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2016-06-21CITY OF OKEECHOBEE JUNE 21, 2016, REGULAR CITY COUNCIL MEETING 55 SE 3Ro AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION EEO PAGE 1 OF 10 11 AGENDA 11 COUNCIL ACTION - DISCUSSION - VOTE 11 CALL TO ORDER — Mayor June 21, 2016, City Council Regular Meeting, 6:00 P.M. II. OPENING CEREMONIES Invocation to be given by Reverend Richard Barker of Westside Baptist Church; Pledge of Allegiance to be led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE — City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling R. Watford, Jr. City Administrator Marcos MontesDeOca City Attorney John R. Cook City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen Finance Director India Riedel IV. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Presentation of Officer Achievement. Mayor Kirk called the June 21, 2016, Regular City Council Meeting to order at 6:02 P.M. The invocation was offered by Reverend Richard Barker of Westside Baptist Church; the Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Absent (Lt. Phil Conroy in attendance) Present Present Police Officer Victoria DaVito joined Mayor Kirk at the podium where he then read the following: "Victoria moved to Okeechobee from San Diego, California, where she had worked with the Federal Bureau of Investigation for more than eight years, and then became a patrol officer at San Diego University for seven years. Victoria started working for us on September 9, 2000, as a full-time certified officer, and on December 2, 2005, was promoted to Sergeant. Among her regular duties, she became certified as an agency inspector for the Police Department DUI machine, and still maintains it monthly. She retired after 10 years and transferred to part-time status October 1, 2010. The past two years, she was selected to sing God Bless America for the Law Enforcement Memorial services, as well as singing in her church choir. Victoria is a role model to her fellow officers as well as our citizens. She continues to go above and beyond in all facets of her position and serves our community proudly. The Okeechobee City Council is pleased to present this Distinguished Service Medal to Officer DaVito. " Officer DaVito expressed her gratitude for receiving such an honor. JUNE 21, 2016 - REGULAR MEETING - PAGE 2 OF 10 I AGENDA II COUNCIL ACTION - DISCUSSION — VOTE II IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED B. Presentation of Appreciation from Kiwanis to the City of Okeechobee — Courtney Moyett, Kiwanis President. Statement regarding the City of Orlando tragedy: V. AGENDA — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. VI. MINUTES -9 City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the June 7, 2016, Regular Meeting. VII. WARRANT REGISTER— City Administrator A. Motion to approve the May 2016 Warrant Register: General Fund.....................................................................$ 382,834.20 Public Facilities Improvement Fund ...................................$ 21,277.68 Capital Improvement Projects Fund ...................................$ 2,259.56 Appropriations Grant Fund .................................................$ 2,250.00 Law Enforcement Special Fund .........................................$ 250.00 Kiwanis President Courtney Moyett presented a Plaque of Appreciation to the Mayor and City Council which read: "Thank You for supporting the Kiwanis Playground Project." Ms. Moyett thanked the City Staff for all of their assistance through the process of constructing the new playground equipment at Okeechobee County's Park located at the corner of Northwest 2nd Street and 6th Avenue. Mayor Kirk read into the record the following statement: "The City of Okeechobee grieves with the entire Orlando community over the shocking events that unfolded Sunday morning, June 12, 2016. Our hearts cry for our neighbors who have suffered such a terrible loss in the most horrific way. All Floridians and Americans are united in sharing an overwhelming sense of sorrow, anguish, and compassion for the victims, the many injured, their families and their friends. We commend the City of Orlando for its response to this crisis, which undoubtedly saved lives during the incident and will help mend lives as the community works to move forward from the tragedy. We sincerely pray and hope that our country and citizens stay safe as we all rededicate our efforts to protect our country, our communities, and our families." Mayor Kirk asked whether there were any additions, deferrals, or withdrawals on today's agenda. There were none. Motion and second by Council Members O'Connor and Ritter to dispense with the reading and approve the Summary of Council Action for the Regular Meeting of June 7, 2016. There was no discussion on this item. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Watford and Ritter to approve the May 2016 Warrant Register in the amounts: General Fund, three hundred eighty-two thousand, eight hundred thirty-four dollars and twenty cents ($382,834.20); Public Facilities Improvement Fund, twenty-one thousand, two hundred seventy-seven dollars and sixty-eight cents ($21,277.68); Capital Improvement Projects Fund, two thousand, two hundred fifty-nine dollars and fifty-six cents ($2,259.56); Appropriations Grant Fund, two thousand, two hundred fifty dollars and zero cents ($2,250.00); and Law Enforcement Special Fund, two hundred fifty dollars and zero cents ($250.00). There was no discussion on this item. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. JUNE 21. 2016 - REGULAR MEETING -PAGE 3 OF 10 550 AGENDA VIII. PUBLIC HEARING FOR ORDINANCE ADOPTION — Mayor A.1.a) Motion to read proposed Ordinance No. 1134 by title only regarding Comprehensive Plan Small Scale Future Land Use Map Amendment, Application No. 16-001-SSA, submitted by Jeremy LaRue on behalf of property owners Dennis Ray Wilson and Linda May Wilson, reclassifying Lots 1-18, West -half of 19 in Block 13, Northwest Addition, from Residential Single Family to Industrial — City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1134 by title only. 2.a) Motion to adopt Ordinance No. 1134. b) Public comments and discussion. COUNCIL ACTION - DISCUSSION — VOTE MAYOR KIRK OPENED THE PUBLIC HEARING AT 6:13 P.M. Motion and second by Council Members Watford and Chandler to read proposed Ordinance No. 1134 by title only, regarding Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 16-001-SSA, submitted by Mr. Jeremy LaRue on behalf of property owners Dennis Ray Wilson and Linda May Wilson, reclassifying Lots 1 through 18, and the west -half of Lot 19 of Block 13, Northwest Addition, Plat Book 1, Page 25, Okeechobee County Public Records from Single Family Residential (SF) to Industrial (IND). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1134 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FUTURE LAND USE MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM SINGLE FAMILY RESIDENTIAL TO INDUSTRIAL (APPLICATION NO. 16-001-SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FUTURE LAND USE MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Chandler and O'Connor to adopt proposed Ordinance No. 1134. City Planning Consultant, Mr. Bill Brisson, Senior Planner of LaRue Planning and Management Services addressed the Council explaining that the Planning Staff and Planning Board, as the Local Planning Agency, reviewed the application and found it to be consistent with the Comprehensive Plan and recommends approval. The Planning Staff's findings were based on the following information: The application is specifically consistent with the Comprehensive Plan, Policy 2.2 and Objective 12 of the Future Land Use Element. Regarding adequacy of public facilities, it is highly unlikely that the subject parcel would be developed at the maximum intensity, more likely a single -story industrial use of about 25,000 square feet, thereby only using minimal potable water and wastewater capacity available from the Okeechobee Utility Authority facility. No significant increase in traffic volume is expected upon the local roadways. Access to the subject property would be best provided by Northwest loth Avenue, which is presently unimproved. This then would ensure Northwest 7th Court would remain a primarily residential roadway reducing the noise and traffic impacts from tow trucks coming to and from the property. In addressing solid waste, the County recently confirmed a considerable level of excess capacity available to serve the solid waste disposal needs in the City. The proposed development will be required to meet all drainage standards required by the City and South Florida Water Management District. DUNE 21. 2016 - REGULAR MEETING - PAGE 4 OF 10 %1 AGENDA VIII. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED A.2.b) Public comments and discussion on adopting Ordinance No. 1134 continued. c) Vote on motion. CLOSE PUBLIC HEARING — Mayor IX. NEW BUSINESS A.1.a) Motion to read proposed Ordinance No. 1135 by title only and set July 19, 2016 as the final public hearing date regarding Rezoning Petition No. 16-001-R, submitted by Jeremy LaRue on behalf of property owners Dennis Ray Wilson and Linda May Wilson, reclassifying Lots 1-18, West half of 19 in Block 13, Northwest Addition, from Holding to Industrial — City Planning Consultant (Exhibit 2). b) Vote on motion to read by title only and set final public hearing date. COUNCIL ACTION - DISCUSSION — VOTE The applicant has provided no information as to the presence of environmentally sensitive areas on the site. However, prior to development or use of the site, it may be necessary for the applicant to provide documentation or professional opinion to this effect that there are no environmentally sensitive areas, valuable habitat or other physical attributes on site that would limit development as a result of environmental concerns. The application is found to be compatible with adjacent and nearby land uses. To the North is the CSX railroad with IND Land Use and Zoning. To the East, the existing use is industrial with an IND Future Land Use and Zoning. To the South and West are single family homes and vacant lots with SF Future Land Use and Residential Single Family -One (RSF-1) Zoning. Mayor Kirk asked whether there were any questions or comments from the public. Mr. Jeremy LaRue (applicant) of 912 Southeast 42nd Terrace, Okeechobee, Florida confirmed that the property in question is going to be a tow yard facility. Ninety percent of the vehicles transported to the site will be pending an insurance inspection. The maximum time these vehicles can remain onsite is 45 days per Florida Statutes. The tow yard will be enclosed with a six-foot 'high, green screened fence to prevent visibility from the street. Mr. LaRue stated he personally spoke with the immediate surrounding owners and did not receive any objections for this type of facility. There is a pending Rezoning Petition (No. 16-001-R) for this property to also be considered. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:32 PM Motion and second by Council Members Watford and O'Connor to read proposed Ordinance No. 1135 by title only, and set July 19, 2016, as the final Public Hearing date regarding Rezoning Petition No. 16-001-R, submitted by Mr. LaRue on behalf of property owners Dennis Ray Wilson and Linda May Wilson, rezoning Lots 1 through 18, and the West -half of Lot 19 of Block 13, Northwest Addition, Plat Book 1, Page 25, Okeechobee County Public Records, from Holding (H) to IND. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. JUNE 21, 2016 - REGULAR MEETING - PAGE 5 OF 10 662- II AGENDA II COUNCIL ACTION - DISCUSSION — VOTE II IVA NEW BUSINESS CONTINUED A.1.c) City Attorney to read proposed Ordinance No. 1135 by title only 2.a) Motion to approve the first reading of proposed Ordinance No. 1135 b) Public comments and discussion. c) Vote on motion. B.1.a) Motion to read proposed Ordinance No. 1136 by title only and set July 19, 2016, as the final public hearing date regarding Abandonment of Right -of -Way Petition No. 16-001-AC, Lots 1-7 and 20-26 in Block 49, City of Okeechobee — City Attorney (Exhibit 3). b) Vote on motion to read by title only and set public hearing date. c) City Attorney to read proposed Ordinance No. 1136 by title only 2.a) Motion to approve the first reading of proposed Ordinance No. 1136 Attorney Cook read proposed Ordinance No. 1135 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM HOLDING TO INDUSTRIAL ZONING DISTRICT (PETITION NO. 16-001-R); AMENDING THE ZONING MAP ACCORDINGLY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Ritter and Chandler to approve the first reading of proposed Ordinance No. 1135. Mr. Brisson addressed the Planning Staff Report and Planning Board findings, calling attention to the fact that the proposed use of the vacant property is a towing yard. The Land Development Regulation's do not specifically list this use. However, the definition of outdoor vehicle storage is broad enough to include this use. Mayor Kirk asked whether there were any questions or comments from the public. There were none. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Watford and Chandler to read proposed Ordinance No. 1136 by title only, and set July 19, 2016, as the final Public Hearing date regarding Abandonment of Right -of -Way Petition No. 16-001-AC, East to West alley located between Lots 1 through 7 and 20 through 26 of Block 49, City of Okeechobee, Plat Book 1, Page 10, Okeechobee County Public Records. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1136 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, VACATING AND ABANDONING THE ALLEY OR ALLEYWAY AS DESCRIBED HEREIN, WITHIN BLOCK 49, CITY OF OKEECHOBEE SUBDIVISION, AS RECORDED IN PLAT BOOK 5, PAGE 5 OF THE PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA; AND DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Chandler and Ritter to approve the first reading of proposed Ordinance No. 1136. JUNE 21, 2016 - REGULAR MEETING - PAGE 6 OF 10 663 IX. AGENDA NEW BUSINESS CONTINUED B.2.b) Public comments and discussion on proposed Ordinance No. 1136 c) Vote on motion. C. Motion to review and approve audited financial 2014-2015 Fiscal Year — Debbie A. Goode, CPA, Carr, Riggs & Ingram, LLC (Exhibit 4). COUNCIL ACTION - DISCUSSION — VOTE Mayor Kirk asked whether there were any questions or comments from the Public. Mr. Steven Dobbs of 1062 Jakes Way, Okeechobee, Florida appeared before the Council as a representative of the applicant and responded to questions. The site is developed and a portion of the vehicle driveways encroach into the alley. Abandoning this portion would resolve that issue and allow the owners to meet rear setbacks. The westward end of the alley between Lots 8 to 10 and 17 to 19 has a 99-year lease for use granted June 14, 1977, to Glades Gas. This alleyway is within the subdivisions that the Hamrick Trust hold a fee title to. VOTE: KIRK — YEA CHANDLER —YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Watford and O'Connor to review and approve Fiscal Year (FY) 2014-2015 Audit/Financial Statement. Ms. Debbie A. Goode, CPA of Carr, Riggs & Ingram, LLC, was present to address the Council regarding the City's Financial Statement (Audit Report), for FY October 1, 2014, through September 30, 2015. Prior to the meeting, copies of the Report were distributed to the Mayor and Council. The independent audit report reflects the City is in a strong financial position, with total assets exceeding liabilities by $19,040,056.00. The total net position increased from FY 2013-2014 by $275,826.00 primarily as a result of a $365,144.00 increase in total assets, and a $193,344.00 increase of total liabilities. The implementation of GASB Statement No. 68, Accounting and Financial Reporting for Pensions created deferred outflows and inflows of $391,077.00 and $285,492.00, respectively. The increase in total assets was primarily due to a $539,477.00 increase in current and other assets offset by a $174,333.00 decrease in capital assets. The increase in total liabilities was due to a $274,515.00 increase of non -current liabilities due mainly to increases in the net Other Post -Employment Benefits (OPEB) obligation and added net pension liability of $20,069.00. The net change in current and non -current liabilities of $193,344.00 as current liabilities decreased by $81,171.00 related to the timing of payables. Ms. Goode continued by explaining total revenues increased by 5.8 percent (or $355,725.00). This increase is primarily due to a $551,347.00 increase in general revenues and is offset by a $293,933.00 decrease in capital grants. An increase in the assessed taxable values was the contributory factor in the increase of property tax revenue of $12,608.00. Franchise Fee revenues increased $12,418.00 based on higher consumer paid utilities. The Shared Revenue for the State of Florida (SRS) increased $87,706.00. The $442,024.00 increase in investment income and other is due primarily to a settlement of funds through litigation. It appears that total governmental activities expenses decreased by $528,078.00. That decrease is all due to the implementation of GASB Statement No. 68, Accounting and Financial Reporting for Pensions, an amendment of GASB Statement No. 27, which was implemented as of October 1, 2014 and shown prospectively. JUNE 21, 2016 -REGULAR MEETING -PAGE 7 OF 10 %+ II AGENDA II COUNCIL ACTION - DISCUSSION — VOTE II IX. NEW BUSINESS CONTINUED C. Motion to review and approve audited financial 2014-2015 Fiscal Year continued. The highlights noted for the General Fund was the amount appropriated for expenditures decreasing from $7,064,010.00 to $6,365,688.00 in the final FY 2014-2015 budget, a decrease of $698,322.00. The decrease in general government expenses, fire and police public safety expenses, physical environment expenses and transportation expenses largely contributed to the overall decrease in expenditures. The Capital Assets highlights show the investments at $7,766,652,00, which includes land, buildings, improvements, equipment, and construction in progress. During this year, the City's net capital asset balance decreased $174,333.00. Major additions of $681,222.00 included the following: replacement of two computers for the Police Department, two for the Fire Department, and one for the Finance Department; purchase of 13 Tablets, scanners and printers for police vehicles; replacement of 12 police vehicles including equipment; donation of one vehicle received for Police Auxiliary; replacement bunker gear for the Fire Department; various equipment purchased for Public Works and the Fire Department; purchase of 12 trash receptacles; various infrastructure improvements including the roadway and sidewalk improvements; completion of Highway 441/SR70 crosswalks. These additions were offset by depreciation expense of $528,452.00. The Long -Term Liabilities increased by $274,515.00. The largest contributing factor is the additional liability for the OPEB of $195,361.00. This is the fifth year of implementation of GASB 45, which caused the increase in Net OPEB liability. Another contributing factor is the additional Pension liability of $20,069.00. The pension plans are 99 percent funded. Compared to other agencies, the City has a financially sound retirement plan. However, should the stock market drop, the amounts will change. Ms. Goode also reviewed comparables between 2014 and 2015 to reiterate how volatile the pension obligations can be. The schedule for General Fund, Budget to Actual, was positive. There were no deficiencies identified in internal controls which would be considered material weaknesses. Only one significant deficiency in internal control was identified and management has made the corrective response. The Mayor and Council thanked Ms. Goode for reviewing the Report and added their appreciation to City Staff, especially to Finance Director Riedel for her efforts put into keeping the City's financial conditions handled so well throughout the year. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. JUNE 21, 2016 - REGULAR MEETING - PAGE 8 OF 10 !6 II AGENDA II COUNCIL ACTION - DISCUSSION — VOTE II IX. NEW BUSINESS CONTINUED D. Presentation of Mid -year review and motion to approve proposed 2015-2016 Budget Amendments — Finance Director (Exhibit 5). Finance Director Riedel began her presentation of the mid -year review financial status for FY 2015-2016. The overall revenues are higher than budgeted. General Fund Revenues are up $100,490.00, attributed to increases in Building Permits issued and the collection of Sales Tax Revenue. The following outlines the proposed amendments from the adopted budget: General Fund Revenue Adjustments: Other Fees from $663,230.00 to $681,363.00; Intergovernmental from $1,330,382.00 to $1,382,941.00; Charges for Services from $912,633.00 to $941,698.00; Fines, Forfeitures, and Penalties from $13,800.00 to $15,695.00; Other Revenues from $69,299.00 to $68,137.00; Total Revenues from $6,108,709.00 to $6,209,199.00. General Fund Individual Department Expenditures: Legislative (0511) increased from $130,284.00 to $147,284.00 due to the additional expenses paid through Centennial sponsorships. Executive (0512) increased from $181,003.00 to $189,283.00 due to costs associated with the new Administrator's contract for salary, increased travel, education, fuel, and professional memberships. City Clerk's Office (2512) increased from $222,937.00 to $234,441.00 due to accrued leave benefit payout for prior employee Melisa Jahner. Legal Services (0514) decreased from $88,197.00 to $75,697.00 due to reduction in legal costs. Financial Services (0513) increased from $268,723.00 to $307,369.00 due to the addition of the Fire Assessment Study and Services with Burton & Associates. General Services (0519) increased from $378,974.00 to $386,799.00 due to termite treatment of City Hall, increase in planning and zoning work within the City, and transfer of the administration vehicle (Ford Escape) for citywide use. Law Enforcement (0521) increased from $2,197,633.00 to $2,203,767.00 due to the relocation of dispatch to the County EOC, an increase in fuel cost, and additional officer overtime. Fire (0522) increased from $1,463,483.00 to $1,483,873.00 due to major repairs to Engine No. 6, termite treatment, plumbing damages, station bay door reconfiguration, as well as an increase cost for fuel and diesel. Public Works (0541) increased from $1,177,475.00 to $1,181,711.00 due to adding mosquito control services, accrued leave benefit payout for potential retirement of one employee, equipment repair additions, and fuel costs. Total General Operating Expenditures increased from $6,108,709.00 to $6,210,224.00. The Fund balance decreased from $3,744,185.00 to $3,743,160.00. The Public Facility Improvement Fund (301) expenditures decreased from $762,550.00 to $752,250.00 due to the reduction of public facility machinery and equipment (GIS/GPS data software system removal). The Appropriations Grant Fund (307) transfer in -from Capital Improvement Fund reserves decreased from $17,000.00 to $9,500.00, causing the Total Revenues to decrease from $317,000.00 to $309,500.00. Expenditures remain at $309,500.00. The Fund Balance decreased from $7,500.00 to zero. The FDOT-Grant Fund (308) beginning balance increased from zero to $500.00. Expenditures increased from $0.00 to $500.00 due to closing out the fund and transferring the balance to the General Fund. JUNE 21, 2016 - REGULAR MEETING -PAGE 9 OF 10 Op II AGENDA II COUNCIL ACTION - DISCUSSION — VOTE II IX. NEW BUSINESS CONTINUED D. Presentation of Mid -year review and motion to approve proposed 2015-2016 Budget Amendments continued. E. Motion to enter into Product and Service Agreements with CenturyLink in the amount of $28,383.59 regarding the relocation of dispatch as presented at the June 7, 2016, City Council meeting — City Administrator (Exhibit 6). F. Motion to amend an agreement with Spillman Technologies (sole source) in the amount of $43,904.00 as presented at the June 7, 2016, City Council meeting — City Administrator (Exhibit 7). The Other Grants Fund (302) budget is amended as follows due to a lesser anticipated TMDL Grant award for the Centennial Park Project: Total Revenues decreased from $769,000.00 to $548,792.00; Total Expenditures decreased from $769,000.00 to $548,792.00. The Capital Improvement Projects Fund (304) Total Revenue increased from $243,300.00 to $250,500.00 due to the disposition of fixed assets and reduction in interest. Total Expenditures increased from $818,150.00 to $982,434.00 due to the following: increase in Public Works professional services (Police Department roof, Fire Department bay door, City Hall renovation); adding a Professional Grant Services contract in Finance; increase in Administration Capital (purchase of a new vehicle, new computer, and a mobile radio); increase in General Services Capital (renovation of City Hall, including new sign); increase in Law Enforcement Capital (carpet installed at Police Department, removal of one computer, and Dispatch relocation costs). The Fund Balance decreased from $4,101,470.00 to $3,944,386.00. Council Member Watford moved to approve proposed Fiscal Year 2015-2016 mid -year Budget Amendments as presented (and outlined above); seconded by Council Member O'Connor. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Chandler and Ritter to enter into (three) Product and Service Agreements (No. 160402447367 for $17,075.63, No. 160402447407 for $9,711.49, and Integrated Block of Time 5,000 Minutes with PRI Sales) with CenturyLink totaling $28,383.59 regarding the relocation of dispatch. The latest update on this project was presented at the June 7, 2016, meeting. Administrator MontesDeOca and Major Peterson explained the changes required in the phone lines and answering system. The agreements presented included execution by Centurylink and Administrator MontesDeOca. There were no objections or amendments offered therefore execution by the Administrator, exceeding the $7,500.00 threshold, is deemed authorized. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Chandler and Watford to amend a sole source Agreement with Spillman Technologies in the amount of $43,904.00. JUNE 21, 2016 -REGULAR MEETING -PAGE 10 OF 10 AGENDA IX. NEW BUSINESS CONTINUED F. Motion to amend an agreement with Spillman Technologies (sole source) in the amount of $43,904.00 as presented at the June 7, 2016, City Council meeting continued. G. Motion to award a bid in the amount of $88,482.20 to Seminole Design Build, Inc. for sidewalk rehabilitation — City Administrator (Exhibit 8). X. ADJOURNMENT — Mayor Please take notice and be advised that when a person decides to appeal ny decision made by the City Council with respect to any matter considered at this meeting, he/she mrneed to ins a that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which a appeal is to be b ed. Ci Clerk media are for the sole purpose of backup for official records of the Jerk. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMit, City Clerk COUNCIL ACTION - DISCUSSION — VOTE The latest update on this project was presented at the June 7, 2016, meeting. This is for a Windows Server, Unix to Windows Server Migration Software, installation, and training. Council Member Watford asked for clarification of the expected years of service for the new server. Administrator MontesDeOca answered the recommended time frame is five years. The agreements presented included execution by Spillman and Administrator MontesDeOca. There were no objections or amendments offered therefore execution by the Administrator, exceeding the $7,500.00 threshold, is deemed authorized. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Chandler and O'Connor to award Bid No. PW 03-00-05-16 in the amount of $88,482.20 to Seminole Design Build, Inc. (as the lowest bidder) for Sidewalk Rehabilitation Projects (as recommended by Staff). The Bid was let on May 20, 2016, with a mandatory Pre -Bid meeting held on June 2, 2016. The opening was June 13, 2016. In addition to Seminole Design Build, Inc., bids were submitted by Close Construction, LLC for $210,412.00 and Vest Concrete Contractors, Inc. for $159,027.00. Administrator MontesDeOca summarized the Bid sheet by explaining that the items highlighted in green are considered priority projects for this FY. They are: Northeast 2nd Avenue, from 2nd to 3rd Streets; Northeast 3rd Avenue, from 2nd to 3rd Streets; Northwest 2nd Street, from 5th to 8th Avenues; Northwest 6th Avenue, at 3rd Street; Southwest 2nd Avenue, from 16th to 21st Streets; and Southeast 6th Street, from South Parrott to Southeast 6th Avenue. The items highlighted in red are projects for the next FY. They are: Northeast 3rd Street, from 2nd to 6th Avenues; Northwest 2nd Street, from 9th Avenue to Railroad right-of-way; Southeast 5th Street, from 4th to 6th Avenues; and Southeast 6th Avenue from 4th to 7th Streets. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. There being no further discussion, nor items on the agenda, Mayor Kirk adjourned the meeting at 7:16 P.M. MlnukParkel (off INDEPENDENT NEWSMEDIA INC. USA SPATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, Okeechobee County, Florida, that the attached copy of advertisement being a Z 01 b _� _ ��i cz M44G" in the matter of /YV "z in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of GI1-7Il6 Afliant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, "date, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed b ore me this Ott day of AD Notary Publicf State of Flori at Large l� >U ANGIE BRIDGES F *; MY COMMISSION # FF 976149 .a EXPIRES:Apol20 2020 Bonded Thru Notary Mk Undatwribm Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida , 7 , �� 863-763-3 ��I, F r— PUBLIC NOTICE CITY COUNCIL MEETING NOTICE IS HEREBY GIVEN that the Gty Council for the City of Okeecho- bee will conduct a regular meeting on Toes, June 21, 2016 6 PM, or as soon thereafter as possible, at CRy HaII, 65 SE 3rd Ave, Rm �00, Okeecho- bee, FL The public Is invited and encouraged bu attend. The agenda maYl be obtained from dtyofokeechobee.am or by tailing the Office of the Gty, Administrator, 863-763-3372 x212. ANY PERSON DECIDING TO APPEAL any decision made br the Gty Council with respect to arty matter considered at this meeting vall need to ensure a verbatim record of the proceeding is made and the record Includes the testimony and evidence upon which the appeaI will be based. In accor- dance with the Americans with Disabilities ArS ADA), any person with a. disability as defined by the ADA, that needs special accomrruodation b) par-� tidpate in this proceeding, contact the Gty Gerifs Office no later than tww business days prkx to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any Item on the agenda,. a copy of the document, picture, video, or item MUST be provided to the'. Cty perk for the Cdys records. BByy Mayor James E. IOrk 4>6348 ON 611,/2016 IV. CITY OF OKEECHOBEE 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 JUNE21,2016 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA CALL TO ORDER — Mayor: OPENING CEREMONIES: June 21, 2016, City Council Regular Meeting, 6:00 p.m. Invocation Pledge of Allegiance led by Mayor MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling R. Watford, Jr. Administrator Marcos Montes De Oca Attorney John R. Cook Clerk Lane Gamiotea Deputy Clerk Bobbie Jenkins Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen Finance Director India Riedel PRESENTATIONS AND PROCLAMATIONS - Mayor A. Presentation of Officer Achievement B. Presentation of Appreciation from Kiwanis to the City of Okeechobee — Courtney Moyett, Kiwanis President PAGE 1 OF 4 V. 1y/1 VII June 21, 2016 PAGE 2 of 4 AGENDA — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the June 7, 2016 Regular Meeting. WARRANT REGISTER — City Administrator A. Motion to approve the May 2016 Warrant Register. General Fund $382,834.20 Public Facilities Improvement Fund $ 21,277.68 Capital Improvement Projects Fund $ 2,259.56 Appropriations Grant Fund $ 2,250.00 Law Enforcement Special Fund $ 250.00 VIII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION — Mayor A.1.a) Motion to read proposed Ordinance No. 1134 by title only regarding Comprehensive Plan Small Scale Future Land Use Map Amendment, Petition No. 16-001-SSA, submitted by Jeremy LaRue on behalf of property owners Dennis Ray Wilson and Linda May Wilson, reclassifying Lots 1-18, West half of 19 in Block 13, NW Addition, from Residential Single Family (RSF) to Industrial (IND) — City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No.1134 by title only. B.1.a) Motion to adopt Ordinance No. 1134. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING June 21, 2016 PACE 3 of 4 IX. NEW BUSINESS A.1.a) Motion to read proposed Ordinance No. 1135 by title only and set July 19, 2016 as the final public hearing date regarding Rezoning Petition No. 16-001-R, submitted by Jeremy LaRue on behalf of property owners Dennis Ray Wilson and Linda May Wilson, reclassifying Lots 1-18, West half of 19 in Block 13, NW Addition, from Holding (H) to Industrial (IND) — City Planning Consultant (Exhibit 2). b) Motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1135 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1135. b) Public comments and discussion. c) Vote on motion. B.1.a) Motion to read proposed Ordinance No. 1136 by title only and set July 19, 2016 as the final public hearing date regarding Abandonment of Right -of -Way Petition No, 16-001-AC, Lots 1-7 and 20-26 in Block 49, City of Okeechobee — City Attorney (Exhibit 3). b) Motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1136 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1136. b) Public comments and discussion. c) Vote on motion. C. Motion to review and approve audited financial 2014-15 fiscal year — Debbie A. Goode, CPA, Carr, Riggs & Ingram, LLC (Exhibit 4). D. Presentation of Midyear Review and motion to approve proposed 2015-2016 Budget Amendments - Finance Director (Exhibit 5). E. Motion to enter into Product and Service Agreements with CenturyLink in the amount of $28,383.59 regarding the relocation of dispatch as presented at the June 7, 2016 City Council meeting — City Administrator (Exhibit 6). June 21, 2016 PAGE 4 OF 4 IX. NEW BUSINESS CONTINUED. Motion to amend an agreement with Spillman Technologies (sole source) in the amount of $43,904.00 as presented at the June 7, 2016 City Council meeting — City Administrator (Exhibit 7). G. Motion to award a bid in the amount of $88,482,20 to Seminole Design Build, Inc. for sidewalk rehabilitation — City Administrator (Exhibit 8). X. ADJOURN PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. City of Okeechobee, June 21, 2016 meeting Minutes taken during the meeting by L. Gamiotea CALL TO ORDER: Mayor Kirk called the Regular City Council Meeting to order on June 21, 2016, at 6:02P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation was given by Reverend Richard Barker of Westside Baptist Church; the Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Present Council Member Noel Chandler Present Council Member Mike O'Connor Present Council Member Gary Ritter Present Council Member Dowling R. Watford, Jr. Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Police Chief Denny Davis Present Fire Chief Herb Smith Absent (Lt. Conroy) Public Works Director David Allen Present Finance Director India Riedel Present IV. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Presentation of Officer Achievement Mayor Kirk asked Police Officer Victoria DaVito to join him at the podium. He then explained Victoria moved to Okeechobee from San Diego, California, where she had worked with the FBI for more than eight years, and then became a patrol officer at San Diego University for seven years. Victoria started working for us on September 9, 2000, as full-time certified officer, and on December 2, 2005, was promoted to Sergeant. Among her regular duties she became certified as an agency inspector for the Police Department DUO machine, and still maintains it monthly. She retired after 10 years and transferred to part-time status October 1, 2010. The past two years, she was selected to sing God Bless America for the Law Enforcement Memorial services, as well as singing in her church choir. Victoria is a role model to her fellow officers as well as our citizens. She continues to go above and beyond in all facets of her position and serves our community proudly. The Okeechobee city council is pleased to presented this distinguished service medal to officer DaVito. B. Presentation of Appreciation from Kiwanis to the City of Okeechobee — Courtney Moyett, Kiwanis President Plaque presented to Mayor and City Council. Insert wording from plaque here: "Thank You for supporting the Kiwanis Playground Project." Thanked the City Staff for all their assistance through the process of constructing the new playground equipment at the County's Park located at NW 2nd Street & 6th Avenue. Mayor Kirk added an item relating to the City of Orlando tragedy. The City of Okeechobee grieves with the entire Orlando community over the shocking events that unfolded Sunday morning, June 12. Our hearts cry for our neighbors who have suffered such a terrible loss in the most horrific way. All Floridians and Americans are united in sharing an overwhelming sense of sorrow, anguish, and compassion for the victims, the many injured, their families and their friends. We commend the City of Orlando for its response to this crisis, which undoubtedly saved lives during the incident and will help mend lives as the community works to move forward from the tragedy. We sincerely pray and hope that our country and citizens stay safe as we all rededicate our efforts to protect our country, our communities, and our families. Page 1 of 6 V. AGENDA —Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. There were none. VI. MINUTES —City Clerk A. Motion and second by Council Members O'Connor and Ritter to dispense with the reading and approve the summary of Council Action for the June 7, 2016, Regular Meeting. Discussion: none. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. VII. WARRANT REGISTER - City Administrator A. Council Member Watford moved to approve the May 2016 Warrant Register in the amounts: General Fund, three hundred eighty-two thousand, eight hundred thirty-four dollars and twenty cents ($382,834.20); Public Facilities Improvement Fund, ($21,277.68); Capital Improvement Projects Fund, ($2,259.56); State Appropriations Grant Fund, ($2,250.00); and Law Enforcement Special Fund, ($250.00); seconded by Council Member Ritter. Discussion: none. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. VIII. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:13 P.M. A.1.a) Motion and second by Council Members Watford and Chandler to read proposed Ordinance No. 1134 by title only, regarding Comprehensive Plan Small Scale Future Land Use Map Amendment, Petition No. 16-001-SSA, submitted by Jeremy LaRue on behalf of property owners Dennis Ray Wilson and Linda May Wilson, reclassifying Lots 1-18, West half of 19 in Block 13, NW Addition, from Residential Single Family (RSF) to Industrial (IND) — City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. c) Attorney Cook read proposed Ordinance No.1134 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FUTURE LAND USE MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM SINGLE FAMILY RESIDENTIAL TO INDUSTRIAL (APPLICATION NO. 16-001-SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FUTURE LAND USE MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion and second by Council Members Chandler and O'Connor to adopt proposed Ordinance No. 1134. b) Public comments and discussion. Mr. Bill Brisson, Senior Planner, City Planning Consultant, LaRue Planning and Management Services addressed the City Council regarding proposed Future Land Use Map Amendment Application No. 16-001-SSA. The legal description is Lots 1 to 18 and the West one-half of Lot 19 of Block 13, Northwest Addition, Plat Book 1, Page 25, Okeechobee County Public Records. Planning Staff and Planning Board Page 2 of 6 as the Local Planning Agency reviewed the application and found the application to be consistent with the Comprehensive Plan and recommending approval. O'Connor, one of the properties that was being changed with the Holding properties addressed? That issue is still pending. Watford, open to Ritticur property. Depending on which end they will be using as access will determine which platted right of way will have to be paved by the property owner. Questioning the lot and a half not being changed. Chandler, if he has to pave all of loth avenue will J LaRue will reimbursed any portion? MDO TRC will have to address which access. Ritter what type of buffering is required to the RSF properties? Spacing and screening will be required, there will be certain buffering required and TRC will have to address the issue or either when a building permit is applied for, it may not have to go to TRC depending on how much development is done on the property. O'Connor and its not going to be a junk yard but a storing of vehicles, correct. Jeremy LaRue, 912 SE 42nd Terrace, the property in question is going to be a tow facility. 90% towed in, once insurance company looks over them they will be removed, 45 days will be the max they can stay per Florida Statutes. Fence will be 6 foot and screened so you will not be able to see through the property. Listed surrounding and adjoining owners who had no objections. Witter Harvesting is surrounding. Ease traffic on llth suggested 10th Avenue to use. Watford for the record, small scale amendment, only one public hearing before the city council. c) Vote on motion. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:32 P.M. IX. NEW BUSINESS A.1.a) Motion and second by Council Members Watford and O'Connor to read proposed Ordinance No. 1135 by title only and set July 19, 2016 as the final public hearing date regarding Rezoning Petition No. 16-001-R, submitted by Jeremy LaRue on behalf of property owners Dennis Ray Wilson and Linda May Wilson, reclassifying Lots 1-18, West half of 19 in Block 13, NW Addition, from Holding (H) to Industrial (IND) — City Planning Consultant (Exhibit 2). b) Vote on motion to read by title only. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. c) Attorney Cook read proposed Ordinance No. 1135 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM HOLDING TO INDUSTRIAL ZONING DISTRICT (PETITION NO. 16-001-R); AMENDING THE ZONING MAP ACCORDINGLY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion and second by Council Members Ritter and Chandler to approve the first reading of proposed Ordinance No. 1135. Page 3 of 6 b) Public comments and discussion. Mr. Brisson addressed the City Council regarding the Staff Report and Planning Board findings. Item #2, LDR's don't specifically address a towing yard, but outdoor vehicle storage definition is broad enough to include this. Rezoning Petition No. 16-001-R was submitted by Jeremy LaRue, on behalf of the property owners, Dennis and Linda Wilson. It requests to rezone vacant property located at 1000 Northwest 71h Court, from Holding to Industrial. The proposed use is an outdoor storage lot for a towing yard. Legal: Lots 1 through 18, inclusive and the West 112 of Lot 19, Block 13, NORTHWEST ADDITION TO OKEECHOBEE, according to the Plat thereof, recorded in Plat Book 1, Page 25, Public Records of Okeechobee County, Florida and is approximately 2.25 acres. c) Vote on motion. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. B.1.a) Motion and second by Council Members Watford and Chandler to read proposed Ordinance No. 1136 by title only and set July 19, 2016 as the final public hearing date regarding Abandonment of Right -of -Way Petition No. 16-001- AC, Lots 1-7 and 20-26 in Block 49, City of Okeechobee — City Attorney (Exhibit 3). b) Vote on motion to read by title only. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. c) Attorney Cook read proposed Ordinance No. 1136 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, VACATING AND ABANDONING THE ALLEY OR ALLEYWAY AS DESCRIBED HEREIN, WITHIN BLOCK 49, CITY OF OKEECHOBEE SUBDIVISION, AS RECORDED IN PLAT BOOK 5, PAGE 5 OF THE PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA; AND DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion and second by Council Members Chandler and Ritter to approve the first reading of proposed Ordinance No. 1136. b) Public comments and discussion. Mr. Steven Dobbs of 1062 Jakes Way appeared before the City Council as a representative of the owners to respond to questions. Watford, why are we addressing this, building already on the property, encroaching within alleyway. O'Connor are these Hamrick alleys? Yes sir. Someone is having to buy these alleys from him? Yes sir. How is it c) Vote on motion. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. C. Motion and second by Council Members Watford and O'Connor to review and approve FYE 2014-15 Audit/Financial Report — Debbie A. Goode, CPA, Carr, Riggs & Ingram, LLC (Exhibit 4). Pg5,6 Pg 19 haven't seen most that don't even break even, most have a deficient, so no concern on your pensions Page 4 of 6 Pg 20 see note 1.E. & pg 19 deferred outflow timing differences in pensions amortized over 5 years and later there's a schedule that shows this, numbers that was booked. Pg 21 balance sheet w/o pension, capital improvements or employee benefits, that you use for budgets. O'Connor pg 21 due from other govts who is other ? Interfund activity such as different taxes. Footnotes in financial statement, pg 39 pension disclosures came into play last year but the liability had to be booked this year. Pg 41 net pension liability asset ending a-b as of 9/30/2014. Pg 45 current discount 7%, required to disclose 1 % more or 1 % less; Plan Description for General and OUA, liability booked $20,069 to OUA, up and down thing on pg 48 with the 1% up or down, variability within the numbers. Pg 56-57 new schedule required show you how things change, look at comparable 2015 and 2014. The plans are all over the board but you are sound compared to others, with 99% funded. If the market goes bad those amounts will change. Pg 55 general fund budget to actual. Everything was positive with your budget. India, had $421,000 in revenues in that budget year. Pg 65, one significant deficiency, sounds bad but used 13 months. Your management team does an outstanding job. Pg 67 Pg 69 investment policy, again you're clean Supplement pg 4, 7, 10. Everyone was waiting on the pension numbers. Questions? Watford, thank India and our staff again for a very good report, even with the pension stuff added in there, why anyone would want to leave our pension plan I have no idea. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. D. Presentation of Midyear Review; - Finance Director (Exhibit 5). Finance Director Riedel addressed the midyear budget adjustments. Revenue highlights, ad valorem coming in as anticipated. Sales tax revenue seeing a higher than anticipated increased 3 to 5 percent change. Building permits increased overall. Mobile home revues slightly decreased, two year cycle since they are able to pay for the renewals for two years. Increase for centennial completion of event and brick paver project. Expenditure amendments: $110,000 overall increase Incidental cost associated with administrator contract, communication, dues, travel, fuel. Added Fire assessment Study. Amend repair and maintenance of building termite eradication at city hall and fire department. Added monthly cost through the end of Fiscal Year for dispatch. Overhaul of engine 6 repairs and ladder track additions. Mosquito spraying budget increase (list continues) Other fund amendments. - Emergency communication dispatch move including phone system, Ethernet connection, server replacement with updated software. Carpet replacement at the police department. Administrator vehicles, computer, mobile radio. Professional grant services. Professional services, engineer/architect city hall renovation and fire bay configuration and police roof amendment amounts. City Hall renovation estimated increased from $48,000 to $63,000. Page 5 of 6 Amend other grant TMDL to one grant for Taylor Greek (it was officially by action of the City Council named the) Centennial Park in lieu of two. One missing is the SCOP grant $35,000 estimated to SW 8th Street and 2nd Avenue. Watford, so were not in real bad shape with these changes. Kirk went through these items with India and Marcos this afternoon, each are items that have to be addressed. Ritter if reading it right were only off about $2000 in the general fund at the final end. Yes sir. Watford, what are we doing at city hall Motion and second by Council Members Watford and O'Connor to approve proposed 2015-2016 Budget Amendments as presented. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. E. Motion and second by Council Members Chandler and Ritter to enter into Product and Service Agreements with CenturyLink in the amount of $28,383.59 regarding the relocation of dispatch as presented at the June 7, 2016 City Council meeting — City Administrator (Exhibit 6). MDO discussed at the June 7 meeting, brought back for specific approval. O'Connor is this on the letter I requested at the June 7 meeting? Yes and no. Has the letter been sent? MDO not yet, working with county. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. F. Motion and second by Council Members Chandler and Watford to amend an agreement with Spillman Technologies (sole source) in the amount of $43,904.00 as presented at the June 7, 2016 City Council meeting — City Administrator (Exhibit 7). Watford how long do we anticipate the life of this one? They recommend five years. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. G. Motion and second by Council Members Chandler and O'Connor to award a bid in the amount of $88,482.20 to Seminole Design Build, Inc. for sidewalk rehabilitation — City Administrator (Exhibit 8). Watford, our regular annual sidewalk program? Yes sir. Green is priority project for this FY. Red for projects not within this FY. Awarded a bid to Seminole Design, did not know they did sidewalks. MDO before notice to proceed, they have to meet all the requirements set out in the contract of the bid. Ritter convince people not to drive and park on the sidewalks. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. X. ADJOURN meeting @ 7:16 p.m. Page 6 of 6 �. Jenkins City of Okeechobee, June 21, 2016 meeting Minutes taken during the meeting by+-Gafietea CALL TO ORDER: Mayor Kirk called the Regular City Council Meeting to order on June 21, 2016, at b.02 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. Pastor Richavid 6arKff OPENING CEREMONIES: The invocation was given by Pledge of Allegiance led by Mayor Pro Tempore Watford. III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Present Council Member Noel Chandler Present ✓ Council Member Mike O'Connor Present ✓ Council Member Gary Ritter Present-/ Council Member Dowling R. Watford, Jr. Present/ City Attorney John R. Cook Present ✓ City Administrator Marcos MontesDeOca Present ✓ City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present✓ Police Chief Denny Davis Present/ Fire Chief Herb Smith -PTeser4 LT. Cortro Public Works Director David Allen Present ✓ Finance Director India Riedel Present,-" IV. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Presentation of Officer Achievement B. Presentation of Appreciation from Kiwanis to the City of Okeechobee — Courtney Moyett, Kiwanis President (10d InfcV. AGENDA — Mayor Pro Tempore record A. Requests for the addition, deferral or withdrawal of items on today's agenda. There were none. fQ (? 0 i0I. MINUTES — City Clerk A. Motion and second by Council Members and to dispense with the reading and approve the summary of Council Action for the June 7, 2016, Regular Meeting. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. VII. WARRANT REGISTER - City Administrator n '+,,,, A. Motion and second by Council Members and KI.�tC.1 to approve the May 2016 Warrant Register: General Fund $382,834.20 Public Facilities Improvement Fund $ 21,277.68 Capital Improvement Projects Fund $ 2,259.56 Appropriations Grant Fund $ 2,250.00 Law Enforcement Special Fund $ 250.00 VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Page 1 of 9 ,� fr ..r i VIII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION — Mayor A.1.a) Motion and second by Council Members _W0— and to read proposed Ordinance No. 1134 by title only regarding Comprehensive Plan Small Scale Future Land Use Map Amendment, Petition No. 16-001-SSA, submitted by Jeremy LaRue on behalf of property owners Dennis Ray Wilson and Linda May Wilson, reclassifying Lots 1-18, West half of 19 in Block 13, NW Addition, from Residential Single Family (RSF) to Industrial (IND) — City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only. VOTE: KIRK — YEA RITTER — YEA CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No.1134 by title only. I B.1.a) Motion and second by Council Members I andto adopt Ordinance No. 1134. b) Public comments and discussion. bill &i sbvl- 6" ram 9F +0 lNPJ COW (ceder&VSiderahaA-fo retwe,-BIND i offro re chard IND� / . / r� ucred 7D re27e /�/D . 1"cl Nwiv;9 I/a�lrx t✓ l� ZjO, 2�-4%od sq At Md. bld - Gf stY� fi' Ind,wkia proad V"KW to dwokill 6en RVIK I, tvao l' a d @ not kdeml afw dl Mg -na-4mmfilv�e ra(II, nlwy'ao www-p I�I�- 1l�C 11fr DES � bye el ecvr� bW ir'� EV6 Id qS (0'!;S (nVIN ! t W I b.. C.f UJ f✓ c) Vote on motion. KIRK — YEA RITTER — YEA CLOSE PUBLIC HEARING VOTE: CHANDLER — YEA WATFORD — YEA O'CONNOR — YEA MOTION CARRIED. Page 2 of 9 IX. NEW BUSINESS A.1.a) Motion and second by Council Members �'� and 01 to read proposed Ordinance No. 1135 by title only and set July 19, 2016 as the final public hearing date regarding Rezoning Petition No. 16- 001-R, submitted by Jeremy LaRue on behalf of property owners Dennis Ray Wilson and Linda May Wilson, reclassifying Lots 1-18, West half of 19 in Block 13, NW Addition, from Holding (H) to Industrial (IND) — City Planning Consultant (Exhibit 2). b) Motion and second by Council Members and to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1135 by title only. 2.a) Motion and second by Council Members and to approve the first reading of proposed Ordinance No. 1135. b) Public comments and discussion. Q�f�— +�u Impr�ued to I N D - oar ��s au sfcur�arcl�dr�md�n� t� tvQs �ecomt�,end DW Actiq 3o dais a�fler'' c) Vote on motion. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA WATFORD — YEA O'CONNOR — YEA MOTION CARRIED. Page 3 of 9 Qua parcel S,�oo sq v �,+ MO- good �s In�D ►wu, fo RR rlof w �o v of M�vr ��y Oi WwV doses NM - LEI GK- wha+ Kind of bufQrjoojwKw (hYn- sPada.P buFfcr r sible xveen k,� �u-�� S{a,(c�Mo-Tala � Quadsidp starcqd �jl�- Just �+tivi�o� �oss�ble o };cr Y�(altur fir+ gym M16Y PL&b(' crnMV-nts �lffwj LaRue -prop In LUstiW is 45 daqs via, Fs Ae AcaW+ he.t ba-rS Nflnl'i' WtlsW Cues+-� qm mot Wig Nnn�s�n�, 1��1 ivuuunc, -easy-IrafficUn /Ilk UJ" UOd fa use loth - biol 'bW Iyopawaer-m su (,usuld seU, nb vb)ccfiOs B.1.a) Motion and second by Council Members and � �j � � . to read proposed Ordinance No. 1136 by title only and set July 19, 2016 as the final public hearing date regarding Abandonment of Right -of - Way Petition No. 16-001-AC, Lots 1-7 and 20-26 in Block 49, City of Okeechobee — City Attorney (Exhibit 3). b) Motion and second by Council Members and to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1136 by title only. 2.a) Motion and second by Council Members 1 and proposed Ordinance No. 1136. b) Public comments and discussion. Sled (Mobs — �e Ina�p� � ounswe,'?s Dui- �wpaed use � b�� Sp- ACWtaP 0iaoachWay �1D- N�.wl�l�' QIIG�s } hu�fr�n h�n� so - yes to approve the first reading of s r� lfo-(�r rase alreQd+� I escri>w, wily issu.P duel Am &pandmW, c) Vote on motion. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA WATFORD — YEA rpPkd ifdaueel O'CONNOR — YEA MOTION CARRIED. Page 4 of 9 C. Motion and second by Council Members 1 and ��' to review and approve FYE 2014-15 Audit/Financial Report — Debbie A. Goode, CPA, Carr, Riggs & Ingram, LLC (Exhibit 4). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Real lip gWd -b haue arse+ ' l i a - D ZI ue00-6- UJ�,nCbij 'S a r ,p-6 — PiWrert sou us of -I*(Ts im vo�.- IR-- In kq bf 4'Aw ftw ft-r DW- jak Indio i Stuf j lr#O- rpPR4- Page 5 of 9 M D. Presentation of Midyear Review; Motion and second by Council Members �, and 0 Nov- to approve proposed 2015-2016 Budget Amendments - Finance Director (Exhibit 5). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. R- h► ky-hw 51ID 3o10 rJ0% o►a 1 go St PecrAsed C "Vq Iu� -� k� lh- bid noReserves suall� do� wd &fgmr 1 o AD G-I F 4P mast l o 0I coo 6v �ncre� a k- o u sad .'dwe 2!ut depot f !►l ,DW- who axe x doV- Page E. Motion and second by Council Members �WA'r and to enter into Product and Service Agreements with CenturyLink in the amount of $28,383.59 regarding the relocation of dispatch as presented at the June 7, 2016 City Council meeting — City Administrator (Exhibit 6). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Moo- phorw upgrade, pra ide rnao delM,( M O -- 09ard l mq A6 4L) Obar mi 16- Page 7 of 9 f� F. Motion and second by Council Members and to amend an agreement with Spillman Technologies (sole source) in the amount of $43,904.00 as presented at the June 7, 2016 City Council meeting — City Administrator (Exhibit 7). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Page 8 of 9 4W G. Motion and second by Council Members �el' and`to award a bid in the amount of $88,482.20 to Seminole Design Build, Inc. for sidewalk rehabilitation — City Administrator (Exhibit 8). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Dw- wo- �Ps (YQQ d�ln9, r � doer �4 rar ewe vw DUB, W mud a. I d1jesior �y Wew,W-s (da4 reco i o 8s(t N C a b soi ui-IL. X. ADJOURN meeting @ I k p.m. Page 9 of 9 POLICE OFFICER VICTORIA DAVITO Victoria moved to Okeechobee from San Diego California where she had worked with the FBI for more than 8 years, and then became a patrol officer at San Diego University for 7 years. Victoria started working for us on September 9, 2000 as a full-time certified officer, and on December 2, 2005 was promoted to sergeant. Among her regular duties she became certified as an Agency Inspector for the police department DUI machine and still maintains it monthly. She retired after 10 years and transferred to part-time status October 1, 2010. The past two years, she was selected to sing "God Bless America" for the Law Enforcement Memorial Services, as well as singing in her church choir. Victoria is a role model to her fellow officers as well as our citizens. She continues to go above and beyond in all facets of her position and serves our community proudly. The Okeechobee City Council is pleased to present this Distinguished Service Medal to Officer Victoria Davito. The City of Okeechobee grieves with the entire Orlando community over the shocking events that unfolded Sunday morning, June 12t". Our hearts cry for our neighbors who have suffered such a terrible loss in the most horrific way. All Floridians and Americans are united in sharing an overwhelming sense of sorrow, anguish, and compassion for the victims, the many injured, their families, and their friends. We commend the City of Orlando for its response to this crisis, which undoubtedly saved lives during the incident and will help mend lives the community works to move forward from the tragedy. We sincerely pray and hope that our country and citizens stay safe as we all rededicate our efforts to protect our country, our communities, Exhibit 1 ORDINANCE NO. 1134 June 21, 2016 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FUTURE LAND USE MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM SINGLE FAMILY RESIDENTIAL TO INDUSTRIAL (APPLICATION NO. 16-001-SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FUTURE LAND USE MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee recognizes the need to plan for orderly growth and development; and WHEREAS, Chapter 163, Florida Statues provides for amendment to Adopted Comprehensive Plans; and WHEREAS, the City has received and reviewed certain application(s) (No. 16-001-SSA), submitted by Jeremy LaRue, Authorized Representative for Dennis Ray Wilson and Linda May Wilson, for a small-scale amendment to the Future Land Use Map of the City's Comprehensive Plan, and said application(s) being reviewed by the City's Planning Board, acting as the Local Planning Agency, at a duly advertised Public Hearing held on May 19, 2016, which determined such application to be consistent with the Comprehensive Plan and appropriate to the future land uses within the City; and WHEREAS, the City Council has agreed with the recommendations of the Planning Board that the proposed application complies with the requirements of Florida Statutes 163, Part II, and that the proposed applications are consistent with the Comprehensive Plan and appropriate to the future land uses within the City; NOW, THEREFORE, it is ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: SHORT TITLE. THIS ORDINANCE shall be known as the "City of Okeechobee Small Scale Development Activities Comprehensive Plan Amendment," pursuant to F.S. 163.3187, and shall be effective within the City limits of the City of Okeechobee, Florida. SECTION 2: AUTHORITY. This City of Okeechobee Small Scale Development Activities Comprehensive Plan Amendment is adopted pursuant to the provisions of Chapter 163.3187, Part II, Florida Statutes. SECTION 3: REVISIONS TO THE FUTURE LAND USE MAP. The following described land consisting of approximately 2.25 acres is hereby re- designated for purposes of the Future Land Use Map of the City of Okeechobee Comprehensive Plan: a. Application No. 16-001-SSA, from Single Family Residential to Industrial. The Legal Description of Subject Property is as follows: LOTS 1 THROUGH 18, INCLUSIVE AND WEST ONE-HALF OF LOT 19, IN BLOCK 13, NORTHWEST ADDITION TO OKEECHOBEE, ACCORDING TO THE PLAT THEREOF, RECORDED IN PLAT BOOK 1, PAGE 25, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA. Ordinance No. 1134 - Page 1 of 2 03 SECTION 4: INCLUSION OF ORDINANCE AND REVISED FUTURE LAND USE MAP IN THE COMPREHENSIVE PLAN. It is the intention of the City Council of the City of Okeechobee, Florida and it is hereby provided, that the provision of the Ordinance, and the revisions to the Future Land Use Map more particularly described as "Future Land Use: 2000 City of Okeechobee, March 19, 1991, as amended March 3, 2009," which is incorporated herein by reference, shall become and be made a part of the City of Okeechobee Comprehensive Plan (City of Okeechobee Ordinance No. 635, as amended). SECTION 5: CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: SEVERABILITY. If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 7: EFFECTIVE DATE. The effective date of this plan amendment shall be thirty-one (31) days after the adoption of this Ordinance, if not timely challenged. If timely challenged, this amendment shall become effective on the date the State Land Planning Agency or the Administration Commission enters a final order determining this adopted amendment to be in compliance. No development orders, development permits, or land uses dependent on this amendment may be issued or commence before it has become effective. INTRODUCED AND ADOPTED at First Reading and Final Public Hearing on this 215' day of June, 2016, pursuant to F.S. 163.3187(2). rArlf1��1111l Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1134 - Page 2 of 2 City of Okeechobee Date: Petition No. General Services Department 55 S.E. Yd Avenue, Room 101 Okeechobee, Florida 39974-2903 Phone: (863) 763-3372, ext. 218 Fax: 863 763-1686 Fee Paid- IQ !kj�qOJx Jurisdiction: 1" Hearing: Mow Raoltp 2 "d Hearing: Ju6e, publication Dates. Notices Mailed: :APPLI.CATION FQRCOMPREHENSIVE,�?LANAMENDMENT ,. TO BE COMPLETED BY CITY STAFF: Verified FLUM Verified Zoning Designation: m ilki (S-fF Plan Amendment Type: ❑ Large Scale (LSA) involving over 10 acres or text amendment XSmall Scale (SSA) 10 acres or less ❑ Small Scale (SSA) More than 10 but less than 20 acres if the proposed amendment will have a positive effect in addressing the problems of low per capita incomes, low average wages, high unemployment, instability of employment, and/or other indices of economically distressed communities. APPLICANT PLEASE NOTE: Answer all questions completely and accurately. Please print or type responses. If additional space is needed, number and attach additional sheets. The total number of sheets in your application is: Submit 1 (one) copy of the complete application and amendment support documentation, including maps, to the General Services Department. Fifteen (15) copies of any documents over 11 X 17 are required to be submitted by the applicant. I, the undersigned owner or authorized representative, hereby submit this application and the attached amendment support documentation. The information and documents provided are complete and accurate to the best of my knowledge. O b�o� Date *Attach Notarized Letter of Owner's Authorization z� S' atur o w er or ut orize I sentative* For questions relating to this application packet, call the General Services Dept. at (863) -763-3372, Ext. 21.8 Page] of 7 Applicaton for Comprehensive Plan Amendment (6/09) APPLICANT/AGENT/OWNER INFORMATIO(V.. f EtzEcr `r' [: Applicant Address C>KEEC- gn_i�EC FL Cit State Zip CQ - (0 _Dq �1 0 C OTCe(?) 14bwnan, c Telephone Number Fax Number E-Mail Agent* Address City State Zip Telephone Number Fax Number E-Mail _DE:NtATS P,[-)Y lQ`3ELSot-A �- t-14Jy) MAV WXLI<J N( Owner(s) of Record oa l-AW "AAN, Address OK:EcNb-p'EE- TL .3y 4 City State Zip 3)-(d34- r�130 /\Io Telephone Number Fax Number E-Mail E Name, address and qualification of additional planners, architects, engineers, environmental consultants, and other professionals providing information contained in this application. *This will be the person contacted for all business relative to the application. For questions relating to this application packet, call the General Services Dept. at (863)-763-3372, Ext. 218 Page 2 of 7 Applicaton for uomprenensive Plan Amendment (6/u9) I?E4uE6TEo:cHANE:(21ease see .Sectiort:11G Fee Sche�ute) _ '' £ A. TYPE: (Check appropriate type) ❑ Text Amendment M Future Land Use Map (FLUM) Amendment B. 17 S s� y ko - OF REQUEST (Brief explanation): N A. PROPERTY LOCATION: 10 J 1. Site Address: 17� 2. Property ID #(s): _ 3 - Ilp-3tl -35�Of �c7�Cr - 0010 B. PROPERTY INFORMATION (Note: Property area should be to the nearest tenth of an acre. For properties of less than one acre, area should be in square feet.) 1. Total Area of Property: J a S C F-C, — 2. Total Area included in Request: C P--6- a. In each Future Land Use (FLU) Category: 91 C. (1) (2) (3) (4). Total Uplands:_ Total Wetlands: L.- For questions relating to this application packet, call the General Services Dept. at (863)-763-3372, Ext. 218 Page 3 of 7 Applicaton for Comprehensive Plan Amendment (6/09) 3. Current Zoning: 4. Current FLU Category: 5. Existing Land Use: N O 6. Requested FLU Category �I�� ► P,�1 D. MAXIMUM DEVELOPMENT POTENTIAL OF THE SUBJECT PROPERTY Development Type Existing FLU Category Proposed FLU Category Residential Density (DU/Acre) Number of Units Commercial (sq. ft.) Industrial (sq. ft.) IVdf�:r::,AMENDMENT.SUP,PORT:D000MENTATIOH. ' � ' '°_ -' ��' .At a minimum, the application shall include the following support data and analysis. These items are based on the submittal requirements of the State of Florida, Department of Community Affairs for a comprehensive plan amendment, and policies contained in the City of Okeechobee Comprehensive Plan. Staff will evaluate this request based on the support documentation provided by the applicant. A. GENERAL INFORMATION AND MAPS Unless otherwise specified, the Applicant must provide the following materials for any proposed amendment that will affect the development potential of properties. If large maps are submitted, the Applicant may be required to provide 8.5" x 11" maps for inclusion in public hearing packets. N� 1. Wording of any proposed text changes. 2. A map showing the boundaries of the subject property, surrounding street network, and Future Land Use designations of surrounding properties. 3. A map showing existing land uses (not designations) of the subject property and surrounding properties. 4. Written descriptions of the existing land uses and how the proposed Future Land Use designation is consistent with current uses and current Future Land Use designations. 1/5. Map showing existing zoning of the subject property and surrounding properties. / 6. Certified property boundary survey; date of survey; surveyor's name, address and phone number; and legal description(s) for the property subject to the requested change. For questions relating to this application paelcet, call the General Services Dept. at (863)-763-3372, Ext. 218 Page 4 of 7 Applicaton for Comprehensive Plan Amendment (6/09) 1/7. A copy of the deeds) for the property subject to the requested change. 8. An aerial map showing the subject property and surrounding properties. 9. If applicant is not the owner, a notarized letter from the owner of the property authorizing the applicant to represent the owner. B. PUBLIC FACILITIES IMPACTS Note: The applicant must calculate public facilities impacts based on a maximum develop- ment scenario. Traffic Analysis For Small Scale Amendments (SSA) (1) The Applicant shall estimate traffic volumes associated with the proposed change using the most recent edition of Trip Generation prepared by the Institute of Traffic Engineers and assuming maximum development potential of the property. (2) If the proposed Future Land Use change will result in an increase of 100 or more peak hour vehicle trip ends in excess of that which would result under the current Future Land Use designation, the Applicant shall attach a Traffic Impact Study prepared by a professional trans- portation planner. or transportation engineer b. For Large Scale Amendments (LSA) All LSAs shall be accompanied by a Traffic Impact Shady prepared -by a professional transportation planner or transportation engineer. C. Traffic Impact Studies are intended to determine the effect of the proposed land use change on the city's roadway network and the city's ability to accom- modate traffic associated with the proposed change over a ten-year planning period. d. An inability to accommodate the necessary modifications within the financially feasible limits of the city's plan will be a basis for denial of the requested land use change; 2. Provide estimates of demand associated with maximum potential development of the subject property under the current and proposed Future Land Use designations for provision potable water, sanitary sewer, and recreation/open space as follows: a. Potable Water and Sanitary Sewer. demand based on: (1) 114 gallons per person per day (gppd) for residential uses (2) 0.15 gallons per day per square foot of floor area for nonresidential uses b. Recreation, and Open Space demand for residential uses of 3 acres per thousand peak season population. For questions relating to this application packet, call the General Services Dept. at (863)-763-3372, Ext. 218 Page 5 of 7 Applicaton for Comprehensive Plan Amendment (6/09) 913. Provide a letter from the appropriate agency substaAmw ntiating the adequacy of the existing and proposed facilities, to support development resulting from the proposed change, including: a. Solid Waste; b. Water and Sewer; C. Schools. In reference to above, the applicant should supply the responding agency with the information from Section's II and III for their evaluation, as well as estimates of maximum population and nonresidential square footage developable under the existing and proposed Future Land Use categories. The application should include the applicant's correspondence to the responding agency. C. ENVIRONMENTAL IMPACTS Proposed plan amendments shall be accompanied by evidence that the following studies either have been completed for another permitting agency or are not relevant to the property. There shall be inventories of: 1. Wetlands and aquifer recharge areas. 2. Soils posing severe limitations to development. 3. Unique habitat. 4. Endangered species of wildlife and plants. 5. Floodprone areas. INTERNAL CONSISTENCY WITH THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN 1. Discuss how the proposal affects established City of Okeechobee population projections. kyc 2. List all goals and objectives of the City of Okeechobee Comprehensive Plan that are �Q{ x affected by the proposed amendment. This analysis should include an evaluation of all relevant policies under each goal and objective. 3. Describe how the proposal affects the County's Comprehensive Plan as it relates to adjacent unincorporated areas. 4. List State Policy Plan and Regional Policy Plan goals and policies that are relevant to this plan amendment. For questions relating to this application packet, call the General Services Dept. at (363)-763-3372, Ext. 218 Page 6 of 7 Applicaton for Comprehensive Plan Amendment (6/09) E. JUSTIFICATION OF PROPOSED AMENDMENT Justify the proposed amendment based upon sound planning principles. Be sure to support all conclusions made in this justification with adequate data and analysis. V. .: FEE'SCHEDULE.l!, Large Scale Amendment (LSA) $4,000.00 plus $30.00 per acre Small Scale Amendment (SSA) $850.00 plus $30.00 per acre Text Amendment Flat Fee $2,000.00 each e• I, bCNtA S A'! +J=c S�� , certify that I am the owner or authorized representative of the property described herein, and that all answers to the questions in this application and any sketches, data, or other supplementary matter attached to and made a part of this application, are honest and true to the best of my knowledge and belief. I also authorize the staff of the City of Okeechobee to enter upon the property during normal working hours for the purpose of investigating and evaluating the request made through this application. Signature of OvAer or Authorized Agent Date 1DE-1 M I,S �taY WTL Soul Typed or Printed Name STATE OF _ Oolz, da-, COUNTY OF c %� 00- ho �C The foregoing i 20 , or ho has produced _ was certified and e DANA M. THOMAS Notary Public. State of Florida ;� ; • •= • e� COMMISSW N FF 942560 My Comm. Expires Mar 31, 2020 Bonded through National Notary Assn. ibed before is personally known to me as identification. Public ' -himC %i , / pam os Printed Name of Notary Public Commission Expires onAnkeh 31, Dogo For questions relating to this application packet, call the General Services Dept. at (363)-763-3372, Ext. 213 Page 7 of 7 EM Internal Consistency with City of Okeechobee Comprehensive Plan 1. The proposed affects the City of Okeechobee by the reduction of multifamily units if developed. The reduction of these 16.8 units does reduce the overall population by an assumed 16.8 x 3.5 people per household, to 59 people. The proposed usage however is to be industrial and have the ability to supply employment for residents. 2. The objectives for the proposed area would suit the railroad corridor and be consistent with both the adjacent zoning to the east and north. The industrial zoning also would be consistent with the existing uses in the area. 3. The change in zoning would be a more consistent use within the rail corridor of the City. The adjacent areas both developed and un-developed to the north and east are industrial. The usage and change appears to be consistent with the surrounding properties in both usage and zoning and FLUM. 4. A plan amendment is not requested; note only a FLUM change of use is requested. via., Vl V i►.vVi.iLV r✓aJ�. 55 SE 3rd Avenue Okeechobee, FL 34974 TeIe: 863-763-3372 Fax: 863-763-1686 LAND USE POWER OF ATTORNEY Name of PropertyOwner(s): 'S — A)_4 LTY4DI) / INY Lt-):-i.Soq Mailing Address: 110 � j�( ��; !_l�, CT 0 K e CC HQEL FL 30 q I Home Telephone: Work: �(Q�j— (�, jy �j �'i Cell: m E Property Address: Parcel ID Number: 3 - �'�J� - ��- Li (a0 = ()vf 3Q -- c-)o 10 Name of Applicant: J [RErn V i-R kuc- Rome Telephone: F(o3-6,--NJ))(:,b Work: Cell: The undersigned, being the record title owner(s) of the real property described above, do hereby grant unto the applicant stated above the full right and power of attorney to make application to the City of Okeechobee to change the land use of said property. This land use change may include rezoning of the property, the granting of special exception or variances, and appeals of decisions of the Planning Department. It is understood that conditions, limitations and restrictions may be place upon the use or operation of the property. Misstatements upop application or in any hearing may result in the termination of any special exception or variance and a proceeding to rezone the property to the original classification. This power of attorney may be terminated only by a written and notarized statement of such termination effective upon receipt by the Planning Department. IN WITNESS WHEREOF THE UNDERSIGNED HAVE SET THEIR HAND AND SEALS THIS DAYOF 20 O WITNESS OWNER WITNESS Before me the undersigned authority personally appeared the owner(s) named above who upon being duly sworn acknowledged before me that they are the owner(s) of the real property described a ov d Idthe power of attorney fo he purpose stated therein. Sworn and subscri s, ay of 0 4AS o`�pY `a/ Notary Publi - State of Flon a r� ; •= Commission # FF 942560 Notary Public• f 99//�� My comm. Expires Mar 31, 2020 ry (' /U/ SEAL '':;� still �` Bonded through National Notary Assn. nnnaa Commission Expir (Rev 09/14) Page 5 of 11 Jeremy LaRue To Whom It May Concern: I wish to see that Jeremy LaRue be allowed to open a towing yard in this area (1102 NW 7th Court Okeechobee, FL 34972). I have known Jeremy LaRue on a personal level for many years and he is a good man. I have been doing business with him for the last 15 years and no matter what he has always done people right. It would be a great thing to have Jeremy LaRue further expand his business in our town of Okeechobee. Not only does Jeremy provide steady jobs for a large number of people in Okeechobee he also gives generousily to several local charities and youth organizations. Sincerely, Dennis Wilson ' 11 0 7- c�6.3 6 3 q 3/ 3 0 Page 1 TO WHOM IT MAY CONCERN: MY NAME IS DANA M. THOMAS. I OWN A SINGLE FAMILY HOME AT 704 NW JfH AVENUE IN THE CITY OF OKEECHOBEE, WHERE I CURRENTLY RESIDE. I AM AWARE OF THE PLANS THAT JEREMY LARUE HAS TO TRY AND PUT A WRECKING YARD ON AN ADJACENT PROPERTY. I HAVE KNOWN MR. LARUE FOR 20+ YEARS. I KNOW HIM TO BE A LOCAL BUSINESS OWNER AND A PUBLIC SERVANT IN GOOD STANDING WITHIN THE COMMUNITY. AS SUCH, I AM NOT OPPOSED TO THE PROPOSAL TO CHANGE THE STATUS OF THE PROPERTY ADJACENT TO MINE ON NW 77H CT TO INDUSTRIAL FOR THE PURPOSES OF PLACING A WRECKING YARD THERE. HE HAS MET WITH ME AND EXPLAINED THE CHANGES TO THE PROPERTY AND WE HAVE DISCUSSED ANY IMPACT IT MAY HAVE ON THE SURROUNDING PROPERTY OWNERS LIKE MYSELF. THANK YOU FOR CONSIDERATION IN THIS MATT AN M. THOMAS (863)634-9524 3/31/16 To whom it may concern Our home address is 1011 NW 7"' Court. We understand the North side of NW 7c' Court between N.W. 10 & 11 Avenues is up for rezoning to Light Industrial. We were asked if we opposed this change in zoning or if we oppose Total Roadside Services, Jeremy Larue, doing business from the property. We do not oppose the change in zoning to Light Industrial or the business. If you have any questions contact us. Steve and Patricia Weeks 863-634-9869 N Cityj Okeechobee WE 44 _.. Q$ -_. 46 47 Zoning Map Yp �5 ;6J S 'x 5? 52. .. � 51 50 1 .... - F ' Ibe 09 70 71 _ a1 t 77 -I0—.' 75 74 MYIt 12 6 7 24 y�f 22 i 21 j 3 2 I {� i Ir 1 42 1 41 40 1,9 30 6 ... 74 4 5 6 3 4 i2 47. Ia f•... I _ q6 37 aR �49 00, ., St� 2 B 14 Px 8Q 00 ea 63 52 Bt t 3p ti9 5tl 97 5N 15 t6 � j 3 2 1 3 C 7 10 17 fig 2 TO .1 J; 73 74 7,]5 76 ti1 79 QO at 62 ONCE / 9v t9 20 99 98 g 07 90 94 91 902 91 90 l89 `1., 5 e7 Ile; 85 04 / /i. 22 21 100 101 177 mr IN IM rnn In: '06 109 �i§,; ,tt t,2 Ila 114 115 � ... .. ,..,; 0 2 1 '• 4 3 2 1 23 24 4 131, •. 170 129 t28 12i !20 125 t24 123 122 121 12n I19 1t0 ' R!� 7 w 5 7 6 7 8 M 25 132 IM : t..V 13R 117 118 11 140 141 .IQ 141 - 14i 145 12 11 10 9 2) 26 103 162 161. "160 159 188 15, 156 155 11 153 112 191 i 13 14 15 16 22 6 S d. .. am 120, 165 166 t67 '65 169 170 1. 203 I 23 �7 • / III � i 6 5 •t7Q 17R fM 170 17e t73 ; I t06 204 254 ? 252 e 7 6 j '179 1e0 IN te2 101 104 281 2Q0 Z09 0 A • 'A e 4 D 11 10 t0 9 VJ6i . 189 iee tH 48 Ie5 2,7 2t8 215 Z14_ O .. I M 12 '.. 198 "..•.. -- t 12 192 ' 1M 1, 218 219 120 221 F E 1 H 9e 14 t4 t3 I9i 196 231 230 229 H I d 5 41 3 14 15 t8 I O 16 15 / 6 IS t6 2$1. 233 23a ZY.` 23P, ?3 23Q 1 ~ L .K. 16 - I 18 , 17, j 250 242 tat 240 239 3 2 r r / /..... 19 � 26 249 243 2 244 1 245e4 22 21 247 240 y 12 12 13 � ,d t5. IQ 4 7 W��N�1 A ..�3.n�• 2 1 246' i _.— 20 zt9 >z p @ D 0 A 25 24 23 . 2 J i.. 17 2 1. 1N E t9 31 30 29 7 21, 20 33 w p7j _ y pp��pp�� 122 23 24 ZOItlpp®�Itll3 �42 •,. 29 27"2697. 36 15'k 63 44 26 •1 y ;.....a..,.. ,.,re ,... 46 45 903138 39 dQ m... «r.•. {.. 47 1, 48 1 36. .e u • 42 4 .., .w...�,., .. , 45 4 5 6 ,. .k...., .,,,...,.,. 9i 8 7 .. ,..... I er �,�e•c 10 11 12 ua QLtlaurgea General N4les: MOIZ aq U.P aemyU Allays shown hereon are 15or IOfeat in vn41A. vrmniypii.P W1a1'a r.n^a w 0 0.125 0.25 9.5 0.]5 t SeaapWopriat—b4i M., platf4r spavipc lallay widths. om�nuee a Mile; .-i'A" afi City of 01,- bale nat—po z . .a ror any arlora or omaWo4:... Wi-d be.em. OKEECHOBEE COUNTY PROPERTY A 1AISEH`S OFFICE GIS / MAPPING DEPARTMENT W.C. " ._" SHERMAN, PROPERTY APPRAISER Lego t t • • • � •Is a.- .- Sa ; COY +ear ?tiff s r4 x, e *lL aam VKW 47 44 a 1�y r • . Ull�e! 2a+ f .4) A.4 dv w 771 w r ?99i'i 4 ` � 1 t s. � S,jl ^ w g+ wz 4r * r - lox* X Drawn 8 .- RU55 DUNCAN CFE, AGRICULTURE / MAPPER THIS MAP HAS BEEN COMPILED FROM THE MOST AUTHENTIC INFORMATION Y „..`e AVAILABLE AND THE OKEECHOBEE COUNTY PROPERTY APPRAISER'S OFFICE DOES NOT Date. 4I1I2016 ASSUME RESPONSIBILITY FOR ERRORS OR OMMISIONS CONTAINED HEREON Prepared by and return to: Patricia A. Ragon Clear Title & Legal Services 200 NW 5th Street Okeechobee, FL 34972 863-824-6776 1 II�III i�l�il 111111�111 Ii11i I1i11 {111 i111 FILE N pf 201501066 OR BK 767 PG 1116 SHARON ROBERTSONr CLERK OF CIRCUIT COURT OKEECHOBEE COUNTYY FLORIDA RECORDED 11/20/2015 10%27:52 AN AhT $20 Y 000.00 RECORDING FEES $18.50 DEED DOC $140.00 RECORDED BY M Finon P9s 1116 — 1117; (2 A9s) (Space Above This Line For Recording Quit Claim Deed This Quit Claim Deed made this 19th day of November, 2015 between Joe H. Baker, a married man and William Jason Tomilinson, a single man whose post office address is 2599 NW 16th Boulevard, Okeechobee, FL 34972, grantor, and Dennis R. Wilson and Linda M. Wilson, as joint tenants with the right of survivorship whose post office address is 1107 NW 7th Court, Okeechobee, FL 34972, grantee: (Whenever used herein the terms "grantor" and "grantee" include all the parties to this instrument and the heirs, legal representatives. and assigns of individuals. and the successors and assigns of corporations, trusts and trustees) Wituesseth, that said grantor, for and in consideration of the sum TEN AND NO/100 DOLLARS ($10.00) and other good and valuable consideration to said grantor in hand paid by said grantee, the receipt whereof is hereby acknowledged, does hereby remise, release, and quitclaim to the said grantee, and grantee's heirs and assigns forever, all the right, title, interest, claim and demand which grantor has in and to the following described land, situate, lying and being in Okeechobee County, Florida to -wit: Lots I through 18, inclusive and the W 1/2 of Lot 19, Block 13, NORTHWEST ADDITION TO OKEECHOBEE, according to the Plat thereof, recorded in Plat Book 1, Page 25, Public Records of Okeechobee County, Florida. Parcel Identification Number: 3-16-37-35-0160-00130-0010 Grantor Joe H. Baker warrants that at the time of this conveyance, the subject property is not the Grantor's homestead within the meaning set forth in the constitution of the state of Florida. This is vacant land.. To Have and to Hold, the same together with all and singular the appurtenances thereto belonging or in anywise appertaining, and all the estate, right, title, interest, lien, equity and claim whatsoever of grantors, either in law or equity, for the use, benefit and profit of the said grantee forever. In Witness Whereof, grantor has hereunto set grantor's hand and seal the day and year first above written. DoubleTlme® 41 Book767/Page1116 CFN#2015010666 Page 1 of 2 °BOUNDARY & TC GRAPHIC SURVEY PREPARED FOR TOTAL ROADST E SERVICE DESMPnaN Lon 1 7hl4'o(A,'171 14 IVauS w AND n E MEST 1/2 OF LOT ig A= 14 AWVIN ST AOQ MW 70 alaFMCaM ACCATiii W 70 V E PLAT inva Ci . RE'COWM AV PLAT Box 1. PAGE 24 Atax RPcaw OF OII avowF cOwr): FzawA. QE-SnW flay 1) LIVLES9 SHOWY 000 MRS& AU alr49YScwS ARE CALa[A7ED(C) AND MZ42A`210(). 2) WE aEVA710W SNOWY hga2 aV ARE BASED aV 7W NW7H AAAWCW L£RDCAL VA71A1 OF 190 (SAW Wl 3) PARca Am- 3-16-37-35-o160-00 m-ma 4) F.LRAL ZaW 7r; MAP Na 120000}1= OA7ED 071YSIIS( S) LMAW RffEa9VY- 711E NOR7H R GYr--ate NAY LIVE aF NW 77H COURT IS TAlaN 70 BEAR A00R7H 697J•26' W V.. 6) RE L I°71aV SNOWY AETWW WAS FROMM BY 7hE aEHT CR ME t 7JE]V75 R9`RESfNTA71W- 7) no SURIEY is NOT /N7E71EC m 7D DEPICT AmmnavAL ALAS a? O7HER AIMS Or LOCAL Cavc'm 8) S14 K7W WAS NOT FROMM WN ANY 7171E AhiMM7XW FOR IM PARCF7. 9A?I;£Ya? ASSfllltES NO REWOVSMW OR LUBUTY FOR 7HF ACCWACY CF. E4SELVI07 a/AA7V-WW SHOWY hE W69 7HDW MAY BE 07MR v-so EM3 a? RE57R1 now 7HAT EFFEDT 7W PARCEL 9) 7hE S&RICY MRMED HERE' IS NOT COVERED BY FROFES90W LUBGTY AVSLRAWE AL7aWOVS OP OEZE71 W 70 SWWY MAPS OR REPICAR7S BY OVER WN #E SiYIY W PARTY OR PARMS /S PRa1/11 MV WMff W7 M MvsoYT 6W 7W SKIyMM PARTY aR PAffIXY 1o) DA7E OF LAST RaD S'mwr o4/bilya IF- --R ——)�-�=)f—$—il—A—il—iH-U--B-il—ll--u—o—a—n—n—o—o�--. � _ R �mc wal�no•o ,m ..v _-_—__-_---___ 1 I 1 1 1 I I I 1 I i 1 1 O 1 W yI 3I 6 r I >1: N 1 F N 1 N r 3I O 1 2 p ' 2 1 I I TRTR REWINDS SURVEYING SERVICES, LLC. 200 S.W. Brd Avenue Okeechobee. FL 34074 TeL• (68S) m-2607 Fa= (M) 783-4Sd2 �r—ub.tTrpe9 Kenneth A. Breaux. Ir.'( SH 48 0) LB NO. 8097 I ru.�r• y 1 1 y 9 i >om j 11 12 113 14 1 s=1 r �> mow, ll��;:.�• i BLOCK 13 TOTAL PARCEL CONTAINS _2.25 ACRES (VACANT) 1 n� ` e } 1 O 1 o I I 1 Sy ' 1 v W W II 3141 } ZI I i N 01 1 3 1 mt.'.�iW u va 'rn:�ttY•'ii:W 2 I I I I I J 1 1 09'S3'25• W 425.23 - '--'--- 'BEARING BASE) II I NW�71- COW RT — _�_— __.—_--.—__--�--. n I I i PREPARED FOR THE EXCLUSIVE USE OF TOTAL ROADSIDE SERVICE 7 I 1 1 O I 1 E. 112 W W. 112 1 10 19 p 19 20 I I ( dl 1 1 I p O p � e 1 I 1 A7-: ` I I � 1 � I I' I I 1 I 1 I 1 I1 I FN- LL Z SCALE: w1�= 30' 57AWARD NO(RT LEAD p1R G17£ BY t. Np —h f th. F+6Ib r.wrd. for d.t.mlh e- o1 o hTp ar -Arletl af-dng th. k-b o-Set bm Rod and COP -KAB 15 4820' 164-d CM rla.n trot prlvwwd by tM 2 tM nrvty dldheb«d 0ho.0F. b CFound Iaro;IOt Rtoad (mbpd .Cnr.pt) ort•.r-w.rau.�sd rPc.ul.wiprlae.wd .(wnrm..mdrd.c .>.C.°[0cw.)w-.'..yfir,=ydDABBREMTI.ro.Sl NNaMqM,%wd Fi.diw.d -7r and --lwHWA mnm S lA-n,tw ae Wad nn[ rdb r.tr.t tee 4 Ib�atlrrgt Ra. rrldd. to looalt ud.pmd tmprw—b md/ar .neead.,,.,b (e ony) a part d w°.°a: w-w+.,c R-+eea. rnwt..�lf �WTra'•^+c.oa.11e wac. low..l a ,ttl: eTaRn a Smt orno+eo....e t.nm.n> 7. itit tv .w pr.D>.d 1 ocaodolw. rNh mk*.- t.chicd ttolldard. -tlbMW try tM Fkltdd u c PR.e post r ee.ol.rc rcow.l a r c..n c P6� tt (R ) FWN r.ae°.a o°.u11 tax Im.'+:.I a mdT'K rpo.wn a e +e...t Bond d and Y 81G17-0. FAQ) to S-5. 472B27. Flv1dd d TaTrr■1� FYPPGIe Nt'y ae. Q.M¢ trRaM. RAhtgA-a-tbt S•S.ot SLT!S.Nry. hl.gne 1MNW+>ae � SFe BaG P>r..e 'nn.r.r.ns unww)t�kyr.saa o..,e..a.. a M a pa.. BOUNDARY B TOPO SURVEY 04 01 16 315 40-42 MC KAB s r sra[r % - 3D ORAt7A4 30135 „Q7 1 01" BOUNDARY & 1 "UFU&,KAJ-nl G 0 ()IV VP 1 rrczrtijvr," r vl � 1 v 11L�-- DESMeM L07S I n#VJW 14 AWJWW AND 7W HaT 1/1 a- LOT 1$ BCOOY 14 ov ��1, APB ELF COMM Q EMMS SVOWv O71B MRS& ALL ASOMIOVS ARE aLaAAIM(C) AM NEASLYMWt 1) 777E aE VAnaV$ SMOWV MWOV ARP BASED ON PC NOWN ALEAIOW 10MC.AL DAnW OF ISM (Mm W). J) FARM ae J-I0-J7-J--O7a0-MM-P01O i) FJJLY Za%O xe YAP Na 12W3XPM OWED D7,48/YS 1) BEMIM fiVW IW 7W NO77N RY:IT-W-WAY LNE OF NW 77H COURT 6 rAWV M BEAR AFORM 847JW xEsr. 6) 7FE AESC W WN STWW /E WW WAS FROMM BY Mr aexE T a7 71 a6fl'S RFPRESE7MIM 7) VHS SLWWy 6 NOT D17E11LIED 7D DEPWT,.IA91SO )XWAL AREAS CR ORRR AREAS OF LOCAL CaVIEM BI SLWWM WlS NOT FRGVM W7N ANY nW MUMAIM FO7 VMS PARCEL_ 9OWYO7 ASMA ES NO [RY Q4 UAWJrY AV 177E AOMMCY OF EASEIE)VT 010170OVS MWWV kkUMM VOeE AMY BE Ono? E5SElEN75 OV RE57MCmw 7NAr EFFECT 7m PARCEL 9I nE OP llePOPARt£Y:EAC7ED NFRE IS NOT COMW BY Fl�OVAL UTAMTr MAM-CB ADD7KNS LN DO-' OK4 70 SVRfEY NAPS 75 BY OMER 7NAN nE S MW PARTY OV PARMY IS PROV®7FD WflAWr WL77M CaVSENr OF 71C 907MVO PARTY CR FAROS 10) DA7E 4F LAST FMD SLWWr 001011M ------------ 39 t7 9' I IY ,,F a•�, . 1 y i F --_ __.____.__.__.____�'.__. 8 "t TRADEWINDS SURVEYING SERVICES, LLC. PREPARED FOR THE EXCLUSIVE USE OF ..nc =^mb^� °^ '""°'d �a r eouxoAllr a ToPo aRvn w m Is als ao-az xc K,16 0i � "tea' "a'�'"�110Uos °� `" tr� u 0 em 1 e°uui i b iaa uol v pata„w q d. wrap. a. was w 200 Slf. 9M beam awkW n� b Pia.a aW.na7,v tl,aw w,be w� Tab TOTAL ROADSIDE SERVICE w �bae.,.ae>ne u..yr auargm.. not w.,aamr°m+d �u„r,,,e _>u..,w �*•�,nw mmcenoxa, n saan - m,,.'^°"� .,';� n � m w`•w .v..ss as �,. s� �,,�„; 2e1: D-1 '189-200'l e,o.lna:x mene. s aw..a.®a,d� vse> ...u.�m.d__w, ,a°n"w.:uo-'`0w0•°•�'�..'.':r tie�ws"a o..�.. w..._. p � 30• 30135 Kenve,L �. ere.ux, ]r. ( 91 70 O) LB N0. 00 � i Staff Report Small Scale Comprehensive Plan Amendment Prepared for. Applicant: Petition No.: The City of Okeechobee Jeremy LaRue 16-001-SSA :Jl'lanning & I ana-ement Services, Inc. `. Fntl 51prt�, t'Inrldi Serving Florida Uwal Governments Since 1988 Staff Report Applicant's Name: Jeremy LaRue Small Scale Comprehensive Plan Amendment Petition No. 16-001-SSA General Information Site Address Corner of NW 7th Ct. and 101h Avenue Okeechobee, FL 34972 Contact "Person Jeremy LaRue Contact Phone Number 863-634 7708 Legal Description of Subject Property Parcel Identification Number: 3-16-37-35-0160-00130-0010 Legal Description: LOTS 1 THROUGH 18, INCLUSIVE AND WEST '/2 OF LOT 19, BLOCK 13, NORTHWEST ADDITION TO OKEECHOBEE, ACCORDING TO THE PLAT THEREOF, RECORDED IN PLAT BOOK 1, PAGE 25, PUBLIC REOCIRDS OF OKEECHOBEE COUNTY, FLORIDA l Request The matter before the Local Planning Agency and City Council is an application for an amendment to the Future Land Use Map for a 2.25-acre parcel currently designated Single -Family Residential on the Future Land Use Map (FLUM) to be changed to Industrial. The parcel is also the subject of concurrent rezoning petition 16-001-R to apply Industrial zoning to the parcel. The current and proposed Future Land Use designations, zoning, existing use, and acreage of the subject property and surrounding properties are shown in the following tables. Serving PluriQa Lo"l Gm enuuenl+ Since 1988 Staff Report Applicant's Name: Jeremy LaRue Small Scale Comprehensive Plan Amendment Petition No. 16-001-SSA Current Future Land Use, Zoning and Existing Land Use Characteristics Existing — - - Proposed =FutureL'and Use CafegoryI; Single Farnily.Residential,` Industnal� Zoning District Holding Industnal s 'Vehicle towing yard with Use of P;roperty�: f Vacant outer door stora e of vehicles�j g_ Acreage 2.25 ac. 2.25 ac Future Land Use, Zoning, and Existing Uses on Surrounding Properties E-existing Land U.se& r lroa_. ands acarit r . y - �d, intlustrial Future Land Use Map Classification Industrial East Zoning District Industrial Existing Land Use Industrial, Witter Harvesting Future Land Use Map Classification ;Single-family 6 } - South l .` = ' Exisfing Land `U_'se Single=familylhomes and_vacant Future Land Use Map Classification Single-family Residential West Zoning District: RSF1 Existing Land Use A Qualification for Amendment Multiple single-family dwellings Based on the size of the property (2.25 acres) this application qualifies under Chapter 163, F.S. as a Small Scale Amendment to the Comprehensive Plan. B. Current Use The property is currently vacant and undeveloped. Serving Fluaida Loc-d Guvm3nicnt, Since 1988 Staff Report Small Scale Comprehensive Plan Amendment C. Current Development Potential Applicant's Name: Jeremy LaRue Petition No. 16-001-SSA Under the existing Single -Family Future Land Use designation, the maximum develop- ment potential is four units per acre, five with affordable housing, or a total of nine or ten single-family dwelling units. D. Future Development Potential as Industrial While the Industrial Future Land Use category allows for an FAR of up to 3.00, given the fact that the IND zoning district limits coverage to 50% and height to 45 feet (four stories), FAR is practically limited to about 2.00 unless a special exception to height is granted. However, an FAR of even 2.00 is greater than that which could practically be achieved when parking, drainage, and other development requirements are considered. Commercial development in Okeechobee is much more likely to run in the range of an FAR of 0.25 to 0.50. At these intensities, the IND Future Land Use Category and IND Zoning District would allow between 24,500 and 49,000 square feet of conventional industrial use. The Applicant, however, intends to conduct a vehicle towing business with outdoor storage of vehicles on the site. Comprehensive Plan Analysis A. Consistency with the Comprehensive Plan and Compatibility with Adjacent Uses. Policy 2.2 of the Future Land Use Element recommends that the City protect the use and value of private property from adverse impacts of incompatible land uses, activities and hazards. Objective 12 states that the City of Okeechobee shall encourage compatibility with adja- cent uses, and curtailment of uses inconsistent with the character and land uses of surrounding areas, and shall discourage urban sprawl. The property to the immediate east of the subject is industrial. While the property to the immediate west of the subject property is designated and used for single-family use, it like the subject property, is adjacent to the railroad. Therefore, it would not be unreasonable to expect that the subject property would at some time in the future be put to a more intensive use than residential. The properties to the south are designated residential and are either vacant or in single-family use. We believe the subject property is suitably located for an industrial use and that its size is adequate to provide for appropriate buffering and screening from the nearby residential uses. Therefore, given its adjacency to the railroad and ability to buffer its effects upon adjacent residential properties, we believe the proposed amendment to the Future Land Use Map is consistent with the Comprehensive Plan and reasonably compatible with surrounding land uses. Serving Glurida lin�l Since 1988 Staff Report Applicant's Name: Jeremy LaRue Small Scale Comprehensive Plan Amendment Petition No. 16-001-SSA We would suggest, however, that access to the property would best be provided via NW 101 Avenue, which is at present unimproved, rather than from NW 711 Court. This would ensure that NW 71n Court remains a primarily residential roadway and reduces the potential noise and traffic impacts, from tow trucks coming to and from the property, upon nearby residential properties. B. Adequacy of Public Facilities Potable Water and Wastewater It is highly unlikely that the subject parcel will be developed even at the practical maximum intensity identified in Section D, previous. More likely would be a single -story industrial use of about 25,000 square feet. Applying the City's adopted level of service standard of 0.15 gallons of water per day per square foot of nonresidential uses for such a use would amount to demand for about 3,750 gallons of potable water and waste water treatment per day. This volume is but a miniscule share of available excess capacity of the OUA facilities. Roadways At maximum development under the current Single-family FLU designation and a trip generation factor of one trip in the peak hour, a total of about 10 trips would be generated. There is no traffic generation factor for a vehicle towing yard. However, one would not expect a high volume of traffic during the peak hour. The Applicant has estimated between 15 and 20 trips during the peak hour. Such a limited increase in traffic volume could not be expected to have a significant effect upon local roadways. If 25,000 square feet of light industrial use were to be developed on the site, it would be expected to generate about 0.97 trips/1,000 square feet in the peak hour — or about 24 trips. This is not dramatically different from that which could be expected under the current Single-family Residential FLU designation. Solid Waste The County has recently confirmed a considerable level of excess capacity available to serve the solid waste disposal needs of other more intensive developments in the City. Neither the proposed vehicle towing yard nor 25,000 square feet of light industrial use should have a measurable effect upon the County's solid waste disposal capacity. Drainage The proposed development will be required to meet all standards required by the City of Okeechobee and the South Florida Water Management District. Serving Florida Local Governments Since 1988 Staff Report Small Scale Comprehensive Plan Amendment C. Environmental Impacts Applicant's Name: Jeremy LaRue Petition No. 16-001-SSA The Applicant has provided no information as to the presence of environmentally sensitive areas on the site. However, review of aerial photography and the nature of the area and its adjacency to the railroad suggest that there are no environmentally sensitive areas on the site. Nevertheless, prior to development or use of the site, it may be necessary for the Applicant to provide documentation or professional opinion to this effect that there are no environmentally sensitive areas, valuable habitat or other physical attributes on site that would limit development as a result of environmental concerns. Recommendation Based on the foregoing analysis, we find the requested Industrial Future Land Use Designation for the subject property to be consistent with the City's Comprehensive Plan Therefore, we recommend Approval of the Applicant's request to amend the Comprehensive Plan to show this property as Industrial on the City's Future Land Use Map. Submitted by: Wm. F. Brisson, AICP Planning Consultant May 11, 2016 Planning Board Hearing: May 19, 2016 City Council Public Hearing: June 21, 2016 (tentative) Attachments: Future Land Use, Subject & Environs Zoning, Subject & Environs Existing Land Use, Subject & Environs Serving Florida Local Governments Since 1988 Staff Report Small Scale Comprehensive Plan Amendment COMPREHENSIVE PLAN LAND USE 3;N}LE AM IL' MUL- •^AMILI CCMUERCtAL - NOUSTRAL .._.� QUSLIC FACILi—ES RESOENTAL MIXED USE Applicant's Name: Jeremy LaRue Petition No. 16-001-SSA FUTURE LAND USE SUBJECT SITE AND ENVIRONS „ „-..ter•-., .:_...._ , 6 Serving Florida Local Governments Since 1988 Staff Report Applicant's Name: Jeremy LaRue Small Scale Comprehensive Plan Amendment Petition No. 16-001-SSA ■ 10 ZONING SUBJECT SITE AND ENVIRONS 12 NMI= M -jiliwli IN W-MeA ZONING a COD - COMM 9USINESS DISTRIC- CW -HEAVY COMMERCtAL CLT - LIGHT COMMERC LAt CPO - COMM PROFESSIONAL 091`K. HOLD04G FUR • PUBLIC FAC IL ITIES PU0-M;XE-D Pi.fD.P. RkAF RESIDENTIAL MUL74:AMIO Rkh- RESIOENTLAL MORE -C RSF* RESIDENTIAL SINGLE F-" RSFZ RESIDE-4-;AL $*GLE F-\ �--) Serving HoHda Local Governments Since MH Staff Report Small Scale Comprehensive Plan Amendment EXISTING LAND USE SUBJECT SITE AND ENVIRONS 5rrviny{ FlotAcla LnClY C:iwrmmrnn S{axe 1911iA Applicant's Name: Jeremy LaRue Petition No. 16-001-SSA MAY 19, 2016 - PLANNING BOARD - PAGE 3 OF 7 AGENDA ACTION - DISCUSSION - VOTE V. PUBLIC HEARING ITEM CONTINUED. A.5. b) Board discussion for Application No. 16-001-AC continued c) Vote on motion. B. Application No. 16-001-SSA, Comprehensive Plan Future Land Use Map classification change from Single Family to Industrial for Lots 1 through 18, and the West half of Lot 19, Block 13, Northwest Addition to Okeechobee, Plat Book 1, Page 25, Public Records of Okeechobee County, Florida, containing approximately 2.25 acres and located at 1000 Northwest 7th Court (Exhibit 2). 1. Hear from Planning Staff. 2. Hear from the Property Owner or designee/agent — Jeremy LaRue. Chairperson Hoover asked whether there was any further discussion. There was none. VOTE HOOVER - YEA MCCOY - YEA BATTON - YEA BAUGHMAN - YEA BRASS - YEA JONASSAINT - ABSENT MCCREARY - ABSENT KEEFE - YEA O'BRIEN - YEA MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively July 79, 2016, 6 pm. Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 16-001-SSA, is being requested by the applicant, Mr. Jeremy LaRue, on behalf of the property owners, Dennis and Linda Wilson, to change the classification from Single Family to Industrial for Lots 1 through 18, and the West half of Lot 19, of Block 13, Northwest Addition, Plat Book 1, Page 25, containing approximately 2.25 acres and located at 1000 Northwest 7th Court. Chairperson Hoover yielded the floor to Planner Brisson who reviewed the application, noting a correction to the maps included within the Planning Staff Report. The maps incorrectly indicate the application is for the entire Block 13. They should exclude the East half of Lot 19 and all of Lot 20. A petition for a rezoning to Industrial has been submitted as well. Should the Board recommend approval for this application, the only recommendation for the rezoning petition would be the same. He recommends for approval, based on the findings within the Planning Staff Report. Member McCoy inquired whether the property owner of Lot 20 and the East half of 19 was contacted when this application was received. Planner Brisson explained generally that is not the policy, each property owner submits individual applications. Secretary Burnette added, the property owner, Mr. Stephen Moore, called her on Tuesday, May 17, 2016, to inquire as to whether he could include his property with Mr. LaRue's application. The City's procedures do not allow an application's legal description to be modified once it's been advertised. He advised he would follow up with submitting his own applications. He further commented he had no concerns with the changes Mr. LaRue was requesting. In addition, Mr. Brisson noted the possibility of wetlands on the property and for the owner to verify this. Mr. LaRue was present and responded to Mr. Brisson's comment regarding the possibility of wetlands. The prior owner has incomplete site work on the property. He further commented he too had spoken to Mr. Moore, offering to purchase his property. MAY 19, 2016 - PLANNING BOARD - PAGE 4 OF 7 AGENDA ACTION - DISCUSSION - VOTE V. PUBLIC HEARING ITEM CONTINUED. B. 3. Public comments or questions from those in attendance, or submitted to Chairperson Hoover asked whether there were any comments or questions from those in attendance. There were the Board Secretary for Application No, 16-001-SSA continued. none. 4. Disclosure of Ex-Parte Communications by the Board. 5. a) Consideration of a recommendation to the City Council to approve or deny the application with/without special conditions. Chairperson Hoover asked Board Members to disclose for the record whether they had spoken to anyone else regarding the application or visited the site. There were none. Planning Staff's findings are as follows: Due to the requested Industrial land use classification, and the property being adjacent to the railroad, even though some of the properties to the immediate west and south are designated residential, the application was found to be consistent with the City's Comprehensive Plan, specifically Policy 2.2 and Objective 12 of the Future Land Use Element. It would not be unreasonable to expect in the future to have a more intensive use than residential on these surrounding residential properties. Access to the subject property would be best provided by Northwest loth Avenue, which is presently unimproved. This then would ensure Northwest 7th Court would remain a primarily residential roadway reducing the noise and traffic impacts from tow trucks coming to and from the property. Regarding adequacy of public facilities, it is highly unlikely that the subject parcel would be developed at the maximum intensity, more likely a single -story industrial use of about 25,000 square feet. Thereby only using a minute share of potable water and wastewater capacity available from the Okeechobee Utility Authority facility. No significant increase in traffic volume is expected upon the local roadways. Regarding solid waste, the County recently confirmed a considerable level of excess capacity available to serve the solid waste disposal needs of other more intensive developments in the City. The proposed development will be required to meet all drainage standards required by the City of Okeechobee and the South Florida Water Management District. The applicant has provided no information as to the presence of environmentally sensitive areas on the site. However, prior to development or use of the site, it may be necessary for the applicant to provide documentation or professional opinion to this effect that there are no environmentally sensitive areas, valuable habitat or other physical attributes on site that would limit development as a result of environmental concerns. The application is found to be compatible with adjacent and nearby land uses which are, to the North, property adjacent to the railroad, to the East, the existing use is Industrial in nature with an Industrial Future Land Use and Zoning classification. To the South, are single family homes and some vacant lots with a Single Family Future Land Use and Residential Single Family -One Zoning classifications. To the West, are also single family homes with Single Family Future Land Use and Residential Single Family -One Zoning classifications. MAY 19, 2016 - PLANNING BOARD - PAGE 5 OF 7 AGENDA I ACTION -'DISCUSSION - VOTE' V. PUBLIC HEARING ITEM CONTINUED. B.5. a) Consideration of a recommendation to the City Council to approve or deny the application with/without special conditions for Application No. 16-001-SSA continued. b) Board discussion. c) Vote on motion. QUASI-JUDICIAL ITEM: C. Petition No.16-001-R, submitted by applicant, Jeremy LaRue requesting to rezone from Holding to Industrial for Lots 1 through 18, inclusive and the West half of Lot 19, Block 13, Northwest Addition to Okeechobee, Plat Book 1, Page 25, Public Records of Okeechobee County, Florida, containing approximately 2.25 acres and located at 1000 Northwest 7th Court (Exhibit 3). 1. Administer of Oath (anyone intending to offer testimony on Petition No. 16-001-R will be required to take an oath, respond, and give your full name and address). 2. Hear from Planning Staff. 3. Hear from the Property Owner or Designee/Agent - Jeremy LaRue. 4. Public comments or questions from those in attendance, or submitted to the Board Secretary. Motion and a second offered by Members Baughman and Keefe to recommend approval to the City Council for Application No. 16-001-SSA, Comprehensive Plan Future Land Use Map classification change from Single Family to Industrial for Lots 1 through 18, inclusive and the West half of Lot 19, of Block 13, Northwest Addition, Plat Book 1, Page 25, Public Records of Okeechobee County, Florida, containing approximately 2.25 acres and located at 1000 Northwest 7m Court. Chairperson Hoover asked whether there was any further discussion. There was none. VOTE HOOVER - YEA MCCOY - YEA BATTON - YEA BAUGHMAN - YEA BRASS - YEA JONASSAINT - ABSENT MCCREARY - ABSENT KEEFE - YEA O'BRIEN - YEA MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively June 27, 2016, 6 pm. Rezoning Petition No. 16-001-R, was submitted by Mr. Jeremy LaRue, on behalf of the property owners, Dennis and Linda Wilson, requesting to rezone from Holding to Industrial, Lots 1 through 18, inclusive and the West half of Lot 19, of Block 13, Northwest Addition, Plat Book 1, Page 25, Public Records of Okeechobee County, containing approximately 2.25 acres and located at 1000 Northwest 7m Court. This petition is for the same property as the item previously considered and recommended by the Board. This being a quasi-judicial proceeding, Notary Public Patty Burnette administered an oath to those intending to offer testimony, responding affirmatively, and stated their name and addresses for the record. Mr. Bill Brisson, Senior Planner LaRue Planning and Management, 1375 Jackson Street, Suite 206, Fort Myers, Florida, and Mr. Jeremy LaRue, Post Office Box 147, Okeechobee, Florida. Planner Brisson reviewed the petition and his recommendation for approval, based on the findings within the Planning Staff Report. The property is currently vacant and the applicant plans to use the property for outdoor storage of vehicles in association with his towing business. Mr. LaRue was present to respond to questions. There were none. Chairperson Hoover asked whether there were any comments or questions from those in attendance. There were none. The petition was advertised in the local newspaper, a sign was posted on the subject property and courtesy notices were mailed to 21 surrounding property owners. tD�2�1110 �. Mina f _ Packef(" STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina I'lsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florid/LG� th� d copy of advertisement being a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Aftiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and aff)ant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and s bbscribed b f re me this C 6 t day of AD Notary Public, State of Florida at Large ...........ANGIE BRIDGES MY COMMISSION # FF 976149 :o EXPIRES:Apf1120 2020 Bonded Thtu Notary Pubk Uitd MTiten OkeechOre �S� ��E, 107 SW 17tht,� Okeechobeerida 349714 ?Q16 863-7I34 8 j�j.. i .,. L_ ► �91 PUBLIC NOTICE FUTURE LAND USE CHANGE PROPOSED Cary ORDINANCE IS HEREBY GIVEN that the City Council of the or ium ordinance Into OF ID'ECNnRFF IVIDING FOR- SEVERABILIiY P; ROVIDINGI(FOGR�AN EFFECT E. Ordinance Is regarding Small Scale Comprehensive Plan Future L Nap Amendment Application No. 16-0O1-SpSA, submitted by Jeremy authorized representative of property owners, bermes and Linda I [o charge the Future Land Use classification from SF to IND, iximabey 2.25 acres, located at 1000 NW 7th Court The pmpd le Is to allow for an outdoor storage lot for a touring yard. embers of the public are encouraged m attend and participate in sal( ng. The proposed ordinance may be Inspected in its entire of the pp�bifc at the Office of Me city perk during no y m Mon-Fr1, 8:00 AM-4:30 PM, except for holidays. g mWl b 71T, PERSON DECIDING TO APPEAL arty decision made by the CI➢ it with respect to any matter considered at this meeting will need to a verbatim record of the proceeding is made and the record Includes stimony and evidence upon which the appeal will be based. In a000r- with the Americans with Disabilities Act (ADA), any person with a itY as defined by the ADA, that needs special accommodation toe in this proceeding, contact the City oerVs Office no later than Mro ss days prior l o proceeding, 863-763-3372. IVISED that should you intend to show any document; picture, video is to the Council In support or opposition to any Item on the agenda, of the document, picture, video, or item MUST be provided to the !rk for the oty' records. r Clerk Lane Gamiotea, CMC ON 6/10/201 e Exhibit 2 ORDINANCE NO. 1135 June 21, 2016 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM HOLDING TO INDUSTRIAL ZONING DISTRICT (PETITION NO. 16-001-R); AMENDING THE ZONING MAP ACCORDINGLY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida has adopted Ordinance No. 402 in which a revised Official Zoning Map was adopted for said City; and WHEREAS, Jeremy LaRue, Authorized Representative for Dennis Ray Wilson and Linda May Wilson, property owners, has heretofore filed Petition No. 16-001-R, pursuant to the Land Development Regulations of the City of Okeechobee for the purpose of rezoning a certain tract of land consisting of 2.25 acres from Holding (H) to Industrial (IND) Zoning District, and that this request be removed from the boundaries of the above mentioned zoning district to allow for the processing of the rezoning petition; and WHEREAS, said petition was reviewed by the City's Planning Consultant who determined, based on initial findings and review provided by the applicant, that such petition is consistent with the Comprehensive Plan; and WHEREAS, said petition being reviewed by the City's Planning Board at a duly advertised Public Hearing held on May 19, 2016, determined that such petition is consistent with the Comprehensive Plan; and WHEREAS, the City Council agreed with the recommendation of the Planning Board and hereby finds such rezoning petition to be consistent with the City's Comprehensive Plan and deems it in the best interest of the inhabitants of said City to amend aforesaid revised Zoning Map as hereinafter set forth. NOW, THEREFORE, it is ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: LEGAL DESCRIPTION. The following described land consisting of approximately 2.25 acres, as the subject property, located in the City of Okeechobee, to -wit: LOTS 1 THROUGH 18, INCLUSIVE AND WEST ONE-HALF OF LOT 19, OF BLOCK 13, NORTHWEST ADDITION TO OKEECHOBEE, ACCORDING TO THE PLAT THEREOF, RECORDED IN PLAT BOOK 1, PAGE 25, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA SECTION 2: ZONING MAP AMENDMENT. That the aforesaid Revised Zoning Map of the City of Okeechobee be amended to reflect the subject property to be changed from Holding (H) to Industrial (IND). SECTION 3: CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: SEVERABILITY. If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. Ordinance No. 1135 Page 1 of 2 On - SECTION 5: EFFECTIVE DATE. This Ordinance shall become effective thirty-one (31) days after its adoption if the associated Comprehensive Plan Amendment (No. 16-001-SSA) is adopted and not timely challenged. If the Comprehensive Plan is timely challenged, this ordinance shall become effective on the date the State Land Planning Agency or the Administration Commission enters a final order determining the Comprehensive Plan Amendment to be in compliance. INTRODUCED for First Reading and and set for Final Public Hearing on this 215t day of June, 2016. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 19rh day of Jam, 2016. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1135 Page 2 of 2 — .J -- v.,vvvuvsw,. ... •... J { w . -.... _.. . ._. f W 1/l/ 1 %- ,Gerieral Services Department Fee Paid: Q l b.gq ft44077C(Juds-" �tion: pbei-ee 55 .E. 3`d Avenue, Room 101 1s Hearing: Ala q (C, �6 j(a 2" HMring: U- 011 - I(p Jq-lb Okeechobee, Florida 34974-2903 Publication Dates: fte 10 ve) Phone: (863) 763-3372, ext. 218 Notices Mailed: 51 �I I i to Fax: (863) 763-1686 7',-^ - ;::- - '�:.�.— = Tia--::r_ -^a;c- -=.e:;.r•. .q.??r,� ��•.--__v�r:r.:-. x:.- - :�: _ - �: �?t,..i^•„{.'-2�: -E �,Rezbne-=S • ecaal-Ex n n _,. _ •,, ee 'tio a F.::F-... . ,...i�" _ - r• i'_ ram"- tiro.:•. -f• APPLICANT INF RMANT,ION- _ �t::^ _ �L- ..,, _ �r�;�.;,,.;_..,- �1 - �� .- .eiL• u.:L=+- ct.�' ±�i��_ ..�..�.......:L.e.. f� .t WSJ _�•.I 1 Name of property owner(s): L S VNY bQ lL5W 1-1-40 t9 Inhf k)J�L5o,Al 2 Owner mailing address: 11oa /qW ii -c' CT FL 3. Name of applicant(s) if other than owner EP Em I-AavL 4 Applicant mailing address: -Pb .�bx 114 '1 le'eer%t��e� F` L `7 3 E-mail address: TvT/jj_ Old LAC S c _ - C ee A(67fi1AI� . Co/yl 6 Name of contact person (state relationship):. 6 Contact person daytime phone(s): �—:r'. :t'• ":_i�. "-G :f. ,.y.w �- - ft:l:: :%/: ^:.'ty .:jw,�3_ - rat V 4! - i' ' `..'_'• J t ;4„i 3- .•45Sc; ; %• :-� :< >�; y - , t •PRO.PERT�YINFORMATiION�- �Y��•r4`_ ,.�z- _•, ,, Fa. s,.i:"clr .o.f'._,y;L_�rn�.a- I:F"?•1_..-1 1.� .._. �..��w�Ti:,. :�/�-"t__.j't .`i'. �i ..d. L.i.:n-_•«'.' _ :;f 1 .)�1 Property address/directions to property: - -�� `p�.(� �, o F N 7 I I � w rt—"e�- (Ok�c�a arcs 3<< < Describe current use of property: 8 NoN E 0?e tA '.x..�-o Describe improvements on property (number/type buildings, dwelling units , occupied or vacant, etc. 9 VAC -AK 1 Source of potable water: Method of sewage disposal: 10 Approx. acreage: ;� -a T Is property in a platted subdivision? Is there a use on the property that is or was in violation of a city or county ordinance? If so, describe: 11 Na 12 Is a pending sale of the property subject to this application being granted? �5 Describe uses on adjoining property to the N rth: ��- W tcR NHczJES 13 North: East: N�V'�� South: S�e�c Ks �+{� West: Z�ErlN:�S ,A,— A i'IT 14 Existing zoning: 14c3t:0 a:N\L-- Future Land Use classification: s'r- Have there been any prior rezoning, special exception, variance, or site plan approvals on the 16 property? ( )No (_)Yes. If yes provide date, petition number and nature of approval. 16 Request is for: (_X) Rezone Special Exception (_) Variance 17 Parcel Identification Number: ()i ©- 1Zp/ b (Rev 09/14) Page 1 of 11 �_; � r : ;, _ •,: � REQUIREDA•,T.^TACHMENTS�, ;:` ' s _ Applicant's statement of interest in property:2-- �oal 18 Non-refundable application fee: Rezoning: $850 plus $30/acre; Special Exception: $500 plus $30/acre; Variance: $500 19 Note: Resolution No. 98-11 Schedule of Land Development Regulation Fees and Charges B When the cost for advertising publishing and mailing notices of public hearings exceeds the established fee, or when a professional consultant is hired to advise the city on the application, the applicant shall pay the actual costs. 20 Last recorded warranty deed: 21 Notarized letter of consent from property owner (if applicant is different from property owner) Three property surveys (one no larger than 11x17) containing: a. Certified boundary survey, date of survey, surveyor's name, address and phone number 22 b. Legal description of property pertaining to the application c. Computation of total acreage to nearest tenth of an acre 23 List of surrounding property owners with addresses and location sketch of the subject property. See the Information Request Form from the Okeechobee Property Appraiser's Office (attached) 24 Affidavit attesting to completeness and correctness of the list (attached) 25 Completed specific application and checklist sheet for each request checked in line 15 Confirmation of Information Accuracy I hereby certify that the information in this application is correct. The information included in this application is for use by the City of Okeechobee in processing my request. False or misleading information may be punishable by a fine of up to $500.00 and imprisonment of up to 30 days and may result in the denial of this application. Printed Name Date L 1 /,26 1 Ce relating to this application packet, call General Services Dept. at (863)-763-3372, Ext. 218 (Rev 09/14) Page 2 of 11 _ ! _A:D_,DITIONINFO � ,' 7 �LTION=REQ_��•{•D;�FOR.:�ZEZONIN��__: A Current zoning classification: 14o (J eyS Requested zoning classification 17vS l fL i �1 c- Describe the desired permitted use and intended nature of activities and development ofthe property9 B------ Is a Special Exception necessary for your intended use? (_) No (_) Yes If yes, briefly describe: C Is a Variance necessary for your intended use? C >63 No C—) Yes If yes, briefly describe: D Attach a Traffic Impact Study prepared by a professional transportation planner or transportati engineer, if the rezoning or proposed use will generate 100 or more peak hour vehicle trip ends using the trip gener 'o fat for the most similar use as E contained in the Institute of Transportation Engineers most recent edition ofTri Gene at et- IA must identify the number of net new external trips, pass -bay calculations, internal capture calculations, a.m. n p.m. peak hour trips and level of service on all adjacent roadway links with and without the project. F Responses addressing the required findings for granting a rezoning or change in Land Development Regulations as described below. Attach additional sheets as necessary. FINDINGS REQUIRED FOR GRANTING A REZONING OR CHANGE IN LAND DEVELOPMENT REGULATIONS (Sec. 70-340, LDR page CD70:16) It is the Applicant's responsibility to convince the Planning Board/LPA and City Council that approval of the proposed rezoning is justified. Specifically, the Applicant should provide in his/her application and presentation sufficient explanation and documentation to convince the reviewing bodies to find that: C 1. The proposed rezoning is not contrary to Comprehensive Plan requirements. 2. The proposed use being applied for is specifically authorized under the zoning district in the Land Development Regulations. 3. The proposed use will not have an adverse effect on the public interest. 4. The proposed use is appropriate for the location proposed, is reasonably compatible with adjacent Iand uses, and is not contrary or detrimental to urbanizing land use patterns. 5. The proposed use will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of adjacent property. (Rev 09/14) Page 6 of I 1 Findings require" r rezoning or change in land developmf -egulations (cont.) 6. The proposed use can be suitably buffered from surrounding uses, so as to reduce the impact of any nuisance or hazard to the neighborhood 7. The proposed use will not create a density pattern that would overburden public facilities such as schools, streets, and utility services 8. The proposed use will not create traffic congestion, flooding or drainage problems, or otherwise affect public safety. 9. The proposed use has not been inordinately burdened by unnecessary restrictions. The City staff will, in the Staff Report, address the request and evaluate it and the Applicant's submission in light of the above criteria and offer a recommendation for approval or denial. (Rev 09/14) Page 7 of 11 Findings for Rezoning or Change in Land Development 1. The proposed change in zoning appears not to be contrary to the Comprehensive Plan requirements as it would, if noted, make the area consistent with the adjacent zonings and usages. 2. The proposed usage of an industrial parking area would be consistent with the proposed industrial zoning. The LDR's would allow for the parking and storage of vehicles and large truck parking overnight. Currently the adjacent areas utilize the surrounding areas as large truck parking as well. 3. There are no foreseeable adverse impacts on the rezoning to industrial. The industrial as stated is zoned to the east of the property and north. The proposed is adjacent to the railroad corridor as well. The buffer from the rail would also allow for the non -consistent zoning on this property. 4. The proposed industrial usage is appropriate as it is in the industrial corridor along the rail spur. The area surrounding the zoning change would also allow for a better usage in the rail road corridor. 5. There are no adverse effects of property values. In fact, it is anticipated the property and surrounding area would potentially increase the adjacent values. The living conditions with an existing truck usage and adjacent usages and related zoning appears not to have any adverse effects as well. 6. The site from the east is separated from the industrial usage by a large drainage ditch, to the north by the rail and a drainage ditch, and to the south by the roadway. The west is owned by the applicant as well. 7. The local change in zoning from the usage of traffic would be greatly reduced from the existing multifamily zoning. The traffic projected from then residential single family district would typically be 5 trips per day per unit;100 peak hour, while it is anticipated usage is less, the peak hour generated traffic would be considerable less. Anticipated traffic is less than 15-20 peak hour trips including employees. 8. Traffic congestion, due to the projected reduced trips would be less than the existing. The flooding and drainage concerns would also be alieved as the project area would fall under a site plan submission for development. 9. The property has not been inordinately burdened by unnecessary restrictions. ulty 01 VKeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Tele: 863-763-3372 Fax: 863-763-1686 LAND USE POWER OF ATTORNEY Name of Property Owner(s): D L Ertl D � MA ;, Mailing Address: f a ! h L 1 '^ 1✓L CLa�� 1 l t `] Home Telephone: 1?1 Work: &�3 - ,6y - 313o Cell: Sr -,,MC Property Address: Parcel IDNumber: 3� p 00/ 30 Co Ito Name of Applicant: S M EM Y L P UG Home Telephone: �(�7r �, _111rWork: Cell: v-s The undersigned, being the record title owner(s) of the real property described above, do hereby grant unto the applicant stated above the full right and power of attorney to make application to the City of Okeechobee to change the land use of said property. This land use change may include rezoning of the property, the granting of special exception or variances, and appeals of decisions of the Planning Department. It is understood that conditions, limitations and restrictions may be place upon the use or operation of the property. Misstatements upon application or in any hearing may result in the termination of any special exception or variance and a proceeding to rezone the property to the original classification. This power of attorney may be terminated only by a written and notarized statement of such termination effective upon receipt by the Planning Department. IN WITNESS WHEREOF THE UNDERSIGNED HAVE SET THEIR HAND AND SEALS THIS DAY OF- 20 . )�'� , e, .. a-, "L OWNER 61 WITNESS \ 1 r 1} OWNER WITNESS Before me the undersigned authority personally appeared the owner(s) named above who upon being duly sworn acknowledged before me that they are the owner(s) of the real property described above and that they executed the power of attorney for the purpose stated therein. Sworn and subscribed this �-Eday of �PF I I 20-tj-, Notary Public: �� y'D%g!� SEAL DANA M. THOMAS Commission xp' es:=?o4•01r Pue�< % Notary Public State of Florida •AN+ = 942560 My comm. Expires Mar 31, 2020 �iFOf F�U�� Bonded through National Notary Assn. �Qtd (Rev 09/14) Page 5 of I 1 .. W7 Petition No. / �0'00 (- Affidavit Attesting to the Completeness and Accuracy of the List of Surrounding Property Owners I hereby certify under the penalty of law or the revocation of the requested approval sought that to the best of my knowledge and belief, the attached list constitutes the complete and accurate list of the property owners, addresses, and parcel identification numbers of all parcels and tracts within three hundred (300) feet not including intervening streets, alleys, or waterways, of the perimeter of the lands which are subjects of, or are contiguous to but held underthe same ownership as, the lands subjectto the application for a change in land use orzoning, said list constituting a portion of that application. This affidavit is made based upon an inspection of the tax rolls of the Property Appraiser of Okeechobee County as of f-t��(_ j �(�I ! n and the Assertions made to me by members of that Office that the information reviewed constitutes the most recent information available to that office. I therefore attest to this day of APrx- 17 v �i S'gna ure of Applicant Date Name of Applicant (printed or typed) State of Florida County of Okeechobee Sworn to and subscribed before me this known to me did not take an oath. `P BRA Notary Public, State of Florida day of �Pvi Personally or produced F106d o- h('i UPrs I O&identification and �,v-g °�e4 NotaryPutilic State of Florida Patty M Bumette My Commission EE 218356 Empires 10/02/2016 (Rev 09/14) Page 3 of 11 2 M M M V M N N t` O O O M m N a,* O M 0 0 0 v N t- O M CD O o O N i t` O N O -IT O to o 0 0 M N O D O O CD 0 7 V M O h o V O <T O 0 0 NN V NNoallo Cl V4A NNONON OOO M M M N N M M M N N N N M N CO N N N N N M N CO CD m t-n nn ti t-tl-h t, 000 t`r`t-t-M t` C R V M M M M M M M M M M N M M M M co M M M M V V 'T V 'IT '7 IT '? 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CD CD CD CD MCOm tO(O m U)(O(O(O(O v)(O m to(O(O CD U)(D M Cl) MM S> »��i IOKr:ECHOBEE COUNTY PROPERTYP RAISER°S OFMCE W.C. L" SHERMAN, PROPERTY APPRAISER G/S i MAPPING DEPARTMENT a ki3 W, �91 I a ,L PW, Mal il '- # t � q- 4 i w \ t 4&*emp .a* �^ a a w a. Auk am ra v • atf s aat ,... '"ate .v'w. tn"14 c ,gin z i s 4. • ago >r A@ ' Y. aK.r1f 9a�WIA—Siti,._. ... Drown By: RU55 DUNCAN CFE, AGRICULTURE I MAPPER THIS MAP HAS BEEN COMPILED FROM THE MOST AUTHENTIC INFORMATION a' AVAILABLE AND THE OKEECHOBEE COUNTY PROPERTY APPRAISERS OFFICE DOES NOT Date: 4/l/2016 k ASSUME RESPONSIBILITY FOR ERRORS OR OMMISIONS CONTAINED HEREON -�V- Ci U Prepared by and return to: Patricia A. Ragon Clear Title & Legal Services 200 NW 5th Street Okeechobee, FL 34972 863-824-6776 (Space Above This Line For Recording Quit Claim Deed 1111111111tR11111111111111111'11i11111 FILE UM 201501.0666 OR BK 767 Pia 11116 SHARON ROBERTSONP CLERK OF CIRCUIT COURT OKEECHOBEE COUNTY, FLORIDA RECORDED 11/20/2015 10%27%52 AN AMT $20000"00 RECORDING FEES $18.50 DEED DOC $140.00 RECORDED BY H Pinon P9s 1116 - 1117; (2 P9s) This Quit Claim Deed made this 19th day of November, 2015 between Joe H. Baker, a married man and William Jason Tomilinson, a single man whose post office address is 2599 NW 16th Boulevard, Okeechobee, FL 34972, grantor, and Dennis R. Wilson and Linda M. Wilson, as joint tenants with the right of survivorship whose post office address is 1107 NW 7th Court, Okeechobee, FL 34972, grantee: (Whenever used herein the terms "grantor" and "grantee" include all the parties to this instrument and the heirs, legal representatives. and assigns of individuals. and the successors and assigns of corporations, trusts and trustees) Witnesseth, that said grantor, for and in consideration of the sum TEN AND NO/i 00 DOLLARS ($10.00) and other good and valuable consideration to said grantor in hand paid by said grantee, the receipt whereof is hereby acknowledged, does hereby remise, release, and quitclaim to the said grantee, and grantee's heirs and assigns forever, all the right, title, interest, claim and demand which grantor has in and to. the following described land, situate, lying and being in Okeechobee County, Florida to -wit: Lots 1 through 18, inclusive and the W 1/2 of Lot 19, Block 13, NORTHWEST ADDITION TO OKEECHOBEE, according to the Plat thereof, recorded in Plat Book 1, Page 25, Public Records of Okeechobee County, Florida. Parcel Identification Number: 3-16-37-35-0160-00130-0010 Grantor Joe H. Baker warrants that at the time of this conveyance, the subject property is not the Grantor's homestead within the meaning set forth in the constitution of the state of Florida. This is vacant land.. To Have and to Hold, the same together with all and singular the appurtenances thereto belonging or in anywise appertaining, and all the estate, right, title, interest, lien, equity and claim whatsoever of grantors, either in law or equity, for the use, benefit and profit of the said grantee forever. In Witness Whereof, grantor has hereunto set grantor's hand and seal the day and year first above written. DoubleTlmeo Book767/Pagel116 CFN#2015010666 Page 1 of 2 BOUNDARY do 7'U-V0& 6AYii1(, ) UrsVBr rtcPrAa.P-U r vlti 1 VlLiL 1bVLiL 7lLl AJ7 Ab r OP_SYAWPnCN!• 0 MESS MOW OMMWSE All DMOY50a ARE CALCULAWC) AAV AC49A DWA L07S 1 77MAN 1$ Awisw AND 7w W.Sr 1/2 CF LOT ra &Dw a7) WE QEVA7KRS SHOW NEREQV ARE RASED lW 11E' NORM ALEHCAN l£X7MAL 0A7UIr OF 1S6B (MAW 88X NOpnVXESr ADVIF To OVEEMOBEr ACGY107WC 70 7NP PLAT momm REGYYKIED N PUT B" r, PAGE 2S PY.H/C RELYROS C° 01EEOKYLE CN.R7Y, PLOBOA JI PARCEL a J-16-J7-55-O76o-O?7J0-01710. 4) Ftluu Me V. 1A1P Na WOSI O416q OA7EO 07/76/IS 5) fiARm RuEmvm IAl Awm A6WT-cr- wY LA4£ OF NW 77M COURT LS rAAV 7o BEAR Amy 69'arw MESL 6) 7AE OESaWMN SHOWY /EREM WAS PROWIM BY 73,E QUMVT OR 77.E MOOS REPRISMMM. 7) IRS aMWY AT NOrMMVLLD To DEPICT A MQNCnOM AW45 OR OPMR AREAS LF LOCAL MWERK BJ SA4IMR WAS NOT FRONDED WiM ANY ME lVFOP MMIN FM 7NS PAACQ. SRMUR ASS ES NO RESPO'!�[/lY O4 LGBUTY FOR 11E' AMMCY O< EASOCIff DAVM WS SMW 7EWN RER£ LAY aT 07NER EAS7.OV7S CP IP67RkRCY7S 7NAT EFFECT INS PARCEL 55!/71£Y LAPS REFOP75 BY OVER MAN 7W SSYeY M OR PAR77ES /S PROMA IM W"AWF W677En OY/SEVr Or VC SYAWO PARTY OR PAWIM 1O) DA7E OF LAST mD SLRf47: 04/01116. _ — — —_ — — -- — —_—__—__—__—__—__—__---__—__—__—_ I? ------------ s=---------------�—T------ --— -— -— -—'— -— -— - —- —- ' ----- j ----- -_— `-- g, o e — — — — �_ f'i i a-itli _ - - - - --------------- - - r r> t' I TRADEAINDS SURVEYING SERVICES, LLC. PREPARED FOR THE EXCLUSIVE USE CF: x6rm w4b ems en.m�,ab. a me.,et m'..abum. errMnc 6,. aw o p�.y a y x,. wp. fiww vee nm lane°re.) - no= (ae cw) M 3T. ad a.eem 70TAL ROADSIDE SERVICE O1meeEobee, !ti O4%4 � au"`®O1.iewl�w e�may b auma e.6r.....R Ir w. q m.. nn wenaf mm�6 �• _�_ _ nwoe� H� .. hL• (869) 'f 9-A809 Ai�, �etl..ve ��w^•�• e•�� MevvM .n aw�enw mtl/m.�wea.,.nb N mA o Oml N w� ��. �� nw��ti�K eyw��rm �Tea �0&97 �T�09-,4�9?13'y�^ /� {L[_\`jY,(S/)J' ,.uytfl.�ltll�.w, 1 mel4 A. IDee 11 O'er 4820) ie R BD l BWHOMY @ TCPO SURVE)' O4 01 i6 J15 40-42 4C KAB r-so 30135 L'o G� I BOUNDARY & TC OGRAPHIC SURVEY PREPARED FOR TOTAL ROAD.` IrDE SERVICE DESCR/Pnrau aESYW776 Ka cO7s nAa+alcll 1Q AVauSRE AND nE lfEST 1/'l aF Lor 1st B+0007K a1) UMUW SHOWY On1ERWS$ ALL DIfE7MWS ARE CALCLCAIED(C) ANO AEASGIra&.A HC1RnAlESr AWMW r0 p�E09= ACCOM 70 7HE PUT 71ALRi m.. REalwm 2) ME aEVA7ILWS SHOW MEMOV ARE EL4SED QV ME NAR7H AIIOMW 6FRDC.AL DAILW G>f 1988 (NAw 68� AV PLAT BOA► 1, PAGE• 24 PAX/C a -cam AF- amEaAMEF COUVTY, FzawA. 3) PARCEL ,& 3-16-37-ji-0I60-00 m-OOIQ S) -JAM ZOO V. AIM Na 12093M05C, DAIM 07116115 1) .1/dIM • RA FJQpVG nAE N w7H LAY£ AF NW 71H Gwff /S rAm 70 BEAR mwm 69v7.25' Kv.. 6) ME AESiG W71GW 5WWV hEMIN WAS PRO WOW BY ME WENT CR ME G7/E a S REPRE5t7VTA7A£ 7) 7m Swwy is NOT AVmwm 776 Dowr .RiR1wxnmu m54s A? OnmR AREAS G>f LOCAL LL'IMQERIIL B) SLARWM WAS NOT H410MM WN ANY 7171E A5iGY7 MAW FAR 7M PARCEL SARWM AMW S NO REi°Qht KITY AR LLBUTY FAR ME ACCMACY Or EAS&Wff A9AO YOW SHOWY I ER M 77ER£ MAY BE OniER EASEusm AR RES7wymm 7H4T EFFECT 7H'S PARS. 9) ME SGRt£Y DERMED AME IS NOr COM?W BY PRgFP557AM LGIMM AV9MAIGE AM7KW AR VaEV WS 7O SWR4£Y A/APs AR REFGR7S BY OIIEJR THAN 7w slaw'NG PARTY OR ~7LcP IS PRAfwav W7HOUT W6rnEN LYWSOIIr OF ME SIGNM PARTY AR PARMS 10) DA7E OF LAST FAE7D SUR6EY: 04/DIII& S ANC PAILRCAD LOP r/a 1 ---------------- _ CCII RTE��aPS; EEIPI--�--------------- ----------------_ ------- 1 �--- I I , , NB9'S3.2 SSE 50 i •ICI 50a.0•PI 1 I l w ti 1to '•f N 4 3 �j in o i W W3O1 1 1 O 9 LOCK 3 3I ! 1 I O I i ] � '�w�tu u.e '�w•�i..Pu.w• ZI 1 , alee. .> )/ —I- �_J -- -- -� __ � � -� B9'5325•W B1.8G` 1 i 1 1 it j O 1 Z G yy TOTAL PARCEL CONTAINS / • DO ; i f ±2.2S ACRES '( IVACANT7 D 1 I —' 12 13 la S l e 1 7 1 B E .1 la/ 2 O W, q 2 2 D 1 1 1 1 L -----_ ♦ av,yn,. .-.__...-5 89'5325'W a25.23 .ual ♦ , P�--ma-,..s_-- ------ (BEARING BASE( ) _ W cons. _._ �• ' \ � ♦ ��2,-. _ `!�' was R __._-.__.__._- "�--'- mr✓'�iwuwv � I _-------------�-- ----_--—xatp=wl ____ NW 7TH COURT I -------- ---IL,'cu:d---------- j------@-- w+�+•mnu.n » � armwm�w - -I ; --_- � --- ,y a a 6 0� auq eq II � trau,r rwbi� i I , 1 i z 1 1 ------------------ 1 1 TRADKWMS SURVEYING SERVICES, IlC. 200 S.W. 3rd AIIenue Okeechobee, FL 34974 TeL• (683) 763-2887 Fa= (083) 783-4362 • keb.twpa�yeho nnetb A. Breen .' Jr. (PSH 4820) 13 01480 PREPARED FOR THE EXCLUSIVE USE OF. TOTAL ROADSIDE SERVICE STAMAW 1O=1Mot R k Iw,ad, far dP[.mltwtbn of o. -*TV w r..trk0an atFPtl^i Ifh Imd, .hwn .w prfamd by tM w 2. NO dgkl+d h� b pnW.. s. y It" far Thor pores noted 4. Re IePpomClryl a ItatlFRy b de..nwd Dr tM -4 to lir ey W vat wd oncp vaned 4. Th did wFelwt ece ,lyla. aId wMlwed ed d flalde Fawle.d a++ JI* and ma[vR H� 4 No attwrpt mad. m ieeots pPdfOralpld Mprow^'ra ma/ar .1awa.elalL (u any) do part. of R.,,d in pw 4- vith WIA-- t-d ,i-dac* wb~W M U. Flafda 8CCPjSt.h�of SLrr and Yappaa (Opt.61GTy-6. FAC) µr— fn S,e1[m 4T2027. Flarfdd LEGEND 10-Set 4m Rod and tap "%AB LS 4820' s Fwnd CM e-Fomd Iloe Red (CPO Cm) a-FCund Pipe (and Cap) AaBPEVUnoNS e.Sys MBoeS.rlC Qfa.1.4f trfbM.4 GMame lY, U CAw.I nm.fwt o>p.ocwwe tao..a a.oala w c.,w Aqe [-cw¢ eif.raw«el c cc> r ra....e [srt•re.w+e r.uuL.n.e. w.aaK. 41a 1101c �wnt titi roe ef(a}ca b t� p ea! a-(W I�.,fe Irwae raw+wiw K_IMYe MnvME wCYd1}IbrsM aae.ae vn+ 0>uf.•1 a 19R wTSM 1. Smw: aan.o.wlws +.� F,PP•CP Ik P•Rce ro•vda a o..m.R K4POb1 a cmoP.+ a+.clr� rw• rw..vwa tmvw Tax r�[e'.a a ewi.*%s roardra a o:.+e..ec roo-ro*I a ,...r C...l+c wrr.+4.w waw uw•w+�C rt-hM a T»�[� P1fo-Plore Neq am p,bge R•RwNs RAe•MS-a-wOA r �irlF M'�ILVk aJs•Sa0I0.�•im �0 a i.fsf�lel� I I-' LL 0 Z SCALE: ^7"= 30' DfSC PYAW DOM a7r BY I CK BOUNDARY & TOPO SURVEY 04 01 16 315 40-42 NC KAB r SY.ItE � >• OAAR7Aa 30135 „, Staff Report Rezoning Request Prepared for. - Applicant: Petition No.: The City of Okeechobee Jeremy LaRue 16-001-R C, J Planning `#& Alanagement Services, Inc. r + f 375 jackon Street, suite 106 Pnn Myrr" rinridt 234-3 j-i-3366 Serving Florida Local Governments Since 19£8 Staff Report Rezoning General Information Legal Description of Subject Property Applicant's Name: Jeremy LaRue Petition No. 16-001-R Parcel Identification Number: 3-16-37-35-0160-00130-0010 Legal Description: LOTS 1 THROUGH 18, INCLUSIVE AND WEST % OF LOT 19, BLOCK 13, NORTHWEST ADDITION TO OKEECHOBEE, ACCORDING TO THE PLAT THEREOF, RECORDED IN PLAT BOOK 1, PAGE 25, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA I Request The matter before the Local Planning Agency and City Council is an application for the rezoning of a 2.25-acre parcel currently zoned "Holding" to Industrial. The parcel is also the subject of a concurrent Small Scale Development Plan Amendment application (16-001-SSA) to change the Future Land Use designation from Single-family Residential to Industrial. The purpose of these amendments to the Future Land Use Map and Zoning Map is to allow, on the site, outdoor storage of vehicles associated with the Applicant's vehicle towing business. The current and proposed Future Land Use designations, zoning, existing use, and acreage of the subject property and surrounding properties are shown in the following tables. ' Serving rinritla Local Governmenll Since 19138 Staff Report Rezoning Applicant's Name: Jeremy LaRue Petition No. 16-001-R Existing Proposed FutureLand Use Cafegory; Single FamilyResid`ential �Industnal Zoning District Holding _ Industrial —� Vehicle towing yard with T j Use of Property Vacant , �__ _� outdoor storage>.of vehicles' Acreage 2.25 ac. 2.25 ac Future Land Use, Zoning, and Existing Uses on Surrounding Properties zandustnal � - Exis_fing1L"andUse `,Al} s =� .Railroad Future Land Use Map Classification Industrial East Zoning District Industrial Existing Land Use Industrial, Witter Harvesting Future Land Use Map Classification ;Single family Sout11d, ingYDist'rictrx r RSF14' 4h {yY a E Existin Land Use'--� :Sin lefamil' homes and vacant lots Future Land Use Map Classification Single-family Residential West Zoning District RSF1 Existing Land Use Multiple single-family dwellings Serving Elnricla Lcnul Gonernmenls Since 1988 V, Staff Report Rezoning Analysis Applicant's Name: Jeremy LaRue Petition No. 16-001-R Section 70-340 of the Land Development Regulations requires that the reviewing body find that an application for rezoning meets each of the following conditions. The Applicant has provided comments to each of the required findings. These are repeated below in Times Roman typeface. Staff comments follow in this Arial typeface. 1. The proposed rezoning is not contrary to Comprehensive Plan requirements. "The proposed change in zoning appears not to be contrary to the Comprehensive Plan requirement as it would, if noted, make the area consistent with adjacent zonings and usages." Staff Comment: This rezoning application is being addressed concurrently with the Applicant's request for a Small Scale Development Plan Amendment (SSA) to the City's Future Land Use Map (FLUM) to change the Future Land Use designation from Single - Family to Industrial. Staff has recommended approval of that request and found the change to be consistent with the Comprehensive Plan. If the Applicant's request for an Industrial designation on the FLUM is approved, the only zoning district that is consistent with the Industrial Future Land Use category is IND, Industrial, and the Applicant's requested rezoning would have to be approved. On the other hand, If the City denies the FLUM change to Industrial, a rezoning to Industrial would be inconsistent with the City's Comprehensive Plan and could not be approved. 2. The proposed use being applied for is specifically authorized under the zoning district in the Land Development Regulations. "The proposed usage of an industrial parking area would be consistent with the proposed industrial zoning. The LDR's would allow for the parking and storage of vehicles and large truck parking overnight. Currently the adjacent areas utilize the surrounding areas as large truck parking as well." Staff Comment: The LDRs do not specifically identify outdoor vehicle storage or the operation of a vehicle towing business as a permitted use in the Industrial Zoning District. However, outdoor vehicle storage has been interpreted as qualifying under item (9) in the list of permitted uses, which reads "outdoor sales and storage, building contractor". 3 Serving I'lorida LocA Ccncrnmcnh Since 1988 Staff Report Rezoning Applicant's Name: Jeremy LaRue Petition No. 16-001-R 3. The proposed use will not have an adverse effect on the public interest. "There are no foreseeable adverse impacts on the rezoning to industrial. The industrial as stated is zoned to the east of the property and north. The proposed is adjacent to the railroad corridor as well. The buffer from the rail would also allow for the non -consistent zoning on this property." Staff Comment: As explained in the Staff Comments to the Applicant's request for the property to be designated Industrial on the Future Land Use Map, the impacts upon public facilities and services for the storage of towed vehicles or for other allowable and more intense light industrial uses is seen as minimal both in the absolute sense and in comparison to the uses now allowed on the property. Further, we believe the subject property is suitably located for an industrial use and that its size is adequate to provide for appropriate buffering and screening from the nearby residential uses to the extent that may be necessary, and therefore should have no adverse effect upon the public interest. 4. The proposed use is appropriate for the location proposed, is reasonably compatible with adjacent land uses, and is not contrary or detrimental to urbanizing land use patterns. "The proposed industrial usage is appropriate as it is in the industrial corridor along the rail spur. The area surrounding the zoning change would also allow for a better usage in the rail road corridor." Staff Comment: The property to the immediate east of the subject is industrial. While the property to the immediate west of the subject property is designated and used for single-family use it, like the subject property, is adjacent to the railroad. Therefore, it would not be unreasonable to expect that the subject property would at some time in the future be put to a more intensive use than residential. The properties to the south are designated residential and are either vacant or in single- family use. We believe the subject property is suitably located for an industrial use and that its size is adequate to provide for appropriate buffering and screening from the nearby residential uses. Therefore, given its adjacency to the railroad and ability to buffer its effects upon adjacent residential properties, we believe the proposed rezoning to Industrial is reasonably compatible with surrounding land uses and is not contrary or detrimental to the urbanizing land use pattern. �C �• F:i u -- 4 ScrYin} 1 waLia k3r l Covernmem., Since 19138 Staff Report Rezoning Applicant's Name: Jeremy LaRue Petition No. 16-001-R 5. The proposed use will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of adjacent property. "There are no adverse effects of property values. In fact, it is anticipated the property and surrounding area would potentially increase the adjacent values. The living conditions with an existing truck usage and adjacent usages and related zoning appears not to have any adverse effects as well." Staff Comment: Staffs assessment of the compatibility of the requested rezoning with adjacent land uses would support the opinion that the proposed use(s) will not adversely affect property values or living conditions. 6. The proposed use can be suitably buffered from surrounding uses, so as to reduce the impact of any nuisance or hazard to the neighborhood. "The site from the east is separated from the industrial usage by a large drainage ditch, to the north by the rail and a drainage ditch, and to the south by the roadway. The west is owned by the applicant as well." Staff Comment: There is nothing about the property that is so unique as to indicate that buffering, if needed, could not be accommodated. We would suggest, however, that access to the property would best be provided via NW 10th Avenue, which is at present, unimproved, rather than from NW 7th Court. This would ensure that NW 7th Court remains a primarily residential roadway and reduces the potential noise and traffic impacts, from tow trucks coming to and from the property, upon nearby residential properties. 7. The use will not create a density pattern that would overburden public facilities such as schools, streets, and utility services. "The local change in zoning from the usage of traffic would be greatly reduced from the existing multifamily zoning. The traffic projected from then residential single family district would typically be 5 trips per day per unit; 100 peak hour, while it is anticipated usage is less, the peak hour generated traffic would be considerable less. Anticipated traffic is less than 15-20 peak hour trips including employees." Staff Comment: The proposed use is not residential and therefore has no density component or effect upon schools. Furthermore, the intensity of the proposed use has been described in both this and the Staff Report for 16-001-SSA in a manner that clearly indicates that neither the proposed storage of towed vehicles nor other likely or allowable industrial uses would overburden water, sewer, solid waste facilities or local transportation facilities. Sersing r10ri[13 U)VA G0%VrtttucnL Since 1988 Staff Report Rezoning Applicant's Name: Jeremy LaRue Petition No. 16-001-R The proposed use will not create traffic congestion, flooding or drainage problems, or otherwise affect public safety. "Traffic congestion, due to the projected reduced trips would be less than the existing. The flooding and drainage concerns would also be alieved as the project area would fall under a site plan submission for development." Staff Comment: At maximum development under the current Single-family FLU designation and a trip generation factor of one trip in the peak hour, a total of about 10 trips would be generated. There is no traffic generation factor for a vehicle towing yard. However, one would not expect a high volume of traffic during the peak hour. The Applicant has estimated between 15 and 20 trips during the peak hour. Such a limited increase in traffic volume could not be expected to have a significant effect upon local roadways. Alternatively, if 25,000 square feet of light industrial use were to be developed on the site, it would be expected to generate about 0.97 trips/1,000 square feet in the peak hour — or about 24 trips. This is not dramatically different from that which could be expected under the current Single-family Residential FLU designation or the proposed towed vehicle storage yard. No significant structural improvements are expected to be put into place on the property. In the event impervious surfaces are increased significantly, the Applicant will be required to meet all standards required by the City of Okeechobee and the South Florida Water Management District. 9. The proposed use has not been inordinately burdened by unnecessary restrictions. "The property has not been inordinately burdened by unnecessary restrictions." Staff Comment: Neither conventional industrial uses nor the proposed towed vehicle storage yard use have been inordinately burdened by any unnecessary restrictions. Serving Florida Loul Governmetm% Since 1988 Staff Report Rezoning Applicant's Name: Jeremy LaRue Petition No. 16-001-R If the City approves the requested amendment to change the Future Land Use Category of the subject property to Industrial, the only Zoning District consistent with that designation is the Industrial Zoning District. Therefore, the rezoning request should be approved. Otherwise, if the requested Future Land Use change is denied, then the requested zoning change should also be denied on the basis of its incompatibility with the Comprehensive Plan. Submitted by: Wm. F. Brisson, AICP Planning Consultant May 11, 2016 Planning Board Hearing: May 19, 2016 City Council 1st Reading: June 21, 2016 (tentative) City Council 2"d Reading: July 19, 2016 (tentative) Attachments: Future Land Use, Subject & Environs Zoning, Subject & Environs Existing Land Use, Subject & Environs Sen•ittg F106d] 1<n7u1 GU%CCOtItC1tLN Sitlt:C 19SH Staff Report Applicant's Name. Jeremy LaRue Rezoning Petition No. 16-001-R FUTURE LAND USE SUBJECT SITE AND ENVIRONS I Cf MPRE'HENSWE PL M LAND USE i SINGLE.-fiAmmy NDUSTRAL -''USLIC FAC7l, '1E� .EV:OENT!AL kMSr E 68 8 Serving Florida Wcal Governments Since 1988 Staff Report Rezoning ■ E 7- Applicant's Name: Jeremy LaRue Petition No. 16-001-R ZONING SUBJECT SITE AND ENVIRONS r I I-- - - I ZONING CBD - CCAM9"tNESS DtSTRI�- r CM • HEAVY COMMERCIAL £ CLT • LONT COMMERCIAL CPO • COUM PROF'ESMNAL O-MCE IND - MDUSTAtAL J6 • PUBLIC FACLrM P:JO M ED aUNA - RMF RESIOENnAL MULTfu V;. - RMM - RESIDENTIAL MOSCE 'n00c- RSF' • RES?DENTIAL SINGLE FAW jLf RSF2 - RE.S 0ENTIAL SINGLE FAMi . 9 Serving Florida Local governments Since 1988 Staff Report Rezoning EXISTING LAND USE SUBJECT SITE AND ENVIRONS Applicant's Name: Jeremy LaRue Petition No. 16-001-R 10 5rrv{ng FbNda. Local C:avrrnmem. Sinee 19tlR MAY 19, 2016 - PLANNING BOARD - PAGE 5 OF 7 AGENDA ACTION - DISCUSSION - VOTE II V. PUBLIC HEARING ITEM CONTINUED. B.5. a) Consideration of a recommendation to the City Council to approve or deny the application with/without special conditions for Application No. 16-001-SSA continued. b) Board discussion. c) Vote on motion. QUASI-JUDICIAL ITEM: C. Petition No.16-001-R, submitted by applicant, Jeremy LaRue requesting to rezone from Holding to Industrial for Lots 1 through 18, inclusive and the West half of Lot 19, Block 13, Northwest Addition to Okeechobee, Plat Book 1, Page 25, Public Records of Okeechobee County, Florida, containing approximately 2.25 acres and located at 1000 Northwest Th Court (Exhibit 3). 1. Administer of Oath (anyone intending to offer testimony on Petition No. 16-001-R will be required to take an oath, respond, and give your full name and address). 2. Hear from Planning Staff. 3. Hear from the Property Owner or Designee/Agent —Jeremy LaRue. 4. Public comments or questions from those in attendance, or submitted to the Board Secretary. Motion and a second offered by Members Baughman and Keefe to recommend approval to the City Council for Application No. 16-001-SSA, Comprehensive Plan Future Land Use Map classification change from Single Family to Industrial for Lots 1 through 18, inclusive and the West half of Lot 19, of Block 13, Northwest Addition, Plat Book 1, Page 25, Public Records of Okeechobee County, Florida, containing approximately 2.25 acres and located at 1000 Northwest 7th Court. Chairperson Hoover asked whether there was any further discussion. There was none. VOTE HOOVER - YEA MCCOY - YEA BATTON - YEA BAUGHMAN - YEA BRASS - YEA JONASSAINT - ABSENT MCCREARY - ABSENT KEEFE - YEA O'BRIEN - YEA MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively June 21, 2076, 6 pm. Rezoning Petition No. 16-001-R, was submitted by Mr. Jeremy LaRue, on behalf of the property owners, Dennis and Linda Wilson, requesting to rezone from Holding to Industrial, Lots 1 through 18, inclusive and the West half of Lot 19, of Block 13, Northwest Addition, Plat Book 1, Page 25, Public Records of Okeechobee County, containing approximately 2.25 acres and located at 1000 Northwest Th Court. This petition is for the same property as the item previously considered and recommended by the Board. This being a quasi-judicial proceeding, Notary Public Patty Burnette administered an oath to those intending to offer testimony, responding affirmatively, and stated their name and addresses for the record. Mr. Bill Brisson, Senior Planner LaRue Planning and Management, 1375 Jackson Street, Suite 206, Fort Myers, Florida, and Mr. Jeremy LaRue, Post Office Box 147, Okeechobee, Florida. Planner Brisson reviewed the petition and his recommendation for approval, based on the findings within the Planning Staff Report. The property is currently vacant and the applicant plans to use the property for outdoor storage of vehicles in association with his towing business. Mr. LaRue was present to respond to questions. There were none. Chairperson Hoover asked whether there were any comments or questions from those in attendance. There were none. The petition was advertised in the local newspaper, a sign was posted on the subject property and courtesy notices were mailed to 21 surrounding property owners. MAY 19, 2016 — PLANNING BOARD - PAGE 6 OF 7 AGENDA ACTION - DISCUSSION - VOTE V. PUBLIC HEARING QUASI-JUDICIAL ITEM CONTINUED. C.5. Disclosure of Ex-Parte Communications by the Board for Petition No.[Charrperson Hoover asked Board Members to disclose for the record whether they had spoken to anyone else 16-001-R continued. garding the application or visited the site. There were none. 6. a) Consideration of a recommendation to the City Council to approve or deny the petition with/without special conditions. Planning Staff's findings are as follows: As previously noted, the rezoning is being addressed concurrently with the Future Land Use Map amendment, which Planning Staff and now the Planning Board, has recommended for approval. The proposed rezoning would be consistent with the Comprehensive Plan, should Application No. 16-001-SSA be adopted. The City's Land Development Regulations do not specifically identify outdoor vehicle storage or the operation of a vehicle towing business as a permitted use in the Industrial Zoning District however, it has been interpreted as qualifying as outdoor sales and storage, building contractor which is listed as a permitted use. The proposed use will not have an adverse effect on the public interest as the subject property is suitably located for an industrial use and its size is adequate to provide for appropriate buffering and screening from nearby residential uses. Given the subject property's adjacency to the railroad and ability to buffer its effects upon adjacent residential properties, the proposed rezoned is reasonably compatible with surrounding land uses and is not contrary or detrimental to the urbanizing land use pattern. To the North, is property adjacent to the railroad; to the East, the existing use is Industrial in nature with an Industrial Future Land Use and Zoning classification; to the South are single family homes and some vacant lots with a Single Family Future Land Use and Residential Single Family -One Zoning classifications; to the West are also single family homes with Single Family Future Land Use and Residential Single Family -One Zoning classifications. The proposed use will not adversely affect property values or living conditions or be a deterrent to the improvement or development of adjacent property. There is nothing about the property that is so unique as to indicate that buffering, if needed, could not be accommodated. Planner Brisson suggests access to the property be provided by Northwest loth Avenue, which presently is unimproved, rather than by way of Northwest 7th Court. This would ensure 7th Court remains primarily a residential roadway and the potential for noise and traffic impacts from tow trucks coming back and forth will be reduced. The proposed use should not create a density pattern that would overburden public facilities such as schools, streets, and utility services. The proposed use will not create traffic congestion, flooding or drainage problems, or otherwise affect public safety. The proposed use has not been inordinately burdened by any unnecessary restrictions. Motion and a second offered by Members Brass and Baughman to recommend approval to the City Council for Petition No. 16-001-R, submitted by applicant, Jeremy LaRue requesting to rezone from Holding to Industrial for Lots 1 through 18, inclusive and the West half of Lot 19, of Block 13, Northwest Addition, Plat Book 1, Page 25, Public Records of Okeechobee County, Florida, containing approximately 2.25 acres and located at 1000 Northwest 7th Court. b) Board discussion. 11 Chairperson Hoover asked whether there was any further discussion. There was none. MAY 19, 2016 - PLANNING BOARD - PAGE 7 OF 7 AGENDA ACTION - DISCUSSION - VOTE V. PUBLIC HEARING QUASI-JUDICIAL ITEM CONTINUED. C.6. c) Vote on motion to consider a motion to recommend to the City Council to VOTE approve or deny Petition No. 16-001-R continued. HOOVER - YEA MCCOY - YEA BATTON - YEA BAUGHMAN - YEA BRASS - YEA JONASSAINT -ABSENT MCCREARY - ABSENT KEEFE - YEA O'BRIEN - YEA MOTION CARRIED. CLOSE PUBLIC HEARING - Chairperson. VI. NEW BUSINESS. A. Consider any additional requests for amendments to the City's Land Development Regulations - Chairperson. VII. ADJOURNMENT - Chairperson. Please take notice and be advised that when a person decides to appeal any decision made by the Planning Board/Board of Adjustment and Appeals with respect to any matter considered at this proceeding, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. General Services media are for the sole purpose of backup for official records. Dawn T. Hoover, Chairperson ATTEST: Patty M. Burnette, Secretary The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively July 79, 2016, 6 pm. I CHAIRPERSON HOOVER CLOSED THE PUBLIC HEARING AT 6:48 P.M. Chairperson Hoover asked whether there were any requests for amendments to the Land Development Regulations. There were none offered. There being no further items on the agenda, Chairperson Hoover adjourned the meeting at 6:49 p.m. Exhibit 3 ORDINANCE NO. 1136 .Tune 21, 2016 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, VACATING AND ABANDONING THE ALLEY OR ALLEYWAY AS DESCRIBED HEREIN, WITHIN BLOCK 49, CITY OF OKEECHOBEE SUBDIVISION, AS RECORDED IN PLAT BOOK 5, PAGE 5 OF THE PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA; AND DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR CONFLICT/ PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City received Abandonment of Right of Way Petition No. 16-001-AC from the property owners, Charles H. Paschal and Frank DeCarlo, for the closing of a certain alleyway as described in this ordinance; and WHEREAS, the Technical Review Committee for the City of Okeechobee reviewed and discussed proposed Abandonment of Right of Way Petition No. 16-001-AC at a duly advertised public meeting held on April 21, 2016, and recommends approval without conditions; and WHEREAS, Petition No. 16-001-AC was reviewed and discussed by the Planning Board for the City of Okeechobee at a duly advertised Public Hearing held on May 19, 2016, determined such petition to be consistent with the Comprehensive Plan, and recommends approval; and WHEREAS, the City Council reviewed Petition No. 16-001-AC and finds it to be consistent with the Comprehensive Plan, is not the sole access to any property, is in the best interest of the citizens, provides a benefit to the City of Okeechobee, and would not jeopardize the location of any utility; and WHEREAS, the granting of the Petition will serve a legitimate public interest and is a proper exercise of the municipal authority of the City of Okeechobee as a discretionary function; NOW, THEREFORE, it is ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: The alleyway described hereafter is hereby closed, vacated and abandoned by the City of Okeechobee, Florida to -wit: THE 20 FOOT WIDE ALLEYWAY RUNNING EAST TO WEST LOCATED BETWEEN THE SOUTH BOUNDARY OF LOTS 1 TO 7 AND THE NORTH BOUNDARY LINE OF LOTS 20 TO 26 WITHIN BLOCK 49, CITY OF OKEECHOBEE SUBDIVISION, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 5, PAGE 5, OF THE PUBLIC RECORDS FOR OKEECHOBEE COUNTY, FLORIDA. SECTION 2: The City Clerk shall cause a certified copy of the ordinance to be recorded in the public records of Okeechobee County, Florida. SECTION 3: CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: SEVERABILITY. If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 5: This ordinance shall be set for Final Public Hearing the 19`h day of Jam, 2016, and shall take effect immediately upon its adoption. Ordinance No. 1136 - Page 1 of 2 CM INTRODUCED for First Reading and set for Final Public Hearing on this 215S day of June, 2016. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 191' day of Jam, 2016. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1136 -Page 2 of 2 i osro PAGE 1 ABANDONMENT OF RIGHT-OF-WAY PETITION CITY OF OKEECHOBEE General Services Department 55 Southeast 3rd Street Okeechobee, Florida 34974 863-763-3372 X 218 Fax. 863-763-1686 PETITION NO. 16-WI-80 Application fee (non-refundable) Date Fee Paid: Receipt No: L( T) (0 $600.00 Note: (Resolution No. 98-11) Schedule of Land Development Regulation Fees and Charges When the cost for advertising publishing and mailing notices of public hearings exceeds the established fee, or when a professional , C consultant is hired to advise the city on the co placation, the applicant shall pay the actual sts. 16 TRC Meeting: ! I Publication Date: `1115 to Letters Mailed: NIA Pg/gOA Meeting: nn Publication Dates: 5/1 r 5;/i I 5- t' Letters Mailed: 5I y 1 1 U City Council Ist Reading: cO� t-1(p CMR Letter E-mailed: City Council Public Hearing:' Publication Date:Ito 7- Right-of-way Definition: Land dedicated, deeded, used, or to be used for a street, alley, walkway, boulevard, drainage facility, access for ingress or egress, or other purpose by the public, certain designated individuals, or governing bodies. [F.S. Ch.177 § 177.031(16)]. Easements for roads and related purposes shall be considered as right-of-way. Legal Description of the Right -of -Way to be Abandoned: A PORTION OF THE 20 FOOT WIDE ALLEY, RUNNING EAST AND WEST THROUGH BLOCK 49, CITY OF OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, SAID PORTION BEING BOUNDED AS FOLLOWS; BOUNDED ON THE NORTH BY THE SOUTH LINE OF LOTS 1 7 OF SAID BLOCK 49; BOUNDED ON THE SOUTH BY THE NORTH LINE OF LOTS 20-26, OF SAID BLOCK 49; BOUNDED ON THE EAST BY A LINE RUNNING FROM THE NORTHEAST CORNER OF LOT 26 TO THE SOUTHEAST CORNER OF LOT 1 OF SAID BLOCK 49; AND BOUNDED ON THE WEST BY A LINE RUNNING FROM THE NORTHWEST CORNER OF LOT 20 TO THE SOUTHWEST CORNER OF LOT 7 OF SAID BLOCK 49. CONTAINING 0.17 ACRES MORE OR LESS. Note: Upon abandonment of a right-of-way in the City of Okeechobee or First Addition of City of Okeechobee Subdivision's, there may be a Fee Simple Interest from the Hamrick Trust. For more information contact Gil Culbreth, 3550 US Hwy 441 South, Okeechobee, Florida 34974, 863-763-3154. Purpose of the Right -of -Way Abandonment: This abandonment will not create any non -conformities and will correct an existing non -conformity on the northern parcels in this portion of the block where the existing buildings encroach into the City Alley. PAGE 2 PETITION NO. Name of property owner(s): Charles H. Paschal and Frank DeCarlo Owner(s) mailing address: 500 Coker Road East, Fort Pierce, FL 34945 Owner(s) e-mail address: CPaschal@central.com Owner(s) daytime phone(s): 772-370-5218 Fax: V I Required Attachments X Copy of recorded deed of petitioner as well as any other property owner whose property is contiguous to the right-of-way. Letters of Consent or Objection. (If more than one property owner is involved and they are not signing the petition). SEE NOTE BELOW FOR ADDITIONAL INSTRUCTIONS X Location map of subject property and surrounding area within 100' (See Information X Request Form attached) and dimensions of right-of-way. List of all property owners within 300' of subject property (See Information Request Form attached) X Site Plan of property after abandonment. (No larger than 11x 17) Survey _X Utility Companies Authorization Form. (See attached) X Supplementary supporting information: Copy of recorded Plat of the Subdivision where right-of-way exists no larger than 11x17. (Can be obtained from the County Clerk's Office, Court House) PLEASE NOTE: If there are other property owners that are contiguous to the subject right-of- way, a notarized letter must be attached with the following information: date, their name(s), what property they own, and whether they object to or consent to the right-of-way abandonment. (See attached sample letter) II 4 I Confirmation of Information Accuracy II I hereby certify that the information contained in and/or attached with this petition is correct. The information included in this petition is for use by the City of Okeechobee in processing my request. False or misleading information may be punishable by a fine of up to $500.00 and imprisonment of up to 30 days and may result in the summary denial of this petition. Frank DeCarlo Printed Name Charles H. Paschal lv a l Date Signature Printed Name Date PAGE 2 PETITION NO. &00)-PC Name of property owner(s): Charles H. Paschal and Frank DeCarlo Owner(s) mailing address: 500 Coker Road East, Fort Pierce, FL 34945 e-mail address: CPasi--hal@central.com UOwners) Owners) daytime phone(s): 772'370-5218 Fax: Required Attachments X Copy of recorded deed of petitioner as well as any other property owner whose property is contiguous to the right-of-way. XLetters of Consent or Objection. (If more than one property owner is involved and they are not signing the petition). SEE NOTE BELOW FOR ADDITIONAL INSTRUCTIONS X Location map of subject property and surrounding area within 100' (See Information Request Form attached) and dimensions of right-of-way. X List of all property owners within 300' of subject property (See Information Request X Form attached) Site Plan of property after abandonment. (No larger than 11x 17) Survey X Utility Companies Authorization Form. (See attached) X Supplementary supporting information: Copy of recorded Plat of the Subdivision where right-of-way exists no larger than 11x17. (Can be obtained from the County Clerk's Office, Court House) PLEASE NOTE; If there are other property owners that are contiguous to the subject right-of- way, a notarized letter must be attached with the following information: date, their name(s), what property they own, and whether they object to or consent to the right-of-way abandonment. (See attached sample letter) II 4 I Confirmation of Information Accuracy H I hereby certify that the information contained in and/or attached with this petition is correct. The information included in this petition is for use by the City of Okeechobee in processing my request. False or misleading information may be punishable by a fine of up to $500.00 and imprisonment of up to 30 days and may result in the summary denial of this petition. Frank DeCarlo Signature Printed Name Date �Ric Charles H. Paschal Deb- A �o � AC) /' Signature Printed Name Date PLEASE COMPLETE THE FOLLOWING FINDINGS REQUIRED FOR GRANTING A VACATION OF RIGHTS -OF -WAYS (Sec. 78-33, page CD78:4 in the LDR's) It is the Petitioner's responsibility to convince the Technical Review Committee, Planning Board/BOA and City Council that approval of the proposed vacation is justified. Specifically, the Petitioner should provide in his/her application and presentation sufficient explanation and documentation to convince the reviewing body to find that: 1_�Pro.osed�acation•rs-consistentn`nnth5the Com _reheris><ve�Plan,,� :__�._.�,';,__.,.__: _>_... This block is non -conforming due to the railroad right-of-way to the south, which have taken the southern portion of the south parcels in this block. The historic T alley as in the block to the north has been abandoned on the parcel to the immediate west of this parcel. With the abandonment to the west, this left a dead end alley on the parcel in question. This abandonment will not create any non -conformities and will correct an existing non -conformity on the northern parcels in this portion of the block where the existing buildings encroach into the City Alley. ,.¢, y---p• ^J �.a...:iS: :�.;'^.is" _- �R' htLofwa toelva.-.-•_t_.-._hzse. �,s-toorl^ei<;�a.�ceY'e,-s�:s }to a._n,_."_t.r.L. o��ar� dima:m2.nfcatedoi Y_ - 1. Fri. ,.ham •aS'i -r` r ; t' S ''*-r_ - t .•-`v' '�''+'m This Alley is not an access to any parcel. The road right-of-way to the east where this alley ends is not developed, so this parcel does not provide access to any adjacent parcel. 3_ 1?ro osed vacationis m,the 'ibic rnterest and, _rovides,a-benefit;t_o., tlietCi There is probably not discernable public interest served by abandoning this alley, however, this alley that realistically serves no purpose would be added back to the City's tax rolls, which is in the City's interest and benefit. 4 Pro'�os:ed�acat>!onw�ouldnotteo�a_rdize=the�1'ocatron=of:an �utili _ �, �r _,_rr� There are currently no utilities located in this alley and with the abandonment of the western portion of this alley, access to utilities has been severed from any potential connection to utilities in the future. The City Staff will, in the Staff Report, address the request and evaluate it and the Petitioner's submission in light of the above criteria and offer a recommendation for approval or denial). ALLEY AND/OR STREET CLOSING CONSENT LETTER TO: City of Okeechobee I/We, Charles H. Paschal and Frank DeCarlo (insert name(s) of the owner(s) name person(s) who is s/gning the letter of consent) own the following property: City of Okeechobee Lots 1-7 and North 40' of Lots 20-26, Block 49 (insert the legal description of the property) Do hereby consent or agree, with my/our signature below, to the closing of the alley and/or street described below: (insert the legal description of the street or alley requesting to be closed) (Note: if property is in two names by the word "and" both signatures are required, ie: Jim and Jane Doe. It if is in "or" only one signature is required, ie: Jim or Jane Doe. If, company, the Registered Agent or President/Managers Name and attach Sunbiz.com information) /2jz, �l Signature of Property Owner Signature of Property Owner Frank DeCarlo Printed Name STATE OF Florida COUNTY OF Charles H. Paschal Printed Name The foregoing instrument was acknowledged before me this (date) by Frank DeCarlo who is personally known to me or who produced identification and who did (did not) take oath. (Seal) (Notary Public signature) Commission No. as (Name of Notary typed, printed or stamped) STATE OF Florida COUNTY OF The foregoing instrument was acknowledged before me this ! & , o C fobir Ir by Charles H. Paschal (date) , who is personally known tome or who produced F� U� as identification and who did (did not) take oath. (Seal) (14otdry Public n ure) JAMIE CHRISTEN GORE Commission No. LL O M q 9 NOTARY PUBLIC STATE OF FLORIDA Comm# FF148896 (Name of Notary typed, printed orVamped) Expires 8/7/2018 ALLEY AND/OR STREET CLOSING CONSENT LETTER TO: City of Okeechobee I/We, Charles H. Paschal and Frank DeCarlo (insert name(s) of the owner(s) name person(s) who is sfgning the letter of consent) own the following property: City of Okeechobee Lots 1-7 and North 40' of Lots 20-26, Block 49 (insert the legal description of the property) Do hereby consent or agree, with my/our signature below, to the closing of the alley and/or street described below: (insert the legal description of the street or alley requestinq to be closed) (Note: if property is in two names by the word "and" both signatures are required, ie: Jim and Jane Doe. It if is in "or" only one signature is required, ie: Jim or Jane Doe. If company, the Registered Agent or President/Managers Name and attach Sunbiz.com information) c 6 Sgnature of Property Owner Frank DeCarlo Printed Name STATE OF Florida COUNTY OF pl�` OW -9 Signature of Property Owner Charles H. Paschal Printed Name The foregoing instrument was acknowledged before me this aq. D 01,5 (date) by Frank DeCarlo wh�is ersonally known�tom�er who produced as identification and who did (did not) take oath. a, (Seal) ` ( try Public signature) LORY A EDWARDS Commission No. : r6(-1 S "I MY COMMISSION #FF015618 '•'2 oFo?.•= EXPIRES May 7, 2017 L` (407) 398.0153 FloridallotaryService.com ---�/ (Name of Notary typed, printed or stamped) o This instrument wat pripareciVy, - 3Mnled Fee Lawyers Tilk Guoronty Fund. Odande; FToddo• :. Warranty deed OURR02T•FOIX—SEQION 01.02 F.S.) PA13 BSAt�, iT� M A uao 400 F PJr Y►q 0418 lta[IfitlFt, Made this day of JmluarT..• 19 77, 7titnrm' I' MX L. ShfS•!R, Trusbee elder an mroo 2ded Trust Agreem* p=- mtt bo.Sectica 669.071 Florida Statutes and deed reoon}ed in Official Surd Bodo 160, Page 0¢3,"Public Baoords,- ckeechdbee muTty, Florida. j of the County of OKE ZS State of'-' F7DRID11 9matce. and JA igs Be KiGHP ani t mmm B. PAscRAL whole post office gddrm Is - of the County of CKMXMOBM State of F7DHIIY1 . grantat", '. JOW12011t1h, That said gronlw. for and in consideration of the wm of $10,00 2M-AND N0/16 lars, and -whin good and valuable conrideroliont to icid grantor In hand paid by said grantm, IM receipt whereof is hereby . ochnc04Wgvd;Vms grtmM, bargained and -'told so the said grantee. and •granitt's Mfrs and elknt (onnw• the fdfwing. d.uri�d:lor •tin n�7.b-3r,r,p and being in CKMCHCIBEE County, Florida, to -will Cci t�� ; I COInto1 thu7 7 inclusive, and tine North 40 •*eet Of - c� into 20 thni.26; inrloaive, Block 49, RUldi OF OKEECHOBFB, , a000rding to the plat tbareof recorded in Plat Book •le r Page 10 of the public recortta of Umedicbee minty; F7.nrida• O uOCiUMLN1AHY ;.STAMP IA COO ;; `^ igr4ot NCYCKUE -ter,-•,} Imo m '^•>~• FLORtDA S V R IAX rE1:17 3 6 8.4 0 VW.SFFB411 C and said grantor does 6-reby Fully warrant the title to sold kmd, and win defend the some against the lawful Claims of oil persons whomswrer. , eiGronlorr and "granter" on used for stngubr or plural, ci contsm requires. -. Sit 9111ifrae Vhrrraf. Grantor has hereunto so grantors,bond and mot iM.day and ywi First abase wriHrn. Sig . Sealed andG n.our presence, - .. .. dei (Soil '7YL,rton at�,lr.rwwafrT (Seolj . • - IS•an • IS-111 STATE Of COUNTY OF OKEz1Il�jt I. HEREBY CERTIFY shot an Itis day W" a», a'A officer duly quasftd to take odnowledgmenh, personally o"red mx L. Shwm' 1 nwbae as aforeBaid • . 1a me mown to be IM person dminmd In and who e.ecuted the loregoinp tmtrumeM oW ocknoWgW before m that he ..awed the some. ' WITKSS•my Bond and .GM6ol.siol In the County msdMtt 1s1 ty !,Ol^ JWUMLY• . `'Ills cbiunislion e:p r.sr .. _ Notary -P bk . Ni1•.!�etr11l1UCi�1t 0711ACAit 11T41R • j:, IIMtd?JtfS OR. nt10t7 . ' . ;c�;�olctgTl.uc�tcauaa.valyrutm 77 INDEXED & VERIFIED DIRECT INDIRECT I Illlllflll�lllllll�l�''°"g1II�IIII�II�H�II�I�II r I* Instrument Prepared By and Return to: Law Office of CASSELS & McCALL Post Office Box 968 Okeechobee, Florida 34973 (863)763-3131 File No: 2176 FILE i�tL"f%I 24► �704704 ID474 4 Of. e-K r-t►7626 F G OPEECHDSEE COSOHrCLERK OF CIRCUIT COURT RECORDED 03/19/2007 04:38:49 Ptl RECORDED FEES 19.50 DEED DOC 350.00 RECORDED SY tl Pinon Pas 0474 - 475; t2pss) 1�/��/ (Recording Information Above) �� Parcel No: 3-15-37-35-0010-00490-0010 3-15-37-35-0010-00490-0070 ROfTou�� 3-15-37-35-0010-00490-0020 nc--fourld 3-15-37-35-0010-007UWP-?,AIM DEED - ciU$ ri! &-' -- THIS QUIT CLAIM DEED executed this .day of December, 2006, by MARIAH LEA KIGHT, first party, to FRANK DeCARLO whose post office address is: 405 Southwest Second Street, Okeechobee, Florida 34974; second patty. (Wherever used herein, the terms "first party" and "second party" shall include singular and plural, heirs, legal representatives and assigns or individuals and the successors and assigns orcorporations, wherever the context so admits or requires.) WITNESSETH: That the said first party, for and inconsideration of the sum of $10.00 in hand paid by the said second patty. the receipt whereof is hereby acknowledged, does hereby remise, release and quit claim unto the said second party forever, all the right, title, interest, claim and demand which the said first party has in and to the following described lot, piece or parcel of land, situate, lying and being in the County of OKEECHOBEE, State of Florida, to wit: ALL OF LOTS 1 THROUGH 7 AND THE NORTH 40 FEET OF LOTS 20 THROUGH 26, INCLUSIVE, IN BLOCK 49, CITY OF OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA. (NOTE: COPY OF PLAT RECORDED IN PLAT BOOK 1, PAGE 10, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA.) SUBJECT TO restrictions, reservations and easements of record, if any. THIS PROPERTY DOES NOT CONSTITUTE THE HOMESTEAD OF THE GRANTOR. TO HAVE AND TO HOLD the same together with all and singular the appurtenances thereunto belonging or in any wise appertaining, and all the estate, right, title, interest, lien, equity and claim whatsoever of the said first party, either in law or equity, to the only proper use, benefit and behalf of the said second party forever. IN WITNESS WHEREOF the said first party has signed and sealed these presents the day and year first above written. Signed, Sealed and Delivered in the resence of 10 Printed Name of Witness 12176-70767.WPD] d.X� JWII� MAIW.'A LEA KIGHT Book626/Page474 CFN#2007004094 Page 1 of 2 ' Pcla Y-1� Printed Name of Witness STATE OF FLORIDA COUNTY OF OKEECHOBEE The fore oing instrument was acknowledged before me this -_— day of December, 2006, by MARIAH HI LEA HTLy ((L�who is personally known to me, or ❑ who has produced as identification. IfE.c.1t a( NOTA,,,, YLLPUBLIC r �/ 'Ki1�cU0-1 t b) Print d Name fitness -My Commission Expires: NOTARY PUBI IC -STATE OF FLORJDA Kimberly Bush Commission # DD564181 Fxpim: JULY 31, 2010 IT IS HEREBY CERTIFIED THAT WE HAd1aMPW' W IS INSTRUMENT FROM INFORMATION GIVEN TO US BY THE PARTIES HERETO. WE DO NOT GUARANTEE EITHER MARKETABILITY OF TITLE, ACCURACY OF DESCRIPTION OR QUANTITY OF LAND DESCRIBED AS WE DID NOT EXAMINE THE TITLE TO THE PROPERTY INVOLVED. 12176-70767.WPD1 Book626/Page475 CFN#2007004094 Page 2 of 2 Prepared By and Return to John D. Cassels, Jr., Esq. Cassels & McCall P.O. Box 968 Okeechobee, Florida 34973 Parcel ID Number: V illlf►I�INI�I�II�IgIUl�illllllll��llllll FILE NUN 2010010612 0R C:K 00692 FG j3096 SHARON ROBERTSONr CLERK OF CIRCUIT COURT OKEECHOBEE COUNTY, FLORIDA RECORDED 10/05/2010 03:58:06 PM AMT 10.00 RECORDING FEES $18.50 DEED DOC $0.70 RECORDED BY R Paprish P9s 0076 - 97; (2p9s) PERSONAL REPRESENTATIVE'S DEED THIS PERSONAL REPRESENTATIVE'S DEED executed this -/& y of September, 2010, by FRANK DECARLO, as Personal Representative of the Estate of JAMES B. KIGHT, deceased, first party to FRANK DECARLO, a single man, whose post office address is 405 SW 2"a Street, Okeechobee, Florida 34974, second party all of the right title, and interest in and to the real property located in OKEECHOBEE County, Florida. (Wherever used herein, the terms "first party" and "second party" shall include singular and plural, heirs, legal representatives and assigns of individuals and the successors and assigns of corporations, wherever the context so admits or requires.) WITNESSETH: That the said first party, for and in consideration of the sum of $10.00 in hand paid by the said second party, the receipt whereof is hereby acknowledged, does hereby remise, release and quit claim unto the said second party forever, all the right, title, interest, claim and demand which the said first party has in and to the following described lot, piece or parcel of land, situate, lying and being in the County of OKEECHOBEE State of Florida, to wit: AN UNDIVIDED ONE-HALF INTEREST IN ALL OF LOTS 1-7, AND THE NORTH 40 FEET OF LOTS 20-26, INCLUSIVE, IN BLOCK 49, CITY OF OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLICRECORDS OF OKEECHOBEECOUNTY, FLORIDA. (NOTE: COPY OF PLAT RECORDED IN PLAT BOOK 1, PAGE 10, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA.) Being all of the estate's interest in said real property. This property is commercial and does not constitute the homestead of the first party. Subject to covenants, restrictions, easements of record and taxes for the current year, if any. Together with all the tenements, hereditaments and appurtenances thereto belonging or in anywise appertaining. [4437-85306.WPD] Book692/Page96 CFN#2010010612 Page 1 of 2 Personal Representative's Deed Estate of James B. Kight to Frank Decarlo TO HAVE AND TO HOLD the same together with all and singular the appurtenances thereunto belonging or in any wise appertaining, and all the estate, right, title, interest, lien, equity and claim whatsoever of the said first party, either in law or equity, to the only proper use, benefit and behalf of the said second party forever. IN WITNESS WHEREOF the said first party has signed and sealed these presents the day and year first above written. Signed, Sealed and Delivered in the presence of; W SS D CARLO, as Personal Rep sent ive of the Estate of JAMES B. Printed name of Wi ess KIG ,deceased. STATE OF FLORIDA COUNTY OF OKEECHOBEE The foregoing instrument was acknowledged before me this day of September, 10, by FRANK DECARLO, as Personal Representative of the Estate of JAMES B. KIGHT, deceased, who is personally known to me or a who has produced as identificat on. VIRGIWAs.WOW MYCOMMISSIMEE00M EXPIRES: Aupst 14.2014 BmdedThmNotaryPak UWffwrft" My commission expires: scrivener's Note: This instrument was prepared from information provided to us by one or more of the parties hereto. We do not guarantee ownership, marketability of title, accuracy of the legal description or quantity of land described as we did not examine the title to the property involved. [4437-85306.WPD] Page 2 of 2 Book692/Page97 CFN#2010010612 Page 2 of 2 ALLEY AND/OR STREET CLOSING CONSENT LETTER TO: City of Okeechobee The undersigned, FLO-GAS CORPORATION, owns the following property: Lots 8, 9 and 70 and the North 40 feet of Lots 17, 18 and 19, Block 49, of the Town of Okeechobee, according to the plat thereof, as recorded in Plat Book 1, Page 10, Public Records of Okeechobee County, Florida; and does hereby consent by its execution below, to the closing of the alley and/or street described as follows: A portion of the 20 foot wide alley, running East and West through Block 49, City of Okeechobee, according to the Plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Said portion being bounded as follows: Bounded on the North by the South line of Lots 1-7 of said Block 49; Bounded on the South by the North line of Lots 20-26, of said Block 49; Bounded on the East by a line running from the Northeast corner of Lot 26 to the Southeast corner of Lot 1 of said Block 49; and Bounded on the West by a line running from the Northwest corner of Lot 20 to the Southwest corner of Lot 7 of said Block 49. Containing 0.17 acres more or less. FLO-GAS CORPORATION, a Florida corporation By: Print Name- �; Lei vl'E}� b As its: STATE OF FLORIDA COUNTY OF PALM BEACH The before me this J / (vow m_&a er , as / /=�z who is personally known to me or who produced identification and who did (did not) take an oath. (Seal) """'� AY p4.`<+ DONNA MCRAN 0LLDS Notary Public - State of Florida • Commission # FF 239752 27 . 019 Jun My Comm. Expires Jun 27, 2019 Con °��`�'' BondedthrooghNatlon Notary Assn. a "a day of March, 2016, by _ of FLO-GAS CORPORATION, l irpu s -r as otary Public signature) Commission No.: (Notary name typed, printed or stamped) 608452946.1 This instrument prepared by and return to: Brandon E. Kepple, Esq. BAKER & HOSTETLER LLP SunTrust Center, Suite 2300 200 South Orange Avenue Orlando, Florida 32801 (407) 6494000 Parcel ID No.: R 3-15-37-35-0010-00490-0080 Consideration: $70,000 SPECIAL WARRANTY DEED F1111111111111111111111111111111111111111 HU006 OR—SK 00725 PG 1566 SHARON ROBERTSON, CLERK OF CIRCUIT COURT OKEECHOBEE COUNTY, FLORIDA RECORDED 02/07/2013 11:40:49 AN ANT 70,000.00 RECORDING FEES $27.00 DEED DOC $490.00 RECORDED BY L Shain Rss 1566 - 1568; (3p9s) THIS SPECIAL WARRANTY DEED is made and given this 5'h day of February, 2013, by GLADES GAS COMPANY OF OKEECHOBEE, INC., a Florida corporation, whose mailing address is 804 N. Parrott Avenue, Okeechobee, Florida 34972 ( the "Grantor"), to FLO-GAS CORPORATION, a Florida corporation, whose mailing address is 909 Silver Lake Boulevard, Dover, Delaware 19904 (the "Grantee"). WITNESSETH: That the Grantor, for and in consideration of the sum of Ten Dollars ($10.00) and other good and valuable consideration to said Grantor, in hand paid by the Grantee, the receipt of which is hereby acknowledged, hereby grants, bargains, sells, aliens, remises, releases, conveys and confirms unto the Grantee, all that certain piece, parcel or tract of land lying and being in the County of Okeechobee, State of Florida (the "Property"), more particularly described as follows: See Exhibit "A" attached hereto and incorporated herein by this reference. SUBJECT TO ad valorem taxes and assessments for the year 2013 and subsequent years, and all reservations, covenants, conditions, restrictions, and easements of record; if any, but this instrument shall not operate to reimpose the same. TOGETHER WITH all the tenements, hereditaments and appurtenances thereto belonging or in anywise appertaining. TO HAVE AND TO HOLD the same in fee simple forever. AND the Grantor hereby covenants with said Grantee that the Grantor is lawfully seized of said land in fee simple; that the Grantor has good right and lawful authority to sell and convey said land, and hereby warrants the title to said land and will defend the same against the lawful claims of all persons claiming by, through or under the said Grantor, but none other. ^ccc r%t'n,4-tnn•j13nn4n-7c n -- .1 _-r 0 t IN WITNESS WHEREOF, the Grantor has caused these presents to be executed the day and year first above written. Signed, sealed and delivered in the presence of: "Grantor" GLADES GAS COMPANY OF OKEECHOBEE, INC., a Florida corporation By: S' a of s � `/ Monica Clark, President Print Name:_ S � flCco-t, Signature of Witness Print Name: Jt—LL'c IACC4.(- -L, State of FLORIDA ) )ss. County of OKEECHOBEE ) The foregoing instrument was acknowledged before me this L 7 day of February, 2013, by Monica Clark, as President of GLADES GAS COMPANY OF OKEECHOBEE, INC., A FLORIDA CORPORATION, on behalf of the corporation. She is personally known to me. � JENMFER L. WItlIR&M l : Comni�ssiot� # DD M798 Expires August 19, 2014 (NOTARY S exdea,m,T�wnt,a�eooa�to,c 044743,000004,601880000.1 2 �ignature) l (Notary Printed Name) AA A n My Commission No.: 11(J 7 9 X EXHIBIT "A" PARCEL 1 (FEE SIMPLE ESTATE) Lots 8, 9 and 10 and the North 40 feet of Lots 17, 18 and 19, Block 49, of the Town of Okeechobee, according to the plat thereof, as recorded in Plat Book 1, Page 10, Public Records of Okeechobee County, Florida. PARCEL 2 (LEASEHOLD ESTATE) Together with that portion of an alley lying in Block 49, City of Okeechobee, according to the plat thereof, as recorded in Plat Book 1, Page 10, Public Records of Okeechobee County, Florida, as set forth in that certain Lease Agreement recorded September 24, 1980, in Official Records Book 237, Page 393, Public Records of Okeechobee County, Florida, being more particularly described as follows: Beginning at the Northwest corner of Lot 17 of the said Block 49, bear Easterly 142.50 feet to the Northeast corner of Lot 19; thence bear Northerly 20.00 feet to the Southeast corner of Lot 8; thence bear Westerly 142.50 feet to the Southwest corner of Lot 10; thence Southerly 20.00 feet to the Point of Beginning. 044743, 000004, 601880000.1 3 cL`o r%E7h lnnol7nna 0-710 n^13 ^'r 13 Utility Companies Authorization Form INSTRUCTIONS: Deliver the petition and this form to the following Utility Companies for their comments. It mnct hp sianPdi nndl dintpA with n rnntnrt nnmhprfnr Pnrh nercnn_ Florida Power & Light f Q L- h R L�AO 863-467-3721 or cA� ( \ ,ti O GW--,r Donna Padgett Lt 4- N � v� _ 863-467-3708 2 Authorized Signature Typed Name & Title Phone No. Date Century Link 863-452-3473 Tess Bentayou tess.b entayo0 centu ryl ink.com Authorized Signature Comcast Cable 863-763-2824 107 NW 7'hAvenue Authorized Signature Okeechobee Utility Authority John Hayford 863-763-9460 100 SW 5th Avenue Typed Name & Title Phone No. Date Typed Name & Title Phone No. Date Authorized Signature Typed Name & Title Phone No. Date *REQUIRED ONLY FOR CITY OF OKEECHOBEE & FIRST ADDITION TO CITY OF OKEECHOBEE SUBDIVISIONS Hamrick Estate Gil Culbreth, Co -Trustee 863-763-3154 Authorized Signature Typed Name &Title Phone No. Date CITY OF OKEECHOBEE RIGHT-OF-WAY ABANDONMENT PETITION Utility Companies Authorization Form INSTRUCTIONS: Deliver the petition and this form to the following Utility Companies for their comments. It must be signed and dated with a contact number for each person. Florida Power & Light 863-467-3721 or Donna Padgett 863-467-3708 Authorized Signature Typed Name & Title r—_Lb[-R," r., a•I i is T\A.4 rn,.T-i.9,/1,H,11 Phone No. i Date -- Century Lin X634S2=- 473 4107- y1q- S 3/ O you V IGTuR.li4. 36(Ghcn uc/h&ti qo?- <X/j -5-31F �Z :25-00/6 uthorized Signature Typed Name & Title Phone No. Date Comcast Cable 863-763-2824 107 NW 71h Avenue Authorized Signature Okeechobee Utility Authority John Hayford 863-763-9460 100 SW 5th Avenue Typed Name & Title Phone No. Date Authorized Signature Typed Name & Title Phone No. Date *REQUIRED ONLY FOR CITY OF OKEECHOBEE & FIRST ADDITION TO CITY OF OKEECHOBEE SUBDIVISIONS Authorized Signature Typed Name & Title Phone No. Date 0� tip ad ®o February 25, 2016 CenturyLink- 33 North Main Street, Winter Garden, FL 34787 407-814-5318 Victoda.bucher@centurylink.com LETTER OF NO OBJECTION Ms. Jennifer L. Williamson Crary Buchanan P.O. Drawer 24 Stuart, FL 34995-0024 SUBJECT: PROPOSED VACATE OF THAT CERTAIN 20' WIDE ALLEY LYING BETWEEN LOTS 1-7 AND THE NORTH 40' OF LOTS 20-26, BLOCK 49, CITY OF OKEECHOBEE, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 5, PAGE 5, AND IN PLAT BOOK 1, PAGE 10, ALL IN PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA; PRN 763129 Dear Ms. Williamson: Please be advised that Embarq Florida, Inc. DB/A CenturyLink ("CenturyLink") has no objection to the proposed vacate and abandonment of that certain 20' wide alley located at 204 NE 9 h Street, Okeechobee, Florida and lying between Lots 1-7 and the North 40' of Lots 20-26, Block 49, City of Okeechobee, according to the plat thereof as recorded in Plat Book 5, Page 5 and in Plat Book 1, Page 10, all in the Public Records of Okeechobee County, Florida. Said alley lies between those certain parcels having an Okeechobee County Tax Parcel Identification Number of 3-15-37-35-0010-00490-0010. The area proposed to be vacated is more particularly shown on the attached sketch. Should there be any questions or concerns, please contact me at 407-814-5318 or by email at Victoria.bucher@centurylink.com. FLORIDA, INC., DB/A/ CENTURYLINK Vi6toria S. Bucher, SR/W1), R/W Negotiator - Network Re Estate C. P. Conrad, CenturyLink NAC, RIW-AMC www.centurylink.com CITY OF OKCFCHOKC6 RIGHT-OF-WAY ABANDONMI3NT P13TITION Utility Companies Authorization Farm 1NSTRUCrIONSt Deliver the petition and this form to the following utility Companies for their comments. It . •- •__. - • ___.. .__._ • ___•... _ __...__•.......L _mac_.. ......L ........w.. IIIL106 V JIjillyY..1{Y H" .:.l 1►.—.1 YV.•..•... Florida Power & Light ••.•..•w.r• •... •. - �••- t-_- S (� C� CX� o "Fb 863.467.3721 or j 1Kg Donna Padgett Q .-407.3700 Autlidirizetj Signature Typed Noma &Title Pitone No. Date Century Link 863-452-3473 ress Bentayou toss-bolltiW- lnIt.com Authorized Signature Typed Name'& Tide Phone No. Date i:K�a I• i�ii1A.' 74 ►J!' IIlm107 NW Wh Avenue Authorized/En Pre Typed Norde & itle I Phone No. Dot Okeechobee 1JUIlty Authority John Hayford 863-763.9460 100 SW Sib Avenue Authorized Signature Typed Nama & Titlo Phone No. Date *REQUIRED ONLY FOR CITY OF OKEECHOBEE & FIRST ADDITION TO CITY OF OHEECHOBBI: SUBDIVISIONS Hamrick Estate Gil Culbreth, Co Trustee 863-763.3154 Authorized Signature Typed Name & Tide Phone No. Data CITY OF OKEECHOBEE RIGHT-OF-WAY ABANDONMENT PETITION Utility Companies Authorization Form INSTRUCTIONS: Deliver the petition and this form to the following Utility Companies for their comments. It must be signed and dated with a contact number for each person. Florida Power & Light 863-467-3721 or Donna Padgett 863-467-3708 Authorized Signature Typed Name & Title Phone No. Date Century Link 863-452-3473 Tess Bentayou tess.bentayo0centuryli n k.com Authorized Signature Typed Name & Title Phone No. Date Comcast Cable 863-763-2824 107 NW 71h Avenue Authorized Signature Typed Name & Title Phone No. Date Okeechobee Utility Authority John Hayford 863-763-9460 100 SW 51h Avenue IV12 / � _ eta �.�i✓c � �c �v r d'c�3- ��.3'`j��o thorized Stqkp Typed Name & Title Phone No. *REQUIRED ONLY FOR CITY OF OHEECHOBEE & FIRST ADDITION TO CITY OF OREECHOBEE SUBDIVISIONS Hamrick Estate Gil Culbreth, Co -Trustee 863-763-3154 Authorized Signature Date Typed Name & Title Phone No. Date CITY OF OKEECHOBEE RIGHT-OF-WAY ABANDONMENT PETITION Utility Companies Authorization Form INSTRUCTIONS: Deliver the petition and this form to the following Utility Companies for their comments. It must be signed and dated with a contact number Tor each person. Florida Power & Light 863-467-3721 or Donna Padgett 863-467-3708 Authorized Signature Typed Name & Title Phone No. Date Century Link 863-452-3473 Tess Bentayou tess.bentayo(@centurylink.com Authorized Signature Typed Name & Title Phone No. Date Authorized Signature Typed Name & Title Phone No. Date Authorized Signature Typed Name & Title Phone No. Date *REQUIRED ONLY FOR CITY OF OKEECHOBEE & FIRST ADDITION TO CITY OF ern U1SLMMUISMI JUI31J1 V 1J1V1VJ Hamrick Estate %'� �j� 144- c K % 7zu s T— Gil Culbreth, Co -Trustee / AI T'ff � i9 AR w 7at c 6 863-763-3154 923-74331SJ 2-17--14 Authorized Signature Typed Name & Title Phone No. Date GIS /MAPPING DEPARTMENT VV.'-. DILL Jf1CRIVItAI\I, I /1r I"f\,-yOCPC 0 Awl a 1 Drawn By: RU55 DUNCAN CFE, AGRICULTURE/ MAPPER Date: 9/25/2015 rm t *: 14 44 Ice�.. r THIS MAP HAS BEEN COMPILED FROM THE MOST AUTHENTIC INFORMATION w* r AVAILABLE AND THE OKEECHOBEE COUNTY PROPERTY APPRAISER'S OFFICE DOES NOT ASSUME RESPONSIBILITY FOR ERRORS OR OMMISIONS CONTAINED HEREON 1' � y :ii�nQanin7Qn nCtdQ � � aeeaQaae� �!�:re�aaeatia !r:led:nar R m {ct ee77a : a{ HIM. a !1lI: !ed!d4 .m 3EIp1!I:1:1 i.:. : e N : a ,,, 1 ii7iA7Pyii7 Q of io 3E!000i911 lQQr!lOM IIIJN 7i M MIN 1T; "I sas��ll�al. el�.�a :: aad�!l:�::IQIlIAA:I:a: �!se., 1:6 MR! sHIT HAW iiii_Aiiioi G7iBQE -7t� ;r.9iiDOiaiiO iiiiQQ9Gii77I i.QiQCAQQi� �iOG Q �QQi 7aQ 7 0s onniii7 y�y7iV 0r7QOB _3Q9{0�9Ti�(7Q iiiiQQ■AGMH Hip)■10 io0{�JPii00i 0,7CQ9++AQQ7QaP „Y�1�'l�I�� d7�1E0 o b.!!!b!'!I! I:Il�!!I�IE�l� !llflt�tC4� �IEI{'!illCi a�lYIY1ElIl1.4 �� i1]piigAy. iiiii Pp iB='gPgpa�Pp ia7a QP� i77Q ;ar•QAIN iQQ Q107aQ EaA. QAa clog as CIl. 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Ie �!� ItlEdli e ! 10 asses Will PRO i iE . � . r@ HOW i77gio iiliii i�pal i7� E Q j Q Qp�pci QP797 Q yPi Q7iG_7 i pQQ V QUIZ os.11ll. E� `E :=' A! E IE�!bI Ee6!sA H I ! E IIIIII!IM ! AEC ! EAEIEA 6BEI! 111/ 'iQiQ pHQ O.QiQ6QQ iie Q7Q7O7 iigRio 111.99 Qii�.yi PCBIoiE vPggi QQpolo OR gp9a QQD7p 29aaaQ 4'AQ7 11% 3�rCLl�di.1!!r E7diIE _..::5!9. ddesdl III!yI CEl� MOB ::! A Edleed ees! I • B!II Eee!4 eeI! e.ad�%%' {miQQ��gQQ Qig�. NOR Qifi?iA 7ig9aQ 7iPP9 7i':c x•iE QfirP� Q ^aa o7P�Q7 QQ7apQ 7tP?Q � Q�e!dNalllll1 bdeBC aaab 1Aa99, 0CIA aE !a! � tided lldpU flsll edddd edlil! A !!a! h h!d! are! r y � �r �eseE i't{A;ae ®d%� iit�i r� � � r� i�aii E:�ii •� ` ia77vpp��ppioEo o i g 999y11 a° gRUN�Q tl9gn i Q! i C i�D lif! idd dB!e EL�!ed ed -- Y �,�`E iQ77pI 7aQp Q QQaa Q i7�Ai1 3R v � !R {8e"dd see d e�Sdd e0 pe" F ,1 � ,�•" 47d eeddd Staff Report Alley Vacation/Abandonment Request Prepared for. The City of Okeechobee Applicant: Charles H. Paschal 8 Petition No.: 16-001-AC _ 1! �- Planning & bianagenient Services, Inc. 13/5)ackson Street, Suire 206 1 r rt Myers, Florida 239 3i4 i36(i Serving Florida Local Governments Since 1988 Drank DeCarlo Staff Report Applicant's Name(s): Charles H. aschal & Frank DeCarlo Vacation of a portion of an east -west alley through block 49 lRequest The matter before the TRC is an application to vacate a portion of the platted but unim- proved 20-foot wide alley running east and west through Block 49, more particularly describe in the legal description of the property. The portion of the alley to be vacated encompasses about 0.17 acres. General Information Charles H. Paschal and Frank DeCarlo 500 Coker Road East . Owner Fort Pierce, FL 34945 (772) 370-5218 CPaschal@central.com Jennifer L. Williamson Mffilgrb! Buchanan, Attorneys at Law Agent ,.; 07715;9, SW Federal Highway, Suite 106 Stuart, FL 34994 .,..: The alley, approximately 20 feet by 370 feet, located, immediately south of lots 1-7, Site Address Block 49 in the City of Okeechobee, which lots are owned by Charles H. Paschal and Frank DeCarlo. �� Contact erson Jennifer°L. Williamson Contact Pho e�N,umber f (%�72600_ Contact Ema Addre s j �._ ,. ,-d..._v : .� _��.,.. , .. ........ .. .. A PORTION OF THE 20 FOOT WIDE ALLEY, RUNNING EAST AND WEST THROUGH BLOCK 49, CITY OF OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5 PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA, SAID PORTION BEING BOUNDED AS FOLLOWS; BOUNDED ON THE NORTH BY THE SOUTH LINE OF LOTS 1-7 OF SAID BLOCK 49; BOUNDED ON THE SOUTH BY THE NORTH LINE OF LOTS 20-26, OF SAID BLOCK 49; BOUNDED ON THE EAST BY A LINE RUNNING FROM THE NORTHEAST CORNER OF LOT 26 TO THE SOUTHEAST CORNER OF LOT 1 OF SAID BLOCK 49; AND BOUNDED ON THE WEST BY A LINE RUNNING FROM THE NORTHWEST CORNER OF LOT 20 TO THE SOUTHWEST CORNER OF LOT 7 OF SAID BLOCK 49. CONTAINING 0.17 ACRES MORE OR LESS. Serving Florida Local Governments Since 1988 Staff Report Applicant's Name(s): Charles 1 Paschal & Frank DeCarlo Vacation of a portion of an east -west alley through block 49 Characteristics of the Subject Property Future Land Use Map Classification Zoning District Use of Property Acreage Existing Industrial Industrial Vacant 0.17 acres (7,400 sf) Proposed Industrial Industrial Vacant 0.17 acres (7,400 sf) The subject of the street vacation is a 20 by 370-foot vacant, unimproved, alley right-of- way laying between the properties to the north and south owned by the Applicant. The unimproved alley runs from the platted right-of-way of NE 3rd Avenue and dead -ends at the eastern boundary of the Glades Gas property which fronts on US 441 and abuts the western boundary of the Applicant's properties and the alley. The parcel to the north contains two warehouse buildings occupying the western half of the property with the balance being vacant. These buildings are nonconforming with respect to the required rear setback because they abut up to the alley. The portion of the alley requested to be abandoned appears to be used as part of vehicular circulation around the two warehouse buildings. The property to the south of the alley, also owned by the Applicant is about 40 feet deep and 370 feet wide and abuts the CSX Railroad property immediately to the south. The following aerial photograph depicts the right-of- way proposed to be abandoned and the surrounding areas. 3 Serving Florida Local Governments Since 1988 Staff Report Applicant's Name(s): Charles H. ►—aschal & Frank DeCarlo Vacation of a portion of an east -west alley through block 49 Consistency with Sec. 78-33, Vacation of Rights -of -Way Sec. 78.33 states that applications to vacate a public right-of-way may be approved upon a finding by the City Council that the following requirements have been met: REQUIREMENT STAFF COMMENTS There is notkr zg /n the City's Comprehens/ve Plan concerning alleys Ttie property is deli, vnated /ndustria/ on the Future Land Use Map and w//l be 1. Proposed vacation is consistent with the Comprehensive Plan. used for -purposes cons/stent w/tti ttie /ndustria/ Future Land Use Category. Therefore, the vaeat/on/ abandonment of the alley and /ts subsequent use w/ll be cons/stent w/th City's Comprehens/ve Plan. 2. Right-of-way to be vacated is The alley right-of-way /snot the sole access to any not the sole access to any property. All properties abutt/ng th/s alley right -of - property, and the remaining way have veh/cu/ar access afforded from NF qth access is not an easement. Street. The only pub//e benefits assoc/ated w/th vacation of the subject alley r/ght-of--way are that.• a. After the vacat/on the alley property will be subject 3. Proposed vacation is in the to ad valorem taxat/on, and public interest and provides a benefit to the City. b. /t /s possible that the taxable value of the overall tract of land on wh/eh the industr/a/ use /s located may /nerease by v/rtue of /ts /nereased ut//ity and e/imhgat/on of its nonconform/ng status The App//cant has submitted signed Ut///ty Company 4. Proposed vacation would not Author&ation Forms and/or Consent Letter from jeopardize the location of any FPL, CenturyL4,lk, Comeast, OUA and the FLO-C,AS utility. CORPORA T/O / stativtg no object/on to the proposed vaeat/on/abandonment. Serving Florida Local Governments Since 1988 Staff Report Applicant's Name(s): Charles : Paschal & Frank DeCarlo Vacation of a portion of an east -west alley through block 49 Based on the foregoing information and analysis, we believe, from a planning perspec- tive, that the requested alley right-of-way vacation/abandonment is consistent with the requirements of Sec. 78-33. Submitted by: Wm. F. Brisson, AICP Sr. Planner LaRue Planning & Management April 13, 2016 TRC Meeting: April 21, 2016 PB/BOA Meeting: May 19, 2016 City Council 1st Reading: June 21, 2016 City Council 2"d Reading and Public Hearing: July 19, 2016 5 Serving Florida Local Governments Since 1988 MINUTES OF THE TECHNICAL REVIEW COMMITTEE THURSDAY, APRIL 21, 2016,10:00 A.M. CITY OF OKEECHOBEE 55 Southeast 3rd Avenue Okeechobee, Florida 34974 Page 1 of 2 CALL TO ORDER — Chairperson. The April 21, 2016, Technical Review Committee meeting was called to order at 10:00 a.m. by Chairperson Montes De Oca. II. STAFF ATTENDANCE — Secretary. Voting Members: City Administrator Marcos Montes De Oca - Present Building Official Jeffrey Newell - Present Police Chief Denny Davis - Present Fire Chief Herb Smith — Present Public Works Director David Allen - Absent (Public Works Operations Supervisor Robertson in attendance) Non -Voting Ex-Ofcio Members: City Attorney John R. Cook - Present City Planning Consultant Bill Brisson - Present City Civil Engineering Consultant - Attendance not requested County Environmental Health Department Representative Doug McCoy - Absent OUA Executive Director John Hayford - Absent School District Representative - Absent Committee Secretary Patty Burnette - Present III. AGENDA —Chairperson. Chairperson Montes De Oca asked whether there were any requests for the deferral or withdrawal of items on today's agenda. There being none the Agenda stands as published. IV. MINUTES — Secretary. Building Official Newell moved to dispense with the reading and approve the Minutes for the regular meeting held March 17, 2016, seconded by Chief Davis. Motion carried unanimously. V. NEW BUSINESS — Chairperson. A. Abandonment of Right -of -Way Application No. 16-001-AC, to abandon a portion of the 20-foot wide alley, running East and West between Lots 1 to 7 and 20 to 26 of Block 49, City of Okeechobee, Plat Book 5, Page 5, Public Records of Okeechobee County, Florida - Senior Planner. Planning Staff Report: Planner Brisson explained the applicants, Mr. Charles Paschal and Mr. Frank DeCarlo, are proposing to vacate a 20-foot wide by 370-feet alleyway. Within Block 49, Lots 1 to 3 and 24 to 26 are vacant. Warehouses are on Lots 4 to 7 with paved parking and driveways. Lots 20 to 23 contain a portion of the parking and driveway area. The buildings are nonconforming with respect to the required rear setback. The portion of the alley being requested to be abandoned appears to be used as part of vehicular circulation around the two warehouses. TRC - April 21, 2016 - Page 2 of 2 V. NEW BUSINESS CONTINUED. Abandonment of Right -of -Way Application No. 16-001-AC continued. Planning Staffs responses to the required findings are the abandonment is consistent with the City's Comprehensive Plan. The property is designated Industrial on the Future Land Use Map and will be used for purposes consistent with the Industrial Future Land Use Category. The alley right-of-way is not the sole access to the property as all properties abutting the alley right-of-way have access from Northeast 9th Street. The public benefits associated with the abandonment are, the alley property will be subject to ad valorem taxation and with the elimination of the nonconformity, it is possible the taxable value of the overall tract of land on which the industrial use is located may increase. No location of any utility would be jeopardized by the proposed vacation. Planner Brisson is recommending approval based on these findings. County Environmental Health Department: No issues were received. OUA: No issues were received. Public Works: No issues were received. Police Department: No issues were received. Building Official: No issues were received. Fire Department: No issues were received. Chairperson Montes De Oca asked whether there were any comments or questions from those in attendance. There were none. Chairperson Montes De Oca asked Committee Members to disclose for the record whether they had spoken to anyone regarding the application or visited the site. There were none. Motion and second offered by Building Official Newell and Public Works Supervisor Robertson to recommend approval without conditions of Abandonment of Right -of -Way Application No. 16.001-AC to the Planning Board, to abandon a portion of the 20 foot wide alley, running East and West between Lots 1 to 7 and 20 to 26 of Block 49, City of Okeechobee, Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Motion carried unanimously. VI. ADJOURNMENT— Chairperson. There being no further items on the agenda, Chairperson Montes De Oca adjourned the Technical Review Committee meeting at 10:03 a.m. PLEASE TAKE NOTICE AND BE ADVISED that any person desiring to appeal any decision made by the Technical Review Committee with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. General Service's media are for the sole purpose of backup for official records of the Department. ATTEST: Marcos Montes De Oca, Chairperson Patty M. Burnette, Secretary MAY 19, 2016 — PLANNING BOARD - PAGE 2 OF 7 AGENDA ACTION - DISCUSSION - VOTE V. OPEN PUBLIC HEARING - Chairperson. CHAIRPERSON HOOVER OPENED THE PUBLIC HEARING AT 6:05 P.M. A. Application No. 16-001-AC, Abandonment of Right -of -Way to abandon a Abandonment of Right -of -Way Application No. 16-001-AC, to abandon a portion, of the 20-foot wide alley, running portion of the 20-foot wide alley, running East to West between Lots 1 to 7 East to West between Lots 1 to 7 and 20 to 26 of Block 49, City of Okeechobee, Plat Book 5, Page 5, Public records of and 20 to 26 of Block 49, City of Okeechobee, Plat Book 5, Page 5, Public Okeechobee County, Florida. Records of Okeechobee County, Florida, (Exhibit 1). 1. Hear from Planning Staff. 2. Hear from the PropertyOwnerorDesignee/Agent - Steven Dobbs/Jennifer Williamson. 3. Public comments or questions from those in attendance, or submitted to the Board Secretary. 4. Disclosure of Ex-Parte Communications by the Board. 5. a) Consideration of a recommendation to the City Council to approve or deny the application with/without special conditions. Chairperson Hoover yielded the floor to Planner Brisson, who explained the applicants, Mr. Charles Paschal and Mr. Frank DeCarlo, are proposing to vacate a 20-foot-wide by 370-feet alleyway. The property is developed with two warehouse buildings, paved parking and driveways. The buildings are nonconforming with respect to the required rear setback. The portion of the alley being requested to be abandoned appears to be used as part of the vehicular circulation around the two warehouses. The Application was heard at the April 21, 2016, Technical Review Committee Meeting and a recommendation for approval to the Planning Board was made. In addition, Planning Staff is recommending approval based on the following responses to the required findings: the abandonment is consistent with the City's Comprehensive Plan; the property is designated Industrial on the Future Land Use Map and will be used for purposes consistent with the Industrial Future Land Use Category; the alley right-of-way is not the sole access to the property as all properties abutting the alley right-of-way have access from Northeast gth Street. The public benefits associated with the abandonment are, it is possible the taxable value of the overall tract of land on which the industrial use is located may increase, and no location of any utility would be jeopardized by the proposed vacation. Mr. Steve Dobbs was present to respond to questions. There were none. Chairperson Hoover asked whether there were any comments or questions from those in attendance. There were none. Chairperson Hoover asked Board Members to disclose for the record whether they had spoken to anyone else regarding the application or visited the site. Member McCoy disclosed he had spoken to Mr. Dobbs and Ms. Faye Haverlock, in regards to the warehouse buildings and the potential use on the parcel. Motion and a second offered by Members Baughman and Keefe to recommend approval to the City Council for Application 16-001-AC, Abandonment of Right -of -Way to abandon a portion of the 20-foot wide alley, running East to West between Lots 1 to 7 and 20 to 26 of Block 49, City of Okeechobee, Plat Book 5, Page 5, Public Records of Okeechobee County, Florida, based on findings and noted above by Planning Staff. MAY 19, 2016 - PLANNING BOARD - PAGE 3 OF 7 AGENDA ACTION - DISCUSSION - VOTE V. PUBLIC HEARING ITEM CONTINUED. A.5. b) Board discussion for Application No. 16-001-AC continued. Chairperson Hoover asked whether there was any further discussion. There was none. c) Vote on motion. VOTE HOOVER - YEA MCCOY - YEA BATTON - YEA BAUGHMAN - YEA BRASS - YEA JONASSAINT -ABSENT MCCREARY - ABSENT KEEFE - YEA O'BRIEN - YEA MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively July 19, 2016, 6 pm. B. Application No. 16-001-SSA, Comprehensive Plan Future Land Use Map Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 16-001-SSA, is being classification change from Single Family to Industrial for Lots 1 through 18, requested by the applicant, Mr, Jeremy LaRue, on behalf of the property owners, Dennis and Linda Wilson, to and the West half of Lot 19, Block 13, Northwest Addition to Okeechobee, change the classification from Single Family to Industrial for Lots 1 through 18, and the West half of Lot 19, of Block Plat Book 1, Page 25, Public Records of Okeechobee County, Florida, 13, Northwest Addition, Plat Book 1, Page 25, containing approximately 2.25 acres and located at 1000 Northwest Th containing approximately 2.25 acres and located at 1000 Northwest 7m Court. Court (Exhibit 2). 1. Hear from Planning Staff. Chairperson Hoover yielded the floor to Planner Brisson who reviewed the application, noting a correction to the maps included within the Planning Staff Report. The maps incorrectly indicate the application is for the entire Block 13. They should exclude the East half of Lot 19 and all of Lot 20. A petition for a rezoning to Industrial has been submitted as well. Should the Board recommend approval for this application, the only recommendation for the rezoning petition would be the same. He recommends for approval, based on the findings within the Planning Staff Report. Member McCoy inquired whether the property owner of Lot 20 and the East half of 19 was contacted when this application was received. Planner Brisson explained generally that is not the policy, each property owner submits individual applications. Secretary Burnette added, the property owner, Mr. Stephen Moore, called her on Tuesday, May 17, 2016, to inquire as to whether he could include his property with Mr. LaRue's application. The City's procedures do not allow an application's legal description to be modified once it's been advertised. He advised he would follow up with submitting his own applications. He further commented he had no concerns with the changes Mr. LaRue was requesting. In addition, Mr. Brisson noted the possibility of wetlands on the property and for the owner to verify this. 2. Hear from the Property Owner or designee/agent - Jeremy LaRue. Mr. LaRue was present and responded to Mr. Brisson's comment regarding the possibility of wetlands. The prior owner has incomplete site work on the property. He further commented he too had spoken to Mr. Moore, offering to purchase his property. Exhibit 4 June 21, 2016 Exhibit 4 will be provided at the meeting Rhlbo-44 Atnt2117-0110 DISfrnbtkkd of llhin9 C A R R C RIGGS & V" R IINGRAM CPAs and Advisors Required Communications Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 (321) 255-0088 (321) 259-8648 (fax) www.cricpa.com Honorable Mayor and City Council City of Okeechobee, Florida 55 S.E. Third Avenue Okeechobee, FL 34974 We are pleased to present the results of our audit of the financial statements of the City of Okeechobee, Florida (the "City") for the year ended September 30, 2015. This report to the Honorable Mayor and City Council summarizes our audit, the report issued and various analyses and observations related to the City's accounting and reporting. The document also contains the communications required by our professional standards. Our audit was designed, primarily, to express an opinion on the City's basic financial statements for the year ended September 30, 2015. We considered the City's current and emerging needs, along with an assessment of risks that could materially affect the financial statements, and aligned our audit procedures accordingly. We conducted the audit with the objectivity and independence that the City expects. We received the full support and assistance of City personnel. At Carr, Riggs & Ingram, LLC (CRI), we are continually evaluating the quality of our professionals' work in order to deliver audit services of the highest quality that will meet or exceed your expectations. We encourage you to provide any feedback you believe is appropriate to ensure that we do not overlook a single detail as it relates to the quality of our services. This report is intended solely for the information and use of the Honorable Mayor, City Council and management of the City and should not be used by anyone other than these specified parties. We appreciate this opportunity to work with you. If you have any questions or comments, please contact me at 321.255.0088 or dgoode@cricpa.com. Very truly yours, Deborah A. Goode, CPA Partner Carr, Riggs & Ingram, LLC - 1 - VOW Required Communications As discussed with management during our planning process, our audit plan represented an approach responsive to the assessment of risk for the City. Specifically, we planned and performed our audit to: • Perform an audit, as requested by the Honorable Mayor and City Council, in accordance with auditing standards generally accepted in the United States of America, in order to express an opinion on the City's financial statements for the year ended September 30, 2015; • Communicate directly with the Honorable Mayor and City Council and management regarding the results of our procedures; • Address with the Honorable Mayor, City Council and management any accounting and financial reporting issues; • Anticipate and respond to concerns of the Honorable Mayor, City Council and management; and • Other audit -related projects as they arise and upon request. -2- Required Communications We have audited the financial statements of the City for the year ended September 30, 2015, and have issued our report thereon dated June 17, 2016. Professional standards require that we provide you with the following information related to our audit: Auditor's responsibility under Generally Accepted Auditing Standards, Government Auditing Standards and Chapter 10.550, Rules of the Florida Auditor General Client's responsibility As stated in our engagement letter dated September 23, 2013, our responsibility, as described by professional standards, is to express an opinion about whether the financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America (GAAP) and Chapter 10.550 Rules of the Florida Auditor General. Our audit of the financial statements does not relieve you or management of your responsibilities. As part of our audit, we considered the internal control of the City and compliance with laws and regulations. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control and compliance with laws and regulations. Management, with oversight from those charged with governance, is responsible for establishing and maintaining internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the fair presentation in the financial statements of financial position and results of operations in conformity with the applicable framework. Management is responsible for the design and implementation of programs and controls to prevent and detect fraud. Planned scope and timing of the audit Our initial audit plan was not significantly altered during our fieldwork. Management judgments and accounting estimates The process used by management in forming particularly sensitive accounting estimates and the basis for the auditor's conclusion regarding the reasonableness of those estimates. Please see the following section titled "Accounting Policies, Judgments and Sensitive Estimates and CRI Comments on Quality." -3- Required Communications MATTER TO BE COMMUNICATEDAUDITOR'S• Potential effect on the financial statements No such risks or exposures were noted. of any significant risks and exposures Major risks and exposures facing the Plan and how they are disclosed. Significant accounting policies, including Management is responsible for the selection and critical accounting policies and alternative use of appropriate accounting policies. The treatments within generally accepted significant accounting policies used by the City are accounting principles and the auditor's described in Note 1 to the financial statements. judgment about the quality of accounting principles During fiscal year 2015, the District adopted GASB • The initial selection of and changes in Statement No. 68, Accounting and Financial significant accounting policies or their Reporting for Pension Plans. The new standard application; methods used to account for revises and establishes new financial reporting significant unusual transactions; and effect requirements for most governments that provide of significant policies in controversial or emerging areas for which there is a lack of their employees with pension benefits. authoritative guidance or consensus. • Alternative treatments within GAAP for We noted no transactions entered into by the accounting policies and practices related to governmental unit during the year for which there material items, including recognition, is a lack of authoritative guidance or consensus. measurement presentation and disclosure All significant transactions have been recognized alternatives, that have been discussed with in the financial statements in the proper period. client management during the current audit period, the ramifications of the use of such alternative disclosures and treatments. Significant difficulties encountered in the None. audit Any significant difficulties, for example, unreasonable logistical constraints or lack of cooperation by management. Disagreements with management None. Disagreements, whether or not subsequently resolved, about matters significant to the financial statements or auditor's report. This does not include those that came about based on incomplete facts or preliminary information. Other findings or issues None. Matters significant to oversight of the financial reporting practices by those charged with governance. For example, an entity's failure to obtain the necessary type of audit such as one under Government Auditing Standards, in addition to GAAS. -4- Required Communications MATTER TO BE COMMUNICATED O. RESPONSE Matters arising from the audit that were None. discussed with, or the subject of correspondence with, management Business conditions that might affect risk or discussions regarding accounting practices or application of auditing standards. Corrected and uncorrected misstatements Please see the following section titled "Summary All significant audit adjustments arising from the of Audit Adjustments." audit whether or not recorded by the Plan, that could individually or in the aggregate have a significant effect on the financial statements. We should also inform the Committee about uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented, that were determined by management to be immaterial, both individually and in the aggregate, to the financial statements taken as a whole. Any internal control deficiencies that could have prevented the misstatements. Major issues discussed with management None. prior to retention Any major accounting, auditing or reporting issues discussed with management in connection with our initial or recurring retention. Consultations with other accountants In some cases, management may decide to When management has consulted with other consult with other accountants about auditing and accountants about significant accounting or auditing accounting matters, similar to obtaining a "second matters. opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditors' opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Written representations See "Draft Management Representation Letter" A description of the written representations the section. auditor requested (or a copy of the representation letter). Internal control deficiencies None. Any significant deficiencies or material weaknesses in the design or operation of internal control that came to the auditor's attention during the audit. -5- Fraud and illegal acts Fraud involving senior management the Plan Administrator or those responsible for internal controls, or causing a material misstatement of the financial statements, where the auditor determines there is evidence that such fraud may exist. Any illegal acts coming to the auditor's attention involving senior management and any other illegal acts, unless clearly inconsequential. Other information in documents containing audited financial statements The external auditor's responsibility for information in a document containing audited financial statements, as well as any procedures performed and the results. Required Communications We are unaware of any fraud or illegal acts involving management or causing material misstatement of the financial statements. Our responsibility related to documents (including annual reports, websites, etc.) containing the financial statements is to read the other information to consider whether: • Such information is materially inconsistent with the financial statements; and • We believe such information represents a material misstatement of fact. We applied certain limited procedures to management's discussion and analysis and the required supplementary information ("RSI") as listed in the table of contents of the financial statements that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. Accounting Policies, Judgments and Sensitive Estimates & CRI Comments on Quality We are required to communicate our judgments about the quality, not just the acceptability, of the City's accounting principles as applied in its financial reporting. We are also required to communicate critical accounting policies and sensitive accounting estimates. Management may wish to monitor throughout the year the process used to compute and record these accounting estimates. The table below summarizes our communications regarding these matters. ACCOUNTINGJUDGMENTS & • AREA POLICY POLICY? SENSITIVE OF ACCOUNTING POLICY APPLICATIONESTIMATE Other Post- Based on the audit X Management's We evaluated the key Employment procedures we estimate of the factors and assumptions Benefits performed with other in determining they are respect to the City's postemployment reasonable in relation to OPEB Plan, we benefit liability is the financial statements noted that it based on taken as a whole. appears the City healthcare costs accounts for its and employment OPEB liability and assumptions related costs in developed by accordance with all management. A applicable third party actuary standards and utilized these guidelines of GASB. assumptions to calculate the year - The City follows the end liability. provisions of Section P50: Postemployment Benefits Other Than Pensions — Employer Reporting, of the GASB Codification when reporting its OPEB liability and related costs. -7- ;Y Accounting Policies, Judgments and Sensitive Estimates & CRI Comments on Quality Depreciation Based on the audit X Management's estimate We evaluated the key of Capital procedures we of the useful lives of factors and assumptions Assets performed with capital assets is based used to develop the respect to the City's on the historical lives of estimated useful lives in capital assets, we similar assets and determining that they noted that the City market prices. are reasonable in estimates the useful relation to the financial lives of capital assets statements taken as a in accordance with all whole. applicable standards and guidelines of GASB. The City follows the provisions of Section 1400: Reporting Capital Assets, of the GASB Codification when reporting depreciation of its capital assets. Pension Trust Based on the audit X The estimate of current The City is following the Funds procedures we pension expense and requirements of GASB 68 performed with respect future net pension and has noted in to the City's pension obligation are based on footnote 5 B that the funds, we noted that actuarially determined liability of the City may the City uses an actuary factors. The actuary vary. to determine the estimates certain future pension obligation in conditions in their accordance with all conclusions. These applicable standards estimates include factors and guidelines of GASB. such as market performance and life The City follows the expectancy. Actual provisions of Section results may differ from 1500: Reporting projections. Liabilities, of the GASB Codification when reporting pension liabilities. Accounting Policies, Judgments and Sensitive Estimates & CRI Comments on Quality Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the financial statements were: The disclosure of pension trust funds in Note 5.B. to the financial statements due to the reported performance of plan assets. The disclosure of Post -Employment Benefit Obligations in Note 5.C. to the financial statements since this represents a future liability to the City. Ml Summary of Audit Adjustments During the course of our audit, we accumulate differences between amounts recorded by the City and amounts that we believe are required to be recorded under GAAP guidelines. The adjustment below has been recorded (corrected) by the City. Entry to remove 13th month of SRS Oct revenue 001-335.1210 STATE REVENUE SHARING CIG. TAX 301-335.1220 S R S EIGHT -CENT MOTOR FUEL 001-105.2000 INTERGOVERNMENTAL RECIVABLES 301-105,2000 INTERGOVERNMENTAL RECIVABLES Total $ 17,518.00 5,444.00 $ 17,518.00 5,444.00 $ 22,962.00 $ 22,962.00 -10- Draft Management Representation Letter June 17, 2016 Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 This representation letter is provided in connection with your audit of the financial statements of the City of Okeechobee, Florida, which comprise the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information as of September 30, 2015 and the respective changes in financial position and the related notes to the financial statements, for the purpose of expressing opinions as to whether the financial statements are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America (U.S. GAAP). Certain representations in this letter are described as being limited to matters that are material. Items are considered material, regardless of size, if they involve an omission or misstatement of accounting information that, in light of surrounding circumstances, makes it probable that the judgment of a reasonable person relying on the information would be changed or influenced by the omission or misstatement. An omission or misstatement that is monetarily small in amount could be considered material as a result of qualitative factors. We confirm, to the best of our knowledge and belief, as of June 17, 2016, the following representations made to you during your audit. Financial Statements 1) We have fulfilled our responsibilities, as set out in the terms of the audit engagement letter dated September 23, 2013, including our responsibility for the preparation and fair presentation of the financial statements and for preparation of the supplementary information in accordance with the applicable criteria. 2) The financial statements referred to above are fairly presented in conformity with U.S. GAAP and include all properly classified funds and other financial information of the primary government and all component units required by generally accepted accounting principles to be included in the financial reporting entity. 3) We acknowledge our responsibility for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. 4) We acknowledge our responsibility for the design, implementation, and maintenance of internal control to prevent and detect fraud. 5) Significant assumptions we used in making accounting estimates are reasonable. 6) Related party relationships and transactions, including revenues, expenditures/expenses, loans, transfers, leasing arrangements, and guarantees, and amounts receivable from or payable to related parties have been appropriately accounted for and disclosed in accordance with U.S. GAAP. 7) Adjustments or disclosures have been made for all events, including instances of noncompliance, subsequent to the date of the financial statements that would require adjustments to or disclosure in the finance statements. -11- Draft Management Representation Letter 8) The effects of all known actual or possible litigation, claims, and assessments have been accounted for and disclosed in accordance with U.S. GAAP. Information Provided 9) We have provided you with: a) Access to all information, of which we are aware, that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, and other matters and all audit or relevant monitoring reports, if any, received from funding sources. b) Additional information that you have requested from us for the purpose of the audit. c) Unrestricted access to persons within the entity from whom you determined it necessary to obtain audit evidence. d) Minutes of the meetings of City Council or summaries of actions of recent meetings for which minutes have not yet been prepared. 10) All material transactions have been recorded in the accounting records and are reflected in the financial statements. 11) We have disclosed to you the results of our assessment of the risk that the financial statements may be materially misstated as a result of fraud. 12) We have no knowledge of any fraud or suspected fraud that affects the entity and involves: a) Management, b) Employees who have significant roles in internal control, or c) Others where the fraud could have a material effect on the financial statements. 13) We have no knowledge of any allegations of fraud or suspected fraud affecting the entity's financial statements communicated by employees, former employees, regulators, or others. 14) We have no knowledge of instances of noncompliance or suspected noncompliance with provisions of laws, regulations, contracts, or grant agreements, or abuse, whose effects should be considered when preparing financial statements. 15) We have disclosed to you all know actual or possible litigation, claims, and assessments whose effects should be considered when preparing the financial statements. Government —specific 16) There have been no communications from regulatory agencies concerning noncompliance with, or deficiencies in, financial reporting practices. 17) We have identified to you any previous audits, attestation engagements, and other studies related to the audit objectives and whether related recommendations have been implemented. 18) The City has no plans or intentions that may materially affect the carrying value or classification of assets, liabilities, or equity. 19) We are responsible for compliance with the laws, regulations, and provisions of contracts and grant agreements applicable to us, including tax or debt limits and debt contracts; and we -12- Draft Management Representation Letter have identified and disclosed to you all laws, regulations and provisions of contracts and grant agreements that we believe have a direct and material effect on the determination of financial statement amounts or other financial data significant to the audit objectives, including legal and contractual provisions for reporting specific activities in separate funds. 20) There are no violations or possible violations of budget ordinances, laws and regulations (including those pertaining to adopting, approving and amending budgets), provisions of contracts and grant agreements, tax or debt limits, and any related debt covenants whose effects should be considered for disclosure in the financial statements, or as a basis for recording a loss contingency, or for reporting on noncompliance. 21) As part of your audit, you assisted with preparation of the financial statements and related notes. We have designated an individual with suitable skill, knowledge, or experience to oversee your services and have assumed all management responsibilities. We have reviewed, approved, and accepted responsibility for those financial statements and related notes. 22) The City has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets nor has any asset been pledged as collateral. 23) The City has complied with all aspects of contractual agreements that would have a material effect on the financial statements in the event of noncompliance. 24) The financial statements include and properly disclose all component units and other related organizations. 25) The financial statements properly classify all funds and activities in accordance with GASB Statement No. 34. 26) All funds that meet the quantitative criteria in GASB Statements No. 34 and 37 for presentation as major are identified and presented as such and all other funds that are presented as major are particularly important to financial statement users. 27) Components of net position (net investment in capital assets; restricted; and unrestricted) and equity amounts are properly classified and, if applicable, approved. 28) Provisions for uncollectible receivables have been properly identified and recorded. 29) Expenses have been appropriately classified in or allocated to functions and programs in the statement of activities, and allocations have been made on a reasonable basis. 30) Revenues are appropriately classified in the statement of activities within program revenues, general revenues, contributions to term or permanent endowments, or contributions to permanent fund principal. 31) Interfund, internal, and intra-entity activity and balances have been appropriately classified and reported. 32) Deposits and investment securities and derivative instruments are properly classified as to risk and are properly disclosed. 33) Receivables recorded in the financial statements represent valid claims against debtors for transactions arising on or before the balance sheet date and have been reduced to their estimated net realizable value. -13- w.r Draft Management Representation Letter 34) The City is in compliance with Florida Statute 218.415, local government investment policies, in all respects. 35) Capital assets, including infrastructure and intangible assets, are properly capitalized, reported, and, if applicable, depreciated. 36) Capital assets have been evaluated for impairment as a result of significant and unexpected decline in service utility. Impairment loss and insurance recoveries have been properly recorded. 37) Provision has been made to reduce excess or obsolete inventories to their estimated net realizable value. 38) We believe that the actuarial assumptions and methods used to measure pension and OPEB liabilities and costs for financial accounting purposes are appropriate in the circumstances. 39) We have appropriately disclosed the City's policy regarding whether to first apply restricted or unrestricted resources when an expense is incurred for purposes for which both restricted and unrestricted net position is available and have determined that net position is properly recognized under the policy. 40) We acknowledge our responsibility for the required supplementary information (RSI). The RSI is measured and presented within prescribed guidelines and the methods of measurement and presentation have not changed from those used in the prior period. We have disclosed to you any significant assumptions and interpretations underlying the measurement and presentation of the RSI. 41) With respect to the introductory section ("supplementary information"): Signed: a) We acknowledge our responsibility for presenting the supplementary information in accordance with accounting principles generally accepted in the United States of America, and we believe the supplementary information, including its form and content, is fairly presented in accordance with accounting principles generally accepted in the United States of America. The methods of measurement and presentation of the supplementary information have not changed from those used in the prior period, and we have disclosed to you any significant assumptions or interpretations underlying the measurement and presentation of the supplementary information. Signed: Title: City Administrator Title: Finance Director -14- I1 Uf O%iZ'C'C"%Illj)ec "Gateway to South Florida" RIGGS & CRIINGRAM CPAs and Advisors CRlcpa.com I blog.cricpa.com City of Okeechobee, Florida Table of Contents For the year ended September 30, 2015 Introductory Section Title Page 1 Table of Contents 2 City Officials 4 Financial Section Independent Auditors' Report 5 Management's Discussion and Analysis 9 Basic Financial Statements Government -wide Financial Statements • Statement of Net Position - Governmental Activities 19 • Statement of Activities - Governmental Activities 20 Fund Financial Statements Governmental Funds • Balance Sheet 21 • Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds 22 • Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 23 Fiduciary Funds (Component Units that are Fiduciary in Nature) • Statement of Fiduciary Net Position - Pension Trust Funds 24 • Statement of Changes in Fiduciary Net Position - Pension Trust Funds 25 Notes to Financial Statements 27 Required Supplementary Information Other Than Management's Discussion and Analysis • Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - General Fund 55 • Required Pension Supplementary Information —Schedule of Changes in Net Pension Liability and Related Ratios — Last Two Fiscal Years 56 • Required Pension Supplementary Information — Schedule of Investment Returns — Last Two Years 59 • Required Pension Supplementary Information —Schedule of Proportionate Share of the Net Pension Liability General Employees — Last Two Fiscal Years 60 • Required Pension Supplementary Information — Schedule of Contributions General Employees — Last Two Fiscal Years 61 • Required Other Postemployment Benefits Supplementary Information - Schedule of Funding Progress 62 • Notes to Required Supplementary Information 63 -2- 1 City of Okeechobee, Florida Table of Contents For the year ended September 30, 2015 Reports on Internal Control and Compliance Matters • Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards • Independent Auditors' Management Letter • Independent Accountants' Report on Compliance with Local Government Investment Policies 65 67 69 -3- City of Okeechobee, Florida City Officials For the year ended September 30, 2015 James E. Kirk Mayor, Chairman Gary Ritter Noel A. Chandler Dowling R. Watford, Jr. Mike O'Connor Council Members John R. Cook City Attorney Marcos Montes City Administrator Lane Gamiotea City Clerk India Riedel Finance Director Herbert Smith Chief of Fire Denny Davis Chief of Police David Allen Director of Public Works C A R R CRI RIGGS & INGRAM CPAs and Advisors INDEPENDENT AUDITORS' REPORT The Honorable Mayor and Members of the City Council of the City of Okeechobee, Florida Report on the Financial Statements Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 (321)255-0088 (321) 259-8648 (fax) www.cricpa.com We have audited the accompanying financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Okeechobee, Florida, as of and for the year ended September 30, 2015, and the related notes to the financial statements, which collectively comprise the City of Okeechobee, Florida's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements - Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors -'Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We did not audit the financial statements of the Police Officers' and Firefighters' Pension Trust Funds and the City of Okeechobee and Okeechobee Utilities Authority Employees' Retirement System, which represent 100% of the assets, net position and additions of the pension trust fiduciary funds. Those financial statements were audited by other auditors whose reports thereon have been furnished to us, and our opinion, insofar as it relates to the Police Officers' and Firefighters' Pension Trust Funds and the City of Okeechobee and Okeechobee Utilities Authority Employees' Retirement System is based on the reports of the other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used -5- and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, based on our audit and the reports of other auditors, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information of the City of Okeechobee, Florida, as of September 30, 2015, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. Change in Accounting Principle As discussed in Note 1 E. to the financial statements, the City implemented the provisions of GASB Statement 68, Accounting and Financial Reporting for Pensions. Our opinions are not modified with respect to this matter. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis (pages 9 through 15), the budgetary comparison information (page 55), and the pension and other postemployment benefits information (pages 56 through 62) be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Okeechobee, Florida's basic financial statements. The introductory section is presented for purposes of additional analysis and is not a required part of the financial statements. WE The introductory section has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated June 17, 2016 on our consideration of the City of Okeechobee, Florida's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City of Okeechobee, Florida's internal control over financial reporting and compliance. Melbourne, Florida June 17, 2016 -7- City'* Okeechobee, Florida Management's Discussion and Analysis Our discussion and analysis of the City of Okeechobee, Florida's (the City's) financial performance provides an overview of the City's financial activities for the year ended September 30, 2015. Please read it in conjunction with the City's basic financial statements, which immediately follow this discussion. FINANCIAL HIGHLIGHTS The following are highlights of financial activity for the year ended September 30, 2015: • The City's total assets exceeded its liabilities at September 30, 2015 by $19,040,056. • The City's total revenues were $6,477,555 for the year ended September 30, 2015, compared to total expenses of $5,800,204, which resulted in a $677,351 increase in net position. OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The basic financial statements are comprised of three components: 1) government - wide financial statements, 2) fund financial statements and 3) notes to basic financial statements. A. Government -Wide Financial Statements The government -wide financial statements, which consist of the following two statements, are designed to provide readers with a broad overview of the City's finances, in a manner similar to a private sector business. The statement of net position presents information on all of the City's assets and liabilities, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The statement of activities presents information showing how the City's net position changed during the year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The government -wide financial statements can be found on pages 19 and 20 of this report. B. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City's funds can be divided into two fund types: governmental funds and fiduciary funds. +rr►` City of Okeechobee, Florida Management's Discussion and Analysis B. Fund Financial Statements (Continued) Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near - term inflows and outflows of spendable resources, as well as balances of spendable resources available at the end of the year. Such information may be useful in evaluating a government's near - term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the City's near -term financing decisions. Both the governmental fund balance sheet and the statement of revenues, expenditures and changes in fund balances provide reconciliations to facilitate this comparison between governmental funds and governmental activities. The basic governmental fund financial statements can be found on pages 21 through 23 of this report. Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City's own programs. The basic fiduciary fund financial statements can be found on pages 24 and 25 of this report. C. Notes to Basic Financial Statements The notes provide additional information that is essential for a full understanding of the data provided in the government -wide and fund financial statements. The notes to basic financial statements can be found on pages 27 through 52 of this report. City of Okeechobee, Florida Management's Discussion and Analysis GOVERNMENT -WIDE FINANCIAL ANALYSIS As noted earlier, net position may serve over time as a useful indicator of financial position. The following table reflects the condensed government -wide statement of net position. City of Okeechobee Statement of Net Position 2015 2014'. Current and other assets $ 12,949,325 $ 12,409,848 Capital assets 7,766,652 7,940,985 Total assets 20,715,977 20,350,833 Deferred outflows 391,077 - Current liabilities 274,525 355,696 Noncurrent liabilities 1,459,335 1,184,820 Total liabilities 1,733,860 1,540,516 Deferred inflows 333,138 46,087 Net position: Net investment in capital assets 7,766,652 7,940,985 Restricted 728,588 750,171 Unrestricted 10,544,816 10,073,074 Total net position $ 19,040,056 $ 18,764,230 Governmental Activities Total net position increased by $275,826 primarily as a result of a $365,144 increase in total assets, and a $193,344 increase of total liabilities The implementation of GASB Statement No. 68, Accounting and Financial Reporting for Pensions created deferred outflows and inflows of $391,077 and $285,492, respectively. The increase in total assets was primarily due to a $539,477 increase in current and other assets offset by a $174,333 decrease in capital assets. The increase in total liabilities was due to a $274,515 increase of noncurrent liabilities due mainly to increases in the net OPEB obligation and added net pension liability of $20,069. The net change in current and noncurrent liabilities was $193,344 as current liabilities decreased by $81,171 related to the timing of payables. - 11 - City f Okeechobee, Florida Management's Discussion and Analysis The following table shows condensed revenue and expense data: City of Okeechobee, Florida Statement of Activities 2015 2014 REVENUES: Program revenues: Charges for services $ 703,069 $ 586,335 Operating grants and contributions 723,727 742,240 Capital grants and contributions 180,343 474,276 General revenues: Property taxes 1,783,988 1,771,380 Public utility taxes 773,012 775,701 Franchise fees 527,604 515,186 Shared revenues 1,281,187 1,194,111 Investment income and other 504,625 62,601 Total revenues 6,477,555 6,121,830 EXPENSES: General government Public safety Transportation Physical environment Economic development Culture and recreation 1,159,475 3,050,938 619,398 930,228 4,500 35,665 1,188,276 3,450,010 656,722 1,021,989 11,285 Total expenses 5,800,204 6,328,282 Change in net position 677,351 (206,452) Net position, beginning October 1, 18,764,230 18,970,682 Adjustment (See Note LE.) GASB 68 (401,525) - Net position, ending $ 19,040,056 $ 18,764,230 The City experienced an increase of 5.8% in total revenues — a $355,725 increase to $6.48 million. The increase is primarily due to a $551,437 increase in general revenues and is offset by a $293,933 decrease in capital grants. An increase in the assessed taxable values was the contributory factor in the increase of property tax revenue of $12,608. Franchise Fee revenues increased $12,418 based on higher consumer paid utilities. The Shared Revenue for the State of Florida (SRS) increased $87,076. The $442,024 increase in investment income and other is due primarily to a settlement of funds through litigation. -12- F _ City 6f Okeechobee, Florida Management's Discussion and Analysis It appears that total governmental activities expenses decreased by $528,078. That decrease is all due to the implementation of GASB Statement No. 68, Accounting and Financial Reporting for Pensions — an amendment of GASB Statement No. 27, which was implemented as of October 1, 2014 and shown prospectively. FUND FINANCIAL ANALYSIS As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Governmental funds. The focus of the City's governmental funds is to provide information on near -term inflows, outflows and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balances of $11,992,824 an increase of $559,973 in comparison with the prior year. Approximately 78% of this total amount $9,360,039, constitutes unassigned fund balance, which is available for spending at the government's discretion. Assigned fund balances include $1,490,251 for subsequent year's expenditures, $382,162 for future capital projects. Public Facilities fund balance of $721,642 plus law enforcement $6,946 are restricted funds based on their specific stipulated purpose. The remainder of fund balance is non -spendable inventory of $31,784. The general fund is the chief operating fund of the City. At the end of the current fiscal year, assigned and unassigned fund balance of the general fund was $11,232,472 while total fund balance was $11,985,898. As a measure of the general fund's liquidity, it may be useful to compare both assigned and unassigned fund balance and total fund balance to total fund expenditures. The total assigned and unassigned fund balance and total fund balance represent approximately 183% and 19S% respectively of total general fund expenditures. The appropriation grant, economic grant and capital impact fee funds all non -major funds, have no fund balance. Revenues from grants and impact fees were used in the construction of infrastructure and other improvements in the City. General Fund Budgetary Highlights The amount appropriated for expenditures in the original 14/15 budget decreased from $7,064,010 to $6,365,688 in the final 14/15 budget, a decrease of $698,322. The decrease in general government expenses, fire and police public safety expenses, physical environment expenses and transportation expenses largely contributed to the overall decrease in expenditures. -13- City of Okeechobee, Florida Management's Discussion and Analysis CAPITAL ASSETS AND LONG-TERM LIABILITIES Capital assets. The City's investment in capital assets as of September 30, 2015, amounted to $7,766,652 (net of accumulated depreciation). This investment in capital assets includes land, buildings, improvements, equipment and construction in progress. During the year, the City's net capital asset balance decreased $174,333. The City's major additions of $681,222 to capital assets during the current fiscal year included the following: • Replacement computers for (2)-Police Department, (2) Fire Department, and (1) Finance Department • 13 Tablets, scanners and printers for police vehicles • Replaced 12 police vehicles including equipment • Received a donation of (1) vehicle for Police Auxiliary • Replacement bunker gear for firefighters • Various equipment for Public Works and the Fire Department • 12 trash receptacles • Various infrastructure improvements including the roadway and sidewalk improvements • Completion of — Highway 441/SR70 crosswalks These additions were offset by depreciation expense of $528,452, and disposals with a net book value of $327,103, which largely relates to the sale of 12 police vehicles. City's Capital Assets (net of depreciation) 2015 2014 Land $ 1,378,744 $ 1,378,744 Construction in progress 1,248 72,114 Buildings 1,085,782 1,145,751 Improvements other than buildings 4,261,558 4,285,758 Equipment 1,039,320 1,058,618 Total $ 7,766,652 $ 7,940,985 Additional information on the City's capital assets can be found in Note 4.C. on page 37 and 38 of this report. -14- Long-term Liabilities CityT Okeechobee, Florida Management's Discussion and Analysis City's Outstanding Debt Long-term Liabilities 2015 2014 Net OPEB obligation $ 1,007,078 $ 811,717 Compensated absences 432,188 373,103 Pension liability 20,069 - Total $ 1,459,335 $ 1,184,820 The City's long-term liabilities increased by $274,515 during the current fiscal year. The largest contributing factor is the additional liability for the OPEB liability of $195,361. This is the fifth year of implementation of GASB 45, which caused the increase in Net OPEB liability. An additional contributing factor is the additional liability for the Pension liability of $20,069. This is the first year of implementation of GASB 68. Additional information on the City's long-term debt can be found in Note 4.F. on page 38 of this report. ECONOMIC FACTORS AND NEXT YEAR'S BUDGET The City Council adopted a millage rate 7.9932 for budget year 2016. The adopted millage rate is more than 4.65% of the roll -back rate. A $29,927 increase in budgeted ad valorem revenue is largely due to the increase in new construction added to this years assessed tax rolls. ` Revenues for the fiscal year 2016 adopted budget for all funds of the City total approximately $6,525,600, an increase from the prior year budget of approximately $494,975. These revenues include the General, Public Facility, Capital Projects and Special Law Enforcement fund revenues. The change in revenue is based mostly on the expected increase in grant funds provided for economic development. Y` Expenditures for the fiscal year 2016 adopted budget for all funds of the City total approximately $8,769,659, an increase 9.6%, $768,119 from the prior year budget. The increase in expenditures is based mostly on the increase in grant expenditures. REQUESTS FOR INFORMATION This financial report is designed to provide a general overview of the City of Okeechobee's finances for all those with an interest. Questions concerning any of the information provided in this report or requests for additional information should be addressed to the City of Okeechobee, 55 S.E. Third Avenue, Okeechobee, Florida 34974. -15- BASIC FINANCIAL STATEMENTS -17- City of Okeechobee, Florida Statement of Net Position - Governmental Activities September 30, 2015 ASSETS Cash and cash equivalents $ 12,006,995 Accounts receivable 96,191 Due from other governments 180,025 Inventory 31,784 Net pension asset 634,330 Capital assets: Nondepreciable Land 1,378,744 Construction in progress 1,248 Depreciable, net of accumulated depreciation Buildings 1,085,782 Improvements other than buildings 4,261,558 Equipment 1,039,320 Total assets 20,715,977 DEFERRED OUTFLOWS OF RESOURCES Deferred inflow - pensions 391,077 Total deferred inflows of resources 391,077 LIABILITIES Accounts payable 86,267 Accrued expenses 188,258 Noncurrent liabilities: Due within one year - compensated absences 137,207 Due in more than one year Compensated absences 294,981 Net pension liability 20,069 OPEB obligation 1,007,078 Total liabilities 1,733,860 DEFERRED INFLOWS OF RESOURCES Deferred inflow - business tax revenue 47,646 Deferred inflow - pensions 285,492 Total deferred inflows of resources 333,138 NET POSITION Net investment in capital assets 7,766,652 Restricted for: Law enforcement 6,946 Public facilities 721,642 Unrestricted 10,544,816 Total net position $ 19,040,056 The accompanying notes are an integral part of these financial statements. -19- City f Okeechobee, Florida Statement of Activities — Governmental Activities Year ended September 30, 2015 Program Revenues Net (Expense) Operating Capital Revenue and Charges for Grants and Grants and Changes in Functions/Programs Expenses Services Contributions Contributions Net Position General government $ 1,159,475 $ 601,108 $ 2,595 $ - $ (555,772) Public safety 3,050,938 26,107 48,219 11,736 (2,964,876) Transportation 619,398 75,854 672,913 96,493 225,862 Physical environment 930,228 - - 72,114 (858,114) Economic environment 4,500 - - - (4,500) Culture & recreation 35,665 - - - (35,665) Total governmental activities $ 5,800,204 $ 703,069 $ 723,727 $ 180,343 (4,193,065) General revenues: Property taxes 1,783,988 Public utility taxes 773,012 Franchise fees 527,604 Shared revenues not restricted to specific programs 1,281,187 Unrestricted investment earnings 5,037 Miscellaneous 499,588 Total general revenues 4,870,416 Change in net position 677,351 Net position, beginning of year as previously reported 18,764,230 Adjustment (See Note 1.E.) (401,525) Net position, beginning of year as restated 18,362,705 Net position, ending $ 19,040,056 The accompanying notes are an integral part of these financial statements. -20- Ns City'& Okeechobee, Florida Balance Sheet - Governmental Funds Total Nonmajor Governmental September 30, 2015 General Funds Funds ASSETS Cash and cash equivalents $ 11,999,399 $ 7,596 $ 12,006,995 Accounts receivable 96,191 - 96,191 Due from other funds 520 - 520 Due from other governments 180,025 - 180,025 Inventory 31,784 - 31,784 Total assets 12,307,919 7,596 12,315,515 LIABILITIES, DEFERRED INFLOWS AND FUND BALANCES Liabilities Accounts payable $ 86,117 $ 150 $ 86,267 Accrued expenses 188,258 - 188,258 Due to other funds - 520 520 Total liabilities 274,375 670 275,045 Deferred inflows of resources: Deferred revenue - business tax revenue 47,646 - 47,646 Fund balances: Nonspendable for: Inventory 31,784 - 31,784 Restricted for: Public facilities 721,642 - 721,642 Law enforcement - 6,946 6,946 Assigned for: Subsequent year's expenditures 1,490,251 - 1,490,251 Future capital projects 382,162 - 382,162 Unassigned 9,360,059 (20) 9,360,039 Total fund balances 11,985,898 6,926 11,992,824 Total liabilities, deferred inflows of resources and fund balances $ 12,307,919 $ 7,596 Amounts reported for governmental activities in the statement of net position are different because: Net pension asset resulting from overfunding of the police officers' and firefighters' pension plan. 634,330 Deferred outflow of resources related to pension earnings are not recognized in the governmental funds; however, they are recorded in the statement of net position under full accrual accounting. 391,077 Deferred inflow of resources related to pensions are not recognized in governmental funds; however, they are recorded in the statement of net position under full accrual accounting. (285,492) Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. 7,766,652 Long-term liabilities, including the net OPEB obligation, net pension liability and compensated absences are not due and payable in the current period and, therefore, are not reported in the funds. (1,459,335) Net position of governmental activities $ 19,040,056 The accompanying notes are an integral part of these financial statements. -21- Citylof Okeechobee, Florida Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds Total Nonmajor Governmental Year ended September 30, 2015 General Funds Funds Revenues Taxes $ 2,531,522 $ - $ 2,531,522 Intergovernmental 2,258,204 96,793 2,354,997 Charges for services 460,375 - 460,375 Permits and fees 632,492 - 632,492 Contributions and donations 67,258 - 67,258 Fines and forfeitures 27,083 3,785 30,868 Investment earnings 16,938 - 16,938 Miscellaneous 432,030 - 432,030 Total revenues 6,425,902 100,578 6,526,480 Expenditures Current: General government 1,113,022 - 1,113,022 Public safety 3,197,180 550 3,197,730 Transportation 1,031,337 - 1,031,337 Physical environment 215,036 14,800 229,836 Recreation 35,665 - 35,665 Capital outlay 532,866 64,506 597,372 Total expenditures 6,125,106 79,856 6,204,962 Excess of revenues over expenditures 300,796 20,722 321,518 Other financing sources (uses) Transfers in 708 5,000 5,708 Transfers out (5,000) (708) (5,708) Proceeds from sale of capital assets 238,455 - 238,455 Total other financing sources 234,163 4,292 238,455 Net change in fund balances 534,959 25,014 559,973 Fund balances (deficit), beginning of year 11,450,939 (18,088) 11,432,851 Fund balances, end of year $ 11,985,898 $ 6,926 $ 11,992,824 The accompanying notes are on integral part of these financial statements. -22- City'6f Okeechobee, Florida Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year ended September 30, 2015 Net change in fund balances - total governmental funds Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlay exceeded depreciation in the current period. In the statement of activities, only the gain (loss) on the sale of capital assets is reported. However, in the governmental funds, the proceeds from the sale increase financial resources. Thus, the change in net position differs from the change in fund balance by the net book value of the disposed capital assets. Cash pension contributions reported in the funds were less than the calculated pension expense on the statement of activities and therefore decrease net position. Other postemployment benefit obligation reported in the statement of activities does not require the use of current financial resources; therefore, is not reported as an expenditure in governmental funds. Compensated absences are reported in the statement of activities when earned. As they do not require the use of current financial resources, they are not reported as expenditures on governmental funds until they have matured. This is the amount of compensated absences reported in the statement of activities in the prior year that has matured in the current year. $ 559,973 152,770 (327,103) 546,157 (195,361) 59,085 Change in net position of governmental activities $ 677,351 The accompanying notes are an integral part of these financial statements. -23- City f Okeechobee, Florida Statement of Fiduciary Net Position - Pension Trust Funds Pension September 30, 2015 Trust Funds ASSETS Cash equivalents $ 477,481 Investments: Mutual funds 13,911,552 Common equity securities 6,650,981 Receivables 164,385 Accrued interest and dividends 8,040 Total assets 21,212,439 LIABILITIES Accounts payable 21,579 Prepaid city contributions 3,313 Total liabilities 24,892 NET POSITION Held in trust for pension benefits $ 21,187,547 The accompanying notes are an integral part of these financial statements. -24- City 6f Okeechobee, Florida Statement of Changes in Fiduciary Net Position - Pension Trust Funds Pension Year ended September 30, 2015 Trust Funds ADDITIONS Contributions: State $ 123,469 City 667,938 Employees 250,258 Total contributions 1,041,665 Investment earnings: Net appreciation in the fair value of investments (668,418) Interest and dividends 528,916 Total investment earnings (139,502) Less investment expenses (106,439) Net investment earnings (245,941) Total additions 795,724 DEDUCTIONS Benefits paid to participants 602,591 Refunds on termination 27,330 Administrative expenses 90,271 Total deductions 720,192 Change in net position 75,532 Net position held in trust for pension benefits, beginning of year 21,112,015 Net position held in trust for pension q benefits, end of year $ 21,187,547 The accompanying notes are an integral part of these financial statements. -25- City-W Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. REPORTING ENTITY The City of Okeechobee (the "City") was originally incorporated in 1915 and its present charter was adopted in 1919 under Chapter 8318 of Special Acts of 1919. The City operates under the council form of government and provides the following services: general government, public safety, transportation and physical environment. These financial statements present the primary government and its component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are combined with data of the primary government. Discretely presented component units are entities that are legally separate from the City, but whose relationship with the City are such that the exclusion would cause the City's financial statements to be misleading or incomplete. The City has no discretely presented component units. The City reports the following component units: Municipal Firefighters' Pension Trust Fund — The fund is under the supervision of a five member local independent Board of Trustees who are selected for office under the provisions of Florida Statutes, Chapter 175. The Board of Trustees cannot amend the provisions of the plan without the approval of the City Council. This plan covers all full-time firefighters of the City. The City funds the plan, according to any contribution deficit as determined by an actuarial valuation for the plan, beyond the contributions by employees and the State Insurance Premium Tax Contribution. It is accounted for in the Pension Trust funds. Municipal Police Officers' Pension Trust Fund — The fund is under the supervision of a five member local independent Board of Trustees who are selected for office under the provisions of Florida Statutes, Chapter 185. The Board of Trustees cannot amend the provisions of the plan without the approval of the City Council. This plan covers all full-time sworn officers of the City. The City funds the plan, according to any contribution deficit as determined by an actuarial valuation for the plan, beyond the contributions by employees and the State Insurance Premium Tax Contribution. It is accounted for in the Pension Trust funds. The City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System — The fund is under the supervision of a five member local independent Board of Trustees. The Board of Trustees cannot amend the provisions of the plan without the approval of the City Council. This plan benefits the City general employees and the Okeechobee Utility Authority employees. The City and the Utility Authority fund the plan. It is accounted for in the Pension Trust funds in 2015 as the City does have fiduciary responsibility. -27- City of Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS The government -wide financial statements (i.e., the statement of net position and the statement of changes in net position) report information on all of the nonfiduciary activities of the primary government. Governmental activities are those which normally are supported by taxes and intergovernmental revenues. Likewise the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. The statement of activities demonstrates the degree to which the direct expenses of a given function are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function. Program revenues include 1) charges to customers or applicants who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Taxes and other items not properly included among program revenues are reported instead as general revenues. The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. C. MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND FINANCIAL STATEMENT PRESENTATION Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, franchise taxes, licenses, charges for services and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the government. W1:9 Sir. City'W Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND FINANCIAL STATEMENT PRESENTATION (continued) The City reports the following major governmental funds: The general fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The City reports the following nonmajor governmental funds: The appropriations grant capital project fund accounts for the financial resources related to the construction of infrastructure and other improvements in the City provided by specific grants and matching funds. The FDOT grant capital project fund accounts for the financial resources related to the construction of infrastructure and other improvements to roadways, right-of-way of roads and/or medians of roads in the City. The impact fees capital project fund accounts for the City's collection and expenditure of impact fees, which are restricted to be spent on capital projects related to law enforcement, fire protection and transportation. The law enforcement special revenue fund accounts for the assets that are restricted to fund certain expenditures of the City's police department. Additionally, the City reports the following fund types: The pension trust fund account is used to account for assets held by the City in a fiduciary capacity for the general employees', police officers' and firefighters' pension plans. The funds are operated by carrying out specific terms of statutes, ordinances and other governing n regulations. The effect of interfund activity has been eliminated from the government -wide financial statements. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services or privileges provided, 2) operating grants and contributions and 3) capital grants and contributions. Internally dedicated resources are reported as general revenues rather than as pro- gram revenues. Likewise, general revenues include all taxes. Expenses for compensated absences are allocated based on the assigned function of the related employee. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, then unrestricted resources as they are needed. -29- City of Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. ASSETS, LIABILITIES, DEFERRED INFLOWS AND NET POSITION OR EQUITY 1. Cash and investments The investment of municipal funds is authorized by local ordinance and Florida Statutes, which allow the City to invest in the Local Government Surplus Funds Trust Fund or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act, SEC registered money market funds with the highest credit quality rating, interest -bearing time deposits or savings accounts in qualified public depositories, direct obligations of the U.S. Treasury, commercial paper with certain ratings, pre -refunded municipal obligations, banker's acceptances maturing within one year, investment agreements, direct and general long-term and short-term obligations of any state with proper credit rating and full faith and credit pledge, municipal obligations with proper credit rating and repurchase agreements with maturities of 30 days or less with organizations with certain stipulations and requirements. The City invests certain surplus funds in an external investment pool, the Local Government Surplus Funds Trust Fund (the "State Pool"). The State Pool is administered by the Florida State Board of Administration ("SBA"), who provides regulatory oversight. The Florida PRIME has adopted operating procedures consistent with the requirements for a 2a7-like fund. The City's investment in the Florida PRIME is reported at amortized cost. The fair value of the City's position in the pool is equal to the value of pooled shares. The City pools the investments of its governmental funds. Investment earnings of the pool are allocated to the participating funds at the end of each month based on the ratio of each participant funds' investment to the total pooled investment. Cash and cash equivalents include cash deposits, cash funds held in broker accounts and investments held in the Local Government Surplus Funds Trust Fund (Florida PRIME). Within the firefighters', police officers' and general employees' pension trust funds, plan assets are managed by Bowen, Hanes and Company. The plans follow the investment guidelines as established within the ordinance. The pension trust funds are allowed to invest in the State Pool; obligations of the U.S. Government or agencies thereof; banking institutions within the state and other such institutions within the guidelines of the state statutes which are insured by the Federal Deposit Insurance Corporation; investments agreements; direct and general long-term obligations of any state with proper credit rating and full faith and credit pledge; municipal obligations with proper credit rating; annuity and life insurance contracts; bonds issued by the State of Israel; and stocks, bonds, and -30- City`& Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. ASSETS, LIABILITIES, DEFERRED INFLOWS AND NET POSITION OR EQUITY (continued) 1. Cash and investments (continued) commingled funds administered by National or State banks or evidences of indebtedness issued or guaranteed by a corporation organized under the laws of the United States, provided that the corporation is listed on a nationally recognized exchange and holds proper credit ratings as set forth by a major credit rating service. These equity investments are not to exceed 60% of the assets of the pension trust funds on a cost basis. Temporary investment funds held by the custodian in a money market fund are classified as cash equivalents within the investment account. Pension trust fund investments are reported at fair value. Short-term investments are reported at cost, which approximates fair value. Securities traded on a national or international exchange are valued at the last reported sales price. Shares of mutual funds, including proprietary funds and common and collective funds are valued at quoted market prices, which represent the net asset value of shares held by the pension trust fund at year end. Interest is recognized when earned. Gains and losses from the sale or exchange of investments are recognized on the transaction date. The difference between the excess of fair value over cost represents unrealized gains. 2. Receivables and payables All trade and property tax receivables are considered to be fully collectible. The City's property tax is levied annually on the real and personal property located in the City on January 1st of the prior year. Tax collections by the Okeechobee County tax collector begin in November of each year with a due date of March 31 of the following year. All property taxes remaining unpaid at May 30 are subject to a tax certificate sale. The City is permitted by State law to levy taxes up to 10 mills on assessed valuation. During a Special Session in June, 2007, the Florida Legislature adopted 1113113 which limits municipal property tax rates beginning in the 2008 fiscal year. This legislation established reductions in the millage rate based on a calculated growth in per capita taxes between the 2002 and 2007 fiscal years. The Legislature did authorize local governments to use the rolled back millage rate if approved by a super majority vote of the governing body. The Okeechobee City Council levy for the fiscal year ended September 30, 2015 was 7.7432 mills, which is 0.72% less than the rolled back rate. The City Council determines the millage rates and adopts a tax levy by resolution prior to September 30 to fund the next ensuing fiscal year's budget. The assessment of all properties and collection of municipal taxes are provided by the County's Property Appraiser and Tax Collector. The ad valorem tax calendar is as follows: Lien date - January 1 Levy date - Prior to September 30 Due date - November 1 Delinquent date - April 1 All property taxes remaining unpaid at May 30 are subject to a tax certificate sale by the Tax Collector. -31- City of Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. ASSETS, LIABILITIES, DEFERRED INFLOWS AND NET POSITION OR EQUITY (continued) 3. Inventory Inventories are valued at cost which approximates market, using the first-in/first-out (FIFO) method. The costs of inventories are recorded as expenditures when used (consumption method). 4. Capital assets Capital assets, which include: property, plant, equipment and infrastructure assets (e.g., roads, bridges, sidewalks and similar items), are reported in the government -wide financial statements. Capital assets are defined by the government as assets with an initial, individual cost of more than $500 and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Property, plant and equipment are depreciated using the straight-line method over the following esti- mated useful lives: Assets Years Buildings 25-60 Building improvements 12-20 Vehicles 10 Equipment 5-15 5. Compensated absences It is the City's policy to permit employees to accumulate earned but unused vacation and sick pay benefits. All sick and vacation pay is accrued when incurred in the government -wide financial statements. A liability for these amounts is reported in governmental funds only if they have matured, for example, as a result of employee resignations and retirements. 6. Deferred inflows and outflows of resources The deferred outflows and inflows related to pensions are an aggregate of items related to pensions as calculated in accordance with GASB Statement No. 68, Accounting and Financial Reporting for Pensions. Total deferred inflows of resources related to pensions were $516,917 for the year ended September 30, 2015. Note 5-13 includes a complete discussion of retirement commitments. Resources received before time requirements have been met, are now classified as deferred inflows of resources. -32- City'& Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. ASSETS, LIABILITIES, DEFERRED INFLOWS AND NET POSITION OR EQUITY (continued) 7. Long-term obligations In the government -wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the statement of net position. In the governmental fund financial statements, the face amount of debt issued is reported as other financing sources. 8. Fund equity The governmental fund financial statements present fund balances based on classifications that comprise a hierarchy that is based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in the respective governmental funds can be spent. The classifications used in the governmental fund financial statements are as follows: Nonspendable Fund Balance — Amounts that are (a) not in spendable form or (b) legally or contractually required to be maintained intact. "Not in spendable form" includes items that are not expected to be converted to cash (such as inventories and prepaid amounts) and items such as long- term amounts of loans and notes receivables, as well as property acquired for resale. The corpus (or principal) of a permanent fund is an example of an amount that is legally or contractually required to be maintained intact. Restricted Fund Balance — Amounts that can be spent only for specific purposes stipulated by (a) external resource providers such as creditors (by debt covenants), grantors, contributors or laws or regulations of other governments; or (b) imposed by law through constitutional provisions or enabling legislation. Committed Fund Balance — Amounts that can be used only for the specific purposes determined by a formal action (resolution) of the Council, the Council's highest level of decision making authority. Commitments may be changed or lifted only by the council taking the same formal action (resolution) that imposed the constraint originally. The City had no committed fund balance at year end. Assigned Fund Balance — Includes spendable fund balance amounts established by the City Administrator or the Council that are intended to be used for specific purposes that are neither considered restricted or committed. Unassigned Fund Balance — Unassigned fund balance is the residual classification for the general fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed or assigned to specific purposes within the general fund. -33- r x. VAW City of Okeechobee, Florida Notes to Financial Statements NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. ASSETS, LIABILITIES, DEFERRED INFLOWS AND NET POSITION OR EQUITY (continued) S. Fund equity (continued) Unassigned fund balance may also include negative balances for any governmental fund if expenditures exceed amounts restricted, committed or assigned for those specific purposes. The City would typically use restricted fund balances first, followed by committed resources and then assigned resources, as appropriate opportunities arise, but reserves the right to selectively spend unassigned resources first to defer the use of these other classified funds. E. ACCOUNTING CHANGES During fiscal year 2015, the Town adopted GASB Statement No. 68, Accounting and Financial Reporting for Pensions. This pronouncement required the restatement of the September 30, 2014 net position in governmental activities. This change is in accordance with generally accepted accounting principles. Error! Not a valid link. NOTE 2: RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS A. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL FUND BALANCE SHEET AND THE GOVERNMENT -WIDE STATEMENT OF NET POSITION The governmental fund balance sheet includes reconciliation between fund balance -total governmental funds and net position -governmental activities as reported in the government -wide statement of net position. One element of that reconciliation states that "long-term liabilities, including the net OPEB obligation and compensated absences, are not due and payable in the current period and, therefore, are not reported in the funds." The details of this $(1,459,335) difference are as follows: Net OPEB obligation $ (1,007,078) Compensated absences (432,188) Net pension liability (20,069) Net adjustment to reduce fund balance - total governmental funds to arrive at net position -governmental activities $ (1,459,335) -34- CityW Okeechobee, Florida Notes to Financial Statements NOTE 2: RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS (Continued) B. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES AND THE GOVERNMENT -WIDE STATEMENT OF ACTIVITIES The governmental fund statement of revenues, expenditures and changes in fund balances includes a reconciliation between net changes in fund balances - total governmental funds and changes in net position of governmental activities as reported in the government -wide statement of activities. One element of that reconciliation explains that "governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense." The details of this $152,770 difference are as follows: Capital outlay $ 681,222 Depreciation expense (528,452) Net adjustment to increase net changes in fund balances - total governmental funds to arrive at changes in net position of governmental activities $ 152,770 NOTE 3: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. BUDGETARY INFORMATION As permitted by GASB Statement No. 34, Basic Financial Statements and Management Discussion and Analysis for State and Local Governments, the City has elected to disclose all budgetary information in the notes to the required supplementary information. NOTE 4: DETAILED NOTES ON ALL FUNDS A. DEPOSITS AND INVESTMENTS At September 30, 2015, the City's carrying amount of deposits was $12,006,619 and the bank balance was $12,151,408. In addition, the City maintained $324 of petty cash. As of September 30, 2015, $250,000 of the City's bank balances is covered by federal depository insurance (FDIC). Monies invested in amounts greater than the insurance coverage are secured by the qualified public depositories pledging securities with the State Treasurer in such amounts required by the Florida Security for Public Depositories Act. In the event of a default or insolvency of a qualified public depositor, the State Treasurer will implement procedures for payment of losses according to the validated claims of the City pursuant to Section 280.08, Florida Statutes. At September 30, 2015, the City had the following investments: -35- 0 i` NOTE 4: DETAILED NOTES ON ALL FUNDS (Continued) A. DEPOSITS AND INVESTMENTS (continued) City of Okeechobee, Florida Notes to Financial Statements Investment Maturities (in years) More Investment type Fair Value Less than 1 1-5 6 - 10 than 10 Rati Primary government: SBA (Florida Prime) $ 52 $ 52 $ $ $ AAAm S&P Pension trust funds: Money market fund $ 477,481 $ 477,481 $ $ - $ Not rated - Mutual funds 13,911,552 - 13,911,552 BBB - AA S&P Common equity securities -domestic 6,461,331 6,461,331 - Not rated Common equity securities -foreign 189,650 189,650 - Not rated $ 21,040,014 $ 7,128,462 $ $ 13,911,552 $ Credit risk Fixed income securities have inherent financial risks, including credit risk and interest rate risk. Credit risk for fixed income securities is the risk that the issuer will not fulfill its obligations. The City's investment policy and the investment policies for the firefighters', police officers' and general employees' pension trust funds limit investments to securities with specific ranking criteria. Interest rate risk Interest rate risk exists when there is a possibility that changes in interest rates could adversely affect an investment's fair value. In accordance with Florida Statute 218.415(6), the City's policy is to match investment maturities with known cash needs and anticipated cash flow requirements. The City's pension trust funds do not address interest rate risk. Concentration of credit risk Concentration of credit risk is an increased risk of loss that occurs as more investments are acquired from one issuer (i.e. lack of diversification). The City's investment policy and the investment policies for the firefighters', police officers' and general employees' pension trust funds do not specifically address concentration of credit risk. Foreign currency risk The City's firefighters', police officers' and general employees' pension trust funds contain investments in foreign corporate bonds; however, all of the investments are denominated in U.S. dollars and are not exposed to foreign currency risk. -36- City'& Okeechobee, Florida Notes to Financial Statements NOTE 4: DETAILED NOTES ON ALL FUNDS (Continued) B. RECEIVABLES Receivables as of September 30, 2015 are as follows: Municipal Municipal Police Officers' Firefighters' General General Pension Pension Employees Fund Trust Trust Pension Trust Franchise/Utility taxes $ 96,191 $ - $ - $ - Contributions - 52,190 33,763 78,432 Receivables, net $ 96,191 $ 52,190 $ 33,763 $ 78,432 C. CAPITAL ASSETS Capital asset activity for the year ended September 30, 2015 was as follows: Beginning Balance Increases Decreases Ending Balance Governmental activities: Capital assets, not being depreciated: Land $ 1,378,744 $ - $ - $ 1,378,744 Construction in progress 72,114 1,248 (72,114) 1,248 Total capital assets, not being depreciated 1,450,858 1,248 (72,114) 1,379,992 Capital assets, being depreciated: Buildings 1,969,467 3,285 - 1,972,752 Improvements other than buildings 6,879,840 243,321 - 7,123,161 Equipment 2,655,698 433,368 (317,274) 2,771,792 Total capital assets, being depreciated 11,S05,005 679,974 (317,274) 11,867,705 Less accumulated depreciation for: Buildings (823,716) (63,254) - (886,970) Improvements other than buildings (2,594,082) (267,521) - (2,861,603) Equipment (1,597,080) (197,677) 62,285 (1,732,472) Total accumulated depreciation (5,014,878) (528,452) 62,285 (S,481,045) Total capital assets, being depreciated, net 6,490,127 151,522 (254,989) 6,386,660 Governmental activities capital assets, net $ 7,940,98S $ 152,770 $ (327,103) $ 7,766,652 -37- City of Okeechobee, Florida Notes to Financial Statements NOTE 4: DETAILED NOTES ON ALL FUNDS (Continued) D. CAPITAL ASSETS (continued) Depreciation expense was charged to functions/programs of the government as follows: Governmental activities: General government $ 69,052 Public safety 158,959 Physical environment 300,441 Total depreciation expense - governmental activities $ 528,452 E. INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS Interfund loans of $520 for short term operating purposes resulted in a due to the General fund from the nonmajor FDOT Grant Capital Project fund of $520. All amounts are expected to be repaid within one year. During the year ended September 30, 2015, the nonmajor Impact Fee Capital Project fund transferred $708 to the General fund. The transfer represented administrative fees that were earned from collecting impact fees for the County, School Board and the City, and was transferred for the purpose of removing all balances and activity unrelated to the collection and expenditure of impact fees. During the year ended September 30, 2015, the General fund transferred $4,500 to the nonmajor Appropriations Grant Capital Project fund and $500 to the nonmajor FDOT Grant Capital Project fund for a total of $5,000. The transfers represented engineering costs for the respective partially grant funded capital projects. F. CHANGES IN LONG-TERM LIABILITIES Long-term liability activity for the year ended September 30, 2015, was as follows: Beginning Ending Due Within Balance Additions Reductions Balance One Year Governmental activities: Compensated absences $ 373,103 $ 191,634 $ (132,549) $ 432,188 $ 137,207 Long-term liabilities $ 373,103 $ 191,634 $ (132,549) $ 432,188 $ 137,207 For the governmental activities, compensated absences are generally liquidated by the general fund. ::21 City'& Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION A. RISK MANAGEMENT The City is exposed to various risks of loss, including, but not limited to theft, damage or destruction of its buildings, equipment, records and monetary assets, and liability for personal injury, property damage and consequences of employee and public official actions. The City participates in a non - assessable public risk pool to cover significant loss exposure and purchases commercial insurance for third party pollution liability coverage. The pool maintains a loss reserve and purchases specific excess insurance, aggregate excess insurance and multiple loss coverage from commercial carriers and underwriters. B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS Plan Descriptions — The City contributes to two single -employer defined benefit pension plans: City of Okeechobee Municipal Police Officers' Pension Trust Fund and City of Okeechobee Municipal Firefighters' Pension Trust Fund (the Plans). The Plans provide retirement, disability and death benefits to plan members and their beneficiaries. Chapters 185 and 175 of the Florida Statutes establish the minimum benefits and the minimum standards for the operation and funding of the Police Officers' and the Firefighters' Municipal Pension Trust Funds, respectively. Per City Ordinances Nos. 750 and 749, sole responsibility for administering the Plans is vested in the Board of Trustees of each plan. The Boards cannot amend the provisions of the plans without the approval of the City. The Plans issue publicly available financial reports that include financial statements and required supplementary information. The reports are available from the City of Okeechobee, Florida, 55 S.E. Third Avenue, Okeechobee, Florida 34974. At September 30, 2015, the Police Officers' plan included 12 retirees or beneficiaries either receiving or entitled to receive benefits, including 1 disability retiree and 2 survivor beneficiaries. The Police Officers' plan also includes 1 terminated member with vested benefits, plus 3 DROP participants. There are 17 active current employees of which 7 are vested and 10 are non -vested. At September 30, 2015, the Firefighters' plan included 3 retirees receiving or entitled to receive benefits, including 1 beneficiary receiving benefits. The Plan also included 2 terminated vested members entitled to receive benefits. There are 12 active current employees of which 4 are vested and 9 are non -vested. Funding Policies — The contribution requirements of plan members and the City are established and may be amended by City ordinance. Plan members are required to contribute 5% of their annual covered salary for the Police Officers' and Firefighters' Municipal Trust Funds. The City is required to contribute an amount equal to the difference in each year between the total aggregate member contributions for the year, plus state contributions for such year, and the normal cost for the year, as shown by the most recent actuarial valuation of the plan; the current contribution rate as a percentage of covered payroll is 20.58% for the Police Officers' plan and 16.49% for the Firefighters' plan. The City recognized as revenues and expenditures on -behalf payments relating to pension contributions for its public safety employees that the State of Florida paid to the Police Officers' and W, City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (continued) Firefighters' Plans in the amounts of $70,807 and $52,662, respectively. These contributions are funded by an excise tax upon certain casualty insurance companies on their gross receipts of premiums from policy holders. The City and employees contributions for the year ended September 30, 2015, are as follows: City Employees Police Officers' $ 196,467 $ 47,740 Firefighters' $ 92,863 $ 26,324 Plan Investment Policies and Allocation of Plan Investments - Florida statutes and the plan investment policy authorize the Trustees to invest funds in various investments. The general investment objective of the fund is to preserve the purchasing power of the fund's assets and earn a reasonable rate of return (after inflation) over the long term while minimizing, to the extent reasonable, the short term volatility of returns. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of September 30, 2015, and the current target and actual allocation of these investments at market, per the performance analysis report, is as follows as of September 30, 2015: Police Officers Investments Percent Domestic Equity 44.1% International Equity 13.3% Fixed Income 40.1% Cash Equivalents 2.5% Total 100.00% Firefighters Investments Percent Domestic Equity 43.7% International Equity 13.7% Fixed Income 40.2% Cash Equivalents 2.4% Total 100.00% Money -Weighted Rate of Return - For the year ended September 30, 2015, the annual money - weighted rate of return on the Police Officers' pension plan investments was (1.65%) and on the Firefighters' pension plan investments was (2.19%). The money -weighted rate of return expresses investment performance, net of plan investment expenses, as adjusted for the changing amounts actually invested on a monthly basis. - 40 - City`& Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (continued) Net Pension Liability —The City's net pension liability was measured as of September 30, 2014, and the total pension liability used to calculate net pension liability was determined by an actuarial valuation as of September 30, 2015 for the Police Officers' and Firefighters pension plan. Total Pension Liability Police Officers' Firefighters' Service cost $ 251,499 $ 130,539 Interest 479,146 196,106 Difference between actual & expected experience (784) (741) Assumption changes - - Benefit payments (201,397) (142,060) Refunds (26,953) - Net change in total pension liability 501,511 183,844 Total pension liability - beginning 6,833,362 2,807,275 Total pension liability - ending (a) 7,334,873 2,991,119 Plan Fiduciary Net Position Contributions - employer (from City) 200,210 82,058 Contributions - employer (from State) 67,639 53,235 Contributions - members 43,135 23,854 Net investment income 694,790 318,708 Benefit payments (201,397) (142,060) Refunds (26,953) - Administrative expense (18,097) (16,233) Other - - Net change in plan fiduciary net position 759,327 319,562 Plan fiduciary net position - beginning 6,947,337 2,934,096 Plan fiduciary net position - ending (b) 7,706,664 3,253,658 Net pension liability (asset) - Ending (a) - (b) $ (371,791) $ (262,539) Plan fiduciary net position as a percentage or Total Pension Liability 105.07% 108.78% For the year ending September 30, 2015 the City recognized a pension expense of $175,646 for the Police Officers' Plan and $90,856 for the Firefighters' Plan. On September 30, 2015 the Sponsor reported deferred outflows of resources and deferred inflow of resources related to pensions from the following sources: -41- City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (continued) Police Officers' Deferred Deferred Outflow of Inflow of Resources Resources Difference between expected and actual experience $ - $ 639 Net difference between projected and actual earnings on pension plan investments - 164,974 Contributions subsequent to the measurement date 192,581 - Total $ 192,581 $ 165,613 Firefighters' Deferred Deferred Outflow of Inflow of Resources Resources Difference between expected and actual experience $ - $ 648 Net difference between projected and actual earnings on pension plan investments - 90,633 Contributions subsequent to the measurement date 92,863 - Total $ 92,863 $ 91,281 Deferred outflows of $285,444 resulting from City contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the fiscal year end September 30, 2016. Amounts reported as deferred outflows of resources and deferred inflows of resources related to pension will be recognized in pension expense as follows: -42- .w- Citytf Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (continued) Police Officers' Year ended September 30: 2016 $ 41,389 2017 41,389 2018 41,389 2019 41,389 2020 57 Total $ 165,613 Firefighters' Year ended September 30: 2016 $ 22,751 2017 22,751 2018 22,751 2019 22,751 2020 93 Thereafter 184 Total $ 91,281 Expected Long -Term Rate of Return - The long-term expected rate of return on pension investments was determined using a building-block method in which best estimate ranges of future real rates of return (expected returns, net of pension plan investment expenses and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation (2.5%). Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of September 30, 2015 are summarized as follows: -43- N NOTE 5: OTHER INFORMATION (Continued) City of Okeechobee, Florida Notes to Financial Statements B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (continued) Police Officers Percent Long -Term Investments Target Rate of Return* Domestic Equity 45.0% 7.5% International Equity 15.0% 8.5% Fixed Income 40.0% 2.5% Cash Equivalents 0.0% 0.0% Tota 1 100.00% *Net of long-term inflation assumptions 2.5% Firefighters Investments Percent Target Long -Term Rate of Return* Domestic Equity 45.0% 7.5% International Equity 15.0% 8.5% Fixed Income 40.0% 2.5% Cash Equivalents 0.0% 0.0% Total 100.00% *Net of long-term inflation assumptions 2.5% Discount Rate - The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that sponsor contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. Sensitivity of the Net Pension Liability to Changes in Discount Rate - The following presents the pension liability of the City, calculated using the discount rate of 7%, as well as what the City's net pension liability would be if it were calculated using a discount rate that is 1% lower (6%) or 1% higher (8%) than the current rate: MEN City'6f Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (continued) Police Officers 1% Decrease Current Discount 1% Increase 6.00% 7.00% 8.00% Sponsor's net pension liability (asset) $ 521,068 $ Firefighters 1% Decrease 6.00% (371,791) $ (1,116,015) Current Discount 1% Increase 7.00% 8.00% Sponsor's net pension liability (asset) $ 130,630 $ (262,539) $ (591,129) The City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System Plan Description - The City contributes to the City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System (the "System"), a cost -sharing multiple employer defined benefit pension plan administered by the System's Board of Trustees. Substantially all of the City's general employees and the employees of the Okeechobee Utility Authority participate in this public employee retirement system. The System was established by City Ordinance No. 655, as amended and restated by City Ordinance No. 686. The System provides retirement, disability and death benefits to plan members and their beneficiaries. The Board of Trustees is authorized by City Ordinance No. 686 to establish and amend all plan provisions. The System issues a publicly available financial report that includes financial statements and required supplementary information. That report is available from the City of Okeechobee, Florida, 55 S.E. Third Avenue, Okeechobee, Florida 34974. At September 30, 2015, the Plan included 27 retirees and/or beneficiaries currently receiving benefits plus 1 disability retiree and 3 terminated employees entitled to benefits but not yet receiving them, and 2 DROP participants. There are 74 active current employees (City — 25, OUA — 49) in the Plan, of which 48 are vested and 26 are non -vested. Funding Policy - The contribution requirements of the plan members and the City are established and may be amended by City ordinance. Plan members are required to contribute 6% of their covered annual salary. The City is required to contribute at an actuarially determined rate; the current rate is 12.10% of covered payroll. The City's contributions for the years ended September 30, 2015 and 2014 were $378,608 and $379,407, respectively and were equal to the required contributions for each year. For the year ending September 30, 2015, the City reported a liability of $20,069 for its proportionate share of the Pension Plan's net pension liability. The net pension liability was measured as of September 30, 2014, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of October 1, 2013. The City's proportionate share of the net pension liability was based on the City's December 2, 2015 portion of the employer's total required contribution. At September 30, 2015 the City's proportionate share was 11%. -45- City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (continued) Investments Percent Domestic Equity 50.0% International Equity 9.0% Fixed Income 39.5% Cash Equivalents 1.5% Tota 1 100.00% Money -Weighted Rate of Return - The annual money -weighted rate of return on plan investments (calculated as the internal rate of return on plan investments, net of plan investment expense) was (1.38%) for the year ended September 30, 2015. The money -weighted rate of return expresses investment performance, net of plan investment expenses, as adjusted for the changing amounts actually invested on a monthly basis. For the year ending September 30, 2015 the City recognized a pension expense of $211,457 for the Employees' Retirement Plan. On September 30, 2015 the Sponsor reported deferred outflows of resources and deferred inflow of resources related to pensions from the following sources: Deferred Deferred Outflow of Inflow of Resources Resources Difference between expected and actual experience $ - $ 24 Net difference between projected and actual earnings on pension plan investments - 28,574 Contributions subsequent to the measurement date 105,633 Total $ 105,633 $ 28,598 Deferred outflows of $105,633 resulting from City contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the fiscal year ended September 30, 2016. Amounts reported as deferred outflows of resources and deferred inflows of resources related to pension will be recognized in pension expense as follows: Year ended September 30: 2016 $ 7,148 2017 7,148 2018 7,148 2019 7,146 2020 4 Thereafter _ 4 Total $ 28,598 -46- City"W Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (continued) Actuarial Assumptions —The total pension liability was determined by an actuarial valuation as of October 1, 2013 using the following actuarial assumptions applied to all measurement periods. Actuarial Cost Method Entry Age Normal Inflation 2.75% Salary Increases 6.00% Investment Rate of Return 7.00% Retirement Age 100% when first eligible for Normal Retirement or DROP entry Mortality RP-2000 Combined Healthy Participant Mortality Table for males and females with mortality improvement projected to all future years after 2000 using scale AA. The table was used with ages set forward one year for the October 1, 2013 actuarial valuations. The long term expected rate of return on pension plan investments was determined using a building-block method in which best estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expenses and inflation) are developed for each major asset class. These ranges are combined to produce the long term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation and actual allocation as of September 30, 2015 are summarized in the following table: Percent Percent Long -Term Investments Actual Target Rate of Return* Domestic Equity 50.0% 50.0% 7.5% International Equity 9.0% 10.0% 8.5% Fixed Income 39.5% 40.0% 2.5% Cash Equivalents 1.5% 0.0% 0.0% Total 100.00% 100.00% 5.6% *Net of long-term inflation assumptions 2.5% Discount Rate - The discount rate used to measure the total pension liability was 7.00%. The Pension Plan's fiduciary net position was projected to be available to make all projected future benefit payments of the current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. -47- *4W City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS— DEFINED BENEFIT PLANS (continued) Sensitivity of the City's Proportionate Share of the Net Pension Liability to Changes in Discount Rate — The following represents the City's proportionate share of the net pension liability calculated using the discount rate of 7.00% as well as what the City's proportionate share of the net pension liability would be if it was calculated using a discount rate that is one percentage point lower (6.00%) or one percentage point higher (8.00%) than the current rate: Current Single Discount 1% Decrease Rate Assumption 1% Increase 6.00% 7.00% 8.00% City's proportionate share of the net pension liability (asset) $ 174,049 $ 20,069 $ (109,915) Pension trust funds fiduciary net position activity as of September 30, 2015 was as follows: Police Firefighters' Officers' Pension Pension General Employees' Total Pension Pension Trust Funds ASSETS Cash equivalents $ 86,990 $ 197,231 $ 193,260 $ 477,481 Investments: Mutual funds 2,189,267 5,151,363 6,570,922 13,911,552 Common equity securities 950,086 2,297,528 3,403,367 6,650,981 Receivables 33,763 52,190 78,432 164,385 Accrued interest and dividends 1,066 2,816 4,158 8,040 Total assets 3,261,172 7,701,128 10,250,139 21,212,439 LIABILITIES Accounts payable 3,759 6,673 11,147 21,579 Prepaid city contributions - 3,117 196 3,313 Total liabilities 3,759 9,790 11,343 24,892 NET POSITION Held in trust for pension benefits $ 3,257,413 $ 7,691,338 $ 10,238,796 $ 21,187,547 -48- City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) B. RETIREMENT COMMITMENTS- DEFINED BENEFIT PLANS (continued) Pension trust funds increase in fiduciary net position activity as of September 30, 2015 was as follows: Firefighters' Pension Police Officers' Pension General Employees' Pension Total Pension Trust Funds ADDITIONS Contributions State $ 52,662 $ 70,807 $ - $ 123,469 City 92,863 196,467 378,608 667,938 Employees 26,324 47,740 176,194 250,258 Total contributions 171,849 315,014 554,802 1,041,665 Investment earnings: Net appreciation in the fair value of investments (99,426) (252,122) (316,870) (668,418) Interest and dividends 81,019 191,904 255,993 528,916 Total investment earnings (18,407) (60,218) (60,877) (139,502) Less investment expenses (25,615) (35,750) (45,074) (106,439) Net investment earnings (44,022) (95,968) (105,951) (245,941) Total additions 127,827 219,046 448,851 795,724 DEDUCTIONS Benefits paid to participants 96,545 203,854 302,192 602,591 ` Refunds on termination - 321 27,009 27,330 DROP payment - - - - Administrative expenses 27,128 30,195 32,948 90,271 Total deductions 123,673 234,370 362,149 720,192 Change in net position 4,154 (15,324) 86,702 75,532 Net position held in trust for pension benefits, beginning of year 3,253,259 7,706,662 10,152,094 21,112,015 Net position held in trust for pension benefits, end of year $ 3,257,413 $ 7,691,338 $ 10,238,796 $ 21,187,547 VOW City of Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) C. POSTEMPLOYMENT BENEFITS OTHER THAN PENSION Plan description. The City of Okeechobee, Florida administers a single -employer defined benefit healthcare plan (the "Plan") that provides medical insurance to its employees and their eligible dependents. Pursuant to Section 112.0801 Florida Statutes, the City is required to provide eligible retirees (as defined in the City's pension plans) the opportunity to participate in this Plan at the same cost that is applicable to active employees. Benefit provisions for the Plan were established by City Council on January 7, 1991 and may only be amended by City Council. The City has not established a trust or agency fund for the Plan. The City does not issue stand-alone financial statements for this Plan. All financial information related to the Plan is accounted for in the City's basic financial statements. Employees and their dependents may elect to remain in the Plan upon retirement up to age 65. After age 65 the City's insurance coverage becomes secondary to the retiree's Medicare insurance. The Plan has 2 retirees receiving benefits and has a total of 68 active participants and dependents. Funding policy. The City is funding the plan on a pay-as-you-go basis. Employees and their dependents are required to pay 100% of the insurance premiums charged by the carrier. There is an implied subsidy in the insurance premiums for these employees because the premium charged for retirees is the same as the premium charged for active employees, who are younger than retirees on average. For the year ended September 30, 2015, the City's contribution is $29,767 which represents an estimate of the implied subsidy described above. Contributions of plan members totaled approximately $19,617 for the year ended September 30, 2015. Annual OPEB cost and net OPEB obligation. The City's annual OPEB cost (expense) is calculated based on the annual required contribution (ARC) of the employer, an amount determined using the Alternative Measurement Method, permitted by GASB Statement No. 45 for employers in plans with fewer than 100 total plan members. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and to amortize any unfunded actuarial accrued liabilities (or funding excess) over a period not to exceed thirty years. The following table shows the components of the City's annual OPEB cost for the year ended September 30, 2015, the amount actually contributed to the Plan, and changes in the City's net OPEB obligation to the Plan: Annual required contribution $ 227,079 Interest on net OPEB obligation 24,352 Adjustment to annual required contribution (26,303) Annual OPEB cost (expense) 225,128 Contributions made (29,767) Increase in net OPEB obligation 195,361 Net OPEB obligation — beginning of year 811,717 Net OPEB obligation — end of year $ 1,007,078 -50- City'& Okeechobee, Florida Notes to Financial Statements NOTE 5: OTHER INFORMATION (Continued) C. POSTEMPLOYMENT BENEFITS OTHER THAN PENSION (continued) The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the Plan, and the net OPEB obligation for the fiscal year ending September 30, 2015 was as follows: Year Annual OPEB Percentage of Annual Net OPEB Ending Cost OPEB Cost Contributed Obligation 9/30/2015 $ 227,079 13% $ 1,007,078 9/30/2014 218,009 16% 811,717 9/30/2013 211,120 18% 628,643 Funded status and funding progress. Because the Plan has fewer than 200 members, the City is required to obtain an actuarial valuation at least every three years. The most recent actuarial valuation was performed as of September 30, 2013. Accordingly, the City will be required to obtain a subsequent actuarial valuation within three years of that date. As of September 30, 2013, the actuarial accrued liability for benefits was $1,255,666, all of which was unfunded. The covered payroll (annual payroll of active employees covered by the Plan) was $2,345,956, and the ratio of unfunded actuarial accrued liability (UAAL) to the covered payroll was 54%. The projection of future benefit payments for an ongoing plan involves estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, future interest rates, mortality, medical cost inflation, Medicare coverage and changes in marital status. Amounts determined regarding the funded status of the Plan and the annual required contributions of the employer are subject to continuous revision as actual results are compared to past expectations and new estimates about the future are formulated. The schedule of funding progress presented as required supplementary information following the notes to the financial statements, will present multiyear trend information that shows whether the actuarial value of Plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. Because fiscal year 2010 was the year of implementation of GASB Statement No. 45 and the City elected to apply the statement prospectively, only two actuarial valuations are presented in the schedule at this time. In future years, required trend data will be presented. Methods and Assumptions. Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the Plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and Plan members to that point. The methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the September 30, 2013 valuation, the entry age normal cost method was used. The assumptions included a discount rate of 3%, a general inflation rate of 2.8%, and an annual healthcare cost trend rate of 10% initially, increased to an ultimate rate of 20% after nine years. The unfunded actuarial -51- f NOTE 5: OTHER INFORMATION (Continued) City of Okeechobee, Florida Notes to Financial Statements C. POSTEMPLOYMENT BENEFITS OTHER THAN PENSION (continued) accrued liability is being amortized as a level percentage of projected payrolls on a closed basis over a period of 30 years. As authorized by GASB Statement No. 45, the Alternative Measurement Method with its simplifications of certain assumptions was employed in measuring actuarial accrued liabilities and the ARC. D. CONCENTRATION — COLLECTIVE BARGAINING UNIT Members of the City's fire department are covered by a collective bargaining agreement. The agreement with the employees covered by the International Association of Firefighters (IAFF) extended through September 30, 2009 and has not been renewed as of the date of our report. NOTE 6: FUTURE ACCOUNTING PRONOUNCEMENTS The Governmental Accounting Standards Board has issued statements that will become effective in 2016. The statements address: • Fair value measurement and application; and • GAAP hierarchy. The City is currently evaluating the effects that these statements will have on its 2016 financial statements. NOTE 7: SUBSEQUENT EVENT During October 2015, the City awarded the annual police vehicle purchase bid to an unrelated vendor for 13 police vehicles in the amount of approximately $283,000. -52- REQUIRED SUPPLEMENTARY INFORMATION OTHER THAN MANAGEMENT'S DISCUSSION AND ANALYSIS -53- City of Okeechobee, Florida Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - General Fund Actual Variance with Original Final (on Budgetary Final Budget Year ended September 30, 2015 Budget Budget Basis) Positive (Negative) Revenues Taxes $ 2,376,866 5 2,507,324 5 2,531,522 5 24,198 Intergovernmental 1,970,180 2,182,987 2,258,204 75,217 Charges for services 405,888 406,368 460,375 54,007 Permits and tees 498,683 614,469 632,492 18,023 Fines and forfeitures 14,070 21,741 27,083 5,342 Investment earnings 6,900 6,210 16,938 10,728 Miscellaneous 3,000 439,176 432,030 (7,146) Contributions and donations - - 67,258 67,258 Total revenues 5,275,587 6,178,275 6,425,902 247,627 Expenditures Current: benerai government: Legislative 130,890 167,846 110,738 57,108 Executive 187,175 190,450 185,716 4,734 City clerk 213,429 207,695 201,503 6,192 Financial services 263,168 233,012 222,756 10,256 Legal council 86,213 61,712 55,437 6,275 General services 356,186 364,320 338,765 25,555 nerai governmen Public safety: Fire 1,418,228 1,328,404 1,296,615 31,789 Police 2,112,019 1,999,882 1,947,922 51,960 otal public safety83,/49 ransportation21,428 Physical environment 709,000 388,643 370,923 17,720 Capital outlay 444,750 370,959 364,025 6,934 Total expenditures239,951 Deficiency of revenues under expenditures (1,788,423) (187,413) 300,165 487,578 Other financing sources uses Operating transfers in 100 708 708 - Operating transfers out - - (5,000) (5,000) Sale of capital assets 237,600 237,600 238,455 855 Net other Tinancing sources uses(4,145) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing sources (uses) (1,550,723) 50,895 534,328 483,433 Fund balances, beginning of year 11,450,939 11,450,939 11,450,939 - Fund balances, end of year $ 9,900,216 $ 11,501,834 11,985,267 $ 483,433 Reconciliation of budgetary to GAAP basis Current year encumbrances 15,960 Prior year encumbrances (15,329) Fund balance on GAAP basis $ 11,985,898 -55- err w�x,� City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Changes in Net Pension Liability and Related Ratios — Last Two Fiscal Years Police Officers' 2015 2014 Total Pension Liability Service cost $ 247,353 $ 251,499 Interest 506,147 479,146 Benefit changes - - Difference between actual & expected experience (219,850) (784) Assumption changes 94,065 - Benefit payments (203,855) (201,397) Refunds (321) (26,953) Net change in total pension liability 423,539 501,511 Total pension liability - beginning 7,334,873 6,833,362 Total pension liability - ending (a) 7,758,412 7,334,873 Plan Fiduciary Net Position Contributions - employer (from City) 192,581 200,210 Contributions - employer (from State) 70,807 67,639 Contributions - members 47,740 43,135 Net investment income (95,964) 694,790 Benefit payments (203,855) (201,397) Refunds (321) (26,953) Administrative expense (30,198) (18,097) Other 3,886 - Net change in plan fiduciary net position (15,324) 759,327 Plan fiduciary net position - beginning 7,706,664 6,947,337 Plan fiduciary net position - ending (b) 7,691,340 7,706,664 Net pension liability (asset) - Ending (a) - (b) $ 67,072 $ (371,791) Plan fiduciary net position as a percentage or Total Pension Liability 99.14% 105.07% Covered employee payroll $ 911,189 $ 862,700 Net pension liability as a percentage of covered employee payroll 7.36%-43.10% Note: This schedule is presented to illustrate the requirement to show information for 10 years. However, until a full 10-year trend is complied, the City presents information for those years for which information is available. -56- City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Changes in Net Pension Liability and Related Ratios — Last Two Fiscal Years (continued) Firefighters' 2015 2014 Total Pension Liability Service cost $ 144,773 $ 130,539 Interest 213,154 196,106 Benefit changes - - Difference between actual & expected experience (19,771) (741) Assumption changes 49,797 - Benefit payments (96,939) (142,060) Refunds - - Net change in total pension liability 291,014 183,844 Total pension liability - beginning 2,991,119 2,807,275 Total pension liability - ending (a) 3,282,133 2,991,119 Plan Fiduciary Net Position Contributions - employer (from City) 92,863 82,058 Contributions - employer (from State) 52,662 53,235 Contributions - members 26,324 23,854 Net investment income (44,021) 318,708 Benefit payments (96,939) (142,060) Refunds - - Administrative expense (27,132) (16,233) Other - - Net change in plan fiduciary net position 3,757 319,562 Plan fiduciary net position - beginning 3,253,658 2,934,096 Plan fiduciary net position - ending (b) 3,257,415 3,253,658 Net pension liability (asset) - Ending (a) - (b) $ 24,718 $ (262,539) Plan fiduciary net position as a percentage or Total Pension Liability 99.25% 108.78% Covered employee payroll $ 523,119 $ 477,080 Net pension liability as a percentage of covered employee payroll 4.73%-55.03% Note: This schedule is presented to illustrate the requirement to show information for 10 years. However, until a full 10-year trend is complied, the City presents information for those years for which information is available. -57- City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Changes in Net Position Liability and Related Ratio — Last Two Fiscal Years (continued) Police Officers 9/30/2015 9/30/2014 Actuarially determined contributions $ 263,240 $ 267,849 Contributions in relation to the actuarially determined contributions 263,388 267,849 Contribution deficiency (excess) $ (148) $ - Covered payroll $ 911,189- $ 862,700 Contributions as a percentage of covered employee payroll 28.91% 31.05% Firefighters 9/30/2015 9/30/2014 Actuarially determined contributions $ 138,914 $ 122,212 Contributions in relation to the actuarially determined contributions 145,525 135,293 Contribution deficiency (excess) $ (6,611) $ (13,081) Covered payroll $ 523,119 $ 477,080 Contributions as a percentage of covered employee payroll 27.82% 28.36% Note: This schedule is presented to illustrate the requirement to show information for 10 years. However, until a full 10-year trend is complied, the City presents information for those years for which information is available. -58- City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Investment Returns — Last Two Fiscal Years Police Officers 9/30/2015 9/30/2014 Annual money -weighted rate of return net of investment expense -1.65% 9.96% Fire Fighters 9/30/2015 9/30/2014 Annual money -weighted rate of return net of investment expense -2.19% 10.43% Note: This schedule is presented to illustrate the requirement to show information for 10 years. However, until a full 10-year trend is complied, the City presents information for those years for which information is available. -59- City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Proportionate Share of the Net Pension Liability General Employees — Last Two Fiscal Years 2015 2014 City's proportion of the net pension liability 12.03% 11.00% City's proportion share of the net pension liability $ 139,769 $ 20,069 City's covered -employee payroll $ 822,133 $ 812,766 City's proportionate share of the net pension liability as a percentage of its covered -employee payroll 17.00% 2.47% Plan fiduciary net position as a percentage of the total pension liability 89.81% 98.23% -60- City of Okeechobee, Florida Required Pension Supplementary Information — Schedule of Contributions General Employees - Last Two Fiscal Years 2015 2014 Contractually required contribution $ Contributions in relation to the contractually required contribution 41,442 $ 106,136 44,690 104,684 W Contribution deficiency (excess) $ (64,694) $ (59,994) City's covered -employee payroll $ Contributions as a percentage of covered -employee payroll 822,133 $ 12.91% 812,766 12.88% -61- City of Okeechobee, Florida Required Other Postemployment Benefits Supplementary Information - Schedule of Funding Progress UAAL Actuarial Unfunded a % of Actuarial Actuarial Accrued AAL Funded Covered Valuation Value of Liability (UAAL) Ratio Covered Payroll Date Assets (a) AAL (b) (b-a) (a/b) Payroll (c) ((b-a)/c) 9/30/2013 $ - $ 1,255,666 $ 1,255,666 0.0% $ 2,345,956 53.5% 8/1/2010 $ - $ 776,235 $ 776,235 0.0% $ 2,515,729 30.9% Note: Because fisca► year 2010 was the first year of implementation of GASB Statement No. 45 and the City elected to apply the statement prospectively, only two actuarial valuations are presented in the schedule at this time. In future years, required trend data will be presented. The accompanying notes to required supplementary information are an integral part of this schedule -62- City of Okeechobee, Florida Notes to Required Supplementary Information A. BUDGETARY INFORMATION Annual budgets are adopted on a basis consistent with U.S. generally accepted accounting principles for all governmental funds. All annual appropriations lapse at fiscal year-end. The City Administrator may make transfers of appropriations within a department as long as the total budget of the department is not increased. Transfers of appropriations between departments require the approval of the council. The legal level of budgetary control (i.e., the level at which expenditures may not legally exceed appropriations) is the department level. The council made certain supplemental budgetary appropriations during the year. Encumbrances accounting is employed in governmental funds. Encumbrances (e.g., purchase orders, contracts) outstanding at year end are reported as restricted or assigned fund balances and do not constitute expenditures or liabilities because the commitments will be re -appropriated and honored during the subsequent year. B. ADDITIONAL ACTUARIAL INFORMATION Valuation Date: 10/01/2014 Notes: Actuarially determined contribution rates are calculated as of October 1 which is two years prior to the end of the fiscal year in which contributions are reported. -63- City of Okeechobee, Florida Notes to Required Supplementary Information B. ADDITIONAL ACTUARIAL INFORMATION (CONTINUED) Methods and Assumptions Used to Determine Contributions Rates: Actuarial Cost Method: Amortization Method: Remaining Amortization Period: Asset Valuation Method: Inflation: Salary Increases: Investment Rate of Return Retirement Age: Mortality: Notes: Police Officers' Pension Plan Aggregate N/A N/A 4-year smoothed market 2.75% 6.00%. including inflation 7.00% 100% when first eligible for Normal Retirement or DROP entry RP-2000 Combined Healthy Participant Mortality Table for males and females with mortality improvement projected to all future years after 2000 using Scale AA. The table was used with ages set ahead one year for the October 2013 actuarial valuation. See Discussion of Valuation Results on Page 1 of the October 2014 Actuarial Valuation Report issued April 9, 2015 by Gabriel Roeder Smith & Company. The age adjustment was eliminated for actuarial valuation as of October 1, 2014. Firefighters Pension Plan Aggregate N/A N/A 4-year smoothed market 2.75% 7.00%, including inflation 7.00% 100% when first eligible for Normal Retirement or DROP entry. RP-2000 Combined Healthy Participant Mortality Table for males and females with mortality improvement projected to all future years after 2000 using Scale AA. The table was used with ages set ahead one year for the October 2013 actuarial valuation. See Discussion of Valuation Results on Page 1 of the October 2014 Actuarial Valuation Report issued April 9, 2015 by Gabriel Roeder Smith & Company. The age adjustment was eliminated for actuarial valuation as of October 1, 2014. -64- I CARk° RIGGS & CRIINGRAM CPAs and Advisors Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 (321) 255-0088 (321) 259-8648 (fax) wvnv.cr#a.com INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS The Honorable Mayor and Members of the City Council of the City of Okeechobee, Florida We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Okeechobee, Florida, as of and for the year ended September 30, 2015, and the related notes to the financial statements, which collectively comprise the City of Okeechobee, Florida's basic financial statements, and have issued our report thereon dated June 17, 2016. Other auditors audited the financial statements of the Police Officers' and Firefighters' Pension Trust Funds and the City of Okeechobee and Okeechobee Utilities Authority Employees' Retirement System, as described in our report on the City of Okeechobee, Florida's financial statements. This report does not include the results of the other auditors' testing of internal control over financial reporting or compliance and other matters that are reported on separately by those auditors. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City of Okeechobee, Florida's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of - the City of Okeechobee, Florida's internal control. Accordingly, we do not express an opinion on the effectiveness of the City of Okeechobee, Florida's internal control. A deficiency in internal control exists when the design or operation of a control does not. allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our audit we did not -65- identify any deficiencies in internal control that we consider to be material weaknesses. We did identify a certain deficiency in internal control we consider to be a significant deficiency, described below. FINDINGS - FINANCIAL STATEMENTS AUDIT IC 2015-01 REVENUE RECOGNITION Criteria: Revenue should be recognized when it is earned and available. Condition: During the fiscal year 2015, thirteen months of revenue for state revenue sharing was recognized instead of twelve. Cause: The City recognized more revenue than earned during the fiscal year. Effect: Revenue was overstated by approximately $23,000 prior to an audit adjustment being recorded. Recommendation: We recommend that, on an annual basis, the City review that only twelve months of revenue is recorded for each revenue item that is remitted from the State. Management's Response: Year-end procedures will be adhered to, to ensure proper recording of receipted dollars in the appropriate year. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City of Okeechobee, Florida's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the result of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Melbourne, Florida June 17, 2016 -66- CARk* C R IINGRAM RIGGS & � CPAs and Advisors INDEPENDENT AUDITORS' MANAGEMENT LETTER The Honorable Mayor and Members of the City Council of the City of Okeechobee, Florida Report on the Financial Statements Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 (321)255-0088 (321) 259-8648 (fax) www.cricpa.com We have audited the financial statements of the City of Okeechobee, Florida as of and for the fiscal year ended September 30, 2015, and have issued our report thereon dated June 17, 2016. Auditors' Responsibility We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and Chapter 10.550, Rules of the Auditor General. Other Reports We have issued our Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards. Disclosures in those reports, which are dated June 17, 2016, should be considered in conjunction with this management letter. Prior Audit Findings Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. There were no findings and recommendations made in the preceding annual financial audit report. Official Title and Legal Authority Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for the primary government and each component unit of the reporting entity be disclosed in this management letter, unless disclosed in the notes to the financial statements. The legal authority of the City of Okeechobee, Florida and its component units are disclosed in the footnotes. Financial Condition Section 10.554(1)(i)5.a. and 10.556(7), Rules of the Auditor General, require that we apply appropriate procedures and report the results of our determination as to whether or not the City of Okeechobee, Florida has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and identification of the specific condition(s) met. In connection with our audit, we -67- determined that the City of Okeechobee, Florida did not meet any of the conditions described in Section 218.503(1), Florida Statutes. Pursuant to Sections 10.554(1)(i)5.c. and 10.556(8), Rules of the Auditor General, we applied financial condition assessment procedures. It is management's responsibility to monitor the City of Okeechobee, Florida's financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. Annual Financial Report Section 10.554(1)(i)5.b. and 10.556(7), Rules of the Auditor General, require that we apply appropriate procedures and report the results of our determination as to whether the annual financial report for the City of Okeechobee, Florida for the fiscal year ended September 30, 2015, filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2015. In connection with our audit, we determined that these two reports were in agreement. Other Matters Section 10.554(1)(i)2., Rules of the Auditor General, requires that we address in the management letter any recommendations to improve financial management. In connection with our audit, we did not have any such recommendations. Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address noncompliance with provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the financial statements that is less than material but which warrants the attention of those charged with governance. In connection with our audit, we did not have any such findings. Purpose of this Letter Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies, the members of the City Council, and applicable management, and is not intended to be and should not be used by anyone other than these specified parties. Melbourne, Florida June 17, 2016 CRIC A R R RIGGS & z. INGRAM CPAs and Advisors Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 (321)255-0088 (321) 259-8648 (fax) www.cricpa.com INDEPENDENT ACCOUNTANTS' REPORT ON COMPLIANCE WITH LOCAL GOVERNMENT INVESTMENT POLICIES The Honorable Mayor and Members of the City Council Of the City of Okeechobee, Florida We have examined the City of Okeechobee's compliance with the requirements of Section 218.415, Florida Statutes, Locol Government Investment Policies, during the year ended September 30, 2015. Management is responsible for the City of Okeechobee's compliance with those requirements. Our responsibility is to express an opinion on the City of Okeechobee's compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the City of Okeechobee's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the City of Okeechobee's compliance with specified requirements. In our opinion, the City of Okeechobee complied, in all material respects, with the aforementioned requirements for the year ended September 30, 2015. This report is intended solely for the information and use of management and the State of Florida Auditor General and is not intended to be and should not be used by anyone other than these specified parties. Melbourne, Florida M June 17, 2016 .• City of Okeechobee PROPOSED AMENDED 2015/2016 BUDGET GENERALFUND RECAPITULATION - REVENUE AND EXPENSES 2015/2016 2015/2016 Budget I PROPOSED F/Y Beginning Fund Balance S 3,744,185 $ 3,744,185 Rollforward dollars f'r PY Beginning Fund Balance REVENUES 97% AD VALOREM 7.9932 $ 1,868,924 $ 1,868,924 OTHER FEES $ 663,230 $ 681,363 INTERGOVERNMENTAL $ 1,330,382 $ 1,382,941 CHARGES FOR SERVICES $ 912,633 $ 941,698 FINES, FORFEITURES & PE $ 13,800 $ 15,695 USES OF MONEY & PROPEI $ 1,000 $ 1,000 OTHER REVENUES $ 69,299 $ 68,137 $ 4,859,268 $ 4,959,758 TRANSFERS - IN Public Facilities Fund (Transfer $ 350,000 $ 350,000 CDBG $ - S - Capital Pro' /Improvement Fun $ 899,441 $ 899,441 Capital Proj Impact Adm Fees S - $ - TOTAL REVENUES $ 6,108,709 $ 6,209,199 EXPENDITURES LEGISLATIVE $ 130,284 $ 147,284 EXECUTIVE $ 181,003 $ 188,783 CITY CLERK $ 222,937 $ 234,441 FINANCIAL SERVICES $ 268,723 $ 307,369 LEGAL COUNCIL $ 88,197 $ 75,697 GENERAL SERVICES $ 378,974 $ 386,799 LAW ENFORCEMENT $ 2,197,633 $ 2,203,767 FIRE PROTECTION $ 1,463,483 $ 1,490,873 ROAD & STREET FACILITII $ 1,177,475 $ 1,181,711 TOTAL GEN. OPER. EXPENDITURES $ 6,108,709 $ 6,216,724 FISCAL YEAR ENDING FUND BALANCE $ 3,744,1 85 1 $ 3,736,660 C:\Users\Robin\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content. Outlook\KJ640AXZ\Amended Budget GF Summary pge 6/16/2016 Exhibit 5 June 21, 2016 Page 1 � `4,�.Of•O F� To: From: RE: Date: V -,--'MORANDUM Mayor & City Council Marcos Montes De Oca, City Administrator India Riedel, Finance Director 2016 FY Mid Year Budget Amendments 06/21/16 BUDGET SUMMARY 2015 — 2016 Revenue Highlights �xh�bil-#_5 � Li 2,1 � 2.01(v ��►s bukcl a� • Ad valorem coming in as anticipated • Sales Tax Revenue seeing a higher than anticipated increase, 3 — 5 % change • Building Permits increase overall • Mobile Home revenues slightly decreased (2 yr cycle) • Increase in R&E for centennial completion of events and brick paver project GF Expenditure amendments • Incidental cost associated with Admin. Contract (Communication, dues, travel, fuel) • Added Fire Assessment Study • Amend R& M of Building- Termite eradication (City Hall and Fire Dept.) • Added monthly cost through the end of Fiscal Year for Dispatch relocation • R&M of Building & Equip. to reconfigure Station/relocation of dispatch • Overhaul of Engine 6 repairs and Ladder truck additions • Mosquito spraying budget increase • R&M Equip and Tire replacement additions within Public Works • Communication data reduction, (GIS/GPS not being implemented) • Reduction in fuel cost based on estimated per gallon change for departments Other fund amendments • Emergency communication (dispatch move); including: o Phone system, o Ethernet connection, o Server replacement with updated software • Carpet replacement @ Police Dept. • Admin vehicle, computer, mobile radio • Professional Grant services • Professional services-engineer/architect; City hall renovation and Fire bay configuration & Police Roof (amending amounts) • City hall renovation estimated increase from $48,000 to $63,000 • Amend Other Grant — TMDL to one (1) Grant for Taylor Creek Park in lieu of two (2) A`"°`°xFFrti City of Okeechobee r� r mm PROPOSED AMENDED 2015/2016 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2015/2016 2015/2016 Budget PROPOSED F/Y Beginning Fund Balance $ 3,744,185 $ 3,744,185 Rollforward dollars fr PY Beginning Fund Balance REVENUES 97% AD VALOREM 7.9932 $ 1,868,924 $ 1,868,924 OTHER FEES $ 663,230 $ 681,363 INTERGOVERNMENTAL $ 1,330,382 $ 1,382,941 CHARGES FOR SERVICES $ 912,633 $ 941,698 FINES, FORFEITURES & PE $ 13,800 $ 15,695 USES OF MONEY & PROPEI $ 1,000 $ 1,000 OTHER REVENUES $ 69,299 $ 68,137 $ 4,859,268 $ 4,959,758 TRANSFERS - IN Public Facilities Fund (Transfei $ 350,000 $ 350,000 CDBG $ - $ - Capital Proj /Im rovement Funi $ 899,441 $ 899,441 TOTAL REVENUES $ 6,108,709 $ 6,209,199 EXPENDITURES LEGISLATIVE $ 130,284 $ 147,284 EXECUTIVE $ 181,003 $ 189,283 CITY CLERK $ 222,937 $ 234,441 FINANCIAL SERVICES $ 268,723 $ 307,369 LEGAL COUNCIL $ 88,197 $ 75,697 GENERAL SERVICES $ 378,974 $ 386,799 LAW ENFORCEMENT $ 2,197,633 $ 2,203,767 FIRE PROTECTION $ 1,463,483 $ 1,483,873 ROAD & STREET FACILITI $ 1,177,475 $ 1,181,711 TOTAL GEN. OPER. EXPENDITURES $ 6,108,709 $ 6,210,224 FISCAL YEAR ENDING FUND BALANCE I $ 3,744,185 1 $ 3,743,160 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 1 ``ty.OF•ON£Frh tx� Ohm o a City of Okeechobee PROPOSED AMENDED 2015/2016 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2015/2016 2015/2016 Budget PROPOSED FUND BALANCE $ 3,744,185 $ 3,744,185 Rollforward dollars fr PY F/Y BEGINNING FUND BALANCE REVENUES TAXES: 311-1000 97% AD VALOREM @ 7.9932 $ 1,868,924 $ 1,868,924 TOTAL $ 1,868,924 $ 1,868,924 OTHER FEES: 312-5100 312-5200 314-1000 314-4000 314-8000 316-0000 319-0000 Fire Insurance Premium $ 50,100 $ 50,100 Casualty Insurance Prem Tax (Police) $ 67,000 $ 68,100 Utility Tax -Electric $ 427,000 $ 439,810 Utility Tax/Natural Gas $ 4,500 $ 17,678 Utility Tax/Propane $ 51,200 $ 33,721 Prof & Business Tax Receipt S 62,430 $ 67,554 Public Service Fee $ 1,000 $ 4,400 TOTAL $ 663,230 $ 681,363 INTERGOVERNMENTAL REVENUES: 335-1210 335-1400 335-1500 335-1800 312-6000 315.0000 335-2300 338-2000 SRS Cigarette Tax $ 189,091 $ 192,763 Mobile Home Licenses S 22,500 $ 21,020 Alcoholic Beverage Licenses $ 4,950 $ 5,200 1/2 Cent Sales Tax S 303,400 $ 318,770 1 Cent Sales Surtax S 592,941 $ 622,588 Communications Service Tax $ 210,000 $ 216,300 Firefighters Supplement $ 2,400 $ 1,200 County Business Licenses $ 5,100 $ 5,100 TOTAL $ 1,330,382 $ 1,382,941 CHARGES FOR CURRENT SERVICES 322-0000 322-1000 323-1000 323-4000 323-7000 329-0000 341-2000 341-3000 341-4000 343-4010 Building & Inspections Fees $ 68,500 S 82,900 Exception & Zoning Fees $ 500 $ 2,333 Franchise -Electric $ 372,300 $ 375,422 Franchise -Natural Gas S 3,450 $ 7,095 Franchise -Solid Waste S 100,400 $ 103,450 Plan Review Fees $ 1,500 $ 4,515 Alley/Street Closing Fees $ 500 S 500 Map Sales $ 25 $ 25 Photocopies $ 25 $ 25 Solid Waste Collection Fees-Resd. $ 365,433 $ 365,433 TOTAL $ 912,633 $ 941,698 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 2 4`,sy.or.pN�Fc�o City of Okeechobee PROPOSED AMENDED � 91 2015/2016 BUDGET GENERAL FUND RECAPITULATION - REVENUE ANI 2015/2016 1 2015/2016 Budget I PROPOSED FINES, FORFEITURES & PENALTIES: 351-1000 351-2000 351-3000 351-4000 351-5000 354-1000 Court Fines S 8,425 $ 8,674 Radio Comm. Fee $ 3,200 $ 4,562 Law Enforcement Education $ 1,250 $ 1,384 Investigation Cost Reimbursement $ 925 $ 925 Unclaimed Evidence $ S - Ordinance Violation Fines $ $ 150 TOTAL $ 13,800 1 $ 15,695, USES OF MONEY & PROPERTY: 361-1000 361.3000 364-1000 Interest Earnings $ 1,000 $ 1,000 Investment Earnings $ - $ - Surplus City Property $ - $ TOTAL $ 1000 $ 1000 OTHER REVENUES: 334-2000 334-3000 343-9000 343-9100 343-9200 366-1000 369-1000 369-4000 369-5000 383-0000 Public Safety Grant $ 2,400 $ 1,791 Special Purpose Grant $ - $ DOT Hwy Maint.Landscape/Mowing $ 8,532 $ 8,532 DOT Master Traffic Signals Maint. $ 15,064 $ I5,064 DOT Maint. Lights & Lights Contract $ 28,953 $ 28,953 Other Revenues $ 10,000 $ 5,440 Miscellaneous $ 2,000 $ 2,386 Code Enforcement Fine $ 500 $ 3,200 Police Accident Reports $ 1,850 $ 2,771 Capital Lease Proceeds $ - $ - TOTAL $ 69,299 1 $ 68,137 OPERATING TRANSFER -IN: 381-1000 Capital Project Improvements (Transfer -In) $ 899,441 $ 899,441 CDBG Fund (Transfer -In) Public Facilities Improvement (Transfer -In) $ 3501000 $ 350,000 TOTAL $ 1,249,441 $ 1,249,441 TOTAL REVENUE & OTHER FUNDING SOURCES 1 $ 6,108,709 1 $ 6,209,199 OPERATING TRANSFERS - OUT Due From CDBG $ $ - Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 3 ``Sq.Of •OKEFfy City of Okeechobee PROPOSED AMENDED * ' µ 2015/2016 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) 2015/2016 BUDGET 2015/2016 PROPOSED 1100 EXECUTIVE SALARIES $ 46,100 $ 46,100 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 2100 F►CA S 3,255 $ 3,255 2200 RETIREMENT $ 3,650 $ 3,650 2300 LIFE AND HEALTH INSURANCE $ 17,784 $ 17,784 2400 1 WORKERS COMPENSATION $ 225 $ 225 TOTAL PERSONNEL COSTS: $ 71,014 $ 71,014 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 4 City of Okeechobee PROPOSED AMENDED d � 2015/2016 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2015/2016 2015/2016 BUDGET PROPOSED 3400 OTHER CONTRACT SERVICES $ 18,000 $ 18,000 4000 TRAVEL AND PER DIEM $ 2,000 $ 2,000 4100 COMM. & FREIGHT $ 3,200 $ 3,200 4500 INSURANCE $ 3,030 $ 3,030 4609 REPAIR & MAINTENANCE $ 400 $ 400 4901 EDUCATION $ 1,500 $ 1,500 4909 MISCELLANEOUS $ 1,000 $ 1,000 5400 BOOKS, PUBLICATIONS, ETC $ 1,200 $ 1,200 8100 SHARED SERVICES $ 8,940 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ $ 8201 INTERLOCAL PART. w/IRSC $ $ 8202 LOCAL COMMUN►TY REQUEST $ 10,000 $ 10,000 574-8300 TOURISM/ECO. DEV/CENTENNIAL $ 10,000 $ 27,000 TOTAL SUPPLIES AND OTHER SERVICES $ 59,270 $ 76,270 GRAND TOTAL FOR DEPARTMENT $ 130,284 1 $ 147,2841 574-8300 Increased based on dollars donated and spent for all events and balance of the brickpaver project A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 5 City of Okeechobee $` PROPOSED AMENDED 2015/2016 BUDGET General Fund - 001 DEPARTMENT: EXECUTIVE (0512) PERSONNELCOST: 2015/2016 PROPOSED 2015/2016 PROPOSED 1 100 EXECUTIVE SALARIES $ 77,975 $ 80,525 1200 REGULAR SALARIES $ 42,079 $ 42,179 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 2100 FICA $ 9,504 $ 9,504 2200 RETIREMENT $ 15,905 $ 15,905 2300 LIFE AND HEALTH INSURANCE $ 17,654 $ 17,654 2400 WORKERS COMPENSATION $ 652 $ 652 TOTAL PERSONNEL COSTS: $ 163,769 $ 166,419 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 6 City of Okeechobee PROPOSED AMENDED 91, 2015/2016 BUDGET General Fund - 001 DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2015/2016 PROPOSED 2015/2016 PROPOSED 4000 TRAVEL AND PER DIEM $ 1,500 $ 3,250 4100 COMM. & FREIGHT $ 3,405 $ 4,005 4400 RENTALS & LEASES $ 2,104 $ 2,104 4500 INSURANCE $ 3,460 $ 3,460 4600 R&M VEHICLES $ 500 $ 1,000 4609 R&M EQUIPMENT $ 1,405 $ 1,405 4901 EDUCATION $ 100 $ 600 4909 MISCELLANEOUS $ 500 $ 500 5100 OFFICE SUPPLIES $ 800 $ 800 5200 OPERATING SUPPLY $ 1,200 $ 1,200 5201 FUELANDOIL $ 1,160 $ 2,340 5400 BOOKS, PUBLICATIONS, ETC $ 1,100 $ 21200 6400 EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 17,234 $ 22,864 GRAND TOTAL FOR DEPARTMENT 1 $ 181,003 $ 189,283 1100 Amended based on contract 4000 Amend travel 4100 Amend based on contract 4600 Amend based on deductible for insurance 4901 Increase based on conferences 5201 Amend number of gallons to 720 5400 Amended based on dues, books and subscription increases A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 7 City of Okeechobee r PROPOSED AMENDED ' 2015/2016 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2015/2016 BUDGET 2015/2016 PROPOSED 1 100 EXECUTIVE SALARIES $ 60,306 $ 60,306 1200 REGULAR SALARIES $ 37,582 $ 46,582 1300 OTHER SALARIES $ 27,885 $ 27,885 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 2100 FICA $ 9,621 $ 10,540 2200 RETIREMENT $ 12,215 $ 13,800 2300 LIFE AND HEALTH INSURANCE S 17,578 $ 17,578 2400 WORKERS COMPENSATION S 560 $ 560 TOTAL PERSONNEL COSTS: $ 165,747 $ 177,251 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 8 City of Okeechobee PROPOSED AMENDED * 91 * 2015/2016 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2015/2016 BUDGET 2015/2016 PROPOSED 3103 MUNICIPAL CODE $ 4,500 $ 4,500 3400 OTHER CONTRACTUAL SERVICES S 9,000 $ 9,000 4000 TRAVEL AND PER DIEM $ 3,000 $ 3,000 4100 COMM. & FREIGHT $ 2,300 $ 2,300 4500 INSURANCE S 5,190 $ 5,190 4609 R&M EQUIPMENT S 7,100 S 7,100 4900 ADVERTISING/OTHER CHARGES S 15,000 S 15,000 4901 EDUCATION $ 1,100 S 1,100 4909 MISCELLANEOUS/ELECTION $ 6,000 $ 6,000 5100 OFFICE SUPPLIES $ 2,000 $ 2,000 5400 BOOKS, PUBLICATIONS, ETC S 2,000 $ 2,000 TOTAL SUPPLIES AND OTHER SERVICES $ 57,190 $ 57,190 GRAND TOTAL FOR DEPARTMENT $ 222,937 $ 234,441 1200 Leave payout based one an employee change A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 9 City of Okeechobee PROPOSED AMENDED 2015/2016 BUDGET General Fund - 001 DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2015/2016 BUDGET 2015/2016 PROPOSED 2300 HEALTH INSURANCE $ 8,640 $ 8,640 3100 PROFESSIONAL SERVICES S 50,597 $ 50,597 3300 LEGAL COST $ 25,000 $ 12,500 4000 TRAVEL AND PER DIEM $ 800 $ 800 4100 COMM. AND FREIGHT SERVICES $ 1,010 $ LOW 4609 R&M EQUIPMENT $ 750 $ 750 4901 EDUCATION $ 750 $ 750 5100 OFFICE SUPPLIES $ 150 $ 150 5400 MEMBERSHIP & SUBSCRIPTIONS $ 500 $ 500 TOTAL SUPPLIES AND OTHER SERVICES $ 88,197 $ 75,697 GRAND TOTAL FOR DEPARTMENT 1 $ 88,197 1 $ 75,697 3300 Reduction in Legal Cost A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 10 City of Okeechobee e `= PROPOSED AMENDED 2015/2016 BUDGET General Fund - 001 DEPARTMENT: FINANCE (0513) PERSONNEL COST: 2015/2016 BUDGET 2015/2016 PROPOSED 1100 EXECUTIVE SALARIES $ 57,078 $ 57,078 1200 REGULAR SALARIES $ 69,546 $ 69,546 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA $ 9,880 $ 9,880 2200 RETIREMENT $ 16,160 $ 16,160 2300 LIFE AND HEALTH INSURANCE $ 25,629 $ 25,629 2400 WORKERS COMPENSATION $ 715 $ 715 2500 1 UNEMPLOYMENT TAXES $ - $ TOTAL PERSONNEL COSTS: $ 179,008 $ 179,008 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 11 tOF '-Ok, b City of Okeechobee PROPOSED AMENDED ' 2015/2016 BUDGET General Fund - 001 DEPARTMENT: FINANCE (513) SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 BUDGET PROPOSED 3200 ACCOUNTING & AUDIT $ 36,800 $ 36,800 3400 OTHER CONTRACTUAL SERVICES $ 12,000 $ 50,646 4000 TRAVEL AND PER DIEM $ 1,750 $ 1,750 4100 COMM. & FREIGHT $ 2,800 $ 2,800 4500 INSURANCE $ 6,060 $ 6,060 4609 R&M EQUIPMENT $ 13,905 $ 13,905 4901 EDUCATION $ 850 $ 850 4909 MISCELLANEOUS $ 100 $ 100 5100 OFFICE SUPPLIES $ 1,200 $ 1,200 5200 OPERATING SUPPLY $ 14,100 $ 14,100 5400 BOOKS, PUBLICATIONS, ETC $ 150 $ 150 6400 EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 89,715 $ 128,361 TOTAL COST: I $ 268,723 1 $ 307,369 3400 Adding Fire Assessment Study with Burton & Assoc., $38646 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 12 City of Okeechobee ti ohm a PROPOSED AMENDED 2015/2016 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2015/2016 BUDGET 2015/2016 PROPOSED 1200 REGULAR SALARIES $ 66,934 $ 66,934 1300 OTHER SALARY S - $ - 1400 OVERTIME $ $ 1510 LONGEVITY/SERVICE INCENTIVE $ - $ 2100 FICA $ 5,225 $ 5,225 2200 RETIREMENT $ 8,675 $ 8,675 2300 LIFE AND HEALTH INSURANCE $ 16,650 $ 16,650 2400 WORKERS COMPENSATION $ 520 $ 520 Unemployment $ - $ - TOTAL PERSONNEL COSTS: $ 98,004 $ 98,004 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 13 City of Okeechobee PROPOSED AMENDED 2015/2016 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (519) SUPPLIES & OTHER SERVICES 2015/2016 BUDGET 2015/2016 PROPOSED 3100 PROFESSIONAL SERVICES S 122,250 $ 125,250 3400 OTHER CONTRACTUAL SERVICES $ 93,896 $ 93,896 4000 TRAVEL AND PER DIEM S 4,960 $ 4,960 4100 COMM. & FREIGHT $ 2,360 $ 2,360 4300 UTILITIES $ 10,685 $ 10,685 4400 RENTALS AND LEASES $ 3,787 $ 3,787 4500 INSURANCE $ 17,176 $ 17,176 4600 R&M VEHICLES $ - $ 1,000 4609 R&M EQUIPMENT $ 13,956 $ 17,456 4901 EDUCATION $ 300 $ 300 4909 MISCELLANEOUS $ 300 S 300 5100 OFFICE SUPPLIES $ 2,900 $ 2,900 5200 OPERATING SUPPLY S 1,900 $ 1,900 5201 FUEL AND OIL $ - $ 325 5204 POSTAGE & SUPPLIES $ 6,300 $ 6,300 5400 BOOKS, PUBLICATIONS, ETC $ 200 $ 200 TOTAL SUPPLIES AND OTHER SERVICES $ 280,970 $ 288,795 GRAND TOTAL FOR DEPARTMENT 1 $ 378,974 1 $ 386,799 3100 Amendment based on increase in Planning & Zoning work W/I City 4609 Termite Treatment @ City hall $3500 4600 Added based on administration vehicle being added for citywide use 5201 Added based on administration vehicle being added for citywide use A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 14 4`S�Af•OKffC� ..,... ... City of Okeechobee ° PROPOSED AMENDED b O 2015/2016 BUDGET General Fund - 001 DEPARTMENT: POLICE (0521) PERSONNEL COST: 2015/2016 BUDGET 2015/2016 PROPOSED 1100 EXECUTIVE SALARIES S 109,885 $ 109,885 1200 REGULAR SALARIES S 957,675 $ 957,675 1201 HOLIDAY PAY $ - $ - 1202 OFFICERS HOLIDAY PAY $ 26,745 $ 26,745 1300 OTHER SALARY $ 30,750 $ 30,750 1400 OVERTIME $ 13,998 $ 13,998 1403 OFFICERS OVERTIME PAY $ 66,500 $ 69,500 1501 AUXILIARY PAY $ 1,200 $ 1,200 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 1520 OFFICERS LONGEVITY/SERVICE $ 2,000 $ 2,000 1540 CAREER EDUCATION $ 13,350 $ 13,350 2100 FICA $ 94,081 $ 94,081 2200 RETIREMENT $ 290,840 $ 290,840 2300 LIFE AND HEALTH INSURANCE $ 225,179 $ 225,179 2400 WORKERS COMPENSATION $ 40,125 $ 40,125 2500 UNEMPLOYMENT COMP. $ $ - TOTAL PERSONNEL COSTS: $ 1,872,328 1 $ 1,875,328 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 15 City of Okeechobee �� aT 6 PROPOSED AMENDED * 91 . 2015/2016 BUDGET General Fund - 001 DEPARTMENT: POLICE (0521) SUPPLIES &OTHER SERVICES 2015/2016 2015/2016 PROPOSED PROPOSED 3100 PROFESSIONAL SERVICES $ 20,608 S 20,608 3400 OTHER CONTRACTURAL SERVICES $ 25,347 $ 33,541 4000 TRAVEL AND PER DIEM $ 5,000 $ 5,000 4100 COMM. & FREIGHT $ 34,600 $ 34,050 4300 UTILITIES $ 16,275 $ 16,275 4400 RENTALS AND LEASES $ 5,420 $ 5,420 4500 INSURANCE $ 46,950 $ 46,950 4600 R&M VEHICLES $ 10,000 $ 10,000 4609 R&M EQUIPMENT $ 20,330 $ 25,670 4700 PRINTING $ 2,000 $ 2,000 4901 EDUCATION -RESTRICTED $ 4,500 $ 4,500 4902 EDUCATION - NON -RESTRICTED $ 4,500 $ 4,500 4909 MISCELLANEOUS $ 1,500 $ 1,500 5100 OFFICE SUPPLIES $ 5,000 $ 5,000 5101 DETECTIVE SUPPLIES $ 3,000 $ 3,000 5102 INVESTIGATION FEES $ 1,800 $ 1,800 5200 OPERATING SUPPLY $ 17,400 $ 17,400 5201 FUEL AND OIL $ 73,875 $ 64,025 5202 OPERATING SUPPLIES (TIRES) $ 7,000 $ 7,000 5203 UNIFORMS/PATCHES $ 15,300 $ 15,300 5400 BOOKS, PUBLICATIONS, ETC $ 2,500 $ 2,500 8300 PUBLIC SERVICE GRANT S 2,400 S 2,400 8301 FDOT -Traffic Safety Grant $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 325,305 $ 328,439 GRAND TOTAL FOR DEPARTMENT I $ 2,197,633 1 $ 2,203,767 1403 Special detail increase compensated for add'1 officer OT (officers working as dispatch) 3400 5 ninths Maintenance of Ethernet connection, $5320 Annual phone support & onsite tech, $2874 4609 Move of Dispatch (relocate computer, Backup recorder, Reconfg. reception area and add phone/buzzer in lobby 5201 Adjusting per gallon cost to $3.25 from $3.75 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 16 f'°kfCity of Okeechobee `b PROPOSED AMENDED 91 2015/2016 BUDGET General Fund - 001 DEPARTMENT: FIRE (0522) PERSONNEL COST: 2015/2016 BUDGET 2015/2016 PROPOSED 1100 EXECUTIVE SALARIES $ 69,247 $ 69,247 1200 REGULAR SALARIES $ 638,806 $ 638,806 1201 HOLIDAY PAY S 24,646 $ 24,646 1300 OTHER SALARY $ 27,815 $ 27,815 1400 OVERTIME $ 33,670 $ 33,670 1401 OVERTIME PAY/ANNUAL & SICK $ 57,200 $ 57,200 1402 DISPATCHER OVERTIME $ 9,500 $ 6,500 1501 VOLUNTEER PAY $ 12,000 $ 12,000 1510 LONGEVITY/SERVICE INCENTIVE $ - $ 1540 CAREER EDUCATION $ 2,400 $ 2,400 2100 FICA S 67,158 $ 67,158 2200 RETIREMENT $ 172,815 $ 172,815 2300 LIFE AND HEALTH INSURANCE $ 114,324 $ 114,324 2400 WORKERS COMPENSATION $ 37,350 $ 37,350 2500 UNEMPLOYMENT -COMPENSATION $ $ - TOTAL PERSONNEL COSTS: 1 $1,266,931 1 $1,263,931 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 17 City of Okeechobee 6 � PROPOSED AMENDED • k ' k 2015/2016 BUDGET General Fund - 001 DEPARTMENT: FIRE (0522) SUPPLIES & OTHER SERVICES 2015/2016 2015/2016 BUDGET PROPOSED 3100 PROFESSIONAL SERVICES $ 7,800 $ 7,800 3102 PROF SERV (PHYS FOR SCBA) $ 3,800 $ 3,800 3103 WELLNESS PROGRAM $ 3,360 $ 3,360 3400 OTHER CONTRACTUAL SERVICES $ 2,450 $ 2,450 4000 TRAVEL, AND PER DIEM $ 3,500 $ 3,500 4100 COMM. & FREIGHT $ 14,366 $ 14,366 4300 UTILITIES $ 14,175 $ 14,175 4400 RENTALS AND LEASES $ 2,400 $ 2,400 4500 INSURANCE S 28,876 $ 28,876 4600 R&M VEHICLES $ 22,500 $ 40,000 4609 R&M BUILDING & EQUIPMENT $ 24,800 $ 32,000 4700 PRINTING S 600 S 600 4901 EDUCATION $ 12,000 $ 12,000 4902 PUBLIC EDUCATION & FIRE PREY. $ 1,500 $ 1,500 4903 CODE ENFORCEMENT $ 9,000 $ 9,000 4905 TRAINING & MATERIALS $ 3,500 $ 3,500 4909 MISCELLANEOUS S 400 $ 400 5100 OFFICE SUPPLIES $ 2,200 $ 2,200 5200 OPERATING SUPPLY $ 11,825 $ 11,825 5201 FUEL AND OIL S 10,500 $ 9,190 5202 OPERATING SUPPLIES (TIRES) $ 5,000 $ 5,000 5203 UNIFORMS/PATCHES $ 8,000 $ 8,000 5203 WIILDLAND GEAR/Bunker Gear $ - $ - 5400 BOOKS, PUBLICATIONS, ETC $ 4,000 $ 4,000 $ - $ TOTAL SUPPLIES AND OTHER SERVICES: 1 $ 196,552 $ 219,942 GRAND TOTAL FOR DEPARTMENT 1 $ 1,463,483 $ 1,483,873 1400 Decreasing Dispatch OT moving to PD Overtime 4600 Major unforeseen repairs to Engine 7, $20000; 4609 Ladder truck hydraulics/welding, $5000 4609 Termite treatment, $3200; Damage from sewer pipes backing up, S4000 5201 Adjusting per gallon cost to $3.25 from $3.75; diesel $3.50 from $4.00 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 18 City of Okeechobee 6 PROPOSED AMENDED 2015/2016 BUDGET General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 2015/2016 BUDGET 2015/2016 PROPOSED 1100 EXECUTIVE SALARIES $ 139,500 $ 139,500 1200 REGULAR SALARIES $ 304,505 $ 295,400 1300 OTHER SALARIES $ 22,000 $ 22,000 1400 OVERTIME S 2,971 $ 2,971 1510 LONGEVITY/SERVICE INCENTIVE $ - $ 2100 FICA $ 36,967 $ 36,967 2200 RETIREMENT $ 55,004 $ 55,004 2300 LIFE AND HEALTH INSURANCE $ 78,806 $ 78,806 2400 WORKERS COMPENSATION $ 29,840 $ 29,840 2500 UNEMPLOYMENT COST $ - $ - TOTAL PERSONNEL COSTS: $ 669,593 1 $ 660,488 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 19 > City of Okeechobee Q PROPOSED AMENDED 2015/2016 BUDGET General Fund - 001 DEPARTMENT- PURI,IC WORKfi ((K41) 2015/2016 2015/2016 PROPOSED PROPOSED 3100 PROFESSIONAL SERVICES $ 5,000 $ 5,000 3400 OTHER CONTRACTUAL SERVICES $ 2,800 $ 2,800 3401 GARBAGE COLLECTION FEE $ 362,433 $ 366,524 4000 TRAVEL AND PER DIEM $ 2,000 S 2,000 4100 COMM. & FREIGHT $ 6,500 $ 5,500 4300 UTILITIES $ 18,500 $ 18,500 4400 RENTALS & LEASES $ 750 $ 1,250 4500 INSURANCE $ 33,949 $ 33,949 4600 R&M VEHICLES $ 6,000 S 8,000 4609 R&M BUILDING & EQUIPMENT $ 14,000 $ 18,500 4901 EDUCATION $ 3,000 $ 3,000 4909 MISCELLANEOUS $ 500 $ 500 5100 OFFICE SUPPLIES $ 750 $ 750 5200 OPERATING SUPPLY $ 6,500 $ 6,400 5201 FUEL AND OIL $ 31,200 $ 27,050 5202 OPERATING SUPPLIES (TIRES) $ 3,500 $ 5,750 5203 UNIFORMS $ 7,500 $ 6,750 5204 DUMPING FEES $ 500 $ 500 5205 MOSQUITO CONTROL $ 2,000 $ 8,000 5300 ROAD MATERIALS/SUPPLIES $ - $ - 5400 BOOKS, PUBLICATIONS, ETC $ 500 $ 500 $ $ TOTAL SUPPLIES AND OTHER SERVICES: $ 507,882 $ 521,223 GRAND TOTAL FOR DEPARTMENT $ 1,177,475 $ 1,181,711 1200 Includes possible payout of retired employee 3401 Calculations difference from beginning of budget year 4100 Removing increase (due to need for wireless data requirements for GIS/GPS project) 5202 Tire replacement needed for FY 16 (incr. based on need) 5201 Reducing per gallon estimates for fuel cost, S3.25 gas and $3.50 diesel A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 20 City of Okeechobee PROPOSED AMENDED 2015/2016 BUDGET Public Facility Fund-301 Public Facility Fund (Transportation) 2011/2016 1 2/115/2016 BUDGET PROPOSED IF/Y BEGINNING FUND BALANCE 1 $ 415,659 1 $ 415,658 1 REVENUES 301-313.4100 LOCAL OPTION GAS TAX $ 327,944 $ 327,944 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 206,680 $ 206,680 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 67,500 $ 67,500 301-312.3000 NINTH CENT FUEL TAX $ 55,900 $ 55,900 301-335.4100 MOTOR FUEL TAX REBATE $ 2,570 $ 2,570 301-361.1000 SCOP Funding $ 57,750 $ 57,750 301-361-1000 INTEREST EARNINGS $ 350 $ 350 301-369.1000 MISCELLANEOUS $ $ TOTAL REVENUES 718,694 718,694 EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ 25,000 $ 25,000 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICE $ 77,700 $ 77,700 301-549-4300 PUBLIC FAC. UTILITIES $ 87,300 $ 87,300 301-549-4609 REPAIR & MAINTENANCE $ 17,500 $ 17,500 301-549-4909 MISC-PARK HOLIDAY LIGHTS $ 2,000 $ 2,000 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 70,000 $ 70,000 301-549-6300 PUBLIC FAC IMPROVEMENTS $ 335,000 $ 335,000 301-549-6301 SCOP IMPROVEMENTS $ 57,750 $ 57,750 301-549.6302 PUBLIC FAC BEAUTIFICATION $ 5,000 $ 5,000 301-549.6400 IPUBLIC FAC. MACHINERY & EQUIP $ 85,300 $ 75,000 TOTAL EXPENSES $ 762,550 $ 752,250 Transfer to General Fund 1 $ 350,000 1 $ 350,000 F/V ENDING FUND BALANCE I $ 21,802 1 $ 32,102 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 21 .aFa �SK.KpFey mm City of Okeechobee :y PROPOSED AMENDED 2015/2016 BUDGET PROPOSED FISCAL YEAR (2015-2016) DETAIL 301-549-6301 SW 8th & SW 2nd SCOP Project higher than expected overage will be expensed through 549-6300 ($32,000) 301-549-640C Removal of GTS/GPS data software system A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 22 om City of Okeechobee w9_ PROPOSED AMENDED 2015/2016 BUDGET Appropriations Grant RECAPITULATION - REVENUE & EXPENSES 2015/2016 1 2011/2016 Budget PROPOSED IF/Y BEGINNING FUND BALANCE 1 $ - I $ - I REVENUES 307-334.3900 307-361.1000 307-381.0000 Appropriation Funds $ 300,000 $ 300,000 Interest Earnings $ - $ - TRANSFER IN -CAPITAL FUND RESERVES $ 17,000 $ 9,500 TOTAL REVENUES $ 317,000 $ 309,500 EXPENDITURES 307-559.3100 307-559.3102 307-559.4909 307-559.6300 PROFESSIONAL SERVICES -Engineering Services $ - $ - PROFESSIONAL SERVICES-Grnt Admin $ 9,000 $ 9,000 ADMINISTRATIVE SERVICES $ 500 $ 500 STREET IMPROVEMENTS/ADDITIONS $ 300,000 $ 300,000 TOTAL EXPENSES1 $ 309,500 1 $ 309,500 F/Y ENDING FUND BALANCE $ 7,500 $ 334-3900 Storniwater/Canal Grant ($100,00 Carryover) + $200,000 added grant A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 23 City of Okeechobee fl PROPOSED AMENDED s 9 2015/2016 BUDGET FDOT-GRANT RECAPITULATION - REVENUE & EXPENSES F/Y BEGINNING FUND BALANCE REVENUES 308-331-3900 308-369.1000 308-381.0000 2015/2016 2015/2016 Budget PROPOSED $ - $ 500 FDOT Grant $ $ Misc. Revenue $ $ TRANSFER IN -CAPITAL RESERVES $ $ TOTAL REVENUES $ $ EXPENDITURES 308-549.3100 308-549.3102 308-549.4909 308-549.4609 308-549.6300 PROFESSIONAL SERVICES $ $ ADMINISTRATIVE SERVICES $ $ MISCELLANEOUS $ $ REPAIR & MAINTENCE $ $ STREET MEDIAN IMPROVEMENTS $ $ Thansfer/return to General Fund $ 500 TOTAL EXPENSES $ I $ 500 F/Y ENDING FUND BALANCE $ $ 331-3900 Landscape Grant US98/US441 Closeout A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 24 Gh�.of.oKFt.Cy4 ..... City of Okeechobee PROPOSED AMENDED � 9 2015/2016 BUDGET Other Grants RECAPITULATION - REVENUE & EXPENSEf FN BEGINNING FUND BALANCE REVENUES 302-33 1.3903 302-331.3905 302-361.1000 302-381.0000 302-381.0000 2015/2016 2015/2016 Budget PROPOSED TMDLGrant $ 403,838 $ 183,630 Section 319 Grant $ - $ - Interest Earnings $ - $ - TRANSFER IN -CAPITAL ASSIGNED FUNDS $ 300,000 $ 300,000 TRANSFER IN -CAPITAL FUND RESERVES $ 65,162 1 $ 65,162 TOTAL REVENUES1 $ 769,000 1 $ 548,792 EXPENDITURES 302-2552.3100 302-2552.3200 302-2552.4609 302-2552.4609 302-2552.4909 302-2000-4909 302-2752.3100 302-2752.3200 302-2752.4909 302-2752.4609 302- PROFESSIONAL SERVICES $ $ ADMINISTRATIVE SERVICES $ $ TEMPORARY RELOCATION $ $ HOUSING REHAB DEMO/REPL/RELOC $ $ MISCELLANEOUS $ $ - MISCELLANEOUS - BANKING EXP PROFESSIONAL SERVICES $ 28,000 $ 38,520 ADMINISTRATIVE SERVICES $ 5,000 $ 5,000 MISCELLANEOUS $ 1,000 $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ - $ - Park and Canal Improvements $ 735,000 $ 504,272 TOTAL EXPENSES $ 769,000 $ 548,792 F/V ENDING FUND BALANCE I $ $ DUE TO GENERAL FUND $ - $ 331-3200 Grant related project Taylor Creek Park TMDL Grant $183,630; Matching, $183,630 A Proposed Amended Budget 2015-2016.xisx6/21/20168:56 AM Page 25 City of Okeechobee PROPOSED AMENDED 2015/2016 BUDGET CAPITAL PROJECTS IMPROVEMENT FUND 1015/2016 1 1015/2016 BUDGET PROPOSED F/Y BEGINNING FUND BALANCE $ 5,957,923 $ 5,957,923 REVENUES 304-383.0000 304-364.1000 304-361.1000 304-369.1000 DISPOSITION OF FIXED ASSETS $ 237,600 $ 246,000 INTEREST EARNINGS $ 5,200 $ 4,000 MISCELLANEOUS $ 500 $ 500 TOTAL. REVENUES $ 243,300 1 $ 250,500 EXPENDi,CURES 304-549-3100 Professional Services $ 25,000 $ 40,800 304-512-6400 ADMINISTRATION CAPITAL.. $ 1,250 $ 30,562 304-513-3100 Professional Services $ - $ 22,000 304-529-4600 REPAIR & MAINTENANCE $ 50,000 $ 50,000 304-513-6400 FINANCE CAPITAL $ 1,500 $ 1,500 304-519-6400 GENERAL SERVICES CAPITAL $ 96,500 $ 114,500 304-521-6400 LAW ENFORCEMENT CAPITAL $ 340,200 $ 419,372 304-522-6400 FIRE PROTECTION CAPITAL $ 50,200 $ 50,200 304-541-6400 PUBLIC WORKS CAPITAL $ 3,500 $ 3,500 304-549-6401 PARKS CAPITAL IMPROVEMENT $ 100,000 $ 100,000 304-549-6402 MEDIAN REPLACEMENT & ROW $ 100,000 $ 100,000 304-584.6400 FUTURE CAPfI AL PROJECTS $ 50,000 $ 50,000 304-2512-6400 CLERK CAPITAL. $ $ 304-584,7100 PRINCIPAL $ $ 304-584.7200 INTEREST $ TOTAL EXPENDITURES $ 818,150 $ 982,434 TRANSFER IN FROM GENERAL FUND TRANSFER IN FROM FORMER CAPI CAL PROJ- TOTAL TRANSFER IN F/Y ENDING F TRANSFER OUT TO Other Funds $ 382,162 $ 382,162 TRANSFER OUT TO GENERAL FUND $ 899,441 $ 899,441 "TOTAL TRANSFER OUT $ 1,281,603 $ 1,281,603 ASSIGNED FUND BALANCE (FUTURE CAPITAL PROJECTS) TOTALASSIGNED FUND BALANCE $ $ LIND BALANCE $ 4,1411,470 1 $ 3,944,386 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 26 City of Okeechobee PROPOSED AMENDED 2015/2016 BUDGET Proposed Fiscal Year 2015/2016 (Detail) 549-3100 Amend line to reflect professional services: Police Dept Roof; $25,080; Fire Dept. Bay, $5,400; city hall reno. $9,600 513- u} Adding Professional Grant Services Contract, anticipated 4 submittals 521-6400 Add Carpeting $7440; Removal of 1 computer Emergency Dispatch relocation: Server and upgrade Spillman for CAD system Century Link Phone System 512-6400 Admin Vehicle, $24,332; Computer hardware, $2,470; Mobile Rad, $3,760 519-6400 Estimated cost of renovation of City Hall, $62,300, (ADDED $18,000) Walkway dollars incorporated the City's cost met. signage replacement A Proposed Amended Budget 2015-2016.xisx6/21/20168:56 AM Page 27 A City of Okeechobee 9_ PROPOSED AMENDED 2015/2016 BUDGET LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES 2015/2016 2015/2016 BUDGET I PROPOSED F/Y BEGINNING FUND BALANCE $ 2,995 1 S 2,995 REVENUES 601-351.1000 601-351.2000 601-3 54.1000 601-361.1000 601-369-1000 CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. $ 500 S 500 INTEREST EARNINGS MISCELLANEOUS TOTAL REVENUE $ 500 1 $ 500 EXPENDITURES 601-529.4909 601-549.6300 601-549.6400 LAW ENF. SPECIAL MISC. $ 250 $ 250 LAW ENF. SPECIAL IMPROVE $ - $ - LAW ENE SPECIAL MACH & 1 $ 1,500 S 1,500 TOTAL EXPENDITURES 1,750 1,750 F/Y ENDING BALANCES I $ 1,745 1 $ I,745 A Proposed Amended Budget 2015-2016.xlsx6/21/20168:56 AM Page 28 0610912016 14:55 Okeechobee Citv Hall (FAX)E63 76316E6 F.UW DocuSign Envelope ID: 246C49F0-E858-4692-9188-02- "C039CFF Exhibit 6 June 21, 2106 Contract No. 160402447367 Products and Services Agreement This Products and Services Agreement ("Agreement") between CENTURYLINK SALES SOLUTIONS, INC., as contracting agent on behalf of the applicable affiliated entities providing the Products and Services ("CenturyLink") and CITY OF OKEECHOBEE ("Customer") sets forth the terms and conditions for CenturyLink's provision of those Products and Services to Customer. Electronic signatures on this Agreement will be accepted only in the form and manner prescribed by CenturyLink. 1. PRODUCTS. CenturyLink will sell to Customer the Products listed on the Products List, attached and Incorporated by this reference. 2. SERVICES. CenturyLink will sell to Customer the Services listed on the Services List, attached and incorporated by this reference. 3. TERM. This Agreement is effective on the date all parties have signed below ("Effective Date") and continues for the longest Order Term listed on the Services List. a. PURCHASE ORDERS. This Agreement controls over any Customer -issued purchase order, and any terms or conditions contained in a Customer -issued purchase order or other Customer ordering document will have no force or effect. S. UNIFORM RESOURCE LOCATORS (URLS). References to URL5 in this Agreement include any successor URLs designated by CenturyLink. 6. ENTITY. For an interim period until all work is completed to update systems and platforms related to the combination of EMBARQ and ConturyTel, and the acquisition of Qwest, the names EMBARQ and ConturyTel may be used in association with the products and services provided by CenturyLink in this Agreement and Qwest products and services will be. sold under a separate agreement. DECLINE: Customer and CenturyLink acknowledge that CenturyLink offered Customer CenturyLinkTm Centurion"' Maintenance Service to support the Products and Customer declined. CUSTOMER INITIALS CENTURYLINK INITIALS AGREED: CENTIJRYLiNI�aS&�"E�bSOLUTIONS, INC. CITY OF OICEEEE —y— By: Printed: r�4ka s bra T Printed: /%*1A4e65 Printed: Title.,Business Sa es Manager Title: D Date: Date: Address for Sates Administration Customer 55 SE 3RD AVE Address: OKEECHOBEE, FL 34974-2903 Notices: 665 Lexington Avenue Mailstop: OHMANBO107 Mansfield, OH 44907 And if related to a dispute to: Address CenturyLink for Notices Attn: Legal Department (if different 1801 California Street, 4900 from Denver,. CO 80202 above): Fax: (888) 778-0054 Sales Rep: Carmelo Cappuzzello Sales Rep Phone: (954) 940-7103 Pape I of I 02.15-QaTrod0ve 06/09/2016 12:56PM Contract No. 160402447367 PRODUCTS LIST PRODUCTS. CenturyLink will provide to Customer those Products identified in the CenturyLink Price Quotes, attached and incorporated by this reference (each, a "Price Quote"). The entity providing Products to Customer is the applicable CenturyLink local operating company supporting Customer's location. Customer can also locate the name of any CenturyLink local operating company by searching for a NPA- NXX in the first column of the list at littp://www.centurviink.com/tariffs/NPANXX Entitv.pdf. The NPA- NXX is a number consisting of an Area Code plus the first three digits of the telephone number. CenturyLink sells Products under the Standard Terms and Conditions for Communications Services and the Equipment Sales Product Annex, and other applicable annexes based on Customer's selection of specific Products and Services, all as posted at littp://abotit.centurylink.com/legal/rates conditions.html. CenturyLink Price Quote Number(s): 16-008328 2. PRICING. 2.1 Per Unit Price. CenturyLink will charge Customer the per unit price listed for each Product described in each Price Quote. 2.2 Non -recurring Charges (`°NRCs") or Non -recurring Rates ("NRRs"). CenturyLink will charge Customer the NRCs or NRRs listed on each Price Quote, including charges related to CenturyLink labor and shipping of the Products to Customer. For purposes of this Agreement, NRCs and NRRs have the same meaning and may be used interchangeably. 2.3 Additional Charges. Rates do not include applicable local, state, or federal taxes or surcharges that CenturyLink may bill Customer related to the Products. 2.4 Additional Payment Requirements. CenturyLink reserves the right to require Customer's payment of the amounts listed above as described below: Down Payment Due 1 0.00% Amount Due Upon Delivery of 0.00% Products Amount Due Upon Customer 100.00% Acceptance of Products Page 2 of 3 02. t 5-QuUProd&Svc Contract No. 160402447367 SERVICES LIST 1. SERVICES. CenturyLink will provide to Customer those Services identified in the CenturyLink Price Quotes, attached and incorporated by this reference (each, a "Price Quote"). The name of the CenturyLink company providing Services to Customer is listed on each Price Quote. Customer can also locate the name of any CenturyLink local operating company by searching for a NPA-NXX in the first column of the list at http://ww%v.centu!ylink.com/tariffsfNPANXX Entity.pdf. The NPA-NXX is a number consisting of an Area Code plus the first three digits of the telephone number. Services are purchased on either a month -to - month basis or for a specific term for the particular Service ordered (each, an "Order Term"), as listed in each Price Quote. Each Order Term begins on the later of the first day of the first billing month after the Effective Date or the date that CenturyLink installs and makes that Service available to Customer. If Customer continues to receive a Service after expiration of the Service's applicable Order Term, CenturyLink will provide that Service on a month -to -month basis at its then -current list pricing and then - current terms and conditions, unless otherwise provided in the service -specific terms and conditions. CenturyLink will make the Services available only after its compliance with any state -specific regulatory filing requirements. CenturyLink Price Quote Number(s): 16-008328 2. PRICING. 2.1 Monthly Recurring Charges ("MRCs") or Monthly Recurring Rates ("MRRs"). CenturyLink will charge Customer the MRCs or MRRs for the Services described in each Price Quote. For purposes of this Agreement, MRCs and MRRs have the same meaning and may be used interchangeably. 2.2 Non -recurring Charges ("NRC") or Non -recurring Rates ("NRRs"). CenturyLink will charge Customer NRCs or NRRs related to the Services described in each Price Quote. For purposes of this Agreement, NRCs and NRRs have the same meaning and may be used interchangeably. 2.3 Additional Charges. Rates do not include applicable local, state, or federal taxes, fees, or surcharges that CenturyLink may bill Customer. 2.4 Additional Payment Requirements. If Customer is not able to establish a satisfactory credit rating with CenturyLink, CenturyLink, in its sole discretion, may require Customer to submit a deposit or make an advance payment in connection with obtaining or maintaining the Services. 3. TERMS AND CONDITIONS. CenturyLink provides Services under the applicable terms and conditions listed and incorporated by reference on each Price Quote. Except for Services provided under Tariffs or Local Terms of Service, in the event of any inconsistencies or conflicts between this Agreement and the applicable terms and conditions, this Agreement will take precedence. CenturyLink may modify its Tariffs or Local Terms of Service from time to time. 4. TERMINATION. If Customer gives notice of cancellation or termination, disconnects any portion of a Service or otherwise breaches this Agreement resulting in the termination of a Service prior to the end of the applicable Order Term, termination liability will apply as calculated and set forth in the applicable terms and conditions listed and incorporated by reference on each Price Quote. If no termination liability is specified for Services in these terms and conditions, Customer will be liable for 50% of the monthly payments that would otherwise remain in the applicable Order Term. 5. RELATED PRODUCT PURCHASES. Customer may purchase Products related to the Services at the CenturyLink then -current list pricing and subject to the then -current Standard Terms and Conditions for Communications Services, the Equipment Sales Product Annex, and other applicable annexes based on Customer's selection of Products, all as posted to littp:Habotit.cetiturylink.com/le2al/rates conditions.html. Page 3 of 3 02.15-QudProd&Svc m �-.4- CenturyLinkTM Customer Legal Name: CITY OF OKEECHOBEE Customer Billing Name: CITY OF OKEECHOBEE Site Address 1: 55 SE 3RD AVE Site Address 2: City: OKEECHOBEE State: FL Zip:l 34974-2903 Contact Name: Robert Peterson Phone Number: 863-763-3372 E-Mail: rpeterson@cityofokeechobee.com Account Manager / Sales ID: Carmelo Cappuzzello Account Manager E-mail: carmelo.cappuzzello@centurylink.com Sales Engineer Name: Howard Meikle Sales Engineer E-Mail: howard.meikle centurylink.com Quote Number: 16-008328 �U N �� and � E 0 m U b - w o O m N } E c, u o Z c u t o c _ c C! °u : c u u Q c o c 4 IL - 3 U b lo- � U m E rn F } b UL° c a` U � c c Q n 0 m N � V (7 O O U � u. w a` A � w O d` x wwW rn wwIn m w Y O 5 U O W o u V qj w w t O 0 b o Ku Y YYapN co 00 N N N o a V rA 'U LLu.� � 00 No w z 6 r b ' O C:,o�F 0 U U n Q J iv 4-1 C% r 4 �i E E . E jr u Z H p1 ` QI C 'D V IA Lm a =- x � w z Eo 0 o a S o NNN.m.�o E U U U D O O U N U E 'E o� _'o c�3 v E rn.a 8 E : d Novi av_ Is u a `o Qua Centur-VLink Q c CenturyUnk- Auoust 12. 2016 Description of Work ICity of Okeechobee PD to be Performed: Customer Legal Name: CITY OF OKEECHOBEE Customer Billing Name: CITY OF OKEECHOBEE 55 SE 3RD AVE OKEECHOBEE FL , 34974.7903 Quote -Build p: 16-008328-NIBS pricing shown is based upon direct safe accompanied by new Centurion Maintenance contract on some. See Vendor Suppon TO for Addid-1 Pricing lV1Ss Lonneet um-e —wart lamfa M Mf loaf! lar toff t13C ana )PC 30149 Connect ONSITE Advanced Ifcenu bundle. Includes Ex[•Nhx Connect 20 324.35 S 6,487.00 60152 Wall Mount Kit for IP Phone IP480 f48N r 485 2 15.00 30.00 ------------------ s S Parts_..._....__...._.__........ .............. ...................... ..... ................... __...._.__..---._..._._._......._...._...._.. .__..._......__.._........_.. S 16,114.00 Miscellaneaus.... _...................... ...................... ................. ___...... ........ __.............................. .--- -------- ._.._.....__.. 5 - Shtpping.._.__....._..___....._...._..»....... ......... _...._...._...._...___.....__._...__.._...._.......... ..... ._._.......... ._............ ..... ....... ... 5 200.28 PartsSubtotal ......... .................................. _..................................._......._.......».........._._._......._.................._._.............. 5 16,314.28 Labor..... ........... ................... _........... .............. _................... ................ ._.......... ................. .___._......_... ............ S - Vendor5uppon(See Vsupport Tab for Details) .-__...... ._........................... ... _............................ .___........ ............... 5 761.35 TOTALPRICE ....................... ............................ ...... ____..................... .................. _._....... _........ ............... .................. S 17,075.63 kl Irvdcla InINm Viu mule ve n.ured to Iti SurdwJTartna ,rd Cod:tiae r,. ['nnmv.utiae S,+.iaeud Ik Ll:pnea Sate, I,oaa:t anv. tnN Dated to mlp:nva4.emlv,liA.[am/kq W„Ia <adlvsmnl Prices do not Include charges for taxes, duties, tariffs, telecommunication services, or professional services such as Centurion Maintenance or Managed Network Services. Page 3 of 5 V a ' n n u V C U U V a m N U C a r N N N N N N N o: d' K T N- -- N N N N C O �n } E a H azzz � z z z z z z z z z z z m z z z z z r C a 's 0 FuF Fi U A U .2 0 a z } Z `o C E w C V V C y K Q f 6 Z a a a a c V O O O O F- a E Z n aP v u O It v rn a 0 z �u K a qJ z z 0 ii z O V 0! CenturyLink- Customer dotes / Project Description City of Okeechobee PD Referenced WSCA Contract Data Communications Products & Services 43220000-WSCA-I4-ACS Notes 0610912016 14:55 Okeechobee Citv Hall (FA}f}863 7631686 P.002 DocuSign Envelope ID: 246C49170-E858-41392-9188-O' 9CD39CFF Contract No. 160402447407 Products and Services Agreement This Products and Services Agreement ("Agreement") between CENTURYLINK SALES SOLUTIONS, INC., as contracting agent on behalf of the applicable affiliated entities providing the Products and Services ("CenturyLink") and CITY OF OKEECHOBEE ("Customer") sets forth the terms and conditions for CenturyLink:s provision of those Produots and Services to Customer. Electronic signatures on this Agreement will be accepted only in the form and manner prescribed by CenturyLink. 1. SERVICfiS, CenturyLink will sell to Customer the Services listed on the Servicas List, attached and incorporated by this roforence. This Agreement is effective on the date all parties have signed below ("Effective Date') and continues for the longest Order Term listed on the Services List 2. PURCHASE ORDERS. This Agreement controls over any Customer -issued purchase order, and any terms or conditions contained in a Customer -issued purchase order or other Customer ordering document will have no force or effect. 3. UNIFORM RESOURCE LOCATORS (URLS). References to URLs in this Agreamcnt include any successor URLs designated by CenturyLink. 4. ENTITY. For an interim period until all work is completed to update systems and platforms related to the combination of EMBARQ and CenturyTel, and the acquisition of Qwest, the names J3MBARQ and CcnturyTel may be used in association with the products and services provided by CenturyLink in this Agreement and Qwest products and services will be sold under a separate agreement. AGREED: CENTURYLINIC.§ME� kgLUTIONS, INC. ley: -- r Printed: 93e 3�—rra Title; Business Sales Manager Date: Address for Sales Administration Notices: 665 Lexington Avenue Mailstop: OIRAANBO 107 Mansfield, OH 44907 And if related to a dispute to: CenturyLink Attn: Legal Department 1801 California Street, #900 Denver, CO 80202 Fax: (888) 778-0054 Sales Rep: Carmelo Cappuzzello Sales Rep Phone: (954) 940-7103 c1TY OF 01=0—HOBEE By: Printed: Title: Date: (v _�1' f Customer 55 SE 3RD AVE Address: OKEECHOBEE, FL 34974-2903 Address for Notices (if different from above): Page t of2 02-15-Qat/sve 06/09/2016 12:56PM Contract No. 160402447407 SERVICES LIST 1. SERVICES. CenturyLink will provide to Customer those Services identified in the CenturyLink Price Quotes, attached and incorporated by this reference (each, a "Price Quote"). The name of the company providing Services to Customer is listed on each Price Quote. Customer can also locate the name of any CenturyLink local operating company by searching for a NPA-NXX in the first column of the list at http:/hN,ww.centurylink.com/tariffs/NPANXX Gntity.pdf. The NPA-NXX is a number consisting of an Area Code plus the first three digits of the telephone number. Services are purchased on either a month -to - month basis or for a specific term for the particular Service ordered (each, an "Order Term"), as listed in each Price Quote. Each Order Term begins on the later of the first day of the first billing month after the Effective Date or the date that CenturyLink installs and makes that Service available to Customer. If Customer continues to receive a Service after expiration of the Service's applicable Order Term, CenturyLink will provide that Service on a month -to -month basis at its then -current list pricing and then - current terms and conditions, unless otherwise provided in the service -specific terms and conditions. CenturyLink will make the Services available only after its compliance with any state -specific regulatory filing requirements. CenturyLink Price Quote Number(s): 16-008211 2. PRICING. 2.1 Monthly Recurring Charges ("MRC") or Monthly Recurring Rates ("MRRs"). CenturyLink will charge Customer the MRCS or MRRs for the Services described in each Price Quote. For purposes of this Agreement, MRCS and MRRs have the same meaning and may be used interchangeably. 2.2 Non -recurring Charges ("NRC") or Non -recurring Rates ("NRRs"). CenturyLink will charge Customer NRCs or NRRs related to the Services described in each Price Quote. For purposes of this Agreement, NRCs and NRRs have the same meaning and may be used interchangeably 2.3 Additional Charges. Rates do not include applicable local, state, or federal taxes, fees, or surcharges that CenturyLink may bill Customer. 2.4 Additional Payment Requirements. If Customer is not able to establish a satisfactory credit rating with CenturyLink, CenturyLink, in its sole discretion, may require Customer to submit a deposit or make an advance payment in connection with obtaining or maintaining the Services. 3. TERMS AND CONDITIONS. CenturyLink provides Services under the applicable terms and conditions listed and incorporated by reference on each Price Quote. Except for Services provided under Tariffs or Local Terms of Service, in the event of any inconsistencies or conflicts between this Agreement and the applicable terms and conditions, this Agreement will take precedence. CenturyLink may modify its Tariffs or Local Terms of Service from time to time. 4. TERMINATION. If Customer gives notice of cancellation or termination, disconnects any portion of a Service or otherwise breaches this Agreement resulting in the termination of a Service prior to the end of the applicable Order Term, termination liability will apply as calculated and set forth in the applicable terms and conditions listed and incorporated by reference on each Price Quote. If no termination liability is specified for Services in these terms and conditions, Customer will be liable for 50% of the monthly payments that would otherwise remain in the applicable Order Term. 5. RELATED PRODUCT PURCHASES. Customer may purchase Products related to the Services at the CenturyLink then -current list pricing and subject to the then -current Standard Terms and. Conditions for Communications Services, the Equipment Sales Product Annex, and other applicable annexes based on Customer's selection of Products, all as posted to http://abotit.centurvlink.com/lei4al/rates conditions.html. Page 2 of 02.15-QudSvc Y CenturyLink Customer Legal Name: CITY OF OKEECHOBEE Customer Billing Name: CITY OF OKEECHOBEE Site Address 1: 55 SE 3RD AVE Site Address 2: City: OKEECHOBEE State: FL Zip; 34974-2903 Contact Name: Robert Peterson Phone Number: 863-763-3372 E-Mall:1 rpeterson@cityofokeechobee.com Account Manager/ Sales ID:I Carmelo Cappuzzello Account Manager E-mail:j Carmelo.cappuzzello@centurylink.com Sales Engineer E-Mail j howard.meikie(vicenturvunk.com Quote Number: 16-008328 N � t7 0 m � E U p A p F m O O m N i m E c A O Z c .m-• mI m C 0 0 C N ILc u d V C W C 3 � 3 � U rn € m a m 1- co Q u u N c d. U M « m E C d E A i 0 l./ C E 3 � D V V1 y y a J m¢ ¢ Q E ` E E E E w z 000am m o o > > > A U 0 C7 a1r� CenturyLink CustomcrLegalNeme: CITY OFOKEECHOBEE Customer Billing Name: CITY OF OKEECHOBEE CerlluryLlnk- 55 SE 3RD AVE OKEECHOBEE Valid Until August 12, 2016 FL, 14974.2903 Quote -Build a: 16.008328-NIBS Description of Work City of Okeechobee PD to be Performed: Equipment ricin shown is based upon direct safe accompanied b new Centurion Maintenance contract on same. pricing P P y see vaa idaml Pricng for Additbnal Pricing Part Number Description Quantity Unit Price Extended Price S - g S S s S s S 1700525E2 24 Port Layer 213 Ethernet switch with Integral Router supporting 1 1,556.77 1,556.77 S 5 S S $ S_ Paru..__._._._._...._._..»__..__...__......._..__...._._...._....__._......_._...._...._...._._._...._._._......_._.____ .___....._..._..._.._........ Misce(lanaaus........ ____....... __........................................ ......... _...... ._................ _................. .................. ........ Shipping-................... ................... ».......................................... _......._._......._._._...._.........---._.._.......__..._._...--- PartsSubtotal .................. ............. .............................. _.... ..... ......... .... ............. ................ _........... .................. ...... Labor..._._..___._._...___._...._._._.....___.._._._..__._....___..._._._....__._....... ..... _._........ .......... ............... ......... _. Vendor Support (See Vsupport Tab for Details) .......... .............. ........... ............. __........ ....... ..... ...... __.............. TOTALPRICE ...._.._ ...... ......... ............ _................. ............... ....... _.......... _.._ .............................. . as r,odrtn read m u.. ate• w ao-mN h u<nra+nt Tm. rd Coanbro for Cn+nu+:cnvn ier.kn era uc [Supnmt wt. rme.et a,.K,. eanvm,ea to euo:rr•eon.r,.a�M�a.ao�n�y/r„n amc��w.t.mt 5 1,556.77 S - 5 30.52 5 1.587.29 S 7.620.49 S 503.71 S 9,711.49 Prices do not include charges for taxes, duties, tariffs, telecommunication services, or professional services such as Centurion Maintenance or Managed Network Services. Page 3 of 6 j0 Jo \f \\ mm I �� - 'a EG >§ S] CO IM \ ° ..l.,........q,...... ..§.. � � SSEcS; ; §§\(j\ f2 3 or u ! ( ak � » - - § r_ ! eA ]\}{ ƒ \ ` ...&al,....._......, = > m \\ \ } / E { ( In W m O W W w Q O w a }O W F � V � 'O c1 O cr N ' u 'C � O a vi a v C O VX w 'C N N N N N a � v �n v � a `c N N N N N N N a a a ZE N N N N N N N N T N N C O v� Fd C N a ,:. a a z z a a z z a a z z a a z z a a z z Z C A d i i i i i o � J L i i v m a a a w i m a Zw c — i w E c V C ] F 00 0 o a F F- s ] J v Z ry � o A u a z@8 O to CenturyLink- Customer Notes / Project Description of Okeechobee PD I WSCA Items and Professional Services Notes CITYF OKEECHOBEE Proposal For CenturyLink ISDN - PRI Services Proposal Date:4/30/2016 Expire Quote Date: 6/29/2016 Customer Copy - Quote li: 16-008211 Customer Contact Information: Company Name: CITY OF OKEECHOBEE Billing Address: 55 SE 3RD AVE Billing City, State, Zip: OKEECHOBEE FL 34974-2903 BAN ID: 311697106 Customer Contact Name: Customer Contact Phone: Customer Contact E-mail: Customer Service Location: Primary Location Name: CITY OF OKEECHOBEE Address: 50 SE 2ND AVE Site City, State, Zip: OKEECHOBEE FL 34972 NPA-NXX: 863-763 On -Site Contact Name: Robert Peterson Work TN: 863-763-3372 Telco Central Office Information: Telco: Embarq Florida, Inc. Serving Central Office CLLI: OKCBFLXADS1 Serving Central Office Address: 115 S PARROTT AVE Serving Central Office City, State, Zip: OKEECHOBEE FL 33472 CenturyLink Contact Information: Sales Person: Carmelo Cappuzzello [1119526] Email: carmelo.cappuzzello@centurylink.com Sales Contact Number: 954-940-7103 Dealer Code: 1119526 Engineer: N/A Email: N/A Engineer Contact Number: N/A Service Description: Type of Service: CenturyLink ISDN - PRI Services (Qty: 1) Term Agreement: 36 month Charge Detail: CenturyUnk Qty Price Plan Feature Code Feature Code Description MRR NRR 1 PP3ZOP01 0018 Service Order Charge $32.00 1 PP3ZOP01 0238 Premises Visit Charge $125.00 1 PP3ZOP01 PR13Y ISDN PRI $325.00 1 PP3ZOP01 0266 PRI Install Charge $0.00 1 PPY124 Y124 Caller ID Name Option $0.00 1 PP3ZOP01 Y106 National ISDN-2 Protocol $0.00 2 PP3ZOP01 1204V DID Numbers - Block of 20 (N/C) $0.00 TOTALI $325.00 $157.00 CenturyLink Proprietary and Confidential CITY OF OKEECHOBEE Proposal For CenturyLink ISDN - PRI Services Proposal Date: 4/30/2016 Expire Quote Date: 6/29/2016 CenturyLink"' Customer Copy - Quote #: 16-008211 Additional Terms and Conditions: • At http://about.centurytink.com/legal/rates_conditions.htmt, the following information will direct you to the applicable terms and conditions for the Services: Entity: Embarq Florida, Inc. Service: CenturyLink ISDN - PRI Services The prices quoted apply only to the sites included in the Quote and will not apply if Customer adds, changes or moves site locations. Rates, charges and discounts for Service elements not identified appear in the applicable terms and conditions identified above. Prices do not include taxes or applicable surcharges that CenturyLink may bill Customer. Unless this Quote is incorporated into a signed agreement, it is non -binding. Except for charges described in this Quote, the applicable CenturyLink terms and conditions identified above will control over any inconsistencies or conflicts between the Quote and the terms and conditions. CenturyLink Proprietary and Confidential o� IntE ted Block of Time 5000 Minutes with PRI Sales Agreement CenturyLink- The term of this Agreement ("Term") is the period of time indicated below commencing upon Centuryl-ink's acceptance and implementation of this Agreement. ❑ Two Years . ® Three Years ❑ Five Years. The purpose of this Agreement is to offer pricing for Centuryl ink's interstate and intrastate switched long distance and switched inbound toll free services (together, the "Service"). -y h 'sue d ;try t� •.is a i'y``2R"�cSt.;i�r'V ai '� t wand Restrictioti��•s� y _ - The Offer Pricing below is available if Customer orders new or renews existing CenturyLink ISDN-PRI Service under a separate agreement with a 2, 3, or 5 year Order Term. The Offer Pricing is limited to one to three ISDN-PRI circuits per Customer (not per Customer location). If Customer fails to meet or maintain the eligibility requirements of this section, CenturyLink will charge Customer standard rates in the Embarq Communications, Inc. Schedule or CenturyTel Long Distance, LLC Service and Pricing Guide, as applicable based on Customer's service location(s). Additional restrictions as outlined in the Offer Pricing section apply. The Offer Pricing may not be combined with any other discounts or pricing for the services referenced in this Agreement. .,h +.• :.4'y':.j� (jd.� ...��;: ]•.1J'• d:y'jt ^'w��; F:�C:7,:':Nv:rio-"v:,+� i - "�-iix��,$ti y�?� �:,u:.:�t ram' �YSri. �Si� J r'gi:Y_'`.k - Y"i:.ia •r•'y _.v�1_!'i'N• '��.a�:��:�� +''Offer f�, � w -,c a � per :�^ir•1. ei'. �C:..ia...xl:+:- The Customer's Initials Number of ISDN-PRI circuits Monthly Charge Block of MinutesOverage Domestic Dial-1 and Toll Free Rate Per Minute Price Code 1+: CLD170SP / L170SP 1 $0 5000 $0.03 TF: CLD170TS / LTF170 1+: CLD171SP / L171SP 2 $0 10000 $0.03 TF: CLD171TS / LTF171 1+: CLD172SP / L172SP 3 $0 15000 $0.03 TF: CLD172TS / LTF172 Calls are measured and billed in full minute increments. The call rating is rounded to the nearest full cent with a minimum $0.01 charge for usage. CenturyLink will charge Customer for feature charges, equipment, calls which are pay -for -use (900, 976, etc.), Operator Services, Directory Assistance and any other charges (including, but not limited to, Carrier Universal Service Charges, National Access Fees and Presubscribed Line Charges) associated with the Service and described in the Terms and Conditions below. All of these charges are in addition to the Monthly Charge and Overage Rate Per Minute listed in the above table. Toll Free Service is available with this offer. CenturyLink will charge Customer a monthly recurring charge of $0.99 per toll free number. V06.13 CenturyLink Confidential Information. This document may not be disclosed to any third party Page 1 of 2 a grated Block of Time 5000 Minut CenturyLink `�- TM with PRI Sales Agreement An International Discount Plan option which provides discounted International direct dialed rates is available for a separate monthly recurring charge under the Embarq Communications, Inc. Schedule or CenturyTel Long Distance, LLC Service and Pricing Guide, as applicable based on Customer's service location(s). ♦ Services are provided by Embarq Communications, Inc. ("CenturyLink Communications") and/or CenturyTel Long Distance, LLC ("CenturyLink Long Distance") based on Customer's Service location(s). The Standard Terms and Conditions for Communication Services, applicable schedules and tariffs, all located at http://about.centurylink.com/tariffs, as amended from time to time, govern the Service and all CenturyLink charges and fees related to the Service. The specific provider for Customer's Service will be identified on the monthly Service invoice. o Additional in -state fees and taxes will apply, including a Presubscribed Line Charge, National Access Fee and Carrier Universal Service charge_ ♦ A per minute surcharge may be applied to calls originating in the U.S. and terminating to a non-U.S. mobile phone number. ♦ No alterations to this form are permitted. ;;`i�arSYr .yifN y�YtS G .fir .•.^:f[;Ci_F;'�"J`fi.:S-�lr.. w.3,� L'�4'i•1i`Y,2C,.e'C��+s p.�r�rie~J },ti �t rS�V%r i� i r : i ;•. ,�..iiHs cc :. '3!?« _ _,PM a>.�_�w�`��r;trrr� ® Dial 1 Service ❑D Toll Free ® Local Toll (IntraLATA) Service ® Telephone numbers are new and not yet assigned; Quantity of numbers 40 ❑ A Letter of Agency is attached for telephone numbers that are currently assigned to another carrier Company Name 64 i i r, D/ R RC h`a•i?-y Company Address S S— S Billing Address (if different than above) Customer Phone ('63)?-- 2 — 33 �-3 Customer Tax ID Authorized CenturyLink Signature Print Name Date Title .. �.;�. �. �,}.,__.f> ...rs•;.1� �..�.�,> .r`:�r�r-:;;4��s��InternalUse Only.��.�_��:��.._',�: �.�.s ut.�� ..� �--:>�r S_l. ..� Representative FAX ( Phone ( E-Mail V06.13 CenturyLink Confidential Information. This document may not be disclosed to any third party Page 2 of 2 Exhibit 7 Pechnologies, C. inJune 21, 201i reliable innovation Quote and Purchase ,addendum Quoted Date: April 28, 2016 Quote Number: QUO-09875-Q3]7D9 Quote Expiration Date: June 30, 2016 Prepared By: Tyler Holland Services Included • Project Management and Installation— Spillman will assign a Project Manager as the agency's single point of contact. This individual will coordinate Spillman's expert installation and training staff as needed to ensure a smooth upgrade transition. Included in Quote • Windows Server • Unix to Windows Server Migration See Attachment A for Server Specifications Includes onsite UNIX to Windows data migration services Package Quote $43,904 The Customer's signature below constitutes its agreement to purchase the licenses, products and/or services according to the terms quoted by Spillman within this document. This document shall serve as an addendum to the Purchase Agreement previously entered into between the Customer and Spillman. The terms and conditions of the Purchase Agreement, as well as the related License Agreement and Support Agreement, shall apply to the items quoted herein. Okeechobee Police Department Customer Name ce ?//0 Date Signature Lc5 /J O[,F z r V Ao,r ,: t t.,f-f,-2 Print Name and Title Page 1 of 1 6 Core, 16GB RAM, 480GB SSD (360GB useable) , 1.5TB NL-SATA (1 TB useable) ?Des i tion TopSeller x3650 M5, Xeon 6C E5-2609v3 85W 1.9GHz/1600MHz/15MB, 1x8GB, O/Bay HS 2.5in SATA/SAS, SR M5210, Multiburner, 550W p/s, Rack 8GB TruDDR4 Memory (1 Rx4, 1.2V) PC4-17000 CL15 2133MHz LP RDIMM System x3650 M5 Plus 8x 2.5in HS HDD Assembly Kit with Expander 120GB SATA 2.5in MLC G3HS Enterprise Value SSD 500GB 7.2K 6Gbps NL SAS 2.5in G3HS HDD ServeRAID M5200 Series 1 GB Flash/RAID 5 Upgrade System x3650 M5 PCIe Riser (2 x8 FH/FL + 1 x8 FH/HL Slots) Intel 1350-T4 4xGbE BaseT Adapter Integrated Management Module Advanced Upgrade System x 550W High Efficiency Platinum AC Power Supply 5 Year Onsite Repair 24x7 4 Hour Response Windows Server 2012 R2 Standard ROK (2CPU/2VMs) - MultiLang Integration - TIPS# 613743 ENG-OSI-INTERMEDIATE Description Solutions II Backup Solution r T w . � 1 • • � �a'. r ► ► ;r r • .._r-rim ar nJ. +� • rDif • ► Ln as rY-' ? � • $'}� fig; €�' j Ln F M W 4 y b 00 00 ��x s14 t �. ;. 5' bli rRWI 00 BID UNIT PRICE SCHEDULE PW 03-00-05-16 SIDEWALK REHABILITATION Segment NO. _ — DESCRIPTION UNIT UNIT PRICE AMOUNT MEASURE QUAT. 5'WIDE, 6" THICK CONCRETE SIDEWALKAS SPECIFIED 1 RD IN BID PACKET SPECIFICATIONS, NE 3 ST, EXISTING LINEAR FOOT (LF) 1,400 �� • 2`t�f SIDEWALK WEST OF NE2NDAVEToNErAVE l�;y2.Ue� _ 5' WIDE, 6" THICK CONCRETE SIDEWALK AS SPECIFIED 2 IN BID PACKET SPECIFICATIONS, NE 2"" AVE, EXISTING LINEAR FOOT (LF) 210 C) SIDEWALK N OF NE 211D ST To NE 3RD ST S' WIDE, 6" THICK CONCRETE SIDEWALKAS SPECIFIED 3 IN BID PACKET SPECIFICATIONS, NE 3RD AVE, NE 2"" ST LINEAR F) ( 300 1-1 . 5 3 ToNE3 ST I� 5' WIDE, 6" THICK CONCRETE SIDEWALKAS SPECIFIED 4 IN BID PACKET SPECIFICATIONS, NW 211D ST, NW 9" LINEAR FOOT 370 AVE To RR ROW 5' WIDE, 6" THICK CONCRETE SIDEWALK AS SPECIFIED 5 IN BID PACKETSPEC(FICATIONS NW2NDST, RR ROW LINEAR FOOT (LF) 900 ,.-I , s Qd t61-1-7.7. To NW 5T'AVE 5' WIDE, 6" THICK CONCRETE SIDEWALKAS SPECIFIED 6 IN BID PACKET SPECIFICATIONS INCLUDING NEW F LINEAR Fool 70 4cl t- 5 5Q CURB. NW 6"' AVE AT NW 3RD ST 5' WIDE, 6" THICK CONCRETE SIDEWALK AS SPECIFIED % a IN BID PACKET SPECIFICATIONS, SW 2 ND AVE, SW 16 LINEAR FOOT (LF) 2,600 ! •^� . �"� '��` �tl.� • �� STTOSW 21 ST S' WIDE, 6" THICK CONCRETE SIDEWALK AS SPECIFIED 8 � IN BID iPACKET SPECIFICATIONS, SE 6 ST, US 441 TO LINEAR FORT (LF) 1,630 rr�� SE 6" AVE S' WIDE, 6" THICK CONCRETE SIDEWALK AS SPECIFIED 9 � � IN BID PACKET SPECIFICATIONS, SE 5 ST, SE 4 AVE LINEAR FOOT (LF) 600 Qt Pd TO SE677AVE 5' WIDE, 6" THICK CONCRETE SIDEWALK AS SPECIFIED 10 IN BID PACKET SPECIFICATIONS SE 6"{ AVE SE e ST LINEAR FOOT (LF) 1,470 '� • S5,`j (a�I . i To SE 7�R ST TOTAL BILL AMOUNT (Based on Bid Unit Prices & Estimated Quantities) Bidders Company Name e Y\(\ I r. Q e,:-, 1g Y-\ NOTE: This bid is on a unit price basis. The total estimated amount is for bid comparison purposes only. The contractor should field verify the actual site conditions prior to time of bidding and before submitting the bid proposal. The contractor should read the special conditions and the requirements for insurance before submitting a bid proposal The contractor should verify the quantities to be included in the construction contract. The City of Okeechobee Project No. PW 03-00-05-16 Public Works department 6 1// BID. UNIT PRIG-E.'SGHEPUL..E Pw 03-00--06-'16 SIDEWALK REHABILITATION Segment NO,; Aft EST. UNITIPRICE AM LINT WotjgE QUAN. 5,"WIDE 16 T1471ck�diqckETE SIQEWACkA.SSPE.C(FIEDi fl�f BID PACKET �Pttlm�-� II60s, NE 3" S:FEXISTING LINEAR,F60T (LFJ, 1,400 24.40 34, 160 SIDEWAILK WEST, OFIN E2140- AVE To AVE . 2. �I3IIjPACkF-TS'PE'CJF4tj4t�PA�EExiCATMNS, LIN EAR FoCiT 210 24.40 5,124 SI0CW0,tK N OF (LF) 5"WEDE Id K -C ONC R ETE-.S!;ID-E-W') I-F#D ' ' ' ' ' ' ' 0461b 0A -ECIFJCAfi6*' 14�3!LOAW; NE a tst -.tftt,'�P LINEAR,FbQT �OD 24: 7,320 ,To: E: 1�0 'T (L�) .40 '4 It ?A VACKETSW,2 O�ciefcATf6,Ws,,N�o�st,, Nw:0 ' LiNtAR FOOT 370 24.40 9,028 AVE TOAAAW VWIQE,6`"THIGtCCONCRETFSIp PE CIFi ,5 _A,K'AS. - �Kq�ft&ic i045,NW,2!'�-�TAR. I I OPA kOW LINEAR F90T (Lp) 24.40 21,960 16 N.W r -AVE W1 .. -D �BIPAC E�PE I X-ATIONSINCLDINNEWF - LINEAFt—.. 70 50.00 3,5006 , -ctjFtB',N,W wAT . ff E I'SiT -4- 7 ':SIPE_A!7KAS$-PECIFIED LNEAR Fc#f (LF) 24.40 39,040 5"WIDEII SE 6' .413P N F 0 0 T (LF) 24.40 37,772 SE'16NVE WIRE,t -PIM 9_'AVE LIN F A4 � OUT . F G-0-0 24.40 14,640 TcaS�'F Ave..(L THICK CONCRETE -ED 10 IN -4, {ST UNEAWFobi 1,470, 24.40 35,868 .(LF� 5) 210,412.00 8Wders,Gcji-hpe(hy.-W'6j- -Tie Close Construction, LLC NOTE: This bid iszlon a* unit prite basi5.'The total -.estimated aqi-qqnf is for : bid , iW cpmpavison purposes only: The contractor sEiaLild:field verify jhr a.4-',s"ite cpnd itionS pfi, r to thne .bf bildding and before slibmift1*119 ih*je7bld proposal;. The cofittatt-or Should rea condritiGns, an-d": t4e:rqqp jjp_oe i . ng t. rits for ins"r6hce;b��fo.te, ttOlAtti.- 'a bid proposal: The conir-4gqr should verflj4oquAhtitjes t. beA• fn—c1t!de�d--ifithe -tdhstWW6,Eoniact, The Project No. pw:q370-07()5A6 kiblic-Work$ bepartw�nt 6 V/ v Vest Concrete Contractors, ln(!7- 1366 S. W. 18th Terrace Okeechobee, FL 34974 (863) 763-3720 I NAME/ADDRESS I City of Okeechobee, Fl. DATE ESTIMATE NO, 6/13/2016 1394 PROJECT Sidewalk Reha... DESCRIPTION QTY COST TOTAL City of Okeechobee PW 03-00-05-16 Sidewalk Rehabilitation 5'wide,6" thick concrete sidewalk as specified in 1,400 17.75 24,850.00 bid packet specifications, NE 3rd ST,existing sidewalk West of NE 2nd Ave to NE 6th Ave 1400LF 5'wide,6" thick concrete sidewalk as specified in 210 17.75 3,727.50 bid packet specifications, NE 2ndAve, existing sidewalk N of NE 2nd St to NE3rd St. 21 OLF 5'wide,6" thick concrete sidewalk as specified in 300 17.75 5,325.00 bid packet specifications, NE 3rd Ave, NE 2nd ST to NE 3rd ST 3001T 5'widefl' thick concrete sidewalks as specified in 370 17.75 6,567.50 bid packet specifications, NW 2nd ST, NW 9th AVE to RR Row 3701,17' 5'wide, 6" thick concrete sidewalks as specified in 900 17.75 15,975.00 bid packet specifications, NW 2nd ST, RR Row to NW 5th Ave 90OLF PW-03-00-05-16 TOTAL Page 1 a vl� Vest Concrete Contractors, Ins: 7 Proposa- 13 66 S. W, I 8th Terrace Okeechobee, Fl. 34974 (863) 763-3720 NAME/ADDRESS City of Okeechobee, Fl. DATE ESTIMATE 6/13/2016 1394 PROJECT Sidewalk Reba... DESCRIPTION QTY COST TOTAL 5'wide, 6" thick concrete sidewalks as specified in 70 49.85 3,489.50 bid packet specifications, Including new F-Curb, NW 6th Ave at NW 3rd ST 70LF 5'wide, 6" thick sidewalks as specified in bid 1,600 17.75 28,400.00 ti packet specifications, SW 2nd AVE, SW 16th ST to SW 21st ST 160OLF 5'wide, 6" thick sidewalks as specified in bid 1,630 20.00 32,600.00 packet specifications, SE6th ST, US 441 to SE 6th AVE 1630LF 5'wide, 6" thick sidewalks as specified in bid 600 20.00 12,000.00 packet specifications, SE Sth ST, SE 4th AVE to SE 6th AVE 60OLF 5'wide, 6" thick sidewalks as specified in bid 1,470 17.75 26,092.50 packet specifications, SE 6th AVE, SE 4th ST to SE 7th ST 1470LF 0.00 0.00 PW-03-00-05-16 TOTAL $159,027.00 Page 2 v