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1999-03-161�,F OKLrEC o +o � s - 04OA10' ►►' I. CALL TO ORDER: - Mayor: March 16, 1999, City Council Regular Meeting, 6:00 p.m. CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION Mayor Kirk called the March 16,1999 Regular City Council Meeting to order at 6:00 p.m. II. OPENING CEREMONIES: Invocation offered by Reverend Eddie Lamb; Reverend Eddie Lamb offered the invocation; Pledge of Allegiance led by Mayor Kirk. III Mayor Kirk led the pledge of allegiance. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. III Deputy Clerk Gamiotea called the roll: Mayor James E. Kirk Present Council Member Noel A. Chandler Present Council Member Lowry Markham Present Council Member Robert Oliver Present Council Member Dowling R. Watford, Jr. Present City Attorney John R. Cook Present City Administrator Robert J. Bradshaw Present City Clerk Bonnie S. Thomas Absent Deputy Clerk S. Lane Gamiotea Present IV. PROCLAMATIONS -Mayor. PAGE 1 OF 10 A. Proclaim March 20,1999 as Walk America Day. Mayor Kirk read the following proclamation in it's entirety: "WHEREAS, on March 20,1999, the March of Dimes will hold the annual WalkAmerica event in Okeechobee, Florida; and WHEREAS, WalkAmerica is the nation's oldest and largest walking event, taking place in 1,500 communities across the country; and WHEREAS, this event is fund raising team effort to improve the health of babies by preventing birth defects and infant mortality; and WHEREAS, money raised from the WalkAmerica funds programs of research, community services, education and advocacy; and WHEREAS, walkers will walk a route of five miles beginning and ending in Flagler Park; and WHEREAS, the City of Okeechobee has extended a challenge to our community to join the WalkAmerica Activities. NOW THEREFORE, I, James E. Kirk, by the virtue of the authority vested in me as Mayor of the City of Okeechobee Florida, do hereby proclaim March 20,1999 as WalkAmerica Day in Okeechobee and urge all citizens to become familiar with and participate in this worthwhile event." Mrs. Laura McCall was present to receive the proclamation. She thanked everyone for their support in this fund raiser and reminded all that it was not too late to join a team to walk or contribute funding. MARCH 16,1999 - REGULAR MEETING - PAGE 2 OF 10 IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the Council Action for the Special Meeting of February 24, 1999 and Special Meeting of February 24,1999 and the Regular Meeting of March 2,1999; seconded by Council Member Oliver. the Regular Meeting of March 2, 1999. Discussion: None. VOTE KIRK - YES CHANDLER -YES MARKHAM - YES OLIVER - YES WATFORD - YES MOTION CARRIED. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the January, 1999 Warrant Register for the Council Member Watford moved to approve the January, 1999 Warrant Register for the amounts, General Fund two amounts, General Fund $220,477.71 and Public Facility hundred twenty thousand, four hundred seventy-seven dollars, seventy-one cents ($220,477.71) and Public Facility Improvement Fund $8,989.91. Improvement Fund eight thousand, nine hundred eighty-nine dollars, ninety-one cents ($8,989.91); seconded by Council Member Oliver. Discussion: None. VOTE KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - YES WATFORD - YES MOTION CARRIED. V. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on III Mayor Kirk asked whether there were any requests for additions or withdrawals from today's agenda. There were none. today's agenda. MARCH 16,1999 - REGULAR MEETING - PAGE 3 OF 10 VIII. NEW BUSINESS. A. Motion to adopt Resolution No. 99-2 authorizing the execution of a Highway Landscaping Maintenance Agreement between the City and Florida Department of Transportation - City Administrator (Exhibit 1). B. Motion to award a backhoe bid to Neff Machinery, Inc. in the amount of $68,880.00 - Public Works Director (Exhibit 2). Council Member Watford moved to adopt Resolution No. 99-2 authorizing the execution of a Highway Landscaping Maintenance Agreement between the City and Florida Department of Transportation; seconded by Council Member Markham. Discussion: Council Member Watford asked if this was the standard agreement that we have done every year. Administrator Bradshaw responded yes, it was an annual renewal. In discussions with them (DOT) we indicated that probably next year we'll have to ask for an increase and they were receptive to that. Attorney Cook read proposed Resolution No. 99-2 by title only as follows: "RESOLUTION AUTHORIZING EXECUTION OF HIGHWAY LANDSCAPING MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND PROVIDING FOR AN EFFECTIVE DATE." VOTE KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - YES WATFORD - YES MOTION CARRIED. Council Member Markham moved to award a backhoe bid to Neff Machinery, Inc. in the amount of sixty-eight thousand, eight hundred eighty dollars ($68,880.00); seconded by Council Member Chandler. Discussion: Council Member Markham asked what was the difference in the two, he went through the bids and there was a couple of things that were different and he wanted to know if the Public Works Director had gone and looked at these two tractors to compare them? Director Elders responded, there is a difference, the cab is bigger for tools underneath the seat where they can keep them locked up and we feel the four-wheel drive is better on the John Deer rather than the Case. They are basically the same, one has a package deal and does not give you the price break down and the other breaks it down. Council Member Markham then asked, the reason for recommending the more expensive one is because of some of the equipment and the larger cab? Director Elders responded yes and the four-wheel drive. Council Member Oliver asked are these the only two bids we received? Director Elders answered, no we received another bid but one of these is a State Contract and the other is a Government Contract, they are ten thousand dollars cheaper. 6 O MARCH 16,1999 - REGULAR MEETING - PAGE 4 OF 10 VIII. NEW BUSINESS CONTINUED. B. Motion to award a backhoe bid to Neff Machinery, Inc. in the Council Member Watford asked, do we need this piece of equipment equipped like this with the enclosed cab and air amount of $68,880.00 continued. condition. Director Elders replied that we are retiring another tractor that is twenty years old these are similar, they are almost the same machine in size and everything else as the one you are retiring, except this one has an enclosed cab with air conditioning. Council Member Markham asked, then we are going to take the one we are retiring and auction it off? Director Elders replied, yes, and that it could bring anywhere from three to five thousand dollars. Council Member Watford, stated, this one you are recommending here better meets your needs and since these are state bids we can pick whichever one best meets our needs and then he asked, is there a Case dealer in town? Director Elder replied, no, there is a John Deer, they do not handle backhoes, just farm equipment, construction equipment is a speciality item but, they could get new parts for us, the closest Case dealer is in Sebring. Council Member Watford then noted that is an advantage in itself rightthere. Mayor Kirk, commented, that would be worth the five hundred dollar difference. Council Member Markham asked what is the warranty on this machine? Director Elder answered, one year. VOTE KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - YES WATFORD - YES C. Okeechobee Main Street, Inc. MOTION CARRIED. 1. Progress Report and Discuss funding for Program Rennae Sweda, greeted the Mayor and Council introducing herself as the new president of Okeechobee Main Street, Manager - Rennae Sweda. explaining that the change took place recently with the resignation of former president Walt Smith. She continued that her reason for being present tonight was to update the Council on Main Street. It is moving ahead, every one is quite excited with our progress. This past weekend we displayed our Okeechobee Main Street Logo's. There were fifty enty's, displayed at the Speckled Perch Festival Saturday and Sunday, almost seven hundred votes were cast for the contest We feel that was a great success because it gave us an opportunity to tell seven hundred more people about Main Street Even though the weather did not cooperate real well on Sunday it was still great. Since then, we decided to display them longer because there were many people that had called us on Monday saying they did not get a chance to vote downtown and they thought they were going to go on Sunday but due to the weather it deterred them. So we have decided to display them again at Countryside Florist located at the corner of Southwest 2nd Street and 51h Avenue, today alone he had forty people come in and vote. I am very excited about it and I think everyone else should be also. MARCH 16,1999 - REGULAR MEETING - PAGE 5 OF 10 k99 VIII. NEW BUSINESS CONTINUED. C. Okeechobee Main Street, Inc. continued. Mrs. Sweda encouraged the Council Members to please cast their vote on the logos if they hadn't done so. In regards to the progress of the Design Committee, they have been working really hard. They have been having regular meetings, 1. Progress Report and Discuss funding for Program one of the meetings was very exciting, it was with the Florida Department of Transportation. They found out some Manager continued. interesting things regarding the DOT plan for the next ten years in our downtown area. They are working on grant money that would be available for the downtown area, they have noted that the County has obligated and requested one particular grant for the next ten years, and sometime around 2008 it can be renegotiated. The Design Committee fully intends to be there looking for our share for the City and hopefully we will all be here then on Main Street. There are DOT landscaping grants available for downtown and we are going to be working on those. That Committee is aggressively working for the downtown right now. I see all this and you may not see it out there, but we see it where we are and we see the action coming through right now, and my husband said to me this morning, he said this is °Main Street Magic," it is going to be contagious. Upcoming events are Easter Weekend a big boat Show from April 2 - 4 and we are having a Easter Bonnet Contest, Fishing Hat Contest, Easter Bunny to take pictures with the kids, it should be a fun weekend for everyone. Posters will be distributed to the downtown merchants, the banks, high school, hospital, we will get all the brochures and handouts and when we are there that weekend, we have security, we have everything in place right now. There will be a Main Street representative to give handouts about our organization and we think we hit a lot of people Saturday and Sunday but we intend to let a lot of other people know what Main Street is all about because some people are saying, "what is it again"? And we want everyone to know what Okeechobee Main Street is all about. There's a final subject I would like to talk to everyone about. This goes in a little different direction than we have been thinking, so please, if you have any questions just stop me and I will try to answer them the best that I can. We feel that an important point of funding is for our program manager. I know it has been discussed at several of your meetings but nothing definitive has come out of that Main Street would like to propose a consultant for the program manager. This person would work forty to fifty hours a month and paid approximately $1250 to $1500 per month. Nine thousand dollars ($9,000.00) for six months and this would be on a month to month agreement in case it did not work out or we did not like the person or we feltthey were competent enough which I doubt because I am recommending Thomas Flemming, III. He has been a consultant, program manager and an independent contractor with the Florida Main Street Program. He has done all the start up and organizational build -out, has been the co-founder and program manager of Pineapple Grove in Delray Beach which is a very successful organization, and assisted in several other communities Dania, Oakland Park, and Vero Beach. He was our speaker in Vero Beach and our trainer and presentation speaker at the Vero Beach and Clewiston Training Workshops. He is an exceptional man, is skilled in his area and I feel he would be the most competent for that job. During the six months he is here, we could interview and find someone to suit the bill for our permanent position for main street. We feel he would bring Okeechobee what it needs for downtown. His skills, his qualifications are tremendous. MARCH 16,1999 - REGULAR MEETING - PAGE 6 OF 10 VIII. NEW BUSINESS CONTINUED. C. Okeechobee Main Street, Inc. continued. Mrs. Sweda stated again, what I am asking is not for a full time person to be placed in that spot right now, but for a part- time person to be put in that spot Please ask me any questions, if you would like. Hopefully you will believe as I do that 1. Progress Report and Discuss funding for Program this town is exceptionally well managed and with the interest and devotion of people in Main Street we can face and Manager continued. deal with new challenges together. Most importantly, I love Okeechobee, I am here to do hard work and give it all I have got and I will do as much as I can to improve the downtown and maintain the place that it should be. She encouraged anyone to call her at anytime to keep them abreast of anything that is going on in our Okeechobee Main Street. "I want to thank you for allowing me to be here and I hope that you will allocate that money that is necessary for this particular person." Council Member Watford asked, if Mr. Fleming was half as enthusiastic as herself, Lane and the rest of the Main Street volunteers? Mrs. Sweda replied that he certainly was. Council Member Chandler asked if he was willing to work all year long, a full twelve months if he has to? Mrs. Sweda responded, he knows he is going to be replaced, we have already told him that, we only want him for six months, if we have to have him longer she believed that he would work longer. She continued that he was willing to work individually with people, knock on doors, go down on main street and talk to every individual person and propose build -out plans and agreements and he will work with anyone at any level, he will give us a plan that we can agree upon for downtown Okeechobee. Council Member Chandler noted even at six months he is only charging nine thousand dollars at the high side and that was definitely cheaper. Mrs. Sweda commented that she felt the fees were in line for a consultant and that she would do her best to negotiate with him at the low end of his scale because we are a small town and she did not want to take from the town anything that was not needed. Council Member Watford questioned if the six month period was cast in stone, Mrs. Sweda replied that it was not. Council Member Watford continued that his reasoning for asking was that this might work so well that we might want him to stay longer and he felt OMS would be fortunate to have someone this qualified, that has been through the process before, they have the knowledge and expertise. He then added, the question is going to be from the City's stand point, how do we want to do the funding and how is this going to affect the money that we've committed? Mayor Kirk stated the City committed to pay the salary for six months, it is just a lessor amount than anticipated which is good and he thought this was a great idea. Council Member Watford also noted that toward the end of the six months they could come back to us and see if we want to allocate any additional money. Council agreed. MARCH 16,1999 - REGULAR MEETING - PAGE 7 OF 10 VIII. NEW BUSINESS CONTINUED. C. Okeechobee Main Street, Inc. continued. 1. Progress Report and Discuss funding for Program Manager continued. 2. Appoint a City Liaison Officer to the OMS Board of Directors (Exhibit 3). Amend Street Closure Application for the Boat Show - Janet Willis (Exhibit 4). Administrator Bradshaw asked Mrs. Sweda if she would continue to update the Council monthly. She responded yes she would and she would want to bring Mr. Fleming. "I would like for everyone to get to know him personally. Council Member Oliver asked what kind of goals did OMS have for the next six months. She replied that she intends to see a complete build -out of what OMS is going to project for the future. Obtain full Main Street Community designation. Bring in new things and ideas, formulate a plan, start it up and build out of organizational ability and strengthen our people of the community and the OMS funding to be self sufficient. Administrator Bradshaw interjected that in his meetings with Mr. Fleming he specifically discussed the number one priority is fund raisers and that from the Citys standpoint we want him to jump in and get some money generated because the City cannot continue to fund this and it is time for them to break off and get their own funding sources established. Mayor Kirk stated he did not feel this required a motion since the Council is in agreement to this plan and allocating the funds as requested. He also noted that the Council appreciated everyone's efforts regarding OMS. Council Member Chandler moved to nominate Council Member Watford; seconded by Council Member Markham. Discussion: There was a brief discussion on this item. Administrator Bradshaw noted the City's feeling was that tax dollars are being used to fund another entity outside the City and for direct accountability, the City would prefer for an elected official to sit on the board as the City Liaison rather than a staff member. VOTE KIRK - YES CHANDLER -YES MARKHAM - YES OLIVER - YES WATFORD - YES MOTION CARRIED. Mrs. Janet Willis presented the Council with an amended application to temporarily close streets for the Boat Show. She explained that after working up the security program it was felt it would be better to keep all the boat people as close together as possible. We have talked with the property owners on Southwest 3`d Avenue between Southwest 2"d and 3`d Streets and they do not object to the street close for April 1 through 4, 1999. zMARCH 16,1999 - REGULAR MEETING - PAGE 8 OF 10 VIII. NEW BUSINESS CONTINUED. C. Okeechobee Main Street, Inc. continued. Council Member Watford moved to amend the original street closure application for Okeechobee Main Street Boat Show to close Southwest 3rd Avenue between Southwest 2"d and 3rd Streets; seconded by Council Member Markham. 3. Amend Street Closure Application for the Boat Show continued. Discussion: Council member Watford stated he wanted to again thank the Okeechobee Main Street group, this will help with the one main complaint in regards to the original application. Council Member Markham noted it seems traffic would flow easier this way. Mrs. Willis reported eighteen of the twenty-eight spaces have been sold for the show and to date, the event is paying for itself, "OMS sees this as a great success since it is their first event" Okeechobee News Staff Writer, Twyla Valentine commented that she went to cast her vote at the Logo Contest Booth on Saturday and the comments she heard was how shocked everyone was with the amount of entry's the contest received and one lady in particular who was from Lake Worth said to her, "you people up here must really care about your town:" Council Member Watford also noted the comments he had heard were that this year the downtown merchants took advantage of the Festival and had very good success in sales, especially the restaurants. Mayor Kirk finished with the final comment that its really good to hear positive things like that. VOTE KIRK - YES CHANDLER - YES MARKHAM-YES OLIVER - YES WATFORD - YES MOTION CARRIED. D. Receive a preliminary report from City Police Department Police Chief Farrenkopf submitted a preliminary drawing for renovation of the current library into a City Police regarding the proposed conversion of the current library building to Department It is almost twice the size of the building that currently houses the department, noted areas are an evidence the proposed City Police Department building - Police Chief room and a processing room, puts the department back downstairs so that the public has easier access, an interview (Exhibit 5). 11 room, two sets of bathrooms and a controlled DUI room. Council's main concerns were to be sure the building is structurally sound and to be sure the parking plan would work. Chiefs proposal is to close Southeast 2' Avenue between North and South Park Streets and take part of the front lawn to make a nice size parking lot. Entrance and exit would be from South Park Street. There will be back entrances for people who are brought in on custody. MARCH 16,1999 - REGULAR MEETING - PAGE 9 OF 10 nam Vill. NEW BUSINESS CONTINUED. D. Receive a preliminary report from City Police Department Council authorized Staffs recommendation to allow them to send out Request For Proposal's for architectural regarding the proposed conversion of the current library building to services, do not make any commitments, just see what kind of dollar amount were are talking about to bring the proposed City Police Department building continued. in an architect to look at what the Department is recommending and "polish it up" a little bit. Council Member Oliver commented he thought the City had an opportunity that they did not get very often to make this really nice, if they agreed to spend a little bit of money and make this first class. Mayor Kirk concluded the discussion stating he felt they were moving in a positive direction and we want to do this thing right and have something we can be proud of. E. Motion to appoint the Code Enforcement Board on an "as -needed Council Member Watford moved to appoint the Code Enforcement Board on an "as -needed basis" as the Citizen basis" as the Citizen Advisory Task Force for the Community Advisory Task Force for the Community Development Block Grant (CDBG) Program and for all future CDBG Development Block Grant (CDBG) Program and for all future applications and on -going grant requirements; seconded by Council Member Oliver. CDBG applications and on -going grant requirements - City Administrator. Discussion: Administrator Bradshaw advised the Code Board was appointed in the past as the Task Force but it was specifically for the previous CDBG project, therefore requiring the official appointment again. He noted the motion is worded to leave the appointment open for all future CDBG requirements. VOTE KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - YES WATFORD - YES MOTION CARRIED. F. Motion to appoint Rennae Sweda, Mack Worley, Jr. and Harrison Council Member Oliver moved to appoint Rennae Sweda, Mack Worley, Jr. and Harrison O'Connor as regular members O'Connor as regular members to the Code Enforcement Board for to the Code Enforcement Board for a three year term beginning May 1,1999 and ending April 30, 2002; seconded by a three year term beginning May 1, 1999 and ending April 30, 2002 Council Member Markham. -City Administrator. Discussion: Administrator Bradshaw advised that one of the current members, Jim Palmore had recently passed away, Mrs. Johnson has requested she not be reappointed and Mr. O'Connor has requested reappointment, the suggestion was to move the alternate members to regular member status and appoint another two alternates at a later date. w ! / MARCH 16,1999 - REGULAR MEETING - PAGE 10 OF 10 VIII. NEW BUSINESS CONTINUED. F. Motion to appoint Rennae Sweda, Mack Worley, Jr. and Harrison Attorney Cook noted Mr. Palmore's death was unexpected and for as long as he had served as the legal counsel for O'Connor as regular members to the Code Enforcement Board for that board, you could always count on Mr. Palmore's dedication. a three year term beginning May 1, 1999 and ending April 30, 2002 continued. VOTE KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - YES WATFORD - YES MOTION CARRIED. IX. ADJOURN REGULAR MEETING - Mayor. III There being no further items on the agenda, Mayor Kirk adjourned the meeting at 7:05 p.m. PLEASE TAKE NOTICE AND BE ADVISED that if a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. JAMES E. KIRK MAYOR BONNIE S. THOMAS, CIVIC CITY CLERK —. D CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING HANDWRITTEN MINUTES —T1 f I. CALL TO ORDER: ' -aV�,K WAA—Ak , called the Mar 16. 1999 Citv Council Regular Meeting, to order at c9•� II. OPENING CEREMONIES: Invocation offered by OE.Ctciu I-aAL*D Pledge of Allegiance led by MO-4A-&t III. MAYOR, COUNCIL AND STAFF ATTENDANCE 10 C PRESENT ABSENT Mayor James E. Kirk Council Member Noel A. Chandler �— Council Member Lowry Markham v Council Member Robert Oliver L. Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. PROCLAMATIONS - Mayor. A. Proclaim March 20, 1999 as Walk America Day. "WHEREAS, on March 20, 1999, the March of Dimes will hold the annual WalkAmerica event in Okeechobee, Florida; and WHEREAS, WalkAmerica is the nation's oldest and largest walking event, taking place in 1,500 communities across the country; and WHEREAS, his event is fund raising team effort to improve the health of babies by preventing birth defects and infant mortality; and WHEREAS, money raised from the WalkAmerica funds programs of research, community services, education and advocacy; and WHEREAS, walkers will walk a route of five miles beginning and ending in Flagler Park; and WHEREAS, the City of Okeechobee has extended a challenge to our community to join the WalkAmerica Activities. NOW THEREFORE, I, James E. Kirk, by the virtue of the authority vested in me as Mayor of the City of Okeechobee Florida, do hereby proclaim March 20,1999 as WalkAmerica Day in Okeechobee and urge all citizens to become familiar with and participate in this worthwhile event." a,lu m �Cace Cad per* f, �PnC) U0-rah-► �a ,� ,� • . y V. MINUTES - City Clerk. viQ-4&4-a- .h-ce, a- 4 �-- f A. Council Member moved to dispense with the reading and approve the Summary of Council Action for the Special Meeting of February 24, 1999 and the Regular Meeting of March 2, 1999.; seconded by Council Member DISCUSSION: Tt` VI. WARRANT REGISIR - City Administrator. • A. Council Member _ moved to approve the January, 1999 Warrant Register for the amounts, General Fund two hundred twenty thousand, four hundred seventy-seven dollars, seventy-one cents ($220,477.71) and Public Facility Improvement Fund eight thousand, nine hundred eighty-nine dollars, ninety-one cents ($8,989.91); seconded by Council Member DISCUSSION: V. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VIII. NEW BUSINESS. A. Council Member moved to adopt Resolution No. 99-2 authorizing the execution of a Highway Landscaping Maintenance Agreement between the City and Florida Department of Transportation - City Administrator (Exhibit 1); seconded by Council Member Attorney Cook read proposed Resolution NO. 99-2 by title only as follows: "RESOLUTION AUTHORIZING EXECUTION OF HIGHWAY LANDSCAPING MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND PROVIDING FOR AN EFFECTIVE DATE." 5'Q A arm LAy - Lit cl" A (6- tju,b , aAA q xtm-e. jdu `i cap o-Ak- LAkt-AAL'r, cL kv_cr4b W10-1 . dovt luo"I( Ay/Q . B. Mot"On to award a backhoe bid to Neff Machinery, Inc. in the amount of $68,880.00 - Public Works Director (Exhibit 2) &tQv _kj /� col /U Ja4 40 arXp mar 9� Lt 1 hkPb11,Lr &,k_L C'1z.b to �� ralb Lcn IoGL Lid W� o� � �P t� lle#� �0.w- &,w- hQ OLtX4. 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Ak btlu- /4A O-UA PkA��4 /Ka"LO&L kt WkkU tAi dtt Ul (jd .e f , t o-4 .ph, a`)," fo4 ��` a ► . ,� �► platAd- *�/ nk�4 n6W 4�J ico.,, a. per- n - , tea--} WocUd CC�c�cQ y4 ket'O c k, &v- M-Y, 8-I' l.O*V-1 /l� 1.2,1 B%aCd,11V vim- lr►;e l . Q.o do `4- x&J, ":o +5 ,lip e�.,ph 11nG�ut olQ V o� e� �� fK C 2- �Dr;R 06t)VL( +0 6k un UaLX�( LtA- vas rc��d LkOo U4aAA4k dD Uv- �— pL oju nm�- d.o "�t C�un� u1� ..PzP/�,-l�.c,m�C We 0-4 r 1 • �s f ,art uu x)� aCpz4,v, Ak /Qv a-&OAk�4t rr)- hvu 4- � hv�c. yam- c�vu oic,c� ec.�.Q�e..a�c t J VLL `(T 10 �.k, 44t,uaLa.04- a. - qt Imo,.( a- /LaZ I?AyV4_2 AGO Ow, 64 O�a�.ca', Gc.� �o /car hr; j At w ld uVa t,t Zovr ,t-4p 140. &i e buW dvuL X 9� W1 aAt A -to iv-o,-,, CAAk b",L� kA-� 6(L,,L e)&�(ok_UaAj& j kdjt� �1 W Jo -� -� p 4 0.,i u J I LoA-o,- CL4 44,L- E( I I y. C� PII t 44,0�� Qy-tA_ Cb m 4 � - Lk,. s w� J j O'l. &wjcj ytu hatk bco'b J �U3 coo uj-t- (A(3 d l YU0 co LO-C -� $cam �-+� LQ . - �3u-1- Sty tA �c�J � K.�• out, � o�-� �- � o��-- � �-I,�,v,, � ���- (�(_ m . r I�1 - SA KXD A\ O6 zt FO r V (� q,-+�p*j 0. WLtlAt c�OOCI Lei c 4-t ram, wm Ldj kit NZ1,11" I o rtiv �• v�-� Cam ► �b 9A-1-0 Lj-P �. (,,A- oluftav 60 dAq ��(nc.C� csj c�sgdl. 4-0 u tow 6Lhnd pj 4-b 4- Imo- C.� c10 "Uak (� s s - �.M- �' - Cam► �� .ld o c c'0� w`t DOLL oho cX,D6 4,D bDA �QA �JU mO-kt, �l1 LAA- QLkA bt�o e"mot � Qj h c t tkp tq ixam �Aon tkQ C 4-,-) V,�Q,-AL 6-'�t q- (� (Jew o �-�'` `� cQ k-c 0 • 0 0 i 3. Amend Street Closure Application for the Boat Show - Janet Willis (Exhibit 4). oojL, , W oIAC" Up o � �� ifipO� b� - C; LP W-L � boo+ pk� Cz Uockx- 6)96� Q_Z f_)Q . 4 Upj \X-L k-eX c ;-0 t-_L fug �. ��d v�, 7: U? - GAL acne vow Gus S c,-{{� ego p * W.v/u. uJo,�,4- R pnoh:lz a ►� 4U, 4 O + how LkX t&V td UV- 3,r,-f Avt- Iry `n` Z +Sad u�g- U/z. LAt Zn o� Avc, p4 c c T , a lid Up -b sue- Cqa 4 &nct& OLtj Ca, !r.� S �,.►, to Ui'(- 2nd�'La'41, 6w., aas o ? �i (� 1 yPS . �yl- (A ` (k e q6t� LO Lf 4 GoSEd 4 yUu 'UQ- +' PaAk Iasic�,� '. L)�11- BUJ - �cWW'-'O o•,n �c�,r, l��s� + c U� P �-.� i� 4 i� �y \c,4 V() UP-� v6uj r,k 14. J Zrd LM • 1�)W- Q*k; , pPIS TOL"-P, ",t.� wLIQ -;:�p D. Receive a preliminary report from City Police Department regarding the proposed conversion of the current library building to the proposed City Police Department building - Police Chief (Exhibit 5). LUC wav\-+ +0 "Uj "�Lu UZ -0 (:d) Imo? (�,O+ h6 k) , cam{ Inc ;LL , CIL MO s 6+ LM u bt.0 pdUt t VCV- hc0. l9 t� , C�i�no n-))� wt� r-&C3� + C3��LkC� Rv- -ice L ON- qu,Q,/lQ ` 9M - .1�- 1�1� ,. 4." co 0 4� ° ' 6 2� ? ' 0 �Atr,-) a Vow ca���- ku-t�v 46\0� u4a-{ b-kl- w-V._e l_ooO-� oA , IIJe ��. 18s�zzcoa, so�.d c��- c➢p 2g � Show -La La.q Qu-a- WM CJkJu" 5a�1i oiQ13 JDV'oG(xLL C-+ -tl C% � Jw� ��0.�, (rid- Un U1 LA�P C &d" 4 e wb,U� S�d qcut fXclolt LW hm i"a -how-v�- - T{ act.+ rYaA /'u- �1- l c9UNJ/V buo_Ael a eZur.^a,,,--J- , US ILo�ml d.,� SpQcJll'LDl 41un..eo l21CG'IA""-0 l4- ,'rJLb� 3S ��' q �►.,� a rn � � � Q+ 1�' M� -q\"°l nvq ctmi dry -ot, ^�� 'tom �'mfqb cow'�"� �''°� ern nn�, � -?IS - s sn �' ''�1 JT dXI �'�'�➢?� ie�'n b?l'J A17J 4 • E E DISCUSSION: Council Member J moved to appoint the Code Enforcement Board on an "as -needed basis" as the Citizen Advisory Task Force for the Community Development Block Grant (CDBG) Program and for all future CDBG applications and on -going grant requirements - City Administrator; seconded by Council Member co Qu, 4&�,q� U�w Vtj C4 �t��D�frt�te a�acc�.o, wu "w& Oza, F. Council Member Ci moved to appoint Rennae Sweda, Mack Worley, Jr. and Harrison O'Connor as regular members to the Code Enforcement Board for a three year term beginning May 1, 1999 and ending April 30, 2002 - City Administrator; seconded by Council Member - L 0—) • DISCUSSION: Yb'' o"t nod U) V,\aj� '-c�) apf-* 2 rytw_ a�j,A . �'5 OK[�'C.y °�,: CITY OF OKEECHOBEE i= REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA IV. PAGE 1 OF 3 CALL TO ORDER: - Mayor: March 16, 1999, City Council Regular Meeting, 6:00 p.m. OPENING CEREMONIES: Invocation offered by Reverend Eddie Lamb; Pledge of Allegiance led by Mayor. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea PROCLAMATIONS - Mayor. A. Proclaim March 20, 1999 as Walk America Day. V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the Special Meeting of February 24, 1999 and the Regular Meeting of March 2, 1999. MARCH 16, 1999 - CITY COUNCIL AGENDA - PAGE 2 OF 3 VI. WARRANT REGISTER - City Administrator. A. Motion to approve the January, 1999 Warrant Register for the amounts, General Fund $220,477.71 and Public Facility Improvement Fund $8,989.91. VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VIII. NEW BUSINESS. A. Motion to adopt Resolution No. 99-2 authorizing the execution of a Highway Landscaping Maintenance Agreement between the City and Florida Department of Transportation - City Administrator (Exhibit 1). B. Motion to award a backhoe bid to Neff Machinery, Inc. in the amount of $68,880.00 - Public Works Director (Exhibit 2). C. Okeechobee Main Street, Inc. • 1. Progress Report and Discuss funding for Program Manager - Rennae Sweda. 2. Appoint a City Liaison Officer to the OMS Board of Directors (Exhibit 3). 3. Amend Street Closure Application for the Boat Show - Janet Willis (Exhibit 4). D. Receive a preliminary report from City Police Department regarding the proposed conversion of the current library building to the proposed City Police Department building - Police Chief (Exhibit 5). MARCH 169 1999 - CITY COUNCIL AGENDA - PAGE 3 OF 3 VIII. NEW BUSINESS CONTINUED. E. Appoint the Code Enforcement Board on an "as -needed basis" as the Citizen Advisory Task Force for the Community Development Block Grant (CDBG) Program and for all future CDBG applications and on -going grant requirements - City Administrator. F. Motion to appoint Rennae Sweda, Mack Worley, Jr. and Harrison O'Connor as regular members to the Code Enforcement Board for a three year term beginning May 1, 1999 and ending April 30, 2002 - City Administrator. IX. ADJOURN REGULAR MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. • TENTATIVE AGENDA MARCH 16, 1999 1. Consideration and approval of annual maintenance agreement between the City of Okeechobee and Florida Department of Transportation. 2. Consideration and approval of bid for a backhoe. 3. Receive update from Okeechobee Main Street, Inc. 4. Appoint City Liaison Officer to Okeechobee Main Street, Inc. 5. Amend street closure application for the Boat Show. 6. Receive preliminary report from City Police Department regarding the proposed conversion of the current library building to the City Police Department building. 7. Appoint Code Enforcement Board on an "as -needed basis" as the Citizens Advisory Task Force (CATF) for the Community Development Block Grant (CDBG) Program and for all future CDBG applications and on -going grant requirements. 8. Appoint 2 alternates to serve as full members of the Code Board. )Ilk +Ae, Q wabobee, fflorfba Vrorlamatt'on WHEREAS, on March 20, 1999, the March of Dimes will hold the annual WalkAmerica event in Okeechobee, Florida; and WHEREAS, WalkAmerica is the nation's oldest and largest walking event, taking place in 1,500 communities across the country; and WHEREAS, his event is fund raising team effort to improve the health of babies by preventing birth defects and infant mortality; and WHEREAS, money raised from the WalkAmerica funds programs of research, community services, education and advocacy; and WHEREAS, walkers will walk a route of five miles beginning and ending in Flagler Park; and WHEREAS, the City of Okeechobee has extended a challenge to our community to join the WalkAmerica Activities. NOW THEREFORE, I, James E. Kirk, by the virtue of the authority vested in me as Mayor of the City of Okeechobee Florida, do hereby proclaim March 20, 1999 as WalkAmerica Day in Okeechobee and urge all citizens to become familiar with and participate in this worthwhile event. Iry49Aezemmt&seb ,. /eand,and c«uused,tA4&sent to, Ae,a#4ve& lamedW ` (aki, "" YO Ofue&, 99mni& s %Awnan 9OmP-4 %h, cVk 96tw `Yilurclt• 16, 1999 02/24/99 11:06 0813 763 1031 CASSELS & MCCALL 2001 JOHN D. CASMS, JR. LAURA ANN MCCALL LAW OFFICE OF CASSELS & MCCALL P O. BOX 988 •400 NW V STREET • OKEECHOBEE, FL 34973 • TELEPHONE 941-783-3131 - FAX 941-703-1031 • E-MAIL mdQepel-onexom FAX COVER SHEET TO: Lane COMPANY NAME: FAX NUMBER: 763-1686 OUR FELE NO: FROM: Erin / Laura Ann McCall DESCRIPTION: DATE SENT: 2/24/99 TIME SENT: NUMBER OF PAGES (Including cover page): 2 IF THERE ARE ANY PROBLEMS RECEIVING THIS TRANSMISSION PLEASE ADVISE AS SOON AS POSSIBLE THE INFORMATION CONTAINED IN THIS FACSIMILE IS INTENDED ONLY FOR THE PERSONAL AND CONFIDENTIAL USE OF THE DESIGNATED RECIPIENTS NAMED ABOVE. THIS MESSAGE MAY BE AN ATTORNEY-CUENT COMMUNICATION, AND AS SUCH IS PRIVILEGED ANDCONFIDENTiAL. IF THE READEROFTHIS MESSAGEIS NOTTHE INTENDED RECIPIENT, YOU ARE HEREBYNOTIFIED THAT YOU HAVE RECEIVED THIS DOCUMENTIN ERROR, AND THAT ANY REVIEW, DISSEMINATION, DISTRIBUTION OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY US IMMEDIATELY BY TELEPHONE AND RETURN THE ORIGINAL MESSAGE TO US BY MAIL AT OUR EXPENSE. THANK YOU. 1-24448.11 02/24/99 11:07 081683 1031 CASSELS & MCCALL• 1002 IFRO(LANAIM WHEREAS, on March 20, 1999, the March of Dimes will hold the annual WalkAmerica event in Okeechobee, FLorida; and W MMAS, WalkAmerica is the nation's oldest and largest walking event, taking place in 1,500 communities across the country; and WHEREAS, this event is a fund raising team effort to improve the health ofbabies by preventing birth defects and infant mortality; and WHEREAS, money raised from the WallcAmerica funds programs of research, community services, education and advocacy; and WHEREAS, walkers will walk a route of five miles beginning and ending in Flagler Park; and WHEREAS, the City of Okeechobee has extended a challenge to our community to join the WalkAmerica activities. NOW THEREFORE be it resolved that the City Council of the City of Okeechobee hereby proclaims March 20, 1999, WalkAmerica Day in Okeechobee and urges all citizens to become familiar with and participate in this worthwhile event. ADOPTED this 16* day of March, 1999. [LAM-31794. WPD] LJ Fma/ r / - A64 Ahm" RESOLUTION NO. 99-2 RESOLUTION AUTHORIZING EXECUTION OF HIGHWAY LANDSCAPING MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee is very concerned over the appearance of median islands, interchange areas within the corporate limits of the City of Okeechobee; and WHEREAS, the City Council of the City of Okeechobee after discussion with the Department of Transportation of the State of Florida, believes that it can better perform the maintenance of the landscaping in those areas; and WHEREAS, the Department of Transportation of the State of Florida, .has agreed to provide funds in the amount of Twenty Eight Thousand Eight Hundred Eighty Dollars and Twenty -Eight Cents ($28,880.28) per year for a period of one (1) year for the City of Okeechobee to maintain and said landscaping; and WHEREAS, the City Council believes such an agreement to be in the vest interest of the citizens of the City of Okeechobee. NOW, THEREFORE, be it resolved that the City Council of the City of Okeechobee, does hereby authorize the Mayor to execute an agreement entitled "Highway Landscaping Maintenance Memorandum of Agreement" between the City of Okeechobee and the Florida Department of Transportation, agreeing to maintain the landscaping in median islands, interchange areas and right- of-way described in said Agreement in exchange for the payment of Twenty Eight Thousand Eight Hundred Eighty Dollars and Twenty -Eight Cents ($28,880.28) payable to Seven Thousand Two Hundred and Twenty Dollars and Seven Cents ($7,220.07) per quarter for a period of one (1) year. This Resolution shall take effect on the 1't day of April , 1999. Introduced and Adopted this 161 day of March, 1999 James E. Kirk, Mayor ATTEST: Bonnie S. Thomas, CMC, City Clerk APPROVED FOR LEGAL SUFFICIENCY John R. Cook, City Attorney • • Contract No. RA-920 State Job No. (s) _ 91906-9052 WPI No. (s) 1612459 State of Florida Department of Transportation CONTRACT RENEWAL This Agreement, made and entered into this day of 19 , by and between the State of Florida Department of Transportation, hereinafter referred to as "Department", and the_Sjty of Okeechobee , a political subdivision of the State of Florida, existing under the laws of Florida, hereinafter referred to as "City/County". W I T N E S S E T H: WHEREAS, the Department and City/County heretofore on March 4 Ir 19_ 97 entered into an Agreement whereby the Department retained City/County to perform _ riaht of wav mowinv, litter removal. weed control, eda nar and sweeoina and mechanical sweeoina and WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both parties and subject to the same terms and conditions of the original Agreement; NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each to the other, the parties agree to a renewal of said original Agreement dated March 4, 1997 for a period of one year beginning the 1st day of April , 19 99 and ending the 31st day of March 2000 at the annual cost of .1 28,880.28 specified therein. All terms and conditions of said original Agreement and any supplements and amendments thereto shall remain in force and effect for this renewal. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. CITY/COUNTY City/County ATTEST: (SEAL) BY: *Authorized Signature NAME: NAME: TITLE: TITLE: *Authorized signature must be attested to by CITY OR COUNTY CLERK STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION ATTEST: Executive Secretary NAME: (Seal) BY: District Secretary District One DOT District Maintenance Engineer Approval: DOT Legal Approval as to form and legality: DOT Project Manager Approval: Availability of Funds Approval: Florida. Department of Transportation JEB BUSH GOVERNOR Mr. Robert Bradshaw City Administrator City of Okeechobee 55 Southeast 3rd Avenue Okeechobee, Florida 34974 Dear Mr. Bradshaw: 801 North Broadway Avenue Post Office Box 1249 Bartow, Florida 33830 February 3, 1999 THOMAS F. BARRY, JR. SECRETARY RE: Maintenance Agreement Contract Number BA-920 The work for the above -mentioned agreement is expected to be completed in the near future. This contract which was executed the 4th day of March 1997 contains a renewal option. This option allows the Department to renew this contract for another 365 day period, subject to the same terms and conditions, providing we mutually agree to this renewal in writing. I have enclosed four (4) copies of the contract Renewal Form which are to be executed by you with original signatures and seals on each copy. Also, please provide me with two (2) copies of the City Resolution with original signatures and seals and Certificates of Liability Insurance and Worker's Compensation Insurance. Please return all Agreements, Resolutions and Insurance Documents to me for final processing as soon as possible, your Renewal is scheduled to begin April 1, 1999. Should you have any questions or if I can be of any assistance, please do not hesitate to contact me at (941) 519-2313. blm Enclosures Sin rely, Prigette Cloud District Maintenance Contracts Specialist www.dot.state.fi.us ® RECYCLED PAPER 1W FLORIDA LAWTON CHH.ES GOVERNOR "!r L✓ 4722 Kenilworth Boulevard Sebring, FI 33870 April 1, 1998 • • h. DEPARTMENT OF TRANSPORTATION Ynp://W"."JWe.1W Mr. James E. Kirk, Mayor City of Okeechobee 55 SE 3rd Avenue Okeechobee, FI 34974 Re: MEMORANDUM OF AGREEMENT MAINTENANCE OF STATE ROADS BY CITY FORCES Okeechobee, Florida State Project Number: 91906-9052 W.P.I. Number: 1612459 Contract Number: BA-920 Okeechobee County Dear Mr. Kirk: THOMAS P. BARRY, JR. SECRETARY This is to inform you that you are hereby officially authorized to start work regarding the above referenced Agreement on April 1, 1998. This Agreement will remain in effect until March 31, 1999. This Agreement may be renewed each year as mutually agreed to by both parties. A thirty calendar day written notice is required from the City of Okeechobee together with a new City Resolution for the renewal. The Department of Transportation agrees to pay the City of Okeechobee quarterly and will process payment after receipt of an invoice for the appropriate amount. The Agreement was executed on March 4, 1997. Mr. Tom Deer, Sebring Maintenance Manager, at our Sebring Maintenance Office should be contacted if you have any questions concerning this Agreement. Sincerely, Tom O. Deer Sebring Maintenance Engineer By: John W. Berlin Permits/Contracts Coordinator TOD/JWB/meh xc: D. Twiddy, Accounting, Work Program, L. Wright, R. Marino, and File MOA3 ® RECYCLED PAPER Contract No. BA-920 State Job No. (s) 91906-9052 WPI No. (s) 1612459 State of Florida Department of Transportation CONTRACT RENEWAL This Agreement, made and entered into this 23rd day of February 98 by and between the State of Florida Department of Transportation, hereinafter referred to as "Department", and the Citv of Okeechobee , a political subdivision of the State of Florida, existing under the laws of Florida, hereinafter referred to as "City/County". W I T N E S S E T H: 19 WHEREAS, the Department and City/County heretofore on March 4 , 19_ 97 entered into an Agreement whereby the Department retained City/County to perform riaht of wav mowing, litter removal. weed control, edaina and sweeoina and mechanical sweeoina ; and WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both parties and subject to the same terms and conditions of the original Agreement; NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each to the other, the parties agree to a renewal of said original Agreement dated March 4, 1997 for a period of one year beginning the 1st day of April , 19-2§_ and ending the 31st day of March , 19 99 at the annual cost of $� 28,880.28 specified therein. All terms and conditions of said original Agreement and any supplements and amendments thereto shall remain in force and effect for this renewal. • C] IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. www'A"0111,574 OKEECHOBEE City/County ATTEST: ` (SEAL) BY: :i�2 *Authorized Signature NAME: Bonnie S. Thomas TITLE: City Clerk NAME: James E. Kirk TITLE: Mayor *Authorized signature must be attested to by CITY OR COUNTY CLERK STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION ATTEST J / Executive Secretary V I I "MI MI W2, rZ DOT District Maintenance Engineer Approval: DOProject Mana pro al: BY: Drct Secretary ct One DOT Legal Approval as to form and legality: Availability of Funds Approval: FU 0 0 Ilia RESOLUTION NO. 98-3 RWOLUTIONAUTHORIZING EXECUTION OF HIGHWAY LANDSCAPING MAINTENANCE 1 MOR.41W E I OF AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF 7RANSPORTA77ONAND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee is very concerned over the appearance of median islands, interchange areas within the corporate limits of the City of Okeechobee; and WHEREAS, the City Council of the City of Okeechobee after discussion with the Department of Transportation of the State of Florida, believes that it can better perform the maintenance of the landscaping in those areas; and WHEREAS, the Department of Transportation of the State of Florida, has agreed to provide funds in the amount of Twenty Eight Thousand Eight Hundred Eighty Dollars and Twenty -Eight Cents ($28, 880.28) per year for a period of one (1) year for the City of Okeechobee to maintain and said landscaping, and WHEREAS, the City Council believes such an agreement to be in the best interest of the citizens of the City of Okeechobee. NOW, THEREFORE, be it resolved that the City Council of the City of Okeechobee, does hereby authorize the Mayor to execute an agreement entitled "Highway Landscaping Maintenance Memorandum of Agreement" between the City of Okeechobee and the Florida Department of Transportation, agreeing to maintain the landscaping in median islands, interchange areas and rights -of -way described in said Agreement in exchange for the payment of Twenty Eight Thousand Eight Hundred Eighty Dollars and Twenty -Eight Cents ($28,880.28) payable at Seven Thousand Two Hundred and Twenty Dollars and Seven Cents ($7,220.07) per quarter for a period of one (1) year. This Resolution shall take effect on the 1st day of Apra 1998. Introduced and Adopted this 20th day of Januaru , 199 c ames E. Kirkr Mayor CLERK'S CERTIFIC.lTH STATEOFFLORIDA ) Bonnie S. Thomas, CMC, City Clerk COUNTYOFOKEECHOBEE CITY OFOKEECHOBEE I, BONNIE S THORKAS, HEREBY CERTIFY THAT I am the dF�ly qualified Clerk of the City of Okeechobee, Florida, that the above and jo►egoing APPROVED FOR LEGAL S FFICIENG't"ue and correct copy ofa �nnent the original ofwhich LP on file in the ice of the•City•Clerk of the City of Okeechobee, Florida r ' N WITNESS WHEREOF I�neunto my hand and a,�ixed �—Cp official seal ojsoid city, lhLr day of A.A 19 John R. Cook, City Attorney SEAL BONME S TfloU,4S Cn YCLERK CITY OF OKEF EXHIBIT 2 - MAR 16 AGENDA 941)763-337: CITY DEPARTMENT AGENDA ITEM REQUEST FORM Submitting Deparment: Q �k� &, Lk-)OI.11b. by OhuPK F_f( .A. MEETING: REGULAR SPECIAL ❑ WORKSHOP ❑ DATE: 'LokofLILLLW PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA. -�( )"La� o- h aac kA . PLEASE STATE RECOMMENDED ACTION BY THE CITY COUNCIL. I I MLL- PLEASE SUMMARIZED EXPLANATION/BACKGROUND INFORMATION AND ATTACH APPLICABLE DOCUMENTS. Vv IF PRESENTATION IS TO BE MADE, HOW MUCH TIME WILL BE REQUESTED? us/uo/aa bhl L:f:lU t,AA b61 842 9046 • WAS'1LIM EQUIP U ijuuu� rlro�4 / 10 EQUIPMENT CO., INC. 7001 Industrial Drive South RIVIERA BEACH, FL 33404 Charles Elders Director of Public Works 55 S.E. Third Ave. City of Okeechobee Okeechobee, Florida 34974-2932 Phone: 561.645.2273 Fax: 561-842-15" March 4, 1999 We are pleased to quote the following Case Industrial Product as bid to and awarded by the Florida Department of Management Services: Contract # 760-001-99-1 Commodity # 760-960-180 1 ea. 1-632 Case 590SuperL Series 2 Tractor Loader Backhoe 1 ea. 2 Y 4WD, Extendahoe with Powershift $ 52,829.00- 1 ea. 3 R 14xl7.5, 10PR Front Tires in base 1 ea. 4 F 21Lx24, 10PR Rear Tires in base 1 ea. 5 G Enclosed Cab w/AC 4,942.00 1 ea. 6 D Deluxe Seat, Cloth 420.00,' 1 ea. 7 C Combination Stabilizers 478.001 1 ea. 9 HC goof Ctwt. 211.00 1 ea. 9 RC Ride Control 975.00 1 ea. 9 TB Tool Box 87.00 1 ea. 9 DS 24" Backhoe Bucket 718.00 1 ea. 9 DCL 60" Ditch Cleaning_Bucket 1 075.00'- 1 ea. ACS-MPB 1.25 yd. 4/1 bucket w/ edge & spillguard 5,756.00" 1 ea. 9-'LB Aux. Hydraulics to Loader 753.00 1 ea. 9 BL Dual Lever controls 88.001" State Contract Selling Price: $ 68,332.00 FOB Delivered Thank you for this opportunity to quote and we look forward to your valued order. jS4inerly, A thony ental Sales Manager )446 2474 (561) 762 1556 Cell MAR-03-99 WED 10:10 AM 40 FAX NO, P. U QUOTATION • MlAtrtl • POMPANO BEACH Na,r,j?g X • OWIESTRLA PALM BEACH • ORtAN00 N"11/Ni/lf; live.• TAMPAERS 4343 N.W. 76th AVENUE / MIAMI, FLORIDA 331ee-9493 / TELEPPONE (306) 692-5740 / FAX (305) 477-3207 SOLD TO City of Okeechobee 55 S.E. 3rd Avenue Okeechobee, FL 34974-2932 TERMS Net 30 Dave, P.O. Required ATTN. Mr. Charles "Chuck" elders DATE March 3, 1999 SHIP TO Public Works Dept. FOB Okeechobee, FL DELIVERY Alloy, 60 Days REFERENCES Quote #99-13R We are pleased to quote as follows; One NEW 1999 John Deere 410E Backhoe Loader QUANTITY EQUIPMENT DESCRIPTION PRICE OFFICE USE 1 One EW 1999 John Deere 4jOE BackhoR Lome.: Includes: 411_9tAndua equipment and, featu�,eS * Enclosed Cab with Dual Doors and air Condj. ion{n.e +� De xe i;abric Mechaj4cAjSuaoension Seat with Lumbar * four Wheal Dive with Limited Slip D+_fferQutial. (True 4)4) * Oversize Tires: 21L-24 1.0PF Rear. 12.5/80-18 10PR Tract oa Frost Ti es * 'rxtendibl.e DiDDeratick Backhoe with Outer Box Extension * Reversible Street Pad Outriasers with Ar}ti-Drift * One Heavy Duty 24" Backhoe Bucket 7.5 C.F. * One 60" Ditch Cleeuinu Bucket 12.8 C.F. No teeth. home * One 1.25 Cu. Yd. multi-rurnose Bucket b-i ne*re/Gannoa 1.900 lba. * Reversible Bolt-oa cuttiuiz edecs and skid vla_c3 for bu ket ✓ *�_inle 'ever Joysticks Control with Aux. Lever for MP bu kat * Dual Lever Joystick Controls with hoot Pedal for beckho * 4 Front + 2 Rear WoL-ighty. Front Windshield Waaher �+ QQ�mo Altern tar•,} vv Dutv Better.v _ — APro-t)eliyery Service. OnexataT + PPArts MenuaiP * 0 e C�3t1� �► E!.a � �s W rranty T taj Net GSA Contract Rricr.•_ _ 1$68.880.00 _ Tax Ruem?t Prices quoted are firm for 30 days. BY , Subject to prior sale ►�.`•:.� a_ e2 vernmental Scares TITLE . QUALITY CONSTRUCTION EQUIPMENT BOMAG e.N oeeap WHYTE-OFFICE COPY CANARY -CUSTOMER COFAY PINK-MLESMAKS COPY • • EXHIBIT 3- MAR 16 AGENDA 0 b b /-% a te6c 0 ee %2) tie 55 Ewlffc ?rd a Iachobea kids 3W V 9s- 763-M ( 94l• 7637686 % March 10, 1999 City of Okeechobee Mayor and Council Members 55 Southeast 3nd Avenue Okeechobee, Florida 34974 Dear Mayor tQrk and Council Members: Everyone+s well aware that, Okeschobas Main Street is moving forward with great success. In continuing our organizational build out, specifically for the Board of Directors we need your approval in appointing a Liaison from the City. This is a voting position and the liaison will serve to protect the City's interest and keep you and your staff up to date on Main Streefs progress, events and meetings. N you would allow, we are reommanding that you appoint Deputy Clerk lane Gamiotea to serve in this capacity for a three (3) year term. For your information, t have attached a copy of our by-laws. Should you require further;formation please do not hesitate to contact me at 7t33- 1107. Thank you for your time and attention to this matter, Sincerely, Rene' a Vice President Attachment BYLAWS r� OKEECHOBEE MAIN STREET, INC. A FLORIDA NOT -FOR -PROFIT CORPORATION Adopted: January 4, 1999 • • ARTICLE 1 Name and Principal Office of the Corporation Section 1. The name of this Corporation shall be Okeechobee Main Street, Inc., hereinafter referred to as the Corporation. The Corporation is located at 55 Southeast 3' Avenue, Okeechobee, Florida 34974. The principal offices of the Corporation shall be determined from time to time by the Board of Directors of the Corporation. ARTICLE 2 Purpose The corporation is organized to operated exclusively for charitable and educational purposes within the meaning of Sections 501(c)(3) of the Internal Revenue Code of 1986 (or corresponding provisions of any future United States Internal Revenue law) and more specifically: (a) to promote the historic preservation, protection and use of Okeechobee's traditional downtown area, including that area's commercial, civic and religious enterprises and residences; (b) to take remedial actions to eliminate the physical, economic and social deterioration of Okeechobee's traditional downtown area and thereby promote Okeechobee's historic preservation, contribute to its community betterment while lessening the burdens of Okeechobee's government; C to disseminate information of and promote interest in the preservation, history, culture, architecture and public use of Okeechobee's traditional downtown area; (d) to hold meetings, seminars and other activities for the instruction of members and public in those activities such as building rehabilitation and design, economic restructuring and planning management that foster the preservation of Okeechobee's traditional downtown area, and enhance the understanding and appreciation of its history, culture and architecture; (e) to aid, work with and participate in the activities of other organizations, individuals and public and private entities located within the outside Okeechobee engaged in similar purposes; (f) to solicit and receive and administer funds for educational purposes and to that end to take and hold by bequest, devise, gift, grant, purchase, lease or otherwise, either absolutely or jointly with another person or corporation, any property, real, personal, tangible or intangible, or any undivided interest therein, without limitation as to amount of value; to sell, convey or otherwise dispose of any such property and to Page 1 of 10 r^ invest, reinvest or deal with the principal or the income thereof in such manner as, in the judgement of the corporation's directors, will best promote the purposes of the corporation without limitation, except such limitation, if any as many be contained in the instrument under which such property is received, the bylaws of the corporation, or any laws applicable thereto. In addition, in furtherance but not in limitation thereof The Corporation shall not carry on propaganda or otherwise attempt to influence legislation except as an insubstantial part of its activities. The corporation shall not engage in any transaction or permit any act or omission which shall operate to deprive it of its tax-exempt status under Section 501(c)(3) of the Code. The corporation shall not in any manner to any extent participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of any candidate for public office, nor shall it engage in any "prohibited transaction" as defined in Section 503(b) of the Internal Revenue Code of 1986. In the event of dissolution of liquidation of the corporation, any assets then remaining shall be distributed among such other organizations as shall qualify at the time as exempt organizations descried in Code Section 501(c)(3) as the Board of Directors shall determine, such assets to be used for purposes consistent with those described in the immediately preceding sub -paragraphs letters (a) through (f). No part of the net earnings of the corporation shall inure to the benefit of any member of the corporation or other private individual except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered herein. None of the property of the corporation shall be distributed directly or indirectly to any member of the corporation except in fulfillment of its charitable and educational purposes enumerated herein. Notwithstanding any other provision of these articles, this organization shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under section 501(3)(c) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law. The corporation also has such posers as are now or may hereafter be granted under the laws of the State of Florida that are furtherance of the corporations exempt purposes within the meaning of Sections 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding section of any future federal tax codes. ARTICLE 3 Program Area The Program Area shall be that geographic area indicated on the attached map (Exhibit A). Page 2 of 10 ARTICLE 4 Membership Section 1. Any business, organization, or individual interested in supporting the purposes of the program may become a member by filing an application in such a form as the Board of Directors shall prescribe, and subject to the payment of such dues as the Board of Directors may establish. Each active member shall be entitled to one vote. Section 2. The Board of Directors shall establish annual dues as it deems appropriate. Such establishment of dues shall include method of payment and application procedure. Section 3. Any member may resign from membership in the Corporation upon giving written notice thereof to the Secretary of the Corporation. Such resignation shall specify the reason thereof and the effective date thereof. Members who resign from membership shall not be entitled to vote or receive refund of dues therefore paid. ARTICLE 5 Membership Meetings Section 1. An annual meeting of membership shall be held in each fiscal year at such time and place as may be determined by the Board of Directors for the purposes of electing officers and directors and transacting such other business as may be properly brought before the meeting. Section 2. Special meetings for the membership shall be held at any time and place as may be designated in the notice of said meeting, upon call of the President of the Board of Directors either at their own request or upon written petition by at least twenty-five (25) active members. Section 3. Written notice of every meeting of the membership, stating the place date and hour of the meeting shall be given either personally or by mail to each member not less than fifteen nor more than fifty days before the date of the meeting. If mailed, such notice shall be deemed delivered when deposited in the United States mail with postage thereon prepaid, addressed to the member at their addresses as they appear on the Corporation's record of membership. Attendance of a member at a membership meeting shall constitute a waiver of notice os such meeting, or a manner in which it has been called or convened, except when a member attends a meeting solely for the purpose of stating, at the beginning of the meeting, any such objection to the transaction of any business. Other interested parties shall be given such notice of meetings as the Board of Directors shall deem appropriate. Page 3 of 10 el -- Section 4. Twenty-five (25) active members, present in person, shall constitute a quorum for the transaction of business at all meetings of the membership, except as otherwise provided by statute, by Articles of incorporation, or by these bylaw. If a quorum is not present any meeting of the membership, a majority of the members entitled to vote thereat, present in person may adjourn the meeting from time to time, without notice other than announcement at the meeting, until a quorum shall be present. If the adjournment is for more than 30 days, a notice of the adjourned meeting shall be given to each member. Section 5. When a quorum is present at any meeting, the vote of a majority of the active members, present in person, shall decide any questions brought before such meetings, unless the Articles of Incorporation or these Bylaws require a different vote, in which case such express provisions shall govern and control the decision. Section 6. Robert's Rules of Order Newly Revised shall govern the parliamentary procedures of the Corporation when not in conflict with these Bylaws. The order of business may be altered or suspended at any meeting by a majority vote of the Active members present. ARTICLE 6 Board of Directors Section 1. The Corporation shall be governed by a Board of 14 Directors selected by the members eligible to vote. Terms of office for the members of the first Board of Directors shall be as follows: a) President - As set forth in Article 8 b) Vice President - As set forth in Article 8 c) Secretary - 3 years d) Treasurer - 2 year e) City Liaison - 3 years f) Chamber Liaison - 3 years g) County Liaison - 2 year h) Fundraising Chair - 3 years i) Public Relations/Membership - 3 years j) Volunteer Coordinator - 3 years k) Promotion Chair - 3 years 1) Design Chair - 3 years m) Economic Restructuring Chair - 2 years n) Outreach/Advisory Chair - As set forth in Article 8 Page 4 of 10 Thereafter, the term of office for each of these offices shall be there (3) years, with the exception of the Vice president, President, an Outreach/Advisory Chair for which terms are described in Article 8. Directors shall be elected at each annual meeting of the members to replace those whose terms have expired. Additionally, the following Directors will be elected annually: a) Business Owners Liaison - 1 year b) Property Owners Liaison - 1 year c) Liaisons with following named organizations in Okeechobee, Florida, with terms of 1 year each: • Tourist Development Authority • Economic Council • Okeechobee Development Authority • Historical Society • City Police Department • South Florida Water Management District No Director can fill more than one office on the Board. Each Director shall hold office for the term for which he or she is elected and until his or her successor shall have been elected and qualified. Directors in office may be reelected for one consecutive term. Section 2. Nominations to the Board shall be made by a Nominating Committee appointed by the Board. Upon receipt of the report of the Nominating Committee, the President shall direct that a ballot be prepared, identifying the offices that are up for election and the nominees recommended by the Nominating Committee for each of the offices. Space shall be provided next to each office for write-in candidate. All nominees and "write-ins" must be current members subject to the provisions of these bylaws, except that the Nominating Committee may nominate and the membership my elect to not fill an office, leaving that office at the discretion of the Board of Directors. Any member wishing to vote must complete and sign a ballot and submit it no later than the appointed time during the Annual Meeting. The President shall appoint at least (3), but not more than five (5) judges who are not candidates for election. Such judges shall have complete supervision of the election, including the auditing of the ballots. The judges shall report the results of the election to the President. Tie votes shall be decided by vote of the Board of Directors at the next regular or special meeting. Irregular or disputed ballots shall be ruled on by the President as the results of the voting are tallied by the judges. The President's ruling shall be final unless overruled by the Board of Directors. Section 3. Any vacancy occurring in the Board of Directors (other than a vacancy resulting from the normal expiration of a term of office) may be filed by the affirmative vote of a majority of the current Page 5 of 10 members of the Board of Directors. A Director elected to fill a vacancy shall be elected for unexpired term of his or her predecessor in office. Any director may resign by submitting written notice of resignation to the Secretary. Any Director may be removed from office at any time with or without cause by the affirmative vote of two-thirds of the Directors in office. Any member of the Board of Directors who is absent from two consecutive regular meetings without just cause for such absence may be removed as a member of the Board of Directors. Section 4. The Board of Directors of the Corporation may hold regular meetings. Regular meetings shall be held not less than six times each year. Special meeting of the Board may be called by the President, or by the Executive Committee or by five or more Directors. Written notice of the time and place for both regular and special meetings shall be given to each Director either by personal delivery or by mail, phone, cablegram, or FAX at least five (5) days before the meeting. Section 5. At all meetings of the Board, a majority of the voting members thereof shall constitute a quorum for the transaction of business. If a quorum shall not be present at any meeting of the Board, the Directors present may adjourn the meeting from time to time, without notice other than announcement at the meeting, until a quorum shall be present. Section 6. Any action required or permitted to be taken at any meeting of the Board of Directors may be taken without a meeting, if all members of the Board consent thereto in writing, setting forth the action so taken, and the writing are filed with the minutes of the Corporation. Such consent shall have the same force and effect as a unanimous vote of the Board. Section 7. The Directors of the Corporation shall not be personally liable for its debt, liabilities, or other obligations. ARTICLE 7 Committee Section 1. The Executive Committee of the Corporation shall be comprised of the Officers of the Corporation: President, Vice President, Secretary, and Treasurer. The Executive Committee will oversee the day-to-day operations of the Corporation and will supervise the Program Manager. Section 2. The following Committee shall be standing Committees of the Corporation: Promotion, Design, and Economic Restructuring. The Chairs of these Committee shall be Directors elected as described in Article 6, Section 1. Page 6 of 10 All Directors not serving on the Executive Committee and not chairing Promotion, Design, or Economic Restructuring Committees shall be considered members of the Outreach Committee. This committee is responsible for fundraising, membership, volunteer coordination and liaison with governmental and non -governmental organizations and the community at large. Section 3. The President may request that one director assume the additional responsibilities of another for a period of one (1) month when a vacancy occurs on the board. The Board of Directors may request longer commitment if the office remains unfilled. Section 4. The President and Vice President shall be ex-officio member of all committees. ARTICLE 8 Officers Section 1. The officers of the Corporation shall consist of a President, Vice President, a Secretary a Treasurer, and such other officers and assistant officers as may be deemed necessary. Section 2. In each year after the second year of the program, a Director shall be elected for three (3) years to serve a one year terms as Vice President, succeed the President for a one-year term, then assume the office of Outreach/Advisory Chair for a one-year term. Section 3. Except as hereinafter provided, the officers of the Corporation shall have such powers and duties as generally pertains to their respective offices, as well as those that from time to time may be conferred by the membership or the Board of Directors. A. President. The President shall preside at all business meetings, but may at his or her discretion or at the suggestion of the Directors arrange for another officer to preside at other meetings. The President shall perform such duties as are usually incumbent upon that officer and such as may be directed by resolution of the Board of Directors. B. Vice President. The Vice President shall have such duties and responsibilities as the President or Board of Directors may from time to time prescribe. C. Secretary. The Secretary shall record an maintain in good order Minutes of all meetings and all records and correspondence of the Corporation, and shall mail copies of the Minutes of each membership meeting to all members within 60 days from the conclusion of each meeting. The Secretary shall also have such other duties as may be assigned by the membership or the Board of Directors. Page 7 of 10 r- D. Treasurer. The Treasurer shall maintain in good order all financial records of the Corporation. The Treasurer shall also have such other duties as may be assigned by the membership of the Board of Directors. E. Temporary Officer. In case of the absence or disability of any officer of the Corporation and of any person authorized to act in his or her place during such periods of absence or disability, the President may, from time to time, delegate the powers and duties of such officer to any other officer or any other member. ARTICLE 9 Program Manager Section 1. The Program Manager shall be responsible for coordinating the implementation of the Corporation's policies and projects and such other duties as the Board of Directors may require. The Program Manager shall receive for his or her services such compensation as may be determined by the Board of Directors. ARTICLE 10 Board of Advisors Section 1. The Board of Directors may establish a Board of Advisors at any time deemed necessary or desirable. Section 2. The Board of Advisors, if established, will serve at the sole discretion of the Board of Directors. ARTICLE 11 Finances Section 1. Except as the Board of Directors may generally or in particular cases authorize the execution thereof in some other matter, all checks, drafts, and other instruments for the payment of money and all instruments of transfer of securities shall be signed by an Officer or by the Program Manager. If, however, the amount of any one (1) payment or transfer exceeds the some of $500.00 it shall be signed by at least two (2) Officers or by one (1) officer and the Program Manager. Section 2. Page 8 of 10 All funds of the corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies or other depositories as the Board of Directors may select. Section 3. The Board of Directors may accept on behalf of the Corporation any contributions, gift bequest, or device for the general purposes or for any special purposes of the Corporation. Section 4. Within 30 days of the first meeting of the Board of Directors each year, the board shall approve a Program budget for the fiscal year. The approved budget may be reviewed and revised periodically as deemed necessary by the Board. ARTICLE 12 General Provisions Section 1. The Calendar year of the Corporation shall begin on the first day of January and end on the last day of December in each year. Section 2. Not later than three months after the close of each calendar year, the Corporation shall prepare: a) A balance sheet showing in reasonable detail the financial condition of the Corporation at the close of the calendar year; b) A statement of the source and application of funds showing the results of the operation of the Corporation during the calendar year. Section 3. The corporation may be empowered to indemnify any officer or director, or any former officer or director by a majority vote of a quorum of membership, who were not parties to such action, suit or proceeding in the manner provided by Florid Statute. If such indemnification is authorized by the directors or members, expenses incurred in defending such civil or criminal action, suit or proceeding maybe paid by the corporation in advance of the final disposition of such action, suit or proceeding in the manner prescribed by the Florida Statutes. Page 9 of 10 Ma ARTICLE 13 Amendments Section 1. The Board of Directors shall have the power to alter, amend or repeal the Bylaws or adopt new Bylaws by a two-thirds vote of the Directors present at any duly called meeting of the Board, provided that no such action shall be taken if it would in any way adversely affect the Corporations qualifications under the Internal Revenue Code of 1954 or corresponding provisions of any subsequent federal tax law. Oua j " &r__e Walter T. Smith, President Page 10 of 10 • EXHIBIT 4 - MAR 16 AGENDA 7ltf n 7A9 t 7A9 1, , t t -jj NW 47H ST (100) t- 4 3 2 1 60� 4 3 2 1 6 3 4 3 7 t a 6 7 �as 4 MEN 9 tt 7Af tt$ 656J2 t 69412 1 9S43717rrjVL9117 2 ffffff 7 4 r mmm t 11- 1� H21 654 3Z t 6ti417 111 654 789 11 7Af 11 7e9 1„ leg it A 1� 70') H m5'?' NE 41H ST (I DO-) tt5 • t 2 t it S 4 3 2 f 7 e f 1 l A o n 7 A 0 The previous request was to close S.W. 2°d, 3'd and 4' Avenues between North and South Park Streets; and S.W. 2°d and 3'd Avenues between S. Park and 2' Streets. The revised request is to open S.W. 2°d Avenue between S. Park and 2°d Streets and close S.W. 3'd Avenue between 2°d and 3'd Streets but still closing the avenues between the parks. The highlighted area above indicates the new layout. The reason for this revision is after speaking with people in regards to security, they advised us to keep the displays together as much as possible. This also helps the flow of people walking and would not impact the businesses on 2' Avenue. • EX HIBIT 6- MAR 16 AGENDA �Mm K^: 4T=1' 4'-2" 4' O Q � � � C 05 m O c ".Au 21 to C. m) 19'--2 t 12" c c 91 m O� Oc m 1 r TOz �� O m 0 z 0 City of Okeechobee Bea Castorina 55 S.E. Yd Avenue Okeechobee, Florida Dear Bea: February 9, 1999 I have enjoyed time serving on the City's Code Enforcement Board. I would welcome the opportunity and consider it a privilege to continue to serve for another three year term. Sincerely, Harrison O'Connor