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Park Use Permit - MLK Festival 2016CITY OF OKEECHOBEE 55 SE THIRD A VENUE OKEECHOBEE, FL 34974 Tele: 863 - 763 -3372 ext. 217 Fax: 863 - 763 -1686 e -mail: jdunham©cityofokeechobee. corn Park Use Permit Permit Number: 006 Permit Expiration: January 16, 2016 11:59 A.M. Purpose of Request: MLK Festival Property Owner: City of Okeechobee Address: 55 SE Third Avenue Date(s) of Event: January 16, 2016 10AM -3PM City: Okeechobee State: Florida Zip Code: 34974 Applicant: OCIA Phone Number: 863 - 634 -4660 Current Zoning: P Subdivision: City of Okeechobee Applicant's Address: 833 NE 15th Avenue Address of Project: Parks 3 & 4 FLU Designation: Public Restrictions /Remarks: All debris must be removed within 24 hours of expiration date. Jack e/D General Services Assistant January 6, 2016 Date %o oF•004' . . 4, r; Q �•'� '"kap 9,;;,�'' Page 1 of 3 CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863 - 763 -3372 ext. 218 Fax: 863 - 763 -1686 PARK USE AND /OR TEMPORARY STREET/ SIDEWALK CLOSING PERMIT APPLICATION Date Received: 00 /p.11/5 Date Issued: I tg / n t Application No: / (i .. 00 co, Date(s) of Event: //4/1, /D n - 6? Information: a�A- Organization: Okeetu e dom. 4.64pr, Tax Exempt No: Mailing Address: 6'35 Ni E. t slug au Contact Person: 5%. tit cSkr (' E -Mail Address: 1 l� ktAl ` io�p Ltill. i Cowl Telephone: Work: 'Bb ,5}- 6'13(4,9•totoc) Home: -,c7 3 .- 'i$ZCj Cell: 13( _ 6.34 . ii(o(o6 Summary of activities!:_ - .r2 Oif,.A"` r.� S ai-4-'. N� a e S 55- t 8 i, it e 1 4 fl '' a It D1 J i ifs 't'l yr °," ! k t t u e f �t �sre_ t Ric 0 €a LC:e -L.O.r �r i s e �A-kw c /�Cut-015e CA. ✓t.Cr CY4-4i-f( (Pe L 4i i.Liv- Alf . 1 e4c -,,Jt- Dq F'. 1c;Ur& Jar r1 (,(4s,1 2-0 UP t r': Ake- : k, 0 w -5 FAA Proceeds usage: (ACA Please check requested Parks: Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park 12 X #3 4 4 ,J#5 ❑ #6 OR Address of event: Parcel ID: Page 2 of 3 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (If not using Park(s), provide event address) Street Address City State Zip Code Street(s) to be closed: 6Lj 3i ', e' TH J ye ehoe A Ori-k4 5ott-F . Pare_ Oree-15. Date(s) to be closed: �j' G - 4 J �t-� 2_01 kp Time(s) to be closed: rp _> I& ( Purpose of Closing: Ac 0,1- , j_ ,J 44k-f- ? L Ak Attachments Required: Charitable Function Temporary Street and Sidewalk Closing Site Plan » Original signatures of all residents, property owners and business owners affected by the closing. ► Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee as additional insured. > Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee as additional insured. *Proof of non - profit status *Letter of Authorization from Property Owner > If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be attached for each business. TUP can be obtained from the General Services Department. * State Food Service License, if applicable. » State Food Service License, if applicable. ) State Alcoholic Beverage License, if applicable. (Alcoholic beverage can be served only on private property. No alcoholic beverages are allowed on City property, this included streets and sidewalks.) Note: ► Clean -up is required within 24 hours. ► No alcoholic beverages permitted on City property, streets or sidewalks. No donations can be requested if any type of alcoholic beverages are served on private property /business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). The Department of Public Works will be responsible for delivering the appropriate barricades. ® Dumpsters and port -o -lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for any accident, injury, claim or demand whatever arising out of applicant's use of location for such event, and shall indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual cost incurred by the City pertaining to the event including, but not limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from an applicant a cash or cashier's check advance deposit in the sum approximated by the City to be incurred in providing City services. Any such sum not incurred shall be refunded to the applicant. Page 3 of 3 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03- 08 and 04 -03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulation, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance of this Charitable Function Permit. CERTIFICATE OF INSURANCE MUST NAME CITY OF OKEECHOBEE AS ADDITIONAL INSU ' D. / h A, '- k -/& 1 Z- ! `fi / Applical Signature Date •r' *OFFICE USE ONLY'," Staff Review Fire Department: Date: as Tam ( Building Official: , I / i , _ ∎ • Date: (2-2Z-45 Public Works: Date: Date: / —22 — is 1 X2/2 — -0" AV Police Department: �, BTR Department: Date: City Administrator: Date: i 46---- City Clerk: 11 VIA Date: 4 J6/40 NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on I / 5// / (P Date Temporary Street and Sidewalk Closing reviewed by City Council and approved I / 57 / (0 Date OcIA c.t n ) LL, Z o R to— �V1 CA-\-g? x C (I o ) x ILMf f� 1 t ✓C.;, r 006, eNc)k_ pon l'e-t-L04-1e5 • dill ' P Tectti' c� v o C c .cxs: c k Z, Senn SGV-e8 cite J- c7-)c � ( -v�if; e St -cek'- Si7 C di co ui m-C a) E a) ac) o° Y R � Leo l- m° a) ' is = c Y c°) E E a) 2 L o ° �' W' -a E p 04 C a a-6 a) E L Y E m o ° a°) f6 — 0 a) m -8 °) ate) > m cn is _ 0= U N m 2 as c aa) � c ac) c c Q ° t a) ° ° o w: ai m U fO CA c m 3 a c (n m E 2~ '� 0 E CU 3 c° L o f6 co ° O U co Y O C 0 0 'O ° p c a • U m aNi L E E W >° 0 °0 3 c 2 c a�i v m> m a) g (CO o ) -0 0 0 0 'N o U E °. -o acs ° 7.0 2 3 CO ° u) a°) asL C N ? T a) fah a) E L• I N V) 4) +L.+ _. C U a) L a) (6 -p 2 C a U a 3 c a) = 0 v 3 > as a) 3 m W (n u) o a) 0 m v U U a3 > Q a) p U C C aL... '� a) .O a Y 'O N a) U O o a �, — .D LL O O O -C c a) O 4) O Lc) `° D. L a) 7 ca p N 0 o 0 co 0 t a) o. co 0_03 n o o ct 3 L U E O° cn a) ° to 2 w cn -p 'O O x y •C L -° 7 0 7 p a) ° O 3 n i ANUARY 5, 2016 s O > $// »2»§ f2ECO cis COSco }E}/ 222 2f y o - ¢ - -\ § $f% 7 ° °E \ \\ ,7 92 as ]®%e k / e a"0 • 0. ekE{ CD eL co /)r± \ �] kk / \2 B \ ƒ\ ���°° 72 / � w } $ 0 ° o o_2• .; f 2 :5 ..E. I -0 -- 3 wco— • waSpE« F\� \7 s«e« ®t - (= f f Z C) , 0 >t) =�5Ek/ oa) CD�'t 0 ci) o - «E =c§« 0 U) £*ƒ 2k£ g 03 > James E. Kirk, Mayor CO \ Lane Gamiotea, CMC, City Clerk Jackie Dunham From: Jackie Dunham < jdunham @cityofokeechobee.com> Sent: Tuesday, December 22, 2015 3:29 PM To: Chief Herb Smith (Chief Herb Smith) Subject: Martin Luther King Park Use /Street Closing Permit Attachments: MLK Park Use - Street Closings.pdf Sending you a copy of the Park Use Permit and Street Closings for the group sponsoring the annual MLK Parade and first time Park Use Permit. This will need to go to the City Council meeting on January 5th. Need your signature on the permit before it goes to Council. Thanks. eeEeitratu' uy 100'I'ean4! Jack Dutiv G evizraL S ery i ce- Secretary City of Okeecho -1 55 SE Th rcLAve kte, Off, FL 34974 reie.' 863-763-3372 eixt: 217 Fax:' 863 -763 -1686 jdunham@cityofokeechobee.com Website: http: / /www.cityofokeechobee.com NOTICE: Due to Florida's broad public laws, this email may be subject to public disclosure. i OKEE -44 OP ID: S2 JAW RO- �-- CERTIFICATE OF LIABILITY INSURANCE DATE (MM /DD/YYYY) 12/22/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Pritchards & Associates, Inc. 1802 S Parrott Ave Okeechobee, FL 34974 -6179 Lowell H Pritchard CONTACT Sandy Hines PHONE I FAX (A/C No, EA: 863- 763 -7711 I (NC, No): 863- 763 -5629 ADDRESS: shines @pritchardsinc.com INSURER(S) AFFORDING COVERAGE I NAIC H INSURER A: Philadelphia Indemnity Ins 118058 INSURER B: LIABILITY INSURED Okeechobee Community Improvement Association 275 SW 25th Street Okeechobee, FL 34974 INSURER C - INSURER D : INSURER E : 01/16/2016 INSURER F : EACH OCCURRENCE $ CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY EFF POLICY NUMBER (MM /DD/YYYY) POLICY EXP (MM /DD/YYYY) LIMITS A X COMMERCIAL GENERAL CLAIMS -MADE LIABILITY OCCUR PHPKI431610 01/16/2016 01/19/2016 EACH OCCURRENCE $ 1,000,000 X I1 DAMAGE TO RENTED PREMISES (Ea occurrence) I $ 100,000 MED EXP (Any one person) $ 0 PERSONAL & ADV INJURY i $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: —� i- � POLICY j J PRO- ECT � -; LOC OTHER: GENERAL AGGREGATE I $ 3,000,000 PRODUCTS - COMP /OP AGG $ 3,000,000 $ AUTOMOBILE LIABILITY I ANY AUTO ALL OWNED i —' SCHEDULED 1 AUTOS ' AUTOS I I NON HIRED AUTOS i i AUTOS -OWNED COMBINED SINGLE LIMIT (Ea accident) $ $ $ BODILY INJURY (Per person) , BODILY INJURY (Per accident) I- PROPERTY DAMAGE (Per accident) $ S UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTIONS $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR /PARTNER /EXECUTIVE OFFICER /MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS Y / N N / A PER I OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) Certificate Holder is listed as an Additional Insured in regards to the Martin Luther King Festival being held on 1/16/16 - 1/18/16 City of Okeechobee 55 SE 3rd Ave Okeechobee, FL 34974 CITY-92 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE , % ACORD 25 (2014/01) © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Detail by Entity Name Page 1 of 2 FLORIDA DEPARTMENT CIF S t ISION OF CORPOR1 °I`IONS Detail by Entity Name Florida Not For Profit Corporation OKEECHOBEE COMMUNITY IMPROVEMENT ASSOCIATION, INC. Filing Information Document Number N98000004180 FEI /EIN Number 65- 0790663 Date Filed 07/17/1998 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 07/02/2001 Event Effective Date NONE Principal Address 275 S.W. 25TH ST. OKEECHOBEE, FL 34974 Changed: 12/27/1999 Mailing Address 275 S.W. 25TH ST. OKEECHOBEE, FL 34974 Changed: 12/27/1999 Registered Agent Name & Address ROBERSON, GEORGE L 275 S.W. 25TH ST. OKEECHOBEE, FL 34974 Name Changed: 12/27/1999 Address Changed: 12/27/1999 Officer /Director Detail Name & Address Title D ROBERSON, GEORGE L 275 S.W. 25TH ST. OKEECHOBEE, FL 34974 Title D BOSWELL, BERTHA 1503 N.E. 5TH ST OKEECHOBEE, FL 34972 Annual Reports http: / /search.sunbiz.org/ Inquiry / CorporationSearch /SearchResultDetail ?inquirytype = Entit... 12/14/2015 Detail by Entity Name Report Year Filed Date 2013 08/28/2013 2014 04/21/2014 2015 04/27/2015 Document Images 04/27/2015 -- ANNUAL REPORT 04/21/2014 -- ANNUAL REPORT 08/28/2013 -- ANNUAL REPORT 04/18/2012 -- ANNUAL REPORT 04/20/2011 -- ANNUAL REPORT 04/11/2010 -- ANNUAL REPORT 05/07/2009 -- ANNUAL REPORT 04/11/2008 -- ANNUAL REPORT 05/15/2007 -- ANNUAL REPORT 07/13/2006 -- ANNUAL REPORT 05/16/2005 -- ANNUAL REPORT 07/22/2004 -- ANNUAL REPORT 02/21/2003 -- ANNUAL REPORT 04/04/2002 -- ANNUAL REPORT 07/02/2001 -- Amendment 01/23/2001 -- ANNUAL REPORT 04/22/2000 -- ANNUAL REPORT 12/27/1999 -- ANNUAL REPORT 07/17/1998 -- Domestic Non - Profit View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format State Page 2 of 2 http: / /search. sunbiz. org/ Inquiry /CorporationSearch/SearchRe sultDetail ?inquirytype= Entit... 12/14/2015 2015 FLORIDA NOT FOR PROFIT CORPORATION ANNUAL REPORT FILED DOCUMENT# N98000004180 Apr 27, 2015 Entity Name: OKEECHOBEE COMMUNITY IMPROVEMENT ASSOCIATION, Secretary of State INC. CC8603153622 Current Principal Place of Business: 275 S.W. 25TH ST. OKEECHOBEE, FL 34974 Current Mailing Address: 275 S.W. 25TH ST. OKEECHOBEE, FL 34974 US FEI Number: 65- 0790663 Name and Address of Current Registered Agent: ROBERSON, GEORGE L 275 S.W. 25TH ST. OKEECHOBEE, FL 34974 US Certificate of Status Desired: No The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: Electronic Signature of Registered Agent Officer /Director Detail : Title D Title D Name ROBERSON, GEORGE L Name BOSWELL, BERTHA Address 275 S.W. 25TH ST. Address 1503 N.E. 5TH ST City- State -Zip: OKEECHOBEE FL 34974 City- State -Zip: OKEECHOBEE FL 34972 Date I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that 1 am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 617, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: GEORGE L ROBERSON DIRECTOR 04/27/2015 Electronic Signature of Signing Officer /Director Detail Date A January 25, 2001 FLORIDA DEPARTMENT OF STATE Katherine Harris Secretary of State OKEECHOBEE COMMUNITY IMPROVEMENT ASSOCIATION, INC. 275 S.W. 25TH ST. OKEECHOBEE, FL 34974 US SUBJECT: OKEECHOBEE COMMUNITY IMPROVEMENT ASSOCIATION, INC. DOCUMENT NUMBER: N98000004180 In compliance with the request on your 2001 Annual Report/Uniform Business Report, the certificate of status for the subject corporation is enclosed. Should you have any questions regarding this matter, please telephone (850) 488 -9000. Division of Corporations Division of Corporations - P.O. BOX 6327 - Tallahassee, Florida 32314 �i 4Oc �uC .•C �'CS" .'C Pd F 1C SL F =,5 � L n uL Given under my hand and the Q Great Seal of the State of Florida tug 7OC at Tallahassee, the Capitol, this the HOC Twenty -fifth day of January, 2001 HOC VI % L kli KO °6 ‘ C ' a r riS i.4' .O 4:.f.::::':---.' a �„� ••..••.n `'� - - - -- txtllerixte �txrris �•� y L -0 - $eeretarg of $tttts g0) .4 CR2E022 (1 99) i0%rOz Vi000000 (0000000000000000(00000000(c Divot-hunt of 'tatr I certify from the records of this office that OKEECHOBEE COMMUNITY IMPROVEMENT ASSOCIATION, INC. is a corporation organized under the laws of the State of Florida, filed on July 17, 1998 . The document number of this corporation is N98000004180. I further certify that said corporation has paid all fees due this office through December 31, 2001, that its most recent annual report/uniform business report was filed on January 23, 2001, and its status is active. I further certify that said corporation has not filed Articles of Dissolution. • �\7 •<• RESOLUTION NO. 04-03 A RESOLUTION OF THE CITY OF OKEECIIOBEE, FLORIDA SUPPLEMENTING RESOLUTION NO. 03-08; GUIDELINES FOR USE OF PUBLIC PARKS OR OTHER LANDS OWNED BY THE CITY OF OKEECHOBEE FOR CERTAIN CHARITABLE OR BENEVOLENT ORGANIZATIONS; PROVI.DING FOR AUTHORITY TO REVIEW SUCH APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW; PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO FOLLOW; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, there are located within the City of Okeechobee certain public parks and other areas owned by the City of Okeechobee that are intended for, and open for use by, the general public, with certain restrictions; and WHEREAS, these uses change from time to time, and problems arise by certain uses that are not anticipated, but should be the subject of regulation and control by the City of Okeechobee for the safety and welfare of its citizens, and which requires supplementing existing rules as necessary; NOW THEREFORE, it is resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief presiding Officer for the City: 1. THAT permission for charitable or benevolent organizations, or non profit groups, to engage in certain activities in City parks or on City lands, is governed by Article IV, Sections 14 -141 to 14 -149 of the City Code of Ordinances, which regulations and restrictions shall be considered by General Services whenever an application or request for use of public areas is made, and followed accordingly. 2. THAT for any authorized use of the public parks or rights -of -way within the City, the following regulations shall be followed, as applicable: a. The organization or permit holder, or their designee, shall be responsible to completely clean up the public area used by the permit, within two days of completion of the event, unless otherwise designated in the permit. b. No trailers unattached to a motor vehicle shall be parked along any street or avenue or public right -of -way, or in a marked parking spot, unless the right -of -way is closed for the event, not otherwise blocked off by the City. No other motor vehicles or trailers will be allowed to park or remain on the Park grounds unless prior written approval is obtained from the City Public Works Director or their designee, or such vehicle or trailer is participating in an event such as a permitted activity or car show. Any motor vehicle or trailer parked in violation of this section may be towed by the City at the owner's expense, who shall be liable for all towing and storage fees. c. Golf carts, 4- wheelers or other vehicles not licensed for use on public rights -of -way, will not be permitted on the Park grounds without prior written approval of the City Public Works Director or their designee. d. Certain events, such as but not limited to parades, or those which draw a large number of people, require significant incurring of costs Page 1 of 2 d. Certain events, such as but not limited to parades, or those which draw a large number of people, require significant incurring of costs by the City, for traffic control, crowd control, fire safety, paramedic service, or general policing, which often requires adding personnel, and incurring overtime labor expense. For any such event, the City may require the organization or permit holder to be responsible for these additional costs, including property or personal injury damages that may occur during the event. There will be a mandatory inspection meeting between the Public Works Director or their designee and a representative from the permit holder prior to and after each event. Any additional expenses as stated above, will be billed to the organization or permit holder, who shall pay such sum to the City. e: For activities in Hagler Park, the use of generators for power is encouraged, as electric outlets are limited and subject to the right of the City to deny their use. When generators or extension cords are used, the applicant shall cause a U.L. approved extension cord of proper gauge to be safely attached, and routed so as to not interfere with any pedestrian path, or in such area as may pose a risk of harm to the public or other participants. INTRODUCED AND ADOPTED this 16 ' day of March, 2004. ATTEST: . Lane Gamiotea, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Page 2 of 2 James. E Kirk, Mayor RESOLUTION NO. 03-8 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA TO ESTABLISH GUIDELINES FOR USE OF PUBLIC PARKS OR OTHER LANDS OWNED BY THE CITY OF OKEECHOBEE FOR CERTAIN CHARITABLE OR BENEVOLENT ORGANIZATIONS; OR THE GENERAL PUBLIC; PROVIDING FOR AUTHORITY TO REVIEW SUCH APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW; PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO FOLLOW; PROVIDING FOR INSURANCE REQUIREMENT;'PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, there are located within the City of Okeechobee certain public parks and other areas owned by the City of Okeechobee that are intended for, and open for use by, the general public, with certain restrictions; and WHEREAS, these functions range from large gatherings which attract many participants, to very small groups, which may or may not cause traffic control problems, and vary in intensity; and WHEREAS, current regulations require the same liability insurance coverage for any such group authorized to gather in the parks or on city lands, which creates a hardship on the smaller gatherings; NOW, THEREFORE, be it resolved and adopted by the City Council for the City of Okeechobee, Florida the following resolution: 1. THAT permission for charitable or benevolent organizations, or non profit groups, to engage in certain activities in City parks or on City lands, is governed by Article IV, Sections 14 -141 to 14 -149 of the City Code of Ordinances, which regulations and restrictions shall be considered by General Services whenever an application or request for use of public areas is made, and followed accordingly. 2. THAT for any permit or permission granted by the Department of General Services for such activities on public lands, such permit shall be also executed by the City Administrator, prior to such event taking place. 3. THAT most applicants for use of parks and public lands are charitable or civic groups, who stage large events and attract many people. However, smaller groups for prayer meetings; weddings; boy and girl scouting; and similar type events are also authorized in parks and in public places, but are also subject to the requirements of Article IV of the City Code. 4. THAT current regulations require the applicant for an event to procure liability insurance in the sum of 1 million; the cost of which is or may be prohibitive for smaller and more informal groups. 5. THEREFORE, for any application wherein it appears to the Department of General Services that the participants thereof may be 100 or fewer persons, the liability insurance requirement shall be waived. The City reserves the right to require the participants to execute a hold harmless agreement, depending upon the nature and impact of the event. Page 1 of 2 INTRODUCED ANT) ADOPTED this 5 th day of August„ 2003. ATTEST: Lane Gamiotea, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John Cook, City Attorney Page 2 of 2 James. E. Kirk, Mayor