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1996-09-17CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING AND FINAL BUDGET HEARING SUMMARY OF COUNCIL ACTION 239 PAGE 1 OF 9 v:; }..:.... .n. m.. r..n... n................. .................. .... ... . .. . ...... ............... ................... .. .... ...... ...... .. r..n....:. ....... ......... r........:......:...: .. : ...t .nr.nxm r. /rr. n....f...................................n..............................Y.. .:.v ....nn-..v.v ....v.n.......... .. ... . ..... .. ............. ........ ...... .. ........... .... ...... . .. ...... .. .. .. .. vv:. .......nnxn.:......... y .. .. i................4................t........ .:.. n.... r.. ...:nnA.x....v.t.v n....n}r..:...vx.......n..xrx.mv .. .....n........ /!.. r............................................:........... .... /(�]1��. y����••{{{{ ....:... .. ..........J ..........:.v ::.t.. x.. n...v.nv.....: r.....:... .r :.i .n. v.. .{v : r.... 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Y.% ... .. r.... .:... .. ... ......Y.tr}:trYY:^}}:?f':{?^}:•:{•}ri�i^i}}:f} .. '!} .... ... r . .. .....v .r ). .. .... .. . .. ... .... : r :m v....ii'. :...: n::± :r,:;.}.v; {. x......rx:. ............ r:::::.: v}:nxrv.v: �::.: mn+v-: nv:nwn-n-:n-:::f': .. tr. r:.......... ..s. ..t . x.:�. ••r.. vn: .. .r.... �.. ....... ..: .... .. +1� I;��v�.� .. � .� .. .. .... x..-::.v:nv::n;•: ::.:.::: r:::...n::.rw:.:....... .... r..I...... r.................:. F.............. n......................,�....................:.��.��.`�.....................�.....�.......... �............................................................................... Mayor Kirk called the regular meeting to order on September 17, 1996 at 7:00 p.m. :...Y., iMw v. .n..n. .. .. n....... %f:: ..... r}v.:t: �.:,+��� �}Q{. - .t}... : 44'?• rvf:.:}...v. r..'i A. Call Meeting to order on September 17, 1996. B. Invocation offered by John Paul Ziegler; Reverend Ziegler offered the invocation; Pledge of Allegiance led by Mayor Kirk. Mayor Kirk led the Pledge of Allegiance. C. Mayor and Council Attendance: Clerk Thomas called the roll: Mayor James E. Kirk Present X Council Member Noel A. Chandler Present X Council Member Michael G. O'Connor Present X Council Member Robert Oliver Present X Council Member Dowling R. Watford, Jr. Present X Staff Attendance: City Attorney John R. Cook Present X City Administrator John J. Drago Present X City Clerk Bonnie S. Thomas Present X Deputy Clerk S. Lane Gamiotea Present X D. Motion to dispense with the reading and approve the Sum- Council Member Oliver moved to dispense with the reading and approve the Summary mary of -Council Action for the Regular Meeting of of Council Actiorifor the regular meeting of September 3, 1996; seconded by Council September 3, 1996. Member Chandler. KIRK X CHANDLER X j O'CONNOR X OLIVER X WATFORD X MOTION CARRIED. 240 SEPTEMBER 17, 1996 - REGULAR MEETING - PAGE 2 OF 9 E. Motion to approve the warrant register for July, 1996 in the Council Member Watford moved to approve the warrant register for the month of July, amount of $268,798.07. 11 1996 in the amount of two hundred sixty-eight thousand, seven hundred ninety-eight dollars, seven cents ($268,798.07); seconded by Council Member Oliver. KIRK CHANDLER O'CONNOR OLIVER WATFORD MOTION CARRIED. REQUEST FOR THE ADDITION, DEFERRAL OR Mayor Kirk asked if there were any requests for the addition, deferral or withdrawal of WITHDRAWAL OF ITEMS ON TODAY'S AGENDA. items on today's agenda. Council Member Chandler requested to add new business item number 6a to discuss the memorandum received from the Fire Chief concerning the pre - construction conference on the new fire truck. F. OPEN PUBLIC HEARING FOR THE FINAL READING OF MAYOR KIRK OPENED THE PUBLIC HEARING FOR THE FINAL READING FOR BUDGET ORDINANCES BUDGET ORDINANCES AT 7:05 P.M. Mayor announces that the purpose of this public Mayor Kirk announced that the purpose of this public hearing is to consider the final hearing is to consider the final reading of ordinances reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal for the proposed millage rate levy and proposed Year 1996-97. budget to fiscal year 1996-97. 2. Mayor announces that the proposed millage rate Mayor Kirk announced that the name of the taxing authority is the City of Okeechobee; levy represents 1.99% more than the roll back rate the roll back rate is $3.863 per $1,000.00 on assessed value; the increase over the roll computed pursuant to Florida Statute Section back rate is 1.99% as computed pursuant to Florida Statute Section 200.065(1); the 200.065(1) proposed millage rate is $3.94 per $1,000.00 on assessed value. 3. Mayor asks for comments or questions from the Mayor Kirk asked if there were any comments or questions from the public. There were public. 11 none. X X X X X [a PUBLIC HEARING FOR THE FINAL READING OF BUDGET ORDINANCES 4. a. Motion to read by title only, Ordinance No. 695 levying a millage rate for the General Fund Budget - City Attorney (Exhibit 1). 4. b. Motion to adopt proposed Ordinance No. 695 levying a millage rate for General Fund Budget. SEPTEMBER 17, 1996 - REGULAR MEETING - PAGE 3 OF 9 Council Member Watford moved to read by title only, proposed Ordinance No. 695 levying a millage rate for the General Fund Budget; seconded by Council Member Oliver. KIRK CHANDLER O'CONNOR OLIVER WATFORD MOTION CARRIED. Attorney Cook read proposed Ordinance No. 695 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY, PROVIDING THAT 3.94 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY, THAT 3. 94 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 1.99% MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S.200.065(1); PROVIDING AN EFFECTIVE DATE." Council Member Watford moved to adopt proposed Ordinance No. 695 levying a millage rate for General Fund Budget; seconded by Council Member Oliver. Council Member Watford commented that last year the Council was able to lower the millage by one mill and was pleased to see that the City was able to hold it for another year. KIRK CHANDLER O'CONNOR OLIVER WATFORD MOTION CARRIED. X X X X X X X X X X z412 SEPTEMBER 17, 1996 - REGULAR MEETING - PAGE 4 OF 9 F. PUBLIC HEARING FOR THE FINAL READING OF Council Member O'Connor moved to read by title only, proposed Ordinance No. 696 BUDGET ORDINANCES establishing the revenues and expenditures for General Fund Budgets; seconded by 5. a. Motion to read by title only, Ordinance No. 696 Council Member Oliver. establishing the revenues and expenditures for General Fund Budgets - City Attorney (Exhibit 2). KIRK - CHANDLER O'CONNOR OLIVER WATFORD MOTION CARRIED. Attorney Cook read proposed Ordinance No. 696 by title only as follows: AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR TIE FISCAL YEAR BEGINNING OCTOBER 1, 1996 AND ENDING SEPTEMBER 30, 1997; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $5,561,468.00 AND EXPENDITURES OF $2,803,585.00, LEAVING A FUND BALANCE OF $2,757,883.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,665,447.00, AND EXPENDITURES OF $993,000.00, LEAVING A FUND BALANCE OF $671,447.00; DEBT SERVICE REVENUES OF $299,856.00 AND EXPENDITURES OF $199,366.00 LEAVING A FUND BALANCE OF $30,490.00, LAW ENFORCEMENT SPECIAL FUND REVENUES OF $2,663.00 AND EXPENDITURES OF $-0- LEAVING A FUND BALANCE OF $2,663.00; EMERGENCY AND DISASTER RELIEF REVENUES OF $450,793.00 AND EXPENDITURES OF $93,275.00, LEAVING A FUND BALANCE OF $357,518.00; CDBG GRANT REVENUES OF $536,813.00 AND EXPENDITURES OF $536,813.00, LEAVING A FUND BALANCE OF $-0-; PROVIDING AN EFFECTIVE DATE." 5. b. Motion to adopt Ordinance No. 696 establishing the Council Member O'Connor moved to adopt proposed Ordinance No. 696 establishing the revenues and expenditures for the General Fund revenues and expenditures for the General Fund Budget; seconded by Council Member Budget. Chandler. Mayor Kirk asked if there were any questions from the public. There were none. X X X X X 243 SEPTEMBER 17, 1996 - REGULAR MEETING - PAGE 5 OF 9 F. PUBLIC HEARING FOR THE FINAL READING OF BUDGET ORDINANCES 5. b. Motion to adopt Ordinance No. 696 establishing 11 Following a brief discussion on the emergency expenditures, vote on motion is as the revenues and expenditures for the General Fund follows: Budget continued. KIRK CHANDLER O'CONNOR OLIVER WATFORD MOTION CARRIED. CLOSE PUBLIC HEARING Mayor Kirk closed the public hearing at 7:12 p.m. G. NEW BUSINESS 1. Hear a presentation regarding planning concepts from the Genesis Group - Mr. Brian Wheeler. Mr. Brian Wheeler and Mr. Bob Fennigan of Genesis Group gave a slide presentation to the City of how more communities are addressing development or redesign using landscaping and facade on buildings to keep the community looking nice through land use regulations. Council Member Watford also pointed out that these conceptual ideas go along with the presentation from the firm who spoke to the Great Lake Okeechobee Tourism Alliance (GLOTA) Workshop. Council also asked the representatives of Genesis Group where they were on the City's plans for the downtown redevelopment grant. They should be presenting something to the Council in three weeks. Mayor Kirk called for a recess at 8:06 p.m. the meeting was reconvened at 8:20 p.m. X X X X X A . I 61414 SEPTEMBER 17, 1996 -REGULAR MEETING -PAGE 6 OF 9 ....- ::.:...:.... n. }..............:....... . u.: v;..••:v .... .. r... f..........r. : ...........mn.v:.: rv. ... .. v;.: ....•••v:: .n}r•:....... .::::n..n...:•:.. .. :.i: ..........x {,� ..;...................:::::.v::::......... ............... :•:.: •jib. .. ...}.:...:}..:�::.: :.,.:::-:• E.: }:h........... .... .r?nr•.y..wi:.'-v v:.v:.::;•.:.: ..... x.. n:...... ...........................::}.:.......nn.......... G. NEW BUSINESS 2. Motion to appoint Glenda Wilson as a regular Council Member O'Connor moved to appoint Glenda Wilson as a regular dispatcher, dispatcher, Mary Soini as a regular Records Clerk, Mary Soini as a regular Records Clerk, and Terisa Suarez as a regular Administrative and Terisa Suarez as a regular Administrative Secretary; seconded by Council Member Watford. Secretary - Police Chief. KIRK X CHANDLER X O'CONNOR X OLIVER X WATFORD X MOTION CARRIED. 3. Motion to award a median revision contract to Better Council Member Watford moved to award a contract to Better Roads of Lake Placid in Roads of Lake Placid in the amount of $22,155.00 - the amount of twenty-two thousand, one hundred fifty-five dollars ($22,155.00) for Director of Public Works (Exhibit 3). median revisions between 10th and 12th Streets on 441 South; seconded by Council Member Oliver. Following brief discussion, vote is as follows: KIRK X CHANDLER X O'CONNOR X OLIVER X WATFORD X MOTION CARRIED. Council Member O'Connor moved to approve partial pay request number two to K & K 4. Motion to award a partial pay request to K & K Construction in the amount of twenty-eight thousand, seven hundred twenty-seven Construction in the amount of $28, 727.31 -Director dollars, thirty-one cents ($28, 727.31) for Sidewalk Improvements as recommended by of Public Works (Exhibit 4). Engineer Kafer of Lawson, Noble & Associates; seconded by Council Member Oliver. G. NEW BUSINESS 4. Motion to award a partial pay request to K & K Construction in the amount of $28, 727.31 continued. 5. Hear from the City Attorney regarding a Quit Claim Deed issue - City Attorney. ITEM ADDED TO THE AGENDA: 6 a. Discuss the pre -construction conference for the Fire Truck - Council Member Chandler. SEPTEMBER 17, 1996 - REGULAR MEETING - PAGE 7 OF 9 Vote on motion is as follows: KIRK CHANDLER O'CONNOR OLIVER WATFORD MOTION CARRIED. Attorney Cook advised the Council that after a survey was completed of the property in the Northwest Section of the City a small square piece of approximately fifty to sixty feet was not correctly deeded when the streets were closed in that section. With the Council's permission a quit claim deed will be completed to clean this legal description up, no money is being exchanged in this process. Council directed Attomey Cook to prepare the necessary documents to clean up the legal description for the property owner, but to research and be sure to protect the City's interest and see that it does not interfere with the City/County drainage ditch in that area as pointed out by Public Works Director Elders. Council Member Chandler stated that he knew that the Council had discussed whether the Fire Chief should make one or two trips to Appleton, Wisconsin concerning the new Fire Truck during the budget discussion at the September 3rd meeting; and that the Council had made the decision that the City would pay for only one trip to Wisconsin to Pierce Manufacturing to evaluate the truck when it was ready. He continued explaining that he thought more about it and asked Fire Chief Tomey to research how much it would cost to go to Appleton, Wisconsin for the pre -construction bid conference. The estimate is three hundred dollars ($300.00). Chief Tomey has this money in this year's budget and he thought the Council ought to give him permission to go. X X X X X 246 SEPTEMBER 17, 1996 - REGULAR MEETING - PAGE 8 OF 9 G. NEW BUSINESS 6 a. Discuss the pre -construction conference for the Following a lengthy discussion between the Council and Staff, Council instructed Fire Truck continued. Mayor Kirk to write a letter to both Ten-8 and Pierce Manufacturing expressing the City's concems with having to pay for two trips to Wisconsin, remind them how much money this City is spending ($227,000 00) for the new fire truck, and as a good gesture on their part they should pay for the pre -construction bid conference trip to Wisconsin. 6. Hear from the City Attorney regarding Local Option Attorney Cook advised the Council that he and Administrator Drago met with an attorney Gas Tax - City Attorney. in Tallahassee on the issue of the County reformulating the gas tax option share and the City loosing a substantial amount of money. The attorney they met with was the lead counsel for the Department of Revenue. The attorney advised Attorney Cook and Administrator Drago that what they had thought was correct in that there was an error made in the formula when it was amended by the Department of Revenue. With Council's permission Attorney Cook would like to discuss with the Tallahassee attorney how much it would cost to retain him for the City on this issue and what the City's chances are of getting some of the money from the local option gas tax revenues. Council instructed Attomev Cook to find this information out and report back to them for a decision. 7. Discuss the Employee Handbook - James L. Labor Attorney Crosland of Muller and Mintz, addressed the Council concerning his Crosland, Esquire (Exhibit 5). review of the proposed Employee Handbook. Attorney Crosland reviewed the highlighted areas in the handbook with the Council and answered various questions from the Council during the review. Council instructed Attomev Crosland to make any changes they requested tonight and each Council Member would submit to Administrator Drago any questions they had to forward to Attomev Crosland to respond to those questions in a letter. A final draft of the handbook should be presented to the Council at the next meeting. It will not be necessary for Attorney Crosland to attend this meeting. qL7 SEPTEMBER 17, 1996 -REGULAR MEETING -PAGE 9 OF 9 <y :. ......;.::;#rv: ............:. } .................................... . ::...::::::::..::........:....:.,............. . . ......:....::::..:.. . :: <.., :..:.:,<:..........:.. :.:A.:A.. G. NEW BUSINESS 7. Discuss the Employee Handbook continued. Council Member O'Connor then discussed the Sick Leave section of the proposed handbook and moved to amend the old handbook to put in the Section of the payment of the fifty percent of the unused sick leave. Following discussion Council Member O'Connor withdrew his motion. Council Member O'Connor then moved to amend the old employee handbook the payment of Sick Leave Section which includes the section of payment to the employees estate (Page 13 paragraph four, Payment for Unused Sick Leave section to change the Payment conversion rate from twenty-five percent to fifty percent to be applied to the employee's unused sick leave balance in determining the payment amount due; also add the provision that upon death of employee Payment shall be made to the employee's estate) ; seconded by Council Member Chandler. Following a lengthy discussion between Council concerning if the City should put a cap on the amount of sick leave an employee can "bank"; Council agreed that if they want to amend this later they can, vote on motion is as follows: KIRK CHANDLER O'CONNOR OLIVER WATFORD X X X X X Adjournment - Mayor Kirk. MOTION CARRIED. PLEASE TAKE NOTICE AND BE ADVISED that if a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon appeal is to be based. A tape recording of this meeting is on file in the City Clerlfs Office. There being no further items on the agenda, Mayor Kirk adjourned the meeting at 11:05 p. M. 6w- , ATTEST: es E. Kirk, Mayor Bonnie S. Thomas, CMC, City Clerk n CITY OF OKEECHOBEE 09/17/96 REGULAR CITY COUNCIL MEETING HANDWRITTEN MINUTES Call meeting to order: t' � 4 Invocation: - ; Pledge: Mayor & Council attendance: PRESENT ABSENT Mayor Kirk Councilman Chandler Councilman O'Connor Councilman Oliver Councilman Watford Attorney Cook Administrator Drago Clerk Thomas Deputy Clerk Gamiotea D. Council Member moved to dispense with the reading and approve the Summary of Council Action for the Regular Meeting of September 3, 1996; seconded by Council Member VOTE: DISCUSSION: YES NO ABSENT KIRK CHANDLER O'CONNOR OLIVER WATFORD MOTION: CARRIED/DENIED E. Council Member moved to approve the warrant register for the month of July, 1996 in the amount of two hundred sixty-eight thousand even hundred ninety-eight dollars, seven cents ($268,798.07); seconded by Council Member VOTE: DISCUSSION: KIRK CHANDLER O'CONNOR OLIVER WATFORD MOTION: YES NO ABSENT C .r.. $Pus 1 1 _ ftwo 1 "v F. rA 3. UEST FOR THE ADDITION, DEFERRAL OR WITHDRAWAL OF ITEMS ON TODAY'S NDA. t�-1 e aAllj&oe� � MAYOR KIRK OPENED THE PUBLIC HEARING FOR THE FINAL READING FOR BUDGET ORDINANCES AT %'D (o P.M. Mayor Kirk announced that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget to fiscal year 1996-97. Mayor Kirk announced that the proposed millage rate levy represents 1 0%49w.-than the roll back rate computed pursuant to Florida Statute Section 200.065(1) Mayor Kirk asked if there were any questions or comments from the public. 2 In a. Council Member moved to read by title only, proposed Ordinance No. 695 levying a millage rate for the General Fund Budget; seconded by Council Member' - City Attorney (Exhibit 1). DISCUSSION: YES NO ABSENT KIRK CHANDLER 0,' CONNOR %IVER WAT FORD TION: / CARRIED/DENIED Attorney Cook read proposed Ordinance No. 695 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY, PROVIDING THAT 3.94 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 3.94 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSED; THAT SAID MILLAGE RATE IS 1.99% MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S.200.065(l); PROVIDING AN EFFECTIVE DATE." 4. b. Council Member _� moved to adopt proposed Ordinance No. 695 levying a millage rate for General Fund Budget; seconded by Council Member VOTE: � • ,i i /lira". 71- ♦ :' / i cm a. Council Member &b moved to read by title only, proposed Ordinance No. 696 establishing the revenues and expenditures for General Fund Budgets; seconded by Council Member - City Attorney (Exhibit 2). DISCUSSION: YES NO ABSENT RK ANDLER CONNOR IVER TFORD )TION:,(/ CARRIEDfDENIED Attorney 'Cook read proposed Ordinance No. 696 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1996 AND ENDING SEPTEMBER 30, 1997; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $5,561,468.00 AND EXPENDITURES OF $2,803,585.00, LEAVING A FUND BALANCE OF $2,757,883.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,665,447.00, AND EXPENDITURES OF $993,000.00, LEAVING A FUND BALANCE OF $671,447.00; DEBT SERVICE REVENUES OF $299,856.00 AND EXPENDITURES OF $199,366.00 LEAVING A FUND BALANCE OF $30,490.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $2,663.00 AND EXPENDITURES OF $-0- LEAVING A FUND BALANCE OF $2,663.00; EMERGENCY AND DISASTER RELIEF REVENUES OF $450,793.00 AND EXPENDITURES OF $93,275.00, LEAVING A FUND BALANCE OF $357,518.00; CDBG GRANT REVENUES OF $536,813.00 AND EXPENDITURES OF $536,813 0, LEAVING A FUND BALANCE OF $-0-; PROVIDING AN EFFECTIVE DATE." 5. b. Council Member N 6 moved to adopt proposed Ordinance No. 696 establishing the revenues and expenditures for the General Fund Budgets; seconded by Council Member (� VOTE: DISCUSSION: YES NO ABSENT 41 KIRK CINDLEACARRIE O'CONNO OLIVER WAT FORD MdTION:/DENIED MAYOR KIRK CLOSED PUBLIC HEARING AT _ l/ P.M. 4 G 11 NEW BUSINESS Hear a presentation regarding planning concepts from the Genesis Group - Mr. Brian Wheeler. oep 7 � ---ems alzz90, 5 2. Council Member AU moved to appoint Glenda Wilson as a regular dispatcher, Mary Soini as a regular Records Clerk, and Terisa Suarez as a regular Administrative Secretary; seconded by Council Member &) UJ - Police Chief. VOTE: YES NO ABSENT KIRK CHANDLER O'CONNOR OLIVER WATFORD MOTION: AADENIED DISCUSSION: 3. Council Member_ moved to award a contract to Better Roads of Lake Placid in the amount of twenty-two thousand, one hundred fifty-five dollars ($22,155.00) for median revisions between loth and 12th Streets on 441 South; seconded by Council Member is © - Director of Public Works (Exhibit 3). VOTE: YES NO ABSENT KIRK CHANDLER O'CONNOR OLIVER WATFORD MOTION: AARRIE/DENIED • A 44 /,641 / I W G V 4. Council Member_ moved to approve partial pay request number two to K & K Construction in the amount of twenty-eight thousand, seven hundred twenty-seven dollars, thirty-one centers ($28, 727.31) for Sidewalk Imrpovements as recommended by Engineer Kafer of Lawson, Bovle & Associates; seconded by Council Member 6 C) - Director of Public Works (Exhibit VOTE: DISCUSSION: YES NO ABSENT tl KIRK CHANDLER O'CONNOR OLIVER WAT FORD MOTION' CAR IED/ ENIED G9 Hear from the City Attorney regarding a Quick Claim Deed issue - City Attorney. MON 6. Hear from the City Attorney regarding Local Option Gas Tax - City Attorney. 'u 3 8 Discuss the Employee Handbook - James L. Crosland, Esquire (Exhibit 5). sL �� y2� //' - / C)- 0q�q orna rrd"M & iIfs CITY OF OKEECHOBEE 09/17/96 REGULAR CITY COUNCIL MEETING HANDWRITTEN MINUTES Call meeting to order:aua� C2 Invocation: Lbq�fj 0A, Pledge:foomU^4 Mayor & Council attendance: Mayor Kirk Councilman Chandler Councilman O'Connor Councilman Oliver Councilman Watford Attorney Cook Administrator Drago Clerk Thomas Deputy Clerk Gamiotea PRESENT ABSENT Council Member moved to dispense with the reading and approve the Summary of Council Action for the Regular Meeting of September 3, 1996; seconded by Council Member JJL VOTE: DISCUSSION: YES NO ABSENT DIRK v CHANDLER O'CONNOR ✓ OLIVER WATFORD ✓ ION: r CARRIED ODENIED MA Council Member -)-) moved to approve the warrant register for the month of July, 1996 in the amount of two hundred sixty-eight thousand, seven hundred ninety-eight dollars, seven cents ($268,798.07); seconded by Council Member Q�D YES NO ABSENT KIRK CHANDLER O'CONNOR OLIVER �- WATFORD MOTION: CARRIEDxDENIED 1 DISCUSSION: OR O-QUEST FOR THE ADDITION, DEFERRAL OR WITHDRAWAL OF ITEMS ON TODAY'S AGENDA. W _ kit' -3 4 6 0- &�Okt. OD6 ' kf(,D T" F. 3.' MAYOR KIRK OPENED THE PUBLIC HEARING FOR THE FINAL READING FOR BUDGET ORDINANCES AT '71,05 P.M. u Mayor Kirk announced that the purpose of this public hearing is to consider the-f*st reading of ordinances for the proposed millage rate levy and proposed budget to fiscal year 1996-97. 1, a4�61 /Y) W- Mayor Kirk announced that the proposed millage rate levy represents-44-:3-6%4e" than the roll back rate computed pursuant to Florida Statute Section 200.065(1) Mayor Kirk asked if there were any questions or comments from the public. v 2 Oopq +c @cd fit.' 4. Su. l V4 oS ('opt -w13bb -n40 VOTE: a. Council Member (�� moved to read by title only, proposed Ordinance No. 695 levying a millage rate for the General Fund Budget; seconded by Council Member - City Attorney (Exhibit 1). j' YES NO ABSENT KIRK v CjIANDLER v O:` CONNOR OLIVER v WATFORD ti MOTION: CARRIED ENIED DISCUSSION: �. &Xj Attorney Cook read proposed Ordinance No. 695 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY, PROVIDING THAT 3.94 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY' THAT 3.94 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOS4, THAT SAID MILLAGE RATE IS 1.99% MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S.200.065(1); PROVIDING AN EFFECTIVE DATE." 4 b. Council Member r,'tO moved to adopt proposed Ordinance No. 695 levying a millage rate for General Fund Budget; seconded by Council Member f,�jo VOTE: DISCUSSION: YES NO ABSENT KIRK CI ANDLER — O' CONNOR t..- OLIVER WATFORD v MOTION: RIE DENIED k uk)� Luj Ly oLQ,Ctff-Day- l MLU , Auaad W a u.w, 6 6u h Aud �v Me �4_&t y6QA1 bt4 4a� Ino-y /)C/ cheVa Pt fQ-k-% q't CL Ad w ouk I ULL Pub wee 6 Trde�- a. Council Member f)flo moved to read by title only, proposed Ordinance No. 696 establishing the revenues and expenditures for General Fund Budgets; seconded by Council Member - City Attorney (Exhibit 2). DISCUSSION: I' YES NO ABSENT C!I RK JiANDLER �— ),' CONNOR v )LIVER Z- kT FORD U iIOTION: RIE /DENIED Attorney Cook read proposed Ordinance No. 696 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1996 AND ENDING SEPTEMBER 30, 1997; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $5,561,468.00 AND EXPENDITURES OF $2,803,585.00, LEAVING A FUND BALANCE OF $2,757,883.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,665,447.00, AND EXPENDITURES OF $993,000.00, LEAVING A FUND BALANCE OF $671,447.00; DEBT SERVICE REVENUES OF $299,856.00 AND EXPENDITURES OF $199,366.00 LEAVING A FUND BALANCE OF $30,490.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $2,663.06 AND EXPENDITURES OF $-0- LEAVING A FUND BALANCE OF $2,663.00; EMERGENCY AND DISASTER RELIEF REVENUES OF $450,793.00 AND EXPENDITURES OF $93,275.00, LEAVING A FUND BALANCE OF $357,518.00; CDBG GRANT REVENUES OF $536,813.00 AND EXPENDITURES OF $5365813'00, LEAVING A FUND BALANCE OF $-0-; PROVIDING AN EFFECTIVE DATE." 5 b. Council Member P-�O moved to adopt proposed Ordinance No. 696 establishing the revenues and expenditures for the General Fund Budgets; seconded by Council Member &�_. VOTE: DISCUSSION: YES NO ABSENT KIRK CHANDLER [. O'CONNOR OLIVERy WAT FORDy MOTION: (CARRIE DENIED ( } bA l adC( Hof t X Q 9-06 P-kja- MAYOR XIRK CLOSED PUBLIC HEARING AT P.M. 4 pup" v� v�iouPat c�a��e c.a cJ)au-F 3 uso,� . c.c)/ CMG w �. NEW BUSINESS Hear a presentation regarding planning concepts from the Genesis Group - Mr. Brian Wheeler. Uv J J10-Ot UA-/O -ti o7 d LA avt L -A 0-,0 OJ jai IkL , Oar &Ae .16et . ov"l ku� at-4 SL.'e La g 2. Council Member MO moved to appoint Glenda Wilson as a regular dispatcher, Mary Soini � as a regular Records Clerk, and Terisa Suarez as a regular Administrative Secretary; seconded by Wag Council Member LW - Police Chief. VOTE: DISCUSSION: /v 0X(.1 I YES NO ABSENT KIRK v CHANDLER O'CONNORy OLIVER �- WATFORD v MOTION: ARRIED DENIED 311 Council Member 13LO moved to award a contract to Better Roads of Lake Placid in the amount of twenty-two thousand, one hundred fifty-five dollars ($22,155.00) for median revisions between 10th and 12th Streets on 441 South; seconded by Council Member_ - Director of Public Works (Exhibit 3). VOTE: YES NO ABSENT KIRK y CHANDLER v O'CONNOR OLIVER �— WT FORD r/ MOTION: ARAIED/ ENIED 41 W 0'; DISCUSSION: t�LPOI(_4 C/ '046XI-4-�' Council Member lYIO moved to approve partial pay request number two to K & K Construction in the amount of twenty-eight thousand, seven hundred twenty-seven dollars, thirty-one centers ($28, 727.31) for Sidewalk Imrpovements as recommended by Engineer Kafer of Lawson, Bovle & Associates; seconded by Council Member Q - Director of Public Works (Exhibit 4). DISCUSSION: YES NO ABSENT RK t&QPL&-b 0C ? ANDLER �— CONNOR IVER t_ T FORD TION: �DENIED 31 I t :� 511 Hear from the City Attorney regarding a Quick Claim Deed issue - City Attorney. Qoor} NCO( Jl¢ FGCu» l)-x /iJCU C9-� q d�U-f (ew 6d rc me� " U LF LIJ W(OLr Uk- OJUJItr Q.,� Jev-% U j 7 9M Hear from the City Attorney regarding Local Option Gas Tax - City Attorney. LO fucvoQcL�Gp but I �#L VkQ- I �6�o- co atILLW- d Ou AL cce� dpa)x e fPCk-OY a"-k,� 20 iav J41 uo &AJ —tOQ 9-« aj- � ow cut 'of VF,Uk��kJ . cw,?; Lade), td"-^"fk tg- 8 7.11 Discuss the Employee Handbook - James L. Crosland, Esquire (Exhibit 5). 4 O�D (WCUt �—k*4k*b P�j�l - iL' �6aw�c� PC���� P Qa'mcixafna�� ,/U aeOt . �` m.d, �1 V &q 66J01 �hu���neC.ted fit/ � ��� 609 a yin Ao'-t u�- Jam� `74 �@Ce�r,�2P �C�iuc SCJh.�eJaxee �nmeed.�r�ta�v m m � U� //3 40 uc Co-� ftb-v—) �� Q �d"cu v�mer�. ��lix 01 m m nc,w ve olitzaail, ctio c��dUzeo. 4mj mo.�e �.P k-6�a�a olbuu/ c/ q- �u gc�h2 L41 'jtAd -A) Vvy / ffO4 A-C j - ,G,C�l7fQ-�✓� � �Wvv�ux °�1 `ill�2i �2 LLA 00 eK-(. Oao5l �cu N-kho �avtq Q'r�ee��zd ftU �Ao r�zcf� ��bL 60MLI 4D � �oC�cc�oLo-wc9--u,- �-tuo, caOctJ ht.4 /1 CITY OF OKEECHOBEE CITY COUNCIL MEETING OFFICIAL AGENDA A. Call Meeting to order on September 17, 1996. d. Invocation offered by Reverand John Paul Ziegler; Pledge of Allegiance led by Mayor Kirk C. Mayor and Council Attendance. - Mayor James E. Kirk Councilmember Noel A. Chandler Councilmember Michael G. O'Connor Councilmember Robert Oliver Councilmember Dowling R. Watford, Jr. Staff Attendance: City Attorney Cook City Administrator Drago City Clerk Thomas Deputy Clerk Gamiotea D. Motion to dispense with the reading and approve the Summary of Council Action for the Regular Council Meeting of of September 3, 1996, E. Motion to approve the warrant register for July, 1996 in the amount of $268, 798.07 REQUEST FOR THE ADDITION, DEFERRAL OR WITHDRAWAL OF ITEMS ON TODAY'S AGENDA F. OPEN PUBLIC HEARING FOR THE FINAL READING OF BUDGET ORDINANCES 1. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget to fiscal year 1996-97. 2. Mayor announces that the proposed millage rate levy represents 1.99% more than the roll back rate computed pursuant to Florida Statute Section 200.065(1). 3. Mayor asks for comments or questions from public. 4. a. Motion to read by title only Ordinance 695 levying a millage rate for the General Fund Budget - City Attorney (E-1) b. Motion to adopt Ordinance 695 levying a millage rate for the General Fund Budget 5. a, Motion to read by title only, Ordinance 696 establishing the revenues and expenditures for General Fund Budget - City Attorney (E-2) b. Motion to adopt Ordinance 696 establishing the revenues and expenditures for the General Fund Budget. CLOSE PUBLIC HEARING G. NEW BUSINESS 1. Hear a presentation regarding planning concepts from the Genesis Group - Mr, Brian Wheeler 2. Motion to appoint Glenda Wilson as a regular dispatcher, Mary Soini as a regular Records Clerk, and Terisa Suarez as a regular Administrative Secretary - Police Chief 3. Motion to award a median revision contract to Better Roads of Lake Placid In the amount of $22,155.00 - Director of Public Works (E-3) 4. Motion to award a partial pay request to K & K Construction in the amount of $28,727.31. Director of Public Works (E-4) 5. Hear from the City Attorney regarding a Quick Claim Deed issue - City Attorney 6. Hear from the City Attorney regarding Local Option Gas Tax - City Attorney 7. Discuss the Employee Handbook - James L. Crosland, Esquire (E-5) ADJOURNMENT: PLEASE TAKE NOTICE AND BE ADVISED that if a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. M E M O R A N D U M TO: JOHN DRAGO, CITY ADMINISTRATOR DATE: SEPTEMBER 16, 1996 THRU: SUBJECT: TRIM REQUIREMENTS THRU: FROM: BOB DELORME, FINANCE DIRECTOR SEVERAL WEEKS AGO I GAVE YOU A COPY OF THE BULLETIN #DAV-96-007 FROM THE FLORIDA DEPARTMENT OF REVENUE, TRUTH IN MILLAGE. ACCORDING TO THE NEW REQUIREMENTS CONTAINED IN THIS NOTICE, THE FOLLOWING ITEMS MUST BE PUBLICLY ANNOUNCED AT THE FINAL BUDGET HEARING: (1) NAME OF THE TAXING AUTHORITY; (2) THE ROLLED -BACK RATE ($3.863 PER $1,000); (3) THE INCREASE OVER THE ROLL BACK RATE (1.99%); AND, (4) THE PROPOSED MILLAGE RATE ($3.94 PER $1,000). THESE REQUIREMENTS ARE NOT SPECIFICALLY ADDRESSED IN THE AGENDA FOR TUESDAY NIGHT'S MEETING, THEREFORE I WANTED TO BRING THEM TO YOUR ATTENTION AGAIN. E-1 ORDINANCE NO. 695 AN ORDINANCE LEVYING A MILLAGE RATE WIIICI I RATE IS SET ON ALL REAL AND PERSONAL PROPERTY, PROVIDING THAT 3.94 PER THOUSAND DOLLAR VALUATION SIIALL NOT BE LEVIED ON HOMESTEAD PROPERTY: THAT 3.94 PLR THOUSAND DOLLAR VALUATION SHALL BE USED FOR GL+'NEIIAL CITY PURPOSES: THAT SAID MILLAGE RATE 1S 1.99% MORE TIIAN TIIE ROLL -BACK RATE COMPUTED IN ACCORDANCE WIT11 F.S.200.065 (1); PROVIDING AN EFFECTIVE DATE: NOW, THEREFORE, BE IT RESOLVED BY 171E CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA AS FOLLOWS: Section 1: The City Council of the City of Okeechobee, Florida hereby levies a tax of 3.94 per thousand dollar valuation on all real and personal property within the corporate limits of said City, provided however, that 3.94 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead in the general laws of the State of Florida. Section 2: That as designated i i Section 1, hereof, 3.94 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 1.99% over the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered and adopted tinder the provisions of Florida Statutes Chapter 166 and Section 200.065. Section 5: This ordinance shall take effect October 1, 1996. Introduced for first reading and public hearing on the 3rd day of September, 1996. JANIES E. KIRK, MAYOR ATTEST: BONNIE THOMAS, CMC, CITY CLERK Adopted after second reading and second public hearing on the l7th day of September, 1996. JAMES E. [{IRK, MAYOR ATTEST: 13ONNIE THOMAS, CMC, CITY CLERK 012D NANCL+' NO. 696 E - 2 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1996 AND ENDING SEPTEMBER 30,1997; WIHCI1 BUDGET SETS FORTH GENERAL FUND REVENUES OF $5,561,468 AND EXPENDITURES OF $2,803,585, LEAVING A FUND BALANCE OF $2,7.57,883; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,665,447, AND EXPENDITURES OF $993,000, LEAVING A FUND BALANCE OF $671,447; DEBT SERVICE REVENUES OF $229,856 AND EXPENDITURES OF $199,366 LEAVING A FUND BALANCE OF $30,490; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $2,663 AND EXPENDITURES OF $-0- LEAVING A FUND BALANCE, OF $2,663; EMERGENCY AND DISASTER RELIEF REVENUES OF $450,793 AND EXPENDITURES OF $93,275, LEAVING A FUND BALANCE OF $357,518; CDBG GRANT REVENUES OF $536,813 AND EXPENDITURES OF $536,813, LEAVING A FUND BALANCE OF $-0- PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY TIIE CITY COUNCIL OF THE CITY OF OICEECHOBEE, FLORIDA AS FOLLOWS: Section l: The City Council of the City of Okeechobee, Florida, tiller having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, Debt Service, Law Enforcement Special Fund, Emergency and Disaster Relief Fund and CDBG Grant, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the fiscal year beginning October 1, 1996 and ending September 30, 1997. GENERAL FUND Revenues Fund Balance 3,099,769 Ad Valorcni Taxes - 3.94 Millage 603,700 Other Taxes (Utility Taxes, Franch. Fees & Occ. Lic. Fee) 676,500 Intergovernmental Revenue 719,100 Cliarges for Current Services 224,500 Fines, Forfeitures and Penalties 25,800 Uses of Money and Property 180,000 Other Revenues 32,100 Total Revenues $5,561,468 Expenditures Legislative $ 63,055 Executive 96,210 Financial Services 105,510 Legal Counsel 30,000 City Clerk 83,000 General Governmental Services 185,180 Law Enforcement 1,148,770 Fire Protection 426,190 Public Facilities Maintenance 665,670 Total Expenditures $2,803,585 Fund Balance $2,757,883 PUBLIC FACILITIES IMPROVEMENT FUND Revenues Fund Balance $1,430,847 Revenues 233,600 Total Revenues $1,665,447 Total Expenditures 993,000 Fund Balance $ 671,447 DEBTSERVICE Revenues Fund Balance Local Option Gas Tax Other Revenues Total Revenues Total Expenditures Fund Balance LAW ENFORCEMENT SPECIAL FUND Revenues Fwid Balance Other Reveuues Total Revenues Total Expenditures Fund Balance EMERGENCY AND DISASTER RELIEF Revenues Fund Balance Other Revenues Total Revenues Total Expenditures Fund Balance CDBG GRANT Reveuues Fwid Balance Grant Total Revenues Total Expenditures Fund Balance m $ 39,556 189,600 700 229,856 199.366 $ 30,490 $ 2,513 150 $ 2,663 -0- $ 2,663 $440,793 10.000 $450,793 $ 93,275 $357518 $ 11 536.802 $536,813 $536,813 $ -0 Section 2: That Us ordinance was prc ,ed, considered and adopted under the prov. ,is of Chapter 166 and 200.065 Florida Statutes. Section 3: This ordinance shall be effective October 1, 1996. Introduced for first reading and public hearing on the 31d day of September, 1996. JAMES E. 10111C, MAYOR ATTEST: BONNIE TIIOMAS, CMC, CITY CLERK Adopted after second reading and second public hearing on the 17th day of S�itember, 1996. JANIES F,. KIItK, MAYOR ATTEST: BONNIE T11OMAS, CMC, CITY CLERIC E-3 CITY OF OKEECHOBEE MEMORANDUM TO: Mayor and City Council DATE: September 11, 1996 SUBJECT: Median Revision FROM: John J. Drago, City Administrator Y--� The Director of Public Works obtained prices for the median revision work between 10th and 12th Streets on 441 South. The prices are as follows: Better Roads Rock -A -Way B&B $22,155.00 $26,028.25 $38, 800.00 I reported this item to the Council in my July 12th Status Report. This work would bring this median into design compliance with the DOT Access Management Plan. The median revision in front of the new Golden Corral will be constructed and paid for by Golden Corral. JJD:nb 1 3 : 2 E - 4 September 11, 1996 City of Muchobce 55 St; '1 11ird Avenue Okecchohee., Florida 3,1974 Attention: Mr. Chuck Elders, Ditectol of Public Wol I's He: City of Olteechot►ee Draw Requrxt No. 2 From K & K Co►tstruction, Inc. For Sidewalk lutproven►cr►ts City of Olteecllol,ee Contract No. 11W 02-00-113-9(d(11 L,.N,&A. Project No. 94-282 Dem. Mr. Eldels: UNIX IX . . . . . . • • • 0 0 0 $" Lawson, Noble & Assoclete9 EriumffnS • PLANNErt9 • StlnvevOR6 This letter is to certify that l,nwson, Noble &. Associnles (LNA) Nils tevimed the attached invoice Applictltion No. 2, dnled August 31, 1996 floral K k, I< Cot,gmction, Inc. for qunntities anti mathematical nceurney and find it correct for th(- nnlolnit of work performed. Based upon this mRmlltition we recommend payment of the ANIOUN'1' t)UF') HIS APPLICATION of $29,727.31. if further expltn►ntiolt is needed or if] Call be of ful tiler 11 e1S1ance, plunse call. SIT ICCI cry, �_..(,t11IS�CIpI1C't tfcr if., I / 1'tojcct N annl;er CJK/dsk Enclosure cc: Stcve Vandersluis, LNA H'i['-r1H OP/1 Lnwnon, Noble & AD90CIP109 • 54►0 N W. r°eAcuck Blvd- Stnlo 9 • Poll SI I m w, 1 I. 34900 • F'H.(407) 070-1700 • FAx (107) 070 toot Lnwoon, Noble & WOW), Inr.. • -WO Coluitibin UFivo • Wosl I'nlrn l3r�rl�, Ft 33409 • F'H.(407) 604-6606 • FAX (407) 604.1012 "�- APPLY MON FOR PAYMENT # 2 TO: CONTRACT FOR: OWNER'S PROJECT # ENGINEER'S PROJECT # For work accomplished through the date of: We request payment for the following completed work: City dr Okeechobee Sidewalk improvements PW 02-00-03-96 RB 94-282 August 31, 1996 Item Contract Completed Unit Quantity Quantity Price Extention SW 5th Ave 1 4" Sidewalk Construction 911 SY 0 SY @ $15.20 per SY = $0.00 2 6" Sidewalk Construction 41 SY 0 SY @ $20.10 per SY = $0.00 2 6" Driveway Construction 41 SY 0 SY @ $19.55 per SY = $0.00 3 Site Restoration, Grassing 1822 SY 0 SY @ $0.75 per SY = $0.00 Subtotal: $0.00 SW 21st Street 1 4" Sidewalk Construction 891 SY 683.7 SY @ $16.20 per SY = $11,075.94 2 6" Sidewalk Construction 31 SY Q SY @ $20.10 per SY = $0.00 2 6" Driveway Construction 24 SY 0 SY @ $19.55 per SY = $0.00 3 Site Restoration, Grassing 1782 SY 1000 SY @ $0.75 per SY = $750.00 Subtotal: $11,825.94 SW 3rd Ave 1 4" Sidewalk Construction 1003 SY 916.6 SY @ $15.70 per SY = $14,390.62 2 6" Sidewalk Construction 157 SY 161.4 SY @ $20.10 per SY = $3,244.14 2 6" Driveway Construction 404 SY 47.4 SY @ $19.55 per SY = $926.67 3 Site Restoration, Grassing 2006 SY 2006 SY @ $0.75 per SY = $1,504.50 Subtotal: $20,065.93 NW 9th Street 1 4" Sidewalk Construction 294 SY 238.2 SY @ $15.20 per SY = $3,620.64 2 6" Sidewalk Construction 18 SY 58.1 SY @ $20.10 per SY = $1,167.81 2 6" Driveway Construction 18 SY 27.1 SY @ $19.55 per SY = $529.81 3 Site Restoration, Grassing 588 SY 588 SY @ $0.75 per SY = $441.00 ' - Subtotal: $5,759.26 NW 9th Street, Change Order #1 1 4" Sidewalk Construction 231 SY 248.9 SY @ $15.20'• per SY = $3,783.28 2 6" Sidewalk Construction 18 SY 6.4 SY @ $20.10 per SY = $128.64 2 6" Driveway Construction 18 SY 3.2 SY @ $19.55 per SY = $62.56 3 Site Restoration, Grassing 458 SY 200 SY @ $0.75 per SY = $150.00 Subtotal: $4,124.48 Gross Amount Due: $41,775.61 Less 10% Retainage: $4,177.56 Ammint Dip t`n Dafp- e17�5QR.(K Less Previous Payments: 58.870.74 AMOUNT DUE THIS APPLICATION: $28,727.31 Page 1 of 2 E-5 CITY OF OKEECHOBEE MEMORANDUM TO: Mayor and City Council DATE: September 13, 1996 SUBJECT: Handbook FROM: John J. Drago, City Administrator �^ Due to a computer program glitch between our system and the labor attorney's system, the revised copy of the employee handbook will not be distributed to you until Monday. Also, due to extensive State and Federal regulations and case law, the attorney needed to make sure that the latest changes were included in the handbook. The labor attorney will give the Council several options on various policies in the handbook. JJD:nb CITY OF OKEECHOBEE MEMORANDUM TO: Mayor and City Council FROM: John J. Drago, City Administrator DATE: Sept. 13, 1996 SUBJECT: Status Report 1. Marsha Montessi and City staff interviewed several candidates for the position of Code Enforcement Officer. Their recommendation was to hire Mr. Jim Weeks, which I did. 2. The City's part-time custodian, Melanie Jones, agreed to accept the Custodian's position full-time. She will begin her full-time duties in October. 3. The proposals for the funding and purchase of new police cars have been sent out. JJD:nb STATE. OF FLORIDA U // THE CAPITOL _ _ _ i (; ! 'J TALLAHASSEE. FLORIDA 32399-0001 LAWTON CHILES GOVERNOR August 30, 1996 Commissioner Clif Betts, Jr. Chair, Okeechobee County Commission 304 Northwest 2nd Street, Room 106 Okeechobee, Florida 34972 Dear Chairman Betts: Governor Chiles has asked me to thank you for the copy of Okeechobee County's resolution requesting that the Central Florida Regional Planning Council (CFRPC) withhold transmittal of the proposed Strategic Regional Policy Plan (SRPP). Although the proposed SRPP was due to the Executive Office of the Governor in April, I understand there have been several unresolved issues with the local governments that your planning council wanted to settle before transmitting the proposed plan. Because Governor Chiles is a strong supporter of local government, we have allowed these delays so concerns could be resolved early in the process. Although I am sympathetic that the plan may not be to your liking at this time, I am also concerned that we have yet to receive the proposed plan. Please consider that the transmittal of the proposed SRPP does not end the process, but begins an official review and comment phase that will help define the varied concerns. Once the Office of Planning and Budgeting receives the proposed plan, we will request comments from agencies and interested parties. Local governments may also comment at that time. Comments received during the period between transmittal and final adoption will be considered by the CFRPC. I understand that the CFRPC decided not to transmit the proposed SRPP at its August 7. 1996, meeting. I also understand that the CFRPC has identified a committee to review the proposed plan with the local governments, and that the staff of the CFRPC has been meeting with county staffs for many months. While I appreciate the time that consensus building requires, I hope that the CFRPC will vote to transmit the proposed plan in September. I am encouraged to know that you and your county have actively participated in the process of developing the proposed SRPP, and again I thank you for sending us a copy of the resolution. Sincerely, Robert B. Bradley, Director Office of Planning and Budgeting RBB/mbh cc: Chairman Lawrence Roberts Doug Leonard OKEEC110BEE COUNTY Atclui tria 1veloliter I A-141""Pity • TALLAHASM ACKSOHVILLE P.O. E3OX 1488 Okeechobee, Florida 34973 - 1488 o�LA (813) 467-5505 September 13, 1996 )KE CHOBEE OProposal WEE PALM BEACH Replacement Okeechobee Industrial Park 'AM' Entrance Roadway Sign Mr. John Drago City Administrator City of0keechobee 55 S.E. "Third Avenue Okeechobee, IT 34974-2932 Dear Mr. Drago: The Okeechobee County Industrial Development Authority (IDA) is charged with fostering industrial and business development in Okeechobee County. The goal of the IDA is to encourage and assist in the location of desirable new business and industry within the county. The conunurrity grows stronger through a broader county tax base, employment opportunities and a diversified economic base. Additionally, the IDA is charged with management of the Okeechobee County Industrial Park. This Industrial Park has a history of neglect. Ilowever, the current Okeechobee Board of County Commissioners (BOCC) has demonstrated a commitment to the Industrial Park and is making significant financial contributions towards improvements to the park. These improvements are absolutely essential to the success of the park and ultimately to job creation in the community. However, as indicated in the attachment, funds are currently not available for improvements to the existing Industrial Park Entrance Roadway Sign. This sign is in -deplorable condition and is a detriment to any ellort to rill the park with high quality tenants. The sign replacement is crucial to the successful marketing efforts of the Industrial Park and is an integral part of the economic growth plans for Okeechobee. But, it can only be realized with financial assistance from the City of Okeechobee. Mr. John Drago Industrial Park Sign Replacement page 2 As county funds are not available for replacement of the sign, the IDA respectfully requests fi-om the City of Okeechobee funds required to make the Industrial Park sign replacement a reality. As City of Okeechobee funds would be used fo►- this expenditure, the IDA would grant the City total autonomy in regards to design, layout and construction of the sign. The IDA would appreciate any assistance that the city can provide towards making this sign replacement project come to fiuition. If you have any questions or require any additional information, please do not hesitate to contact me. Respectfully Submitted, Paul A. Phillips Executive Director cc: Chuck Syfrett, IDA Chairman Joe I-lazellief, IDA Vice-chairman Tommy Close, IDA Richard Coleman, IDA Joe Mullins, IDA Proposal to the for Replacement of the Okeechobee County, Indust'nal Park Entrance Roadway Sign,:,.... OgEECHOBEE IA PARK Y INDUSTRIAL �.� HEWITTS TR'UCK REPAIR 86 AKt Qrn0vti ALUMINU w S 0 WASTE TIRE PROCESSORS 4ZOUK MANUFACII1RE- i OKEECHOBEE RECYCLING= --p submitted by the awm�V.�in. Okeechobee County . c Industrial Development Authority i oev:�oFiarn, ... AU(NORITY A�AFY 1 September 13, 1996 Industrial Development Authority Established by a County Commission resolution in 1981, the Okeechobee County Industrial Development Authority (IDA) is charged with fostering industrial and business development in Okeechobee. As an Independent Authority, the IDA works in partnership with the Economic Council, Chamber of Commerce, Tourism Development Council, Okeechobee Board of County Commissioners (BOCC) and City of Okeechobee Council to enhance the area's economic growth and well being. The goal of the IDA is to encourage and assist in the location of desirable new business and industry within the county. The benefits extend through the business and industrial community to the entire region. The community grows stronger through a broader tax base, employment opportunities and diversified economic base. The result is a successful business environment and a higher standard of living for all of Okeechobee's growing population. IDA Budget The IDA has managed to survive throughout the years from revenues derived by land leases at the Okeechobee County Industrial Park and BOCC financial support. The Industrial Park currently produces about $40,000 annually for the IDA. The fiscal year 1996/97 proposed budget submitted by the new IDA Executive Director is about $120,000. The BOCC has committed approximately $60,000 towards the annual operating deficit being realized by the IDA. The BOCC has been gracious through the years and has currently developed an attitude of complete support for the IDA and its mission. However, the BOCC is faced with a period of austerity and is unable to increase their support for the IDA. As a result, the IDA must investigate all other avenues of potential funding sources. A Industrial Park Roadway Project The BOCC has also committed to capital improvements at the Okeechobee County Industrial Park. The BOCC has programmed improvements to the water and sewer system and an extension of the Industrial Park interior roadway system. These improvements are crucial to successfully market the Industrial Park. The IDA has received a $700,000 U.S. Economic Development Administration grant. This grant requires $300,000 of matching funds. The BOCC has committed the $300,000 towards this project. Roadway Project's Success As the Industrial Park roadway project is crucial to the successful marketing of the Industrial Park and is an integral part of the economic growth for Okeechobee, the IDA has a desire to make it a community showcase. This can only be accomplished by replacement of the existing sign and construction of a first class entrance roadway sign for the Industrial Park. l lowever, funds are currently not available and must be obtained from sources other then the BOCC. City Council Request Therefore, the IDA respectfully requests from the City of Okeechobee Council hinds to construct and install a sign at the Industrial Park. Please find enclosed a bid for construction and installation of a double laced backlit sign. The enclosed design is for conceptual approval and subject to revision. However, the $15,146.50 is a well positioned investment of city funds and will ultimately benefit the entire community. Gould All Signs CONTRACT # 96267 Okeechobee County Industrial Park Highway 98 Okeechobee, FL Attn: Paul Phillips Re: Industrial Park entrance sign ❑ 3035 S.E. Waaler St., Stuart, FL 34997 (561) 283-4666 • Fax (561) 283-4704 ❑ Ft. Pierce, FL • (561) 461-1308 4 September 5, 1996 Gould Signs will fabricate and install one (1) double faced 5' X 20' lighted pole sign with a 42" X 96" readerboard, installed 18' from the grade to the top of the sign. The sign cabinet will be fabricated from 14" wide aluminum extrusion. The sign cabinet will be painted dark bronze with an industrial enamel paint. The sign faces will be formed and embossed from 3/16" Acrysteel sheet. The faces will be painted on the reverse side using Grip Flex paints for plastic. Readerboard faces will be V-3 corrugated white Acrysteel. The copy will read: "OKEECHOBEE COUNTY INDUSTRIAL PARK" The colors will be white background, blue letters and red stripe. Pole cover will be constructed from a welded aluminum frame, covered with .040 sheet and finished with a stucco texture painted white. The lighting will be with 800 MA lamps and high output ballast. All wiring will be enclosed in raceways as per the National Electrical code. The sign will be installed on two steel poles and set in adequately designed 2500 PSI concrete footer. Electric will be provided to the base of the pole to be hooked up by the customer's electrician. Price includes 250 assorted 8" zip change letters, one change arm and one storage box. Sign Fabrication, Installation & Service JOB # SCALE 2�" SQUARE F007AGE SIGN ALLOWABLE MUNICIPALITY ELECTRICAL 1 1 /(l / 7-0 express written consent of Gould Signs, Inc. The cost of this design and drawings is $ and is a part of the cost of the proposed signage represented herein. I hereby agree to reimburse Gould Signs the above stated amount to use this design and drawing. CITY OF OKEECHOBEE MEMORANDUM TO: John Drago City Administrator DATE: September 13, 1996 SUBJECT: New Fire Truck THRU: THRU: FROM: Keith Tomey Fire ChieV177� I received a call from Mark Jones the salesman for Ten 8 Fire Equipment on Thursday September 12, 1996 the chassis for the new fire truck is setting in factor in Appleton Wisconsin. September 13, 1996 a To: Chief Keith Tomey Okeechobee Fire Department From: Mark Jones Ten-8 Fire Equipment Subject: Pre -Construction Conference Pierce has completed the engineering drawings and produced the shop order. We need to hold our pre -construction conference in the next few weeks. As per our previous conversations, I recommend that the conference take place at Pierce's manufacturing facility in Appleton, W1. This will enable you to view similar apparatus, and work with our engineers and planners to insure the product we are to provide will meet all your expectations and requirements. Proper planning, obtaining accurate information, and extensive details prior to construction will lead to a higher level of customer satisfaction, Please be aware that any changes made after the signing of the approval drawings or during the construction will be at a significant additional cost. Please give me a call so we can discuss some potential dates for our conference. We will cover the cost of all meals and transportation once you arrive The City would be responsible for air fare and hotel. Thank You Mark Jones facsimile TRANS M I TTA L to: Helen, Okeechobee Economic Council fax #: 467-6266 re: September 17, 1996 City Council Regular Meeting Agenda - Final Budget Hearing date: September 17, 1996 pages: 4, including this cover sheet. Should you require any additional information please contact my office. From the desk of... City Clerk's Office Bonnie S. Thomas 55 S.E. 3rd Avenue Okeechobee, FL 34974 941/763-3372 Fax: 941 /763-1686 facsimile TRANSMITTAL to: Steve DeHayes, President, Okeechobee Contractors Association fax M 467-8111 re: September 17, 1996 City Council Regular Agenda - Final Budget Hearing date: September 17, 1996 pages: 4, including this cover sheet. Should you require any additional information please contact me. From the desk of... City Clerk's Office Bonnie S. Thomas 55 S.E. 3rd Avenue Okeechobee, FL 34974 9411763-3372 Fax: 941 /763-1686