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2009/10 FY Mid Year ReviewMEMORANDUM April 30, 2010 TO: Mayor and Council Members FR: Brian Whitehall, City Administrator India Riedel, Finance Dept. EXHIBIT 3 MA,Y 4, 2010 RE: Mid Yr Review /Budget Adj — 5/4/10 Council Meeting Six (6) month Revenue and Expenditures are tracking as expected this year. Unlike last year, the State LCIR estimated revenues have not been amended. This year we budgeted very close to the estimates and we are receipting as expected. Budget to actual, for both Revenue and Expenses, are being monitored and reviewed very closely as we traverse through our fiscal year. Revenues Ad Valorem Tax Revenue is 14% less than last year at this time, which is as budgeted. (As you remember Taxable Values were down by 14 %). Budget to Actual, we have received 61.52% of what we budgeted as compared to 59.04% last year. Overall General Fund Revenues are down 8.08% or $230,241, again these numbers are tracking as predicted. Building and Permitting revenues are at 104% of budget, which shows continued growth within our city. The mid year Budget amendments will reflect an increase in this revenue line item as there are several commercial projects presumed to start this summer. Expenditures Expended dollars overall are down from last year. Percentage of budget spent through March 31st is 44.26 %; when one might expect to have spent 50% of funds. Departments continue to monitor each line item within their budget by scrutinizing the need for services and goods. Fuel consumption continues to decrease (over 1800 gallons in a 6 -month period as compared to 2 years ago). Most of the proposed budget amendments are simply shifting dollars within each department. The most significant is the General Services Dept., specifically for Independent Inspectors, as building permits exceeded expectations thereby driving costs up. However, building permits and inspections are fee based and therefore revenues offset the direct increased cost. The Capital Projects Fund will also have amendments, as we repurchased commerce property this year. The adjustment of other line items is based on cost experience. Also noteworthy is a decrease in each department's budgeted cost for Workers Compensation and Property & Casualty Insurance. W U M e• O 8,..; \° o \° o o ° ° o \° \° \° o o \ 0 0 0 0 o 8.'' o 0 o O N V 00„ &to &00 (0000 V 05 o N oe N(C)O(000 N. (0 CO � N N N r- O r O V N N N 1 00 C r 00 1- (0 , - (0 V 10 M ' ti (O V 1� V ' ' 0) N C0 0 ' ' ' (O 10 0) N ' «) (O 10 (O - `-° V O O ONO O i (0 V M Ov N CNO CO C° 0) CO v _- O"q ,-- N- CO 0 LO V N CO Cr QC OM0 ca N- O N v C\I M N N V a5.- 0000 C d N M t O Q EA EA ER ER Efl Ea ER 69 EA ER EA (A EA ER ER (R ffl ER 69 (» EA ER ER ER ER ER ER Efl ER ER EA EA ER EA- E O y a) 0 0 0 o () o o o 0 0 0 o a o 0 0 0 0 Z 0 0 V O° O cr) C L 00 (LO O . 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(0 O 00 O 0 Q .� a O) M M O O N IN M ((O VI� N I� O () N M CO t` ( j M 0) to 0 ' (O M V 00 N M 0 (fl a C 0>1,-'4-4-MV-0) D Y Q a LL N (o (q o (010 (O V N V Cb M 00 N V 0) ('4(0 CO N M ,-.N-h-'4"00 M 0) (O (0 (0 C >E �6 N O (O M M N 0) 0) N N 1- 0) N N 0 1- (-'d' O N (0(0 N 7 0) , - 0)0) MOO M_ ,- 0 (O V N (O 00 0 1- (C) ('- (O (() 1- .- O M O N CO N N o +' (O (O N M Cp 00 -- N OO ti N O ‚0'10- O V' r (0 O m M V N N (0 '- M N N A- (O N 0) N N <- r- V V .4.N-N,- c- r e-- 00 i EO N cm c-- N N 0 C w N O C CO ER ER ER ER EA (A (9 ER ER (R EA (R EA (R A EA ER ER ER ER Efi ffl ER (R Efl (fl (A fR 00›, N-0.0) ,T N - N (O O 0 N O O V U) (0 (o M 1- 0 ,- N 0 O WNW,- pO M O _ 1- UO O V () N M 1- 1- D M O O N- 0(O V M N N O >-,(12E ) N- CO (O CO CO CO _ 0) CO •- (O CO r- 0) '- 0) (0 CO O CO CO N CO - N O (O (O CO (0 O 1`COCOr O (O CON 05 U5 ,0 co- V 00N CDNMN .-Or- rn .- 7 M N O (V A- tO - 0) f,- CO O O N N- N N (� (f) Y (0 m-°'0' M V ,_ N O _>-• a) O N cm Y (o O O (1) (6 N EA ER fA (R (A (9 EA (A d9 EA (ti (A (R EA EA 69 ER ER (A (R (A (A ER EA 6969•696,9 ER D4=- C O a) E > Y OL N C O p N U Q) p O Cn N X F- co aa)) - E (6 L O_ (o 0) I-- 0) C 0) u) o E C 'N 1- U Cn 0 a) O U C c � E a� x 0 a� (U a) °) �� J a) u E JD LO o c-u (O C 0 C C lU (0 a N Cn (o N LL O (6 (o C (0) C C C .(6 C i C C O Q C (n .0 C to a) C Q) .V > Cn U U 'o O U o N O Cn N 1 O J C L N _ (�j o +L-. p p� N E N L.L N p 7 J N QN 7 U OU a) c O a) 0 a) 7 0 C O C 7` aoi >-. � o o E t E OL II C Z (u °u w . , g E CO � o ai E -° O > (a a°) o -° 0 013E) o C m ° cA (T .g W .(n _u) a>i = .o o O E U w c°'i w C Q CO co a °- 4C) (n (o y ~~ E m o C Q o c�i Q) o O a _ o w !n m w a) J T°- m E o n x> a) :-'' y E c`oi E -o v C C C = U(0" H c. a� a _� .� ►a- °� io O o o O D C= -= O O° D X co (o co co O _o O O o m (� > o o O Ciao o o E-QOD 0J� m W d ILL_ (n2Q J(/) 0 U W J O .0o-. 1- 4,824,395 $ 6 Month Receipted Ad Valorem Revenues o C o a co u ti m N Q) 1- 2010 Actual N 1 0 co v_ M 00 O EA 69 2009 Actual M N O) N Efl w d) 0) m 0) 0 0 N U) N- V) Ea 2008 Actual (0 Efl 115 0) D m O O 0 r- O Eb 1. O N N O 0 0 0 O 0 O 0 0 O 0 O O 0 O 0 0 0 0 0 O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 M 0) N- U] CO = O) I� lh N N 1- EA ER ER Ea Ea Ea H? Ea Ea EA 0 Ad Valorem 6 Month Revenue Comparison 2009 through 2010 (excl Ad Valorem) ca N O (6 co O o 03 -0 a) Oa) a) U -0 Q co N C v) N (a O 0 C U H ® 2009 Actual ❑ 2010 Actual rEA 1 1 4 1 11 1 O O O O 00 O O O O O O O O O O O O O O tf) O 6 O Lt) O te- Lc) (.1 O I� LC) N O N N (NI •— Ef} EA �} Ff} ft Efl ER Ef} GyiGa '>°aGaJ � G . %0 Cr ■ ° a aGyG °rsa ✓aG/ 'Ga r��O/ `Gas ✓� ao G °�ao� 9,,cy GaA' ✓O s° °4 s /0 j �'6,� %, say lott. -v00 G° "'off, sa ° Cie G Ga �!/4 aG , s G°/ y �a SiGa °J '' G � O oa ✓a � 'S O 6 c>` a s �a�10 a g 0, O� 44, ae<i° S000 �j0 ,16, y ib • J/ air a�sa .04 90il/ 1 ✓a oG�Ja •io%a Ga iJ? % as'�i a✓ cyan Zi °' °G .Y `brS / a a ' a d, y6GG ja as o� y aa s,%�G °q°, ya ✓a a° +-(,�s . 9 +,t, • sa<,/ 0,.> se 00/ 04,, ° ✓a o aGaa°✓ Sdk• , 9<lcb +ate �+0: " �� �oJ sa ga 0 °`,a GO Q 0 (U O C C L- a) ca O a) N _a (0 Y O a) Q. a) ra 0 a Expended dollars overall are down from last year. Tracking as 44.3% paid out at the 6 month review period % Difference 0 0 (9, O89- 0000 o ' CO 00 O N O O N a. O) O M e- h O I.- CO fa O M e- O 'Cr o c 00 N ,- M O M 0 co TO 'CT) 8 EA ER EA ER ER ER ER ER ER O :$ a) O C) (n N- CO CO co O) 0 N CO 'p I-- N CO CO N O N e- M X m rt rt V N V V W (p () (0 I-- V' O N M N CO h- e- tf) O (f) (f) O co O N O) N- (9 (f) I. O) N CO 0) (f) X d' W H i' CO ER ER ER ER tR to ER ER 0) N N (f) V (f) a) - O) M O V N O) O) tr O N- V' CO CO 'C 0) CO (O CO V N N (fl e- CO O N- (f) N CO N N- M e— N v CO N O e- O e- O N Eft el ER to ER EA fR ER EA (NI O) 0) CO (D I- CD O) 0) _ O .'- O <- 00 M to I0 d' O (O V' ti (f) E1 co I- O N O co X ti W 0 EA ER- ER ER ER ER (R ER ER- co O N 03 O) (0 (V e- 0 M N 6) co O) ()) O O O M e- I-- co O co (n O -o 00 N- 00 xi M (f) a0 M CO O N (1) N (f) CO CO m e- e- N e- 00 N O e- O O N ER ER ER to ER ER ER ER ER (1) to U N E co > N — C O 7 O W () V c N 0 O C O) C J W u_ w 0 J General Fund (all Departments) expended 44.26% as of March 2010 O O O O O O O O O O co O O O O ci. O O O O O O O O O O O O L() in Lo in Lo L(i fa fA EA fR ffl el- Dollars spent through March 2010 u ❑ 2009 Budget a a o o -a N a c _ 0 O a Q_ w • m W O O >- ❑ ❑ O O O O O 0 0 O O O 0 O O O CO (3 N r r r EA Eli- el- Efl $1,200,000 - 0 0 0 0 0 O O O O 0 O O 0 O 0 O O O O CD- C) O 0 0 0 0 CO CO N - ER to EA ER EA 0 U 0 c 0 U 0 L 0 (a J O W (B 0 L Q) U 0 a) _ 0 (6 (n C7) C J 0 U w U 0 c (9 c u Cn U X W a) J GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 4/28/2010 2009/2010 2009/2010 B1 0002' Budget Pro sed 1O 13000T1' F/Y Beginning Fund Balance $ 2,239,953 $ 2.239,953 REVENUES 97% AD VALOREM 6.7432 $ 1,890,183 $ 1,890,183 $ - OTHER FEES $ 948,592 $ 948,592 $ INTERGOVERNMENTAL $ 912,862 $ 912,862 $ - CHARGES FOR SERVICES $ 951,430 $ 1,051,430 $ 100,000 FINES, FORFEITURES & PENALTIES $ 30,141 $ 30,141 $ - USES OF MONEY & PROPERTY $ 20,000 $ 20.000 $ - OTHER REVENUES $ 47,810 $ 47,810 $ - $ 4,801,018 $ 4,901,018 $ 100,000 TRANSFERS - IN Public Facilities Fund (Transfer -In) $ 317,653 $ 317,653 $ - CDBG $ - Capital Proj Impact Adm Fees $ 500 $ 500 $ TOTAL REVENUES $ 5,119.171 $ 5,219.171 $ 100,000 EXPENDITURES LEGISLATIVE $ 119,441 $ 118,719 $ (722) EXECUTIVE $ 166,818 $ 166,373 $ (445) CITY CLERK $ 176,391 $ 176,238 $ (153) FINANCIAL SERVICES $ 201,992 $ 201,698 $ (294) LEGAL COUNCIL $ 75,732 $ 75,732 $ - GENERAL SERVICES $ 458,705 $ 542,154 $ 83,449 LAW ENFORCEMENT $ 1,824,744 $ 1,819,191 8 (5,553) FIRE PROTECTION $ 1,232,425 $ 1,224,636 $ (7,789) ROAD & STREET FACILITIES $ 1,022,391 $ 1,014,201 $ (8,190) TOTAL GEN. OPER. EXPENDITURES $ 5,278.639 $ 5,338,942 8 60,303 Usage of Cost Savings $ 159,468 $ 119,771 FISCAL YEAR ENDING FUND BALANCE $ 2,080,485 $ 2,120,182 Mid Yr 2010 Budget Page 1 Mid Year Budget Review Fiscal Year 2010 City (ounril Janie, KirL. M1ia,ur I II, 7Let khan, Conn■ Drooling Wutrnrd 0 1.4,1”0, N illianiv Year Revie • Review of Fiscal Year 2010 Process and Events u et p yet ire ('d;, • City Departments reduced operating budget expenditures an average of 13.2% • Fixed -cost- contracts (i.e. mowing, health insurance. Property & Casualty Ins., Main Street, and IRSC payment) were renegotiated for a cost savings • Cost Reduction Plan continued to be implemented • Conservative past hiring practices yielded, not only positive monetary policy, but has spared City layoffs /firing. did Year Revie • Review FY 2010 process & events • Revenues - Estimates, Budget, and Actuals • Expenditures - Estimates, Budget, and Actuals • The state of our present Budget Re dget `.. Just Values of property decreased by 14% • Millage rate approved was 15.67% less than the rollback /rollforward, $271,508, Tess revenue than last Year • Expected State Revenues $380,000 less than last year • Use of $159,468 of past savings to balance the budget , R • Revenues - Estimates, - Budget. - Actuals ceipted Ad \alnre Year Budget - 6 to 0n $2,500,000 $2,000,000 $1,500,000 x1.010,1010 550(0,0011 50 $238,911 Less dollars teceipted. 2019 20019 2010 2(11 (1 Budget Actual Budget Actual 2009 0(4471 2009 Actual 2010 Budge' 2009 Actuel ,04 9elorem 52.I31 154 S1 725.929 51.890183 41.487.0I2 General Fund Le I.(IR \TI( 0•'im00 (I0 1711 actual unicipal Revenue 115,000 + A(TUAL At- BUDGET ate Revenue Es t CIR) Gov Cent Sales Tax 1126,1m4 9IW,1441 160,154 168,4(81 0411,1 ron 428,11811 se 2009 Original Estimates 2009 lass L011mates 2010 Eshma'e.. Change from C]rg. Estimates Local Government Hall -Cent Sales Tax $930.091 $308.552 $230.07■5 - Municipal Revenue Sharing 5194.677 $194.677 $197,827 $ 1,150 Como u on Semee Re. $342,967 $342.967 $322826 -. Local Discretionary -1 Cent 1621,802 5581 063 $463.475 Total STATE LCIR Estimate - Reduction $1495.447 1114,976 $1.214.206 Gov Cent Sales Tax 1126,1m4 9IW,1441 160,154 168,4(81 0411,1 ron 428,11811 se $15,068+ iire .yarr- (X1' Od 0m Dec Jan Feb Mr! -8- ACTUAL 419.422 $39.767 0614,992 9(6,157 1186,961 1138046 -10- 88 '02,0 119,163 '(36,326 057.4 09 176,652 995,815 1114,976 cell sides nix ae.m'e .1218,4610 0200,000 0150.1(04 1100,000 050,(8111 10 $1 3,295 I .yarr- (X1' 1601 Dec Jon Feb Mu- -8- A611151 033,679 (69,662 $119,941 5165317 2113730 2451127 °M- 880607' $38.622 077,244 6115,666 0154.46) 193110 231732 2 Comparing Receipted Dollars' 2009 vs 2010 ($347 895) Or (11 8 %) March 3Ist $238,911 was the expected decrease in Ad Valorem Revenue 2004 Actaral 200 Actual udgeted Expend'. 2010 Budget compared to 2008 and 2009 $173,087 $ 92,288 Budget Decrease of $265,375 id Year Review • Status of our present Budget d Year Review • Expenditures — Estimates, — Budget, — Actuals $2 51MlpIN1 02,480,100 02,4(0(110 02,4411,0101 02,421001) 01,41X1,1001 02.380,0101 024610001 82,3411,000 42,3211,1100 02.11■1,010 12,2100101 02,2101,090 42,2410110 tl 3.1141 Xipentrd • 31111IUr,pen4d Expenses continue to decrease as the reduction plan is followed bus acts Pre Budget Continued follow through with the... Budget/Cost Reduction Plan Year after Year Budgeting needs conservatively scrutinized and implemented Year after Year 3 udef/ist Redd:Ctiolt P Examples: Fuel Conservation Part -time versus Overtime Utility Usage Decreased city Building P # or Commercial Permits 72.0 Status anid iniendl ettts of Presen Ru Building Permits, Inspections, etc. are higher than anticipated. Revenues will offset charges in the same category. Copier cost, lease change. Property & Casualty Insurance along with Workers Compensation Premiums with PRM less than anticipated. Additional certifications needed f'or staff Dep :s 1831 gallons reduced, In2 years ' ■ 2007,2110 2008,2009 • 2009,2010 0N80,10 )4) .'S, 70,100) 0611,10)4) 090,E 0-10,1001 03000 020,000 010,000 00 ® FVTD 2009 • FVTD 2010 Permits are tee based and self supporting in cost! Residential Permit Dollars ;610,607 SI6,678 Commeri 1 Permit Dollars 024,841 869,507 4214, N.NWI •laff_AUrgel 49474:W.14 REVENUES 4 City of Okeech(ibee Committed to our Citizens 5 Mid Yr 2010 Budget.xls GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 4/28/2010 2009/2010 2009/2010 BUDGET Budget Proposed TO BUDGET F/Y Beginning Fund Balance $ 2,239,953 $ 2,239,953 REVENUES 97% AD VALOREM 6.7432 $ 1,890,183 $ 1,890,183 $ - OTHER FEES $ 948,592 $ 948,592 $ - INTERGOVERNMENTAL $ 912,862 $ 912,862 $ - CHARGES FOR SERVICES $ 951,430 $ 1,051,430 $ 100,000 FINES, FORFEITURES & PENALTIES $ 30,141 $ 30,141 $ - USES OF MONEY & PROPERTY $ 20,000 $ 20,000 $ - OTHER REVENUES $ 47,810 $ 47,810 $ - $ 4,801,018 $ 4,901,018 $ 100,000 TRANSFERS - IN Public Facilities Fund (Transfer -In) $ 317,653 $ 317,653 $ - CDBG $ - Capital Proj Impact Adm Fees $ 500 $ 500 $ - TOTAL REVENUES $ 5,119,171 $ 5,219,171 $ 100,000 EXPENDITURES LEGISLATIVE $ 119,441 $ 118,719 $ (722) EXECUTIVE $ 166,818 $ 166,373 $ (445) CITY CLERK $ 176,391 $ 176,238 $ (153) FINANCIAL SERVICES $ 201,992 $ 201,698 $ (294) LEGAL COUNCIL $ 75,732 $ 75,732 $ - GENERAL SERVICES $ 458,705 $ 542,154 $ 83,449 LAW ENFORCEMENT $ 1,824,744 $ 1,819,191 $ (5,553) FIRE PROTECTION $ 1,232,425 $ 1,224,636 $ (7,789) ROAD & STREET FACILITIES $ 1,022,391 $ 1,014,201 $ (8,190) TOTAL GEN. OPER. EXPENDITURES $ 5,278,639 $ 5,338,942 $ 60,303 Usage of Cost Savings $ 159,468 $ 119,771 FISCAL YEAR ENDING FUND BALANCE $ 2,080,485 $ 2,120,182 Page 1 Mid Yr 2010 Budget.xls Page 2 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2009/2010 2009/2010 BUDGET Budget Budget TO BUDGET FIY BEGINNING FUND BALANCE $ 2,239,953 $ 2,239,953 REVENUES TAXES: 311 -1000 97% AD VALOREM ©6.7432 $ 1,890,183 $ 1,890,183 $ - TOTAL $ 1,890,183 $ 1,890,183 $ - OTHER FEES: Fire Insurance Premium $ 59,520 $ 59,520 $ - 312 -5200 Casualty Insurance Prem Tax (Police) $ 131,320 $ 131,320 $ - 314 -1000 Utility Tax - Electric $ 360,700 $ 360,700 $ - 315.0000 Utility Tax/Franchise Telecommunications $ 312,967 $ 312,967 $ - 314 -8000 Utility Tax/Propane $ 27,729 $ 27,729 $ - 316 -0000 Prof & Business Tax Receipt $ 42,856 $ 42,856 $ - 319 -0000 Public Service Fee $ 13,500 $ 13,500 $ - 320 -000 Taxi Cab $ 321 -1000 Other - Business Tax Receipt $ - $ - $ - TOTAL $ 948,592 $ 948,592 $ - INTERGOVERNMENTAL REVENUES: 335 -1210 SRS Cigarette Tax $ 181,642 $ 181,642 $ - 335 -1400 Mobile Home Licenses $ 28,637 $ 28,637 $ - 335 -1500 Alcoholic Beverage Licenses $ 4,850 $ 4,850 $ - 335 -1800 1/2 Cent Sales Tax $ 229,957 $ 229,957 $ - 312 -6000 1 Cent Sales Surtax $ 463,475 $ 463,475 $ - 335 -2300 Firefighters Supplement $ 600 $ 600 $ - 338 -2000 County Business Licenses $ 3,701 $ 3,701 $ - TOTAL $ 912,862 $ 912,862 $ - CHARGES FOR CURRENT SERVICES 322 -0000 Building & Inspections Fees $ 97,000 $ 197,000 $ 100,000 322 -1000 Exception & Zoning Fees $ 15,500 $ 15,500 $ - 323 -1000 Franchise - Electric $ 402,951 $ 402,951 $ - 323 -7000 Franchise -Solid Waste $ 67,009 $ 67,009 $ - 329 -0000 Plan Review Fees $ 22,253 $ 22,253 $ - 341 -2000 Alley /Street Closing Fees $ 500 $ 500 $ - 341 -3000 Map Sales $ 100 $ 100 $ - 341 -4000 Photocopies $ 50 $ 50 $ - 343 -4010 Solid Waste Collection Fees -Resd. $ 346,067 $ 346,067 $ - TOTAL $ 951,430 $ 1,051,430 $ 100,000 Information on changes /decreases /increases 3222 -0000 Increase Building & Permits based on current estimates Page 2 Mid Yr 2010 Budget xls Page 3 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2009/2010 2009/2010 BUDGET Budget Proposed TO BUDGET FINES, FORFEITURES & PENALTIES: 351 -1000 Court Fines $ 19,500 $ 19,500 $ - 351 -2000 Radio Comm. Fee $ 7,841 $ 7,841 $ - 351 -3000 Law Enforcement Education $ 1,700 $ 1,700 $ - 351 -4000 Investigation Cost Reimbursement $ 1,000 $ 1,000 $ - 351 -5000 Unclaimed Evidence $ - $ - $ - 354 -1000 Ordinance Violation Fines $ 100 $ 100 $ - TOTAL $ 30,141 $ 30,141 $ - USES OF MONEY & PROPERTY: 361 -1000 Interest Earnings $ 20,000 $ 20,000 $ - 361.3000 Investment Earnings 364 -1000 Surplus City Property $ - TOTAL $ 20,000 $ 20,000 $ - OTHER REVENUES: 334 -2000 Public Safety Grant $ - 334 -3000 Special Purpose Grant $ - $ - $ - 343 -9000 DOT Hwy Maint.Landscape /Mowing $ 21,003 $ 21,003 $ - 343 -9100 DOT Master Traffic Signals Maint. $ 6,990 $ 6,990 $ - 343 -9200 DOT Maint. Lights & Lights Contract $ 16,817 $ 16,817 $ - 369 -1000 Miscellaneous $ 2,000 $ 2,000 $ - 369 -4000 Code Enforcement Fine $ 500 $ 500 $ - 369 -5000 Police Accident Reports $ 500 $ 500 $ - 383 -0000 Capital Lease Proceeds $ - $ - $ - TOTAL $ 47,810 $ 47,810 $ - OPERATING TRANSFER -IN: Capital Project Improvements (Transfer -In) $ 500 $ 500 CDBG Fund (Transfer -In) $ - $ - 381 -1000 Public Facilities Improvement (Transfer -In) $ 317,653 $ 317,653 TOTAL $ 318,153 $ 318,153 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,119,171 $ 5,219,171 OPERATING TRANSFERS - OUT CDGB - Indust Pk Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT $ - $ - Information on changes /decreases /increases Page 3 Mid Yr 2010 Budget xis Page 4 GENERAL FUND - CITY OF OKEECHOBEE Combined Expenses 2009/2010 2009/2010 2009/2010 Budget Proposed Pro . osed PERSONNEL COST. 1100 EXECUTIVE SALARIES 458,179 458,179 0 1200 REGULAR SALARIES 1,855,252 1,855,252 0 1201 HOLIDAY PAY 22,220 22,997 777 1202 OFF HOLIDAY PAY 25,068 25,068 0 1300 OTHER SALARY 78,453 79,028 575 1400 OVERTIME 36,192 36,192 0 1401 OVERTIME PAY /ANNUAL & SICK 44,824 44,824 0 1402 DISPATCHER OVERTIME 9,902 9,902 0 1403 OFFICERS OVERTIME PAY 64,000 64,000 0 1501 AUXILIARY & VOLUNTEER PAY 11,504 11,504 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 1520 OFFICERS LONGEVITY /SERVICE 500 500 0 1540 CAREER EDUCATION 12,600 12,600 0 2100 FICA 202,231 202,231 0 2200 RETIREMENT 423,408 423,408 2300 LIFE AND HEALTII INSURANCE 340,558 340,558 0 2400 WORKERS COMPENSATION 104,592 95,945 -8,647 2500 UNEMPLOYMENT"! ES 0 0 0 TOTAL PERSONNEL COSTS: 3,689,483 3,682,188 -7,295 SUPPLIES AND OTHER SERVICES 3100 PROFESSIONAL SERVICES 289,443 374,443 85,000 3102 PROF SERVICES WHYS FOR SCBA) 7,800 2,800 0 3103 MUNICIPAL CODE & WELLNESS PR 7.600 7,600 0 3200 ACCOUNTING & AUDIT 31,100 31,100 0 3300 LEGAL COST 25,000 25,000 0 3400 OTHER CONTRACT SERVICES 151,804 151,804 0 3401 GARBAGE COLLECTION FEE 341,930 341930 0 4000 TRAVEL AND PER DIEM 26,000 26,000 0 4100 COMM. & FREIGHT 48,309 48,309 0 4300 UTILITIES 64,280 64,280 0 4400 RENTALS AND LEASES 14,370 15,470 1,100 4500 INSURANCE 146,224 127,609 - 18,615 4600 R &M VEHICI "ES 29,000 29,000 0 4609 R &M EQUIPMENT 63,858 63,858 0 4700 PRINTING 2,450 2,450 0 4900 ADVERTISING /OTHER CHARGES 15,000 15,000 0 4901 EDUCATION- RESTRICTED 22,716 22,716 0 4902 EDUCATION - NON - RESTRICTED 6,950 6,950 0 4905 TRAINING & MATERIALS 2,000 2,000 0 4903 CODE ENFORCEMENT 11,000 1 1,000 0 4909 MISCELLANEOUS 6,637 6,637 0 5100 OFFICE SUPPLIES 13,400 13,400 0 5101 DETECTIVE SUPPLIES 3,000 3,000 0 5102 INVESTIGATION FEES 1,800 1,800 5200 OPERATING SUPPLY 37,175 38,455 1,280 5201 FUEL AND OIL 85,630 85,630 5202 OPERATING SUPPLIES (TIRES) 12,800 12,800 0 5203 UNIFORMS /PATCHES 22,250 22,250 0 5204 POSTAGE & SUPPLIES 6,000 6,000 0 5204 DUMPING FEES 500 500 0 5205 MOSQUITO CONTROL 0 0 0 5300 ROAD MAT "ERIALS /SUPPLIES 15,400 15,400 0 5400 BOOKS, PUBLICATIONS, ETC 10,800 10,800 0 6300 IMPROVEMENTS 0 0 0 6400 EQUIPMENT ($750 012 MORE) O 0 0 6401 MICRO FILM EQUIPMENT 0 0 0 7000 PRINCIPAL -CAD SYSTEM 37,390 37,390 7100 INTEREST -CAD SYSTEM 6,996 6,996 0 8100 SHARED SERVICES 8,000 8,000 8200 AID TO PRIVATE ORGANIZATIONS 15,000 15,000 0 8201 INTERLOCAL PART. w /IRCC 4,544 4,544 0 8300 PUBLIC SERVICE GRANT 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 1,589,156 1,657,921 68,765 TOTAL COST: 5,278,639 5,340,109 61,470 Mid Yr 2010 Budget xis Page 4 Mid Yr 2010 Budget.xls General Fund - 001 4/28/2010 DEPARTMENT: LEGISLATIVE Page 5 2009/2010 BUDGET 2009/2010 PROPOSED BUDGET TO BUDGET 1 100 EXECUTIVE SALARIES 36100 36100 0 1510 LONGEVITY /SERVICE INCEN'T'IVE 0 0 0 2100 FICA 2762 2762 0 2200 RETIREMENT 4420 4420 0 2300 LIFE AND HEALTH INSURANCE 17307 17307 0 2400 WORKERS COMPENSATION 207 183 -24 TOTAL PERSONNEL COSTS: 60796 60772 -24 Page 5 General Fund - 001 DEPARTMENT: LEGISLATIVE OPERATIONS AND SUPPLIES 2009/2010 BUDGET 2009/2010 BUDGET Mid Yr 2010 Budget.xls BUDGET TO BUDGET 3400 OTHER CONTRACT SERVICES 22,000 22.000 0 4000 TRAVEL AND PER DIEM 2400 2400 0 4100 COMM. & FREIGHT 150 150 0 4500 INSURANCE 3351 2653 -698 4901 EDUCATION 1000 1000 0 4909 MISCELLANEOUS 1000 1000 0 5400 BOOKS. PUBLICATIONS, ETC 1200 1200 0 8100 SHARED SERVICES 8000 8000 0 8200 AID TO PRIVATE ORGANIZATIONS 15000 15000 0 8201 INTERLOCAL PART. w /IRSC 4544 4544 0 8202 ECONOMIC DEV. GRANT 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 58,645 57,947 -698 GRAND TOTAL FOR DEPARTMENT 119,441 118,719 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS 2400 & 4500 Insurance Premiums less than anticipated -722 Page 6 General Fund - 001 4/28/2010 DEPARTMENT: EXECUTIVE PERSONNEL COST: Mid Yr 2010 Budget.xls 2009/2010 2009/2010 BUDGET TO BUDGET PROPOSED BUDGET 1100 EXECUTIVE SALARIES 79,106 79.106 0 1200 REGULAR SALARIES 33,270 33.270 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 2100 FICA 8.766 8,766 0 2200 RETIREMENT 14,025 14,025 0 2300 LIFE AND HEALTH INSURANCE 10.885 10,885 0 2400 WORKERS COMPENSATION 724 698 -26 TOTAL PERSONNEL COSTS: 146,776 146,750 -26 Page 7 General Fund - 001 DEPARTMENT: EXECUTIVE SUPPLIES AND OTHER SERVICES: 2009/2010 BUDGET Mid Yr 2010 Budget.xls 2009/2010 BUDGET TO PROPOSED BUDGET 4000 TRAVEL AND PER DIEM 1.700 1.700 0 4100 COMM. & FREIGHT 4.580 4.580 0 4400 RENTALS & LEASES 1.970 1.970 0 4500 INSURANCE 4,092 3.673 -419 4600 R &M VEHICLES 500 500 0 4609 R &M EQUIPMENT 1.200 1.200 0 4901 EDUCATION 1,000 1.000 0 4909 MISCELLANEOUS 500 500 0 5100 OFFICE SUPPLIES 1.000 1,000 0 5200 OPERATING SUPPLY 1.000 1.000 0 5201 FUEL AND OIL 1.000 1,000 0 5400 BOOKS. PUBLICATIONS, ETC 1.500 1.500 0 6400 EQUIPMENT ($750 OR MORE) 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 20,042 19,623 -419 GRAND TOTAL FOR DEPARTMENT 166,818 166,373 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS 2400 & 4500 Insurance Premiums less than anticipated -445 Page 8 General Fund - 001 4/28/2010 DEPARTMENT: CLERK OFFICE PERSONNEL COST: 2009/2010 BUDGET Mid Yr 2010 Budget.xls 2009/2010 BUDGET TO PROPOSED BUDGET 1100 EXECUTIVE SALARIES 52,069 52.069 0 1200 REGULAR SALARIES 31.704 31.704 0 1300 OTHER SALARIES 13.695 14.270 575 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 2100 FICA 7.630 7.630 0 2200 RETIREMENT 10.529 10.529 0 2300 LIFE AND HEALTH INSURANCE 11.585 11,585 0 2400 WORKERS COMPENSATION 541 452 -89 0 TOTAL PERSONNEL COSTS: 127,753 128,239 486 Page 9 General Fund - 001 DEPARTMENT: CLERK OFFICE SUPPLIES AND OTHER SERVICES: 2009/2010 BUDGET Mid Yr 2010 Budget.xls 2009/2010 BUDGET TO PROPOSED BUDGET 3103 MUNICIPAL CODE 3,500 3.500 0 3400 OTHER CONTRACTUAL SERVICES 9,000 9,000 0 4000 TRAVEL AND PER DIEM 2.000 2,000 0 4100 COMM. & FREIGHT 2,400 2.400 0 4500 INSURANCE 4.840 4.201 -639 4609 R &M EQUIPMENT 5.898 5,898 0 4900 ADVERTISING /OTHER CHARGES 15,000 15,000 0 4901 EDUCATION 1.000 1,000 0 4909 MISCELLANEOUS /ELECTION 1.800 1,800 0 5100 OFFICE SUPPLIES 1,500 1.500 0 5400 BOOKS, PUBLICATIONS, ETC 1.700 1,700 0 6400 EQUIPMENT ($750 OR MORE) 0 0 0 6401 MICRO FILM EQUIPMENT 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 48,638 47,999 -639 GRAND TOTAL FOR DEPARTMENT 176,391 176,238 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS 2400 & 4500 Insurance Premiums less than anticipated 1300 Increase # of hours for part -time personnell -153 Page 10 General Fund - 001 4/28/2010 DEPARTMENT: FINANCE DEPARTMENT (513) PERSONNEL COST: Mid Yr 2010 Budget.xls 2009/2010 2009/2010 BUDGET TO BUDGET PROPOSED BUDGET 1100 EXECUTIVE SALARIES 37,554 37.554 0 1200 REGULAR SALARIES 63,685 63.685 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 2100 FICA 7,905 7,905 0 2200 RETIREMENT 12,762 12.762 0 2300 LIFE AND I IEALTH INSURANCE 16,866 16,866 0 2400 WORKERS COMPENSATION 754 754 0 2500 UNEMPLOYMENT TAXES 0 TOTAL PERSONNEL COSTS: 139,526 139,526 0 Page 11 General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (513) SUPPLIES AND OTHER SERVICES: Mid Yr 2010 Budget.xls 2009/2010 2009/2010 BUDGET TO BUDGET PROPOSED BUDGET 3200 ACCOUNTING & AUDIT 31,100 31.100 0 3400 OTHER CONTRACTUAL SERVICES 150 150 0 4000 TRAVEL AND PER DIEM 1.500 1.500 0 4100 COMM. & FREIGHT 2.794 2,794 0 4500 INSURANCE 6.475 5.581 -894 4609 R &M EQUIPMENT 9,060 9.060 0 4901 EDUCATION 950 950 0 4909 MISCELLANEOUS 87 87 0 5100 OFFICE SUPPLIES 1.900 1,900 0 5200 OPERATING SUPPLY 8.250 8,850 600 5400 BOOKS, PUBLICATIONS. ETC 200 200 0 6400 EQUIPMENT ($750 OR MORE) 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 62,466 62,172 -294 TOTAL COST: 201,992 201,698 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS 4500 Decrease P &C budget cost as premiums lower than anticipated 5200 Increase based on increase need of forms (purchase orders) changed procedures to increase hands on ordered /expended items. 3200 Keeping audits the same, we have a verbal cost for actuarial OPEB study at $2500. -294 Page 12 General Fund - 001 4/28/2010 DEPARTMENT: LEGAL SERVICES ALL SERVICES & SUPPLIES: 2009/2010 BUDGET Mid Yr 2010 Budget.xls 2009/2010 BUDGET TO BUDGET BUDGET 2300 HEALTH INSURANCE 4,900 4,900 0 3100 PROFESSIONAL SERVICES 41.412 41.412 0 3300 LEGAL COST 25.000 25.000 0 4000 TRAVEL AND PER DIEM 700 700 0 4100 COMM. AND FREIGHT SERVICES 1.800 1.800 0 4609 R &M EQUIPMENT 270 270 0 4901 EDUCATION 750 750 0 5100 OFFICE SUPPLIES 400 400 0 5400 MEMBERSHIP & SUBSCRIPTIONS 500 500 0 TOTAL SUPPLIES AND OTHER SERVICES 75,732 75,732 0 GRAND TOTAL FOR DEPARMTENT 75,732 75,732 0 Page 13 General Fund - 001 4/28/2010 DEPARTMENT: GENERAL SERVICES PERSONNEL COST: Mid Yr 2010 Budget.xls 2009/2010 2009/2010 BUDGET TO BUDGET PROPOSED BUDGET 1200 REGULAR SALARIES 33.678 33,678 0 1300 OTI IER SALARY 15.758 15,758 0 1400 OVERTIME 0 0 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 2100 FICA 3,834 3,834 0 2200 RETIREMENT 4.205 4.205 0 2300 LIFE AND I IEALTI-1 INSURANCE 5,283 5,283 0 2400 WORKERS COMPENSATION 413 413 0 0 TOTAL PERSONNEL COSTS: 63,171 63,171 0 Page 14 General Fund - 001 DEPARTMENT: GENERAL SERVICES SUPPLIES AND OTHER SERVICES: 2009/2010 BUDGET Mid Yr 2010 Budget.xls 2009/2010 BUDGET TO PROPOSED BUDGET 3100 PROFESSIONAL SERVICES 217,035 302,035 85,000 3400 OTHER CONTRACTUAL SERVICES 1 16,654 116,654 0 4000 TRAVEL AND PER DIEM 5,000 5.000 0 4100 COMM. & FREIGHT 2,425 2,425 0 4300 UTILITIES 12,600 12,600 0 4400 RENTALS AND LEASES 3,000 4,100 1,100 4500 INSURANCE 19,015 15,684 -3.331 4600 R &M VEHICLES 0 0 0 4609 R &M EQUIPMENT 10.330 10.330 0 4901 EDUCATION 200 200 0 4909 MISCELLANEOUS 300 300 0 5100 OFFICE SUPPLIES 1,700 1,700 0 5200 OPERATING SUPPLY 1,075 1,755 680 5201 FUEL AND OIL 0 0 0 5204 POSTAGE & SUPPLIES 6,000 6,000 0 5400 BOOKS, PUBLICATIONS, ETC 200 200 0 6400 EQUIPMENT ($750 OR MORE) 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 395,534 478,983 83,449 GRAND TOTAL FOR DEPARTMENT 458,705 542,154 83.449 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS 2400 & 4500 Insurance Premiums less than anticipated 3100 Anticipating several large project starts within the city limits before year end. (these cost are offset by fees charged for services) 4400 Copy Lease Change for better effiency overall 5200 Signs for changes, paperproducts etc. increased based on usage and need. Page 15 General Fund - 001 4/28/2010 DEPARTMENT: POLICE DEPARTMENT PERSONNEL. COST. 2009/2010 BUDGET Mid Yr 2010 Budget.xls 2009/2010 BUDGET TO PROPOSED BUDGET 1100 EXECUTIVE SALARIES 63,532 63,532 0 1200 REGULAR SALARIES 846,794 846,794 0 1201 HOLIDAY PAY 0 777 777 1202 OFFICERS HOLIDAY PAY 25,068 25,068 0 1300 OTHER SALARY 24,000 24.000 0 1400 OVERTIME 9,300 9,300 0 1403 OFFICERS OVERTIME PAY 64,000 64,000 0 1501 AUXILIARY PAY 1,200 1,200 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 1520 OFFICERS LONGEVITY /SERVICE 500 500 0 1540 CAREER EDUCATION 12,000 12,000 0 2100 FICA 80,994 80,994 0 2200 RETIREMENT 243,030 243,030 0 2300 LIFE AND HEALTH INSURANCE 147,158 147,158 0 2400 WORKERS COMPENSATION 33,809 30,619 -3,190 TOTAL PERSONNEL COSTS: 1,551,385 1,548,972 -2,413 Page 16 General Fund - 001 DEPARTMENT: POLICE DEPARTMENT SUPPIIES AND OTT IF,R SERVICES: 2009/2010 BUDGET Mid Yr 2010 Budget.xls 2009/2010 BUDGET TO PROPOSED BUDGET 3100 PROFESSIONAL SERVICES 17.796 17,796 0 4000 TRAVEL AND PER DIEM 6,700 6,700 0 4100 COMM. & FREIGHT 19,860 19,860 0 4300 UTILITIES 15.500 15,500 0 4400 RENTALS AND LEASES 6,400 6,400 0 4500 INSURANCE 37,751 34,611 -3.140 4600 R &M VEHICLES 8,000 8,000 0 4609 R &M EQUIPMENT 8,000 8,000 0 4700 PRINTING 2,000 2,000 0 4901 EDUCATION- RESTRICTED 5,816 5,816 0 4902 EDUCATION - NON - RESTRICTED 5,500 5.500 0 4909 MISCELLANEOUS 1,500 1.500 0 5100 OFFICE SUPPLIES 5,000 5.000 0 5101 DETECTIVE SUPPLIES 3,000 3.000 0 5102 INVESTIGATION FEES 1,800 1.800 0 5200 OPERATING SUPPLY 13,850 13,850 0 5201 FUEI. AND OIL 54.000 54.000 0 5202 OPERATING SUPPLIES (TIRES) 5,000 5,000 0 5203 UNIFORMS /PATCHES 10.000 10,000 0 5400 BOOKS. PUBLICATIONS, ETC 1.500 1,500 0 6400 EQUIPMENT ($750 OR MORE) 0 0 0 8300 PUBLIC SERVICE GRANT 0 7000 Principal -CAD System 37,390 37,390 0 7100 Interest -CAD System 6,996 6,996 0 TOTAL SUPPLIES AND OTHER SERVICES 273,359 270,219 -3,140 GRAND TOTAL FOR DEPARTMENT 1.824, 744 1,819,191 -5,553 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS 2400 & 4500 Insurance Premiums less than anticipated 4400 Tower & copier Lease are the same, Increase in copy usage has increased monthly cost 1201 This was not a bdugeted item (Holiday Pay for administrative personelll) 1202 Department analyzing and monitoring very closely based on YTD expenses Page 17 General Fund - 001 4/28/2010 DEPARTMENT: FIRE DEPARTMENT PERSON F.I. COST. 2009/2010 BUDGET 2009/2010 BUDGET TO PROPOSED BUDGET Mid Yr 2010 Budget xis 1100 EXECUTIVE SALARIES 60,504 60,504 0 1200 REGULAR SALARIES 592.989 592,989 0 1201 HOLIDAY PAY 22.220 22,220 0 1300 OTHER SALARY 25,000 25,000 0 1400 OVERTIME 21.892 21,892 0 1401 OVERTIME PAY /ANNUAL & SICK 44,824 44,824 0 1402 DISPATCHER OVERTIME 9,902 9,902 0 1501 VOLUNTEER PAY 10,304 10,304 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 1540 CAREER EDUCATION 600 600 0 2100 FICA 60,510 60,510 0 2200 RETIREMENT 86,702 86,702 0 2300 LIFE AND HEALTH INSURANCE 74,402 74,402 0 2400 WORKERS COMPENSATION 43,291 40.773 -2,518 TOTAL PERSONNEL COSTS: 1,053,140 1,050,622 -2.518 Number of Positions Full Time Part Time 13 1 13 1 F'age 18 General Fund - 001 DEPARTMENT: FIRE DEPARTMENT SUPPLIES AND OTHER SERVICES. 2009/2010 BUDGET 2009/2010 BUDGET TO PROPOSED BUDGET Mid Yr 2010 Budget.xls 3100 PROFESSIONAL SERVICES 9,200 9,200 0 3102 PROF SERV (PHYS FOR SCBA) 2.800 2,800 0 3103 WELLNESS PROGRAM 4.100 4,100 0 4000 TRAVEL AND PER DIEM 5,000 5,000 0 4100 COMM. & FREIGHT 9,700 9,700 0 4300 UTILITIES 14,680 14,680 0 4400 RENTAI.S AND LEASES 3,000 3,000 0 4500 INSURANCE 34,525 29,254 -5.271 4600 R &M VEIIICLES 17,000 17,000 0 4609 R &M BUILDING & EQUIPMENT 16,100 16,100 (1 4700 PRINTING 450 450 0 4901 EDUCATION 11,000 11.000 0 4902 PUBLIC EDUCATION & FIRE PREV. 1,450 1,450 0 4903 CODE ENFORCEMENT 1 1,000 1 1,000 0 4905 TRAINING & MATERIALS 2,000 2.000 0 4909 MISCELLANEOUS 700 700 0 5100 OFFICE SUPPLIES 1,400 1,400 0 5200 OPERATING SUPPLY 11.000 11,000 0 5201 FUEL AND OIL 10,630 10,630 0 5202 OPERATING SUPPLIES (TIRES) 2.800 2,800 0 5203 UNIFORMS /PATCHES 7,250 7,250 0 5400 BOOKS, PUBLICATIONS, ETC 3,500 3,500 0 6400 EQUIPMENT ($750 OR MORE) 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES: GRAND TOTAL FOR DEPARTMENT 179,285 1,232,425 174,014 -5,271 1,224,636 -7,789 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS 2400 & 4500 Insurance Premiums less than anticipated 1400 & 1401 Overtime may need to be increased as 61% and 52% of budget at 6 month review? 1402 Dispatcher Overtime up by 23% from last year, however still 33% of budget at 6 month review 4609 R & M up 51% from last year, however 53% spent as of 6 month review 490,551,005,400 Materials purchased early in the year, no issue Page 19 General Fund - 001 4/28/2010 DEPARTMENT: PUBLIC WORKS PERSONNEL COST: 2009/2010 BUDGET Mid Yr 2010 Budget.xls 2009/2010 BUDGET TO PROPOSED BUDGET 1100 EXECUTIVE SALARIES 129,314 129,314 0 1200 REGULAR SALARIES 253,132 253,132 0 1400 OVERTIME 5,000 5,000 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 2100 FICA 29,830 29,830 0 2200 RETIREMENT 47,735 47,735 0 2300 LIFE AND HEALTH INSURANCE 52,172 52,172 0 2400 WORKERS COMPENSATION 24,853 22,003 -2,850 TOTAL PERSONNEL COSTS: 542,036 539,186 -2,850 Page 20 General Fund - 001 DEPARTMENT: PUBLIC WORKS SUPPLIES AND OTHER SERVICES: 2009/2010 BUDGET Mid Yr 2010 Budget xis 2009/2010 BUDGET TO PROPOSED BUDGET 3100 PROFESSIONAL SERVICES 4,000 4.000 0 3400 OTHER CONTRACTUAL SERVICES 4.000 4,000 0 3401 GARBAGE COLLECTION FEE 341,930 341,930 0 4000 TRAVEL AND PER DIEM 1.000 1,000 0 4100 COMM. & FREIGHT 4,600 4.600 0 4300 UTILITIES 21,500 21,500 0 4500 INSURANCE 36,175 30,835 -5,340 4600 R &M VEHICLES 3,500 3.500 0 4609 R &M BUILDING & EQUIPMENT 13,000 13.000 0 4901 EDUCATION 1,000 1,000 0 4909 MISCELLANEOUS 750 750 0 5100 OFFICE SUPPLIES 500 500 0 5200 OPERATING SUPPLY 2.000 2.000 0 5201 FUEL AND OIL 20,000 20,000 0 5202 OPERATING SUPPLIES (TIRES) 5,000 5,000 0 5203 UNIFORMS 5,000 5,000 0 5204 DUMPING FEES 500 500 0 5205 MOSQUITO SPRAYING 0 0 0 5300 ROAD MATERIALS /SUPPLIES 15,400 15,400 0 5400 BOOKS, PUBLICATIONS, ETC 500 500 0 6300 IMPROVEMENTS 0 0 0 6400 EQUIPMENT ($750 OR MORE 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES: 480,355 475,015 -5,340 GRAND TOTAL FOR DEPARTMENT 1,022,391 1,014,201 -8,190 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS 2400 & 4500 Insurance Premiums less than anticipated 4000 & 4901 Education & Travel cost will be monitored as additional employees need certification Page 21 Public Facility Fund -301 4/28/2010 Public Facitliy Fund (Transportation) Mid Yr 2010 Budget.xls 2009/2010 2009/2010 BUDGET TO BUDGET PROPOSED BUDGET F/Y BEGINNING FUND BALANCE $ 575,675 $ 575,675 301- 313.4100 LOCAL OPTION GAS TAX $ 346.478 $ 346.478 0 301 - 313.4200 LOCAL ALTER. FUEL USER FEE $ 131,151 $ 131.151 0 301- 335.1220 SRS EIGHT CENT MOTOR FUEL $ 62.12() $ 62,120 0 301 - 312.3000 NINETH CENT FUEL TAX $ 56.802 $ 56,802 0 301- 335.4100 MOTOR FUEL TAX REBATE $ 1,650 $ 1.650 0 301 - 361.1000 INTEREST EARNINGS $ 3,000 $ 3.000 0 301- 369.1000 MISCELLANEOUS TOTAL REVENUES 601,201 601,201 0 Page 22 Public Facility Fund -301 Public Facitliy Fund (Transportation) Mid Yr 2010 Budget.xls 200912010 2009/2010 BUDGET TO BUDGET PROPOSED BUDGET 301- 549.3100 PUBLIC FAC.- PROFESSIONAL SER. $ 2,500 $ 2.500 $ - 301 -549 -3400 PUBLIC FAC. CONTRACTUAL SERVI( $ 65,630 $ 65.630 $ - 301 -549 -4300 PUBLIC FAC. UTILITIES $ 89.379 $ 89,379 $ - 301 -549 -4609 REPAIR & MAINTENANCE $ 2,500 $ 2,500 $ - 301- 549 -5300 PUBLIC FAC. ROAD & MATERIALS $ 40,096 $ 40.096 $ - 301 -549 -6300 PUBLIC FAC. IMPROVEMENTS $ 349.000 $ 349,000 $ - 301- 549.6302 PUBLIC FAC. BEAUTIFICATION $ 5.000 $ 5,000 $ - 301- 549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 260.000 $ 260.000 $ - TOTAL EXPENSES $ 814,105 $ 814,105 $ - Transfer to General Fund $ 317,653 $ 317,653 F/Y ENDING FUND BALANCE 45,118 45,1181 Page 23 Mid Yr 2010 Buclgel.xls 4/28/2010 CDBG FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2009/2010 2009/2010 Budget to Budget Proposd Budget F/Y BEGINNING FUND BALANCE $ 6,574 $ 6,574 $ - REVENUES 302 - 331.3200 CDBG GRANT (STATE) 8 - $ - $ - 302- 331.3900 CDBG GRANT E -I0 $ - 302- 361.1000 Interest Earnings $ - 302- 381.0000 TRANSFER IN - GENERAL FUND RESERVES $ - TOTAL REVENUES $ - $ - $ - EXPENDITURES 302 - 2552.3100 PROFESSIONAL SERVICES 0 0 $ - 302- 2552.4609 COMMERCIAL. BUILDING REHAB 0 0 $ - 302- 2552.4909 MISCELLANEOUS 0 0 $ - 302- 2552.6300 SIDEWALKS & PEDESTRIAN MALLS 0 0 $ - $ - 302- 2652 -3100 PROFESSIONAL SERVICES E -I0 $ - 302- 2652.3400 ENGINEERING SERVICES E -I0 $ - 302- 2652.6302 SEWER LINES CDBG E -10 $ - 302- 2652.6304 WATER FACILITIES 0 -10 $ - 302- 2652.6306 STREET IMPROVEMENTS $ - TOTAL EXPENDITURES 0 0 $ - $ - REVENUES LESS EXPENSES 0 0 $ - 302.9200 DUE TO GENERAL FUND F/Y ENDING FUND BALANCE $ 6,574 $ 6,574 $ - Page 24 Mid Yr 2010 Budget xls 4/23/2010 CAPITAL PROJ IMPROVEMENTS - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES BUDGET TO 2009/2010 2009/2010 Budget Proposed BUDGET F/Y BEGINNING FUND BALANCE $ 8,140,005 $ 8,140,005 $ - REVENUES 303 - 383.0000 CAPITOL LEASE PROCEEDS $ 418,000 $ 418,000 $ - 303- 364.1000 DISPOSITION OF FIXED ASSETS $ 438,000 $ 438,000 $ - 303- 361.1000 INTEREST EARNINGS $ 16,000 $ 16,000 $ - 303- 369.1000 MISCELLANOUS $ - $ - $ - $ 872.000 $ 872.000 8 - EXPENDITURES 303 -512 -6400 ADMINISTRATION CAPTIAl. $ 21,000 $ 21.000 $ - 303 -513 -6400 FINANCE CAPITAL $ 2,100 $ 2.100 $ - 303- 519 -6400 GENERAL. SERVICES CAPITAL $ 36,400 $ 36.400 $ - 303- 521 -6400 LAW ENFORCEMENT CAPITAL $ 82,300 $ 82,300 $ - 303- 522 -6400 FIRE PROTECTION CAPITAL $ 39,200 $ 43,950 $ 4,750 303 -541 -6400 PUBLIC WORKS CAPITAL $ 4.000 $ 5.500 $ 1.500 303 - 549 -6400 OTHER CAPITAL PROJECTS $ 59.504 $ 120,525 $ 61,021 303 - 584.4909 MISCELLANEOUS $ - $ - $ - 303- 584.6400 CAPITAL LEASE /PURCHASE $ 418,000 $ 418,000 $ - 303 -2512 -6400 CLERK CAPITAL $ 1,400 $ 1,400 $ - 303- 584.7100 PRINCIPAL $ 459,000 $ 459,000 $ - 303- 584.7200 INTEREST $ 19,600 $ 19,600 $ - TOTAL EXPENDITURES $ 1,142,504 $ 1,209,775 $ 67,271 TRANSFER IN FROM GENERAL FUND $ - $ - $ - TRANSFER IN FROM FORMER CAPITAL PROD $ - TOTAL TRANSFER IN $ - $ - $ - F/Y ENDING FUND BALANCE ' $ 7,869,501 $ 7,802,230 $ (67,271) 522 -6400 Increase based on cost of new vehicle purchase 541 -6400 Increased by cost of for Boat Ramp Shelter /Chickec I lut 549 -6400 Repurchase of Commercial 1.ot Page 25 Mid Yr 2010 Budget.xls 4/28/2010 CAPITAL PROJECT- IMPACT FEES BUDGET TO 2009/2010 2009/2010 Budget Budget BUDGET F/Y BEGINNING FUND BALANCE $ 5,448 $ 5,448 $ - REVENUES $ $ 306- 341.0000 ADMINISTRATION COST FOR IMPACT FEES $ 600 $ 600 $ - 306- 361.1000 INTEREST EARNINGS $ 25 $ 25 $ - 306- 363.2201 LAW ENFORCEMENT IMPACT FEES $ 750 $ 750 306 - 363.2202 FIRE PROTECTION IMPACT FEES $ 1,250 $ 1,250 $ - 306- 363.2400 TRANSPORTATION IMPACT FEES $ 2,300 $ 2,300 TOTAL REVENUE $ 4,925 $ 4,925 EXPENDITURES $ $ $ 306 -0521 -6400 LAW ENE. CAPITAL PROJECTS $ - $ - $ - 306- 0522 -6400 FIRE PROTECTION CAPITAL PROJECTS $ - $ - $ - 306 - 0541 -6300 TRANSPORTATION IMPROVEMENTS $ - 306 - 0541 -6400 TRANSPORTATION CAPITAL PROJECTS $ - 306- 0549 -6400 OTHER CAPITAL IMPROVEMENT PROJECT /COST $ - $ - $ - TOTAL EXPENDITURES $ - $ - $ - $ 303-381.000 TRANSFER OUT TO GENERAL. FUND $ 500 $ 500 $ - TOTAL TRANSFER OUT $ 500 $ 50(1 $ - TRANSFER OUT TO CAPITAL PROJ FUND $ - $ - $ - TOTALTRANSFERIN $ - $ - $ 500 $ 500 DUE TO CAPITAL ASSETS $ 55.100 $ 55,100 DUE FROM IMPACT FEE REVENUES $ 55,100 $ 55.100 $ - $ $ F/Y ENDING FUND BALANCE $ 9,873 $ 9,873 $ - Page 26 Mid Yr 2010 Budget.xls 4/28/2010 LAW ENFORCEMENT SPECIAL FUND - RECAPITULATION - REVENUE AND EXPENSES BUDGET TO 2009/2010 2009/2010 Budget Proposed BUDGET F/Y BEGINNING FUND BALANCE $ 3,127 $ 3,127 $ - REVENUES 601 - 351.1000 ADMINISTRATIVE FEES $ - $ - $ - 601- 351.2000 CONFISCATED PROPERTY $ - 601- 361.1000 INTEREST EARNINGS $ 10 $ 10 $ - 601- 369 -1000 MISCELLANEOUS $ - TOTAL REVENUE $ 10 $ 10 $ EXPENDITURES 601- 529.4909 LAW ENF. SPFCIAI. MISC. $ - 601- 549.6300 LAW ENE. SPECIAI. IMPROVEMENT $ - 601- 549.640(1 LAW ENF. SPECIAL MACH & EQUIP $ - TOTAL EXPENDITURES $ - $ F/Y ENDING BALANCES $ 3.137 $ 3,137 $ - 369.1000 Remain ilia Funds have a very restrictive use Page 27 D Presentation of the mid -year financial review - Account Supervisor. 'UOI O a uo 910A (3 .panultuoo uolssnosiQ (q '0311NIINOO SS3NISf1B M3N D G7 m v CD 0 CD (D 0 CD 0 CT N O tv ( — :. CD o 3 c - -o o. cD (1) 0- CL O CQ 0" c� ( 0 O 2 eL CD N ((DD (0 CD CD O � < CD CD CD CL Co m 0 (Q O CD 0 (n Q. C1) 0 X 0 3 cn O cn o 3 co CD m 0 �. 0 = —� CD c ° o °- o 0 CD —• CD O C7 cD `C Q O CD 0) 3 CD 0 N CD (z c CD CD 0 CD 0) 5 (Q 0 CZ (° CD CD X CD - Q p O CD CD o 3 = (� CD < X 0) 00 CO O O O -+ 0) (<D N w (0 cD a 3 o CD () CD Q 0) (° (D O_ c 0 O CD (n (D O c (Q 0) N N CD n CD ma)-0 -n--69- X O CD c N N -o Q- 3 CD CD Q_ 0 CO Qm 0 c �nCo 0 C0 CD CD 9 0 co Q 0 = (Q CD CD CD cn 0) (0 (D (D 0) O 3 3 CD 0 0) CD a 0 0- 0 n O O CD cD Cr CD cn 0. a) Q. 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O -- co co N cn O 6) CO CID -4 — - O O Crl N) CO O _CO _a -�I CJ) N -co �l -� 01 0) O OD O -� -P -CO 01 -s (D 01 W (O (.J �l —, V O cn — — O J, W Cr) CO CO 01 -A N CO CO CO (D -- O CO CO O O N N CO CO O O O O O O O O O O O O O o O O O O O O O O O O O O O O O O O O O O O O EA EA EA -69 EA EA CO CO NJ (O 01 - N CD O 'P CO cn N 0 0 0 0 0 0 O O CD O O O GA - O O O O _ EA E9 EA EA Eft E9 O O O O O O O O O O O O O O O O O O O O O O O O O O O O EA O O O pn8 JeaA -p!IN 310A - NOISSf3SI0 - NOIIOV lIONl0O MAY 4, 2010 - REGULAR MEETING - PAGE 6 OF 7 01 REGULAR MEETING COUNCIL ACTION - DISCUSSION - VOTE z G.) U i LC) r-- 6) o ti O) C0 0) c) ti 0) CO Cr) E) 69- 0 0 0 0 0 -a0000 0 a., — cocci CO O) M o .. 1.-- s.. c0 N 0) ti a N M r CO N O M " $ 2,120,182.00 O 0 0 0 0 O O cc 0 0 0 c 0 N N O) M CCD CO N ' CO CO el* eh N co N r- in co CO (N O N_ - O _ N— c- tan N Q 64 (.9 Ea. 69 69- enditures Continued: W Law Enforcement Fire Protection Road and Street Facilities Total General Operating Expenditures Usage of Cost Savings Fiscal Year Ending Fund Balance a) a) co._ O E (0 u; C5) E � c0 >• L -Q O (1) } U (0 = 0) U O O 10 CV 0 0 O o a) N Q) O m a) > E O Q O - (0 Q) O > > (6 O E E O O Tt7i -0 L a) o .n a) E 2 — U � X U .c Council thanked the City Staff for their diligent work on the budget and cost reduction plans. W N 0 WATFORD - YEA a) O) C a) E X a) a) F- E O (0 0) C a) E a) a) O 0 (0 0 a (0 (0 O O co) (0 O C O E a)O L co CO o c0 c o o _o 00 a) a) A t as H � NEW BUSINESS CONTINUED. Presentation of the mid -year financial review continued. C0 0) E. a) E 0) (0 a) 0) -o (0 a) > 0 E N LJJ } O a) U O U) 0 T O — C V) N E N -- C C O T N E O > 0) CD V _0 L 0 O N m c C o_ 0_ CQ O 0 o E w E V, V) 5 2 Y L d James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk