1995-08-22 Budget Workshop�°, °KEF`"- = CITY OF OKEECHOBEE
m' CITY COUNCIL BUDGET WORKSHOP
SUMMARY OF COUNCIL ACTION
-OR1'l
AUGUST 22, 1995 - BUDGET WORKSHOP
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A. Call Budget Workshop Meeting to order on August 22, 1995 at 7:0
P. M. 6111
I Mayor Kirk called the Budget Workshop to order on August 22, 1995 at 7 CO P.M.
B. Mayor and Council Attendance:
Mayor James E. Kirk
Councilmember Noel A. Chandler
Councilmember Michael G. O'Connor
Counciim.ember Robert Oliver
Councilmember Dowling R. Watford, Jr.
Staff Attendance:
City Attorney John R. Cook
City Administrator John J. Drago
City Clerk Bonnie S. Thomas
Deputy Clerk S. Lane Gamiotea
C. Discuss 1995/96 Fiscal Year Budget
Clerk Thomas called the roll:
Present
Present
Present
Present
Present
Present
Present
Present
Absent
Mayor Kirk opened the Budget Workshop for discussion by the City Council.
Councilman Watford began the discussion on Page 2 of the General Fund Budget
Revenue and Expenditure Summary and continued page by page asking several
questions and receiving input on these budget items from both Council and City Staff
members concerning the Proposed Revenues as they will be derived from their
respective sources as presented in the document.
Some items discussed by Council and Staff under the Proposed EXpenditures portion
of the General Fund Budget were: 511 Legislative - Aid to Government Agencys for
Hospice relative to their grant; The City's contribution to the City Employees Pension
Fund; Change in Financial Services and the Utility Department as a result of the
Commencement of the Okeechbee Utility Authority October 1, 1995.
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PAGE 1 OF 2
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C. Budget discussion continued:
ADJOURNMENT: Mayor Kirk
Notice is hereby given that if any person should decide to appeal any
decision made at the meeting of the City Council, such person will
need to insure that a verbatim record of the proceedings is made
which includes the testimony and nevinceupon which the appeal is
based.
James E. Kirk, Mayor
AUGUST 22, 1995 - BUDGET WORKSHOP MEETING - PAGE 2 OF 2
Mayor Kirk informed Council of his meetings with the City Administrator and the
Department Heads concerning their individual department budgets; and that for special
budget needs he suggested they write memos to the Council for discussion concerning
those special budget needs such as: an additional Detective in the Police Department;
A fire truck for the Fire Department; A new computer in the Finance Department; and
two new computers in the City Clerks Office.
These items were then discussed in detail by council for budget consideration. After
discussions by Council and Staff, Council agreed with the Police Chief's recommenda-
tion for the addition of a Detective for his department. The Fire Chief was instructed to
discuss fire truck specifications with the City Administrator and he is to recommend to
Council a method of financing. It was agreed for the additional funding to be added as
necessary to cover these items as discussed and that they be placed into the 1995-96
General Fund Budget for the Public Hearing.
Council also discussed the feasibility of future in-house bookkeepping and payroll
functions as well as looking into seeking proposals for Cash Management for the City
through its Finance Department. Other items were discussed concerning -planning goals
for the future as well as the amounts and investments of funds the City will realize as
a result of the formation of the OUA as well as the °true -up" when the City Utility
Department is closed out.
Council and Staff discussed ways of giving pay adjustments to the City's employees
without raising taxes. The City's current pay plan was discussed and explained by the
City Administrator as being predicated on the market using the Florida League of Citys
Salary Survey for Small Cities similar to ours in size according to the complexity of
duties relative to each position benchmark. Council agreed we have a pay plan and it
should be followed. The City Administrator was instructed to prepare salary adjustments
according to the City's current pay plan and present it to Council for their review and/or
consideration at the Public Hearing. Mayor Kirk encouraged the Council to state their
concerns and questions at the Public Hearing for the record. There being no further
discussion, the Budget Workshop was adjourned at 9:45 p.m. by Mayor Kirk.
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