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2002-02-19 RegularCITY OF OKEECHOBEE FEBRUARY 19, 2002 REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION PAGE 1 OF 3 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE ji CALL TO ORDER - Mayor: February 19, 2002, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation offered by Pastor Jim Hudson; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member D. Clayton Williams, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the February 5, 2002 Regular Meeting. Mayor Kirk called the February 19, 2002 Regular City Council Meeting to order at 6:00 p.m. In the absence of Pastor Hudson, the Invocation was offered by Pastor Neal Gunsalus; Mayor Kirk led the pledge of allegiance. Clerk Thomas called the roll: Present Present Present Present Present Present Present Present Present Council Member Oliver moved to dispense with the reading and approve the Summary of Council Action for the February 5, 2002 Regular Meeting; seconded by Council member Williams. There was no discussion on this item. VOTE KIRK - YEA CHANDLER -YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. FEBRUARY 19, 2002 - REGULAR MEETING - PAGE 2 OF 5 291 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II V. WARRANT REGISTER - City Administrator. A. Motion to approve the January 2002 Warrant Register: General Fund ................... $1,121,819.91 Public Facility Improvement Fund ....... $17,366.35 VI. AGENDA - Mayor. Council Member Watford moved to approve the January 2002 Warrant Register, in the amounts: General Fund one million, one hundred twenty-one thousand, eight hundred nineteen dollars and ninety-one cents ($1,121,819.91) and Public Facilities Improvement Fund seventeen thousand, three hundred sixty-six dollars and thirty-five cents ($17,366.35); seconded by Council Member Williams. There was a brief discussion on this item. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. A. Requests for the addition, deferral or withdrawal of items on today's III Mayor Kirk asked whether there were any additions, deferral's or withdrawal of items on today's agenda. New agenda. Business Item "A" was withdrawn from the agenda, it will be brought back to the Council at a later date. VII. NEW BUSINESS. A. Consider transfer of service related to long term disability insurance III Item was withdrawn from the agenda. - Scott Harris (Exhibit 1). B. Discussion related to Engine 4 proposals - Chief Tomey and City Fire Engine 4 is in need of emergency repairs. Chief Tomey presented a proposal for the Council's consideration Administrator (Exhibit 2). regarding th problems, major repairs needed and options that were available. His recommendation was Option B: Rebuild Engine 4 using present body and purchase new 2000 Freightliner chassis, install new Cummings with an Allison five -speed transmission with extra's, total quoted price is one hundred six thousand, six hundred thirty dollars ($106,630.00). There was a lengthy discussion between the Council and Staff. Council Member Oliver moved that Engine 4 be rebuilt as listed in Option B, $106,630.00 and for the City Administrator to prepare a Request for Proposals for financing; seconded by Council Member Williams. Motion and second was removed from the floor. 292 FEBRUARY 19, 2002 - REGULAR MEETING - PAGE 3 OF 3 11 AGENDA 11 1 COUNCIL ACTION - DISCUSSION - VOTE 11 VII. NEW BUSINESS CONTINUED. B. Discussion related to Engine 4 proposals continued. C. Discussion related to Code Enforcement Board recommendations to the City Council - Chief Tomey (Exhibit 3). VIII. ADJOURN MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AN21DENCPON WHICH THE APPEAL IS TO BE BASED. ATTEST: James E. Kirk, Mayor 7 Bonnie S. Thomas, CMC, City Clerk Council Member Oliver moved to aDDrove an emeraencv expenditure for the repairs and rebuilding of Engine 4 as requested in Option B, Exhibit Two in the amount of one hundred six thousand, six hundred thirty dollars 3106.630.00) and for the Citv Administrator to prepare a Reauest for Proposals for financina to be brought back to the Council; seconded by Council Member Williams. Council also requested the Administrator to research to see if there are other dealers around that might have a lower price on this chassis and to make sure this is good deal for the City. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. The Council instructed the Code Enforcement Board at their joint workshop to offer recommendations regarding definitions for improved land and improvements to land. They recommended an amendment to the Land Development Regulations (LDR's) regarding banners and what type fo cases should use the citation process. These are delinquent occupations licenses, repeat violators, overgrown grass and disabled vehicles (after a ninety day notice). Following a lengthy discussion between the Council and Staff regarding the recommendations, Council instructed Attornev Cook to draft an ordinance amendina the definitions of improved land, imDrovements, improvements on land and improvements to land, and revise the sign regulations and definitions in the LDR's. The proposed amendments would be presented to the Code Enforcement Board at the March 12, 2002 meeting. The Code Board can then make anv final amendments. It will then be forwarded to the Council for consideration at the March 19, 2002 meetina. There being no further items on the agenda, Mayor Kirk adjourned the meeting at 7:25 p.m. City of Okeechobee - February 19, 2002 - Regular City Council Meeting - Handwritten Minutes I. CALL TO ORDER - Mayor: February 19 2002 City Council Regular Meeting, 6:00 a.m. II. OPENING CEREMONIES: Invocation offered by Pastor Jim Hudson; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANrc _ c�+., rier� Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr, Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy City Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Council Member moved to dispense with the reading and approve the Summary of Council Action for the February 5, 2002 Regular Meeting; seconded by Council Member C 6 VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD O WILLIAMS MOTION ARRIED — DENIED V. WARRANT REGISTER - City Administrator A. Council Member Vmoved to approve the January 2002 Warrant Register, in the amounts: General Fund one million one hundred twenty-one thousand, eight hundred nineteen dollars and ninety-one cents ($1,121,819.91) and Public Facility Improvement Fund seventeen thousand, three hu red XsM�six dollars and thirty-fiv cents ($17,366.35); seconded by Council Member G �� VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS MOTION (CARRIED — DENIED VI. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal fo items on today's agenda. t VZ c"z�C. -L L- r%c VII. NEW BUSINESS. A. Consider transfer of service related to long term disability insurance - Scott Hams (Exhibit 1). B. Discussion related to Engine 4 proposals - Chief Tomey and City Administrator (Exhibit 2); C. Discussion related to Code Enforcement Board recommendations to the City Council - Chief Tomey (Exhibit 3). 1�e �' lt.Z-'-de-. ��? ..�L"��i1Y._--� - �y� -_-!'.��✓.. �-,-��C.. �%�z:_c�`"-?.� /y`-'' ,i'„C�`�Zr'7��v-7�=-E.:Z .7L 4.1 V L 67] 6�e City of Okeechobee - February 19, 2002 - Regular City Council Meeting - Handwritten Minutes I. CALL TO ORDER - Mayor: �Uy1L February 19, 2002, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation offered by Pastor A+r1qbdon' Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy City Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. Present Absent V V V A. Council Member 0�_ moved to dispense with the reading and approve the Summary of Council Action for the February 5, 2002 Regular Meeting; seconded by Council Member 0�. VOTE YEA NAY ABSTAIN ABSENT KIRK ' CHANDLER OLIVER WATFORD WILLIAMS MOTION AC RRIED) - DENIED V. WARRANT REGISTER - City Administrator A. Council Member i t moved to approve the January 2002 Warrant Register, in the amounts: General Fund one million one hundred twenty-one thousand, eight hundred nineteen dollars and ninety-one cents ($1,121,819.91) and Public Facility Improvement Fund seventeen thousand, three hundred sixty-six dollars and thirty-five cents ($17,366.35); seconded by Council Member t LO VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS MOTION CARR E - DENIED VI. AGENDA -Mayor. J i LUal i. V Lti,u cl -v_ , :a A. Requests for the addition, deferral or withdrawal fo items on today's agenda. VII. NEW BUSINESS. A. Consider transfer of service related to long term disability insurance - Scott Harris (Exhibit 1). B. Discussion related to Engine 4 proposals - Chief Tomey and City Administrator (Exhibit 2); CP a oTi--vat 4at (A -Li �ILO &u-QC'( J- t4.,bb� q -tic 6 x ctVD huoLt� tt 41 �VJ 4wo vin 64, I Y, 0,4-Ld Qkjhc,/b4qj 1-yxw�j Ot- (Lb& Y(u,- (�Ll L (g 969 P�19 L� so (�4 hu J-Niq dt/4,j Ilk, rv�c,-Vuq hu -LA- L( V�bJ�,r�A-8 cuci i-o-u d C. Discussion related to Code Enforcement Board recommendations to the City Council - Chief Tomey (Exhibit 3). )-/ giv tyy--Ltt, a)o 1��) Ot-61 (�4 ao J?QL0 qG C' hd U Lj/ Y IJ LV 66Lj)Y, Ac d-11 pe "q, _,owltdov i- A L�4) cv� uJi AFFIDAVIT OF PUBLISHER OKEECHOBEE TIMES 106 S.E. 5th St., Okeechobee, FL 34974 (863) 763-7283 Published Weekly STATE OF FLORIDA COUNTY OF OKEECHOBEE: Before the undersigned authority personally appeared J.W. Owens who on oath says that he is publisher of the Okeechobee Times, a newspaper published weekly at Okeechobee in Okeechobee, Florida: that the attached copy of advertisement, being a 12I161IC MnTICP in the matter Of CITY C01JNCII_ MEETING CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974-2932 941-763-3372 In the Court, was published in said newspaper in the issues of FFBRI IARY 14-2002 M Affiant further says that the said Okeechobee Times is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been continuously published in said Okeechobee, Florida as a daily, weekly, or bi-weekly and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. J. W. Owens, (Publisher). Sworn to and subscribed before me _ pp this 114 rL day of A.D. 2002 (SEAL) �Pnv Pi'oEALEARsROEBE�o COMMISSION NUMBEST Q CC W0770 9l� MY COMMISSION EXPIRES OF F`JUNE 25,2004 'EN d tt. Will Mod in arwy 19,1 c* III& 3ra �M4pubfift AkD, 4 awn se tw� �cam, e.�>b: .�11 . NAM 3 mound To- qi& sistdo 6sspa- �►dik ygo. anknalidw b so p[o- .; Ttiy sa. rr,�b��ia CITY OF OKEECHOBEE FEBRUARY 19, 2002 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 of 2 I. CALL TO ORDER - Mayor: February 19, 2002, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation offered by Pastor Jim Hudson; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the February 5, 2002 Regular Meeting. FEBRUARY 19, 2001 - CITY COUNCIL AGENDA - PAGE 2 OF 2 V. WARRANT REGISTER - City Administrator A. Motion to approve the January 2002 Warrant Register. General Fund $1,121,819.91 Public Facility Improvement Fund $17,366.35 VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. NEW BUSINESS. A. Consider transfer of service related to long term disability insurance - Scott Harris (Exhibit 1). B. Discussion related to Engine 4 proposals - Chief Tomey and City Administrator (Exhibit 2). C. Discussion related to Code Enforcement Board recommendations to the City Council - Chief Tomey (Exhibit 3). VIII. ADJOURN MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. ExaIBIT 1 FEBRUARY 19 AGENDA GROUP INSURANCE February 8, 2002 Mr Bill Veach City Administrator City of Okeechobee 55 SE 3�d Avenue Okeechobee, Fl 34974 Dear Mr Veach, Thank you for allowing me to review The City's Canada Life Long Term Disability policy #86759. I have identified several areas where I can significantly improve your benefits and service with little or no increase in your rates. First, I suggest that you transfer the servicing of your policy to my agency. This action will also transfer your policy from Canada Life's Tampa office to their Ft. Lauderdale office and allow it to be added to my block of business with Canada Life. This is an advantage to The City because my agency is the largest producer with Canada Life in their Southern Region and my clients are afforded special service attention and very favorable renewals. Some of my local clients with Canada Life include: Big Lake National Bank - Okeechobee Utility Authority - Okeechobee Sheriff's Office - Larson Dairy - Sugar Cane Growers Cooperative - Florida Community Health Centers- Life- LTD -Dental Theresa Cline LTD LC Fortner Dental Juanita Tamer Life Barbara Mondrach Life -STD -LTD -Dental Joyce Alejandro Life -LTD -Dental Sue Burwen 4679219 7639460 7633117 7637330 561 996 4753 561 8449443 Once your group is transferred to my agency I will have full access to your file and will be able to confirm that your benefits can be improved with no rate change. I already know that if there is a rate change it will be minor. The benefits I recommend improving are : 1) Increase the Maximum Benefit from the present $1,5001 month to at least $3,000/ month. The following is a list of employees who qualify for more than the present $1,500/ month maximum benefit: (the benefit is calculated as 60 % of base monthly earnings) DW Davis $ 2,235 DC Hagan $ 1,617 RC Peterson $ 1,617 JT Raulerson $ 1,957 DR Robertson $ 1,952 TL Russell $ 1,617 J Smith $ 1,617 BS Thomas $ 1,823 LK Tomey $ 2,215 BL Veach $ 2,724 DG Wilbur $ 1,617 18230 RIVER OAKS DRIVE 0 JUPITER, FL 33458 0 PHONE 561-747-5636 • FAx 561-747-3524 • 800-972-0963 GROUP INSURANCE These additional benefits above $1,500 per month per employee total $4,495 in additional disability insurance coverage and would increase The City's premium by only $41 per month if the present rate remains unchanged. 2) If The City would like to improve the definition of covered earnings to include overtime pay, I can get Canada Life to change the definition of earnings in the policy which presently excludes overtime. 3) The present Maximum Benefit Period is "To Age 65". Canada Life will amend the policy to provide benefits to a claimants "Social Security Normal Retirement Age" (SSNRA). The SSNRA is beyond age 65 for most employees. 4) The present policy does not provide coverage until an employee has been working for The City for 6 months. This "Waiting Period" can be reduced to 30 days to match The City's health insurance waiting period. I can assist you in evaluating each of these important benefit improvements after your policy has been transferred to my agency by an Agent of Record letter executed by The City. Even if you choose to leave your policy unchanged, my status as your health and life insurance agent will allow me to service your Long Term Disability policy along with your other benefits and on a priority basis. Thank you for your consideration. �cou narri� President EXHIBIT 2 FEBRUARY 19 AGENDA 0 N m The Goal is to maintain our ISO rating by continuing to provide service to our citizens at our optimal level. The objective is to replace or repair vehicle with minimum financial impact with the understanding that the apparatus will be required to perform tests under stress according to NFPA standards. Summary of current situation *Engine 4 is requiring the transmission to be rebuilt or replaced. The truck was taken to the City Mechanic for evaluation and gears were discovered missing or damaged which interferes with the pumping process due to the fact that the transmission must be placed in the fifth gear for pumping operations. The Mechanic estamated 3,000 to 5,000 dollars to replace transmission (ready to go). Only if the mechanic does not find other problems. Hewitts trucking advised they could not give us a quote until the transmission is pulled due to -possible unknown problems regarding the shaft. *Engine 4 is required to have an annual pump test which it has passed (with difficulty) in the last few years. According to a certified pump mechanic (Stan Brown), the pump needs to be replaced or totally rebuilt which will cost approx. 10 to 20,000 dollars. The pump test was also hindered in the last two years because of engine problems due to the carburation and the constant replacement of -spark plugs to keep it running. (City Mechanic has looked into the problem several times as well as Hewitt truck company with no solution). *Engine 4 has a wiring problem also, the wiring has began to cause problems with the electrical system. *Engine 4's parts are more difficult to find every year. Even something as simple as the windshield wiper cannot be located. There is no guarantee when something breaks that it can be repaired or replaced with the appropriate and safe part. *The tank needs to be replaced due to severe rusting. Water cannot be held in the tank at this time. It is estimated by Stan Brown that the tank can be replaced with a polytank for approx 6,500.00 dollars excluding labor and taxes. Reason for current situation Engine 4 is 28 years old and is in need of serious repair and refurbishment. Parts are becoming obsolete and hard to find. Available Options OPTION "A" * Repair or Replace transmission $3000.00 to $5,000.00 * Replace Water Tank $6,500.00 to $8,000.00 * Repair or Replace Engine $300.00 to $5,000.00 * Replace or Repair Pump and piping $10,000 to $20,000.00 Approximate total price $19,800 to $38,000.00 The end result: • Pumping Apparatus that can pass the test. • The Chassis is still 28 years old. (NFPA suggest using these vehicles 10 to 15 years in first out combat and up to 20 years on reserve). • Still need to replace wiring in future. • Parts for body and Chassis difficult to find. OPTION "B" • Rebuild Engine 4 using present Body and new chassis * Available for purchase is a new chassis (4 Door Cab) (New 2000 Freightliner chassis for $61,000) (New Cummings with an Allison 5 speed transmission with extras) Quoted price is $106,630.00 (see attachment) DEEP SOUTH TRUCK AND EQUIPMENT SALES,INC. HIGHAWAY 49 NORTH SEMINARY, MISSISSIPPI 39479 1-800-727-4166 FAX 1-601-722-4168 MEMBER NFPA QUOTATION City of Okeechobee Fire Department 55 S.E. Third Avenue Okeechobee, FL 34974-2932 Attn: Chief Tomey 02-08-02 We are pleased to quote you on the Refurbishing of your Engine # 4 Ford Tilt -cab Pumper as follows; Remove and replace the cab and chasis with a new 2000 Freightliner Four (4) Door FL-80 Cab And Chassis as per the specification included in this quote folder. Install a 1994 Remanufactured Waterous C S Single Stage 1250 GPM pump with a Rotory Vane Primer And a Waterous discharge Relief Valve. All necessary controls will be mounted on pump control panel and pump shift controls will be mounted cab dash. Remove body and pump compartment from old truck and install them on the new chassis,which will include cleaning and painting inside of.pump compartment,body all crossmenbers,running board brackets and any braces. A new wiring harness will be installed in the cab to include a circuit beaker panel, rocker trye switches and all necessary warning fights with in easy reach of the driver, this harness will connect to the present body harness. The old booster tank will be removed and a new 750 Gallon UPF Poly -Tank IIE Polypropylene Booster Tank Will be installed with all necessary Custions and Comer Brackets, as per mounting instruction- included in quote folder. All exposed metal sufaces not chrome plated, stanless steel or bright aluminum tread plate wii be thoroughly cleaned and prepared for painting. All irregularities in paint surface wii be rubbed down and all seams will be caulked before the application of finish coats. both aluminum and steel surfaces to be painted will be primed with a two (2). component primer, which is compatible with the finish coat. The apparatus will be finish painted with Dupont Imron. Complete truck will be painted White # Imron. . PAGE #1 A 4" Scotchlite stripe will be provided along each side of the apparatus, this stripe to be red in color. Forty- (40) 3" Smart Gold Letters with shading will be provided. WARRANTIES Cab & Chassis One Year (1) Manufacturers Warranty For All Major Components Remanufactured Waterous Pump One Year (1) Paint & Striping One Year (1) Delivery 90 Cal Days after receipt of Contract And Pick Up of Engine #4 Completed Unit Delivered to City of Okeechobee Fire Dept. $106,630.00 If you have any questions or need more information please contact me. Sincerely; ,- ` L' o- Stan Brown, Sales Rep. 1-800-321-0633 Fax 1-352-245-3680 OPTION "C" • Purchase used apparatus In order to obtain a warranty on equipment it would have to be only a few years old. The price range would be approximately 75,000 up 150,000 dollars. Advantages Loan type payments can be made available Newer vehicle for parts availability Disadvantages Limited warranties (some would only be 3 to 6 months) especially on the models that are older. Probable Vehicle repairs in near future OPTION "D" Purchase New Apparatus Price range 150,000 up Advantages Full warranties An apparatus that will perform for 15 years with minimum cost after initial purchase. Reliable equipment that can be used as first out combat if necessary Leasing available Disadvantage Cost factor is higher Fire Departments suggestions: Note: (City Mechanic suggested that we replace Engine 4) Fire Department Administration suggests the following: Option "B" Loan type payments available First payment not due until year after delivery No downpayment 1 LE ado . 72 ti2-i 11 ' i ii Fr" 12, 24 I D : C,1r- 500 . FAX : 81'- 25893.�' PAGE 2 PROPOSAL FOR TAX-EXEMPT LEASE FINANCING February 11, 2002 Presented by Ieiising 2 1304 Desoto Avenue, Suite 304 Tampa. Florida 33606 Phone: 800-267-6156 Fax: 013.268.6333 "le"Ing2.com" Presented To fAs Leseyol Vendr City of Okeechobee Fire Stan E. Brown, Inc. Department Attention: Chief Temey TRANSACTION SPECIFICS i Fqulpmerrt Description: Commencement Date: Equipment Cost: Lessee Down Payment: Amount Financed: Lease Term: First Payment date: Payment Frequency: Refurbished Fire Truck on a 2000 Freightliner FL80 Chassis 03/01 rot Option 'I Qotion 2 g2tlon 3 option 4 $108,630 $106,530 $106,630 $106,630 30 $0 $0 $0 $105,630 $106,630 $106,630 $106.630 4 Years 5 Years 6 Years' 7 Years'" 11 /01 /02 11 /01 /02 11/01/02 11 i01 /02 1 i year 1 / year 11 year 1 / year Not Effective Rate: 5.37% 5.43% 5.54% 6.58% Lease Bate: 5,51% 5,55% 5.64% 5.67% Payment Amount: $29,835,75 $24,513.92 $21,014.01 $18,501.08 'total Lease Payments: $119,343 $122,570 $126,084 $129,508 The longer tonne proposed could be difficult to get approved In underwriting. i am willing to submit the six and *ovt n year terms (if that is your preference) for approval with your understanding that we might not be able to go ; j b9yor.d five years. tAF tales are sah/ect to Lessee issuing less then $10,000,000 in tax-exempt financings the calendar year of the Leasu. `J V n09tL pnutmCtyr4r Payment Terms from Lg%%Qr as follows: Payment Type: chassis Amount: $61,000 Not Earlier Than: 04101/02 Payment Type: Final Amount: $45,830 Not Earlier Than: 07/01/02 Pogo I is l;l'1'lC VliV15.L�L�;liV.t�.�.,L MEMORANDUM TO: Nlayor I{irlt and City Council I)ATITI: SU11.II;t,"1': Thrce year plan TIIRU: THRU: FROM: Iteith Toney, Tire Chief :�:=�:�:�::r-y:+�r:�::�:,��:r.��:=r•��*�:��t:��:r.:k:k:k��:��t�:r.:�=��:�:=r-:r-�=r.:r-:r-r:,r.:r-��t�:r.��:r-��:r-t�:�:�:��r:r-�r:r-�� , This is flow I think the equiputent should be replaced and where I feel this department should ve before the year 2001. 1996/1997 Budget Year Replace Engine No.5 (GMC) with the new fire truck the city ordered this bast year. Engine No. 5 would theft become the second out Engine to answer a call and Engine No. 4 (FORD) would replace Truck No.3 (the old ►uilita►y truck), since we have returned this truck back to the DOT. We would keep the little brush truck No.2, (FORD four wheel drive). Engine No. it (FORD) carries 1,000 gallons of water as (lid truck No.3 so this is wliy we should keep Engine No.4 in order to carry the extra water. Items I need in this year's budget other than fire trucks: I need to replace the two computers in the station. The computer in illy office was purchased in 1989. This Computer a 286 was upgraded to a 386 in 1992. It leas a small amount memory and only 180 magi bite hard drive. The computer in the training room was a hand -me -clown from Jim Threewits back in 1993 and was outdated back then and needs to be updated. Also if new radios are purchased in this year's budget the mobile radio needs to be replaced since we have spent over $1,000.00 in repairs in the first six ntontlis of this year. 1997/1.998 Budget Year PAJI,. Once file New tinker/Pumper is in service we could sell Engine No.4 (FORD). � ith the money from the sale I would recommend purchasing a 3/4 ton pick-up and putting a small skid unit for small brush fires in the back. This vehicle could also be for Twining to the store when we need items like we now use Truck No. 2. The VISA bottles and air packs will have to begin to be replaced in this year's budget. They are fifteen years old now and must be removed from service. The furnilure in the station is over eight year's old and will need to be replaced. We need to promote a Lt. to either Captain of Assistant Chief. We need to add a employee to each shift so we can cut down the overtime. We will be asking for "4" four additional employees to be added to the Fire. Department. 1998/1999 Budget. Year We need to find a good used ladder truck with all the ground ladders which has been recertified within the past year. I also want this ladder truck to have a pump and master stream device in the bucket with breathing air. We would want to set this ladder truck up with as much equipment as we could for rescue. At this time I would evaluate Engine #5 (GMC) to see if we still could use this as a share pumper or would we need to replace it with a newer used truck because we still need a spate pumper. The spare pumper will be a piece of equipment which will not be. in service at all times. It will only be in service when another piece of equipment is taken out of service. In this budget we need to finish replacing the MAS and start replacing the bunker gear since it will be around twelve years old will need to be replaced. We will need to hire an employee as a Hire Safety Inspector. This employee will only do Dire Inspections and will not have to be a Firefighter. By the year 2000 this department will be up to date with their equipment and the with proper aniount of personnel to move the City of Okeechobee hire Department into the next century. cc:/ John Drago ExHIBIT 3 N FEBRUARY 19 AGENDA The recommendation of the Code Board to the City Council from the February 12, 2002 meeting regarding improved land is as follows: IMPROVED LAND 1. Land which has been developed for some use by the erection of buildings and other improvements pertinent thereto. See also Improvements -on -Land. 2. Land which has been prepared for development as distinguished from raw land. This implies such things as grading, draining, and installation of utilities or access. Broadly, buildings or other more or less permanent structures or developments located upon or attached to land. Not a significant or informative term without qualification. See also Improvements -on -Land, Improvements -to -Land. IMPROVEMENTS -ON -LAND Structures erected permanently on a site for its utilization, such as buildings, fences, driveways, retaining walls. IMPROVEMENTS -TO -LAND Usually additions to land to make property usable, such as curbs, sidewalks, streetlights, sewers, drains, fills. * These definitions are from the Real Estate Terminology Appraisal Manual and are only a suggestion to the City Council. These definitions are the same as I received from Florida Atlantis University. CODE ENFORCEMENT PROCEDURES Clarification of temporary signage/banners — The Code Board asked for an explanation regarding the code on signage and banners. After the explanation, the Code Board was satisfied with the way the LDR's were being enforced. They made a motion for the City Council to take a look at the cost of the temporary use permit, as they believe that $175.00 for a banner was a little high, and the time period was too restricted. FIRE DEPARTMENT TO: Mayor Kirk and City ncilmen FROM: Chief Tomey RE: Code Enforcement Citations DATE: February 19, 2002 The following is a list of the types of cases that Code Enforcement Officer Tomey & Code Enforcement Officer Hillery would recommend using the citation process. 1. Delinquent Occupational Licenses 2. Repeat Violators 3. Overgrown Grass 4. Disabled Vehicles - after a ninety day notice