2014-02-03 General Meeting & General Fund MeetingCITY OF OKEECHOBEE/OKEECHOBEE UTILITY
AUTHORITY/POLICE/FIRE PENSION BOARDS
REGULAR MEETING MINUTES, FEBRUARY 3, 2014
CITY HALL, 55 SE THIRD AVENUE
OKEECHOBEE, FL 34974
TRUSTEE ATTENDANCE:
CITY OF OKEECHOBEE/OUA Jamie Mullis, Chairperson
Daryl Roehm
POLICE:
FIRE:
OTHERS PRESENT
Bettye Taylor, Secretary
Bill Bartlett
John Koepke, Chairperson
Glenn Hodges
Scott Christiansen, Attorney
Jack Evatt, Bogdahn Group
Janet McKinley, OUA Financial Liaison
Basil Coule, OUA Financial Liaison
1. CALL TO ORDER REGULAR MEETING: 5:05 p.m. by Jamie Mullis
2. INVESTMENT REPORTS:
Melisa Jahner, Secretary
Robbert Ellerbee
Ray Worley
Mike Skipper, Secretary
A. THE BOGDAHN GROUP - Jack Evatt, of the Bogdahn Group, presented an overview for the quarter ending
December 31, 2013 as distributed.
The Total Fund Quarterly to Date for the City General/OUA Fund beginning 10/1/13 $8,970,452.00 and ending
12/01/2013 with $9,524,600.00. The Total Fund Year to Date as of 10/1/2013 $8,970,452.00 and ending 12/31/13
with $9,524,600.00.
The Total Fund Quarterly to Date for the Police Fund beginning 10/1/13 $6,890,491.00 and ending 12/01/2013 with
$7,308,218.00. The Total Fund Year to Date as of 10/1/2013 $$6,890,491.00and ending 12/31/13 with
$7,308,218.00.
The Total Fund Quarterly to Date for the Fire Fund beginning 1011/13 $2,905,928.00 and ending 12/01/2013 with
$3,119,065.00. The Total Fund Year to Date as of 10/1/2013 $2,905,928.00 and ending 12/31/13 with
$3,119,065.00.
Mr. Evatt informed that all three boards have been changed from Bowen & Hanes to Dana Investment Advisors,
Inc., and the returns have been at benchmark or higher.
He reviewed the Investment Policy with the changes in red being deleted, blue is to be added. He is
recommending changing from S & P 500 Index to Russell 3000 for Gen/OUA and Police (Fire already has Russell
3000). Janet McKinley asked how this would change the benchmark? He replied, it would not, as the history does
not change. Treasury Inflation Protection Security (TIPS) Performance was removed, and Real Estate was
removed from Police and Fire (was not included in General/OUA). Jamie Mullis asked whether these changes are
consisent with our policy? He replied yes. Mr. Evatt will forward the executed policies to the appropriate persons
after all have been received.
3. ITEMS/REPORTS FROM BOARD ATTORNEY CHRISTIANSEN
■ Scott elaborated that the changes relayed for the Invstement Policy were appropriate changes.
■ He informed the General/OUA that there is a vacancy for the 5"h member.
■ All three boards need to appointment Officers at this meeting.
■ Add to the agenda: Public Comment.
■ Follow up with new Police Member (Jack Boon) to complete Financial Disclosure form.
■ Follow up with Russell Cale (resigned Police Member) to complete a Final Financial Disclosure form.
■ Legislation has two proposed bills pending (Senate 246 and House 509) for Police/Fire regarding
additional defined contributions. Should know the outcome by the next May meeting.
4. UNFINISHED BUSINESS TO DISCUSS IN OPEN SESSION.
Fire needs to execute a letter approving Dana Investment Advisors, Inc.
Fire needs to remit a letter of approval for Gabriel Roeder Smith & Company fees, not to exceed
$1,950.00, for the inclusion of the GASB No. 67 accounting requirements.
Fire needs to approve any past minutes (May, August) not yet approved.
5. NEW BUSINESS TO DISCUSS IN OPEN SESSION.
■ Approve the DiBartolomeo, McBee, Hartley & Barnes, P.A. (DMHB) letter of engagement.
6. RECESS FROM OPEN SESSION AND CONVENE IN INDIVIDUAL SESSIONS AT 5:43 P.M.
on
CITY GENERAUOUA PENSION BOARD OF TRUSTEE ITEMS
FEBRUARY 3, 2014
A. Motion to dispense with the reading and approve the minutes for the November 4, 2013, meeting. Jamie moved to
approve the November 4, 2013 meeting minutes as presented; seconded by Robbie. Motion carried unanimously.
B. Motion to approve the financial reports as presented by Basil Coule, Pension Financial Liaison: Daryl moved to
approve the financial reports 1-4 as presented on the g_genda; seconded by.Robbie. Motion carried unanimously.
1. Check register from October 2013 through December 2013.
2. Statements from Salem Trust that reflect activity for the General Pension Fund for the months
September through December, 2013 for the following accounts: Receipt & Disbursement, Equity &
Fixed Income.
3. Approve the list of members terminated and/or contributions refunded or rolled over from 10/1 /2013
to 12/31/2013: Darin Turner (OUA), Donnie Robertson (City).
4. New members enrolled from 10/1/2013 to 12/31/2013: Joshua Shorter (OUA).
C. Approve and adopt Investment Policy Statement and Addendum to the Investment Policy Statement for Dana
Investment Advisors, Inc. Jamie moved to approve and adopt Investment Policy Statement and Addendum to the
Investment Policy Statement for Dana Investment Advisors, Inc., seconded by Daryl. Motion carried unanimously.
D. Approve the Engagement Letter from DiBartolomeo, McBee, Hartley & Bames, P.A., fee not to exceed $3600.00
(they have completed their audit). Melisa moved to approve the Engagement Letter from DiBartolomeo, McBee,
Hartley & Bames P.A., fee not to exceed $3600.00; seconded by Robbie. Motion carried unanimously.
E. Unfinished Business or New Items.
The appointment of officers.
Robbie moved to appoint Jamie as Chairperson: seconded Daryl. Motion carried unanimously.
Robbie moved appoint Melisa as Secretary: seconded by Daryl. Motion carried unanimously.
Robbie would like the retirement eligibility years to be considered for 20/25 years. This will be discussed at the next
meeting in May.
F. Adjourn meeting. Robbie moved to adioum the meeting at 5:55: seconded by Jamie. Motion carried unanimously.
Minutes prepared by: Melisa Jahner, Secretary