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1999-02-02I/f�0KEtc- ` + 0 ti: +` o . u �, oa�o*,,� I. CALL TO ORDER: - Mayor: February 2, 1999, City Council Regular Meeting, 6:00 p.m. CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION II. OPENING CEREMONIES: Invocation offered by Reverend Jim Hudson; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea Mayor Kirk called the February 2, 1999 Regular City Council Meeting to order at 6:00 p.m. Reverend Jim Hudson offered the invocation; Mayor Kirk led the pledge of allegiance. Clerk Thomas called the roll: Present Present Present Absent Present Present Present Present Present PAGE 1 OF 5 IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the Council Action for the Regular Meeting of January 19,1999. Regular Meeting of January 19,1999; seconded by Council Member Markham. There being no discussion on this item, 11 the vote was as follows: KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - ABSENT WATFORD - YES MOTION CARRIED. FEBRUARY 2,1999 - REGULAR MEETING - PAGE 2 OF 5 IP57 :>:::::::::: ; ;`.:: ;:.::::..>:::::>::.:;::::>.>:>:::.>:«<:>::::>:::::::'.'::;;:::.:; ::.:::::<::<::::::;: .........::........................ Eli::::::::::::::::::::,:::::.:.::::::::::::::::,:.;;;;;;:.;:::::::::. ..:.:.....:: C :: ;:::::: r:;Bst ::::::: :::::... UCfL.A"f'fQt....Dl . . ::.. V. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on Mayor Kirk asked whether there were any requests for additions, deferrals or withdrawals of items on today's agenda. today's agenda. There were none. VI. UNFINISHED BUSINESS. A. Appoint City Citizen Boards - City Clerk (Exhibit 1). Council Member Watford thanked the Okeechobee News for the articles they published regarding the need for citizens to come and apply for the City Citizen Boards. He also thanked all of those who took the time to apply and attend the 1. Appoint 7 regular members and 2 alternate members to serve on the City Planning Board for a term of three years beginning January 20,1999 and ending April 30, 2002. orientation. Itwas outstanding that the City received more than enough applications, he asked if the City Administrator would contact those that are not appointed and ask if they would mind keeping their applications current to fill vacancies when we have them from time to time. Council agreed. 2. Appoint 7 regular members and 2 alternate members to serve on the City Board of Adjustment for a term of three years beginning January 20,1999 and ending April 30, Council Member Watford moved to appoint Dawn Hoover Thomas Keller and William Ledferd for one year (February 3 1999 to April 30 2000): Daniel Creech as an alternate Christopher Mavroides and Douglas McCoy for two years (February 3 1999 to April 30 2001): Sandra Jones as an alternate, Frank Mueller and Jerry Walker for three Years 2002. (February 3 1999 to April 30 2002) to the Planning Board/Board of Adiustment and Design Review Board; seconded by Council Member Markham. 3. Appoint 7 regular members and 2 alternate members to serve on the City Design Review Board for a term of three years beginning January 20,1999 and ending April 30, 2002. Council instructed the Administrator to contact the new members and thank everyone. Upon the Orientation Review Committee's request, Council did not appoint the Code Enforcement Board Members. There are seats up in April and some members have indicated they do not wish to continue to serve. Council instructed Administrator Bradshaw to research how many seats they will need to fill in April and submit the alternates and any others to be 4. Appoint 2 alternate members to serve on the City Code appointed at the next Council meeting (February 16, 1999). Enforcement Board for a term of three years beginning January 20,1999 and ending April 30, 2002. KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - ABSENT WATFORD - YES MOTION CARRIED. FEBRUARY 3,1999 - REGULAR MEETING - PAGE 3 OF 5 Mi. NEW BUSINESS. A. Motion to approve an Agreement between the City and LaRue Mayor Kirk asked the Administrator if he was comfortable with LaRue Planning. Administrator Bradshaw stated he had Planning and Management Services, Inc. to provide assistance not received any complaints, the charges are the same and service is the same. Our contract was with H.L. Bennett with general planning and zoning matters, development review and who then sub -contracted the planning services with LaRue. This new contract cuts out the "middle man." Attorney Cook any other growth management issues as assigned - City noted a few corrections in the contract. Administrator (Exhibit 5). Council Member Watford moved to approve an Agreement between the City and LaRue Planning and Management Services Inc., for general planning and zoning matters, development review and any other growth management issues as assigned; amend on page two, paragraph three, first sentence, strike the word "two;" twenty hours should be twenty-five hours; and twenty-one hundred dollars should be two thousand, one hundred twenty-five dollars; seconded by Council Member Markham. KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - ABSENT WATFORD - YES MOTION CARRIED. B. Motion to approve a request by Okeechobee Main Street, Inc. to Okeechobee Main Street Promotions Committee Chairman, John Finch addressed the Council requesting to revise their temporarily close S.W. 2nd, 3`d and 4th Avenues between S. Park original proposal. There were some adjustments made at the February 1, 1999 Board of Directors meeting as a Street and S.W. 2n1 Street and S.W. 3`d Avenue between S.W. 2nd compromise with local business owners. The revised request would encourage parking in the Northwest Section of the and 3`d Streets beginning 5:00 p.m. on April 1 until 3:00 p.m. on City rather than completely impact the Southwest section. April 4,1999 -John Finch, Promotions Chairman (Exhibit 3). Council asked what the feed back was from the local business owners. Mr. Finch advised he took a poll this afternoon and twenty businesses are in favor of the proposed boat show, three were neutral and seven were against it. Five of the seven were only opposed to it due to the impact it will have on parking. One of the issues addressed was that there 11 will be designated parking for the vendors personal vehicles. Council Member Watford moved to approve the revised request by Okeechobee Main Street, Inc. to temporarily close the Avenues between Parks "A" and V, V and 1", "L" and "E", S.W. 2nd and 3`d Avenues between South Park and 2nd Streets beginning 5:00 p.m. on April 1 until 3:00 p.m. on April 4, 1999; seconded by Council Member Chandler. FEBRUARY 2,1999 - REGULAR MEETING - PAGE 4 OF 5 659 VII. NEW BUSINESS CONTINUED. B. Motion to approve a request by Okeechobee Main Street, Inc. to temporarily close S.W. 2nd, V and 4'h Avenues between S. Park Street and S.W. 2n1 Street and S.W. V Avenue between S.W. 2nd and 3`d Streets beginning 5:00 p.m. on April 1 until 3:00 p.m. on April 4, 1999 - John Finch, Promotions Chairman (Exhibit 3). C. Discuss a request to Quit Claim Deed back a 50 foot strip of land to contiguous land owners along S.E. 91h Avenue- Noah Wilcox (Exhibit 4). The vote on the motion is as follows: KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - ABSENT WATFORD - YES MOTION CARRIED. Mr. Noah Wilcox addressed the City Council explaining that Mr. Hiram Hogg deeded a fifty foot strip of property along Southeast 9" Avenue to the City (reference Warranty Deed dated May 31, 1985, recorded in OR Book 269 Page 1720). An agreement was suppose to have been executed extending the City's sewer line to Mr. Hogg's residence, however, Mr. Hogg passed away before the agreement could be drawn up. Mr. Wilcox has purchased eight acres of the Hogg Estate and is formally requesting the City deed the property back to the four contiguous land owners with a thirty foot easement retained by the City. This would eliminate the city having to maintain the property and it would be put back on the tax roll. Public Works Director Elders advised the Council he did not foresee any problems with it. It is currently a maintenance problem. Council Member Markham moved to approve deeding back a fifty foot strip of land to the contiguous land owners along Southeast 9tn Avenue, that a thirty foot easement on the West side of the property be retained by the City with the understanding that the property owners will pay for all relating expenses and the receipt of a letter of the Okeechobee Utility Authority releasing any requirement for that property; seconded by Council Member Chandler. Discussion ensued regarding compensation for the property and how they have handled issues like this in the past. Council Member Chandler called the question. KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - ABSENT WATFORD - YES MOTION CARRIED. FEBRUARY 2,1999 - REGULAR MEETING - PAGE 5 OF 5 VII. NEW BUSINESS CONTINUED. D. Discuss funding the Okeechobee Main Street Program Manager Council discussed funding the Main Street Manager position at length. Attorney Cook was instructed to research Position - City Administrator (Exhibit 6). and prepare for the next regular meeting, the legality of the Manager remaining a city employee, participating in the pension plan and have all city employee benefits, and main street reimburse the city for the salary. Vill. ADJOURN REGULAR MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. ATTEST: BONNIE`S,•THOMAS,'CMQ, CITY CLERK Mayor Kirk adjourned the Febfuary 2, 1999 meeting at 7:35 p.m. —A CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING c+—�f HANDWRITTEN MINUTES I. CALL TO ORDER:%�1� /�'t' called the Feb 2, 1999 Citv Council Reaular Meetina, to order at II. OPENING CEREMONIES: Invocation offered by�,-� Pledge of of Allegiance led by III. MAYOR, COUNCIL AND STAFF ATTENDANCE IV. PRESENT Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea ABSENT MINUTES - City Clerk. A. Council Member moved to dispense with the reading and approve the Summary of 4Co ncil Action for the Regular Meeting of January 19, 1999; seconded by Council Member �l�' . DISCUSSION: VI. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VI. UNFINISHED BUSINESS. A. Appoint City Citizen Boards - City Clerk (Exhibit 1). Appoint 7 regular members and 2 alternate members to serve on the City Planning Board. 2. Appoint 7 regular members and 2 alternate members to serve on the City Board of Adjustment. 3. Appoint 7 regular members and 2 alternate members to serve on the City Design Review Board. 4. Appoint 2 alternate members to serve on the City Code Enforcement Board. 9�� a&-zw — I Ir VII. NEW BUSINESS. A. Council Member l .' moved to approve an Agreement between the City and LaRue Planning and Management Services, Inc. to provide assistance with general planning and zoning matters, development review and any other growth managem nt issues as assigned - City Administrator (Exhibit 5).; seconded by Council Member c4r"v) Discussion: (�� � a� ��- �✓- jv Gw:�-� � e �1 � z' UGC.=-o �C. -Z S G�-� d- �(�c�, 1, Ct. B. Council Member r"�' �J moved to approve a request by Okeechobee Main Street, Inc. to temporarily close S.W. 2nd, 3`d and 41h Avenues between S. Park Street and S.W. 2" Street and S.W. 3`d Avenue between S.W. 2nd and 3`d Streets beginning 5:00 p.m. on April 1 until 3:00 p.m. on April 4, 1999 - John Finch, Promotions Chairman (Exhibit 3).; seconded by Council Member Discussion A/ 3 _ D. Discuss funding the Okeechobee Main Street Program Manager Position - City Administrator (Exhibit 6). VIII. ADJOURN REGULAR MEETING - Mayor. • • CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING HANDWRITTEN MINUTES I. CALL TO ORDER: called the Feb 2 1999 City Council Regular Meeting, to order at IL II. OPENING CEREMONIES: Invocation offered by eAN f � Pledge of Allegiance led by 7TIO-4-�tv1 III. MAYOR, COUNCIL AND STAFF ATTENDANCE � Ji)6yk6..1, PRESENT ABSENT Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Council Member w moved to dispense with the reading and approve the Summary of Council Action for the Regular Meeting of January 19, 1999; seconded by Council Member �- DISCUSSION: VI. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda., VI. UNFINISHED BUSINESS. A. Appoint City Citizen Boards - City Clerk (Exhibit 1). W - a.M crt { LC+_l„ Appoint 7 regular members and 2 alternate members to serve on the City Planning Board. TK }Lt) L I 0-m, brnc Zq2 +zm wl C 2ye alto-. 3 e ` S 0_Q qM PP), 15 c� A J- + -D &-CL LyVl Appoint 7 regular members and 2 alternate members to serve on the City Board of Adjustment. 3. Appoint 7 regular members and 2 alternate members to serve on the City Design Review Board. 4. Appoint 2 alternate members to serve on the City Code Enforcement Board. • • VII. NEW BUSINESS. �f A. Council Member I`-,,--- moved to approve an Agreement between the City and LaRue l 6 Planning and Management Services, Inc. f iovi e assistance with general planning and zoning matters, development review and any other growth management issues as assigned - City Administrator (Exhibit 5).; seconded by Council Member A)) � C�,�we�Zioo. Discussion: scussi n: taw ►��. w� u.f 1�o.d . S�.b Ccu�r�ae�rr� a��.:. c-* t IF :::::.::;:........:.............. 3 QD 25 hC rw(1A, `$ S -b �tx3 c Q B. Council Member moved to approve a request by Okeechobee Main Street, Inc. to temporarily close S.W. 2nd, 3`d and 41h Avenues between S. Park Street and S.W. 2nd Street and S.W. 3`d Avenue between S.W. 2°d and 3`d Streets beginning 5:00 p.m. on April 1 until 3:00 p.m. on April 4, 1999 - John Finch, Promotions Chairman (Exhibit 3).; seconded by Council Member Discussion (Dw Qo gam? ao y Ofa, l VA, c"Y a& &,CUUI� G-)D �yt x .,v, c v �bZ2 . �t�i e <� Cu c;z�-� a L o PR1t CLGLC , S ci0 i0ubb- 0 /fin do �Vv� �GIL 0-630CJJ� 0-1-C,G, L, Li o.,A .�►- NC Zu'-a U�'6- L moo, W C�J1 u,"n- v�r l C. Discuss a request to Quit Claim Deed back a 50 foot strip of land to contiguous land owners along S.E. 9`h Avenue - Noah Wilcox (Exhibit 4). "Le- ,A7 Ne�cA- w,t;�� �ctn�2cJ 1�Ec � °f L�teed iJe aka..cyn UP J-I-ya C, xX GO o Ow- -�0 8 o L V-) 0 Yx e �j 2 0� O-U C`-� hg,ta nc c, � c O� C7 X-tiUu/J / "ice_A/ P ca-l" i E D. Discuss funding the Okeechobee Main Street Program Manager Position - City Administrator (Exhibit 6). Ctak,m c c cwa a C'o2 p , , C' anag a w ra� r, SL,--pp" Yids J �� c vC-AIA cd La, Cho � t z� , (iJ 0L� �X * - VIII. ADJOURN REGULAR MEETING - Mayor. i�'Of,OKE•C a E �06 ft j,,: CITY OF OKEECHOBEE s"Fa REGULAR CITY COUNCIL MEETING oAo* OFFICIAL AGENDA Revised PAGE 1 OF 2 I. CALL MEETING TO ORDER: - Mayor. February 2, 1999, City Council Regular Meeting, 6:00 p.m. • II. OPENING CEREMONIES: Invocation offered by Reverend Jim Hudson; Pledge of Alliagance led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas • Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the regular meeting of January 19, 1999. V. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. Revised FEBRUARY 2, 1999 - CITY COUNCIL AGENDA - PAGE 2 OF 2 VI. UNFINISHED BUSINESS. A. Appoint City Citizen Boards - City Clerk (Exhibit 1). 1. Appoint 7 regular members and 2 alternate members to serve on the City Planning Board for a term of three years beginning January 20,1999 and ending April 30, 2002. 2. Appoint 7 regular members and 2 alternate members to serve on the City Board of Adjustment for a term of three years beginning January 20,1999 and ending April 30, 2002. 3. Appoint 7 regular members and 2 alternate members to serve on the City Design Review Board for a term of three years beginning January 20,1999 and ending April 30, 2002. 4. Appoint 2 alternate members to serve on the City Code Enforcement Board for a term of three years beginning January 20,1999 and ending April 30, 2002. VII. NEW BUSINESS. A. Motion to approve an Agreement between the City and LaRue Planning and Management Services, Inc. to provide assistance with general planning and zoning matters, development review and any other growth management issues as assigned - City Administrator (Exhibit 5). B. Motion to approve a request by Okeechobee Main Street, Inc. to temporarily close S.W. 2nd, 3'd and 4th Avenues • between S. Park Street and S.W. 2nd Street and S.W. 3rd Avenue between S.W. 2nd and 3rd Streets beginning 5:00 p.m. on April 1 until 3:00 p.m. on April 4, 1999 - John Finch, Promotions Chairman (Exhibit 3). C. Discuss a request to Quit Claim Deed back a 50 foot strip of land to contiguous land owners along S.E. 9' Avenue - Noah Wilcox (Exhibit 4). D. ' Discuss funding the Okeechobee Main Street Program Manager Position - City Administrator (Exhibit 6). VIII. ADJOURN REGULAR MEETING - Mayor. PLEASE TAKE N0710E AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. TENTATIVE AGENDA 2-2-99 1. Approve contract for Planning Services with LaRue Planning. (Jim LaRue) 2. Appoint 2 members to OUA Board. (City Clerk) 3. Appoint members to serve on City Boards. (City Clerk) 4. Rooker Wilcox property request. 0 • Exhibit 1 Feb 2 Agenda City of Okeechobee Offla eCity, Clerk & Personnel MEMORANDUM TO: Mayor and Council Members DATE: January 28, 1999 FROM: Bonnie S. Thomas, City ClerkJO SUBJECT: Citizen Board Appointments The orientation review committee met with applicants for the city's citizens boards on Tuesday, January 26 at 6:00 p.m. Of the fourteen applicants that applied, five applicants did not attend for various reasons including prior commitments. However, they have expressed that they definitely want to be considered and are coming in before Tuesday to meet with staff and to go over the city's regulations governing the citizen boards. The remaining nine applicants attended the meeting. NOTE: The City needs 9 Planning Board/Board of Adjustment/Design Review Board Members (7 members and 2 alternates) and 2 Code Enforcement Board Alternates. Those attending Tuesday meeting: Hoover, Dawn Jones, Sandra Kay Keller, Thomas Ledferd, William McCoy, Douglas Mavorodis, Christopher Mueller, Frank Stoll, Glenn Walker, Jerry Paralegal Local Business Owner County Construction Licensing Board Licensed Contractor Septic Tank/Fuel Tank Inspector Medical Doctor/Some Construction Contracts Management Retired City Elected Official Engineer Applicants interviewed after Tuesday's Meeting: Bechtel, Marion Vern Sr. Retired City Official Blair, Lori L. Contractor/Construction Creech, Daniel Licensed Contractor Dean, Paul Plumbing contractor/Carpenter Joiner, Debra Title Search/Real Estate City Resident County Resident County Resident County Resident City Resident County Resident County Resident City Resident City Resident City Resident County Resident County Resident County Resident County Resident CAWORK)MEMOSWayor & Council 42.wpd E • TO: Mayor and Council MEMORANDUM DATE. February 1, 1999 FROM.- Orientation Review Committee 50941444SUBJECT: Citizen Board Applicants The review ...,AL .;, was not instructed by Council to actually make recommendations for seating the citizen board applicants. We felt, however, that you would appreciate some direction from us. So, we are informing you as to the results of our findings concerning the applicants knowledge of our area, their qualifications and their individual participation in the meetings we had with them. In relationship to what is required by the codes, we have prepared a list of applicants for you to consider for thePlannin Board/Board of Adjustment and Design Review Boards only. Not for the Code Board at this Some of the applicants we knew and some we did not know. We do know, however, that the people that are placed on these boards will be vitally important to the future growth of our city. If seated they will be there for fmg years making decisions that will have an affect on the city as a whole. We do recognize with due respect, that you will make the final appo:.A—,,"s. Please make any changes to the list you may desire. Ours is just a suggested arrangement. We hope we have helped in the process. Planning Board/Board of Adinstment/Design Review Board: Daniel Creech - Alternate Z, Dawn Hoover 1 Sandra Jones - Alternate 3 Thomas Keller i William Ledferd Christopher Mavorodis L Douglas McCoy Z Frank Mueller 3 Jerry Walker Code Board alternates: We would prefer to wait for more information before appointing these two alternates if Council concurs. The terms of the citizen board members need to be overlapping, please note the following to help you: Planning Board/Board of Adjustments/Design Review Board: 3 members for a 1 year term (February 3, 1999 to April 30, 2000) 2 members and 1 alternate for a 2 year term (February 3, 1999 to April 30, 2001) 2 members and 1 alternate for a 3 year term (February 3, 1999 to April 30, 2002) Code Enforcement Board: 1 alternate for a 1 year term (February 3, 1999 to April 20, 2000) 1 alternate for a 2 year term (February 3, 1999 to April 30, 2001) E • CITY OF OKEXHIBIT 3 - E FEB 2 AGENDA 941)76,,- AGENDA ITEM REQUEST FORM Please mail or bring completed form to: City of Okeechobee City Clerk's Office 55 S.E. 3rd Avenue Okeechobee, Florida 34974 NAME: vV bo t n 64r 4 P o"-h&yL& oommcffi-L, J66 JUA ADDRESS: 1 Sl P(1ZX,'4Jl.j TELEPHONE: !' Q5l (HOME) (�V- 24111 (BUSINEss) MEETING: REGULAR SPECIAL ❑ WORKSHOP ❑ DATE: kJJ bA "f U PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA. �"rw.YPA- CZ PLEAASSE&STATE WHAT �DEPARTMENT(S) YOU HAVE WORKED WITH THUS FAR. ��,�4- PLEASE STATE DESIRED ACTION BY THE CITY COUNCIL. PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH APPLICABLE DOCUMENTS. PRESENTATION IS TO BE MADE, HOW MUCH TIME WILL BE REQUESTED? 1 fn I n, at4J SIGNED BY: L DATE: GC "/ o NW 41H ST �100) a z NE 4iH ST (100' 111111111111 11111� It. �1991 90091 Ep oil0"!ti,111 od1m1 onlm� �m�,o onsmm�' 1ii11 t 4� J 6 5• 3 2 1 6 5 4 3 2 1 6 5 4 3 2 6 5 4 3 2 1 9 8 7 2 5 3 2 1 6 5 4 3 Z t 6 5114 3 2 1 6 5 4 3 2 1 4 y 7 789 it 789 11 78 789 ti 1 11 5 �8� i 1 L89 11 7 91 11 789 tt 9 1 w 6 i NW 2N0 ST 70 Ottc ° t � 4 11[4 3 211 6 5 4 3 2 1 x 6 3 4 3 2 t 6 5 4 2 a5 3 2 t 6 5 4 3 Z t Ea654J211 cn N 3 6 c am 789 1t 789 tt 27891 it 789 11 789 11 789 tt 78911 tt • NE PARK ST 70 A— —L E— R P SE PARK ST 0 �11111� OR! irm� OQQ991 09491 ' 9mOG1� oEslg NE 2ND ST(, 6 5 [41 d 2 1 t 6 5 4 3 2 t t1 7 8 9 7 8 9 11 A maooao omoaao oaaa0o 000a0o. mmo�m� 0onam� mom:m�n0on 11111 �.:: �aaaae aooao oaam�� oo� 0099i OpGEI o00Ei 90aB1 __..� '='aG�O CA991' EOE9i m EOgI� 00�1€ WIN loll! 1:61 - 11111 loll! ..a11 OH ST 100 900a91 09a991 0mmam: �on�m� lmiiiiiiili�l iml, milli III I NW 4TH ST (100-) Z Z NE 4111 ST (100-) 4 .t 6 5 4 3 1< 6 5 4 3 2 1 6 5 4 3 2 1 6 5 4 3 2 1 HP2 5 3 2 1 6 5 4 3 21 t 6 5 4 3 2 1 65 4 32 1 6 .r t1 Z Fts, 7 W 7 8 9 39 7 8 9101112 7 8 9 it 2 7 8 91 11 2 11 8 11 7 8 9ig 11 2' 7 8 9 11 2= 7 8 9 11 2 Z 9 ARO©©F 7181.9hg1111', C1©O©©E 7181911g11h2 3 ST 1 4 D 1 6 5 4 3 2 6 5 4 3 2 1 9 8 7 2 5 3 2 1 6 5 4 3 2 1 6 5 4 3 2 1 6 5 4 3 2 1 4 2 7 8 12 7 8 91 11 2 11 5 8� 1 7 Q 9 11 2 7 8 9 tt 2 7 8 9 11 2 g 0 11 W 6 9 i 4 i x 2 1 a 6 5[413]21 6 5 4 2 a 5 3 2 1 977A 6 5 4 3 2 t 6 5 4 3 2 1 Ea6543 ch N 3 6 z 11 2 i Z7891 11 2 [718 1, 92. 789 11 i 789 1112 789 789 11 2 r SIC Cc DW i 000E1. 090G9 oo�rm �111111111111 111111 ,111:1 0o��ma oom� 6 5 s 3 2 1 6 9 4 3 2 t 6 5 4 3 2 1 6 5 4 3 2 1 6 5 4 3 2 1 7891 tt 2' 789 J112 789 it 789 11 2 7B9 11 w sa 1 >4 i ST a t 6 5 4 3 2 1 6 5 4 3 2 t 6 5 4 3 2 1 6 5 4133211 1n 3 4 7a>! 11 <W 7891 1t 2 7a 1; 2 7 11 5 < 6 11H ST (100�) 3 2 1 6 5 4 3 1112; 7 9 9 C Cr LTU CT /1 nn'1 • • CITY OF OK 941)763-3 AGENDA ITEM REQUEST FORM Please mail or bring completed forth to: City of Okeechobee City Clerk's Office 55 S.E. 3rd Avenue Okeechobee, Florida 34974 NAME: Ra 0- 4-r, r X/ i r I,, k ADDRESS: A Of R 0 'AA TELEPHON � / / 7ol Z5�4/2 (HOME) MEETING: REGULAR 0,- PECIAL a WORKSHOP d EXHIBIT 4 — FEB 2 AGENDA DATE: / — / — ` / PLEASE TAT THE ITE OU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA. Vc PLEASE STATE WHAT DEPARTMENT(S) YOU HAVE WORKED WITH THUS FAR. PLEASE STATE DESIRED ACTION BY THE CITY COUNCIL. //�-- S Lk) 7-,6 Q It #-In i4i 1) k"tb eaSL T6 CI)AITiGuniIc .2A D`n 4 RAJ tc- s PLEASE SUMMARIZED PERTINENT NFORM ON CONCERNING YOUR RRE�EQU T AND ATTAC APPUPA LE DOCUMENTS. v !—iC/•--c c PRESENTATION IS BE ADE 7,, UCH E WILL BE REQUESTED? SIGNED BY: / DATE: �� -- -1--- I f SR 70 q R/ 39K 239j/�%�%���Irv/ 4 5 6 46 A ! / 7 R c..�.. e r e 64ST$70 3 4 3 6 7 P`J` p ' 10 0 co ]N0 i� F 12t 5 6 7 ' 4 � 2 1615[41312111 1-15 4 3 2 1 0 � H 13 1 2 3 8 3 11 a 12 252 Q 2 10 9 5 -� 7 8 91 111 7 8 91 111 K 13 6 1 14 1 3 15 12 11 12 7 SE 3R0 ST (70' 13 3 c 1 a 16 , C 9 1 6 5 4 3 2 1 4 3 2 5 17 t9 14 t11 1 S I s to t6 1 12 r--1401 7 8 9 t 1t 1 ^ "2f 15 16171810 7 19 8 t7 t8 19 1 • 2 �j�{(( ��f I 7 3 ST (100') � 9 21 6 rt�N SS 20 2 65432A__ 1211109871615141312111 10 22 5 2221 5 5 1 a 23 6 6t 11 23 t >$ 3 2 - 12 24 2 1 7 8 9 4 3 2§ 31 t5 161 +214fl , 3 4 25 3 2 6 5 � a t) - la 26 5 7 9 I I I 6. 2 1 C 9 1 jh6l 321N211, 918761514131211 15 27 611 12 I f6 28 7 9 itt 31 1 1 1 t 21 7 29 30 31 8 9 ItO� 1t t 6 5 18 SE 6TH ST (70) 7 8 g 32 10 9 I � 34 6 5 4 3 2 1 1121111101918 7 6 5 4 3 2 + f 20 33 11 12 48 ! ` _ 21 35 2 i 1 3 4 7 8 9 t tt 1� 14151677 8 9 021 . 22 9 8 6 5 t0 7 8 SE 7TH ST (70') 12 7 5 a 3 2 , „ 6 1t 12 gp 6 5 a 3 2 1 a9 111 9 8 7 6IS1aI3121+ o0 11 _1 23 3TH ST _ 1 - 2 t ' 3 a 5 5 8 9 6 I7 8 9 0 tt ,2 3 4 515 t7 8 9 021 24 25 26 SE 8TH CT 1_ I_ I 3 - - - - -- - - - — / 86 137 I88 � 89 19C 1 91 921931 94 � ne e• 3 26 78 79 80 81 82.83184 85 4 a 2S 5 24 70 71 72: 73 74 75 75 7- 6 73 SF QT1 6 22 51 62 63 64 65 66 67 68 69 8 2t 4...., 9 20 51 52 53 54 55 56 57 58 59 60 ,n II II jjjN t+ g 31 43 44 4S a61 47 �48I 491 50 j ,8 30 13 38 [39 a0 4' 421 29 t5 28 b 96 2 •5 27 32 33 34 35 36 37 95 --- -- 3 177 176 0 102 101 00 99 98 97 a 178 175 174 174 % I r I I I r 1 -- - 9 4 5 2 3 7r7712:::w z r _� 6 IL 7 8 4 3 v ` ;T 9 2 cn 20 +.I- �> 1 l Z 1 1 a i 3_-[ 4 6 5 6 5 7 87 8 0 9 10 It 9 12 1_1 - [ 12 v Z tVJ6 44 6 5 t 5 0 9 _t0 9 11 12 U-1-1 I _12 SLL_tu11 2 1 r )< 1 3 4 { 3 -r- 4 7 8 7 'Y 8 t0 9 f-10 _ L 9 11 12 L- 11 )L + 2 1 T 1 3 4 r 3 -[--a 6 5 6 -e 5 7 8 (_ 7 10 9 ( 10 j 9 EXHIBIT 5 - FEB Z AGENDA AGREEMENT THIS AGREEMENT entered into on , 1999 between: City of Okeechobee, Florida hereinafter referred to as the "City", and James G. LaRue, LaRue Planning & Management Services, Inc., hereinafter referred to as "Consultant". WHEREAS, the City desires to use the professional services of the Consultant to provide assistance with general planning and zoning matters, development review, and any other growth management issues as assigned, and; WHEREAS, the Consultant is qualified and prepared to provide such professional services. Now, THEREFORE, in consideration of the mutual terms and conditions, promises, covenants and payments hereinafter set forth, the City and the Consultant agree as follows: 1. SCOPE OF SERVICES The Consultant will provide the planning and zoning services outlined below: A. Review zoning requests, Comprehensive Plan amendments, Variances, Special Exceptions, etc., as generated by applicants. B. Perform zoning and planing review for applicable development plans. C. Perform planning services for the City in areas of Comprehensive Plan revisions, EAR analysis, Plan amendments, etc. (These tasks would be generated by the City.) D. Attend public meetings pertaining to zoning and planning issues, as requested. E. Provide technical advice to staff concerning Code Enforcement, zoning interpretations, and Comprehensive Plan explanations, as requested. F. Consultant will be available to answer simple planning and zoning questions by phone. This method will keep citizens from waiting if there are questions that need to be answered immediately, or if staff needs to know something quickly. G. Consultant will coordinate map changes through the City's designated entity to implement Future Land Use Map (FLUM) changes when necessary and present options to the City to update the current land use base map. H. Consultant will prepare the City's EAR Based Plan Amendments, including responses to the Department of Community Affairs and other reviewing agencies. I. Consultant will undertake major Land Development Code revisions as directed by Staff. Page 1 of 4 Consultant will act as the City's representative to review possible Comprehensive Plan Amendments that might come before the City in the twice a year cycles and Small -Scale Plan Amendments. Consultant will attend the appropriate public hearings and meetings as required under State Statutes and corresponding administrative rules. K. Consultant will initiate the appropriate Plan Amendments that would be desired by the City in meeting the guidelines of its Comprehensive Plan. Consultant will attend the appropriate meetings as required by State Statutes and corresponding administrative rules. L. Consultant will represent the City if there are any questions from citizens concerning the interpretation of Comprehensive Plan. M. Consultant will represent the City with the Department of Community Affairs on other planning matters either by phone or by a representative in Tallahassee. N. Consultant will assist the City in matters pertaining to the Development Review process. This would include, but not be limited to, those comments necessary to approve projects that would require permits, special exceptions, variances, zoning district boundary changes, and appeals of staff decisions. O. Consultant will provide other related services in economic development or for other related items as may be requested from time to time by the City. 2. TERM The term of this Agreement shall begin upon the date of its formal execution by both the Consultant and the City and shall be automatically renewed on continuing basis without further documentation unless terminated by one of the parties. All services shall be furnished and completed by Consultant as expeditiously as possible during the full term hereof. 3. COMPENSATION AND METHOD OF PAYMENT Compensation will be eighty-five dollars ($85.00) per hour not to exceed kwe twenty- one hundred dollars ($2,100.00) per month plus direct expenses, for up to twenty (20) hours of professional service each month. All payments will be made pursuant to monthly invoices'► submitted by the Consultant, and will be paid within twenty (20) days after receipt and approval by the City. Consultant will not charge for travel time to and from the City of Okeechobee. From time to time, services for special projects will be negotiated with a not -to - exceed price for that particular project. Whenever possible, work performed for special projects will be accomplished within the twenty-five (25) hours per month indicated above. Page 2 of 4 a - • • 4. PROJECT MANAGEMENT The Project Manager for the Consultant under this Agreement is James G. LaRue. I P QfLaRue Planning & ManaAPment Services. Inc.. located at 1375 Jackson Street, Suite 206, Fort Myers, Florida 33901. The Project Manager for the City shall be Robert Bradshaw. Citv Manager. located at 55 SE 3rd Avenue, Okeechobee, FL 34974. 5. OWNERSHIP OF DOCUMENTS All maps, materials, plans, reports, data and other documents developed by Consultant or otherwise generated pursuant to this Agreement shall remain the exclusive property of the City and Consultant shall surrender them to the City upon termination of this Agreement. 6. INSURANCE During the term of this Agreement, the Consultant shall maintain at his own expense standard professional liability insurance in the minimum amount of $250,000.00 per occurrence, and shall maintain amounts required by law for all of its employees performing any work for the City pursuant to this Agreement. The Consultant shall not commence work under this Agreement until it has obtained and furnished the necessary certificates of all insurance required under this paragraph. 7. NONDISCRIMINATION The Consultant warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, sex, age, or national origin. 8. INDEPENDENT CONTRACTOR The City and the Consultant intend that an independent contractor relationship is created by this Agreement. Consultant shall not be considered an agent or employee of the City for any purpose, and City shall not be liable to carry unemployment compensation insurance or worker's compensation insurance on the Consultant, or his employees. The City shall not withhold any taxes or social security from compensation paid to the Consultant. The City shall not use the Consultant exclusively, and the Consultant shall be free to contract with other persons for similar or other services while under contract with the City. 9. CONFLICT OF INTEREST The Consultant represents to the City that it does not presently have any clients or other interests, and that it will not acquire any such clients or interests, which conflict in any manner, either directly or indirectly, with the performance of services required under this Agreement. The Consultant shall promptly notify the City in writing by certified mail of all potential conflicts of interest for any prospective business associations. Page 3 of 4 10. ATTORNEY'S FEES AND COSTS In connection with any litigation, including appellate proceedings, arising out of this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and costs. 11. TERMINATION This Agreement may be terminated for any reason by the Consultant or by the City upon sixty (60) days prior written notice. 12. INDEMNIFICATION The Consultant hereby indemnifies and holds harmless the City, and its agents and employees, from any claim, loss, liability or demand arising out of or relating to any negligent act, omission or misconduct by the Consultant in the performance of services under this Agreement. This indemnification of the City by the Consultant shall not constitute a waiver of sovereign immunity by the City. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date above first written. Attest: City of Okeechobee By: Bonnie Thomas, City Clerk Robert Bradshaw, City Manager Date (Seal) Witness: LaRue Planning & Management Services, Inc. James G. LaRue, President Date Page 4 of 4 LaRUE PANNING & MANAGEMENT RRV ICES, Inc. Tidewater Building • 1375 Jackson Street • Suite 206 Fort Myers, Florida 33901 (941) 334-3366 • (941) 334-6444 • FAX (941) 334-6384 e-mail: jlarue1105®aol.com Me o To: Robert Bradshaw From: Barbara Catlin Subject: Agreement for Professional Services Date: January 7, 1999 Attached please find two copies of the Agreement for planning services. Jim told me that you need clean copies of this. He also wanted me to let you know that he is planning on attending the meeting on February 2. Call us if you have any questions. n U • MEMORANDUM Exhibit 6 Feb 2 Agenda G& of Okeechobee Office of tare City ClerkMmonnel Deparanmt TO. Mayor and Council DATE: February], 1999 FROM. Bonnie S. Thomas, City Clerk SUBJECT.- Okeechobee Mainstreet/IMSalary City Clerks Administrative Secretary/Okeechobee Mainstreet Manager Salary Data: Salary: $21,000.00 Benefits: 609.00 2.9% Pension Plan 2,103.60 175.30 @ 12 months Health Insurance 98.40 Life Insurance 115.92 Disability Insurance 900.00 Longivity Pay 1 7.65% City shared of employees Social Security $26,432.82 _ 2 = $13,216.41 % Year Full Salary $13,216.41 -= 2 = $6,608.20 % Year % Salary • 0 Exhibit 6 Feb 2 Agenda City of Okeechobee , Office of City CIerk & Personnel MEMORANDUM TO: Mayor and Council Members FROM: Bonnie S. Thomas, City Cler DATE: February 2, 1999 SUBJECT: Commitments to Main Street Program Attached herewith is a copy of the Organizational Build -out Report completed by Joan Jefferson, Consultant for the State. This assistance was provided by the State to Okeechobee Main as part of the technical assistance that is offered in the Main Street Program. Please note page fourteen of the report, Fundraising Issues. These conclusions were made based on interviewing local citizens, City Staff and information that is provided in the application. Information provided in the application was used to base the decision by the Florida Main Street Committee for Okeechobee to become a Main Street Community. I felt this information would be beneficial to you and help with the discussion. Please call should you have any questions. CAW0RK\MEM0S1Mayor & Council 43.wpd OKEECHOBEE MAIN STREET ORGANIZATION BUILDOUT FLORIDA MAIN STREET Consultant's Report & Recommendations NOVEMBER 17, 1998 (DRAFT) - Joan Jefferson 845 Wilson Road Highlands, N.C. 28741 (828) 526-5100 (828) 526-3096 FAX Messageto the Board ................................................... 1 Visioning. .... o ..... —oo ......... o.00 ................. 000 ........ o.o.— ..... 2 Assets... ........ .......... o— ........... o .... o ...... o ........ 2 Opportunities and Recommendations .................. 3 APreliminary Vision...... ...... o ...... . . ..... 000 .... oo ................. 6 AMission Statement..............:.....:................................. 7 Roles and Responsibilities of the Board ....................... 8 Role of theProgramProgram Manager ...................................... 8 CommitteeBuildout........................»........................,.... 9 Organization. ... ...... ....... 9 Promotion....... . ................. o ........... o .............. Design, .... o .... o ... oo—o—o ...... o .... o ...... —0000 ............ EconomicRestructuring......................................13 FundraisingIssues... ...... o ..... * ... o—o .......... * ...... o..o ... Articles of Incorporation and By-laws ..........................15 Message to the Board: This report will conclude the organization buildout consultation for Okeechobee Main Street. As presented during the visit to Okeechobee, activities within the scope of this consultation include: A Vision for downtown Okeechobee A Mission Statement Roles and responsibilities of the Board Review of Upcoming Elections (Board Buildout) Role of Program Manager Development of Volunteer Base (Committee Buildout) Fundraising Issues Review of Bylaws/Tax Exempt Status Main Street Okeechobee faces a very real challenge in the first year of its program - to complete the initial organization and planning to define where downtown Okeechobee is headed in the future. This promises to be an exciting and fiffiling year for the program. The recommendations herein are intended to guide the Board of Directors in its Organizational effort to successfully meet this challenge. Okeechobee Main Street Organization Buildout Report (Draft) Page 1 • • Visioning At one-on-one meetings, and during the workshop, members of the community outlined assets and opportunities associated with the downtown area, and listed changes that might spur revitalization. 1. Small town atmosphere - friendly, caring people. 2. City Commission and Staff committed to downtown revitalization. 3. Second largest freshwater lake in the United States - offering fishing, boating, and fishing tournaments. 4. Historical interest. 5. County Courthouse and School - other historic buildings with architectural interest. 6. Cultural diversity - Indian, Hispanic, Afro-American. 7. Cattle and agricultural identity. 8. Centrally located, and close to large cities. 9. Large, well developed parks. 10. Local airport. 11. Fine Hospital. 12. Weather is great. 13. Okeechobee is the speckled perch capital of the world, and many people come to the area for the Speckled Perch Festival. 14. Large numbers of people are attracted to the Rodeo, Racetrack, and Antique and Classic Car Shows. 15. Ecotourists visit to enjoy the natural amenities of the area. Okeechobee Main street organization BuUdout Report (Draft) Page 2 1. Traffic on North Park street (SR 70) moves too quickly through downtown Okeechobee. (a) Work with FDOT to create streetscape improvements to tame traffic in the area adjacent to downtown. (b) Use signs to re-route truck traffic around the downtown. Trucks with local knowledge are already using a by-pass route. - (c) Work with local and state governmental agencies to create a bypass. (d) Enforce existing speed limits. 2. Design decisions have not been completed for the balance of the Main Street area. (a) Review the plans prepared for South Park Street, amend, if necessary, to reflect newly adopted design guidelines. (b) Apply for additional CDBG downtown revitalization grant to continue facade renovations, landscape, and new lights thru the rest of the Main Street area. Okeechobee Main Street Organization Buildout Report (Draft) Page 3 3 . Many people drive through Okeechobee on SR 70, however, few stop in the downtown area. (a) Develop a sign system that leads people into the downtown area (b) Create traffic calming on SR 70 in the downtown area. (c) Keep shops open on a regular basis. Consider keeping shops open during evening and extended weekend hours. (d) Develop a parking study and create parking solutions. (e) Develop multi family housing near the downtown area to extend new customer base. 4. Many event are held in the downtown park, but they do -not benefit the downtown merchants. (a) Develop business tie-ins to events held in park. (discounts: food or drink offered in (or just outside) the store; gifts such as balloons, fans, toys, etc..; special exhibits; pre -event advertising; raffle). (b) Change parking patterns when events are held in the park so stores are visible. (c) Provide signs indicating parking areas. Require park vendors to park behind stores after unloading. (d) Use events to get survey information. Find out if the persons visiting the event shop downtown: why, or why not; what missing shops or services would attract them; etc. Okeechobee Main Street Organization Buddoat Report (Draft) Page 4 (e) After the event, get survey information from customers regarding why they are shopping in the stores. Ascertain if there is a link between the events and new customers. (The information received from (d) and (e) can be used immediately, and can be incorporated into a market feasibility study. 5. How can we attract more people to Okeechobee and to the downtown area? Many creative ideas were expressed from members of the community., they include: (a) Capitalizing on existing attractions such as the cattle auctions and the citrus lands. (b) Placing a paddle wheel boat in Taylor Creek. (c) Holding the following events in the downtown park. 1. A Mexican fiesta. 2. - An Indian event. 3. First Friday event - no alcohol - gospel or country music. 4. Farmer's market Okeechobee Main Street Organization Buildout Report (Draft) Page 5 A Preliminary Vision The following words were used by the audience, at the workshop meeting on November 1 Oth, to describe how they would like the downtown area to be identified: 1. Safe 2. Pedestrian friendly 3. Fun 4. Entertaining 5. Educational 6. Clean 7. Visually attractive 8. Sanitary 9. Memorable 10. Well pottied From a review of the assets and opportunities, and this brainstorming, a preliminary draft statement of the Vision might emerge. Main Street Okeechobee will be a dynamic, colorful and entertaining downtown area with a safe and friendly atmosphere for your entertainment and shopping needs - This preliminary Vision represents a consolidation of the positive desires of those who attended the session on November 10th. This draft should be reviewed as the community continues to organize for revitalization. With a little more discussion, a Vision statement could be finalized that would direct the revitalization effort. At a later date, when there is more information, the Vision should be reviewed and amended so it continues to provide -a clear understanding of the direction in which the community wishes to grow. This might coincide with an overall strategic planning session in the future. Okeechobee Main street organization suBaout Report (Draft) rage 6 A Mission Statement: This Mission Statement represents a consensus of those who attended the session on November loth. It should be reviewed periodically to ascertain that it reflects the continuing purpose of the Main Street Board. Okeechobee Main Street was formed to restore, promote, and maintain the historic downtown district for the benefit of residents of the community and visitors to the area. Okeechobee Main Street Organization Buildout Report (Draft) Page 7 Roles and Responsibilities of the Board: The primary focus of the consultation was to introduce the concept of Organization Buildout as it -might affect Main Street. We discussed the approach of electing Officers to the Main Street Board of Directors, and the structuring of the Organization, Promotion, Design, and Economic Restructuring Committees. Currently the Board plans to meets monthly. You may wish to have a general meeting monthly, with committee meeting held at an interim meeting. The Chairman of each committee would report to the full Board at the general meeting. Role of the Program Manager: As we discussed at the Workshop, success in building out the organization will be significantly affected by the ability of the Board to retain the services of a Program Manager. As more and more people become involved in the project, both at the Board and committee level, the Manager's role becomes more important. Specifically, the Manager's role is identified as follows: Facilitator Trainer Communicator Coordinator Information Resource Motivator Face of the Organization Not a Director Not an Implementor Okeechobee Main Street Orpoization Buildout Report (Draft) Page 8 Committee Buildout: ORGANIZATION Committee Members: Lois Gray Monica Clark Mary Beth Cooper Membership: Fundraising: Don Smith Volunteers: Liaison: 1. Create a strong membership and volunteer base. 2. Develop a steady source of income from donations - matching funds - fundraisers ---etc. 3. Apply for 501 (c) 3 status. (City is processing and funding). Check by-laws to meet IRS standards for non -profits. Okeechobee Main Street Organization Buddoat Report (Draft) Page 9 PROMOTION Committee Members: John Finch Janet Willis Nancy Dawn 2. 3. 4. Okeechobee Main street Work with city, county and _merchants to unify Christmas decorations. Develop merchant tie-ins to Speckled Perch Festival, Rodeo, and other downtown park events. Develop merchant promotions: Advertising boards to be placed in motels Joint advertising Downtown map advertising businesses Develop new attractions: Mexican Fiesta An Indian event First Fridays Farmer's market Paddle wheel boat in Taylpr Creek Agricultural tours Organization Bnildoat Report (Draft) Page 10 Committee Members: Kent Evans Frank Mueller Hillary Pulitzer Arlene Morris Brenda Mueller Karen De Hays Sandra Wherrell Projects: I. Review South Park street plan. Design balance of the Main Street area using South Park street standards, and incorporate newly adopted design guidelines. 2. Work with city to acquire a second CDBG grant for downtown revitalization. 3. Examine current city codes and regulations. Request assistance from the city if revision of codes or regulations are necessary to accelerate revitalization. 4. Do parking study. (a) Encourage shared parking - use parking lots left vacant by owners in the evenings, or on the weekends (banks, churches, etc.). This will only work if the sharer makes sure that their users leave the lot clean at all times. (b) New Commercial: Require less off street parking, and count on street parking spaces toward parking requirement. Okeechobee Main Street Organization "dout Report (Draft) Page 11 5. Work with governmental agencies to tame traffic on North Park street. (a) Incorporate streetscape improvements and landscape buffers. (b) Use signs to re-route trucks around downtown. (c) Enforce existing 25 mph speed zone. (d) Create a by-pass around downtown. 6. Create a sign system to direct traffic to downtown area. 7. Review Master Park Plan, and assist with improvement implementation. 8. Create an opening in, and around, Teen Town Park,so that the historic County Courthouse can be seen from SR 70. Okeecbobee Main Street Organization BWdout Report (Draft) Page 12 ECONOMIC RESTRUCTURING Committee Members: Steven Nelson Walt Smith Rennae Sweda Bill Varnadore Kim Collier Projects: 1. Develop a building and business inventory. 2. Use the building and business data to attract: Men's and Women's apparel store Shoe store Movie house Bakery Up -Scale restaurant Game room for kids Ice Cream store Antique store 2. Work with local banks to create a commercial loan pool. 3. Examine incentives to stimulate revitalization (tax credits, tax abatement,- grants, matching grants, taxing district, loans, tax increment financing, etc.) Okeechobee Main Street Organization Buildout Report (Draft) Page 13 Fundraising Issuesf Main Street Okeechobee is currently funded by the City Commission, and through their initiative the program has progressed quickly and successfully. In order to continue this success a full time Program Manager should be hired. The Main Street Board is currently incorporating members, and electing officers, and has not initiated any fundraising efforts. It would be of great value to the program if the City Commission would underwrite the Program Manager's salary for the first year. years: The City has committed to financing the following items for three Office space Office supplies (up to $3,425.00) Travel expenses (up to $1,580,00) Advertising (up to $7,775.00) Postage (up to $5,850.00) Use of City office equipment Communication needs (up to $ 10,200.00) In addition to the above funding, it will be necessary for the Board to raise funds for insurance, additional travel expense, and project expenses for the Design, Promotion and Economic Restructuring committees. A major private -sector membership drive should be initiated as soon as possible, and it should incorporate the whole Okeechobee community. The goal should be to match the public sector funding. Throughout the Florida Main Street network and the 1200 communities nationwide who are using the Main Street Approach, there exists an abundance of information regarding ideas for fundraising. Once the private - sector membership effort is in place, fundraising events should be planned to increase funding for Main Street projects. Okeechobee Main Street Organization Buildout Report (Draft) Page 14 Articles of Incorporation and By -Laws: The Commission is filing for 501-(c) 3 status. The City attorney should review the proposed By -Laws and Articles of Incorporation regarding tax-exempt status to make sure that they do not reflect areas that could be challenged by the Internal Revenue Service. Okeechobee Main Street Organization BWdmt Report (Draft) Page 15 0 • TO. Mayor and Council FROM.- Bonnie S. Thomas, City Clerk MEMORANDUM Fxhibit 6 Feb 2 Agenda j T , r 11 DATE: February 1, 1999 SUBJECT. Okeechobee MafnstreedlMSalwy City Clerks AdmiqWrative Seemtarv/Okeechobee Mainstreet Managgr Salary Datea Salary: $21,000.00 Benefits: 609.00 2,103.60 98.40 115.92 900.00 2.9% Pension Plan 175.30 @ 12 months Health Insurance Life Insurance Disability Insurance Longivity Pay 7.65% City share of employees Social Security $26,432.82 ; 2 = $13,216.41 % Year Full Salary $13,216.41 - 2 = ${,608.20 % Year's Salary Total City may pay for MSM $19,824. 61 * *This ful"Ung will over&F twin budget yearn The City has committed to financing the following items for three years if appropriate: Office Space - (City Hall) Offlee supplies ........................ $ 3, 425 Travel expenses ....................... 1, 580 Advertising 7,775 Postage .................................... 5,850 Use of City office equipment Communication needs up to..... 10,200 Total service support...........................$28,830 SalaryTotal...................................... 19,82 Grand Total .................................... $48, 654