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2016-11-01CITY OF OKEECHOBEE NOVEMBER 1, 2016, REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 OF 5 11 AGENDA 11 COUNCIL ACTION - DISCUSSION - VOTE 11 CALL TO ORDER - Mayor November 1, 2016, City Council Regular Meeting, 6:00 P.M. II. OPENING CEREMONIES IV. \Fl Invocation to be given by Revered Jim Dawson, First United Methodist Church; Pledge of Allegiance led by Mayor Kirk. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Marcos Montes De Oca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Interim Police Chief Bob Peterson Public Works Director David Allen AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. PROCLAMATIONS AND PRESENTATIONS - Mayor A. Proclaim the month of November, 2016 as "Diabetes Awareness Month." Mayor Kirk called the November 1, 2016, Regular City Council Meeting to order at 6:02 P.M. In the absence of Reverend Jim Dawson, the invocation was offered by Council Member Dowling Watford; the Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present Mayor Kirk asked whether there were any additions, deferrals, or withdrawals on today's agenda. A letter from Ms. Angie Griffin was added to the proclamations and presentations portion of the agenda. Mr. Steven Nelson with Okeechobee Discount Drugs was in attendance to accept the Proclamation for Diabetes Awareness Month, which was read in its entirety by Mayor Kirk as follows: "Whereas, The City of Okeechobee in partnership with Okeechobee Discount Drugs strives to keep its population healthy through education, awareness and empowerment; and Whereas, Diabetes affects nearly 29 million Americans today; another 86 million Americans have pre -diabetes and are at risk for developing Type 2 diabetes; and Whereas, Every 23 seconds someone in the United States is diagnosed with Diabetes. Recent estimates have found that Diabetes is the 7rh leading cause of death in the United States causing more deaths than AIDS and (continued) W NOVEMBER 1, 2016 - REGULAR MEETING - PAGE 2 OF 5 AGENDA V. PROCLAMATIONS AND PRESENTATIONS CONTINUED A. Proclaim the month of November, 2016 as "Diabetes Awareness Month" continued. ITEM ADDED TO AGENDA: B. Letter regarding draining from Ms. Angie Griffin read into record VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the October 4, 2016, and the October 18, 2016, Regular Meetings. VII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor A.1.a) Motion to read proposed Ordinance No. 1146 by title only, adopting a moratorium on issuing business licenses, planning applications, petitions, and/or developments for medical marijuana distribution facilities - City Attorney (Exhibit 1). COUNCIL ACTION - DISCUSSION - VOTE Breast Cancer combined; and Whereas, Diabetes doubles the risk for heart attack or stroke and is the leading cause of kidney failure. Diabetes is also the leading cause of blindness among working -age adults. Now Therefore, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of November 2016 as `Diabetes Awareness Month' and, along with Okeechobee Discount Drugs, encourage all residents to become educated partners in their own health and bring awareness to this disease in an effort to keep the population of Okeechobee healthy." Mayor Kirk received a hand delivered letter prior to the meeting, which requested for it to be read into the official record: "1 would like to give a big thank you to the City Council, City Administrator, and the Public Works Department of the City of Okeechobee. 1 am a business owner on Southwest Park Street. And, as I'm sure you are aware, we have a drainage problem in that area — to the point that water floods into the back of the building when it storms. After expressing the issue to all of the Councilmen and City Administrator and giving it necessary time, I'm happy to say a solution was made! With the help of Mike O'Connor and Marcos MontesDeOca, the Public Works Department came out and dug, mostly by hand, and poured a concrete storm drainage area which has alleviated the problem! They have even followed up with me to see how it's working out.1 always hear how you can't get the City to do anything, but I'm here to say that you can! 1 want to give a special thanks to Mike O'Connor, Marcos MontesDeOca, Cleveland Lamb, Marvin Roberts, Donovan Whitehall, Eric Ward, Cody Rodriguez, and Donny Robertson for a job well done! Sincerely, Angie Griffin, Staffords Salon." Mayor Kirk instructed Director Allen to be sure to share a copy of the correspondence with each of his employees and add the rest of the Council's appreciation as well. Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the October 4, 2016, and the October 18, 2016, Regular Meetings; second by Council Member O'Connor. There was no discussion on these items. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:13 P.M. Council Member Watford moved to read proposed Ordinance No. 1146 by title only, adopting a moratorium on issuing business licenses, planning applications, petitions, and/or developments for medical marijuana distribution facilities; seconded by Council Member O'Connor. NOVEMBER 1, 2016 - REGULAR MEETING - PAGE 3 OF 5 47 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II VII. PUBLIC HEARING CONTINUED A.1.b) Vote on motion to read by title only. A.1.c) City Attorney to read proposed Ordinance No. 1146 by title only 2.a) Motion to adopt Ordinance No. 1146. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor VIII. NEW BUSINESS A. Motion to adopt proposed Resolution No. 2016-08, authorizing specific agents of the City to open and/or maintain deposit of accounts with financial institutions - City Attorney (Exhibit 2). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1146 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, ADDRESSING THE UPCOMING VOTE CONCERNING NO. 2 CONSTITUTIONAL AMENDMENT, ARTICLE X, SECTION 29, `USE OF MARIJUANA FOR DEBILITATING MEDICAL CONDITIONS" ON THE BALLOT FOR THE GENERAL ELECTIONS SCHEDULED FOR NOVEMBER 8, 2016; IT APPEARING THAT SHOULD THE MEASURE BE APPROVED BY THE ELECTORATE, THE FLORIDA LEGISLATURE MAY THEN ENACT REGULATIONS OR RESTRICTIONS ON THE SALE AND DISTRIBUTION OF MEDICAL MARIJUANA; THAT PENDING SUCH VOTE AND ACTION OF THE LEGISLATURE OR STATE ADMINISTRATIVE AGENCY, IT REMAINS UNCLEAR WHAT RESTRICTIONS OR REGULATIONS WHETHER ANY, THAT LOCAL MUNICIPAL GOVERNMENTS COULD ENACT REGARDING THIS ISSUE; THAT UNTIL IT IS DETERMINED WHEN AND WHETHER LOCAL MUNICIPAL GOVERNMENTS CAN PROCEED WITH REGULATIONS, THAT A MORATORIUM BE IMPOSED WITHIN THE CITY OF OKEECHOBEE, SAID MORATORIUM SUSPENDING THE ACCEPTANCE AND APPROVAL OF ANY APPLICATION FOR BUSINESS TAX RECEIPT, OCCUPATIONAL LICENSE, BUILDING PERMIT, ZONING OR LAND USE CHANGE, OR ANY OTHER DEVELOPMENT PERMIT DIRECTED TO THE OPERATION OF A BUSINESS THAT SELLS, DISTRIBUTES, PROVIDES, OR IN ANY MANNER DEALS WITH THE DISTRIBUTION OF MEDICAL MARIJUANA TO THE PUBLIC; PROVIDING FOR SUNSET PROVISION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Chandler and Ritter to adopt proposed Ordinance No. 1146. Mayor Kirk asked whether there were any questions or comments from the public. There were none. There was also no Council discussion on this item. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:16 P.M. Council Member Watford moved to adopt proposed Resolution No. 2016-08, authorizing specific agents of the City to open and/or maintain deposit of accounts with financial institutions; seconded by Council Member O'Connor. NOVEMBER 1, 2016 - REGULAR MEETING - PAGE 4 OF 5 • • AGENDA Vill. NEW BUSINESS CONTINUED A. Motion to adopt proposed Resolution No. 2016-08, authorizing specific agents of the City to open and/or maintain deposit of accounts with financial institutions continued. B. Motion to adopt Addendum No. 1 to the Legislative Services Agreement dated March 1, 2000, with CAS Governmental Services, LLC, to include required Florida Statutory language and approve a one-year extension not to exceed $18,000 for Fiscal Year 2016-17 - City Attorney (Exhibit 3). C. Motion to waive the formal bidding procedures and award the City's annual mapping services contract to Global Mapping, in the amount of $8,800.00 - City Clerk (Exhibit 4). COUNCIL ACTION - DISCUSSION - VOTE Attorney Cook read proposed Resolution No. 2016-08 by title only as follows: "A RESOLUTION BY THE CITY COUNCIL FOR THE CITY OF OKEECHOBEE, FLORIDA, AUTHORIZING CONTINUING RESOLUTION FOR EXECUTION OF BANKING DOCUMENTATION RELATED TO DEPOSIT ACCOUNTS OF THE CITY WITH VARIOUS FINANCIAL INSTITUTIONS, WHEREBY THE CITY DESIGNATES A FINANCIAL INSTITUTION AS A DEPOSITORY FOR FUNDS OF THE CITY; AUTHORIZING CERTAIN CITY OFFICIALS AS GOVERNMENTAL AGENTS TO UPDATE OR SUBMIT CERTIFICATES TO SUCH FINANCIAL INSTITUTIONS THE CITY MAY HAVE SELECTED FOR DEPOSIT OF FUNDS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." After a brief discussion on this item, Mayor Kirk called for a vote. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Council Member O'Connor moved to adopt Addendum No. 1 to the Legislative Services Agreement dated March 1, 2000, with CAS Governmental Services, LLC, to include required Florida Statutory language and approve a one-year extension not to exceed $18,000 for Fiscal Year 2016-17; seconded by Council Member Ritter. Attorney Cook explained this is the normal one-year extension with the lobbyist firm. The addendum adds the required Florida statutory language that went into effect July 1, 2016, for all new contracts and/or renewals. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Council Member Watford moved to waive the formal bidding procedures and award the City's annual mapping services contract to Global Mapping, in the amount of $8,800.00; seconded by Council Member O'Connor. As set out in the Code of Ordinances Section 2-288, written justification from the City Clerk to the City Administrator was provided within Exhibit 4, explaining Global Mapping remains the consultant for certain mapping services provided to the Okeechobee County Property Appraiser's Office. By using the same firm, the costs to the City are reduced to update the Zoning, Future Land Use, and Subdivision Maps, as well as it maintains operational standards, and serves as the best working relationship with the County office. The amount is the same as last Fiscal Year. NOVEMBER 1, 2016 - REGULAR MEETING - PAGE 5 OF 5 AGENDA COUNCIL ACTION - DISCUSSION - VOTE VIII. NEW BUSINESS CONTINUED C. Motion to waive the formal bidding procedures and award the City's VOTE: annual mapping services contract to Global Mapping, in the amount of KIRK — YEA CHANDLER — YEA O'CONNOR — YEA $8,800.00 continued. RITTER — YEA WATFORD — YEA MOTION CARRIED. IX. ADJOURNMENT - Mayor There being no further discussion, nor items on the agenda, Mayor Kirk adjourned the meeting at 6:24 P.M. The Please take notice and be advised that when a person decides to appeal any decision made by the City Council with next regular scheduled meeting is November 15, 2016. respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole Duroose of backup for official records of the Clerk. ATTEST: Lane Gamiotea, CI C, City Clerk James E. Kirk, Mayor Okeech e/ws :°'f% . 'C 107 SW 17t , �i eet ' T '• ✓' Okeechobe orida 474KDEPENDENT. 863- NEWSMEDIA INC. USA�.4 3134 fq by STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a 4tiz. i-r in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of f6/,)6 t(6 Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and sybscribed bef e me is f a6 I-dayof (�' AD Notary Public, State of Florida at Large ( .•`o N;.?yoc;� A4>iiFE3fiJt7GES MY COMMISSION # FF 976149 EXPIRES: ipriA 20, 2020 9Dndw Thfu Notary Pubiir Urdarwritets Nov !,2 � � m�L-a yr, 0> �Buc NOTICE CITY COUNCIL MEETING — OTICE IS HEREBY GIVEN that the city Council for the City of Oke� o will conduct age aeetlng onTues, Nor. I, 2016 6 PM, on thereafter as ity Hall, 55 5E 3rd Ave, e, FL. The public is invited and encou �°�, Okec obtained from cityofokeechobeeencO:%, 0 attend. 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OPENING CEREMONIES: The invocation was to be given by Reverend Jim Dawson, First United Methodist Church; the Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Present Council Member Noel Chandler Present Council Member Mike O'Connor Present Council Member Gary Ritter Present Council Member Dowling R. Watford, Jr. Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Interim Police Chief Bob Peterson Present Fire Chief Herb Smith Present Public Works Director David Allen Present IV. AGENDA — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Letter from Citizens to be read during the proclamation. V. PRESENTATIONS AND PROCLAMATIONS — Mayor Proclaim the month of November, 2016 as "Diabetes Awareness Month." (Mr. Steve Nelson was not present at this time. Mayor- we will come back to it when he arrives.) Mayor Kirk presented the following proclamation to Mr. Steven Nelson of Okeechobee Discount Drugs, which read: "Whereas, The City of Okeechobee in partnership with Okeechobee Discount Drugs strives to keep its population healthy through education, awareness and empowerment; and Whereas, Diabetes affects nearly 29 million Americans today; another 86 million Americans have pre -diabetes and are at risk for developing Type 2 diabetes; and Whereas, Every 23 seconds someone in the United States is diagnosed with Diabetes. Recent estimates have found that Diabetes is the 7th leading cause of death in the United States causing more deaths than AIDS and Breast Cancer combined, and Whereas, Diabetes doubles the risk for heart attack or stroke and is the leading cause of kidney failure. Diabetes is also the leading cause of blindness among working -age adults. Now Therefore, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of November 2016 as `Diabetes Awareness Month' and, along with Okeechobee Discount Drugs, encourage all residents to become educated partners in their own health and bring awareness to this disease in an effort to keep the population of Okeechobee healthy." Added to agenda: Mayor Kirk - Letter from citizen read into the record. Drainage issue from South Park Street business owner. " insert verbatim of letter" Original from Mayor given to Clerk for the record. VI. MINUTES — City Clerk A. Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the Regular Meetings of October 4, and 18, 2016; second by Council Member O'Connor. No discussion. Page 1 of 3 VOTE: KIRK — YEA RITTER — YEA CHANDLER —YEA WATFORD — YEA O'CONNOR — YEA MOTION CARRIED. (6:08 PM, Mr. Nelson entered chambers, return to proclamation presentation, then continue with agenda below) VII. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:13 P.M. A.1.a) Council Member Watford moved to read proposed Ordinance No. 1146, adopting a moratorium on issuing business licenses, planning applications, petitions, and/or developments for medical marijuana distribution facilities — City Attorney (Exhibit 1); seconded by Council Member O'Connor. b) Vote on motion to read by title only. VOTE: KIRK— YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. c) Attorney Cook read proposed Ordinance No. 1146 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, ADDRESSING THE UPCOMING VOTE CONCERNING NO. 2 CONSTITUTIONAL AMENDMENT, ARTICLE X, SECTION 29, `11SE OF MARIJUANA FOR DEBILITATING MEDICAL CONDITIONS" ON THE BALLOT FOR THE GENERAL ELECTIONS SCHEDULED FOR NOVEMBER 8, 2016; IT APPEARING THAT SHOULD THE MEASURE BE APPROVED BY THE ELECTORATE, THE FLORIDA LEGISLATURE MAY THEN ENACT REGULATIONS OR RESTRICTIONS ON THE SALE AND DISTRIBUTION OF MEDICAL MARIJUANA; THAT PENDING SUCH VOTE AND ACTION OF THE LEGISLATURE OR STATE ADMINISTRATIVE AGENCY, IT REMAINS UNCLEAR WHAT RESTRICTIONS OR REGULATIONS WHETHER ANY, THAT LOCAL MUNICIPAL GOVERNMENTS COULD ENACT REGARDING THIS ISSUE; THAT UNTIL IT IS DETERMINED WHEN AND WHETHER LOCAL MUNICIPAL GOVERNMENTS CAN PROCEED WITH REGULATIONS, THAT A MORATORIUM BE IMPOSED WITHIN THE CITY OF OKEECHOBEE, SAID MORATORIUM SUSPENDING THE ACCEPTANCE AND APPROVAL OF ANY APPLICATION FOR BUSINESS TAX RECEIPT, OCCUPATIONAL LICENSE, BUILDING PERMIT, ZONING OR LAND USE CHANGE, OR ANY OTHER DEVELOPMENT PERMIT DIRECTED TO THE OPERATION OF A BUSINESS THAT SELLS, DISTRIBUTES, PROVIDES, OR IN ANY MANNER DEALS WITH THE DISTRIBUTION OF MEDICAL MARIJUANA TO THE PUBLIC; PROVIDING FOR SUNSET PROVISION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion and second by Council Members Chandler and Ritter to adopt proposed Ordinance No. 1146. b) Public comments and discussion. Mayor Kirk asked whether there were any questions or comments from the public. There were none. Council discussion: none. c) Vote on motion. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA WATFORD — YEA MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:16 P.M. VIII.NEW BUSINESS Page 2 of 3 O'CONNOR — NO MOTION CARRIED. A. Council Member Watford moved to adopt proposed Resolution No. 2016-0r, 'authorizing specific agents of the City to open and/or maintain deposit of accounts with financial institutions - City Attorney (Exhibit 2); seconded by Council Member O'Connor. Attorney Cook read proposed Resolution No. 2016-08 by title only as follows: "A RESOLUTION BY THE CITY COUNCIL FOR THE CITY OF OKEECHOBEE, FLORIDA, AUTHORIZING CONTINUING RESOLUTION FOR EXECUTION OF BANKING DOCUMENTATION RELATED TO DEPOSIT ACCOUNTS OF THE CITY WITH VARIOUS FINANCIAL INSTITUTIONS, WHEREBY THE CITY DESIGNATES A FINANCIAL INSTITUTION AS A DEPOSITORY FOR FUNDS OF THE CITY, AUTHORIZING CERTAIN CITY OFFICIALS AS GOVERNMENTAL AGENTS TO UPDATE OR SUBMIT CERTIFICATES TO SUCH FINANCIAL INSTITUTIONS THE CITY MAY HAVE SELECTED FOR DEPOSIT OF FUNDS; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. B. Council Member O'Connor moved to adopt Addendum No. 1 to the Legislative Services Agreement date March 1, 2000, with CAS Governmental Services, LLC to include required Florida Statutory language and approve a one- year extension not to exceed $18,000 for Fiscal Year 2016-17 - City Attorney (Exhibit 3); seconded by Council Member Ritter. Attorney Cook, was the normal one year extension with our lobbyist firm. City Clerk brought to my attention that this requires the new language we've been having to do on all contracts and/or renewals that went into effect July 1. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. C. Council Member Watford moved to waive the formal bidding procedures and award the City's annual mapping services contract to Global Mapping, in the amount of $8,800.00 - City Clerk (Exhibit 4); seconded by Council Member O'Connor. Watford — this is the same company that we've been doing business with for many years? Lane, Yes. And it's a sole source because they are the same company that handles the maps for the property appriasers office, which gives the city a lower price since the work is the same? Lane, Yes. And this is the same amount from previous year? Lane, yes, same for about 4 years now. Ritter — questions the same as Dowling. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA WATFORD — YEA O'CONNOR — YEA MOTION CARRIED. IX. ADJOURNMENT - Mayor There being no further items on the agenda, Mayor Kirk adjourned the meeting at 6:24 P.M. Page 3 of 3 City of Okeechobee, November 1, 2016 meeting Minutes taken during the meeting by B. Jenkins CALL TO ORDER: Mayor Kirk called the Regular City Council Meeting to order on November 1, 2016, at 6: P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, 0 ech bee, Florida 34974. OPENING CEREMONIES: The invocation was to be given by m son, First United Methodist Church; the Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Present Council Member Noel Chandler Present Council Member Mike O'Connor Present Council Member Gary Ritter Present Council Member Dowling R. Watford, Jr. Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Interim Police Chief Bob Peterson Present Fire Chief Herb Smith Present Public Works Director David Allen Present IV. AGENDA — Mayor A. Requests for the addition, deferral or withdrawal f items n today's agenda. There were none. Read IeHer -From �iti o C ngie YIW6) In4o record V. PRESENTATIONS AND PROCLAMATIONS — Mayor Proclaim the month of November, 2016 as "Diabetes Awareness Month." Mayor Kirk presented the following proclamation to Mr. Steven Nelson of Okeechobee Discount Drugs, which read: "Whereas, The City of Okeechobee in partnership with Okeechobee Discount Drugs strives to keep its population healthy through education, awareness and empowerment, and Whereas, Diabetes affects nearly 29 million Americans today, another 86 million Americans have pre -diabetes and are at risk for developing Type 2 diabetes; and Whereas, Every 23 seconds someone in the United States is diagnosed with Diabetes. Recent estimates have found that Diabetes is the Ph leading cause of death in the United States causing more deaths than AIDS and Breast Cancer combined, and Whereas, Diabetes doubles the risk for heart attack or stroke and is the leading cause of kidney failure. Diabetes is also the leading cause of blindness among working -age adults. Now Therefore, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of November 2016 as `Diabetes Awareness Month' and, along with Okeechobee Discount Drugs, encourage all residents to become educated partners in their own health and bring awareness to this disease in an effort to keep the population of Okeechobee healthy." SfeAH NQlson 0A, OK t Discount Dru�C s �,orp sen f �o acc�pf�rw/ar ah,on. -lurks 61" �ouJnCil �would roC�11A a�trO. t� 1nerin G�1Yh�. a_1k'Chi. 'krA& r> nt�rsrl ro rCLm e �toMoKP rP �n f a.f & 14 ��- ers all ' e Y ou-� lnvolvemeh.-� �n Its ro9 rarn as ,{Urn had VI. MINUTES — City Clerk A. Council Member N(1� moved to dispense with the reading and approve the Summary of Council Action for the October 4, 2016, and the October 18, 2016 Regular Meetings; second by Council Member W VOTE: KIRK — YEA CHANDLER — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. _( _ Page 1 of 5 VII. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT A.1.a) Council Membermoved to read proposed Ordinance No. 1146, adopting a moratorium on issuing business licenses, planning applications, petitions, and/or developments for medical marijuana distribution facilities; seconded by Council Member b) Vote on motion to read by title only. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA � OTION CARRIED. c) Attorney Cook read proposed Ordinance No. 1146 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, ADDRESSING THE UPCOMING VOTE CONCERNING NO. 2 CONSTITUTIONAL AMENDMENT, ARTICLE X, SECTION 29, `USE OF MARIJUANA FOR DEBILITATING MEDICAL CONDITIONS" ON THE BALLOT FOR THE GENERAL ELECTIONS SCHEDULED FOR NOVEMBER 8, 2016; IT APPEARING THAT SHOULD THE MEASURE BE APPROVED BY THE ELECTORATE, THE FLORIDA LEGISLATURE MAY THEN ENACT REGULATIONS OR RESTRICTIONS ON THE SALE AND DISTRIBUTION OF MEDICAL MARIJUANA; THAT PENDING SUCH VOTE AND ACTION OF THE LEGISLATURE OR STATE ADMINISTRATIVE AGENCY, IT REMAINS UNCLEAR WHAT RESTRICTIONS OR REGULATIONS WHETHER ANY, THAT LOCAL MUNICIPAL GOVERNMENTS COULD ENACT REGARDING THIS ISSUE, THAT UNTIL IT IS DETERMINED WHEN AND WHETHER LOCAL MUNICIPAL GOVERNMENTS CAN PROCEED WITH REGULATIONS, THAT A MORATORIUM BE IMPOSED WITHIN THE CITY OF OKEECHOBEE, SAID MORATORIUM SUSPENDING THE ACCEPTANCE AND APPROVAL OF ANY APPLICATION FOR BUSINESS TAX RECEIPT, OCCUPATIONAL LICENSE, BUILDING PERMIT, ZONING OR LAND USE CHANGE, OR ANY OTHER DEVELOPMENT PERMIT DIRECTED TO THE OPERATION OF A BUSINESS THAT SELLS, DISTRIBUTES, PROVIDES, OR IN ANY MANNER DEALS WITH THE DISTRIBUTION OF MEDICAL MARIJUANA TO THE PUBLIC; PROVIDING FOR SUNSET PROVISION, PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE4--to ." 2.a) Motion and second by Council Members �"cand adopt proposed Ordinance No. 1146. b) Public comments and discussion. j 6 public CDKNYLs 01, c) Vote on motion. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA WATFORD — YEA MAYOR KIRK CLOSED THE PUBLIC HEARING AT �', I l ' 6R -YEA OTION CARRIED. Page 2 of 5 VIII.NEW BUSINESS A. Motion and second by Council Members V4 and ►"u to adopt proposed Resolution No. 2016-08, authorizing specific agents of the City to open and/or maintain deposit of accounts with financial institutions. Attorney Cook read proposed Resolution No. 2016-08 by title only as follows: "A RESOLUTION BY THE CITY COUNCIL FOR THE CITY OF OKEECHOBEE, FLORIDA, AUTHORIZING CONTINUING RESOLUTION FOR EXECUTION OF BANKING DOCUMENTATION RELATED TO DEPOSIT ACCOUNTS OF THE CITY WITH VARIOUS FINANCIAL INSTITUTIONS, WHEREBY THE CITY DESIGNATES A FINANCIAL INSTITUTION AS A DEPOSITORY FOR FUNDS OF THE CITY, AUTHORIZING CERTAIN CITY OFFICIALS AS GOVERNMENTAL AGENTS TO UPDATE OR SUBMIT CERTIFICATES TO SUCH FINANCIAL INSTITUTIONS THE CITY MAY HAVE SELECTED FOR DEPOSIT OF FUNDS; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." VOTE: KIRK — YEA CHANDLER — YEA NNOR — RITTER — YEA WATFORD — YEA MOTION CARRIED. 6R- srh.66As WWeiramch�ns in�-�ttd tub Nupol Qprro✓o-P dC- vr;�,�►���'ew; move accoun+s around PirU,cslrn�r��f. pu.v vs £ fn��s" rays. kesvion Q;u-bonus-typ,nSQ�Tl�1'l got ' ftwOfed WStdo ruc - 4 Clerk L�IQ,ri� LCh- CaR- Priority oF#pravai 91ut'n /n &s lief? Iu�ar - Q11y 2 o f qi Jam � maer Page 3 of 5 B. Motion and second by Council Members W and G* to adopt Addendum No. 1 to the Legislative Services Agreement date March 1, 2000 with CAS Governmental Services, LLC to include required Florida Statutory language and approve a one-year extension not to exceed $18,000 for Fiscal Year 2016-17. VOTE: KIRK — YEA CHANDLER — YEA O'CONNQ.R.--Yf,4- RITTER — YEA WATFORD — YEA MBTION CARRIED. J�— 46S(6� bf VA 01S. yqi UI)c cords FS r 6-P-cfiff Page 4 of 5 C. Motion and second by Council Members and KO to waive the formal bidding procedures and award the City's annual mapping services contract to Global Mapping, in the amount of $8,800. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA l--,-MOTION CARRIED DW- sole sou u__ lM l lbin uS4 n Rw awffw�-. IX. ADJOURNMENT - Mayor 11A There being no further items on the agenda, Mayor Kirk adjourned the meeting at Page 5 of 5 Okeec�obee, Floriva WHEREAS, The City of Okeechobee in partnership with Okeechobee Drugs strives to keep its population healthy through education, and empowerment; and WHEREAS, Diabetes affects nearly 29 million Americans today, another 86 million Americans have pre -diabetes and are at risk for developing Type 2 diabetes; and WHEREAS, Every 23 seconds someone in the United States is diagnosed with Diabetes. Recent estimates have found that Diabetes is the Th leading cause of death in the United States causing more deaths than AIDS and Breast Cancer combined, and WHEREAS, Diabetes doubles the risk for heart attack or stroke and is the leading cause of kidney failure. Diabetes is also the leading cause of blindness among working -age adults. NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of November 2016 as "Diabetes Awareness Month" and, along with Okeechobee Discount Drugs, encourage all residents to become educated partners in their own health and bring awareness to this disease in an effort to keep the population of Okeechobee healthy. on November 1, 2016, I have caused tljs,seaI to be affixed E. Kirk, Mayor Drainage I would like to give a big thank you to the city council, city administrator and the public works department of the city of Okeechobee. I am a business owner on Southwest Park Street. And, as I'm sure you are aware, we have a drainage problem in that area --- to the point that water floods into the back of the building when it storms. After expressing the issue to all of the councilmen and city administrator and giving it necessary time. I'm happy to say a solution was made! With the help of Mike O'Connor and Marcos Montes De Oca, the public works department came out and dug, mostly by hand, and pored a concrete storm drainage area which has alleviated the problem! They have even followed up with me to see how it's working out. I always hear how you can't get the city to do anything, but I'm here to say that you can! I want to give a special thanks to Mike O'Connor, Marcos Montes De Oca, Cleveland Lamb, Marvin Roberts, Donovan Whitehall, Eric Ward, Cody Rodriguez and Donny Robertson for a job well done! Sincerely Angie Griffin Staffords Salon Exhibit 1 ORDINANCE NO. 1146 Nov 1, 2016 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, ADDRESSING THE UPCOMING VOTE CONCERNING NO. 2 CONSTITUTIONAL AMENDMENT, ARTICLE X, SECTION 29, "USE OF MARIJUANA FOR DEBILITATING MEDICAL CONDITIONS" ON THE BALLOT FOR THE GENERAL ELECTIONS SCHEDULED FOR NOVEMBER 8, 2016; IT APPEARING THAT SHOULD THE MEASURE BE APPROVED BY THE ELECTORATE, THE FLORIDA LEGISLATURE MAY THEN ENACT REGULATIONS OR RESTRICTIONS ON THE SALE AND DISTRIBUTION OF MEDICAL MARIJUANA; THAT PENDING SUCH VOTE AND ACTION OF THE LEGISLATURE OR STATE ADMINISTRATIVE AGENCY, IT REMAINS UNCLEAR WHAT RESTRICTIONS OR REGULATIONS WHETHER ANY, THAT LOCAL MUNICIPAL GOVERNMENTS COULD ENACT REGARDING THIS ISSUE; THAT UNTIL IT IS DETERMINED WHEN AND WHETHER LOCAL MUNICIPAL GOVERNMENTS CAN PROCEED WITH REGULATIONS, THAT A MORATORIUM BE IMPOSED WITHIN THE CITY OF OKEECHOBEE, SAID MORATORIUM SUSPENDING THE ACCEPTANCE AND APPROVAL OF ANY APPLICATION FOR BUSINESS TAX RECEIPT, OCCUPATIONAL LICENSE, BUILDING PERMIT, ZONING OR LAND USE CHANGE, OR ANY OTHER DEVELOPMENT PERMIT DIRECTED TO THE OPERATION OF A BUSINESS THAT SELLS, DISTRIBUTES, PROVIDES, OR IN ANY MANNER DEALS WITH THE DISTRIBUTION OF MEDICAL MARIJUANA TO THE PUBLIC; PROVIDING FOR SUNSET PROVISION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, there is a measure on the ballot of November 8, 2016, for voter consideration to approve Amendment 2, the so called "use of marijuana for debilitating medical conditions" amendment to the State of Florida Constitution; and WHEREAS, should the matter be approved by vote of the electorate, the Florida Legislature or State Administrative Agency, may enact certain regulations or restrictions as to the manner and means of the sale and distribution of "use of marijuana for debilitating medical conditions;" and WHEREAS, pending such vote, and subsequent action by the Legislature or State Administrative Agency, it is not clear at what point and to what extent local municipal governments can impose local regulations, be it by Zoning and Land Use Regulations; or Special Exception; or imposing an outright ban on such activity; and WHEREAS, local municipal governments have a legitimate and inherent interest in the sale and distribution of substances that impact the quality of life in the City of Okeechobee, and which may cause impairment to its citizens and others, and can enact ordinances to address and regulate such sales; and WHEREAS, the City Council for the City of Okeechobee, believes it is in the best interests of the City and its citizens of Okeechobee to impose a Moratorium on the permitting of business locations to sell or distribute medical marijuana pending outcome of the vote, and clarification of the ability of local municipal government to impose additional or stricter regulations; and NOW THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City; that: SECTION 1. THAT the City Council for the City of Okeechobee, Florida, hereby enacts and imposes a Moratorium which has the effect of prohibiting and preventing any Department of the City of Okeechobee from accepting an application for Business Tax Receipt, Occupational License, Land Use or Zoning change, Special Exception, or in any manner acting upon a request of any person or entity for the establishment Ordinance No. 1146 Page 1 of 2 of a busin,ocation within the City that is for the purpose galling, distributing, advertising, or in any manner promoting the sale and/or distribution of marijuana for medical, or any other purpose. SECTION 2. THAT this Moratorium shall remain in effect for 180 days from the effective date hereof, pending further action by the City Council of the City of Okeechobee, which may then impose additional regulations, or Land Use or Zoning restrictions, on the operation of such a business. SECTION 3. THAT this Moratorium shall expire automatically without further action by the City Council of the City of Okeechobee, in the event the electorate should not approve Amendment 2 on November 8, 2016. SECTION 4. THAT should the measure be approved on November 8, 2016, this Moratorium shall automatically expire 180 days from the effective date hereof, unless extended by further action of the City Council of the City of Okeechobee. SECTION 5. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed. SECTION 6. Should any provision or portion of this Ordinance be declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this Ordinance shall remain in full force and effect. SECTION 7. This Ordinance shall take effect immediately upon its passage. INTRODUCED for First Reading and set for Final Public Hearing on this 18ih day of October, 2016. James. E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 1" day of November, 2016. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1146 Page 2 of 2 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a A„ ,Al -0: in the matter of fT-9,J-)-2Z4' in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed befoxe me this I ( .4-7— day of !,) AD Notary Publics State of Florida at Large 4• �; ANGIEBRWES MY COMMISSIDN # FF 976149 Ex.PIRES: Apfil20,2020 80nd0d Thru Notary l%blic Urd6rwfitor6 Okeechi 107 SW 17th Okeechobee 863-7 t,%�zi+�e da 34974 34 L! i'/ PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE NOTICE IS HEREBY GIVEN that the City Council of the city of Okeecl bee, will conduct a Public Hearing on Toes, Nov. 1, 2016, at 6 PM, or soon thereafter possible, at Gty Hall, 55 SE 3rd Ave, Okeechobee, FL, consider final reading for adoption of the following Ordinance into law: F 1146: AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIL ADDRESSING THE UPCOMING VOTE CONCERNING NO. 2 CONSI TUITIONAL AMENDMENT ARTICLE 7f, SECTION 29, `USE OF MAF IUANA FOR DEBILITAITNG MEDICAL CONDITIONS- ON TI BALLOT FOR THE GENERAL ELECTIONS SCHEDULED FOR NOVEI BER 8, 2016; ZT APPEARING THAT SHOULD THE MEASURE BE A .'Y IT REMAINS UNCLEAR WHAT VSr WHETHER ANY, THAT LOCAL M LD ENACT REGARDING THIS ISSUI D WHEN AND WHETHER LOCAL M PROCEED WITH REGULATIONS, TF WITHIN THE CITY OF OKEECH WENDING THE ACCEPTANCE AND T­OTHER DEVELOPME1NT PERMIT DIRECTED TO —&—mu MKIM1, ZONING OR LAND USE TH IN OF A BUSINESS THAT SELLS, DISTRIBUTES, PROI ANY MANNER DEAI$ WITH THE DISTRIBUTION OF RLTUANA TO THE PUBLIC: PROVTnTNr me CIINc[ nu MK wnrua• PROVIDING FOR SEV- ERABILIfY; PROVIDING FOR AN EFFECTIVE DATE. IAll members of the public are encouraged to attend and partidpate in said Hearing. The proposed ordinance may be Inspected in its entirety by be of the public at the Office of the City Clerk during normal business hours, Mon-Fd, 8:00 AM-4:30 PM, except for holidays. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to par- bapate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you Intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda, a copy of the document, picture, video, or item MUST be provided to the Gty Clerk for the City's records. 47: City Clerk Lane Gam 8042 ON 10 21/20161otea, CMC Exhibit 2 RESOLUTION NO. 2016-08 -"'Nov 1, 2016 A RESOLUTION BY THE CITY COUNCIL FOR THE CITY OF OKEECHOBEE, FLORIDA, AUTHORIZING CONTINUING RESOLUTION FOR EXECUTION OF BANKING DOCUMENTATION RELATED TO DEPOSIT ACCOUNTS OF THE CITY WITH VARIOUS FINANCIAL INSTITUTIONS, WHEREBY THE CITY DESIGNATES A FINANCIAL INSTITUTION AS A DEPOSITORY FOR FUNDS OF THE CITY; AUTHORIZING CERTAIN CITY OFFICIALS AS GOVERNMENTAL AGENTS TO UPDATE OR SUBMIT CERTIFICATES TO SUCH FINANCIAL INSTITUTIONS THE CITY MAY HAVE SELECTED FOR DEPOSIT OF FUNDS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee, Florida must select financial institutions in which to deposit funds from time to time, and to obtain certain banking services including, but not limited to money market investments, and qualified public deposit accounts; and WHEREAS, these institutions, as a prerequisite to maintaining an account, requires governmental entities to submit certificates of resolution, which banking forms set forth qualifying information concerning the City of Okeechobee, Florida, and its authorized agents who may execute documents, withdraw funds, transfer funds, make investment decisions, close accounts, and related necessary banking decisions; and WHEREAS, the submission of certificates of resolution and execution of same to these institutions is a pro forma procedure which designated City of Okeechobee staff should be authorized to perform on a continuing basis as needed; and WHEREAS, the intent of this Resolution is to create and authorize a continuing Resolution for the completion of these forms without the necessity of formal and additional action by the City Council; and NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: The above recitals are hereby incorporated into the body of this Resolution, and adopted as findings of fact. SECTION 2: That this Resolution, shall be a continuing authorization for certain City of Okeechobee staff to execute and submit as needed, a certificate of resolution form provided by the financial institution which sets forth the necessary information and authorization as required by such institution to maintain the account(s). SECTION 3: That any two of the following four positions within the City of Okeechobee are authorized to execute the certificates of resolution for the financial institutions, and to be named by the City of Okeechobee to the institutions as authorized governmental agents, and to perform banking functions and deal with the funds and accounts as set forth in the certificate of resolution or as otherwise authorized by the City Council: -Mayor -City Clerk -City Administrator -Finance Director RESOLUTION NO. 2016-08 PAGE 1 OE 2 SECTION 4: To the extent that there are any typographical and/or administrative errors and/or omissions that do not change the tone, tenor, or context of this Resolution, then this Resolution may be revised, without subsequent approve of the City Council of the City of Okeechobee. SECTION 5: Conflict. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 6: Severability. That if any portion of this Resolution should be judicially determined to be unenforceable, then the balance thereof shall continue to remain in full force and effect. SECTION 7: Effective Date. This Resolution shall take effect immediately upon its adoption. INTRODUCED AND ADOPTED in regular session this 15t day of November, 2016. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor RESOLUTION NO. 2016-08 PAGE 2 OF 2 Exhibit 3 Nov 1, 2016 ADDENDUM NO. 1 LEGISLATIVE SERVICES AGREEMENT BETWEEN THE CITY OF OKEECHOBEE AND CAS GOVERNMENTAL SERVICES, LLC THIS ADDENDUM to the contract for legislative services with CAS Governmental Services., LLC, dated this 1' day of November, 2016, and the terms herein are incorporated by reference and made a part of the renewal Letter of Understanding relating to revision of compensation to current legislative services agreement with the professional firm/contractor. 1. The legislature has amended Chapter 119 Florida Statutes, Section .0701 thereof, to expand the obligation of local government to include into all contracts certain language that relates to public records, which is made a part of this Contract. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE CITY OF OKEECHOBEE AT: CITY CLERK'S OFFICE 55 S.E. 3RD Avenue Okeechobee, FL. 34972 (863) 763-3372 ext. 215 Igamiotea@cityofokeechobee.com 2. The contractor shall adhere to Florida public records laws, including the following: a. Keep and maintain public records required by the City to perform the services, and upon request of the custodian of records for the City, provide the City with a copy of the requested records or allow the records to be copied or inspected within a reasonable time at a cost that does not exceed the cost allowed in Chapter 119 or as otherwise provided by law. b. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of this contract term and following ADDENDUM NO. 1 Page 1 of 3 completion of the contract if the contractor does not transfer the records to the City. c. Upon completion of the contract, transfer, at no cost, to the City all public records in possession of the contractor or thereafter keep and maintain public records required by the City to perform the service. If the contractor transfers all public records to the City upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request of the City Clerk, in a format that is compatible with the information technology systems of the City. 3. Noncompliance: a. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the contractor of the request, and the contractor must provide the records to the City or allow the records to be inspected or copied within a reasonable time. A reasonable time is defined as within eight (8) business days. b. If the contractor does not comply with the request of the City for the records, the City shall enforce the contract provisions in accordance with the contract. c. If the contractor fails to provide the public records to the City within a reasonable time, the contractor may be subject to the penalties under Chapter 119.10. 4. Civil Action. a. If a civil action is filed against a contractor to compel production of public records relating to the City's contract for professional services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, If: 1) The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and 2) At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a ADDENDUM NO. 1 Page 2 of 3 statement that the contractor has not complied with the request, to the City and to the contractor. b. A notice complies with the above if it is sent to the custodian of public records for the City and to the contractor at the contractor's address listed on its contract with the City, or to the contractor's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. c. A contractor who complies with a public records request within eight (8) business days after the notice is sent is not liable for the reasonable costs of enforcement. IN WITNESS WHERE OF, the CITY and the Professional have made and executed this Addendum to the Contract: AS TO THE CITY: ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney AS TO THE PROFESSIONAL: James E. Kirk, Mayor Date: November 1. 2016 (Signature) (Printed Name & Title) Date: ADDENDUM NO. 1 Page 3 of 3 Craig A. Smith & Associates 1000 W. McNab Road, Suite 200 Pompano Beach, FL 33069 This Agreement is by and between the City of Okeechobee, Florida, hereinafter referred to as the "CITY" and the consulting firm, Craig A. Smith & Associates, hereinafter referred to. as "CAS". Whereas, the CITY seeks to engage the services of an individual or firm to seek, write and administer grants and special Legislative Appropriation Funding. This service will be with respect to grants, special funding and/or appropriations relating to the City of Okeechobee, Florida. Whereas, the CITY voted in an official meeting of the Okeechobee City Council to contract the professional services of Craig A. Smith & Associates to seek and administer special funding projects relating to services and improvements in the City of Okeechobee, Florida. SERVICES: CAS will provide the following services: Research potential grants, write grants and administer grants. Provide information and data to Federal, State and Regional agencies; Prepare appropriate draft cooperative agreements for agencies involved and for review by the CITY; Provide appropriation language and, as may be needed, work with CITY staff; Attend and provide testimony at appropriate Tallahassee subcommittee meetings; Attend and provide testimony at appropriate Tallahassee committee hearings; Coordinate and solicit support from legislators and appropriate state agencies; Report findings to the CITY; Make necessary reports to appropriate Federal, State and Regional agencies; Administer the program/project and prepare and submit close-out documents as necessary and directed. COMPENSATION: CAS shall receive an annual retainer fee of $10,000.00 to be paid upon invoice, _ CAS shall also invoice the CITY for normal out-of-pocket expenses and hourly rate fees for time worked and other pass -through charges normally associated with these duties. The hourly rate will be $100.00 per hour. Craig A. Smith & Associates agrees that it will divide costs for "similar and alike" services among the clients represented using "similar and alike" services, for charges incurred in this section. _ The CAS Administration fee will be 4.5% based on the funding amount obtained and/or value gained for the CITY. CAS is not due any Administration Fee unless the grant, appropriation or special funding project is approved. After the special funding project is approved, and appropriate fund acquisition contracts are approved and acceptable to the CITY, CAS may invoice the CITY for the amount due. The CITY agrees to make payment within thirty (30) days of CAS invoicing. CRAIG A. SMITH ASSOCIATES a 7777 Glades Road - Suite 410 - Boca Raton, Florida 33434 CONSULTING ENGINEERS • SURVEYORS - LI ILITY LOCATORS - GRANT SPEGULISfS W W W C R A I G A 5 M I T H C O M July 7, 2011 Mr. Brian Whitehall, City Administrator 55 SE Third Avenue Okeechobee City Okeechobee, Florida 34974 RE: Assignment of Governmental Services Division Contract Dear Mr.: Whitehall: Craig A. Smith & Associates, Inc. thanks you for allowing us to provide Governmental Services for the City of Okeechobee. We would appreciate your considerations in assigning the Governmental Services contract to a new entity, CAS Governmental Services, LLC. There will be virtually no change in services except that this firm is an LLC and will no longer be directly connected to the professional engineering firm of which I am President. The long and successful governmental services that has been in place will continue with the same legislative team, Dale Milita as President, Ken Grimes and Connie Vanassche as Vice Presidents. It will be greatly appreciated if you will allow this assignment procedure as may be provided for in the present contract. Sincerely, Oee R. 'Sc hrine�r,P � 4� President cc: M. Dale Milita CAS Governmental Services. LLC i/ o / Date• 9 S 4. 7 8 2. 8 2 2 2 5 6 1. 7 9 1. 9 2 8 0 P h o n e 5 6 1. 3 1 4. 4 4 S 3 3 0 5. 4 6 1. 4 4 1 0 9 5 4. 7 8 6. 8 9 2 7 F a x S 6 1 7 9 1 9 8 1 8 o CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 n Telephone: 863-763-3372 Fax: 863-763-1686 OCTOBER 1, 2016 TO: CAS Governmental Services, LLC P O Box 35 36910 3`d Street Canal Point, FL 33438-0035 FROM: City of Okeechobee 55 SE 3`d Avenue Okeechobee, FL 34974 Letter of Understanding Relating to Revision of Compensation to Current Legislative Services Agreement This Letter of Understanding amends the compensation section of the existing City of Okeechobee (City) Agreement with CAS Governmental Services, LLC, (CAS) which will now include a 'not -to -exceed' provision. The following is hereby agreed: Upon execution of this Letter of Understanding, the Compensation provision of the current agreement between the City and CAS shall be repealed and/or revised to incorporate a 'not -to -exceed' provision wherein it is understood and agreed that CAS total billable expenses and retainer fees to the City for services rendered in the fiscal year October 1, 2016 through September 30, 2017 shall not exceed Eighteen Thousand Dollars ($18,000). All other aspects of the existing Agreement remain as agreed. FOR: CITY OF OKEECHOBEE re Marcos Montes De Oca City Administrator Printed Name & Title Date: 6 lr� MFOR-CAS Gover mental Services Signature �lilN C. 1/ aVLg55C t - Printed Name & Title/ Date: kz�L ` , �� TO: Exhibit 4 Nov 1, 2016 1 M E M 0 RANDOM Mayor Kirk, Council Members, FROM: City Clerk Gamiotea A l - DATE: October 17, 2016 SUBJECT: Annual Contract for Mapping Services for FY 2016-17 Please consider waiving the formal bidding procedures and award the City's annual mapping services contract to Global Mapping Services in the amount of $8,800.00. Global Mapping is still the consultant for the Property Appraiser's Office, and we continue to share the same updated information, which in turn keeps the City's costs down. Since there is no other mapping company that performs this type of work for the Property Appraisers Office, I have requested the City Administrator consider approval and recommend that this be considered a sole -source purchase based on maintaining operational standards, and serves as the best working relationship with the Property Appraiser's Office. In keeping with Code Book Section 2-288, Department Heads may recommend purchase of a specific brand should they feel, through experience or analysis, that only that brand will serve the best interest of the City. Factors which might warrant sole -source purchasing could involve compatibility with existing equipment, maintaining operational standard, or lesser serves requirements which reduce down -time and maintenance cost. When making such a recommendation, the Department Head shall submit written justification to the City Administrator, whom may waive bidding and grant the purchase request in cases where the estimated value of the purchase does not exceed his bid award authority ($7,500.00). Above that limit, the written justification and recommendation shall be referred to the City Council for approval. Sole -source reviewed and approved by the City Administrator, to forward to the City Council: AM cos Montes De Oca, City Administrator Attachments: City Purchase Requisition No. 015742 signed by L. Gamiotea Annual Contract Quote from Global Mapping Upon City Council approval, forward P.R. 015742, original Global Mapping Contract Quote and a copy of the minute pages to Finance to issue Purchase Order. Draw downs are processed quarterly. Global Mapping, Inc. 140 Valley Drive Eureka Springs, AR 72631 I Name / Address I Lane Gamiotea Citv Clerk City Of Okeechobee 55 SG 3rd Avenue Okeechobee, PI 34974 Date Quote # 10/14/2016 3 (111UO-1 CUZ+fGC+- Rep Project Description Qty Total GIS Yearly Mapping Services 8,800.00 Thank you for your business. Total0.0 LSS PURCHASE REQUISITIONt?'';o CITY OF OKEECHOBEE PO# ASSIGNED: 55 Southeast 3rd Avenue Important: This number must Okeechobee, FL 34974-2903 be shown on all invoices, Tel: 863-763-3372 packages, cases, tickets and Fax: 863-763-1686 correspondence. TO: Global Mapping, Inc. 140 Valley Drive Eureka Springs, AR 72631 THIS ORDER SUBJECT TO CONDIDTIONS ON FACE. NO CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION OF PROCUREMENT MANAGEMENT. SHIP TO: City of Okeechobee Lane Gamiotea, CIVIC 55 Southeast 3rd Avenue Okeechobee, FL 34974 INVOICE IN DUPLICATE: DATE IVENDOR NO.1 DELIVERY DATE SHIP VIA BEST WAY F.O.B. DEST. ITERMS 10/14/16 N/A I N/A I N/A N/A NET 30 ITEM NO ACCT. NO QUANTITY UNIT DESCRIPTION UNIT AMOUNT 1 001-2512-3400 1 Mapping Services $8,800.00 Oct 2016 to Sept_2017 &fjt-aCT Serv�c; .Y'5ae- _`M-. wu.e 4- -ei! Crt} attuGL MY M[' Apr ak btj ilz y Mkll, ' TOTAL $ 8,800.00 CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUIEST. STATE SALES TAX EXEMPTION NO. 85-8012621656C-6 FEDERAL I.D. NO 59-60000-393 .- 616AQ (La f 0:; AUTHORIZED SIGNATURE RECEIVING RECORD ❑ PARTIAL ❑ FINAL Vol. 107 No. 133 Change your clock; change your battery ... Page 2 Local woman dies m car crash ... Page 5 Two accused of throwing bricks ... Page 3 Brahmans face Tigers ... Page 8 Lake Levels 15.40 feet Last Year: 14.54 feet S on ore By Pop ys Family Restimmuf 1759 S. Parrott Ave. 763-7222 Source: South Florida Water Management District. Depth given in feet above sea level 19 Find us on Facebook See page 4 for information about how to contact this newspaper. 01INcllebeellelaAM kMUW RHIR $ ��Jpii I 111�iii�lm II s MIN I MIM --- 1 101 November 4, 2016 500 plus tax City to hire new police chief By Charles M. Murphy Okeechobee News The Okeechobee City Council reviewed the list of applicants for chief of police at their regular meeting on Nov. 1. The city council has 24 names to consider for the vacant position of police chief. The list includes local candidates Marty Faulkner, Dale LaFlam, Thomas Levins, der of Illinois, Dwayne Wheeler of Illinois, and Daryl Lewis, William Markham, Paul Miles, Florida residents, Brent Coates, Alfredo Ferrer, Robert Peterson the current interim chief, Bill Alexander Freeman, Kenneth Leedham, Debo- Saum, Mark Shireman, Keith Stripling, Ted Van rah McCray, Robert Pastula, Thomas Santarlus, Deman and Lester Yeates. Other candidates and John Webb. include Christopher Alexander of North Caro- lina, Robert Owens of Virginia, Jeffery Caven- See CITY — Page 5 apeaai io me �neec000ee ry Raulerson Hospital was honored as the 2016 Okeechobee Hospice of Okeechobee was honored as the Business of the Business of the Year in the corporate category. Left to right Year in the non-profit category. Left to right are chamber pres- are chamber president Terry Burroughs, Brian Melear, Terry ident Terry Burroughs, Gail Gerntrup, Fran Syfrett, Dorothy Brown, Stephanie Quesinberry, Benny Matthew, chamber ex - Bulger, and chamber executive director Paulette Wise. ecutive director Paulette Wise and Kathy Selby. Business of the Year awards presented Special to the Okeechobee News Okeechobee has so many great businesses, it's hard to only honor four at a time. The Chamber of Commerce of Okeecho- bee County recently held its annual Business of the Year Awards luncheon where four mem- ber businesses were honored as the 2016 Busi- nesses of the Year. Each year member businesses and the community get the opportunity to nominate businesses who they feel are doing an out- standing job. This year 25 member businesses were nom- inated: Brennan Eye Care, Brown Cow Swee- tery, D & G Catering, ICS Computers, Lillies & Lace Boutique, Rustic Style & Cabins, Staffords Salon, Uncle Larry's of Okeechobee, Demer's Machine Shop & Drilling Services, Jones Sup- ply, Pritchards and Associates, Audibel Hearing Care Center, Edward Jones Investments, Flor- ida Public Utilities, Holiday Inn, Okeechobee Dodge, Papa Johns, Raulerson Hospital, Tin Fish of Okeechobee, CareerSource Heartland, Dr. Fred Brown Children's Health Center, Fra- AUTO ACCIDENT? BOARD CERTIFIED • FREE APPOINTMENTS • CALL NOW In Okeechobee Across. From the Courthouse on 3rd • Hosklaw.com lernal Order of Police Lodge 69, Gulfstream Goodwill Industries, Hospice of Okeechobee and Real Life Children's Ranch. As mentioned several times throughout the event, the Chamber of Commerce holds many talented and giving business owners and employees within its membership and we are very proud of all that they put into the community. This year's winners Raulerson Hospital, Pritchards & Associates, Staffords See BUSINESS — Page 10 Mu Nommakins INJURY ATTORNEY 1111 Minak paa& November 4, 2016 Okeechobee News Woman killed when car goes in canal on S.R. 70 By Eric Kopp Okeechobee News An early morning single -vehicle accident Wednesday on S.R. 70 East claimed the life of an Okeechobee woman, stated a Florida Highway Patrol (FHP) release. According to the release Shannon Wake - lee, 42, was pronounced dead at the scene of the Nov. 2 crash near VPI Grove Road in St. Lucie County_ The FHP release states the accident oc- curred at 6:36 a.m. when Ms. Wakelee was eastbound in the inside lane of S.R. 70. For Pharmacist Steve Nelson (left) accepts a proclamation for Diabetes nth In November from Mayor James Kirk (right). Sexual Predator Notification The Okeechobee County Sheriff's Of- fice is disclosing this information to the public in order to enhance public safety, awareness, and protection. This infor- mation is not intended to increase fear: rather it is this agency's befief that an in- formed public is a safer public. This bulletin should be used only for information purposes. Citizen abuse of the information to threaten, intimidate, or harass offenders will not be tolerated, in any manner. The individual who appears in this curs., �Nov.10'" t "DOCTOR STRANGE" Fm, Tw, 6 Thurs. 7:00 6 9:00 Set, Sun. & Wed. 2W. 4.15. 40 6 9:00, Man. 3W 6 7.00 II: "TROLLS" ei, Toes. & Thurs. 7'.00 6 9:00, Sat, Sun. & wed. 2:00. 4.15, 7:00 "0. Mon. 3:00 & 7:00 Ilt'TYLLB PERRY: B00" ai 70Q Set. Son 6 Wltl 200 & 70Q Mon7W Tue:6 Thurs9W III: "INFERNO" K YW.S Sum 6 Wed US6 9. 0. Mort 30QT-6 T-7oa bulletin have served the sentence imposed on them by the courts. They are NOT wanted by the police at this time. Sex offenders have always lived in the communities. The only change is the public is Robert now better informed. Childs Robert Childs, a white male, was born Feb. 13, 1976. He reasons not yet known, she drove her 2013 Ford Focus through the grass median in a northeasterly direction and across the west- bound lanes. Ms. Wakelee continued in a northeasterly direction across the northern grass shoulder of the four -lane highway, and into a canal. 'CITY Continued From Page 1 City administrator Marcos Montes De Oca said the applications will first be reviewed by staff to see if the applicant meets the mini- mum requirements. "We will narrow down the pool based on the applications and then present to the council a list of candidates for the council to interview," he noted. There could be some out-of-state ap- plications still received this week, provided they were postmarked by Oct. 28. Mr. Montes De Oca predicted the initial round of interviews will take place in De- cember and the position should be filled sometime in January. In other business, the Okeechobee City Council approved a six-month moratorium on medical marijuana related businesses. In the next six months the citywill develop reg- has blond hair and blue eyes. He is 5'8" tall and weighs 155 lbs. His current ad- dress is 12911 N.W. 160th St. in Okeecho- ¢ee. Childs was convicted of Rape, third degree in 1995, Child Molestation in 1997 and Rape third Degree in 2001. All three offenses took place in King, Wash. If you have any questions regarding this bulle- tin, contact Michele at the Okeechobee County Sheriff's Office at 763-3117, ex- tension 5100, or website http://www.fdle. state.fl.us. The woman's car was completely sub- merged with Ms. Wakelee trapped in the driver's seat, continued the release. The cause of the crash is under investiga- tion by lead investigator, Trooper Corporal B. Timmons. ulations that the state would allow, provided voters approve a constitutional amendment to allow sales of marijuana on Nov. 8. Mayor Jim Kirk issued a proclamation to designate November as Diabetes Awareness Month. Pharmacist Steve Nelson accepted the proclamation. Mayor Kirk also read a letter from a resi- dent, Angie Griffin. She wrote that she was pleased with city public works for handling the drainage issue at her business. The council also approved a resolution that au- thorizes execution of banking documents related to the deposit of city finds. The city can designate a depository for funds. They voted to extend their agreement for lobbying in Tallahassee with CAS Gov- emmental Services; LLC for one year for $18,000. They voted to waive formal bidding pro- rodnre9 and awarded the annual maDDing - F �ar> mc�i PO Box 1595, Okeechobee, FL 34973 www.TFP.Okeechobee.org 86"01-8277