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2016-09-20CITY OF OKEECHOBEE " SEPTEMBER 20, 2016, REGULAR CITY COUNCIL MEETING AND FINAL BUDGET PUBLIC HEARING c� 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 r SUMMARY OF COUNCIL ACTION g 1 — PAGE 1 OF 11 AGENDA COUNCIL ACTION - DISCUSSION - VOTE CALL TO ORDER - Mayor September 20, 2016, City Council Regular Meeting, 6:00 P.M. OPENING CEREMONIES Invocation to be given by Father Jim Shevlin, Church of Our Saviour; Pledge of Allegiance led by Mayor Kirk. MA►OR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Marcos Montes De Oca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Interim Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel IV. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. V. PROCLAMATIONS AND PRESENTATIONS - Mayor A. Proclaim the week of September 17 through 23, 2016, as "National Constitution Week." Mayor Kirk called the September 20, 2016, Regular City Council Meeting to order at 6:00 P.M. The invocation was offered by Father Jim Shevlin of Church of Our Saviour; the Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roil: Present Present Present Present Present Present Present Present Present Present Present Present Present Mayor Kirk asked whether there were any additions, deferrals, or withdrawals on today's agenda. New Business item G, Exhibit 8, was added. Mayor Kirk presented the following proclamation to Mrs. Louise Conrad, Ms. Cathy Miles, Ms. Karen Saucier, Ms. Lorna Green, Mrs. Kay McCool, Mrs. Ruthi Pippin, and Ms. Su George with the Daughters of the American Revolution, which read: "Whereas, September 17, 2016 marks the two hundred twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and Whereas, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and (conb red) 21 22 AGENDA SEPTEMBER 20, 2016 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 2 OF 11 COUNCIL ACTION - DISCUSSION - VOTE V. PROCLAMATIONS AND PRESENTATIONS CONTINUED A. Proclaim the week of September 17 through 23, 2016, as "National Constitution Week' continued. VI. MINUTES - City Clerk A. Motion to dispe Council Action Meeting and the Hearing. Ise with the reading and approve the Summary of or the August 23, 2016, Fire Assessment Special September 6, 2016, Regular Meeting and First Budget VII. WARRANT REGISTER - City Administrator A. Motion to approve the August 2016 Warrant Register: GeneralFund........................................................................... $374,997.24 Public Facilities Improvement Fund ......................................... $ 18,856.76 Community Development Block Grant Fund (TMDL Grant)....... $ 7,610.30 Vill. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor A.1.a) Motion to read proposed Ordinance No. 1141 by title only, amending the General Employees' Retirement System to allow the Okeechobee Utility Authority Employees to separate from the Plan - City Attorney (Exhibit 1). Whereas, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution week. Now, Therefore, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of September 17 through 23, 2016, as `NATIONAL CONSTITUTION WEEK' in the City of Okeechobee, Florida and ask our citizens to reaffirm the ideals that the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained." Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the August 23, 2016, Fire Assessment Special Meeting and the September 6, 2016, Regular Meeting and First Budget Hearing; second by Council Member O'Connor. Clerk Gamiotea noted for the record the final version of the September 6, 2016, minutes have been revised to correct a sentence on page nine and grammatical errors. A revised copy will be distributed. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Council Member Watford moved to approve the August 2016 Warrant Register in the amounts: General Fund, three hundred seventy-four thousand, nine hundred ninety-seven dollars and twenty-four cents ($374,997.24); Public Facilities Improvement Fund, eighteen thousand, eight hundred fifty-six dollars and seventy-six cents ($18,856.76); and Community Development Block Grant Fund (TMDL Grant), seven thousand, six hundred ten dollars and thirty cents ($7,610.30); seconded by Council Member Ritter. There was no discussion on this item. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:08 P.M. Council Member Watford moved to read proposed Ordinance No. 1141 by title only, amending the General Employees' Retirement System to allow the Okeechobee Utility Authority (OUA) Employees to separate from the Plan; seconded by Council Member Chandler. AGENDA SEPTEMBER 20, 2016 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 3 OF 11 COUNCIL ACTION - DISCUSSION - VOTE 23 Vill. PUBLIC HEARING CONTINUED A.1.b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1141 by title only 2.a) Motion to adopt Ordinance No. 1141. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor IX. NEW BUSINESS A. Motion to re -appoint Mr. John Koepke to the Firefighters' Pension Board of Trustees, term being October 1, 2016 to September 30, 2020 - City Clerk. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1141 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE AMENDING AND RESTATING THE CITY OF OKEECHOBEE AND OKEECHOBEE UTILITY AUTHORITY EMPLOYEES' RETIREMENT SYSTEM, ADOPTED PURSUANT TO ORDINANCE NO. 1053, AS SUBSEQUENTLY AMENDED; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE." Motion and second by Council Members Ritter and O'Connor to adopt proposed Ordinance No. 1141. Mayor Kirk asked whether there were any questions or comments from the public. There were none. The proposed amendment came as a recommendation from the Board of Trustees and as requested by the OUA Board of Directors. Clerk Gamiotea reported the proposed Ordinance and the Actuarial Impact Statement were sent to the Florida Department of Retirement as required. No objections or comments have been received to date. KIRK — YEA RITTER — YEA VOTE: CHANDLER —YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:10 P.M. Motion and second by Council Members O'Connor and Watford to re -appoint Mr. John Koepke to the Municipal Firefighters' Pension Fund Board of Trustees, term being October 1, 2016, to September 30, 2020. Mr. Koepke has been on the Board since 2003. The Mayor and City Council expressed their gratitude for his willingness to continue to serve. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. 24 SEPTEMBER 20, 2016 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 4 OF 11 AGENDA IX. NEW BUSINESS CONTINUED B. Motion to ratify the appointment of a Fifth Trustee, Mr. Ryan Holroyd, and a Fund -Elected Trustee, Ms. Bettye Taylor, to the Police Officers' Pension Board, term being October 1, 2016 to September 30, 2020 - City Clerk. C. Consider a motion to appoint Mrs. Michelle Sanders as an Alternate Member of the Code Enforcement Board, term being September 21, 2016 to April 30, 2019 - City Clerk (Exhibit 2). D. Consider a motion to appoint/ratify appointments of Trustees to the General Employees' Pension Board - City Clerk (Exhibit 3). E. Motion to approve a three-year contract extension for audit services with Carr, Riggs & Ingram, LLC - Finance Director (Exhibit 4). COUNCIL ACTION - DISCUSSION - VOTE Motion and second by Council Members Chandler and Ritter to ratify the appointment of a Fifth Trustee, Mr. Ryan Holroyd, and a Fund -Elected Trustee, Ms. Bettye Taylor, to the Police Officers' Pension Board, term being October 1, 2016 to September 30, 2020. Ms. Taylor is moving from the Fifth to an Elected Fund Member position replacing Retired Chief Davis. Mr. Holroyd is also an active Fund Member and asked to be considered as the Fifth Member. The Mayor and City Council thanked them for their willingness to serve. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Chandler and O'Connor to appoint Mrs. Michelle Sanders as an Alternate Member of the Code Enforcement Board, term being September 21, 2016 to April 30, 2019. Clerk Gamiotea stated Mrs. Sanders fills one of two vacant alternate positions on this Board. The Mayor and City Council expressed their gratitude for her willingness to serve. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Council Member Watford moved to appoint Mr. Nathan Pippin as the City Appointed Member and ratify Mrs. Melissa Henry as an Elected Fund Member to the General Employees' Retirement System Board of Trustees, terms being October 1, 2016 to December 31, 2020; seconded by Council Member Chandler. These changes are due to the OUA separating from the Plan and changing the structure of the Board of Trustees. The Mayor and City Council expressed their gratitude for their willingness to serve. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Chandler and O'Connor to approve a three-year contract extension (to the original contract awarded July 20, 2010) for audit services with Carr, Riggs & Ingram, LLC. Eve] :Ii•1117_1 SEPTEMBER 20, 2016 - REGULAR MEETING He FINAL BUDGET PUBLIC HEARING - PAGE 5 OF 11 25 COUNCIL ACTION - DISCUSSION - VOTE IX. NEW BUSINESS CONTINUED E. Motion to approve a three-year contract extension for audit services with Carr, Riggs & Ingram, LLC continued. F. Motion to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management of Florida (PRM) with an effective date of October 1, 2016 - Finance Director (Exhibit 5). ITEM ADDED TO AGENDA: G. Motion to rescind the Inter -local Agreement between Okeechobee Utility Authority and the City adopted September 6, 2016, and approve the revised Inter -local Agreement dated September 20, 2016 - City Attorney (Exhibit 8). Attorney Cook and Finance Director Riedel informed the Council that Addendum A was added to ensure the contract extension language complies with the public records requirement effective July 1, 2016. A revised copy of Exhibit 4 was distributed with the addendum. The consensus of the Council was to bid these services prior to the end of this extension, as is done with most organizations every three years. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Watford and Ritter to approve the renewal of Property and Casualty Insurance coverages with the Public Risk Management of Florida (PRM) with an effective date of October 1, 2016. Finance Director Riedel provided a summarized overview of the policy within Exhibit 5. An increase of up to nine percent was anticipated for budgeting purposes. The actual increase was 6.7 percent. The coverage includes Property and Crime, Liability, and Workers Compensation Insurances. Additions now include Cyber Liability and Terrorism Insurance. A significant amendment was the windstorm deductible, decreasing from 3 to 2 percent per affected building. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Council Member Watford moved to rescind the Inter -local Agreement adopted September 6, 2016, between OUA and the City and adopt the revised Inter -local Agreement dated September 20, 2016; seconded by Council Member Chandler. The original Agreement established a 60/40 separation of the General Pension funds, with the OUA receiving 60 percent and the City receiving 40 percent through September 30, 2015, and the City retaining 20 percent of the OUA's 60 percent until the completion of the audit for Fiscal Year End September 30, 2016. Should the audit show no investments losses in the funds, the 20 percent retention held by the City will be transferred to the OUA. On the other hand, should the audit and actuary reports indicate losses, the retention held by the City will be applied against the losses and any remainder will be distributed to the OUA. The revised Agreement restates the 60/40 separation as listed above with a change in the retainage percentage from 20 to 5 percent should the Actuary not be able to provide the final ratio to split the assets prior to September 30, 2016. The Agreement also includes the OUA shall remain responsible for any expense incurred for reporting after October 1, 2016, for the Fiscal Year End September 30, 2016, according to the final ratio determined by the Actuary. Nei SEPTEMBER 20, 2016 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 6 OF 11 AGENDA IX. NEW BUSINESS CONTINUED G. Motion to rescind the Inter -local Agreement between Okeechobee Utility Authority and the City adopted September 6, 2016, and approve the revised Inter -local Agreement dated September 20, 2016, continued. X. OPEN FINAL READING OF BUDGET ORDINANCES — Mayor A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2016-2017. B. Mayor announces that the proposed millage rate levy represents 2.11 percent more than the roll -back rate computed pursuant to Florida Statute 200.065(1). C.1.a) Motion to read proposed Ordinance No. 1142 by title only, levying a millage rate of 7.9932 for FY 2016/17 - City Attorney (Exhibit 6). b) Vote on motion to read by title only and set final Public Hearing date. c) City Attorney to read proposed Ordinance No. 1142 by title only 2.a) Motion to adopt Ordinance No. 1142. COUNCIL ACTION - DISCUSSION - VOTE The City will also assume Mr. Raul Marrero-Sauveterre's benefits. Mr. Marrero was an OUA vested employee who was recently hired by the Police Department and is now a participating member of the Police Officers' Pension Fund. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. MAYOR KIRK OPENED THE FINAL BUDGET PUBLIC HEARING AT 6:26 P.M. Mayor Kirk announced that the purpose of this Public Hearing is to consider the Final reading of ordinances for the proposed Millage Rate levy and proposed Budget for Fiscal Year (FY) 2016-17. Mayor Kirk announced that the proposed Millage Rate levy represents a 2.11 percent more than the roll -back rate computed pursuant to Florida Statute 200.065(1). Council Member Chandler moved to read proposed Ordinance No. 1142 by title only, levying a Millage Rate of 7.9932 for FY 2016-17; seconded by Council Member O'Connor. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. City Attorney Cook read proposed Ordinance No. 1142 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 2.11 PERCENT (2.11 %) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Ritter and O'Connor to adopt proposed Ordinance No. 1142. AGENDA SEPTEMBER 20, 2016 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 7 OF 11 COUNCIL ACTION - DISCUSSION - VOTE MA X. FINAL BUDGET PUBLIC HEARING CONTINUED C.2.b) Public comments and discussion. c) Vote on motion. D.1.a) Motion to read proposed Ordinance No. 1143 by title only, adopting an annual budget for FY 2016-17 - City Attorney (Exhibit 7). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1143 by title only 2.a) Motion to adopt Ordinance No. 1143. b) Public comments and discussion. Mayor Kirk asked whether there were any questions or comments from the public. There were none. Council noted, the Millage Rate presented is the same rate as FY 2015-16 since the Fire Assessment was not adopted. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Chandler and O'Connor to read proposed Ordinance No. 1143 by title only, adopting an annual budget for FY 2016-17. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1143 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,023,384.00, TRANSFERS -IN OF $1,146,722.00, AND EXPENDITURES OF $6,378,946.00, LEAVING A FUND BALANCE OF $3,791,160.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,323,926.00, EXPENDITURES OF $712,800.00 AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $261,126.00; OTHER GRANTS FUND REVENUES OF $743,480.00, TRANSFERS -IN OF $16,020.00, AND EXPENDITURES OF $759,500.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,372,985.00, EXPENDITURES OF $1,180,865.00, AND TRANSFERS -OUT OF $812,742.00, LEAVING A FUND BALANCE OF $3,379,378.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,861.00, AND EXPENDITURES OF $1,750.00, LEAVING A FUND BALANCE OF $3,111.00; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE." Motion and second by Council Members Chandler and O'Connor to adopt Ordinance No. 1143. Mayor Kirk asked whether there were any questions or comments from the public. There were none. Council Member Watford expressed his gratitude for all of the hard work the Mayor and Staff have put into the budget process each year. The budgets were reviewed in depth at the Workshop held August 16, 2016. Amendments were made at the First Public Hearing on September 6, 2016; no additional amendments were proposed. The Final Draft provides for a 2.7 percent increase in operation expenses within the General Fund. Excluding reserves and transfers, Revenues are up by 3.58 percent. SEPTEMBER 20, 2016 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 8 OF 11 AGENDA X. FINAL BUDGET PUBLIC HEARING CONTINUED D.2.b) Public comments and discussion on proposed Ordinance No. 1143 continued. COUNCIL ACTION - DISCUSSION - VOTE The General Fund Budget Summary lists the beginning Fund Balance of $3,971,869.00 (including $180,709.00 roll forward from prior FY); revenues projected consist of Ad Valorem Taxes $1,914,819.00; Other Fees (utility taxes, fire and casualty insurance premium taxes, public service fees, and business tax receipts) $682,600.00; Intergovernmental Revenues (cigarette, alcoholic beverages, half and one -cent, County business tax receipt, communication taxes, firefighters supplement, and mobile home licenses) $1,431,235.00; Charges for Current Services (fees for building and inspection permits, LDR applications and petitions, franchises, plan reviews, street/alley closings, public records request, and residential solid waste collection) $969,145,00; Fines, Forfeitures and Penalties (court fines, radio communication fees, law enforcement education, investigation reimbursement, unclaimed evidence, and ordinance violation fines) $14,770.00; Uses of Money and Property (interest, investment earning, and surplus property) $1,000.00; Other (small grants, FDOT maintenance agreements, miscellaneous, code enforcement fines, police accident reports, and capital lease proceeds) $37,946.00; Transferred -In from the Public Facilities Improvement Fund $350,000.00 and from the Capital Improvement Projects Fund $760,550.00. The expenditures for each department are listed below: Proposed Budget for General Fund/ Total Personnel Cost: $ 93,650.00 511-Legislative/City Council Total Supplies and Other Services: $ 89,449.00 (pages 4-5) FY 2016/2017 Proposed Total: $ 183,099.00 FY 2015/2016 Amended Budgeted Total: $ 147,284.00 Difference: $ 35,815.00 Discussion at First Public Hearing: The consensus of the Council was for the Administrator to obtain final approval by the City Council prior to soliciting proposals regarding the annexation study. This budget includes contributions of $8,940.00 to Shared Services and $10,000.00 to the Chamber for Economic Development, Proposed Budget for General Fund/ 512 Executive/Administration (pages 6-7) Proposed Budget for General Fund/ 2512- Exec utive/City Clerk (pages 8-9) Total Personnel Cost: $ 168,568.00 Total Supplies and Other Services: $ 26,773.00 FY 201612017 Proposed Total: $ 195,341.00 FY 2015/2016 Amended Budgeted Total: $ 189,283.00 Difference: $ 6,058.00 Total Personnel Cost: $ 148,469.00 Total Supplies and Other Services: $ 67,701.00 FY 2016/2017 Proposed Total $ 216,170.00 FY 2015/2016 Amended Budgeted Total: $ 234,441.00 Difference: ($ 18,271.00) SEPTEMBER 20, 2016 -REGULAR MEETING & FINAL BUDGET PUBLIC HEARING -PAGE 9 OF 11 29 YA AGENDA FINAL BUDGET PUBLIC HEARING CONTINUED D.2.b) Public comments and discussion on proposed Ordinance No. 1143 continued. COUNCIL ACTION - DISCUSSION - VOTE Proposed Budget for General Fund/ FY 2016/2017 Proposed Total 514-Legal Services FY 2015/2016 Amended Budgeted Total (page 10) Difference: Proposed Budget for General Fund/ 513-Finance (pages 11-12) Total Personnel Cost: Total Supplies and Other Services: FY 2016/2017 Proposed Total FY 2015/2016 Amended Budgeted Total Difference: $ 75,710.00 $ 75,697.00 $ 13.00 $ 195,708.00 $ 98,108.00 $ 293,816.00 $ 307,369.00 ($ 13,553.00) Discussion at First Public Hearing: The consensus of the Council was for the Administrator to obtain final approval by the City Council prior to the creating the part-time IT personnel position. Proposed Budget for General Fund/ Total Personnel Cost: $ 100,268.00 519-General Services Total Supplies and Other Services: $ 267,784.00 (pages 13-14) FY 2016/2017 Proposed Total $ 368,052,00 FY 2015/2016 Amended Budgeted Total: $ 386,799.00 Difference: ($ 18,747.00) Proposed Budget for General Fund/ Total Personnel Cost: $ 1,915,339.00 521-Police Department Total Supplies and Other Services: $ 326,679.00 (pages 15-16) FY 2016/2017 Proposed Total $ 2,242,018.00 FY 2015/2016 Budgeted Total: $ 2,203,767.00 Difference: $ 38,251.00 Discussion at First Public Hearing: Includes base pay increases to the Police Services Coordinator and Records Clerk by $1,000.00; replacing an air conditioning unit; replacing office equipment and/or furniture due to the remodeling caused by the re -location of dispatch to the County Emergency Operations Center facility. Proposed Budget for General Fund/ Total Personnel Cost: $ 1,371,897.00 522-Fire Department Total Supplies and Other Services: $ 200,372.00 (pages 17-18) FY 2016/2017 Proposed Total $ 1,572,269.00 FY 2015/2016 Budgeted Total: $ 1,483,873.00 Difference: $ 88,396.00 SEPTEMRER 20. 2016 - RF(;III AR MFFTimr. 1L FIMAI RIIf1GCT PI IRI Ir MCAOIAI!_ - PAr_r In nr l AGENDA COUNCIL ACTION - DISCUSSION - VOTE X. FINAL BUDGET PUBLIC HEARING CONTINUED D.2.b) Public comments and discussion on proposed Ordinance No. 1143 continued. Proposed Budget for General Fund/ Total Personnel Cost: $ 697,576.00 541-Public Works Total Supplies and Other Services: $ 534,895.00 (pages 19-20) FY 2016/2017 Proposed Total $ 1,232,471.00 FY 2015/2016 Budgeted Total: $ 1,181,711.00 Difference: $ 50,760.00 Discussion at First Public Hearing: Includes upgrades to lighting in the Veteran's Park (PARK E of FLAGLER PARK). The consensus of the Council was for Director Allen to obtain final approval from the City Council prior to creating the part-time Office Assistant and changes to facility offices. Public Facility Improvement (Transportation 301) Fund: Beginning Fund Balance of $658,676.00; Total Revenue Estimates of $665,250.00; Total Expenditures Projected of $712,800.00 (plus $350,000.00 to be Transferred -Out to General Fund); leaving a Fund Balance of $261,126.00. Discussion at First Public Hearing: The consensus of the Council was for the Administrator and Public Works Director to obtain final approval from the City Council prior to bidding the purchase of a street sweeper. Capital Improvements Projects (304) Fund: Beginning Fund Balance is $5,129,685,00; Total Revenues Estimates of $243,300.00; Total Projected Expenditures are $1,180,865.00.00, (plus $16,020.00 transferred -out to Other Grants Fund, and $796,722.00 transferred -out to General Fund); leaving a Fund Balance $3,379,378.00. Discussion at First Public Hearing: The consensus of the Council was for the proposed expenditures such as the phone system upgrade and cabling; replacing entrance doors at City Hall; computers for the proposed new part-time employees; office furniture desks cabinets and painting in Administration; new Fire Engine; and facility addition improvements at Public Works, be carefully reviewed and reconsidered and to ensure City Council's approval prior to the expenditures being made or bid. Other Grant (302) Funds: Beginning Fund Balance is $339,642,00; TMDL Grant Revenue $403,838.00; Transfer -In from Capital Improvement Projects Fund, $16,020.00; Total Projected Expenditures of $759,500.00; leaving a Fund Balance of $0.00. Appropriations Grant (307) Fund and FDOT Grant (308) Fund will be finalized within the current FY; the projections are zero for these funds. AGENDA SEPTEMBER 20, 2016 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 11 OF 11 31 COUNCIL ACTION -DISCUSSION —VOTE X. FINAL BUDGET PUBLIC HEARING CONTINUED D.2.b) Public comments and discussion on proposed continued. c) Vote on motion. Ordinance No. 1143 CLOSE PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES - Mayor XI. ADJOURNMENT - Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need ure that a verbatim record of the proceeding is made, which record includes the testimony and evidence uuP which th appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CM , City Clerk Law Enforcement Special (601) Fund: Beginning Fund Balance of $4,361.00; Total Estimated Revenues of $500.00; Total Projected Expenditures as $1,750.00; leaving a Fund Balance of $3,111,00. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. MAYOR KIRK CLOSED THE FINAL BUDGET PUBLIC HEARING AT 6:32 P.M. There being no further discussion, nor items on the agenda, Mayor Kirk adjourned the meeting at 6:32 P.M. The next regular scheduled meeting is October 4, 2016. ® Okeechl 107 SW 17t� ANDEPENDENT Okeechobee NEWSMEDIA INC. USA 863-7 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of /q// Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and s All before me this % (>L i day of 146 AD Notary Public, State of Florida at Large ANGIE BRIDGES —I` *: *: MY COMMISSION # FF 976149 r P EXPIRES: Apa20 2020 Wded Thru NDkq PUM Undermfbrs R et, Suite D --- -ida 34974'j 134 FINAL BUDGET HEARING AND REGULAR CITY COUNCIL MEETING NOTICE NOTICE IS HEREBY GIVEN that the City Council will conduct a ReguLa Meeting beginning at 6:00 PM on Tue. Sep. 20, 2016, or as soon thereafter as ppossible, at City Hall, 66 SE ird Ave, Rm 200, Okeechobee, Florida. The Fnal PubIlc Headng to consider the proposed 2016/2017 Fiscal Year Annual Budget will be conducted at this meeting. The vvublic is invited and encouraged to attend. In City AdminisUatlon at 863-763-3372, or website mm dtvofokmchobee mm to obtain a copy of the agenda. ANY PERSON DECIDING TO APPEAL any decision made by the CityCouncil with respect to any matter considemd at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, thatneedsspecial accommodation to par- tldpate In this proceeding, contact the City Clerks Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council In support or opposition to any item on the agenda, a ooppyy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. 0 t-PI II:....4 CITY OF OKEECHOBEE 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 SEPTEMBER20, 2016 REGULAR CITY COUNCIL MEETING AND FINAL BUDGET HEARING OFFICIAL AGENDA PAGE 1 OF 4 I. CALL TO ORDER — Mayor: September 20, 2016, City Council Regular Meeting and Final Budget Hearing, 6:00 p.m, II. OPENING CEREMONIES: Invocation given by Father Jim Shevlin, Church of Our Saviour; Pledge of Allegiance led by Mayor III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling R. Watford, Jr. Administrator Marcos Montes De Oca Attorney John R. Cook Clerk Lane Gamiotea Deputy Clerk Bobbie Jenkins Fire Chief Herb Smith Interim Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel IV. AGENDA — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. September 20, 2016 PAGE 2 of 4 V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Proclaim the week of September 17 — 23, 2016 as "National Constitution Week." VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the August 23, 2016 Fire Assessment Special Meeting and the September 6, 2016 Regular Meeting and First Budget Hearing. VII. WARRANT REGISTER — City Administrator B. Motion to approve the August 2016 Warrant Register. General Fund $374,997.24 Public Facilities Improvement Fund $ 18,856.76 Community Development Block Grant Fund (TMDL Grant) $ 7,610.30 Vill. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION — Mayor A.1.a) Motion to read proposed Ordinance No. 1141 by title only, amending the General Employees' Retirement System to allow the Okeechobee Utility Authority Employees to separate from the Plan — City Attorney (Exhibit 1) b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1141 by title only. 2.a) Motion to adopt Ordinance No. 1141. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor IX. NEW BUSINESS A. Motion to reappoint Mr. John Koepke to the Firefighters' Pension Board of Trustees, term being October 1, 2016 to September 30, 2020 — City Clerk September 20, 2016 PAGE 3 of 4 IX. NEW BUSINESS CONTINUED B. Motion to ratify the appointment of a Fifth Trustee, Mr. Ryan Holroyd, and a Fund -Elected Trustee, Ms. Bettye Taylor, to the Police Officers' Pension Board, term being October 1, 2016 to September 30, 2020 — City Clerk C. Consider a motion to appoint Mrs. Michele Sanders as an Alternate Member of the Code Enforcement Board, term being September 21, 2016 to April 30, 2019 — City Clerk (Exhibit 2). D. Consider a motion to appoint/ratify appointments of Trustees to the General Employees' Pension Board — City Clerk (Exhibit 3). E. Motion to approve a three-year contract extension for audit services with Carr, Riggs & Ingram, LLC — Finance Director (Exhibit 4). F. Motion to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management of Florida (PRM) with an effective date of October 1, 2016 — Finance Director (Exhibit 5). X. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES — Mayor A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2016-2017. B. Mayor announces that the proposed millage rate levy represents 2.11% more than the roll back rate computed pursuant to F.S.200.065 (1). C.1.a) Motion to read proposed Ordinance No.1142 by title only, levying a millage rate of 7.9932 for FY 2016/17 —City Attorney (Exhibit 6). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1142 by title only. 2.a) Motion to adopt Ordinance No. 1142. September 20, 2016 PAGE 4 OF 4 X. PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES CONTINUED — Mayor C.2.b) Public comments and discussion. c) Vote on motion. DA.a) Motion to read proposed Ordinance No. 1143 by title only, adopting an annual budget for FY 2016-17 — City Attorney (Exhibit 7). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No.1143 by title only. 2.a) Motion to adopt Ordinance No. 1143. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES — Mayor XI. ADJOURN MEETING - Mayor PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. tom VC Green 5U City of Okeechobee, Septeiffiiber 20, 2016 meeting Minutes taken durinc the meeting by L. Gamiotea I. CALL TO ORDER: Mayor Kirk called the Regular City Council Meeting and Final Budget Hearing to order on September 20, 2016, at 6:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation was given by Father Jim Shevlin, Church of Our Saviour; the Pledge of Allegiance led by Mayor Kirk. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Present Council Member Noel Chandler Present Council Member Mike O'Connor Present Council Member Gary Ritter Present Council Member Dowling R. Watford, Jr. Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Interim Police Chief Bob Peterson Present Fire Chief Herb Smith Present Public Works Director David Allen Present Finance Director India Riedel Present IV. AGENDA — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Add New Business item G, Exhibit 8 V. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Proclaim the week of September 17 — 23, 2016 as "National Constitution Week." Mayor Kirk presented the following proclamation to Mrs. Louise Conrad, Ms. Cathy Miles, Ms. Karen Saucier, Ms. Lorna Green, Mrs. Kay McCool, Mrs. Ruthi Pippin, and Ms. Su George with the Daughters of the American Revolution, which read: "WHEREAS, September 17, 2016 marks the two hundred twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution week. NOW, THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of September 17 through 23, 2016, as `NATIONAL CONSTITUTION WEEK' in the City of Okeechobee, Florida and ask our citizens to reaffirm the ideals that the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained." VI. MINUTES — City Clerk A. Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the August 23, 2016 Fire Assessment Special Meeting and the September 6, 2016 Regular Meeting and First Budget Hearing; second by Council Member O'Connor. Will resend revised with typos and name change. VOTE: KIRK - YEA CHANDLER - YEA O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. VII. WARRANT REGISTER - City Administrator A. Council Member Watford moved to approve the August 2016 Warrant Register in the amounts: General Fund, three hundred seventy-four thousand, nine hundred ninety-seven dollars and twenty-four cents ($374,997.24); Public Facilities Improvement Fund, eighteen thousand, eight hundred fifty-six dollars and seventy-six cents ($18,856.76); and Community Development Page 1 of 7 Block Grant Fund (TMDL Grant) even thousand, six hundred ten dollars and thiM cents ($7,610.30); seconded by Council Member Ritter. No discussion KIRK - YEA RITTER - YEA VOTE: CHANDLER - YEA WATFORD - YEA O'CONNOR - YEA MOTION CARRIED. Vill. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:08 P.M. A.1.a) Council Member Watford moved to read proposed Ordinance No. 1141 by title only, amending the General Employees' Retirement System to allow the Okeechobee Utility Authority Employees to separate from the Plan — City Attorney (Exhibit 1); seconded by Council Member Chandler. b) Vote on motion to read by title only. VOTE: KIRK - YEA CHANDLER - YEA O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. c) Attorney Cook read proposed Ordinance No. 1141 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE AMENDING AND RESTATING THE CITY OF OKEECHOBEE AND OKEECHOBEE UTILITY AUTHORITY EMPLOYEES' RETIREMENT SYSTEM, ADOPTED PURSUANT TO ORDINANCE NO. 1053, AS SUBSEQUENTLY AMENDED; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE." 2.a) Motion and second by Council Members Ritter and O'Connor to adopt proposed Ordinance No. 1141. b) Public comments and discussion. Clerk -as required the c) Vote on motion. KIRK - YEA RITTER - YEA VOTE: CHANDLER - YEA WATFORD - YEA MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:10 P.M. O'CONNOR - YEA MOTION CARRIED. IX. NEW BUSINESS A. Motion and second by Council Members —O'Connor and _Watford to reappoint Mr. John Koepke to the Firefighters' Pension Board of Trustees, term being October 1, 2016 to September 30, 2020 — City Clerk Mr. Koepke has been on the board since 2003. Other members are: Herb Smith (City), Adam Crum (FF), Glenn Hodges (FF), and Mike Skipper (51h) KIRK - YEA RITTER - YEA VOTE: CHANDLER - YEA WATFORD - YEA O'CONNOR - YEA MOTION CARRIED. B. Motion and second by Council Members _Chandler and _Ritter to ratify the appointment of a Fifth Trustee, Mr. Ryan Holroyd, and a Fund -Elected Trustee, Ms. Bettye Taylor, to the Police Officers' Pension Board, term being October 1, 2016 to September 30, 2020 — City Clerk Taylor moved from the 51h member to fund member replacing the Position held by Chief Davis, on the board since 2002. Page 2 of 7 Other members: Jack Boon (PO)ill Barlett (City), Ray Worley (City) KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA WATFORD — YEA O'CONNOR — YEA MOTION CARRIED. C. Motion and second by Council Members _Chandler_ and _O'Connor_ to appoint Mrs. Michele Sanders as an Alternate Member of the Code Enforcement Board, term being September 21, 2016 to April 30, 2019 — City Clerk (Exhibit 2). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. D. Motion and second by Council Members Watford and Chandler _Nathan Pippin_ and _Melissa Henry_ to appoint/ratify appointments of Trustees to the General Employees' Pension Board — City Clerk (Exhibit 3). Mr. Nathan Pippin as a City Appointed Trustee and and ratify Mrs. Melissa Henry as an elected fund member to the General Employees' Retirement System Board of Trustees, terms being October 1, 2016 to December 31, 2020 VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. E. Motion and second by Council Members _Chandler_ and _O'Connor— to approve a three-year contract extension for audit services with Carr, Riggs & Ingram, LLC — Finance Director (Exhibit 4). Watford are they aware of this change? IR yes Watford how long have we had this firm? And it was a another firm. ? IR yes sir (names) since ive been here, and we have done one RPF, don't know date. Watford, know it's a recommendation but always good to switch firms from time to time. MDO, could RFP next year Watford but this is a 3 year contract IR we could do at the end of this 3 years. Watford and you anticipated this increase in the budget? Yes. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. F. Motion and second by Council Members _Watford_ and _Ritter_ to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management of Florida (PRM) with an effective date of October 1, 2016 — Finance Director (Exhibit 5). Watford have we anticipated this increase. IR they provided us with a 9% increase and whats in the budget but the actual increase was 6.7% so there will be some roll over. Specific amendments now included in the plan are windstorm deductible was 3% per affected building, now 2% and terriorism was excluded now coverd up to $10,000,000 as an aggregate for pool. O'Connor - Cyber Liability? IR - Included at no additional costs to us and we now have it included. It was a request from the members. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. ADDED TO AGENDA: Page 3 of 7 G. Motion and second by Council Mmebers _Watford_ and _Chandler_ moved to resod the Interlocal agreement to appoint — (Exhibit 8) 8 and 9 protects us if final audit comes in larger. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. X. MAYOR KIRK OPENED PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES at 6:26 P.M. A. Mayor Kirk announced that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year 2016-2017. B. Mayor Kirk announced that the proposed millage rate levy represents 2.11 percent more than the roll back rate computed pursuant to Florida Statutes 200.065 (1). C.1.a) Motion and second by Council Members Chandler and O'Connor to read proposed Ordinance No.1142 by title only, levying a millage rate of 7.9932 for FY 2016/17 — City Attorney (Exhibit 6). b) Vote on motion to read by title only. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. c) City Attorney Cook read proposed Ordinance No. 1142 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017, PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 2.11 PERCENT (2.11%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion and second by Council Members _Ritter and _O'Connor to adopt Ordinance No. 1142. b) Public comments and discussion. None. Watford same millage as this year. Yes sir. Originally proposed lower rate, since we didn't pass fire assessment we had to keep the current. Correct. c) Vote on motion. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. D.1.a) Motion and second by Council Members Chandler and O'Conor to read proposed Ordinance No. 1143 by title only, adopting an annual budget for FY 2016-17 — City Attorney (Exhibit 7). b) Vote on motion to read by title only. KIRK — YEA RITTER—YEA CHANDLER —YEA WATFORD — YEA VOTE: O'CONNOR — YEA MOTION CARRIED. Page 4 of 7 c) City Attorney Cook read proposed Ordinance No.1143 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,023,384.00, TRANSFERS -IN OF $1,146,722.00, AND EXPENDITURES OF $6,378,946.00, LEAVING A FUND BALANCE OF $3,791,160.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,323,926.00, EXPENDITURES OF $712,800.00 AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $261,126.00; OTHER GRANTS FUND REVENUES OF $743,480.00, TRANSFERS -IN OF $16,020.00, AND EXPENDITURES OF $759,500.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,372,985.00, EXPENDITURES OF $1,180,865.00, AND TRANSFERS -OUT OF $812,742.00, LEAVING A FUND BALANCE OF $3,379,378.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,861.00, AND EXPENDITURES OF $1,750.00, LEAVING A FUND BALANCE OF $3,111.00; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, PROVIDING AN EFFECTIVE DATE." 2.a) Motion and second by Council Members Chandler and _O'Connor to adopt Ordinance No. 1143. b) Public comments and discussion. None. Watford appreciate hard work on this. Proposed Budget for General Fund/ Total Personnel Cost: $ 93,650.00 511-Legislative/City Council Total Supplies and Other Services: $ 89,449.00 (pages 4-5) FY 2016/2017 Proposed Total: $ 183,099.00 FY 2015/2016 Amended Budgeted Total: $ 147,284.00 Difference: $ 35,815.00 The consensus of the Council was for the Administrator to obtain final approval by the City Council prior to soliciting proposals regarding the annexation study. This budget includes contributions of $8,940.00 to Shared Services and $10,000.00 to the Chamber for Economic Development. Proposed Budget for General Fund/ Total Personnel Cost: $ 168,568.00 512 Executive/Administration Total Supplies and Other Services: $ 26 773.00 (pages 6-7) FY 2016/2017 Proposed Total: $ 195,341.00 FY 2015/2016 Amended Budgeted Total: $ 189,283.00 Difference: $ 6,058.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 148,469.00 2512-Executive/City Clerk Total Supplies and Other Services: $ 67 701.00 (pages 8-9) FY 2016/2017 Proposed Total $ 216,170.00 FY 2015/2016 Amended Budgeted Total: $ 234,441.00 Difference: ($ 18,271.00) Includes removal of one part-time Office Assistant temporarily hired during the Centennial. Proposed Budget for General Fund/ FY 2016/2017 Proposed Total $ 75,710.00 514-Legal Services FY 2015/2016 Amended Budgeted Total: $ 75,697.00 (page 10) Difference: $ 13.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 195,708.00 513-Finance Total Supplies and Other Services: $ 98 108.00 (pages 11-12) FY 2016/2017 Proposed Total $ 293,816.00 FY 2015/2016 Amended Budgeted Total: $ 307,369.00 Difference: ($ 13,553.00) Page 5 of 7 The consensus of the Council was for the'Mministrator to obtain final approval by the City Council prior to the creating the part-time IT personnel position. Proposed Budget for General Fund/ 519-General Services (pages 13-14) Proposed Budget for General Fund/ 521-Police Department (pages 15-16) Difference: $ 38,251.00 Total Personnel Cost: $ 100,268.00 Total Supplies and Other Services: $ 267 784.00 FY 2016/2017 Proposed Total $ 368,052.00 FY 2015/2016 Amended Budgeted Total: $ 386,799.00 Difference: ($ 18,747.00) Total Personnel Cost: $ 1,915,339.00 Total Supplies and Other Services: $ 326 679.00 FY 2016/2017 Proposed Total $ 2,242,018.00 FY 2015/2016 Budgeted Total: $ 2,203,767.00 Discussion on 521-Police Department Budget continued: Includes base pay increases to the Police Services Coordinator and Records Clerk by $1,000.00; replacing an air conditioning unit; replacing office equipment and/or furniture due to the remodeling caused by the re -location of dispatch to the County Emergency Operations Center facility. Proposed Budget for General Fund/ 522-Fire Department (pages 17-18) Includes hiring a fifth full-time Dispatcher. Proposed Budget for General Fund/ 541-Public Works (pages 19-20) Total Personnel Cost: $ 1,371,897.00 Total Supplies and Other Services: $ 200,372.00 FY 2016/2017 Proposed Total $ 1,572,269.00 FY 2015/2016 Budgeted Total: $ 1,483,873.00 Difference: $ 88,396.00 Total Personnel Cost: $ 697,576.00 Total Supplies and Other Services: $ 534 895.00 FY 2016/2017 Proposed Total $ 1,232,471.00 FY 2015/2016 Budgeted Total: $ 1,181,711.00 Difference: $ 50,760.00 Includes upgrades to lighting in the Veteran's Park (PARK E of FLAGLER PARK). The consensus of the Council was for Director Allen to obtain final approval from the City Council prior to creating the part-time Office Assistant, and changes to facility offices. Public Facility Improvement (Transportation 301) Fund: Beginning Fund Balance of $658,676.00; Total Revenue Estimates of $665,250.00; Total Expenditures Projected of $712,800.00 (plus $350,000.00 to be Transferred -Out to General Fund); leaving a Fund Balance of $261,126.00. Mayor Kirk advised that a representative from the Florida League of Cities would be contacting the City regarding street sweeping options and requested Staff look at the proposals. The consensus of the Council was for the Administrator and Public Works Director to obtain final approval from the City Council prior to bidding the purchase of a street sweeper. Capital Improvements Projects (304) Fund: Beginning Fund Balance is $5,129,685.00; Total Revenues Estimates of $243,300.00; Total Projected Expenditures are $1,180,865.00.00, (plus $16,020.00 transferred -out to Other Grants Fund, and $796,722.00 transferred -out to General Fund); leaving a Fund Balance $3,379,378.00. The consensus of the Council was for the proposed expenditures such as the phone system upgrade and cabling; replacing entrance doors at City Hall; computers for the proposed new part-time employees; office furniture, desks cabinets, and painting in Administration; new Fire Engine; and facility addition improvements at Public Works, be carefully reviewed and reconsidered, and to ensure City Council's approval prior to the expenditures being made or bid. Page 6 of 7 Other Grant (302) Funds: Beginning Fdifd Balance is $339,642.00; TMDL Grant Reveille $403,838.00; Transfer -In from Capital Improvement Projects Fund, $16,020.00; Total Projected Expenditures of $759,500.00; leaving a Fund Balance of $0.00. Appropriations Grant (307) Fund and FDOT Grant (308) Fund will be finalized within the current FY; the projections are zero for these funds. Law Enforcement Special (601) Fund: Beginning Fund Balance of $4,361.00; Total Estimated Revenues of $500.00; Total Projected Expenditures as $1,750.00; leaving a Fund Balance of $3,111.00. c) Vote on motion. KIRK — YEA RITTER — YEA CHANDLER —YEA WATFORD — YEA VOTE: O'CONNOR — YEA MOTION CARRIED. CLOSE PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES at 6:32 PM XI. ADJOURN meeting @ _6:32 PM Page 7 of 7 City of Okeechobee, September 20, 2016 meeting Minutes taken during the meeting by B. Jenkins I. CALL TO ORDER: Mayor Kirk called the Regular City Council Meeting and Final Budget Hearing to order on September 20, 2016, at _0 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. OPENING CEREMONIES: The invocation was given by Father Jim Shevlin, Church of Our Saviour; the Pledge of Allegiance led by Mayor Kirk. III, MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE -City Clerk Mayor James E. Kirk Present Council Member Noel Chandler Present Council Member Mike O'Connor Present Council Member Gary Ritter Present Council Member Dowling R. Watford, Jr. Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Interim Police Chief Bob Peterson Present Fire Chief Herb Smith Present Public Works Director David Allen Present Finance Director India Riedel Present IV. AGENDA — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. EXHIBIT 8-OUA INTERLOCAL AGREEMENT Ifem G V. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Proclaim the week of September 17 — 23, 2016 as "National Constitution Week." Mayor Kirk presented the following proclamation to Mrs. Louise Conrad, which read: "WHEREAS, September 17, 2016 marks the two hundred twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution week. NOW, THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of September 17 through 23, 2016, as "NATIONAL CONSTITUTION WEEK" in the City of Okeechobee, Florida and ask our citizens to reaffirm the ideals that the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained." VI. MINUTES — City Clerk A. Motion and second by Council Membersand to dispense with the reading and approve the Summary of Council Action for the August 23, 2016 Fire Assessment Special Meeting and the September 6, 2016 Regular Meeting and First Budget Hearing. VOTE: KIRK - YEA RITTER - YEA Koff: CHANDLER - YEA WATFORD - YEA O'CONNOR - YEA MOTION CARRIED. Page 1 of 12 VII. WARRANT REGISTER - City Administrator A. Council Member Watford moved to approve the August 2016 Warrant Register in the amounts: General Fund, three hundred seventy-four thousand, nine hundred ninety-seven dollars and twenty-four cents ($374,997.24); Public Facilities Improvement Fund, eighteen thousand, eight hundred fifty-six dollars and seventy-six cents ($18,856.76); and Community Development Block Gran F nd (TMDL Grant), seven thousand, six hundred ten dollars and thirty cents ($7,610.30); seconded by Council Member . VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Vill. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT V V U P.M. Page 2 of 12 A.1.a) Council Member moved to read proposed Ordinance No. 1141 by title only, amending the General Employees' Retirement System to allow the 0 e hobee Utility Authority Employees to separate from the Plan — City Attorney (Exhibit 1); seconded by Council Member - b) Vote on motion to read by title only. VOTE: KIRK — YEA CHANDLER — YEA Q_'.CONNGR—YEA RITTER — YEA WATFORD — YEA C MOTION CARRIED. c) Attorney Cook read proposed Ordinance No. 1141 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE AMENDING AND RESTATING THE CITY OF OKEECHOBEE AND OKEECHOBEE UTILITY AUTHORITY EMPLOYEES' RETIREMENT SYSTEM, ADOPTED PURSUANT TO ORDINANCE NO. 1053, AS SUBSEQUENTLY AMENDED; PROVIDING FOR CODIFICATION, PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE." Q 2.a) Motion and second by Council Members and �M �_ to adopt proposed Ordinance No. 1141. b) Public comments and discussion. Ord &mf k -Td]1af)a&,v,-e, D)Vi Sion o f ktfirertmt mrr�e��fs c) Vote on motion. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFOb'lo RD — YEA MOTION CARRIED. MAYOR KIRK CLOSED THE PUBLIC HEARING AT P.M. Page 3 of 12 IX. NEW BUSINESS �� A. Motion and second by Council Members and -ON to reappoint Mr. John Koepke to the Firefighters' Pension Board of Trustees, term being October 1, 2016 to September 30, 2020 — City Clerk VOTE: KIRK — YEA RITTER — YEA taw- Ofrrwy seotu CHANDLER —YEA WATFORD — YEA 2ov ,�) O'.CONW)R--YF-A MOTION CARRIED. Page 4 of 12 B. Motion and second by Council Members and _ to ratify the appointment of a Fifth Trustee, Mr. Ryan Holroyd, and a Fund -Elected Trustee, Ms. Bettye Taylor, to the Police Officers' Pension Board, term being October 1, 2016 to September 30, 2020 — City Clerk VOTE: KIRK — YEA CHANDLER — YEA ' OR —YEA RITTER — YEA WATFORD — YEA / MOTION CARRIED. Qefia_d Fund N1ernl�ex' �ewo\ yqcod- Page 5 of 12 C. Motion and second by Council Members_ and IV� to appoint Mrs. Michele Sanders as an Alternate Member of the Code Enforcement Board, term being September 21, 2016 to April 30, 2019 — City Clerk (Exhibit 2). VOTE: KIRK — YEA CHANDLER — YEA O'CONNQR.- YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. F) mc- Jus Page 6 of 12 D. Motion and second by Council Members and Iyy to appoint/ratify appointments of Trustees to the General Employees' Pension Board — City Clerk (Exhibit 3). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. o V Vr J � wrqws 1 m Mid h1da- Nw ralS16Y, t bra �ci es, 4 w 10 kW Wews 4o If CO fi*,P, J Page 7 of 12 i E. Motion and second by Council Members and to approve a three-year contract extension for audit services with Carr, Riggs & Ingram, LLC — Finance Director (Exhibit 4). VOTE: KIRK — YEA CHANDLER — YEA Q'CONNOR— YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. 1 I k— has elm wkl� has hmi je � (I" - rs- CS d 0 5 ? SAS us �r v/cw Y ��- es Page 8 of 12 F. Motion and second by Council Members r_ and to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management of Florida (PRM) with an effective date of October 1, 2016 — Finance Director (Exhibit 5). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. j Dw UbGpa�ea SIC Sbs�,ulnGs-��re,. A V� Cj U&j VU �I /! 3 r " Y Page 9 of 12 G. Motion and second by Council Members Fw and to EXHIBIT 8 ADDED TO AGENDA VOTE: KIRK — YEA CHANDLER — YEA O'CQNNOR - YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. ') D- W I(I 1 n� i Page 10 of 12 X. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES • Mayor A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2016-2017. B. Mayor announces that the proposed millage rate levy represents 2.11 % more than the roll back rate computed pursuant to F.S.200.065 (1). C.1.a) Motion and second by Council Members f' and V to read proposed Ordinance No. 1142 by title only, levying a millage rate of 7.9932 for FY 2016/17 — City Attorney (Exhibit 6). b.) Vote on motion to read by title only. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR - YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. c.) City Attorney to read proposed Ordinance No. 1142 by title only. Attorney Cook read proposed Ordinance No. 1142 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY, THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 2.11 PERCENT (2.11%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." t ., 2.a.) Motion and second by Council Members° and MID to adopt Ordinance No. 1142. b.) Public comments and discussion. c.) Vote on motion. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Page 11 of 12 D.1.a) Motion and second by Council Members ku and Nit, to read proposed Ordinance No. 1143 by title only, adopting an annual budget for FY 2016-17 — City Attorney (Exhibit 7). b) Vote on motion to read by title only. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR - YEA___ RITTER — YEA WATFORD — YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1143 by title only. Attorney Cook read proposed Ordinance No. 1143 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017, WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,023,384.00, TRANSFERS -IN OF $1,146,722.00, AND EXPENDITURES OF $6,378,946.00, LEAVING A FUND BALANCE OF $3,791,160.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,323,926.00, EXPENDITURES OF $712,800.00 AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $261,126.00; OTHER GRANTS FUND REVENUES OF $743,480.00, TRANSFERS -IN OF $16,020.00, AND EXPENDITURES OF $759,500.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,372,985.00, EXPENDITURES OF $1,180,865.00, AND TRANSFERS -OUT OF $812,742.00, LEAVING A FUND BALANCE OF $3,379,378.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,861.00, AND EXPENDITURES OF $1,750.00, LEAVING A FUND BALANCE OF $3,111.00; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, PROVIDING AN EFFECTIVE DATE." 2.a) Motion and second by Council Members and t�a�t to adopt Ordinance No. 1143. b) Public comments and discussion. c) Vote on motion. KIRK —YEA VOTE: CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. CLOSE PUBLIC HEARING FOR FINA"EADING OF BUDGET ORDINANCES at y --PM XI. ADJOURN meeting @ 4 .? PM Page 12 of 12 e, Floriba WHEREAS, September 17, 2016 marks the two hundred twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution week. NOW, THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of September 17 through 23, 2016, as "NATIONAL CONSTITUTION WEEK" in the City of Okeechobee, Florida and ask our citizens to reaffirm the ideals that the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. on September 20, 2016, I have d caused this 4�0 to be affixed ames E. Kirk, Mayor CMC, City Clerk exhibit 1 ORDINANCE NO. 1141 Sept 20, 2016 AN ORDINANCE OF THE CITY OF OKEECHOBEE AMENDING AND RESTATING THE CITY OF OKEECHOBEE AND OKEECHOBEE UTILITY AUTHORITY EMPLOYEES' RETIREMENT SYSTEM, ADOPTED PURSUANT TO ORDINANCE NO. 1053, AS SUBSEQUENTLY AMENDED; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee and the Okeechobee Utility Authority (OUA) employees are presently provided pension and certain other benefits under Ordinances of the City of Okeechobee; and WHEREAS, the City amended the City Plan effective September 29,1995 under Ordinance No. 686 to permit OUA to participate as an employer in the City Plan; and WHEREAS, OUA has determined it to be in the best interest of OUA and the OUA employees to withdraw from participation in the City Plan and has adopted its own qualified defined benefit pension plan effective October 1, 2016. NOW, THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: That the City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System, adopted pursuant to Ordinance No. 1053, as subsequently amended, is hereby restated in its entirety as set forth in the document designated as THE CITY OF OKEECHOBEE GENERAL EMPLOYEES' RETIREMENT SYSTEM, attached hereto and made a part hereof. SECTION 2: Specific authority is hereby granted to codify and incorporate this Ordinance in the existing Code of Ordinances of the City of Okeechobee. SECTION 3: All Ordinances or parts of Ordinances in conflict herewith be and the same are hereby repealed. SECTION 4: If any section, subsection, sentence, clause, phrase of this ordinance, or the particular application thereof shall be held invalid by any court, administrative agency, or other body with appropriate jurisdiction, the remaining section, subsection, sentences, clauses, or phrases under application shall not be affected thereby. SECTION 5: That this Ordinance shall become effective on October 1, 2016. INTRODUCED for First Reading and set for Final Public Hearing on this 6th day of September, 2016. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 20th day of September, 2016. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1141 Page 1 of 35 Language to be added is double imdedined. Language to be deleted is shack-tlxougb. CITY OF OKEEt JBEE AND OOLCEECHOBEE UTILITY ITT i 'HORITY GENERAL EMPLOYEES' RETIREMENT SYSTEM SECTION 1. DEFINITIONS. 1. As used herein, unless otherwise defined or required by the context, the following words and phrases shall have the meaning indicated: Accumulated Contributions means a Member's own contributions with interest at the rate of five and one -quarter percent (5-1/4%) per annum through September 30, 1993 and three percent (3%) per annum thereafter compounded annually on September 30. Interest is not prorated on Member contributions during a Plan Year. For those Members who purchase Credited Service with interest or at no cost to the System, any payment representing the amount attributable to Member contributions based on the applicable Member contribution rate, and any payment representing interest and any required actuarially calculated payments for the purchase of such Credited Service, shall be included in Accumulated Contributions without the crediting of interest of three percent (3%) per annum. Actuarial Equivalent means that any benefit payable under the terms of this System in a form other than the normal form of benefit shall have the same actuarial present value on the date payment commences as the normal form of benefit. For purposes of establishing the actuarial present value of any form of payment other than a lump sum distribution, all future payments shall be discounted for interest and mortality by using seven percent (7.0%) interest and the RP-2000 Combined Healthy Participant Mortality Table, projected to 2015 using projection scale AA, using a blend of 50% male mortality rates and 50% female mortality rates, set back five (5) years for disabled lives. This definition may only be amended by the City pursuant to the recommendation of the Board using assumptions adopted by the Board with the advice of the plan's actuary, such that actuarial assumptions are not subject to City discretion. Average Final Compensation means one -twelfth (1/12) of the average Salary of the five (5) best years of the last ten (10) years of Credited Service prior to retirement, termination or death. A year shall be twelve (12) consecutive months. Beneficiary means the person or persons entitled to receive benefits hereunder at the death of a Member who has or have been designated in writing by the Member and filed with the Board. If no such designation is in effect, or if no person so designated is living, at the time of death of the Member, the Beneficiary shall be the estate of the Member. Board means the Board of Trustees, which shall administer and manage the System herein provided and serve as trustees of the Fund. City means City of Okeechobee, Florida Code means the Internal Revenue Code of 1986, as amended from time to time. Credited Service means the total number of years and fractional parts of years of service as a General Employee with member contributions when required, omitting intervening years or fractional parts of years when such Member was not employed by the City as a General Employee. A Member may voluntarily leave his Accumulated Contributions in the Fund for a period of five (5) years after leaving the employ of the City pending the possibility of being reemployed as a General Employee, without losing credit for the time that he was a Member of the System. If a non -vested Member leaves the employ of the City and is not reemployed within five (5) years, his Accumulated Contributions, if one -thousand dollars ($1,000.00) or less, will be returned. If a Member who is not vested is not reemployed within five (5) years, his Accumulated Contributions, if more than one -thousand dollars ($1,000.00), will be returned only upon the written request of the Member and upon completion of a written election to receive a cash lump sum or to rollover the lump sum amount on forms designated by the Board. If a vested Member leaves the employ of the City, his Accumulated Contribu- tions will be returned upon his written request. Upon return of his Accumulated Ordinance No. 1141 Page 2 of 35 Language to be added is douhte_undedined. Language to be deleted is skuskihre _ Contributions, t,f his rights and benefits under the Syst, are forfeited and terminated. The years or fractional parts of a year that a Member performs "Qualified Military Service" consisting of voluntary or involuntary "service in the uniformed services" as defined in the Uniformed Services Employment and Reemployment Rights Act (USERRA) (P.L.103-353), after separation from employment as a General Employee with the City to perform training or service, shall be added to his years of Credited Service for all purposes, including vesting, provided that: A. The Member is entitled to re-employment under the provisions of USERRA. B. The Member returns to his employment as a General Employee within one (1) year from the earlier of the date of his military discharge or his release from service, unless otherwise required by USERRA. C. The Member deposits into the Fund the same sum that the Member would have contributed if he had remained a General Employee during his absence. The maximum credit for military service pursuant to this subsection shall be five (5) years. The Member must deposit all missed contributions within a period equal to three (3) times the period of military service, but not more than five (5) years following reemployment or he will forfeit the right to receive Credited Service for his military service pursuant to this Section. D. This Section is intended to satisfy the minimum requirements of USERRA. To the extent that this Section does not meet the minimum standards of USERRA, as it may be amended from time to time, the minimum standards shall apply. In the event a Member dies on or after January 1, 2007, while performing USERRA Qualified Military Service, the beneficiaries of the Member are entitled to any benefits (other than benefit accruals relating to the period of qualified military service) as if the Member had resumed employment and then died while employed. Beginning January 1, 2009, to the extent required by Section 414(u)(12) of the Code, an individual receiving differential wage payments (as defined under Section 3401(h)(2) of the Code) from an employer shall be treated as employed by that employer, and the differential wage payment shall be treated as compensation for purposes of applying the limits on annual additions under Section 415(c) of the Code. This provision shall be applied to all similarly situated individuals in a reasonably equivalent manner. Leave conversions of unused accrued paid time off shall not be permitted to be applied toward the accrual of Credited Service either during each Plan Year of a Member's employment with the City or in the Plan Year in which the Member terminates employment. Effective Date means December 14, 1971. General Employee means any actively employed person in the regular full-time service of the City of Okeechobee 9F the QkeeGhebee Wility Authority, including those in their initial probationary employment period, but also including elected officials. This term shall not include certified police officers and certified firefighters employed by the City er Fund means the trust fund established herein as part of the System. Member means an actively employed General Employee who fulfills the prescribed membership requirements. Benefit improvements which, in the past, have been provided for by amendments to the System adopted by City ordinance, and any benefit improvements which might be made in the future shall apply prospectively and shall not apply to Members who terminate employment or who retire prior to the effective date of any ordinance adopting such benefit improvements, unless such ordinance specifically provides to the contrary. Plan Year means the twelve (12) month period beginning October 1 and ending September 30 of the following year. Ordinance No. 1141 Page 3 of 35 Language to be added is double Ladedined. Language to be deleted is cbask Bueugh. Retiree means a M _ jer who has entered retirement status. Retirement means a Member's separation from City employment with eligibility for immediate receipt of benefits under the System or entry into the Deferred Retirement Option Plan. Salary means the basic compensation for services rendered to the City as a General Employee, plus all tax deferred, tax sheltered and tax exempt items of income, if otherwise includible as basic compensation, derived from elective employee payroll deductions or salary reductions, but excluding overtime, bonuses and any other non -regular payment. Compensation in excess of the limitations set forth in Section 401(a)(17) of the Code as of the first day of the Plan Year shall be disregarded for any purpose, including employee contributions or any benefit calculations. The annual compensation of each member taken into account in determining benefits or employee contributions for any Plan Year beginning on or after January 1, 2002, may not exceed $200,000, as adjusted for cost -of -living increases in accordance with Code Section 401(a)(17)(B). Compensation means compensation during the fiscal year. The cost -of -living adjustment in effect for a calendar year applies to annual compensation for the determination period that begins with or within such calendar year. If the determination period consists of fewer than 12 months, the annual compensation limit is an amount equal to the otherwise applicable annual compensation limit multiplied by a fraction, the numerator of which is the number of months in the short determination period, and the denominator of which is 12. If the compensation for any prior determination period is taken into account in determining a Member's contributions or benefits for the current Plan Year, the compensation for such prior determination period is subject to the applicable annual compensation limit in effect for that prior period. The limitation on compensation for an "eligible employee" shall not be less than the amount which was allowed to be taken into account hereunder as in effect on July 1, 1993. "Eligible employee" is an individual who was a Member before the first plan year beginning after December 31, 1995. Spouse means the Member's or Retiree's spouse under applicable law at the time benefits become payable. System means the City of Okeechobee and OkeeGhebee Utility AuthQfity General Employees' Retirement System as contained herein and all amendments thereto. Masculine Gender. The masculine gender, where used herein, unless the context specifically requires otherwise, shall include both the feminine and masculine genders. SECTION 2. MEMBERSHIP. Conditions of Eligibility. A. All General Employees as of the Effective Date, and all future new General Employees, shall become Members of this System as a condition of employment. B. Notwithstanding the previous paragraph, a new employee who is hired as the City Administrator or Administrative Assistant and a Rew employee who is as_the _xeGUt, oe _ _ _ _ _ _ of the OkeeGhebee Utility AuthGFitymay, in the event he has elected to participate in another pension program, upon his employment as City Administrator or Administrative Assistant , notify the Board and the City of Okeechobee AdMiRistrafive Assistant) eF the Qk--hebee Utility Authority (with r on+ to the E eGUti„e Dire,.+r,r), in writing, of his election to not be a Member of the System. In the event of any such election, he shall be barred from future membership in the System. Contributions, if any, to the plan in accordance with Section 5, shall not be required, he shall not be eligible to be elected as a Member Trustee on the Board or vote for a Member Trustee, and he shall not be eligible for any other benefits from the plan. C. Notwithstanding any provision herein to the contrary, any future new elected official, who is not already a Member of the System may, upon taking office, elect to notify the Board and the City of Okeechobee, in writing, of his election to Ordinance No. 1141 Page 4 of 35 Language to be added is double undedined. Language to be deleted is sh44h"h. not be a N giber of the System. In the event of such electi .the elected official shall be barred from future membership in the system. Contributions, if any, to the plan in accordance with Section 5, shall not be required, he shall not be eligible to be elected as a Member Trustee on the Board or vote for a Member Trustee, and he shall not be eligible for any other benefits from the plan. Designation of Beneficiary. Each General Employee shall complete a form prescribed by the Board designating a Beneficiary or Beneficiaries. SECTION 3. BOARD OF TRUSTEES. The sole and exclusive administration of and responsibility for the proper operation of the System and for making effective the provisions of this ordinance are hereby vested in a Board of Trustees. The Board is hereby designated as the plan administrator. The Board shall consist of five (5) Trustees, one two of whom shall be a legal residents of the City, who shall be appointed by the Okeechobee City Council, A_1Ae_ of v1he_ shall be appointed by the QkeeGhebee I i' ard, one and two of whom shall be a fill time r_,,.,eFal Employee Members of the System, who shall be elected by a maiority employed by QkeeGhebee Utility Authority. The fifth Trustee shall be chosen by a majority of the previous four Trustees as provided for herein, and such person's name shall be submitted to the Okeechobee City Council. Upon receipt of the fifth person's name, the Okeechobee City Council shall, as a ministerial duty, appoint such person to the Board of Trustees as its fifth Trustee. The fifth Trustee shall have the same rights as each of the other four Trustees appointed or elected as herein provided and shall serve a four (4) year term unless he sooner vacates the office. Each resident Trustee appointed by the City of Okeechobee OF by the OkeeGhebee Utility Authority shall serve as Trustee for a period of four (4) years, unless he sooner vacates the office or is sooner replaced by the appointing authority City of Okeechobee, at whose pleasure he shall serve. Each Member Trustee shall serve as Trustee for a period of four (4) years, unless he sooner leaves the employment of the City of Okeechobee er QkeeGhebee Utility AutheFity as a General Employee or otherwise vacates his office as Trustee, whereupon a successor shall be chosen in the same manner as the departing Trustee. Each Trustee may succeed himself in office. DROP participants can be elected as and vote for elected Trustees. The Board shall establish and administer the nominating and election procedures for each election. The Board shall meet at least quarterly each year. The Board shall be a legal entity with, in addition to other powers and responsibilities contained herein, the power to bring and defend lawsuits of every kind, nature, and description. The current Citv Council apDointed Trustee. Citv emDlovee elected Trustee and fifth Trustee shall continue to serve as Trustees for the remainder of their terms following the OUA plan separation as provided for in Section 26. A new City Council appointed Trustee and a City employee elected Trustee shall be appointed/elected for four (4) Year terms commencing on October 1. 2016. 2. The Trustees shall, by a majority vote, elect a Chairman and a Secretary. The Secretary of the Board shall keep a complete minute book of the actions, proceedings, or hearings of the Board. The Trustees shall not receive any compensation as such, but may receive expenses and per diem as provided by law. 3. Each Trustee shall be entitled to one vote on the Board. Three (3) affirmative votes shall be necessary for any decision by the Trustees at any meeting of the Board. A Trustee shall abstain from voting as the result of a conflict of interest and shall comply with the provisions of Section 112.3143, Florida Statutes. 4. The Board shall engage such actuarial, accounting, legal, and other services as shall be required to transact the business of the System. The compensation of all persons engaged by the Board and all other expenses of the Board necessary for the operation of the System shall be paid from the Fund at such rates and in such amounts as the Board shall agree. 5. The duties and responsibilities of the Board shall include, but not necessarily be limited to, the following: Ordinance No. 1141 Page 5 of 35 Language to be added is doubleuudetliaed. Language to be deleted is sbucY4hrou0. A. To construe e provisions of the System and determine _,questions arising thereunder. B. To determine all questions relating to eligibility and membership. C. To determine and certify the amount of all retirement allowances or other benefits hereunder. D. To establish uniform rules and procedures to be followed for administrative purposes, benefit applications and all matters required to administer the System. E. To distribute to Members, at regular intervals, information concerning 'the System. F. To receive and process all applications for benefits. G. To authorize all payments whatsoever from the Fund, and to notify the disbursing agent, in writing, of approved benefit payments and other expenditures arising through operation of the System and Fund. H. To have performed actuarial studies and valuations at least as often as required by law, and make recommendations regarding any and all changes in the provisions of the System. To perform such other duties as are required to prudently administer the System. SECTION 4. FINANCES AND FUND MANAGEMENT. Establishment and Operation of Fund. 1. As part of the System, there exists the Fund, into which shall be deposited all of the contributions and assets whatsoever attributable to the System. 2. The actual custody and supervision of the Fund (and assets thereof) shall be vested in the Board. Payment of benefits and disbursements from the Fund shall be made by the disbursing agent but only upon written authorization from the Board. 3. All funds of the system may be deposited by the Board with the Finance Director of the City, acting in a ministerial capacity only, who shall be liable in the same manner and to the same extent as he is liable for the safekeeping of funds for the City. However, any funds so deposited with the Finance Director of the City shall be kept in a separate fund by the Finance Director or clearly identified as such funds of the System. In lieu thereof, the Board shall deposit the funds of the System in a qualified public depository as defined in §280.02, Florida Statutes, which depository with regard to such funds shall conform to and be bound by all of the provisions of Chapter 280, Florida Statutes. In order to fulfill its investment responsibilities as set forth herein, the Board may retain the services of a custodian bank, an investment advisor registered under the Investment Advisors Act of 1940 or otherwise exempt from such required registration, an insurance company, or a combination of these, for the purposes of investment decisions and management. Such investment manager shall have discretion, subject to any guidelines as prescribed by the Board, in the investment of all Fund assets. 4. All funds and securities of the System may be commingled in the Fund, provided that accurate records are maintained at all times reflecting the financial composition of the Fund, including accurate current accounts and entries as regards the following: A. Current amounts of Accumulated Contributions of Members on both an individual and aggregate account basis, and B. Receipts and disbursements, and C. Benefit payments, and D. Current amounts clearly reflecting all monies, funds and assets whatsoever attributable to contributions and deposits from the City, and Ordinance No. 1141 Page 6 of 35 Language to be added is double unde[lined. Language to be deleted is shack ((Hough. E. All interes, - ;,vidends and gains (or losses) whatsoever, an ., Such other entries as may be properly required so as to reflect a clear and complete financial report of the Fund. An audit shall be performed annually by a certified public accountant for the most recent fiscal year of the System showing a detailed listing of assets and a statement of all income and disbursements during the year. Such income and disbursements must be reconciled with the assets at the beginning and end of the year. Such report shall reflect a complete evaluation of assets on both a cost and market basis, as well as other items normally included in a certified audit. The Board shall have the following investment powers and authority: A. The Board shall be vested with full legal title to said Fund, subject, however, and in any event to the authority and power of the Okeechobee City Council to amend or terminate this Fund, provided that no amendment or Fund termination shall ever result in the use of any assets of this Fund except for the payment of regular expenses and benefits under this System, except as otherwise provided herein. All contributions from time to time paid into the Fund, and the income thereof, without distinction between principal and income, shall be held and administered by the Board or its agent in the Fund and the Board shall not be required to segregate or invest separately any portion of the Fund. B. All monies paid into or held in the Fund shall be invested and reinvested by the Board and the investment of all or any part of such funds shall be limited to: (1) Annuity and life insurance contracts with life insurance companies in amounts sufficient to provide, in whole or in part, the benefits to which all of the Members in the Fund shall be entitled under the provisions of this System and pay the initial and subsequent premium thereon. (2) Time or savings accounts of a national bank, a state bank insured by the Bank Insurance fund or a savings/building and loan association insured Savings Association Insurance Fund which is administered by the Federal Deposit Insurance Corporation or a state or federal chartered credit union whose share accounts are insured by the National Credit Union Share Insurance Fund. (3) Obligations of the United States or obligations guaranteed as to principal and interest by the government of the United States or t#e an agency of the government of the United States. (4) Stocks, commingled or mutual funds, bonds or other evidences of indebtedness, provided that: (a) Except as provided in subparagraph (b), all individually held securities and all securities in a commingled or mutual fund must be issued or guaranteed by a corporation organized under the laws of the United States, any state or organized territory of the United States, or the District of Columbia. (b) Up to fifteen percent (15%) of the assets of the Fund may be invested in foreign securities. (c) The Board shall not invest more than five percent (5%) of its assets in the common stock, capital stock, or convertible securities of any one issuing company, nor shall the aggregate investment in any one issuing company exceed five percent (5%) of the outstanding capital stock of that company; nor shall the aggregate of its investments in common stock, capital stock, international equity securities and convertible securities at cost exceed sixty percent (60%) of the assets of the Fund. Ordinance No. 1141 Page 7 of 35 Language to be added is double unded ned. Language to be deleted is shuck -through. C. At least one !ery three (3) years, and more often as deter, ad by the Board, the Board hall retain a professionally qualified indepen3ent consultant to evaluate the performance of all current investment managers and make recommendations regarding the retention of all such investment managers. These recommendations shall be considered by the Board at its next regularly scheduled meeting. D. The Board may retain in cash and keep unproductive of income such amount of the Fund as it may deem advisable, having regard for the cash requirements of the System. E. Neither the Board or any Trustee shall be liable for the making, retention or sale of any investment or reinvestment made as herein provided, nor for any loss or diminishment of the Fund, except that due to his or its own negligence, willful misconduct or lack of good faith. F. The Board may cause any investment in securities held by it to be registered in or transferred into its name as Trustee or into the name of such nominee as it may direct, or it may retain them unregistered and in form permitting transferability, but the books and records shall at all times show that all investments are part of the Fund. G. The Board is empowered, but is not required, to vote upon any stocks, bonds, or securities of any corporation, association, or trust and to give general or specific proxies or powers of attorney with or without power of substitution; to participate in mergers, reorganizations, recapitalization, consolidations, and similar transactions with respect to such securities; to deposit such stock or other securities in any voting trust or any protective or like committee with the Trustees or with depositories designated thereby; to amortize or fail to amortize any part or all of the premium or discount resulting from the acquisition or disposition of assets; and generally to exercise any of the powers of an owner with respect to stocks, bonds, or other investments comprising the Fund which it may deem to be to the best interest of the Fund to exercise. H. The Board shall not be required to make any inventory or appraisal or report to any court, nor to secure any order of court for the exercise of any power contained herein. Where any action which the Board is required to take or any duty or function which it is required to perform either under the terms herein or under the general law applicable to it as Trustee under this ordinance, can reasonably be taken or performed only after receipt by it from a Member, the City, or any other entity, of specific information, certification, direction or instructions, the Board shall be free of liability in failing to take such action or perform such duty or function until such information, certification, direction or instruction has been received by it. J. Any overpayments or underpayments from the Fund to a Member, Retiree or Beneficiary caused by errors of computation shall be adjusted with interest at a rate per annum approved by the Board in such a manner that the Actuarial Equivalent of the benefit to which the Member, Retiree or Beneficiary was correctly entitled to, shall be paid. Over payment shall be charged against payments next succeeding the correction or collected in another manner if prudent. Underpayments shall be made up from the Fund in a prudent manner. K. The Board shall sustain no liability whatsoever for the sufficiency of the Fund to meet the payments and benefits herein provided for. L. In any application to or proceeding or action in the courts, only the Board shall be a necessary party, and no Member or other person having an interest in the Fund shall be entitled to any notice or service of process. Any judgment entered in such a proceeding or action shall be conclusive upon all persons. M. Any of the foregoing powers and functions reposed in the Board may be performed or carried out by the Board through duly authorized agents, provided that the Board at all times maintains continuous supervision over the acts of any Ordinance No. 1141 Page 8 of 35 Language to be added is danMa node lined. Language to be deleted is stru k4wough. such agei,, .,rovided further, that legal title to said Fund : J always remain in the Board. SECTION 5. CONTRIBUTIONS. Member Contributions. A. Amount. Each Member of the System shall be required to make regular contributions to the Fund in the amount of six percent (6%) of his Salary. Member contributions withheld by the City on behalf of the Member shall be deposited with the Board immediately after each pay period. The contributions made by each Member to the Fund shall be designated as employer contributions pursuant to §414(h) of the Code. Such designation is contingent upon the contributions being excluded from the Members' gross income for Federal Income Tax purposes. For all other purposes of the System, such contributions shall be considered to be Member contributions. B. Method. Such contributions shall be made by payroll deduction. City Contributions. So long as this System is in effect, the City of Okeechobee and the Okeen-he-h-ee Utility r+iy shall make quarterly contributions to the Fund in an amount equal to the required City contribution, as shown by the applicable actuarial valuation of the System. The total GOSt fGF aay year shall consistently between the City ef QkeeGhebee and the Okeechobee Utility Autherity leyees. Other. Private donations, gifts and contributions may be deposited to the Fund, but such deposits must be accounted for separately and kept on a segregated bookkeeping basis. Funds arising from these sources may be used only for additional benefits for Members, as determined by the Board, and may not be used to reduce what would have otherwise been required City contributions. SECTION 6. BENEFIT AMOUNTS AND ELIGIBILITY. Normal Retirement Age and Date. A Member's normal retirement age is the earlier of the attainment of age sixty-five (65) and the completion of five (5) years of Credited Service or upon the completion of thirty (30) years of Credited Service, regardless of age. Each Member shall become one hundred percent (100%) vested in his accrued benefit at normal retirement age. A Member's normal retirement date shall be the first day of the month coincident with or next following the date the Member retires from the City after attaining normal retirement age. Normal Retirement Benefit. A Member retiring hereunder on or after his normal retirement date shall receive a monthly benefit which shall commence on the first day of the month coincident with or next following his retirement and be continued thereafter during Member's lifetime, ceasing upon death, but with one hundred twenty (120) monthly payments guaranteed in any event. The monthly retirement benefit shall equal two and one -tenth percent (2.1%) of Average Final Compensation, for each year of Credited Service. 3. Early Retirement Date. A Member may retire on his early retirement date which shall be the first day of any month coincident with or next following the later of the attainment of age fifty-five (55) and the completion of ten (10) years of Credited Service. Early retirement under the System is retirement from employment with the City on or after the early retirement date and prior to the normal retirement date. Early Retirement Benefit. A member retiring hereunder on his early retirement date may receive either a deferred or an immediate monthly retirement benefit payable in the same form as for normal retirement as follows: A. A deferred monthly retirement benefit which shall commence at age sixty-five (65) and shall be continued on the first day of each month thereafter. The amount of each such deferred monthly retirement benefit shall be determined in the same manner as for retirement on his normal retirement date except that Ordinance No. 1141 Page 9 of 35 Language to be added is donbla undedinPd. Language to be deleted is &"G,k through. Credited Se . and Average Final Compensation shall be rmined as of his early retirement date; or B. An immediate monthly retirement benefit which shall commence on his early retirement date and shall be continued on the first day of each month thereafter. The benefit payable shall be as determined in paragraph A above, which is reduced by two percent (2%) for each year by which the commencement of benefits precedes age sixty-five (65). Required Distribution Date. The Member's benefit under this Section must begin to be distributed to the Member no later than April 1 of the calendar year following the later of the calendar year in which the Member attains age seventy and one-half (701/2) or the calendar year in which the Member terminates employment with the City. SECTION 7. DEATH BENEFITS. Prior to Vesting or Eligibility for Retirement. The Beneficiary of a deceased Member who was not receiving monthly benefit payments, or who was not yet vested or eligible for retirement shall receive a refund of one hundred percent (100%) of the Member's Accumulated Contributions. Deceased Members Vested or Eligible for Retirement. Any member, whether or not still actively employed, who has a right to a vested accrued benefit, shall be eligible for a death benefit if he dies before collecting any other benefits from this System. The amount of the death benefit shall be equal to fifty percent (50%) of the actuarially equivalent single sum value of the Member's vested accrued benefit or his Accumulated Contributions, whichever is greater. If this single sum value is less than $5,000, it shall be paid in a lump sum. If the value exceeds $5,000, the Beneficiary may elect payment under any of the optional forms available for retirement benefits or a lump sum payment. If a Member is eligible for early or normal retirement, but remains in employment and dies while so employed, the death benefit shall be determined as follows: It shall be assumed that such deceased Member had retired immediately preceding his date of death and elected the Ten Year Certain and Life Thereafter option. However, the death benefit shall be equal to fifty percent (50%) of the actuarially equivalent single sum value of the Member's vested accrued benefit, if larger than the Ten Year Certain and Life Thereafter option, described earlier in this Section. SECTION 8. DISABILITY. Disability Benefits. Any Member who shall become totally and permanently disabled to the extent that he is unable, by reason of a medically determinable physical or mental impairment, to perform the duties that the General Employee was assigned at the time of the impairment and is unable to perform the duties of another General Employee position which the City of Okeechobee makes available to him in a similar job classification and rank at no reduction in Salary for which the General Employee is qualified by reason of training, education, or experience, whether or not such disability was directly caused by the performance of his duty as a General Employee. Upon establishing the same to the satisfaction of the Board, the General Employee shall be entitled to a monthly pension determined in the same manner as for Early Retirement set forth in Section 6, subsection 4.13, if the benefit begins at or after age fifty-five (55), and if the benefit begins prior to age fifty-five (55), the benefit shall be actuarially reduced for the period prior to age fifty-five (55). Terminated persons, either vested or non -vested, are not eligible for disability benefits. Notwithstanding the previous sentence, if a Member is terminated by the City for medical reasons, the terminated person may apply for a disability benefit if the application is filed with the Board within thirty (30) days from the date of termination. If a timely application is received, it shall be processed and the terminated person shall be eligible to receive a disability benefit if the Board otherwise determines that he is totally and permanently disabled as provided for above. Ordinance No. 1141 Page 10 of 35 Language to be added is dauble undediaed. Language to be deleted is 6back4hreugh. Conditions Disg 'ying Disability Benefits. Each Member whc claiming disability benefits shall es aw fish, to the satisfaction of the Board, that su`c disability was not occasioned primarily by: A. Excessive or habitual use of any drugs, intoxicants, or alcohol. B. Injury or disease sustained while willfully and illegally participating in fights, riots or civil insurrections. C. Injury or disease sustained while committing a crime. D. Injury or disease sustained while serving in any branch of the Armed Forces. E. Injury or disease sustained after his employment as a General Employee with the City of Okeechobee or the OkeeGhobee Utility Autherity shall have terminated. F. Willful, wanton or intentional misconduct or gross negligence of the Member. G. Injury or disease sustained by the Member while working for anyone other than the City of Okeechobee and arising out of such employment. H. A condition pre-existing the General Employee's membership in the System. No Member shall be entitled to a disability pension because of or due to the aggravation of a specific injury, impairment or other medical condition pre-existing at the time of membership in the System, provided that such pre-existing condition and its relationship to a later injury, impairment or other medical condition be established by competent substantial evidence. Nothing herein shall be construed to preclude a disability pension to a Member who, after membership in the System, suffers an injury, impairment or other medical condition different from some other injury, impairment, or other medical condition existing at or prior to said membership. 3. Physical Examination Requirement. A Member shall not become eligible for disability benefits until and unless he undergoes a physical examination by a qualified physician or physicians and/or surgeon or surgeons, who shall be selected by the Board for that purpose. The Board shall not select the Member's treating physician or surgeon for this purpose except in an unusual case where the Board determines that it would be reasonable and prudent to do so. Any Retiree receiving disability benefits under provisions of this ordinance may be required by the Board to submit sworn statements of his condition accompanied by a physician's statement (provided at the Retiree's expense) to the Board annually and may be required by the Board to undergo additional periodic re-examinations by a qualified physician or physicians and/or surgeon or surgeons who shall be selected by the Board, to determine if such disability has ceased to exist. If the Board finds that the Retiree is no longer permanently and totally disabled to the extent that he is unable to render useful and efficient service as a General Employee, the Board shall recommend to the City that the Retiree be returned to performance of duty as a General Employee, and the Retiree so returned shall enjoy the same rights that he had at the time he was placed upon pension. In the event the Retiree so ordered to return shall refuse to comply with the order within thirty (30) days from the issuance thereof, he shall forfeit the right to his pension. The cost of the physical examination and/or re-examination of the Member claiming or the Retiree receiving disability benefits shall be borne by the Fund. All other reasonable costs as determined by the Board incident to the physical examination, such as, but not limited to, transportation, meals and hotel accommodations, shall be borne by the Fund. If the Retiree recovers from disability and reenters the service of the City as a General Employee, his service will be deemed to have been continuous, but the period beginning with the first month for which Retiree received a disability retirement payment and ending with the date he reentered the service of the City will not be considered as Credited Service for the purposes of this System. Ordinance No. 1141 Page 11 of 35 Language to be added is double uudediaed. Language to be deleted is struck 8uougb. The Board shall have the power and authority to make the final decisions regarding all disability claims. Disability Payments. The monthly benefit to which a Member is entitled in the event of the Member's disability retirement shall be payable on the first day of the first month after the Board determines such entitlement. However, the monthly retirement income shall be payable as of the date the Board determined such entitlement, and any portion due for a partial month shall be paid together with the first payment. The last payment will be: A. If the Retiree recovers from the disability,'the payment due next preceding the date of such recovery, or B. If the Retiree dies without recovering from disability, the payment due next preceding his death or the 120th monthly payment, whichever is later. Provided, however, the disability Retiree may select, at any time prior to the date on which benefit payments begin, an optional form of benefit payment as described in Section 10, subsection I.A. or 1.B., which shall be the Actuarial Equivalent of the normal form of benefit. 6. Workers' Compensation. When a Retiree is receiving a disability pension and workers' compensation benefits pursuant to Florida Statute Chapter 440, for the same disability, and the total monthly benefits received from both exceed 100% of the Member's average monthly wage, as defined in Chapter 440, Florida Statutes, the disability pension benefit shall be reduced so that the total monthly amount received by the Retiree does not exceed 100% of such average monthly wage. The amount of any lump sum workers' compensation payment shall be converted to an equivalent monthly benefit payable for ten (10) Years Certain by dividing the lump sum amount by 83.9692. SECTION 9. VESTING. If a Member terminates his employment as a General Employee, either voluntarily or by discharge, and is not eligible for any other benefits under this System, the Member shall be entitled to the following: 1. If the Member has less than five (5) years Credited Service upon termination, the Member shall be entitled to a refund of his Accumulated Contributions or the Member may leave it deposited with the Fund. If the Member has five (5) or more years of Credited Service upon termination, the Member shall be entitled to a monthly retirement benefit, determined in the same manner as for normal or early retirement and based upon the Member's Credited Service, Average Final Compensation and the benefit accrual rate as of the date of termination, payable to him commencing at age 65, or age 55 reduced as for early retirement from age 65, provided he does not elect to withdraw his Accumulated Contributions and provided the Member survives to his otherwise normal or early retirement date. If the Member does not withdraw his Accumulated Contributions and does not survive to his otherwise normal or early retirement date, his designated Beneficiary shall be entitled to a benefit as provided herein for a deceased Member, vested or eligible for retirement under pre -retirement death. SECTION 10. OPTIONAL FORMS OF BENEFITS. In lieu of the amount and form of retirement income payable in the event of normal or early retirement as specified herein, a Member, upon written request to the Board may elect to receive a retirement income or benefit of equivalent actuarial value payable in accordance with one of the following options: A. A retirement income of a modified monthly amount, payable to the Member during the lifetime of the Member and following the death of the Member, 100%, 75%, 66-2/3% or 50% of such monthly amount payable to a joint pensioner for his lifetime. Except where the Retiree's joint pensioner is his Spouse, the payments to the joint pensioner as a percentage of the payments to the Retiree Ordinance No. 1141 Page 12 of 35 Language to be added is deublp-mlefted. Language to be deleted is skack-threugh. shall not E, ed the applicable percentage provided for in ,,.. applicable table in the Treasury regulations. (See Q & A-2 of 1.401(a)(9)-6) B. A retirement income of a modified monthly amount for the lifetime of the Member only. C. If a Member retires prior to the time at which social security benefits are payable, he may elect to receive an increased retirement benefit until such time as social security benefits shall be assumed to commence and a reduced benefit thereafter in order to provide, to as great an extent as possible, a more level retirement allowance during the entire period of retirement. The amounts payable shall be as recommended by the actuaries for the System, based upon the social security law in effect at the time of the Member's retirement. This option may be combined with other optional forms of benefits. D. For any Member who does not participate in the DROP pursuant to Section 28, a lump sum payment payable to the Retiree equal to twenty percent (20%) of the total actuarial equivalent value of the Retiree's accrued benefit at the date of retirement with the remaining eighty percent (80%) payable to the Retiree in a form selected by the Retiree and provided for in A, B or C above or in the normal form (10 year certain and life). A Retiree who is a participant in the Deferred Retirement Option Plan shall not be eligible to select this partial lump sum option. The Member, upon electing any option of this Section, will designate the joint pensioner (subsection 1.A. above) or Beneficiary (or Beneficiaries) to receive the benefit, if any, payable under the System in the event of Member's death, and will have the power to change such designation from time to time. Such designation will name a joint pensioner or one or more primary Beneficiaries where applicable. If a Member has elected an option with a joint pensioner or Beneficiary and Member's retirement income benefits have commenced, Member may thereafter change his designated Beneficiary at any time, but may change his joint pensioner only if the designated joint pensioner and the Member were married at the time of Member's retirement and are divorced subsequent thereto and the joint pensioner is alive at the time of the change. In the absence of proof of good health of the joint pensioner being replaced, the actuary will assume that the joint pensioner has deceased for purposes of calculating the new payment. 3. The consent of a Member's or Retiree's joint pensioner or Beneficiary to any such change shall not be required. The rights of all previously -designated Beneficiaries to receive benefits under the System shall thereupon cease. 4. Upon change of a Retiree's joint pensioner in accordance with this Section, the amount of the retirement income payable to the Retiree shall be actuarially determined to take into account the age and sex of the former joint pensioner, the new joint pensioner and the Retiree. Any such Retiree shall pay the actuarial recalculation expenses. Each request for a change will be made in writing on a form prepared by the Board and on completion will be filed with the Board. In the event that no designated Beneficiary survives the Retiree, such benefits as are payable in the event of the death of the Retiree subsequent to his retirement shall be paid as provided in Section 11. 5. Retirement income payments shall be made under the option elected in accordance with the provisions of this Section and shall be subject to the following limitations: A. If a Member dies prior to his normal retirement date or early retirement date, whichever first occurs, no retirement benefit will be payable under the option to any person, but the benefits, if any, will be determined under Section 7. B. If the designated Beneficiary (or Beneficiaries) or joint pensioner dies before the Member's retirement under the System, the option elected will be canceled automatically and a retirement income of the normal form and amount will be payable to the Member upon his retirement as if the election had not been made, unless a new election is made in accordance with the provisions of this Section or a new Beneficiary is designated by the Member prior to his retirement. Ordinance No. 1141 Page 13 of 35 Language to be added is dou61P �nde lined. Language to be deleted is &busk {hrau0- C. If both the i :d Member and the Beneficiary (or Benefici, �) designated by Member or ketiree die before the full payment has been effected under any option providing for payments for a period certain and life thereafter, made pursuant to the provisions of subsection 1, the Board may, in its discretion, direct that the commuted value of the remaining payments be paid in a lump sum and in accordance with Section 11. D. If a Member continues beyond his normal retirement date pursuant to the provisions of Section 6, subsection 1, and dies prior to his actual retirement and while an option made pursuant to the provisions of this Section is in effect, monthly retirement income payments will be made, or a retirement benefit will be paid, under the option to a Beneficiary (or Beneficiaries) designated by the Member in the amount or amounts computed as if the Member had retired under the option on the date on which his death occurred. E. The Member's benefit under this Section must begin to be distributed to the Member no later than April 1 of the calendar year following the later of the calendar year in which the Member attains age seventy and one-half (701/2) or the calendar year in which the Member terminates employment with the City. A Retiree may not change his retirement option after the date of cashing or depositing his first retirement check. Notwithstanding anything herein to the contrary, the Board in its discretion, may elect to make a lump sum payment to a Member or a Member's Beneficiary in the event that the total commuted value of the monthly income payments to be paid do not exceed one thousand dollars ($1,000). Any such payment made to any person pursuant to the power and discretion conferred upon the Board by the preceding sentence shall operate as a complete discharge of all obligations under the System with regard to such Member and shall not be subject to review by anyone, but shall be final, binding and conclusive on all persons. SECTION 11. BENEFICIARIES. Each Member or Retiree may, on a form provided for that purpose, signed and filed with the Board, designate a Beneficiary (or Beneficiaries) to receive the benefit, if any, which may be payable in the event of his death. Each designation may be revoked or changed by such Member or Retiree by signing and filing with the Board a new designation -of -beneficiary form. Upon such change, the rights of all previously designated Beneficiaries to receive any benefits under the System shall cease. 2. If a deceased Member or Retiree failed to name a Beneficiary in the manner prescribed in subsection 1, or if the Beneficiary (or Beneficiaries) named by a deceased Member or Retiree predeceases the Member or Retiree, the death benefit, if any, which may be payable under the System with respect to such deceased Member or Retiree, shall be paid to the estate of the Member or Retiree and the Board, in its discretion, may direct that the commuted value of the remaining monthly income benefits be paid in a lump sum. Any payment made to any person pursuant to this Section shall operate as a complete discharge of all obligations under the System with regard to the deceased Member and any other persons with rights under the System and shall not be subject to review by anyone but shall be final, binding and conclusive on all persons ever interested hereunder. SECTION 12. CLAIMS PROCEDURES. The Board shall establish administrative claims procedures to be utilized in processing written requests ("claims"), on matters which affect the substantial rights of any person ("Claimant"), including Members, Retirees, Beneficiaries, or any person affected by a decision of the Board. The Board shall have the power to subpoena and require the attendance of witnesses and the production of documents for discovery prior to and at any proceedings provided for in the Board's claims procedures. The Claimant may request in writing the issuance Ordinance No. 1141 Page 14 of 35 Language to be added is douhle_undeked. Language to be deleted is s§uckihrough. of subpoenas by,,.: Board. A reasonable fee may be charged fete issuance of any subpoenas not to exceed the fees set forth in Florida Statutes. SECTION 13. ROSTER OF RETIREES. The Secretary of the Board shall keep a record of all persons enjoying a pension under the provisions of this ordinance in which it shall be noted the time when the pension is allowed and when the same shall cease to be paid. Additionally, the Secretary shall keep a record of all Members employed by the City in such a manner as to show the name, address, date of employment and date of termination of employment. SECTION 14. MAXIMUM PENSION. Basic Limitation. Notwithstanding any other provisions of this System to the contrary, the Member contributions paid to, and retirement benefits paid from, the System shall be limited to such extent as may be necessary to conform to the requirements of Code Section 415 for a qualified retirement plan. Before January 1, 1995, a plan member may not receive an annual benefit that exceeds the limits specified in Code Section 415(b), subject to the applicable adjustments in that section. On and after January 1, 1995, a plan member may not receive an annual benefit that exceeds the dollar amount specified in Code Section 415(b)(1)(A) ($160,000), subject to the applicable adjustments in Code Section 415(b) and subject to any additional limits that may be specified in this System. For purposes of this Section, "limitation year" shall be the calendar year. For purposes of Code Section 415(b), the "annual benefit' means a benefit payable annually in the form of a straight life annuity (with no ancillary benefits) without regard to the benefit attributable to after-tax employee contributions (except pursuant to Code Section 415(n) and to rollover contributions (as defined in Code Section 415(b)(2)(A)). The "benefit attributable" shall be determined in accordance with Treasury Regulations. Adiustments to Basic Limitation for Form of Benefit. If the benefit under the plan is other than the annual benefit described in subsection 1, then the benefit shall be adjusted so that it is the equivalent of the annual benefit, using factors prescribed in Treasury Regulations. If the form of the benefit without regard to any automatic benefit increase feature is not a straight life annuity or a qualified joint and survivor annuity, then the preceding sentence is applied by either reducing the Code Section 415(b) limit applicable at the annuity starting date or adjusting the form of benefit to an actuarially equivalent amount (determined using the assumptions specified in Treasury Regulation Section 1.415(b)-1(c)(2)(ii)) that takes into account the additional benefits under the form of benefit as follows: A. For a benefit paid in a form to which Section 417(e)(3) of the Code does not apply (generally, a monthly benefit), the actuarially equivalent straight life annuity benefit that is the greater of: (1) The annual amount of the straight life annuity (if any) payable to the Member under the Plan commencing at the same annuity starting date as the form of benefit to the Member, or (2) The annual amount of the straight life annuity commencing at the same annuity starting date that has the same actuarial present value as the form of benefit payable to the Member, computed using a five percent (5%) interest assumption (or the applicable statutory interest assumption) and (1) for years prior to January 1, 2009, the applicable mortality tables described in Treasury Regulation Section 1.417(e)-1(d)(2) (Revenue Ruling 2001-62 or any subsequent Revenue Ruling modifying the applicable provisions of Revenue Rulings 2001-62), and (ii) for years after December 31, 2008, the applicable mortality tables described in Section 417(e)(3)(B) of the Code (Notice 2008-85 or any subsequent Internal Revenue Service guidance implementing Section 417(e)(3)(B) of the Code); or Ordinance No. 1141 Page 15 of 35 Language to be added is double uadedioed. Language to be deleted is 6#*G through. B. For a bene aid in a form to which Section 417(e)(3) ( le Code applies (generally, a "Gump sum benefit), the actuarially equivalent 'straight life annuity benefit that is the greatest of: (1) The annual amount of the straight life annuity commencing at the annuity starting date that has the same actuarial present value as the particular form of benefit payable, computed using the interest rate and mortality table, or tabular factor, specified in the Plan for actuarial experience; (2) The annual amount of the straight life annuity commencing at the annuity starting date that has the same actuarial present value as the particular form of benefit payable, computed using a five and one half percent (5.5%). interest assumption (or the applicable statutory interest assumption) and (1) for years prior to January 1, 2009, the applicable mortality tables for the distribution under Treasury Regulation Section 1.417(e)-1(d)(2) (the mortality table specified in Revenue Ruling 2001-62 or any subsequent Revenue Ruling modifying the applicable provisions of Revenue Ruling 2001-62), and (ii) for years after December 31, 2008, the applicable mortality tables described in Section 417(e)(3)(B) of the Code (Notice 2008-85 or any subsequent Internal Revenue Service guidance implementing section 417(e)(3)(B) of the Code); or (3) The annual amount of the straight life annuity commencing at the annuity starting date that has the same actuarial present value as the particular form of benefit payable (computed using the applicable interest rate for the distribution under Treasury Regulation Section 1.417(e)-1(d)(3) (the 30-year Treasury rate (prior to January 1, 2007, using the rate in effect for the month prior to retirement, and on and after January 1, 2007, using the rate in effect for the first day of the Plan Year with a one-year stabilization period)) and (1) for years prior to January 1, 2009, the applicable mortality tables for the distribution under Treasury Regulation Section 1.417(e)-1(d)(2) (the mortality table specified in Revenue Ruling 2001-62 or any subsequent Revenue Ruling modifying the applicable provisions of Revenue Ruling 2001-62), and (ii) for years after December 31, 2008, the applicable mortality tables described in Section 417(e)(3)(B) of the Code (Notice 2008-85 or any subsequent Internal Revenue Service guidance implementing Section 417(e)(3)(B) of the Code), divided by 1.05. C. The actuary may adjust the 415(b) limit at the annuity starting date in accordance with subsections A. and B above. 3. Benefits Not Taken into Account. For purposes of this Section, the following benefits shall not be taken into account in applying these limits: A. Any ancillary benefit which is not directly related to retirement income benefits; B. Any other benefit not required under §415(b)(2) of the Code and Regulations thereunder to be taken into account for purposes of the limitation of Code Section 415(b)(1); and C. That portion of any joint and survivor annuity that constitutes a qualified joint and survivor annuity. 4. COLA Effect. Effective on and after January 1, 2003, for purposes of applying the limits under Code Section 415(b) (the "Limit"), the following will apply: A. A Member's applicable limit will be applied to the Member's annual benefit in the Member's first limitation year of benefit payments without regard to any automatic cost of living adjustments; B. thereafter, in any subsequent limitation year, a Member's annual benefit, including any automatic cost of living increases, shall be tested under the then applicable benefit limit including any adjustment to the Code Section 415(b)(1)(A) dollar limit under Code Section 415(d), and the regulations thereunder; but Ordinance No. 1141 Page 16 of 35 Language to be added is flouWe underl ned. Language to be deleted is sback4txo4*. C. in no eve,`,,iall a Member's benefit payable under the S\ In in any limitation year be greater than the limit applicable at the annuity starting date, as increased in subsequent years pursuant to Code Section 415(d) and the regulations thereunder. Unless otherwise specified in the System, for purposes of applying the limits under Code Section 415(b), a Member's applicable limit will be applied taking into consideration cost of living increases as required by Section 415(b) of the Code and applicable Treasury Regulations. Other Adiustments in Limitations. A. In the event the Member's retirement benefits become payable before age sixty-two (62), the limit prescribed by this Section shall be reduced in accordance with regulations issued by the Secretary of the Treasury pursuant to the provisions of Code Section 415(b) of the Code, so that such limit (as so reduced) equals an annual straight life benefit (when such retirement income benefit begins) which is equivalent to a one hundred sixty thousand dollar ($160,000) annual benefit beginning at age sixty-two (62). B. In the event the Member's benefit is based on at least fifteen (15) years of Credited Service as a full-time employee of the police or fire department of the City, the adjustments provided for in A. above shall not apply. C. The reductions provided for in A. above shall not be applicable to disability benefits pursuant to Section 8, or pre -retirement death benefits paid pursuant to Section 7. D. In the event the Member's retirement benefit becomes payable after age sixty-five (65), for purposes of determining whether this benefit meets the limit set forth in subsection 1 herein, such benefit shall be adjusted so that it is actuarially equivalent to the benefit beginning at age sixty-five (65). This adjustment shall be made in accordance with regulations promulgated by the Secretary of the Treasury or his delegate. 6. Less than Ten (10) Years of Participation. The maximum retirement benefits payable under this Section to any Member who has completed less than ten (10) years of participation shall be the amount determined under subsection 1 of this Section multiplied by a fraction, the numerator of which is the number of the Member's years of participation and the denominator of which is ten (10). The reduction provided by this subsection cannot reduce the maximum benefit below 10% of the limit determined without regard to this subsection. The reduction provided for in this subsection shall not be applicable to pre -retirement disability benefits paid pursuant to Section 8, or pre -retirement death benefits paid pursuant to Section 7. 7. Participation in Other Defined Benefit Plans. The limit of this Section with respect to any Member who at any time has been a member in any other defined benefit plan as defined in Code Section 4140) maintained by the City shall apply as if the total benefits payable under all City defined benefit plans in which the Member has been a member were payable from one plan. Ten Thousand Dollar ($10,000) Limit; Less Than Ten Years of Service. Notwithstanding anything in this Section 14, the retirement benefit payable with respect to a Member shall be deemed not to exceed the limit set forth in this subsection 8. of Section 14 if the benefits payable, with respect to such Member under this System and under all other qualified defined benefit pension plans to which the City contributes, do not exceed ten thousand dollars ($10,000) for the applicable limitation year or for any prior limitation year, and the City has not at any time maintained a qualified defined contribution plan in which the Member participated; provided, however, that if the Member has completed less than ten (10) years of Credited Service with the City, the limit under this subsection 8. of Section 14 shall be a reduced limit equal to ten thousand dollars ($10,000) multiplied by a fraction, the numerator of which is the number of the Member's years of Credited Service and the denominator of which is ten (10). Ordinance No. 1141 Page 17 of 35 Language to be added is donMe nndedined. Language to be deleted is 6NKA nto gh. 9. Reduction of Bene Reduction of benefits and/or contributions all plans, where required, shall be * ccomplished by first reducing the Member's nenefit under any defined benefit plans in which Member participated, such reduction to be made first with respect to the plan in which Member most recently accrued benefits and thereafter in such priority as shall be determined by the Board and the plan administrator of such other plans, and next, by reducing or allocating excess forfeitures for defined contribution plans in which the Member participated, such reduction to be made first with respect to the plan in which Member most recently accrued benefits and thereafter in such priority as shall be established by the Board and the plan administrator for such other plans provided, however, that necessary reductions may be made in a different manner and priority pursuant to the agreement of the Board and the plan administrator of all other plans covering such Member. 10. Service Credit Purchase Limits. A. Effective for permissive service credit contributions made in limitation years beginning after December 31, 1997, if a Member makes one or more contributions to purchase permissive service credit under the System, as allowed in Section 23 and 27, then the requirements of this Section will be treated as met only if: (1) the requirements of Code Section 415(b) are met, determined by treating the accrued benefit derived from all such contributions as an annual benefit for purposes of Code Section 415(b), or (2) the requirements of Code Section 415(c) are met, determined by treating all such contributions as annual additions for purposes of Code Section 415(c). For purposes of applying subparagraph (1), the System will not fail to meet the reduced limit under Code Section 415(b)(2)(c) solely by reason of this subparagraph, and for purposes of applying subparagraph (2) the System will not fail to meet the percentage limitation under Section 415(c)(1)(B) of the Code solely by reason of this subparagraph. B. For purposes of this subsection the term "permissive service credit" means service credit— (1) recognized by the System for purposes of calculating a Member's benefit under the plan, (2) which such Member has not received under the plan, and (3) which such Member may receive only by making a voluntary additional contribution, in an amount determined under the System, which does not exceed the amount necessary to fund the benefit attributable to such service credit. Effective for permissive service credit contributions made in limitation years beginning after December 31, 1997, such term may, if otherwise provided by the System, include service credit for periods for which there is no performance of service, and, notwithstanding clause B.(2), may include service credited in order to provide an increased benefit for service credit which a Member is receiving under the System. 11. Contribution Limits. A. For purposes of applying the Code Section 415(c) limits which are incorporated by reference and for purposes of this subsection 11., only and for no other purpose, the definition of compensation where applicable will be compensation actually paid or made available during a limitation year, except as noted below and as permitted by Treasury Regulations Section 1.415(c)-2, or successor regulations. Unless another definition of compensation that is permitted by Treasury Regulations Section 1.415(c)-2, or successor regulation, is specified by Ordinance No. 1141 Page 18 of 35 Language to be added is dnnhle undedined. Language to be deleted is &h44hrough. the Syste. ;ompensation will be defined as wages withil,,a meaning of Code Section 31(a) and all other payments of compensation to an employee by an employer for which the employer is required to furnish the employee a written statement under Code Sections 6041(d), 6051(a)(3) and 6052 and will be determined without regard to any rules under Code Section 3401(a) that limit the remuneration included in wages based on the nature or location of the employment or the services performed (such as the exception for agricultural labor in Code Section 3401(a)(2). (1) However, for limitation years beginning after December 31, 1997, compensation will also include amounts that would otherwise be included in compensation but for an election under Code Sections 125(a), 402(e)(3), 402(h)(1)(B), 402(k), or 457(b). For limitation years beginning after December31, 2000, compensation will also include any elective amounts that are not includible in the gross income of the employee by reason of Code Section 132(f)(4). (2) For limitation years beginning on and after January 1, 2007, compensation for the limitation year will also include compensation paid by the later of 21/2 months after an employee's severance from employment or the end of the limitation year that includes the date of the employee's severance from employment if: (a) the payment is regular compensation for services during the employee's regular working hours, or compensation for services outside the employee's regular working hours (such as overtime or shift differential), commissions, bonuses or other similar payments, and, absent a severance from employment, the payments would have been paid to the employee while the employee continued in employment with the employer; or (b) the payment is for unused accrued bona fide sick, vacation or other leave that the employee would have been able to use if employment had continued. (3) Back pay, within the meaning of Treasury Regulations Section 1.415(c)-2(g)(8), shall be treated as compensation for the limitation year to which the back pay relates to the extent the back pay represents wages and compensation that would otherwise be included under this definition. B. Notwithstanding any other provision of law to the contrary, the Board may modify a request by a Member to make a contribution to the System if the amount of the contribution would exceed the limits provided in Code Section 415 by using the following methods: (1) If the law requires a lump sum payment for the purchase of service credit, the Board may establish a periodic payment deduction plan for the Member to avoid a contribution in excess of the limits under Code Sections 415(c) or 415(n). (2) If payment pursuant to subparagraph (1) will not avoid a contribution in excess of the limits imposed by Code Section 415(c), the Board may either reduce the Member's contribution to an amount within the limits of that section or refuse the Member's contribution. C. If the annual additions for any Member for a limitation year exceed the limitation under Section 415(c) of the Code, the excess annual addition will be corrected as permitted under the Employee Plans Compliance Resolution System (or similar IRS correction program). D. For limitation years beginning on or after January 1, 2009, a Member's compensation for purposes of this subsection 11. shall not exceed the annual limit under Section 401(a)(17) of the Code. Ordinance No. 1141 Page 19 of 35 Language to be added is eouhle undedined. Language to be deleted is cbuGM*,augh. 12. Additional Limitatii )n Pension Benefits. Notwithstanding any. J herein to the contrary:" A. The normal retirement benefit or pension payable to a Retiree who becomes a Member of the System and who has not previously participated in such System, on or after January 1, 1980, shall not exceed one hundred percent (100%) of his Average Final Compensation. However, nothing contained in this Section shall apply to supplemental retirement benefits or to pension increases attributable to cost -of -living increases or adjustments. B. No Member of the System shall be allowed to receive a retirement benefit or pension which is in part or in whole based upon any service with respect to which the Member is already receiving, or will receive in the future, a retirement benefit or pension from a different employer's retirement system or plan. This restriction does not apply to social security benefits or federal benefits under Chapter 1223, Title 10, U.S. Code. 13. Effect of Direct Rollover on 415(b) Limit. If the plan accepts a direct rollover of an employee's or former employee's benefit from a defined contribution plan qualified under Code Section 401(a) which is maintained by the employer, any annuity resulting from the rollover amount that is determined using a more favorable actuarial basis than required under Code Section 417(e) shall be included in the annual benefit for purposes of the limit under Code Section 415(b). SECTION 15. MINIMUM DISTRIBUTION OF BENEFITS. General Rules. A. Effective Date. Effective as of January 1, 1989, the Plan will pay all benefits in accordance with a good faith interpretation of the requirements of Code Section 401(a)(9) and the regulations in effect under that section, as applicable to a governmental plan within the meaning of Code Section 414(d). Effective on and after January 1, 2003, the Plan is also subject to the specific provisions contained in this Section. The provisions of this Section will apply for purposes of determining required minimum distributions for calendar years beginning with the 2003 calendar year. B. Precedence. The requirements of this Section will take precedence over any inconsistent provisions of the Plan. C. TEFRA Section 242(b)(2) Elections. Notwithstanding the other provisions of this Section other than this subsection 1.C., distributions may be made under a designation made before January 1, 1984, in accordance with Section 242(b)(2) of the Tax Equity and Fiscal Responsibility Act (TEFRA) and the provisions of the plan that related to Section 242(b)(2) of TEFRA. Time and Manner of Distribution. A. Required Beginning Date. The Member's entire interest will be distributed, or begin to be distributed, to the Member no later than the Member's required beginning date which shall not be later than April 1 of the calendar year following the later of the calendar year in which the Member attains age seventy and one-half (70 1/2) or the calendar year in which the Member terminates employment with the City. B. Death of Member Before Distributions Begin. If the Member dies before distributions begin, the Member's entire interest will be distributed, or begin to be distributed no later than as follows: (1) If the Member's surviving spouse is the Member's sole designated beneficiary, then distributions to the surviving spouse will begin by December 31 of the calendar year immediately following the calendar year in which the Member died, or by a date on or before December 31 of the calendar year in which the Member would have attained age 70 112., if later, as the surviving spouse elects. Ordinance No. 1141 Page 20 of 35 Language to be added is double Language to be deleted is s�act threugb. (2) If t .'Member's surviving spouse is not the Mem's sole designated beneficiary, then, distributions to the designated beneficiary will begin by December 31 of the calendar year immediately following the calendar year in which the Member died. (3) If there is no designated beneficiary as of September 30 of the year following the year of the Member's death, the Member's entire interest will be distributed by December 31 of the calendar year containing the fifth anniversary of the Member's death. (4) If the Member's surviving spouse is the Member's sole designated beneficiary and the surviving spouse dies after the Member but before distributions to the surviving spouse begin, this subsection 2.B., other than subsection 2.13.(1), will apply as if the surviving spouse were the Member. For purposes of this subsection 2.6., distributions are considered to begin on the Member's required beginning date or, if subsection 2.B.(4) applies, the date of distributions are required to begin to the surviving spouse under subsection 2.B.(1). If annuity payments irrevocably commence to the Member before the Member's required beginning date (or to the Member's surviving spouse before the date distributions are required to begin to the surviving spouse under subsection 2.13.(1)), the date distributions are considered to begin is the date distributions actually commence. C. Death After Distributions Begin. If the Member dies after the required distribution of benefits has begun, the remaining portion of the Member's interest must be distributed at least as rapidly as under the method of distribution before the Member's death. D. Form of Distribution. Unless the Member's interest is distributed in the form of an annuity purchased from an insurance company or in a single sum on or before the required beginning date, as of the first distribution calendar year distributions will be made in accordance with this Section. If the Member's interest is distributed in the form of an annuity purchased from an insurance company, distributions thereunder will be made in accordance with the requirements of Section 401(a)(9) of the Code and Treasury regulations. Any part of the Member's interest which is in the form of an individual account described in Section 414(k) of the Code will be distributed in a manner satisfying the requirements of Section 401(a)(9) of the Code and Treasury regulations that apply to individual accounts. 3. Determination of Amount to be Distributed Each Year. A. General Requirements. If the Member's interest is paid in the form of annuity distributions under the Plan, payments under the annuity will satisfy the following requirements: (1) The annuity distributions will be paid in periodic payments made at intervals not longer than one year. (2) The Member's entire interest must be distributed pursuant to Section 6, Section 7, Section 9, or Section 10 (as applicable) and in any event over a period equal to or less than the Member's life or the lives of the Member and a designated beneficiary, or over a period not extending beyond the life expectancy of the Member or of the Member and a designated beneficiary. The life expectancy of the Member, the Member's spouse, or the Member's beneficiary may not be recalculated after the initial determination for purposes of determining benefits. B. Amount Required to be Distributed by Required Beginning Date. The amount that must be distributed on or before the Member's required beginning date (or, if the Member dies before distributions begin, the date distributions are required to begin under Section 7) is the payment that is required for one payment interval. The second payment need not be made until the end of the next payment interval even if that payment interval ends in the next calendar year. Payment Ordinance No. 1141 Page 21 of 35 Language to be added is douNa undedhed. Language to be deleted is stsucl hmugh. intervals ara 3 periods for which payments are received, ., monthly. All of the Member's'6enefit accruals as of the last day of the first d'tribution calendar year will be included in the calculation of the amount of the annuity payments for payment intervals ending on or after the Member's required beginning date. C. Additional Accruals After First Distribution Calendar Year. Any additional benefits accruing to the Member in a calendar year after the first distribution calendar year will be distributed beginning with the first payment interval ending in the calendar year immediately following the calendar year in which such amount accrues. 4. General Distribution Rules. A. The amount of an annuity paid to a Member's beneficiary may not exceed the maximum determined under the incidental death benefit requirement of Code Section 401(a)(9)(G), and effective for any annuity commencing on or after January 1, 2008, the minimum distribution incidental benefit rule under Treasury Regulation Section 1.401(a)(9)-6, Q&A-2. B. The death and disability benefits provided by the Plan are limited by the incidental benefit rule set forth in Code Section 401(a)(9)(G) and Treasury Regulation Section 1.401-1(b)(1)(1) or any successor regulation thereto. As a result, the total death or disability benefits payable may not exceed 25% of the cost for all of the Members' benefits received from the retirement system. Definitions. A. Designated Beneficiary. The individual who is designated as the beneficiary under the Plan and is the designated beneficiary under Section 401(a)(9) of the Code and Section 1.401(a)(9)-1, Q&A-4, of the Treasury regulations. B. Distribution Calendar Year. A calendar year for which a minimum distribution is required. For distributions beginning before the Member's death, the first distribution calendar year is the calendar year immediately preceding the calendar year which contains the Member's required beginning date. For distributions beginning after the Member's death, the first distribution calendar year is the calendar year in which distributions are required to begin pursuant to Section 7. SECTION 16. MISCELLANEOUS PROVISI.ONS. 1. Interest of Members in System. All assets of the Fund are held in trust, and at no time prior to the satisfaction of all liabilities under the System with respect to Members and their Spouses or Beneficiaries, shall any part of the corpus or income of the Fund be used for or diverted to any purpose other than for their exclusive benefit. 2. No Reduction of Accrued Benefits. No amendment or ordinance shall be adopted by the City Council of the City of Okeechobee which shall have the effect of reducing the then vested accrued benefits of Members or a Member's Beneficiaries. 3. Qualification of System. It is intended that the System will constitute a qualified pension plan under the applicable provisions of the Code for a qualified plan under Code Section 401(a) and a governmental plan under Code Section 414(d), as now in effect or hereafter amended. Any modification or amendment of the System may be made retroactively, if necessary or appropriate, to qualify or maintain the System as a Plan meeting the requirements of the applicable provisions of the Code as now in effect or hereafter amended, or any other applicable provisions of the U.S. federal tax laws, as now in effect or hereafter amended or adopted, and the regulations issued thereunder. 4. Use of Forfeitures. Forfeitures arising from terminations of service of Members shall serve only to reduce future City contributions. 5. Prohibited Transactions. Effective as of January 1, 1989, a Board may not engage in a transaction prohibited by Code Section 503(b). Ordinance No. 1141 Page 22 of 35 Language to be added is double undedined. Language to be deleted is Owk4lwouo. 6. USERRA. Effec December 12, 1994, notwithstanding any ( r provision of this System, contributions, benefits and service credit with respecMo qualified military service are governed by Code Section 414(u) and the Uniformed Services Employment and Reemployment Rights Act of 1994, as amended. To the extent that the definition of "Credited Service" sets forth contribution requirements that are more favorable to the Member than the minimum compliance requirements, the more favorable provisions shall apply. 7. Vesting. A. Member will be 100% vested in all benefits upon attainment of the Plan's age and service requirements for the Plan's normal retirement benefit; and B. A Member will be 100% vested in all accrued benefits, to the extent funded, if the Plan is terminated or experiences a complete discontinuance of employer contributions. 8. Electronic Forms. In those circumstances where a written election or consent is not required by the Plan or the Code, an oral, electronic, or telephonic form in lieu of or in addition to a written form may be prescribed by the Board. However, where applicable, the Board shall comply with Treas. Reg. § 1.401(a)-21. SECTION 17. REPEAL OR TERMINATION OF SYSTEM. This ordinance establishing the System and Fund, and subsequent ordinances pertaining to said System and Fund, may be modified, terminated, or amended, in whole or in part; provided that if this or any subsequent ordinance shall be amended or repealed in its application to any person benefitting hereunder, the amount of benefits which at the time of any such alteration, amendment, or repeal shall have accrued to the Member or Beneficiary shall not be affected thereby. If this ordinance shall be repealed, or if contributions to the System are discontinued or if there is a transfer, merger or consolidation of government units, services or functions as provided in Chapter 121, Florida Statutes, the Board shall continue to administer the System in accordance with the provisions of this ordinance, for the sole benefit of the then Members, any Beneficiaries then receiving retirement allowances, and any future persons entitled to receive benefits under one of the options provided for in this ordinance who are designated by any of said Members. In the event of repeal, discontinuance of contributions, or transfer, merger or consolidation of government units, services or functions, there shall be full vesting (100%) of benefits accrued to date of repeal and such benefits shall be nonforfeitable. The fund shall be distributed in accordance with the following procedures: A. The Board shall determine the date of distribution and the asset value required to fund all the nonforfeitable benefits after taking into account the expenses of such distribution. The Board shall inform the City if additional assets are required, in which event the City shall continue to financially support the Plan until all nonforfeitable benefits have been funded. B. The Board shall determine the method of distribution of the asset value, whether distribution shall be by payment in cash, by the maintenance of another or substituted trust fund, by the purchase of insured annuities, or otherwise, for each General Employee entitled to benefits under the plan as specified in subsection C. C. The Board shall distribute the asset value as of the date of termination in the manner set forth in this subsection, on the basis that the amount required to provide any given retirement income is the actuarially computed single -sum value of such retirement income, except that if the method of distribution determined under subsection B. involves the purchase of an insured annuity, the amount required to provide the given retirement income is the single premium payable for such annuity. The actuarial single -sum value may not be less than the General Employee's Accumulated Contributions to the Plan, with interest if provided by the Plan, less the value of any plan benefits previously paid to the General Employee. Ordinance No. 1141 Page 23 of 35 Language to be added is douMe_undedined. Language to be deleted is shack tiuo*. D. If there is a value remaining after the full distribution sp ed in subsection C., and afteMe payment of any expenses incurred with suc rdistribution, such excess shall be returned to the City. E. The Board shall distribute, in accordance with subsection B., the amounts determined under subsection C. SECTION 18. DOMESTIC RELATIONS ORDERS; RETIREE DIRECTED PAYMENTS; EXEMPTION FROM EXECUTION, NON -ASSIGNABILITY. Domestic Relations Orders. A. Prior to the entry of any domestic relations order which affects or purports to affect the System's responsibility in connection with the payment of benefits of a Retiree, the Member or Retiree shall submit the proposed order to the Board for review to determine whether the System may legally honor the order. B. If a domestic relations order is not submitted to the Board for review prior to entry of the order, and the System is ordered to take action that it may not legally take, and the System expends administrative or legal fees in resolving the matter, the Member or Retiree who submits such an order will be required to reimburse the System for its expenses in connection with the order. 2. Retiree Directed Payments. The Board may, upon written request by a Retiree or by a dependent, when authorized by a Retiree or the Retiree's Beneficiary, authorize the System to withhold from the monthly retirement payment those funds that are necessary to pay for the benefits being received through the City, to pay the certified bargaining agent of the City, and to make any payments for child support or alimony. 3. Exemption from Execution, Non -Assignability. Except as otherwise provided by law, the pensions, annuities, or any other benefits accrued or accruing to any person under the provisions of this ordinance and the Accumulated Contributions and the cash securities in the Fund created under this ordinance are hereby exempted from any state, county or municipal tax and shall not be subject to execution, attachment, garnishment or any legal process whatsoever and shall be unassignable. SECTION 19. PENSION VALIDITY. The Board shall have the power to examine into the facts upon which any pension shall heretofore have been granted under any prior or existing law, or shall hereafter be granted or obtained erroneously, fraudulently or illegally for any reason. The Board is empowered to purge the pension rolls or correct the pension amount of any person heretofore granted a pension under prior or existing law or any person hereafter granted a pension under this ordinance if the same is found to be erroneous, fraudulent or illegal for any reason; and to reclassify any person who has heretofore under any prior or existing law been or who shall hereafter under this ordinance be erroneously, improperly or illegally classified. Any overpayments or underpayments shall be corrected and paid or repaid in a reasonable manner determined by the Board. SECTION 20. FORFEITURE OF PENSION. Any Member who is convicted of the following offenses committed prior to retirement, or whose employment is terminated by reason of his admitted commission, aid or abetment of the following specified offenses, shall forfeit all rights and benefits under this System, except for the return of his Accumulated Contributions, but without interest, as of the date of termination. Specified offenses are as follows: A. The committing, aiding or abetting of an embezzlement of public funds; B. The committing, aiding or abetting of any theft by a public officer or employee from employer; C. Bribery in connection with the employment of a public officer or employee; D. Any felony specified in Chapter 838, Florida Statutes; Ordinance No. 1141 Page 24 of 35 Language to be added is doubte tadedined. Language to be deleted is st uc*4hrough. E. The comr low ig of an impeachable offense; The committing of any felony by a public officer or employee who willfully and with intent to defraud the public or the public agency, for which he acts or in which he is employed, of the right to receive the faithful performance of his duty as a public officer or employee, realizes or obtains or attempts to obtain a profit, gain, or advantage for himself or for some other person through the use or attempted use of the power, rights, privileges, duties or position of his public office or employment position; or G. The committing on or after October 1, 2008, of any felony defined in Section 800.04, Florida Statutes, against a victim younger than sixteen (16) years of age, or any felony defined in Chapter 794, Florida Statutes, against a victim younger than eighteen (18) years of age, by a public officer or employee through the use or attempted use of power, rights, privileges, duties, or position of his or her public office or employment position. 2. Conviction shall be defined as an adjudication of guilt by a court of competent jurisdiction; a plea of guilty or a nolo contendere; a jury verdict of guilty when adjudication of guilt is withheld and the accused is placed on probation; or a conviction by the Senate of an impeachable offense. 3. Court shall be defined as any state or federal court of competent jurisdiction which is exercising its jurisdiction to consider a proceeding involving the alleged commission of a specified offense. Prior to forfeiture, the Board shall hold a hearing on which notice shall be given to the Member whose benefits are being considered for forfeiture. Said Member shall be afforded the right to have an attorney present. No formal rules of evidence shall apply, but the Member shall be afforded a full opportunity to present his case against forfeiture. 4. Any Member who has received benefits from the System in excess of his Accumulated Contributions after Member's rights were forfeited shall be required to pay back to the Fund the amount of the benefits received in excess of his Accumulated Contributions, but without interest. The Board may implement all legal action necessary to recover such funds. SECTION 21. INDEMNIFICATION. To the extent not covered by insurance contracts in force from time to time, the City shall indemnify, defend and hold harmless members of the Board from all personal liability for damages and costs, including court costs and attorneys' fees, arising out of claims, suits, litigation, or threat of same, herein referred to as "claims", against these individuals because of acts or circumstances connected with or arising out of their official duty as members of the Board. The City reserves the right, in its sole discretion, to settle or not settle the claim at any time, and to appeal or to not appeal from any adverse judgment or ruling, and in either event will indemnify, defend and hold harmless any members of the Board from the judgment, execution, or levy thereon. 2. This Section shall not be construed so as to relieve any insurance company or other entity liable to defend the claim or liable for payment of the judgment or claim, from any liability, nor does this Section waive any provision of law affording the City immunity from any suit in whole or part, or waive any other substantive or procedural rights the City may have. This Section shall not apply nor shall the City be responsible in any manner to defend or pay for claims arising out of acts or omissions of members of the Board which constitute felonies or gross malfeasance or gross misfeasance in office. SECTION 22. TRANSFERS WITHIN THE CITY. If a member of any of the City's three retirement systems transfers to either of the other two systems, he must choose one of the following procedures with regard to Credited Service accrued to date of transfer. Ordinance No. 1141 Page 25 of 35 Language to be added is double undefined. Language to be deleted is stwG"hrough. The Member may 3 a refund of his Accumulated Contribution: which event no pension benefit sha l be payable based on Credited Service attributable to the period covered. The member may leave his Accumulated Contributions in the fund in which event his Credited Service with both systems shall be combined for purposes of determining eligibility for benefits and for vesting. When the member is eligible to receive a benefit, he shall receive benefits from both systems, which shall consist of accrued benefits under each system based on the provisions of the respective system and the earnings and Credited Service under that system. SECTION 23. MILITARY SERVICE PRIOR TO EMPLOYMENT. The years or fractional parts of years that a General Employee serves or has served on active duty in the active military service of the Armed Forces of the United States, the United States Merchant Marine or the United States Coast Guard, voluntarily or involuntarily, honorably or under honorable conditions, prior to first and initial employment with the City shall be added to his years of Credited Service provided that: 1. The Member contributes to the Fund the sum that he would have contributed, based on his Salary and the Member contribution rate in effect at the time that the Credited Service is requested, had he been a member of the System for the years or fractional parts of years for which he is requesting credit plus amounts actuarially determined such that the crediting of service does not result in any cost to the Fund plus payment of costs for all professional services rendered to the Board in connection with the purchase of years of Credited Service. 2. Multiple requests to purchase Credited Service pursuant to this Section may be made at any time prior to retirement. 3. Payment by the Member of the required amount shall be made within six (6) months of his request for credit, but not later than the retirement date, and shall be made in one lump sum payment upon receipt of which Credited Service shall be given. 4. The maximum credit under this Section shall be four (4) years. 5. Credited Service purchased pursuant to this section shall not count toward vesting. SECTION 24. DIRECT TRANSFERS OF ELIGIBLE ROLLOVER DISTRIBUTIONS ELIMINATION OF MANDATORY DISTRIBUTIONS. Rollover Distributions. A. General. This Section applies to distributions made on or after January 1, 2002. Notwithstanding any provision of the plan to the contrary that would otherwise limit a distributee's election under this Section, a distributee may elect, at the time and in the manner prescribed by the Board, to have any portion of an eligible rollover distribution paid directly to an eligible retirement plan specified by the distributee in a direct rollover. B. Definitions. (1) Eligible Rollover Distribution: An eligible rollover distribution is any distribution of all or any portion of the balance to the credit of the distributee, except that an eligible rollover distribution does not include: any distribution that is one of a series of substantially equal periodic payments (not less frequently than annually) made for the life (or life expectancy) of the distributee or the joint lives (or joint life expectancies) of the distributee and the distributee's designated Beneficiary, or for a specified period of ten years or more; any distribution to the extent such distribution is required under section 401(a)(9) of the Code; and the portion of any distribution that is not includible in gross income. Effective January 1, 2002, any portion of any distribution which would be includible in gross income as after-tax employee contributions will be an eligible rollover distribution if the distribution is made to an individual retirement Ordinance No. 1141 Page 26 of 35 Language to be added is dnnMe ended nQd. Language to be deleted is s9wsk threugh. act, it described in section 408(a)= to an individ, retirement annuity described in section 408(b)_ or to a qualified defined contribution plan described in section 401(a) or 403(a) that agrees to separately account for amounts so transferred (and earnings thereon), including separately accounting for the portion of such distribution which is includible in gross income and the portion of such distribution which is not so includible; or on or after January 1, 2007, to a qualified defined benefit plan described in Code Section 401(a) or to an annuity contract described in Code Section 403(b), that agrees to separately account for amounts so transferred (and earnings thereon), including separately accounting for the portion of the distribution that is includible in gross income and the portion of the distribution that is not so includible. (2) Eligible Retirement Plan: An eligible retirement plan is an individual retirement account described in section 408(a) of the Code; an individual retirement annuity described in section 408(b) of the Code; an annuity plan described in section 403(a) of the Code, effective January 1, 2002, an eligible deferred compensation plan described in section 457(b) of the Code which is maintained by an eligible employer described in section 457(e)(1)(A) of the Code and which agrees to separately account for amounts transferred into such plan from this plan; effective January 1, 2002, an annuity contract described in section 403(b) of the Code; a qualified trust described in section 401(a) of the Code; or effective January 1, 2008, a Roth IRA described in Section 408A of the Code, that accepts the distributee's eligible rollover distribution. This definition shall also apply in the case of an eligible rollover distribution to the surviving Spouse. (3) Distributee: A distributee includes an employee or former employee. It also includes the employee's or former employee's surviving Spouse and the employee's or former employee's spouse or former spouse. Effective January 1, 2007, it further includes a nonspouse beneficiary who is a designated beneficiary as defined by Code Section 401(a)(9)(E). However, a nonspouse beneficiary may rollover the distribution only to an individual retirement account or individual retirement annuity established for the purpose of receiving the distribution and the account or annuity will be treated as an "inherited" individual retirement account or annuity. (4) Direct Rollover: A direct rollover is a payment by the plan to the eligible retirement plan specified by the distributee. Rollovers or Transfers into the Fund. On or after January 1, 2002, the System will accept, solely for the purpose of purchasing Credited Service as provided herein, permissible Member requested transfers of funds from other retirement or pension plans, Member rollover cash contributions and/or direct cash rollovers of distributions made on or after January 1, 2002, as follows: A. Transfers and Direct Rollovers or Member Rollover Contributions from Other Plans. The System will accept either a direct rollover of an eligible rollover distribution or a Member contribution of an eligible rollover distribution from a qualified plan described in section 401(a) or 403(a) of the Code, from an annuity contract described in section 403(b) of the Code or from an eligible plan under section 457(b) of the Code which is maintained by a state, political subdivision of a state, or any agency or instrumentality of a state or political subdivision of a state. The System will also accept legally permissible Member requested transfers of funds from other retirement or pension plans. B. Member Rollover Contributions from IRAs. The system will accept a Member rollover contribution of the portion of a distribution from an individual retirement account or annuity described in section 408(a) or 408(b) of the Code that is eligible to be rolled over. Elimination of Mandatory Distributions. Notwithstanding any other provision herein to the contrary, in the event this Plan provides for a mandatory (involuntary) cash distribution from the Plan not otherwise required by law, for an amount in excess of Ordinance No. 1141 Page 27 of 35 Language to be added is daubte nndedfned. Language to be deleted is struck -through. one -thousand doll: $1,000.00), such distribution shall be madE m the Plan only upon written requesi of the Member and completion by the Member olra written election on forms designated by the Board, to either receive a cash lump sum or to rollover the lump sum amount. SECTION 25. REEMPLOYMENT AFTER RETIREMENT. Any Retiree who is retired under this System, except for disability retirement as previously provided for, may be reemployed by any public or private employer, except the City, and may receive compensation from that employment without limiting or restricting in any way the retirement benefits payable under this System. Reemployment by the City shall be subject to the limitations set forth' in this Section. After Normal Retirement. Any Retiree who is retired under normal retirement pursuant to this System and who is reemployed as a General Employee after that retirement and, by virtue of that reemployment, is eligible to participate in this System, shall upon being reemployed continue receipt of benefits if he is at least age sixty-two (62), otherwise the System shall discontinue receipt of benefits until he reaches age sixty-two (62). Upon reemployment, the Retiree shall be deemed to be fully vested and the additional Credited Service accrued during the subsequent employment period shall be used in computing a second benefit amount attributable to the subsequent employment period, which benefit amount shall be added to the benefit determined upon the initial retirement to determine the total benefit payable upon final retirement. Calculations of benefits upon retirement shall be based upon the benefit accrual rate, Average Final Compensation, and Credited Service as of that date (not including any period of DROP participation) and the retirement benefit amount for any subsequent employment period shall be based upon the benefit accrual rate, Average Final Compensation, and Credited Service as of the date of subsequent retirement (based only on the subsequent employment period). The amount of any death or disability benefit received as a result of a subsequent period of employment shall be reduced by the amount of accrued benefit eligible to be paid for a prior period of employment. The optional form of benefit and any joint pensioner selected upon initial retirement shall not be subject to change upon subsequent retirement except as otherwise provided herein, but the Member may select a different optional form and joint pensioner applicable to the subsequent retirement benefit. Any Retiree who is retired under normal retirement pursuant to this System and who is reemployed by the City after that retirement and, by virtue of that reemployment is ineligible to participate in this System, shall, during the period of such reemployment, continue to receive retirement benefits previously earned if he is at least age sixty-two (62), otherwise the System shall discontinue receipt of benefits until he reaches age sixty-two (62). Former DROP participants shall begin receipt of benefits under these circumstances. After Early Retirement. Any Retiree who is retired under early retirement pursuant to this System and who subsequently becomes an employee of the City in any capacity, shall discontinue receipt of benefits from the System until the earlier of termination of employment or such time as the reemployed Retiree reaches age sixty-two (62). A Retiree who returns to work under the provisions of this Section shall not be eligible for membership in the System, and, therefore, shall not accumulate additional Credited Service for subsequent periods of employment described in this Section, shall not be required to make contributions to the System, nor shall he be eligible for any other benefit other than the Retiree's early retirement benefit when he again becomes eligible as provided herein. Retirement pursuant to an early retirement incentive program shall be deemed early retirement for purposes of this Section if the Member was permitted to retire prior to the customary retirement date provided for in the System at the time of retirement. 5. Reemployment of Terminated Vested Persons. Reemployed terminated vested persons shall not be subject to the provisions of this Section until such time as they begin to actually receive benefits. Upon receipt of benefits, terminated vested persons shall be treated as normal or early Retirees for purposes of applying the provisions of this Section and their status as an early or normal Retiree shall be determined by the date they elect to begin to receive their benefit. Ordinance No. 1141 Page 28 of 35 Language to be added is doublem dertmed. Language to be deleted is 6hfGk4hre4*. 6. DROP Participate Retirees who are or were in the Deferred R ;ment Option Plan shall, following termination of employment after DROP participation, have the options provided for in this section for reemployment. SECTION 26. ADOPTION OF PLAN BY THE OKEECHOBEE UTILITY AUTHORITY. Effective September 29, 1995 the Ok eGhebee-Utility Authority -shad-aUegt- this City of to pFevide benefits to full time emp!Gyees of the C)kpprhAhee Utility Autherity. For purpeses e determining g be treated in the same manner as, and have the same effeGt as, empleymeRt by the City of 9l�eeshebee, e shall be n and tho la a plan membership tFansfers of employment between the OkeeGhebee Utility AutheFity and the City of OkeeGhebee. A * lhprp rPfPFPRGe is made elsewhere in this dOGurneRt to "the Gity," SuGh refereRGe—sheR��eefned to i ;olude the kee ,hobee-Utility Autheri+,,�—a„tess 4early The Okeechobee Utility Authority has adopted Resolution 2016-03 establishing the Okeechobee Utility Authority Employees' Retirement System to be effective on October 1 of the OUA Retirement System, as applicable. on October 1. 2016. All contributions, benefits, assets and liabilities of this System attributable to current and On and after October 1. 2016, and following the transfer of assets attributable to current and former QUA employees from this System to the QUA Retirement_ System, the benefits accrued SECTION 27. PRIOR GOVERNMENT SERVICE. Unless otherwise prohibited by law, the years or fractional parts of years that a general employee who was previously a member, but who terminated employment and is not otherwise entitled to credited service for such previous period of employment as a general employee, or the years or fractional parts of years that a member previously served as an employee for any governmental agency in the United States, including but not limited to federal, state or local government service, and for which he does not otherwise qualify for and receive credit under this system, shall be added to his years of credited service provided that: The Member contributes to the Fund the sum that he would have contributed, based on his Salary and the Member contribution rate in effect at the time that the Credited Service is requested, had he been a member of the System for the years or fractional parts of years for which he is requesting credit plus amounts actuarially determined such that the crediting of service does not result in any cost to the Fund plus payment of costs for all professional services rendered to the Board in connection with the purchase of years of Credited Service. Multiple requests to purchase Credited Service pursuant to this Section may be made at any time prior to retirement. Payment by the member of the required amount shall be made within six (6) months of his or her request for credit, but, in any event, prior to retirement, and shall be made in one lump sum payment upon receipt of which Credited Service shall be given. There shall be no maximum purchase of Credited Service pursuant to this Section and Credited Service purchased shall count for all purposes including vesting. Ordinance No. 1141 Page 29 of 35 Language to be added is douMe-undedined. Language to be deleted is shusk4hrough. 5. In no event, howe may Credited Service be purchased pursue ) this Section for prior service with anlrother governmental agency, if such prior service forms or will form the basis of a retirement benefit or pension from another retirement system or plan as set forth in Section 14, subsection 12.13. SECTION 28. DEFERRED RETIREMENT OPTION PLAN. 1. Definitions. As used in this Section 28, the following definitions apply:" A. "DROP" -- The City of Okeechobee General Employees' Deferred Retirement Option Plan. B. "DROP Account" -- The account established for each DROP participant under subsection 3. C "Total return of the assets" -- For purposes of calculating earnings on a Member's DROP Account pursuant to subsection 3.13.(2)(b), for each fiscal year quarter, the percentage increase (or decrease) in the interest and dividends earned on investments, including realized and unrealized gains (or losses), of the total plan assets. 2. Participation. A. Eligibility to Participate. In lieu of terminating his employment as a General Employee, any Member who is eligible for normal retirement under the System may elect to defer receipt of such service retirement pension and to participate in the DROP. B. Election to Participate. A Member's election to participate in the DROP must be made in writing in a time and manner determined by the Board and shall be effective on the first day of the first calendar month which is at least fifteen (15) business days after it is received by the Board. C. Period of Participation. A Member who elects to participate in the DROP under subsection 2.B., shall participate in the DROP for a period not to exceed sixty (60) months beginning at the time his election to participate in the DROP first becomes effective. An election to participate in the DROP shall constitute an irrevocable election to resign from the service of the City not later than the date provided for in the previous sentence. A Member may participate only once. D. Termination of Participation. (1) A Member's participation in the DROP shall cease at the earlier of: (a) the end of his permissible period of participation in the DROP as determined under subsection 2.C.; or (b) termination of his employment as a General Employee. (2) Upon the Member's termination of participation in the DROP, pursuant to subsection (a) above, all amounts provided for in subsection 3.B., including monthly benefits and investment earnings and losses or interest, shall cease to be transferred from the System to his DROP Account. Any amounts remaining in his DROP Account shall be paid to him in accordance with the provisions of subsection 4. when he terminates his employment as a General Employee. (3) A Member who terminates his participation in the DROP under this subsection 2.D. shall not be permitted to again become a participant in the DROP. E. Effect of DROP Participation on the System. (1) A Member's Credited Service and his accrued benefit under the System shall be determined on the date his election to participate in the DROP Ordinance No. 1141 Page 30 of 35 Language to be added is double nndedined. Language to be deleted is stw 41wougk. fir: acomes effective. The Member shall not -ue any additional Crecei ed Service or any additional benefits under theme System (except for any supplemental benefit payable to DROP participants or any additional benefits provided under any cost -of -living adjustment for Retirees in the System) while he is a participant in the DROP. After a Member commences participation, he shall not be permitted to again contribute to the System nor shall he be eligible for disability or pre -retirement death benefits, except as provided for in Section 25, Reemployment After Retirement. (2) No amounts shall be paid to a Member from the System while the Member is a participant in the DROP. Unless otherwise specified in the System, if a Member's participation in the DROP is terminated other than by terminating his employment as a General Employee, no amounts shall be paid to him from the System until he terminates his employment as a General Employee. Unless otherwise specified in the System, amounts transferred from the System to the Member's DROP Account shall be paid directly to the Member only on the termination of his employment as a General Employee. 3. Funding. A. Establishment of DROP Account. A DROP Account shall be established for each Member participating in the DROP. A Member's DROP Account shall consist of amounts transferred to the DROP under subsection 3.B., and earnings or interest on those amounts. B. Transfers From Retirement System. (1) As of the first day of each month of a Member's period of participation in the DROP, the monthly retirement benefit he would have received under the System had he terminated his employment as a General Employee and elected to receive monthly benefit payments thereunder shall be transferred to his DROP Account, except as otherwise provided for in subsection 2.D.(2). A Member's period of participation in the DROP shall be determined in accordance with the provisions of subsections 2.C. and 2.D., but in no event shall it continue past the date he terminates his employment as a General Employee. (2) Except as otherwise provided in subsection 2.D.(2), a Member's DROP Account under this subsection 3.B. shall be debited or credited with either: (a) Interest at an effective rate of six and one-half percent (6.5%) per annum compounded monthly determined on the last business day of the prior month's ending balance and credited to the Member's DROP Account as of such date (to be applicable to all current and future DROP participants); or (b) Earnings, to be credited or debited to the Member's DROP Account, determined as of the last business day of each fiscal year quarter and debited or credited as of such date, determined as follows: The average daily balance in a Member's DROP Account shall be credited or debited at a rate equal to the net investment return realized by the System for that quarter. "Net investment return" for the purpose of this paragraph is the total return of the assets in which the Member's DROP Account is invested by the Board net of brokerage commissions, transaction costs and management fees. For purposes of calculating earnings on a Member's DROP Account pursuant to this subsection 3.13.(2)(b), brokerage commissions, transaction costs, and management fees shall be determined for each quarter by the investment consultant pursuant to contracts with fund managers as reported in the custodial Ordinance No. 1141 Page 31 of 35 Language to be added is dauble undedined. Language to be deleted is etruck threugh. itement. The investment consultant shall re these quarterly contractual fees to the Board. The investment consultant shall also report the net investment return for each manager and the net investment return for the total plan assets. Upon electing participation in the DROP, the Member shall elect to receive either interest or earnings on his account to be determined as provided above. The Member may, in writing, elect to change his election only once during his DROP participation. An election to change must be made prior to the end of a quarter and shall be effective beginning the following quarter. (3) A Member's DROP Account shall only be credited or debited with earnings or interest and monthly benefits while the Member is a participant in the DROP. A Member's final DROP account value for distribution to the Member upon termination of participation in the DROP shall be the value of the account at the end of the quarter immediately preceding termination of participation for participants electing the net plan return and at the end of the month immediately preceding termination of participation for participants electing the flat interest rate return, plus any monthly periodic additions made to the DROP account subsequent to the end of the previous quarter or month, as applicable, and prior to distribution. If a Member fails to terminate employment after participating in the DROP for the permissible period of DROP participation, then beginning with the Member's 1st month of employment following the last month of the permissible period of DROP participation, the Member's DROP Account will no longer be credited or debited with earnings or interest, nor will monthly benefits be transferred to the DROP account. All such non -transferred amounts shall be forfeited and continue to be forfeited while the Member is employed by the City, and no cost -of -living adjustments shall be applied to the Member's credit during such period of continued employment. A Member employed by the City after the permissible period of DROP participation will be eligible for pre -retirement death and disability benefits, and will accrue additional Credited Service, only as provided for in Section 25. Distribution of DROP Accounts on Termination of Employment. A. Eligibility for Benefits. A Member shall receive the balance in his DROP Account in accordance with the provisions of this subsection 4. upon his termination of employment as a General Employee. Except as provided in subsection 4.E., no amounts shall be paid to a Member from the DROP prior to his termination of employment as a General Employee. B. Form of Distribution. (1) Unless the Member elects otherwise, distribution of his DROP Account shall be made in a lump sum, subject to the direct rollover provisions set forth in subsection 4.17. Elections under this paragraph shall be in writing and shall be made in such time or manner as the Board shall determine. (2) If a Member dies before his benefit is paid, his DROP Account shall be paid to his Beneficiary in such optional form as his Beneficiary may select. If no Beneficiary designation is made, the DROP Account shall be distributed to the Member's estate. C. Date of Payment of Distribution. Except as otherwise provided in this subsection 4., distribution of a Member's DROP Account shall be made as soon as administratively practicable following the Member's termination of employment. Distribution of the amount in a Member's DROP account will not be made unless the Member completes a written request for distribution and a written election, on forms designated by the Board, to either receive a cash lump sum or a rollover of the lump sum amount. Ordinance No. 1141 Page 32 of 35 Language to be added is doubtp and diced. Language to be deleted is sbuck44ro*. D. Proof of 1 h and Right of Beneficiary or Other Person. Board may require and rely upon such proof of death and such evidence of the right of any Beneficiary or other person to receive the value of a deceased Member's DROP Account as the Board may deem proper and its determination of the right of that Beneficiary or other person to receive payment shall be conclusive. E. Distribution Limitation. Notwithstanding any other provision of this subsection 4., all distributions from the DROP shall conform to the "Minimum Distribution Of Benefits" provisions as provided for herein. F. Direct Rollover of Certain Distributions. This subsection applies to distributions made on or after January 1, 2002. Notwithstanding any provision of the DROP to the contrary, a distributee may elect to have any portion of an eligible rollover distribution paid in a direct rollover as otherwise provided under the System in Section 24. Administration of DROP. A. Board Administers the DROP. The general administration of the DROP, the responsibility for carrying out the provisions of the DROP and the responsibility of overseeing the investment of the DROP's assets shall be placed in the Board. The members of the Board may appoint from their number such subcommittees with such powers as they shall determine; may adopt such administrative procedures and regulations as they deem desirable for the conduct of their affairs; may authorize one or more of their number or any agent to execute or deliver any instrument or make any payment on their behalf; may retain counsel, employ agents and provide for such clerical, accounting, actuarial and consulting services as they may require in carrying out the provisions of the DROP; and may allocate among themselves or delegate to other persons all or such portion of their duties under the DROP, other than those granted to them as Trustee under any trust agreement adopted for use in implementing the DROP, as they, in their sole discretion, shall decide. A Trustee shall not vote on any question relating exclusively to himself. B. Individual Accounts. Records and Reports. The Board shall maintain records showing the operation and condition of the DROP, including records showing the individual balances in each Member's DROP Account, and the Board shall keep in convenient form such data as may be necessary for the valuation of the assets and liabilities of the DROP. The Board shall prepare and distribute to Members participating in the DROP and other individuals or file with the appropriate governmental agencies, as the case may be, all necessary descriptions, reports, information returns, and data required to be distributed or filed for the DROP pursuant to the Code and any other applicable laws. C. Establishment of Rules. Subject to the limitations of the DROP, the Board from time to time shall establish rules for the administration of the DROP and the transaction of its business. The Board shall have discretionary authority to construe and interpret the DROP (including but not limited to determination of an individual's eligibility for DROP participation, the right and amount of any benefit payable under the DROP and the date on which any individual ceases to be a participant in the DROP). The determination of the Board as to the interpretation of the DROP or its determination of any disputed questions shall be conclusive and final to the extent permitted by applicable law. D. Limitation of Liability. (1) The Trustees shall not incur any liability individually or on behalf of any other individuals for any act or failure to act, made in good faith in relation to the DROP or the funds of the DROP. (2) Neither the Board nor any Trustee of the Board shall be responsible for any reports furnished by any expert retained or employed by the Board, but they shall be entitled to rely thereon as well as on certificates furnished by an accountant or an actuary, and on all opinions of counsel. The Board shall be fully protected with respect to any action taken or Ordinance No. 1141 Page 33 of 35 Language to be added is douNe_undedioed. Language to be deleted is sktwk-Uxough. suffe". by it in good faith in reliance upon such "w")ert, accountant, actuary or counsel, and all actions taken or suffered in such reliance shall be conclusive upon any person with any interest in the DROP. 6. General Provisions. A. The DROP is not a separate retirement plan. Instead, it is a program under which a Member who is eligible for normal retirement under the System may elect to accrue future retirement benefits in the manner provided in this Section 28 for the remainder of his employment, rather than in the normal manner provided under the plan. Upon termination of employment, a Member is entitled to a lump sum distribution of his or her DROP Account balance or may elect a rollover. The DROP Account distribution is in addition to the Member's monthly benefit. B. Notional account. The DROP Account established for such a Member is a notional account, used only for the purpose of calculation of the DROP distribution amount. It is not a separate account in the System. There is no change in the System's assets, and there is no distribution available to the Member until the Member's termination from the DROP. The Member has no control over the investment of the DROP account. C. No employer discretion. The DROP benefit is determined pursuant to a specific formula which does not involve employer discretion. D. IRC limit. The DROP Account distribution, along with other benefits payable from the System, is subject to limitation under Internal Revenue Code Section 415(b). E. Amendment of DROP. The DROP may be amended by an ordinance of the City at any time and from time to time, and retroactively if deemed necessary or appropriate, to amend in whole or in part any or all of the provisions of the DROP. However, except as otherwise provided by law, no amendment shall make it possible for any part of the DROP's funds to be used for, or diverted to, purposes other than for the exclusive benefit of persons entitled to benefits under the DROP. No amendment shall be made which has the effect of decreasing the balance of the DROP Account of any Member. F. Facility of Payment. If a Member or other person entitled to a benefit under the DROP is unable to care for his affairs because of illness or accident or is a minor, the Board shall direct that any benefit due him shall be made only to a duly appointed legal representative. Any payment so made shall be a complete discharge of the liabilities of the DROP for that benefit. G. Information. Each Member, Beneficiary or other person entitled to a benefit, before any benefit shall be payable to him or on his account under the DROP, shall file with the Board the information that it shall require to establish his rights and benefits under the DROP. H. Prevention of Escheat. If the Board cannot ascertain the whereabouts of any person to whom a payment is due under the DROP, the Board may, no earlier than three (3) years from the date such payment is due, mail a notice of such due and owing payment to the last known address of such person, as shown on the records of the Board or the City. If such person has not made written claim therefor within three (3) months of the date of the mailing, the Board may, if it so elects and upon receiving advice from counsel to the System, direct that such payment and all remaining payments otherwise due such person be canceled on the records of the System. Upon such cancellation, the System shall have no further liability therefor except that, in the event such person or his Beneficiary later notifies the Board of his whereabouts and requests the payment or payments due to him under the DROP, the amount so applied shall be paid to him in accordance with the provisions of the DROP. Written Elections. Notification. (1) Any elections, notifications or designations made by a Member pursuant to the provisions of the DROP shall be made in writing and filed with the Ordinance No. 1141 Page 34 of 35 Language to be added is douMeundedined. Language to be deleted is c§ack{hreugh. Bc.,,., in a time and manner determined by tipo3oard under rules uniformly applicable to all employees similarly situated. The Board reserves the right to change from time to time the manner for making notifications, elections or designations by Members under the DROP if it determines after due deliberation that such action is justified in that it improves the administration of the DROP. In the event of a conflict between the provisions for making an election, notification or designation set forth in the DROP and such new administrative procedures, those new administrative procedures shall prevail. (2) Each Member or Retiree who has a DROP Account shall be responsible for furnishing the Board with his current address and any subsequent changes in his address. Any notice required to be given to a Member or Retiree hereunder shall be deemed given if directed to him at the last such address given to the Board and mailed by registered or certified United States mail. If any check mailed by registered or certified United States mail to such address is returned, mailing of checks will be suspended until such time as the Member or Retiree notifies the Board of his address. Benefits Not Guaranteed. All benefits payable to a Member from the DROP shall be paid only from the assets of the Member's DROP Account and neither the City nor the Board shall have any duty or liability to furnish the DROP with any funds, securities or other assets except to the extent required by any applicable law. K. Construction. (1) The DROP shall be construed, regulated and administered under the laws of Florida, except where other applicable law controls. (2) The titles and headings of the subsections in this Section 28 are for convenience only. In the case of ambiguity or inconsistency, the text rather than the titles or headings shall control. Forfeiture of Retirement Benefits. Nothing in this Section shall be construed to remove DROP participants from the application of any forfeiture provisions applicable to the System. DROP participants shall be subject to forfeiture of all retirement benefits, including DROP benefits. M. Effect of DROP Participation on Employment. Participation in the DROP is not a guarantee of employment and DROP participants shall be subject to the same employment standards and policies that are applicable to employees who are not DROP participants. Ordinance No. 1141 Page 35 of 35 Language to be added is double undrdined. Language to be deleted is 6 R4Ahreugh. Gabriel Roeder "-*iith & Company One East Broward Blvd Consultants & A, ries Suite 505 GRS Ft. Lauderdale, FL 33301-1804 September 15, 2016 Mr. J. Scott Baur Pension Centers, LLC 4360 Northlake Blvd, Ste. 206 Paltn Beach Gardens, FL 33410-6264 Re: City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System Ordinance No. 1141 Restating the Pension Plan Actuarial Impact Statement Dear Scott: 954.527.1616 phone 954.525.0083 fax www.gabrielroeder.com We have reviewed the proposed ordinance which amends and restates the City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System ("City/OUA System") as follows: ■ The Okeechobee Utility Authority Employees' Retirement System ("OUA System') has been established to be effective October 1, 2016. ■ OUA employees who are members of the CitylOUA System on September 29, 2016, former OUA employees who vested under or retired from the City1OUA System on or before September 30, 2016, and the beneficiaries and joint annuitants of such members, shall become members, terminated vested persons, retirees, joint annuitants and beneficiaries of the OUA System, as applicable, on October 1, 2016 ■ All contributions, benefits, assets and liabilities of the City/OUA System attributable to current and former OUA employees on September 30, 2016, shall be transferred to the OUA System. ■ The restatement removes references to OUA employees and renames the plan as the City of Okeechobee General Employees' Retirement System. ■ The restatement changes the make-up of the board of trustees to ensure continuous trustee terms during the transition of the OUA members to the OUA System. In our opinion, this amendment will have no actuarial impact on the individual plan costs for the City or the OUA, provided there are no changes to the asset allocation procedure from the procedure currently in place, as reflected in separate Actuarial Valuation Reports as of October 1, 2015 for the two groups. The attached Statement must be filed with the Division of Retirement before the final public hearing on the ordinance. Please have a member of the Board of Trustees sign the Statement. Then send the Statement along with a copy of the proposed ordinance to Tallahassee. Theora P. Braccialarghe and Melissa R. Moskovitz are members of the American Academy of Actuaries and meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. The signing actuaries are independent of the plan sponsors. This report has been prepared by actuaries who have substantial experience valuing public employee retirement systems. To the best of our knowledge the information contained in this report is accurate and fairly presents the actuarial position of the Plan. Respectfully submitted, Z� Theora P. Braccialarghe, FSA, MAAA Enrolled Actuary No. 14-2826 cc: Scott Christiansen, Plan Attorney James Mullis, Board Chair Melissa R. Moskovitz, MAAA Enrolled Actuary No. 14-6467 Gabriel Roeder Smith C,,c Company OKEECHOBEE AND OKEECHO)BEE UTILITY AUTHORITY EMPLOYEES' RETIREMENT SYSTEM Impact Statement — September 15, 2016 Description of Amendment ■ The Okeechobee Utility Authority Employees' Retirement System ("OUA System') has been established to be effective October 1, 2016 ■ OUA employees who are members of the City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System ("City/OUA System') on September 29, 2016, former OUA employees who vested under or retired from the City/OUA System on or before September 30, 2016, and the beneficiaries and joint annuitants of such members, shall become members, terminated vested persons, retirees, joint annuitants and beneficiaries of the OUA System, as applicable, on October 1, 2016. ■ All contributions, benefits, assets and liabilities of the City/OUA System attributable to current and former OUA employees on September 30, 2016, shall be transferred to the OUA System. ■ The restatement removes references to OUA employees and renames the plan as the City of Okeechobee General Employees' Retirement System. The restatement changes the make-up of the board of trustees to ensure continuous trustee terms during the transition ofthe OUA members to the OUA System. Funding Implications of Amendment There is no impact on the individual plan costs for the City or the OUA. Certification of Administrator I believe the amendment to be in compliance with Part VII, Chapter 112, Florida Statutes and Section 14, Article X of the Constitution of the State of Florida. For the Board of Trustees, as Plan Administrator Gabriel Roeder Smith & Company Gabriel Roeder Smith & Company One East Broward Blvd. G,RS Consultants & Actuaries Suite 505 Ft. Lauderdale, FL 33301-1804 September 15, 2016 Mr. J. Scott Baur Pension Centers, LLC 4360 Northlake Blvd, Ste. 206 Palm Beach Gardens, FL 33410-6264 des Re: City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System Ordinance No. I y ( Restating the Pension Plan Actuarial Impact Statement Dear Scott: 954.527.1616 phone 954.525.0083 fax www.gabrielroeder.com We have reviewed the proposed ordinance which amends and restates the City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System ("City/OUA System") as follows: • The Okeechobee Utility Authority Employees ' Retirement System ("OUA System') has been established to be effective October 1, 2016 • OUA employees who are members of the City/OUA System 077 September 29, 2016, former OUA employees who vested under or retired from the City/OUA System on or before September 30, 2016, and the beneficiaries and joint annuitants of such members, shall become members, terminated vested persons, retirees, joint annuitants and beneficiaries of the OUA System, as applicable, on October 1, 2016. ■ All contributions, benefits, assets and liabilities of the City/OUA System attributable to current and former OUA employees on September 30, 2016, shall be transferred to the OUA System. ■ The restatement removes references to OUA employees and renames the plan as the City of Okeechobee General Employees' Retirement System. ■ The restatement changes the make-up of the board of trustees to ensure continuous trustee terms during the transition of the OUA members to the OUA System. In our opinion, this amendment will have no actuarial impact on the individual plan costs for the City or the OUA, provided there are no changes to the asset allocation procedure from the procedure currently in place, as reflected in separate Actuarial Valuation Reports as of October 1, 2015 for the two groups. The attached Statement must be filed with the Division of Retirement before the final public hearing on the ordinance. Please have a member of the Board of Trustees sign the Statement. Then send the Statement along with a copy of the proposed ordinance to Tallahassee. Theora P. Braccialarghe and Melissa R. Moskovitz are members of the American Academy of Actuaries and meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. The signing actuaries are independent of the plan sponsors. This report has been prepared by actuaries who have substantial experience valuing public employee retirement systems. To the best of our knowledge the information contained in this report is accurate and fairly presents the actuarial position of the Plan. Respectfully submitted, Theora P. Braccialarghe, FSA, MAAA Melissa R. Moskovitz, MAAA Enrolled Actuary No. 14-2826 Enrolled Actuary No. 14-6467 cc: Scott Christiansen, Plan Attorney James Mullis, Board Chair Gabriel Roeder Ennirh 8-r Co.npa:,y OKEECHOBEE AND OKEECHOBEE UTILITY AUTHORITY EMPLOYEES' RETIREMENT SYSTEM Impact Statement — September 15, 2016 Description of Amendment The Okeechobee Utility A uthority Employees' Retirement System ("OUA System') has been established to be effective October 1, 2016 ■ OUA employees who are members of the City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System ("City/OUA System') on September 29, 2016, former OUA employees who vested under or retired from the City/OUA System on or before September 30, 2016, and the beneficiaries and joint annuitants of such members, shall become members, terminated vested persons, retirees, joint annuitants and beneficiaries of the OUA System, as applicable, on October 1, 2016 ■ All contributions, benefits, assets and liabilities of the City/OUA System attributable to current and former OUA employees on September 30, 2016, shall be transferred to the OUA System. ■ The restatement removes references to OUA employees and renames the plan as the City of Okeechobee General Employees' Retirement System. ■ The restatement changes the make-up of the board of trustees to ensure continuous trustee terms during the transition of the OUA members to the OUA System. Funding Implications of Amendment There is no impact on the individual plan costs for the City or the OUA. Certification of Administrator I believe the amendment to be in compliance with Part VII, Chapter 112, Florida Statutes and Section 14, Article X of the Constitution of the State of Florida. For th Board of Trustees, as Plan Administrator Gabriel Roeder Smith & Company STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Flo da, that the attached copy of advertisement being a 'I��c� in the matter of C Cey""�CC' C IG-tC 0'V - A c(c',-r' '''--� C�c � CL_ IC:L duo: l I Cl,r in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of C) / dI ] a0tC'- Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this c7 f L— day of S.,c I Cr AD Notary Public, State of Florida at Large A EE-,: ANGIE BRIDGES MY COMMISSION# FF976149EXPIRES:Apra20,2020; b,". BOr[dod 7hm NOhq RM Undsrklars Okeechobee 107 SW 17th Stre F'! Okeechobee, Florid' 863-763-313 D :f7 )74 alIIL PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE NOTICE IS HEREBY GIVEN that the City Council of the City of Okeecho- bee, will conduct a Public Hearing on-Tues, Sep 20, 2016, at 6 PM, or as soon thereafter possible, at City Hall, 55 SE 3rd Ave, Okeechobee, FL, to consider final readinq for adoption of the following Ordinance into law: No. ED PURSUANT TO ORDINAMLL nu. Luba, n or[ucr.ur AMENDED; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILIfY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. All members of the public are encouraged to attend and participate in said Hearing. The proposed ordinance may be Inspected In its entirety by mem- bers of the public at the Office of the City Clerk during normal business hours, Mon -Fri, 8:00 AM-4:30 PM, except for holidays. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter Considered at this meeting vnll need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to par- ticipate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. Published By: City Clerk Lane Gamiotea, CMC 477502 ON 9/9/2016 °F okFF Exhibit 2 Sept 20, 2016 yo M E M R A N U M TO: Mayor Kirk and City Council DATE: Sept. 14, 2016 FROM: City Clerk Gamiotea SUBJECT: Code Board Appointment & Fire Chief Smith 5 After advertising in multiple media sources since March, we have received ONE application for the TWO vacancies on this board. Current Members: Chair Jamie Gamiotea Vice Chair Rennae Sweda Lynn Boak Louise Conrad Melissa Close Ted Denisuk Jim Pippin Attached is a copy of Mrs. Michelle Sanders' application. We ask that you consider a motion to appoint her as an Alternate Member, term being September 21, 2016 through April 30, 2019. Note: this still leaves one Alternate Member position vacant on this Board. Only City residents can be appointed. Please continue to encourage your constituents to consider getting involved with their local government. Citizen Board Applications, and information about the Code Enforcement Board meeting dates/times and responsibilities are available on the City Clerks page of the web site. 55 Southeast 3" Avenue * Okeechobee * Florida * 34974 * (863) 763-3372 APPLICATION FOR CITY BOARDICOMMITTEE APPOINTMENTS Please print or type all information. The information from this application will be used by the City Council in -considering action on your appointment. The application MUST BE COMPLETED IN FULL. Answer "none" or "not applicable" where appropriate. ✓CHECK BOARD(S) OF INTEREST TO YOU A COPY OF EACH BOARDS DUTIES, MEETING DATES & TIMES ARE ATTACHED CITY RESIDENCE IS A REQUIREMENT for the OUA, Pension and Code Enforcement Boards. ❑ Planning Board -- Board Code ❑Okeechobee Utility ❑ General Employees ❑ Other: of Adjustment & Appeals — Enforcement Authority Board of & OUA Pension Fund Design Review Board Board Directors Trustee's APPLICANTS FULL NAME: ------------ m1CLynn (� rJ P—TS NAME COMMONLY USED: RESIDENCE ADDRESS:' I r- HOW LONG AT ADDRESS: 7 Years Is this in the City Limits?,NYes ❑No MAILING ADDRESS: HOME TELEPHONE: �LE t CELL/OTHER TELEPHONE: �)( CURRENT EMPLOYER & OCCUPATION: C rearker BUSINESS ADDRESS: WORK TELEPHONE: FAX NUMBER(S): Yes ❑No, explain: DATE OF BIRTH: ARE YOU A US CITIZEN? FLORIDA REGISTERED VOTER? )VeS County Registered in: V e. ❑No EDUCATION: High School Name & Location: SQ"-" art �l\1e� % 5�l J Year Graduated: X) � POST SECONDARY EDUCATION: NAME & LOCATION: DATES ATTENDED: CERTIFICATEIDEGREE REC'D: 11ci��e�si�y J -,)M-7 -2c)&1 "e101-`s Ge o o_ MILITARY SERVICE: DATES: BRANCH: DATE DISCHARGED: ARE YOU CURRENTLY EMPLOYED AS: ❑General Contractor ❑Business Person ❑Architect O (✓ALL THAT APPLY) ❑Engineer ❑Sub -Contractor ❑Realtor ❑Attorney ❑Doctor ❑Surveyor Lay Person ❑Urban Planner ❑Landscape Architect LIST ALL OF YOUR EMPLOYMENT, EXCEPT YOUR CURRENT EMPLOYER, DURING THE LAST 5 YEARS: NAME & ADDRESS TYPE OF BUSINESS JOB TITLE DATES \VXM�On --Lnh mt\ V%A'Oesk A5en� D-Q13- a0\5 HAVE YOU EVER BEEN APPOINTED OR DO YOU CURRENTLYSERVE ON A CITIZEN OR COMMUNITY BOARD FOR ANY OTHER AGENCY OR GOVERNMENT? DYES nNO IF YES, LIST: AGENCY BOARD NAME 1111/l POSITION DATES STATE YOUR EXPERIENCES AND INTERESTS OR ELEMENTS OFYOUR PERSONAL HISTORY THAT QUALIFY YOU FOR THIS APPOINTMENT. 1-1 i1�� Lbw. C.l�iZen w� S �h�eceS"�e� �n �11e 'S WjS 7oirlG on �It� OpmMu111��/. HAVE YOU RECEIVED ANY DEGREE(S), PROFESSIONAL CERTIFICATION(S) OR DESIGNATION(S) RELATED TO THE SUBJECT MATTER OF THIS APPOINTMENT? DYES -10. IF YES, LIST: ARE YOU NOW OR HAVE YOU EVER BEEN ELECTED OR APPOINTED TO ANY PUBLIC OFFICE? DYES 'qfl0 IF YES, LIST: OFFICE TITLE DATE OF ELECTION TERM LEVEL OF GOVERNMENT HAVE YOU EVER BEEN CONVICTED OF A CRIME, PLEAD GUILTY OR NO CONTEST TO A CRIMINAL CHARGE, OR ENTERED INTO AN AGREEMENT SETTING FORTH THE TERMS LEADING TO THE REDUCTION OR DISMISSAL OF THE CHARGES? (Exclude traffic violations for which a fine or civil penalty of $150 or less was paid) DYES Nqo IF YES, DESCRIBE: Where convicted: Date of conviction: DO YOU KNOW OF ANY REASON WHY YOU WILL NOT ABE ABLE TO ATTEND FULLY TO THE DUTIES OF THE OFFICE OR POSITION TO WHICH YOU HAVE BEEN OR WILL BE APPOINTED, INCLUDING BUT NOT LIMITED TO COMPLETING AND FILING A FINANCIAL DISCLOSURE FORM ANNUALLY WITH THE STATE? No HAVE YOU EVER BEEN FOUND IN VIOLATION OF FLORIDA STATUTES CHAPTER 112, PART III "CODE OF ETHICS FOR PUBLIC OFFICERS AND EMPLOYEES? DYES ONO IF YES, LIST: DATE: NATURE OF VIOLATION: DISPOSITION: THE FOLLOWING INFORMATION IS USED WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, AGE, DISABILITY OR MARITAL STATUS. HOWEVER, THE FEDERAL AND STATE GOVERNMENTS REQUIRE THE CITY PROVIDE STATISTICS ON THE NUMBER OF WOMEN, MINORITIES, VETERANS AND DISABLED PERSONS THAT ARE APPOINTED TO BOARDS. INFORMATION WILL BE USED FOR STATISTICAL PURPOSES ONLY AND HAVE NO BEARING ON YOUR APPOINTMENT: SEX: ❑MALE OFEMALE ETHNIC GROUP: "ICAUCASIAN ❑BLACK OSPANISH HERITAGE ❑NATIVE AMERICAN ❑ASIAN OR PACIFIC ISLANDER OOTHER(specify): /ALL THAT APPLY: DWARTIME PERIOD VETERAN ❑DISABLED VETERAN OVIETNAM VETERAN HANDICAPPED STATUS: DYES 040 IF YES, WHAT IS THE HANDICAP? ARE YOU A CURRENT OR FORMER LAW ENFORCEMENT OFFICER, OTHER EMPLOYEE O OR THE SPOUSE OR CHILD OF ONE, WHO IS EXEMPT FROM PUBLIC RECORDS DISCLOSURE UNDER FLORIDA STATUTE CHAPTER 119.07(3)(k)1 ? 1AYES ❑NO All information provided on this application is subject to public record laws. DESCRIBE ANY SKILLS AND BACKGROUND INFORMATION ABOUT YOURSELF THAT WOULD BE HELPFUL TO THE BOARD YOU WISH TO SERVE ON. IF MORE SPACE IS NEEDED, PLEASE ATTACH AN ADDITIONAL PAGE. W o cc� �ccir e ssf rt�t �sram� ^Tvo i�nck STATEMENT OF APPLICANT: I certify that the answers are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application. I hereby release all companies, schools or persons from all liability for any damage for issuing this information. I understand that the City may request a copy of my driver's license. I have the right to request that the City completely and accurately disclose to me the contents of any investigation or reports upon request to the Office of the City Clerk. I further understand all information provided becomes a matter of public record. CERTIFICATION: I understand that falsification, omission, misleading statements, or misrepresentation is cause for rejection of this application. I understand that this application is a Public Record and is subject to the provisions of Florida Statutes Chapter 119. I hereby acknowledge that I have read and understand each of the above statements. Signature of Applica OO The City Code Book Sec. 70-151, 70-171, 70-19170-211 read: "....membership of the board, where possible, shall consist of any of the following: architect, engineer, surveyor, urban planner, landscape architect, general contractor, realtor, business person, and lay persons." ®Other covered jobs include: correctional and correctional probation officer, firefighters, human resource officers, code enforcement officers, certain judges, assistant state attorneys, state attorneys, assistance and statewide prosecutors, personnel of the department of revenue or local governments whose responsibilities include revenue collection and enforcement of child support enforcement and certain investigators in the department of children and families [see §119.07(3)(k)1, F.S.j.ALL INFORMATION PROVIDED ON THIS FORM IS A PUBLIC RECORD, unless you qualify as exempt under the statute, DO NOT provide information you do not want to be given to the public. PLEASE RETURN COMPLETED APPLICATION TO: CITY OF OKEECHOBEE OFFICE OF THE CITY CLERK 55 SE 3R0 AVENUE OKEECHOBEE, FLORIDA 34974 CLERK OFFICE USE ONLY: BOARD APPOINTED TO CITY COUNCIL MEETING: INITIAL TERM: LETTER SENT: REAPPOINTMENT(S): RESIGNED: CERTIFICATE AWARDED: EXHIBIT 3 SEPT 20, 2016 Exhibit 3 will be provided at the meeting pit MEMORANDUM TO: Mayor Kirk and City Council FROM: City Clerk Gamiotea EXHIBIT 3 9/20/16 Agenda DATE: Sept. 20, 2016 SUBJECT: General Employees' Pension Board of Trustee Appointments With the adoption of Ordinance No 1141, Trustee appointments are needed for the General Employees' Plan. An election of the General Employees' Plan Members was conducted last week. And we have received one application from a City resident to be the newly appointed member (see attached). A motion would be in order to appoint Mr. Nathan Pippin to the General Employees' Retirement System Board of Trustees, (replacing OUA appointed Member Robert Ellerbee) and ratify Mrs. Melissa Henry as an Elected Fund Member Trustee (replacing OUA Fund Member Jamie Mullis), terms being October 1, 2016 to December 31, 2020. Make-up of the Board of Trustees rior to adoption of Ordinance No. 1141: 1. City Elected Fund Member: Jackie Dunham 2. OUA Elected Fund Member: Jamie Mullis 3. City Appointed Member: Daryl Roehm 4. OUA Appointed Member: Robert Ellerbee 5. 5th Member appointed by the above 4: Jose Santiago Make-up of the Board of Trustees after to adoption of Ordinance No. 1141: 1. Elected Fund Member: Jackie Dunham 2. Elected Fund Member: Melissa Henry 3. City Appointed Member: Daryl Roehm 4. City Appointed Member: Nathan Pippin 5. 5th Member appointed by the above 4: to be determined 7 55 Southeast 31 Avenue * Okeechobee * Florida * 34974 * (863) 7 - 372 M SEP q APPLICATION FOR CITY BOARDICOMMITTEE APPOINTME b� ;' cG1�J Please print or type all information. The information from this application will b d by Mi City Council in considering action on yourappointment. The application MUSTBE COW INFULL Answer "none" or "not applicable" where appropriate. ✓CHECK BOARD(S) OF INTEREST TO YOU A COPY OF EACH BOARDS DUTIES, MEETING DATES & TIMES ARE ATTACHED CITY RESIDENCE IS A REQUIREMENT for the OUA, Pension and Code Enforcement Boards. ❑ Planning Board — Board ❑ Code ❑ Okeechobee Utility N General Employees El Other. of Adjustment & Appeals — Enforcement Authority Board of & OUA Pension Fund Design Review Board Board Directors Trustee's APPLICANTS FULL NAME: James Nathan Pippin NAME COMMONLY USED: Nathan Pippin RESIDENCE ADDRESS: 1000 NW 6th Street, Okeechobee, FL 34972 HOW LONG AT ADDRESS: Years 1 month Is this in the City Limits? :&Yes ONO MAILING ADDRESS: 1000 NW 6th Street, Okeechobee, FL 34972 HOME TELEPHONE: CELUOTHER TELEPHONE: (561) 400-7742 CURRENT EMPLOYER & OCCUPATION, James Nathan Pippin PA Lic. Real Estate Broker, Bookkeeper & d/b/a Pippin Properties State Certified Residential Real Estate Appraiser RD4501 BUSINESS ADDRESS: 300 NW 41h Street, Okeechobee, FL 34972 WORK TELEPHONE: (863) 623-5761 FAX NUMBER(S): (863) 623-5761 DATE OF BIRTH: 06/05/1981 ARE YOU A US CITIZEN? WYes ONO, explain: FLORIDA REGISTERED VOTER? ®Yes County Registered in: Okeechobee LINO EDUCATION: High School Name & Location: Okeechobee High School, Okeechobee, FL Year Graduated: 1999 POST SECONDARY EDUCATION: NAME & LOCATION : DATES ATTENDED: CERTIFICATEMEGREEREC'D: American Public 2012 Accounting - Associates University MILITARY SERVICE: DATES: BRANCH: DATE DISCHARGED: N/A ARE YOU CURRENTLY EMPLOYED AS: ❑General Contractor 1236usiness Person OArchitect O (✓ALL THAT APPLY) ❑Engineer EISub-Contractor ®Realtor OAttorrley Moctor ❑Surveyor CILay Person ElUrban Planner ❑Landscape Architect LIST ALL OF YOUR EMPLOYMENT, EXCEPT YOUR CURRENT EMPLOYER, DURING THE LAST 5 YEARS: NAME & ADDRESS TYPE OF BUSINESS JOB TrrLE DATES Digital Risk Valuation Services LLC Lender Services Team Lead -Collateral Review May 2013 - June 2014 Dark Hammock Turtles LLC Agriculture Bookkeeper October 2012 - Present City of Okeechobee Municipal Finance Clerk March 2011- October 2012 TO w :A HAVEYOU EVER BEEN APPOINTEDM DO YOU CURRENTLY SERVE ON A CITIZrN OR COMMUNITY BOARD FOR ANY OTHER AGENCY OR GOVERNMENT? ❑YES fjNO IF YES, LIST: AGENCY BOARD NAME POSITION DATES STATEYOUR EXPERIENCES AND INTERESTS OR ELEMENTS OFYOUR PERSONALHISTORYTHAT QUALIFYYOU FOR THIS APPOINTMENT. I am a local business person in the Okeechobee community & take an interest in its growth. I've also worked for Okeechobee County as well as the City of Okeechobee at different times & have an interest in the well being of of the staff that serve this community. HAVE YOU RECEIVED ANY DEGREE(S), PROFESSIONAL CERTIFICATION(S) OR DESIGNATION(S) RELATED TO THE SUBJECT MATTER OF THIS APPOINTMENT? [)YES IDNO. IF YES, LIST: ARE YOU NOW OR HAVE YOU EVER BEEN ELECTED OR APPOINTED TO ANY PUBLIC OFFICE? DYES IMNO IF YES, LIST: OFFICE TITLE DATE OF ELECTION TERM LEVEL OF GOVERNMENT HAVE YOU EVER BEEN CONVICTED OF A CRIME, PLEAD GUILTY OR NO CONTEST TO A CRIMINAL CHARGE, OR ENTERED INTO AN AGREEMENT SETTING FORTH THE TERMS LEADING TO THE REDUCTION OR DISMISSAL OF THE CHARGES? (Exclude traffic violations for which a fine or civil penalty of $150 or less was paid) DYES IDNO IF YES, DESCRIBE: Where convicted: Date of conviction: DO YOU KNOW OF ANY REASON WHY YOU WILL NOT ABE ABLE TO ATTEND FULLY TO THE DUTIES OF THE OFFICE OR POSITION TO WHICH YOU HAVE BEEN OR WILL BE APPOINTED, INCLUDING BUT NOT LIMITED TO COMPLETING AND FILING A FINANCIAL DISCLOSURE FORM ANNUALLY WITH THE STATE? No HAVE YOU EVER BEEN FOUND IN VIOLATION OF FLORIDA STATUTES CHAPTER 112, PART III 'CODE OF ETHICS FOR PUBLIC OFFICERS AND EMPLOYEES? OYES ®NO IF YES, LIST: DATE: NATURE OF VIOLATION: DISPOSITION: THE FOLLOWING INFORMATION IS USED WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, AGE, DISABILITY OR MARITAL STATUS. HOWEVER, THE FEDERAL AND STATE GOVERNMENTS REQUIRE THE CITY PROVIDE STATISTICS ON THE NUMBER OF WOMEN, MINORITIES, VETERANS AND DISABLED PERSONS THAT ARE APPOINTED TO BOARDS. INFORMATION WILL BE USED FOR STATISTICAL PURPOSES ONLY AND HAVE NO BEARING ON YOUR APPOINTMENT: SEX: ®MALE OFEMALE ETHNIC GROUP: EICAUCASIAN ❑BLACK OSPANISH HERITAGE ONATIVE AMERICAN OASIAN OR PACIFIC ISLANDER ❑OTHER(spec'Ify): TALL THAT APPLY: OWARTIME PERIOD VETERAN ❑DISABLED VETERAN OVIETNAM VETERAN HANDICAPPED STATUS: OYES IDNO IF YES, WHAT IS THE HANDICAP? ARE YOU A CURRENT OR FORME—AW ENFORCEMENT OFFICER, OTHER M%PLOYEE O OR THE SPOUSE OR CHILD OF ONE, WHO IS EXEMPT FROM PUBLIC RECORDS DISCLOSURE UNDER FLORIDA STATUTE CHAPTER 119.07(3)(k)1? DYES QINO DESCRIBEANY SKILLS AND BACKGROUND INFORMATION ABOUTYOURSELFTHATWOULD BE HELPFUL TOTHE BOARD YOU WISH TO SERVE ON. IF MORE SPACE IS NEEDED, PLEASE ATTACH AN ADDITIONAL PAGE. t am a local business person in the Okeechobee community & take an interest in its growth. I've also worked for Okeechobee County as well as the City of Okeechobee at different times & have an interest in the well being of of the staff that serve this community. STATEMENT OF APPLICANT: I certify that the answers are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application. I hereby release all companies, schools or persons from all liability for any damage for issuing this information. I understand that the City may request a copy of my driver's license. 1 have the right to request that the City completely and accurately disclose to me the contents. of any investigation or reports upon request to the Office of the City Clerk. CERTIFICATION: I understand that falsification, omission, misleading statements, or misrepresentation is cause for rejection of this application. I understand that this application is a Public Record and is subject to the provisions of Florida Statutes Chapter 119. I hereby acknowledge that I have read and understand each of the above statements. Signature of Applicant: ADate: 09i13i2016 OThe City Code Book Sec. 70-151, 70-171, 70-19170-211 read: "....membership of the board, where possible, shall consist of any of the following: architect, engineer, surveyor, urban planner, landscape architect, general contractor, realtor, business person, and lay persons." ®Other covered jobs include: correctional and correctional probation officer, firefighters, human resource officers, code enforcement officers, certain judges, assistant state attorneys, state attorneys, assistance and statewide prosecutors, personnel of the department of revenue or local governments whose responsibilities include revenue collection and enforcement of child support enforcement and certain investigators in the department of children and families (see §119.07(3)(k)1, F.S.I. PLEASE RETURN COMPLETED APPLICATION TO: CITY OF OKEECHOBEE OFFICE OF THE CITY CLERK 55 SE 3Ro AVENUE OKEECHOBEE, FLORIDA 34974 CLERK OFFICE USE ONLY. BOARD APPOINTED TO CITY COUNCIL MEETING: INITIAL TERM: LETTER SENT: REAPPOINTMENT(S): RESIGNED: CERTIFICATE AWARDED: Exhibit 4 Sept 20, 2016 City Council Agenda: September 20t", 2016 Agenda Item Review and approve 3 year contract extension for audit services with Carr, Riggs & Ingrain, LLC. Renewed contract cost per year, $29,300 with additional $4,500 fee for Federal Single Audit designation. (Increase of $1,000 from prior years) Contract provided as the exhibit. CARR ,.ateVP RIGGS & INGRAM CPAs and Advisors August 31, 2016 Mayor and Commissioners City of Okeechobee 55 S.E. Third Avenue Okeechobee, FL 34974 Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 (321) 255 0088 (321) 259-8648 (fax) YN"acricpa.com We are pleased to confirm our understanding of the services we are to provide City of Okeechobee, Florida for the September 30, 2016, 2017 and 2018. We will audit the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of City of Okeechobee, Florida as of and for years ended September 30, 2016, 2017 and 2018. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement City of Okeechobee, Florida's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to City of Okeechobee, Florida's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis 2) Required supplementary pension information 3) Budgetary comparison schedules for certain governmental funds Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of Mayor and Commissioners City of Okeechobee, Florida Page Two America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of City of Okeechobee, Florida and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of City of Okeechobee, Florida's financial statements. Our report will be addressed to The Honorable Mayor and Members of the City Council of City of Okeechobee, Florida. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis -of - matter or other -matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that City of Okeechobee, Florida is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. Audit Procedures —General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Mayor and Commissioners City of Okeechobee, Florida Page Three Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures —Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures —Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of City of Okeechobee, Florida's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Mayor and Commissioners City of Okeechobee, Florida Page Four Other Services We will also assist in preparing the financial statements and related notes of City of Okeechobee, Florida in conformity with U.S. generally accepted accounting principles based on information provided by you. These non -audit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Management Responsibilities Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report. Mayor and Commissioners City of Okeechobee, Florida Page Five You are responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to (include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon). Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Engagement Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable Mayor and Commissioners City of Okeechobee, Florida Page Six precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible forthe work provided by any such third -party service providers. We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. We will provide copies of our reports to the City of Okeechobee, Florida; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Carr, Riggs & Ingram, LLC and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the U.S. Department of Housing and Urban Development or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Carr, Riggs & Ingram, LLC personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the [Name of Regulator] U.S. Department of Housing and Urban Development. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. To ensure that Carr, Riggs & Ingram, LLC's independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel. Deborah A. Goode is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be $29,300 per year, including out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.). In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. Should it appear we would be required to perform any services your personnel have been assigned, to allow for an efficient and timely engagement, or if we see areas where the task undertaken is not as anticipated, we will consult with you to determine if our firm or your staff will take the action necessary to complete the assignment. We will provide a Supplemental Service Agreement (Appendix A) for your signature and authorization. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). Mayor and Commissioners City of Okeechobee, Florida Page Seven You will be obligated to compensate us for all time expended and to reimburse us for all out-of- pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. By mutual agreement of both parties, this contract can be extended beyond this initial contract period. Electronic Data Communication and Storage and Use of Third Party Service Provider In the interest of facilitating our services to your company, we may send data over the Internet, securely store electronic data via computer software applications hosted remotely on the Internet, or allow access to data through third -party vendors' secured portals or clouds. Electronic data that is confidential to your company may be transmitted or stored using these methods. We may use third -party service providers to store or transmit this data, such as, but not limited to, providers of tax return preparation software. In using these data communication and storage methods, our firm employs measures designed to maintain data security. We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional standards. We also require our third -party vendors to do the same. You recognize and accept that we have no control over the unauthorized interception or breach of any communications or data once it has been sent or has been subject to unauthorized access, notwithstanding all reasonable security measures employed by us or our third -party vendors. You consent to our use of these electronic devices and applications and submission of confidential client information to third -party service providers during this engagement. To enhance our services to you, we will use a combination of remote access, secure file transfer, virtual private network or other collaborative, virtual workspace or other online tools or environments. Access through any combination of these tools allows for on -demand and/or real- time collaboration across geographic boundaries and time zones and allows CRI and you to share data, engagement information, knowledge, and deliverables in a protected environment. In order to use certain of these tools and in addition to execution of this acknowledgement and engagement letter, you may be required to execute a separate client acknowledgement or agreement and agree to be bound by the terms, conditions and limitations of such agreement. You agree that CRI has no responsibility for the activities of its third -party vendors supplying these tools and agree to indemnify and hold CRI harmless with respect to any and all claims arising from or related to the operation of these tools. While we may back up your files to facilitate our services, you are solely responsible for the backup of your files and records; therefore, we recommend that you also maintain your own backup files of these records. Arbitration and Mediation In the event of a dispute between the parties which arises out of or relates to this contract or engagement letter, the breach thereof or the services provided or to be provided hereunder, and, if the dispute cannot be settled through negotiation, the parties agree that before initiating arbitration, litigation or some other dispute resolution procedure, they will first to try in good faith to resolve the dispute through non -binding mediation. The mediation will be administered by the Mayor and Commissioners City of Okeechobee, Florida — Page Eight American Arbitration Association under its Dispute Resolution Rules for Professional Accounting and Related Services Disputes. The costs of any mediation proceedings shall be shared equally by all parties. We appreciate the opportunity to be of service to City of Okeechobee, Florida and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, Deborah A. Goode, CPA Partner Carr, Riggs & Ingram, LLC RESPONSE: This letter correctly sets forth the understanding of City of Okeechobee, Florida. Management signature: Title: Date: APPENDIX A Client Year Ended CARR, RIGGS & INGRAM, LLC SUPPLEMENTAL SERVICE AGREEMENT Proposed by Date Prepared At this time we anticipate having to perform the following services in order to complete your year end and financial statements: Reason for requiring the change order Nature of work to be performed Discussion with client Estimated Estimated Accountant Rate Hours Totals Estimated cost of change/ additional work You will be billed for the actual time expended on the services at our normal hourly rates. The terms and conditions of payment will be the same as in our engagement letter. Any revision of timetable Approved: Manager Partner Accepted: Client _ Date Rejected Manager Partner Reason Rejected Client APPENDIX A SUPPLEMENTAL SERVICE AGREEMENT PAGE 2 Date: Date: I do not want Carr, Riggs & Ingram, LLC to do the additional services required. I will be responsible for getting our personnel to perform the services. I realize that this will cause a delay in delivery of our financial statements and tax returns. August 31, 2016 Mayor and Commissioners City of Okeechobee 55 S.E. Third Avenue Okeechobee, FL 34974 Revrsc c/ Disfr buir'cl Gtf �j�7_U�l�if� /)�,--h o We are pleased to confirm our understanding of the services we are to provide City of Okeechobee, Florida for the years ending September 30, 2016, 2017 and 2018. We will audit the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of City of Okeechobee, Florida as of and for years ending September 30, 2016, 2017 and 2018. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement City of Okeechobee, Florida's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to City of Okeechobee, Florida's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis 2) Required supplementary pension information 3) Budgetary comparison schedules for certain governmental funds Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of Mayor and Commissioners City of Okeechobee, Florida Page Two America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of City of Okeechobee, Florida and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of City of Okeechobee, Florida's financial statements. Our report will be addressed to The Honorable Mayor and Members of the City Council of City of Okeechobee, Florida. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis -of - matter or other -matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that City of Okeechobee, Florida is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. Audit Procedures —General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Mayor and Commissioners City of Okeechobee, Florida Page Three RM Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures —Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures —Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of City of Okeechobee, Florida's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Mayor and Commissioner City of Okeechobee, Florida Page Four Other Services BUM We will also assist in preparing the financial statements and related notes of City of Okeechobee, Florida in conformity with U.S. generally accepted accounting principles based on information provided by you. These non -audit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Management Responsibilities Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report. Mayor and Commissioners City of Okeechobee, Florida Page Five You are responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to [include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon]. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Engagement Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable Mayor and CommissionerF City of Okeechobee, Florida — Page Six precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. We will provide copies of our reports to the City of Okeechobee, Florida; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Carr, Riggs & Ingram, LLC and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the U.S. Department of Housing and Urban Development or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Carr, Riggs & Ingram, LLC personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the [Name of Regulator] U.S. Department of Housing and Urban Development. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. To ensure that Carr, Riggs & Ingram, LLC's independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel. Deborah A. Goode is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be $29,300 per year, including out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.). In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. Should it appear we would be required to perform any services your personnel have been assigned, to allow for an efficient and timely engagement, or if we see areas where the task undertaken is not as anticipated, we will consult with you to determine if our firm or your staff will take the action necessary to complete the assignment. We will provide a Supplemental Service Agreement (Appendix A) for your signature and authorization. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). Mayor and Commissioners City of Okeechobee, Florida Page Seven You will be obligated to compensate us for all time expended and to reimburse us for all out-of- pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. By mutual agreement of both parties, this contract can be extended beyond this initial contract period. Electronic Data Communication and Storage and Use of Third Party Service Provider In the interest of facilitating our services to your company, we may send data over the Internet, securely store electronic data via computer software applications hosted remotely on the Internet, or allow access to data through third -party vendors' secured portals or clouds. Electronic data that is confidential to your company may be transmitted or stored using these methods. We may use third -party service providers to store or transmit this data, such as, but not limited to, providers of tax return preparation software. In using these data communication and storage methods, our firm employs measures designed to maintain data security. We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional standards. We also require our third -party vendors to do the same. You recognize and accept that we have no control over the unauthorized interception or breach of any communications or data once it has been sent or has been subject to unauthorized access, notwithstanding all reasonable security measures employed by us or our third -party vendors. You consent to our use of these electronic devices and applications and submission of confidential client information to third -party service providers during this engagement. To enhance our services to you, we will use a combination of remote access, secure file transfer, virtual private network or other collaborative, virtual workspace or other online tools or environments. Access through any combination of these tools allows for on -demand and/or real- time collaboration across geographic boundaries and time zones and allows CRI and you to share data, engagement information, knowledge, and deliverables in a protected environment. In order to use certain of these tools and in addition to execution of this acknowledgement and engagement letter, you may be required to execute a separate client acknowledgement or agreement and agree to be bound by the terms, conditions and limitations of such agreement. You agree that CRI has no responsibility for the activities of its third -party vendors supplying these tools and agree to indemnify and hold CRI harmless with respect to any and all claims arising from or related to the operation of these tools. While we may back up your files to facilitate our services, you are solely responsible for the backup of your files and records; therefore, we recommend that you also maintain your own backup files of these records. Arbitration and Mediation In the event of a dispute between the parties which arises out of or relates to this contract or engagement letter, the breach thereof or the services provided or to be provided hereunder, and, if the dispute cannot be settled through negotiation, the parties agree that before initiating arbitration, litigation or some other dispute resolution procedure, they will first to try in good faith to resolve the dispute through non -binding mediation. The mediation will be administered by the Mayor and Commissioner City of Okeechobee, Florida Page Eight EM American Arbitration Association under its Dispute Resolution Rules for Professional Accounting and Related Services Disputes. The costs of any mediation proceedings shall be shared equally by all parties. We appreciate the opportunity to be of service to City of Okeechobee, Florida and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, Deborah A. Goode, CPA Partner Carr, Riggs & Ingram, LLC RESPONSE: This letter correctly sets forth the understanding of City of Okeechobee, Florida. Management signature: Title: Date: ADDENDUM A This is an addendum to our audit engagement letter dated August 31, 2016. THIS ADDENDUM to the contract for professional services with Carr, Riggs & Ingram, LLC, dated this 16th day of September, 2016, and the terms herein are incorporated by reference and made a part of the renewal agreement with the professional firm. 1. The legislature has amended Chapter 119 Florida Statutes, Section .0701 thereof, to expand the obligation of local government to include into all contracts certain language that relates to public records, which is made a part of this contract. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE CITY OF OKEECHOBEE AT: CITY CLERK10S OFFICE 55 S.E. 3rcl Avenue Okeechobee, FL. 34974 (863) 763-3372 ext. 215 Igamiotea@cityofokeechobee.com 2. The contractor shall adhere to Florida public records laws, including the following: a. Keep and maintain public records required by the City to perform the services, and upon request of the custodian of records for the City, provide the City with a copy of the requested records or allow the records to be copied or inspected within a reasonable time at a cost that does not exceed the cost allowed in Chapter 119 or as otherwise provided by law. b. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of this contract term and following completion of the contract if the contractor does not transfer the records to the City. c. Upon completion of the contract, transfer, at no cost, to the City all public records in possession of the contractor or thereafter keep and maintain public records required by the City to perform the service. If the contractor transfers all public records to the City upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request of the City Clerk, in a format that is compatible with the information technology systems of the City. 3. Noncompliance: a. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the contractor of the request, and the contractor must provide the records to the City or allow the records to be inspected or copied within a reasonable time. A reasonable time is defined as within eight (8) business days. b. If the contractor does not comply with the request of the City for the records, the City shall enforce the contract provisions in accordance with the contract. c. If the contractor fails to provide the public records to the City within a reasonable time, the contractor may be subject to the penalties under Chapter 119.10. 4. Civil Action. a. If a civil action is filed against a contractor to compel production of public records relating to the City's contract for professional services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, If: 1) The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and 2) At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the City and to the contractor. b. A notice complies with the above if it is sent to the custodian of public records for the City and to the contractor at the contractor's address listed on its contract with the City, or to the contractor's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. c. A contractor who complies with a public records request within eight (8) business days after the notice is sent is not liable for the reasonable costs of enforcement. Client Year Ended APPENDIX A CARR, RIGGS & INGRAM, LLC SUPPLEMENTAL SERVICE AGREEMENT Proposed by Date Prepared At this time we anticipate having to perform the following services in order to complete your year end and financial statements: Reason for requiring the change order Nature of work to be performed Discussion with client Estimated Estimated Accountant Rate Hours Totals Estimated cost of change/ additional work You will be billed for the actual time expended on the services at our normal hourly rates. The terms and conditions of payment will be the same as in our engagement letter. Any revision of timetable Approved: Accepted: Manager Client _ Partner Date APPENDIX A SUPPLEMENTAL SERVICE AGREEMENT PAGE 2 Rejected Manager Partner Date: Reason Rejected Client Date: I do not want Carr, Riggs & Ingram, LLC to do the additional services required. I will be responsible for getting our personnel to perform the services. I realize that this will cause a delay in delivery of our financial statements and tax returns. `,y.oF.okEFti Exhibit 5 Sept 20, 2016 City Council Agenda: September 20t", 2016 Agenda Item Review and approve renewal of Property and Casualty Insurance coverages with the Public Risk Management of Florida (PRM) with an effective date of October 1", 2016. Coverages 2015/2016 2016/2017 % of Change PRM Property & Crime $57,754 $54,866 -5.00% PRM GL/AL/E&O/LEL & Excess Liability $82,436 $88,619 7.50% PRM Workers' Compensation $108,976 $122,374 12.29% Preferred Member Part. Credit-$9,583 $-$10,225 Cyber Liability N/a Included GRAND TOTAL $239,582 $255,634 6.7% Significant amendments: ® Windstorm deductible was 3% per affected building, now 2% • Terrorism was excluded now covered up to $10,000,000 as an aggregate for the pool. Exhibit 6 Sept 20, 2016 ORDINANCE NO. 1142 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 2.11 PERCENT (2.11%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Chapter 166, Florida Statues and Article VII, §2 of the Florida Constitution, the City of Okeechobee, Florida has the governmental, corporate and proprietary powers to conduct municipal government; and WHEREAS, these powers include to adopt millage rates to be levied by the City Council on all taxable real and tangible personal property within the City each Fiscal Year; and WHEREAS, the City Council of the City of Okeechobee deems it necessary and advisable to adopt and levy a millage rate for the City for the Fiscal Year 2016-17; and NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: A millage rate is hereby adopted and levied by the City Council of the City of Okeechobee for Fiscal Year beginning October 1, 2016 and ending September 30, 2017, pursuant to the Laws and Constitution of the State of Florida. The City Council of the City of Okeechobee, Florida, hereby levies a tax of 7.9932 per thousand dollar valuation on all real and tangible personal property within the corporate limits of the City of Okeechobee, provided however, that 7.9932 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 7.9932 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 2.11 percent more than the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered, and adopted, under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: The Finance Department shall furnish a certified copy of this Ordinance upon second reading and final adoption to the Okeechobee County Property Appraiser, the Okeechobee County Tax Collector, and the Florida Department of Revenue as required by law. Ordinance No. 1142 Page 1 of 2 Section 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 7: If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. Section 8: This ordinance shall take effect October 1, 2016. INTRODUCED for First Reading and Public Hearing on the 6`h day of September, 2016. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second Reading and Final Public Hearing on the 20`h day of September, 2016. /_11NOWN Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1142 Page 2 of 2 James E. Kirk, Mayor STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a lAcct�C in the matter of (1d-N.. _),: G-1 .,— I'j ,J'tc J—,"r in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of 6-)/C-) / �o Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this day of -c .ZCT/(r AD Notary Public, S ate of Florida at Large r� 2o'r?Yr 4 ANGIE BRIDGES :*. •*. MY COMMISSION # FF 976149 EXPIRES: April 20, 2020 Bottled Thru Notary PuW Undwflixi e Okeechobee 1 107 SW 17th St Okeechobee, Ere 863-763-31 g114b m Irby 6 �e s i >uitap y t 4974 PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE NOTICE IS HEREBY GIVEN that the City Council of the City of Okeecho- bee, Florida will conduct a Public Hearing on Toes, Se 20 2016, at 6:00 PM, or as soon thereafter possible, at city Hall, SS SE 3ra Ave., Okeecho- bee, FL, to consider final reading for adoption of the following Ordinance Into law: No. 1142: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEV- IED ON HOMESTEAD PROPERTY,• THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS MI PERCENT (2.11%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 2D0.065 (1); PROVIDING FOR CONFLICT; PROVIDING FOR SEV- ERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. All members of the public are encouraged to attend and participate in said Hearing. The proposed ordinance may be Inspected in its entirety by mem- bers of the public at the Office of the City Clerk during normal business hours, Mon -Fri, 8:00 AM4:30 PM, except for holidays. ANY PERSON DECIDING TO APPEAL any at decision made by the City Council with respect to any matter considered this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs spe al accommodation to par- bapate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the Cdy Clerk for the City's records. Published By: Gty Clerk Lane Gamiotea, CMC 477506 ON 9/9/2016 RtC F t EXh1W -# 6 Q1Zo12o/& Okeechc aNDEPENDENT Okee 85 eft NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a_,rn_ . I d 1 M (�� JL in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. 1 Katrina Elsken Sworn to and subscribed bef re me this Gli day of o AD ki Notary Public, State of Florida at Large •'y+yq•; ANGIE BRIDGES ^�¢' MY COMMISSION t FF976149 1 .!; WIRES:Aprn20,202D :Fati;?,'.•' BOMod Thu Nobq Pubk UnderwrBete r Suite 134974 NOTICE OF PROPOSED TAX INCREASE The City of Okeechobee has tentatively adopted a measure to increase its property tax levy. Last year's property tax levy: A. Initially proposed tax levy ............................... $2,121,130.00 B. Less tax reductions due to Value Adjustment Board and other assessment changes ........................... $180,977.00 C. Actual Property tax levy .................................. $1,940,153.00 This year's proposed levy tax ............................... $1,994,603.00 All concerned citizens are invited to attend a public hearing on the tax increase to be held on: Tuesday, September 20th, 2016 6:00 p.m. at City Hall, Council Chambers, Room 200 55 SE 3rd Ave., Okeechobee, FL 34974 A FINAL DECISION on the proposed tax increase and the budget will be made at this hearing. Exhibit 7 ORDINANCE NO. 1143 Sept 20, 2016 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,023,384.00, TRANSFERS -IN OF $1,146,722.00, AND EXPENDITURES OF $6,378,946.00, LEAVING A FUND BALANCE OF $3,791,160.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,323,926.00, EXPENDITURES OF $712,800.00 AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $261,126.00; OTHER GRANTS FUND REVENUES OF $743,480.00, TRANSFERS -IN OF $16,020.00, AND EXPENDITURES OF $759,500.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,372,985.00, EXPENDITURES OF $1,180,865.00, AND TRANSFERS -OUT OF $812,742.00, LEAVING A FUND BALANCE OF $3,379,378.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,861.00, AND EXPENDITURES OF $1,750.00, LEAVING A FUND BALANCE OF $3,111.00; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, Other Grants Fund, Capital Improvement Projects Fund, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2016, and ending September 30, 2017. GENERALFUND Revenues: Fund Balance $ 3,971,869.00 Ad Valorem Taxes - 7.9932 $ 1,914,819.00 Other Fees $ 682,600.00 Intergovernmental Revenue $ 1,431,235.00 Charges for Current Services $ 969,145.00 Fines, Forfeitures and Penalties $ 14,770.00 Uses of Money and Property $ 1,000.00 Other Revenues $ 37,946.00 TOTAL REVENUES $ 9,023,384.00 Transfer -In from Public Facilities Improvement Fund $ 350,000.00 Transfer -In from Capital Improvement Projects Fund $ 796,722.00 TOTAL REVENUES AND TRANSFERS $10,170,106.00 Expenditures: Legislative $ 183,099.00 Executive $ 195,341.00 City Clerk $ 216,170.00 Financial Services $ 293,816.00 Legal Counsel $ 75,710.00 General Services $ 368,052.00 Law Enforcement $ 2,242,018.00 Fire Protection $ 1,572,269.00 Road and Street Facilities $ 1,232,471.00 TOTAL EXPENDITURES $ 6,378,946.00 GENERAL FUND BALANCE $ 3,791,160.00 Ordinance No. 1143 Page 1 of 3 M PUBLIC FACILITIES IMPROVEMENT FUND Revenues: Fund Balance Revenues TOTAL REVENUES Expenditures: TOTAL EXPENDITURES Transfer -Out to General Fund TOTAL EXPENDITURES AND TRANSFERS PUBLIC FACILITIES IMPROVEMENT FUND BALANCE OTHER GRANTS FUND Revenues: Fund Balance Revenues TOTAL REVENUES Transfer -In from Capital Improvement Projects Fund TOTAL REVENUES AND TRANSFERS Expenditures: TOTAL EXPENDITURES OTHER GRANTS FUND BALANCE CAPITAL IMPROVEMENT PROJECTS FUND Revenues: Fund Balance Revenues TOTAL REVENUES Expenditures: TOTAL EXPENDITURES Transfer -Out to General Fund Transfer -Out to Other Grants Fund TOTAL EXPENDITURES AND TRANSFERS CAPITAL IMPROVEMENT PROJECTS FUND BALANCE LAW ENFORCEMENT SPECIAL FUND Revenues: Fund Balance Revenues TOTAL REVENUES Expenditures: TOTAL EXPENDITURES LAW ENFORCEMENT SPECIAL FUND BALANCE $ 658,676.00 $ 665,250.00 $ 1,323,926.00 $ 712,800.00 $ 350,000.00 $ 1,062,800.00 $ 261,126.00 $ 339,642.00 $ 403,838.00 $ 743,480.00 $ 16,020.00 $ 759,500.00 $ 759,500.00 $ 0.00 $ 5,129,685.00 $ 243,300.00 $ 5,372,985.00 $ 1,180,865.00 $ 796,722.00 $ 16,020.00 $ 1,993,609.00 $ 3,379,378.00 $ 4,361.00 $ 500.00 $ 4,861.00 $ 1,750.00 $ 3,111.00 Section 2: That this ordinance was proposed, considered and adopted under the provisions of Chapter 166 and 200.065 Florida Statues. Section 3: The Finance Department shall furnish a certified copy of this Ordinance upon second reading and final adoption to the Okeechobee County Property Appraiser, the Okeechobee County Tax Collector, and the Florida Department of Revenue as required by law. Ordinance No. 1143 Page 2 of 3 Section 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5: If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. Section 6: This ordinance shall be effective October 1, 2016. INTRODUCED for First Reading and Public Hearing on the 6ch day of September, 2016. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second Reading and Final Public Hearing on the 20`h day of September, 2016. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1143 Page 3 of 3 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, -orida, that the attached copy of advertisement being a —t-,t & in the matter of ': OI(-,jgL:"_� J in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of c')III /C7 /�C�1c: Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this C? -, day of ss.�? Z c,, ��: '� Cl (. AD Notary Public, State of Florida at Large ,o�� r `" '•. MGIE BRIDGES q * MY COMMISSION # FF 976149 EXPIRES: Apra 20,2020 Bwxbd Ttw Notary Pubk Underwriters Okeechobee �� SEEP 107 SW 17th Street �Siiite D Okeechobee, Florid 34974 �! 863-763-3134 " PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE NOTICE IS HEREBY GIVEN that the City Council of the Gty of Okeecho- bee, Florida will conduct a Public Hearing on Tues, Se 20 2016, at 6:00 PM, or as soon thereafter possible, at Gty Hall, 55 Sr M Ave., Okeerho- bee, FL, to consider final reading for adoption of the following Ordinance into law: No. 1143: AN ORDINANCE ADOPTING AN ANNUAL BUD- GET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1 2016, AND ENDING SEPTEMBER 30, 2017, WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF NR023,3o •0 $63 8946.00,I LEAVING A7FU DA ALANCENOF $3,791,160.00; PUBLIC FACILITIES IMPROVEMENT FUND REVE- NUES .OF $1,323,926.00, EXPENDITURES OF $712,800.00 AND TRANSFERS -OUT OF $350,)OD.00 LEAVING A FUND BALANCE OF $261,126.00, OTHER GRANTS FUND REVENUES OF $743,480.00, TRANSFERS -IN OF $16,020.00, AND EXPENDITURES OF $759,500.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IM- PROVEMENT PROJECTS FUND REVENUES OF $5,372,985.00, EX- PENDITURES OF $1,180,865.00, AND TRANSFERS -OUT OF $812,742.00, LEAVING A FUND BALANCE OF $3,379,378.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,861.00, AND EX- PENDITURES OF $1,750.00, LEAVING A FUND BALANCE OF $3,111.00; PROVIDING FOR CONFLICT; PROVIDING FOR SEV- ERABILITY; PROVIDING AN EFFECTIVE DATE. All members of the public are encouraged to attend and participate in said Hearing. The proposed ordinance may be Inspected in its entirety by mem- bers of the public at the Office of the City Gerk during normal business hours, Mon -Fri, 8:00 AM-4:30 PM, except for holidays. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to par- ticipate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council In support or opposition to any Item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the Gtyt records. Published By: ,'City Clerk Lane Gamiotea, Cr4C 477507 ON 9/9/20" n o ` ','� io a a rn n ro 7 w 'd Y o� ISw n cl- m G .- G 0 0 or, row o a F O to 5 w rn Cy x 03 cn go d H on Cl Lin • YI °w Oo 412 I2-6r� ``yy.OFOKFFCy ..� LL NOW O *91 City ®f Okeechobee To: Mayor & City Council From: Marcos Montes De Oca, City Administrator India Riedel, Finance Director RE: 2017 FY Budget Hearing Date: Sept. 20th, 2016 Q1201z01to The Final Budget presented provides for a 2.7% increase in the operation departments General Fund Budget. Revenues (excluding reserves and transfers) are up by 3.58%. Items amended from First Hearing date of Sept. 6`": ➢ Millage rate at 7.9932 implemented within General Fund ➢ Removed CASA software upgrade for assessment ➢ Implemented the 1.5% COLA for full and part time employees City of Okeechobee PROPOSED 2016/2017 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2014/2015 2015/2016 1 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED F/Y Beginning Fund Balance $ 3,744,185 $ 3,744,185 $ 3,971,869 $ 3,791,160 Roll forward from previous year $ 180,709 $ 3,971,869 REVENUES 960/,DAD VALOREM 7.9932 ` $ 1,783,987 $ 1,868,924 $ 1,866,614 $ 1,914,819 OTHER FEES $ 747,532 $ 681,363 $ 697,236 $ 682,600 INTERGOVERNMENTAL $ 1,466,547 $ 1,382,941 $ 1,506,209 $ 1,431,235 CHARGES FOR SERVICES $ 1,017,009 $ 858,798 $ 994,153 $ 969,145 FINES, FORFEITURES & PE $ 24,616 $ 15,695 $ 15,755 $ 14,770 USES OF MONEY & PROPEI $ 10,924 $ 1,000 $ 800 $ 1,000 OTHER REVENUES $ 204,662 $ 68,137 $ 108,306 $ 37,946 $ 5,255,277 $ 4,876,858 $ 5,189,073 $ 5,051,515 TRANSFERS - IN Public Facilities Fund (Transfei $ 398,000 $ 398,000 $ 350,000 $ 350,000 CDBG $ - $ - $ - 1 $ - Capital Proj /Improvement Fun $ - $ 899,441 $ 335,396 $ 796,722 $ 707 $ - $ - TOTAL REVENUES 1 $ 5,653,984 $ 6,174,299 $ 5,874,469 $ 6,378,946 EXPENDITURES LEGISLATIVE $ 146,409 $ 147,284 $ 142,496 $ 183,099 EXECUTIVE $ 185,716 $ 189,283 $ 184,053 $ 195,341 CITY CLERK $ 201,501 $ 234,441 $ 218,756 $ 216,170 FINANCIAL SERVICES $ 222,756 $ 307,369 $ 297,728 $ 293,816 LEGAL COUNCIL $ 55,437 $ 75,697 $ 53,844 $ 75,710 GENERAL SERVICES $ 338,764 $ 386,799 $ 337,737 $ 368,052 LAW ENFORCEMENT $ 1,944,140 $ 2,203,767 $ 2,142,952 $ 2,242,018 FIRE PROTECTION $ 1,300,237 $ 1,483,873 $ 1,382,686 $ 1,572,269 ROAD & STREET FACILITI $ 1,031,340 $ 1,181,711 $ 1,114,217 $ 1,232,471 TOTAL GEN. OPER. EXPENDITURES 1 $ 5,426,300 $ 6,210,224 $ 5,874,469 $ 6,378,946 FISCAL YEAR ENDING FUND BALANCE 1 $ 3,971,869 1 $ 3,708,260 1 $ 3,971,869 1 $ 3,791,160 Final Public Hearing, Sept 20th, 2016 1 of 28 OIrEE,Cy City of Okeechobee O� �. rjf`yV.m PROPOSED 2016/2017 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED FUND BALANCE $ 3,744,185 $ 3,744,185 $ 3,744,185 $ 3,791,160 Roll Forward from previous year $ 180,709 $ 3,971,869 REVENUES TAXES: 311-1000 96% AD VALOREM a 7.9932 IS 1,783,987 $ 1,868,924 $ 1,866,614 $1,914,819 TOTAL IS 1,783,987 $ 1,868,924 $ 1,866,614 $ 1,914,819 OTHER FEES: 312-5200 314-1000 314-4000 314-8000 316-0000 319-0000 335-1210 335-1400 335-1500 335-1800 312-6000 315.0000 335-2300 338-2000 Fire Insurance Premium $ 52,662 $ 50,100 $ 50,100 $ 50,100 Casualty Insurance Prem Tax (Police) $ 70,807 $ 68,100 $ 67,000 $ 67,000 Utility Tax -Electric $ 486,181 $ 439,810 $ 452,000 $ 450,000 Utility Tax/Natural Gas $ 22,538 $ 17,678 $ 17,800 $ 17,500 Utility Tax/Propane $ 35,724 $ 33,721 $ 33,000 $ 30,200 Prof & Business Tax Receipt $ 74,812 $ 67,554 $ 1 72,000 $ 66,800 Public Service Fee $ 4,808 $ 4,400 $ 5,336 $ 1,000 TOTAL $ 747,532 $ 681,363 $ 697,236 $ 682,600 AL REVENUES: SRS Cigarette Tax $ 207,687 $ 192,763 $ 192,763 $ 197,479 Mobile Home Licenses $ 26,254 $ 21,020 $ 19,590 $ 19,500 Alcoholic Beverage Licenses $ 5,822 $ 5,200 $ 5,400 $ 5,200 1/2 Cent Sales Tax $ 323,816 $ 318,770 $ 342,700 $ 322,800 1 Cent Sales Surtax $ 664,737 $ 622,588 $ 708,900 $ 656,154 Communications Service Tax $ 228,568 $ 216,300 $ 230,767 $ 223,913 Firefighters Supplement $ 600 $ 1,200 $ 2,000 $ 1,200 County Business Licenses $ 9,063 $ 5,100 $ 4,089 $ 4,989 TOTAL $ 1,466,547 $ 1,382,941 $ 1,506,209 $ 1,431,235 CHARGES FOR CURRENT SERVICES 322-0000 322-1000 323-1000 323-4000 323-7000 329-0000 341-2000 341-3000 341-4000 343-4010 Building & Inspections Fees $ 103,387 $ 90,170 $ 79,000 Exception & Zoning Fees $ 1,500 $ 2,333 $ 1,713 $ 500 Franchise -Electric $ 411,298 $ 3752422 $ 405,000 $ 401,000 Franchise -Natural Gas $ 2,352 $ 72095 $ 8,020 $ 7,095 Franchise -Solid Waste $ 1132952 $ 103,450 $ 107,450 $ 103,700 Plan Review Fees $ - $ 4,515 $ 300 $ 1,500 Alley/Street Closing Fees $ - $ 500 $ - $ 500 Map Sales $ - $ 25 $ - $ 25 Photocopies $ - $ 25 $ - $ 25 Solid Waste Collection Fees -Rend. $ 3842520 $ 365,433 $ 381,500 $ 3752800 TOTAL $ 1,017,009 $ 858,798 $ 994,153 1 $ 969,145 Final Public Hearing, Sept 20th, 2016 2 of 28 City of Okeechobee 0 PROPOSED 6 <= a GEr ON9 BUDGET RECAPITULATION - REVENUE AND EXPENSES FORFEITURES & PENALTIES: 351-1000 351-2000 351-3000 351-4000 351-5000 354-1000 2014/2015 1 2015/2016 1 2015/2016 1 2016/2017 ACTUALS I AMENDED JESTIMATE PROPOSED Court Fines $ 12,798 $ 8,674 $ 8,734 $ 8,425 Radio Comm. Fee $ 4,761 $ 4,562 $ 4,562 $ 4,020 Law Enforcement Education $ 1,498 $ 1,384 $ 1,384 $ 1,250 Investigation Cost Reimbursement $ 3,218 $ 925 $ 925 $ 925 Unclaimed Evidence $ - $ - $ - $ - Ordinance Violation Fines $ 2,341 $ 150 $ 150 $ 150 TOTAL $ 24,616 $ 15,695 $ 15,755 $ 14,770 USES OF MONEY & PROPERTY: 361-1000 361.3000 364-1000 Interest Earnings $ (95) $ 1,000 $ 800 $ 1,000 Investment Earnings $ 10,164 $ - $ - $ - Surplus City Property $ 855 $ - $ - $ - TOTAL $ 10,924 $ 1,000 $ 800 $ 1,000 REVENUES: 334-3000 343-9000 343-9100 343-9200 366-1000 369-1000 369-4000 Public Safety Grant $ 48,219 $ 1,791 $ 2,884 $ - Special Purpose Grant $ - $ - $ 45,335 $ - DOT Hwy Maint.Landscape/Mowing $ 8,632 $ 8,532 $ 8,532 $ 8,532 DOT Master Traffic Signals Maint. $ 9,713 $ 15,064 $ 9,413 $ 15,064 DOT Maint. Lights & Lights Contract $ 57,506 $ 28,953 $ 28,953 $ - Other Revenues $ 67,257 $ 5,440 $ 3,456 $ 10,000 Miscellaneous $ 7,410 $ 2,386 $ 4,502 $ 2,000 Code Enforcement Fine $ 2,463 $ 3,200 $ 3,000 $ 500 Police Accident Reports $ 3,462 $ 2,771 $ 2,231 $ 1,850 l Lease Proceeds F $ - $ - $ -AL $ 204,662 $ 68,137 $ 108,306 $ 37 946 OTHER REVENUES AND TRANSFER IN 381-1000 Impact Fee Transfer in $ 707 $ - $ - $ - Capital Project Improvements (Transfer -In) 0 $ 477,414 $ 382,371 $ 796,722 CDBG Fund (Transfer -In) Public Facilities Improvement (Transfer -In) $ 398,000 $ 350,000 $ 350,000 $ 350,000 TOTAL $ 398,707 $ 827,414 $ 732,371 $ 1,146,722 TOTAL REVENUE & OTHER FUNDING SOURCES 1 $ 5,653,984 1 $ 5,787,172 1 $ 5,921,444 1 $ 6,378,946 OPERATING TRANSFERS - OUT Due From CDBG $ - $ - $ - $ Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT Final Public Hearing, Sept 20th, 2016 3 of 28 ``yy.OF•OKfE.cy O a :sue-o » 91 h City of Okeechobee PROPOSED 2016/2017 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) 2014/2015 ACTUALS 2015/2016 AMENDED 2015/2016 ESTIMATED 2016/2017 PROPOSED 1100 EXECUTIVE SALARIES S 36,100 S 46,100 $ 46,100 $ 46,100 1510 LONGEVITY/SERVICE INCENTIVE S - S - $ - $ - 2100 FICA $ 2,401 $ 3,255 S 3,100 S 3,756 2200 RETIREMENT $ 3,124 S 3,650 $ 3,650 $ 3,510 2300 LIFE AND HEALTH INSURANCE S 25,960 $ 17,784 S 17,456 $ 40,057 2400 WORKERS COMPENSATION $ 200 S 225 S 190 $ 227 TOTAL PERSONNEL COSTS: $ 67,785 $ 71,014 $ 70,496 $ 93,650 Final Public Hearing, Sept 20th, 2016 4 of 28 City of Okeechobee ° PROPOSED a' a ag 2016/2017 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED 3400 OTHER CONTRACT SERVICES $ 16,000 $ 18,000 $ 18,000 $ 58,000 4000 TRAVEL AND PER DIEM $ 1,566 $ 2,000 $ 1,200 $ 2,000 4100 COMM. & FREIGHT $ 1,305 $ 3,200 $ 2,800 $ 3,200 4500 INSURANCE $ 2,836 $ 3,030 $ 2,580 $ 3,209 4609 REPAIR & MAINTENANCE $ - $ 400 $ 480 $ 400 4901 EDUCATION $ 565 $ 1,500 $ 1,420 $ 1,500 4909 MISCELLANEOUS $ 795 $ 1,000 $ 750 $ 1,000 5400 BOOKS, PUBLICATIONS, ETC $ 955 $ 1,200 $ 830 $ 1,200 8100 SHARED SERVICES $ 8,937 $ 8,940 $ 8,940 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ - $ - $ - $ - 8201 INTERLOCAL PART. w/IRSC $ - $ - $ - $ - 8202 LOCAL COMMUNITY REQUEST $ 10,000 $ 10,000 $ 10,000 $ 10,000 574-8300 TOURISM/ECO. DEWCENTENNIAL $ 35,665 $ 27,000 $ 25,000 $ - TOTAL SUPPLIES AND OTHER SERVICES $ 78,624 $ 76,270 $ 72,000 $ 89,449 GRAND TOTAL FOR DEPARTMENT $ 146,409 1 $ 147,284 1 $ 142,496 $ 183,099 2300 Health Insurance & Benefit Cost adjustment 2200 Amended Pension contribution to 10% 3400 Adding Annexation study, $40,000 2400& 4500 Adjustment of Property/Casualty & WC Insurance Premiums 8200 Shared Services Council, $8940 8202 Economic Development (Chamber), $10,000; Final Public Hearing, Sept 20th, 2016 5 of 28 ``S.1.OF•DNEF�y E�.. 6 _ � 91 y General Fund - 001 City of Okeechobee PROPOSED 2016/2017 BUDGET DEPARTMENT: EXECUTIVE (0512) PERSONNEL COST: 2014/2015 ACTUALS 2015/2016 AMENDED 2015/2016 ESTIMATES 2016/2017 PROPOSED 1100 EXECUTIVE SALARIES $ 101,415 $ 80,525 $ 80,525 $ 82,849 1200 REGULAR SALARIES $ 37,464 $ 42,179 $ 42,179 $ 43,653 1510 LONGEVITY/SERVICE INCENTIVE $ 475 $ - $ - $ - 2100 FICA $ 9,186 $ 9,504 $ 9,486 $ 9,864 2200 RETIREMENT $ 12,310 $ 15,905 $ 15,905 $ 12,700 2300 1 LIFE AND HEALTH INSURANCE $ 13,763 $ 17,654 $ 16,811 $ 18,780 2400 IWORKERS COMPENSATION $ 600 $ 652 $ 589 $ 722 TOTAL PERSONNEL COSTS: $ 175,213 $ 166,419 $ 165,495 $ 168,568 Final Public Hearing, Sept 20th, 2016 6 of 28 City of Okeechobee` ti PROPOSED 2016/2017 BUDGET General Fund - 001 DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2014/2015 ACTUALS 2015/2016 AMENDED 2015/2016 ESTIMATES 2016/2017 PROPOSED 4000 TRAVEL AND PER DIEM $ 10 $ 3,250 $ 3,200 $ 4,000 4100 COMM. & FREIGHT $ 2,648 $ 4,005 $ 4,000 $ 4,005 4400 RENTALS & LEASES $ 1,770 $ 2,104 $ 1,877 $ 3,900 4500 INSURANCE $ 3,239 $ 3,460 $ 2,932 $ 3,668 4600 R&M VEHICLES $ 70 $ 1,000 $ 700 $ 1,550 4609 R&M EQUIPMENT $ 584 $ 1,405 $ 1,254 $ 1,400 4901 EDUCATION $ - $ 600 $ 1,001 $ 1,750 4909 MISCELLANEOUS $ 113 $ 500 $ 355 $ 500 5100 OFFICE SUPPLIES $ 211 $ 800 $ 422 $ 800 5200 OPERATING SUPPLY $ 356 $ 1,200 $ 200 $ 1,200 5201 FUEL AND OIL $ 474 $ 2,340 $ 1,670 $ 3,000 5400 BOOKS, PUBLICATIONS, ETC $ 1,028 $ 2,200 $ 947 $ 1,000 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 10,503 $ 22,864 $ 18,558 $ 26,773 GRAND TOTAL FOR DEPARTMENT I $ 185,716 $ 189,283 $ 184,053 1$ 195,341 COLA of 1.5% provided effective Oct. 1 2300 Health Insurance & Benefit cost adjustment 2200 Amended Pension contribution to 10% 4400 Upgrade of Copier for Admin. 4000 Increase based on added En& Conf., Legislative for city 2400& 4500 Adjustment of Property/Casualty & WC Insurance Premiums 4901 Increase based on conference registration and education tuition 5201 Fuel 900 gal @ $325 Final Public Hearing, Sept 20th, 2016 7 of 28 w ``ty.OF•OKEF�•Y a 'syo General Fund - 001 City of Okeechobee PROPOSED 2016/2017 BUDGET DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2014/2015 ACTUALS 2015/2016 AMENDED 2015/2016 ESTIMATES 2016/2017 PROPOSED 1100 EXECUTIVE SALARIES $ 57,341 $ 60,306 $ 60,306 $ 62,676 1200 REGULAR SALARIES $ 35,735 $ 46,582 $ 43,903 $ 32,946 1300 OTHER SALARIES $ 18,465 $ 27,885 $ 26,200 $ 15,100 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - 2100 FICA $ 8,449 $ 10,540 $ 9,876 $ 8,952 2200 RETIREMENT $ 12,088 $ 13,800 $ 11,948 $ 9,600 2300 LIFE AND HEALTH INSURANCE $ 15,021 $ 17,578 $ 16,730 $ 18,582 2400 WORKERS COMPENSATION $ 510 $ 560 $ 315 $ 613 TOTAL PERSONNEL COSTS: $ 147,609 $ 177,251 $ 169,278 $ 148,469 Final Public Hearing, Sept 20th, 2016 8 of 28 City of Okeechobee PROPOSED 2016/2017 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED 3103 MUNICIPAL CODE S 3,615 $ 4,500 $ 4,500 $ 4,500 3400 OTHER CONTRACTUAL SERVICES $ 8,800 $ 9,000 $ 9,000 $ 9,000 4000 TRAVEL AND PER DIEM $ 1,435 $ 3,000 $ 650 $ 3,000 4100 COMM. & FREIGHT $ 2,232 $ 2,300 $ 2,262 S 2,300 4500 INSURANCE $ 4,855 $ 5,190 $ 4,455 $ 5,501 4609 R&M EQUIPMENT $ 6,432 $ 7,100 $ 6,000 $ 7,100 4900 ADVERTISING/OTHER CHARGES $ 19,186 $ 15,000 $ 15,000 $ 25,000 4901 EDUCATION $ 600 $ 1,100 $ 728 $ 1,100 4909 MISCELLANEOUS/ELECTION $ 3,348 $ 6,000 $ 3,563 $ 6,000 5100 OFFICE SUPPLIES $ 1,461 $ 2,000 $ 1,709 $ 2,000 5400 BOOKS, PUBLICATIONS, ETC $ 1,928 $ 2,000 $ 1,611 $ 2,200 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 53,892 $ 57,190 $ 49,478 $ 67,701 GRAND TOTAL FOR DEPARTMENT IS 201,501 1 $ 234,441 $ 218,756 1 $ 216,170 COLA of 1.5% provided effective Oct. 1 1300 Removal of Part time hours (Centennial ) 2200 Amended Pension contribution to 10%o 2300 Health Insurance & Benefit cost adjustment 2400& 4500 Adjustment of Property/Casualty & WC Insurance Premiums 4900 Line item was increased based on additional meetings/advertisements; incl LDRs, etc Final Public Hearing, Sept 20th, 2016 9 of 28 F•OKfE�y General Fund - 001 City of Okeechobee PROPOSED 2016/2017 BUDGET DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2014/2015 ACTUALS 2015/2016 AMENDED 2015/2016 ESTIMATES 2016/2017 PROPOSED 2300 HEALTH INSURANCE $ 7,201 $ 8,640 $ 8,050 $ 10,050 3100 PROFESSIONAL SERVICES $ 27,897 $ 50,597 $ 42,000 $ 51,000 3300 LEGAL COST $ 18,666 $ 12,500 $ 1,100 $ 10,500 4000 TRAVEL AND PER DIEM $ 672 $ 800 $ 800 $ 800 4100 COMM. AND FREIGHT SERVICES $ 450 $ 1,010 $ 752 $ 1,010 4609 R&M EQUIPMENT $ 245 $ 750 $ 472 $ 800 4901 EDUCATION $ 275 $ 750 $ 670 $ 750 5100 OFFICE SUPPLIES $ 31 $ 150 $ - I $ 300 5400 MEMBERSHIP & SUBSCRIPTIONS $ - $ 500 $ -Is 500 TOTAL SUPPLIES AND OTHER SERVICES $ 55,437 $ 75,697 $ 53,844 $ 75,710 GRAND TOTAL FOR DEPARTMENT ' I $ 55,437 $ 75,697 1 $ 53,844 $ 75,710 COLA of 1.5% provided effective Oct. I Adj Health Ins. With the increased cost and aded dependent alloy Final Public Hearing, Sept 20th, 2016 10 of 28 City of Okeechobee PROPOSED 2016/2017 BUDGET General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 2014/2015 ACTUALS 2015/2016 AMENDED 2015/2016 ESTIMATES 2016/2017 PROPOSED 1100 EXECUTIVE SALARIES $ 54,707 $ 57,078 $ 57,078 $ 59,120 1200 REGULAR SALARIES $ 64,132 $ 69,546 $ 69,546 $ 71,289 1201 OTHER SALARY $ 14,500 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 2100 FICA $ 8,296 $ 9,880 $ 9,786 $ 11,225 2200 RETIREMENT $ 15,623 $ 16,160 $ 16,060 $ 13,200 2300 LIFE AND HEALTH INSURANCE $ 21,950 $ 25,629 $ 25,586 $ 25,629 2400 WORKERS COMPENSATION $ 651 $ 715 $ 685 $ 745 2500 UNEMPLOYMENT TAXES Is -is - $ - $ - TOTAL PERSONNEL COSTS: IS 165,359 $ 179,008 1 $ 178,741 $ 195,708 Final Public Hearing, Sept 20th, 2016 11 of 28 City of Okeechobee PROPOSED a° + 2016/2017 BUDGET General Fund - 001 DF.PARTMF.NT- F1NANCR DF.PARTMENT (M13) SUPPLIES & OTHER SERVICES 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATE PROPOSED 3200 ACCOUNTING & AUDIT $ 28,300 $ 36,800 $ 35,200 $ 37,800 3400 OTHER CONTRACTUAL SERVICES $ - $ 50,646 $ 47,800 $ 17,400 4000 TRAVEL AND PER DIEM $ 127 $ 1,750 $ 459 $ 1,750 4100 COMM. & FREIGHT $ 2,199 $ 2,800 $ 2,203 $ 2,800 4500 INSURANCE $ 5,104 $ 6,060 $ 5,050 $ 6,418 4609 R&M EQUIPMENT $ 8,402 $ 13,905 $ 13,420 $ 14,250 4901 EDUCATION $ - $ 850 $ 350 $ 850 4909 MISCELLANEOUS $ 268 $ 100 $ 20 $ 100 5100 OFFICE SUPPLIES $ 862 $ 1,200 $ 1,185 $ 1,200 5200 OPERATING SUPPLY $ 10,747 $ 14,100 $ 13,120 $ 15,350 5400 BOOKS, PUBLICATIONS, ETC $ 152 $ 150 $ 180 $ 190 6400 EQUIPMENT ($750 OR MORE) $ 1,236 $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 57,397 1 $ 128,361 $ 118,987 $ 98,108 TOTAL COST: $ 222,756 I $ 307,369 $ 297,728 $ 293,816 COLA of 1.5% provided effective Oct. I 1201 Add Part time IT personnel 2300 Health Insurance & Benefit Cost adjustment 2200 Amended Pension contribution to 10% 2200 2400 & 2400 Adjustment of Property/Casualty & WC Insurance Premiums 45 3200 Alloc. For Federal Single Audit 3400 Website build and maintence; OPEB calculation softwarelfrrm 4609 Add I Microsoft Exchange email; and Office 365 x2; software as needed 5200 Removed CASA upgrade for fire assessment($5000) Final Public Hearing, Sept 20th, 2016 12 of 28 ``Sy.OF'OKfE�y O 91` City of Okeechobee PROPOSED 2016/2017 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2014/2015 ACTUALS 2015/2016 AMENDED 2015/2016 ESTIMATES 2016/2017 PROPOSED 1200 REGULAR SALARIES $ 33,486 $ 66,934 $ 66,203 $ 68,958 1300 OTHER SALARY $ 28,028- 1400 OVERTIME $ - $ 1510 LONGEVITY/SERVICE INCENTIVE $ - $- 2100 FICA $ 4,752 $ 5,225 $ 5,200 $ 5,400 2200 RETIREMENT $ 4,470 $ 8,675 $ 8,600 $ 6,900 2300 LIFE AND HEALTH INSURANCE $ 12,830 $ 16,650 $ 16,250 $ 18,420 2400 WORKERS COMPENSATION $ 478 $ 520 1 $ 450 $ 590 TOTAL PERSONNEL COSTS: IS 84,044 1 $ 98,004 1 $ 96,703 $ 100,268 Final Public Hearing, Sept 20th, 2016 13 of 28 City of Okeechobee ° PROPOSED c _ a 2016/2017 BUDGET General Fund - 001 2014/2015 2015/2016 2015/2016 2016/2017 DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 117,275 $ 125,250 $ 111,220 $ 125,250 3400 OTHER CONTRACTUAL SERVICES $ 85,052 $ 93,896 $ 76,180 $ 75,110 4000 TRAVEL AND PER DIEM $ 2,655 $ 4,960 $ 2,800 $ 4,960 4100 COMM. &FREIGHT $ 2,198 $ 2,360 $ 1,250 $ 2,544 4300 UTILITIES $ 8,204 $ 10,685 $ 9,000 $ 9,600 4400 RENTALS AND LEASES $ 3,799 $ 3,787 $ 3,749 $ 3,687 4500 INSURANCE $ 15,961 $ 17,176 $ 14,952 $ 18,108 4600 R&M VEHICLES $ - $ 1,000 $ - $ 1,000 4609 R&M EQUIPMENT $ 9,120 $ 17,456 $ 14,900 $ 16,000 4901 EDUCATION $ - $ 300 $ - $ 700 4909 MISCELLANEOUS $ 101 $ 300 $ - $ 500 5100 OFFICE SUPPLIES $ 2,477 $ 2,900 $ 1,750 $ 2,900 5200 OPERATING SUPPLY $ 1,633 $ 1,900 $ 1,283 $ 1,900 5201 FUEL AND OIL $ - $ 325 $ - $ 325 5204 POSTAGE & SUPPLIES $ 6,226 $ 6,300 $ 3,950 $ 5,000 5400 BOOKS, PUBLICATIONS, ETC $ 19 $ 200 $ - $ 200 6400 EQUIPMENT ($750 OR MORE) $ J$ - $ - $ TOTAL SUPPLIES AND OTHER SERVICES 254,720 $ 288,795 1 $ 241,034 1 $ 267,784 GRAND TOTAL FOR DEPARTMENT $ 338,764 1 $ 386,799 1 $ 337,737 1 $ 368,052 COLA of 1.5% provided effective Oct. I 2300 Health Insurance & Benefit Cost adjustment 2200 3100 Planner cone. to work on FLUM, zoning maps,city code issues. Keeping dollars as amended 3400 Significant deer inAnimal Control Services 4000 Expecting full -agendas based on FLUM/Zoning/I'ext Amndmts &Economic Growth 4400 Rental of Copier, $2811; Postage Machine and updates 4609 Replacement fluorescent lights@ CH; Maint. & Inspection on equipment 2400 & 4500 Adjustment of Property/Casualty & WC Insurance Premiums b100 Copier paper for. all departments 5204 Reduced postage based on need Final Public Hearing, Sept 20th, 2016 14 of 28 ``Sy.OF•DkfE,Cy City of Okeechobee O lL :�ym i. PROPOSED d a « 2016/2017 BUDGET General Fund - 001 DEPARTMENT: POLICE DEPARTMENT (0521) PERSONNEL COST: 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 70,213 $ 109,885 $ 109,885 $ 59,600 1200 REGULAR SALARIES $ 885,980 $ 957,675 $ 957,675 $ 990,400 1201 HOLIDAY PAY $ 1,127 $ - $ - $ - 1202 OFFICERS HOLIDAY PAY $ 22,390 $ 26,745 $ 24,720 $ 27,146 1300 OTHER SALARY $ 24,322 $ 30,750 $ 31,000 $ 34,000 1400 OVERTIME $ 11,287 $ 13,998 $ 13,900 $ 7,500 1403 OFFICERS OVERTIME PAY $ 44,274 $ 69,500 $ 69,500 $ 69,500 1501 AUXILIARY PAY $ 1,200 $ 1,200 $ 1,200 $ 1,200 1510 LONGEVITY/SERVICE INCENTIVE $ 750 $ - $ - $ - 1520 OFFICERS LONGEVITY/SERVICE $ - $ 2,000 $ 2,000 $ 500 1540 CAREER EDUCATION $ 12,285 $ 13,350 $ 13,550 $ 14,250 2100 FICA $ 75,700 $ 94,081 $ 93,367 $ 93,750 2200 RETIREMENT $ 280,388 $ 290,840 $ 286,385 $ 308,400 2300 LIFE AND HEALTH INSURANCE $ 200,461 $ 225,179 $ 221,300 $ 261,678 2400 IWORKERS COMPENSATION $ 36,675 $ 40,125 $ 37,750 $ 44,215 2500 1 UNEMPLOYMENT COMP. $ - $ - $ -Is 3,200 TOTAL PERSONNEL COSTS: $ 1,667,052 $ 1,875,328 $ 1,862,232 1 $ 1,915,339 Final Public Hearing, Sept 20th, 2016 15 of 28 °gym City of Okeechobee SW PROPOSED 2016/2017 BUDGET General Fund - 001 DEPARTMENT: POLICE DEPARTMENT (0521) SUPPLIES & OTHER SERVICES 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 17,528 $ 20,608 $ 18,530 $ 20,608 3400 OTHER CONTRACTURAL SERVICES $ 20,595 $ 33,541 $ 25,121 $ 30,728 4000 TRAVEL AND PER DIEM $ 5,985 $ 5,000 $ 2,337 $ 5,000 4100 COMM. & FREIGHT $ 22,575 $ 34,050 $ 31,350 $ 34,050 4300 UTILITIES $ 16,118 $ 16,275 $ 14,800 $ 16,275 4400 RENTALS AND LEASES $ 3,814 $ 5,420 $ 3,767 $ 5,420 4500 INSURANCE $ 43,892 $ 46,950 $ 45,310 $ 49,708 4600 R&M VEHICLES $ 3,800 $ 10,000 $ 11,913 $ 10,000 4609 R&M EQUIPMENT $ 14,203 S 25,670 $ 21,600 $ 23,550 4700 PRINTING $ 1,037 $ 2,000 $ 816 $ 2,000 4901 EDUCATION -RESTRICTED $ 699 $ 4,500 $ 935 $ 4,500 4902 EDUCATION - NON -RESTRICTED $ - $ 4,500 $ - $ 4,500 4909 MISCELLANEOUS $ 1,392 $ 1,500 $ - $ 1,500 5100 OFFICE SUPPLIES $ 1,972 $ 5,000 $ 2,230 $ 5,000 5101 DETECTIVE SUPPLIES $ 1,977 $ 3,000 $ 2,681 $ 3,000 5102 INVESTIGATION FEES $ 160 $ 1,800 $ 811 $ 1,800 5200 OPERATING SUPPLY $ 7,469 $ 17,400 $ 15,850 $ 17,100 5201 FUEL AND OIL $ 42,649 $ 64,025 $ 57,670 $ 66,140 5202 OPERATING SUPPLIES (TIRES) $ 5,815 $ 7,000 $ 7,340 $ 8,000 5203 UNIFORMS/PATCHES $ 12,186 $ 15,300 $ 13,560 $ 15,300 5400 BOOKS, PUBLICATIONS, ETC $ 2,066 $ 2,500 $ 2,183 $ 2,500 6400 EQUIPMENT ($750 OR MORE) $ 5,821 $ - $ - $ - 8300 PUBLIC SERVICE GRANT $ 45,335 $ 2,400 $ 1,916 $ - 8301 FDOT -Traffic Safety Grant $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 277,088 $ 328,439 $ 280,720 $ 326,679 GRAND TOTAL FOR DEPARTMENT I $ 1,944,140 1 $ 2,203,767 1 $ 2,142,952 1 $ 2,242,018 COLA of 1.5% provided effective Oct..l 2300 Health Insurance &Benefit Cost adjustment 2100 Employer Contribution rate Incr. by 2.36 points 1201 Increase ;base salary for Records &-Police Coordinator, by $1000`basW.on responsibilities 1300 Amended PT Dispatcher base.pay to $12.50 11400 Decrease in Non-swom OT based on adding _FT dispatcher 4100 5 Cellular adapters @ $40 ea. moth for FDOT Laptops within patrol cars 2424 00,& 00 Adjustment of Property/Casualty & WC Insurance Premiums 4609 Replace 1 of the 2 A/C units in building (over 14 yrs old); $4000; 5200 Replacement of Office equipment (furniture, mats, etc.), $2006. 5201 Est.20350 gallons@ $3:25 5202 Increase based'on need/trend 522-1402 Dispatcher Overtime was not adjusted @ $9,500 (In Fire Dept. budget) Final Public Hearing, Sept 20th, 2016 16 of 28 City of Okeechobee om r PROPOSED r ' 2016/2017 BUDGET General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 65,633 $ 69,247 $ 69,240 $ 71,646 1200 REGULAR SALARIES $ 596,962 $ 638,806 $ 635,800 $ 682,520 1201 HOLIDAY PAY $ 19,228 $ 24,646 $ 20,600 $ 25,015 1300 OTHER SALARY $ 26,975 $ 27,815 $ 26,800 $ 28,649 1400 OVERTIME $ 30,930 $ 33,670 $ 24,500 $ 36,910 1401 OVERTIME PAY/ANNUAL & SICK $ 48,258 $ 57,200 $ 60,700 $ 60,060 1402 DISPATCHER OVERTIME $ 3,301 $ 6,500 $ 4,000 $ 4,750 1501 VOLUNTEER PAY $ 9,833 $ 12,000 $ 11,600 $ 12,000 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ 500 1540 CAREER EDUCATION $ 1,200 $ 2,400 $ 1,200 $ 1,200 2100 FICA $ 59,424 $ 67,158 $ 62,500 $ 71,800 2200 RETIREMENT $ 162,446 $ 172,815 $ 167,500 $ 192,040 2300 LIFE AND HEALTH INSURANCE $ 100,611 $ 114,324 $ 111,500 $ 144,117 2400 WORKERS COMPENSATION $ 33,749 $ 37,350 $ 31,800 $ 40,690 2500 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $1,158,550 $1,263,931 $1,227,740 $1,371,897 Final Public Hearing, Sept 20th, 2016 17 of 28 ``S,�:OF•UKff��Y i x City of Okeechobee PROPOSED 2016/2017 BUDGET General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES (MD) $ 7,845 $ 7,800 $ 7,200 $ 7,800 3102 PROF SERV (PHYS FOR SCBA) $ - $ 3,800 $ 1,400 $ 3,800 3103 WELLNESS PROGRAM (Gym) $ 2,880 $ 3,360 $ 2,880 $ 3,600 3400 OTHER CONTRACTUAL SERVICES $ - $ 2,450 $ - $ 2,450 4000 TRAVEL AND PER DIEM $ 3,010 $ 3,500 $ 1,650 $ 3,000 4100 COMM. & FREIGHT $ 11,884 $ 14,366 $ 10,126 $ 16,403 4300 UTILITIES $ 10,805 $ 14,175 $ 12,800 $ 14,000 4400 RENTALS AND LEASES $ 1,641 $ 2,400 $ 1,906 $ 2,400 4500 INSURANCE $ 26,890 $ 28,876 $ 23,516 $ 30,409 4600 R&M VEHICLES $ 7,832 $ 40,000 $ 28,033 $ 22,500 4609 R&M BUILDING & EQUIPMENT $ 19,704 $ 32,000 $ 28,500 $ 29,075 4700 PRINTING $ - $ 600 $ - $ 600 4901 EDUCATION $ 7,599 $ 12,000 $ 3,817 $ 11,000 4902 PUBLIC EDUCATION & FIRE PREY. $ 842 $ 1,500 $ 355 $ 1,500 4903 CODE ENFORCEMENT $ 8,556 $ 9,000 $ 5,888 $ 9,000 4905 TRAINING & MATERIALS $ 2,640 $ 3,500 $ - $ 3,500 4909 MISCELLANEOUS $ 71 $ 400 $ 357 $ 400 5100 OFFICE SUPPLIES $ 2,035 $ 2,200 $ 2,000 $ 2,420 5200 OPERATING SUPPLY $ 7,683 $ 11,825 $ 7,550 $ 11,825 5201 FUEL AND OIL $ 6,611 $ 9,190 $ 6,736 $ 9,190 5202 OPERATING SUPPLIES (TIRES) $ 2,992 $ 5,000 $ 1,815 $ 3,500 5203 UNIFORMS/PATCHES $ 7,673 $ 8,000 $ 5,228 $ 8,000 5400 BOOKS, PUBLICATIONS, ETC $ 2,494 $ 4,000 $ 3,189 $ 4,000 6400 EQUIPMENT ($750 OR MORE) $ - $ $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: 1 $ 141,6871 $ 219,942 1 $ 154,946 $ 200,372 GRAND TOTAL FOR DEPARTMENT $ 1 300 237 $ 1 483 873 $ 1 382 686 $ 1,572,2691 COLA of 1.5% provided effective Octal 1200 Add Full time Dispatcher base salary and other benefits .moo Incr.OT 1moi Incr..OT Budget to20132014 Estimates x 1.5% i402 Decrease DispatcherOT based on adding FT dispatcher 2306 Health Insurance ,& Benefit Cost adjustment 2200 Employer Contribution rate Incr. by 3.47 points 4600 Repair & Maint of Veh (trucks & engines) 2400 & 4500 Adjustment ofPmperty/Casualty& WC Insurance Premiums 4100 Adding Hotspot (Wi-Fi); adding 2:Radios Harris charge for access 5201 Number of gallons based on usage trend, Using $3.25 per gallon for gas; $3.75 on road diesel Final Public Hearing, Sept 20th, 2016 18 of 28 ``�y.OF•OKfE�•ry 2 1C{y� m 91 City of Okeechobee PROPOSED 2016/2017 BUDGET General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 129,410 $ 139,500 $ 139,489 $ 143,470 1200 REGULAR SALARIES $ 245,645 $ 295,400 $ 272,700 $ 310,300 1300 OTHER SALARIES $ 12,290 $ 22,000 $ 16,594 $ 36,000 1400 OVERTIME $ 2,302 $ 2,971 $ 3,916 $ 3,500 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - 2100 FICA $ 27,565 $ 36,967 $ 36,967 $ 39,200 2200 RETIREMENT $ 33,297 $ 55,004 $ 55,004 $ 43,500 2300 LIFE AND HEALTH INSURANCE $ 67,139 $ 78,806 $ 75,017 $ 89,066 2400 WORKERS COMPENSATION $ 26,758 $ 29,840 $ 24,773 $ 32,240 2500 UNEMPLOYMENT COST $ - $ - $ 350 $ 300 TOTAL PERSONNEL COSTS: $ 544,406 $ 660,488 $ 624,8101 $ 697,576 Final Public Hearing, Sept 20th, 2016 19 of 28 City of Okeechobee PROPOSED 2016/2017 BUDGET General Fund - 001 17�7�'Tlll,i�►�ill��il.�i11<ii�+�l�7:�:�.YO�lil` 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ - $ 5,000 $ - $ 5,000 3400 OTHER CONTRACTUAL SERVICES $ - $ 2,800 $ 100 $ 2,800 3401 GARBAGE COLLECTION FEE $ 368,127 $ 366,524 $ 366,524 $ 367,257 4000 TRAVEL AND PER DIEM $ 893 $ 2,000 $ 1,046 $ 2,500 4100 COMM. & FREIGHT $ 4,984 $ 5,500 $ 5,536 $ 6,500 4300 UTILITIES $ 14,645 $ 18,500 $ 15,512 $ 18,500 4400 RENTALS & LEASES $ 663 $ 1,250 $ 1,115 $ 750 4500 INSURANCE $ 32,067 $ 33,949 $ 19,122 $ 35,788 4600 R&M VEHICLES $ 2,152 $ 8,000 $ 8,442 $ 8,000 4601 R&M PARKS $ - $ - $ - $ 7,500 4609 R&M BUILDING & EQUIPMENT $ 22,344 $ 18,500 $ 27,376 $ 22,500 4901 EDUCATION $ 2,171 $ 3,000 $ 2,277 $ 4,000 4909 MISCELLANEOUS $ 880 $ 500 $ 365 $ 500 5100 OFFICE SUPPLIES $ 761 $ 750 $ 750 $ 750 5200 OPERATING SUPPLY $ 7,764 $ 6,400 $ 7,248 $ 6,500 5201 FUEL AND OIL $ 19,596 $ 27,050 $ 20,700 $ 27,050 5202 OPERATING SUPPLIES (TIRES) $ 2,843 $ 5,750 $ 4,951 $ 3,500 5203 UNIFORMS $ 6,342 $ 6,750 $ 7,903 $ 6,750 5204 DUMPING FEES $ - $ 500 $ 90 $ 750 5205 MOSQUITO CONTROL $ - $ 8,000 $ - $ 7,500 5300 ROAD MATERIALS/SUPPLIES $ 237 $ - $ 350 $ - 5400 BOOKS, PUBLICATIONS, ETC $ 465 $ 500 $ - $ 500 6300 IMPROVEMENTS $ - $ - $ - $ - 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: $ 486,934 $ 521,223 $ 489,407 $ 534,895 GRAND TOTAL FOR DEPARTMENT $ 1,031,340 $ 1,181,711 1 $ 1,114,217 $ 1,232,471 COLA of 1.5%provided effective Oct., I 2300 Health Insurance & Benefit cost adjustrrient 1300 Adding I Penn PT Admin employee 24 hrs per week; 4 Temp Employees@ 3 mo ea summer ninths 1200 Includes payout of retired employee 2200 Amended Pension contribution to 10% 4000 & 401 Increase in anticipated training for staff 4601 Adding line item; Parks, Repl. Lights in Veterans Park, and other R&M needed 4609 Incr. due to previous equipment repair history 5202 Estimated ## of gallons continued Used $3.25 rate for gas, $3.75:diesel Final Public Hearing, Sept 20th, 2016 20 of 28 City of Okeechobee PROPOSED ' 2016/2017 BUDGET Public Facility Fund-301 Public Facility Fund (Transportation) F/Y BEGINNING FUND BALANCE 2014/2015 2015/2016 2015/2016 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED $ 846,069 $ 546,177 $ 745,060 $ 658,676 REVENUES 301-313.4100 LOCAL OPTION GAS TAX $ 369,450 $ 327,944 $ 341,000 $ 330,400 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 236,789 $ 206,680 $ 254,000 $ 207,500 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 67,677 $ 67,500 $ 66,300 $ 67,500 301-312.3000 NINTH CENT FUEL TAX $ 66,674 $ 55,900 $ 63,200 $ 57,000 301-335.4100 MOTOR FUEL TAX REBATE $ 2,846 $ 2,570 $ 2,577 $ 2,500 301-361.1000 SCOP Funding S - $ 57,750 S 57,750 $ - 301-361.1000 INTEREST EARNINGS $ 331 $ 350 $ 250 $ 350 301-369.1000 MISCELLANEOUS $ 1,737 $ - $ - $ - TOTAL REVENUES T 745,5041 718,6941 785,077 665,250 EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ 6,166 $ 25,000 $ - $ 25,000 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICI $ 44,196 $ 77,700 $ 68,000 $ 51,000 301-549A300 PUBLIC FAC. UTILITIES $ 82,035 $ 87,300 $ 80,500 $ 77,300 301-549A609 REPAIR & MAINTENANCE $ 18,086 $ 17,500 $ 9,425 $ 18,500 301-549A909 MISC-PARK HOLIDAY LIGHTS $ 1,271 $ 2,000 $ 2,726 $ 5,000 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 46,102 $ 70,000 $ 70,000 $ 65,000 301-549-6300 PUBLIC FAC. IMPROVEMENTS $ 125,471 $ 335,000 $ 160,000 $ 275,000 301-549-6301 SCOP IMPROVEMENTS $ 1,248 $ 57,750 $ 57,750 $ - 301-549.6302 PUBLIC FAC. BEAUTIFICATION $ 5,390 $ 5,000 $ - $ - 301-549.6400 IPUBLIC FAC. MACHINERY & EQUIP $ 1 40,959 $ 75,000 $ 73,000 $ 196,000 TOTAL EXPENSES $ 370,924 1 $ 752,250 $ 521,401 $ 712,800 Transfer to General Fund $ 398,000 1 $ 350,000 $ 350,000 1 $ 550,0 0 ] F/Y ENDING FUND BALANCE 1 $ 822,649 1 $ 162,621 1 $ 658,736 1 $ 261,1261 Final Public Hearing, Sept 20th, 2016 21 of 28 r 91 City of Okeechobee PROPOSED 2016/2017 BUDGET PROPOSED FISCAL YEAR (2016-2017) DETAIL 3100 Engineering/Professional Services; SERVICES FOR PARKNEDIAN PROF! $ 25,000 3400 Grounds Maint., Street Sweeping, $ 51,000 4609 Median/road replacement plants and maintenance $ 17,500 Rep] small ROW Equipment, Chain saws, pole saws etc as needed $ 1,500 5300 Repair of roads/canal cleanup,/ctc. Sign Repair/Replacement $ 15,000 Traffic Signal Equipment Upgrades $ 10,000 ROW Drainage $ 10,000 R&M Roads/Culverts $ 10,000 Storm water infiltration repair $ 10,000 Storm Water Ditch Maint Adjustments $ 10,000 6300 Asphalt program, $ 180,000 Continued Sidewalk project $ 95,000 6400 Replacement 1/2 to 2x4:PIU $ 22,000 Streetsweeper $ 170,000 Airboat`Propeller $ 2,000 30KW Generator (Gov Surplus) $ 2,000 Final Public Hearing, Sept 20th, 2016 22 of 28 °F °KfEy ry City of Okeechobee A �. vm PROPOSED 6 -�O 2016/2017 BUDGET CAPITAL PROJECTS IMPROVEMENTS 2014/2015 1 2015/2016 2015/2016 2016/2017 ACTUAL AMENDED ESTIMATES PROPOSED F/Y BEGINNING FUND BALANCE $ 61518,728 $ 5,957,923 $ 6,355,830 $ 5,129,685 304-364.1000 304-361.1000 304-369.1000 $ - $ - $ - $ - DISPOSITION OF FIXED ASSETS $ 260,603 $ 246,000 $ 237,600 $ 237,600 INTEREST EARNINGS $ 6,504 $ 4,000 $ 5,050 $ 5,200 MISCELLANEOUS $ 658 $ 500 $ 500 1 $ 500 TOTAL REVENUES Fs 267,765 $ 250,500 $ 243,150 $ 243,300 EXPENDITURES 304-549-3100 Professional Services $ 8,375 $ 40,800 $ 29,500 $ 25,000 304-529A600 REPAIR & MAINTENANCE $ 2,600 $ 50,000 $ 25,000 $ 25,000 304-513-3100 Professional Services $ - $ 22,000 $ - $ 9,500 304-512-6400 ADMINISTRATION CAPITAL $ 304 $ 30,562 $ 30,562 $ 6,900 304-513-6400 1 FINANCE CAPITAL $ 304 $ 1,500 $ 1,500 $ 2,500 304-519-6400 GENERAL SERVICES CAPITAL $ 31,500 $ 114,500 $ 114,000 $ 66,000 304-521-6400 LAW ENFORCEMENT CAPITAL $ 340,200 $ 419,372 $ 419,000 $ 346,065 304-522-6400 FIRE PROTECTION CAPITAL $ 13,150 $ 50,200 $ 50,200 $ 33,000 304-522-6401 $ - $ - $ - $ 525,000 304-541-6400 PUBLIC WORKS CAPITAL $ - $ 3,500 $ 3,500 $ 6,900 304-549-6401 PARKS CAPITAL IMPROVEMENT $ 2,800 $ 100,000 $ 48,500 $ 50,000 304-549-6402 MEDIAN REPLACEMENT & ROW $ - $ 100,000 $ - $ 85,000 304-584.6400 FUTURE CAPITAL PROJECTS $ - $ 50,000 $ - $ - 304-2512-6400 CLERK CAPITAL $ 2,695 $ - $ - $ - 304-584.7100 PRINCIPAL $ - $ - $ - $ - 304-584.7200 INTEREST $ - $ - $ - $ - TOTAL EXPENDITURES $ 401,928 $ 982,434 $ 721,762 $ 1,180,865 F/Y ENDING I TRANSFER OUT TO Other Funds $ 28,735 $ 382,162 $ 365,162 $ 16,020 TRANSFER OUT TO GENERAL FUND $ - $ 899,441 $ 382,371 $ 796,722 TOTAL TRANSFER OUT $ 28,735 $ 1,281,603 $ 747,533 $ 812,742 ASSIGNED FUND BALANCE $ - $ - TOTALASSIGNED FUND BALANCE $ - $ UND BALANCE $ 6,355,830 $ 3,938,086 $ 5,129,685 $ 3,379,378 Final Public Hearing, Sept 20th, 2016 23 of 28 OF'OKE' �% Om City of Okeechobee PROPOSED 2016/2017 BUDGET FY 2017 549-3100 Professional services(i.ie. Engineering, etc. 529A600 $25,000 for Demo buildings, etc. 513-3100 Professional Services (Grant Administration Services) 512 Administrators office, chairs, desk, cabinets, Painting, etc. 519 Phone system and additional cabling computer equip, $50,000 (CH, Fire, Barn); Comp. repl.; Entr CH Doors $15,000 513 Replacement computer, dual monitor, stand; Plus additional computer, dual monitor for IT _... ,- - •Ra Ti 521 Replacement vehicles 12 + 1 (13) @ $22654; Equipment, decals, titles$43,263 I Radar, 4 Computers & equip, $5,000 Rep Equip in Electronics Room, $2000 I Taser,$I,100 MIWOP 522 2 Radios (handheld) $4000 ea; $8,000 Commercial Frontload Washer for heavy gear, $1,500 Continue Replacement Bottle, $4,000 Bunker Gear rotation and replacement, 6 @ $2500= $15,000 1 computer HD replacement, $1000; 1 Dell laptop for fire software in field (will connect to Spillman), $1800 3 replacement recliners, ea @ $800 = $2,400 522-6401 First out Engine Replacement, $447,000; Installed Equipment, $75,000 541 Bam Addition Improvements, telephone upgrades, $5,400; 1 PC Software, $1,500 Final Public Hearing, Sept 20th, 2016 24 of 28 City of Okeechobee PROPOSED 2016/2017 BUDGET Other Grants RECAPITULATION - REVENUE & EXPENSES FN BEGINNING FUND BALANCE REVENUES 302-331.3903 302-331.3905 302-361.1000 302-381.0000 302-381.0000 2014/2015 2015/2016 J 2015/2016 2016/2017 ACTUALS AMENDED I ESTIMATES PROPOSED $ $ $ 339,642 TMDL Grant $ $ 403,838 $ - $ 403,838 Section 319 Grant $ $ - $ $ - Interest Earnings $ - $ - $ $ TRANSFER IN -CAPITAL ASSIGNED FUNDS $ $ 300,000 $ 300,000 $ - TRANSFER IN -CAPITAL FUND RESERVES $ - $ 65,162 $ 65,162 $ 16,020 TOTAL REVENUES $ - $ 769,0001 $ 365,162 $ 419,858 EXPENDITURES 302-2552.3100 302-2552.3200 302-2552.4609 302-2552.4609 302-2552.4909 302-2752.3100 302-2752.3200 302-2752.4909 302-2752.4609 PROFESSIONAL SERVICES $ $ $ $ ADMINISTRATIVE SERVICES $ - $ - $ - $ - TEMPORARY RELOCATION $ $ $ - $ - HOUSING REHAB DEMO/REPURELOC $ - $ - $ - $ MISCELLANEOUS $ - $ $ $ " MISCELLANEOUS - BANKING EXP PROFESSIONAL SERVICES $ - $ 28,000 $ 25,520 $ 18,500 ADMINISTRATIVE SERVICES $ - $ 5,000 $ 5,000 MISCELLANEOUS $ - $ 1,000 $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ $ " Park and Canal Improvements $ $ 735,000 $ 735,000 TOTAL EXPENSES $ -]_$ 769,0001 $ 25,520 $ 759,500 F/Y ENDING FUND BALANCE DUE TO GENERAL FUND 331-3200 Grant related project Taylor Creek Park TMDL Grant $367,260; Matching, $183,630 Section319 Grant $367,260; Matching $147,052 Final Public Hearing, Sept 20th, 2016 25 of 28 ``Sy.OF •OKEfrH O City of Okeechobee PROPOSED 2016/2017 BUDGET Appropriations Grant RECAPITULATION - REVENUE & EXPENSES FN BEGINNING FUND BALANCE REVENUES 307-334.3900 307-361.1000 307-381.0000 2014/2015 2015/2016 1 2015/2016 1 2016/2017 ACTUALS AMENDED ESTIMATES PROPOSED $ - $ -is -Is Appropriation Funds $ $ 300,000 $ 300,000 $ Interest Earnings $ - $ - $ - $ TRANSFER IN -CAPITAL FUND RESERVES $ $ 17,000 $ 17,000 $ - TOTAL REVENUES $ - $ 317,000 $ 317,000 $ EXPENDITURES 307-559.3100 307-559.3102 307-559.4909 307-559.6300 PROFESSIONAL SERVICES -Engineering Services $ - $ - $ - $ PROFESSIONAL SERVICES-Gmt Admin $ - $ 9,000 $ 16,500 $ - ADMINISTRATNE SERVICES $ - $ 500 $ 500 $ STREET IMPROVEMENTS/ADDITIONS $ $ 300,000 $ 300,000 $ TOTAL EXPENSES $ $ 309,500 $ 317,000 1 $ - F/Y ENDING FUND BALANCE Is -is 7,500 $ -Is 334-3900 Stonnwater/Canal Grant ($100,OD Carryover) + $200,000 added grant Final Public Hearing, Sept 20th, 2016 26 of 28 City of Okeechobee PROPOSED 2016/2017 BUDGET FDOT-GRANT RECAPITULATION - REVENUE & EXPENSES FN BEGINNING FUND BALANCE REVENUES 308-331-3900 308-369.1000 308-381.0000 2014/2015 2015/2016 1 2015/2016 1 2016/2017 ACTUALS AMENDED I ESTIMATES I PROPOSED $ 7,425 $ (86,713) $ (86,713) $ - FDOT Grant $ $ 96,492 $ 96,492 $ - Misc. Revenue $ $ - $ - $ TRANSFER IN -CAPITAL RESERVES $ . 17,500 $ 521 $ 521 $ - TOTAL REVENUES1 $ 17,500 $ 97,013 $ EXPENDITURES 308-549.3100 308-549.3102 308-549.4909 308-549.4609 308-549.6300 PROFESSIONAL SERVICES $ 17,420 $ 600 $ $ - ADMINISTRATIVE SERVICES $ $ - $ $ - MISCELLANEOUS $ - $ - $ $ - REPAIR & MAINTENCE $ 86,794 $ 9,700 $ $ - STREET MEDIAN IMPROVEMENTS $ - $ - $ - TOTAL EXPENSES $ 104,214 $ 10,300 $ - 331-3900 Landscape Grant US981US441 Closeout Final Public Hearing, Sept 20th, 2016 27 of 28 City of Okeechobee PROPOSED 2016/2017 BUDGET LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES 2014/2015 2015/2016 2015/2016 1 2016/2017 ACTUALS AMENDED ESTIMATES I PROPOSED F/Y BEGINNING FUND BALANCE $ 5,7681 $ 6,100 $ 5,111 $ 4,361 REVENUES 601-351.1000 601-351.2000 601-354.1000 601-361.1000 601-369-1000 CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. $ 2,750 $ 500 $ 850 $ 500 INTEREST EARNINGS MISCELLANEOUS $ 300 TOTAL REVENUE $ 2,750 $ 500 $ 1,150 Is 500 EXPENDITURES 601-529.4909 601-549.6300 601-549.6400 LAW ENF. SPECIAL MISC. $ 874 $ 500 $ 200 $ 250 LAW ENF. SPECIAL IMPROVE $ - $ 3,105 $ - $ - LAW ENF. SPECIAL MACH & 1 $ 2,533 $ 1,700 $ 1,500 TOTAL EXPENDITURES1 3,407 3,605 1,900 1,750 F/Y ENDING BALANCES I $ 5,111 IS 2,995 1 $ 4,3611 $ 3,111 Final Public Hearing, Sept 20th, 2016 28 of 28 T 9/20/16 Agenda Exhibit 8 REQUEST TO ADD AGENDA ITEM TO: Mayor Kirk & City Council DATE: Sept 20, 2016 Please add the following as New Business Item G, Exhibit 8 to the Sept. 20, 2016 Agenda: At the September 6, 2016, meeting the City Council adopted an Interlocal Agreement with the OUA regarding the separation of assets and liabilities of the General Employees' Retirement System. The agreement was executed and sent to the OUA for adoption. Upon further review by Pension Attorney's and the Actuary, amendments were made. The revised version attached denotes the additions and deletions. Attorney Cook has also reviewed this version. Unless otherwise instructed, the final executed original agreement will have added language inserted and deleted language removed. A motion would be in order to resend the Interlocal Agreement with the OUA adopted September 6, 2016, and approve the revised Interlocal Agreement dated September 20, 2016. AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF OKEECHOBEE, FLORIDA AND THE OKEECHOBEE UTILITY AUTHORITY THIS INTERLOCAL AGREEMENT, made and entered into this 201h day of September, 2016, by and between the City Council of the City of Okeechobee, Florida, a municipal corporation existing under the laws of the State of Florida, hereinafter referred to as "City;" and the Okeechobee Utility Authority, hereinafter referred to as "OUA," or "Authority," for the Final Disposition of Shared Pension and Retirement Benefits. WITNESSETH: WHEREAS, the City and the OUA have, since inception of the Authority, operated a shared pension and retirement system for its employees, with all contributions placed within a single investment fund; and WHEREAS, at the request of the Authority, the City has agreed to permit a termination of that shared plan so that the Authority could operate its own plan with its own separate pension board of trustees and investment policies; and WHEREAS, the City is adopting Ordinance No. 1141 which will incorporate the terms of the separation and restate the details of the retirement plan of the City in the future; and WHEREAS, the actuarial and financial reports for the shared pension plan for 2015 are complete, yet the reports for Fiscal Year Ending 2016 will not be completed until 2017, meaning the final contributions, investment returns, or losses cannot be determined until the final actuarial report is submitted; NOW, THEREFORE, for and in consideration of the premises and the mutual agreements hereinafter set forth, the City and the OUA hereby agree as follows: THAT the present firms responsible for the actuary reports are Gabriel, Roeder, Smith & Co. (the "Actuary") and for auditing services, DiBartolomeo, McBee, Hartley & Barnes P.A. (the "Auditor"). ;are GOrnplete as of September 30, 2015. THAT the parties have previously agreed and directed the firms to divide the accumulated pension and retirement funds in a 60/40 split, with OUA receiving the 60% e� portion and the City receiving the 40percent portion. 3. THAT the Actuary will update the 60/40 proportion to divide the assets through September 30, 2016, to provide a final ratio to split the assets 4 THAT if the Actuary provides the final ratio to split the assets prior to September 30, 2016, then all contributions benefits assets and liabilities of the City General and QUA Employees' Retirement System attributable to current and former QUA employees on September 30 2016 shall be transferred to and become contributions benefits assets and liabilities of Page 1 of 3 Language to be added is double undedinad. Language to be deleted is GWA thwugh. the OUA Employees Retirement System on October 1. 2016, or as soon thereafter as administratively possible. 3-.5. THAT if the Actuary cannot provide the final ratio to split the assets on or before September 30. 2016, then the parties mutually agree that of the %, portion of the f---nd- aGGFUiRg t9 QUA, they will rereive 802A 95 percent of the 60 percent portion of the assets will be paid to the QUA Employees' Retirement System Of and the City General Employees' Retirement System will retain 2"0 5 percent of said funds pending final determination of available funds on hand at the conclusion of the Fiscal Year 2015-16 audit and actuary reports ifif new. 4-6. THE purpose of the retention, if necessary. is to determine contributions to the fund for the balance of Fiscal Year 2015-16, whether the funds investment strategy yield gains or losses to the account, determine costs associated with servicing the fund, or other variables that may affect how the remaining funds are distributed. &J. .,Ftsathe .,Ries ..gill if there a estrRe,nf lesser in the fnnde- d' 'd the -haRlaRGe OR the 60140 bass and the 20% rnfe Rtinn hold by the City will be tFaRsferred te GUA. If OR the other hand, the audit and reports 9 ndiGate losses, the FeteRtien held by the Gity will be applied agaiRSt SuGh lesses, and any Fem2iRdeF distributed to OLJA. THAT upon conclusion of the Fiscal Year 2015-16 audit and actuary reports if necessary. the OUA Employees' Retirement System assets retained by the City General Employees' Retirement System will be transferred to the OUA Empl-ogees' Retirement System. The retention amount transferred to the QUA Employees' Retirement System will be reduced by any net losses or increased by any net gains occurring after September 30. 2016, in the same percentage gain or loss as the overall net gain or loss on all assets of the City General Employees' Retirement System for the same period of time after September 30. 2016, and prior to the transfer. 8. THAT the OUA will remain responsible for 60 percent of all expenses of the City General and OUA Employees' Retirement System incurred prior to October 1. 2016. 9 THAT the OUA shall remain responsible for any expense incurred for reporting after October 1 2016 for the Fiscal Year End September 30. 2016, according to the final ratio determined by the Actuary. 610 THAT upon issuance of the 2016 audits and actuary reports, and reconciliation of any amounts due either entity, this agreement shall terminate without further action and each party waiving any further claims against the other as pertains the pension and retirement plans. 11 THAT the assets associated with the liability attributed to the accrued_ benefit for member Raul Marrero-Sauveterre, as determined by the Actuary, shall remain in the City General Employees' Retirement System. The City General Employees' Retirement System shall be responsible for all future benefits due to Raul Marrero-Sauveterre. 12. THAT the parties acknowledge that the Board of Trustees for the City General Employees' Retirement System has a fiduciary obligation to the members of the Plan that may supersede the terms of this Aareement. 13. THAT the parties agree to execute any necessary agreement to fulfill the intent of this Agreement. EFFECTIVE DATE. This Agreement shall be deemed effective immediately upon its exeGUtierr October 1. 2016, by all parties. Page 2 of 3 Language to be added is doghle und dined. Language to be deleted is shack Wough. IN WITNESS WHEREOF, the City and OUA have executed this Agreement on the day and year written below: UAM16j 11:1 *43:1'S James E. Kirk Mayor Date: ATTEST: Lane Gamiotea, CMC City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney AS TO THE OUA: Steven D. Nelson Board of Directors Chairperson Date: ATTEST: John Hayford Executive Director REVIEWED FOR LEGAL SUFFICIENCY: Tom W. Conely, III Board Attorney Page 3 of 3 Language to be added is douhl undedined. Language to be deleted is sh444euo.