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2002-01-15 Regular274 CITY OF OKEECHOBEE JANUARY 159 2002 REGULAR CITY COUNCIL MEETING m SUMMARY OF COUNCIL ACTION °*�s�s¢° PAGE 1 OF 11 AGENDA COUNCIL ACTION - DISCUSSION - VOTE 1. CALL TO ORDER - Mayor: January 15, 2002, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation offered by Pastor Fred Gardner; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member D. Clayton Williams, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Proclaim the week of January 13 -19, 2002 as "Stop Red Light Running Week." Mayor Kirk called the January 15, 2002 Regular City Council Meeting to order at 6:00 p.m. The Invocation was offered by Pastor Gardner; Mayor Kirk led the pledge of allegiance. Deputy Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Absent Present Mayor Kirk read the following proclamation in it's entirety: "Whereas, disregarding traffic control devices is a leading cause of urban crashes representing 22 percent of the total number of crashes according to information from the insurance institute for Highway Safety and has an estimated economic impact of $7 Billion based on data from the U.S. Department of Transportation; and Whereas, red light running costs in the State of Florida for 2000 are estimated at $346 mil<ion in economic loss which include medical costs, time off worts, insurance hikes, property damage, and so forth; and Whereas, red light running violations (FSS 316.074 or 316.075) in the state for 2000 resulted in 9,323 crashes causing 13,926 personal injuries; and Whereas, those 9,323 crashes were also responsible for 114 fatalities in the state; and Whereas, stopping red fight running and its economic and personal losses is totally within the control of drivers; and Whereas, stopping red light running is a state priority to reduce loss of life and economic viability; and Whereas, the Florida Community Traffic Safety Teams (CTST) Coalition will support a STOP! RED LIGHT RUNNING JANUARY 15, 2002 - REGULAR MEETING - PAGE 2 OF 11 275 AGENDA COUNCIL ACTION -DISCUSSION -NOTE IV. PRESENTATIONS AND PROCLAMATIONS CONTINUED. A. Proclaim the week of January 13 -19, 2002 as "Stop Red Light Running Week continued." V. MINUTES -City Clerk. WEEK with statewide selective enforcement of red light running violations in an effort to create public awareness of the hazards of disregarding traffic signals; and Whereas, the goal of the Community Traffic Safety Teams is to reduce the number and seventy of traffic crashes, Now Therefore, I, James E. Kirk, by the virtue of the authority vested in me as Mayor of the City of Okeechobee, do hereby proclaim January 13 -19, 2002 as "STOP RED LIGHT RUNNING WEEK" in the City of Okeechobee and urge all residents to recognize this event pledging to approach intersections with all caution and to stop for red light signals. The commendation was presented to Chief of Police, Denny Davis. A. Motion to dispense with the reading and approve the Summary of Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the Council Action for the December 4, 2001 Regular Meeting and the December 4, 2001 Regular Meeting and the December 18, 2001 Special Meeting; seconded by Council Member December 18, 2001 Special Meeting.. I Oliver. There was no discussion on this item. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA �* WILLIAMS - YEA MOTION CARRIED. VI. WARRANT REGISTER - City Administrator. A. Motion to approved the September, 2001 Warrant Register: Council Member Watford moved to approved the September, 2001 Warrant Register in the amounts: General Fund two hundred forty-four thousand, fourhundred seventy-eight dollars and forty-fourcents ($244,478.44); Public Facility General Fund ......................... $244,478.44 Improvement Fund eleven thousand, one hundred eigthy-nine dollars and eighty-three cents ($11,189.83); Emergency Public Facility Improvement Funt ........... $11,189.83 and Disaster Relief Fund six thousand, nine hundred forty-nine dollars and eighty-two cents ($6,949.82); and Law Emergency and Disaster Relief Fund ......... $6,949.82 Enforcement Fund seven hundred ninety-two dollars and thirty-nine cents ($792.39); seconded by Council Member Law Enforcement Special Fund .............. $792.39 Williams. There was no discussion on this item. VOTE KIRK - YEA CHANDLER -YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 276 JANUARY 15, 2002 - REGULAR MEETING - PAGE 3 OF 11 �x -� ....,: z m: AGENDA COUNCIL ACTION -DISCUSSION -VOTE VI. WARRANT REGISTER CONTINUED. B. Motion to approved the amended October 2001 Warrant Register: Council Member Watford moved to approve the amended October 2001 Warrant Register in the amounts: General Fund three hundred sixty-one thousand, eight hundred seventy-four dollars and seventy cents ($361,874.70); Public General Fund ......................... $361,874.70 Facility Improvement Fund eleven thousand, nine hundred sixty-nine dollars and sixty-seven cents ($11,969.67); Public Facility Improvement Fund .......... 1$11,969.67 Capital Improvement Projects Fund one thousand, nine hundred forty-seven dollars ($1,947.00); and Law Enforcement Capital Improvement Projects Fund $1,947.00 Special Fund fifteen dollars and twenty-eight cents ($15.28); seconded by Council Member Williams. There was a brief Law Enforcement Special Fund ............... $15.28 discussion on this item. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. C. Motion to approved the November 2001 Warrant Register: Council Member Watford moved to approve the November,2001 Warrant Register in the amounts: General Fund three hundred sixteen thousand, six hundred thirty-seven dollars and twenty-five cents ($316,637.25) Public Facility General Fund ......................... $316,637.25 Improvement Fund seven thousand, two hundred seventy-six dollars and thirty-six cents ($7,276.36); and Law Public Facility Improvement Fund ............ $7,276.36 Enforcement Special Fund one hundred sixty-one dollars and twenty cents ($161.20); seconded by Council Member Law Enforcement Special Fund .............. $161.20 Williams. There was no discussion on this item. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. D. Motion to approved the December, 2001 Warrant Register: Council Member Watford moved to approve the December, 2001 Warrant Register in the amounts: General Fund two hundred twenty-nine thousand, nine hundred sixty-four dollars and ninety-one cents ($229,964.91); Public Facility General Fund ......................... $229,964.91 Improvement Fund two hundred thousand, eight hundred thirty-one dollars and sixty-seven cents ($200,831.67); and Public Facility Improvement Fund .......... $200,831.67 Debt Service Fund ninety-nine thousand, six hundred eighty-two dollars and forty-eight cents ($99,682.48); seconded Debt Service Fund ...................... $99,682.48 by Council Member Williams. There was no discussion on this item. JANUARY 15, 2002 - REGULAR MEETING - PAGE 4 OF 11 277 s,s III` AGENDA COUNCIL ACTION -DISCUSSION • VOTE," VI. WARRANT REGISTER CONTINUED. D. Motion to approve the December, 2001 Warrant Register VOTE continued. KIRK - YEA CHANDLER -YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Vil. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on Mayor Kirk asked whether there were any additions, deferral's orwithdrawal of items on today's agenda. New Business today's agenda. I Item °G, Exhibit 7" was added to the agenda. Vill. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. 11 MAYOR KIRK OPENED THE PUBLIC HEARING AT 6:12 P.M. A.1. a) Motion to read by title only, proposed Ordinance No. 786 Council Member Oliver moved to read by title only, proposed Ordinance No. 786 amending the zoning map by rezoning amending the zoning map by rezoning Lots 25 and 26, Block 200, Lots 25 and 26, Block 200, Okeechobee from Heavy Commercial to Residential Multi -Family; seconded by Council Okeechobee from Heavy Commercial to Residential MultkFamily - Member Chandler. City Attorney (Exhibit 4). VOTE b) Vote on motion to read by title only. KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 786 by title only. Attorney Cook read proposed Ordinance No. 786 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING THE OFFICIAL ZONING MAP OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM HEAVY COMMERCIAL (CHV) ZONING DISTRICT TO RESIDENTIAL MULTI -FAMILY (RMF) ZONING DISTRICT, AMENDING THE ZONING MAP ACCORDINGLY, PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE." 2. aj Motion to adopt proposed Ordinance No. 786. Council Member Chandler moved to adopt proposed Ordinance No. 786; seconded by Council Member Williams. 278 JANUARY 15, 2002 - REGULAR MEETING - PAGE 5 OF 11 c) Vote on motion. CLOSE PUBLIC HEARING - Mayor. City Planning Consultant, Jim LaRue briefly addressed the Council. Staff Report findings in Exhibit One explain that this is Petition No. 01-005-R made by Jimmy L. and Cheryl S. Byrd (property owners) and Lake View Builders (applicant). The proposed use is not contrary to Comprehensive Plan requirements. The applicant is requesting to construct a triplex on the property and is authorized for this use under the Residential Multi -Family Zoning District. The proposed use will not have an adverse effect on public interest. Property to the North, South and West are residential, and to the East is Commercial. There will not be negative impact on the reduction in density away from North Park Street, West. The proposed use will not be detrimental to adjacent property, nor will it affect living conditions for the existing residential uses. There is no need for buffering due to the surrounding residential areas. The impact of this development will be minimal and well within available capacity for all public service providers. It will not create traffic or congestion problems. If drainage is a problems, it can be dealt with at the site plan review phase. There are not additional restrictions proposed for the property. The proposed change will not constitute a grant of special privilege to an individual owner as contrasted with the public welfare. The City Planning Board voted unanimously at their November 27, 2001 to recommend approval of the proposed rezoning. Staff also agrees that the request should be approved based on the above rezoning criteria being met and since it is consistent with the Comprehensive Plan and Land Development Reulations in force at the time of application. VOTE KIRK - YEA CHANDLER - YEA OLIVER-YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:16 P.M. .JANUARY 15, 2002 - REGULAR MEETING - PAGE 6 OF 11 279 °AGENDA : COUNCILACTION - DISCUSSION -VOTE IX. NEW BUSINESS. A. Motion to adopt Resolution No. 02-01 regarding the safety Policy Council Member Watford moved adopt Resolution No. 02-01 regarding the Safety Policy and Procedures Manuel; and Procedures Manuel - City Attorney (Exhibit 2). seconded by Council Member Williams. Attorney Cook read the title to proposed Resolution as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA ADOPTING AND APPROVING THE CITY OF OKEECHOBEE SAFETY POLICY AND PROCEDURES MANUEL FOR EMPLOYEES AND DEPARTMENTS; PROVIDING FOR POLICIES TO BE FOLLOWED BY ALL CITY EMPLOYEES; PROVIDING FOR TRAINING, REPORTING AND ACCIDENT INVESTIGATION PROCEDURES; PROVIDING FOR AMENDMENT; PROVIDING FOR AN EFFECTIVE DATE." Following a brief discussion between the Council and Staff there was one correction noted. Page eleven, first paragraph, " ...signed by the supervisor and the department head, ..." add "employee" to also sign the workers' compensation injury report. The Safety Manuel will be given to new employee's when they sign-up for employment. VOTE KIRK - YEA CHANDLER -YEA OLIVER - YEA WATFORD - NO WILLIAMS - YEA MOTION CARRIED. B. Motion to adopt Resolution 02-02 regarding submission of a grant Council Member Oliver moved to adopt Resolution No. 02-02 regarding submission of a grant application for funding application for funding in the amount of $200,000.00 for renovation in the amount of two hundred thousand dollars ($200,000.00) for renovations to the Fire Department; seconded by to the Fire Department - City Attorney (Exhibit 3). 1 Council Member Chandler. Attorney Cook read proposed Resolution NO.02-02 by title as follows: "A RESOLUTION OF THE CITY COUNCIL, CITY OF OKEECHOBEE, FLORIDA, APPROVING THE SUBMISSION OF AN APPLICATION FOR A GRANT IN.AN AMOUNT OF $200,000 TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS, EMERGENCY MANAGEMENT PREPAREDNESS AND ASSISTANCE TRUST FUND (EMPATF), EMERGENCY MANAGEMENT COMPETITIVE GRANT TO RETROFIT A CRITICAL FACILITY (FIRE STATION), COMMITMENT OF MATCHING FUNDS, REQUEST SPECIAL CONSIDERATION IN GRANT REVIEW PROCESS, DESIGNATION OF SIGNATURE AUTHORITY, AND PROVIDING FOR AN EFFECTIVE DATE." • JANUARY 15, 2002 - REGULAR MEETING - PAGE 7 of 11 COUNCIL`ACTION -DISCUSSION - VOTE IX. NEW BUSINESS CONTINUED. B. Motion to adopt Resolution 02-02 regarding submission of a grant Nancy Phillips, City Grant Consultant addressed the Council explaining that in December, 2001 the City Council application for funding in the amount of $200,000.00 for renovation determined that they would like to seek grant funding fortwo projects under the emergency management preparedness to the Fire Department continued. and assistance trust fund program. There are basically two parts to this trust fund grant program. One is strictly for municipalities to compete in and you can make application up to fifty thousand dollars. Then they have the regular grant program which you can make application for up to three hundred thousand dollars. The City Administrator advised that there were two separate buildings that are considered critical facilities. One being the fire station and the other one being city hall that we needed to do some renovations and based on that, that is why you have in your agenda packets tonight two separate resolutions. This particular resolution is under the competitive grant program where you can make application up to three hundred thousand dollars ($300,000.00). As you all know, grants are based on points. In order to receive maximum points for the match that is required, based on total budget costs, we need to make a two -to -one commitment from the City Council for the matching dollars. This is highly competitive. You are competing with all the major cities and counties in the State as well as National Guard and non-profit organizations for this pool of money. We decided that it was better to ask for a grant application of two hundred thousand dollars ($200,000.00) so that we could have the two -for -one match. What we are going to be doing with this is retrofitting the fire station according to the architectural preliminary drawings that were done last year and making it hurricane ready. Council Member Watford asked, when we do this we are committing four hundred thousand? Mrs. Phillips responded, yes, your preliminary budget based on the architectural engineering plan that was done this past year was approximately six hundred forty-two thousand dollars ($642,000.00). So you are committing four hundred thousand dollars ($400,000.00) of general revenue funding as the match for the two hundred thousand dollar ($200,000.00) grant application that we are making. Mr. Watford continued, if we are successful in getting this grant when will the funds be released? The deadline for the grant is February 15, 2002 and that means beginning with the State Fiscal Year, July 1, contracts would be awarded and ready to sign after July 1. But we would know before that. Council Member Watford then asked, some of the money we have in reserves, that is what we would be using for this. Mayor Kirk responded that was correct. He then asked, the Plan that we are talking about, is that with the fire pole? Administrator Veach addressed that, the plan that we used for submittal, is the plan that was submitted with the fire pole. However, we are submitting that as a preliminary plan which would allow the City Council to review other plans, and develop a final one which we can then submit. All we are doing at this stage is seeing whether we can get the money. There is no point in going through the motions of developing a whole new plan and then we do not have the money. Plus, we need to know how much money we got to work with then we will develop a finalized plan. JANuARY 15, 2001 - REGULAR MEETING - PAGE 8 OF 11 - AGENDA Gal1NCICAGTION`.DISCUSSION VOTE IX. NEW BUSINESS CONTINUED. B. Motion to adopt Resolution 02-02 regarding submission of a grant Council Member Watford asked whether staff knew of any other large projects that need to be addressed in the next application for funding in the amount of $200,000.00 for renovation few years that is going to require a big expenditure of funds? Or a fire truck? Administrator Veach answered that they to the Fire Department continued. are taking a strong look at new roof on the City Barn, however, that is public facilities funding so there is a budget there to work with. In terms of new capital outlay that would not be under that public facilities fund, we do not have anything in the plans rights now. That does not mean the Council will not say we need to do such and such. The issue of a fire truck, that is an equipment need that could come up in the near future since we have one that is out of service right now. We are gathering data on replacement and repair costs which we will be bringing to the Council. But for construction type projects, I do not know of any plans on the books. We have proposals to redo parks and those kinds of things, but those are based on going out and getting grants. Mayor Kirk added that, if we are going to do this, we might as well go after the grant. VOTE KIRK - YEA CHANDLER -YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. C. Motion to adopt Resolution No. 02-03 regarding submission of a Mayor Kirk noted a correction. The amount in the resolution title and paragraph three should read $25,000.00 not grant application for funding in the amount of $50,000.00 for $50,000.00. renovation to City Hall -City Attorney (Exhibit 4). Council Member Oliver moved to adopt Resolution No. 02-03 regarding submission of a grant application for funding in the amount of twenty-five thousand dollars ($25,000.00); seconded by Council Member Chandler. Attorney Cook read proposed Resolution No. 02-03 by title as follows: JA RESOLUTION OF THE CITY COUNCIL, CITY. OF OKEECHOBEE, FLORIDA, APPROVING THE SUBMISSION OF AN APPLICATION FOR A GRANT IN AN AMOUNT OF $25,000 TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS, EMERGENCY MANAGEMENT PREPAREDNESS AND ASSISTANCE TRUST FUND (EMPATF), MUNICIPAL COMPETITIVE GRANT TO RETROFIT ACRITICAL FACILITY (CITY HALL), COMMITMENT OF MATCH ING FUNDS, REQUEST SPECIAL CONSIDERATION IN GRANT REVIEW PROCESS, DESIGNATION OF SIGNATURE AUTHORITY, AND PROVIDING FOR AN EFFECTIVE DATE." 281 JANUARY 15, 2002 - REGULAR MEETING - PAGE 9 OF 11 AGENDA pf - - lii+ICll: CT10Wi-'01SCllSS10�1- 4TE I IX. NEW BUSINESS CONTINUED. C. Motion to adopt Resolution No. 02-03 regarding submission of a grant application for funding in the amount of $50,000.00 for renovation to City Hall continued. D. Discuss a require by Bobbi Poole to photograph each Council Member to be placed in the lobby of City Hall, the courthouse and the local banks - Bobbi Poole (Exhibit 5). E. Consider waiving the temporary use permit fee for the Relay for Life Teams - Deborah Hooker (Exhibit 6). Council Member Williams asked whether we get any points for being in this rural area of critical concern? Mrs. Phillips responded no, but the biggest portion of Governor Bush's order is what led to ultimately becoming House Bill 1225, which specifically requires State Agencies to give special review to grants during the review process that have been submitted from rural counties. That is one of the reasons I pointed it out in the resolution and I will be providing to the emergency management staff copies of that particular House Bill as well as the Governor's Executive Order for their backup documentation. But hopefully it means that maybe a project that somebody was a little marginal on, during review comments they will take that into consideration and give it special consideration. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Mrs. Bobbi Poole asked the Council for permission to photograph each one of them. She showed the size of the photograph she intended to use. It will be a matte finish on canvass, all framed and on easels. My purpose for doing this is because I feel it is important for the public to see who you are. It makes you more visible to us. I belong to the Professional Photographers of Palm Beach, they are also doing this in their communities. Some of you may be photographed in here, some by fire engineers, some scenic views, depending on what you are comfortable with. This at no expense to the City, it is something that I would like to do for the community. Each Council Member will need to get in touch with her to set up a time. This project will take at least a year to complete. This display will go in the banks, in the City Hall lobby, any where there are special events, I will use them in my own exhibits and studio. Council agreed and will get in touch with Mrs. Poole. Following a brief discussion, Council Member Watford moved to grant a Temporary Use Permit fee waiver for the Relay for Life Teams, for applications submitted from January 16, 2002 through February 22, 2002; seconded by Council Member Williams. IX. NEW BUSINESS CONTINUED. E. Consider waiving the temporary use permit fee for the Relay for Life Teams continued. F. Motion to approve the 2002 Grievance Committee Members: Fire Department: Public Works: Police Department Administration, General Services, Finance and Clerk's Office ITEM ADDED TO THE AGENDA: Jeff Baugh, Regular Member Glen Hodges, Alternate Member Cleveland Lamb, Regular Member Floyd Selph, Alternate Member Donald Hagan, Regular Member Bill Saum, Alternate Member Robin Brock, Regular Member Donna Reynold, Alternate Member JANUARY 15, 2002 - REGULAR MEETING - PAGE 10 OF11 283 COUNCIL ACTION- DISCU SION=VOTE VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Oliver moved to approve the 2002 Grievance Committee Members: Fire Department -Jeff Baugh, Regular Member; Glen Hodges, Alternate Member; Public Works - Cleveland Lamb, Regular Member; Floyd Selph, Alternate Member; Police Department - Donald Hagan, Regular Member; Bill Saum, Alternate Member; Administration, General Services, Finance and Clerk's Office - Robin Brock, Regular Member; Donna Reynold, Alternate Member; seconded by Council Member Chandler. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. G. Motion to adopt Resolution No. 02-04 authoring the Lease -Finance Council Member Oliver moved to adopt proposed Resolution No. 02-04 authorizing the Lease -Finance Agreement for Agreement for the Police Cars Program - City Attorney (Exhibit 7). 1 the Police Cars Program; seconded by Council Member Williams. Attorney Cook read proposed Resolution No. 02-04 by title as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, AUTHORIZING THE LEASE -FINANCING OF CERTAIN EQUIPMENT THROUGH EXECUTION OF A MASTER LEASE -PURCHASE AGREEMENT WITH KISLAK NATIONAL BANK, SUCCESSOR IN INTEREST TO THE SKYLAKE STATE BANK; PROVIDING FOR THE PAYMENT OF THE LEASE PAYMENTS; MAKING CERTAIN OTHER COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE." rm JANUARY 15, 2002 - REGULAR MEETING - PAGE 11 OF 11 AGENDA COUNCIL ACTION - DISCUSSION ---VOTE IX. NEW BUSINESS CONTINUED. G. Motion to adopt Resolution No. 02-04 authoring the Lease -Finance Agreement for the Police Cars Program continued. X. ADJOURN MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE D TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVI NCE UPON WHICH THE APPEAL IS TO BE BASED. / ATTEST: Bonnie S. Thomas, CMC, City Clerk James E. Kirk, Mayor VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED, THERE BEING NO FURTHER ITEMS ON THE AGENDA, MAYOR KIRK ADJOURNED THE MEETING AT 7:00 P.M. • Page -I- CITY OF OKEECHOBEE REGULAR CITY COUNCIL MEETING - January 15, 2002 HANDWRITTEN MINUTES CALL TO ORDER: - Mayor: Kirk January 15, 2002 City Council Regular Meeting, 6:00 p.m. OPENING CEREMONIES: Invocation offered by Pastor Fred Gardner Pledge of Allegiance led by for Kirk Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - ��wf Mayor Kirk Council Member Chandler Council Member Oliver Council Member Watford Council Member Williams Attorney Cook Administrator Veach City Clerk Thomas Deputy Clerk Gamiotea IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Proclaim the week of January 13 -19, 2002 as "Stop Red Light Running Week." pn.e�l ��1 �-o � � -bo (S V. MINUTES - City Clerk. A. Council Member moved to dispense with the reading and approve the Summary of Council Action for the December 4, 2001 Regular Meeting and the December 18, 2001 Special Meeting; seconded by Council Member (.�c VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS Moti r!arried � Denied. VI. WARRANT REGISTER - City Administrator. A. Council Member hLA) moved to approve the September, 2001 Warrant Register in the amounts: General Fund two hundred forty-four thousand, four hundred seventy-eight dollars and forty-four cents ($244,478.44); Public Facility Improvement Fund eleven thousand, one hundred eighty-nine dollars and eighty-three cents ($11,189.83); Emergency and Disaster Relief Fund six thousand, nine hundred forty-nine dollars and eighty-two cents ($6,949.82); and Law Enforcement Fund seven hundred ninety-two dollars and thirty-nine cents ($792.39); seconded by Council Member c . VOTE YEA NAY ABSTAIN ABSENT KIRK v luc cal u�c� ty�LOw CHANDLER v OLIVER WATFORD WILLIAMS Motion rried Denied. Page -2- B. Council Member 010 moved to approve the amended October, 2001 Warrant Register in the amounts: General Fund three hundred sixty-one thousand, eight hundred seventy-four dollars and seventy cents ($.61,874.40); Public Facility Improvement Fund eleven thousand, nine hundred sixty-nine dollars and sixty-seven cents ($11,969.67); Capital Improvement Projects Fund one thousand, nine hundred forty-seven dollars ($1,947.00); and Law Enforcement Fund fifteen dollars and twenty-eight cents ($15.28); seconded by Council Member ,fit i VOTE YEA NAY ABSTAIN ABSENT KIRK �-- CHANDLER OLIVER WATFORD WILLIAMS Motio rri Denied. D1k)- iAA-0+ UJOZ aw.CACUC( ? F�O - &PPAOW `€ S Co pt n(-C& C Council Member (t-' moved to approve the November, 2001 Warrant Register in the amounts: General Fund three hundred sixteen thousand, six hundred thirty-seven dollars and twenty-five cents ($316,637.25); Public Facility Improvement Fund seven thousand, two hundred seventy-six dollars and thirty-six cents ($7,276.36); and Law Enforcement Fund one hundred sixty-one dollars and twenty cents ($161.20); seconded by Council Member cer w VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER +� WATFORD v WILLIAMS v Motion arri -Denied. D. Council Member (.P moved to approve the December, 2001 Warrant Register in the amounts: General Fund two hundred twenty-nine thousand, nine hundred sixty-four dollars and nine -one cents ($229,964.91); Public Facility Improvement Fund two hundred thousand, eight hundred thirty-one dollars and sixty-seven cents ($200,831.67); and Debt Service Fund ninet -nine thousand, six hundred eighty-two dollars and forty-eight cents ($99,682.48); seconded by Council Member w VOTE YEA NAY ABSTAIN ABSENT ()o KIRK CHANDLER OLIVER WATFORD WILLIAMS Motio arri - Denied. VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. c,+d Ne ��. �� 02 - 0 y G t. x 7 VIII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor ( L i A.1. a) Council Member N� moved to read by title only proposed Ordinance No. 786 amending the zoning map by redoing Lots 25 and 26, Block 200, Okeechobee from Heavy Commercial to Residential Multi -Family - City Attorney (Exhibit 1); seconded by Council Member W. b) Vote on motion to read by title only. VOTE YEA NAY ABSTAIN ABSENT KIRK %- CHANDLER " OLIVER WATFORD WILLIAMS " Motion arri - Denied. • -� I I N Page -3 c) City Attorney Cook read proposed Ordinance No. 786 by title only as follows: "An Ordinance of The City of Okeechobee, Florida Amending the Official Zoning Map of Okeechobee by Rezoning a Certain Tract of Land More Particularly Described Herein, from Heavy Commercial (CHV) Zoning District to Residential Multi -Family (RMF) Zoning District, Amending the Zoning Map Accordingly, Providing for Conflicts, Severability and an Effective Date." A. 2. a) Council Member moved to adopt Ordinance No. 786 seconded by Council Member b) Public Comments. c) Vote on motion. VOTE YEA NAY ABSTAIN ABSENT KIRK �— CHANDLER OLIVER WATFORD WILLIAMS Motion arried Denied. CLOSE PUBLIC HEARING - Mayor. C n i. I � • i q Page -4- IX. NEW BUSINESS. A. Council Member moved to adopt Resolution No. 02-01 regarding the Safety Policy and Procedures Manuel - City Attorney (Exhibit 2); seconded by Council Member . tawko � �u , L 1�.1`� ? j V ' St CQaK� �Ct U FD R4 wl(v� V P�4 VOTE YEA NAY ABSTAIN ABSENT pot) �' - �� , JZrloyee ak?,Dc C a. KIRK _ CHANDLER i-- - CAP U'l � ` f be I s S Q.- OLIVER WA FORD WILLIAMS Motion C5irr ' Denied.1 CV B. Council Member moved to adopt Resolution No. 02-02 regarding submission of a grant application forfunding in the amount of two hundred thousand dollars $200,000.00) for renovation to the Fire Department - City Attorney (Exhibit 3); seconded by Council Member . DO Rio, na-aq-aQ- � Ua Stir-byK.. tj L4 Pet' C- Ktc� �10-D f, u3 cQ-,,ti.6 (yu Lmu:u e', , � �'ktw� P Fa C VOTE YEA NAY ABSTAIN ABSENT P,,GP,,r)0&,D� L KIRK CHANDLER OLIVER WATFORD v- h ti.... WILLIAMS Mot arrie - Denied. • 0 fib '-Tr 3 &am, t5©, m 4� 125, 6n Paige -5- C. Council Member 6S b moved to adopt Resolution No. 02-03 regarding submission of a grant application for funding in the amount of fifty thousand dollars ($50,000.00) for renovation to City Hall - City Attorney (Exhibit 4); seconded by Council Member -- L Z VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER �- OLIVER WATFORD WILLIAMS Motio ar ie - Denied. D. Discuss a request by Bobbi Poole to photograph each Council Member to be placed in the lobby of City Hall, the Courthouse and the local banks - Bobbi Poole (Exhibit 5). mil �11 ([CCY1j ( tiCl �jQk • • E. Page -6- Consider waiving the temporary use permit fee for the Relay for Life Teams - Deborah Hooker (Exhibit 6). 1r Lv)cr C�h 4- n ll L Pf-LLQ A' - (�J LCj +W -qst 0- &C rta w OUA (� UJ - C vc, + ij-1— [�-) ' �G.� i (�, - clb Zz i 7C�2. F. Council Member F�D moved to approve the 2002 Grievance Committee Members: Fire Department - Jeff Baugh, Regular Member; Glen Hodges, Alternate Member, Public Works - Cleveland Lamb, Regular Member; Floyd Sylph, Alternate Member; Police Department - Donald Hagan, Regular Member; Bill Saum, Alternate Member; Administration, General Services, Finance and Clerk's Office - Robin Brock, Regular Member; Donna Reynolds, Alternate Member; seconded by Council Member & VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER v WATFORD (/ WILLIAMS Motion arri Denied. 0 0 eu� PC6 9 • AFFIDAVIT OF PUBLISHER OKEECHOBEE TIMES 106 S.E. 5th St., Okeechobee, FL 34974 (863) 763-7283 Published Weekly STATE OF FLORIDA COUNTY OF OKEECHOBEE: Before the undersigned authority personally appeared J.W. Owens who on oath says that he is publisher of the Okeechobee Times, a newspaper published weekly at Okeechobee in Okeechobee, Florida: that the attached copy of advertisement, being a PI IRI IC NOTICE PO #1 1707 in the matter of CITY COUNCIL MEETING via: Bonnie Thomas, City Clerk ATTN: Bonnie Thomas 55 SE 3rd Avenue Okeechobee, Florida 34974 In the Court, was published in said newspaper in the issues of 01-10-2002 Affiant further says that the said Okeechobee Times is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been continuously published in said Okeechobee, Florida as a daily, weekly, or bi-weekly and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. J. W. Owens, (Publisher) Sworn to and subscribed before me this tD !//� day of�� v A.D. 2002 (SEAL) Notary Public O`PRy pU 9 (�CFRC7L NOTARY SEAL ROSEALEE A BRENNAN ! w COMMISSION NUMBER Q CC 940770 pl�OFf��C MY COMMISSION EXPIRES JUNE 25,2004 arrtat tr• NOTICE: Ty �rnvrtr EM' OWNG NOTICE NOTICE IS HEREBY GIVEN Oat the city of Okeeehabaa Clq CetaeeN an'8med in ReguLc Swan on Tv=' 7anaary Is, 2002 ad 6:00 P.M. at City Hall, Is SE I Ave., Rm 200, Okeechobec, Fled& M ePPn co is opy of the b invited end a City AA. .nutra- agenda lion at (863) 763.3372412. PLEASE TAKE NOTICE AND BE ADVISED that if any lesson desk" to appeal any dedaion made by the CdY reaped to arty matter corvidered at &is record of the prooeea4p, u for such Purpose may need to ensue a verbatim record of the pro- ceedfivi is made. which record i bales � hatimary and evidence ape used for the sole peal is to t o based. Taus purPasa�f �� the An ' �s wiM Diaeb&d. Act (ADA) and the Floods Sbnne 7$6.26, persona with dmabilities need M aPa- cial aommmodation to participate in this Pro- j, seeding shoohd tamest Bamne'fhomes, no Ida than two (2) waking days 1>nor to the pro- ceeding at 863-763.3377 �14,You � Relay Sa- ing or voice impaired, or I-800.9ssS770 viea,l-800.9ss-8771 (fDD) (VOICE) for assistance. By BONNIE S. THOMAS. CITY CLERK 0UBLISH 07n" OKEE(:HOBEE lin[ES CITY OF OKEECHOBEE JANUARY 15, 2002 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 OF 4 I. CALL TO ORDER - Mayor: January 15, 2002, City Council Regular Meeting, 6:00 p.m. • II. OPENING CEREMONIES: Invocation offered by Pastor Fred Gardner; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas 18 Deputy Clerk S. Lane Gamiotea IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Proclaim the week of January 13 - 19, 2002 as "Stop Red Light Running Week". V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the December 4, 2001 Regular Meeting and the December 18, 2001 Special Meeting. JANUARY 15, 2001 - CITY COUNCIL AGENDA - PAGE 2 OF 4 VI. WARRANT REGISTER - City Administrator. A. Motion to approve the September, 2001 Warrant Register. General Fund $244,478.44 Public Facility Fund $11,189.83 Emergency and Disaster Relief Fund $6,949.82 Law Enforcement Fund $792.39 • B. Motion to approve the amended October, 2001 Warrant Register. General Fund $361,874.70 Public Facility Fund $11,969.67 Capital Projects Fund $1,947.00 Law Enforcement Special Fund $15.28 C. Motion to approve the November, 2001 Warrant Register. General Fund $316,637.25 Public Facility $7,276.36 Law Enforcement Special Fund $161.20 D. Motion to approve the December, 2001 Warrant Register. • General Fund $229,964.91 Public Facility Fund $200,831.67 Debt Service Fund $99,682.48 VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. JANUARY 15, 2001 - CITY COUNCIL AGENDA - PAGE 3 OF 4 VIII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. A.La) Motion to read by title only proposed Ordinance No. 786 amending the zoning map by rezoning Lots 25 and 26, Block 200, Okeechobee from Heavy Commercial to Residential Multi -Family - City Attorney (Exhibit 1). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 786 by title only. • 2.a) Motion to adopt Ordinance No. 786. b) Public Comments. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor. IX. NEW BUSINESS. A. Motion to adopt Resolution No. 02-01 regarding the Safety Policy and Procedures Manuel - City Attorney (Exhibit 2). B. Motion to adopt Resolution No. 02-02 regarding submission of a grant application for funding in the amount of $200,000 for renovation to • the Fire Department - City Attorney (Exhibit 3). C. Motion to adopt Resolution No. 02-03 regarding submission of a grant application for funding in the amount of $50,000 for renovation to City Hall - City Attorney (Exhibit 4). D. Discuss request by Bobbi Poole to photograph each council member to be placed in the lobby of City Hall, the Courthouse and the local banks - Bobbi Poole (Exhibit 5). E. Consider waiving the temporary use permit fee for the Relay for Life Teams - Deborah Hooker (Exhibit 6). JANUARY 15, 2001 - CITY COUNCIL AGENDA - PAGE 4 OF 4 • 40 X. NEW BUSINESS CONTINUED. F. Motion to approve the 2002 Grievance Committee Members - City Administrator. Fire Department: Jeff Baugh, Regular Member Glen Hodges, Alternate Member Public Works: Cleveland Lamb, Regular Member Floyd Selph, Alternate Member Police Department: Donald Hagan, Regular Member Bill Saum, Alternate Member Administration, General Services, Finance and Clerk's Office: XI. ADJOURN MEETING - Mayor. Robin Brock, Regular Member Donna Reynolds, Alternate Member PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. • • EXHIBIT 1 JANuARY 15 AGENDA ORDINANCE NO. 786 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING THE OFFICIAL ZONING MAP OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM HEAVY COMMERCIAL (CHV) ZONING DISTRICT TO RESIDENTIAL MULTI -FAMILY (RMF) ZONING DISTRICT, AMENDING THE ZONING MAP ACCORDINGLY, PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida has adopted Ordinance Number: 402 in which a revised Official Zoning Map was adopted for said City; and WHEREAS, the owner of the property more particularly described hereafter, has heretofore filed a petition pursuant to the Land Development Regulations of the City of Okeechobee for the purpose of rezoning a certain tract of land consisting of 0.299 acre(s) from Heavy Commercial (CHV) Zoning District to Residential Multi -Family (RMF) Zoning District and that this request be removed from the boundaries of the above mentioned zone to allow for the processing of the rezoning application; and WHEREAS, the City Council finds such rezoning consistent with the City's Comprehensive Plan and deems it in the best interest of the inhabitants of said City to amend aforesaid revised Zoning Map as hereinafter set forth: Now THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida that: SECTION 1. LEGAL DESCRIPTION The following described land, located in the City of Okeechobee, to - wit: Lots 25 and 26, Block 200, OKEECHOBEE, according to the Plat there of as recorded in Plat Book 5, Page 5 of the Public Records of Okeechobee County, Florida. SECTION 2. ZONING MAP AMENDMENT That the aforesaid Revised Zoning Map of the City of Okeechobee be amended to reflect the subject property zoning classification to be changed from Heavy Commercial (CHV) Zoning District to Residential Multi -Family (RMF) Zoning District. SECTION 3. CONFLICT All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4. SEVERABILITY If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. Page 1 of 2 SECTION 5. EFFECTIVE DATE This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading and set for final public hearing on this 4"' of December, 2001. James E. Kirk, Mayor ATTEST: Bonnie S. Thomas, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 15' day of January, 2002. ATTEST: Bonnie S. Thomas, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Page 2 of 2 James E. Kirk, Mayor CITY OF OKEECHOBEE PLANNING BOARD MEETING SUMMARY OF BOARD ACTION AGENDA ACTION - DISCUSSION - VOTE Paae 1 of 2 I. CALL TO ORDER: Planning Board, of November 27, 2001, 7:15 p.m. Chairperson Walker called the November 27, 2001, Planning Board Meeting to order at 7:15 Chairperson. p.m. • II. CHAIRMAN, MEMBER AND STAFF ATTENDANCE - Secretary Secretary Castorina called the roll: Chairman Jerry Walker Board Member Dawn Hoover Board Member Thomas Keller Board Member William Ledferd Board Member Christopher Mavroides Board Member Douglas McCoy Board Member Frank Mueller Alternate Daniel Creech Alternate Sandra Jones Attorney John R. Cook Secretary Beatrice Castorina • III. MINUTES. Secretary Present Present Present Present Present Present Present Absent (without consent) Present Absent Present A. Motion to dispense with the reading and approve the Summary of Member Mueller moved to dispense with the reading and approve the July 9, 2001 Special Board Action for the Special Meeting of July 9, 2001. Meeting Summary of Board Action; seconded by Member McCoy. Walker - Yes Hoover - Yes Keller - Yes Ledferd - Yes Mavroides - Yes McCoy - Yes Mueller - Yes MOTION CARRIED. AGENDA IV. NEW BUSINESS. November 27 2001- Planning Board - Page 2 of 2 ACTION - DISCUSSION - VOTE A. Consider Petition No.00-005-R Owners Jimmy and Sheryl; Applicant Petition No. 01-005 R by Owner Jimmy and Sheryl Byrd Applicant Elbert Batton. The request is to re Elbert Batton, request to re zone Lot 25 and 26, Block 200, City of zone Lots 25 and 26, Block 200, City of Okeechobee, which is approximately 1 third of an acre from Okeechobee from Heavy Commercial (CHV) to, Multi Family (RMF). Heavy Commercial (CHV) to Multi Family (RMF). The address of the property is 110 SW 91h Avenue. Planning Consultant (Exhibit 1) There were no questions or comments from the Board members or the Public. • • V. ADJOURNMENT - Chairperson. PLEASE TAKE NOTICE AND BE ADVISED that if a person decides to appeal any decision made by the Planning Board with respect to any matter considered atthis meeting, he/she may need to insure thata verbatim record ofthe proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. A tape recording of this meeting is on file in the City Clerk's Office. Jerry Walker, Chairperson ATTEST: Beatrice Castorina, Secretary Board Member Mueller moved Re zoning Petition No. 01-005-R will be consistent with the Comprehensive Plan upon approval of the Future Land Use Map Amendment Petition No. 01-005- SSA by the City Council; therefore the Planning Board recommend the City Council approve the recommendation of the Staff Report as presented; second by Board Member Keller. Walker - Yes Hoover - Yes Keller - Yes Ledferd -Yes Mavroides - Yes McCoy - Yes Mueller - Yes MOTION CARRIED. There being no further items on the agenda. meeting adjourned at 7:17 P.M. • • 1375 Jackson Street, Suite 206 Fort Myers, Florida 33901-2845 941-334-3366 Staff Report- Rezoning Request From Heavy Commercial to Residential Multi Family Petition No. 01-005-R Prepared for • The City of Okeechobee Staff Report Rezoning Petition Applicant: Jimmy L. Byrd and Sheryl S. Byrd, Owners Elbert R. Batton, Agent 200 NW 5ch Street Okeechobee, Florida Elbert Batton, Agent Petition No. 01-005-R Lots 25 and 26, Block 200, OKEECHOBEE, according to the Plat there of as recorded in Plat Book 5, Page 5 of the Public Records of Okeechobee County, Florida. The matter for consideration by the Land Planning Agency and City Council is an application for a change in zoning from Heavy Commercial to Residential Multi -Family. The subject property is approximately 0.299 acre(s). The applicant intends to develop the property as a triplex. This development will have public utilities. Adjoining property uses are as follows: North: Residential South: Residential East: Commercial West: Residential When recommending whether or not to rezone a classification of land, the Planning Board shall consider, where applicable, the following factors: The proposed use is not contrary to Comprehensive Plan requirements. The applicant's request change the zoning to Residential Multi -Family is consistent with the Comprehensive Plan. 2. The proposed use being applied for is specifically authorized under the zoning district in the Land Development Regulations. The applicant is requesting to construct a triplex on the property. This use is authorized under the Residential Multi -Family Zoning District of the Unified Land Development Code. The proposed use will not have an adverse effect on the public interest. The proposed use will not have a negative effect on the public interest. The City's need for multi -family housing would positively affect City and the public. Page 1 u �J Staff Report Rezoning Petition Elbert Batton, Agent Petition No. 01-005-R 4. The use is appropriate for the location proposed, is reasonably compatible with adjacent land uses, and is not contrary or detrimental to urbanizing land use patterns. Property to the north, south, and west are residential. Property to the east is commercial. There will not be a negative impact on the reduction in density away from NW Park Street. The triplex is an appropriate use for the property. The proposed use will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of adjacent property. The proposed use will not be detrimental to adjacent property, nor will it affect living conditions for the existing residential uses. 6. The proposed use can be suitably buffered from surrounding uses, so as to reduce the impact of any nuisance or hazard to the neighborhood. Because all adjacent property on Block 200 is residential, there will be no need for buffering. 7. The proposed use will not create a density pattern that would overburden public facilities such as schools, streets, and utility services. The impact of this development will be minimal and well within available capacity for all public service providers. The proposed use will not create traffic congestion, flooding or drainage problems, or otherwise affect public safety. The proposed use will not create traffic or congestion problems. Drainage, if there is a problem, can be dealt with at the site plan review phase. 9. The proposed use has not been inordinately burdened by unnecessary restrictions. There are no additional restrictions proposed for the property. 10. The proposed change will not constitute a grant of special privilege to an individual owner as contrasted with the public welfare. Much of the surrounding property is existing residential. The granting of this request will not confer any special privileges to the applicant. Page 2 u • Staff Report Rezoning Petition Elbert Batton, Agent Petition No. 01-005-R The subject property is designated Commercial on the adopted City of Okeechobee Future Land Use Map, but the applicant is proposing a Future Land Use Map Amendment to Residential Multi -Family. If approved, the proposed use is consistent with the Comprehensive Plan. Assessment and Conclusions: Based on the above Rezoning criteria being met, the request should be approved as it is consistent with the Comprehensive Plan and Land Development Regulations in force at time of application. Submitted by: James G. LaRue, AICP Planning Consultant 11/16/01 Page 3 CITY OF OKEECHOBEE i Date General Services Department Jurisdiction: 55 SE Third Avenue Okeechobee, FL 34974 Fee Paid: Phone: 941-763-3372 1st Hearin FAX: 941-763-1686 Petition No. 621— Ov5- 2 Notices Mailed: 2nd Hearing: Uniform Land Use Appucanon (Please attach separate sheets for required additional information) See Resolution No. 98-10:1 "PROOF OF INTEREST IN PROPERTY" for required additional information. Name of property owner(): i M L• Y� CtYI d � tGt o5. rd Mailin address: S0E U 25 4 i K Property address: ito Sw QV Ave 1' '�- f/ Name of applicant, if other than owner (state relationship): E �� 4 e- V 1," euf ke cr,,-- M I Oo 'LEASE ATTACH LEGAL DESCR1P1 1vn See Resolution No. 98-10:2 "PROPERTY SURVEY AND LOCATION MAP" for required additional information. i Future Land Use Map designation: Current Zoning Classification: MIUM Approximate acreage or square feet: Q F Part of platted subdivision? C7 Type and gross area of any existing non-residential uses on site: �o fit Number and type (conventional, manufactured home, etc.), gross area of any existing dwelling(s) on site: n0 Dimensions, gross areas, and percentages of total land use of any existing public areas, reservations, buffers, open spaces, water retention lakes and recreational uses on site: F c1 I Is there a current or recent use of the property that is/was a violation of City Ordinance? Yes ° C p If yes, please describe: (1( A Have there been any land use applications concerning all or part of this property in the last year? C3 Yes [%(NO If yes, indicate date, nature, and applicant's name: Briefly describe use of adjoining property: North: Q`j aj East: South: West: Check type of application, complete appropriate sections, ana sign reverse slue ui app emu==emu• Jee KCS011ltlon yiS-1V:4 "-J LA1L1v1.L, 1`I i VL" VJl: 1Vl icyuia�u uuu•..+........................ Proposed oning Classification: F If granted, will the proposed zoning classification be contiguous with a like zone? 0 w p When development is proposed, see Resolution 98-10:9 "ENVIRONMENTAL ANALYSIS" 10 "PUBLIC FACILITY IMPACT ANALYSIS", and 11 "SIGN PLAN" (where applicable), for required additional information = erill F-wention nert-s-gary ffir yntir intended ilge.? 0 'V,--z % Nn (Over) Special Exception and Variance Applications, see Resolution No. 98-10:7 and 8 "SITE PLAN' for required additional )rmation. Describe the intended use requiring a Special Exception: Providespecific LDR ordinance section number and page number. See Resolution 98-10:10 "PUBLIC FACILITY 114PACT ANALYSIS" for required additional information. Supplementary su)porting information: How the intended use meets the standards in the Unified Land Development Code §253-2: Demonstrate that the propos A location and site is appropriate for the use: i Demonstrate how the site and proposed buildings have been designed so they are compatible with j the adjacent uses and the neighborhood: Demonstrate any landscaping techniques to visually screen the use from adjacent uses. p ublic Demonstrate what is proposed to reduce the impact of any potential hazards, problems, p nuisance generated by the use: Demonstrate how utilities and other service requirements of the use can be met: Demonstrate how the impace of traffic generated will be handled off -site and on -site: Describe the Variance Supplemental supporting information: Demonstrate that the variance is needed to overcome a hardship caused by the unique Z physical conditions of the site: > ISpecify the minimum variance requirement including: height, lot area, size of structure, size of yard, setback, buffer or open space: Details of administrative decision under appeal, including name of individual issuing decision, date of issuance, and written copy of decision: ., Reasons for requesting appeal of decision: d W G C. i d Su lementary su orting information: I. CONFIRMATION OF INFORMATION ACCURACY I hereby certify that the information on this application is correct. The information included in this application is for use by the City of Okeechobee in processing my request. False or misleading information may be punishable by a fine of up to five hundred dollars ($500.00) and imprisonment of up to thirty (30) days and may result in the summary denial of this application. Date Rev: 11198 LA E VIEW 3U1 ERS, INC. CBC008329 State Certified Building Contractors October 8, 2001 City of Okeechobee Application for Rezoning Jimmy L. Byrd and Sheryl S. Byrd Lots 25 and 26, City of Okeechobee ELBERT R. BATTON TED KELCHNER Re: 1.) Applicants statement of interest in propery; 2.) Notarized letter of consent from property owner; 3.) Affidavit attesting to completeness and correctness of list; 4.) Statement of special reasons and basis for the request; 5.) Intended use, nature of activities and development of property; 6.) Existing use of surrounding property. To Whom It May Concern: Please find following the above mentioned. 1.) The applicant, Elbert R. Batton/Lake View Builders, Inc. are acting as agent for the owner. We are the building contractor. 2.) The owner, Jimmy L. Byrd and Sheryl S. Byrd, hereby give consent for the agent, Elbert R. Batton/Lake View Builders, Inc. to apply for or request any and all information for building purposes on the above mentioned. 3.) To the best of our knowledge, the list is prepared complete and correct. 4.) Basis for this application is the owners interest in building a triplex apartment unit. 200 N.W. 5th Street • Okeechobee, Florida 34972 (863) 763-3100 9 Fax: (883) 7634455 LA E VIEW BUI ERS, INC. CBC008329 State Certified Building Contractors ELBERT R. BATTON TED KELCHNER 5.) The intended use for this property is a triplex apartment unit for rental. 6.) The existing use of the surrounding property is mostly residential, with one area of commercial. Should you have any questions or need anything further, please feel free to contact our office. State of FIDVIa. Respectfully, i Elbert R. Batton Agent for Owner W.I'S20 PWMA to me known to bet person who executed the foregoing instru nd ackn le ed that he executed the sa free ct a SEAL (signed) Notary Public Ilg LORI CHOATE ¢jhgR MYCOMMISSIONMCC780770 00 N.W. 5th Street � EXPIRES:12MV/2002 (863) 763-3100 • 1.800.3•NOTARY Fla Notary Smica & Bading Co. County of On this fsuday of before me perso ly pe red to me known to be the rson w executed the foregoing instrume ai ack w ged that he executed the sam fro act d deed. Notary. Public LORI CHOATE MY COMMISSION * CC 78OT70 4ffl EXPIRES; 12272002 1-800-3-NOTARY Fla. Notary Services & Bonding Co. Sheryl S. 4Byrd Owner r- State of r ( of; County of On this — fay of y • -"Q1 f before m e r n Ily app red to me known to a th erson who executed the foregoing instru d ackn god that he executed the sa free dct zd%WQdL- Notary Public Cal CHOATEOkeechobee Florida 34972S : 12 M CC 7so77or S: 11l272002Fax: (863) 763-4455 Smica"eonbng Co. • • ox"CA,c Nogg iL 3y97Z 9 R-3-/s-37-3S-o0/O-o,z000 -ozSo 19 LoT zS ti 0 S c � ry s tw eyt o II L or .t6 ^� I J I_ Ta sEu� 1 � I e H I I 1 I I I ' O i P4oposca r.eR7GS— — I or E1?bt of RoAG C Lf�.t'E ✓!Ew 13uicv�n /Nf ,?oo Nw�-Ys.ST 1e/88i2681 05:11 18637638229 JOHN E 3LRDESHAW PAtiE 01 (I; -t 6 2 e%;1. 1 6 8 9 RETURN To y inthe amount o1 oowtnentary stiampd Ilak1 $ OD TMS INSTRUMENT PREPARED BY AM RETURNTO: Caa6 itlbattfVA TN.1i ..1 "n tiler tinouiR ptaeokebsaTlaal.r d S �dp---- A sou N.8.4A Sheron Rotjetisatt, CI�1t of C.Icait Court Oberota.M414oWe3'Il41 Ol( wjvba rely. Flomu Property Apptisas Parcel Identification (Folio� ) Numbara-ts•37aaaornawoo-o D.C. Chsotees SS Na: 26644-1202 00 SpAQ. Above nos LINE y0K RWORDM DATA sax O i R oae.sb,00 TUN wARaANtt Dau►, made die 2nd dry of October, 2101 by Evelyn Mas'iea rnwfy a sin% --a*. herein culled the grano r, to JIMMY 1- ]Byrd and beryl S. Byrd, W wUb whose post o®ee address Is 143 SW Park Street, Okeecbbse, FL W4, herekuRee wiled the Cljjwjwk ean dd eM p N m ihfs berhu►erir and the Ara; legd (1 jaroer tend lariat the taysr 'Vador" and " IF~, reprerrruntrra wd meow p f d kxffvrkdA adw jowearws enact mabo d fco,'yo►atiore) W I T N E S 8 E T H-. That the grantor, for and in considastlat of the aura of TEN AND ow 100'S (S 10.00) Dollars and other valuable onvoys aid cons, recafkals t rhaeof is hereby aeimowded#4 tpereby gtabta, bar>Eaitts, WIN allens, rwlses, rdaascs, conveys and coufrms unto the grsatlee all that certain land situate in OICEBCIfOBEB County, state of Florida, viz: lots 25 A 26, Block too, CITY OF OKEECHORM aooading to the Plat thereof recorded in Plat Book 5. Page 5 of the public records of Okeechobee County Florida. TOGETHER. with all he tenements, hwcdiWncnts and aWwtaumcen thereto bal-09 or to amywise appertabtmg- TO HAVE AND TO HOLD, the same in fee ample forever. A", the grants hereby covennab with said Mau that the grunter is 1aw1611y seized of mid land in fee $wV1e; that the grantor lea good right and law&l sudwrity to rill and convey said land, and hereby warrants the title to said land and will defend the atoms agumat ft lawfW claims of all persats whomsoever; attd that said land is five of all ernambewaw, aroept tares accruing su6segamt to Dwmbr 11, 2000. 1N WITNESS WHEREOF, the said granter bee slgped end sealed +Aw pres=ts the day and yaw feat above written. Signed, scaled and dcli%wed in the presence of: W tl sign.ttr� mesa AI ptiotedNatne Wifficas 82 SigrbIlAe F7rw w, N'v L- i L�rI K W itness 02 hated Nune STATE OF FLORIDA COUNTY OF OKBECHODEM r --tvalyraWkim Frady vos sw erh Sam. okwjwba F1.34V4 M SW Fort Skwe; Ckeedwba FL 34974 The Bnregoing instrveettt was w1mawledged before me this 2nd dale of October. 2001 by Evelyn Maxine Frady who In personally known to me or has produced as identificatlon. SEAL FRUW WTf= =bl Nry Mtatn. treaJttlyd=, 2000W Now, Do o!, laket.. hiww Nvdey Noe Flo No.:at-laq FILED FOR RECORD 358683 2001orT-2 PV 1:^7 SHARON kOF_•p ISap i'LERK OF CIRCIN COIiF', 19 re- E -i-k— I l J: '.0 ti ti .,,: _ 1 , C, L to 5K[N-HoqEEUTILITY AUTKORITYWASTEWATER COLLECTION/ A Ml FORCE MAIN SYSTEM ML= PLAN VIEW L aT L# QJZ4EYOR I'O= I. Bearings shown are relative assuming N90'00 00'E along Center l Ins S.11.2nd. 2. TRIs surrey Is based on Informatlon provided by the customer/agent and no search was made of public record3 by this office to verify or deny owners. easements,or right -of ways. 3. He r1Slble or underground Improvement has been located eKCBDt as shown. +. This survey Is not valid without the signature and the original raised seal of a Florida Licensed Surveyor and Mapper. 5. According to FIRM map dated 2/04/081 panel v 120177 02008. parcel lies In Not Included Area of City Limits, Flood Zone C. per Okeechobee County Planning 6 Zoning Department. 1. There uy be additional restrictions that are not recorded on this survey that may De found In the Public Records. 50 25 0 50 SCALE : AS SHOWN Q.RVEY OF. LOTS 25 G 26, BLOCK 200, OKEECHOBEE, according to the plat thereof as record- ed In Plat Book S. Page 5 of the Public Retards of Okeechobee County, Florida. TYPICa- LEGav (WHERE APPLICABLE -SEE DRAWING) PRN-PERMANENT REFERENCE MONUMENT PCP -PERMANENT CONTROL POINT CIE -CONCRETE MONUMENT FOUND CMS -CONCRETE RONUMENT SET RBF-R®AR FOUR) RBS-REBAR SET w/Cap No.51.I8 IPF-IRON PIPE FOUND POL-POINT-ON-LINE UTS-UNITED TELEPHONE SERVICE FPL-FLORIDA POWER G LIGHT CO. (FI-FIELO MEASURE (PI -AS PER PLAT (CI-CALC.DISTAMCE (D)-AS PER DEED S/T-SEPTIC TAW MH -MANHOLE FC -FENCE CORO PP -POWER POLE CW-CORRUG. MET. PIPE TOB-TOP OF BANK RCP-REI W. CONG PIPE C8 -CATCH BASIN — OVUM LINE ON -HATER METER —pie— FENCE LINE UG -UNDERGROUND I I t RBF w/tap _ _ 15' AL LEY I No.- 589.59' 13' E 570.06' (F) 570' (P) ulIn. la Im 21 I� LOT 14 c) I ^ 0 31 0 N90.00'001E 569.97'(C) 570'(P) I fi NAIL Fd. w/ I $ Disc No. 11+9 L35�01'(C- P) ,;, 6. W. 2Pb reTREET — �— — � _TLIGCA -OOGA. 6TREET I P I ui 70'R/W - ASPHALT 1 NAIL Fd. w/ — OIse No.5+02 I I I 35.00' — — — — (C.P) 'RBF In Cone GOO 1 n PARK 0 1 rE-T ) � 70'R/M - ASPHALT F- I 31�0 I � I I LOT 2 LOT I REG I G£T1C_ � I — — ABS RBS PP I A. N89'59'+3'B 100 01'(F) 100'(P) o C R 4 �1 I LOT 24 LOT 25 LOT 26 J a o_ VACArtT m V A C A I -I T F. 0 0 W ED I — — N90' 00' 00' E 100. 00' ( F, P I LrT G RBS PP� I E )Gc PAVE EM N90'00'00'E (ASSUMED) 739.9,11F) 1+0'(P) NAIL Fd.w/ Disc No.5178 m— m - WmN y'^ WWW 1 4 n Q �Ca� M AY m R 3 N o m ExHIBZT 2 JANUARY 15 AGENDA RESOLUTION NO.02-01 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA ADOPTING AND APPROVING THE CITY OF OKEECHOBEE SAFETY POLICY AND PROCEDURES MANUEL FOR EMPLOYEES AND DEPARTMENTS; PROVIDING FOR POLICIES TO BE FOLLOWED BY ALL CITY EMPLOYEES; PROVIDING FOR TRAINING, REPORTING AND ACCIDENT INVESTIGATION PROCEDURES; PROVIDING FOR AMENDMENT; PROVIDING FOR AN EFFECTIVE DATE, WHEREAS, it is in the best interests of the employees of the City of Okeechobee, Florida to be subject to specific work related policies and procedures in the performance of everyday duties, which insures proper job performance and assists in the prevention or reduction of job related injuries and time lost from work, as well as limiting property damage; and WHEREAS, such policies and procedures also assist the city in loss prevention and reduced accidents, whereby also assisting the city and the insurance carriers retained by the city, in premium reductions and improved overall safety in the workplace; and WHEREAS, the manual adopted by this resolution was formulated in conjunction with city staff and loss prevention experts to provide for a comprehensive policies and procedures guide prepared in a manner to assist all city employees in easily following such procedures, all of which promotes the general health, safety and welfare of all employees; THEREFORE, be it resolved and adopted by the City Council for the City of Okeechobee, Florida, as follows: 1. THAT the City of Okeechobee, Florida hereby adopts the "Safety Policy and Procedures Manual for Employees" consisting of a thirty-one page manual including appendix which shall be followed by all city employees, personnel and departments hereafter, with the goal of reducing personal injury, lost time from work, property damage, and promoting the overall general health and welfare of our employees. 2. THAT this manual may be amended from time to time by the City Council upon recommendation from city staff or industry experts as necessary to continue to promote safety within the City, and to conform to changing or updated laws, statutes, rules or regulations pertinent to promoting safety in the workplace. 3. THAT this resolution shall become effective immediately upon passage by majority vote of the City Council for the City of Okeechobee, Florida. James E. Kirk, Mayor ATTEST: Bonnie S. Thomas, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney CITY OF OKEECHOBEE SAFETY POLICY AND PROCEDURES MANUAL EMPLOYEES CITY OF OKEECHOBEE SAFETY POLICY AND PROCEDURES MANUAL FOR EMPLOYEES TABLE OF CONTENTS SECTION 1 INTRODUCTION P.1 2 ASSIGNMENT OF RESPONSIBILITIES P.2 3 MAINTENANCE OF SAFE WORKING CONDITIONS P.5 4 TRAINING P.8 5 ACCIDENT INVESTIGATION P.9 APPENDIX 1 FORMS FOR USE IN THE SAFETY PROGRAM P.11 2 GENERAL RULES P.11 3 MOTOR VEHICLE OPERATION P.14 4 HAND TOOLS P.14 5 HOUSEKEEPING P.14 6 OFFICE WORK HAZARDS P.15 7 HOISTING, CONVEYING, AND LOADING OPERATION P.16 SAFETY RULES AND REGULATIONS - PUBLIC WORKS DEPARTMENT P.18 1 CHEMICALS P.18 2 ELECTRICITY P.18 3 FIRE PREVENTION P.19 4 GAS CYLINDERS P.20 5 HAND TOOLS P.21 6 HANDLING MATERIALS P.22 7 HOUSEKEEPING P.23 8 LADDERS, CHAIRS, SCAFOLDS P.24 9 MACHINERY P 25 10 MOTOR VEHICLES P.26 11 CLOTHING P.26 12 THINK SAFETY P.27 SAFETY RULES AND PRECAUTIONS 1 CHAIN SAW P 28 2 WEEDEATER p 28 3 PUSH MOWER p 29 4 RIDING MOWER p 29 SAFETY RULES AND REGULATIONS GENERAL OFFICE SAFETY FINANCE DEPARTMENT - GENERAL OFFICE SAFETY P.29 P.30 CITY CLERK/ADMINISTRATIVE/BUILDING DEPARTMENT P.30 CITY OF OKEECHOBEE SAFETY POLICY AND PROCEDURES SECTION I - INTRODUCTION 1.00 GENERAL POLICY The City of Okeechobee is very conscious of the safety and welfare of its employees and that of the general public. As an employer, the City recognizes its obligation to ensure the safest possible work place for its employees. As a government entity, it recognizes the responsibility to provide a safe environment for the public it serves. Most accidents can be attributed to unsafe acts or conditions that generally can be avoided. It shall be the goal of the City to prevent accidents.The results from achieving this goal will be a reduction in personal injury, property loss, liability claims, and an overall more efficient operation. It is the City's belief that most accidents are preventable. In accordance with this belief, resources have been allocated to administer an aggressive safety program for the City. The safety program is organized in a committee system. Each department is responsible for its own accident prevention program. The Fire Chief serves as Safety Officer and coordinates the City's overall safety efforts. The Safety Officer/Fire Chief, however, is not responsible for line functions that are normally the responsibility of department heads and supervisors. It is expected that department heads will complement the efforts of the Safety Officer/Fire Chief, assuring realistic efforts will be taken to reduce accidents, injuries, and liability losses and provide for the safety of the public. These efforts should be continuous and equal in importance to all other operational considerations. To reach the goal to provide a work environment free of potential hazards, managment and supervisory personnel are held accountable to: A. Provide leadership and guidance to the City work force. B. Provide proper training of employees and undertake the job and public "hazard" analysis in all departments. C. Develop and enforce proper job procedures for City operations. D. Minimize the severity of injuries through prompt and adequate medical care. E. Continuously review work procedures and conditions of the work environment and public safety, seeking im- provement. F. Maintain accurate records that document the safety program. All employees are responsible for cooperation with, and support of, safety program objectives. Employees are expected to adopt the concept that the safe way is the most efficient and only acceptable way a task is to be accomplished. Safety records shall be reviewed along with other phases of department head, supervisor and employee performance. Therefore, it is essential such records be complete and accurate and all accidents be fully and timely reported. SECTION II -ASSIGNMENT OF RESPONSIBILITIES 2.00 SCOPE The purpose is: A. To delegate to key personnel, responsibility, authority and accountability. B. Emphasize to employees their responsibility to follow safe procedures. 2.01 GUIDELINES A. Management has the overall responsibilities for providing a safe work environment. B. The Safety Officer/Fire Chief has direct reporting authority to the City Administrator in matters pertaining to safety. C. Department heads are responsible for supporting the safety program in all respects. In addition, they are responsible for developing and implementing department safety rules. D. Supervisors are responsible for providing adequate job training and instructions to all employees. E. A safety committee will function and meet periodically. 2.02 RESPONSIBILITY A. Safety Officer/Fire Chief Responsibilities: 1. Formulate, administer and make necessary changes in the safety program. 2. Submit to the City Administrator reports on the status of safety on a quarterly basis. 3. Act in an advisory capacity on all matters pertaining to safety, as required for the guidance of department heads, supervisors and employees. 4. Maintain the accident record system, make necesssary reports, review fatal or serious accidents, and check corrective action taken by department heads to eliminate accident causes. 5. Ensure new employees are properly trained in matters of safety. 6. Make personal inspections for the purpose of discovering and correcting unsafe conditions or unsafe work practices before they cause an accident. 7. Maintain outside professional contacts to exchange information with others and keep the safety program up to date. 8. Make certain all laws, ordinances or orders bearing on safety are followed. 2 9. Conduct activities that will stimulate and maintain employee interest. 10. Administer the Safety Committee. B. Department Head Responsibilities: 1. Communicate with Safety Officer/Fire Chief and Safety Committee. 2. Plan safety program and establish safety rules for all department employees. 3. Make necessary reports, personally review serious accidents, secure supervisors accident reports and check corrective action taken by supervisors to eliminate accident recurrence. 4. Obtain inspection reports from your department supervisor for the purpose of discovering and correcting unsafe conditions or unsafe work practices prior to an accident. 5. Notify the Safety Officer/Fire Chief of injuries as they occur. 6. Stress accountability to supervisors for compliance with the safety program. C. Supervisors Responsibilities: 1. Provide job training and document safety instruction to all employees on an initial and ongoing basis. 2. Provide continuing safety instruction while using daily work assignments to focus attention upon potential hazards, changes in work conditions or procedures, etc. 3. Actively support safety promotional measures. 4. Continuously observe and evaluate work conditions and work procedures to detect and correct unsafe conditions and practices. 5. Promptly review accidents and complete required reports. 6. Be receptive and encourage employees to report to their supervisor unsafe practices and conditions at work. 7. Participate in training courses designed to increase professional knowledge of safety supervision principles and techniques. 8. Obtain and maintain high standards in housekeeping, personal and environmental sanitation in work activities. 9. Ensure tools, equipment and protective devises are promptly maintained and properly utilized by regularly documented inspections. 10. Become thoroughly familiar with and actively enforce all safety procedures applicable to the work supervised. 11. Assist the department head in developing safety rules through the completion of job hazard analysis. 3 D. Employees Responsibilities: 1. Immediately report to their supervisors all accidents and injuries occurring within the course of their employment. 2. Immediately report to their supervisors all unsafe practices or conditions they observe. 3. Cooperate and assist in investigation of accidents to identify correctable causes and to prevent recurrence. 4. Actively support and participate in safety promotional and educational measures utilized in the department safety program. 5. Become familiar with and observe approved safe work procedures for their work activities and constantly be on the "look out' for unsafe conditions in the community, advising supervisors of hazards noted. 2.03 SAFETY COMMITTEE The basic function of the safety committee is to create maintain all employees active interest in safety. To this, there must be a spirit of cooperation and a commitment to safety as a shared responsibility between management and the employees. The proper safety attitude of the members will have a positive influence on others. The more they become involved, the more they will involve other employees and the community they serve. A. Safety Committee Composure: 1. Safety Officer/Fire Chief who will also serve as Chairperson 2. Police Department Representative 3. Public Works Department Representative 4. A non -supervisory employee from Administration Department Representative B. Duties and Functions of the Safety Committee: 1. Meet at least on a quarterly basis, maintain records of meetings. 2. Review the circumstances and causes of accidents and make recommendations for preventive measures. 3. Increase the knowledge and understanding of safety for all employees by promoting educational and training activities. 4. Develop and recommend to management improvements to the safety program. 5. Conduct periodic safety inspections and make recommendations for correction of unsafe conditions and practices. 6. Listen to suggestions by employees and report them to the committee for consideration. D. Agenda: I. Record of attendance 2. Consideration of unfinished business 3. Review of recent accidents and trend analysis 4. Reports on special projects of the committee 5. Reports on inspections performed 6. Presentation of new business 7. Approval of safety bonds SECTION III -MAINTENANCE OF SAFE WORKING CONDITIONS 3.00 SCOPE This section outlines the criteria for the maintenance of safe working condition elements. It includes inspections, personal protective equipment and job hazard analysis. It is vital for managers and supervisors at every level to ensure compliance with safe working conditions.This is done by: A. Making certain key personnel are trained in the basics of inspecting personal protective equipment and how to analyze job tasks in which they are responsible. B. Understanding their responsibility to remedy problems detected. C. Enforcing the use of safety equipment D. Monitoring results. 3.01 SELF -INSPECTIONS An inspection program should not only address the work place, but all things and all locations in the City. A good plan will provide for all employees to become involved in reporting hazardous conditions in the City, (i.e., tree limbs obstructing a stop sign, misplaced manhole covers, slippery floors, pot holes, broken sidewalks, etc.). All employees should be instructed on what to look for and who to report to when a hazardous condition is found. Relative to on-the-job inspections, self -inspections should occur at various time intervals and be conducted by various people, depending on the scope and purpose of the inspection. Daily- Employees should inspect their work area, tools and equipment at the beginning of each workday. Maintenance personnel, supervisors and others whose duties take them into the production/field work area should constantly check for unsafe actions and conditions. In all cases where remedial action is needed, it should be reported and corrected as soon as possible. Weekly - Department heads and supervisors who may not normally get into the production/field work area should tour the area for the purpose of inspection and safety contacts with employees. Monthly - Planned and scheduled inspection by department heads and supervisors. This inspection should cover all areas, including those areas where no one ever goes. It is advisable to schedule the inspection when maximum observations can be made with the least amount of work interruption. 5 3.01 ESTABLISHING THE INSPECTION PROGRAM A. Prior to conducting an inspection, consider the following: 1. Review previous inspections to ensure previous recommendations have been comnpleted. 2. Review accident records for the department. Information concerning how a particular accident occured often will reveal hazards which need to be corrected. 3. Plan for and wear all necessary personal protective equipment worn in areas where it is required. 4. Preplan an inspection route. This will ensure all areas will be inspected completely and thoroughly. It will also eliminate backtracking and unnecessary interruptions of employee work and and distractions. B. Program Records Accurate inspection records are important. They serve as evidence of the program, provide documentation of necessary corrective actions and provide a method of follow up to assure completion. The easiest method to record an inspection is to use a checklist. Department Heads may tailor a checklist to suit specific department requirements. C. Instituting Corrective Actions The results of an inspection should prompt actions to correct the problems. The following guidelines should be used: 1. Correct the cause of the problem whenever possible. If the authority needed is above the employee, be certain it is brought to the attention of the supervisor. 2. When authority exists to correct or minimize a problem, do it immediately. 3. Conditions that cannot be corrected immediately should be conveyed to the supervisor in a written report. The conditions should be listed in the order of priority, including suggested solutions and compliance dates, if possible. 4. The supervisor should advise employees as to what actions are planned on the suggestions, or the reasons why actions will not be taken. 5 3.02 PERSONAL PROTECTIVE EQUIPMENT Personal protective equipment is utilized to safeguard from physical and health hazards. It is back up for engineering controls that are not completely reliable, not possible or not practical. When protective equipment is needed to safeguard people from hazards, the selection, fit, maintenance and use are critical. In order to ensure those utilizing the equipment are protected, department heads and supervisors should: A. Survey all work activities to identify hazardous exposures. B. Evaluate which exposures must be controlled with protective equipment. C. Research the type of protective equipment that is needed. D. Have selected employees trained in fitting and testing the equipment chosen. E. Establish and maintain an issue, fitting and maintenance system. F. Establish and maintain standards for the use and care of equipment. G. Explain the need for use of equipment to employees and discuss during safety meetings. H. Investigate violations to identify and remedy the basic causes. I. Use progressive discipline to ensure compliance. 3.03 JOB HAZARD ANALYSIS A job hazard analysis is a procedure designed to study the job for any potential hazards and/or liabilities caused by machinery, the surroundings or the worker. Its purpose is to eliminate or control all hazards and liabilities that can be caused by unsafe actions of the worker and unsafe conditions of the environment. Department heads and supervisors should: A. Conduct a job inventory for each position assigned, listing all work tasks performed and evaluate these tasks as to their potential for accidents, and make changes accordingly. B. Review the job inventory and update the critical job procedure or practice whenever the respective process, equipment or materials are changed. C. Review and verify each job hazard analysis annually. SECTION IV - TRAINING 4.00 GUIDELINES Education means increasing a person's understanding and knowledge. Training means developing a person's ability to do something. Both are important. People first need to understand the job step by step. Training makes people more efficient and reduces incidents. Well -trained people know the hazards of the job and how to avoid them. Job Orientation. People at new work sites have certain mental preoccupations. These affect their ability to learn new tasks and work safely. The job site orientation should personalize the safety program to the work to be done and the possible hazard exposures. It should be given the first day employees are at a new work site. Follow-up briefings should be given on critical items for high risk jobs. Further, Right -To -Know training must be included and completed within 30 days of employment. 4.01 SAFETY TRAINING It is an established statistic that 30 percent of all persons injured were employed less than six months. Also, it is found that very little training was attached to the job. It is important, therefore, that supervisors know how to train a new employee on all aspects of safety associated with the job. A training program is needed: A. For new employees. B. When new equipment or processes are introduced. C. When procedures are revised or updated. D. When employee performance needs to be improved. E. When loss analyses reveal trends that are contributing to injuries. Supervisiors should discuss the following with newly -hired employees prior to their starting work: A. Hazards within the work area and importance of housekeeping. B. Location of locker room, rest rooms and shower rooms, as applicable. C. Special clean-up rules, if applicable. D. Review of City Safety Policies and Procedures. E. Proper use of personal protective equipment. F. Specific safety rules applicable in the Department. G. Safety rules on clothing, gloves and jewelry. H. Proper lifting techniques. I. Proper use of machinery, hand tools, and material handling equipment. J. Fire safety rules. K. Location of fire extinguisher and fire exits. • • L. Walk through of evacuation routes. M. What to do in case of a fire or emergency. N. What to do in the event of an accident with or without injuries. O. Location of nearest first aid. P. How to report unsafe conditions. Q. Right -to -Know information. Supervisors should never assume a newly -hired, newly -assigned or re -assigned employee thoroughly knows the safe job procedures. The employee must be trained to perform according to approved department procedures. The supervisor must accomplish the following: A. Preparation. Have on hand all the equipment and materials to teach the job. B. Instruction. Demonstrate and explain to the employee how the job is to be done, step-by-step. Emphasis should be placed on the hazardous steps and potential accidents. C. Application. The employee is given the opportunity to demonstrate the task and the supervisor to evaluate the performance. The supervisor makes corrections as necessary. 4.02 RIGHT -TO KNOW TRAINING All employees handling toxic or hazardous materials will receive annual training in the proper use, storage and treatment for accidental exposure clean up procedures according to Chapter 442, Florida Statutes. This training will be completed within 30 days of employment and annually thereafter. This training will be coordinated by the Fire Safety and Hazardous Materials Officer and must be certified by the department head. A copy of the certification will be placed in the employee's personnel record. SECTION V-ACCIDENT INVESTIGATION 5.00 GENERAL Accident investigations are a critical factor in the City's loss control effort because an investigation will pinpoint causes and/or defects so similar accidents can be prevented. It is essential that accident investigations be fact-finding and not faultfinding procedures. Investigations must also go beyond the immediate accident and involve all factors which contributed to the losses. The examination of the interfacing of people, equipment, material and the environment will lead to the basic causes. 5.01 RESPONSIBILITIES A. Each supervisor will set up a procedure for employees to report accidents to him/her immediately on occurence. B. Supervisors will respond immediately to the scene of any accident, initiate emergency care and damage control measures, and begin an investigation. 9 C. Every accident will be investigated to determine the potential for serious or frequent loss. D. Minor losses and those accidents with minor loss potential will be investigated by the supervisor of the area where the incident occurred. A minor loss will include property damage of less than $1,000 or personal injury not requiring hospitalization. E. Major losses and those accidents with major loss potential will be reported immediately to the Safety Officer/Fire Chief and reviewed by the department head where the incident occurred. A serious loss will include property damage of a $1000 and over or personal injury requiring hospitalization. F. A copy of all accident reports will be submitted to the Safety Officer/Fire Chief by the Safety Committee Representative of that department by close of business the next workday or as soon as practical after the occurrence of the incident. An Accident Investigation Report Form and a Major Loss Report Form are found at the end of this document. G. All automobile accidents involving City vehicles will be immediately reported to the Okeechobee City Police Department. H. The OCPD will respond to each motor vehicle accident and investigate or request outside law enforcement agencies to conduct the investigation. 5.02 ACCIDENT REPORT CONTENT As a minimum, the accident investigation report will include: A. Identifying information: When, where, who and what was involved in the accident and what were the losses. B. Accident description: A detailed description of what happened before, during and after the occurence. Include information whether safety belts, safety guards, protective equipment were in use, etc. C. Analysis of causes: All unsafe actions and conditions that occurred must be reviewed and conclusions made whether inadequacies exist in the safety program, safety standards, or compliance with standards. D. Remedial action plan: What actions are planned to control all factors that caused the accident, including a description of the remedial action, what immediate actions must be taken to temporarily reduce the risk and what steps will be taken to monitor the remedial action. 5.03 WORKERS' COMPENSATION INJURY A. Any employee who is injured at work will be treated by the City Fire Department and EMS Paramedic and referred for further medical treatment if necessary. B. Workers' Compensation Reporting I. Workers' compensation injury reports must be submitted to the Workers' Compensation insurance carrier within seven calendar days of the injury in accordance with Florida Law. 2. A workers' compensation injury report will be completed on each employee 10 considered to have been injured at work, signed by the supervisor and the department head, and forwarded to the Safety Officer/Fire Chief by close of business the next workday or as soon as practical following the injury. 5.04 PROPERTY DAMAGE A. Any damage to City property, including buildings, equipment and vehicles must be reported to the City Administrator within 24 hours of knowledge of the damage. B. Any damage to private property must be reported to the City Administrator within 24 hours of knowledge of the damage. C. No employee is to admit or comment on liability in any accident. APPENDIX FORMS FOR USE IN THE SAFETY PROGRAM Accident Investigation Report Form: To be used for all accidents and injuries that do not result in a major loss, serious injury or death. (Property damage of less than $1000 or personal injury which did not require hospitalization.) 2. Major Loss Report Form: To be used for serious personal injury or death and/or major property loss. (Property damage of $1000 or more or personal injury requiring hospitalization.) 3. Monthly Safety Check: To be used by departments to conduct monthly safety checks of facilities, work areas and work vehicles. The Fire Department is authorized to use substitute forms unique to their operations and equipment when needed. Departments may use a substitute monthly safety check form where required to meet their particular needs specific to their departments. GENERAL RULES: Supervisors and foremen are responsible for the enforcement of all Safety Rules and Regulations which pertain to their respective departments. It is the responsibility of all foremen to see that their employees are properly instructed concerning same and that they are familiar with the operations with the operations of all equipment which they will have to use in the course of their working day. The orientation of new employees shall be outlined and kept on file. All employees in a department must receive periodic instructions as recorded by Department Head on the use and care of the department's equipment. 2. The use of alcoholic beverages by an employee while on duty or in charge of city equipment is strictly prohibited. An employee reporting for duty while intoxicated and any supervisor who knowingly permits an employee to work under such condition shall be subject to the prescribed disciplinary action. 11 u 3. Horseplay during working hours is prohibited. 4. Reporting for duty or working under the influence of alcohol or narcotics or barbituates is absolutely prohibited. Violaters are subject to the prescribed disciplinary action. 5. Never try to operate any piece of equipment unless you have been properly instructed concerning its operations and have been authorized to do so. 6. All administrative policies past and future, will be a part of these rules. 7. When working with liquids or other material that may affect the skin or be a hazard if inhaled, the required protective equipment must be used. 8. All City equipment is assumed to be safe when assigned. If any unsafe conditions should develop, report it immediately to your foreman. 9. If your vehicle is equipped with seatbelts, it is required that they be used. 10. Hard hats must be worn whenever and wherever there is a danger of being hit by a falling or flying object. 11. In the event of an injury, no matter how slight, apply first aid treatment if possible, and report same to your foreman, so that proper medical treatment can be given by a physician, if necessary. 12. Gloves must be worn whenever there is a danger to the hands. Working on or with certain machines, chemicals, picking up or moving sharp objects and etc. 13. Avoid wearing any clothing, ties, rings, key or watch chains, and etc.that may be hazardous to you while working around electrical equipment or moving machinery. 14. Keep all stairways, aisles, work areas, exits and fire equipment clear of obstructions at all times. 15. Know the location of all fire extinguishers in your dept., how they operate and on what type of fires they can be used. Never use a water type extinguisher on electrical fires. 16. Do not take dangerous "SHORT CUTS". They usually lead to the hospital or grave. 17. All electric wiring is regarded as dangerous. The insulation is not a guarantee of safety. Do not try to make any repairs. Call your foreman or department head. 18. Leaning tools or materials against walls, columns or machines is an unsafe practice. 19. Safety is a full-time job. ---STOP, LOOK, AND THINK ---before starting any project. Do it the easy way, THE SAFE WAY. 20. Obey all warning signs. Their purpose is to protect you. 21. All openings in floors or yards; such as: pits, sewers, trenches, and etc. shall be guarded. 22. Watch your step. Tripping or slipping will cause accidents and accidents cause injuries. 23. Never use compressed air to blow dirt from your clothing. Improper use of compressed air is dangerous. 24. Use the proper container for the disposal of waste materials. 25. When working above floor or ground level, protect persons below from falling objects. Do not leave tools or equipment on top of ladders or any other elevated place. Use proper tool holders. 26. Remember, a new man may not be aware of certain dangers, WARN HIM -HELP HIM. You may save his life and yours. 12 27. Wear work shoes or boots with soles heavy enough to give adequate protection. Safety shoes have been developed to give you maximum protection and comfort. It is requested that all workers protect themselves from injuries by wearing safety shoes. 28. GIRLS --Watch the height of your heels. A high heel could result in the loss of footing causing a severe ankle sprain when going up and down stairs or standing on foot stools. 29. Never toss or throw tools or materials. This could result in the breaking of equipment or an injury to the persons involved. 30. When lifting, use the proper method. Let your legs do the work, not your back. If in doubt, get help. 31. Never attempt to use a ladder for a job that it is not intended for. Make sure the ladder is not defective and that it conforms to the FLORIDA INDUSTRIAL LADDER CODE. 32. Make sure your ladder is secure. Use both hands going up or down. Never attempt to carry tools or materials, use a hand line. 33. If your job brings you in contact with electrical equipment or lines, inform your foreman so that the necessary precautions may be taken. 34. Whenever there is a danger of flying objects, wear the proper eye protection and secure what you are working on. 35. Do not try to remove foreign bodies from your eye or allow anyone else to do so, except a doctor. 36. When working underneath cars, trucks, or machinery, make sure they are properly blocked up. Keep all jack handles in the proper position. 37. Do not remove, disengage or by-pass safety devices on equipment. They are there for your protection. 38. When loading cars or trucks, make sure the load is secure to prevent the shifting or falling of materials while in transit. Do not overhang the sides or rear of the vehicles. 39. All employees are required to ride inside the vehicle cab or body. Do not ride on the running board unless your job requires you to. 40. If your job requires that you ride on the outside of a vehicle hold on with both hands. 41. Housekeeping is important --Remove nails from boards or bend them over. Wipe up spilled oil, grease, or paint promptly. 42. Beware of hazardous gas --If there is a possibility of a gas being present notify your foreman or department head. Never work alone when one is present. 43. Only designated vehicles will carry riders other than City employees. 44. Do not jump from or attempt to get on a moving vehicle. 45. Always use a ground man or a sounding device when backing up motorized equipment. 46. When working on or adjacent to a roadway or walkway, install the necessary warning devices or barricades. Use a flag man if necessary. 47. All employees working on or adjacent to a busy roadway, must wear a reflective vest. 48. No City vehicles will be left unattended while occupying a single lane roadway or alley. 13 49. Use the proper tool for the job intended, never use a makeshift tool. It is understood that these rules may be amended and sound suggestions for additions from all employees, may be added to provide a sound and safer way to perform our work. All suggestions will be turned in to the Chairperson of the Safety Committee, who is hereby designated as the City of Okeechobee Safety Officer/Fire Chief. MOTOR VEHICLE OPERATION: It is your duty not only as a City employee, but as a citizen to operate any vehicle as safely as possible. Drive defensively, always be on the lookout for someone who may not be looking out for you. In this way we hope to eliminate all preventable accidents involving City employees; not only while on duty but after working hours as well. HAND TOOLS: 1. Tools should be used for the job for which they are intended. Return all defective tools for repairs or replacement. 2. Do not strike a hardened tool or machine part with a hard hammer. Use a soft -faced hammer. 3. Tools with burrs, cracks, mushroomed heads, broken, cracked or loose handles should not be used. 4. Keep all keen edged tools sharp. A dull tool can be dangerous. Protect points or edges by placing them in a box. 5. Always use a wrench in the proper manner in which it is intended. Use the right size so that it won't slip. A wrench is not a hammer. 6. Stand close to one side when pulling down on wrenches about your head. 7. A screwdriver is not a chisel or lever and should not be used for one. 8. Do not carry pointed or sharp objects in your pockets or belt. Unless fully protected, use a proper holder for the tool in question. 9. All files must have good handles. 10. All portable electric tools must have the non -current carrying metal parts grounded. This is usually accomplished with a third conductor in the portable cord. Check all connections on portable power tools. HOUSEKEEPING: I. A clean shop is a safe shop. Take pride in your work and keep all work areas free from debris. Dirty and disorderly conditions are the cause of many unnecessary accidents. 2. There is no general rule on the storage of various types of materials. Common sense is your only guide. Store material with regard to safety. Proper containers are to be used. 3. Lockers, stalls and tool racks must be kept in a clean, orderly condition. 14 0 f• 4. All machines, equipment, and vehicles shall be kept clean and free from refuse and unneeded material. 5. All floors, stairs and aisles shall be kept clean and in good repair. 6. Access to fire equipment, fire exits and first aid kits shall be unobstructed at all times. 7. Your personal help is needed in keeping fountains, toilets, and washrooms clean and sanitary. This is vital to the safety and health of all employees. OFFICE WORK HAZARDS: 1. Papers, magazines, pencils, paper clips on the floor cause slipping hazards. 2. Objects which protrude beyond desks and doorways such as: pencil sharpeners, lamps, files, etc. 3. Sharp points on metal baskets, trash cans, file cabinets, can result in an injury. 4. Poor wiring on desk lamps, adding machines, typewriters, and haphazard extension cords create a fire hazard. 5. The placing of thumb tacks on the floor, table tops or in a chair. 6. Carelessly discarded cigarette butts and matches. 7. Exposed moving parts on various types of office machines. 8. Open desk and file drawers. 9. Improper stacking of books, packs of paper, etc. on the top of filing cabinets. 10. Weak spring tension adjusting bolts on swivel chairs. 11. Laying pens and pencils on desks with points toward one creates a possible puncture wound. 12. Tilting backward in a swivel chair. 13. Pushing oneself across a room in a chair with wheels. 14. Broken glass on desk tops. 15. Standing on a built-up pier of boxes, heavy books and chairs (especially ones with wheels) is inviting trouble. FIRE REGULATIONS: I. The most common causes of fire are matches, cigarettes, and cigars that were still lighted when thrown away. 2. Sixty percent of all fires are due to the carelessness of an individual. 3. You are expected to help protect your job by observing a few precautions. Remember that you cannot work in a building that has burned down. 4. NO SMOKING will be allowed when signs so designate. 5. Explosives, such as gasoline, paint thinner, laquers, and volatile gases, metallic dusts, and etc. must be handled with great care. Smoking, striking of matches, use of open flames, or spark generating tools in the presence of the above materials are PROHIBITED. 6. Small amounts of gasoline, paint thinner and etc. shall be kept in safety cans only. 7. Static electricity may be generated in the handling of volatile materials. Proper 15 grounding must be provided. 8. Oils, paints, lacquers, thinners, or other volatile materials, if spilled, are serious hazards. They must be cleaned up thoroughly and immediately. 9. Apparently empty containers often retain a sufficient residue of materials to cause an explosion in the presence of torches, lights, or sparks. Sparks may result from using portable tools. 10. Learn the location of the nearest fire extinguisher in your department. Keep extinguishers in the locations they have been assigned and recorded at the fire department. 11. After the fire department has been called, make every effort to extinguish the fire. 12. Notify the department head when you use an extinguisher so he can secure service and loaner extinguisher. 13. Do not at any time turn water or foam -type extinguishers on electrical lines or equipment. 14. Check the fire as much as possible by using the proper type of extinguishers as follows: I. Carbon dioxide extinguishers for electrical and gaseous liquid fires. 2. Pressure water -type extinguisher - conductor of electricity. NOT to be used for electric fires. Operating instructions on nameplate. Used only for wood, paper, carpeting and cloth. (combustibles). 3. Dry chemical type extinguishers- instructions are on nameplate. 15. Unless actually engaged in fighting a fire, stay away. Give the firefighter opportunity to work unhampered, and so avoid possible danger to yourself. (Stand-by to give information if needed). HOISTING, CONVEYING, AND LOADING OPERATION: 1. Do not carry a load over any person or persons. If it is necessary to carry the load in their direction, warn them and be sure they are well out of the way before proceeding. 2. In all conveying, hoisting, and loading operations, no person shall be carried on any device not intended for such purposes. 3. Operating signals should follow an approved standard; they should be manual, never verbal. Whistle signals may be used where one crane only is in operation. The operator shall recognize signals from only one man who is supervising the lift. The exception to this rule is that any emergency stop signal given by any person shall be instantly obeyed. 4. Take no chances in estimating the weight of the material to be lifted, weights can be readily calculated. 5. More accidents occur because of carelessness when handling larger parts. When handling small pieces take extra safety precautions. 6. Remove all small pieces that may be lying on work that is to be lifted. For instance, look inside hollow castings for small pieces such as bolts, straps, blocking, etc. 7. Do not lift a piece of assembled apparatus without first making sure that the 16 assembled parts are securely bolted. If in doubt, consult the foreman or his assistant. 8. Always place pads on all sharp corners with which ropes, slings,and chains might otherwise come in contact, especially in cases where the sling might slide during the lifting operations. 9. Inspect the chains, hook, shackles, bolts, etc. before hooking on to make a lift. Never use apparatus having defects such as; flaws or cracks, for any lifting. Never use a chain if the links do not work freely within one another; such chain has been overloaded or misused. If parts show long wear or any defects whatever, take them out of service and send them to the Maintenance Department. 10. Do not use wire or manila rope that has become frayed or worn in spots. 11. Do not carry a load on the point of a hook. 12. Never load a chain hoist beyond its rated capacity. This will cause the links of the chain to kink and bind. 13. Never use a wire cable singly when hooked by a spliced eye. The weight may be sufficient to cause the cable to untwist, allowing the splice to open and slip. Always use such slings double and where there are sharp corners, protect the cables with pads. 14. In using slings of any kind, see that they are properly laid; that is, see that one rope does not lie on top of the other, as this will prevent proper organization, thus allowing undue strain on the outer rope. 15. When manila rope sling is used double, great care must be taken in making the hitch. Unless it is done carefully the sling may slip and thus there will be but one section of the rope carrying the load. 16. Do not use wire rope having a sharp, fixed kink. 17. Learn the rated strength of manila rope and then keep within the limits. The figures given apply to manila rope that is in good condition. 18. A wet rope sling is not as strong as a dry one. Make due allowance for wet slings. 19. Learn the safe loads in pounds for manila and Plow -steel Wire Ropes. Then keep loads within those limits. 20. Be extremely careful when working in the vicinity of high voltage lines. Keep booms at least SIX FEET away from power lines. 17 ------------------SAFETYRULES & REGULATIONS --------------------- PUBLIC WORKS DEPARTMENT These rules are in no way meant to supersede any present or future State or Federal safety rule or law. CHEMICALS 1. Extreme care shall be exercised by all personnel handling or working with acids, caustics, solvents, or petroleum products. 2. In mixing acid and water always pour the acid into the water slowly. Never pour water into acid. 3. Handle tools carefully while working around acid or other chemicals to avoid dropping them where they may cause a splash. 4. After tools have been used around corrosive chemicals, clean thoroughly by neutralizing them with lime water or alkali carbonates. 5. Wear protective goggles and clothing where bodily contact with acids or other corrosive materials may occur. 6. Wash out eyes with large quantities of clean water IMMEDIATELY if chemicals splash into them, and report to supervisor immediately. 7. All spilled caustics or acids will be cleaned up immediately. Spilled acid will not be mopped up with organic materials as sawdust, waste or cloth. Wash it down with water. 8. All containers of injurious chemicals or substances shall be clearly labeled indicating hazards and precautionary measures to be observed. ELECTRICITY 1. Only authorized and qualified persons shall make repairs to, or work on electrical equipment. 2. Steam, water, or oil leaks near electrical equipment shall be reported immediately to the supervisor in charge. 3. Electrical equipment which is heating or sparking excessively shall be turned off immediately and an electrician called to correct the situation. AMR • E 4. Working surfaces shall be kept dry when working with, or near an electrical apparatus. 5. The frames of all portable and fixed electrical equipment must be securely grounded before using. 6. All electrical wires must be considered live until proven otherwise. Test all circuits to make sure of this. 7. A switch will not be closed without full knowledge as to why the circuit is open. 8. Do not use any electrical equipment with frayed or otherwise deteriorated insulation. 9. The use of make -shift and over capacity fuses is prohibited. 10. Never work a live circuit if it is possible to kill it. FIRE PREVENTION 1. No open flames or smoking shall be permitted in areas where flammable gasses or liquids are stored or used. 2. Flammable liquids as gasoline or acetone shall be stored in approved safety containers and properly labeled. 3. The dispensing of flammable liquids shall be done in the open and well away from open flame and other sources of ignition and all containers shall be grounded and bonded. 4. Fire extinguishers of the CO-2 or dry chemical type shall be provided in all areas of dispensing, mixing, or handling of flammable liquids. 5. Electrical heaters shall be properly guarded and located. No clothing or other combustible material shall be stored in close proximity to any open flame or electrical heater in such a manner as to cause ignition. 6. Care should be exercised in the proper location and selection of the proper type of fire extinguisher. Learn the location of, and the proper use of fire extinguishers and linen fire hose lines. 7. In the event that circumstances require the use of a CO-2 fire extinguisher in enclosed spaces or manholes, extreme caution shall be exercised to insure that no one enters the enclosed space until the CO-2 has been expelled by ventilation. 8. The CO-2 type of extinguishers shall not be used to fight electrical fires. Foam, soda, acid and water type fire extinguishers shall not be used to fight electrical fires. 9. Exit signs and directional exit signs, where required, will be properly maintained. Doors and passage -ways which may be mistaken for exits must be properly marked as non -exits. Exit doors must be unlocked during normal working hours and free passage to and through these exits must be maintained at all times. 10. Passage -ways and work areas around fire fighting equipment must be kept unobstructed at all times. 11. Oil and paint soaked rags shall be stored in approved safety containers. Disposal of such rags shall be only in safe receptacles placed outside the building. 12. Report fires immediately to the fire department. Do not risk your life trying to extinguish a fire that may get out of control. 19 GAS CYLINDERS I. Gas cylinders must not be stored in direct sunlight or any hot place. 2. Employees must not use a cylinder of compressed gas without reducing the pressure through a regulator attached to the cylinder valve. 3. Oil and grease will not be used as a lubricant on valves and attachments of oxygen cylinders. Keep oxygen cylinders and fittings away from oil and grease, and do not handle such cylinders or apparatus with oily hands, gloves, or clothing. 4. Oxygen shall not be used as a substitute for compressed air in pneumatic tools, in oil pre- heating burners to start internat combustion engines, or to dust clothing. 5. Cylinders of oxygen, when stored indoors, shall be kept in areas separate from flammable gasses. Large quantities shall require wider separation from gas cylinders. 6. Cylinders must be kept in racks or stands, or set in an upright position, to prevent their being knocked over. 7. Leather washers must never be used on gas cylinder valves, the regular fibre washer or gasket must be used. 8. The valve protection cap must be kept in place whenever cylinders are not in use. 9. Cylinders must never be used for other than their designated kind of gas. 10. Do not stand in front of gauges when opening the discharge valve. 11. Handling of cylinders by cranes must be done only when the proper racks are used. Rope or wire slings are prohibited. 12. Remove regulators and place caps over valves when transporting cylinders by other than regular cylinder trucks. 13. Cylinders must never be dropped or treated roughly. 14. Leaky cylinders must be placed in the open immediately upon notice. 20 I • • 15. Inspect hose lines frequently for leaks. Do not place torches in cans or leave in unventilated places. 16. Welders must be certain approved firefighting equipment is nearby before commencing welding operations when working in the vicinity of flammable materials. HAND TOOLS 1. Always use the proper tool for the job and examine them for flaws, correct sizes, and cutting edges before using. If tools are found to be defective, return them for proper tools at earliest convenience. 2. Pliars or cutters shall not be used on nuts, pipe fittings, etc. The wrench designed for that specific job shall be used. 3. Keep hand tools clean at all times to avoid slipping, glancing, etc. 4. Use wrenches of proper size for the job and place them so the pull forces the paw into the nut or stud head. 5. Tools with mushroomed heads or hammers with split or loose handles shall not be used until repaired. 6. Files shall be used only when equipped with handles. 7. Normally a pipe handle is not used to extend a wrench handle for leverage, however, if action becomes necessary it should be done with extreme caution. 8. Only spark -proofed tools shall be used around explosives. 9. Sharp and pointed tools shall be carried in sheaths instead of loose in the pockets. 10. Whenever possible only soft metal or rawhide hammers shall be used for striking hardened steel or other brittle metals. Extreme caution shall be exercised when it is necessary to deviate from this general rule, such as when hammers & chisels are being used. 21 11. Keep hands out of the path of sharp tools. When using knives or chisels cut away from, instead of toward, the body. 12. DO NOT leave tools lying where others may slip or trip over them. 13. DO NOT leave chuck wrenches in chuck. 14. Always shut off air at manifold and bleed air hose before disconnecting machine, hand tools, or air hose. 15. All portable air drills, air hammers, etc. shall be equipped with a hand grip switch which will shut off the supply of air when grip is released. 16. Only trained, competent personnel, wearing necessary protective devices, shall operate drills, air hammers, and other power equipment. HANDLING MATERIALS I. All personnel engaged in handling materials of any type shall have been instructed by their supervisors in the proper method of lifting heavy objects. Personnel so instructed shall only lift objects in the approved manner. 2. When lifting, use the large muscles of your legs rather than the small muscles of your back. Take a firm grip, secure a good footing, place the feet at a comfortable distance apart, keep the load close, keep your back straight, bend your knees and lift with your legs. 3. If the load is too heavy, get help. DO NOT strain. 4. When working with another man and carrying loads such as pipe, etc., let him know before you drop your end or do anything which might injure him. 5. Fingers and toes shall be kept in the clear before setting down any materials or equipment. 22 • • 6. When a crane is used to lift heavy or bulky objects, stand clear of the suspended or over -hanging load. 7. All materials must be loaded on motor turcks so they will not fall off in transit. If necessary, tie load to the truck. 8. Materials shall be stored or placed only in authorized areas. 9. Defective or broken strappings on cargo shall be removed, repaired, or replaced before handling. 10. Materials shall not be thrown from elevated places to the floor or ground. Suitable lowering equipment should always be used for this purpose. 11. Neckties, finger rings, and other such items should not be worn by personnel near any rotating machinery. 12. Lifting and lowering operations being performed by several persons shall be done on signal from one person and only after everyone's hands and feet are in the clear. 13. Wheelbarrows and handtrucks and other similar devices shall not be loaded so heavily, or loaded so unbalanced that they cannot be easily managed. 14. All stacked materials, cargo, etc. shall be examined for sharp edges, protruding points, or sharp objects, signs of weakness or other factors likely to cause injury to persons handling objects. These defects should be rendered harmless before proceeding with the operation. 15. When removing bulk material from piles, or when excavating, never undercut so you will have to work under overhanging material. HOUSEKEEPING 1. Aisles and passage -ways will not be used for the storage of hand trucks and stock. 2. Oil or grease when spilled on the floor should immediately be wiped up or sprinkled with absorbent floor material. 23 • • 3. Gather up tools and return them to their proper place. Make sure that no tool or other appliance has been left in any machine or other place where it might fall or cause damage when the power is turned on. 4. Stairways and fixed ladders shall be kept free of obstructions. 5. Return all surplus materials to stock. 6. The bench or work area to which you are assigned should be clean and neat. Keep tools or equipment in a safe, orderly manner. 7. Remove handles from jacks when not in use. 8. Welding leads, electric, steam, and air lines should be kept off floors by use of trees and hooks wherever possible. 9. Scrap material and rubbish shall be placed only in containers provided for that purpose. 10. Metal stock, lumber, and cased or crated goods should be stored in a neat, safe, and orderly manner. Round stock should be blocked to prevent rolling, gas cylinders secured by chains in an upright position, and tiered material crosstied. 11. DO NOT hang clothing, towels, rags, or other combustible materials on radiators, hot lines, or similiar locations. LADDERS, STAIRS, SCAFFOLDS 1. All ladders should be checked before using to make certain that rungs and side rails are in sound condition. 2. Portable straight ladders should be firmly placed on secure footing. If there is a danger of slipping, the ladder should be held by a fellow worker or lashed in place. 3. Both hands should be kept on the ladder while ascending or descending. 4. Stepladders must be fully extended and in sound condition before using. 5. When on a ladder, exercise caution and DO NOT over -reach. 24 • • 6. When necessary to place ladders in front of a blind doorway, the door should be locked or guarded by a fellow employee. 7. Barrels, boxes, chairs, or crates shall not be used in place of stepladders. 8. The use of hand rails should be encouraged. 9. Packages or other materials carried on stairways should be held so that vision is not obscured. 10. Built-up scaffolds shall be erected by qualified personnel and inspected at appropriate periods to insure the structure is safe. 11. All stairways, catwalks, gangways, and open work areas above the ground or floor shall be provided with substantial guard rails. All scaffolds shall be equipped with life lines, which shall be worn by personnel working on such structures. 12. DO NOT sit, lean or rest on or against any railing or life line. 13. Tools and equipment must not be left unsecured in any elevated position. 14. Portable leads to air hoses should not be run down ladders nor across the front of ladder. MACHINERY 1. Employees must never operate machinery or equipment without authority, and then only after receiving full instructions on its safe operation from their supervisor. 2. All gears, belts, and pulleys, or other power transmission equipment shall be adequately guarded. 3. Guards and safety devices must be kept in place at all times except when necessary to remove for repairs. 4. Machinery normally should be stopped before adjusting, oiling, or cleaning. 5. A brush shall be used for clearing chips away from machinery, equipment, or work benches. Hands shall never be used to clear away chips, dust, or other material. 6. Never apply a wrench to moving machinery. Stop the machine, then carefully remove all tools before restarting. 7. Tool rests, tongue guards, and eye shields shall be kept in adjustment on grinding wheels at all times. 8. DO NOT leave machines running unattended. 25 9. Machine operators should not be distracted while on the job. 10. A vice or clamp shall be used to hold work on a drill press. MOTOR VEHICLES 1. Operators of municipal owned vehicles are responsible for checking all safety devices before driving the vehicle. Any defects found shall be reported to the immediate supervisor and the vehicle shall not be operated until made safe. 2. All cargo that extends four feet beyond the end of a truck or trailer shall be clearly marked with a red warning flag not less than 16" square. At night, red lights shall be used. 3. Flat bed trucks, dump trucks, and pick-up trucks which are used primarily for purposes other than transportation of employees, shall not be used for the transportation of employees unless the following conditions, if applicable, are met: a. All employees shall ride in the driver's compartment or cab when it is possible to do so without crowding. b. Flat bed trucks shall be protected on end and sides, and employees shall sit on truck bed without limbs extending over the sides. c. Pick-up tailgates shall be closed or equivalent closure provided, and employees shall sit on truck bed. Standing on the bed of a moving truck is prohibited. d. Dump trucks shall have the bodies secured or the hoist lever in the lock position. e. Employees shall not ride on the top of side rails, top of cabs, running boards (except where specifically required) on fenders, hood, or with legs hanging over the ends or sides of any vehicle. 4. Drivers of emergency vehicles are reminded that they are not exempt from the duty to drive with due regard for the safety of all persons using the highway. 5. Seat belts shall be used when a City employee is in any vehicle where same are supplied. This is effective for any City vehicle, or any personal vehicle on City business. CLOTHING 1. Appropriate protective clothing or safety devices should be worn by employees who are exposed to hazards such as flying or falling objects. 2. Proper type safety glasses for the job shall be worn by all employees working in locations where eye hazards due to flying particles, etc. are inherent in the work environment. 3. Approved face protection welding helmets must be worn by all employees engaged in electrical welding. C1 J 4. Gloves of an appropriate type shall be worn when handling rough, sharp, and hot materials, as well as chemically active substances. 5. Foot guards shall be worn by employees operating pavement breakers. 6. Safety devices, including protective clothing worn by the employee which contacts the skin of the wearer, shall not be interchanged among the employees until properly cleaned. THINK SAFETY 1. All supervisors, at all levels, shall be responsible for the enforcement of safety rules and regulations among employees under their supervision. 2. Supervisors shall be responsible for familiarizing employees with the hazards of the job to which they are assigned, and shall instruct their personnel in the safe methods of performing a job. 3. At the end of shift, supervisors shall inspect their work areas for fire and other hazards and see to it that the area is left in a safe condition. 4. Practical joking and horseplay cannot and will not be tolerated. 5. Never take short cuts in or over hazardous places. 6. Employees shall not jump from truck beds, platforms, fences, or other elevated areas. 27 • • 0 SAFETY RULES AND PRECAUTIONS READ MANUAL ON EACH PIECE OF EQUIPMENT THAT YOU WILL BE USING. PLAN AHEAD, WEAR SAFETY EQUIPMENT, FOOTWEAR, GLOVES, SNUG FITTING CLOTHING, EAR PLUGS WHEN NOISY AND GOGGLES. CHAIN SAW 1. Do not handle saw when fatigued, ill or upset, or if you are on medication, have taken drugs or alcohol. 2. Handle fuel with caution. 3. Eliminate all sources of sparks or flame in the area where fuel is mixed, poured or stored. 4. No smoking in this area. 5. Mix and store fuel in properly marked containers. 6. Move at least 10 feet away from fuel and fueling site before starting saw engine. Do not smoke while using saw. 7. Guard against kick back, hold saw firmly with both hands. 8. Do not over -reach. Cut only with the engine at full throttle. 9. Do not cut over shoulder height. 10. Keep children and bystanders and pets out of work area while using saw. WEEDEATER 1. Fuel requirements are the same as for the chain saw. 2. Before each use of machine, inspect machine for loose, missing or broken parts. 3. Always wear eye protection. 4. Never operate unit while barefooted or wearing sandals. 5. Make sure blade guard is in place before using. 6. Cut from left to right. 7. Keep bystanders at least 50 feet away while using machine. PUSH MOWER 1. Never operate mower without proper guards, plate, safety switches in place. 2. Inspect area where mower is to be used. Remove all stones, sticks, wire and other foreign objects from area. 3. Wear the proper footwear RIDING MOWER 1. Do not operate mower with bent or missing components or without discharge chute extension in place. 2. Keep all shields in place. 3. Keep hands, feet and clothing away from moving parts. 4. Pick up loose stones, twigs, and other debris before mowing area. Keep children, and other bystanders out of work area. SAFETY RULES AND REGULATIONS GENERAL OFFICE SAFETY 1. All defective equipment should be reported to the immediate supervisor who will take the necessary steps to correct the unsafe condition. 2. Employees shall be guided by the following safety rules when working in or around an office: a. Make sure that fingers are on the handle of paper cutter before pressing down. 29 b. Keep fingers away from ejecting slot when loading or testing stapling devices. c. DO NOT enter dark places without adequate lighting. d. ALWAYS walk, don't run. e. ALWAYS pull open only one file cabinet drawer at a time. f. ALWAYS place file cabinets so that open drawers will not block doors or passageways. g. ALWAYS close file cabinet drawer when you leave the cabinet. h. Keep the tops of cabinets clear of articles. I. Keep work areas clean and orderly. FINANCE DEPARTMENT GENERAL OFFICE SAFETY 1. All defective equipment should be reported to the immediate supervisor who will take the necessary steps to correct the unsafe condition. 2. Employees shall be guided by the following safety rules when working in or around an office: a. Make sure that fingers are on the handle of paper cutter before pressing down. b. Keep fingers away from ejecting slot when loading or testing stapling devices. c. DO NOT enter dark places without adequate lighting. d. ALWAYS walk, do not run. e. ALWAYS pull open only one file cabinet drawer at a time. f. ALWAYS place file cabinets so that open drawers will not block doors or passageways. g. ALWAYS close file cabinet drawer when you leave the cabinet. 30 h. Keep the tops of cabinets clear of articles. I. Keep work areas clean and orderly. CITY CLERK/ADMINISTRATIVE/BUILDING DEPARTMENT In order to achieve a safe environment in the Finance/Administrative/ Building Department the following safety rules should be adhered to. 1. All desk drawers should be closed when not in use by employee sitting at the desk. 2. All foreign matter on floors should be removed; spills, paper clips, rubber bands, paper, etc. 3. Open doors slowly. You cannot see through doors and someone may be standing near -by, about to enter doorway, or passing by and could be hit by a door swung open suddenly. 4. Upper file cabinet drawers are usually heavy and should not be opened and leaned on as the whole cabinet may fall over. 5. Use common sense in using electrical appliances and machines. Report frayed wires to Supervisor. Turn off coffee maker when liquid is low and always check before leaving at end of day to be sure it is off. 6. Do not lift heavy objects such as boxes of paper and cartons by yourself. Ask for assistance. 7. Do not pile books and other office materials so high that they may fall. 8. Keep scissors, letter openers and other every day office supplies in their proper place when not in use. 9. Wear sensible shoes and proper attire for safe and proper office work. High heels and flowing garments cause accidents. 10. Report any unsafe condition in your area or other areas to your Supervisor or Safety Committee immediately. 0111 i • EXHIBIT 3 JANUARY 15 AGENDA RESOLUTION NO.02-02 A RESOLUTION OF THE CITY COUNCIL, CITY OF OKEECHOBEE, FLORIDA, APPROVING THE SUBMISSION OF AN APPLICATION FOR A GRANT IN AN AMOUNT OF $200,000 TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS, EMERGENCY MANAGEMENT PREPAREDNESS AND ASSISTANCE TRUST FUND (EMPATF), EMERGENCY MANAGEMENT COMPETITIVE GRANT TO RETROFIT A CRITICAL FACILITY (FIRE STATION), COMMITMENT OF MATCHING FUNDS, REQUEST SPECIAL CONSIDERATION IN GRANT REVIEW PROCESS, DESIGNATION OF SIGNATURE AUTHORITY, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee has determined a need to Retrofit a Critical Facility, known as the City's Fire Station at its existing site; and WHEREAS, it is in the best interest of the City of Okeechobee to leverage tax dollars with State and Federal programs whenever possible, particularly whenever the project is consistent with the "Okeechobee County Comprehensive Emergency Management Plan" and the "Okeechobee County -wide Local Mitigation Strategy"; and WHEREAS, the Florida Department of Community Affairs offers competitive grants to fund a portion of this proj ect in an amount of $200,000 through the Emergency Management Preparedness and Assistance Trust Fund (EMPATF), Emergency Management Competitive Grant Program; and WHEREAS, the City Council of the City of Okeechobee is requesting that special consideration be provided to the review of this grant application as a submission from a rural area as noted in House Bill 1225, effective July 1, 2001 and Executive Order 01-26 which designates Okeechobee County and its municipalities as a "Rural Area of Critical Economic Concern"; and WHEREAS, the City Council agrees to commit at least $400,000 of general revenue to be utilized as the project's matching funds for FY 2002-FY 2003. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, CITY OF OKEECHOBEE, FLORIDA, authorizes the Mayor and/or Vice Mayor, to execute, and submit the application for funding to the Florida Department of Community Affairs; RESOLVED, FURTHER, that the City Administrator or his designee shall be authorized to act in connection with the Application and to provide information as may be required by the Florida Department of Community Affairs; and RESOLVED, FURTHER, that this Resolution shall become effective immediately upon adoption. INTRODUCED AND ADOPTED in regular session this 15' day of January, 2002. James E. Kirk, Mayor ATTEST: Bonnie S. Thomas, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney • • EXHIBIT 4 JANUARY 15 AGENDA RESOLUTION NO.02-03 A RESOLUTION OF THE CITY COUNCIL, CITY OF OKEECHOBEE, FLORIDA, APPROVING THE SUBMISSION OF AN APPLICATION FOR A GRANT IN AN AMOUNT OF "0;000 TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS, EMERGENCY MANAGEMENT PREPAREDNESS AND ASSISTANCE TRUST FUND (EMPATF), MUNICIPAL COMPETITIVE GRANT TO RETROFIT A CRITICAL FACILITY (CITY HALL), COMMITMENT OF MATCHING FUNDS, REQUEST SPECIAL CONSIDERATION IN GRANT REVIEW PROCESS, DESIGNATION OF SIGNATURE AUTHORITY, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee has determined a need to Retrofit a Critical Facility, known as City Hall; and WHEREAS, it is in the best interest of the City of Okeechobee to leverage tax dollars with State and Federal programs whenever possible, particularly whenever the project is consistent with the "Okeechobee County Comprehensive Emergency Management Plan" and the "Okeechobee County -wide Local Mitigation Strategy"; and lz� WHEREAS, the Florida Department of Community Affairs offers competitive grants to fund a portion of this project in an amount of $54,000 through the Emergency Management Preparedness and Assistance Trust Fund (EMPATF), Municipal Competitive Grant Program; and WHEREAS, the City Council of the City of Okeechobee is requesting that special consideration be provided to the review of this grant application as a submission from a rural area as noted in House Bill 1225, effective July 1, 2001 and Executive Order 01-26 which designates Okeechobee County and its municipalities as a "Rural Area of Critical Economic Concern"; and WHEREAS, the City Council agrees to commit at least $50,000 of general revenue to be utilized as the project's matching funds for FY 2002-FY 2003. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, CITY OF OKEECHOBEE, FLORIDA, authorizes the Mayor and/or Vice Mayor, to execute, and submit the application for funding to the Florida Department of Community Affairs; RESOLVED, FURTHER, that the City Administrator or his designee shall be authorized to act in connection with the Application and to provide information as may be required by the Florida Department of Community Affairs; and RESOLVED, FURTHER, that this Resolution shall become effective immediately upon adoption. INTRODUCED AND ADOPTED in regular session this 15`f' day of January, 2002. James E. Kirk, Mayor ATTEST: Bonnie S. Thomas, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney 7� • EXHIBIT 5 JANUARY 15 AGENDA CITY OF OKEECHOBEE 941)763-3372 * Fax 941)763-1686 AGENDA ITEM REQUEST FORM Please mail or bring completed form to: City of Okeechobee City Clerk's Office 55 S.E. 3rd Avenue Okeechobee, Florida 34974 e Ck �6 NAME: 3 - R( q& 7— J&- TELEPHONE: 13- (HOME) ,�2 * �r (BUSINESS) MEETING: REGULAR SPECIAL ❑ WORKSHOP ❑ DATE: �57' PLEASE STATE THE ITEM YOU WISP TO HAVE PLACED ON THE C COUNCIL AGENDA. PLEA E STAT WHAT DEPARTMENT(S) YOU HAVE WORKEp WITH THUS FAR. PLEASE STATE DESIRED ACTION B THE CITY, COUNCIL. Me Ik%l� PLEASE SUMMARIZED PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH APPLICABLE DOCUMENTS. v� , /s PRESENTATION I TO BE MADE, HOW H TIME WILL BE REQUESTED? I LM /1ez—/ SIGNED BY: ( DATE: EXHIBIT 6 JANUARY 15 AGENDA CITY OF OKEECHOBEE 941)763-3372 0 F uc 941)763-16W AGENDA ITEM REQUEST FORM Pleas* img or brfiny awnphMd fom to: City of OkNChob/A City Cl*Ws Off1w U S.E. 3W A"" Okatsdwb", Fiodda 34974 fit; Deborah M. Honker ADDAM: 1902 S.W. 3rd Ave. Okeechobee FL 34974 TELEPMONl: (863) 763-29Q7 __— ... (863)763-3825 pow Mumma) Mft-r .1 RalQUW Q) SPECIAL CI WORKSHOP O UATIE: January 15, 2002 PLwe s ATE THE rrEm YOU WON TO NAVE PLACED ON THE Qrr COUNCIL AGENDA. Request for Blanket Fez Waiver for Temporary 'Permit Applications for Yard a es Pmwe STATE wkAT DaPARTMEAIT(S) YOU HAVE WORKED WITH THUS FAR. M.I.�Peneral Servis-a& Debt. _-- Finance Dept. PLEASE STAT! 09911RE0 ACTION SY THE C"Y COUNCIL.. ticioatine in Relav For Life from J PAUSE SUMMAR¢ED PERTINENT INFORMATION CONCERNING YOUR R8quFsT AND ATTACH APPUCADL E 000UMENTS. PRESENTATION IS TO BE MADE, NOW MUCP TINS WILL OE REOUEOTR07 S Minutes amso sy ,aQ06",DAn' January 9, 2002 bt added RESOLUTION NO. 0_2-0-4-- A RESOLUTION OF THE CITY COUNCIL OF THE LEASE-NG OF HE CITY OF OKEECHOBEE, FLORIDA, AUTHORIZING CERTAIN EQUIPMENT THROUGH EXE K�S AK NATIONAL TION OF A MASTER LEASEBANK, PURCHASE AGREEMENT WITH SUCCESSOR IN INTEREST TO THE SKYLAKE LEASE PAYMENTSEMAK NG; PROVIDING FOR THE PAYMENT OF THE CERTAIN OTHER COVENANTS AND AGREEMENTS EIN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA: Sec_: Authority for this Resolution. This Resolution g particularly Chapter 166, Part II, the Constitution and laws of the State of Florida, including Florida Statutes, and other applicable provisions of law (hereinafter collectively referred to as the "Act"). Sec_: Findings. It is hereby ascertained, found, determined and declared by the City of Okeechobee, Florida, (the Lessee) that: (a) It is necessary, desirable, and in the best interest of the Lessee and its inhabitants that the Lessee acquire the equipment described in Exhibit A hereto (the Equipment") and pay for such acquisition through a lease - purchase financing structure pursuant to a Master Lease -Purchase Agreement (the "Lease -Purchase Ageest to etThe Skylakethe Stat Lessee Bank (the Kislak National Bank, successor inin "Bank"). (b) The Lessee is authorized and empowered by the Act to enter into transactions such as that contemplated by the Lease -Purchase Agreement and to fully perform its obligations thereunder in order to acquire the Equipment. (c) The execution and delivery of Leas the Act. se Agreement by the Lessee will comply with all of the provisions (d) The Lessee has requested proposals from financial institutions and has determined that the terms proposed by the Bank are in the best interest of the Lessee consistent with the request for proposals issued for this purpose. Section 3: Authorization of Equipment. The lease -financing of the Equipment is hereby authorized, pursuant to the provisions of a Lease -Purchase Agreement which shall contain terms consistent with the proposal of the Bank attached hereto as Exhibit B. Section 4: Approval of Lease -Purchase Agreement. The Lessee hereby authorizes and directs its Mayor or City Manager to execute and deliver, and the City Clerk of the Lessee to attest under the seal of the Lessee, a Lease -Purchase Agreement, all of the provisions of which, when executed and delivered by the Lessee as authorized herein and by the Bank, shall be deemed to be a part of this Resolution as fully and to the same extent as if incorporated verbatim herein. The Lease Purchase Agreement be conclusively form as approved by the Mayor or City Manager, such approvalo presumed by the execution thereof. The rent payments to be terms of the Lease -Purchase Id under Agreementeshall be Lease - Purchase Agreement and the other consistent with the proposal of the Bank attached hereto as Exhibit B. Page 1 of 3 Section 5: Desi nation as Qualified Small Issuer Obligation. The Lessee (including all subordinate entities which issue tax-exempt debt on behalf of the Lessee) does not reasonably anticipate issuing tax-exempt obligations in excess of $10,000,000 during the current calendar year. The Lessee does hereby designate the obligation to lease the Equipment pursuant to the Lease -Purchase Agreement as a qualified tax-exempt obligation under Section 265(b)(3) of the Internal Revenue Code of 1986. Section 6: Pledge of Lease Proceeds. In order to provide for acquisition of the Equipment, the Lessor shall pay the proceeds of the Lease to Lessee. The Lessee covenants and agrees to establish a separate fund in a bank or trust company in the State of Florida, which is eligible under the laws of such State to receive funds of the Lessee, to be known as the City of Okeechobee, Florida, Equipment Acquisition Fund, which shall be used only for the payment of the cost of acquisition of the Equipment. Moneys in the Equipment Acquisition Fund, until applied in payment of the cost of Equipment as provided in the Lease, shall be held in trust by the Lessee and shall be subject to a lien and charge in favor of the Lessor and shall not be subject to any lien or pledge in favor of any person other than Lessor. Lessee does hereby irrevocably pledge the Equipment Acquisition Fund to payment of its obligations under the Lease in accordance with the terms thereof. Section 7: Further Action. The proper officers of the Lessee are hereby authorized, empowered and directed to take all such further action and to execute such additional documents as they deem advisable to carry out the purposes of this Resolution. Section 8: Severability of Invalid Provisions. If any one or more of the covenants, agreements or provisions contained in this Resolution or the Lease -Purchase Agreement, or any other document or agreement hereby authorized shall be held contrary to any express provision of law, or against public policy, or shall for any reason whatsoever be held invalid, then such covenants, agreements or provisions shall be null and void and shall be deemed separable from the remaining covenants, agreements or provisions and shall in no way affect the validity of any of the other provisions hereof or of the Lease -Purchase Agreement, or any other document or agreement hereby authorized. Section 9: Succession of Officer of Lessee• Performance of Duties. In the event that the office of any officer of the Lessee mentioned in this Resolution shall be abolished or any two or more of such offices shall be merged or consolidated, or in the event of a vacancy in any such office by reason of death, resignation, removal from office or otherwise, or in the event any such officer shall become incapable of performing the duties of his/her office by reason of sickness, absence from the Lessee or otherwise, all powers conferred and all obligations and duties imposed upon such officer shall be performed by the officer succeeding to the principal functions thereof or by the officer upon whom such powers, obligations and duties shall be imposed by law. Section 10: Benefit of Resolution Limited. Except as herein otherwise expressly provided, nothing in this Resolution, express or implied, is intended or shall be construed to confer upon any person, firm or corporation other than the Lessee and the Bank (or its assigns) any right, remedy or claim, legal or equitable, under or by reason of this Resolution or any provision thereof, this Resolution and all its provisions being intended to be and being for the sole and exclusive benefit of the Lessee and the Bank (or its assigns). Section 11: Successors and Assigns. All the covenants, promises and agreements in this Resolution contained by or on behalf of the Lessee shall bind and inure to the benefit of its successors and assigns, whether so expressed or not. Section 12: Repealing Clause. All resolutions, or parts thereof, or other official actions of the Lessee in conflict with the provisions herein contained are, to the extent of such conflict, hereby superseded and repealed. Section 13: Effective Date. This Resolution shall take effect immediately upon adoption. Page 2 of 3 PASSED AND ADOPTED this 151h day of January, 2002. ATTEST: Bonnie S. Thomas, CIVIC City Clerk Reviewed for Legal Sufficiency: John R. Cook City Attorney Page 3 of 3 James E. Kirk Mayor