total STATE LCIR Estimate Reduction $ 50,147 $ 20,402 $ 7,013 $ 50,147 $ 20,402 $ 7,013 LCIR Initial 2010 Estimates $ 367,669 LCIR Initial 2010 Estimates $ 236,215 LCIR Initial 2010 Estimates $ 64,765 LCIR Initial 2010 Estimates $ 52.362 $ 20.402 $ 6,321 $ 77, 562 $ 77, 562 $ 412 $$ Change from March - 24.26% $ (74,856) $$ Change from March $ 5,560 $ - $ (1,738) $ (193,644) $$ Change from March -19.33% $ (110,052) $ (378,552) $$ Change from March $ (2,700) $$ Change from March $ 54,525 $$ Change from March $ (455) $ (77,496) $ (26,126) Proposing 2010 Budgeted 2008 2009 Rcpt Actual Estimate $ 233,696 $ 358,593 $ 282,393 Proposing 2010 Budgeted $ 184,813 incl incl' $ 184,813 Proposing 2010 Budgeted 2008 Actual $ 199310 2009 Rcpt Estimate $ 194,429 $ 199,310 $ 194,429 2008 2009 Rcpt Actual Estimate 471,011 $ 614,401 $ 552,199 Proposing 2010 2008 2009 Rcpt Budgeted Actual Estimate $ 349,478 $ 416,539 $ 362,122 Proposing 2010 2008 Budgeted Actual $ 131,151 $ 163,556 Proposing 2010 Budgeted $ 56,802 Proposing 2010 Budgeted $ 62,335 incl incl 2008 Actual 2008 Actual $ 74,477 2009 Rcpt Estimate $ 137,503 2009 Rcpt Estimate $ 68,931 2009 Rcpt Estimate $ 75,963 62,335 $ 74,477 $ 75,963 180 /ES- V -1, l -60 Z D z JagwnN;oei;uo3 0 0 0 0 0 0 op 0 0 0 0 0 0 0 0 ;unowy ;oe.quoD Efi C0 O O O Co Fa- A) 7 0 C9 asnel3 uoitenui ;uoo lemauaH otnv z 0 lenneuaj o;nv uoge.gdx3 lemauaN N CO N.) N CO tunowV patewlts3 v O O c O 6 w D - w 0.m v • n CO — a� n- o lunowv patew1Ts 0 0 3 3 0 0 O 7- (D CD 0 0 CD r (' 0 0 0 v 0 CD 0 Z/5. 0 0 0 Software Maintence Recording System - Maintenance K v Cn Laser Fiche - Maintenance Code Updates - Books Only 0 ZIT 0 ET 0 m 0 m 0 m 0 m 0 m cn B/S Digital o or m K m a a 5' 0 MCC Innovations supervisor Qf_E1ecti_ons__ _. Municiple Code Corporation Municiple Code Corporation Vendor /Company 180 /ES- V -1, l -60 Z D z JagwnN;oei;uo3 0 0 0 0 0 0 op 0 0 0 0 0 0 0 0 ;unowy ;oe.quoD Efi C0 O O O Co Fa- A) 7 0 C9 asnel3 uoitenui ;uoo lemauaH otnv z 0 lenneuaj o;nv uoge.gdx3 lemauaN N CO N.) N CO tunowV patewlts3 v O O c O 6 w D - w 0.m v • n CO — a� n- o lunowv patew1Ts 0 0 3 3 0 0 O 7- (D CD 0 0 CD r (' 0 0 0 v 0 CD 0 Z/5. 0 0 0 DEPARTMENTAL MEETINGS FOR BUDGET YEAR 2009/2010 July 23rd, 2009 Mayor, City Administrator, and Finance Account Supervisor will meet with each department head for individual review of the budget, based on the following schedule: 10:00 am Public Works Department, Director Donnie Robertson 11:00 am Police Department, Chief Denny Davis * * * * * ** *Lunch * * * * * ** 1:15 pm Clerks Office, City Clerk Lane Gamiotea 2:15 pm Fire Department, Chief Herb Smith 3:00 pm General Services, Coordinator Betty Clement 3:45 pm Finance Department, India Riedel Account Supervisor 4:15 pm Administrative Department, Administrator Brian Whitehall Legislative (Council), Administrator Whitehall Legal, Administrator Whitehall * 1. PLEASE PROVIDE THE FOLLOWING INFORMATION: Name of Government City of Okeechobee responding to survey: Name of person [Lane Gamiotea completing the survey: Title of person completing [-City Clerk the survey: Email address of person [Igam iotea©cityofokeecho bee. corni completing the survey: Telephone number of 863-763-3372 x 215 person completing the survey: (1)0t, [yrZ_k • C.( `DA k ) V \- 7 Ufitu'k.K. j vkLiki, ((A ,,ck.) t( ((,(14Ltidlii (f i\k( 1 itC1 (4( (7- 7. 44- (/ Legal Notices 1. How much did your local government spend for legally required advertisements and public notices in 2008? $o $1 -$9 $10 -$50 $51 -$100 $101 -$200 $201 -$500 $501 -$1000 $1001 or More 1$17,837.57 2. How much of the money spent goes to newspapers and how much are attributed to administrative costs? 1$17,837.57 went to newspapers and $0 to administrative costs 3. What does your local government charge for legally required advertisements and public notices? Please be as specific as to what the local government charges for particular advertisements or notices if possible. ,We charge the exact amount the city is charged for the advertisement. No additional fee's are applied. 11 4. Please list the newspapers, internet sites or other locations where the required notices were published in 2008. he Okeechobee News he Palm Beach Post 'The Tribune . cityofokeechobee. com j Legal Notices * 5. Please note the total number of notices published and costs of publishing notices in each of the following media in 2008: Number of Notices Newspaer Internet Other Total Costs 17,t= ;rte% 6. What are the most common legal advertisements or public notices that your local government published in 2008? meeting notices of the city council, planning board, code enforcement board and ordinance adoptions. 71 d 7. Please list any anticipated costs associated with using a local government internet site to publish legally required advertisements and public notices. Please be specific regarding what costs would be anticipated (e.g. additional equipment, staff, etc). 4he web site is updated daily by an office staff person as part of her daily job duties, she is also a secretary in `the finance department as well as the Business Tax Receipt Office so I cannot give you an exact figure as the web site as added to this position's job description several years ago. What I can explain is that we type up the d and email it to her giving her a deadline as to when the item must be posted to the web site and she fits it into her daily routine. However, our web site host is quite dated and we do need up grade to a better system. 8. If publication in local newspapers became optional, would your local government continue to publish legally required advertisements and public notices in local newspapers? Which advertisements or notices would you be most likely to continue publishing in newspapers and which would you be least likely to continue publishing in newspapers? 'II would suggest all bids, job openings, meeting notices, grant applications and public hearings. The Mayor & :Council will probably want the public hearings and ordinance notices to stay in the paper unless we could upgrade our web host and create a system to email the notices to citizens within the city. Some additional coverage we get, being a small town, is that our local press puts an outline of the agenda in the paper before the meeting, as well as its announced on the local radio news. Legal Notices 9. Does your local government have a website? O Yes O No If yes, what is your website address? iwww. cityofokeechobee. com You have completed the survey. Thank you for your assistance with this research effort.