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2016-05-17CITY OF OKEECHOBEE MAY 179 2016, REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 OF 4 II AGENDA 11 COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER — Mayor Pro-Tempore May 17, 2016, City Council Regular Meeting, 6:00 P.M. OPENING CEREMONIES Invocation to be given by Father Jim Shevlin, Church of Our Saviour; Pledge of Allegiance to be led by Mayor Pro-Tempore Watford. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling R. Watford, Jr. City Administrator Marcos MontesDeOca City Attorney John R. Cook City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. PROCLAMATIONS AND PRESENTATIONS — Mayor Pro-Tempore A. Proclaim the week of May 15 through 21, 2016, as "National Public Works Week." In the absence of Mayor Kirk and there being no objections, Council Member Watford, serving in the capacity of Mayor Pro-Tempore, called the May 17, 2016, Regular City Council Meeting to order at 6:00 P.M. The invocation was offered by Father Shevlin of the Church of Our Saviour; the Pledge of Allegiance was led by Mayor Pro-Tempore Watford. City Clerk Gamiotea called the roll: Absent Present Present Present Present (serving as Mayor Pro-Tempore) Present Present Present Present Present Present Present Mayor Pro-Tem Watford read the proclamation in its entirety and presented it to Public Works Director David Allen, who then introduced each of the Public Works employees. "Whereas, public works services provided in our community are an integral part of our citizens' everyday lives; and Whereas, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, solid waste collection, parks and canal maintenance; and Whereas, the health, safety, and comfort of this community greatly depends on these facilities and services; and Whereas, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and Whereas, the efficiency of the qualified and dedicated personnel, who staff public works departments, is materially influenced by the people's attitude and understanding of the importance of the work they perform; and Whereas, this year's theme is `Public Works Always There' as we celebrate the hard work and 539 MAY 17, 2016 - REGULAR MEETING - PAGE 2 OF 4 ,i II AGENDA II COUNCIL ACTION - DISCUSSION — VOTE a IV PROCLAMATIONS AND PRESENTATIONS CONTINUED A. Proclaim the week of May 15 through 21, 2016, as "National Public Works Weep' continued. B. Present a Ten -Year Longevity Service Award to Kelley Margerum, Police Department. C. Present a Thirty -Five Year Longevity Service Award to William Saum, Police Department. V. AGENDA — Mayor Pro-Tempore A. Requests for the addition, deferral or withdrawal of items on today's agenda. VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the May 2, 2016, Regular Meeting. VII. WARRANT REGISTER — City Administrator A. Motion to approve the April 2016 Warrant Register: GeneralFund.....................................................................$ 511,256.71 Public Facilities Improvement Fund ...................................$ 14,903.62 Capital Improvement Projects Fund ...................................$ 3,288.00 Law Enforcement Special Fund .........................................$ 115.00 dedication of the many public works professionals throughout the world. Now Therefore, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro Tempore of the City of Okeechobee, Florida, do hereby proclaim May 15 through May 21, 2016 as `NATIONAL PUBLIC WORKS WEEK' in the City of Okeechobee." On behalf of the City, Mayor Pro-Tem Watford and Chief Davis presented to Mrs. Kelley Margerum an embossed leather portfolio and a framed certificate which read: "In recognition of your 10-years of service, hard work, and dedication to the City, its citizens, and your fellow employees as a Police Officer and Detective from May 17, 2006 to May 17, 2016." On behalf of the City, Mayor Pro-Tem Watford and Chief Davis presented to Mr. William (Bill) Saum a check in the amount of $1,000.00 and a framed certificate which read: "In recognition of your 35-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from April 24, 1981 to April 24, 2016." Mayor Pro-Tem Watford asked whether there were any additions, deferrals, or withdrawals on today's agenda. There were none. Motion and second by Council Members O'Connor and Ritter to dispense with the reading and approve the Summary of Council Action for the Regular Meeting of May 2, 2016, There was no discussion on this item. VOTE: KIRK — ABSENT CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members Ritter and Chandler to approve the April 2016 Warrant Register in the amounts: General Fund, five hundred eleven thousand, two hundred fifty-six dollars and seventy-one cents ($511,256.71); Public Facilities Improvement Fund, fourteen thousand, nine hundred three dollars and sixty-two cents ($14,903.62); Capital Improvement Projects Fund, three thousand, two hundred eighty-eight dollars and zero cents ($3,288.00); and Law Enforcement Special Fund, one hundred fifteen dollars and zero cents ($115.00). There was no discussion on this item. VOTE: KIRK — ABSENT CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. MAY 17, 2016 - REGULAR MEETING - PAGE 3 OF 4 �". 1 FITC]4`U7_1 VII. NEW BUSINESS A. Discuss Motion to approve a proposed Mural for the new Taco Bell location on East North Park Street, submitted by Okeechobee Main Street Arts and Culture Committee — Jayce Fitzwater, Main Street Executive Director (Exhibit 1). B. Motion to approve an agreement to piggyback a contract for services by another governmental entity for mosquito spraying — City Administrator (Exhibit 2). C. Consider a motion to waive the formal bidding procedures and award a sole -source purchase in the amount of $11,631.00 to Stewart Signs to replace the City Hall Municipal Sign with a LED Display Sign — City Administrator (Exhibit 3). COUNCIL ACTION - DISCUSSION — VOTE Council Member O'Connor moved to approve Okeechobee Main Street's (OKMS) proposed Mural No. 6 for the new Taco Bell to be located at 511 East North Park Street; seconded by Council Member Ritter. OKMS President Maureen Burroughs was present and explained the standard on all Taco Bell restaurants is to use the shape of the state in which the business is located. However, they graciously agreed to the request of using the shape of Lake Okeechobee and adding the slogan, "The Crossroads of South Florida." VOTE: KIRK - ABSENT CHANDLER - YEA O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. Motion and second by Council Members O'Connor and Chandler to approve an Agreement to Piggyback a Contract (with Clark Environmental Mosquito Management, Inc. RFP No. PWD/15-026 Mosquito Control Services) for Services by another Governmental Entity (City of Ocala), in the amount of $3,467.15. The contract's scope of services includes creating a computer system and record keeping database for future purposes, public relations and educational brochures, mosquito hotline for citizen response, program consulting and quality control staff, monthly operational reports, periodic advisories, and an annual report. It also provides regulatory compliance on local, state, and federal levels, and a one-time community -wide truck ULV treatment (spray) of up to 85 route miles of streets using Biomist or synthetic pyrethroid insecticide. It also provides an automatic renewal clause after the initial term of December 31, 2016, for future use when deemed necessary by the Council. VOTE: KIRK - ABSENT CHANDLER - YEA O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. Council Member Ritter moved to waive the formal bidding procedures and award a sole -source purchase to Stewart Signs (of Sarasota) to replace the City "Municipal Centre" sign with a (3-foot by 5-foot, single -sided full color) LED Display Sign in the amount of $11,631.00 (includes shipping); seconded by Council Member O'Connor. The sign is capable of displaying one to six lines, lines being 5.5 to 37.8 inches tall with up to 23 characters per line, depending on font size. The Administrators office will be responsible for maintaining the messages on the sign. At the December 15, 2015, Regular City Council Meeting, the 2014 Chamber of Commerce Leadership Class received approval from the Council to erect a sign in the City Hall Park (Park P of FLAGLER PARK) listing all the local civic organizations. The sign could not be erected until the completion of the Florida Department of Transportation State Road 70 Roadway Improvements Project. The Leadership Class raised funds to cover the costs of construction by selling t-shirts. This sign will not be constructed and the funds are now going towards the construction cost of a new City Hall sign located by the flag poles (Northwest corner of Park A of FLAGLER PARK). 6qz MAY 17.2016 - REGULAR MEETING - PAGE 4 OF 4 AGENDA VIII. NEW BUSINESS CONTINUED C. Consider a motion to waive the formal bidding procedures and award a sole -source purchase in the amount of $11,631.00 to Stewart Signs to replace the City Hall Municipal Sign with a LED Display Sign continued. D. Evaluation of City Administrator Marcos MontesDeOca — Mayor Pro-Tempore. E. Evaluation of City Attorney John Cook — Mayor Pro-Tempore IX. ADJOURNMENT — Mayor Pro-Tempore Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATT T: Dowling R. Watford, Jr., M'4Xr Pro-Tempore Lane Gamiotea, CMC, City Clerk COUNCIL ACTION - DISCUSSION — VOTE Administrator MontesDeOca assured the Council the sign will comply with all City Ordinances and the intended use is to advertise City and community events. He distributed an expense report providing cost details for the Centennial Commemorative Walkway Project and how a portion of these funds, along with the contribution for the Chamber Leadership Class, will be used to pay for the sign. Exhibit 3 included a rendition of the new sign, displaying the words "Welcome to the City of Okeechobee, Est. 1915," the City Seal, and the OKMS Seal. This sign is designed similar to the welcome signs at the City Limits. Mayor Pro-Tem Watford thanked Mr. Frank DeCarlo, who was in attendance on behalf of the Chamber Leadership Class, for their contribution towards this project. VOTE: KIRK — ABSENT CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Administrator MontesDeOca's employment services contract provides for an annual evaluation of his employment performance by the Mayor and Council. Mayor Pro-Tem Watford received the evaluations and calculated an average score of 4.6 out of 5.0. Administrator MontesDeOca thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk for final processing and retention. The positive review allows eligibility for the Salary Step Increase on his anniversary date October 1, 2016, in addition to the 2.5 percent cost of living (COLA) increase approved for all employees, implemented October 1, 2015. The term of the current contract expires September 30, 2017. As provided in Attorney Cook's employment services contract, each year the Mayor and Council Members complete an evaluation on his employment performance. Mayor Pro-Tem Watford received the evaluations and calculated an average score of 4.2 out of 5.0, and thanked Attorney Cook for the service he provides to the City. Attorney Cook thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk for final processing and retention. The positive review allows for the contract to renew for another year. The contract provides basic payment to be increased annually at the same percentage increase as general employee pay increases. During the Fiscal Year 2015-16 budget adoption, the Council approved a 2.5 percent across the board COLA increase, therefore, Mr. Cook's annual compensation was increased the same. There being no further discussion, nor items on the agenda, Mayor Pro-Tem Watford adjourned the meeting at 6:32 P.M. * Olceech qq ilk,ANDEPENDENT 107 SW 17t Okeechobee 863-W NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of M&;J" in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy uadvertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and ubscribed before me this 13 day of AD Notary Public, State of Florida at Large ANGIE BRIDGES * ;*; MY COMMISSION # FF 976149 :o EXPIRES: Ap I20 2020 Bonded Thru Notary Public Underwfitam 2 ews eetVuit�Ajj.� lorida by -3134�� n 16 PUBLIC NOTICE CITY COUNCIL MEETING OTICE IS HEREBY GIVEN that the City Council for th17 e City of Okeed an thereafter as p�osusibie, a7t HaIIT55�SE 11 Ave, Rm61300, Okeed 'e, FL. The public is invited an enmura ed to after The agenda rt obtained from Myofokeerhobee.com orgby calling the Office of the C lministrator, 863-763-3372 x212. NY PERSON DECIDING TO APPEAL airy derision made by the C wndl with respect to any matter considered at this meeting' will need rsure a verbatim record of the proceeding Ls made and the record Indud e testimony and eNdence upon which the appeal will be based. in am pnce with the Amedrans with Disablltles Ad (ADA), any person o ph sability as defined by the ADA, that needs special accommodation to p< 'pate in th. proceeding, contact the City aeWs Offroe no later than h anes days prior to proceeding, 863-763-3372. E ADVISED that should you Intend to show any document, pfchrre, vide items to the Coundi in support or opposition to any item on the agend Ca of the document, picture, video, or item MUST be provided to d ty Clerk for the Ckt records. Mayor James E IOrk CITY OF OKEECHOBEE 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 MAY 173 2016 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 OF 2 I. CALL TO ORDER — Mayor Pro Tempore: May 17, 2016, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation given by Rev. Jim Shevlin, Church of Our Saviour; Pledge of Allegiance led by Mayor Pro Tempore III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling R. Watford, Jr. Administrator Marcos Montes De Oca Attorney John R. Cook Clerk Lane Gamiotea Deputy Clerk Bobbie Jenkins Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. PROCLAMATIONS AND PRESENTATIONS — Mayor Pro Tempore A. Proclaim the week of May 15 — 21, 2016 as "National Public Works Week." B. Present a Ten -Year Longevity Service Award to Kelley Margerum, Police Department. C. Present a Thirty -Five Year Longevity Service Award to Bill Saum, Police Department. May 17, 2016 PAGE 2 OF 2 V. AGENDA — Mayor Pro Tempore A. Requests for the addition, deferral or withdrawal of items on today's agenda. VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the May 2, 2016 Regular Meeting. VII. WARRANT REGISTER — City Administrator A. Motion to approve the April 2016 Warrant Register. General Fund $511,256.71 Public Facilities Improvement Fund $ 14,903.62 Capital Improvement Projects Fund $ 3,288.00 Law Enforcement Special Fund $ 115.00 VIII. NEW BUSINESS A. Motion to approve a proposed Mural for the new Taco Bell location on Hwy 70 East, submitted by Okeechobee Main Street Arts and Culture Committee — Jayce Fitzwater, Main Street Executive Director (Exhibit 1). B. Motion to approve an agreement to piggyback a contract for services by another governmental entity for mosquito spraying — City Administrator (Exhibit 2). C. Consider a motion to waive the formal bidding procedures and award a sole -source purchase in the amount of $11,631.00 to Stewart Signs to replace the City Hall Municipal Sign with an LED Display Sign — City Administrator (Exhibit 3). D. Evaluation of City Administrator Marcos Montes De Oca. E. Evaluation of City Attorney John Cook, IX. ADJOURN PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. City of Okeechobee, May 17, 2016 meeting Minutes taken during the meeting by L. Gamiotea CALL TO ORDER: in the absence of Mayor Kirk, and there being no objections, Council Member Watford will be serving as Mayor Pro Tempore for the duration of this meeting and called the Regular City Council Meeting to order on May 17, 2016, at P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. OPENING CEREMONIES: The invocation was given by Reverend Jim Shevlin, Church of Our Saviour; the Pledge of Allegiance led by Mayor Pro Tempore Watford. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Absent Council Member Noel Chandler Present Council Member Mike O'Connor Present Council Member Gary Ritter Present Council Member Dowling R. Watford, Jr. Present serving as Mayor Pro-Tem City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Police Chief Denny Davis Present Fire Chief Herb Smith Present Public Works Director David Allen Present IV. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Proclaim the week of May 15-21, 2016 "National Public Works Week." Mayor Pro Tempore Watford read and presented a certificate of proclamation to David Allen, Public Works Director, which read: "Whereas, public works services provided in our community are an integral part of our citizens' everyday lives; and Whereas, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, solid waste collection, parks and canal maintenance; and Whereas, the health, safety, and comfort of this community greatly depends on these facilities and services; and Whereas, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and Whereas, the efficiency of the qualified and dedicated personnel, who staff public works departments, is materially influenced by the people's attitude and understanding of the importance of the work they perform; and Whereas, this year's theme is 'Public Works Always There' as we celebrate the hard work and dedication of the many public works professionals throughout the world. Now Therefore, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim May 15 - 21, 2016 as 'NATIONAL PUBLIC WORKS WEEK' in the City of Okeechobee." B. Present a Ten -Year Longevity Service Award to Kelley Margerum, Police Department. Mayor Pro Tempore Watford read and presented a framed certificate of Longevity service, which read: "In recognition of your 10-years of service, hard work, and dedication to the City, its citizens, and your fellow employees as a Police Officer and Detective from May 17, 2006 to May 17, 2016." Presented with an embossed leather portfolio. Page 1 of 3 C. Present a Thirty -Five Year Longevity Service Award to William Saum, Police Department. Mayor Pro Tempore Watford read and presented a framed certificate of Longevity service, which read: "In recognition of your 35-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from April 24, 1981 to April 24, 2016."The award included a check in the amount of $1,000. V. AGENDA — Mayor Pro Tempore A. Requests for the addition, deferral or withdrawal of items on today's agenda. There were none. VI. MINUTES —City Clerk A. Motion and second by Council Members O'Connor and Chandler to dispense with the reading and approve the summary of Council Action for the May 2, 2016, Regular Meeting. VOTE: KIRK — ABSENT CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. VII. WARRANT REGISTER - City Administrator A. Motion and second by Council Members Ritter and Chandler to approve the April 2016 Warrant Registers in the amounts: General Fund, five hundred eleven thousand, two hundred fifty-six dollars and seventy-one cents ($511,256.71); Public Facilities Improvement Fund, fourteen thousand, nine hundred three dollars and sixty-two cents ($14,903.62); Capital Improvement Projects Fund, three thousand, two hundred eighty-eight dollars ($3,288.00); Law Enforcement Special Fund, one hundred fifteen dollars ($115.00). There was no discussion on this item. VOTE: KIRK — ABSENT CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. VIII. NEW BUSINESS A. Discuss Motion to approve a proposed Mural for the new Taco Bell location on East North Park Street, submitted by Okeechobee Main Street Arts and Culture Committee — Jayce Fitzwater, Main Street Executive Director (Exhibit 1). Motion and second by Council Members O'Connor and Ritter to approve the proposed Mural for the new Taco Bell location on East North Park Street. No discussion from Council. OKMS President Maureen Burroughs, all taco bells do the same thing, asked them to use the lake instead with the OKMS slogan and they agreed. KIRK — ABSENT RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. B. Motion to approve an agreement to piggyback a contract for services by another governmental entity for mosquito spraying — City Administrator (Exhibit 2). Motion and second by Council Members O'Connor and Chandler to approve the piggyback agreement with the City of Ocala for mosquito spraying. Ritter — automatic renewal clause? How does this lock us in? we have 90 days to terminate a contract or automatically it will renew? Page 2 of 3 MDO this is for aone time spraying only, we can use them again if we deem necessary. Watford, several companies that do this, one that was recommended by Charlie Norris. When will we spray? MDO will coordinate with them May 18, will request soon. Watford, is this the price $3,467.15 is for 1 time spraying. Yes. Plus the GIS mapping for future purposes. KIRK — ABSENT RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. C. Consider a motion to waive the formal bidding procedures and award a sole -source purchase in the amount of $11,631.00 to Stewart Signs to replace the City Hall Municipal Sign with an LED Display Sign — City Administrator (Exhibit 3). Motion and second by Council Members Ritter and O'Connor to waive the formal bidding procedures to award a sole -source purchase in the amount of $11,133.00. MDO one project been keeping you apprised of, will be a project with the city, chamber and leadership class, and centennial funds. Watford missed the information that we will be doing an LED sign. We have policies on these and we need to be assured we keep with the city regulations. Watford what kind of events? MDO community events, approved items by the city. Watford, thank the administrator for the breakdown of the centennial funds given to us tonight and we have the funds to cover these. Thank the leadership class for their contribution. VOTE: KIRK — ABSENT CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members and to award Stewart Signs the job of replacing the City Hall Municipal Sign with a LED Display sign in the amount of $11,631.00. KIRK — YEA RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. D. Evaluation of City Administrator Marcos Montes De Oca. Administrator MontesDeOca employment services contract provides for an annual evaluation of his employement performance E. Evaluation of City Attorney John Cook. IX. ADJOURN meeting @ 6:32 p.m. Page 3 of 3 City of Okeechobee, May 17, 2016 meeting Minutes taken during the meeting by B. Jenkins CALL TO ORDER: Mayor Pro Tempore Watford called the Regular City Council Meeting to order on May 17, 2016, at P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation was given by Reverend Jim Shevlin, Church of Our Saviour; the Pledge of Allegiance led by Mayor Pro Tempore Watford. III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Pmsent A bZn+CvacoJ1o6� Council Member Noel Chandler Present Council Member Mike O'Connor Present Council Member Gary Ritter Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Marcos MontesDeOca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen Present Present (sexvit)g as Major P►�-�V�OrG� Present Present Present Present Present Present Present IV. PRESENTATIONS AND PROCLAMATIONS - Mayor A. Proclaim the week of May 15-21, 2016 "National Public Works Week." Mayor Pro Tempore Watford read and presented a certificate of proclamation to David Allen, Public Works Director, which read: "Whereas, public works services provided in our community are an integral part of our citizens' everyday lives; and Whereas, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, solid waste collection, parks and canal maintenance; and Whereas, the health, safety, and comfort of this community greatly depends on these facilities and services; and Whereas, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and Whereas, the efficiency of the qualified and dedicated personnel, who staff public works departments, is materially influenced by the people's attitude and understanding of the importance of the work they perform; and Whereas, this year's theme is "Public Works Always There" as we celebrato h rd ork and dedication of the many public works professionals throughout the world. Now Therefore, 1, Jam e, �iyVihue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim May 15 - 21, 2016 as "NATIONAL PUBLIC WORKS WEEK" in the City of Okeechobee." B. Present a Ten -Year Longevity Service Award to Kelley Margerum, Police Department. Mayor Pro Tempore Watford read and presented a framed certificate of Longevity fervice, which read: `In recognition of your 10-years of service, hard work, and dedication to the City, its citizens, and your fellow employees as a Police Officer and Detective from May 17, 2006 to May 17, 2016." Presented with an embossed leather portfolio. C. Present a Thirty -Five Year Longevity Service Award to William Saum, Police Department. Mayor Pro Tempore Watford read and presented a framed certificate of Longevity service, which read: "In recognition of your 35-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from April 24, 1981 to April 24, 2016."The award included a check in the amount of $1,000. Lvidenc? (ea) mad CS Aap_ Cyr f 12Wdf_iJ�SPQtLh�Y.ComP irinfs I�t�,bLit, Ih{o Off&f Page 1 of 6 V. AGENDA — Mayor Pro Tempore A. Requests for the addition, deferral or withdrawal of items on today's agenda. There were none. VI. MINUTES — City Clerk A. Motion and second by Council Members and _ to dispense with the reading and approve the summary of Council Action for the May 2, 2016, Regular Meeting. KIRK — Y-&A RITTER — YEA VOTE: CHANDLER — YEA O'CONNOR — YEA WATFORD — YEA MOTION CARRIED. VII. WARRANT REGISTER - City AdministratorkMf( A. Motion and second by Council Members and to approve the April 2016 Warrant Register: General Fund $511,256.171 Public Facilities Improvement Fund $ 14,903.62 Capital Improvement Projects Fund $ 3,288.00 Law Enforcement Special Fund $ 115.00 KIRK —Y A RITTER — YEA VOTE: CHANDLER — YEA WATFORD — YEA O'CONNOR — YEA MOTION CARRIED. NA. Page 2 of 6 VIII. NEW BUSINESS r. No* Pork S+ A. Discuss Motion to approve a proposed Mural for the new Taco Bell location on submitted by Okeechobee Main Street Arts and Culture Committee—pJ,a�ytcce Fitzwater, Main Street Executive Director (Exhibit 1). Motion and second by Council Members 0r61111W andTTL to approve the proposed Mural for the new Taco Bell location on Hwy-76-East. E, ►J64 Park VOTE: —KTRK---Y1Ar CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. magap 6lu'row s - TacQ M I Page 3 of 6 B. Motion to approve an agreement to piggyback a contract for services by another governmental entity for mosquito spraying — City Administrator (Exhibit 2). I Motion and second by Council Members and to approve the piggyback agreement with the City of Ocala for mosquito spraying. VOTE: --INMK--lff*— CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. ba- ? Auinioc r¢neu,a.i (!kwse Pfau does-KnWQa.t UA Vn? qo ci(T fo NO- 6w bw S�rOW�n�, uhl�u Serv�cr� Q�aun (der' I,Uu�d- ON Owt r4M*? [Chm spva� ? mho - Attu ; crnco VrWd s6rn.�4W layer. I�.b�avel- 3gdo�1,15 � M 00- dos mdO rn�'�pn f6y DUO- rpoT o;fima+c LIM qft `Ifs- ulp. Page 4 of 6 C. Consider a motion to waive the formal bidding procedures and award a sole -source purchase in the amount of $11,631.00 to Stewart Signs to replace the City Hall Municipal Sign with an LED Display Sign — City Administrator (Exhibit 3). i Motion and second by Council Members and 1 to waive the formal bidding procedures to award a sole -source purchase. l 't err tart .,-. 6yd I VOTE: KIRK - YEA HANDLER - YEA O'CONNOR - YEA RITTER - YEA t WATFORD -YEA MOTION CARRIED. Motion and second by Council Members and to award Stewart Signs the job of replacing the City Hall Municipal Sign with a LED Display sign in the amount of $11,631.00. KIRK - YEA RITTER - YEA VOTE: CHANDLER - YEA O'CONNOR - YEA WATFORD - YEA MOTION CARRIED. o moo- prb eds Kapp "d� o� �� e, ta�ysy,c�&� �s Qdct�.�hQnaO (o�vibu#icm Wkd - rn�ssect -{{mot use u�e►'e d�rt� LEDj hAd u.�u.as ux1C-� MID- nb �tashtn� e6htvol Wfad - �reufsA MOO - WOW Uyt-IenxuQi Ruad +o paq�o,��ts.T6k ldrshc� �aY �hn r C6Y�fv� bufi� Page 5 of 6 D. Evaluation of City Administrator Marcos Montes De Oca. E. Evaluation of City Attorney John Cook. 4 z W�� °wd. IX. ADJOURN meeting @ r p.m. Page 6 of 6 51 office of the Mallor O eec o eeI Florida WHEREAS, public works services provided in our community are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, solid waste collection, parks and canal maintenance; and WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel, who staff public works departments, is materially influenced by the people's attitude and understanding of the importance of the work they perform; and WHEREAS, this year's theme is "Public Works Always There" as we celebrate the hard work and dedication of the many public works professionals throughout the world. NOW THEREFORE, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro - am Tempore of the City of Okeechobee, Florida, do hereby proclaim May 15 through May 21, 2016 as "NATIONAL PUBLIC WORKS WEEK" in the City of Okeechobee. 'k, In witness whereof, on May 17, 2016,1 have set my hand and caused this seal to, be affixed Dowlink R. Watford, jr. Mayor Pfo-Tempore Attest: a - Lane Gamiotea, CMC, City Clerk e I "Al NVI \A .m-1dr1TI- 7nlice Officer and ❑ f 11 ♦ . `�ttl �U�f ,� rr rri �tl f' 4t 1 0- m O O j6�s3_�OCa 19,5.Ci ;�tof Okeechobee Office of the City Clerk April 29, 2016 Ms. Kelley J. Margerum 1250 Southwest 85th Way Okeechobee, FL 34974 Dear Ms. Margerum: Time sure does fly when you are having fun! Can you believe it has been 10 years since you first became a member of the "City Family." At this milestone the Mayor and Council would like to take time during the May 17, 2016 meeting to recognize your contributions to the City. A presentation is being scheduled at the very start of the meeting, which begins at 6:00 p.m., to extend to you a longevity service certificate and award. As a way of saying "Thank You" to our employees for their dedication, I would also like to point out that by reaching this milestone there will be changes to your benefits. Beginning in May, your annual leave accrual will increase to 10 hours per month and 50 percent of your sick leave balance is eligible as a paid benefit, so long as separation of employment is on good terms. You have met the number of years of service that Education Reimbursement Contracts are no longer required. Then finally, you are now considered a vested member of the Police Officer's Retirement Fund. It is an honor for me to have the opportunity, along with the Mayor and Council, to offer a most sincere, "Congratulations, for a job well done." May there be several more years to come. Should a scheduling conflict arise, please call my office, 763-3372 ext. 215. We will be sure and give you a reminder call the day of the meeting. Feel free to invite family members and friends so that they too, may share in this occasion. Sincerely, Lane Gamiotea, CIVIC City Clerk/Personnel Administrator LG/bj Ecopy: Police Chief Davis 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 AIN \/ M =bib.-MAL 11 .r AWE ii 1'q�,�riiinh:'�►�:�'.`'i r � �w;�1w1.�Iifiwilv��o•� i `,%:�..�iir-�iu:►;S,�v�,� rt `��Y: s": a�uurm .�►'"�"I�:�: �t ram,: ��'(� r�utyri.!"�n�I�:::�t ,��;. ��; �i'�i. R•>;rn�! `I1 N, `r1 � ,,; � `� nn •�i} r � � ,; I r �, � ♦ 1arw nub � I, ,�, :. �; 1�� iu rrnl�`�o`,� �, , '.:•lac, a�' •:f� ► i .''w��::� .�. i i WILLIAM SAUM 20301 5-13-16 PAY TYPE DEPT HOURS RATE CURRENT YTD DED TYPE CURRENT YTD REG 0.0 24.5209 0.00 17,193.93 WTH 140.14 2,627.42 AN LV 0.0 24.5209 0.00 2,157.85 FICA A 62.00 1,070.02 SICK LV 0.0 24.5209 0.00 294.25 FICA B 14.50 250.24 CAR ED 0.0 24.5209 0.00 277.00 HEALTH 0.00 4,164.40 OFF/HP 0.0 0.0000 0.00 0.00 COF/FL 0.00 40.00 OFF/LS 0.0 24.8875 1,000.00 1,000.00 LEGAL 0.00 69.00 OFF/OT 0.0 36.7814 0.00 478.15 DENT II 0.00 344.80 RETRO 0.0 24.5209 0.00 12.10 VISION 0.00 45.40 Cell PD 0.0 24.5209 0.00 200.00 SAV FLAT 0.00 1,830.00 Cloth PD 0.0 24.5209 0.00 200.00 DIR DP 0.00 10,518.64 COMMENTS CURRENT YTD TAXES CURRENT YTD ACCRUED LEAVE HOURS EARNINGS 1 000.00 21,813.28 FICA 76.50 1,320.26 VACATION FED W/H 140.14 2.627 0.00 DEDUCTIONS 0.00 4,663.60 NET PAY 783.36 13,202.00 PERSONAL / SICK -88.00 OKEfC O. • ' " !S� SunTrust Bank 63-215 020301 City of Okeechobee �� Okeechobee Office 631 55 SE 3rd Avenue u : m 815 South Parrott Avenue 20301 Okeechobee, FL 34974 - -- Okeechobee, FL 34974 �•..: '_• DATE AMOUNT MAY 13,2016 $783.36 ORtot- PAY *** Seven Hundred Eighty Three and 36/100 Dollars *** TO THE ORDER OF: WILLIAM SAUM V0 20 30 L11' 1:0 6 3 LO 2 L 5 2':08 9 3000 9 30 3 L811' OF Oki FCO _ ma O s �9; City of Okeechobee Office of the City Clerk April 29, 2016 Mr. William J. Saum 3260 Southwest 22"d Street Okeechobee, FL 34974 Dear Mr. Saum: WOW, what an accomplishment, 35 Years of Service! It is with great pleasure that the Mayor and Council take time during the May 17, 2016, meeting to recognize your contributions to the City. A presentation is being scheduled at the very start of the meeting, which begins at 6:00 p.m., to extend to you a longevity service certificate and a monetary award of $1,000.00. It is an honor for me to have the opportunity, along with the Mayor and Council, to extend to you, in most sincere good fellowship, Congratulations, YOU have made a difference in the community by YOUR dedication to the City all these years. Should a scheduling conflict arise, please call my office, 763-3372 ext. 215. We will be sure and give you a reminder call the day of the meeting. Feel free to invite family members and friends so that they, too, may share in this special occasion. Sincerely, Lane Gamiotea, CIVIC City Clerk/Personnel Administrator LG/bj Ecopy: Police Chief Davis 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 :CTV Exhibit 1 M Okeechobee Main Street, INC. flay 17, 2016 55 S Parrott Ave, Okeechobee, FL. 34972 863-357-MAIN www.okeechobeemainstreet.org — Info@oiceechobeemainstreeL.org Wednesday, May 11, 2016 To whom this may concern, Okeechobee Main Street's Arts and Culture Committee has reviewed and approved the proposed mural for the new Taco Bell location on Hwy 70 East. Main Street would like to thank the owners of Taco Bell and the City of Okeechobee for their continued support of Okeechobee's downtown area. If you have any questions feel free to contact Okeechobee Main Street at 863-357-6246. Sincerely, 0 layce Fitzwater Executive Director Exhl bl+ 1 I MQy ii, w+tP Exhibit 2 May 17, 2016 AGREEMENT TO PIGGYBACK A CONTRACT FOR SERVICES BID BY ANOTHER GOVERNMENTAL ENTITY WHEREAS, CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT INC., 3 0 3 6 M i c h i g a n A v e n u e, K i s s i m m e e, F L a Florida corporation, entered into an agreement dated August 18, 2015, a copy of which is attached hereto, with the CITY OF OCALA, 110 S.E. Watula Ave., 3rd Floor, Ocala, FL 34471, a political subdivision of the State of Florida, for services procured pursuantto F.S. §287.057 (the "Contract"), and WHEREAS, the CITY OF OKEECHOBEE, a Florida municipal corporation (the "City") has the legal authority under Chapter Two, Section 2-289 of the City Of Okeechobee Code of Ordinances to "piggyback" onto a contract procured pursuant to F.S. §287.057 by another governmental entity when seeking to utilize the same or similar services provided for in the said contract; and WHEREAS, the City desires to "piggyback" onto the above referenced Contract between the CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT INC. and the CITY OF OCALA for utilization of the same or similar services (the "Work') and CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT INC. consents to the aforesaid "piggybacking;". NOW THEREFORE, having found it to be in the public interest, 1. CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT INC. affirms and ratifies the terms and conditions of the above referenced Contract with the CITY OF OCALA and agrees to perform the services set forth thereinfor the City of Okeechobee in accordance with the terms of said Contract until the Work is completed. 2. The City agrees to utilize the services of CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT INC. in a manner and upon the terms and conditions as set forth in the Contract with the CITY OF OCALA until the Work is completed. Approved by the City of Okeechobee City Council this CITY OF OKEECHOBEE Dowling R. Watford, Jr., Mayor Pro Tempore ATTEST: Lane Gamiotea, CMC, City Clerk day of May 2016. Clarke Environmental Mosquito Management, Inc Robert Santana, Control Consultant STATE OF FLORIDA COUNTY OF NOTARY PUBLIC, State of Florida The foregoing was executed before me this day of 2016, by Robert Santana, who personally swore or affirmed that he is authorized to execute this Agreement and thereby bind the Corporation. Seal/stamp: - 2016 CEMM FL - City of Okeechobee Clarke Environmental Mosquito Management, Inc. Professional Services Outline For 2016 City of Okeechobee Environmental Mosquito Management (EMM) Program Part I. General Service A. Computer System and Record Keeping Database B. Public Relations and Educational Brochures C. Mosquito Hotline Citizen Response — (800) 443-2034 D. Comprehensive Insurance Coverage naming the City additionally insured E. Program Consulting and Quality Control Staff F. Monthly Operational Reports, Periodic Advisories, and Annual Report G. Regulatory compliance on local, state, and federal levels Part II. Adult Control A. Adulticiding in Authorized Spray Zones: 1. One (1) community -wide truck ULV treatments of up to 85 route miles of streets using Biomist® or synthetic pyrethroid insecticide. Any additional authorized community ULV treatments will be priced at $3,467.15 per treatment. B. Adulticiding Operational Procedures 1. Notification of community contact. 2. Weather limit monitoring and compliance. 3. ULV particle size evaluation. 4. Insecticide dosage and quality control analysis. 2016 EMM Payment Total Cost for Parts I and II $3,467.15 **NPDES Permit: A National Pollutant Discharge Elimination System (NPDES) permit is necessary for the execution of the work for mosquito control effective October 31, 2011. Any additional costs associated with activities and/or services that may be required by Clarke in order to comply with an NPDES permit are not included in this proposal. Page 1 of 3 �- 2016 CEMM FL - City of Okeechobee J Clarke Environmental Mosquito Management, Inc. Client Authorization for 2016 City of Okeechobee Environmental Mosquito Management (EMM) Program Administrative Information: Invoices should be sent to: Name: Address: City: State: Zip Office Phone: Fax: P.O.# Email: County: **In an effort to be more sustainable, we ask that you provide us with an Email address that the invoices should be sent to.** Treatment Address (if different from above): Address: City: County: Contact Person for Citv of Okeechobee: Name: Office Phone: Home Phone: Fax: Cell: Alternate Contact Person for City of Okeechobee: Name: Office Phone: Home Phone: Fax: Cell: Title: State: E-Mail: Pager: Title: E-Mail: Pager: WE Please sign and return a copy of the complete contract for our files to: Clarke Environmental Mosquito Management, Inc., Attn: Robert Santana — rsantanana.clarke.com — (561) 420-9079 3036 Michigan Avenue, Kissimmee, FL 34744; Fax number 407-944-0709 Page 3 of 3 2016 CEMM FL - City of Okeechobee f_1 Clarke Environmental Mosquito Management, Inc. Client Agreement Authorization for 2016 City of Okeechobee Environmental Mosquito Management (EMM) Program TERM AND TERMINATION: This Agreement has an automatic Renewal Clause. The term of the Agreement shall commence on the date when both parties have executed this Agreement and shall continue for a period ending on December 31, 2016 (the "Initial Term"). Unless either party hereto provides the other party with written notice at least Ninety (90) days prior to the end of the Initial Term or any subsequent renewal term, this Agreement shall automatically continue to renew for additional term, each term having duration equal to the Initial Agreement. If a party hereto fails to comply with a provision of this Agreement, then the other party shall have the right to terminate this Agreement if it gives written notice of the default to the defaulting party and the defaulting party fails to cure the default within sixty days of receipt of said notice. II. Price Increases: The price for the services rendered hereunder may be increased by Clarke Environmental Mosquito Management, Inc. ("Clarke") on the first day of any Calendar year commencing on January 1, 2016 (a "Price Increase Date") by a percentage which shall not exceed the greater of the percentage increase of the consumer price index during the calendar year which immediately precedes the Price Increase Date or five percent (5%) ( "Price Increase Percentage"). Clarke Environmental Mosquito Management, Inc. may petition the City of Okeechobee at any time for an additional rate adjustment on the basis of extraordinary and unusual changes in the cost of operations that could not be reasonably foreseen by a prudent operator. New areas to be covered will be pro -rated to the program cost at the rates in effect at the time. III. Program Payment Plan: For Parts I and 11 as specified in the 2016 Professional Services Cost Outline, the total for the 2016 program is $3,467.15. The payments will be due on Net 30 terms once the treatment is completed. Any additional treatments beyond the core program will be invoiced when the treatment is completed. For City of Okeechobee: Sign Name: PROGRAM PAYMENT PLAN Month 2016 1s` Scheduled Treatment $3,467.15 TOTAL $3,467.15 Title: For Clarke Environmental Mosquito Management, Inc.: Name: Robert Santana Date: Title: Control Consultant Date: Page 2 of 3 CONTRACT# PWD/15-026 AGREEMENT FOR MOSQUITO CONTROL SERVICES T THIS AGREEMENT is entered into this 16 day of 2015, by and between the CITY OF OCALA, a Florida municipal corporation ("City") and CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC., a Florida registered, foreign profit corporation organized in Illinois (EIN: 36-2391274), with offices at 1200 S. Pine Island Road, Plantation, FL 33324 ("Vendor"). WHEREAS: The City of Ocala issued a Request for Proposals on June 8, 2015, for RFP# PWD/15-026 Mosquito Control Services. Clarke Environmental Mosquito Management, Inc. responded, and was subsequently chosen by the selection committee as the intended awardee for these services. NOW THEREFORE, in consideration of the matters set forth above (which are incorporated herein by reference), the parties hereto agree as follows: 1. SERVICES. Vendor will provide all materials, labor, and equipment to complete mosquito control services as requested by the City as described, and pursuant to the scope of service set forth on the attached Exhibit A - Scope of Work, within this agreement; and underlying RFP# PWD/15-026 and addenda. The Contract, and all Exhibits hold precedence over the RFP documents. 2. COMPENSATION. City shall pay Vendor for the performance of the work, and in accordance with the contract documents, based on the unit prices set forth below. Compensation shall be made to the Vendor as described in Exhibit B - Method of Compensation. Description Unit Price Ground Spraying — Biomist 4+4 (8 oz minimum at 10 mph) $40.79 Per mile Aerial Spraying — Anvil 10+10 (62 oz per acre) $1.72 Per acre Aerial Spraying — Duet ULV (1.24 oz per acre) $2.63 Per acre Aerial Spraying — Dibrom (.60 oz per acre) $1.78 Per acre 1 CONTRACT# PWD/15-026 3. TERM. The term of this Agreement shall commence on August 19, 2015, and shall end on August 18, 2017. This Agreement may be renewed for up to two (2) consecutive one (1) year terms upon the mutual written consent of both parties, unless terminated by either party pursuant to the terms of this Agreement. 4. LICENSING REQUIREMENT. Vendor must maintain a Public Health License and Aerial Public Health License in the State of Florida, issued by the Florida Department of Agriculture and Consumer Services throughout the contract term and any resulting renewals. S. INDEPENDENT CONTRACTOR STATUS. City expressly acknowledges the Vendor is an independent contractor, and nothing in this Agreement is intended nor shall be construed to create an agency relationship, an employer/employee relationship, a joint venture relationship, or any other relationship allowing the City to exercise control or discretion over the manner or method by which Vendor performs hereunder. 6. ACCESS TO FACILITIES. City will provide Vendor with access to the Facilities so as to permit Vendor to meet its obligations hereunder. 7. INDEMNITY. Vendor shall indemnify City and its elected officials, employees and volunteers against, and hold City and its elected officials, employees and volunteers harmless from, all damages, claims, losses, costs, and expenses, including reasonable attorneys' fees, which City or its elected officials, employees or volunteers may sustain, or which may be asserted against City or its elected officials, employees or volunteers, arising out of the activities contemplated by this Agreement including, without limitation, harm or personal injury to third persons during the term of this Agreement to the extent attributable to the actions of Vendor, its agents, and employees. 8. VENDOR REPRESENTATIONS. A. The Vendor has examined and carefully studied the Contract Documents and the other related data. B. The Vendor is familiar with and is satisfied as to all Federal, state, and local laws and regulations that may affect cost, progress, and performance of the Work. 6 CONTRACT# PWD/15-026 C. The Vendor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. D. The. Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 9. SAFETY/ENVIRONMENTAL. Vendor is responsible at all times for precautions to achieve the protection of all persons including employees and property. The Vendor shall make special effort to detect hazardous conditions and shall take prompt action where necessary to avoid accident, injury or property damage. EPA, DEP, OSHA, and all other applicable safety laws and ordinances shall be followed as well as American National Standards Institute Safety Standards. All hazardous spills, accidents, injuries or claims or potential claims shall be reported promptly to the City Risk Management Department. M ADDITIONAL INSURED. The "City of Ocala" shall be added to all third party coverage required by and provided for this contract as an "ADDITIONAL INSURED," but only to the extent of the risk obligations assumed hereunder by Vendor. 11. MISCELLANEOUS INSURANCE PROVISIONS. A. Severability of Interests. Vendor shall arrange for its liability insurance to include, or be endorsed to include, a severability of interests / cross liability provision, so that the "City of Ocala" (where named as an additional insured) will be treated as if a separate policy were in existence, but without increasing the policy limits. B. Insurance Requirements. These insurance requirements shall not relieve or limit the liability of the Vendor. The City does not in any way represent that these types or amounts of insurance are sufficient or adequate to protect the Vendor's interests or liabilities, but are merely minimums. No insurance is provided by the City under this contract to cover the Vendor. C. Duplicate Coverage. 3 CONTRACT# PWD/15-026 1. Insurance required of the Vendor or any other insurance of the Vendor shall be considered primary and insurance or self-insurance of the City shall be considered excess, as may be applicable to claims against the City which arise out of this contract. 2. Insurance written on a "Claims Made" form is not acceptable without City of Ocala Risk Management consultation. 3. No work shall be commenced under this contract until the required Certificate(s) have been provided. Work shall not continue after expiration (or cancellation) of the Certificate and shall not resume until new Certificate(s) have been provided. D. Deductibles. Vendor's deductibles/self-insured retentions shall be disclosed to the City and may be disapproved by the latter. They shall be reduced or eliminated at the option of the City. The Vendor is responsible for the amount of any deductible or self- insured retention. E. Certificates. Vendor shall provide a Certificate of insurance, issued by an agency authorized to do business in the State of Florida and with an A.M. Best rating* of at least A, showing the "City of Ocala" as an Additional Insured. The City of Ocala, Procurement Department, 110 SE Watula Ave, Ocala, FL 34471 should be shown as the Certificate Holder. Renewal certificates must also be forwarded to the Procurement Department prior to the policy expiration. Ten (10) days written notice must be provided to the City of Ocala's Procurement Department in the event of cancellation. *Non -rated insurers must be pre -approved by the City Risk Manager F. Failure to Maintain Coverage. In the event that Vendor shall fail to obtain or maintain in full force and effect any insurance coverage required to be obtained by Vendor under this agreement, the City may procure same from such insurance carriers as the City may deem proper, irrespective that a lesser premium for such insurance coverage may have been obtained from another insurance carrier, and Vendor shall pay, upon demand of the City, and all premiums, costs, charges, and expenses incurred or expended by the in obtaining such insurance. Notwithstanding the foregoing sentence, in the even the City procures the insurance coverage required of Vendor hereunder, the City shall in no manner be liable to Vendor for any insufficiency or failure of 4 CONTRACT# PWD/15-026 coverage with regard to such insurance or any loss to Vendor occasioned thereby, and additionally, the procurement of such insurance by the City shall not relieve Vendor of its obligations under this Agreement to maintain insurance coverage in the types and amounts herein specified, and Agency shall nevertheless hold the City harmless from any loss or damage incurred or suffered by the City from Vendor's failure to maintain such insurance. 12. LIABILITY INSURANCE. General liability insurance, with combined single limits of not less than $1,000,000 per occurrence shall be provided and maintained by the Vendor. The only aggregate limit acceptable is a "project aggregate" and the Certificate must show an appropriate endorsement (ISO CG2501 or equal). A. If the Commercial General Liability form is used: 1. Coverage A - shall include premises, operations, products and completed operations, independent contractors, contractual liability covering this contract and broad form property damage coverage. 2. Coverage B - shall include personal injury. 3. Coverage C - medical payments, is not required. B. If the Comprehensive General Liability form is used, it shall include at least: 1. Bodily Injury and Property Damage liability for premises, operations, products and completed operations, independent contractors, and property damage resulting from explosion, collapse or underground (XCU) exposures. 13. BUSINESS AUTO LIABILITY. Business Auto Liability insurance shall be provided by the Vendor with combined single limits of not less than $1,000,000 per occurrence and is to include bodily injury and property damage liability arising out of operation, maintenance, or use of any auto including owned, non -owned and hired automobiles and employee non -ownership use. 14. WORKERS' COMPENSATION. Vendor shall purchase and maintain Workers' Compensation insurance for statutory requirements and employers liability limits of at least $1,000,000 each accident and $1,000,000 each employee, $1,000,000 policy limit for disease, and shall be responsible for ensuring that any 5 CONTRACT# PWD/15-026 subcontractor has statutory coverage. City need not be named as an Additional Insured, but a subrogation waiver endorsement is required. 15. RELATIONSHIP OF PARTIES. Neither this Agreement, nor any term, provision, payment or right hereunder shall in any way or for any purpose constitute or cause City to become or be deemed a partner of Vendor in the conduct of its business, or otherwise, or to cause City to become or be deemed a joint adventurer or a member of a joint enterprise with Vendor, as City is and shall remain an independent contractor by reason of this Agreement. 16. TERMINATION. If the Vendor defaults in the performance or materially breaches any provision of this Agreement, the City may, at its option, terminate this Agreement by giving written notification thereof to the other party at least thirty (30) days in advance of termination. Termination of this Agreement shall have no effect upon the rights of the parties that accrued prior to termination. 17. DEFAULT. This Agreement is critical to the City and the City reserves the right to immediately cancel either in whole or in part any portion of this Agreement due to failure of the Vendor to carry out any obligation, term, or condition of the Agreement. The City will issue a written notice of default effective immediately and not deferred by any interval of time. Default shall be considered to be any act or failure to act on the part of the Vendor including, but not limited to, any of the following: A. Vendor fails to adequately perform the services set forth in the specifications of the Agreement; B. The Vendor provides material that does not meet the specifications of the Agreement; C. Vendor fails to complete the work required within the time stipulated in the Agreement; and D. Vendor fails to make progress in the performance of the Agreement and/or gives the City reason to believe that the Vendor will not or cannot perform to the requirements of the Agreement. 18. REMEDIES/OPPORTUNITY TO CURE. If Vendor defaults on any provision of this Agreement, City may, at its sole discretion, give written notice to Vendor detailing 0 CONTRACT# PWD/15-026 Vendor's violations and giving Vendor an opportunity to cure the default. If such violation is not corrected to the reasonable satisfaction of City within the time required by the City to cure the default, after the date of notice of violation, the City may, without further notice, declare Vendor to be in breach of this Agreement and pursue any and all remedies available at law or equity, including termination of this agreement without further notice and all rights of vendor hereunder. Notwithstanding City's termination of the Agreement, Vendor shall remain liable to City for damages, costs, or attorney's fees arising prior to such termination. In case of default, the City reserves the right to hire another vendor to complete the required work in accordance with the needs of the City. City may recover any actual excess costs from the Vendor by: (a) Deduction from an unpaid balance or (b) Any other remedy as provided by law. 19. WAIVER. The failure or delay of any party at any time to require performance by another party of any provision of this Agreement, even if known, shall not affect the right of such party to require performance of that provision or to exercise any right, power or remedy hereunder. Any waiver by any party of any breach of any provision of this Agreement should not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. No notice to or demand on any party in any circumstance shall, of itself, entitle such party to any other or further notice or demand in similar or other circumstances. 20. FORCE MAJEURE. Neither party shall be responsible for damages or delays caused by Force Majeure or other events beyond the reasonable control of the party and which could not reasonably have been anticipated or prevented. For purposes of this Agreement, Force Majeure includes, but is not limited to, adverse weather conditions, floods, epidemics, war, riot, lockouts, and other industrial disturbances; unknown site conditions, accidents, sabotage, fire loss of or failure to obtain permits, unavailability of labor, materials, fuel, or services; court orders; acts of God; acts, orders, laws, or regulations of the Government of the United States or the several states, or any foreign country, or any governmental agency. In the event that Force Majeure occurs, the parties shall mutually agree on the terms and conditions upon which services may continue. 7 CONTRACT# PWD/15-026 21. ASSIGNMENT. Neither party may assign this Agreement or the rights and obligations thereunder to any third party without the prior express written approval of the other party, which shall not be unreasonably withheld. 22. TERMINATION FOR CONVENIENCE. City may at any time and for any reason terminate Vendor's services and work at City's convenience. Upon receipt of such notice, Vendor shall, unless the notice directs otherwise, immediately discontinue the work and placing of orders for materials, facilities and supplies in connection with the performance of this Agreement. Upon such termination, Vendor shall be entitled to payment only as follows: (1) the actual cost of the work completed in conformity with this Agreement; plus, (2) such other costs actually incurred by Vendor as permitted by the contract and approved by City. 23. NON EXCLUSIVITY. Nothing herein is intended nor shall be construed as creating any exclusive arrangement with Vendor. This Contract shall not restrict City from acquiring similar, equal or like goods and/or services, or executing additional contracts from other entities or sources. 24. SEVERABILITY OF ILLEGAL PROVISIONS. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under the applicable law. Should any portion of this Agreement be declared invalid for any reason, such declaration shall have no effect upon the remaining portions of this Agreement. 25. NON-DISCRIMINATORY EMPLOYMENT PRACTICES. During the performance of the contract, the Vendor agrees to not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, national origin, sex, pregnancy, age, disability, marital status, familial status, sexual orientation or veteran status and will take affirmative action to ensure that an employee or applicant is afforded equal employment opportunities without discrimination. Such action shall be taken with reference to, but not limited to: recruitment, employment, termination, rates of pay or other forms of compensation and selection for training or retraining, including apprenticeship and on-the-job training. 8 CONTRACT# PWD/15-026 26. PUBLIC ENTITY CRIMES. Vendor on its behalf and its affiliates agrees and affirms that it has not been placed on the convicted vendor list following a conviction of a public entity crime as provided for in Section 287.133(2)(a), Florida Statutes, which states that a person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases or real property to a public entity, may not be awarded or perform work as a Vendor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO, for a period of 36 months from the date of being placed on the convicted vendor list. 27. NOTICES. All notices, certifications or communications required by this Agreement shall be given in writing and shall be deemed delivered when personally served, or when received if by facsimile transmission with a confirming copy mailed by registered or certified mail, postage prepaid, return receipt requested. Notices can be concurrently delivered by email. All notices shall be addressed to the respective parties as follows: If to Vendor: Clarke Environmental Mosquito Management, Inc. Pete Deglomine 3036 Michigan Ave Kissimmee, FL 34744 Phone: 407-944-0520 Cell: 407-509-1004 Email: pdeglomine@clarke.com If to City of Ocala: Tiffany Kimball, Director of Contracts 110 SE Watula Avenue, 3rd Floor Ocala, Florida 34471 Phone: 352-629-8366 Fax: 352-690-2025 Email: tkimball@ocalafl 0 CONTRACT# PWD/15-026 Copy to: Patrick G. Gilligan Gilligan, Gooding & Franjola, P.A. Attorneys at Law 1531 SE 3611 Avenue Ocala, Florida 34471 Phone: 3S2-867-7707 Fax: 3S2-867-0237 Email: pgilligan@ocalalaw.corn 28. ATTORNEYS' FEES. If any civil action, arbitration or other legal proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default or misrepresentation in connection with any provision of this Agreement, the successful or prevailing party shall be entitled to recover reasonable attorneys' fees, sales and use taxes, court costs and all expenses reasonably incurred even if not taxable as court costs (including, without limitation, all such fees, taxes, costs and expenses incident to arbitration, appellate, bankruptcy and post judgment proceedings), incurred in that civil action, arbitration or legal proceeding, in addition to any other relief to which such party or parties may be entitled. Attorneys' fees shall include, without limitation, paralegal fees, investigative fees, administrative costs, sales and use taxes and all other charges reasonably billed by the attorney to the prevailing party 29.JURY WAIVER. IN ANY CIVIL ACTION, COUNTERCLAIM, OR PROCEEDING, WHETHER AT LAW OR IN EQUITY, WHICH ARISES OUT OF, CONCERNS, OR RELATES TO THIS AGREEMENT, ANY AND ALL TRANSACTIONS CONTEMPLATED HEREUNDER, THE PERFORMANCE HEREOF, OR THE RELATIONSHIP CREATED HEREBY, WHETHER SOUNDING IN CONTRACT, TORT, STRICT LIABILITY, OR OTHERWISE, TRIAL SHALL BE TO A COURT OF COMPETENT JURISDICTION AND NOT TO A JURY. EACH PARTY HEREBY IRREVOCABLY WAIVES ANY RIGHT IT MAY HAVE TO A TRIAL BY JURY. NEITHER PARTY HAS MADE OR RELIED UPON ANY ORAL REPRESENTATIONS TO OR BY 10 CONTRACT# PWD/15-026 ANY OTHER PARTY REGARDING THE ENFORCEABILITY OF THIS PROVISION. EACH PARTY HAS READ AND UNDERSTANDS THE EFFECT OF THIS JURY WAIVER PROVISION. 30. GOVERNING LAW. This Agreement is and shall be deemed to be a contract entered into and made pursuant to the laws of the State of Florida and shall in all respects be governed, construed, applied and enforced in accordance with the laws of the State of Florida. 31. JURISDICTION AND VENUE. The parties acknowledge that a majority of the negotiations, anticipated performance and execution of this Agreement occurred or shall occur in Marion County, Florida. Any civil action or legal proceeding arising out of or relating to this Agreement shall be brought only in the courts of record of the State of Florida in Marion County or the United States District Court, Middle District of Florida, Ocala Division. Each party consents to the exclusive jurisdiction of such court in any such civil action or legal proceeding and waives any objection to the laying of venue of any such civil action or legal proceeding in such court and/or the right to bring an action or proceeding in any other court. Service of any court paper may be effected on such party by mail, as provided in this Agreement, or in such other manner as may be provided under applicable laws, rules of procedures or local rules. 32. REFERENCE TO PARTIES. Each reference herein to the parties shall be deemed to include their successors, assigns, heirs, administrators, and legal representatives, all whom shall be bound by the provisions hereof. 33. MUTUALITY OF NEGOTIATION. Vendor and City acknowledge that this Agreement is a result of negotiations between Vendor and City, and the Agreement shall not be construed in favor of, or against, either party as a result of that party having been more involved in the drafting of the Agreement. 34. AMENDMENT. No amendment to this Agreement shall be effective except those agreed to in writing and signed by both of the parties to this Agreement. 35. SECTION HEADINGS. The section headings herein are included for convenience only and shall not be deemed to be a part of this Agreement. 11 CONTRACT# PWD/15-026 36. COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute the same instrument. 37. RIGHTS OF THIRD PARTIES. Nothing in this Agreement, whether express or implied, is intended to confer any rights or remedies under or by reason of this Agreement on any persons other than the parties hereto and their respective legal representatives, successors and permitted assigns. Nothing in this Agreement is intended to relieve or discharge the obligation or liability of any third persons to any party to this Agreement, nor shall any provision give any third persons any right of subrogation or action over or against any party to this Agreement. 38. ELECTRONIC SIGNATURE(S). Vendor, if and by offering an electronic signature in any form whatsoever, will accept and agree to be bound by said electronic signature to all terms and conditions of this agreement. Further, a duplicate or copy of the agreement that contains a duplicated or non -original signature will be treated the same as an original, signed copy of this original agreement for all purposes. 39. ENTIRE AGREEMENT. This Agreement, including exhibits, (if any) constitutes the entire Agreement between the parties hereto with respect to the subject matter hereof. There are no other representations, warranties, promises, agreements or understandings, oral, written or implied, among the Parties, except to the extent reference is made thereto in this Agreement. No course of prior dealings between the parties and no usage of trade shall be relevant or admissible to supplement, explain, or vary any of the terms of this agreement. Acceptance of, or acquiescence in, a course of performance rendered under this or any prior agreement shall not be relevant or admissible to determine the meaning of this Agreement even though the accepting or acquiescing party has knowledge of the nature of the performance and opportunity to make objection. No representations, understandings, or agreements have been made or relied upon in the making of this Agreement other than those specifically set forth herein. 40. CONTRACT DOCUMENTS. The contract documents that comprise the entire Agreement between the City and Vendor are made a part hereof, and are listed as exhibits. There are no contract documents other than those listed below. If there is a conflict in terms between this Agreement and the contract documents, then the 12 CONTRACT# PWD/15-026 terms of this Agreement will control over the terms of the contract documents listed below. Exhibit A: Scope of Work (A-1) Exhibit B: Method of Compensation (B-1) IN WITNESS WHEREOF, the parties have executed this Agreement on the date set forth above. ATTEST: �� (:Zge)iB. Jacobs' ' City Clerk Approved as to form and legality: Patr ck G. Gilligan City Attorney ACCEPTED BY CITY COUNCIL DAB L OFFICE OF THE CITY CLERK CITY OF OCALA: Jay Musleh City Council President CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC.: By: as its 13 - ..,_.. Exhibit A CONTRACT# PWD/15-026 Scope of Service Vendor will provide aerial and ground mosquito spraying for adult mosquitoes on an as - needed basis. Vendor will be responsible for the following: • Plan work in a manner which will minimize the inconvenience caused to City residents. • Ensure that pilots are qualified and licensed for aerial application, and meet all requirements of Federal Aviation Regulation (FAR) 137 — Agricultural Aircraft Operations. The pilot in command of any flights made for these services must be instrument qualified for multi -engine or rotorcraft-helicopter aircraft operations. • Obtain City Project Manager's written approval prior to withdrawal or substitution of pilots, supervisors, aircraft or spray trucks. Maintain a Public Health License and Aerial Public Health License in the State of Florida, issued by the Florida Department of Agriculture and Consumer Services. Service shall be coordinated with the City Project Manager, Brian Herrick bherrick@ocalafl.orq, 352-351-6733. A-1 Exhibit B CONTRACT# PWD/15-026 METHOD OF COMPENSATION 1. PURPOSE. This exhibit defines the method and limits of compensation to be made to the Vendor for the services and products described and the method by which payments will be made. 2. COMPENSATION. For providing the City with the services described in this contract, the City will pay Vendor, a Limiting Amount for each monthly period, as approved and invoiced, during the time period using the pricing schedule as noted in Section 2 of the agreement. Limiting Amounts- This is a limiting amount contract using unit pricing as demonstrated in Section 2 of the agreement. For limiting amount services and products, the City will compensate Vendor, for all allocable and allowable costs occurred within an invoicing period during this agreement in the categories defined in Section 2 of the agreement. The allowability of compensation sought under this Contract is expressly made subject to the terms of this Contract, and any pertinent Federal and State law. 3. INVOICING PROCEDURE. Vendor shall invoice the City monthly for ALL work for the preceding calendar month, regardless of the amount of days worked. Invoices for this agreement will be prepared by Vendor, and submitted through the responsible City Project Manager at: City of Ocala Public Works Department, Brian Herrick, 1805 NE 30" Ave, Bldg 300 Ocala FL 34470, bherrick@ocalafl.org. Completed work and invoices must be reviewed and agreed upon by City of Ocala Project Manager; this review and agreement shall not be unreasonably withheld, conditioned, or delayed. The invoices will be supported by such information as may be required by City procedures to substantiate the charges being invoiced. The contract number must be listed on the submitted invoice along with an assigned invoice number and invoice date. Please indicate any payment discount terms on the invoice. The City reserves the right to withhold payment for work not completed, or services completed unsatisfactorily, or work or products deemed inadequate or untimely by the City. Any payment withheld will be released and paid to Vendor promptly when work or products are subsequently performed/delivered to the City's satisfaction. 0 Wu"'Fil, S April 28, 2016 Marcos Montes De Oca City Administrator City of Okeechobee 55 SE Yd Avenue Okeechobee, FL 34974 Hello Marcos, I hope this finds you well. Exhibit 3 May 17, 2016 Per our conversation, the signs produced by Stewart Signs are solely available through our company; we do not sell through distributors. Additionally, the materials, construction method and warranty are exclusive to our company. Therefore this purchase is virtually impossible to get comparative bids on. I have attached the construction detail should anyone require specific areas that the above statement refers to. Please give me a call if you have any questions. Kindest Regards, Kimberly Carlin 888-237-3928 Ext-243 2201 Cantu Court Suite 215 Sarasota, FL 34232 (941) 378-4242 (800) 237-3928 Fax (941) 378-276 5 5 Wa0,%-5�y, nlsaG u M CITY OF OKEECHOBEE Consultant: stewartsins Nncriai:Promiar Sign Cumpmrl DAYSTAR EXP 55 SE 3rd Avenue OKEECHOBEE, FL 34974 Attn: Marcos Mantes De Oca 863-763-3372 Kimberly Carlin, x243 kcarlin@stewartsigns.com Direct Fax: Customer ID: 1358908 Quote #: 880696 / 2 Quoted: 5/2/2016 Daystar Defender Sign: Single Sided Full Color LED Display, 20mm 48 x 112 Matrix with 4 LEDs per Pixel LED Cabinet Height: 3 ' 5 ' ' EXP Cabinet Assembly for 3 High x 7 Wide 320x 320mm, OR Face / Cabinet Details LED Cabinet Width: 7* 7' 6 High x 7 Wide 160x 320mm LED Boards LED Display Specifications Over 281 Quintillion Colors Industrial Linux Controller with 32 Gigabyte Solid State Hard Drive Displays 6 Lines of 5.5" tall characters with approx 19 - 23 Temperature Probe Assembly characters per line Capable of displaying 1 - 6 lines of text Variable fonts Et text sizes up to 37.8" tall LED Communication Method: Short-range Wireless; connectivity requires line -of -sight between sign antenna and wireless device antenna mounted on building by customer. Maximum distance of 1,500 feet' between antennas. Electrical Information No PART FOR CONFIGURATOR USE No PART FOR CONFIGURATOR USE LED Cabinet Requires 1 - 20 amp Circuit 240 Volts, Max Draw: 8.4 amps per circuit Stewart Signs - 22C 1 Cantu Court o Suite 215 o Sarasota, FL 34232-6255 Phone: (800) 237-3928 Fax: (800) 485-4280 Web: www.stewartsigns.com Tax ID: 20-5076284 Rev. E Page 1 of 6 Last Printed: 5/212016, 10:49:54AM tour Consultant: Kimberly Carlin (800) 237-3928, x243 ICustomer ID: 1358908 I Quote Number: 880696 / 2 I Date Quoted: 5/2/2016 Special Instructions: Additional Freight $498 Sign Cost 11,133 Freight 498 Total Cost $11,631 Customers Authorized Signature Investment: $11,133.00 Unless othermse noted in Special Instructions, these prices are valid for 60 days. Freight, storage, other freight services, and applicable sales tax will be added to your invoice. Organizations exempt from sales tax must include exempt certificate v.4th order. Shipping Terms: F.O.B. Origin Payment Terms: Net 30 with Purchase Order Issued to EBSCO Sign Group LLC Print Name Date Kimberly Carlin, Regional Manager - Church Division (800) 237-3928, x243 Stewart Signs - 2201 Cantu Court - Suite 215 ^ Sarasota, FL 34232-6255 Phone: (800) 237-3928 Fax: (800) 485-4280 Web: www.stewartsigns.com Tax ID: 20-5076284 Rev. E Page 2 of 6 Last Printed: 512/2016, 10:49:54AM 5/2/2016 Date 55 SE 3rd Avenue OKEECHOBEE, FL 34974 INVOICE (via USPS) CITY OF OKEECHOBEE I. Check proposal for accuracy and, if approved, sign and date where indicated on reverse. 2. Approve design and colors on the custom artwork. Be sure to check spelling. If approved, sign and date the artwork. 3. Write deposit check according to terms listed on proposal form's header, made payable to EBSCO Sign Group LLC, dba Stewart Signs. 4. Return signed custom artwork, signed proposal form and deposit check to Stewart Signs. Unless indicated under special instructions, permits, footers, erection, electrical service, electrical hook-up and planters or other decorative masonry are the responsibilities of the buyer. Stewart Signs furnishes engineered footer drawings when applicable. ' Any cancellation may be subject to a cancellation charge. A late fee of 1.5 o per month will be charged on any overdue balances. in the event of a payment default, customer will be responsible for all of Stewart Signs costs of collection, including but not limited to court casts, Jilin¢ fees and ottornev fees. Stewart Signs a 2201 Cantu Court o Suite 215 > Sarasota, FL 34232-6255 Phone: (800) 237-3928 Fax: (800) 485-4280 Web: www.stewartsigns.com Tax ID: 20-5076284 Rev. E Page 3 of 6 Last Printed: 512/2016, 10:49:54M1 (Your Consultant: Kimberly Carlin I Customer ID: 1358908 I Quote Number: 880696 / 2 I Date Quoted: 5/2/2016 (800) 237-3928, x243 Stewart Signs America's Premier Sign Company Limited Product Warranty Definition of Warranty Coverage: Stewart Signs (the "Company') expressly warrants to the original purchaser ("You' or "Buyer" or "Owner" or "Customer') that, for a period of five (5) years from the date of shipment (the "Warranty Period"), the electronic displays and the associated Company products (the "Product") will be reasonably free of defects in materials and workmanship. During the Limited Warranty Period, the Company will, at its discretion, repair or replace any defective covered product. This Limited Warranty only applies to the Company's Product if installed, used, and maintained in the manner recommended by the Company and this Limited Warranty is conditioned upon compliance with all such instructions. Sign Structure and Sign Face: Under normal use and service, should the sign structure or identification/changeable copy portion of the sign malfunction DURING THE LIFE OF THE SIGN due to defects in workmanship or materials, with the exception of lamps and ballasts, the Company will, at its option, repair or replace any defective materials. Vandalism to Sign Faces: This limited warranty covers polycarbonate faces against breakage due to vandalism DURING THE LIFE OF THE SIGN. Warranty protection does not extend to these surfaces if damaged by gunshots, or when damaged coincident with damage to the sign cabinet. Failed electronic parts or assemblies will be repaired, exchanged or replaced, at the discretion of the Company. Telephone support is provided as needed during the warranty period. Removing and reinstalling repaired or replacement parts is the responsibility of the Owner. Replacement or repaired parts are warranted to be free from defects in material or workmanship for ninety (90) days or, for the remainder of the Limited Warranty Period of the Product they are replacing or in which they are installed, whichever is longer. The Company will repair failed LED pixels if greater than 0.5% (one-half of one percent) of the total number of pixels in the sign have failed in one (1) year, provided the sign is installed with the recommended ventilation system for its location. The definition of pixel failure is when all LED's in the pixel will no longer emit light. Pixel repair is performed at the Company Repair Center. Owner bears the responsibility of transporting the Product to the Company's Repair Center. As known within the Sign Industry, all LEDs degrade and produce less light as they age. Eventually the LEDs will require replacement even though the LEDs will still emit light. This Warranty does not cover normal LED degradation. The Company will make reasonable attempts to repair failed radio components. The Company defines radio component failure as a radio component that does not transmit or receive data properly due to a manufacturer's defect. If the Company, at its discretion, determines a repair is unreasonable, replacement is not included in this Warranty and the third -party manufacturer's warranty will apply. Local site interference or obstructions may cause intermittent or complete failure of radio performance. This Warranty does not include the provision of replacement communication methods (such as wire, fiber optic cable, conduit, trenching or other solutions) for the purpose of overcoming local site interference. The Warranty does not cover electrical work external to the equipment, accessories, alterations, attachments, or other devices furnished by the Company. Batteries and metallic or fiber optic data cables are not covered. Eligibility and Warranty Period: This Limited Warranty is not transferable. Service under this Limited Warranty begins immediately upon shipment to the Customer or the Customer's Authorized Reseller. Unless otherwise stated, the Limited Warranty period is 5 years. Customer Obligations: Failure by the Customer to properly maintain the Product, including but not limited to filters and the ventilation/air conditioning systems, will void coverage for affected components. The Customer shall notify the Company immediately of equipment failure and allow the Company full and free access to the Product when required. Waiver of liability or other restriction shall not be imposed as a site access requirement. The Customer is responsible for all costs and management oversight associated with providing the Company access to the Product, providing the necessary tools, machines, communication facilities and other equipment at no charge. Exclusions and Restrictions: The Company reserves the right to restrict service, limit replacement parts or invalidate this Limited Warranty to Customers whose account balance is past due. This Limited Warranty specifically excludes any on -site labor required to service the covered Product including diagnosis, removal and installation of parts or products. Any on -site service required by the Customer of Company technicians or a local Authorized Service Provider is billable to the customer based on an agreed upon written quote. This Limited Warranty does not apply to software. Software is covered by a separate Agreement, which appears in the seller's software license agreement. This Limited Warranty does not apply to any third -party hardware products or software, even if packaged or sold with the Company's Product. Manufacturers, suppliers, or publishers, other than the Company, may provide their own warranties to the end -user purchaser, but the Company, in so far as permitted by law, provides their products "as -is". This includes, but is not limited to, electronic ballasts and radio components. This Limited Warranty specifically does not cover the following 1. Third -party communications devices such as wireless devices and modems, except that the Company will facilitate the return of such components to the manufacturer if they are still within the manufacturer's warranty; 2. Product that has been moved from its original installation location or is mounted in a mobile structure; 3. Cosmetic damage to the product (including but not limited to scratches, dents and broken plastic that do not otherwise affect the functionality of the Product or materially impair its use); Stewart Signs e 2201 Cantu Court - Suite 215 o Sarasota, FL 34232-6255 Phone: (800) 237-3928 Fax: (800) 485-4280 Web: www.stewarisigns.com Tax ID: 20-5076284 Rev. E Page 4 of 6 Last Printed: 5/2/2016, 10:49:54AM Your Consultant: Kimberly Carlin Customer ID: 1358908 I Quote Number: 880696 / 2 Date Quoted: 5/2/2016 (800) 237-3928, x243 4. Temperature sensors will register results +/- 5 degrees given local environmental factors such as direct sunlight, distance from concrete or asphalt, etc.; results are not guaranteed or covered under this Limited Warranty. 5. Recovery or transfer of any data or software stored on the Product not originally installed on the Product by the Company. This Limited Warranty specifically does not cover conditions, defects or damage caused by or resulting from the following: 1. Defects caused by non-compliance with Company's instruction manual or any other such instructions; 2. Defects caused by unreasonable or unintended use of Product, improper or unauthorized handling, accident, omission, neglect, vandalism (unless otherwise noted in this Warranty), misuse, physical abuse, installation, use and/or fabrication, and maintenance of the Product by any party other than the Company; 3. Damage not resulting from manufacturing defects that occur while the Product is in the Owner's control and/or possession; 4. Extreme physical or electrical stress or interference; environmental conditions beyond the Company' control such as man-made or naturally occurring corrosives and metallic pollutants; normal wear and tear; inadequate, improper, or surges of electrical power; lightning, floods, fire, acts of God, war, terrorism, or other external causes, including Force Majeure. 5. Unauthorized modification including installation of third -party software on the Product. 6. Product modification or service by anyone other than: (a) The Company, (b) a Company Authorized Service Provider, or (c) Customer's own installation of Company approved parts with instruction from the Company. 7. Computer viruses, Trojan horses, worms, self -replicating code or like destructive code which was not included in the Product by the Company. 8. Products installed with known or visible manufacturing defects at the time of installation. All items returned to the Company must have a Return Materials Authorization (RMA) number, available by using the contact information below. Items received without an RMA number will not be processed and will be returned to the Customer at their expense. For exchange items, the number is included with the shipment of the exchange unit. The defective part must be returned to the Company or the Customer will be charged the price of a replacement part. The Company will provide and be responsible for the cost of shipping parts from The Company to the Customer, with the exception of sign faces replaced due to vandalism. For shipments weighing less than 30 Ibs, the Company will ship in the US/Canada using 2nd day delivery. For shipments over 30 Ibs, or outside the US/Canada, the Company will ship out using ground delivery or service of its choosing. Expedited delivery is available to the Customer at their expense. The Customer will provide and be responsible for the cost of shipping parts to The Company. Service to a damaged or malfunctioning sign which has not been ordered or authorized by the Company's Customer Support Department is not only not covered under this warranty, but also will immediately and automatically invalidate this warranty. Removing and reinstalling any and all repaired or replacement parts are the responsibility of the owner. Warranty claims must be registered with the Company within thirty (30) days of damage or malfunction. To register a claim, the Customer must contact the Company at the location specified below, providing your name and any other required contact information, a description of the Product, date of Product purchase, and nature of the defect, which may include, but is not limited to, written descriptions, photographs, video, defective parts or other evidence. The Company reserves the right to require proof of original purchase (e.g. paid invoice, receipt) and to visit the site of the installation or to require documentation of the claim before assuming any responsibility under the provisions of this warranty. Title to the Product passes to the Buyer upon the Company's delivery to the freight carrier. Loss or damage to the Product when in possession of the freight carrier is the responsibility of the Customer, and the freight carrier is not covered by this warranty. Upon delivery, incidental blemishes and scratches are considered normal unless they can be viewed from 20 feet or more under normal use conditions. The Company assumes no liability for damage caused by careless handling or poor installation except for work completed by employees or agents of the Company. In the event the Product is damaged during shipping, it is the responsibility of the Buyer to refuse delivery, causing the Product to be returned to the manufacturer for repair. Any information or suggestion by the Company with respect to the Product concerning applications, specifications or compliance with codes and standards is provided solely for your convenient reference and is made without any representation as to accuracy or suitability. You must verify and test the suitability of any information with respect to the Product for your specific application. THE LIMITED WARRANTIES SET FORTH HEREIN ARE THE ONLY WARRANTIES MADE BY THE COMPANY IN CONNECTION WITH THE PRODUCT. THE COMPANY CAN NOT AND DOES NOT MAKE ANY IMPLIED OR EXPRESS WARRANTIES WITH RESPECT TO THE PRODUCT, AND DISCLAIMS ALL OTHER WARRANTIES, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE COMPANY'S SOLE OBLIGATION UNDER THIS WARRANTY SHALL BE TO REPAIR OR REPLACE MALFUNCTIONING OR DEFECTIVE PARTS OF THE PRODUCT. BUYER ASSUMES ALL RISK WHATSOEVER AS TO THE RESULT OF THE USE OF THE PRODUCT PURCHASED, WHETHER USED SINGULARLY OR IN COMBINATION WITH ANY OTHER PRODUCTS OR SUBSTANCES. Limitation of Liability No claim by the Buyer of any kind, including claims for indemnification, shall be greater in amount than the purchase price of the Product with respect to which damages are claimed. IN NO EVENT SHALL THE COMPANY BE LIABLE TO THE BUYER IN TORT, CONTRACT OR OTHERWISE, FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, RELIANCE, PUNITIVE OR EXEMPLARY DAMAGES, OR FOR LOSS OF PROFIT, REVENUE OR USE, IN CONNECTION WITH, ARISING OUT OF, OR AS A RESULT OF, THE SALE, DELIVERY, SERVICING, USE OR LOSS OF USE OF THE PRODUCT SOLD HEREUNDER, OR FOR ANY LIABILITY THAT THE BUYER HAS TO ANY THIRD PARTY WITH RESPECT THERETO. Contact Information: Stewart Signs Technical Support Stewart Signs - 2201 Cantu Court - Suite 215 o Sarasota, FL 34232-6255 Phone: (800) 237-3928 Fax: (800) 485-4280 Web: www.stewartsigns.com Tax ID: 20-5076284 Rev. E Page 5 of 6 Last Printed: 5/212016, 10:49:54AA1 Your Consultant: Kimberly Carlin I I Customer ID: 1358908 I Quote Number: 880696 / 2 I Date Quoted: 5/2/2016 (800) 237-3928, x243 2201 Cantu Court, Suite 215 Sarasota, FL 34232 Phone: 855-841-4624 Web: www.stewartsigns.com/support! Email: support@stewartsigns.com Copyright 02014 Stewart Signs Lim Prod Warr rev.11.19.14 Stewart Signs ^ 2201 Cantu Court o Suite 215 o Sarasota, FL 34232-6255 Phone: (800) 237-3928 Fax: (800) 485-4280 Web: www.siewartsigns.com Tax ID: 20-5076284 Rev. E Page 6 or 6 Last Printed: 5/V2016, 10:49:54AM THE CITY OF .. �:.�..e.,..W,:m. ;w�..w.:..:,!_ �+...»;.c.....�.:;.•:. �,w::s- +..,.r.......i : �^..�..�^ .-a:..�.:M,�* i..w�.w;..rcf ..... w. f Mfa�tiNWs�iwaelMM'MN'111rt w f� EBSCO Sign Group 2201 CANTU COURT, SURE 215 2 SARAS07A Ft 34232 PH. 1-8M2373328 FAX 1-806485-4280 stewartsigns 90 5/16" 8> 48" � TOP VIEW \ /MOUNTING HOLES BACK W/FRONT FACE REMOVED O O OFAN COVERS FAN COVERS O (INTAKE- PARENT) (EXHAUST - PARENT) (EXHAUST- CHILD) (INTAKE -CHILD) 6 in KEEP CLEAR O 6 in KEEP CLEAR O �_5 3/8" DATA IN "'' POWER INJ 8 1/2" 16" 4 1/4" NP' Date:05-02-16 Drawn by: JRM DAYSTAR DEFENDER LED ONLY :VISION I DEsC Tb 7 REVISED LED SIZE DDEF-20mm-C-48x112 1 214471 I 1358908 6 3 NCLOSURE SIDE VIEW SECTION A -A 9*1bi� 3 May 1-71 ?Lae CUSTOMER: City of Okeechobee Okeechobee, FL 34974 Customer No.: 1358908 DAYSTAR EXP LED DISPLAY Color 2RGB/Pixel, Matrix 48x112 Pixels Single Sided POWER REQUIREMENTS / DISPLAY: Parent 8.2FLA / 240VAC / 20A Circuit #1 ESTIMATED WEIGHT: 360 lbs. Ea. DIMENSION TOLERANCE: DRAWING DESIGNED TO BE PRINTED ON 8 -1"X14" PAPER Sign Model: Page DAYSTAR DEFENDER 20mm 48X112 1 OF 2 Vame: Customer Address: CITY OF OKEECHOBEE 55 SE 3RD AVENUE OKEECHOBEE, FL 34974 EBSCO Sign Group 2201 CANTU COURT, SURE 215 SAFL 34232 GH.I-800-237-39287-3928 FAX 1-S0'J485-4280 stewartsegns Date:05-02-16 Drawn by: JRM ;vis�os oescaia 7 REVISED LED SIZE FACE DETAIL NOT TO SCALE FACE DETAIL A. DAYSTAR DEFENDER LED kin-rCC• • REMOTE USB ELECTRICAL INFO • UL LISTED - E50724 SIGNS SHALL BE GROUNDED BY CONNECTION TO THE EQUIPMENT GROUNDING CONDUCTOR OF THE SUPPLY BRANCH CIRCUIT. • LED COMMUNICATION METHOD- SHORT-RANGE WIRELESS DAYSTAR DEFENDER LED ONLY DDEF-20mm-C-48x112 1 214471 1 1358908 Sign Model: Page DAYSTAR DEFENDER 20mm 48X112 2 OF 2 r Name: Customer Address: CITY OF OKEECHOBEE 55 SE 3RD AVENUE OKEECHOBEE. FL 34974 W Q Q a "v X —IN 00 z O 0 W z W m O 0 W z U) W 0 c� z Q 0 Project Worksheet: Purpose: Date Provided: City of olfeeclio6ee Centennial Finance Spreadsheet for Brick paver & Signage Project Expended and obligated cost 13-May-16 Distr+btJed Q-+ Moq 17, 261(P QUOTEIVENDOR Product or Service OBLIGATED AMOUNT PAID AMOUNT BALANCE DUE INVOICE REC'VD / PAID Check# Brick obligated amounts Bricks $ 9,876.50 $ 9,876.50 Brick Markers Bricks $ 5,823.50 $ (5,823.50) 10/9/2015 1039 Brick Markers Bricks $ 2,577.50 $ (2,577.50) 10/9/2015 1529 Delta Lighting Lights & poles $ 3,885.60 $ 3,885.60 $ - 12/4/2015 1533 W&W Lumber Mat for walkway $ 128.94 $ 128.94 $ - 12/4/2015 1534 BOA Mat for walkway $ 330.00 $ 330.00 $ - 12/14/2015 1536 FLSI Mat for walkway $ 158.00 $ 158.00 $ - 12/14/2015 1537 Williams Masonry Paver installation $ 6,820.00 $ 6,820.00 $ - 12/14/2015 1539 TREE sod $ 250.00 $ 250.00 $ - 12/14/2015 1538 Home Depot Mat for walkway $ 661.66 $ 661.66 $ - 12/23/2015 Home Depot Mat for walkway $ 64.00 $ 64.00 $ - 1/13/2016 BOA Mat for walkway $ 371.63 $ 371.63 $ - Delta Liqhtinq Lights & poles $ 2,017.80 $ 2,017.80 Mat. For si na e $ 61.85 $ 61.85 $ - Home Depot Mat. For si na e $ 162.09 $ 162.09 $ - Williams Masonry Paver installation/concrete si na e $ 5,400.00 $ 5,400.00 Lake Worth Monument Bronze Medallion Walkway $ 2,815.00 $ 2,815,00 Stewart Signs LED Display Sin $ 11,631.00 $ 11,631.00 Brick Markers Bricks Estimated last order $ 1,475.00 $ 1,475.00 $ - $ 46,109.07 $ 21,294.771 $ 24,814.30 Remaining balance within the Centennial Account, $26,134.85 MAYOR'S WORKSHEET TO CALCULATE AVERAGE SCORE ON EVALUATIONS Maya, 2016 Council Meeting 1'1 Marcos Montes De Oca John Cook Final Score from Mayor Kirk: Final Score from Chandler Final Score from O'Connor L (_ Final Score from Ritter Final Score from Watford Total Divided by (5) Evaluators Divided by (8) Questions Score Key: E = 5.0 G = 4.0 S = 3.0 F = 2.0 U = 1.0 MEMORANDUM TO: Mayor Kirk and Council Members FROM: City Clerk/Personnel Administrator DATE: April 19, 2016 SUBJECT: Annual Evaluations for Administrator & Attorney l hoed m WajwaW parket-s Ar May 17 Meehig. The time has come yet again to complete your annual evaluations for Administrator Montes De Oca and Attorney Cook. Attached please find: a!A copy of the evaluation that you completed last year (Attorney Cook only). v� 4- c�rxr+& �y��6kt Pt� Pl'& 01imcnutL� A 2. Minutes from the meeting reviewing the evaluations (Attorney Cook only). 3. New evaluation forms for each of you to complete, sign and date. 4. A new score "tally" sheet (MAYOR'S COPY ONLY). These are the steps to complete: ❑ Complete your evaluation forms ❑ Contact Robin to schedule your individual meetings with Marcos and John. This needs to be completed prior to the May 3rd Council meeting. If you do not wish to have an individual meeting, please let Robin know as well so that we are sure no one was accidentally forgotten. ❑ Bring your COMPLETED evaluation from to the May 3rd meeting to give to Mayor Kirk. The Mayor will compile the scores. Thank you and please call if you have any questions. Page 1 of 1 Revised 11/16/09-LG .OF•OkFECy oT CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date Irl Marcos Montes De Oca May/2016 Council Meeting Department Job Title Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: 2-1111th Intermediate Position ❑4-Mth Intermediate ❑ 6-Mth/End Probationary 10/01/15 10/01/15 pgnnual ❑Other KEY i0 RA i/NGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE. Employee possesses a clear understanding of the responsibilities and tasks he or she must n p rfn rm E, Extremely knowledgeable on all phases of work. er Thorough knowledge of most phases of work. SC Adequate knowledge of most phases of work. FC Lacks adequate knowledge of some phases of work. V! Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE. (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's uin rk E Exceptionally accurate, completes & surpasses established quality standards. CC Reliable, high quality & generally exceeds established standards. so Quality of work meets standards; sometimes requires reworking. F0Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY. (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed offinionfly 1 cffa rfivaly EV Well exceeds required volume of work, meets production standards. Go Is consistent in meeting or exceeding production goals. so Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. U01 Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY. Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E(eActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. CC Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. so Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. V, Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. EO Displays superior enthusiasm in working with others and contributes to high morale in work unit. 00 Cooperative attitude and is interested in maintaining good working relationships. s0 Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. ruo Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve iob or complete tasks better. 9-0 Initiative results in frequent saving in utilization of time and resources. 00 Very resourceful, assumes additional responsibility. s0 Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY- Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. voMay have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. soGenerally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE. • Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. CW Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. 00 Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SoPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. FO Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U0 Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCARF: Overall appraisal of the employee's job performance. OVERALL RATING: Circle one E W O� 0 0 List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature- Print Name: N/A Date: Employee Signat Print Name: Marcos Montes De Oca Date' y Department Heal/ natur Print Name: James Kirk Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT ❑✓ Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 11/16/09-LG `yy.OF•OMfEcyO CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date Marcos Montes De Oca MayZ, 2016 Council Meeting Department Job Title Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: 2-Mth Intermediate 10/01 / 15 Position ❑4-Mth Intermediate ❑ 6-Mth/End Probationary 10/01 / 15 [Z]Annual ❑ Other KEY is RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLFOGE. Employee possesses a clear understanding of the responsibilities and tasks he or she must o rfn E ' Extremely knowledgeable on all phases of work. CC Thorough knowledge of most phases of work. Adequate knowledge of most phases of work. _SC FC Lacks adequate knowledge of some phases of work. tzi Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE. (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's I— A, EC/Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. Quality of work meets standards; sometimes requires reworking. —so F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed .�ffinion4hi 1 offMi—Ii Well exceeds required volume of work, meets production standards. 00 Is consistent in meeting or exceeding production goals. Produces work as assigned. Maintains assigned quantity of work. —SO FO Productivity often below acceptable standards. F_U Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY- can be relied upon to complete assigned task, follow instructions and adhere to operating policies and Drocedures. ECActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (� r Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. Usually gets job done according to schedule and within policy guidelines. —so FO Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to chanaes in Drocedure, process, responsibility and assignments. E0 Displays superior enthusiasm in working with others and contributes to high morale in work unit. G(g Cooperative attitude and is interested in maintaining good working relationships. so Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. U' Cooperates only when interested and tends to be impatient with other workers. & INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. €'O Initiative results in frequent saving in utilization of time and resources. C,( Very resourceful, assumes additional responsibility. Displays initiative and completes assigned tasks to best of ability. —SO F;, Rarely shows any initiative, takes little responsibility. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY- Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. EQNo personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. 00 May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. s0Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. S. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible ingp of Pam,-d h-avP time ind willinanPss to Pxtpnd hmirs of work if npr:Pssarv_ EdAlways willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. v Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SoPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. }O Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCARF: Overall appraisal of the emolovee's iob performance. OVERALL RATING: Circle one 0(OCT0 - ' n �ay�o List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: N/A Print Name: N/A Date: Employee Signature: Print Name: Marcos Montes De Oca Date: Department Head Signatur fly Print Name: Noel Chandler Date:]=%�-(6 EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 2Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 11/16/09-LG `S.OF•OkEfCy CITY OF OKEECHOBEE 0 EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date r7 Marcos Montes De Oca May%, 2016 Council Meeting Department Job Title Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: 2-Mth Interm diat 10/01/15 Position 10/01/15 ❑4-Mth Intermediate ❑6-Mth/End Prob ionary [Z]Annual El Other MEW VA IM A T/11/-2 P 6%6.0 air nreffarwvr =E-:CELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must o rfn F Extremely knowledgeable on all phases of work. G Thorough knowledge of most phases of work. SC Adequate knowledge of most phases of work. FIC Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE. • (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's rL E Exceptionally accurate, completes & surpasses established quality standards. ae Reliable, high quality & generally exceeds established standards. so Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. (� Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed E16 Well exceeds required volume of work, meets production standards. 00 Is consistent in meeting or exceeding production goals. so Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. UC Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY.• can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. ElleActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. 00 Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. Usually gets job done according to schedule and within policy guidelines. -so FO Reluctant to accept responsibility, frequently fails to meet deadlines. iU Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. S. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. Displays superior enthusiasm in working with others and contributes to high morale in work unit. CC Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE. • Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. AInitiative results in frequent saving in utilization of time and resources. CC Very resourceful, assumes additional responsibility. so Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY- Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. E(D No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. 00 May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. 4 O Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally, displays overall care in use of equipment and work area. Usually maintains orderly neat work area. ,, FF0Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V _ Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. h 8. ATTENDANCE.• Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible iicp of e-arnprl le-avp time- and willinrrne-cc to e-xtpnrl hmirc of wnrk if ne-re-ccary E® Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load it. requires SoPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. FO Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE.- Overall appraisal of the emnlovee's iob performance. OVERALL RATING: Circle one ° ` 0 0 V0 List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: N/A Print Name: N/A Date: Employee Signature: Print Name: Marcos Montes De Oca C!N;� ov Date: .5�2.,e,?c Department Head Si ture: Print Name: Mike O'Connor Date: JJ . ZI EMPLOYEE MUST OBTAIN A SATISFAC. RY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT ❑✓ Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 11/16/09-LG ``y.OF• kpE.Ch 0 CITY OF OKEECHOBEE g r EMPLOYEE PERFORMANCE EVALUATION Employee Name Todaly��'s Date Marcos Montes De Oca May �T, 2016 Council Meeting Department Job Title Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: 2-Mth Intermediate 10/01 /15 Position 10/01 /15 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary DAnnual ❑Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE.- Employee possesses a clear understanding of the responsibilities and tasks he or she must n c rfn rm EC Extremely knowledgeable on all phases of work. Cv Thorough knowledge of most phases of work. so Adequate knowledge of most phases of work. FO Lacks adequate knowledge of some phases of work. U0 Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE. (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's r, E Exceptionally accurate, completes & surpasses established quality standards. lag Reliable, high quality & generally exceeds established standards. so Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U0 Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed EO Well exceeds required volume of work, meets production standards. GO Is consistent in meeting or exceeding production goals. so Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. U01 Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY.• can be relied upon to complete assigned task, follow instructions and adhere to operating policies and Procedures. ECActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. CT Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. Usually gets job done according to schedule and within policy guidelines. _SC FO Reluctant to accept responsibility, frequently fails to meet deadlines. V` Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. (COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willina/v to chanaes in procedure. process. responsibility and assignments. Displays superior enthusiasm in working with others and contributes to high morale in work unit. AAN (� Cooperative attitude and is interested in maintaining good working relationships. Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. EO Initiative results in frequent saving in utilization of time and resources. CC Very resourceful, assumes additional responsibility. s® Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. •.�1 V0 Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY.• Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation WF of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. 00 May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. O Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally 'S displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F0Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. v, UO Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE. Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible uses of earnarl /Pave times and willinnnn.c.c to amend hnurs of wnrk if nPracsarv_ E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SoPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. FO Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. V0 Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE.- Overall appraisal of the employee's iob performance. OVERALL RATING: Circle one A' 0 SO �� List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: N/APrint Name: N/A Date: Employee Signature: Print Name: Marcos Montes De Oca Date: s �o Department Head Si atur Print Name: Gary Ritter Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 0Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 11/16/09-LG `4.0E-0KEE.C'Y �Wm CITY OF OKEECHOBEE 0 Jb �. EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date Marcos Montes De Oca q Maya, 2016 Council Meeting Department Job Title Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: 2-Mth Intermediate 10/01 /15 Position 10/01 /15 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary Annual [I Other KEY TO RATINGS E: EXCELLENT G. GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE.- Employee possesses a clear understanding of the responsibilities and tasks he or she must nerform- EC Extremely knowledgeable on all phases of work. Cv Thorough knowledge of most phases of work. SC Adequate knowledge of most phases of work. FC Lacks adequate knowledge of some phases of work. Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE. • (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's Wn r/t E Exceptionally accurate, completes & surpasses established quality standards. C,0 Reliable, high quality & generally exceeds established standards. so Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U0 Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY.- (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed offiniontht anti offartivaly Well exceeds required volume of work, meets production standards. 00 Is consistent in meeting or exceeding production goals. so Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. r;dProductivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY- can be relied upon to complete assigned task, follow instructions and adhere to operating policies and nrnorlura.c Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. CC Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. Usually gets job done according to schedule and within policy guidelines. —so FO Reluctant to accept responsibility, frequently fails to meet deadlines. V -- Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. S. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willinnhi fin rhannoc in nrnrorluro nrnrocc racnnnsihWty and ascinnmPnts EO Displays superior enthusiasm in working with others and contributes to high morale in work unit. IP Cooperative attitude and is interested in maintaining good working relationships. Generally displays a cooperative attitude and is interested in maintaining good working relationships. FU Very poor cooperation, disrupts harmony in work unit. Cooperates only when interested and tends to be impatient with other workers. & INITIATIVE.• Employee demonstrates an ability to think and act independently. Originates innovative ideas and mothnrbz to imnrnvo inh nr rmmnlata tasks hettar EO Initiative results in frequent saving in utilization of time and resources. 00 Very resourceful, assumes additional responsibility. so Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. •1 V� Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY- Maintains a safe and pleasant work environment, follows safety regulations, and nrtivoly rnntrihutoc tnuiarrlc a cafa wnrkn1_qr.- E4, No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. 00 May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SOGenerally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. v Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCiE.• consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willinaness to extend hours of work if necessarv. ®Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SoPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. FO Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U0 Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCARF: Overall appraisal of the emplovee's iob performance. OVERALL RATING: Circle one 0 0 O S 0 O H O List Accomplishments since last evaluation and any Comments: VV :s C�/ / c L '/ 7�.flG..K✓ C.s' ✓ i Gi. L �lr3ct� 4 .✓ �i11 u Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: N/A Print Name: N/A Date: Employee Signature: Print Name: Marcos Montes De Oca Date: f �, Department Head Signature: Print Name: Dowling R. Watford, Jr. Date: G. EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 0Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 11/16/09-LG (,SyOF,OKEfC'S CITY OF OKEECHOBEE ♦ 9 EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date John Cook May , 2016 Council Meeting Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: 2-Mth Intermediate Position ❑4-Mth Intermediate ❑ 6-Mth/End Probationary 04/01/88 04/01/88 ElAnnual ❑Other KEY TO RATINGS =E:ELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB I(NOWLFUGE• Employee possesses a clear understanding of the responsibilities and tasks he or she must narfnrm € Extremely knowledgeable on all phases of work. CC Thorough knowledge of most phases of work. SC Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. �uoInadequate knowledge of most phases of work. 2. JOB PERFORMANCE. • (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's I —A, E0 Exceptionally accurate, completes & surpasses established quality standards. zah GW Reliable, high quality & generally exceeds established standards. so Quality of work meets standards; sometimes requires reworking. f Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY. (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed .,FA..1., ..41.. 4 effe nfivohi EO Well exceeds required volume of work, meets production standards. OW Is consistent in meeting or exceeding production goals. s0 Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. UCI Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY- Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. CC Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. -so Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. EW Displays superior enthusiasm in working with others and contributes to high morale in work unit. OC Cooperative attitude and is interested in maintaining good working relationships. so Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE. • Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. EO Initiative results in frequent saving in utilization of time and resources. go Very resourceful, assumes additional responsibility. -SO Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY. Maintains a safe and pleasant work environment, follows safety regulations, and activel contributes towards a safe workplace. C No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. o v May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SOGenerally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE. Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible u.ca of aarnarl leave times anri willinnne.cs M ertenrl hmicc of wnrk if nare.c.cary ®Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. goVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SoPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. FO Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. Uo Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCURF: Overall appraisal of the employee's iob performance. OVERALL RATING: (Circle one ;0� solF List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: Print Name: N/A Date: Employee Signature Print Name: John Cook Date: Department Head Signature Print Name: James Kirk Date: EMPLOYEE MUST OB IN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 2 Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 11/16/09-LG y.OF•ONFE.cy c CITY OF OKEECHOBEE 9 EMPLOYEE PERFORMANCE EVALUATION Employee Name John Cook Today's Date 1.1 May Z, 2016 Council Meeting Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: 2-1111th Intermediate 04/01 /88 Position 04/01 /88 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary [Z]Annual ❑Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must nerfnrm_ EC Extremely knowledgeable on all phases of work. go Thorough knowledge of most phases of work. ScAdequate knowledge of most phases of work. FC Lacks adequate knowledge of some phases of work. Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's urn rlr E Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. so Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed cffiricnthi nnrl cffantivcly EO Well exceeds required volume of work, meets production standards. Go Is consistent in meeting or exceeding production goals. so Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. UCI Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY. Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. ECActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. OC Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. SW Usually gets job done according to schedule and within policy guidelines. FC Reluctant to accept responsibility, frequently fails to meet deadlines. u` Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to chanqes in procedure, process. responsibility and assignments. Displays superior enthusiasm in working with others and contributes to high morale in work unit. (v Cooperative attitude and is interested in maintaining good working relationships. so Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. Cooperates only when interested and tends to be impatient with other workers. & INITIATIVE. • Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve iob or complete tasks better. EO Initiative results in frequent saving in utilization of time and resources. Go Very resourceful, assumes additional responsibility. Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. U(1 i. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. S® No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. 00 May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. soGenerally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. u Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE. Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willinaness to extend hours of work if necessary. EOAlways willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. viaVery C regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SoPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. FO Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U0 Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE.- Overall appraisal of the employee's iob performance. OVERALL RATING: Circle one �� List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: N/A Print Name: N/A Date: Employee Signature: t Name: John Cook Date: Department Head Signature: Print Name: DOWIIC1Cj R. Watford, Jr. Date:- �- EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 2Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 11/16/09-LG OF•Okf CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name John Cook Today's Date 1'.1 MayX, 2016 Council Meeting Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: 2-Mth Intermediate 04/01 /88 Position 04/01 /88 04-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑Other KEY TO RAT/NGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE. • Employee possesses a clear understanding of the responsibilities and tasks he or she must nerfnrm_ EC Extremely knowledgeable on all phases of work. Go Thorough knowledge of most phases of work. SC Adequate knowledge of most phases of work. F' Lacks adequate knowledge of some phases of work. rziInadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's uinrk E Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. so Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U0 Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY. (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed affirianfiv nnri affantivaiv E Well exceeds required volume of work, meets production standards. oe Is consistent in meeting or exceeding production goals. so Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. UCI Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY- Can be relied upon to complete assigned task, follow instructions and adhere to operating policies andprocedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. OW Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. so Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION. Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. EDisplays superior enthusiasm in working with others and contributes to high morale in work unit. ev Cooperative attitude and is interested in maintaining good working relationships. so Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. Cooperates only when interested and tends to be impatient with other workers. & INITIATIVE. • Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve iob or complete tasks better. EO Initiative results in frequent saving in utilization of time and resources. GQW Very resourceful, assumes additional responsibility. So Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. E® No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. goMay have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. s0Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F,. _ Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE.- Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates IFOAlways concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SoPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. FO Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. (O Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCURF: Overall appraisal of the employee's job performance. OVERALL RATING: Circle one y O 0 r O 0 List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: N/A Print Name: N/A Date: Employee Signature: \ Print Name: John Cook Date: Department Head Signature Print Name: Gary Ritter Date: ,S`._/ --,2- '% EMPLOYEE MUST OBTAIN AZATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT ❑✓ Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy . a y Revised 11/16/09-LG 0 CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE E LUATION Employee Name John Cook Today's Date May�,2016 Council Meeting Department Job Title t5- 3 Legal Counsel City Attorney A Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: 2-Mth Intermediat 04/01/88 Position 04/01/88 ❑4-Mth Intermediate ❑ 6-Mth/End Prob ionary ElAnnual ❑Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEVOE• Employee possesses a clear understanding of the responsibilities and tasks he or she must Derform. E Extremely knowledgeable on all phases of work. go Thorough knowledge of most phases of work. ScAdequate knowledge of most phases of work. FC Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE. • (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's wnrk E Exceptionally accurate, completes & surpasses established quality standards. C, Reliable, high quality & generally exceeds established standards. so Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed off;,;o +lv 4 off—f —l" EO Well exceeds required volume of work, meets production standards. Go Is consistent in meeting or exceeding production goals. Produces work as assigned. Maintains assigned quantity of work. —So FO Productivity often below acceptable standards. UCI Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY: can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. ECActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. Ole Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. so Usually gets job done according to schedule and within policy guidelines. FC Reluctant to accept responsibility, frequently fails to meet deadlines. u Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. S. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to chanqes in procedure, process, responsibility and assignments. Displays superior enthusiasm in working with others and contributes to high morale in work unit. CC Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. UO Cooperates only when interested and tends to be impatient with other workers. & INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. Initiative results in frequent saving in utilization of time and resources.! ' G;flli�-�� Igo Very resourceful, assumes additional responsibility. so Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY.• Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. jr�No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SOGenerally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willinoness to extend hours of work if necessarv. Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates IRW concern for effect of his/her absence on productivity. GoVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SoPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. FO Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U0 Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCARF: Overall appraisal of the emplovee's iob performance. OVERALL RATING: one ra'" AgfiN o .,I O s OCircle � O O List Accomplishments since last evaluation and any Comments: 0<9 - r d--- d Discussion with Employee/Comments, from Supervisor or Employee: } © •tS' furl\ ��'J f� s I r; r � A Supervisor Signature: N/A Print Na N/A Date: Employee Signature: rint iI ame: John Cook Date: r^ , Department Head Signaturewj*,09.1,r Print Name: Mike O'Connor Date: r- f 112 EMPLOYEE MUST OBTAIN A SATISFACTO Y SCORE OR HIGHER IN ORDER TO RECEIVE THEIR Pk STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT 0Original LiDepart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 11/16/09-LG `.of•O/(EFC 'yo CITY OF OKEECHOBEE r 9 EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date John Cook May 3, 2016 Council Meeting Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: 2-Mth Intermediate 04/01 /88 Position 04/01 /88 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary ElAnnual ❑Other KEY is RA i/NGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE. • Employee possesses a clear understanding of the responsibilities and tasks he or she must n c rfn rm E Extremely knowledgeable on all phases of work. G' Thorough knowledge of most phases of work. SIC Adequate knowledge of most phases of work. FC Lacks adequate knowledge of some phases of work. U01 Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE. (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's NA —A- EC Exceptionally accurate, completes & surpasses established quality standards. CC Reliable, high quality & generally exceeds established standards. So Quality of work meets standards; sometimes requires reworking. F0Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed E Well exceeds required volume of work, meets production standards. (� Is consistent in meeting or exceeding production goals. SO Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. V' Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY- can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. ECActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (� Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. —so Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assianments. EO Displays superior enthusiasm in working with others and contributes to high morale in work unit. G3Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE. Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve fob or complete tasks better. E0 Initiative results in frequent saving in utilization of time and resources. 00 /Very resourceful, assumes additional responsibility. SO Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY- Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. E0No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. goMay have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SOGenerally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F , Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. u Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. EOAlways willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. 00 Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SoPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. FO Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCARF: Overall appraisal of the employee's job performance. OVERALL RATING: Circle one)E 0 �' `� 0 �� 0 List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: N/A Print Name: N/A Date: Employee Signature: Print Name: John Cook Date: Department Head Signature:4" Print Name: Noel Chandler Date j (')—/ EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT ❑✓ Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy OF ' OC 0 m m �S = 1915' d CityOkeechobee o May 10, 2016 MEMO Re: Greenberger building Code violation 16-0014 Moluded In &meal Prend q Packets Packets lI*V /71 26110 Mee hn9 This property was cited by our building official on April 19 as an unsafe building and safety hazard, due to observations of structural defects, and opinion of a local engineer Frank Cunningham. The property is currently occupied on the first floor, with the landowner intending to remodel the second floor for use as a residential apartment. Initially, the building official was seeking a finding by the code board that the building was structurally unsafe for occupation, with a revocation of use as that is authorized in the building codes. However, at the hearing, and later corroborated by the landowners engineer, a letter from the engineer offered an opinion that the structure was not a life safety threat, as "currently being used". He did concede that the building need significant repairs in order for the second floor to be utilized. His opinion concluded that he could not state that the building was constructed properly or met current building codes. The landowner plans to have her engineer complete a structural integrity inspection of the building, and prepare plans to submit to the city concerning necessary structural repair, by mid -June. The question now posed is, in light of this information, should code violation 16-0014 be dismissed. The landowner should understand that the city building official is not going to issue a permit for use of the second floor without engineered plans and a course of repairs to meet current building codes; on the other hand, it appears that the structure, which may or may not meet code, is of sufficient integrity to continue its current use on the first floor. That does not mitigate the opinion of both engineers that the second floor, both internally and externally, needs significant repair in order to obtain a building permit, and come up to code. By inference then, it can be concluded that the use of the second floor at this time would be unsafe in its present condition. As opposed to dismissing the violation, the appropriate course would be that the violation be abated pending receipt and review of the landowners plans to correct the issues pertaining to the second floor use. If the landowners engineer then eventually advises us that with the repairs the entire building is a safe structure that meets code, we can dismiss the violation at that time. JCook City Attorne 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 1+ itt&d,ri evanoi agenda Packets for 17, 2olta Mee J CODE ENFORCEMENT BOARD OF CASE NO. 16-00014 THE CITY OF OKEECHOBEE, FLORIDA CITY OF OKEECHOBEE Petitioner, -vs- JANIS GREENBERGER Respondent(s) NOTICE OF VIOLATION / NOTICE OF HEARING Pursuant to Florida Statutes 162, & Chapter 18 Section 18-33 of the Code of Ordinances of the City of Okeechobee, the undersigned Code Officer, being first duly sworn, and with personal knowledge of the facts, hereby alleges the existence of uncorrected violations of the Code of Ordinances and gives notice herein to the landowner or persons in possession, and hereby requests a public hearing before the Code Enforcement Board, City of Okeechobee, to hear the following: 1. Violation of City Code Chapter/Section: Ch. 30 Sec. 30-43 Public nuisances 2. Location of Violation: 415 SW PARK STREET, OKEECHOBEE, FL 3. Legal decdption: Parcel # 31537350010016600040 4. Respondent(s) name & address: JANIS GREENBERGER; PO BOX 1092 OKEECHOBEE, FL 34973 5. Description of violation: UNSAFE BUILDING IS A SAFETY HAZARD. PLEASE CONTACT THE CITY BUILDING OFFICIAL, JEFF NEWELL, AT (863) 763-3372, EXT. 216. 6. Date by which violation is to be corrected: 4/01/2016 NOTICE IS HEREBY GIVEN that the alleged violation will be presented in the City Council Chambers, City Hall, 55 SE Third Avenue, Okeechobee, Florida on the 12th day of April, 2016, at 6:30 p.m. If you have corrected the violation(s) by the time stated above and received notification from the Code Officer that all violations have been corrected, you will not be required to appear. Otherwise, you must be present at this hearing to avoid an order being entered solely on the evidence to be presented by the petitioner and a lien being recorded against your property. Violators may be fined up to $250.00 for each day the violation is proven to exist. In cases of a repeat violation, the Code Enforcement Board may increase the fine up to $500.00 per day. In addition to fines, the amount of the lien may include costs incurred in prosecuting the case pursuant to Section 162.07(2), Florida Statutues and reasonable cost of repairs required to bring the property into compliance pursuant to Section 162.09(1). You have the right to obtain an attorney if you wish, and the BOARD will receive testimony and evidence at said PUBLIC HEARING, make findings of fact as are supported by the evidence, and issue appropriate orders necessary to bring the alleged violation into compliance, including the payment of a fine by the Respondent(s). It is your obligation to insure an accurate record of the proceeding is taken for an appeal. Pursuant to Section 162.06 Florida Statutes, you have a responcibility to disclose violations to any potential buyer of the property and notify the Code Enforcement Department of the transfer, with the identity and address of the new owner and copies of the written disclosure made to the new owner within five days after the date of the transfer. Failure to make the disclosure creates a rebuttable presumption of fraud. Sale of the propert will not cause this case to be dismissed. DATED THIS 19 � day of ! `I /}tK �k- , 2016 CODE ENFORCEMENT BOARD d Sterlina 55 SE 3rd Avenue Code Enforcement Officer Okeechobee, Florida 34974 (863) 357-1971 cc: Swaine & Harris, P.A. Attn: Scott Leconey 401 Dal Hall Blvd. Lake Placid, FL 33852-6561 TRC Worldwide Engineering, Inc. 2011 S. 25th Street, Ste 211 Fort Pierce, FL 34947 Phone - 772.466.3773 www.trcww.com CA No. 27322 April 18, 2016 Mr. Jeffery C Newell CBO City of Okeechobee 55 SE 3rd Street Okeechobee, FI 34974 RE: Greenberger Building 415 SW Park Street Okeechobee, FL Dear Mr. Newell: w iteludcd 14 ftpeal�iqcnda Pd(kefg for MAV t 1, 2_6m, 7 R r� WORLDWIDE ENGINEERING TRC Project # 16FTP004 Based upon our inspection of the building, it is our professional opinion that the building is not a life safety threat as it is currently being used. It does need significant repairs as indicated in our structural feasibility assessment and TRC has been retained to inspect the structural elements and provide the repair details necessary to restore the building such that it could be used with an apartment on the 2"d floor. TRC plans to do the required field work in May, as this is as soon as we are able to schedule the correct personnel. Report will follow, probably by mid -June. Please be advised that our opinions are based on a cursory visual inspection and should not be construed as an implied warrantee that there are no hidden defects, that the building was constructed correctly in the first place or that it meets the current building code. I'm sure our paths will cross during our work, look forward to meeting you. Very truly yours, TRC Worldwide Engineering, Inc. r David O. Charland, P.E., S.I. Regional Director Cc: Janis Greenberger S E R V I C E I N N O V A T I O N Q U A L I T Y