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1999-01-19off * OKEEC'S' 1 a -O . z ,r = `t O R 10'' I. CALL TO ORDER: - Mayor: January 19, 1999, City Council Regular Meeting, 6:00 p.m. CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION II. OPENING CEREMONIES: Invocation offered by Reverend J.P. Zeigler; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member'Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. Mayor Kirk called the January 19, 1999 Regular City Council Meeting to order at 6:00 p.m. Council Member Dowling Watford offered the invocation; Mayor Kirk led the pledge of allegiance. Clerk Thomas called the roll: Present Present Present Present Present Present (entered chambers at 6:15 p.m.) Present Present Present PAGE 1 OF 4 A. Motion to dispense with the reading and approve the Summary of Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the Council Action for the Regular Meeting of January 5,1999 and Regular Meeting of January 5,1999 and Workshop of January 12,1999; seconded by Council Member Markham. There Workshop of January 12,1999. 1 being no discussion on this item, the vote was as follows: KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - YES WATFORD - YES MOTION CARRIED. 40519 JANUARY 19,1999 - REGULAR MEETING - PAGE 2 OF 4 V. WARRANT REGISTER -Administrator. A. Motion to approve the Warrant Register for November 1998 in the Council Member Watford moved to approve the Warrant Register for November 1998 in the amounts: General Fund amounts: General Fund $259,088.14, Public Facility Improvement two hundred fifty-nine thousand, eighty-eight dollars, fourteen cents ($259,088.14), Public Facility Improvement Fund Fund$22,491.29 and Debt Service Fund$99,682.48. twenty-two thousand, four hundred ninety-one dollars, twenty-nine cents ($22,491.29) and Debt Service Fund ninety- nine thousand, six hundred eighty-two dollars, forty-eight cents ($99,682.48); seconded by Council Member Markham. There being no discussion on this item, the vote was as follows: KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - YES WATFORD - YES MOTION CARRIED. VI. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on Mayor Kirk asked whether there were any requests for additions, deferrals or withdrawals of items on today's agenda. today's agenda. III There were none. VII. UNFINISHED BUSINESS. A. Appoint City Citizen Boards - City Clerk (Exhibit 1). Council Member Oliver started the discussion with a recommendation to form a committee to interview the applicants for the citizen boards. The City received more applications than there are positions available. The reason for the 1. Appoint 7 regular members and 2 alternate members to suggestion is that it would give the applicants a chance to introduce themselvs to the City and give them an opporunity serve on the City Planning Board for a term of three years to understand what they are obligating themselves to. Following a lengthy discussion between Council Members and beginning January 20,1999 and ending April 30, 2002. Staff, Council Member Oliver moved to set up a committee including the Citv Administrator City Attorney City Clerks City Buildinci Official and Fire Chief to meet with the citizen board apolicants for an orientation session to review their 2. Appoint 7 regular members and 2 alternate members to duties and obligation requirements for serving as a board member: seconded by Council Member Markham. serve on the City Board of Adjustment for a term of three years beginning January 20,1999 and ending April 30, If possible, the orientation session will be at a time that is convenient to the majority and conducted as a group, it is not 2002. 1 to be conducted as a formal interview process. Vote on the motion is as follows: JANUARY 19,1999 - REGULAR MEETING - PAGE 3 OF 4 VII. UNFINISHED BUSINESS CONTINUED. A. Appoint City Citizen Boards continued. 3. Appoint 7 regular members and 2 alternate members to serve on the City Design Review Board for a term of three years beginning January 20,1999 and ending April 30, 2002. 4. Appoint 2 alternate members to serve on the City Code Enforcement Board for a term of three years beginning January 20,1999 and ending April 30, 2002. VIII. NEW BUSINESS. A. Discuss awarding a Property and Casualty Insurance Bid - City Administrator (Exhibit 2). The vote on the motion is as follows: KIRK - YES CHANDLER -YES MARKHAM - YES OLIVER - YES WATFORD - YES MOTION CARRIED. Council Members heard presentations from four firms who submitted bids for the City's Property and Casualty Insurance. The first presentation was made by Jon Spyker, Jim Hicks and Paul Erickson representatives for Public Risk Management, their bid proposal amount is $98,986.00. The second was made by Gary Longo for Risk Management/Coregis Insurance Company, the bid proposal is $104,561.00. The third was by Rick Ackersman for Florida Municipal in Association with Florida League of Cities, and a proposal of $119,899.00. However, due to irregularities by the bidder, recent information became available lowering the City's module for workers compensation insurance which reduce the bid proposal amount to $103,121.00. Attorney Cook verified the Council can consider irregularities and accept the revised proposal amount. The final presentation was made by Phil Berger Insurance, the only local bidder, he submitted three packages being: Titan at $132,721.00, GO Pro at $115,730.00 and Penco at $121.644.00. Following a lengthy discussion between the Council and the insurance representatives Council Member Watford moved to recess the meeting until Tuesday, January 26,1999 at 12 Noon to give the Council more time to research the various companies; seconded by Council Member Oliver. KIRK - YES CHANDLER - YES MARKHAM - YES OLIVER - YES WATFORD - YES MOTION CARRIED. �sz JANUARY 19,1999 - REGULAR MEETING - PAGE 4 OF 4 CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING HANDWRITTEN MINUTES I. CALL TO ORDER: called the Jan 19. 1999 Citv Council Regular Meeting, to order at II. OPENING CEREMONIES: Invocation offered by7�t/ Pledge of Allegiance led by III. MAYOR, COUNCIL AND STAFF ATTENDANCE PRESENT ABSENT Mayor James E. Kirk r� Council Member Noel A. Chandler Council Member Lowry Markham ` Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Council Member moved to dispense with the reading and approve the Summary of Council Action for the Regular Meeting of January 5, 1999 and Workshop of January 12, 1999; seconded by Council Member DISCUSSION: V. WARRANT REGISTER - Administrator. A. Council Member ;' ' moved to approve the Warrant Register for November 1998 in the amounts: General Fund two hundred fifty-nine thousand, eighty-eight dollars, fourteen cents ($259,088.14), Public Facility Improvement Fund twenty-two thousand, four hundred ninety-one dollars, twenty-nine cents ($22,491.29) and Debt Service Fund ninety-nine thousa d, six hundred eighty-two dollars, forty-eight cents ($99,682.48); seconded by Council Member Discussion: VI. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. UNFINISHED BUSINESS. A. Appoint City Citizen Boards - City Clerk (Exhibit 1). 1. Appoint 7 regular members and 2 alternate members to serve on the City Planning Board �1Vid(�`-y/ n for a term of three years beginning January 20,1999 and ending April 30, 2002. 2. Appoint 7 regular members and 2 alternate members to serve on the City Board of Adjustment for a term of three years beginning January 20,1999 and ending April 30, 2002. 3. Appoint 7 regular members and 2 alternate members to serve on the City Design Review Board for a term of three years beginning January 20,1999 and ending April 30, 2002. point 2 alternate members to serve on the City Code Enforcement Board for a term of ae years beginning January 20,1999 and ending April 30, 2002. C,2d Vlfi. NEW BUSINESS. A. Discuss awarding a Property and Casualty Insurance Bid - City Administrator (Exhibit 2). 4-2 m�. _ FS 16 _3 5(6 J 1211 -e l5 0�cL ,40 WC 6UO2� G✓ � �d /'�� _ 2 All 11-C e ��� @ � �s � 7 3 C, 70, lc�� i&� / 11 17- 0 i'u�s % z-E� - �, yl �� ��c, �,Z� � ✓-U6-z �..-�i-��` •GC��S i�i"',.�Lri.: r/�-clu,.l ��� _ IX. ADJOURN REGULAR MEETING - Mayor _ 7 S .X� �✓l�-� Ls%v�'� ./�.-�iuf'.�,ti � �-a-�- R �'L� ? o�' "�—,���lti.--uL ���_ _ CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING HANDWRITTEN MINUTES I. CALL TO ORDER:called the Jan 19, 1999 Citv Council Regular Meetina. to order at fC °L<iQOY( II. OPENING CEREMONIES: Invocation offered by e11 u o j o tt Pledge of Allegiance ledjY (nC� o� g 9 � uq-v, 111. MAYOR, COUNCIL AND STAFF ATTENDANCE i� () Y- ,�f,)P YMCA PRESENT Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook I:, - City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea L ABSENT IV. MINUTES - City Clerk. A. Council Member moved to dispense with the reading and approve the Summary of Council Action for the Regular Meeting of January 5, 1999 and Workshop of January 12, 1999; seconded by Council Member lei . DISCUSSION: V. WARRANT REGISTER -Administrator. A. Council Member C moved to approve the Warrant Register for November 1998 in the amounts: General Fund two hundred fifty-nine thousand, eighty-eight dollars, fourteen cents ($259,088.14), Public Facility Improvement Fund twenty-two thousand, four hundred ninety-one dollars, twenty-nine cents ($22,491.29) and Debt Service Fund ninety-nine thousand, six hundred eighty-two dollars, forty-eight cents ($99,682.48); seconded by Council Member E I . DiscusOLKU VI. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. UNFINISHED BUSINESS. A. Appoint City Citizen Boards - City Clerk (Exhibit 1). 1. Appoint 7 regular members and 2 alternate members to sei for a term of three years beginning January 20,1999 and ending April 30, 2002. 2. Appoint 7 regular members and 2 alternate members to serve on the ity Board of Adjustment for a term of three years beginning January 20,1999 and ending April 30, 2002. VC� 4 JJ Ok, AM l?aJ 1>20t�- a� c2J ' ?7W 01K-- QA-L CSC ak C 3. Appoint 7 regular members and 2 alternate members to serve on the City Design Review Board for a term of three years beginning January 20,1999 and ending April 30, 2002. �. COLT ? 4. Appoint 2 alternate members to serve on the City Code Enforcement Board for a term of =� three years beginni g January 20,19 9 and ending April 30, 2002. _OJ - 'd te r, `l3-e JCA2) cat S c74 Tom. Lb��k- - N-U- �-� Ail. NEW BUSINESS. A. Discuss awarding a Property and Casualty Insurance Bid - City Administrator (Exhibit 2). - pool, m\cutL OW- 92- S�-fe- �� r,A.1ca� R J� -)00 ta- kl-OP (cap f)&6Y'A-? rs1- 2�cc�nQn� amp rnoct tif;t.w's tj' 1'ko �Nt j:CufC�t��s 1 � l U � mQChc-o�e�u� �rs�uSs ms ul) kcl",V-% �A� I Lull PLC - n� . ��i.v��rt�s��-/C� (�-e- VY�CtoI�,' �-�-Q- � a�Q,u�a� Ac qes, � . Lt quo ac coo p aL4- c -h� L C4 L�kl �.�� Uk, C�.CCc c? a( 00ji k Lv- 2L , (Z IOCn v 1 . Z • Ito CITY OF OKEECHOBEE = REGULAR CITY COUNCIL MEETING ON10* 1 OFFICIAL AGENDA PAGE 1 OF 2 I. CALL TO ORDER: - Mayor. January 19, 1999, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation offered by Reverend John P. Zeigler; Pledge led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the Regular Meeting of January 5, 1999 and the workshop of January 12, 1999. V. WARRANT REGISTER - Administrator. A. Motion to approve the Warrant Register for December 1998 in the amounts: General Fund $259,088.14, Public Facility Improvement Fund $22,491.29 and Debt Service Fund $99,682.48 JANUARY 199 1999 - CITY COUNCIL AGENDA - PAGE 2 OF 2 VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. UNFINISHED BUSINESS. A. Appoint City Citizen Boards - City Clerk (Exhibit 1). 1. Appoint 7 regular members and 2 alternate members to serve on the City Planning Board for a term of three years beginning January 20, 1999 and ending April 30, 2002. 2. Appoint 7 regular members and 2 alternate members to serve on the City Board of Adjustment for a term of three years beginning January 20, 1999 and ending April 30, 2002. 3. Appoint 7 regular members and 2 alternate members to serve on the City Design Review Board for a term of three years beginning January 20, 1999 and ending April 30, 2002. 4. Appoint 2 alternate members to serve on the City Code Enforcement Board for a term of three years beginning January 20, 1999 and ending April 30, 2002. VIII. NEW BUSINESS. A. Discuss awarding a Property and Casualty Insurance Bid - City Administrator (Exhibit 2). IX. ADJOURN REGULAR MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. Exhibit 1 Jan 19 Agenda City of Okeechobee Offim eCity, Clerk & Personnel MEMORANDUM TO: Mayor and Council Members DATE: January 13, 1999 FROM: Bonnie S. Thomas, City Clerk0 SUBJECT: Appointment of Citizen Boards The following is a list of names who have returned an application for the Citizen Boards. You should have received all these applications except for Dr. Mavroides, which is attached: 1. Frank Mueller 2. Debra Thomas Joiner 3. Douglas Lee McCoy 4. Glenn E. Stoll 5. Paul J. Dean 6. Dawn Tibbitts Hoover 7. Dr. Christopher Movroides 8. Thomas D. Keller 9. Sandra Kay Jones 10. Jerry E. Walker 11. Marion LaVern Bechtel, Sr. 12. William Charles Ledferd Should you have any questions please do not hesitate to contact me. Thank You! C A WORK\MEMOS\M&C.40.wpd Qualifications of Members No member or alternate member of a Citizen Board shall be an employee of, or hold any elective position or office in the government of the City. City Council may appoint any or all of the members to serve jointly on the Planning Board and the Board of Adjustment Members shall be appointed from among persons in a position to represent the public interest, and shall be residents of the City or County. 2 Alternate Members Two alternate members shall be appointed to each Board. Such alternate shall attend all meetings and fully participate in Board discussions and deliberations to the point of voting. Should any permanent member be absent, the chairperson shall declare the alternate to be a voting member for the duration of the meeting. 3 Vacancies Vacancies in any Board membership shall be filled by appointment of the City Council for the unexpired term of the member affected. It shall be the duty of the chairperson of each Board to notify the Mayor within 10 days after a vacancy shall occur among the members or alternate member. 4 Removal Members of a Board may be removed from office by a majority vote of the City Council. 5 Sunset Terms of Board members wlware4 e to retire shall expire on April 30th of each year. 6 Compensation Members of Boards shall receive no salaries for service on the Board, but may receive actual and necessary expenses incurred in the performance of their duties, as may be set from time to time by City Council. 156 CITIZEN BOARD OFFICERS AND RULES OF PROCEDURE Officers and Voting Each Citizen Board shall select a chairperson and vice chairperson from among its members and may create and fill such other offices as it may determine. All voting members of a Board shall be entitled to vote in matters before that Board. 2 Rules of Procedure Each Board shall adopt rules of procedure necessary to its governance and the conduct of its affairs, in keeping with the applicable provision of law and these Regulations. Such rules shall be available in written form to the public. 3 Board Meetings Meetings shall be held at least once each month on a day to be determined by the Board, and at such (� other times as the Board chairperson may determine. Meetings that are not regularly scheduled shall 8 not be held without at least 3 days notice too each member. All meetings shall be public meetings. Each Board shall have the power to take testimony under oath and compel the attendance of witnesses. 4 Quorum and Voting A quorum for the transaction of business shall consist of 4 Board members. Concurring votes of 3 members shall be necessary to reverse any order, requirement or decision of the Planning and Zoning Director/Building Official, or decide on any matter upon which it is required to pass under these Regulations. 5 Minutes, Public Records Each Board shall keep minutes of its proceedings showing the vote of each member, or if absent or failing to vote indicating such fact The Board shall keep records of its actions, which shall be a public record and filed immediately in the City Clerk's office. 6 Disqualification of Members If a member of a Board finds thattheir personal interests are involved in the matter coming before the Board, they shall disqualify themselves from participation in that case. No Board member shall appear before the City Council or any Board established in these Regulations, as an agent or attorney for any person in a matter involving planning, zoning or these Regulations. 7 Professional and Financial Assistance Each Board may be provided by the City with such professional and financial assistance as may be necessary to enable the Board to perform the functions assigned by these Regulations. 157 PLANNING BOARD Establishment and Composition There is hereby established a Planning Board which shall consist of 7 members and 2 alternates to be appointed by the Go Council. Members shall serve for overlapping terms of 3 years. Membership of the Board, where possible, shall consist of any of the following: architect, engineer, surveyor, urban planner, landscape architect, general contractor, realtor, business person, and lay persons. 2 Planning Board Powers and Duties The Planning Board shall function as an advisory body making recommendations to the City Council, and shall have the following powers and duties: a Local Planning Agency. Pursuant to and in accordance with the Local Government Comprehensive Planning and Land Development Regulation Act, the Planning Board is hereby designated as the Local Planning Agency. b Regulations Amendment To hear petitions for changes in these Regulations, and to make recommendations to the City Council. c Rezoning. To hear petitions for zoning district boundary changes in these Regulations, and to make recommendations to the City Council. d Subdivision Plats. To review and make recommendations to the City Council on preliminary subdivision plat submissions. To make recommendations to the City Council on acceptance of dedicated land. To make recommendations to the City Council of findings precedent to reversion of subdivided land to acreage. 9 e Site Plans. After reviewing recommendations by the Technical Review Committee, to determine whether specific proposed developments conform with the requirements of these Regulations. f Temporary Use Permit. To hear petitions for temporary use permits as authorized in these Regulations. g Other Planning and Zoning Matters. To perform other duties as City Council may specifically assign, including: (1) To recommend to City Council principles, policies, Regulations promoting orderly City development (2) To determine whether specific proposed developments conform to the requirements of the Comprehensive Plan and these Regulations. (3) To conduct such public hearings to gather information necessary for maintenance or the Comprehensive Plan and these Regulations. (4) To inform and advise City Council on these and other matters as specifically assigned. 158 BOARD OF ADJUSTMENT Establishment and Composition There is hereby established a Board of Adjustment The composition of the membership shall adhere to the recommendations of the state building code when possible and appointed by the City Council. Members shall serve for overlapping terms of 3 years. Membership of the Board, where possible, shall consist of any of the following: architect, engineer, surveyor, urban planner, landscape architect, general contractor, realtor, business person, and lay persons. 2 Powers and Duties The Board of Adjustment shall have the following powers and duties: a Administrative Review. To hear and decide an appeal of an administrative decision when it is alleged that there is an error in any order, requirement, decision or determination made by an administrative official in the enforcement of these Regulations. b Variance. To hear and decide petitions for a variance from the terms of these Regulations as will not be contrary to the public interest, where owing to unique physical conditions a literal enforcement of the provisions of these Regulations would result in unnecessary hardship. Self created problems and economic hardship are not grounds for granting a variance. c Special Exception Use. To hear and decide only petitions for a special exception use specifically listed under the zoning districts in these Regulations. To decide such questions as are involved in determining whether a special exception use should be granted, and to grant a special exception use with such conditions and safeguards as are appropriate under these Regulations. To deny a special exception use when not in the public interest or in harmony with the requirements of these Regulations. 159 CODE ENFORCEMENT BOARD Establishment and Composition There is hereby established a Code Enforcement Board which shall consist of 7 members and 2 alternates to be appointed by the City Council. Members shall serve for overlapping terms of 3 years. 10 Membership of the Board, where possible, shall consist of any of the following: architect, engineer, surveyor, urban planner, landscape architect, general contractor, realtor, business person, and lay persons. 2 Powers and Duties The Code Enforcement Board shall have the following powers and duties: a Enforce the Land Development. To enforce and regulate the subdivision of lands; to regulate the use of land and water for those land use categories included in the land use element in the comprehensive plan to ensure their compatibility of adjacent uses and provide for open space; to provide for protection of potable water well fields; to regulate areas subject to seasonal and periodic flooding and stormwater management; to ensure the protection of environmentally sensitive lands designed in the comprehensive plan; to regulate signage; to prove that public facilities and services meet or exceed the standards set in the capital improvement element of the comprehensive plan, and are available when needed for development, or that development orders or permits are conditioned on the availability of these public services; to ensure safe and convenience onsite traffic flow and parking and to enforce or regulate such other provisions as are mandated by the land development regulation. b Hearing. To subpoena alleged violator and witnesses to the Board's hearings, and to subpoena evidence and take testimony under oath. To review such evidence and testimony, and to decide whether or not a violation of these Regulations has occurred. c Enforce Compliance. To issue orders having the force of law commanding whatever steps are necessary to bring a violation of these Regulations under compliance. The City Attorney shall be legal counsel to the Board. 160 DESIGN REVIEW BOARD Establishment and Composition The City Council may establish a Design Review Board which shall consist of at least 7 members and 2 alternates appointed by the Council. Members shall serve for overlapping terms of 3 years. Membership of the Board, where possible, shall consist of any of the following: architect, artist, sculptor, designer, landscape architect, landscape contractor, urban planner, engineer, realtor, building contractor, business property owner, and lay persons. 2 Preparation of an Action Plan for City Visual Improvement From time to time the City Council may, by official action, assign the Design Review Board other tasks involving the beautification and aesthetic appearance of the City. Tasks may involve the preparation, or review, of a master action plan for the visual improvement of key areas in the urban landscape in the City, including recommendations. The action plan may include, but not be limited to, the following: a Graphic and written presentation showing the nature and extent of the proposed urban improvements. b Suggested priorities and time schedule for installation of proposed urban improvements. c Estimate of the construction and maintenance costs for each urban improvement 11 CMMI Srrop EWR 1121lxf !!1 1 Oklsc.6o6ee, lL !!!71 i �!1-rf�•sai rat 941-713.1121 i F+-2kX CQVIECR !SH]EIT fro FROirt : � wk%:L c oast m i nm ]PAL 40 m irscsl ud ,r1Q thixs st yCDP-L& ves not r AL 1 of trilaawftm cour sr►usriba r . RmMARKs : C 1 41 2 elln. )soQ r e>1-7 '14 _s, covear ' • �., v at d 1 do AL M er OLbovas 3 y CHRIS MAYROXrew 94t r631rb4s Li IV L+ Uftt.144 MiI � 1 � .�w. .. 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NF out iaiill��I AMrar��Nl►ilwr otaMtrll� tstt_�AM�jNi a►d orwmw stwol $'AilI 14W lob", L*-Yu�ow.-j U&C"MN, I rb AA - thiv"tF. —..ww�Aa rb AM6-m- UmAl nv I P, ow lRN-lz-qv e3;14 Pm CHRIS "AVROIDES W0611191 13"s 141 TVA6" otTy cr wt.tOCM j 0) ti Wool"m $"at y4foraw ad W"m rONri 6A wa I i r (ILL UA c, P. 03 EXHIBIT 2 — CITY OF OKE JAN 19 AGENDA 941)763-3372 * Fax 941)763-1686 /- /a-y CITY DEPARTMENT AGENDA ITEM REQUEST FORM Submitting Deparment: 4?JMIIVIsik411dN by 7R o be ►-r -f Br ,.4 S h uJ MEETING: REGULAR 0 SPECIAL ❑ WORKSHOP ❑ DATE: / - I g' 9 PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA. — Prc)WJ'� (vvi 0 Ox .n PLEASE STATE RECOMMENDED ACTION BY THE CITY COUNCIL. Tk' ' u- Y' N- Ate -C,,, XX�i r-e 5 -")- 99 Nee-_ --n ficc -e p-t— �9- 9�/C1 PLEASE SUMMARIZED EXPLANATION/BACKGROUND INFORMATION AND ATTACH APPLICABLE DOCUMENTS. 0C-4--f- /u S-P 4 A►'!� IF PRESENTATION IS TO BE MADE, HOW MUCH TIME WILL BE REQUESTED? C G.Y,.rns 30 ,fie q S n'lvry • EXHIBIT 2 - JAN 1.9 AGENDA CITY OF OKEECHOBEE Memorandum TO: Mayor and Council Thru:Robert Bradshaw, City Administrator FROM:Lola Parker, Finance Coordinator DATE:January 15,1999 .qTTn.TV.rm. TnciircanCa hiric fnr wnrkcrl c rnmp: rrnp Attached are copies of the 4 submitted insurance bids. Each proposer will be invited to the City Council meeting on January 1l, 1999, for questions and discussions. Mr. Richard Ackerman said that Berger Insurance Agency used a different modification rate than the proposal had�to calculate the worker's comp. Premium on. He- will be Commeov i i u y o N t ti'S, �IaJLZ� Thank You Lola Parker Finance Coordinator TITAN INSURA $2,000,000. LUIIT TYPE PROPERTY GENERAL LIABILITY CRIlVIE BOILER & MACHINERY TOTAL FOR COMMERCIAL PACKAGE CURRENT POLICIES & PREMIUM LEONARD BERGER INS. AGENCY DEDUCTIBLE $250.00 $0.00 $5,000.00 50.00 LAW ENFORCE LIABILITY ow S2,500.00 PUBLIC OFFICIAL LIABILITY $2,500.00 AUTO S250.00 WORKER'S COMP -GRIT TOTAL FOR CURRENT PREM. 2/2/97-2/2/98 2-2-99 INSURANCE PROPOSALS TYPE PROPERTY GENERAL LIABILITY CRIME BOMER & MACHINERY EXECESS LIAR TOTAL FOR COMMERCIAL PACKAGE EQUIP. BREAKDOWN LAW ENFORCE. LIAR. PUBLIC OFFICIAL LIAB. AUTO & PHYSL DAMGE TOTAL AUTO. PROPERTY ETC. WORKER'S COMP -GRIT TOTAL PROPOSAL LESS BOILER & MACHINERY APPRAISAL FEE TOTAL PROPOSAL DEDUCTIBLE S500.00 ST.500. COM 250.00 $0.00 $500.00 $1,000.00 $2,500.00 S2,500.00 $500.00 S2,519.00 S1,741.00 $21,793.00 $1,862.00 0.00 S27,915.00 $15,636.00 $5,186.00 $32,987.00 $162,046.00 L. BERGER INSURANCE AGENCY TITAN OPi GO PRO PENCO S2,831.00 $14,647.00 $1,821.00 $3,573.00 $15,026.00 $13,037.00 $640.00 $0.00 S896.00 S0.00 S23q.00 INCL IN PROP. S5 002.00 $7,093.00 54,071.00 25,3,.00 $30681.00 S36,224.00 i $296.00 $14,839.00 - $6,498.00 S3,575.00 - $4,605.00 S34,310.0023 595.00 $19,926.00 $78,330.00 1576.00 $67,253.00 -S54,391.00 'S54,341.00 - 54 391.00 S S115,967.00 S121.644.00 ($237.00) S115.730.00 u JON SPYKER R ACKERMAN PUBLIC RISK WEEKS & CALIr MANAGE. WAY- FL MUN $11,012.00 $6,401.00 INCL. IN PROP. INCL. IN PROP $14,731.00 $39,114.00 INCL. IN PROP. INCL IN PROP $500.00 $697.00 INCL. IN PROP. $25,743.00 $46,212.00 $0.00 INCL GEN LIAB $6,313.00 to $12,627.00 $18,463.00 W.693.00 $64,675.00 $49,353.00 l f =r- 6t S94.034.40 S120.5%-04 AAB= (k 9?aU) $93,536.00 qji9.00 .00 V F R. GARY LONGO RISK MANAG. ASSOC., INC. $4,893.00 INCL. IN PROP $20,293.00 $801.00 $243.00 $26,230.00 INCL GEN LIAB. $4,484.00 19 699.00 $50,413.00 '$54,391.00 . od Ar, Lo 0 jo Rip rt sc,vi-S ra AA LA. N Aclp#1 GENERAL LIABIITY Liability Police Professional Errors & Omissions Supplemental Errors & Omissions Medical Attendants Malpractice Total AUTOMOBILE Liability Physical Damage Total .PROPERTY Real & personal Property Extra Expense Iniand Marine Bond Depositor's Forgery Money & Security Total TOTAL EMIT PREMIUM BOILER & MACHINERY GRAND TOTAL PREMIUM CITY OF OKEECHOBEE Optional Limits of Liability $2.000.000 CSL $3.000.000 CSL $5.000.000 CSL $14,256 17,141 6,619 775 $39,114 $11,154 7,309 $18,463 $4,265 457 1,210 189 22 258 $6,401 $55,921 $119,897 $697 $120,594 $14,606 17,631 6,809 795 331 $40,172 $11,444 7,309 $18,753 $4,265 457 1,210 189 22 258 $8,401 $55,921 $121,247 $697 1219944 $14,840 17,957 6,935 809 337 $40,878 $11,629 7,309 $18,938 $4,265 457 1,210 189 22 258 $6,401 $55,921 $122,138 $697 122,835 14 y71 i -ry 19 5,e m e nJ tr G p r y L awp) 0 Coverage Property with $500,000 Excess Flood Inland Marine Crime Boiler & Machinery General Liability $2 M/$6 M Aggregate Law Enforcement PROGRAM COMPARISON C,tr rh,4 �9r S v Coregis Insurance Co. Titan Insurance Co. Annual Premium Annual Premium Auto Liability & Physical Damage $2 Mil./$500 Ded. Physical Damage Public Officials Liability Duty to Defend $2 Mil/$2500 Ret./Remove Back Wages $ 4,945 * Included in Property $ 801 1 $ 243 $20,293 Included in GL $19,699 $ 4,484 TOTAL $509465 P,- r1-t Vt rk'S Comp t 9y,39/ *Property Premium Includes: ' 2M Valuable Papers 16,ql y sG 2M Accounts Receivable 2M Business Income/Extra Expense ,o Nc�0 eVe_ re- seNs �r�t Also . rv" Nr P $ 2,293 $ 2,315 $ 1,130 No Coverage $22,013 $14,891 $30,667 $5,762 $799071 1 AMP/ CITY OF OKEECHOBEE CONTRIBUTION BREAKDOWN 1998 to 1999 Column I I99g/1242 Excess Lo urance Premiums: Package Policy Excess property . $2,518,890 x .103 Excess Workers Compensation - $ 2,671,656 x .16/$100 payroll Total East Insurance Premiums. - Loss Fund Contribution ®100%: Administration Costa: PRM Administration and Loss Prevention Local Agent's Fee Gallagher Bassett Fee Workers' Compensation State Fees -6* Total Administration Costs. - Appraisal Fee TOTAL PFM COSTS. ©PTAMUL C_OVER.1r.F_c• Boiler & Machinery , Excess Liability ($3,000,000 xs $2,000,000) 3% Approved brag -Free and 3% Approved Safety Credit Available - See PRM *'6 State Fees are Subject to change by State of Florida 24 $20,000 $2,594 $2,240 $24,934 $45,000 $4,453 $6,968 $7,858 $5,023 $24,202 $450 $94,486 $500 $4,500 Column II 2/2/99 - 10/ 1 /99 Pro-Rata Premium $13,200 $1,712 $1,461 $16,373 $29,700 $2,939 $4,533 $5,736 $3,315 $16,523 $450 $63,046 $330 $2,970 !>td .Irsbiilxadtr Tart_ tallier 10.1941w.%%9 Your Company pane page:9Wg26 fi4qe IV An »t'' ' I�btlr Shad► sav�rsr s policy is subject to A ZSlY* atinimum earned premium. Failure to supply, r , d/wrdesiasd�ed tgotorist, SUM and no &tat coverages are excluded. f Account Pricing `;,The followins is the pica breakdown for this quote. The price quoted does not include ii;�:�Ism w. �d $00i These Krill 6 added based upon yaw locality. otl 1 $13 ,026 ii d skli bAwm Of � �r7 t7ptiaa r OpHast zi :.' 1, 1m S 3,S7S S 14,839 S 20,111 $14,199 S 2,831 S 1,821 $640 $286 S 5,002 ✓ S 8,8� �j g� '33¢ • PENCO PROPERTY Ca1+tRc3ER TNS NCE SERVICES► IN • REAL & PERSONAL Building Contents Blanket? Agreed Amount? if not, coinsurance% All risk or equivalent? Replacement Cost? Flood & earthquake included? Sub -limit? Deductible? Building ordinance? permission to rebuild at another site? Architect fees? Joint agreement with B & M? PREMIUM: $ 500 Deductible VALUES $ 1,481,300 $ included y WA y y Flood zones A,B,&V v excluded. .--.N Flood $25►000 Earthquake ._59% See property form-5 Municipal SPICE MEM W $14,647.00 + Taxes & fees$ 18.26 Pre M 1 -53, d 0 Governmentai Risk Insurance I rust Workers' Compensation Premium Summary as of 01/13/1999 Worksheet 8 of 8 Premium Plan: Guaranteed Cost State: FL Billing Group: 1 City of Okeechobee Berger Insurance Services Inc. 55 8E 3RD AVENUE P.o. Box 158 OKEECHOBEE FL 34974 Okeechobee FL 34973-0158 POLICY NUMBER: 0000000537 POLICY PERIOD:02102/1999 - 02/02/2000 ANNIVERSARY RATING DATE: 02/02/1999 Rate Deblt/Credlt Balance MANUAL PREMIUM • $91,494 Er,ployere U@bNky Coverage 91,494 Deductible / Co4mrance Coverage 91,494 Outer A 91,494 Managed Cate 91,494 Safety Credit 2.00% ($1,830) 89,664 Dmrp Free Credit 89,664 Experience Mod .85 ($13,450) 76,214 MODIFIED PREMIUM $76,214 STANDARD PREMIUM $76,214 Airplane Seale 78,214 Prwnkrrn Deviation (21.00)% ($16,005) 60,209 CCPAP 60,209 Other g 60,209 Waiver of Subrogadon 60,209 Stook Carrier's DMoovint ($6,018) 64,191 DIRECT PREMIUM • $64,191 Expense Constant $200 54,391 TOTAL PREMIUM $54,391 CLASS ESTIMATED ESTIMATED CODE DESCRIPTION RATES PAYROLL PREMIUM 5509 CT-STREETIRCUD MAINTENANCE -MUNICIPAL, 8.40 $194,596 $16,346.00 7704 FIREFIGHTERS 3 DRIVERS 8.86 $277,721 $24,606.00 7720 POLICE OFFICERS 3 DRIVERS 8.17 $574,348 $46,924.00 8810 CLERICAL OFFICE EMPLOYEES NOC 0.55 $346,010 $1,903.00 $831 HOSPITAL - VETERINARY d DRIVERS 3.41 $180 $6.00 9015 BUILDINGS NOC • OPERATION BY OWNERILE 8.57 $15,587 $1,336.00 9410 MUNICIPAL,T0VA0 P,COUNTY OR STATE E 13.29 $2,809 $373.00 $1,411,251 $91,494.00 Experience ModiAaatim, 02A INO-02102/2000 .85 Page 1 of 1 DID TABUT.ATION SHEET BID CA 01-12-01-99 TITLE Property ITEM NO. & DESCRIPTION TYPE DEDUCTIBLE RESPONCE DATE AECEIVED AMOUNT NEW YORK LIFE INSURANCE GRETCHEN ROBERTSON INSURANCE3 �l DONALD G. WALKER INSURANCE Aif % U - 'OHN W. SPYKER INS. CONSULTAN7 kLtA4,, J Al -' O& P m 4;4,., -114-C/ 9y, co"10, • RI HARD L. A 41 M'"#/' kor,191 Q"IEW RL4 8 / : 5 P P1 DALE BICKNELL R M W R. GARY LONGO R M t Qrp p� �� /q(k+0 . - - ,;,M,g , 3 v p rr? 8 sb� TOTAL OFFER TERMS 3 year Contract with annual renewal DELIVERY RECOMMEND AWARD V.LiI� U1� Ui.�J�J Vi..11 ���JiJ BID TABULATION SKEET BID R CA O1-12-01-99 TITLE Property and Casualty Tnsuranrp - ITEM NO. & DESCRIPTION TYPE DEDUCTIBLE RESPONCE DATE RECEIVED AMOUNT STEVEN J. ANDERSON R M R- l m TOTAL OFFER TERMS 3 year Contract with annual renewal DELIVERY RIBCOMHEND AWARD r DID TABULATION SHEET BID N CA 01 12 O1 99 TITLE Proverty and Casualty Tncnranra ITEM NO. & DESCRIPTION TYPE DEDUCTIBLE RESPONCE DATE RECEIVED AMOUNT Deakins-Lawrenece Insurance, Inc. DAVID HESTER INSURANCE AGENCY BRUCE A. HOMER INSURANCE JAY HUFFMAN & ASSOCIATES r JOHN PERRY INSURANCE AGENCY jam` t- LAKE OKEECHOBEE INSURANCE N t�- TOTAL OFFER TERMS 3 year Contract with annual renewal DELIVERY RECOMMEND AWARD . r.. BID TABULATION SKEET • BID M CA 01-12-01-99 TITLE Property and Casualty Tnci,ranrp ITEM NO. & DESCRIPTION TYPE DEDUCTIBLE RESPONCE DATE RECEIVED AMOUNT SUNSHINE STATE INSURANCE No� Accurate Auto Insurance B� Murray Insurance Service q9 " ai BERGER INSURANCE AGENCY ` -- 9 /; yS Pin ja/ 6� �A 4 BURKE & ASSOCIATES • TOTAL OFFER - ' TERMS -� 3 year Contract with annual renewal DELIVERY RECOMMEND AWARD - _. -5