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2000-08-15 RegularH CITY OF OKEECHOBEE AUGUST 15, 2000 REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION CALL TO ORDER: - Mayor: August 15, 2000, City Council Regular Meeting, 6:05 p.m. II. OPENING CEREMONIES: Invocation offered by Pastor Calvin H. Fryar; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the August 1, 2000 Regular Meeting. PAGE 1 of 5 Mayor Kirk called the August 15, 2000 Regular City Council Meeting to order at 6:00 p.m. Pastor Calvin H. Fryar led the invocation; Mayor Kirk led the pledge of allegiance. Clerk Thomas called the roll: Present Present Present Present Present Present Present Present Present Council Member Chandler moved to dispense with the reading and approve the Summary cl Council Action for the August 1, 2000 Regular Meeting; seconded by Council Member Oliver. Clerk Thomas presented a revised page two, under New Business, item "B" the additional "Note," which was read by Mayor Kirk. Council had no objections to the revised paragraph. VOTE KIRK - YEA CHANDLER - YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. AUGUST 15, 2000 - REGULAR MEETING - PAGE 2 OF 5 V. WARRANT REGISTER - City Administrator. A. Motion to approve the July 2000 Warrant Register in the amounts: Council Member Watford movedto approvethe July2000 Warrant Register in the amounts: General Fund two hundred fifty-three thousand, nine hundred sixty-eight dollars, twenty-six cents ($253,968.26) and Public Facility Improvement General Fund ............................... $253,968.26 Fund one hundred eighty-seven dollars, fifty cents ($187.50); seconded by Council Members Markham and Oliver. Public Facility Improvement Fund ................... $187.50 There was no discussion on this item. VOTE KIRK - YEA CHANDLER - YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. VI.. AGENDA - Mayor. .Z. . -. A. Requests for the addition, deferral or withdrawal of items on today's Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. agenda. There were none. VII. NEW BUSINESS. A. Presentation and request to designate or create department to Mr. Dale Armstrong, a Senior Forester gave a presentation regarding the benefits of becoming a Tree City USA. handle the process of applying for and maintaining the designation Becoming a Tree City USA actually implies that the city cares a lot about the trees that it has and provide some type of Tree City USA for Okeechobee - Dale Armstrong, Forester/Jim of maintenance and monies to go toward the care of those trees. The benefits of being a Tree City USA, according to McCoin, President of Charlie's Tree and Lawn, Inc. (Exhibit 1). the National Arbor Day Foundation, the organization that started this program, are: it provides a frame work for action and helps guide a city in giving them systematic management for trees. Education, you would qualify for aid from a variety of professionals for technical advice, films, brochures, literature, etc. Public image, when people drive into a city and they see `Tree City USA" signs, that pretty much tells people that this is a community that cares about their tree population and it actually enhances the appearance of a city. It also indicates that perhaps the quality of lire may also be better in those cities. Citizen pride, it is a less tangible benefit and a difficult one to measure, but people take pride in their community if it is well maintained and they also take stake in that community because they are planting the trees, they have ownership in them. Financial assistance, through various grants. Publicity, the city would get a lot of good publicity through arbor day presentations, and also receiving the Tree City USA Award, also you can, through the media, disseminate lots of good information about tree care so people can do the right thing in their own yards and their neighborhoods. AUGUST 15, 2000 - REGULAR MEETING - PAGE 3 OF 5 VII. NEW BUSINESS CONTINUED. A. Presentation and request to designate or create department to I The next issue, how do you apply to be a Tree City USA. The criteria is: establishing a tree board, create a forestry handle the process of applying for and maintaining the designation department or create a division of forestry within an existing department. Adopt a tree ordinance. Commit $2,00 per of Tree City USA for Okeechobee continued. capita in a budget toward care and maintenance of trees. Proclaim Arbor Day and observe Ai bor Day. Florida Arbor day is the 31rd Friday in January and National Arbor Day is the 4th Friday in April. This prograr n can really grow, it all depends on ho.,v well it takes off, it is definitly a "grass roots effort," it requires the community to get involved, and to take ownership, that is very important. It all starts with a few people to get the paperwork off the ground. I think we do have a few people in the in community that are interested in it and going forward and they asked me to present this program to you and they just wanted to see if anyone had an interest in it. Mayor and Council thanked Mr. Armstrong for his information. They instructed Administrator Veach to research the budget and see whether the City could meet that two dollars per capita. The deadline to submit an application for the year 2001 is December 31, 2000. B. Motion to adopt Resolution No. 00-05 supporting special State Council Member Oliver moved to adopt Resolution No.00-05 supporting special State funding for the widening of State funding for the widening of State Road 70 - City Administrator Road 70; seconded by Council Member Markham. T here was a brief discussion regarding this item. (Exhibit 2), VOTE KIRK - YEA CHANDLER - YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. Attorney Cook read proposed Resolution No. 00-05 by title only as follows: "A RESOLUTION OF THE CITYCOUNCIL OF THE CITYOF OKEECHOBEE, FLORIDA. SUPPORTING SPECIAL STATE FUNDING FOR THE WIDENING OF STATE ROAD 70." C. Motion to award the 1999/2000 Roadway Improvements Project to Council Member Oliver moved to award the 1999/2000 Roadway Improvements Project to Better Roads, Inc. in the Better Roads, Inc. in the amount of $258,641.15 - Public Works amount of two hundred fifty-eight thousand, six hundred forty-one dollars, fifteen cents ( $258,641.15); seconded by Director/Robert A. McSorley, Lawson, Noble and Webb Engineers Council Member Markham. There was a brief discussion regarding this item. (Exhibit 3). Included in Exhibit Three is the list of streets to be paved: Southwest 2" Avenue (from 10' Street to 15"' Street) 7 AUGUST 15, 2000 - REGULAR MEETING - PAGE 4 OF 5X. ::::. :: :5:;• +rr:frii::::.:':;::. <:::::::::i:::: ii::::.:::;::::`5:fr::: r. ::....:....::'::::::;::<::;:;::::::'t; : ><'t;::f;ii'::::':::::::::: :::t:::.:.:'::.> ::;.i;:::;::;:i:'::i::<i::::::::f:r.::;:i:;.:;y:;::;:;;.;:i;. ::::::i.::: :;;;x,;::;::;•;::::.i: ir::'.:::::::5:::::::>:::'::.i:i':::: :':::::.:;:.:::::>:i: i :::::::r:i '::: if::i:: :: r:.:;:';.::::::i:::ii>::::::.:s : �ii;:.r::::«:;::::: .:: •:;. `::::;:::::::::`::33:::::::::::.....:..:.:...::'•:::i:;:;:<::;::;::;:::;x:::::;i:'::::::::.;:::::::::::::;:::::i::;:::i:';;; _:::::::::::r;::rrr;;;:::::::::i:::::;:::::::::::i:::::isi'::';;:;:;;:;.;::;:;•;::;;;::;:::i::1:::::::::::rii:::::;;...;...:.,;.:...:..:..:ii:;...:...:........;.:.:;:.;:....;.:.:;..::...:..:... :.. r; ll�....IDI ..#�.....N..::.. ................. ................. ....................... .. .. .... .. .. ..A .... M..................................................:::... :.. :..::::. �:::.::: �::::.� :............ VII. NEW BUSINESS CONTINUED. C. Motion to award the 1999/2000 Roadway Improvements Project to Southwest 6"' Avenue (from 2"d Street to 4"' Street) Better Roads, Inc. in the amount of $258,641.15 continued. Southeast 6"' Avenue (from North East Park Street to 2"d Street) Northwest 7" Avenue (from North West Park Street to 2"d Street) Southwest 15t" Street (from Yd Avenue to 5°i Avenue) Southwest 6' Avenue (from 19t" Street to 21" Street) Northeast 2"d Street (from North Parrott Avenue to 4' Avenue) Northwest 7" Street (from 4"' Avenue to 5"' Avenue) Northeast 4"' Street (from North Parrott Avenue to 2"d Avenue) VOTE KIRK - YEA CHANDLER -YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. D. Discuss procedures for issuing burn permits within the City - Fire Chief. Chief Tomey addressed the Council by explaining that he discussed with Mr. Jim Rafter the possibility of the Division of Forestry issuing burn permits. They use to do it. We took it over within the City, we charge for the permit and the property owner has to come and sign for the permit. The Forestry issues them over the phone for yard debris. In light of all the recent fires, some of which started from yard debris getting out of control, there could be a liability issue and he preferred the Division of Forestry take this responsibility back over. Attomey Cook requested time to research this matter prior to Council action. Council agreed. E. Discuss Alley Closing Application No. 56 submitted by David M. and Rose M. Conlon, requesting the vacating of the alley running Council Member Watford moved to accept Alley Closing Application No. 56 submitted David and Rose Conlon, North to South in Block 23, South Okeechobee Subdivision - City requesting the vacating of the alley running North to South in Block 23, South Okeechobee Subdivision, instruct the Clerk (Exhibit 4). 11 Clerk to prepare the advertisements and appropriate ordinance for first reading; seconded by Council Member Oliver. KIRK - YEA CHANDLER - YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. AUGUST 15, 2000 - REGULAR MEETING - PAGE 5 OF 5 VII. NEW BUSINESS CONTINUED. F. Discuss the Police Department Renovations/Additions Bid - City Administrator (Exhibit 5). VIII. ADJOURN MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE MAY NEED TO INSURE THAT AVERBATIM RECORD OF THE PROCEEDING IS MADE, MICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON MICH THE APPEAL IS TO BE BASED. s A LZ ATTEST: JAMES E. KIRK, MAYOR BONNIE S. THOMAS, CMC, CITY CLERK Administrator Veach advisedthe Council that bids on the Police Department Renovations and/or Additions were opened Thursday, August 10, 2000. He is currently meeting with the City's consultant (Craig A. SIth and Associates) to review the bids, talking with references, getting feed back, and he intends to have the information the Council will need to make a decision at the September 5 meeting. A materials list was requirement of the bid package, those are also being reviewed to insure they are quality materials. There will also be associated costs in addition to the bid, for example, furnishing the building once it is complete, and there is an issue of connecting to the Okeechobee Utility Authority's sewer system. The building is currently on a septic system. There being no further items on the agenda, Mayor Kirk adjourned the meeting at 6:50 p.m. • • Page -I- CITY OF OKEECHOBEE CITY COUNCIL REGULAR MEETING - Aug 15, 2000 HANDWRITTEN MINUTES I. CALL TO ORDER: - Mayor: XC#*s Av4,15, z000, Crzv Councd.LRe4tda.r Meer~, 6:00 p.nu II. OPENING CEREMONIES: Invocation offered by Pater CalUvimi. Frvar Pledge of Allegiance led by Mawr Ka-k III. MAYOR, COUNCIL AND STAFF ATTENDANCE - Clerk Thomas . Present Absent Mayor Kirk X Council Member Chandler X Council Member Markham X Council Member Oliver X Council Member Watford X Attorney Cook X Administrator Veach X City Clerk Thomas X Deputy Clerk Gamiotea X IV. MINUTES - City Clerk. A. Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the August 1, 2000 Regular Meeting; Council Member Oliver. DISCUSSION: amended page 2 note is amended, new business item b, mayor read revised paragraph. Budget meetings are where they originally were. Problem? None. VOTE: KIRK - YEA CHANDLER -YEA MARKHAM-YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. V. WARRANT REGISTER - City Administrator. A. Council Member Watford moved to approve the July 2000 Warrant Register in the amounts: General Fund two hundred fifty-three thousand, nine hundred sixty-eight dollars, twenty-six cents ($253,968.26) and Public Facility Improvement Fund one hundred eighty-seven dollars, fifty cents ($187.50); seconded by Council Member Markham and Oliver. DISCUSSION: none VOTE: KIRK - YEA CHANDLER - YEA MARKHAM-YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. W. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. None 0 • Page-2- ,A. Presentation and request to designate or create department to handle the process of applying for and maintaining the designation of Tree City USA for Okeechobee - Dale Armstrong, Forester/Jim McCoin, President of CharWs Tree and Lawn, Inc. (Exhibit 1). bale Armstrong, Forester addressed council asking, how many know what a tree city USA is? A tree city USA otually implies that the city care a lot about trees that they have and provide some type of maintenance nd monies to go toward the care of those trees. Some pretty famous tree cities, I think of them as famous, one � Savannah, Georgia. Downtown are and historical area they got a lot of old live oaks and they do have a large Orestry department where they take care of those trees, not only in the historic district but also in the outer edges well, that's just one example. A lot of people would think why be a tree city USA, I did have a dog and pony show ,'have to tell you but as I explained to a few I hd a fire to go to so that cut into my preparation time so this is kind t the "winging if here for me. I do have a few notes I'd like to talk about, the benefits of being a tree city USA, ocording to national arbor day foundation, which is the organization in Nebraska that has started this fogram through cooperation with the US Forest service and all the State Foresters are involved and also a lots the Mayors throughout the United States are involved and through the years they've received reports of some the benefits that they have gotten and they then lumped or categorized it into 6 categories. ne of the benefits Is a frame work for action. Once you become a tree city USA or in order to be a tree city $A you have to have a tree board or committee, that actually looks at what is being done for the care and aintenance of the trees in the city and what direction does the city or community want to go, so that does give the lv a frame work from which to work. also helps guide city in giving them systematic management for the trees within the city much like any siness in order to sell your product you need to know what is in your inventory and many city's will inventory their �e population and what they have out there so that they know how to properly manage it, I'm sure that we do that lot of different areas, Chief Tomey can talk about that, you know making sure you inventory hydrants making ire there is plenty water out there, we go out and inventory homes that are in urban wildlife interface, you get my dint there with the systematic management. jother category is education. It increases your contact with local forestry agencies and other cities and their festers and forestry departments that they may have. Not every tree city has a forestry department per say but Cher they would have say have public works gets involved with that or parks and recreation departments handle the of these requests. Also tree cities rely on volunteers as well to help them get some of the work done and a Hof in kind services and that's through with education you also get aid from a variety of professionals in the for technical advise, films, brochures, literature, what have you. 19ther category, a Td one is a public Image. Men people drive into city and they see tree city usa signs which ou are designated as a tree city usa you do get signs that you can post along the road. That pretty much tells apple that this is community that cares about their tree population and you also start thinking their serious about ind it actually enhances the appearance of a city. I've been through many blighted areas in Florida, USA and en in Europe and there's nothing like going through a city that has those tree fined streets. Once again Savannah �ks out in my mind, there's even a stretch in Vero Beach that has some oak trees, its a small little stretch but �Ver the less it sticks out in people's minds they remember those things. It also indicated that perhaps the quality ife may also be better in those cities. A 4'h category is citizen pride its a less tangible benefit, a difficult one to measure but people that take prig in their community if its well maintained and they also take stake in that community because they're planting the trees, they h4Ve ownership in them. iiancial assistance is another category, grants, I know that we have urban and community forestry grants that division of forestry helps to determine who gets those monies and we do look at tree city usa's, if one applicant i tree city usa and the other one is not, we're going to award the tree city usa because we know they are serious a 3.ut their business and that they are allocating money and the folks work. 011city, the city gets a lot of good publicity through arbor day presentations, and also receiving the tree city usa a d and you can also through the media disserninate lots of good information abouttree care so people can do Page -3- the right thing in their own yards and their neighborhoods. Now we get down to how do you apply to be a tree city usa. There are 4 standards and they are in the licabons I handed out 5 of them, you may have to share. One of them is establishing a tree board or even laving a forestry department or division of forestry within a department. Second one is having a tree Ordinance, some communities use a landscape ordnance that includes the management of trees and talks about Which species to plant, howto plant it, where to plant it and sometimes what the specifications of those trees before they are planted. Athird standard is $2.00 per capita has to go toward care and maintenance of trees, it gives in the light green book, a tree city usa program guidelines, there are samples in here in which you can go about Meeting these standards. In kind services count, if any utilities (FPL) comes out here and they are doing tree dimming along the right of way, under the power lines, that information and that money that goes towards that Sounts. The last and funniest and probably easiest one to achieve is having a proclamation for arbor day and bserve arbor day. Florida Arbor day is the 3b Friday in January and National Arbor Day is the 4& Friday n April. The reason I said those are fun, they are pretty light, easy days, January is pretty nice and cool and a 'ood day to plant a tree or trees. Some towns have a festival during their arbor day, they have an arbor week actually, it can really grow it all depends on how well It takes off, it's definitiy a grass roots effort, really requires the community to get involved, and to take ownership, that's really important. It all starts with a few eople to get the paperwork off the ground. I think we do have a few people in the in community that are interested n, it and going forward. Just wanted to see if anyone had an interest in it. IJllatford - you say the $2.00 per capita can be like in kind services or something like that, if we have a for example budget for our public works department, a portion of that normally goes although we don't specify, it goes to trim ees, and take out dead ones and things like, does that count? Armstrong - You got it. Even looking at 441 in that ew area with the medians and everything down there, the maintenance of that could be included. The City of tuart, what they were doing, they had new trees that they planted in some medians and they were including fertilizer costs, mowing or maintenance around those areas, the National Arbor Day Foundation accepted that, I pon't know if they would accept wholesale mowing of all the areas but in areas where there are medians, sure I think that could be counted. the toughest part is getting that ordinance together, I think that most folks that have been involved with that before, know that can really involve some head banging, it's not impossible, we all know that, but that can be the toughest One. Watford - do you have to ban certain nuisance trees. Armstrong - you don't have to, but you can. Martin County has a list of nuisance trees, I believe St. Lucie County does as well. Martin County was actually looking to apply �signation a tree county and Palm Beach County has achieved that, they are a tree county, that's kind of a different but they went ahead and did that in their unincorporated areas. Kirk - we're talking about trees just on publicproperty only. Armstrong - correct on public property. I think there has oven been in some ordinances provisions where there would be an infestation, say example if we had a park beatle End in order to provide safety and for the health of the other trees sometimes you may require removes on private property to provide safety as a whole, I believe Gainesville has that in place because they had a real bad southern Oihe beatle about 3 years ago and Brooksville they are having a real bad operation, Hernando County, so I know they have those provisions in their ordinances as well. If you wanted to revise any ordinances, there's plenty of hem out there that have a lot of good information in there, the City of Orlando, the Forester up there he would be More than willing to send out information, with Sarasota County they have a fairly large size forestry, Martin County also has some provisions in theirs. It's always good to take a lot of different ideas retro fit them to your tituation, there's some things that are wonderful idea's and others that simply wont work in one's community. r atford - have you looked at our ordinance? Armstrong - I have not had the opportunity yet, no. Watford - we have opme regulations on landscaping, you have to have so many trees, you can't plant them near power lines, can't Olant certain types oftree's. Armstrong - and you can even have a tree catalog of trees that you can have, that are aloud, that are to only go on public property. You may say we don't want citrus trees on public property but that doesn't exclude private sector. Watford - well ours are mostly in the LDR's are basically for private property. Armstrong - is that in the pre development stage or is that? Watford - in our LDR's like you are going to build Something you have to meet something. Armstrong - yeah, any new construction. Watford - there was a lot of JIT Page -4- discussion in the committee meetings to do the LDR's about, originally it said you had to take out those trees, like Brazilian peppers, alstraian pines, and that was changed to get you can't plant them. Armstrong - there's Florida %atutes that state you cannot even posses those anymore, even the seeds. ou have any questions in the future or feel the need to talk to me, Lane has my business card, my office is in Pierce, I cover 6 county area, Okeechobee if you want to contact me, happy to assist, web sites available, arbor (foundation, - Administrator look in budget and see if you can meet that $2.00 per capita. - applications are due by December 31 for next year, if you can't meet that deadline, there's always the ford - found it interesting, in the FLC magazine, City of Brooksville, advertise their city as a tree city, thought was interesting. - Thank you. Council Member Oliver moved to adopt Resolution No. 00-05 supporting special State funding for the widening of State Road 70 - City Administrator (Exhibit 2); seconded by Council Member Markham . USSION: Watford -refers to a group met in Okeechobee and again in Arcadia, who is requesting this? Veach - ) as a whole, spear headed by Sarasota/Manatee MPO. Kirk - this is the one they shoved complete plans to ss us, Veach - updated plan didn't indicate that, suggested various cities get together and see if they wanted assed, Arcadia was the only one indicating that they would want itto bypass. Markham - appraisers last week, in town researching for the project. Watford - met on route, one way, lost that battle, assume we want it going gh, Markham - yes, Kirk - yes, bypass wouldn't be good for community, wasn't able to attend 2' meeting, WDLER - YEA RKHAM-YEA VER - YEA TFORD-YEA TION CARRIED. ey Cook read proposed Resolution No. 00-05 by title only as follows: A RESOLUTION OF THE CITY JCIL OF THE CITY OF OKEECHOBEE, FLORIDA. SUPPORTING SPECIAL STATE FUNDING FOR THE NING OF STATE ROAD 70. Council Member Oliver moved to award the 1999/2000 Roadway Improvements Project to Better Roads, Inc. in the amount of $258,641.15 - Public Works Director/Robert A. McSorley, Lawson, Noble and Webb Engineers (Exhibit 3) .seconded by Council Member Markham.. 'CUSSION: Watford - date correct? Yes, its the fiscal, budget year. Oliver - how many deleted. Veach - 2 or 3. it 13`' ST, NW 10b Ave, SW 12� Avenue. Remained 8 newor overlay and a drainage project, all included, came It an amount that fits our budget, consultant here to answer specific questions, Oliver - SE 8 h Avenue? Veach - t that in next years budget for you to address in workshop next week. LNW has recently reviewed it and will be {ng new suggestions. Rob McSorley - here to address questions regarding bids. Order of what roads will be 'e as they are listed on sheet, library is first and then SE 611 Avenue, next priority. Chandler - do we have to ' e tree? Its gone. Markham - contractor okay with list and order? Rob - we'll sit down and stress this is the jobs city prefers to see down first. (Aver - assume amount does not include inspections, eng allowed for, bunt budgeted? Veach have to get back with you on that one, Oliver - how much under budget? Veach Under ►ugh that ve're comfortable with coving eng fees for it, Oliver expand for any deleted? No. Watford - references ,bmpany? Rob - veryreputable, accommodating company. Watford - inspections allowed for? Veach - budgeted tincluded in this amount. • Page -5- VOTE: KIRK - YEA CHANDLER -YEA MARKHAM-YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. D. Discuss procedures for issuing burn permits within the City - Fire Chief. Fire Chief Tomey - at one of the Treasure Coast Mtg, spoke with Jim Rafter, asked if Division of Forestry would like to take the burn permits back over, he said they probably wouldn't have a problem with that, we_have to get their permission -to issue them anyway, they don't charge for the permits, we do, there's liability with issuing them. If fire gets out of hand its their liability. If we issue a permit, some direction in permit, weather permit. We issue the forestry guidelines. Don't think we'd be held liability. Cook - like to get w/ forestry and review. Issue 2 a month. More cdnvinent for public to get one here. They do over phone. for small areas. Watford - speaking of burning, did we d® what we should have done on Saturday with the wind? Should be have stopped? Keith - Wind is only thing we can't predict. We did everything by the guidelines, judgment calls, burned it slow for caution reasons, second one burned faster. I can get with Attorney Cook and work on it to take time to review it. Mayor - okay. E. Discuss Alley Closing Application No. 56 submitted by David M. and Rose M. Conlon, requesting the vacating of the afley running North to South in Block 23, South Okeechobee Subdivision - City Clerk (Exhibit 4). Wetford - move that we accept Alley Closina Application No. 56 submitted David and Rose Conlon, reauestina the vacating of the alley running North to South in Block 23. South Okeechobee Subdivision. instruct the Clerk to DrcDare the advertisements and appropriate ordinance for first read: seconded by Oliver. Discussion: none. VOTE: KIRK - YEA CHANDLER -YEA M1 RKHAM - YEA OLIVER - YEA WATFORD-YEA MOTION CARRIED. F. Discuss the Police Department Renovations/Additions Bid - City Administrator (Exhibit 5). Veach - opened bids Thursday, meeting with consultant going over the bids, talking with references, getting feed bade, intend to have the info you'll need to make a decision at the September 5 meeting. Kirk - very good, need to know if its company we can depend on. Watford - assuming the administrator is also looking at quality of material in the materials list. Veach - we required a materials fist is in each bids, making sure good quality. Oliver - what about associated costs, furniture, sewer, ? Ve$c h - consideration % for cost over run, Chief has researched and $75,0000 will be needed to furnish the building once completed, issue on septic system vs sewertie in, cost estimates on those, $100,000 min over what you!see here. We're working with OUA, health dept., using our public works dept to also do as much as possible to 4ep costs down. Oliver - chamber on septic? Veach - Yes. Closest tie in is behind Daniels Bldg. Have more info for you later. Wa d - need to know all of this. VHI.I ADJOURNMENT Mayor Kirk adjourned the meeting at 6:50 p.m. F i Page 4- CITY OF OKEECHOBEE CITY COUNCIL REGULAR MEETING -Aug 15, 2000 HANDWRITTEN MINUTES I: CALL TO ORDER: - Mayor: XLrk, Auav4t 15. 2000. cav c&A4-waRe4uza.r k4eea4Aac D. ou I[. OPENING CEREMONIES: Invocation offered by Pastor caZvi vff. Frva r ; Pledge of Allegiance led by Mawor Kirk IN. MAYOR, COUNCIL AND STAFF ATTENDANCE - PresenI Absent Mayor Kirk Council Member Chandler &1_1 Council Member Markham Council Member Oliver Council Member Watford Attorney Cook Administrator Veach City Clerk Thomas Deputy Clerk Gamiotea Office Assistant Rogers IV. MINUTES - City Clerk. A. Council Member � moved to dispense with the reading and approve the Summary of Council Action for the August 1, 2000 Regular Meeting; Council Member DISCUSSION: Yea No Abstained Absent KIRK CHANDLER MARKHAM OLIVER WATFORD MOTION: eED - DENIED V. WARRANT REGISTER - City Administrator. A. Council Memberfl% moved to approve the July 2000 Warrant Register in the amounts: General Fund two hundred fifty-three thousand, nine hundred sixty-eight dollars, twenty-six cents ($253,968.26) and Public Facility Improvement Fdnd`one hundred eighty-seven dollars, Ifty cents ($187.50); seconded by Council Member DISCUSSION: Yea No Abstained Absent KIRK CHANDLER MARKHAM OLIVER WATFORD MOTION: AA IED - DENIED ��. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. A'. - -T— . _ U Page -2- A. Presentation and request to designate or create department to handle the process of applying for and maintaining the designation of Tree City USA for Okeechobee - Dan ArmstrorW, Forester/Jm McCoin, President of Charlie's Tree and Lawn, Inc. (Exhibit 1). ~`�'�+��Nf/10'iV ",. •��� � ' -^��. ��rL/ ��1�� W7�i��Y'fr�1ti-Q 1��� • w � Deb--� � ��a�l ��,�.►�� ��fc� ��.�..E...�. ���- ell, �` � . � � � •�-e-w � �C,.e�a� ? ho `tee he�c�,c�,.P 4Z� �. ko); G/�� ` � 1 • • Page -3- B. Council Member AM moved to adopt Resolution No. 00-05 supporting special State fun ing for be�tthe widening of State Road 70 - City Administrator (Exhibit 2); seconded by Council Mem» Attorney Cook readproposed Resolution No. 00-05 by Yea No Abstained Absent title only as follows: A RESOLUTION OF THE CITY KIRK COUNCIL OF THE CITY OF OKEECHOBEE, CHANDLER MARKH FLORIDA. SUPPORTING SPECIAL STATE FUNDING M OLIVERLNER FOR THE WIDENING OF STATE ROAD 70. WATFORD DISCUSSION:, +� MOTION: CARRIED - DENIED Jrfta4v4 ld4•ml 04&A4- ' tv&. mil 704 �& _.- Q/tt �t [ k,C z C.', Council Member Jamoved to award the 1999/2000 Roadway Improvements Project to Better Roads, Inc. in the amount of $258,641.15 - Public Works Director/Robert A. McSorley, Lawson, Noble and Webb Engineers (Exhibit 3) seconded by Council Memberd*�. . DISCUSSION: o /_ KID Yea No Abstained Absent (v�'!.6 W CHANDLER 3 (�a) ! ���Q MARKHAM OLIVER / Z �� iu WATFORD j ajaa 4,� p�.,.�p%.q,�, MOTION: ARR - DENIED ITT Page -4- D. Discuss procedures for issuing bum permits within the City - Fire Chief. ? Y, r T- Page-5- E. Discuss Ailey Closing Application No. 56 subrrtitted by David M. and Rose M. Conlon, requesting the vacating of the alley running North to South in Block 23, South Okeechobee Subdivision - City Clerk (Exhibit 4). G � � F R N.:..Qe-..✓ U� F 0 0 F. Discuss the Police Department Rgnovations/Additions Bid - City Administrator (Exhibit 5). a� -��l �. �-�:� ��*�-�- /ems j h� .� wee �=�-� ace-? t�L Page -6- CITY OF OKEECHOBEE AUGUST 15, 2000 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 OF 2 I. CALL TO ORDER - Mayor: August 15, 2000, City Council Regular Meeting, 6:00 p.m. • II. OPENING CEREMONIES: Invocation offered by Pastor Calvin H. Fryar; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea • IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the August 1, 2000 Regular Meeting. V. WARRANT REGISTER - City Administrator. A. Motion to approve the July 2000 Warrant Register in the amounts: General Fund ............................. $253,968.26 Public Facility Improvement Fund ................. $187.50 AUGUST 15, 2000 - CITY COUNCIL AGENDA - PAGE 2 OF 2 VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. NEW BUSINESS. A. Presentation and request to designate or create department to handle the process of applying for and maintaining the designation of Tree City USA for Okeechobee - Dan Armstrong, Forester/Jim McCoin, President of Charlie's Tree and Lawn, Inc. (Exhibit 1). B. Motion to adopt Resolution No. 00-05 supporting special State funding for the widening of State Road 70 - City Administrator (Exhibit 2). C. Motion to award the 1999 / 2000 Roadway Improvements Project to Better Roads, Inc. in the amount of $258,641.15 - Public Works Director/Robert A. McSorley, Lawson, Noble and Webb Engineers (Exhibit 3). D. Discuss procedures for issuing burn permits within the City - Fire Chief. E. Discuss Alley Closing Application No. 56 submitted by David M. and Rose M. Conlon, requesting the vacating of the alley running North to South in Block 23, South Okeechobee Subdivision - City Clerk (Exhibit 4). • F. Discuss the Police Department Renovations/Additions Bid - City Administrator (Exhibit 5). VIII. ADJOURN MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. EXHIBIT 1 - AUG 15 AGENDA This exhibit was distributed as Exhibit 2 with the July 18 packet. Please bring that copy with you. Should you require another copy please contact the Office of the City Clerk. 06!0612000 15:36 863'7631E$ CITY OF OkEECHOEEE PAGE 01 • CITY OF OKEECHOBEE 941)763-3372 Fax 941)763-1686 AGENDA ITEM REQUEST FORM Please mall or bring completed form to: City of Okeechobee City Clerk's Office 55 S.E. 3rd Avenue Okeechobee, Florida 34974 NAME: P i J 7-ve. , g1 A DRESS: Sd S�- 3L Si+►� �- TELEPHONE; H tD 7 - 'i �ffi [--a i i3i r i �J r% - (v r7 �7 MEETING: REGULAR SPECIAL O WORKSHOP a DATE: ictl PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA. )YfQ;L 4 5A x U PLEASE STATE WHAT DEPARTMENTS) YOU HAVE WORKED WITH THUS FA tiC� Yv Oi LEASE STAT F, DESIRED ACTION BY THE C COUNCIL.. k) AAS 1 c C / C./-Q.c�p a- dn la Sl� U PLEASE SUMNWED PE TINENT INFORMATIIPN CONCERNING YOUR DOCUMENT8J� C y t `� 1 CS+-�✓ )ca RE ES AND ATTACH � Q, � ` t3 " c U ' PRESENTATION 18 T BE E, W MUCH TIME WILL BE REQUESTED? QYQ SIGNED BY: DATE: (Q v ` TREE CITY USA Application Mail completed application with requested attachments to your state forester no later than December 31. The TREE CITY USA award is made in recognition of work completed by the city during the calendar year. Please provide information for the year ending. (Some states require information in addition to that requested on this application. Check with your state forester.) A-- of the city of , (Title — Mayor or other city official) I herewith make application for this community to be officially recognized and designated as a TREE CITY USA for having achieved the standards set forth by The National Arbor Day Foundation as noted below. (year) Standard 1: A Tree Board or Department List date of establishment of board, board members, and meeting dates for the past year; or name of city department and manager Standard 2: A Community Tree Ordinance Date ordinance established Attach ordinance. Standard 3: A Community Forestry Program with an Annual Budget of at Least $2 Per Capita* Total community forestry expenditures 3 Community population �SV Attach annual work plan outlining the work carried out during the past year. Attach annual budget. *Note- $1 per capita will be accepted through 1990 Standard 4: An Arbor Day Observance'dxtdno�lea atto� Date observance was held tJa Attach program of activities and/or news c rage. Attach Arbor Day proclamation. Signature Please type or print the following: Mayor or equivalent Name: Title: Address: City, State, Zip: Phone #- Title City Forestry Contact Name - Title: Address: City, State, Zip - Phone #- Date NOTE. Ifyour community forestry work involves some new ideas or special projects please send photos, news stories, brochures, or other documentation for possible inclusion in National Arbor Day Foundation publications. ( Such additional material is not necessary for your community to be designated as a Tree City USA. ) Certification (To Be Completed by the State Forester) (Community) The above named community has made formal application to this office. I am pleased to advise you that we reviewed the application and have concluded that, based on the information contained herein, said community is eligible to be recognized and designated as a TREE CITY USA, for the calendar year, having in my opinion met the four standards of achievement in urban forestry. Signed State Forester Date Person in State Forester's Office who should receive recognition material: Name: Address- Title- City, State, Zip: Agency Phone #- TREE & LAWN, INC. 3650 S.E. 361h Ave. Okeechobee, FL 34974 Phone 800-600-GRAS Fax (863) 357-6737 June 20, 2000 Lydia Jean Williams, City of Okeechobee 55 SE 3' Avenue Okeechobee, FL 34974 Dear Lydia Jean, Per our conversation of June 5, 2000, 1 am enclosing a packet of information on the Tree City USA. Would you please take this to the City Council and see if they might be interested in becoming a Tree City. This would consist of appointing a Board and designating certain individuals to handle the City's beautification with trees. I spoke with the area Forester, Dale Armstrong, and he has agreed to attend the July 18th City Council meeting to inform the Council of the advantages of being a Tree City. Jim McCoin, President of Charlie's Tree & Lawn, Inc. also plans to be in attendance, to give an Arborist's and landscaper's point of view. We are looking forward to becoming a Tree City USA, and hope the Council feels the same. I appreciate all the help you have given me with trying to accomplish my goals. Sincerely, c7tw cej Denise Hancock Charlie's Tree & Lawn, Inc. 05/05/2003 10:27 8637631696 CITY OF OKEECHOBEE PAGE 02 500 LANDSCAPE REGULATIONS, Landscaping and landscape buffers shall be indicated on a site plan and provided In accord with the fbeowing Reguladons. 501 RESIDENTIAL TREE PLANTING LANDSCAPE RtGULATIONS , Following are the number of trees required: 502 503 504 64, .; Multiple Family 1 bedroom 2 bees per dwelling Mul 1ple Family 2 to 4 bedrooms 3 trees per dwelling Mobile Home Park or Subdivision 2 trees per dwelling Adult/Assisted Living Facilities, Nursing Home 1 tree per 2 units or bedrooms NONRESIDENTIAL TREE b SHRUB PLANTING LANDSCAPE REGULATIONS Following are the number of trees and shrubs required to be planted: 1 Landscaping material required under this section may be used to satisfy the standards for landscape materials listed under Parking Area and Landscape Buffer Planting Standards. , 2 At least 1 tree and 3 shrubs shall be planted for every 3,000 square feet of non-residential lot, excluding areas of existing vegetation which are. preserved. NON-RESIDENTIAL PARKING AREA LANDSCAPE REGULATIONS Parking areas with a single access tone do not need to be landscaped, Parking areas with more than one access lane shall be landscaped as tillows: 1 At least 18 square feet of landscaped area for each required parking space. 2 At least 1 he for each 72 square feet of required landscaped area. 3 Shade Pees shag be planted at no more than 20 feet on centers near the Intersection point of parking spaces. 4 Minimum dimension for any required landscaped area with a parking area shall be 4 feet. 5 Remainder of a parking landscape area shall be landscaped with grass, ground cover, or other landscape material. NON-RESIDENTIAL LANDSCAPE BUFFER REGULATIONS Landscape buffer areas shah be required within requlmd setbacks and landscaped as follows: 1 Minimum width of buffer along: Street frontage:10 feet Other property Ines: 2 feet 2 At least 1 tree and 3 shrubs for each 300 square feet of required landscaped buffer. 3 Trees may be planted in clusters, but shall not exceed 50 feet on centers abutting street. 4 Remainder of a landscape butter shall be landscaped with grass, ground cover, or other landscape material. 05/05/200.3 10: 27 8637631636 CITY OF 3—1 EECHOBEE PAGE 03 505. LANDSCAPE PLANTING IN DRY RETENTION AREAS Slopes of dry retention areas may be used to satisfy landscape requirements, provided that the landscape materials used are not. adversely susceptible to periodic inundation, a06 PROTECTION OF NATIVE VEGETATIVE COMMUNITIES AND WETLANDS 1 Native vegetative commJnities shall be protected torn adverse impacts'of development .2 Wetland butlers shall be at least 25 feetwlde and shall be supplemented only with native trees, shrubs and ground cover. 510 LANDSCAPE DESIGN AND PLAN 1 Proposed development, vehicular and pedestrian circulation systems, and site drainage shall be Integrated into the landscaping plan. 2 E)dsting native vegetation shah be preserved where feasible, and may be used in calculations to meet these landscaping requirements. S When more than-10 trees are required to be planted, 2 or more species shall be used. 4 Trees and shrubs shall not be planted In a location where at their maturity they would Interfere with utility services. . 5 Trees should maximize the shading of pedestrian walks and parking spaces. ' 6 Landscaping ground covers should be used to aid soil stabilization and prevent erosion. " 7 Landscaping shah be protected from vehicular encroachment by means of curbs,'wheel stops, walks or similar barriers. 511'ALTERNATIVE LANDSCAPE DESIGN AND PLAN vto 1 An applicant shah be entitled b demonstrate that the landscape and buffer requirements can be more effectively met by an'Altematfve Landscape Plena ' 2 Upon mvbw, and recommendation of the Technical Review Committee, may approve an Alternative cl:� �• ,, Landscape Plan. is �, , ,.. , i , ' , , � . f ;�;' •: 512"" NAM DROUGHT TOLERANT PLANT MATERIALS REQUIRED Plants required to be installed 'shah be •elected from the South Florida Water Management District's Xeriscape Plant Guide. 2 At least 75 percent of the total number'of plants required shall be Florida native very drought tolerant 'species as haled in the South Fkxida Water Mart agement District Xeriscape• Plant Guide, However, ''when a landscape trrigation system Ig instilled, • at lei g,75' percent or' thb `total number of plants required shall be Florida native moderate or very drought tolerant'species; �, ' 05/05,/2000 10:27 8637631686 CITY OF OKEECHOBEE BAD 04 3 Trees shag be at least"feet high and 2 Inches in diameter, measurem"t above ground level at . ,,, time of planting. 1, , , ., ; q) .., , . , !,,t:V ,, . . . 513 LANDSCAPING MAINTENANCE 1 Sufficient top soil and water shall be provided during the plants' establishment periods to sustain heathy growth, a , 2 Plants shall be maintained in a healthy condition, and dead, severely damaged or diseased plants shall be replaced. 514 PROHIBITED PLANTS The following plants are deemed and declared to be a nuisance within the City of Okeechobee for existing developrbnt In addition, after development approval, the following plant species shall not be used to comply with Section 500, and shall not be planted: Malaleuoe leuoadandn (Punic Trey) CupienalWs anacardodes (Cartot woo Ablz da labbscic (Wwrow Tonpue) BrasIII we (Sahelrlsa) Rout am. (Non4Ww Pon) _ Syxyykxn mTbw (,lave Plum) tAa nun Wa*tM*x (Brarlkm Pepper) Oabwos siawo (Rose Wood) AnLWv toWol Aa (Nc fc* Pine) Enterotobium ayoocwpum (Ear Tree) Gmft mhxts (Sk oak) . . Melva wsdarach (CWWmy bw) C, ,. $14 UTILITY CORRIDOR REQUIREMENTS Cas aft app. (AueWlen Pine) Blshofls jevwka (61ahona) Eu=M Me app. (ELvWyptW And@ surtax Rots (ENtesf Acada)) Capium aebtf = (Chinese tallow tree) 1 Landscaping near overhead electrical transmission or distribution lines; telephone lines; or cable television lines In both residential and non-residential areas shall follow the additional requirements of this section to minimize dlsruptlop or interference with such lines due to maturing vegetation. No tree shah be planted where it could, at mature height, conflict with overhead utility lines. Larger trees (trees with a mature height of 30 feet or .more) shall W planted no closer than a horizontal distance of 30 feet from the nearest overhead utility fine. Medium trees (trees with a height of 20-30 feet) shall be off set at least 20 feet horizontally, from the nearest overhead udiity line. Small tees, (trees with a mature height of less than 20 feet) shall not be required to meed a minimum off set, , except that no true, regardless of size shad be planted within Ave feet of any existing or proposed utility pole, guy wire, pad mounted electrical transformer, or otfter utility transmisslon/collection structure equipment 3 Palm trees with a maximum mature height great enough to interfere with overhead utility Imes shall not be planted below overhead liens, and shad be located a minimum of two and one-half feet, plus the average mature frond length, optside of any, utility, right of,way, ,Tha,Public Works Department; together with the Florida Power and Light Company, shall maintain a list of trees typically found in the South-central Florida Area that at mature growth heights could reasonable be expected to interfere with overhead utility Ines. , ; ;< - 4 , Vines shad be a minimum of 30 Inches in height at planting, and may ensued in conjunction with � ° fences, screens, or walla to meet or,create physical barrlers: No, vine however shall be planted or pwm tad b grow within Oty sasstr eft or within Ave, fee of any existing or proposed 'utA'ity pole, goy wire or pad mounted dansflormer. , so,, 05/05/2000 10:27 8637631696 CITY OF QCEECNUi3tt �ru� y PUBLIC WORKS PROGRAM: 549 PUBLIC FACILITIES IMPROVEMENT FUND 1996-97 1997-99 1997-98 1998-99 ACIUA1, HUDGE:E ESTIHATE P 01!0SED 3100 Professional Services 90,131 132,500 44,691 700000 6300 Improvements 84,372 691,382 600,000 362,100 6302 Beautif./Other Proj. 24,124 -0- -0- 15,000 6400 Equipment 4$,355 -0- -0- 180.090 TOTAL 2469982 CA1111Ai�.Qu11,AY 823,882 644,691 627,100 _ TRACTOR LOADER AND BACKHOE TRACTOR (MOWER TYPE) CITY COMPOUND GAS -PUMP -TANK qTREETS S.E. 8th AVE N.W. 7th AVE BETWN SR 70 & 2nd ST S.W. 6th AVE BETWN 21 st & 19 ST S.W_ 15th ST, BETWN Sth AVE & 3rd AVE S.W. 6th AVE BETWN 4th ST. & 2nd ST N.W. 13th St. & N.W. loth Ave S.W. 12th AVE BETWN SR 70 & 2nd St. South Park St. M11 & Repair R&R N.E. 2nd St. BETWN 441 & 4th Ave N611 Welcome to Okeechobee Signs (4) TESTrNG STRIPPING STREETS GUARD RAIL -45- 85,000 15,000 80,000 137,200 14,000 16,800 19,800 14,000 54,400 18,000 42,400 21,500 3,000 1,000 10,000 10,000 05/05!2000 10:27 86376316B6 CITY OF OKEECHOBEE rA at GO CITY OF OKEECHOBEE ROAD AND STREET FACILITIES 1998-99 SALARY SCHEDULE Director 36,000 Maintenance Foreman _ 27,000 Equipment Mechanic 27 000 Maintenance Operator 21,000 will start at $1,000 below th'e base salary except the director. Any employee salary which is above the Sal Schedule for that �'Y position will be red circled until the Salary Schedule meets or exceeds the employee salary. At that tune Lhe salary will be adjusted according to labor market conditions and funding considerations. _4#_ 05/05/2000 10:27 8637631686 CITY OF pKEECHOBEE PAGE H PUBLIC WORKS PROGRAM. 541 R 1.0 POSITION Director Maintenwice Foreman Equil:I' en,. Nle-charic Maintenance Operators TOTAL U NN' G ' ANALYSIS Nh a u l 9, --Uj -- 05/05/2000 10:27 8637631696 CITY OF OKEECHOBEE PAGE ati PUBLIC WORKS \M PROGRAW 541 ROAD AND STREET FACILITIES LINE ITEM DETAIL CO,�TC: 1996.97 ACTUAL 1997-98 BUDGET 1997-98 E$�'T 199S-99 D ;�, PROPOSED ,�ONNFL. 1100 Executive Salary 33,000 36,000 36,000 57,880 1200 Regular Salaries 152,150 165,200 169,371 159,000 1400 Overtime Pay 1,499 2,000 1,894 2,000 1510 Longevity/Serv. Incentives 9,900 9,200 7,714 9,000 2100 F.I.C.A. 15,191 16,249 16,507 17,433 2200 Retirement - 5,460 5,938 5,002 5,640 2300 Life & Health Insurance 27,992 21,500 21,926 22,000 2400 Workman's Compensation 14_623 16-5Q0 2Q,214 18.004 Total Personnel Costs SIMIES AND OTIMR SE$nCtSi 2619815 272,597 279,628 290,953 3100 Professional Services 2,355 10,500 200 11,200 3400 Other Contractual Serv. 42,632 55,000 41,451 55,000 • 3401 Trash Collection Fee 191,996 194,000 192,000 192,000 4000 Travel and Per Diem. ' 82 -0- -0- 500 4100 Comrn. and Freight Serv. 1,490 1,500 1,370 1,500 4300 Utilities 77,095 67,000 51,382 67,000 4500 Insurance 19,091 17,000 16,557 17,000 46M R & M Vehicles 9,141 12,000 3,869 12,000 4609 R & M Bldg. and Equipment 4,496 500 100 500 4909 Miscellaneous 291 250 309 250 5100 Office Supplies 75 100 141 100 5200 Operating Supplies 4,320 4,500 1,455 4,500 ,5201 Oper. Supplies (Gas/Oil) 8,686 8,000 6,434 8,000 5202 Oper. Supplies (Tires) 2,189 2,000 1,557 2,000 5203 Oper. Supplies (Uniforms) 1,957 2,000 1,572 2,000 5300 Road Material/Supplies 24,692 20,000 9,998 20,000 400 Bks., Public., Subsc., Mem. 528 400 10 400 Equipment -0- -0- _-10- - stsl Supplies & Other Services 391,116 394,750 3289405 393p950 AL COST 652,931 6679337 607,033 664,903 y.a J ^ II J ' Z] 05/05/2000 10:27 8637631696; { CITY OF 01(EECHOBEE PUBLIC WORKS HAS IL eld GOAL: Provide a high level of planning for all City owned facilities, parks, roads, canals, trees and vehicles. Continue to implement and improve on direction, organization and supervision to effectively carry out all maintenance programs. FISCAL YEAR CLASSIFICATION TOTAL COST 1996-97 ACTUAL 652,931 1997-98 BUDGET 667,337 1997-98 ESTIMATE 607,033 1998-99 PROPOSED 684,"3 BUDGET PROPOSALS: Use new innovative ideas in administration that will improve maintenance programs, plans and directions, which ensure that City resources and personnel are trained and coordinated at their most efficient and productive level. Uae of community service workers to perform a wide variety of public works activities in order to nteet priorities and reduce costs. RESULTS OF PROPOSALS: Efficient and production use of City personnel, equipment and materials to accomplish immediate goals and long range planning of these resources. Meet health and environmental standards. v City property that is safe and attractive. -4�� JI. N-09 00 10:01 rFOM:2IT'r OF SE263g715142 TO:6187E737 ME cny ( law IDRM(i 36� SO. COW== AVM. Ja 161 a 6.1.11' 00 7L 37170 3G3' pM,4n-s1o0 �&A94f7?1.5142qAX) FACSIlMME To: ,L I !t' 7ree 4 tacIk-) From: Kathy Haley, City Clerk Fax #: (�U) �7 6 3 Pages: (including cover sheet) Phone: ( } Date: Urgent For Review Please Comment FYI The information contained in this facsimile use of the individual or entity named above. recipient. you are hereby notifred that any di is strictly prohibited. If you have received a Thank you! COMMENTS PAGE: '31 C' + for the ;cation hone. _TIJN-O9 00 10:01 c*ROM:RIT`;' OF SEEF`ING 8634'71514E' TO: E1863?�'7673 FACE:Oc • • ORDINANCE NO. AN ORDINANCE OF THE CITY OF SEBRING, FLORIDA, PROVIDING DEFINITIONS; CREATING A CITY TREE BOARD AND SETTING FORTH ITS DUTIES AND RESPONSIBILITIES; DETERMINING TREE SPECIES WHICH MAY BE PLANTED ON ROAD RIGHTS OF TRAY, PARKS AND OTRER PUBLIC PROPERTY; DETERMINING THEIR SPACING, DISTANCE FROM CURS AND SIDEWALKS, AND DISTANCE FROM STREET CORNERS, FIRE HYDRANTS, AND UTILITIES; PROVIDING FOR PRUNING AND CLEARANCE; PROHIBITING INTERFERENCE WITH THE CITY TREE BOARD OR ITS AGENTS; PROVIDING FOR ARBORISTS LICENSED AND BONDS; PROVIDING FOR APPEAL TO THE CITY COUNCIL; PROVIDING roR SEVERAHILITY•, AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF SEBRING, FLORIDA, AS FOLLOWS: SECTION 1: RM''INI,� TIQNB. (A) TREES. For the purpose of this Ordinance the term "Trees" shall include trees, shrubs, bushes, and all other woody vegetation. (B) 8TItEET TREES: "Street Trees" are herein defined as Trees on the public rights of ways of all streets, avenues, or ways within the City. (C) Z&U TREES. "Park Trees" are herein defined as Trees on public parks and all areas owned by the City, or to which the public has free access as a park. ( D ) P=I-C TREU . "Public Trees" are herein defined as Trees on public property other than streets and parks. SECTION 2: CREATION AND ESTAB:pISSwxT OF A CXTY TREE BOARD There is hereby created and established a City Tree Board for the City of Sebring, Florida, which shall consist of seven (7) members appointed by City Council. To promote community involvement and to insure committee expertise, consideration should be given to appointing one member from each of the following groups, if possible: (1) Sebring Downtown Merchants Association, (2) Sebring Chamber of Commerce, (3) Florida, Nursery and Growers: Association, (A) Division of Forestry, (5) Highlands County Extension Office and (6) Sebring 1 JUN-09 00 I0: J^- 7FOM: 21ITY OF ScE�Cn 8634715142 TO: PISF��`;71'-I— FHGE: T sigh School Ag Department or member from any other department or agency that will give expertise to said committee. BEC XON 3: 'PERM OF OFFICE AULSSWMSATIOX. The texas of members of the Tree Board shall be three (3) years, except that the terms of the mom are appointed to the initial Board shall be 3 members for 1 year; 3 members for i years and 3 members for 3 years, to be designated by the City Council when appointed. In the event that a vacancy shall occur during the term of any member, his or her successor shall be appointed for the unexpired portion of the test of the vacant position. Members of the Board shall serve without compensation, but may be reimbursed for expenses as provided by law. 89=10N 4: DUTIES AND R ONBIBILIT2&I. It shall be the duty and the responsibility of the Board to study, investigate, develop and update annually, and administer a written plan for the care, preservation, pruning, planting, replanting and removal of Street Trees, Park Trees and Public Trees. Such plan will be presented annually to the City Council and upon their acceptance and approval shall constitute the official City Tree Plan for the City of Sebring. The Board, when requested by City Council, shall also consider, investigate, make findings, report and make recommendations upon any special matter or question coming within the scope of its work. SECTION 5 : OFF'ICERB_4QUCB � lQCETit�id8 . The Board shall select a chairperson, vice chairperson and secretary. A majority of the aembers at any meeting shall constitute a quorum for the transaction of business. Meetings shall be called by the chairperson, vice chairperson or a majority of the members. SECTION 6: TREE 6P2CTE6. Schedule "A" attached hereto constitutes the species for Sebring, Florida. No species other than in this list may be planted as Street, Park or Publi written permission of the City Tree Board. H c official tree those included Trees without ~r CJ (3[? FFOhI , :i T`i OF __-t PItdl=a 66341 1 _ Q= T t;: G,v6._ -. _,1 ,3, 7 r'H� ;•: • v SECTION 8TZ=2ZA1Jq- The The distance trees may be planted from curbs or curblares and sidewalks will be in accordance with the three size classes listed on Schedule "A" attached hereto. No trees may be planted closer to any curb or sidewalk than the following: Small Trees, 2 feet; Medium Trees, 3 feet; and Large Trees, 4 feet. SECTION 9: DISTANCE FROM STREET NCO AND _FIRE NYDRANT. No Street Trees shall be planted closer than 35 feet to any street darner, measured from the point of nearest intersecting curbs or curblines. No Street Trees shall be planted closer than 10 feet to any fire hydrant, JJZ CTIQD_1O: 9TILITIZ5 . No Street Trees rather than those species listed as Small 'Trees on Schedule "A" attached hereto, may be planted under or within 10 lateral feet of any overhead utility wire, or over or within 5 lateral feet of any underground water line, sewer line, transmission line or other utility. SECTION 11: PL LIC TREE CARE. The City shall have the right to plant, prune, maintain &nd remove all Street Trees, Park Trees and Public Trees as may be necessary to insure public safety or to preserve or enhance the symmetry and beauty of such public grounds. The City Tree Board may remove or cause or order to be removed, any Street Tree, Park Tree or Public Tree or part thereof whish is in an unsafe condition or which by reason of its stature .is injurious to sewers, electric power lines, gas lines, water lines, 3 JUN-E5 00 le:02' FROM: L1TY OF S=BRMG 8634715142 TO 7.717 POLE: ,or other public improvements, or is affected with any injurious fungus, insect or other peat. Property owners are not prohibited from the planting of Street Trees on rights of way adjacent to their property, providing that the selection and location of said trees is in accordance with this ordinance. §M,TION 12: TREE TOPPINGS. it shall be unlawful for any person or firm to top any Street Tree, Park Tree, or Public Tree. Topping is defined as the sever cutting back of limbs to stubs larger than three inches in diameter within the tree Is crown to such a degree so as to remove the normal canopy and disfigure the tree. Trees severely damaged by storms or other causes, or certain trees under utility wires or other obstructions where other pruning practices are impractical, may be exempted from this ordinance, in the determination of the City Tree Board. BECTION 13: ]!MING, CORNER CLSAAMM. Every owner of any property upon which a tree overhangs any right-of-way within the City shall prune the branches so that such branches shall not obstruct the light from any street lamp or obstruct the view of any street intersection and so that there shall be a clear space of at least eight feet (81) above the entire surface of the street and any sidewalk. Said owners shall remove all dead, diseased or dangerous trees, or broken or decayed limbs which constitute a menace to the safety of the public. BECTION 14: REMOVAL, 7 §MW8. All stumps of Street Trees shall be removed flush with the surface of the ground so that the top of the stump shall not project above the surface of the ground. SECTION 15: XMIrMUMM HITE CITY TRMLIIQM. it shall be unlawful for any person to prevent, delay or interfere with the City Tree Board, or any of its agents, while engaging in and about the planting, cultivating, mulching, pruning, spraying, or removing of any Street Trees, Park Trees or Public Trees as authorized in this ordinance. 4 00 10:03 - .Ohl:2IT`t' OF ti' E eG3 71514= Tin:r'1,*TC 37 Pk�,E:06 SECTION 16 : ARS RISTO _LICZ01ihU VOtD. It shall be unlawful for any person or firm to engage in the business or occupation of pruning, treating, or removing Street Trees, Park Trees or Public Trees within the City without first applying for and procuring an Arboristo license; provided, however, that no such license shall be required of any public utility company or City employee doing such work for the public utility company or City. Before any license shall be issued, each applicant shall first file evidence of possession of Worker's Compensation Insurance, and liability insurance in the minimum amounts of $100,000 bodily injury, and $100,000 property damage, indemnifying the City and any person injured or damaged resulting from their activities. &LWOR 17 REVrV"T CXTY. An appeal from any ruling or order of the City Tree Board may be made to the City Council, which shall hear the matter and make a final decision. AECTX0x is.. §LVERABILITY. If any section, paragraph, sentence or other provision of this ordinance shall be declared unconstitutional or unenforceable by any court of competent jurisdiction, such holding shall in no wise impair the validity or effect of any remaining sections, paragraphs, sentences or provisions hereof. SEC'1IQ 1g : AWCTIVE DATE. This ordinance shall take effect immediately upon its passage and its approval by the Mayor or it's becoming law without hie approval. PASSED ON FIRST RBADIN G, this day of J, , 1994. PASSn at a regular meeting v Sebring, Florida, this �� day of Attest city— Clot f the City �'-ouncil of the City of President, C ty Council, City of Sebring, Florida JLN-05 00 10:03 FW3M:2ITY CF SEBIWG 8E34715142 TO:81876737 PiGE:07 This ordinance was adopted by reading at two separate meetings and, after publication in a local newspaper and upon hearing being held, this Ordinance was duly passed on the &-b- day of (..rc.l�.+ 1994, and the same is hereby certified to the Mayor for his approval or disapproval. WITURSB my hand and seal at Sebring, Florida, this day of , 1994. City Clerk The foregoing ordinance was received by me this day of 1994, and by me approved this day of 1994. Mayor, City of Sebring, Florida 1, SHiRMY SYTCRINGS, City Clerk of the City of Sebring, Florida, hereby certify that a copy of the foregoing Ordinance was posted by me at the door of the City Hall, on theme day of 1994, and that same remained so posted until the day of , 1994. City Clerk C JUN -O9 00 10: 04 FROM : 2I T'r OF S=G' Ora 8634715142 1"1'AbJ'tPa�r a n MR1/wAMa't so.,� mow Iry eramoe east •/�� = ACJFM A. Aed ATajJe AaIJs� IACCMAOJi A. %-4jjAJ1@JJe Cr@undse! tos@# J?eJr ierA sAaJ1 JBrYJ.A A. A+Jtrs OJror Mitch bade c. 040Jama Jlorcle,ruseA 8eJ/1 swaJt P. wi4.jf1fJJe Aes���Atr•A• vv�p/At i�wiJ CA AJ'JMYs C. ca r@JJAJeNA 400fieda korMbee. sw.lJ CAA rA C. /lerldew• scrub #Jcbury swalJ C. tJaetw PJVOWC AIiA'a0ty a.�y. �. AJiAAOAtaAIJe oww,04 &sty• s. 94000419640 an.aarnVg KJCb@ry Lr/�• C'"r i s C. Jsa►uJtsts trgarberry lXaexJ►sr1y1 NedJUd ChlawplrrJrvs • c. �sty�ttJeee " Pr4aile rose so.lJ CJMrAMOMUN r . e...lnere C•SPAer 4044 me callous r. iJerJO. 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ChopmealJl Chapman pair SMAJl 1}. yewinsca sand LJve Oak smaJJ 0• Jncana Vluejsch Oak Sm0jJ Q. tauvis rmekev Oat 00e401Um P• JavriloJis Lsurvi Oak Larva Q. srvrtlloJla Nvrclu ask $mail p. nigrA Water Daly Largo O. vJfir inlaAs LJve OAS Lary+ TAXOaTUN T. distlehum aaldoyprove &Argo rTJ.tA T. caroJtnJans Carolina Basswood Laepo ULMUS u, AJata Winged ,tin small V. amrrlcana var. tinrJOana-PJorido JlJs Larvs U. rarvllOJia Orate rim or chinvae ICJ■ xedlum TO:"5?E i37 pgl.;E,@9 Published by The National TM Arbor Day Foundation 100 Arbor Avenue • Nebraska City, NE 68410 How to Write a Municipal Tree Ordinance Tree City USA is a powerful force for the promotion of tree care and urban forestry It is a program that has caught the imagination of citizens, elected officials and urban tree professionals. Over 2,000 communities now fly the flag of accomplishment, a composite area that is home to some 80 million Americans. At the heart of the Tree City USA program are four basic requirements: The community must have (1) a tree board or department, (2) an annual community forestry program backed by the expenditure of at least $2 per capita for trees and tree care, (3) an annual Arbor Day proclamation and observance, and (4) a tree care ordinance. In this special issue of Tree City USA Bulletin, sections of a model ordinance are presented, explained and illustrated with actual examples. Not every section will be appropriate to all communities, and there are others in use that are not included in this general coverage of the topic. TREE CTTY USA BULLETIN No. 9 Dr. James R. Fazio, Editor • 53.00 The purpose of this issue is to provide a starting point for the thousands of communities that do not have an adequate tree ordinance Although an ordinance is only as good as the administrative program that backs it up —including support for education and, when necessary, enforcement —a munici- pal tree ordinance and involvement in the Tree City USA program are giant strides in the direction of healthier urban trees and a quality environment. �;Z �6�7� John Rosenow, President National Arbor Day Foundation Why a Tree ordinance Ordinances reflect the values of a community, the ivalues n their its residents believe are worth protecting to mainta quality of life and an environmentren called theis both thatn ,urbaafe n pleasant. A community : good. forest;' are very much the kind of coin for the el a deserves to be protected and managed A tree ordinance encourages beautification, air cooling an purification, nrnse, abatement. property Vait also lueenhancement f trees thin a ity and the other attnbui control theispreadcof diseases, tdodb es citizens to prevent ar and to ago preserve trees in the path of development, sidewalk y costs associated with sewer clogging' unnecessar ay replacement and t directioncto professional tree care ancew within give force s control unscrupulous also g work force and help• the municipality's or careless operators. length and cumplulity, but th Ordinances vary ue e key ° 1 clearly and In the end, a tree effectiveness is to write the ordinance limp y, tailored to the needs of Your c°min�(,iEry tree care Like any r quality, matched properly to the ordinance is just another tool for p p' tool, it need, to be of high q job. and used with skill and care. inatiale NIa ehas di fferent circum- �importantly, each communityBehindcri tions that s that need to be addressed in an ordinance and its J. Hoefer of stance specifications - The the ordmance sections and their' dof p accompanying standards and follow are based largely on the work of compilation d the es our own Ordinance model ordinance sections onnts for developing yof ot ere the Colorado State Forest Service His comp communities as starting p well, but resulted in a publication, Municipal Treeue needs and that was developed by the Municipal Arb up of ordinance or to revise one that is not working Manual, a special interest g add or delete sections to match theunique and Urban Foresters Soci t ety of Arboriculture (ISAea s e circumstances of ,your �ferences totrees that may your the International published by ISA and sup own city codes for any ey to manual has been p exist. Finally, urE se the services of an atat Qui'11fnal ate- already earlier publication, A Standard sd since 1972rwe i ce that has been widely review or help resound ll as well as benafts to assu eficial to the future nan , ere widely iis� n by the author and the product is legally fully acknowledgep is from their publication and we Of your community's trees. societies ° s t', cerin a copy of the manual as refer encourageY enced on page 8. In its entirety, the manual consists of an introduction, ordinance,an three sections for possible inclusion o short, theother more sample ordinances (one q or comprehensive, and the 1972 standard lh elatterlconsists "standards and specifications ract,ices such as of detailed guidelines to aintoenanceral I oval, landscap- planting and pruning, important a contracting, and similar' activities that are mo, forestry program, in any community,is A standards and specifrcatioltsefCt�ceun c pammedn e as a separate but compap1lu in , such ., large amount of nance. This is because includint = detail directly in the oreater flexibilitcumbersome it mbsehet er to d difficult to change Fort ' designated keep the ordinance i boarut t d brief, mlmisswn authorize forestry body regulations, standards and specifica- promulgate rules, the city irons. These can be published separately and by the as necessary, but stall be subtect to final approval council or other elected officials. 2.'i'R$EC.ITyUSA BU[a.EriN No. 9•'.a,^nA Ub,n I�e� f„�ux�etn,n A workable ordinance should be short. SiAMPAJ S Detailed performance standards and specifications are best placed in a separate document, Suggested ect ions for a Tree Ordinance Although no two tree ordinances will be exactly alike, there are some basic elements that will help assure that the document is workable and effective. These elements are called sections, and they are presented here with examples and principles that illustrate why each one is necessary. I. PURPOSE ' PRINCIPLE: An opening statement that clearly sets forth the purpose of the ordinance will help avoid ambiguity in interpretation. This initial section is usually capitalized and in bold print. [Example: IT IS THE PURPOSE OF THIS ORDINANCE TO PROMOTE AND PROTECT THE PUBLIC HEALTH, SAFETY, AND GENERAL WELFARE BY PROVIDING FOR THE REGULATION OF THE PLANTING, MAINTENANCE, AND REMOVAL OF TREES, SHRUBS, AND OTHER PLANTS WITHIN THE CITY OF . _J II. AUTHORITY AND POWER PRINCIPLE: Someone within city government must have the clearly designated authority to administer the provisions of the ordinance. This section defines, designates, or creates a department, board, commission, or person responsible for the planting, care and protection of the city's trees. Example: There is hereby created and established a City Tree Board for the City of , which shall consist of five members, citizens and residents of this city, who shall be appointed by the mayor with the approval of the city council. Members of the board shall serve without compensation. [HOME RULE AUTHORITY. In order to avoid conflicts with state laws governing trees, a statement transferring regulations to the city may be necessary. State, county and city laws will explain this process. If needed, the statement should be added as a section.] III. TERM OF OFFICE PRINCIPLE: Reasonable and clearly stated terms of office for volunteer boards or commissions will help infuse the program with new ideas on a periodic basis and will help avoid the problems created by obstructionists with life or long-term tenure. This section defines length of service, a method for filling vacancies, and the number of consecutive terms (if any) that can be served. Staggering terms can help assure continuity and stability. Example: The term of the five persons to be appointed by the mayor shall be three years, except that the term of two of the members appointed to the first board shall be for only one year and the term of two members of the first board shall be for two years. In the event that a vacancy shall occur during the term of any member, his or her successor shall be appointed for the unexpired portion of the term. A clearly stated purpose prevents misinterpretation. A tree ordinance and tree board or commission usually go hand in hand. Limited and staggered terms of office lend vitality and continuity to a board. Member diversity assures a blend of Ideas and broader public support. A good mix might be one interested attorney, two green industry professionals and two Interested residents or business leaders. TREE CT Y USA BLUETIN No. 9 • National Arles" Wy Foundation u An ordinance must specify what property it covers, such as... ...along rights -of -way ...in public parks 011 ..in cemeteries. A license requirement protects both trees and property owners. An insurance provision helps protect city government and unwary home or business owners who hire someone to do tree work. 4 • TREE CITY USA BULLETIN N.. 9 • Nnuunal -. Da} F mndm n 0 IV. APPLICABILITY PRINCIPLE This section is needed to make it clear what property is covered by the ordinance This usually includes trees on rights -of -way, public parks, cemeteries, and other public grounds, and sometimes even on private property Example: This ordinance provides full power and authority over all trees, plants and shrubs located within street rights -of -way, parks and public places of the city; and to trees, plants and shrubs located on private property that constitute a hazard or threat as described herein V. DEFINITIONS PRINCIPLE: To prevent misunderstanding, words that may be unfamiliar to lay citizens should be defined. If a standards and specifications appendix accompanies the ordinance many arboricultural terms can be placed there Instead of in this section. Examples of words or terms to define: arborist, contractor, city forester or city arborist, tree, public tree, private tree, tree lawn, parkway, right-of-way, easement, etc VI. LICENSING PRINCIPLE: One way to protect trees and citizens from irresponsible 14 / companies or individuals who pose as arborists is to require practitioners to have a license Conditions for obtaining the license may even require that the person be a certified arborist. (See Bulletin No. 6.) This section provides licensing authority and includes details such as fees, frequency of renewal, testing procedures, types of licenses, suspensions and appeals, surety bonds, showing identification on equipment, etc. Example: It shall be unlawful for any person to engage in the business of planting, cutting, trimming, pruning, removing, spraying, or otherwise treating trees, shrubs or vines within the City without first producing evidence of certification/license before the City (An explanation of requirements and fees is then presented ) VII. INSURANCE PRINCIPLE: Arborists work under dangerous circumstances and around high value property Since it is often difficult for homeowners to ascertain whether property and tree workers are adequately covered, or to insist on such coverage, a provision in the tree ordinance can easily correct the situation. Example: Before any license shall be issued, each app icant shall first file evidence of possession of worker compensation and liability insurance in the minimum amounts of $1,000,000 for bodily injury or death and $100,000 property damage indemnifying the City or any person injured or damaged resulting from the pursuit of such endeavor as herein described. VIII. LANDSCAPING PRINCIPLE. This section can assure that trees will be a part of new developments. But planted vegetation can be an asset or a liability — depending on what is planted and how it is done. This part of the ordinance can define a process for having new landscape plans reviewed and approved by the city forester or tree board, with the issuance of building permits only after such a review. Example: In new subdivisions or when the development of commercial property occurs, the city forester shall review landscaping plans and may require street trees to be planted in any of the streets, parking lots, parks and other public places abutting lands henceforth developed and/or subdivided. IX. TREE PLANTING, MAINTENANCE, AND REMOVAL PRINCIPLE Good tree care and management is possible only if people have specific information about practices that result in safe, healthy trees that contribute to a quality environment rather than to creating problems. The purpose of this section is to provide that Information In the form of ' requirements. In many ways, it is the heart of a good ordinance. Actually, the material in this section is best included in a separate standards and specifications chapter; but placing it directly in the ordinance is an option. Either way, all specifications should be reviewed at least every five years, and should include such specifics as desirable and undesirable tree species, spacing, pruning techniques, hazardous trees, sight obstruction, and vandalism. A good way to clearly specify pruning and other tree work standards is to follow those established by the National Arborist Association. For specifying what is expected in planting stock, consult the American Association of Nurserymen's American Standard for Nursery Stock (See page 8). Examples: Tree Species — The Town Tree Board develops and maintains a list of desirable trees for planting along streets in three size classes: small, medium and large. Spacing —The spacing of street trees will be in accordance with the three species size classes listed in this ordinance, and no trees may be planted closer together than the following: small trees, 30 feet; medium trees, 40 feet; and large trees, 50 feet; except in special plantings designed or approved by a landscape architect. Utilities — No street trees other than those species listed herein as small trees may be planted under or within 10 lateral feet of any overhead utility wire, or over or within 5 lateral feet of any underground water line, sewer line, transmission line or other utility. Distance from Curb and Sidewalk — The distance trees may be planted from curbs or curblines and sidewalks will be in accordance with the three species size classes listed in Section of this ordinance, and no trees may be planted closer to any curb or sidewalk than the following: small trees, 2 feet; medium trees, 3 feet; and large trees, 4 feet. Topping — It shall be unlawful as a normal practice for any person, firm, or city department to top any street tree, park tree, or other tree on public property Topping is defined as the severe cutting back of limbs to stubs within the tree's crown to such a degree so as to remove the normal canopy and disfigure the tree. Trees severely damaged by storms or other causes, or certain trees under utility wires or other obstructions where other pruning practices are impractical may be exempted from this ordinance at the determination of the City Tree Board. II Important details of planting and tree care can be placed in the ordinance or in an appendix, or, better, in a separate standards document. Specification examples include... ...suitable species L_ *_ 4k 9so Jqo 0 /wSN MIN. ...spacing ` jr 1 IN`.M1N. a distance from curb and sidewalk ...and acceptable pruning practices. I I TREE CITY USA BULLETIN No. 9 • National Arlwr Day Foundation • 5 A protection provision is important for safeguarding mature trees and other existing vegetation from insects, construction damage or, in some cases, removal. Action by officials is sometimes needed on private property for purposes of public safety. X. ADJACENT I.ANDOWAR RESPONSIBHXrY PRINCIPLE: Quite naturally, homeowners often want to plant trees or do work on trees that abut their property but are on a public right-of-way. This section describes a process by which the homeowner can do the work, but only in accordance with the sound principles of urban forest management and arboriculture. Example: No person shall plant, remove, cut above the ground, or disturb any tree on any street, park, or other public place without first filing an application and procuring a permit from the city forester. The person receiving the permit shall abide by the standards set forth in this ordinance. XI. TREE PROTECTION PRINCIPLE. Protecting existing trees is a major challenge. Therefore, more and more progressive communities are using this section not only to prevent insect and disease epidemics, but also to protect trees on both public and private property from damage during construction. Increasingly, another use of this section is to identify and protect trees of historic value or unusual qualities (called landmark trees). Requiring permits for all tree removal is one way to achieve these goals Penalties may be established requiring violators to pay a fine in the amount of the tree's appraised value. Ideally, such funds will be designated solely for planting more trees. Example 1: Upon the discovery of any destructive or communicable disease or other pestilence which endangers the growth or health of trees, or threatens to spread disease or insect infestations, the city forester shall at once cause written notice to be served upon the owner of the property upon which such diseased or infested tree is situated, and the notice shall require such property owner to eradicate, remove or otherwise control such condition within reasonable time to be specified in such notice. Example 2: The following guidelines and standards shall apply to trees proposed (in a developer's "tree protection plan") to be retained.. (Rules are then specified such as not grading or locating utilities within the tree's dripline, placing protective barriers around trees, preventing siltation, etc. Or, developers may be required to preserve a percent of forested tracts, plant trees in open space, or pay into a county tree planting fund so that there is no net loss of tree cover ) Example 3: The city forester shall have as one of his/her duties the location, selection and identification of any trees which qualify as "Landmark Trees." A tree may qualify as a Landmark Tree if it meets one or more of the following criteria: (Criteria may include species rarity, old age, association with a historical event or person, abnormality, scenic enhancement, etc.) XII: PRIVATE TREES PRINCIPLE. Since trees on private property often affect the safety and welfare of other trees and people other than the owner, a provision is needed to allow community action in such cases. This section provides authority to inspect private trees, designate them as public nuisances and demand their removal when necessary. Example: The city forester or his/her official designee has the authority to enter onto private property whereon there is located a tree, shrub, plant or plant part that is suspected to be a public nuisance and to order its removal if necessary. (Note: An appropriate legal definition of a public nuisance is needed here, such as any tree with an infectious disease or insect problem, dead or dying trees; a tree or limb(s) that obstruct street lights, traffic signs, the free passage of pedestrians or vehicles; a tree that poses a threat to safety, etc. Also needed is a description of the legal process for notifying property owners and causing abatement of the nuisance, including removal and billing for costs by the city if action is not taken by the owner.) 6 • TREE crry USA BULLETIN No. 9 • Nan m.d 1rb n Da, Rnunl.mun XIII. PERMITS PRINCIPLE• Permits provide a way to make certain that anyone who plants, does work on or removes a public tree (and sometimes private trees) is knowledgeable and capable of doing the job right. Permits also are a means to assure compliance with standards and specifications, allow for follow-up inspections, and generally serve as a tool for enabling a community to control the future of its urban forest. I Example: No person except the City Arborist, his/her agent, or a contractor hired by the City Arborist may perform any of the following acts without first obtaining from the City Arborist a permit for which no fee shall be charged (treatments and actions are listed, each one specifying whether it applies to trees on public land or to any tree, public or private). Note: An example of a permit form is included in the MAUFS/ISA "Municipal Tree Ordinance Manual " XIV. ENFORCEMENT PRINCIPLE. For an ordinance to be more than a piece of paper, authority must be given to the city forester or other official to enforce the provisions. This includes the right to issue notices of violations, notices to perform work and to stop work. i Example: The city forester shall have the power to promulgate and enforce rules, regulations and specifications concerning the trimming, spraying, removal, planting, pruning and protection of trees, shrubs, vines, hedges and other plants upon the right-of-way of any street, alley, sidewalk, or other public place in the city (Details about the process of rule -making, review and approval by the governing body, and j enforcement need to be included.) XV. PENALTIES, CLAIMS AND APPEALS PRINCIPLE. Enforceable, meaningful ordinances must contain provisions for penalties and violations. Most cities have standard statements that will work in a tree ordinance, or one may be written specifically related to trees. There needs to be a process for the city to do needed work if a landowner fails to comply with an order; and an appeal route. Examples: Violations —Any person who violates any provision of this ordinance j or who fails to comply with any notice issued pursuant to provision of the ordinance, upon being found guilty of violation, shall be subject to a fine not to exceed $500 for each separate offense. Each day during which any violation of the provisions of this ordinance shall occur or continue shall be a separate offense. If, as the result of the violation of any provision of this ordinance, the injury, mutilation, or death of a tree, shrub, or other plant located on city -owned property is caused, the cost of repair or replacement, or the appraised dollar value of such tree, shrub, or other plant, shall be borne by the party in violation. The value of trees and shrubs shall be determined in ` accordance with the latest revision of A Guide to the Professional Evaluation of Landscape Trees, Specimen Shrubs, and Evergreens, as published by the International Society of Arboriculture. Assessment of Claim —An the event that a nuisance is not abated by the date specified in the notice, the City Arborist is authorized to cause the abatement of said nuisance The reasonable cost of such abatement shall be filed as a lien against the property on which the nuisance was located. In addition, the owner of the property upon which the nuisance was located shall be subject to prosecution. Appeals —(Include your municipality's standard appeals process.) XVI. OTHER Because circumstances vary so widely between municipalities, there may be other sections necessary to fashion an ordinance to the needs of your commu nity These range from sections that local government may require in all its ordinances (such as a severability clause that states that if any section of the ordinance is found to be invalid or unconstitutional, it does not affect the validity of remaining sections) to how the urban forestry program is to be financed. The ordinance must fit your town's needs Permits help make sure everyone knows the rules and best practices before doing tree work. The legal process to be used against violators must be clearly spelled out. Provisions may be made in an ordinance for unpaid bills incurred by city removals or replanting to be placed as a lien on the property and added to its tax statement. 0 Nth Each community's ordinance must be written to serve that community's unique needs and circumstances. TREE CJW USA BULLETIN No. 9 • 4rb,n U.,ry F-mdanon • % Tree ordinances are important for big cities and small towns. Other Sources of Information Here are three ways to obtain lwlpful infirrmation when planning to develop or improve a tree ordinance for your community • Manuals and Guides Two excellent publications are available to provide detailed guidance for developing tree ordinances. Included are examples and the rationale behind various ordinance provisions. Municipal Tree Ordinance Manual International Society of Arboriculture P.O. Box GG Savoy, IL 61874 (Phone: 217/355-9411) Guidelines for Developing and Evaluating Tree Ordinances California Dept. of Forestry & Fire Protection Urban & Community Forestry Coordinator 2524 Mulberry St. Riverside, CA 92501 • Sample Ordinances To review one or more sample ordinances from communi- ties similar to yours, contact Program Services, The National Arbor Day Foundation at the address on this page, or phone 402/474-5655. • Current Standards For the latest accepted standards to important areas such as ordering planting stock and pruning trees, obtain copies of the following - American Standard for Nursery Stock American Association of Nurserymen 1250 I St., NV Suite 500 Washington, DC 20005 (Phone 202/789-2900) ANSI A300-1995 For Tree Care Operation, Tree, Shrub and Other Woody Plant Maintenance — Standard Practices National Arborist Association P O Box 1094 Amherst, NH 03031 (Phone 603/673-3311) Tree City USA Bulletin 01995 The National Arbor Day Foundation. John E Rosenow, publisher; James R. Fazio, editor; Gerreld L. Pulsipher, graphic designer; Gene W Grey, William P. Kruidenier, James J. Nighswonger, Steve Sandfort, technical review committee. Published for the Friends of Tree City USA by 4 The National TM Arbor Day Foundation 100 Arbor Avenue Nebraska City, NE 68410 Tree City USA Bulletin ORDER FORM Name Organization Address City State Zip Phone 1 Issue $3.00 ea. 1. How to Prune Young Shade Trees 2. When a Storm Strikes 3. Resolving Tree -Sidewalk Conflicts 4. The Right Tree for the Right Place 5. Living With Urban Soils 6. How to Hire an Arborist 7 How to Save Trees During Construction 8. Don't Top Trees! 9 Writing a Municipal Tree Ordinance — Tree City USA Annual Report TOTALS: Annual Friends of Tree City USA Membership ... ... ...... $15.00 $ Tree City USA Bulletin 3-Ring Binder $ 5.00 $ TOTAL PAYMENT: $ (Make checks payable to National Arbor Day Foundation) Photocopy this form and mail with your payment to: National Arbor Day Foundation, 211 N.12th St., Lincoln, NE 68508 1599 009 50003302 The Tree City USA program is sponsored by The National Arbor Day Foundation in cooperation with the USDA Forest Service and National Association of State Foresters. To achieve the TREE CITY USA national recognition of being named as a Tree City USA, a town or city must meet four standards: Standard 1 A Tree Board or Department Standard 2: A City Tree Ordinance Standard 3. An Annual Community Forestry Program Standard 4. An Arbor Day Observance and Proclamation Each winning community receives a Tree City USA flag, plaque and community entrance signs. Towns and cities of every size can qualify Tree City USA application forms are available from your state forester or The National Arbor Day Foundation. • • The sample ordinance was designed for use in midwestern communities of average pop- ulation. The ordinance that your community ultimately develops should be designed to fit its specific needs. SAMPLE CITY TREE ORDINANCE Be it ordained by the City Commission of the City of State Section 1. Definitions Street trees. "Street trees" are herein de- fined as trees, shrubs, bushes, and all other woody vegetation on land lying between property lines on either side of all streets, avenues, or ways within the City. Park Trees- "Park trees" are herein defined as trees, shrubs, bushes and all other woody vegetation in public parks having individual names, and all areas owned by the City, or to which the public has free access as a park. Section 2 Creation and Establishment of a City Tree Board. There is hereby created and established a City Tree Board for the City of (state) which shall consist of five members, citizens and residents of this city, who shall be appointed by the mayor with the ap- proval of the Commission. Section 3 Term of Office The term of the five persons to be appointed by the mayor shall be three years except that the term of two of the members ap- pointed to the first board shall be for only one year and the term of two members of the first board shall be for two years. In the event that a vacancy shall occur during the term of any member, his successor shall be appointed for the unexpired portion of the term. Section 4 Compensation Members of the Board shall serve without compensation. Section 5. Duties and Responsibilities It shall be the responsibility of the Board to study, investigate, council and develop and/or update annually, and administer a written plan for the care, preservation, prun- ing, planting, replanting, removal or dis- position of trees and shrubs in parks, along streets and in other public areas. Such plan will be presented annually to the City Com- mission and upon their acceptance and approval shall constitute the official com- prehensive city tree plan for the City of . State The Board, when requested by the City Commission, shall consider, investigate, make finding, report and recommend upon any special matter of question coming with- in the scope of its work. Section 6. Operation The Board shall choose its own officers, make its own rules and regulations and keep a journal of its proceedings. A major- ity of the members shall be a quorum for the transaction of business. Section 7. Street Tree Species to be Planted The following list constitutes the official Street Tree species for State— . No species other than those included in this list may be planted as Street Trees without written per- mission of the City Tree Board. Small Trees Medium Trees Large Tees Apricot Ash, Green Coffeetree, Crabapple. Hackberry Kentucky f Flowering (sp) Honeylocust Maple, Silver Golden Rain Tree (thornless) Maple, Sugar Hawthorne (sp.l Linden or Bass- Oak, Bur Pear, Bradford wood (sp.) Sycamore Redbud Mulberry, Red Sycamore, soapberry ((ruitless, male) London plantree Lilac, lap. Tree Oak. English Cottonwood Peach, Flowering Oak, Red (Cottonless, male) Plum, Purpleleaf Pagodatree, laPanese Serviceberry Pecan Birch, River Osageorange (Male, thornless) Persimmon Poplar, White Sassafras Section 8. Spacing The spacing of Street Trees will be in ac- cordance with the three species size classes listed in Section 7 of this ordinance, and no trees may be planted closer together than the following: Small Trees, 30 feet; Medium Trees, 40 feet; and Large Trees, 50 feet; ex- cept in special plantings designed or ap- proved by a landscape architect. Section 9. Distance from Curb and Sidewalk The distance trees may be planted from curbs or curblines and sidewalks will be in accordance with the three species size classes listed in Section 7 of this ordinance, and no trees may be planted closer to any curb or sidewalk than the following: Small Trees, 2 feet; Medium Trees, 3 feet; and Large Trees, 4 feet. Section 10. Distance from Street Corners and fireplugs No Street Tree shall be planted closer than 35 feet of any street corner, measured from the point of nearest intersecting curbs or curblines. No Street Tree shall be planted closer than 10 feet of any fireplug. Section 11 Utilities No Street Trees other than those species listed as Small Trees in Section 7 of this ordinance may be planted under or within 10 lateral feet of any overhead utility wire, or over or within 5 lateral feet of any under- ground water line, sewer line, transmission line or other utility. Section 12. Public Tree Care The City shall have the right to plant, prune, maintain and remove trees, plants and shrubs within the lines of all streets, alleys, avenues, lanes, squares and public grounds, as may be necessary to insure public safety or to preserve or enhance the symmetry and beauty of such public grounds. The City Tree Board may remove or cause or order to be removed, any tree or part thereof which is in an unsafe condition or which by reason of its nature is injurious to sewers, electric power lines, gas lines, water lines, or other public improvements, or is affected with any injurious fungus, insect or other pest. This Section does not prohibit the planting of Street Trees by adjacent property owners providing that the selec- tion and location of said trees is in accord- ance with Sections 7 through 11 of this ordinance. Section 13 Tree Topping It shall be unlawful as a normal practice for any person, firm, or city department to top any Street Tree, Park Tree, or other tree on public property. Topping is defined as the severe cutting back of limbs to stubs larger than three inches in diameter within the tree's crown to such a degree so as to re- move the normal canopy and disfigure the tree. Trees severely damaged by storms or other causes, or certain trees under utility wires or other obstructions where other pruning practices are impractical may be exempted from this ordinance at the de- termination of the City Tree Board. Section 14. Pruning, Corner Clearance Every owner of any tree overhanging any street or right-of-way within the City shall prune the branches so that such branches shall not obstruct the light from any street lamp or obstruct the view of any street inter- section and so that there shall be a clear space of eight feet (81 above the surface of the street or sidewalk. Said owners shall remove all dead, diseased or dangerous trees, 6r broken or decayed limbs which constitute a menace to the safety of the public. The City shall have the right to prune any tree or shrub on private property when it interferes with the proper spread of light along the street from a street light or inter- feres with visibility of any traffic control device or sign. Section IS. Dead or Diseased Tree Removal on Private Property The City shall have the right to cause the emoval of any dead or diseased trees on private property within the city, when such trees constitute a hazard to life and prop- erty, or habor insects or disease which con- stitute a potential threat to other trees within the city. The City Tree Board will notify in writing the owners of such trees. Removal shall be done by said owners at their own expense within sixty days after the date of service of notice. In the event of failure of owners to comply with such provisions, the City shall have the authority to remove such trees and charge the cost of removal on the owners property tax notice. Section 16. Removal of Stumps All stumps of street and park trees shall be removed below the surface of the ground so that the top of the stump shall not project above the surface of the ground. Section 17. Interference with City Tree Board It shall be unlawful for any person to pre- vent, delay or interfere with the City Tree Board, or any of its agents, while engaging in and about the planting, cultivating, mulching, pruning, spraying, or removing of any Street Trees, Park Trees, or trees on private grounds, as authorized in this ordinance. Section 18. Arborists License and Bond It shall be unlawful for any person or firm to engage in the business or occupation of pruning, treating, or removing street or park trees within the City without first applying for and procuring a license. The license fee shall be $25 annually in advance; provided, however, that no license shall be required of any public service company or City em- ployee doing such work in the pursuit of their public service endeavors. Before any license shall be issued, each applicant shall first file evidence of possession of liability insurance in the minimum amounts of $50,000 for bodily injury and $100,000 property damage indemnifying the City or any person injured or damaged resulting from the pursuit of such endeavors as here- in described. Section 19. Review by City Commission The City Commission shall have the right to review the conduct, acts and decisions of the City Tree Board. Any person may appeal from any ruling or order of the City Tree Board to the City Commission who may hear the matter and make final decision. Section 20. Penalty Any person violating any provision of this ordinance shall be, upon conviction or a plea of guilty, subject to a fine not to ex- ceed $ 'Please note- The above species are offered as size -class examples only and may not be suitable for planting in your area. Please check with local sources to develop a species list for your area. TREE CITY USA BULLETIN for The Friends of kee City USA When a community be- comes a Tree City USA, it means more than being able to display a road sign or fly the flag. Tree City USA is a foundation for effective, well -organized tree care programs. Along with the community pride are practi- cal benefits such as helping to gain financial support for tree projects, contributing to safer and healthier urban forests, and allowing munici- pal officials to deliver better service to the voting public. A letter from the city forester in Waukesha, Wisconsin, illustrates one of the many advantages of being in the network of Tree City USA communi- ties Since its inception in 1976, Tree t'it� USA has become a program of incalculable value to the welfare of the nation's urban and community forests. Originally, this program of The National Arbor Day Foundation and its cooperators was to recognize cities and towns that are effectively managing their trees. By establishing four basic standards that must be met to become a Tree City USA, the goal was also to encourage the implementation of well - planned local forestry programs In most of the communities it serves, Tree City USA has been successful to meeting these goals. And with success has come the kind of local support described so well by David Liska It has also led to support from outside sources, as revealed by others in this issue 22 Bulletin No. James L Fazio, Editor Tree City USA0 : Foundation for Better Tree Management WAUKESHA PARK AND RECREATION DEPARTMENT Llly , LL 201 DElAFIELD ST WAVAESIIA WIS $186 3b8h PMI INE 114 V4 .3717 FAX 4145241.. W N OLIVE. D1,eclo, Mr. John Rosenow, Executive Director The National Arbor Day Foundation 100 Arbor Avenue Nebraska City, NE 68410 Dear Mr Rosenow: On May 10, 1990, Waukesha experienced a devastatingly spectacular freak snow storm This 9-inch, wet, heavy snowfall, accompanied by high winds, occurred just after full leaf -out Sixty percent of our 30,000 street trees sustained damage and 1,000 required re- moval Currently we are making steady progress with our corrective repair and maintenance work To accomplish this enormous restoration task we ap- proached the City's finance committee for emergency funds After our presentation to the committee, the initial and immediate response of the chairperson was, "We are a Tree City USA, we are proud of the designa- tion and we intend to keep it." The vote was unanimous in favor of all our requests. My point here (and I can not emphasize this enough) is that our designation as a Tree City USA was a tremen- dous positive influence in securing the support for necessary repairs and the continuation of Waukesha's urban forestry programs I will close by simply saying to others, if you are not a Tree City USA now — become one; if you are already — sustain the title. The benefits to be accrued are manifold, take my word for it! Respectfully submitted, David P Liska, City Forester Benefits off' Being a TreeTlty USA "Being a Tree City USA has challenged us to set long- and short-term goals and enabled all facets of our community to work together as a unit We are more aware of, better educated about, and taking steadfast control of our environment " — Vicki Gottlob, City Tree Board Member Cook, Nebraska (Pop. 339) Annual, systematic tree care is essential in a good community forestry program. Applying for Tree City USA recognition puts a community in touch with experts who can help with technical advice. "With a municipal deficit of over .$3 million, � Cleveland's Division of Urban Forestry held its own — during 1991. Politicians are eager to reward those agencies that achieve national acclaim for their efforts For us, Tree City USA has made the difference between an ordinary and an extra -ordinary program." — Ralph Sievert, City Forester Cleveland, Ohio (Pop. 500,000) Every community, regardless of size, benefits in a different way from being a Tree City USA. Reports of these benefits have reached The National Arbor Day Foundation through the years and are summarized below in six general categories: Framework for Action Meeting the four standards for becoming a Tree City USA provides initial direction for an urban or community forestry program. Like the first rungs on a ladder, the standards help get a community started toward annual, systematic manage- ment of its tree resources. Education Education begins with discussion of the standards and getting organized to apply for Tree City USA status. It continues as the desire for Tree City USA recognition leads to contacts with the state forester's staff. In turn, this can set in motion aid from a variety of professionals in the form of technical advice, literature, films, and other assistance. Public Image A community's public image is a very real phenomenon and important in many ways. Being a Tree City USA helps present the kind of image that most citizens want to have for the place they live or conduct business. The Tree City USA entrance signs along public highways tell visitors that here is a community that cares about its environment It is also an indication to prospective businesses that the quality of life may be better here It has even been known to be a factor in where meetings or conferences have been held This reason alone caused a motel owner to start action for his community to join the network! community image 2 • TREE CITY USA BULLETIN No. 22 • The National Arbor Day Foundation OMA U .1 Trrt OtN Us.,l eio aril tn,till, a se•n.e of pride• among colanteers, stall and residents Funding assistance for neu, tree", ;o1netrmes goes first to coin niicnities with Tree CaN US.:l recognition Assistance is available to help publicize Tree City USA awards and ceremonies Citizen Pride Pride is sometimes a less tangible benefit. Gaining and retaining Tree City USA recognition is an award to the tree workers, managers, volunteers, tree board members and others who work on behalf of better care of a community's trees. Non-involved citizens, too, often share a sense of pride that theirs is a Tree City USA. This may translate to better care of trees on private property or a willingness to volunteer in the future Financial Assistance Preference is sometimes given to Tree City USA commu- nities over other communities when allocations of grant money are made for trees or forestry programs The reason is that there are invariably more requests than available funds when grants are available through state or federal agencies. If requests are equally worthy, some officials tend to have more confidence in communities that have demon- strated the foresight of becoming a Tree City USA. Publicity Presentation of the Tree City USA award and the celebra- tion of Arbor Day offer excellent publicity opportunities. This results not only in satisfaction for the individuals involved and their families, but also provides one more way to reach large numbers of people with information about tree care As one forester put it, "This is advertising that money can't buy — and it is free " Acknowledgments... This bulletin was produced in cooperation with Thomas Schmidt of the Public Land Management Program, David Mooter, Community Forestry Program Leader; and Kris Irwin, Assistant Community Forester; Nebraska Forest Service Tree City USA is a cooperative program of The National Arbor Day Foundation, National Association of State Foresters and the USDA Forest Service. TREE CITY USA BUUETIN No. 22 • The National Arbor Day Foundation • 3 How to become a Tree tity USA ',I! liq I 1. Obtain an application form from your state forester or The National Arbor Day Foundation. 2. At this point, a community may find that it meets the standards and can proceed with the application. If, on the other hand, it discovers it has additional work to do, the next step should be to seek help from the state forester's office. 3. When your community meets the four standards, have the one -page application and supporting materials submitted to your state forester by the mayor or other city official no later than December 31. There is no fee. 4. Verification and approval is done by staff in the state forester's office and the application is forwarded to The National Arbor Day Foundation. 5. State foresters present the Tree City USA awards in various ways. Most commonly, the awards are given at an Arbor Day ceremony in the community or at a statewide awards program, usually in the state capitol and sometimes with participation of the governor Community officials receive a Tree City USA flag, two road signs, a plaque and several commemorative items. 6. Recertification announcements are sent to communi- ties annually, as well as an application for a Tree City USA Growth Award. The Growth Award encourages continual improvement of community forestry programs (See Bulletin. No 18). The Tree 01h, USA 17ag is o .swnbol of public pride The Four Standards — How to Put Them to Work To qualify for Tree City USA, a town or city must meet four standards established by The National Arbor Day Foundation and the National Association of State Foresters. These standards were established to ensure that every qualifying community would have a viable tree management plan and program. Importantly, they were also designed so that no community would be excluded because of size. 1. A Tree Board or Department Someone must be legally responsible for the care and management of the community's trees. This may be a professional forester or arborist, an entire forestry depart- ment, or a volunteer tree board. Often, both a professional staff and advisory tree board are present, which is a good h,r,tl li,r nu,st cunuuunrtles A tree board, or commission, is a group of concerned volunteer citizens charged by ordinance with developing and administering a comprehensive tree management program. Balanced, broad -based community involvement is encour- aged. Boards function best if not composed entirely of tree - related professionals such as forestry professors, nursery operators, arborists, etc. Fresh ideas and different perspec- tives are added by citizens with an interest in trees that is entirely avocational. Limited, staggered terms of service will prevent stagnation or burnout, while at the same time assuring continuity. 2. A Community Tree Ordinance The tree ordinance must designate the establishment of a tree board or forestry department and give this body the responsibility for writing and implementing an annual community forestry work plan. Beyond that, the ordinance should be flexible enough to fit the needs and circumstances of the particular community - A tree ordinance provides an opportunity to set good policy and back it with the fierce of law when necessarN Ideally, it �yill provide dear guidance fur planting, main- taining and removing trees from streets, parks and other public places For tips and a eheckhst of impor- tant items to con;lder in writing or improving a tree ordinance, see Bullelm (` 9 3. A Community Forestry Program With An Annual Budget Of At Least $ 2 Per Capita Evidence Is reywred that the commumtN has established a commu- nity forestry program that is sup- ported by an annual budget of at least $2 per capita At first, this may seem like an impossible barrier to some communities However. a 4 • TREE CITY I tiA BOLLEM No. 22 • The National Artx)r Day Foundation 9 -01 little investigation usually reveals that more than this amount is already being spent by the municipality on its 14/ trees. If not, this may signal serious neglect that will cost far more in the long run In such a case, working toward Tree City USA recognition can be used to re-examine the community's budget priorities and re -direct funds to properly care for its tree resource before it is too late Ideally, this standard will be met by focusing funding on an annual work plan developed after an inventory is com- pleted and a report is approved by the city council. Such a plan will address species diversity, planting needs, hazardous trees, insect and disease problems and a pattern of regular care such as pruning and watering 4. An Arbor Day Observance and Proclamation This is the easiest and probably the most enjoyable standard to accomplish An Arbor Da'N celebration can be simple and brief or an all -day or all -week observation It can be a simple tree planting event or an award ceremony that honors leading tree planters. For children, Arbor Day may be their only exposure to the green world or a springboard to discussions about the complex issue of environmental quality The benefits of Arbor Day go far beyond the shade and beauty of new trees for the next generation Arbor Day is a golden opportunity for publicity and to educate homeowners about proper tree care Utility companies can ,loin in to promote planting small trees beneath power lines or being careful when digging SmokeN the Bea►'s fire prevention messages can be worked into the event, as can conservation education about soil erosion or the need to protect wildlife habitat. Still another way to develop Arbor Day is to link it with a tree -related festival. Some that are currently celebrated include dogwood festivals, locust blossom festivals and Macon, Georgia's Cherry Blossom Festival that annually brings more than $4 25 million into the local economy Meet Mary Yager: Tree City USA Coordinator When you write or phone The National Arbor Day Founda- tion with questions or information about Tree City USA, here is the person who is always happy to hear from you. One of Tree City USA's most enthusiastic supporters, Mary Yager has been at the helm of this program since 1988. Officially, Mary's title is Director of Program Services. In this role she receives the applications from state foresters, reviews them for completeness, irons out problems and updates the records Once an award is approved, Mary forwards the recognition items to the state forester and publicit} kit to the community This is often followed by fielding inquiries from the local media for additional informa- tion about the Tree City USA program Mary's other duties include coordinating the National Arbor Day Awards competition, promoting Arbor Day through the mass media each spring and distributing the Foundation's popular public service announcements to the nation's print and electronic media. Questions about any of these programs are always welcome You can contact Mary at 402/474-5655. In meeting the four standards, help is available! The urban and community forestry coordinator in your state forester's office will be happy to work with communities in taking these first steps toward better community forestry How You Can Help Tree City. USA Nearly 2,000 communities ranging in popula- tion from a few hundred to over one million have been awarded Tree City USA status. The results touch the lives of some 75 million people who live in these towns and cities You can help these numbers grow If you are not a resident of a Tree City USA, follow the steps on page 4 to help your community achieve this distinction. If you live in a Tree City USA, let your mayor and city council know you support the community forestry program and hope to see it maintained and strengthened in the years ahead. You can also make an important contribution by encouraging other communities to become a Tree City USA. Simply write for additional copies of this issue of the Bulletin and the booklet, Keep A Great Thing Growing America -Tree City USA (See page 8) Send these to friends or municipal officials in non - Tree City USA communities along with your personal recommendations. TREE CITY USA BULLETIN No. 22 • The National Arbor Day Foundation • 5 0 Tree City USA and Community Forestry: The Role of Urban and Community Foresters From the inception of the Tree City USA program, its success can be credited to an active partnership between the USDA Forest Service, National Associa- tion of State Foresters and The National Arbor Day Foundation. The USDA Forest Service has consistently provided financial assistance and technical advice, the state foresters have provided local assistance as well as serving as key promoters, certifiers and coordinators in each state, and the Foundation provides educational materials and management of the cooperative venture. In addition, hundreds of professionals and volunteers work together on behalf of Tree City USA, and the program is endorsed and promoted by the U.S. Conference of Mayors and the National League of Cities. Looking into the future, the key individuals for making the program grow are the state urban and community forestry specialists. This cadre of professional men and women has expanded in recent years in response to greater emphasis on community trees and their role both in local environ- mental quality and environmental well- being on a global scale. Some states have a single coordinator; others have a staff in one central location, and others have individuals scattered through the state with single or multi -county responsi- bility. Whatever the administrative structure, the common goal is to promote better management and health of the state's urban and community forests. Tree City USA has proven to be an excellent way to help achieve this goal, so it is no surprise that man) urban and community forestry specialists are among the program's best ambassadors The `Soft Sell' Works Best To help others use Tree City USA to promote community forestry in more towns and cities, several veteran foresters were asked to share their insights on what approach has worked best The foresters, Jim Nighswonger in Kansas and David Mooter and Tom Schmidt in Nebraska, have been very successful in promot- ing community forestry in their states. They often use Tree City USA as the "hook" or the "carrot," as The Foundation, cooperating organizations, and the nation's media work together to educate the public about the value of community forestry and Tree City USA through print and broadcast public service advertising. 6 • TREE (IT-1 USA Rl LLETIN No. LZ • The National Arbor Day Foundation n s L- they say. But they also call their approach the "soft sell," which means the real key to success is working their program ideas into the communities rather than inflexibly trying to impose the same program in all places. Here are ten suggestions based on the success of these community forestry coordinators. 1. Begin with solid staffing at the state level. Be sure the hiring process screens for professionals who are technically competent and enjoy working with lay citizens in an education and support role. Communica- tion skills — including the ability to listen — and plenty of patience are essential. 2. Let all communities know you are there to help and give them an idea of what services can be provided. Then, respond to requests and prioritize your efforts based on the degree of interest expressed by the various communities. 3. Early in the process, identify potential local partners. There is usually a group, maybe several, that can be brought into the initial meetings. At the same time, identify the one or two individuals who are the "doers" — the natural leaders They need not be knowledgeable about trees, but they do need enthusi- asm and lasting commitment. Without at least one such person, a community forestry program cannot exist. 4. Win city council support. When there is interest in the community, go before the city council to win its support and have a tree board officially established. 5. As a matter of routine practice, make sure that city staff are involved in all decisions. Park, utility, street, budget and attorney's office personnel can be the key to long-term success or an impassable barrier 6. Begin with simple projects that are sure to succeed. A few park plantings or beautification around an entrance sign will do more to launch a lasting program than a grandiose plan or exhausting proJect Follow up Nvith other "bite -size" projects 7. Develop a plan, but fit the plan to the community. A plan hammered out In a local cafe and written on a paper napkin may be more effective than an inch -thick document However, in most cases, a street and park tree inventory is the way to begin, using it to then develop a five-year or longer action plan TreeKeeperjr provides an excellent aid 8. Use award recognition to build awareness and support. The appropriate time to introduce potential Tree City USA recognition will vary with the circum- stances, but usually this is done best at one of the initial meetings When the interest is there, assist in preparation of the application and support materials. Use the award as a way to publicly recognize accom- plishments to date and all who have helped. TREE CITY USA TreeKeeper. jr. can assist with street and park tree inventories Recognizing that an inventory is a necessary first step toward the sound management of the tree resource, a low-cost, high -ability inventory software program has been developed to help small communities. Called TreeKeeper jr., this high quality program operates on any IBM- compatible PC It can be used with very little training to add, edit, and delete trees recorded by building addresses or by city block, store a full range of information about each tree, compute tree values, keep records of care that each tree needs or has received, and print useful listings and summary reports on virtually any feature the user wants to input and track. Free technical support is available for 90 days and additional support after that on the basis of an hourly fee. The software is accompanied by a "plain English" manual to serve as a guide to laymen or profes- sionals TrecKeeperjr has a limit of'5,000 trees; the $200 program is available to Tree City USA communities for only $99 To order, contact The National Arbor Day Foundation, P O Box 81415, Lincoln, NE 68501- 1415 or phone (402) 474-5655 9. Know when to let go. In a successful program, the local board will want to make the decisions. The state community forester's job is to provide enough education to assure that good decisions will be made, and to be available with technical advice as needed. 10. Keep in touch. Through newsletters, invitations to workshops and occasional personal visits, keep each new program moving forward. The Tree City USA Growth Award can be useful for suggesting new projects that help make a good community forestry program even better Through the cooperative efforts of all who make these programs work, it is indeed possible to improve America's urban and community forests. Instead of more trees succumbing to disease or other sources of destruction than are being planted, we can work toward replacement and filling the empty planting sites. We can work toward diversity of both species and age classes, and toward matching the right tree to each site. Hazards can be reduced and energy -conscious place- ment can be encouraged. In short, working together — with the full support of municipal government — we can transform neglected or deteriorating situations into managed community forests that are healthy, safe and a source of pride. These are the goals of Tree City USA. TREE QTY USA BULLETIN No. 22 • The National Arbor Day Foundation • 7 Other Sources of Information A Basic Library A basic library to help anyone grasp the extent of urban and community forestry, its opportunities and how to meet its challenges, will include these four publications • The Simple Act of Planting A Tree by Andy and Katie Lipkis (Jeremy P Tarcher, Inc , Los Angeles, CA) • Urban Forestry by Gene W Grey and Frederick J Deneke (John Wiley & Sons, New York, NY) • Urban Forestry — Planning and Managing Urban Greenspaces by Robert W Miller (Prentice -Hall, Inc, Englewood Cliffs, NJ) • A Guide to Starting and Developing Community Forestry Programs by Craig Foss, Corinne Rowe, James Fazio and Ronald Mahoney (University of Idaho Cooperative Extension Bulletin No 692, College of Agriculture, Moscow, Ill) From The National Arbor Day Foundation... • Arbor Day Catalog A free, illustrated listing of items from balloons to sweatshirts available to support and help publicize Arbor Day and the Tree City USA program. • Celebrate Arbor Dav! A 23-page booklet on how to celebrate the tree planting day It includes a history of Arbor Day, poems, a play, ideas for a ceremony and more. Single copy, free, bundles of 50, $18.25 ppd. • Trees Are Terrific! Curriculum Kit An outstanding curriculum kit for fifth grade that in- cludes two instructional units. "Arbor Day — A Celebra- tion of Stewardship" and "Be a Tree Sleuth." Includes a Celebrate Arbor Day! booklet $20 80 ppd • Education Materials %br Schools, Organizations and Communities A free list and order form for all publications available from The National Arbor Day Foundation, including bulk rates for distribution at meetings or special events • Tree Citv USA Applications /or — Tree Citv USA Certificution — Tree City USA Recertification — Tree City USA Growth Award Copies are free of charge • Keep A Great Thing Growing America — Tree City USA A 24-page, illustrated booklet that serves as an excellent introduction to the values of trees, the idea of community forestry, and the Tree City USA program. Free for distribution to community leaders Videotape • A Special Kind of Care This appealing, 13-minute video explains the concept of community forestry, its benefits, and what individuals can do to promote it in their hometown. The video describes Tree City USA and is a good choice for viewing by any group planning to start a forestry program. Keep A Great Thing Growing America is an excellent handout at any program where this video is used Available from The National Arbor Day Foundation in VHF 1/2" format for $16.20 ppd. Training in Urban Forestry In 1992, The National Urban Forestry School was initiated to offer effective background education for profes- sionals and lay leaders finding themselves in urban and community forestry but without formal training in that field. The School consists of three one -week sessions spread over either two or three years and becoming progressively more in-depth. Dates are spread throughout the year so that individuals can begin when most convenient. • Session I: The basics of arboriculture and urban forestry • Session II: In-depth treatment of topics considered by experts to he most deficient among urban and commu- nity foresters. For a complete program description, phone 402/474-5655 or write to The National Arbor Day Foundation. (qb Conferences and Training_ How to join the Friends of Tree City USA... To receive a subscription to the Tree City USA Bulletin, and to become more involved in the community forestry movement in your town and throughout America, send a $10 dues -donation to Friends of Tree City USA, The National Arbor Day Foundation, 100 Arbor Ave., Nebraska City, NE 68410. Make your check payable to "The National Arbor Day Foundation." To order additional BuWtin copies... Friends of Tree City USA members may obtain a single copy of this or any of the preceding Tree City USA Bulletins free of cost. Quantities of any issue are available at 25 for $6 25 or 500 for $100 To order specifj the issue number and quantity, and make your check payable to "The National Arbor Day Foundation," 100 Arbor Ave, Nebraska City, NE 68410 Tree Citv USA Bulletin (A994 The National Arbor Day Foundation John E Rosenow, publisher; James R. Fazio, editor; Gerreld L. Pulsipher, graphic designer; Gene W Grey, William P Kruidenier, James J Nighswonger, Steve Sandfort, technical review committee Although copyright is vested with the Foundation, permission is hereby granted for the contents of this bulletin to be reproduced for non-commercial educational or public-service purposes provided the source is acknowledged. 50009901 Published for the Friends of Tree City USA by •77 ~ The National Arbor Day Foundation 100 Arbor Avenue Nebraska City, NE 68410 t�xEcrcuu �� � $OV INK Bulletin No. 23 James L Fazio, Editor TREE CITY USA BULLETIN for the Friends of Pee City USA How To Conduct a Street Tree Inventory Whether a farmer or a diamond merchant, anyone who produces or manages items of value keeps an inventory. The figures are not only a monitor of current value, but a constant guide to decisions. In community forestry, a street tree inventory can be a valuable tool for upgrading management and assuring a healthy forest for the future. Thera have been many people lost in the woods while carrving a compass, an instrument they thought would Prevent such a happenstance Once lost, thev hound there is nothing magic ablutt cam uig a compass — it must be %vorking properly Auld the be;trer must knm% hO%%, to use it l ommunitN tree inventories ;Ore mulh the same It is often said that all I- the 111-t ;t+ p tw%ard good ni:tnagement Of the tri•i' re;Ource Yet, it Is also well kiiowli that in ;malli'r cities, espe- cially once ,it, inventory has heen completed, the result.. 141011 end up On the proverbial shelf to gather dust Ralht r th;ul helnp tt help to ni:uiagellient the inventor\ is held up bN taxpave•rs or an elected official i ",Ilitph' 0 1 t-II ll I Iilli Illll III1OWN III lar"cr lllle, ,ill im'\ Iltw I- fug li ''I1( II p.11l ail thl dalk routine oftree nuuul en ,lit II Initl,d pn•p,Ira- tlon is a major pro ,lect but Once completed It I, It,( (I regularly to plan work for clt' crel%s or contractors and to keep tabs on what is accomplished thi this scale, both the uwentor\ and Its use are Work tilt- experts In smaller conununitles there Is more oppOrtunitN — and need — to adopt inventurv-based tree management It is toward this goal that Bullctm 2,'� is dedicated In these pages are some of the bastes needed to conduct a useful mveritor� More Instruction and professional guidance \\ ill be necessary before the %%ork is actually conducted, but for the unuutuited Or someone who has had a brief and bad experlence Nk Ith an inventory, the purpose here is to remove some of the mvsterti and point the lay toward inventories that help Why*Do An Inventary? Knowing why an inventory is to be done is the single most important factor in deter- mining success or failure of the project. Before trying to decide what kind of inventory to do or how to do it, make sure the tree board or forestry department has a crystal clear idea of how the inventory will be used in the on -going management program. Here are some of the things an inventory can achieve, with appropriate modifications needed depending on the size of the community. Most of these items form the basis of a management plan, a useful annual guide to efficient and effective action. • Engenders public support, especially if citizens are involved as data collectors. • Provides an accurate, insightful profile of the species and size (age) composition of the community forest. Cottonwood American Elm N % Better Profile c--------------- SBradford E Pear Red Oak Maples z Species in Community > 24 " 19" — 24" N Ideal Profile �~ � 13" — 18" � 0 S E Z < 6 6" —12" Diameter Classes Profiles can be used to lbresee problems such as losing large numbers of trees at once as a result of insect or disease epidemics, ace or wind storms, or the limits of longeaity being reached. Profiles can guide plans for replacements and new plantings that will mean healthier dwersity through the use of suitable species that are currently under -represented • Reveals planting needs and suggests priorities to assure balance and diversity. • Identifies hazard trees that should be treated or removed, thereby preventing damage and costly litigation. • Determines tree maintenance needs, providing a sound • Provides factual data for coordination with other depart- ments such as planning and streets. • Useful for monitoring planting success and growth of trees to enable evaluation of nursery sources basis for how many people are needed to do the work, and Millions of Dollars how much it will cost. 80 • Provides information for defensible budget requests that 70 The Value of optimal Maintenance compare in accuracy and sophistication with those from Community Trees " other municipal departments 60 Minimal • Establishes the monetaryvalue of community trees and Y 50 - Inventory Maintenance I convincingly shows the effects of budgeting and manage- —______ Current ment on the resource value. 40 -----_—__ Maintenance • Locates trees that are special because of their large size, unusual form or connections with history By pinpointing such specimens, special care can be provided and they can be included in educational materials. • Allows keeping records of work performed to be used for: (a.) reporting to the administration and elected officials, (b ) better planning of time and crew size needed for tree maintenance, (c.) assuring systematic care of all trees, and (d.) continuity of information when personnel changes occur. • Enables quick and intelligent responses to property owner questions and requests 30 - - -- - iVo ❑ Maintenance * 20 * Also, greater risk of litigation resulting from 10 _ hazard trees. 1992 1993 1994 1995 1996 Years of Tree Maintenance Program Using a formula deoeloped by the International Society of Arboriculture, an incentom can place a dollar value on community trees This model, bayed on a stud'., by ACRT, lnc , ol'one citti ;s trees, Illustrates the e�ffeet, o%'adequate and inadequate trcc care InlorinaItoll such cis thi, can help build a strong argument for budget requests 2 • TREE CITY USA BULLETIN No. 21 • The National \rhor WN Foundation Inds of Inventgries There are many kinds of inventories and even more ways of conducting them. There is no single "right" inventory, although there are definitely cor- rect procedures that must be followed in each one if the results are to be valid and useful. Selecting the kind of inventory that is best for your community depends on the reasons for conducting it. That is, how are the results to be used? Match- ing the purpose with the kind of inventory is a necessary step if the inventory is to be useful. Specific Problem Inventory This is simply a search for informa- tion related only to it specific problem For ex;imple it may locate all elms in prcparatlon Iorof the DLltdl Elni Disease. or identll:� trees that could be hazards if not treated or removed Its use is limited to the one prohlcni r,ithcr (han to bruadcr management Parks and Natural Areas .�� Trees in manicured parks and arboretums can be individually inventoried and keyed to a map with a location number In more natural areas, where trees grow in dense _ groups, methods usually used gather information by sampling and general- izing rather than measuring all trees This will be covered in a forthcoming Bulletin on managing community natural areas Cover Type Survey Using aerial photographs, the extent and distribution of tree crowns (the canopy) can be quantified. This is useful for monitoring trends, determin- ing energy -saving potential, and `'- establishing tree protection require- ments for new developments Sampling Method C If interested only in statistical 0 summaries such as species and size composition, available planting spaces and similar data, a sample (often ten ;. percent) of the streets or blocks in the community may be all that is neces- sary This kind of survey is relatively inexpensive and can be quite accurate if the trees are generally homogeneous If not homogeneous, accuracy is still possible by dividing the city into sections that are reasonably alike, such as old and new areas, and taking samples in each In either case, the key to accuracy is in making sure the sample is purely random If these conditions are met, results of the sample can be generalized to the community as a whole and accurate profiles can be obtained Windshield Survey In a windshield survey, data are collected by a team of observers and recorders (usually 3 or 4) riding in a car as it moves slowly along the street. This popular technique is more of a data collection method than a specific kind of inventory, but it is often referred to and promoted as an inventory choice Actually, it can be used in gathering data for either a sample or a complete inventory Its advantages are that it is relatively fast and inexpensive, but its disadvantages are that less information can be collected and it is less precise than visiting each tree individually Complete Inventory — Periodic In a complete survey, all street trees are inventoried and usually keyed to a specific location like a house address or a block. It is a detailed accounting of all trees. It is also the most time-consuming and expensive inventory, but the most accurate -- --- Complete Inventory — Continuous This is the same as above except that a record is continuously maintained for each tree and planting site Mainte- ii7 I nance work is prescribed for each tree and planting is scheduled for the empty >� sites As work is accomplished, the record. are updated For managing a community forest and reducing the liability for accidents, this is the most valuable method It is therefore the one covered in this Bulletin Note: In any inventory, even a so-called continu- ous one, a re -survey is usually necessary every 5 - 10 years. This is to account for growth, unreported tree work or removals and other changes in conditions. The excep- tion is if all trees are visited and records updated, including diameter, within that period. In the long run, this could be the most economical, as well as effective, method. TREE CITY USA BULLETIN No. 23 -The National Arbor Day Foundation - 3 Whit Data to Collect Having decided the intended use of the inventory and the kind of inventory needed to collect the information, the next step is to determine exactly what information about each tree or site is needed. Considerable care should be taken with this task, as it is the foundation of your inventory system If your information will be fed into a computer for storage and reporting, "fields," or blanks, will be displayed on the monitor according to the particular program being used. The data collected are entered in these spaces However, fields should be ignored if the data to be entered is information you do not need On the other hand, you may need to add fields or enter items in the "remarks" space to include something unique to NOUr management needs Most people will not be collecting data with the hand-held microcomputers used by professionals, so it is necessary to collect the information on forms and enter it later into the computer Design the form to coincide exactly with the order in which data are asked for on the computer screen. Omit entries that will not be used. Here is the information most commonly collected: t N 1 wl`—A R1A (added after original survey) Renfer Lane T R1 i R1 iR1 R1A R2 S1 261 2621X q2623 i�2 I 1 2 I 2 CD °o E Linwood AveCA 0 Cd Z M2M3 M4wfM1 f� Linwood Ave -� Planting Space; No Tree If computer storage of data will be used, inventory forms should be designed to record in formation in the same order it will be entered into the computer This may mean simply hating a form fur each tree or site that duplicates the screen format, or it may be in columnar format Fields that will not be used have been deleted from the data collection form 1. Location The location of each tree or empty space suitable for planting can be identified in a number of ways Regardless of method, it is always a challenge trying to account for all the unique circumstances The objective is to identify the tree or plantable space in a way that it can be relocated by someone else at a later date The method shown here ties each to a house or building number For vacant lots, a fictitious number is given %\ ith a letter added, such as "X", to alert others that there is no building there A sequential numbering system must account for all trees and planting spaces to a way they can be relocated by work crews In this system, all street trees and planting sites are tied to house addressees. Trees and spaces (referred to as "site") are numbered sequentially in the same direction as ascending house numbers. "S" for side and "R" for rear account for trees on corner lots or where the back of the house adjoins a second street. Trees on a median strip can be tied to a fictitious address corresponding to the hundred block. In the above example, these trees would be recorded at 2600X Linwood Ave as M1, M2, etc When a tree or space has been omitted and must be added after the survey, alphabetical letters can be added in sequence 11A, 2A, etc I If using a computer program such as TrecKeeper.lr (see page 6), Fort simply add the new tree or space, giving it the appropriate sequential number and the computer renumbers all the rest of the trees at that address. It is important to include block information with each tree or planting site record so that all trees on a specific street can be retrieved from the data base regardless of house number For example, Tree S1 at 2619 Linwood Ave could be included with trees reported (for pruning, let's say( with all trees at that house, all trees at houses on Linwood Ave , or all trees on Norwood St. Frequently, a community's management goals do not require knowing what trees are at a specific address This is often the case when windshield surveys are used and trees are simply recorded by street or block In this case, "address" information on the illustrated inventory form would be omitted (as would anv other data columns not needed 1 Ho%�ever this method can still take ad\antage of computer programs If the program requires street addresses in order to work, a street or block can he given a fictitious address such as 2600X Lin\%ood Ave with all trees on that street or block numbered sequentiall} 4 • TREE CITY USA BULLETIN No. 23 • The National Arbor Day Foundation ?. Tree Information • Species L.,< u,! lilac 1, li ,hurter Ir ruclnar ire to LOC'B .tlal,lr su of :ic rr ,rrcv hrn'turt MPSL' A checklist of tires kwi\\ n to be ui the community .should be developed hetort• the imentor� begins Abbreviations CM1 be made up or adopted from a standard list such as one developed b\ researchers In the L'SIM Forest Service A goocl computer program �tidl alI(M the user to switch back and forth between common and scientific names at u•111 Some rectwre a numeric code foi each .,penes ui (,i•dei' to manipulate or surlimai'17e data Size .3 -1-o 7-1 '" 1 3 IS 19 4" 5- 10" > 3U° T.ikim exact measurements ofdiameter sloe's data collection and is usually nut important for nutluihing the trees Tlteiefore ,v c•�iti _nni" \\itli n ,isonuhL but Ll-Wdl\ arbltrar� spre,ui, -h''uld Igo, a II II, 11111 mid I,Ilmn %�idths are ushall% unn, �, .s,u fu ni,uuiu, nlu,nt purpose, It needed II \ , •in iw •'ki.unt d I.. in, n urin ,i <aniple of tree., ,md curi elaunt; these measurement, \\ ith diameter classes of species groxyung under the same general conditions With practice, tree diumeters c•un be estimated by eye with a high degree of accuracy Fur greater accuracy or to check estimates occasionally, a Biltmore stick is the quickest way This device resembles a vurd stick but is calibrated to be read in inches of diameter Condition Excellent Good Fair Poor Dead Condition classes can be described in general terms for data collectors For higher precision, a checklist can be obtained from the International Society of Arboriculture's Guide for Establishnig Values of Trcc� and Other Plants Summaries of these data are good indicators of the health of the urban forest When combined (by a computer programs �%ith species, size and location, they can also help estimate the monetary value of trees. 3. Maintenance Needs Code Work Needed 0 Plant I Remove Prinrity Prime (safety) 3 Routine Prune 4 Training Prune 5 Remoee Grate 6 Remoee Stump 7 This entry is the guide to planning work and determining budgets. The list of treatments or practices will depend on which ones are being used (or could be used) in the particular community Each is coded to save space on data collection forms 4. Site Information Some inventory programs have entry fields for informa- tion that describe site features important to management The entry may call for a simple "yes" or "no," or measure- ment. For example Overhead Lines Y Treelawn 8' Sidewalk Damage N Land Use 164 Land use, coded in this example using a list of USDA Forest Service code numbers, is used by the computer as the tree's location to calculate tree value. Using ISA's valuation formula that considers size, species, condition and location, a tree coded 164 (adjacent to privately owned, suburban residential property) would receive a higher dollar value than the same tree coded 324 (next to a freeway). Again, use only that site information that helps meet an objective, or purpose, of your inventory Otherwise, it is a waste of time Also, these data are no substitute for actually inspecting a site before selecting planting stock or planning some other project. 5.Other Information Insect or disease problems are sometimes inventoried, but usually this kind of information requires an expert and is obtained more effectively by other means. A remarks category can also be used. This is helpful when the inventory is used for responding to phone calls from residents and maintaining work histories and plans Remarks can include anything from the presence of a dangerous dog to noteworthy specimen trees. The drawback of a remarks field is that the information can usually not be summarized by computer or retrieved by topic unless it is coded and built into the program being used. TREE CITY USA BULLETIN No. 23 • The National Arbor Day Foundation • 5 Managing the Project • Here are four steps essential for a success- ful inventory project. 1. Plan Besides carefully determining the objectives for the inventory and deciding what data must be collected to meet them, a form must be designed to allow for all conditions that may be encountered. This being virtually impossible, flexibility should be built-in, such as allowing space for features or conditions to be added that were not anticipated. Part of planning is also developing comprehensive checklists or code sheets for data collectors, and making "rules" for how measurements will be taken, tree numbers will be assigned and other field situations will be handled to assure consis- tency. Test everything by working through the trees on several blocks in different parts of the community, refine the procedures, and put it in writing for each data collector 2. Train Whether using volunteers, summer youth crews or paid employees, begin with a workshop session. Explain the "why" behind the project as well as procedural rules and your expectations of quality work. Then conduct a practice session on the streets, working with all individuals or teams. (Teams of two are most efficient when using non-professionals.) Be sure to explain a procedure f'or handling unknown species or other problems that require delayed data recording or the supervisor's assistance To prevent problems from suspicious character reports, it helps to notify the city police and other city departments about when and where crews will be working Identifying inventory workers with customized t-shirts, caps or wind - breakers also helps. Residents can be alerted through the news media. Crews should be briefed about how to handle inquiries from residents. A handout explaining the project is a good device and reduces the problem of crew members spending time in conversations. 3. Supervise The history of street tree inventories teaches that spot checking for accuracy and honesty is essential The nature and intensity of supervision will vary widely, but in all cases it should be done regularly by the person responsible for the project. Brief, daily meetings can be a useful way to discuss problems and work out solutions. The National Arbor Day Foundation's computer inventory program includes a manual that Is easy to understand and use, eoen with no preotous experience 4. Use! Make sure that inventory reports are used at every opportunity Continuous inventories need regular updating. This requires a clear procedure for editing or adding data. In larger communities, this may be daily attention by a clerk or technician to update the data base as crew reports are turned in, permits for tree work are issued or citizen calls are received. In smaller communities, updates are best done periodically but regularly (perhaps once a month) by a tree board member or the forester. Tree work, blowdowns, new plantings and other changes need to be reflected promptly in the inventory. Managing the Data In very small communities, records for each tree, block or street can be kept on index cards. But even in these cases, today's technology makes it easy, useful and for many people — even fun — to use a computer to store, sort and report inventory data. There are many computer programs available, each with different capabilities and limitations. The urban and community forestry specialist in your state forester's office will be able to provide suggestions and possibly a list of suppliers. However, The National Arbor Day Foundation, through a donation from Davey Resource Group, has developed an inexpensive, powerful and flexible program specifically for communities with 5,000 trees or less. Named TreeKeeperTmjr its key features include. • User friendly. (No previous experience necessary ) • A "plain English" manual. • Works on any IBM-PC or compatible unit. • Includes 90 days of free technical support. • Full range of abilities; can do everything described in Bulletin 23, including computing tree values. • Fast, easy editing (correcting or updating data) • Can he expanded as the community and Its forestry program grow and more features are wanted. • Costs only $200 ($99 to communities with Tree City USA recognition.) • Guaranteed satisfaction or purchase price is returned. TreeKeeper jr is made available as a service of The National Arbor Day Foundation. It is provided in the belief that a program of this quality will make complete, continuous Inventories easier to use and more widely adopted by commu- nities of all sizes. This, in turn, will be a major step toward more intensive management of community trees nationwide. To order TreeKeeperjr, , write, phone or Fax: The National Arbor Day Foundation P O Box 81415 Lincoln, NE 68501-1415 (Phone 402474-5655 Fax 402/474-0820) 6 • TREE CITY USA BULLETIN No. 23 • The National Arbor Day Foundation Repoils A major benefit of computerizing an inventory is the ability to instantly generate summaries of data any way desired. Of course, this can also be done by hand using index cards or other forms, but it is time-consuming, tedious and prone to errors. There are many ways in which data can be reported. Once again, how it is done depends on the purpose of the inventory and how the data help meet management needs. Most frequently the summaries help guide decisions in developing a management plan, illustrate budget requests, justify programs or provide information to city officials for making public presentations or fielding inquiries. Here are some examples of ways data can be reported • All trees at a single address 2621 X LINWOOD AVE #1 Red oak 13-18" DBH Cond Good Value. $1,921 #2 Litlf linden 7-12" DBH Cond. Good Value: $1,225 #R1 (Planting site) • All trees on a block or street On LINWOOD AVE from NORWOOD ST to EAST ST Tree # Species Diameter Condition Maintenance 2619 1 American elm 25 30" Fair Priority prune 2619 2 Silver maple 13-18" Poor Remove 2621X 1 Red oak 13-18" Good 2621X 2 Lt.lf.linden 7-12" Good Routine prune 2623 1 Dead 712" Dead Remove 2623 2 FI crab apple <6" Excel. Remove stake • All trees needing specified maintenance ALL TREES IN NEED OF PRIORITY PRUNE On LINWOOD AVE 2619 1 American elm 25-30" 2690 3 Green ash 13-18" On MARCY LN 32 1 Sugar maple 7-12" • Species fregocy for entire city American elm Ulmus americana 1,550 40.3% Green ash Frax penn laneolata 329 8.5% Silver maple Acer saccharinum 246 6.4% • Species cross -tabulated with any feature (Example: Condition) Excellent Fair Good Poor Dead Totals Ash Species 234 678 29 941 Buckeye 23 23 American Elm 10 1 5 16 Malus Species 2 3 5 Norway Maple 3 2 5 Norway Maple 2 2 4 Crimson King Silver Maple 3 3 Dead 5 5 Report Totals. 35 237 684 41 5 1,002 In short, any information that is collected in an inventory and entered into the computer's data base can be retrieved and reported. From this rich storehouse of information, visual aids such as bar graphs and pie charts can be developed to enhance any presenta- tion about the community forestry program. TREE CITY USA BULLETIN TREE CITY USA BULLETIN No. 23 - The National Arbor Day Foundation • 7 Other Sources of Information Tree City USA Bulletin will inform readers about helpful, up-to-date publications that provide more depth, serve as good models, or are readily available for community distribution. The editor welcomes sample copies to consider for inclusion in revised editions of this and other Bulletins Publications • Urban Forestry — Planning and Managing Urban Green spaces by Robert W Miller Prentice Hall, Englewood Cliffs, NJ 07632 (404 pp.) This book should be on the shelf of anyone beginning or expanding a community forestry program An entire chapter is devoted to street tree inventories, complete with a helpful bibliography • Options in Sheet Tree 1nuentories by E. Thomas Smiley and hied A. Baker Journal of Arboriculture 14(2)- February 1988 There are manv articles about inventories in the trade and professional journals of the green industry, but this is one of the more thorough overviews of the sublect. • What City Foresters Do edited by James R. Fazio Tree City USA Bulletin No 12 This Bulletin is worth reviewing; as a summary of what is included in a well -managed community forestry program Training Opportunity Because of its importance to the regular, systematic management of community forests, "Street and Park Tree Inventories" is a work- shop topic availahle through Conferences and Training, The National Arbor Dav Foundation This workshop is not offered on a scheduled basis, but is available Chautauqua -style This means that the workshop will be taught in any area of the country where a local, state or regional co-sponsor assures a minimum of' 20 participates "Street and Park Tree Inventories is a practical, 3-day workshop taught by highly experienced instructors It results in the skills necessary for participants to plan and conduct an inventory The workshop also includes how to develop a useful management plan from inven- tory data and how to select a software program that meets your needs. For more information, phone The National Arbor Day Foundation at 402/474-5655 Assistance It is improbable that a good inventory can be carried out without at least some initial assistance from someone who has professional experience The best starting point to find such assistance is to contact your state forester for the name of the urban and community forestry specialist that services your area. Many urban forestry consultants are also available to either assist or to conduct the entire inventory The names of consultants with experience in street tree inventories can be obtained from these professional organizations • American Society of Consulting Arborists 5130 W 101st Cir Westminster, CO 80030 ( Phone 303/466-2722 ) • Association of Consulting Foresters of America 5400 Grosvenor Lane, Suite 300 Bethesda, MD 20814 i I'hune 301/ 530-6795 ) • International Society of Arboriculture P O Box GG Savoy, IL 61874-9902 ( Phone 217/355-9411) How to join the Friends of Tree City USA... To receive a subscription to the Tree Citv USA Bulletin, and to become more involved in the community forestry movement in your town and throughout America, send a $10 dues -donation to Friends of Tree City USA, The National Arbor Day Foundation, 100 Arbor Ave, Nebraska City, NE 68410. Make your check payable to "The National Arbor Day Foundation." To order additional Brdletin copies... Friends of Tree City USA members may obtain a single copy of thus or any of the preceding Tree City USA Bulletins free of' cost Quantities of any issue are available at 25 fbr $6 25 or 500 for $100, plus $3.50 shipping and handling To order specify the issue number and quantity, and make vow• check payable to "The National Arbor Dav Foundation." 100 Arhor Ave , Nebraska City, NE 68410 Tree Citv UNA Bulletin 1994 The National Arbor Day Foundation John E. Rosenow, publisher; James R. Fazio, editor; Gerreld L. Pulsipher, graphic designer; Gene W Grey, William P Kruidenier, James J Nighswonger, Steve Sandfort technical review committee. Although copyright is vested with the Foundation, permission is hereby granted for the contents of this bulletin to be reproduced for non-commercial educational or public-service purposes provided the source is acknowledged 50011301 Published for the Friends of Tree City USA by The National ► ti Arbor Day Foundation 100 Arbor Avenue • Nebraska City NE 68410 "r.•_.�.�� � SOY INK Published by • ®The National ,M Arbor Day Foundation 100 Arbor Avenue • Nebraska City, NE 68410 INDEX EDITION Guide to subjects in Bulletins 1-29 • How to Plan for Management TREE CITY USA BULLETIN No29 Dr. James R. Fazio, Editor • $3.00 "If you fail to plan, plan to fail." So goes the old saying, and it is as true in community forestry as it is in managing your personal check book. By following the few basic steps presented in this issue of the Bulletin, leaders in communities of all sizes can develop a more effective, systematic tree program. If there is a single action that could advance the care of trees in most communities, it is the development of a well thought-out plan Planning is the very foundation of an effective, systematic tree program It can be the vital nucleus around which a new program is formed, or the means of're-energizing an existing program into a more productive part of municipal government. Unfortunately, planning is often at the bottom of almost anvone's list of exciting things to do in urban and community forestry Planning has little of the fun associated with planting trees, nor does it provide the same sense of accomplishment as stepping back and viewing a properly pruned tree The lack of planning for community tree card in the United States is an epidemic III its min n right In Oregon For e\.rniplt' 1 1 1 of 151 cnninuinites that n,sponded to:i sm-N(,\ indi(ated not i�\cn ha%ingif tree c,ufc or CUinimrnit� fon a progr:on About half of those �Nrth nu progrtrm :11so behe\r that the). do not need one At the other end of the country, and probably, tvpical of all states in between, Pennsylvania reports that onk, 15 percent of its munie ipalities have a tree progr:un And of the eonununitics that do have a program, 60 percent of them do not even perform annual inspections for hazard trees Even in a community that has a forestry program, if regular planning is not part of it, the result is like a rudderless ship being pushed in whatever direction the wind is bloat ingl At hest, little progress takes place unless by pure chance and :it ttor<t it disaster is the end result In the case ofcommunity forestry, such a disaster often comes in the form of a limb falling from a hazardous street tree that should have been pruned or replaced What is proposed in this Bulletin is not an exercise in bureaucracy Neither is planning equivalent to a weighty tome or cumbersome binder of maps and charts. What is important is the process leading up to a clearly written plan, whether the resulting document is two pages or 200 in length. In the following pages are the essential steps in planning that can be used in even the smallest community to make Planning is systematic decision -making It provides the foundation for effective, continuous community forestry programs. this possible. They offer a blueprint for tree boards, volunteer groups, neighborhood associations and anyone else who wants to assure well -guided action on behalf of community trees. Five Steps in Planning � When you cut through the legalese and jargon, planning is simply systematic decision -making. It removes guesswork, provides a means for balancing divergent opinions, and offers a way for measuring progress toward a goal. Planning is also a continuous process that should be as much a part of the annual calendar as Arbor Day. While there is no universally accepted way to plan, here is a simple framework that can help. STEP 1: Where We VISION Want to Go Developing a vision statement for the community forest is an excellent group exercise It is a search for the ideal — a goal for the state of community trees 10 to 25 years in the future. Once developed, it also stands as a written commit- ment toward which the forestry program will be directed. To wnte a vision statement, use a round-robin or brain- storming technique with your group and list suggestions on flip chart pages. Have one or two members of your group then refine the ideas and put them into statement form. Bring this back to the whole group for revisions and acceptance. There- after, keep the vision statement visible during planning sessions and include it in planning documents, reports and requests for financial assistance Example: By the Year 2015, Pleasanhvlle's community forest will be multi -aged, fully stocked, healthv and Safi, It will contain a wide vvarnety of'approprnate species and be maintained on a low cost but regularly scheduled basis. It will contribute to the general welfare of our residents by reducing energy costs, increasing property values, providing homes for wildlip, beautifying all neighborhoods, and protecting an nnnage of quality to visitors and prospechc e bu.wnessea ( arc of public trees wall also be used as a means to educate and inspire residents to care for trees on prwate property Pleasantcdle will be an annual recipient of 1he Tree 0tv I'SA Growth Award. PUNNING... • assures that all needs ofthe community forest are recognized. • reduces the risk to property and human safety • makes sure that all work is prioritized. • provides a defensible basis for budget and grant requests. • leads to a continuous program from year to year, regardless of personnel changes. STEP 2: ASSESSMENT What We Have An inventory of publicly -owned trees provides factual information used to describe the current condition of the community forest. It is the data base that can be used to decide what actions are necessary to close the gap between what is wanted and what exists. At minimum, the inventory should include: Species Composition Why? The percentage that each species represents reveals dl,crsiLy, ur lack ut it L, pl utc cUun ag.lui,t c pldcuuc, or widespread loss from ice storms, no species should represent more than 7 to 10 percent of the total. Use: Helps in planning which species to plant in the future If diversity is a goal, composition data provides the guide for tracking progress toward achieving it. Size of Trees Why? Diameter size is a shortcut to estimating age. An increment boring can be taken from a sample of each species, with their ages then determined by counting growth rings. This can be correlated to tree diameters ( all of It done in classes, such as 4'•-6" and 5-10 years). Conversion from diameter to age is then easy Use: The ideal forest will have a full range of ages. Through planting and judicious removals ( usually based on condition), the goal should be to eventually have all age classes equally represented. Condition of Trees Why? Classifying community trees into categories that describe their condition (Excellent, Good, Fair, Poor, Dead/Dying) presents a picture of the forest's health and how safe it is for humans and property Use: This information guides the scheduling of pruning work and removals, and the estimation of costs necessary to bring the forest to a healthier, safer condition. Planting Spaces Why? A fully stocked forest provides maximum energy savings and other practical and aesthetic benefits. Use: When added to the spaces created by removing trees in poor condition, existing vacancies show how much planting is needed and enable a close cost estimate This information, combined with how much money and labor is available, helps set an annual planting schedule that will bring the forest to a fully stocked level. Using maps and house addresses during an inventory helps in organizing the work even more Value Why? Trees are a resource and a service. An appraisal formula available from the International Society of 2 • TREE CITY t1,1A µ1111.F11N No. 29 • The National ArMtr Day Foundation Arboriculture (Bulletin No. 201vides a way to place monetary value on street and park trees. Use: Provides. (1) support for budget requests, (2) an estimation of the true costs of projects that would destroy trees, (3) help in gaining public attention for the tree program, and (4) a basis for seeking federal assistance following a natural disaster. Assessment should also take into account the potential impact of population changes and areas of future develop- ment; major problems such as sidewalk lifting or conflicts with utilities; and similar information that clearly paints a picture of the community forest today STEP 3: LUNG How To Close RANGE PLAN The Gap To write the long range plan, ask the question — What must we do to change our forest as it exists today into the one described III our vision statement' Your answers provide strategic direction for an action program designed to meet the unique circumstances in your community They also provide the first opportunity to prioritize all the work that is needed so that the most important things get done for sure. The resulting list provides an excellent tool for estimating the total cost of creating the "ideal" forest. (Of course, it is important to remember the cost of no action — especially in terms of liability!) Some examples of items in the long range plan may look like this: 1. Implement a hazard tree assessment and action program. 2. Implement an annual pruning program. 3. Create an annual planting schedule to replace all removals and fill other vacant sites. 4 Develop a public education program stressing the energy - saving benefits of the right tree planted in the right place. 5 In cooperation with the state wildlife department and local nurseries conduct a (ampai"n to create Nildlife habitat ui hat kvards and parks ti Develop a system for the continuous updating of the community's street and park tree inventory STEP 4: ANNUAL Getting The WORK PLAN I Job Done Sometime before the start of each new year, the tree board needs to develop a specific calendar of tasks to be done. This is the "do list," complete with who is responsible and when the jobs will be done. Except for routinely scheduled events such as board meetings, the annual work plan should be a reflec- tion of the long range plan. What is included will eventually lead to accomplishing the long range plan and creating the forest described in the vision statement. But, of course, the list will be tempered by reality It can only include what funds and labor can accomplish, although it can also be the basis for requesting the funds necessary to do the job. Municipalities Oe various ways for recording the annual work plan, but it could be a simple list such as this: Completion Activity at Responsible cost Select species & submit bids 1/15 Lujan $3,115 to plant 1/10 of vacant sites Chapman with 1 1/2" caliper trees Contact Rotary about 1/31 Lujan NA volunteers for planting Inspect street trees in sw 2/14 Jones NA quarter & Frontier Park for Adams hazards Picado Another helpful way to structure the annual plan is to list activities following the four categories used in the Tree City USA Growth Award application. Category A: Education and Public Relations Examples Youth eduction projects, publication of a new brochure, special events such as Arbor Day Category B: Partnerships Examples: Applications for external funding, agreements with utilities, purchases in cooperation with another city Category C: Planning and Management Examples: Updating the management plan and/or inven- tory, developing a wildlife area, initiating arborist licensing. Category D: Tree Planting and Maintenance Examples: Planting, pruning (both routine and to reduce hazards and obstructions), removals, recycling leaves. STEP 5: Making Sure It EVALUATION Got Done — Or Will Get Done At the end of the year, a meeting should be devoted to an accomplishment review A good annual work plan makes evaluation easy. It is largely a matter of reviewing the year's list of activities and accounting for what got done and what did not. The review should include statistics such as: ✓ Numbers of trees planted, by species ✓ Percent survival of all planted trees ✓ Numbers of trees pruned or removed, by size ✓ Expenditures and volunteer hours contributed ✓ Citizen requests received and serviced ✓ Educational events held The evaluation will not only help justify expenditures and next year's requests, it is a way to update the inventory and track progress toward the vision statement. It also can serve as the basis for a Tree City USA Growth Award (Bulletin No. 18). Moreover, it makes sure that if any important component of the plan did not get done, that it will again be listed in the next planning cycle. TREE CITY USA BULLETIN No. 29 • The National Arbor Day Foundation • 3 Special Plans 0 The Public Relations Plan Community forestry programs often lack public recognition and appreciation A public relations plan can help overcome this problem and gain the public support that is prerequisite to success. Several kinds of plans are helpful 1. Annual Plan Similar to the annual work plan, all activities are listed that publicize various aspects of the program, provide education about tree care, and schedule special events. 2. Training Good public relations does not happen by accident. Anyone who meets the public or works with street or park trees needs annual training similar to industry's customer service train- ing Films and speakers should he included in the training plan 3. Special Events Arbor Day, Arbor Week, and similar events must be thought out in detail Guides to successful planning are available from The National Arbor Day Foundation and some state foresters' offices (See examples below) CT4OB�NE Plans for Parks, Natural Areas, Developments Master plans and annual work plans are also needed for areas that require special attention This may be a park of any size, the natural woods in a community, or areas slated for development. These plans often require the services of professionals, but they may be as short and concise as this one in a small midwest city - Cardinal Park Cardinal Park is in conjunction with the school system and has been developed predominately for softball recreation. This is a fairly young park Very feio trees arc over nine inches in diameter (6, 3 9%) There is eery little diversity with basically only three species making a significant contribution (98.7%) For a young tree resource, there is a terribly high number of trees in the fair to poor categories (108 trees, 67 6%). Most of Tips for Ensuring Public Acceptance ✓ Involve representatives from interested groups in the planning process whenever possible. ✓ Always keep municipal administrators and elected officials fully informed — in advance of public notification! ✓ Through media announcements, invite the public to meetings when plans are being developed or reviewed. ✓ Publish a summary of your annual work plan in the local newspaper, along with a short article about why the work is important. ✓ At least two weeks in advance, contact affected property owners either by mail or door hanger. Use this means to suggest making alternative parking arrangements, being prepared for noise and possible dust, and to generally prevent surprises and confrontations. ✓ Always clean up completely, leaving only better trees when you leave. ✓ Thank people for their patience, volunteer work, and contributions. Public recognition is even better. this is due to poor branch angles and pruning in addition to multiple lawnmowerl weed whip wounds at the tree bases. This needs to be addresses) immediately and stopped. As trees die or are replaced, different tree species other than silver maple or green ash should be planted. Wood mulch around new trees will reduce the risk of mower damage. From Community Tree Resource Assessment for the Town of South Sioux City Nebraska Forest Service. Emergency Plans A plan should be on file to help manage emergencies such as Ice or wind storms. The essential elements include• ✓ Phone numbers of all who should be contacted (utilities, tree care companies under contract, local media, etc.). ✓ Agreements with surrounding communities for mutual aid, and with contractors for cleanup services. ✓ Home owner tips and warnings for immediate distribution to the public, people staffing the phones, and reporters from the mass media. ✓ Pertinent policies about what to say and not say regarding deaths or injuries, and other instructions that are easier to formulate in advance than during the pressures of an emergency. (Bulletin No 2) 4 • TREE ( ITY USA BULUF: FIN No. 29 • Thu National krt or Day Foundation 100 OAK 4 " HOUSApI� PLAN n4 T _..cT ER Both the process of planning and the resulting document (the plan) will vary depending on the size and resources of the community. Many small communities have no forestry plan and will benefit from following the procedure outlined in this Bulletin Others have specific state or local procedures to follow. Still others need the services of professionals to conduct studies and customize a plan to local circumstances. The purpose of plans varies, also. A community with no forestry program should begin with a comprehensive plan to SAWA CRUZ COU►r" UUMFOREM J - c,Tr t TaEE *"Pokr City o� `�thon consider all needs of the forest. Cities with well -established programs may need to emphasize specific areas of the program such as trees for a new park, the need for shortened Pruning cycles, neglected natural areas, or some outlying area that is to be developed. Planning and reporting is required by state foresters for financial assistance and also to qualify for a Tree City USA award. The urban and community forestry coordinator in Your state can provide details. Acknowledgments Special thanks is extended to the states of California, Florida, Kansas, Maine, Nebraska, North Dakota, and Oregon for sharing their planning materials for use in preparing this issue. Thanks, too, to Gene Grey who origi- nally presented much of this information at The National Arbor Day Foundation's Urban Forestry School, and to Gary Mason of Wolfe Mason Associates for samples of a wide range of community forestry plans. FREE L1FY t,S.% RUJ IIFFN No. 21). '1'hc Nulionrl Arhor Uay PounAalion . 5 �tuu. Lay i iu�laiiiativii uuY.iiwww.aivvivay w6iaivuivayiiiiviv.iiiivii_ • • Whereas, Whereas, Whereas, Whereas, Whereas, Whereas, Now, Therefore, In 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and 2000 is the 128th anniversary of the holiday and Arbor Day is now observed throughout the nation and the world, and trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife, and trees are a renewable resource giving us paper, wood for our homes, fuel for our fires, and beautify our community, and trees, wherever they are planted, are a source of joy and spiritual renewal. I, , Mayor of the City of , do hereby proclaim as the 128th anniversary celebration of Arbor Day in the City of , and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and Further, I urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. Dated this Mayor day of 1 of 1 5/30/00 9.44 AM *1 As a TREE CITY USA, your community will receive... FROEN M4 TREE CITY USA .-.411(f./1l1)a'] C..f�C Fv:' �^.mm L'it:*`, ...N T �w. V ly VUA Q:l entrances ...along with the joy of stewardship and the gratitude of future generations The National Arbor Day Foundation, in cooperation with the U.S. Forest Ser- vice and the National Association of State Foresters, recognizes towns and cities across America that meet the standards of the TREE CITY USA program. At least half of the trees in a typical city are on public property. along streets, in parks, and around public The TREE CITY USA application must be completed by an appropriate city official ( mayor, city forester, chair- man of the tree board, etc.). Mail the completed application to your state forester along with all re- quested supporting material no later buildings. The TREE CITY USA pro- gram is designed to recognize those communities that effectively manage their public tree resources, and to en- courage the implementation of commu- nity tree management based on four TREE CITY USA standards. These four standards provide struc- ture for a community forestry program, require that program to demonstrate Application Procedures than December 31. Your state forester will evaluate your application and for- ward it to The National Arbor Day Foundation. You will be advised before February 15 whether your community qualifies for TREE CITY USA recognition. TREE CM [ NA Standards STANDARD 1: A Tree Board or Department A tree board is a group of concerned citizens, usually volunteer, charged by ordinance to develop and administer a comprehensive community tree management program for the care of trees on public property. Tree boards usually function with the aid of professional foresters. In communities with a population of more than 10,000, city forestry departments with salaried employees are often feasible These departments may or may not be supported by advisory boards or administrative commissions. STANDARD 2: A Community Tree Ordinance The community tree ordinance needs to designate the tree board or department and give them the responsibility for writing and implementing the annual community forestry work plan. The ordinance should determine public tree care policies for planting, maintenance, and removals. Ideally, the city tree ordinance will make provisions for establishing and updating a list of recommended street tree species to be planted with spacing and location requirements. A sample tree ordinance may be obtained by writing The National Arbor Day Foundation. STANDARD 3: A Community Forestry Program with an Annual Budget of at least $2 per capita* Many communities begin their program by taking an inventory of the trees growing on public property. The species, location, and ...a walnut-rrourted plaque success based on the judgement of the state forester's office, and provide for an awareness and appreciation of trees among the residents of the community. TREE CITY USA recognition can make a strong contribution to your com- munity's pride, and it will put you in touch with other communities and re- sources which can help you improve your program. Because your TREE CITY USA appli- cation must be certified by your state forester you are encouraged to contact your state forester's office early in the application process for technical advice and assistance in meeting the standards of a good community forestry program. condition of each tree are noted (i.e. healthy, needs pruning, should be removed, etc.) and the inventory data is summarized in a written report for presentation and approval by the city council. The report should be an objective analysis of the present state of the urban forest with recommendations for future management. The essential, ongoing activity for the care of trees along streets, in parks, and in other public places is the community forestry program. The annual work plan should address planting, watering and fertilizing, dead and hazardous tree removal, safety and fine pruning, and insect and disease control. To be named as a TREE CITY USA, a town or city must annually spend at least $2 per capita for its annual community forestry program. Consider all funds spent for tree care — budget for street tree department or board, park department's tree expenditures, dead tree removal, etc. *Note $1 per capita will be accepted through 1990 STANDARD 4: An Arbor Day Observance and Proclamation An Arbor Day observance can be simple and brief or an all -day or all -week observance A proclamation issued by the mayor must accompany the observance and declare the observance of Arbor Day in your community. You can obtain a free "Celebrate Arbor Day!" packet by writing The National Arbor Day Foundation. Along with ideas for celebrating the holiday, the packet contains a sample proclamation. E 0 TREE C11'Y USA Application Mail completed application with requested attachments to your state forester no later than December 31. The TREE CITY USA award is made in recognition of work completed by the city during the calendar year. Please provide information for the year ending. (Some states require information in addition to that requested on this application. Check with your state forester.) A,q . of the city of (Title — Mayor or other city official) I herewith make application for this community to be officially recognized and designated as a TREE CITY USA for having achieved the standards set forth by The National Arbor Day Foundation as noted below. (year) Standard 1: A Tree Board or Department List date of establishment of board, board members, and meeting dates for the past year; or name of city department and manager. Standard 2: A Community Tree Ordinance Date ordinance established Attach ordinance. Standard 3: A Community Forestry Program with an Annual Budget of at Least $2 Per Capita* Total community forestry expenditures Community population Attach annual work plan outlining the work carried out during the past year. Attach annual budget. *Note: $1 per capita will be accepted through 1990 Standard 4: An Arbor Day Observance and Proclamation Date observance was held Attach program of activities and/or news coverage. Attach Arbor Day proclamation. Signature Please type or print the following: Mayor or equivalent Name: Title: Address - City, State, Zip: Phone #- Title Date City Forestry Contact Name - Title: Address - City, State, Zip: Phone #: NOTE. Ifyour community forestry work involves some new ideas or special projects please send photas, news stories, brochures, orotherdocumentation for possible inclusion in National Arbor Day Foundation publications. (Such additional material is not necessary for your community to be designated as a Tree City USA. ) Certification (To Be Completed by the State Forester) (Community) The above named community has made formal application to this office. I am pleased to advise you that we reviewed the application and have concluded that, based on the information contained herein, said community is eligible to be recognized and designated as a TREE CITY USA, for the calendar year, having in my opinion met the four standards of achievement in urban forestry. Signed State Forester Person in State Forester's Office who should receive recognition material: Name: Address- Title- City, State, Zip: Agency Phone #- Date • • TREE CITY USA Application Mail completed application with requested attachments to your state forester no later than December 31. The TRE9 CITY USA award is made in recognition of work completed by the city during the calendar year. Please provide information for the year ending. (Some states require information in addition to that requested on this application. Check with your state forester.) As . of the city of (Title — Mayor or other city official) I herewith make application for this community to be officially recognized and designated as a TREE CITY USA for having achieved the standards set forth by The National Arbor Day Foundation as noted below. (year) Standard 1: A Tree Board or Department List date of establishment of board, board members, and meeting dates for the past year; or name of city department and manager. Standard 2: A Community'11re Ordinance Date ordinance established Attach ordinance. Standard 3: A Community Forestry Program with an Annual Budget of at Least $2 Per Capita* Total community forestry expenditures Community population Attach annual work plan outlining the work carried out during the past year. Attach annual budget. *Note: $1 per capita will be accepted through 1990 Standard 4: An Arbor Day Observance and Proclamation Date observance was held Attach program of activities and/or news coverage. Attach Arbor Day proclamation. Signature Please type or print the following - Mayor or equivalent Name: Title: Address - City, State, Zip: Phone #- Title Date City Forestry Contact Name - Title: Address - City, State, Zip: Phone #- NOTE. If your community forestry work involves some new ideas or special projects please send photo:;, news stories, brochures, or other documentation for possible inclusion in National Arbor Day Foundation publications. ( Such additional material is not necessary for your community to be designated as a Tree City USA.) Certification (To Be Completed by the State Forester) (Community) The above named community has made formal application to this office. I am pleased to advise you that we reviewed the application and have concluded that, based on the information contained herein, said community is eligible to be recognized and designated as a TREE CITY USA, for the calendar year, having in my opinion met the four standards of achievement in urban forestry. Signed State Forester Date Person in State Forester's Office who should receive recognition material: Name: Address - Title: City, State, Zip: Agency: Phone #: r LJ �s J .. 1 LAI a J IVherea.t, In 1872J. Sterling Morton proposed to the Nebraska Board of A riculture that a r g U_. special day be set aside for the planting of trees, and U J IVherear, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and v -� IVliereaJ, Arbor Day is now observed throughout the nation and the world, and O IVhereat, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and -�' c cooling costs, moderate the temperature, clean the air, produce oxygen and provide ,( 9 habitat for wildlife, and J IVbereat, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and J IVherent, trees in our city increase property values, enhance the economic vitality of business i L-- areas, and beautify our community, and J �c i I, IVhereaJ, trees, wherever they are planted, are a source of joy and spiritual renewal, r �, �l NOW, THEREFORE, I, , Mayor of the City of I, do hereby proclaim as (� in the City of and I urge all citizens to celebrate Arbor Day <� t� and to support effbrts to protect our trees and woodlands, and I•'nrlher, I urge all citizens to plant trees to gladden the heart and promote the well-being of this t" and future generations. ' Y Dated this day of nlit. I - =.,-v M a y o r n 0,iC'I:6V",1i' %e� 171 • EXHIBIT 2 - AUG 15 AGENDA RESOLUTION NO. 00-5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA. SUPPORTING SPECIAL STATE FUNDING FOR THE WIDENING OF STATE ROAD 70. WHEREAS, the City Council of the City of Okeechobee recognizes that the Transportation Equity Act for the 21' Century (TEA-21) calls for the safe and efficient movement of people and goods; and WHEREAS, the City Council of the City of Okeechobee is aware of the deficiencies of the current corridors which serve to connect Interstate-75 and Interstate-95; and WHEREAS, a symposium was recently held to bring together the State and Local officials from across the State to discuss the development of an East-West transportation corridor along State Road 70 from 1-75 Eastward to the area of 1-95; and WHEREAS, the consensus of the participants was to investigate the widening of State Road 70 to four lanes; and WHEREAS, the multi-laning of State Road 70 would benefit all of Florida as a major transportation artery of statewide significance; create a corridor suitable for inter -state commerce and increased regional trourism; and would facilitate emergency management by providing an improved evacuation route; and WHEREAS, funding constraints of the Florida Department of Transportation and the Federal Highway Administration will delay the improvements to State Road 70; and WHEREAS, special funding would expedite the improvements to State Road 70. NOW, THEREFORE, be it resolved by the City Council of the City of Okeechobee, Florida: Section 1. That the state legislature is hereby urged to consider providing special funding to assist with the improvements to State Road 70. Section 2. That the City Administrator is hereby authorized and directed to submit this Resolution to the state legislature. Page 1 of 2 • 11 INTRODUCED and Adopted this 151h day of August , 2000. ATTEST: Bonnie S. Thomas, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Page 2 of 2 James E. Kirk, Mayor rrom-LAWSON,N08LE 1, WEBB, INC 5613841812 T-169 D U2103 r-134 August 9, 2000 City of Okeechobee 55 Southeast Third Avenue Okeechobee, Florida 3,4974 Attn, Mr. William; yeech City Administrator Lkl%l Lawry Mob,, `` ' ' ' • �N3fNLlR! • p1741W FR3 • �uRvafoIt8 EXHIBIT 3 AUG 15 AGENDA Re; City Of Okeech L.N. $ Vi/ projec�eo f �98l20pQ Roadway t� 8426 AroveMents Dear Mr. veeeh; I have reviewled the bid tabulations submitted by the low bidder met the requirementsbmitted b y the bidding contractors Therefore I set forth for this contract. The package bidder, � recommend that the City Better roads, Inc. for y of Okeechobee this Project. bee enter into The low bid of $258 a contract with the low be an unvmi !d valid is within 15% of the e 9hted and valid bid. ngrneer s estimate and considered to Sincerely, If I can be of further assistance Please call. Robert A. IycSorle Director of En9i Y, P.E. nearing RAM/srb �:tDataigpp.q��61DOCS12�IVEECy BID LETTER �.doc t.nwso1v, 561 suss Wsee, tne. • 420 Fax561-$g4_• Dalumbla Drive. suite 110. $12 • E-rnail: Inw-wpb�ln Wes! P West Paim B w-inc.c0 a1tt $Bach, F;Origa 334Ciq each • PoR St, Lucie • http./Iwww.tnw.inc.00rn CITY OF OKEECHOBEE ROADWAY IMPROVEMENTS FOR 1999/2000 Road Project SW 2nd Avenue (SW 16th Street to SW 15th Street) SW 6th Avenue (SW 4th Street to SW 2nd Street) SE 6th Avenue (SE 2nd Avenue to SR 70) NW 7th Avenue (SR 70 to NW 2nd Street) SW 15th Street (SW Sth Avenue to SW 3rd Avenue) SW 6th Avenue (SW 21st Street to SW 19th Street) NE 2nd Street (US 441 to NE 4th Avenue) NW 7th Street (NW 5th Avenue to NW 4th Avenue) NE 4th Street (US 441 to NE 2nd Ave) Total Better Roads Inc. $46,859.25 $8,160.50 $6,975.50 $4,869.00 $13,134.00 $10,783.00 $33,658.00 $30,650.65 $103,651.25 $258,641.16 E.O. Koch Construction Company $66,385 00 $12,969.50 $12,200 50 $6,631 00 $21,130 00 $17,118.00 $49,560.00 $40,165.10 $123,694.50 $349,853.60 Ranger Construction Industries $61,601.00 $10,585.00 $10,830.00 $10,050.00 $14, 700.00 $11,115.00 $41,340.00 $35,399.00 $126,488.00 $322,108.00 Rosso Paving & Drainage, Inc. $51,440 00 $10,446.50 $8,843.75 $6,606.00 $15,331.60 $13,029.25 $41,740.00 $38,067.55 $124,368.50 $309,873.15 6426 BID TABULATION 8-8-00.)ds August 8, 2000 (O O a T 3 n z z W om::' ao 00 • A City of Okeechobee Bid Tabulation Sheet for Roadway Improvements 1999/2000 PW 01-00-07-00 NOTE: Shading denotes recommended award. AUG— 9— 0 0 WED 9 s 3 5 lt1C V aavar-_u P.O. box 639, O hoDee, Florlda 34973 • (863) 763-3134 Published Daily STATE OF FLOft1DA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Publisher of the Okeechobee News, a •DAILY Newspaper published in Okeechobee. In Okeechobee County, Florida; tliat the attached copy of advertisement, being a in the "ViLtr of in the 19th Judicial Dlstrtet of the Cfrcult Court of Okeechobee County. 11 rws published in said Newsraper in the issues of 718100 Arrant further says that the said Okeechobee News Is a newspaper published at Okeechobee, in said Okeechobee County. Florida, and that said newspaper has hereto- fore been published continuously In said Okeechobee County, Florida each week and has been t:racied as second class mail matter at the post ofte to Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and aMant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing is advertisement for publ"tion In the said newspaper. 4&;, S o and sub bed before me this `I day of ...�►m Brown A.D. 20 fqQ_ , = ,Commission # CC 902300 s Expires Jan. 17, 2001 �, Bonded h NotayRbilc, State of fa[arge Atlantic Bonding On fror VA P . 0 ONCIS Jib be cuneq wAllad can• ' arcroa aMb t14 Ro�l�°'�o 'iracsprtelbn, Ct 0 A-enuleartir.•AlerseliseYaiinioony'I' . balk a a bk,b*W ra H{Iaa01 i�, IM pun W paN" Isu of to arrovM M lbe bIO, rdaaae to no.,) E � too ��cwe�wa�rt°s�j,e+rptAp�asrnot. w • GaeMa RoDMSOn '.I !Cii••, �'f "•xr ��.�'.�, a-nadd NN rvWk Walla ,. p, ",;, `I'•7i • a' '! "'7ii 't7i flit' CA OF OKEECHOBEE 0 STREET OR ALLEY CLOSING APPLICATION EXHIBIT 4 — AUG 15 AGENDA 2. .. .... .... F::STRF:5.T L AW .-0 - All--g�. 4(SU AV-0 rP'9'1b) V ..... ........ C: 'IN Q PURP-0 P SIGNATURE OF APPLICANT: SIGNATURE OF CO -APPLICANT: The foregoing instrument was acknowledged before me this 2 0Q0 by _bP(date) f�jp Cc)L1L0r%J and LIP who is personally known to me or (applicant) (co -applicant) who produced PL 7)r2 1-verL U C- as identification and who did (did not) take oath. �(s�igna*_tu y NOTARY pjWC - STATE OF FLOMM COMMISSION # 00 54012 My COMMISSION EXPIRES APR. 4,2M Notary Public, Commission No&5y5A&? (Name of Notary typed, printed or stamped) I B&B CORPORATE HOLDINGS, INC. Corporate Offices and Distribution Center 9330 Adamo Drive - Tampa, Florida 33619-2693 P.O. Box 1808 -Tampa, Florida 33601-1808 (813) 621-6411- Fax (813) 622-8163 - Real Estate Fax (813) 626-3864 LETTER OF CONSENT Date: April 24, 2000 B&B CASH GROCERY STORES, INC. grants authorization to David Conlon to apply for: 1. The closing of the alley in Block 23, South Okeechobee Subdivision; and J. drew Bever, Jr. President STATE OF FLORIDA COUNTY OF Hillsborough The foregoing instrument was acknowledged before me this 24" day of April, 2000. 06A_'k .' uw "ri ax-k�j NOTARY PUBLIC State of Florida at Large My Commission Expires: Patricia L. Toth w (mmloll 0 qC640683 EXPIRES %a:, - June 8, 2000 low. - etxtotD nxm rRmr rye+ a+suwwce, INC. J. Andrew Bever. Jr. Personally known-LXJ or Produced identification Type of identification produced C\FORMS\#79 HANLON.AUTHORIZATION\PLT042400 And who did _ or did not _ take an oath. B&B Cash Grocery Stores, Inc. • U-Save Supermarkets • Handy Food Stores, Inc. • B&B Real Estate Division 6440 NIR1065 y a 00.CP This instrument prepared by and returned to: Kenneth A. Diamond, Esquire ANNIS, MITCHELL, COCKEY, EDWARDS & ROEHN, P.A. Post Office Box 3433 Tampa, Florida 33601 Tax Folio No. 3-21-37-35-0040-00230-0010 Documentar7 Stamps paid in the amount of Class C Intan&le Tax paid in the amount Sharon Robertson, Clerk of Circuit Court OkMjun, 13 D.C. Date: SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY DEED made this 151h day of June, 2000, by HANDY FOOD STORES, INC., a Florida corporation ("Grantor"), to DAVID CONLON and ROSE CONLON, husband and wife (together, "Grantee"), whose address is 180 Northwest 3`d Avenue, Okeechobee, Florida 34972. WITNESSETH: That Grantor for and in consideration of the sum of $10.00 and other valuable considerations, receipt whereof is hereby acknowledged, hereby grants, bargains, sells, aliens, remises, conveys and confirms unto Grantee all that certain land situate in Okeechobee County, Florida, more particularly described on Exhibit A attached hereto (the "Land"). TOGETHER with all the tenements, hereditaments and appurtenances thereto belonging or in anywise appertaining. TO HAVE AND TO HOLD, the same in fee simple forever. AND Grantor hereby covenants with Grantee that Grantor is lawfully seized of the Land in fee simple; that Grantor has good right and lawful authority to sell and convey the Land; that Grantor hereby fully warrants the title to the Land and will defend the same against the lawful claims of all persons claiming by, through or under Grantor; and that the Land is free of all encumbrances, except taxes accruing subsequent to December 31, 1999, and all declarations, easements and restrictions of record. AND, by acceptance of this Special Warranty Deed, Grantee for itself and its successors and assigns agrees that the Land shall be subject to the restrictions set forth on Exhibit B attached hereto. PHEi066 IN WITNESS WHEREOF, Grantor has executed these presents the day and year first above written. Witnesses: C -c- "1'CZ , Cal - J_ F/7 Name: 4lb0-r-a pr �. Name: 415� L 1n1. 8 A-w/cJ-► STATE OF FLORIDA COUNTY OF 1711«SBoROo,, i HANDY FOOD STORES, INC., a Florida corporation By: CrCr►c� J"-2 imdrew Bever, Jr. 1 President Address: 9330 Adamo Drive Tampa, FL 33619 The foregoing instrument was acknowledged before me this JS day of June, 2000, by J. Andrew Bever, Jr., as President of HANDY FOOD STORES, INC., a Florida corporation, on behalf of the corporation. He is personally known to me or has produced as identification. 4yaxly_ Sue Mn Valentl OTARY PUBLIC ; MY COMMISSION M , 2001 98 EXPIRESApdI Name: S!E AIVIV ✓qZ, N71 BONDED TNRU TROY FAIN INSURANCE, INC. Serial #: CC- 6 1909 b My Commission Expires: #725770 vl - 1003-001 -2- 1�. rI o1-1 p f'aGE 061 EXHIBIT A LAND Lots 4, 5, 6, 10, 11, and 12, all located in Block 23, SOUTH OKEECHOBEE SUBDIVISION, according to the map or plat thereof as recorded in Plat Book 1, Page 12, of the Public Records of Okeechobee County, Florida. Also described as: Lots 4, 5, 6, 10, 11, and 12, all located in Block 23, SOUTH OKEECHOBEE SUBDIVISION, according to the map or plat thereof as recorded in Plat Book 5, Page 7, of the Public Records of Okeechobee County, Florida. ,n ea, pur 1990 PERSONAL REPRESENTATIVE'S DEED THIS PERSONAL REPRESENTATIVE'S DEED is made this .Itu day of 1987, by and between CHARLES C. BEVER, JR., and J S H AN REW BEVER, the duly qualified and acting Personal Rnpresertative of the Estate of Charles C. Sever, Sr., deceased, party of the first part, and HANDY FOOD STORES, INC., party of the second part whose address is P. O. Box 1808, Tampa, Florida 33601. - By this Deed, party of the first part as Personal Representatives of the Estate of Charles C. Bever, Sr., who died testate a resident of Hillsborough County, Florida on February 7, 1986, in consideration of Ten Dollars ($10.00) paid by party of the second part, conveys to party of the second part, the real property situate in Okeechobee County, Florida,* described in Exhibit "A" attached hereto and incorporated herein by reference. Party of the first part covenants with party of the second part that party of the first part has good right and lawful authority to sell and convey the property and party of the first part warrants the title to the property for any acts of party of the first part and will defend the title against the lawful claims of all persons claiming by, through or under party of the first part. IN WITNESS WHEREOF, the undersigned, as Personal Representatives of the estate of said decedent, have executed this instrument under seal on the date aforesaid. Charles C. Bever, AdIf k aoxr-) /� o eph Andrew Bever "Personal Representatives" STATE OF FLORIDA COUNTY OF HiLLSdocov&H I HEREBY CERTIFY that the forego' g instrument was acknowledged 'before me this 30�- day of 19_IL, by Charles,iC. Bever, Jr. and Joseph Andrew Bever, as Personal Rep>es'eiitatives of the Estate of Charles C. Bever, Sr. {+�� •�' '��'` t = Nota y Public My Commission Expires :NOTABYPDBl1QStittdFial m STATE aF FL0 iRlt7A 1 UOCUt•.1Ef•1T1\RY,r, q. STAMR EAXI • •` � � �y �' OEPT.Oi'NEVtpur /.. ` • t D T ; EVV ar THIS INSTRUMENT PREPARED BY AND RETURN TO: ;H�- F ,i LQ R 10A S STEPHEN L. KUSSNER, ESQ. T`- "' t_:.0 .nENIl�" "� ... ••TACAY tA,tt ANNIS, MITCHELL, COCKEY, •� ,•, : , , i+LVEnu', '' ' EDWARDS & ROEHN P. O. Box 3433 M.r� :� `• •O _ Tampa, Florida 33601 (813) 229-3321 0 Z �o'-,- 286'PASE igg, o EXHIBIT "A" LEGAL DESCRIPTION Lots 1 to 12 both inclusive.and'the closed alley all located in Block 23, SOUTH OKEECHOBEE SUBD M SION, according to map or plat thereof as recorded in Plat Book 3, Page 33 of the Public Records of Okeechobee County, Florida. co co CA N i = rn FE OC cab Coln _ girl O r 14. y:?� 191,!U327 I CERTIFICATE OF CLERK OF CIRCUIT COURT Referencet Transfer and Recording of certain Public Records. I, R. H. BARBER, as Clerk of the Circuit Court in and for Okeechobee County, Florida, do hereby certify that, pursuant to the authority contained in Chapter 51-1102, Laws of Florida, 1961, the following origin•%1 public records hake been obtained from the Clerk of Circuit Court, St. Lucie County, Florida, and the same are hereb} recorded in the public records of Okeechobee County as followst NAME OF PLAT ORIGINAL RECORDING OKEECHOBEE COUNTY RECORDING WRIGHT ADDITION Plat Book 2 Plat Book 5, Page 4 Page 13 (St. Lucie) OKEECHOBEE Plat Book 2 Plat Book 5, Page S Page 17 (St. Lucie) FIRST ADDITION TO Plat Book 2 Plat Book 5, Page 6 OKEECHOBEE FLORIDA Page 26 (St. Lucie) OSOWAW Plat Book 2 Plat Book 5, Page I Page 31 (St. Luc4.e) SOUTH OKEECHOBEE Plat Book 3 Plat Book 5, Page 7 Page 37 (St. Lucie) OKEECHOBEE HEIGHTS Plat Book 3 Plat Book 5, Page 8 Page 52 (St. Lucie) BROWNING'S ADDITION Plat Book 3 Plat Book 5, Page 9_ TO EAST OKEECHOBEE Page 57 (St. Lucie) _0 BATED this 9th day of November, 1976. R. H. Barber Clerk of Circuit Court Okeechobee County, Florida f8003 112M 30 MIJ �.: r • ,1 ,' RI 2 Nd 6—AOX9161 S£ZLO � •� j Yi3't1Nf103:380H333N0 08033i1 803 03113 . • ' f PIU 327 INDEXED & VERIFIED / ....__ DIRECT�.G~� •_�_.------- . INDIRECT I V : 1�. i h 4� U h nr �I 14 W� I t72ti vary n Ln vOUT THI � a � i E• � I j — a C.1.Lal�.r .� s.•.o. i t L � I j _ •-1 I rye Zw 435 Page 2 dindotomp dal:-:. <',,,�',�..�''�:.��'�t.�f::l, j� �,�� , I ) .die �/� �: G XJG (XQ� F:�. �U/✓ ........ ......... ........ ... . 46thorized Signature i n re Authorized S g a Typed Name & Title Phone No. ��1a„yg„f,C. layer Typed Name & Title 706f�- Phone No. /- 30 Date C�-3o10 Da{e A/ c,/W. orL f�Je.G 4r: le s 1-4qcAj4e,& i N -ri ; .r 4r (-e� � r Typed Name & Title Phone No. Date Required Only For Cit of Okeechobee & First Addition to City of Okeechobe Subdivisions: Authorized Signature Typed Name & Title Phone No. Date Revised 5111/99 Paynilent t Oupon FPL General Mail Facility /610101200003152030000435252009917000002010101 Miami. FL. 33188-0001 8 01012 0000435252 0 2 01 01 01 Please mall this portion with your check DAVID CONLON 180 NW 3RD AVE OKEECHOBEE FL 34974 Florida Power & Light Company INVOICE Customer Name and Address DAVID CONLON 180 NW 3RD AVE OKEECHOBEE FL 34974 CURRENT CHARGES AND CREDITS Customer No: 315203 Invoice No: 435252 DESCRIPTION DSB- LUMP SUM RELOCATION COST TO REFEED HANDY STORE FROM NORTH INSTEAD OF SOUTH 3146-04-441 For Inquiries Contact: DONNA PADGETT Phone: (863) 467-3708 Messages Florida Power 8 Light Company General Mail Facility Miami, FL. 33188-0001 Cust. No.: 315203 Inv No: 435252 J Payment Due upon Amount Due Receipt This Invoice 08/26/2000 7,199.00 WO Reference #: 3146-04-441 Make check payable to FPL in US funds and mail payment to address below FPL GENERAL MAIL FACILITY MIAMI FL 33188-0001 Federal Tax ID#: 59-0247775 Customer Number: 315203 Invoice Number: 435252 Invoice Date: 07/27/2000 B 01012 0000435252 0 2 01 01 01 Please Retain This Portion for your Records QUANTITY PRICE 1 7,199.00 Total Amount Due Payment Due upon Receipt AMOUNT 7.199.00 $7,199.00 08/26/2000 ga's • • PaAPPLICATION NO. II . e.. g 3 INSTRUCTIONS:. After Pages 1 and 2 are completed by applicant.. Return entire application to the City. Clerk's Office. The:$25.00 application fee is then paid. THE CLERK'S OFFICE WILL HAVE THE FOLLOWING DEPARTMENT SIGN OFF BELOW: No obj-:tions to alley cloFina. PUBLIC WORKS DEPARTMENT -. F3 = 7- Authorized Signature Date Donnie RobertSan, Public Works 1)trector Typed Name & Title No objections tc alley closinu.- POLICE DEPARTMENT I I� A orized Signat" R. Farrenl;op Police Chief Typed Name & Title FIRE DEPARTMENT I 8/7/00 Date No objections to allev closing. Authorized Sign ure Keith Tomev. Fire Chief Typed Name & Title APPLICATION APPROVED BY: BONNIE S. THOMAS, CITY CLERK 8/8/00 Date 8/9/00 DATE Pane •YJI: 9OV RJ . + 6 I 1','M1':I tior'fSUM alkali 1:�.`I I MIMI tea© Sao_ ��:a�u:u►y�r�� a z i Proposed Alley to be Closed Alley's Closed within the Area I •'�i I 1 I I i a z i Proposed Alley to be Closed Alley's Closed within the Area I •'�i I 1 I I i • • i �o 0 7915° MEMORANDUM To: Mayor and Council Members From: Bonnie S. Thomas, City Cler w--� Subject: Alley Closing No, 56 Date: August 9, 2000 Office of the City Clerk/i'ersonnel Administrator Just as a reminder, should Council decide to proceed with processing the application, a motion would be in order instructing Attornev Cook to draft an ordinance vacatina the allev and present it at the next regular meetina for first reading (September 5, 2000). My office will contact the applicant advising them to pay the $175.00 fee. After the first reading, the surrounding propertyowners are notified bycertified mail and then a final public hearing is held (October 3, 2000). Should you require any additional information please contact me, Thank you EXHIBIT 5 AUG 15 AGENDA This exhibit will be distributed as soon as it is available. The bid opening is scheduled for Thursday, August 10t" at 4:00 p.m. I Q V) o F' W m C7 2 Q W BID TABULATION SHEET_ Q BID - CITY OF OKEECHOBEE POLICE DEPARTMENT BUILDING PROJECT Base Bid Contractor's Name No. 1 Abney & Abney Construction, Inc. $371,072.00 Curren Electric Co. $299,710.00 E.O. Koch Construction Co. $235,759.00 • Base Bid I Alternate No . 2 No. 1 $529,540.00 I $461,562.00 $458,610.00 I $339,410.00 $377,923.00 I $306,313.00 Alternate No. 2 $628,450.00 $535,110.00 $453,951.00 Date: August 10, 2000 @ 3:00 P.M. Alternate No. 3 $660,000.00 $569,000.00 $501,138.00 Bid Addendum I Bond Material List X I X X X I X X X X X CITY OF OKEECHOBEE MEMORANDUM TO: Mayor and City Council DATE: August 10, 2000 SUBJECT: Status Report FROM: Bill L. Veach, City Administrator Below is a brief summary of past and upcoming events. ADMINISTRATION 1. City hall Park - Construction has begun. Fill dirt has been spread by the City Public Works Department. The RFP for electric work has been prepared and will be advertised within the next few days. Jack and bore is scheduled for Monday, August 14th. 2. Industrial Park/Sheffield Environmental - We are coordinating discussions and exploring potential development of the City's industrial park in conjunction with the Sheffield Environmental Group's proposal. An interlocal agreement with the County, which would permit Sheffield to pursue IRB's is under review by the City Attorney. Consultants have prepared final jurisdictional data for review by the SFWMD and Army Corps of Engineers. Additionally, the CDBG Economic Development Grant preparation is underway. A recent review of Sheffield's scientific processes was conducted by CAS. Their panel of experts were impressed. The City Administrator has entered discussions with the County for possible financial help with regard to bridge and road construction. 1 �J • ADMINISTRATION CONTINUED CITY CLERK 3. OUA/ City Workshop - The workshop will be held September 12th at 7 p.m. in the OUA offices. 4. Budget - The Mayor, City Administrator, and Finance Coordinator met with each department head on August 8th. A budget workshop is schedule for August 22na. The first budget hearing will be September 5th with the final budget hearing set for September 19th. 5. Change in trash collection billing - We are exploring the possibility of putting City residents and business trash collection billing on the tax bills. 6. Eckerd Youth Foundation - Eckerd Youth Foundation is assisting the City by doing the following: • Keeping the City clean (ie..picking up trash, sweeping sidewalks) • Trimming and replacing plants in the downtown area as well as adding mulch when needed. 7. FYCC - is working to help clean uptown & weed medians. 8. Police Station - The RFP package is available to contractors. Bids will be opened on August loth. 1. Code Enforcement Board - The City has an opening on the Code Enforcement Board. If you know anyone who is interested, please have them stop by the Clerk's office to pickup an application. ., DEPARTMENT.,{,: .. _ _ --, .._r•: •,?�' . gas-. �;�•-: �=�: FIRE 1. Controlled Burns - Preparations are underway for the controlled burns of the houses on the 200 block of SE 3rd Street. This is tentatively set for August 12th. 2. A controlled burn was conducted on August 5th at 929 NW 12th Street in Deans Court. BOARD OF • A special workshop for the BOA was conducted on August 3rd ADJUSTMENT by Attorney Cook and Jim LaRue. • The Board of Adjustment will next meet on August 22nd CODE 1. The next Code Enforcement Board meeting is August 29th at ENFORCEMENT 7 p.m. 2. Code enforcement is in the process of bringing everyone into compliance with the garbage pickup ordinance. Sixty-two letters have been mailed to businesses regarding the absence of dumpsters at their establishment. Additionally, everyone with a code violation along Rt. 70 East has been sent a notice. Violators along 441 S will be sent notification within the next week. i 3 a=:DEPARTMENT: POLICE PUBLIC WORKS OUTSTANDING ISSUES -CITY ATTORNEY 1. Chief Farrnekopf s retirement dinner is scheduled for August 19t" at 4 p.m. at the American Legion Hall. 2. The Police Department is requesting the DOT paint lines distinguishing the second turn lane at Wal-Mart. 1. Street Improvements - Bids for paving and drainage were opened on August 7th. The City Council will consider awarding the contract at the August 15f meeting. 2. Maintenance Operator Positions- Both positions have been filled. 1. The City Attorney met with the City Administrator and Police Chief to discuss further actions to be taken in the Marvin Brantley issue. 2. Updating and modernization of City Ordinances (Code Book and LDR's • Telecommunications • Departments and Offices • Planning and Development • Streets and Sidewalks • Subdivision Regulations • Water and Sewer Regulations) The City Clerk has explored possibilities in this area as well. 3. Adelphia Cable TV Franchise Agreement Renewal. - A proposed franchise agreement is under review by the City Attorney. 4. Sprint Telephone Franchise Agreement Renewal - The City Attorney recommends obtaining the legal services of someone specializing in this complex area of law. A proposed agreement has been requested from Sprint. The new Communication Tax Simplification law may negate the need for a new agreement. 4 OUTSTANDING 5. Referendum for Tax Abatement for Economic Development ISSUES - CITY - For November ballot. ATTORNEY - CONTINUED 6. Waste Management regarding proposed changes in the Solid Waste Franchise Agreement - A meeting with the City Administrator, Attorney Cook and Jeff Sabin is planned. 7. Fire Hydrant Issue with the OUA - A meeting has been scheduled for September 12th at 7 p.m. at the OUA office. 8. Notice of intent to sue. (Pam Miller case) 9. Grit Bankruptcy case - Legal action regarding GRIT and Bankruptcy Court is being pursued. We have obtained the services of a bankruptcy attorney. The issue of Bettye Taylor's workman's comp case may need to be referred to an attorney who specializes in workman's comp. 10. Marvin Brantley - An appeal brief has been prepared for the City on the Brantley appeal. The Appellate Panel should give us a decision in September. OUTSTANDING 1. Re -structure salary schedule (City Clerk, Department ISSUES Heads, City Administrator) - Review of job descriptions with Department Heads is complete. Proposals will accompany this year's budget workshop. 2. Updating required insurance programs, ie: safety, blood born pathogens, drug -free workplace (Chief Tomey 8s Safety Committee) - Implementation of drug -free workplace & safety policies is currently underway. Training of department heads and most of the City Staff has been completed. 5 OUTSTANDING ISSUES CONTINUED 3. Modernize Code Enforcement Policies and Procedures (Chief Torrey & Attorney Cook) 4. Enhanced 911 (City and County Staff) Long -Term: 1. Apply for CDBG Grant for continuation of Downtown Project. 2. Address traffic congestion problems due to hurricane evacuations. - The City has been asked to participate in the planning of the widening of SR ?O in Okeechobee. 3. Adopt a 5 year program addressing growth, economic development, community development and organizational development. 4. Construction of bridge over Taylor Creek for access to City property - This is being addressed in conjunction with the Sheffield rjoposal. G