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2002-03-19 RegularCITY OF OKEECHOBEE MARCH 19, 2002 REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION PAGE 10F4 If AGENDA lH COUNCIL ACTION - DISCUSSION - VOTE it 1. CALL TO ORDER - Mayor: March 19, 2002, City Council Regular Meeting, 6:00 p.m. It. OPENING CEREMONIES: Invocation offered by Pastor Jim Hudson; Pledge of Allegiance led by Mayor Kirk, Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member D. Clayton Williams, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the March 5, 2002 Regular Meeting. Mayor Kirk called the March 19, 2002 Regular City Council Meeting to order at 6:00 p.m. Invocation was offered by Pastor Hudson; Mayor Kirk led the pledge of allegiance. Clerk Thomas called the roll: Present Present Present Present Present Present Present Present Present Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the March 5, 2002 Regular Meeting; seconded by Council Member Williams. There was no discussion on this item. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. MARCH 19, 2002 - REGULAR MEETING - PAGE 2 OF 4 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II VI. WARRANT REGISTER - City Administrator. A. Motion to approve February, 2002 Warrant Register: General Fund ........................... $278,937.28 Public Facility Improvement Fund ....... I ..... $94,575.79 Capital Projects Fund ....................... $3,000.00 Industrial Development Fund ...... . ......... $73,000.00 VI. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. Vill. NEW BUSINESS. A. Motion to approve a request to waive the Temporary Use Tent Permit Fee for the Character Counts Family Fun Day on April 20, 2002 - Jill Rogers (Exhibit 1). Council Member Watford moved to approve February, 2002 Warrant Register General Fund two hundred seventy-eight thousand, nine hundred thirty-seven dollars and twenty-eight cents ($278,937.28); Public Facility Improvement Fund ninety-four thousand, five hundred seventy-five dollars and seventy-nine cents ($94,575.79); Capital Projects Fund three thousand dollars ($3,000.00); and Industrial Development Fund seventy-three thousand dollars ($73,000.00); seconded by Council Member Oliver. There was a brief discussion on this item. VOTE KIRK - YEA CHANDLER -YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Mayor Kirk asked whether there were any requests for the addition, deferral ro withdrawal of items on today's agenda. There were none, Council Member Oliver moved to approve a request to waive the Temporary Use Tent Permit Fee for the Character Counts Family Fun Day on April 20, 2002; seconded by Council Member Chandler. There was a brief discussion on this item. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. MARCH 19, 2002 - REGULAR MEETING - PAGE 3 OF 4 301 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II VII. NEW BUSINESS CONTINUED. B. Request permission to issue an RFP for a flat and a pitched roof for III Following a brief discussion with the Administrator, it was the consensus of the Council to grant Staff permission to the City Barn - City Administrator. issue a Request for Proposal for a flat and pitched roof for the Public Works Department West Building (City Barn). C. Motion to appoint Jerry O'Bannon to the General Employees/OUA Council Member Watford moved to appoint Jerry O'Bannon to the General Employees/OUA Pension Board as Trustee Pension Board as Trustee for the term beginning January 1, 2002 for the term beginning January, 2002 and ending December 31, 2003; seconded by Council Member Williams. and ending December 31, 2003 - City Administrator (Exhibit 2). Council noted they were fortunate to have people to volunteer to serve on these boards and appreciated their time. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. D. Motion to adopt Resolution No. 02-05 authorizing the execution of Council Member Watford moved to adopt Resolution No. 02-05 authorizing the execution of the Department of the Department of Transportation Master Traffic Signal Agreement - Transportation Master Traffic Signal Agreement; seconded by Council Member Chandler. City Attorney (Exhibit 3). Following a discussion between the Council and Staff regarding amendments to the contract, Council Members Chandler and Watford withdrew their second and motion from the floor. Attorney Cook was instructed to meet with DOT attorney's to revise the contract and resolution and bring it back to the Council for final approval. E. Discussion regarding proposed elderly development and Mr. Keith Roberts of Heritage Companies addressed the Council regarding a proposed site development for affordable conceptional site plan by The Heritage Companies - Keith Roberts housing for the elderly. The site will have thirty-three, one -bedroom and seventeen, two -bedrooms apartments. The (Exhibit 4). site is located along the East side of South Parrott Avenue, an unplatted eight acre site that is currently zoned and designated for multi -family housing next to the Clock Restaurant. Due to wetlands on the property, the buildings will need to be three-story. The project is partially funded through State grants and programs. 302 - MARCH 19, 2002 - REGULAR MEETING - PAGE 4 OF 4 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II VII. NEW BUSINESS CONTINUED. E. Discussion regarding proposed elderly development and conceptional site plan by The Heritage Companies continued VIII. ADJOURN MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HEISHE MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. ATTEST: t„ onnie S. Thomas, -CM C, City Clerk James E: Kirk, Mayor Council Members were concerned with the location stating that this area was a prime piece of property and was better suited for high scale development. Two other areas of concern were creating a traffic problem with the access road onto South Parrott Avenue and the height of the buildings. Council advised they were not opposed to the project, but asked whether they could find a better site for it. Mr. Roberts advised they could look at the undeveloped property that adjoins the existing Okeechobee Commons Development located in the Northwest section. Staff was instructed to meet with Mr. Roberts and his staff to work out a better site for the project. There being no further items on the agenda, Mayor Kirk adjourned the meeting at 6:55 p.m. City of Okeechobee - March 19, 2002 - Regular City Council Meeting - Handwritten Minutes 1. CALL TO ORDER - Mayor: March 19, 2002, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation offered by Pastor Jim Hudson; Pledge of Allegiance led by Mayor. Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy City Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. Present Absent L T G-' A. Council Membert %' moved to dispense with the reading and approve the Summary of Council Action for the March 5, 2002 Regular Meeting; seconded by Council Member VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER j OLIVER WATFORD WILLIAMS MOTION C�l RRIED - DENIED VI. WARRANT REGISTER - City Administrator. A. Council Member moved to approve February, 2002 Warrant Register General Fund two hundred seventy-eight thousand, nine hundred thirty-seven dollars and twenty-eight cents ($278,937.28); Public Facility Improvement Fund ninety-four thousand, five hundred seventy-five dollars and seventy-nine cents ($94,575.79); Capital Projects Fund three thousand dollars k, w ($3,000.00); and Industrial Development Fund seventy-three thousand dollars ($73,000.00); J ti zL seconded by Council Member VOTE YEA NAY ABSTAIN ABSENT may` KIRK CHANDLER j OLIVER / WATFORD C WILLIAMS MOTION CARRIED - DENIED VII. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal fo items on today's agenda. 0 11 VIII. NEW BUSINESS. A. Council Member ZJ� moved to approve a request to waive the Temporary Use Tent Permit Fee for the Character Counts Family Fun Day on April 20, 2002 - Jill Rogers (Exhibit 1); seconded by Council Member VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER( OLIVER WATFORD WILLIAMS �OTION--CARRIED - DENIED B. Request permission to issue an RFP for a flat and a pitched roof for the City Bam - City Administrator. 7 CJ 171 0 C. Council Member moved to appoint Jerry O'Bannon to the General Employees/OUA Pension Board as Trustee for the term beginning January 1, 2002 and ending December 31, 2003 - City Administrator (Exhibit 2); seconded by Council Member —"' 6 L) . )/ . "I C VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS MOTION (!7RIED - DENIED D. Council Member moved to adopt Resolution No. 02-05 authorizing the execution of the Department of Transportation Master Traffic Signal Agreement - City Attorney (Exhibit 3); —seconded by Council Member VOTE YEA NAY ABSTAIN ABSENT j KIRK CHANDLER OLIVER WATFORD WILLIAMS MOTION CARRIED DENIED .1e 7- X-A 3 E 0 E. Discussion regarding proposed p1derly development and conceptional site plan by The Heritage __- Companies - Keith Roberts (Exhibit 4). 1 'A, -3 L ("0 -L Z7 L 6;-r L 04 73 Y, P 4. 1(e Xn _7L City of Okeechobee - March 19, 2002 - Regular City Council Meeting - Handwritten Minutes I. CALL TO ORDER - Mayor: r March 19, 2002, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation offered by Pastor Jim Hudson; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy City Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. Present Absent v v U U_ v v A. Council Member N_ moved to dispense with the reading and approve the Summary of Council Action for the March 5, 2002 Regular Meeting; seconded by Council Member Qlt. VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER +- WATFORD " WILLIAMS ` R } MOTION - DENIED VI. WARRANT REGISTER - City Administrator. A. Council Member W,— moved to approve February, 2002 Warrant Register General Fund two hundred seventy-eight thousand, nine hundred thirty-seven dollars and twenty-eight cents ($278,937.28); Public Facility Improvement Fund ninety-four thousand, five hundred seventy-five dollars and seventy-nine cents ($94,575.79); Capital Projects Fund three thousand dollars ($3,000.00); and Industrial Development Fund seventy-three thousand dollars ($73,000.00); seconded by Council Members v VOTE YEA NAY ABSTAIN ABSENT 4 KIRK ✓ CHANDLER ✓ OLIVER WATFORD WILLIAMS MOTION (�_ IED - DENIED VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal fo items on today's agenda. 0 VIII. NEW BUSINESS. A. Council Member 6C, moved to approve a request to waive the Temporary Use Tent Permit Fee for the Character Counts Family Fun Day on April 20, 2002 - Jill Rogers (Exhibit 1); seconded by Council Member VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS MOTION D - DENIED B. Request permission to issue an RFP for a flat and a pitched roof for the City Barn - City Administrator. u C. Council Member moved to appoint Jerry O'Bannon to the General Employees/OUA Pension Board as Trustee for the term beginning January 1, 2002 and ending December 31, 2003 - City Administrator (Exhibit 2); seconded by Council Member CJL� . VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS MOTION CC R�w DENIED , D. Council Member E1 moved to adopt Resolution No. 02-05 authorizing the execution of the Department of Transportation Master Traffic Signal Agreement - City Attorney (Exhibit 3); seconded by Council Member 09. . VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER iAC, fA LC L '�4J h C 0- C,A OLIVER PU - GA WATFORD WILLIAMS � MOTION CARRIED - DENIED �� � �� - �`C, 'A- to k-L J1.`C' C:~✓'� Ci'i �tCtvi(�_ ��CC; �a s U -�''�� r �..� Lt..i �k _%J iu�y�ti�_y.U;'✓� ."r-- 0 E. Discussion regarding proposed elderly development and conceptional site plan by The Heritage Companies - Keith Roberts (Exhibit 4). ku(J jV, oj V I'l 0 7 Ica- X i( ( , / I Y,� j� r L co f I(-- J-4 1 X v�G. L C', til I tLLCI. /-Lc OUA k� L c pac ,-t (A � JcCA CITY OF OKEECHOBEE MARCH 19, 2002 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 OF 2 I. CALL TO ORDER - Mayor: March 19, 2002, City Council Regular Meeting, 6:00 p.m. . II. OPENING CEREMONIES: Invocation offered by Pastor Jim Hudson; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas • Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the March 5, 2002 Regular Meeting. MARCH 19, 2002 - CITY COUNCIL AGENDA - PAGE 2 OF 2 V. WARRANT REGISTER - City Administrator. A. Motion to approve February, 2002 Warrant Register. General Fund $278,937.28 Public Facility Improvement Fund $94,575.79 Capital Projects Fund $3,000.00 Industrial Development Fund $73,000.00 VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. NEW BUSINESS. A. Motion to approve a request to waive the Temporary Use Tent Permit Fee for the Character Counts Family Fun Day on April 20, 2002 - Jill Rogers (Exhibit 1). B. Request permission to issue an RFP for a flat and a pitched roof for the City Barn - City Administrator. C. Motion to appoint Jerry O' Bannon to the General Employees/OUA Pension Board as Trustee for the term beginning January, 2002 and ending December 31, 2003 - City Administrator (Exhibit 2). D. Motion to adopt Resolution No. 02-05 authorizing the execution of the Department of Transportation Master Traffic Signal Agreement - • City Attorney - (Exhibit 3). E. Discussion regarding proposed elderly development and conceptional site plan by The Heritage Companies - Keith Roberts (Exhibit 4). VIII. ADJOURN MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. - EXHIBIT 1 • MARCH 19 AGENDA CITY OF OKEECHOBEE (663) 763-3372 FAX (363) 763.1686 ,AGENDA ITEM REQUEST FORM Pww ou& or brim c**Pkftd tOM to: City of Okeechobee City Admeoist"tOr's Office SS SE 314 Avesue Okeecbobee, Florid* 34974 NAME; airk-wa a1 III -SCf 00 (s ADD ' TELEPHONE. r G i33 ply c.h�� j j-(tc.. - FAX. _ t LA ` f3 -:�17 MZETING: REGULAR SPECIAL C) WOR 0110p D DATE' PLEASE STAVE THE ITEM YOU W7,W TO HAVE PLACED ON THE CITY COUNCIL AGENDA: 2. l , • A f ! _iiGl.y PLEASE STATE WHAT DEPARTMENT(S) YOU HAYF WOILIQrD WITH THUS FAA: PLEASE STATE DESIRED ACTION BY THE CITY COVNC'L. W 7c 1S. » l PLEASE SUMMARIZE PERTINENT INFORMATION CONCERMNG YOUR REQUEST AND ATTACH A"LICAIILE DOCUMENTS: D' MESENT;ATION IS TO BE MADE, Nl r6ASE STATE How MUCH TIME YOU ARE AE9UT5TVgG' SIGHED B I � :� DATE: CITY OF OKEECHOBEE DATE RECEIVED: DATE ISSUED: General Services Department 55 SE 3' Avenue, Room 101 Okeechobee, FL 34974 APPLICATION NO: DATE(S) OF EVENT: Phone: 863-763-3372 ext. 217 Q " O Fax: 863-763-1686 FEE: $175.00 DATE PAID: TEMPORARY PERMIT APPLICATION OFF -PREMISES SALES. TENT SALES AND OUTDOOR At1CTIONS Il np SFr` RR1--g1 Name of Property Oc�% wner(sc"fl��")� les �Tn 5 Tn . zc %rJ SAddress: a,0 ". f PO Idb %( oi�f v Telephone Numbers: Home: Work:q(O-SRCQ) Mobile/Cell: (P3q -USq Pager: a Name of Applicant: l fS Cle_C (m Dire-C301 Q Address: Tele hone Numbers: Home: Work: Mobile/Cell: Pager: Future Land Use Mop Designation: Current Zoning Designation: Legal Description of Property: Lu Pk a Address of Property: Ili1 I Please Explain Type of Use: 6,4h Wa K - Cmmm (hC'?S sn Sc )Do (s Briefly describe use of adjoining property: Wa. North: East: s of Ue, a South: West_ '�S Attach the following documents: 1. Site Plan showing property layout, existing structures, temporary structures, set -backs and all required signs. 2. Proof of Liability Insurance, minimum amount $1 million. 3. Notarized letter of permission, if applicant is not the property owner. The following temporary structures may be permitted upon the issuance of this temporary permit, subject where applicable, to additional restrictions and requirements as set forth in Chapter 10, Sec. 10-77 Code of Ordinances, and requirements of the City Licenses and Business Regulations: Temporary off -premises sales, tent sales and outdoor auction may be permitted for non-profit organizations in commercial and industrial districts. In addition to the above required information the structure cannot be erected for more than fifteen days a year and all debris must be removed within forty-eight hours of expiration of the permit. Please note that if you intend to use any portion of a City street or sidewalk a separate permit will have to be granted by the City Council. I hereby certify that the information on this application is correct. The information included in this application is for use by the City of Okeechobee in processing my request. False or misleading information may be punishable by a fine of up to $500.00 a imprisonment of up to thirty days and may result in the summary denial of this application. Orl- 3 13 Off, Si ature of Applicant Date City Staff Please review the application, attach comments ors ecial conditions Oc pat'c,nal or S Git License Verification: Date: OZ Fire A Police Department Approval. Date: Public Works Department Approval: Date: Building Inspector Approval: Date: City Administrator Approval: Date: Revised 10/23/01 l • COMMERCIAL GENERAL LIABILITY COVERAGE PART DECLARATIONS POLICY NUMBER: PAC6214386 1. NAMED INSURED:COMMUNITIES IN SCHOOLS, INC. 2. LIMITS OF INSURANCE -INSURANCE APPLIES ONLY FOR COVERAGE FOR WHICH A LIMIT OF INSURANCE IS SHOWN. General Aggregate Limit (Other than Products/Completed Operations) $1,000,000 Products/Completed Operations Aggregate Limit Each Occurrence Limit Personal & Advertising Injury Limit Damage to Premises Rented to You Limit Medical Expense Limit 3. LOCATIONS of all premises you Own, Rent, or Occupy 575 SW 28TH STREET OKEECHOBEE, FL 34974 4. CLASSIFICATION CLUBS - CIVIC, SERVICE OR SOCIAL - HAVING BUILDINGS OR PREMISES OWNED OR LEASED - NOT FOR PROFIT. PRODUCTS/COMPLETED OPERATIONS ARE SUBJECT TO THE GENERAL AGGREGRATE LIMIT. CODE # PREM. BASIS 41668 M) 1,000 $1,000,000 Stock Company $ 500,000 $ 500,000 $ 100,000 any one fire $ EXCLUDED any one person RATES ADVANCE PREMIUM Prod CO All Other Prod/CO All Other INCL 1.250 INCL 1,250 Sub -Total from S2001 (if any) $ TOTAL GL PREMIUM $ 1,250.00 (s) gross sales -per $1000 (c) total cost - per $1000 (m) admissions - per 1000 (e) each (p) payroll -per $1000 (a) area - per 1000 sq. ft. (u) units 5. Policy may be AUDITABLE 6. SPECIFIC GENERAL LIABILITY FORMS/ENDQRSEMENTS lL0021 r04-981 CG0001 r7-981 CG036o(01 /96) CG2002(11 /85) CG2021 r7-981 CG2116 r7-981 CG2135(10/93) CG2147 r7-981. CG2149 r9-991, S2002(2/95)_S2014(8L91),S2033(2/94) S20681`11-011 CGO220 V/92) This page alone does not provide coverage and must be attached to a Commercial Lines Common Policy Declarations Common Policy Conditions, Coverage Part Coverage Form(s) and any other applicable forms and endorsements. S2000 (11/97) INSURED *, * * * COMMERuAL LINES COMMON POLIC% JECLARATIONS *D INSURANCE IS PROVIDED BY THE COMPANY DESIGNATED BY AN "X`: Stock * * X Company PENN-AMERICA INSURANCE COMPANY * Group PENN-STAR INSURANCE COMPANY Hatboro, Pennsylvania 19040 State Control Number NEW Renewal of Number POLICY NUMBER: PAC6214386 1. NAMED INSURED: COMMUNITIES IN SCHOOLS, INC. MAILING ADDRESS: JILL ROGERS 1690 NW 9TH AVENUE OKEECHOBEE, FL 34972 NO FLAT CANCELLATION 2. POLICY PERIOD: From 12/17/2001 To 12/17/2002 at 12:01 A.M. Standard Time at your mailing address shown above. 3. FORM OF BUSINESS: Individual Joint Venture Partnership X Organization (other than partnership or Joint venture) 4. BUSINESS DESCRIPTION: NON-PROFIT ORGANIZATION IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. THIS POLICY CONSISTS OF THE FOLLOWING COVERAGE PARTS FOR WHICH A PREMIUM IS INDICATED. 5 THIS PREMIUM MAY BE SUBJECT TO ADJUSTMENT. PREMIUM Sur;u . Commercial General LiabilityCoverage Part 9 $ 1,250.00 k2=_:tiT a:; a:;, .'c'.,onvil;e. FL Commercial Property Coverage Part $ 3 5 0.0 0 ucc-:_.e No. AC 9190 Commercial Crime Coverage Part Commercial Inland Marine Coverage Part $ NOT $ COVERED 200,00 ProduAger Professional Liability Coverage Part $ NOT COVERED ' Liquor Liability Coverage Part $ NOT COVERED Commercial Auto Coverage Part $ NOT COVERED rnts ;nsw:nent,_ Iseued nu suant to. Commercial Umbrella Coverage Part $ NOT COVERED The =jcnda sumo s uses :T;t. Coverage Part $ ea;; P!n;riUR? � —vv� 6. TOTAL PREMIUM PAYABLE AT INCEPTION $ 1,800.00 �f S t�7s Admlr. =ee Other Charges ADMIN FEE & FL S/C $ 39.00 l`:_ol V Other Charges INSPECTION FEE $ 175.00 Tax ! Other Charges FL SERVICE FEE $ 6.03 agen,s s'9^„�re Other Charges FL S/L TAX $ 100.50 TOTAL $ 2,120.53 7. FORM(S) AND ENDORSEMENT(S) MADE APART OF THIS POLICY AT THE TIME OF ISSUE: S1009(6/01) PA01411[03-01] IL0017[11-98] S1001(5/94) S1003(8/91), -, S2000(06/01), S3000(11-97), S5000(11-97) *Omits applicable Forms an ds6lMrl3F3t" hgwjW a(ic Coverage Part/Cover eclarations. Agency Code: 02225 Oo l4ut Nave The ftaciioi, Y Tie r"IOr:J,; Insurance Gusrc-itee Act To De Extent Of B Countersigned: AnyRig"t Of Recovery For`The ftigation y AuA1111WRcresentative Of An losol,ent Unlicensed Insurer. RJH 01/14/2002 THESE DECLARATIONS TOGETHER WITH THE COMMON POLICY CONDITIONS, COVERAGE PART DECLARATIONS, COVERAGE PART COVERAGE FORM(S) AND FORMS AND ENDORSEMENTS, IF ANY, ISSUED TO FORM A PART THEREOF, COMPLETE THE ABOVE NUMBERED POLICY. S1100(11/97) INSURED e � 4 21 Florida Department of revenue z C umer'stertificate of Exemptionj This Certificate is DR-14 Non -transferable. R.12/97 Issued Pursuant to Chapter 212, Florida Statutes Issue Date Expiration Date Certificate Number Type of Organization 09/10/99 09/10/2004 57-00-007246-60C ORG BENEFITTING MINORS This Certifies That COMMUNITIES IN SCHOOLS OF OKEECHOBEE INC 1690 NW 9TH AVE OKEECHOBEE FL 34972 Is Exempt From the Payment of Sales and Use Tax on the Purchase or Lease of Tangible Personal Property, the Lease of Transient Rental Accommodations or Real Property. L.H. Fuchs Executive Director F Z Florida Department of Revenue _ DR-14 R. 12/97 Important Facts • Provide all vendors with a copy of your Consumer's Certificate of Exemption before making tax-exempt purchases. • Your Consumer's Certificate of Exemption is to be used solely for your organization's customary nonprofit activities • Purchases by the exempt organization are only exempt when the Consumer's Certificate of Exemption is presented to the vendor and the payment is made directly by the organization. • Purchases made by an individual on behalf of the organization are taxable, even if the individual is reimbursed by the organization. • Transactions by an exempt organization such as sales or leases of tangible personal property, transient rental or sleeping accommodations, real property, or docking spaces are taxable. The organization must register for sales and use tax certification, and collect and remit sales tax on those transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Section 12A-1.070, Florida Administrative Code). • Changes in the organization's purpose, federal exemption status, or address must be reported immediately to the Department of Revenue. UNDER NO CIRCUMSTANCES SHOULD THIS EXEMPTION BE USED FOR THE PERSONAL BENEFIT OF ANY INDIVIDUAL. ANY MISUSE OF THIS EXEMPTION WILL NECESSITATE ITS REVOCATION. If you have any questions or need assistance, please contact: Central Registration ` 5050 W TEN NESSEE ST TALLAHASSEE FL 32399-0100 850-487-4130 INTERNAL REVENUE SERVICE/ DISTRICT DIRECTOR '.J P. O. BOX 2508 CINCINNATI, OH 45201 �\ C Date OCT 3 01998 J COMMUNITIES AND SCHOOLS OF OKEECHOBEE INC 1690 NW 9TH AVENUE OKEECHOBEE, FL 34972 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 65-0849367 DLN: 17053260019028 Contact Person: D. A. DOWNING Contact Telephone Number: (513) 241-5199 Accounting Period Ending: June30 Foundation Status Classification: 509 (a) (1) Advance Ruling Period Begins: August 5, 1998 Advance Ruling Period Fnds: June 30, 2003 Addendum Applies: No Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly `supported organization described in sections 509(a)(1) and 170 (b) (1) (A) (vi) , a Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. ,If we publish a notice in the Internal Revenue Bulletin stating that we Letter 1045 (DO/CG) 3P,,D Averuo i"so I c�Cc� o�'w �iUQ�tu� • ExHIBZT 2 N MARCH 19 AGENDA OKEECHOBEE UTILITY AUTHORITY P.O. Box 835 Okeechobee, Florida 34973-0835 (863) 763-9460 FAX: (863) 763-9036 February 25, 2002 Mr. Bill Veach, Administrator City of Okeechobee 55 SE 3`d Avenue Okeechobee, FL 34974-2932 Re: General Employee's Pension Plan Dear Mr. Veach: The trustees of the City of Okeechobee /OUA Pension Plan met in regular session on February 13, 2002. During the meeting the trustees of the General Employee's Pension Plan agreed to appoint Mr. Jerry O'Bannon as the fifth member of the Board. Please add the appointment of Jerry O'Bannon as Trustee to the next agenda of the City Council for final approval of this appointment. Thank you for your assistance in this matter and please let me know if you need any additional information. Since y, Landon C. Fortner, Jr. Chairman, General Employee's Pension Plan • EXHIBIT 3 MARCH 19 AGENDA RESOLUTION NO. 02-05 A RESOLUTION OF THE CITY OF OKEECHOBEE FLORIDA AUTHORIZING THE EXECUTION AND ACCEPTANCE OF AN INTERLOCAL AGREEMENT WITH FLORIDA DEPARTMENT OF TRANSPORTATION "MASTER TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT"; PROVIDING FOR PERFORMANCE THEREOF BY THE CITY OF OKEECHOBEE DEPARTMENT OF PUBIC WORKS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation has requested that the City of Okeechobee consider entering into an agreement with the Department to transfer the responsibility of maintenance of traffic signal devises in the City of Okeechobee from the Department to the City; WHEREAS, in return for such responsibility the Department has agreed to pay compensation to the City for such maintenance; WHEREAS, the City finds that the compensation for maintenance in relation to the responsibility is reasonabie and within the capabilities of existing City Departments; THEREFORE, upon approval of the City Council for the City of Okeechobee, Florida, it is hereby resolved: 1. THAT by resolution, the Mayor for the City of Okeechobee, Florida is hereby authorized to execute on behalf of the City the "Master Traffic Signal Maintenance and Compensation Agreement" with the Florida Department of Transportation upon the terms and conditions set out in said agreement. 2. THAT upon acceptance by the Department of Transportation, Department of Pubic Works for the City of Okeechobee shall thereafter maintain the traffic signal devises in the City of Okeechobee at the locations set out in the agreement, and upon the terms and compensation set forth in the agreement. 3. THAT as the agreement is contingent upon annual funding to the Department by the legislature, the authorization by this resolution for entry into this agreement and continued maintenance shall terminate upon notice from the Department that funding is not available for maintenance during any calendar year without further action by the City Council. 4. THAT as paragraph 18 of said agreement requires the City of Okeechobee as maintaining agency, to the extent authorized by law, to hold the Department harmless from certain liabilities in the performance of the agreement, by this resolution it is specifically required and understood that: Page 1 of 2 (a) The City of Okeechobee does not in any manner waive its protection of sovereign immunity under the laws of Florida and F.S. 768.28; and (b) that the continuation of this interlocal agreement with the Department is strictly dependant on the availability of insurance coverage for the City to protect the City from any liability for negligence or breach under the terms of the agreement, and in the event such insurance is not available or is in anywise terminated, then the authorization by this resolution for entry into the agreement and continued maintenance shall terminate upon such notice at any time without further action by the City Council. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 19" day of March. 2002. ATTEST: Bonnie S. Thomas, CIVIC City Clerk Reviewed for Legal Sufficiency: John R. Cook City Attorney Page 2 of 2 James E. Kirk Mayor • C - 03/96 Page I oft DRAFT COPY 12/19/2001 FORM 750-010-XX TRAFFIC OPERATIONS CONTRACT NO. FINANCIAL PROJECT NO. F.E.I.D. NO. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Page 1 of 5 MASTER TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT THIS AGREEMENT, made and entered into this day of Department of Transportation, an agency of the State of Florida, herein called the "Department", and a political subdivision of the State of Florida, herein called the "Maintaining Agency". WITNESSETH: by and between the Florida Florida, WHEREAS, the Maintaining Agency has the authority to enter into this Agreement and to undertake the maintenance and operation of traffic signals or signal systems on the State Highway System, and the Department is authorized under Sections 334.044, F.S. and 335.055, F.S., to enter into this Agreement; and WHEREAS, the Maintaining Agency by Resolution No. , dated the day of ocpy of which is attached hereto and made a part of hereof, has authorized its undersigned officers to enter into and execute this agreement, and has designated the officer(s) authorized to receive and respond to the Department's request orders; NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein to be undertaken by the respective parties hereto, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties mutually agree and covenant as follows: 1. The Maintaining Agency shall be responsible for the maintenance and continuous operation of the traffic signals, traffic signal systems (central computer, cameras, message signs, and communications interconnect), school zone traffic control devices, intersection flashing beacon installations, illuminated street name signs, and the payment of electricity and electrical charges incurred in connection with operation of such traffic signals and signal systems upon completion of their installation. The Department agrees to pay to the Maintaining Agency, an annual compensation based on Department's fiscal year for the cost of the maintenance and continuous operation of full traffic signal locations as identified in Exhibit A. Flashing beacons, emergency signals, and school zone signals are not included. Payments will be made in accordance with Exhibit B. Should the Maintaining Agency withdraw from the compensation portion of this Agreement, the Maintaining Agency will still be responsible for the maintenance and continuous operation of the above items. In the case of construction contracts, the Maintaining Agency shall be responsible for the payment of electricity and electrical charges incurred in connection with the operation of the traffic signals and signal systems, and shall undertake the maintenance and continuous operation of said traffic signals and signal systems upon final acceptance of the installation by the Department. Repair or replacement and other responsibilities of the installation contractor and the Department, during construction, are contained in the Department's Standard Specifications for Road and Bridge Construction. 2. The Maintaining Agency shall maintain and operate the traffic signals and signal systems in a manner that will ensure safe and efficient movement of highway traffic and that agrees with maintenance practices prescribed by the International Municipal Signal Association (IMSA) and operational requirements of the Manual on Uniform Traffic Control Devices (MUTCD), as amended. The Maintaining Agency's maintenance responsibilities shall include, but not be limited to, preventive maintenance (periodic inspection, service and routine repairs), and emergency maintenance (trouble shooting in the event of equipment malfunction, failure, or damage). The Maintaining Agency shall record its maintenance activities in a traffic signal maintenance log. 3. The Maintaining Agency may remove any component of the installed equipment for repair; however, it shall not make any permanent modifications and/or equipment replacements unless the equipment provided is the same age or newer and is capable of performing at minimum the same functions. The Department shall not make any modifications and/or equipment replacements without prior written notice to the Maintaining Agency. 4. The Maintaining Agency shall set and maintain the timing and phasing of the traffic signals in accordance with the Department's timing and phasing plans, specifications, or special provisions. The Maintaining Agency may make modifications in phasing of signals and signal systems to accommodate changing needs of traffic provided prior written approval is obtained from the Department. Department approval shall be contingent upon an engineering report prepared by, or for, the Maintaining Agency in accordance with Section 1A.09, Engineering Study and Engineering Judgment, of the MUTCD, recommending such changes and signed and sealed by a qualified Professional Engineer registered in the State of Florida. The Maintaining agency may make changes in the signal timing provided these changes are made under the direction of a qualified Professional Engineer. The Maintaining Agency shall send a signed/sealed copy of the timings to the Department immediately after installation. The Department reserves the right to examine equipment, timing and phasing at any time and, after consultation with the Maintaining Agency, may specify modifications. If the Department specifies modification in timing and/or phasing, implementation of such modifications shall be coordinated with, or made by, c - 03/96 Page zoa the Maintaining Agency. 5. The Maintaining Agency shall note in the maintenance log any time/phasing changes and keep a copy of the timings and any approval documentation in a file. 6. The Maintaining Agency and the Department shall develop the Exhibit A which by this reference is made a part of this Agreement as though fully set forth herein. Exhibit A shall contain all existing traffic signals on the State Highway System, applicable to the jurisdiction of the Maintaining Entity, those that are maintained by the Maintaining Agency and those that are not included for compensation. No changes or modifications will be made to Exhibit A during the year for compensation. New signals added by the Department during the fiscal year shall be maintained and operated by the Maintaining Agency. The Maintaining Agency and the Department, preceding each fiscal year, shall develop and execute a new Exhibit A, which shall include all new Department signals added during previous fiscal year and delete those removed. The Maintaining Agency shall begin receiving compensation for new Department's signals in the next fiscal year. In the event that no change has been made to the previous year Exhibit A, a statement to this effect should be included. The annual compensation will be a lump sum payment detailed in Exhibit B. Future payments will be based on the information provided in Exhibit A, in accordance with the provisions as detailed in Exhibit B, attached and made a part hereof. a) Payment shall be made only after receipt and approval of service. b) Payment shall be made in accordance with Section 215.422, Florida Statutes. c) Bills for fees or other•compensation for services or expenses shall be submitted in detail sufficient for a proper pre -audit and post - audit thereof. d) Record of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three (3) years after final payment or the work pursuant to this Agreement is made. Copies of these documents and records shall be furnished to the Department upon request. Record of costs incurred include the Maintaining Agency=s general accounting records, together with supporting documents and records of the Maintaining Agency and all subcontractors performing work, and all other records of the Maintaining Agency and subcontractors considered necessary by the Department for proper audit of costs. 7. Maintaining Agency providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and approve the goods and services, unless the Agreement specifies otherwise. The Department has twenty (20) days to deliver a request for payment (voucher) to the Department of Banking and Finance. The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. 8. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section 215.422, Florida Statutes, shall be due and payable, in additional to the invoice amount, to the Maintaining Agency. Interest penalties of less than one (1) dollar shall not be enforced unless the Maintaining Agency requests payment. Invoices returned to a Maintaining Agency because of Maintaining Agency preparation errors shall result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. 9. A Vendor Ombudsman has been established within the Department of Banking and Finance. The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 410-9724 or by calling the State Comptroller=s Hotline, 1-800-848-3792. 10. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 11. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. 12. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 13. The State of Florida=s performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: (a) The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. u C - 03/96 Page 3 of2 Any contract, verbal or written, made in violation of this subsection shall be null and void, and no money may be paid on such contract. The Department shall require a statement from the Comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of $25,000 and which have a term for a period of more than one year. 14. The Maintaining Agency may be subject to inspections of traffic signals and traffic signal systems by the Department. Such findings will be shared with the Maintaining Agency and shall be the basis of all decisions regarding payment reduction, reworking, Agreement termination, or renewal. If at any time the Maintaining Agency has not performed the maintenance responsibility on the locations specified in the Exhibit A, the Department shall have the option of (a) notifying the Maintaining Agency of the deficiency with a requirement that it be corrected within a specified time, otherwise the Department shall terminate payment at the end of such time, or (b) take whatever action is deemed appropriate by the Department. Any suspension or termination of funds does not relieve any obligation of the Maintaining Agency under the terms and conditions of this Agreement. 15. The Maintaining Agency may enter into Agreements with other parties pertaining to traffic signals and signal systems including, but not limited to, agreements relating to costs and expenses incurred in connection with the operation of traffic signals and signal systems in the State Highway System, provided that such Agreements are consistent with the mutual covenants contained in this Agreement. The Maintaining Agency shall furnish a copy of such Agreements to the Department. 16. This Agreement may not be assigned or transferred by the Maintaining Agency in whole or in part without consent of the Department 17. The Maintaining Agency shall allow public access to all documents, papers, letters, or other material subject to provisions of Chapter 119, Florida Statutes, and made or received by the Maintaining Agency in conjunction with this Agreement. Failure by the Maintaining Agency to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the Department. 18. The Maintaining Agency, to the extent allowed by Section 768.28, Florida Statutes, shall indemnify, defend, save and hold harmless, the State, the Department, any joint pole owner and all of their officers, agents and employees from all suits, actions, claims, demands, and liabilities of any nature whatsoever arising out of, because of, or due to breach of, this Agreement by the Maintaining Agency, its subcontractors, agents or employees or due to any act or occurrence of omission or commission of the Maintaining Agency, its subcontractors, agents or employees. 19. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. The invalidity or unenforceability of any portion of this Agreement shall not affect the remaining provisions and portions hereof. Any failure to enforce or election on the part of the Department to not enforce any provision of this Agreement shall not constitute a waiver of any rights of the Department to enforce its remedies hereunder or at law or in equity. 20. This Agreement shall remain in force during the life of the original installed equipment and/or the life of any replacement equipment installed with the mutual consent of the parties hereto. 21. Upon execution, this Agreement cancels and supersedes any and all prior Traffic Signal Maintenance Agreement(s) between the parties. 22. This Agreement contains all the terms and conditions agreed upon by the parties. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. (Maintaining Agency) Florida STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: (Authorized Signature) Print/Type Name: Title: By: (Authorized Signature) Print/Type Name: Title: Attest: Attest: (Seal if Applicable) REVIEWED: c-mom Page 4 ofl Attorney • C - 03196 Page 5 0Q I certify that the above traffic signals were maintained and operated in accordance with the requirements of the Master Traffic Signal Maintenance and Compensation Agreement. For satisfactory completion of all services detailed in this Agreement for this time period, the Department will pay the Maintaining agency a Total Lump Sum of Maintaining Date District Traffic Operations Engineer Date Agency EX IMIT B MASTER TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT 1.0 PURPOSE This exhibit defines the method and limits of compensation to be made to the Maintaining Agency for the services described in this Agreement and in Exhibit A and Method by which payments will be made. 2.0 COMPENSATION For the satisfactory completion of all services detailed in this Agreement and Exhibit A of this Agreement, the Department will pay the Maintaining Agency the Total Lump Sum in Exhibit A. The Maintaining Agency will receive one lump sum payment at the end of each fiscal year for satisfactory completion of service. For satisfactory completion of all services for Fiscal Years 02-03, 03-04, 04-05, 05-06, and 06-07 as detailed in this Agreement, the Department will pay the Maintaining Agency a Total Lump Sum Amount to be computed as follows: Total Lump Sum Amount for each Fiscal Year is calculated by adding all of the individual intersection amounts. The individual intersection amounts are calculated by taking the FY Unit Rate times the Percent of State Road Approaches to Total Approaches. Example: For a intersection with 4 approaches with 2 approaches (50%)being state roads, the intersection amount will be: $518 x (2/4)= $259 Unit Rates per 100 % State Intersections FY 02-03 $ 518 03-04 $1,599 04-05 $2,196 05-06 $2,262 06-07 $2,330 3.0 PAYMENT PROCESSING The Maintaining Agency shall invoice the Department yearly in a format acceptable by the Department. E)mIBIT 4 ^- MARCH 19 AGENDA CITY OF OKEECHOBEE (963) 763-3372 FAX (W) 763-IU6 AGENDA ITEM REQUEST FORM Phm a" or bring mmpleted form to: City of Okeechobee City Administrator's Office SS SE 31 Avenue Okeechobee, Florida 34974 NAME: AUSOX-) (!C0Aa D l % 4(fwTA ezE C ©,) ADDRESS: s- "05 N- (-i TL a-j± C..- AJ�-- • S v l -�e- (IS 0 OCCA r31<-aCEL, --S z 9' 31 nLEPHONE:.32. (" -7 Q? q©q 0'UP Z 2-S� FAX: 3 21 -7 R q- O Z 3 3 MEETING: REGULAR © SPECIAL O WORKSSOP O DATE: PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA: 'Tc�2TJA.r.� L�ND�r�C-,S A SO urulT 4FF0R-0f� BL& �L Q—L PLEASE STATE WHAT DEPARTMENTS) YOU HAVE WORKED WITH THUS FAR: 24,bq f--- C(T-y AD _ I0iS"TfzAT©�-- C iT- -e ATTt)2ram)Ey STATE DESIRED ACTION BY TIM CITY COUNCIL !t)L)AL ©F PRO.Dhs&fl ELbCRt_V U COW- C— D+^ AL- S i T1E' PLAN-) r 4DPR-U v 1AL. r PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND IF lffUTIIUN TO BE MADE, PLEASE STATE HOW MUCH TIME YOU ARE RLQULSMG: SIGNED 04mvt AMOATE: )ORDAN LANDINGS OKEEC-HOBEE, OKEECl0BEE COUNTY, FLORIDA EXECUTIVE SUMMARY Jordan Landings is a 50-unit Elderly rental community designed to meet the needs of persons 62 years of age and older. The proposed community is to be developed on a site of approximately 8.35 acres located in the City of Okeechobee, Okeechobee County, Florida. It is located on the East Side of Parrott Avenue and across from SW 12a' Street. The new community will consist of 33-one bedroom/one bath units, 17-two bedroom/two bath units. The development will have 30 year roofing, exterior lighting in open and common areas, elevator, termite prevention and pest control. Each unit will have a fully appointed kitchen with quality appliances (General Electric or equivalent). Each kitchen will have a large refrigerator, range, dishwasher, garbage disposal, and pantry with an adjacent dining room. Each unit will have central air conditioning, cable hook-up, marble windowsills, window treatments, steel exterior entry door frames, ceiling fans, and washer -dryer hook-ups. Additional features include 15% of the units with Roll -In Showers and 100% of the units with the Thermostat placed at 48" height, tight -napped Berber -type carpet, 36" entrances on all exterior doors, all wall electrical outlets at 18"-24" height, scald control valves on shower faucet, fire retardant window treatments, peephole at 4' 10" on all exterior doors, toggle type switches for all lights and fans, adjustable shelving in master bedroom closets, lever -action handles on all doors in units and public areas, and horizontal grab bars around shower and toilet per ANSI requirements. Energy efficient appliances and cooling/heating units will provide maximum efficiency for the community and the resident, including the use of electric utilities. The units are spacious with approximately 800 — 950 square feet of living space. Amenities will include a clubhouse community center, laundry facility, multi -purpose court, covered picnic area with tables and outdoor grill, library, computer learning center, and on -site management. All of the community's units will be offered for rental to future residents under the Low Income Housing Tax Credit Program. Incomes will range from approximately $13,400 to $19,260 per household, depending on household size. Qualifying incomes will be based on current HUD Income Limits. Of the 50 units, 44% (22 units) will be set -aside at 50% of the area median income ($35,700 AMI), with 56% (28 units) to be set -aside at 60% AMI, providing rents ranging from $278 to $395. E i Rental rates and set -aside percentages are set forth in the following chart: Unit Type: % of Median Income: Net Rent to the Tenant*: 1/1 50% $278.00 1/1 60% $345.00 2/2 50% $324.00 2/2 60% $395.00 The owner of the development will be a newly formed Florida limited partnership. The general partner would be a newly formed Florida corporation with Florida based principals having over 7,000 units of affordable housing in 17 states. The proposed equity limited partner would be a Midland Equity Fund entity. Midland Mortgage, out of Clearwater, is the proposed construction/permanent lender. Broad and Cassel, a recognized multi -state tax firm out of Orlando, would serve as the Partnership's real estate and tax attorneys. Reliance Management Services, a national property management firm skilled in the management of housing credit properties, would be the property manager and are also headquartered in of Orlando. Heritage Construction Company out of Cocoa Beach will be the general contractor working with local contractors, subcontractors and officials in completing the community. Funding for the development is proposed from: 1) the sale of housing credits providing approximately $3.1 million in equity; 2) conventional construction of approximately $312,700; 3) $1 million subsidy; and 4) deferred fees. Total project costs are anticipated to be approximately $4.4 million. K 0 SITE DATA: SITE AREA = 5.6 ACRES 33 - 1 BEDROOM, 1 BATH 17 - 2 BEDROOM, 2 BATH PARKING SPACES REQUIRED = 92 SPACES PARKING SPACES PROVIDED = 93 REGULAR 2 HANDICAP 97 TOTAL NORTH I • ®r • stt¢'Cocariorc map of W-0' GLR. FLOOR PLAN 1 BEDROOM / 1 BATH