2016-17 Lobbyist Services Agmt Add No. 1CAS GOVERNMENTAL SERVICES, LLC
36910 3rd Street — P. O. Box 35
Canal Point, Florida 33438
561- 924 -7702
This Agreement is by and between, The City of Okeechobee, hereinafter referred to as
"CITY" and the consulting firm, CAS Governmental Services, LLC, hereinafter referred
to as CASGS.
Whereas, the CITY desires to engage the services of an individual or firm to monitor
Legislative Issues for the CITY and to seek special legislative appropriation funding.
This service will be with respect to legislative issues, special funding and /or legislative
appropriations relating to Okeechobee, Florida.
Whereas, the CITY voted in an official meeting of the City of Okeechobee to contract
the professional Governmental Affairs Representation services of CAS Governmental
Services to monitor legislation, seek and administer special funding projects relating to
improvements in Okeechobee, Florida.
PUBLIC INFORMATION:
The Florida Legislature has amended Chapter 119 Florida Statutes, Section .0701
thereof, to expand the obligation of local government to include into all contracts
certain language that relates to public records, which is made a part of this Contract.
See Attachment A
The contractor agrees to follow the rules as set forth in the Chapter 119 Florida Statutes
and an attachment A, of information, is made part of this of this agreement.
SERVICES: CASGS will provide the following services: Provide information and data
to Federal, State and Regional agencies; Prepare appropriate draft cooperative
agreements for agencies involved and for review by the CITY; Provide appropriation
language and, as directed, work with CITY Staff; Attend and provide testimony at
appropriate subcommittee meetings; Attend and provide testimony at appropriate
committee hearings; Coordinate and solicit support from legislators and appropriate
state agencies and other special testimony as may be needed. Report findings to the
CITY; Make necessary reports to appropriate Federal, State and Regional agencies.
COMPENSATION:
CASGS shall receive an annual lump sum fee of $18,000.00 to be paid upon
invoice monthly.
The CITY agrees to make payment within thirty (30) days.
WARRANTY: CASGS cannot and does not make, nor imply, any form of warranty or
guarantees regarding the outcome of any legislation, special funding or appropriation
passage.
TERMINATION: Termination of this contract may be made by the CITY or CASGS with
a thirty (30) days written notice, sixty (60) days once Legislative Session begins.
Termination notice shall be in writing thirty (30) days prior to the date given as the
termination date. Termination shall not deprive CASGS from final invoicing and for
payment(s) for work already complete or substantially complete, or for neither funding
approved or underway, nor shall termination deprive CITY from work products already
complete or substantially complete.
EFFECTIVE DATE: This contract shall become effective when executed.
Dated this
3rd day of January
FOR: CITY OF OKEECHOBEE
Dolwing R. Watford, Jr., Mayor
Printed Name & Title
Witness:
Lane Gamiotea, City Clerk
, 201'1.
FOR: CAS GOVERNMENTAL SERVICES, LLC
Printed Name & Title
cyAkt_ tt1/4.,
Witness:
ADDENDUM NO. 1
LEGISLATIVE SERVICES AGREEMENT
BETWEEN
THE CITY OF OKEECHOBEE
AND CAS GOVERNMENTAL SERVICES, LLC
THIS ADDENDUM to the contract for legislative services with CAS Governmental
Services., LLC, dated this 1st day of November, 2016, and the terms herein are
incorporated by reference and made a part of the renewal Letter of
Understanding relating to revision of compensation to current legislative services
agreement with the professional firm /contractor.
1. The legislature has amended Chapter 119 Florida Statutes, Section .0701
thereof, to expand the obligation of local government to include into all
contracts certain language that relates to public records, which is made a part
of this Contract.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS FOR THE CITY OF OKEECHOBEE AT:
CITY CLERK'S OFFICE
55 S.E. 3RD Avenue
Okeechobee, FL. 34972
(863) 763 -3372 ext. 215
Igamiotea@cityofokeechobee.com
2. The contractor shall adhere to Florida public records laws, including the
following:
a. Keep and maintain public records required by the City to perform the
services, and upon request of the custodian of records for the City,
provide the City with a copy of the requested records or allow the
records to be copied or inspected within a reasonable time at a cost that
does not exceed the cost allowed in Chapter 119 or as otherwise
provided by law.
b. Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law for the duration of this contract term and following
ADDENDUM NO. 1 Page 1 of 3
completion of the contract if the contractor does not transfer the records
to the City.
c. Upon completion of the contract, transfer, at no cost, to the City all public
records in possession of the contractor or thereafter keep and maintain
public records required by the City to perform the service. If the
contractor transfers all public records to the City upon completion of the
contract, the contractor shall destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure
requirements. If the contractor keeps and maintains public records upon
completion of the contract, the contractor shall meet all applicable
requirements for retaining public records. All records stored
electronically must be provided to the City, upon request of the City
Clerk, in a format that is compatible with the information technology
systems of the City.
3. Noncompliance:
a. A request to inspect or copy public records relating to the City's contract
for services must be made directly to the City. If the City does not
possess the requested records, the City shall immediately notify the
contractor of the request, and the contractor must provide the records to
the City or allow the records to be inspected or copied within a
reasonable time. A reasonable time is defined as within eight (8)
business days.
b. If the contractor does not comply with the request of the City for the
records, the City shall enforce the contract provisions in accordance with
the contract.
c. If the contractor fails to provide the public records to the City within a
reasonable time, the contractor may be subject to the penalties under
Chapter 119.10.
4. Civil Action.
a. If a civil action is filed against a contractor to compel production of public
records relating to the City's contract for professional services, the court
shall assess and award against the contractor the reasonable costs of
enforcement, including reasonable attorney fees, If:
1) The court determines that the contractor unlawfully refused to comply
with the public records request within a reasonable time; and
2) At least eight (8) business days before filing the action, the plaintiff
provided written notice of the public records request, including a
ADDENDUM NO. 1 Page 2 of 3
statement that the contractor has not complied with the request, to
the City and to the contractor.
b. A notice complies with the above if it is sent to the custodian of public
records for the City and to the contractor at the contractor's address
listed on its contract with the City, or to the contractor's registered agent.
Such notices must be sent by common carrier delivery service or by
registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be
in an electronic format.
c. A contractor who complies with a public records request within eight (8)
business days after the notice is sent is not liable for the reasonable
costs of enforcement.
IN WITNESS WHERE OF, the CITY and the Professional have made and executed this
Addendum to the Contract:
AS TO THE CITY:
ATTEST: James E. Kirk, Mayor
r ,_!
i� ,P
Lane iGamiotea,' CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
1:\
John R. Cook, City Attorney
AS TO THE PROFESSIONAL:
Date: November 1, 2016
(Signature)
DA- (e. r'l„ 1-v I
(Printed Name & Title)
Date: j
ADDENDUM NO. 1 Page 3 of 3
City of Okeechobee
Office of the City Clerk
January 10, 2017
Mr. M. Dale Milita
CAS Governmental Services, LLC
Post Office Box 35
Canal Point, Florida 33438 -0035
RE: Legislative Services and Grant Administrative Services Contracts
Dear Mr. Milita:
Enclosed, please find two original copies of the Legislative Services and Grant
Administrative Services Contracts executed by City Officials. Kindly, return one original
of each, after appropriate execution, to the Office of the City Clerk, 55 SE 3rd Avenue,
Okeechobee, FL 34974.
As soon as the January 3, 2017, minutes are approved, a copy will be .forwarded for
your records. Should you require any additional information, please contact my office at
Igamiotea @cityofokeechobee.com or (863) 763 -3372 ext. 215. With best regards, I am
Sincerely,
0,1 a -J
Lane Gamiotea, CMC
City Clerk
Enclosures
LG /bj
E -copy w/o enclosures: City Administrator Montes De Oca
55 S.E. Third Avenue • Okeechobee, Florida 34974 -2903 • (863) 763 -3372 • Fax: (863) 763 -1686
v
Fa a o
_0 0 0
• o
v
o" = a)
v
O
0 <
0- D a)
cD
0 3
co
N 0 Cl.
� . co
O 5 3
x CD
0
Cr 0
O t))
-1-1 0
O cn
QC.
v aa)
CD
0 a)
3 0
0
- 0
o m
Z
'
0 0 � 0
3 o o"
v
Cr —
- m o
co 3
- a v
O CD _
v - ( 0
0
0
- CD a
(" o
n
O. 5.
CD
rn 0)
7 O o
Cr Q)
N
"T1 CD
—I 0)
3 r
N n)
0 0.
co CD
0
o 0
co0
o n
0 r
w
m
Cn
Cn
n
0
m
v 3 0? " n D v°i o (7 D D C) m o
iv ° 0 0 o o N ;_5.
cn o 0 0 0 Q n o_ 0
m o N n n" n) 00 o �' c �-) co 0 o0
m v<° o a° o a a 0 0" ° m co n n- O 0) fz O = CD O-
< c• c°D cD �' 0" _ z (/)
o m 0_ o Q 0 N N z c. 3 -0 N
N �' n) �) D o 0 o° v 0 o co)
to 0 N 8 ° S° n a < o
O O 0) N= 0 S O (D (D U) O p ®Sc CD Q.
a 3 "gin 0_= co - o riD o < �sv ° 0 C) C > cn
CD 0
0 Q- CD D 3 0 O 'n O O 0 Cll ZIT U7 (n CU
0 0 CS
O Q m 0 D= a te Z O �� fU � to Cn tl � � Z O C7
C G7 cQ --s C7 0 0 O a 3 0 p C N 0 3 O o 0 0
c a)=° N* C O x 1 a N. CO N iv N 0 o O O A 1 N c
v0i n O C<D 3 x 0 0 I -< 0 CD C°D N o. N 'TI < 1 O0 O. cn 0
o 0 3 v _ 3 �" m a 0 r_ o °) m o -I iv o ° a > D CO
0vC°.o N mo K 0 c) c N < 0 0 m 0
5. 0 Q x -- m z tv m cD 0 0 0 0 sy 0 z 9
0 v n) o - _ o_ m° a 0, �° 0 a a ° o
c c 0 v 0 0 0 0 0 w 0
co C/) cD .� co w o ao �- 0 v o N 0
(T _
a N< _ O < 0' O N N 0 T CD �J
O 0- E _ 70 O �. fll �' (D (Q CD
O — O 0 '-< O" CD Cn C ff1 (D iZ C Cp O co
CD �co N �- m O O o
5 v o co 0 0 a o 0 3 0 o D 0
0) CD n v n) C) N co 0 O o N 3 C•) Q
_ .0
co o n .� D a y o o '< n) Q �- v o D - C7 •
01 3
co
vacfl o N - O v N oC a o m-1 m
N T
<- 0 a a- a 1 Po m CD p3j �- -. -o Cp �. I m O
0 m' Cr * c N -< I ° O 0 3 3 0 0 v I
N a Cr rn —t _ n) 0 v 0 0 o rn m y
�- iv -< a) cn c cn o' D
N- N' C7 Q p D D O= 0' v 0 cn o' _ D `<
o" N v D iv 0' Q 0 N v T
0 cn o rn co 0 m' -i 0
N� �n Ow -2-a0 L. m < N m os) -0)
5- 0) ° a 0 9 0 0 O N CD <. O 0 � co a 20 0 0 0 0 'a �, cD N n 0 5°' . N n N �.
N co
Z.0 a c°D °< 0 0 0i a .6)'" (y., 0 0 c0 m co
o co.. (D O.. C?. O m 0) �; �) N O co 3 0
O D < O ' D
� O 0 0 - • 0 co - 3 O Z N VOi _ °' c(OD C) v0—) ° < _. O x co
co ND
9 nCi o= n 0 �. X D a_ tv o° N 0 A D 0)
0 0 0. c„ v n 2 • 0
!D N N _' r 4. O O "-0 CAD �- 3 5 c 0 0 O N 0) Fri
° `D m n� m oa °)-° 0 Q -°—v
Z 0 n x - m N D 3 n 0
O CD n' 0 0 0 fn �. = *. CD CO CS 0 O.
a- 0 x m 0- _ a - 3= o m 0 o 0 0
-0 N c N O 0 a n) 0- 0 3 c° _ ca
N p O' N �' 0 '_ -. r. co - fll L
0
3 O_ O N cm j-
N N 0- z O i7
O 0 N o N O.. vOi 3 0 0 0 fl) O CND '<
CD 0- CD
m
m
n
O
CD
Q
d CD
C1
O (n
CD O
c
(n
p
O
C_
O O
DJ FT
f= _
(n
0
N
o
m
(n
m
Q
p
ill
O
Q
•
(0
0
0
m Z
m
W
C
0 03
03
- Z
O
0 7 0)
o cn
c")
r -a O
(O
(n < Z
°
< D m
CD D a
CD (D
<
�. O_
CD
(n
O
O z
O
� N
(D a)
Q Q
Q
co cL
Q
3
0
O
(D
A c9 7- = N 7- = 0 0 'O Q
n -'O 3 D Q -O O Z 0 •
CD O ap O 53-
O - p) (D = D
CD ( n CD - _-. (D
• D [n N < __
Q ED D
O CC cu (p p' CD O a 0 C O <<
nD (n O a n o s- -^ 3 -a p
0
O O
O (0 C O 3 -O �' N
E �« p n
Z v — N O 0 (D -o Q
N O O _ _ D -O (OCD - N O_ . 3 D (D
O O N E Cy 0 0 0 3 D m -p
D O< 0 (D O o (D CD CD
m (n x l.
Z — D N D 0) Qn (fl = -0 U
O
(n
CD -U0 CD
(D 0 -. . < n Q v gy O n
�O p ( a) p p '—"
-O Q 0 CD
p O a-0
CU 0 (n
FA • E en CD
n) m m a0 o° -- N ) CD
-v a (n =
o
n m ' * O p
XI 5 o - -` Q O
▪ co
0 ° X m • m m St1 70 CD 10(o -
m
-< 1 a D - ° m <
. m -G N o n p 0 p n) �
D D a) uO� (O
O O ) -< - N
D 7 D -O p - Q n -0 N
O _' a) < CD <
O D Q D O v 7
h Q Q O •-• C co ( 'O .�
N
C
� O Cn O 5
- CD O co a) ��O O C - U al
• a n) n CD - c (D m
D o ° v (D
0 A CD N 0v . 0 D CD O 0 n O
o x 3 • a. om E a) m 3 o 2=
> m O. 3 'L7 oo ZIT _ o Q
70 ' O 6 (D O CD Q- < Q
mO (D p O. a) N Q 4)
o 3 O —, a) = N a) 0 0 —
a o — 3 = Q _
CD co co_
D O CO (D O' M
n
N a) co •< (n o Q
sv o a (D (o
o - (n Q a, m° W m
_ o m m' = p0 3' a (v o.
E,,,' �. N (n CD ° ° 3- .
01 a- 5 sQ n) tv 0- F.6 01 CD CO 0
CD
D
0
m
0
n
0
C
n
r-
0
n
C
U)
0
0
m
JANUARY 3, 2017 - REGULAR MEETING - PAGE 8 OF 8
MEMORANDUM
To: City Council Members
From: Marcos Montes De Oca, Administrator
Subject: Additional Item to January 3, 2017 Agenda
New Business Item E, Exhibit 5
Date: January 3, 2017
Please add to the January 3, 2017 City Council Regular Meeting Agenda,
New Business Item E, Exhibit 5:
Motion to approve Addendum No. 2 and Addendum No. 3 to the contract for
Legislative Services — City Administrator (Exhibit 5).
ADDENDUM 2
CAS GOVERNMENTAL SERVICES, LLC
36910 3rd Street — P. O. Box 35
Canal Point, Florida 33438
561- 924 -7702
EXHIBIT 5
JAN 3,2017
This Agreement is by and between, The City of Okeechobee, hereinafter referred to as
"CITY" and the consulting firm, CAS Governmental Services, LLC, hereinafter referred
to as CASGS.
Whereas, the CITY desires to engage the services of an individual or firm to monitor
Legislative Issues for the CITY and to seek special legislative appropriation funding.
This service will be with respect to legislative issues, special funding and /or legislative
appropriations relating to Okeechobee, Florida.
Whereas, the CITY voted in an official meeting of the City of Okeechobee to contract
the professional Governmental Affairs Representation services of CAS Governmental
Services to monitor legislation, seek and administer special funding projects relating to
improvements in Okeechobee, Florida.
PUBLIC INFORMATION:
The Florida Legislature has amended Chapter 119 Florida Statutes, Section .0701
thereof, to expand the obligation of local government to include into all contracts
certain language that relates to public records, which is made a part of this Contract.
See Attachment A
The contractor agrees to follow the rules as set forth in the Chapter 119 Florida Statutes
and an attachment A, of information, is made part of this of this agreement.
SERVICES: CASGS will provide the following services: Provide information and data
to Federal, State and Regional agencies; Prepare appropriate draft cooperative
agreements for agencies involved and for review by the CITY; Provide appropriation
language and, as directed, work with CITY Staff; Attend and provide testimony at
appropriate subcommittee meetings; Attend and provide testimony at appropriate
committee hearings; Coordinate and solicit support from legislators and appropriate
state agencies and other special testimony as may be needed. Report findings to the
CITY; Make necessary reports to appropriate Federal, State and Regional agencies.
COMPENSATION:
* CASGS shall receive an annual lump sum fee of $18,000.00 to be paid upon
invoice monthly.
The CITY agrees to make payment within thirty (30) days.
WARRANTY: CASGS cannot and does not make, nor imply, any form of warranty or
guarantees regarding the outcome of any legislation, special funding or appropriation
passage.
TERMINATION: Termination of this contract may be made by the CITY or CASGS with
a thirty (30) days written notice, sixty (60) days once Legislative Session begins.
Termination notice shall be in writing thirty (30) days prior to the date given as the
termination date. Termination shall not deprive CASGS from final invoicing and for
payment(s) for work already complete or substantially complete, or for neither funding
approved or underway, nor shall termination deprive CITY from work products already
complete or substantially complete.
EFFECTIVE DATE: This contract shall become effective when executed.
Dated this day of , 2016.
FOR: CITY OF OKEECHOBEE FOR: CAS GOVERNMENTAL SERVICES, LLC
Signature: Signature:
Printed Name & Title Printed Name & Title
Witness: Witness:
ATTACHMENT A
ADDENDUM NO. 1
LEGISLATIVE SERVICES AGREEMENT
BETWEEN
THE CITY OF OKEECHOBEE
AND CAS GOVERNMENTAL SERVICES, LLC
THIS ADDENDUM to the contract for legislative services with CAS Governmental
Services., LLC, dated this 1St day of November, 2016, and the terms herein are
incorporated by reference and made a part of the renewal Letter of
Understanding relating to revision of compensation to current legislative services
agreement with the professional firm /contractor.
1. The legislature has amended Chapter 119 Florida Statutes, Section .0701
thereof, to expand the obligation of local government to include into all
contracts certain language that relates to public records, which is made a part
of this Contract.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS FOR THE CITY OF OKEECHOBEE AT:
CITY CLERK'S OFFICE
55 S.E. 3RD Avenue
Okeechobee, FL. 34972
(863) 763 -3372 ext. 215
Igamiotea @cityofokeechobee.com
2. The contractor shall adhere to Florida public records laws, including the
following:
a. Keep and maintain public records required by the City to perform the
services, and upon request of the custodian of records for the City,
provide the City with a copy of the requested records or allow the
records to be copied or inspected within a reasonable time at a cost that
does not exceed the cost allowed in Chapter 119 or as otherwise
provided by law.
Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law for the duration of this contract term and following
ADDENDUM NO. 1 Page 1 of 3
completion of the contract if the contractor does not transfer the records
to the City.
c. Upon completion of the contract, transfer, at no cost, to the City all public
records in possession of the contractor or thereafter keep and maintain
public records required by the City to perform the service. If the
contractor transfers all public records to the City upon completion of the
contract, the contractor shall destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure
requirements. If the contractor keeps and maintains public records upon
completion of the contract, the contractor shall meet all applicable
requirements for retaining public records. All records stored
electronically must be provided to the City, upon request of the City
Clerk, in a format that is compatible with the information technology
systems of the City.
3. Noncompliance:
a. A request to inspect or copy public records relating to the City's contract
for services must be made directly to the City. If the City does not
possess the requested records, the City shall immediately notify the
contractor of the request, and the contractor must provide the records to
the City or allow the records to be inspected or copied within a
reasonable time. A reasonable time is defined as within eight (8)
business days.
b. If the contractor does not comply with the request of the City for the
records, the City shall enforce the contract provisions in accordance with
the contract.
c. If the contractor fails to provide the public records to the City within a
reasonable time, the contractor may be subject to the penalties under
Chapter 119.10.
4. Civil Action.
a. If a civil action is filed against a contractor to compel production of public
records relating to the City's contract for professional services, the court
shall assess and award against the contractor the reasonable costs of
enforcement, including reasonable attorney fees, If:
1) The court determines that the contractor unlawfully refused to comply
with the public records request within a reasonable time; and
2) At least eight (8) business days before filing the action, the plaintiff
provided written notice of the public records request, including a
ADDENDUM NO. 1 Page 2 of 3
statement that the contractor has not complied with the request, to
the City and to the contractor.
b. A notice complies with the above if it is sent to the custodian of public
records for the City and to the contractor at the contractor's address
listed on its contract with the City, or to the contractor's registered agent.
Such notices must be sent by common carrier delivery service or by
registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be
in an electronic format.
c. A contractor who complies with a public records request within eight (8)
business days after the notice is sent is not liable for the reasonable
costs of enforcement.
IN WITNESS WHERE OF, the CITY and the Professional have made and executed this
Addendum to the Contract:
AS TO THE CITY:
ATTEST:
•
Lane!Gamiotea; CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
Th
John R. Cook, City Attorney
AS TO THE PROFESSIONAL:
James E. Kirk, Mayor
Date: November 1, 2016
(Signature)
ill - DA- (e P 1Y 1,,
(Printed Name & Title)
Date: ! 1— 1-14
ADDENDUM NO. 1 Page 3 of 3