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1999-09-17 Recessed MeetingCITY OF OKEECHOBEE RECESSED CITY COUNCIL MEETING & FIRST BUDGET PUBLIC HEARING SUMMARY OF COUNCIL ACTION CALL TO ORDER: - Mayor: September 17, 1999, City Council Recessed Meeting, 6:00 p.m. II. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea III. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VI. OPEN PUBLIC HEARING FOR THE FIRST READING OF BUDGET ORDINANCES - MAYOR. A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 1999-2000. Mayor Kirk called the September 17, 1999 Recessed City Council Meeting to order at 6:00 p.m. Deputy Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Absent Present 765 PAGE 1 OF 5 Mayor Kirk asked whether there were any additions, deferral's or withdrawals' of items on today's agenda. New Business, Item A, was withdrawn from the agenda. Mayor Kirk asked for a moment of silence for Clerk Thomas' family, commenting that everyone is praying for a full recovery of her daughter and new grandson. Mayor Kirk opened the Public Hearing for the first reading of budget ordinances at 6:03 p.m. Mayor Kirk announced that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 1999-2000. 766 SEPTEMBER 17,1999 - RECESSED MEETING/FIRST BUDGET HEARING - PAGE 2 OF 5 1y1I PUBLIC HEARING FOR BUDGET ORDINANCES CONTINUED. B. Mayor announces that the proposed millage rate levy represents Mayor Kirk announced that the proposed millage rate levy represents 40.68% more than the roll back rate computed 40.68% more than the roll back rate computed pursuant to Florida pursuant to Florida Statute Section 200.065(1). Statute Section 200.065(1). C.1. a) Motion to read by title only , and set September 28, 1999 at 6:00 Council Member Watford moved to read by title only, and set September 30, 1999 at 6:00 p.m. as the final public p.m. as the final public hearing date, proposed Ordinance No. 733 hearing date, proposed Ordinance No. 733 levying a millage rate for the General Fund Budget; seconded by Council levying a millage rate for the General Fund Budget - City Attorney Member Oliver. (Exhibit 1). b) Vote on motion to read by title and set final hearing date. VOTE KIRK - YEA CHANDLER -YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 733 by title only. Attorney Cook read proposed Ordinance No. 733 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 6.9399 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 6.9399 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 40.68% MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. 733 Council Member Chandler moved to approve the first reading of proposed Ordinance No. 733 levying a millage rate levying a millage rate for the General Fund Budget. I for the General Fund Budget; seconded by Council Member Markham. b) Public Discussion and comment on millage rate. III Mayor Kirk asked whether there were any questions or comments from the public. There were none. Council asked, if they approved this millage rate at this hearing, could they still amend it at the final hearing? Attorney Cook responded yes. c) Re -computation of proposed millage rate (if required). III Re -computation of proposed millage rate is not necessary since there were no amendments made. SEPTEMBER 17,1999 - RECESSED MEETING/FIRST BUDGET HEARING - PAGE 3 OF 5 q 0 . w VI. PUBLIC HEARING FOR BUDGET ORDINANCES CONTINUED. C. 2. d) Vote on motion to approve first reading. VOTE KIRK - YEA CHANDLER - YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. D. 1. a) Motion to read by title only, and set September 28, 1999 at 6:00 - Council Member Watford moved to read by title only, and set September 30, 1999 at 6:00 p.m. for the final hearing, p.m. for the final hearing, proposed Ordinance No. 734 proposed Ordinance No. 734 establishing the revenues and expenditures for the General Fund Budget; seconded by establishing the revenues and expenditures for the General Fund Council Member Oliver. Budget - City Attorney (Exhibit 2). b) Vote on motion to read by title and set final hearing date. c) City Attorney to read proposed Ordinance No. 734 by title only. 2. a) Motion to approve the first reading of proposed Ordinance No. 734 establishing the revenues and expenditures for the General Fund Budget. VOTE KIRK - YEA CHANDLER - YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 734 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1999 AND ENDING SEPTEMBER 30, 2000; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $6,319,160.00 AND EXPENDITURES OF $3,283,092.00, LEAVING A FUND BALANCE OF $3,036,068.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,322,506.00 AND EXPENDITURES OF $680,186.00, LEAVING A FUND BALANCE OF $642,320.00; DEBT SERVICE REVENUES OF $242,164.00 AND EXPENDITURES OF $199,365.00, LEAVING A FUND BALANCE OF $42,799.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $9,202.00 AND EXPENDITURES OF $-0-, LEAVING A FUND BALANCE OF $9,202.00; EMERGENCY AND DISASTER RELIEF REVENUES OF $525,120.00 AND EXPENDITURES OF $148,500.00, LEAVING A FUND BALANCE OF $376,620.00; PROVIDING AN EFFECTIVE DATE." Council Member Oliver to approve the first reading of proposed Ordinance No. 734 establishing the revenues and expenditures for the General Fund Budget; seconded by Council Member Chandler. THIS PAGE LEFT BLANK INTENTIONALLY. VI V. PUBLIC HEARING FOR BUDGET ORDINANCES CONTINUED. D. 2 b) Public Discussion and comment on General Fund Budget. c) Vote on motion to approve first reading. CLOSE FIRST BUDGET PUBLIC HEARING. UNFINISHED BUSINESS - Mayor. A. 1. Motion to removed from the table, when there full Council is present, the matter of hiring a Public Works Director, 2. Discuss hiring a Public Works Director (Exhibit 3). SEPTEMBER 17,1999 - RECESSED MEETING/FIRST BUDGET HEARING - PAGE 4 OF 5 Mayor Kirk asked whether there were any questions or comments from the public. There were none. The Council went through the proposed budget page by page. The budget, as presented, includes a one mill increase in the millage rate, a two thousand dollar ($2,000.00) raise for all employees. In order to balance the budget, there are transfers from Public Facility Improvement Fund in the amount of one hundred thousand dollars ($100,000.00); from Emergency and Disaster Relief Fund in the amount of fifty-five thousand dollars ($55,000.00); and sixty-eight thousand, thirty-one dollars ($68,031.00) from reserves. No amendments were made at this hearing to the budget. However, Council did discuss deleting hiring Dale Malita for lobbing purposes, the renovation of the hallway and stairwell; the Code Enforcement Officer position and assign those job duties to the Fire Chief; the additional secretary in the Clerk's Office and General Services; the new spray rigg in Public Facilities and decreasing salary raises. Council Member Oliver specifically wanted to address positions that were very low against the bench mark. Council instructed Finance Coordinator Parker to request more information from the State regarding estimated Sales Tax Revenues, specifically the new Wal-Mart, the preliminary figures appear very low. Administrator Bradshaw was instructed to provide the Council with a list of items Mr. Malita would be able to help the City with. VOTE KIRK - YEA CHANDLER - YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. Mayor Kirk closed the First Budget Public Hearing at 8:28 p.m. Mayor Kirk called for a motion three times, none were made. 767 SEPTEMBER 17, 1999 - RECESSED MEETING/FIRST BUDGET HEARING - PAGE 5 OF 5 VI. NEW BUSINESS. A. Consider a proposal from NEXTEL to construct a cellular tower on city property - (Exhibit 4). VII. ADJOURNMENT - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may'heed to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the peal is to be based. JAMES E. KIRK J1' MAYOR SAT I;Ai BONNIE S. THOMAS, CMC, CITY CLERK Item withdrawn from the agenda. There being no further items on the agenda, Mayor Kirk adjourned the meeting at 8:30 p.m. Page -I- CITY OF OKEECHOBEE CITY.CO-UXCILJtECEQ,,SM-MEETING & FIRST BUDGET HEARING HANDWRITTEN MINUTES -CALL TO ORDER; - Mayor F' ",OUULUFIIUUU49.i999,citvCouncliRecessedlWe-eii—nd-.---b-.ffi----- -At. MATUN, CUUNCIL AND STAFF ATTENDANCE- PRESENT ABSENT Mapr James F Kirk.--- - Council Member Noel A. Chandler j -------0ounci1MembeILowy aikham Council Member Robert Oliver k/ Council member Dowling K. Watford, Jr. V P�iAttomey John R. Cook City Administrator Robert J. Bradshaw 'lerk Ronnie S Thomas_ -- Deputy Clerk S. Lane Gamiotea I. AGENDA - Mayor. Tor the addivon, deferrai o�wlifhdrawai of items on today's agenda. 4b" --- IV. OPEN PUBLIC HEARING FORIHE FIRST REDI—BUDGET ORDINANCES - MAYOR k - blie heafing is to -Mayor —4-V -anneunredthat4h iis pi een -the-€tFst- reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 7 announced that the proposed millage rate levy represents 40.68% more than the roll back rate computed pursuant to Florida Statute Section 200.065M.____ -C-1 a) Council Member moved to read by title-onty, and -set September4V,4Mat 6:00 p.m. as the final public hearing date, proposed Ordinance No. 733 levying a millage rate forthe eneral Fund Budget -C TAttomey (Exhibit 0MIU1 ld�J by Cuui iur Met i ibei b) Vote on motion to read by title and set final hearing date. VOTE: YES NO ABSENT ABSTAINED KIRK C Attorney Cook read proposed CHANDLER. I.. - 733 by title onq -IAARKHAM %..41ulnance IN'o. as follows: AN ORDINANCE OLIVER --VVAT-FCQP WHICH RATE IS SET ON ALL REAL AND PERSONAL DENfED---- PROPERTY; P THAT 5.9399 PER THOUSAND DOLLAR- VALUATION. AHALL-NOT-SE-LEVIED ON HOMEST PROPERTY; THAT 6.9399 PER THOUSAND DOLLAR VALUATI ALL BE USED FOR r% A Be- 1 -le -GENERAL CITY PURPOSES, -THAT- ID MILLAGEF...rr /MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. �'� |'� - -`--- - - -- � '----- --- � '-�------ - �-�-�' -- / | .dO-2- - - - ` ---' --[��JM�i��D�8[ - - --- ! ' ' ^~`~~~~~pr=,°""~'""~'=pvx/Wwp,wpwweuOuoancemo � 733 aOM for the ' --��-� ---- ��^°- - - -_- -,_'-___ b) Public Discussion and comment onOOiUanorate. - ------'--- --T--�------- -- '-----'- -------------------- —---- ------- ------------ - - . ~ - _-Stl | ' / �---�--- - -7T -- - -- - - -------'' - - ----'----� ----�---' ------------'----- - --'' -- Vx '( t. � � VOTE: YE5 NO ABSENT ABSTAINED KIKK CHANDLER ^ ! --------- -�L- ----� -----�------ -- - - .| dN Vote on motion to approve first '��----'----, -----�--- �x��n/�.----- - -Co�- OLIVEP,- -- -- '| '`''''~'`~ ---' ---- ------ ' MOTION: - DENIED -------- ---- ---`-------- ---------` --------`---' - --- --- -- ---`- ---------- • n U -- - -- - --- - -- - - - - - - - --Page--3- - D.1. a) Council Member moved to read by title on yT , aridsef Septemberlfi�19� p.Ordinance No. 734 establishing the revenues and - expenditures for the General Fund Budget - City Attorney (Exhibit 2); seconded by Council - - - ------ "— --- "- _161 vote or► moron to reaa by-titte--- --- -- ----- ---- — ------ and set final hearin date. VOTE: YES NO ABSENT ABSTAINED KIRK Cook read proposed CHANDLER X----�-)- —b�- — - -- - - -- - --- - Ordinance No. 734 by title only AR» OLIVER --- -- +- --- - - -- ----as f@Nevvs: - - --- --- - - - - Wa I ruK) ADOPTING AN ANNUAL � --- -BUDGET FOR THECtTY-0E------ MOTION: AkKIE = UtivrtU - OKEECHOBEE, FLORIDA, -- - -- - FOR THE FISCAL YEAR ---.-- - ---- — - - _ BEGINNING OCTOBER 1,1999 AND ENDING SEPTEMBER 30,2000; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $6,379,i6u. F 3,28,3,fl9 00 AVING A FUND BALANCE OF $3,038,068.0@; PUBLIC FACILITIES fi- - --- - IMPROVEMENT FUND REVENUES OF $1,3222,506.00 AND EXPENW I UKtS Ur FUND BALANCE OF $642.320.00: DEBT SERVICE REVENUES OF $242,164.00 AND EXPENDITURES OF $199,365.00, LEAVING A FUND BALANCE OF - $42 _99 AA _ . W ENMRGEMENT SPECIAL FUNn R NUESORS9209-11110 AND -- - - - i EXPENDITURES OF $-0-, LEAVING A FUND BALANCE OF $9,202.00; EMERGENCY AND �- -- - ----+�-- - - r.NSAS I Ell KEutr rcty _- 4r- LEAVING A FUND BALANCE OF $376,620.00; PROVIDING AN EFFECTIVE DATE. -_ moved to approve the first reading of proposed Ordinance No. 734 establishing the revenues and expenditures for the General Fund13_udge ;seconded by NOT . - - - - ----- - - - -- -- - --- i' Ij --lb)— PU-bjlC DISl;Ub51U1I wid wiiiiiioi.,---------------- - -- --- -- ~X'r 4A) �I &- 1 1 — ��.�� _ f t l _ +�nA I A o ,� � D A a.&Q oo �I SG bC, c) Vote on motion to approve first VOTE: YES _NO ABSENT KIRK CHANDLER MARKHAM WATFORD -ABSTAINED MOTION: CARRIED - DENIED 9(7 CLOSE FIKS I tsuuut: I ruoLIC-REARING-__ ~--- -~�- - U- `'- - -- --- - '-- --- ---� -- � ---�- ` ' - '-- - ' ' ------ `- �---'--- l| -' '-�----`--- -- ' - - �' '-- -------^--T�-- � --� � JL' /~ -�- - '-�- UNFINISHED BUSINESS~ _A. t. - to removed from the table, when there full Council is � present, the matter Ofhiring aPUhlic Works Director; seconded h«Council MemberVOTE: YES NO ABSENT ABSTAINED � CHANDLEk OLIVER ANATTORD— | ----------' r- ---------'----- ----�------- ' || � ' --_' __ -__ uss r "s rector (Exhibit 2. Disc ! ~ i ^ ^ � � . ( � � - - -- !'- --- '� - - - ---'' - ------ ------- ---'--------------' -- - � . ---T-----� - --�- ---- --- - --- ----------------- - � -- - - --------- - --- --- - | ` ! . ' -'- ---'-T- ------- '-- ----- --- ---- '------ -- --- --------- -------' '- - -- - A, ' \ V1. NEW BUSINESS. Mayor Vil. ADJOURN REGULAR MEETING � || 116LCITY OF OKEECHOBEE t' CITY COUNCIL RECESSED MEETING * ,Its ' FIRST BUDGET HEARING OFFICIAL AGENDA PAGE 1 OF 3 I. RECONVENE MEETING: -Mayor: September 15, 1999, 6:00 p.m. II. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea 40 III. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. IV. OPEN PUBLIC HEARING FOR THE FIRST READING OF BUDGET ORDINANCES - MAYOR. A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 1999-2000. B. Mayor announces that the proposed millage rate levy represents 40.68% more than the roll back rate computed pursuant to Florida Statute Section 200.065(1). SEPTEMBER 15, 1999 - CITY COUNCIL AGENDA - PAGE 2 OF 3 IV. PUBLIC HEARING FOR THE FIRST READING OF BUDGET ORDINANCES CONTINUED. C. 1. a) Motion to read by title only , and set September 28, 1999 at 6:00 p.m. as the final public hearing date, proposed Ordinance No. 733 levying a millage rate for the General Fund Budget - City Attorney (Exhibit 1). b) Vote on motion to read by title and set final hearing date. c) City Attorney to read proposed Ordinance No. 733 by title only. • 2. a) Motion to approve the first reading of proposed Ordinance No. 733 levying a millage rate for the General Fund Budget. b) Public Discussion and comment on millage rate. c) Re -computation of proposed millage rate (if required). d) Vote on motion to approve first reading. D. 1. a) Motion to read by title only, and set September 28, 1999 at 6:00 -p.m. for the final hearing, proposed Ordinance No. 734 establishing the revenues and expenditures for the General Fund Budget - City Attorney (Exhibit 2). 0 b) Vote on motion to read by title and set final hearing date. c) City Attorney to read proposed Ordinance No. 734 by title only. 2. a) Motion to approve the first reading of proposed Ordinance No. 734 establishing the revenues and expenditures for the General Fund Budget. b) Public Discussion and comment on General Fund Budget. c) Vote on motion to approve first reading. CLOSE FIRST BUDGET PUBLIC HEARING. SEPTEMBER 15, 1999 - CITY COUNCIL AGENDA - PAGE 3 OF 3 V. UNFINISHED BUSINESS - Mayor. A. 1. Motion to removed from the table, when there full Council is present, the matter of hiring a Public Works Director. 2. Discuss hiring a Public Works Director (Exhibit 3). S VI. NEW BUSINESS. A. Consider a proposal from NEXTEL to construct a cellular tower on city property - (Exhibit 4). VII. ADJOURN REGULAR MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. 0 • • EXHIBIT 1 9/15 AGENDA ORDINANCE NO. 733 AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAttflft MR 10 . THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THNIV0.111M, OER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE I ORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA AS FOLLOWS: Section 1: The City Council of the City of Okeechobee, Florida hereby levies a tax of 5.9m 61 per thousand dollar valuation on all real and personal property within the corporate limits of said City, provided however, that 5.9399 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 5,9399 per thousand dollar valuation shall 01 ne used for general City purposes in carrying on and conducting the government of,said City. Section 3: The millage rate adopted is 20.41% over the roll -back rate as computed in -je , 68 accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered and adopted under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: This ordinance shall take effect October 1, 1999. INTRODUCED for first reading and public hearing on the I r day of September, 1999. JAMES E. KIRK, MAYOR ATTEST: BONNIE THOMAS, CMC, CITY CLERK ADOPTED after second reading and second public hearing on the 2e day of September, 1999. JAMES E. KIRK, MAYOR ATTEST: BONNIE THOMAS, CMC, CITY CLERK REVIEWED FOR LEGAL SUFFICIENCY: JOHN R. COOK, CITY ATTORNEY EXHIBIT 2 9/15 AGENDA ORDINANCE NO. 734 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1,1999 AND ENDING SEPTEMBER 30,2000; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $6,319,160.00 AND EXPENDITURES OF $3,283,092.00, LEAVING A FUND BALANCE OF $3,036,068.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,322,506.00 AND EXPENDITURES OF $680,186.00, LEAVING A FUND BALANCE OF $642,320.00; DEBT SERVICE REVENUES OF $242,164.00 AND EXPENDITURES OF $199,365.00, LEAVING A FUND BALANCE OF $42,799.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $9,202.00 AND EXPENDITURES OF $-0-, LEAVING A FUND BALANCE OF $9,202.00; EMERGENCY AND DISASTER RELIEF REVENUES OF $525,120.00 AND EXPENDITURES OF $148,500.00, LEAVING A FUND BALANCE OF $376,620.00; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA AS FOLLOWS: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the amended annual budget, including General Fund, Public Facilities Improvement Fund, Debt Service Fund, Law Enforcement Special Fund and Emergency and Disaster Relief Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the fiscal year beginning October 1, 1999 and ending September 30, 2000. GENERAL FUND Revenues Fund Balance $3,104,099.00 Ad Valorem Taxes - 5.9399 Millage 1,020,514.00 Other Taxes (Ins. Prem.Tax, Utility Taxes, Franchise Fees & Occ. Lic. Fee) 867,219.00 Intergovernmental Revenue 811,600.00 Charges for Current Services 240,240.00 Fines, Forfeitures and Penalties 22,225.00 Uses of Money and Property 58,883.00 Other Revenues 39,380.00 Operating Transfer -in from Public Facilities 100,000.00 Operating Transfer -in from Emergency & Disaster Relief Fund 55,000.00 Total Revenues $6,319,160.00 Expenditures Legislative $ 66,632.00 Executive 109,991.00 City Clerk 119,644.00 Financial Services 134,293.00 Legal Counsel 42,800.00 General Governmental Services 264,623.00 Law Enforcement 1,120,786.00 Fire Protection 761,740.00 Public Facilities Maintenance 662.583.00 Total Expenditures $3.283.092.00. Fund Balance $3,036,068.00 Page 1 of 3 PUBLIC FACILITIES IMPROVEMENT FUND, Revenues Fund Balance $973,206.00 Revenues 349.300.00 Total Revenues $1,322,506.00 Expenditures 580,186.00 Operating Transfer -Out 100.000.00 Total Expenditure $680.186.00 Fund Balance $642,320.00 DEBT SERVICE Revenues Fund Balance $ 18,695.00 Revenues 223.469.00 Total Revenues $242,164.00 Total Expenditures $199.366.00 Fund Balance $42,799.00 EMERGENCY AND DISASTER, Revenues Fund Balance $ 510,210.00 Revenues 15,000.00 Total Revenues $525,120.00 Expenditures $ 93,500.00 Operating Transfer -Out 55,000.00 Total Expenditures $ 148.500.00 Fund Balance $376,620.00 LAW ENFORCEMENT SPECIAL FUND, Revenues Fund Balance $9,077.00 Revenues 125.00 Total Revenues $9,202.00 Expenditures $ -0- Fund Balance $9,202.00 Section 2: That this ordinance was proposed, considered and adopted under the provisions of Chapter 166 and 200.065 Florida Statues. Page 2 of 3 0 Section 3: This ordinance shall be effective October 1, 1999: INTRODUCED for first reading and public hearing on the 15t' day of Seotember, , 1999. JAMES E. KIRK MAYOR ATTEST: BONNIE THOMAS, CMC CITY CLERK ADOPTED after second reading and second public hearing on the 28t`' day of Seotember, , 1999. ATTEST: BONNIE THOMAS, CMC CITY CLERK REVIEWED FOR LEGAL SUFFICIENCY: JOHN R. COOK, CITY ATTORNEY JAMES E. KIRK MAYOR Page 3 of 3 0 CITY okoxxEcHOBE MEMI'ORANDtM ;I ' , . REVISED 9-09-99 i TO: Mayor, James E. Kirk and Council Members FROM: Lola Parker, Finance Coordinator DATE: September 7, 1999 (A) is the synopsis for the General Fund Budget that was used at the Budget workshop. I have made the changes that was brought out at the workshop. The buget includes the items listed below: (A) $2,000. raise with $100,000. transfer from Public Facility, and $55,000. Transfer from Emergency and Disaster fund and one mill increase. This this would pull $68, 031. from reserves. (B) 511-3400 page 10 Mr. Dale Malita-$10,000. (C) 512-1200 page 11 full time Administrative Secretary at $23000. With $2,000. raise this is a $21,428.45 increase over last budget with benefits (D) 513-1200 page 12 includes new employee and benefits in Finance.(Donna Reynolds hired 3-26-98) (E) 2512-4609 page 13 hallway and stairway renovation $15,000. Plus $1,000. For computer maintenance. ( ) 2512-1200 page 13- one-half cost of new employee for City Clerk/Gen. Services. $13,867.05 with $2,000. Increase and benefits. (G) 519-1200 page 16-Code Enforcement Officer and one-half new employee for City Clerk/Gen. Services $43,833.75 with benefits. (H) 519-3100 page 16, includes 90% of permits received and $30.00 per inspection for occupational license( Estimated at $36,000. permits And $5,000.inspections). Total proposed $41,000. (1) 522-1200 page 19. Full time Secretary $21, 428.45 increase with benefits (J) 514-3100 page 15 $13,100. Increase for Att. Cook. (K) 522-6400 page 19 —one rescue tool $12750. New paging system $1,100. 4 new air bottles, keeping up with annual needs- $4345. (L) Another recommendation is to adjust salaries $1,250. for 14 employees to bring their salary closer to FLC Benchmark or Job Description. Also an across the board increase of $750.00 for all employees. This concept would pull $102,521. from reserves with mill increase and transfer same as in (A). With 1 mill increase and the transferes as in (A) would pull $16,692. from reserves. THANKS LOLA PARKER 0 PROPOSED CT1 Y BUDGE 1' SUMMARY 1999-2000 FISCAL YEAR l QQv - � GENERAL FUNDIBUDGET SUMMARY 1 __ Ins i `<J.9/ 1997-98 1998-99 1998-99 1999-00 ACTUAL BUDGET ESTIMATE PROPOSED FUNDING SOURCE General Fund $6,008,566 $5,787,559 $5,947,932 $6,319,160 Debt Service Fund $225,407 $249,006 $218,060 $242,164 Emergency & Disaster Relief Service $486,413 $482,500 $510,120 $525,120 Law Enforcement Special Fund $2,747 $2,904 $9,077 $9,202 _ Public Facilities Improvement Fund $1,757,606 $1,347,319 $1,196,513 $1,322,506 1994 CDBG Grant $503,135 $0 $0 $0 _ TOTAL FUNDING SOURCES $8,983,874 $7,869,288 $7,8811a2 ^ $8,418,152 EXPENDITURES General Fund $2,853,800 $3,062,960 $2,843,8k3 - $3,283,092 Debt Service Fund $197,562 $199,365 $199.,365 =__ $199,365-- - Emergency & Disaster Relief Service -$28 $148,500 $0 $148,500 = - -=- Law Enforcement Special Fund $0 $0 $0 _ $0 Public Facilities Improvement Fund $872,943 $702,100 $223,307 -- $680,186 _ _— __ _• -``'`' 1994 CDBG Grant $503,135 $0 $0 $0 TOTAL EXPENDITURES $4,427,412 $4,112,925 $3,266,505 $4,311,143 Fund Balance, September 30 $4,556,462 $3,756,363 $4,615,197 $4,107,009 Page 1 REVENUE AND EXPENSE SUMMARY 1997-98 Fund Balance October 1 ACTUAL PROPOSED REVENUES $2,981,218 311100 Ad Valorem $760,604 TOTAL $760,604 312510 Fire Insurance Premium Tax $69,803 312520 Casualty Ins. Prem.Tax (Police) $88,219 313100 Franchise -Electric $223,730 313200 Franchise -Telephone $7,148 313500 Franchise -Cable $18,186 313700 Franchise- Solid Waste $42,009 314100 Utility Tax - Electric $324,724 314200 Utility Tax -Telephone $70,864 314800 Utility Tax -Propane $17,659 319000 Public Service Tax $4,142 320000 Taxi Cab and Peddler Fees $1,035 321000 Prof. And Occ.License $45,182 321100 Bus., Prof.,Occ. Reg. Fees $2,709 TOTAL $915,410 INTERGOVERNMENTAL REVENUES 33110 Cigarette Tax (.02) $79,999 335121 SRS Cigarette Tax $112,330 335140 Mobile Home Licenses $4,369 335150 Alcoholic Revenue Licenses $2,198 335180 1/2 Cent Sales Tax $224,815 3312600 1 Cent Sales Surtax $378,488 335230 Firefighter Supplement $600 338200 County Business Licenses $8,601 TOTAL $811,400 1998-99 1998-99 1999-00 BUDGET ESTIMATE PROPOSED $2,753,645 $3,154,766 $3,104,099 810 947 $810,000 $1,020,514 $810,947 $810,000 $1,020,514 $69,803 $36,824 $38,000 $88,219 $88,563 $88,219 $220,000 $118,143 $220,000 • $7,000 $7,933 $7,000 $16,000 $18,797 $16,000 $50,000 $42,392 $45,000 $320,000 $323.928 $320,000 $60,000 $76,676 $70,000„ $18,000 $16,906 $18,000 ". $1,500 $1000 $3,000 = J $1,000 - - $500 = - $500 s $40,000 $39;608-_ ; $40,000--- = _ - $2,000 $1j359 $1,500- --- - -- $893,522 - $782,629 $867,219 $70,000-_---_ $7f,756 $70,000 -- - $100,000 $94,170 $112,000 $2,500 $3,718 $3,000 • $1,000 $1,000 $1,000 $215,000 $247,756 $240,000 $345,000 $357,180 $380,000 $600 $600 $600 $5,000 $2,000 $5,000 $739,100 $783,180 $811,600 Page CHARGES FOR CURRENT SERVICES 322000 Building and Inspection Fees 3290000 Plan Review Fees 341200 Alley/Street Closing Fees 341300 Maps Sales Photocopies 343401 Solid Waste Coll Fees-Rsd. TOTAL FINES, FORFEITURES & PENALTIES 351100 Court Fine 351200 Radio Comm. Fee 351300 Law Enforcement Education 351400 Investigation Cost Reimbursement 354100 Ordinance Violation Fines TOTAL USES OF MONEY AND PROPERTY 361100 Interest Earnings 364100 Surplus City Property TOTAL OTHER REVENUES 334100 Comp Grants 334200 Public Safety Grant 343900 DOT Hwy Maint. Contract 344900 CSX Railroad Maint. Contract 369300 Refund of Prior Year Expd. 369500 Police Accident Reports 369100 Miscellaneous-Rezoin.-Varance TOTAL 1997-98 ACTUAL $55,227 $5,250 $220 $4 $42 204 255 $264,998 $19,176 $4, 913 $227 $305 850 $25,471 $158,570 $23,765 $182,335 1998-99 BUDGET $30,000 $3,000 $200 $20 $20 192 000 $225,240 $20,000 $1,500 $125 $100 500 $22,225 $150,000 $9,000 $159,000 1998-99 ESTIMATE $50,129 $4,867 $260 $72 $131 222 121 $277,580 $18,974 $5,700 $644 -$50 $2 �157875 T $519 5 -- $2,883 - -- $511j,528 1999-00 PROPOSED $45,000 $3,000 $200 $20 $20 192 000 $240,240 $20,000 $1,500 $125 $100 500 $22,225 $56,000 .... $2,883 $58,883 -_-_ $14,069 $14,500 $0 $0 $8,036 $0 $6 945 $28,880 $28,880 $28,880 $28,880 $4,600 $4,600 $4,600 $4,600 $6,576 $500 $3,566 $500 $522 $400 $459 $400 4 447 $5,000 $4,144 $5,000 $67,130 $53,880 $48,594 $39,380 CJ E Page 1997-98 1998-99 1998 99 ACTUAL BUDGET ES'riPAATE OPERATING TRANSFER -IN 389000Public Facilities Improvement Fund $0 $75,000 $6,500 389100 Emergency and Disaster Relief Fund $0 $55,000 $0 TOTAL $0 $130,000 $6,500 TOTAL REVENUES AND OTHER FUNDING SOURCES TOTAL PROPOSED REVENUES AND BALANCES DEDUCT EXPENDITURES City Council City Adminstration City Clerk City Financial Service City Legal Council City General Service City Law Enforcement City Fire Protection City Road Department Operating Expenses TOTAL EXPENDITURES FUND BALANCE, SEPTEMBER 30 $3,027,348 $3,033,914 $6,008,566 $5,787,559 $68,848 $75,335 $89,672 $102,900 $23,726 $188,925 $1,132,595 $562,899 $608,900 $2,853,800 $2,853,800 $3,154,766 $75,312 $82,761 $119,404 $100,802 $29,700 $195,320 $1, 070,097 $704,661 $684,903 $3,062,960 1999-00 PROPOSED $100,000 $55,000 $155,000 $2,793,166 $3,215,061 $5,947�,932 =6,319,160 $69.159 $66,632=--- y$8-A760 $109,991---.- _- -_ - 4 $1123973 $134,293 -- $23E744 $42,800 - - $148'1636 $264,623j -" $1,026,997 $1,120,786 $645, 381 $761, 740 • $615,893 $662,583 $2,843,833 $3,283,092 $3,062,960 $2,843,833 $3,283,092 $2,724,599 $3,104,099 $3,036,068 Pageq- 1997-98 1998-99 1998-99 1999-00 ACTUAL BUDGET ESTIMATE PROPOSED Fund Balance, October 1 $34,262 $25,537 $27,845 $18,695 ADD REVENUES: 311110 Debt Service Ad Valorem $40 $0 1$15 $0 312410 Local Option Gas Tax $189,600 $223,169 - $189;600 $223,169 361100 Interest Earned $1,505 $300 R _ 600 -.-_ $300 TOTAL REVENUES AVAILABLE $225,407 $249,006 $218060 _ I I $242,164 DEDUCT EXPENDITURES: 7100 Principle $136,962 $144,220 $144,147 $151,767 7200Interest $60,600 $55,145 $55,218 $47,598 7300 Other Debt Costs $0 $0 $0 $0 TOTAL EXPENDITURES $197,562 $199,365 $199,365, $199,365 Fund Balance, September 30 $27,845 $49,641 $18,695 $42,799 • Page 5 525 EMERGENCY AND DISASTER SERVICES FUND SUMMARY 1997-98 1998-99 1998-99 1999-00 ACTUAL BUDGET ESTIMATE PROPOSED Fund Balance, October 1 $460,552 $472,500 $486,441 $510,120 ADD REVENUES: 361100 Interest Earnings $25,861 $10,000 $23;679 $15,000 369100 Miscellaneous $0 $0 10 $0 - - - - - TOTAL REVENUE AVAILABLE $486,413 $482,500 $510,120 $525,120 DEDUCT EXPENDITURES:_ - Operating Expenses -$28 $93,500 $0 $93,500 OPERATING TRANSFER -OUT • General Fund $0 $55,000 $0 $55,000 TOTAL EXPENDITURES -$28 $148,500 $0 $148,500 Fund Balance, September 30 $486,441 $334,000 $510,120 $376,620 Page 6 529 LAW ENFORCEMENT SPECIAL FUND SUMMARY 1997-98 1997-98 1997-98 1999-00 ACTUAL BUDGET ESTIMATE PROPOSED Fund Balance, October 1 $2,626 $2,779 $2,747 $9,077 ADD REVENUES: 351200 Confiscated Property $0 $0 $6,210 $0 361100 Interest Earnings $121 $125 $120 $125 TOTAL REVENUES AVAILABLE: $2,747 $2,904 $9,077� $9,202 DEDUCT EXPENDITURES: - Operating Expenses $0 $0 $®�.:: - $0 — TOTAL EXPENDITURES 0 _ 0 Fund Balance, September 30 $2,747 $2,904 9 0771 9 202 --- Page 7 PUBLIC FACILITIES-1 ROVEMENT FUND SUMMARY 1997-98 1997-98 1997-98 1999-00 ACTUAL BUDGET ESTIMATE PROPOSED Fund Balance, October 1 $1,410,897 $1,101,219 $884,663 $973,206 REVENUES: 312410 Local Option Gas Tax $210,642 $132,900 $200,000 $200,000 j 334390 FRDAP Grant $0 $0 $0 $50,000 335122 SRS Eight -cent Motor Fuel $63,677 $60,000 $60,000 $57,000 • 312420 Local Alter Fuel User Fee $270 $200 $250 $200 335410 Motor Fuel Tax Rebate $2,117 $2,500 $1,500 $2,000 361100 Interest Earnings $70,003 $50,000 $50,000 $40,000 369100 Miscellaneous L0 500 1 QO 100 TOTAL $346,709 $246,100 $311,850• -$349,300 TOTAL REVENUES AVAILABLE $1,757,606 $1,347,319 $1,196,513 " $fi,322,506 -- _ `---- _ - EXPENDITURES: Operating Expenses $872,943 $627,100 $216,801 $580,186 OPERATING TRANSFER -OUT General Fund $0 $75,000 $6,500 $100,000 . TOTAL EXPENSES $872,943 $702,100 $223,307 $680,186 Fund Balance, September 30 $884,663 $645,219 $973,206 $642,320 Page 9 1997-98 1998-99 1998-99 1999-00 ACTUAL BUDGET ESTIMATE PROPOSED Fund Balance, October 1 $3,422 REVENUES: 331320 CDBG Gran $499,713 $0 $0 $0 • TOTOL REVENUES AVAILABLE $503,135 $0 $0 $0 Operating Expenses $503,135 $0 $0 $0 TOTAL $503,135 $0 $0 _ $0 TOTAL EXPENDITURE $503,135 $0 0 $00 Fund balance, September - $0 $0 -$0 ;0 - - I "• i • Page 9 PROP91ED CIT ACCOUNT NUMBER PERSON EL COSTS 1100 EXECUTIVE SALARIES 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE.; 2400 WORKMEN COMPENSATION TOTAL PERSONNEL COSTS I SUPPLIES AND OTHER SERVICES 3400 OTHER CONTRACT SERVICE 4000 TRAVEL AND PER DIEM 4909 MISCELLANEOUS 5400 BOOKS, PUBLICATIONS, ETC 8100 AID TO GOVT. AGENCIES 8200 AID TO PRIVATE ORGANIZ. TOTAL SUPPLIES & OTHER SERVICES ITOTALBUDGET 1 1997/98 i ACTUAL !'26.50'0 $2, 762 $769 $15,00� $45,444 $12,623 $9,781 $0 $0 $1,000 $23,404 $68, 848 IL (LINE ITE 1998/99 BUDGET � II I$26, 500 $2, 762 $770• .. ,$11,400 i, l t $380 $41,812 $19, 500 $10,000 $ 2, 000 $1,000 $0 $1,000 $33, 500 $75,312 M 1999/2000 1998/1999 1ESTIMATE IPA $26,500 $2,762 $ $769 $ $10,488 $ $700 $ $41,219 $ $16,840 $9,600 $ $1,000 $ $500 $ $0 $ $0 $ $27,940 $ $69,159 g 14 1999-2000 DIFFERENCE I $0 $0 $0 $600 $220 $820 -$9,500 $0 $0 $0 $0 $0 -$ 9, 500 -$8, 680 r PROPOSED : CITY ADMINISTRATION LINE ITEM1999/2000 ACCOUNT 1997/98 I 1998/99 I 1998/99 1 NUMBER ACTUAL BUDGET ESTIMATEI PERSONNEL COSTS 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1300 OTHER SALARIES 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKMEN COMPENSATION TOTAL PERSONNEL COSTS SUPPLIES L OTHER SERVICES 4000 TRAVEL AND PER DIEM 4100 COMMUNICATION AND FREIGHT 4400 RENTALS/LEASES 4600 R&M VEHICLES 4901 EDUCATION 4909 MISCELLANEOUS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLY 5201 OPERATING SUPPLIES-GAS/OIL 5400 BOOKS,PUBLICATIONS,ETC 6400 EQUIPMENT TOTAL SUPPLIES & OTHER SERVICES ITOTALBUDGET I $46,000 $3I,559 . $0 $0 $3,764 $1,334 $3,591 $173 $58,421 I $3,439 $1,652 $3,966 $80 $2,056 $2,042 $552 $0 $703 $1,974 $450 $16,914 $75,335 $53,000 $0 $5,356 $0 $3,940 $1,335 $3,280 $300 $67,21.1 $1,000 $2,000 $3,000 $1,000 $1,000 $1,800 $800 $0 $800 $2,150 $2,000 $15,550 $82,761 $53,000 $0 $5,200 $0 $4,452 $1,655 $3,341 $500 $68,148 $4,500 $3,262 $3,000 $100 $1,200 $4,000 $500 $0 $400 $2,150 $500 $19,612 $87,760 1999/2000 1 1999-2000 ROPOSED DIFF 5,0001 $2,000 3,0001 $23,000 $300 30 J-$5,356 5,9 $2,050 2, $927 4,6 $1,409 5 $200 1,741 1 $24,530 $ 4,500 $3,500 $0 $0 $0 $0 $ 2,000 $ 3,000 $ 1,000 $ 1,000 $ 1,800 $ 800 $0 $ 2,150 $0 $ 6001 -$1,400 $ 18,250 $2,700 $ 109,991 $27,230 • • PROPOSED 525 EMERGENCY DISASTER RELIEF 1999/2000 ACCOUNT I ACTUAL I BUDGET I NUMBER ESTIMATE EXPENDITURES 3100 PROFESSIONAL SERVICES 3102 ENGINEERING FEES 4909 MISCELLANEOUS 6300 IMPROVEMENTS 6400 EQUIPMENT TOTAL ICAPITAL OUTLAY HURRICANE PROTECTIONFOR CITY HALL IMPROVEMENTS TO PUBLIC SAFETY BUILDING $0 t $0 -$28 $0 $0 -$28 $0 $3,500 $0 $90,000 $0 $93, 500 $0 $0 $0 $0 $0 $0 1999-2000 DIFFERENCE $0 $0 $0 $0 $0 $0 • PROPOSED • CITY CLERK LINE ITEM 1999/2000 ACCOUNT NUMBER PERSONNEL COSTS 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1510 LONGEVITY 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKMEN COMPENSATION TOTAL PERSONNEL COSTS SUPPLIES L OTHER SERVICES 3103 MUNICIPAL CODE 4000 TRAVEL AND PER DIEM 4100 COMMUNICATION AND FREIGHT 4609 REPAIR/MAINT-BLDG&EQUIP 4900 OTHER CURRENT CHARGES 4901 EDUCATION 4909 MISCELLANEOUS 5100 OFFICES SUPPLIES 5400 BOOKS, PUBLICATIONS,ETC 6400 EQUIPMENT 6401 MICRO FILM EQUIPMENT T OTAL SUPPLIES & OTHER SERVICES TOTAL BUDGET 1997/98 ACTUAL $32,000 $21,000 $2,700 $4,338 $1,566 $5,087 $173 $66,864 $0 $15 $872 $0 $3,414 $15 $482 $1,232 $1,354 $424 $15,000 $22,808 $89,672 1998/99 BUDGET $33,000 $21,000 $2,700 $4,338 $1,566 $4,900 $350 $67,854 $1,000 $500 $1,000 $35,000 $8,000 $350 $3,200 $1,200 $1,300 $0 $0 $51,550 $119,404 1998/99 ESTIMATE $33,000 $21,000 $2,700 $4,338 $1,566 $4,158 $550 $67,312 $500 $100 $1,267 $35,000 $10,000 $0 $387 $1,129 $1,095 $2,500 $0 $51,978 $119,290 1999/2000 1999-2000 DIFF $2,000 $13,500 $300 $1,208 $450 $1,282 $400 $19,140 $0 $0 $200 -$19,000 $0 $0 $0 $0 -$100 $0 -$18,900 $240 i PROPOSED $35,000 $34,500 $3,000 $5,546 $2,016 $6,182 $750 $8 W,94; $1,000 $500 $1,200 $16,000 $8,000 $350 $3,200 $1,200 $1,200 $0 $0 $32,650 $119,644 �o� _t PROP SED FINANCIAL SERVICE LINE ITEM 199§12000 ACCOUNT 1997/90 -` 1998/99 1998/99 NUMBER J'ACTUAL BUDGET ESTIMATE PERSONNEL COSTS 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1500 SPECIAL PAY 1510 LONGEVITY 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKMEN COMPENSATION 2500 UNEMPLOYMENT TAXES TOTAL PERSONNEL COSTS I SUPPLIES AND OTHER SERVICES 3200 ACCUNTING & AUDITS 4000 TRAVEL AND PER DIEM 4100 COMMUNICATION AND FREIGHT 4609 MAINTENANCE/SERVICE CONT 4901 EDUCATION 4908 CASH SHORT/OVER 4909 MISCELLANEOUS 5100 OFFICES SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS,PUBLICATIONS,ETC 6400 EQUIPMENT TOTAL SUPPLIES & OTHER SERVICES ITOTALBUDGET $25,000 $21,000 $4,740 $1,500 $3,634 $1,327 $7,095 . $173 $3,266 .I • $68,335' III � $28,139, , $43 $1,152 $2,216 -$89 $113 $828 $2,157 $0 $6 $0 $34,565 $102,900 $25,000 $21,000 $4,740 $1,500 $3,634 $1,378 $6,800 $350 $500 $64,902 $28,000 -$100 $1,300 $3,000 $0 $0 $100 $2,300 $0 $300 $800 $35,900 $100,802 $25,000 $30,547 $4,740 $1,500 $4,249 $1,611 $8,058 $600 $25 $76,330 $26,703 $232 $1,358 $2,305 $245 $53 $200 $2,600 $0 $23 $2,924 $36,643 $112,973 1999/2000 ! 1999-2000 PROPOSEDI DIFF $27,000 $46,000 $4,740 $1,800 $5,722 $2,117 $8,964 $650 $500 $97,493 $28,000 $200 $1,400 $3,000 $0 $0 $200 $2,600 $0 $300 $1,100 $36,800 $134,293 $2,000 $25,000 $0 $300 $2,088 $739 $2,164 $300 $0 $32,591 $0 $100 $100 $0 $0 $0 $100 $300 $0 $0 $300 $900 $33,491 • I PROPOSED • LEGAL COUNSEL 1999/2000 i 1997/98 1998/99 1998/1999 1999/2000 1999-2000 NUMBER ACTUA�- BUDGET ESTIMATE PROPOSED DIFFERENCE 3100 PROFESSIONAL SERVICES $20,700 $20,700 $20,700 $ 33,800 $13,100 3300 LEGAL COST $3,026 $9,000 $3,044 $ 9,000 $0 TOTAL BUDGET $23,726 $29,700 $23,744 $42,800 $13,100 i11f � t�•' tilli ry;� l.�j�l II 1�� I['• ' I i� • 'PRO06SED • GENERAL SEF VICES LINE ITEM 1999/2000 ACCOUNT 1997/98 1998199 1 1998/99 NUMBER ACTUAL BUDGET I ESTIMATE 'ERSONNEL COSTS 1200 REGULAR SALARIES 1510 LONGEVITY 2100 FICA 2200 RETIREMENT 2306 LIFE AND HEALTH INSURANCE 2400 WORKMEN COMPENSATION 'OTAL PERSONNEL COSTS 'UPPLIES AND OTHER SERVICES 3100 PROF. SERV. PERMITS-BLDG/UC 3400 OTHER CONTRACTURAL SERV. 4000 TRAVEL AND PER DIEM 4100 COMMUNICATION AND FREIGHT 4300 UTILITIES 4400 RENTALS/LEASES 4500 INSURANCE 4600 REPAIR/MAINT-VEHICLES 4609 REPAIR/MAINT-BLDG&EQUIP 4700 PRINTING 4901 EDUCATION 4909 MISCELLANEOUS 5100 OFFICES SUPPLIES 5200 OPERATING SUPPLIES 5201 OPERATING SUPPLIES-GAS/OIL 5203 OPERATING SUPPLIES -UNIFORM 5400 BOOKS,PUBLICATIONS,ETC 6400 EQUIPMENT TOTAL SUPPLIES & OTHER SERVICES TOTALBUDGET $42,139. .�2,400.1 ,I $3,407 i $1,071,' $5,881 . $1,864 j $56,762 $13,710 $56,299 $179 $2,314 $7,111 $753 $21,292 $99 $15,949 $411 $59 $488 $1,027 $2,590 -$5 $82 $65 . $9,740 $132,163 $188,925 $42,200 $41,900 1; $2,700 $2,700 $3,435 $3,412 $1,073 $1,073 $5,421 $5,448 $3,046 $7,756 $57,875 $62,289 $23,000 $50,000 $300 $4,500 $8,500 $750 $26,000 $150 $6,979 $1,000 $350 $700 $1,400 $1,216 $0 $100 $500 $12,000 $137,445 $195,320 $170 $32,511 $20 $2.1,000 $7,500 $644 $25,723 $100 $6,979 $250 $75 $300 $1,436 $393 $0 $82 $111 $8,053 $86,347 $148,636 1999/20001 1999-2000 1 ROPOSEDI DIFF $77,500 $3,000 $6,158 $2,248 $7,467 $7,000 $103,373 $41,000 $59,000 $300 $4,500 $8,500 $750 $26,000 $150 $15,000 $1,000 $350 $700 $1,400 $500 $300 $100 $500 $1,200 $161,250 $264,623 1 $35,300 $300 $2,723 $1,175 $2,046 $3,954 $45,498 $18,000 $9,000 $0 $0 $0 $0 $0 $0 $8,021 $0 $0 $0 $0 -$716 $300 $0 $0 -$10,800 $23,805 $69,303 ACCOUNT NUMBER PERSONNEL COSTS 1100 1200 1201 1202 1300 1400 1403 1501 1510 1520 1530 1540 2100 2200 2300 2400 i of •LAW 14 1997/98 I; ACTUAL j I � I 11 lil +i' II A i' i•fi EXECUTIVE SALARIES $4V'l 00 1 REGULAR SALARIES $560,899 HOLIDAY PAY $3,108 OFFICERS HOLIDAY PAY $12,519 OTHER SALARIES $0 OVERTIME PAY I, I'IM 81 I 0 OFFICERS OVERTIME PAY' !' $ AUXILIARY PAY $1,100 LONGEVITY ... $1,200 OFFICERS LOGEVITY/SERV IN•CT $14,400 - INCENTIVE $1,928 CAREER EDUCATION $11,267 FICA $54, 743 RETIREMENT $91, 579 LIFE AND HEALTH INSURANCE $73,311 WORKMEN COMPENSATION $28,765 AL PERSONNEL COSTS PPLIES AND OTHER SERVICES 3100 PROFESSIONAL SERVICES 4000 TRAVEL AND PER DIEM 4100 COMMUNICATION AND FREIGHT 4300 UTILITIES 4400 RENTALS/LEASES 4500 INSURANCE 4600 REPAIR/MAINT-VEHICLES 4609 REPAIR/MAINT-BLDG&EQUIP 4700 PRINTING 4901 EDUCATION 4902 EDUCATION-NONRES 4909 MISCELLANEOUS 5100 OFFICES SUPPLIES 5101 DETECTIVE SUPPLIES 5200 OPERATING SUPPLIES 5201 OPERATING SUPPLIES-GAS/Olt' 5202 OPERATING SUPPLIES -TIRES 5203 OPERATING SUPPLIES -UNIFORM 5400 BOOKS, PUBLICATIONS, ETC 6400 EQUIPMENT 8300 PUBLIC SERVICE GRANT TOTAL SUPPLIES & OTHER SERVICES TOTAL BUDGET $919,512 j $5, 903 $34 $8, 500 $3,705 $74, 385 $37, 641 $9;219 $6,820 $288 $501 $0 $248 $2, 056 $3,147 $9, 979 $20, 069 $2, 324 $5,635 $573 $5,868 $16,188 $213, 083 •i ��i i'', I ;I I .j IE; . �OT�.� . E ITEM 1998/99.- 1998/99 BUDGET ESTIMATE t III $41, 000 $41, 000 $517, 500 $510, 000 $0 $0 $12,900 $10,193 $0 $0 1 I $2, 000 $2, 489 $27,000 $28,000 $1,200 $1,200 .41,500 $1,200 $13,800 $4,900 $4,000 $10,000 $10,000 $50,289 $48,500 $89,408 $89,400 $64,270 $61,046 $42,000 $32,437 $878,367 $8,200 $3,000 $9, 000 $5, 000 $63,280 $30,000 $5, 000 $6, 000 $1,000 $2, 950 $3,000 $1,500 $2, 000 $3,500 $10,000 $22, 000 $3,000 $6, 500 $1,000 $5, 800 $0 $191,730 $1,132,595 $1,070,097 � J 1 $853,245 1 $3, 500 $3,000 $8, 000 $5, 556 $63, 000 $30,000 $5, 995 $8,220 $600 $1,000 $200 $1,331 $2,314 $2, 000 $3, 825 $7,173 $2, 557 $5, 591 $400 $5, 800 $7,690 1 $167, 752 1999/2000 PROPOSEDI $43,000 $546, 500 $0 $14,000 $10,000 $2, 500 $30,000 $1,200 $1,800 $15, 800 $4, 900 $10,000 $51, 906 $88,323 $64,270 $34, 000 $918,199 $8,900 $4, 000 $10,000 $5, 000 $66, 000 $30,000 $5, 000 $8, 000 $1,000 $3,487 $4, 500 $1,500 $2, 500 $3, 500 $10,000 $22, 000 $3,000 $7,000 $1,000 $6,200 $0 $202, 587 1 $1,020,997 $1,120,786 1999-2000 DIF $2, 000 $29, 000 $0 $1,100 $10,000 $500 $3,000 $0 $300 $1,400 $0 $0 $1,617 -$1,085 $0 -$8, 000 $39, 832 $700 $1,000 $1,000 $0 $2, 720 $0 $0 $2,000 $0 $537 $1,500 $0 $500 $0 $0 $0 $0 $500 $0 $400 $10,857 $50,689 • PROPOSED • LAW ENFORCEMENT SPECIAL FUND LINE ITEM1999/2000 ACCOUNT '1997/98: ,1998/99 1998/1999 1999/2000 1999-2000 ' NUMBER I ACTUAL BUDGET ESTIMATE PROPOSE UrrrtKtNCE t EXPENDITURES 6400 EQUIPMENT $0 $0 $0 $0 $0 TOTAL $0 $0 $0 • PROPOSED FIRE PROTECTION LINE ITEM i i 1999/2000 I ACCOUNT 1997/98 1998199 1998/99 1999/2000 1999-2000 NUMBER ACTUAL i BUDGET ESTIMATE PROPOSED DIF PERSONNEL COSTS gal 1100 EXECUTIVE SALARIES i�, $34,000 $35,000 $35,000 $37,000 $2,000 1200 REGULAR SALARIES $231,622 $306,000 $304,586 $354,000 $48,000 1201 HOLIDAY PAY $7,319 $10,100 $8,431 $16,500 $6,400 i 1300 OTHER SALARIES $4,834 $5,356 $5,156 $4,095 41,261 i 1400 OVERTIME PAY. $4,342 $9,000 $15,000 $10,000 $1,000 1401 OVERTIME VACATION $16,073 $19,112 $13,300 $21,000 $1,688 1402 OVERTIME 207K $10,315 $12,300 $13,463 $21,640 $9,340 1501 VOLUNTEER PAY $5,151 I $7,690 1. $6,846 $7,690 $0 1510 LONGEVITY 35,7001 $7,75Q.".,"j $7,750 $8,400 I $650 1541 CAREER EDUCATION $700 I $600 1 $600 $600 $0 2100 FICA $24,419 .I;• $30,860 $27,000 $35,900 $5,040 2200 (RETIREMENT $70,403 '1 $70,403 1 $37,275 $38,600 -$31,803 2300 JLIFE AND HEALTH INSURANCE $31,OB4 '' I 1 $40,700 1 $28,729 1 $38,000 -$2,700 2400 IWORKMEN COMPENSATION $16,139 I $28,420 $25,000 I $28,420 $0 ! TOTAL PERSONNEL COSTS $462,101 $583,291 111 $528,136 I $621,845 1 $38,554 AND I f SUPPLIES OTHER SERVICES I I I 1 3100 PROFESSIONAL SERVICES $105 1 $3,500 1 $200 $500 1 43,000 3101 PROFESSIONAL DRUG TESTING $0 I - $O 1 $0 1 $1,000 $1,000 3102 PHYSCIALS FOR SCBA $0 1 $0 1 $0 $1,000 1 $1,000 3103 WELLNESS PROGRAM $0 1 $0 1 $0 1 $3,000 1 $3,000 4000 TRAVEL AND PER DIEM $745 $2,600 $3,680 I $5,500 1 $2,900 4100 COMMUNICATION AND FREIGHT $2,200 I $2;500 I $4,422 $5,000 1 $2,500 4300 UTILITIES $4,050 1 $6,500 1 $5.916 I $6,500 $0 4400 RENTALS/LEASES $3,966 1 $5,500 1 $4,956 $7,500 1 $2,000 y 4500 INSURANCE $11,519 I $14,000 $13,000 I $14,000 1 $0 4600 REPAIR/MAINT-VEHICLES $5,024 I $8,000 $5,000 1 $8,000 1 $0 4609 IREPAIR/MAINT-BLDG&EQUIP + $6,520' $5,000- I $5,985 1 $5,000 1 $0 4700 IPRINTING $248 I $200 1 $100 I $200 1 $0 4901 +EDUCATION $1,552 I $5,000 I $6,689 I $3,000 1 42,000 4902 (PUBLIC ED/FIRE PREVENTION i $0 1 $0 , 1 $0 1 $2,500 1 7,500 4909 JMISCELLANEOUS $327 j $1,000 1 $300 $500 + -$500 5100 (OFFICES SUPPLIES $1,286 1 $1,000 1 $1,672 1 $1,500 1 $500 5200 JOPERATING SUPPLIES $4,842 I $5,000 1 $5,739 1 $5,000 1 $0 5201 (OPERATING SUPPLIES-GAS/OIL $2,569 I $4,000 $3,500 1 $4,000 $0 SSE 5202 (OPERATING SUPPLIES -TIRES $1 J54 I $2,000 1 $1,000 # $2,000 1 $0 5203 (OPERATING SUPPLIES -UNIFORM $2,161 $4,000 1 $3,910 1 $4,000 1 $0 5400 JBOOKS,PUBLICATIONS,ETC $2,759 I $2,000 1 $1,676 1 $2,000 1 $0 6400 (EQUIPMENT $9,771 1 $9,500 1 $9,500 1 $18,195 I $8,695 7100 IPRINCIPLE/FIRE TRUCK $31,823 1 $27934 $27,934 $29,478 $1,544 7200 1h i tRta i iFIRE TRUCK $8 177 1 $12:066 1 $12,066 $10,,522 41,544 TOTAL SUPPLIES & OTHER SERVICES $100,798 1 $121,300 1 $117,245 $139,896 1 $18,595 25°� TOTAL BUDGET $562 899 I 704 591 1 645 381 1 761 740 1 $57 149 ACCOUNT NUMBER PERSONNEL COSTS 1100 1200 1400 1510 2100 �!•; 2200 2300 2400 j TOTALF r• 3100 3400 3401 4000 4100 4300 4500 4600 4609 4909 5100 5200 5201 5202 5203 5300 5400 6400 'P OSED ROAD DEPARTM -LINE ITEM 1999/2000 1998/99 1998/99 A6 WAIL BUDGET ESTIMATE 3UTIVE SALARIES $57,880 $57,000 ULAR SALARIES $1162,371 $159,000 $146,000 RTIME PAY $2,165 $2,000 $2,020 3EVITY $9,200•• $9,000 I $9,000 $1601.41 $17,433 $16,220 REMENT ;iis 1. ,I ►$5i�lr:. $5,640 $5,887 AND HEALTH INSURANCE 1 ,$23,4411 $22,000 $19,598 ;KMEN COMPENSATION $12,581 $18,000 $15,000 NEL COSTS 1 $264;272 1 $290,953 1 $270,725 t AND OTHER SERVICES PROFESSIONAL SERVICES OTHER CONTRACTUAL SERV. TRASH COLLECTION FEE, TRAVEL AND PER DIEM COMMUNICATION AND FREIGHT UTILITIES INSURANCE REPAIR/MAINT-VEHICLES REPAIR/MAINT-BLDG&EQUIP MISCELLANEOUS OFFICES SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES-GAS/OIL OPERATING SUPPLIES -TIRES OPERATING SUPPLIES -UNIFORM ROAD MATERIAUSUPPLIES BOOKS,PUBLICATIONS,ETC EQUIPMENT TOTAL SUPPLIES & OTHER SERVICES ITOTAL BUDGET $105 1 $50,944 $184,812 $31 $1,446 $51,143. $16,409 $10,054 $433 $589 $85 $1,783 $7,369 $948 $1,952 $15,128 $95 $1,302 $344,628 $608,900 I $11,200 $55,000 $192,000 $500 $1,500 $67,000 $17,000 $12,000 $500 $250 $100 $4,500 $8,000 $2,000 $2,000 $20,000 $400 $0 , $393,950 $684,903 $500 $38,440 $190,000 $150 $2,264 $67,000 $15,000 $8,215 $100 $200 $75 $2,000 $4,604 $500 $1,802 $13,500 $250 $568 $345,168 $615,893 1999/2000 1999-2000 PROPOSED DIFF $38,000 $173,000 $2,000 $8,100 $16,914 $6,119 $23,000 $16,000 $283,133 $1,200 $55,000 $192,000 $500 $2,000 $67,000 $17,000 $12,000 $500 $250 $100 $3,500 $5,000 $1,000 $2,000 $20,000 $400 $0 $19,880 $14,000 $0 -$900 -$519 $479 $1,000 -$2,000 1-$7,820 410,000 $0 $0 $0 $500 $0 $0 $0 $0 $0 -$1,000 $3,000 $1,000 $0 $0 $0 $379,450 $14,500 $662,5831 -$22,320 PROPOSED PIRLIC FACILITIES IMPROVEMENAND1999/2000 ACCOUNT I ACTUAL I BUDGET I ESTIMATE IPROPOSEDI NUMBER DIFFERENCE 3100 PROFESSIONAL SERVICES 6300 IMPROVEMENTS 6302 BEAUTIFUL/OTHER PROJECTS 6400 EQUIPMENT TOTAL CAPITAL OUTLAY EQUIPMENT MOWER SIDE MOWER 1/2 TON PICKUP SPRAY RIGG TOTAL $90,131 $70,000 $6,807 $84,372 $362,100 $100, 000 $24,124 $15,000 $10,000 $48,355 $180,000 $100,000 $246,982 $627,100 $216,807 IMPROVEMENTS S.W. 12th AVE.(S.W. 2ND ST. TO RD 70)NEW S.E. 6th AVE.(SR 70 TO 2nd ST.) ASPHALT O' N.W. 7th ST.(5th to 4th) NEW CONST. S.W. 2nd AVE.(S.W. 15th to S.W. 16th) NEW CONST. N.W. 7th AVE.(STATE RD 70 TO N.W. 2nd ST N.E. 2ND ST. (US 441 TO 4th AVE.) MILL & R S.W. 6th AVE.(S.W. 21st ST TO S.W. 19th ST) S.W. 15th AVE. TO S.W. 3rd AVE)ASPHALT S.W. 6th AVE.(S.W. 4th TO S.W. 2nd ST.)ASPHALT C N.W. 13th ST. &N.W. 10th AVE-NEW CONST. STORM DRAINAGE F R D A P (CITY HALL PARK) SUB TOTAL AL AL OUTLAY I $3,000 $42,000 $15,000 $4,100 $64,100 $46, 300 $4,750 $42, 003 $22, 533 $14, 000 $21, 500 $16,800 $19, 800 $14, 000 $54,400 $145,000 $50,000 $451,086 $515,186 $515,186 $ 50,000 $ 451,086 $ 15,000 $ 64,100 $580,186 -$20,000 $88,986 $0 -$115,900 -$46,914 f � � • %0POSED, CDB.G GRANT 19991210 ACCOUNT ; ..-1'1997/98', ! , 19.98/,99 NUMBER , , ACTUA�. BUDGET 3100 PROFESSIONAL SERVICES $3,354 $5,750 3102 ENGINEERING FEES $40,000 $0 . 6300 BOOKS, PUBLICATIONS, ETC $0 $489,000 6400 EQUIPMENT $0 $0 TOTAL $43,354 $494,750 1998/1999 1999/2000 ESTIMATE PROPOSED $13,496 $0 $0 $0 $489,639 $0 $0 $0 $503,135 $0 1999-2000 DIFFERENCE j -$5,750 $0 -$489,000 $0 -$494,750 � i 0 Qv of OKEECHOBEE Office of the City Clerk/Personnel Department MEMORANDUM TO: Lola Parker, Finance Coordinator DATE: 09108199 THRU.• Robert Bradshaw, City Administrator FROM: Bob Oliver, City Councilman �� SUBJECT: Budget/Pay Plan At our budget workshop of August 24, I suggested some changes for consideration concerning our current cih" employee pay plan. I would appreciate having it checked by you for accuracy as to millage and necessary transfers as pertains to our proposed budget and send it to Council for their review if appropriate as soon as possible. This is just another option for consideration and could be a start in getting positions and job descriptions more in line with the plan we use. There are thirteen (13) employees in job titles that have current salaries which are $2, 000.00 or more below our Florida League of Cities Salary Schedule and one (1) employee whose "title " did not fit anywhere on the FLC schedule nor did it correspond with the job duties performed by that employee. (As shown in the report we received this one situation could be corrected with a change from Finance Coordinator (our title), to Account Supervisor which would then match the FLC Benchmark (or Job Description) for the position as it is described and is in actuality what meets our requirements). The other thirteen job titles include: City Clerk City Administrator, Police Chief, Police Captain, Police Sergeant, Police Sergeant Detective, Fire Chief and Fire Lieutenant. I would like to see these fourteen (14) employees receive a $1,250.00 salary "Adjustment ". Then I would like to suggest that all fifty-five (55) employees receive a $750.00 "Across the Board" increase. This will amount to: Fourteen (14) employees @$2000.00 = $28, 000.00 Forty-one (41) employees @ 750.00 = 30.750.00 Total Salary Adj. & Inc. $58, 750.00 We could fund this plan with one-half mill Increase, $100, 000.00 transfer and about $102, 521.00 from reserves. Or, we could fund this plan with one mill increase and only $16, 692.00 from reserves. Examples of $750.00 raise= A $21,000.00 employee would receive about 3.9% A $26, 000.00 employee would receive about 3.0•1 A $16,000.00 employee would receive about 5.0% The Salary Adjustments of $1,250.00 plus the $750.00 raise would bring our Department Heads, Account Supervisor, Sergeants, Sergeant Detectives and Fire Lieutenants closer to the FLC Salary Schedule Range according to their job descriptions, duties, and position titles. This suggested plan would be very close to"the calculations for item 0 on Lola's information memo which was given to us for our budget workshop.