2015-11-24480
CITY OF OKEECHOBEE
NOVEMBER 24, 2015 REGULAR CITY COUNCIL MEETING
55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974
SUMMARY OF COUNCIL ACTION
PAGE 1 OF 7
AGE I COUNCIL. ACTION - DISCUSSION VOTE
I. CALL TO ORDER — Mayor
November 24, 2015, City Council Regular Meeting, 6:00 P.M.
II. OPENING CEREMONIES
Invocation to be given by Reverend James Shevlin, Church of Our Saviour;
Pledge of Allegiance led by Mayor Kirk.
III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk
Mayor James E. Kirk
Council Member Noel A. Chandler
Council Member Mike O'Connor
Council Member Gary Ritter
Council Member Dowling R. Watford, Jr.
City Administrator Marcos MontesDeOca
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Jahner
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director David Allen
IV. AGENDA - Mayor
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
V. PRESENTATIONS AND PROCLAMATIONS — Mayor
A. Present a Five -Year Longevity Service Award to Victoria DaVito, Police
Department.
Mayor Kirk called the November 24, 2015, Regular City Council meeting to order at 6:00 P.M.
The invocation was offered by Reverend Shevlin of Church of Our Saviour; the Pledge of Allegiance was led by
Mayor Kirk.
City Clerk Gamiotea called the roll:
Present
Present
Present
Present
Present
Present
Present
Present
Absent
Present
Present
Present
Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's
agenda. There were none.
On behalf of the City, Mayor Kirk and Police Chief Davis presented to Mrs. Victoria DaVito an engraved silver pen and
a framed certificate which read, `in recognition of your five years of service, hard work, and dedication to the
City, its citizens, and your fellow employees, as a Police Officer from October 1, 2010 to October 1, 2015."
Mrs. DaVito thanked the City for the opportunity the community. This is her second five-year award, as she rejoined
the force following her retirement in 2010 to fulfill the need of a part-time officer.
AGENDA
PRESENTATIONS AND PROCLAMATIONS CONTINUED
B. Present a Ten -Year Longevity Service Award to Danny Green, Police
Department.
C. Present a Ten -Year Longevity Service Award to India Riedel, Finance
Department.
D. Present a Fifteen -Year Longevity Service Award to Robin Brock,
Administration Department.
Proclaim Farm -City Week notation:
VI. MINUTES —City Clerk
A. Motion to dispense with the reading and approve the Summary of Council
Action for the October 20, 2015 City Council Regular Meeting.
VII. WARRANT REGISTER - City Administrator
A. Motion to approve the October 2015 Warrant Register.
GeneralFund........................................................................$ 359,842.20
General Fund (Centennial Account) ......................................$ 8,245.40
Public Facilities Improvement Fund .......................................$ 10,644.83
Capital Improvement Projects Fund ......................................$ 2,577.50
Community Development Block — Economic Grant Fund ...... $ 4,465.21
NOVEMBER 24, 2015 - REGULAR MEETING - PAGE 2 OF 7 481
COUNCIL ACTION - DISCUSSION — VOTE'
On behalf of the City, Mayor Kirk and Police Chief Davis presented to Mr. Danny Green an embossed leather portfolio
and a framed certificate which read, `in recognition of your ten years of service, hard work, and dedication to
the City, its citizens, and your fellow employees, as a Police Officer from November 11, 2005 to November 11,
2015." Mr. Green thanked the City for the opportunity to serve the community.
On behalf of the City, Mayor Kirk and Administrator MontesDeOca presented to Mrs. India Riedel an embossed
leather portfolio and a framed certificate which read, `in recognition of your ten years of service, hard work, and
dedication to the City, its citizens, and your fellow employees, as the Accounts Supervisor and Finance
Director from November 7, 2005 to November 7, 2015."Mrs. Riedel graciously received the award and thanked the
City for the opportunity to serve the community.
On behalf of the City, Mayor Kirk and Administrator MontesDeOca presented to Mrs. Robin Brock an engraved crystal
mantle clock and a framed certificate which read, "In recognition of your fifteen years of service, hard work, and
dedication to the City, its citizens, and your fellow employees, from November 3, 2000 to November 3, 2015."
Mrs. Brock graciously received the award and thanked the City for the opportunity to serve the community.
Mayor Kirk publicly recognized and noted for the record, the City's support for agriculture and its importance to our
community. A Proclamation for Farm -City Week, November 19 through 25, 2015, was issued earlier in the month.
Motion and second by Council Members Chandler and O'Connor to dispense with the reading and approve the
Summary of Council Action for the Regular Meeting of October 20, 2015. There was no discussion on this item.
VOTE:
KIRK — YEA CHANDLER — YEA O'CONNOR — YEA
RITTER — YEA WATFORD — YEA MOTION CARRIED.
Council Member Watford moved to approve the October 2015 Warrant Register in the amounts: General Fund,
three hundred fifty-nine thousand, eight hundred forty-two dollars and twenty cents ($359,842.20); General Fund
Centennial Account, eight thousand, two hundred forty-five dollars and forty cents ($8,245.40); Public Facilities
Improvement Fund, ten thousand, six hundred forty-four dollars and eighty-three cents ($10,644.83); Capital
Improvement Projects Fund, two thousand, five hundred seventy-seven dollars and fifty cents ($2,577.50);
Community Development Block Grant — Economic Fund, four thousand, four hundred sixty-five dollars and
twenty-one cents ($4,465.21); seconded by Council Member O'Connor. There was no discussion on this item.
VOTE:
KIRK — YEA CHANDLER — YEA O'CONNOR — YEA
RITTER — YEA WATFORD — YEA MOTION CARRIED.
482
AGENDA
Vill. CENTENNIAL UPDATE
A. Monthly update from the Centennial Celebration Ad Hoc Committee Chair —
J.D. Mixon (Exhibit 1).
NOVEMBER 24, 2015 - REGULAR MEETING - PAGE 3 OF 7
COUNCIL ACTION - DISCUSSION - VOTE
Centennial Committee Ad Hoc Committee (CCAHC) Chair, Mr. J.D. Mixon, presented the monthly update with
highlights being: CCAHC Writing Contest Coordinator Enfinger reported that 46 entries were submitted and the
panel of judges completed their review (5 from grades 9-12, 8 from grades 6-8 and 33 from grades 3-5). There are
three finalists from grades 9th to 12th, three finalists from grades 6th to 8th, and nine finalists from grades 3rd to 5th.
These entries will be on display at the Courthouse during the Frolic. All 15 finalists are being invited to attend the
December 15 Regular Council Meeting where the Mayor will announce the winners and present them with a ribbon.
The first place winner of each grade category will also receive $100 cash prize and their stories will be entered in
the time capsule.
The Festival of Lights is to be held on Friday, December 4, from 5 to 9 P.M, at City Hall Park, featuring a tour of City
Hall, and the Fire Department. Public Works and the Police Departments will have demonstrations on site. The
ribbon cutting ceremony for the dedication of the Centennial Commemorative Walkway will inaugurate the festivities.
The school choirs are scheduled to perform. Mr. Doug Rooks and Mrs. Kathy Krueger, grandchildren of Mr. William
Hatcher, the Architect of City Hall, will be the guests of honor and participate in the ceremony. There will be the
traditional lighting of the lights and the arrival of Santa to take pictures at his workshop. A snow play area,
(sponsored by Okeechobee Main Street and the City), a photo booth, and a child's craft area will be available. The
Fire Department will host their fire safety puppet show and the General Federation of Women's Clubs, Jr. (GFWC),
will present the monthly family movie in the park featuring "Elf."
The Okeechobee Main Street Top of the Lake Christmas Festival and Lighted Parade, partnering with the City's
Festival of Lights, will commence the evening of Friday, December 4, with vendor booths, and continue through
Saturday, ending with the lighted Christmas parade.
The Christmas Frolic is to be held at the Historical County Courthouse, on December 11, from 7 to 11 P.M. Come
celebrate 100 years of music and dance while being entertained by the Okeechobee High School Jazz Band, Carl
Cable, The Department, Jim Clark and more. There will be a costume contest for those who wish to participate by
styling fashion from their favorite era (1915 through current). The Centennial Timeline will be on display along with
original artwork from Okeechobee High School students. Food will be provided by local nonprofit organizations.
Items recently added: Monster Trucks attending (photos only, no demonstrations), booths for the Okeechobee
Music Festival and Girl Scouts (informational only). There will be a drawing for two general admission tickets to the
Okeechobee Music Festival in March.
The Time Capsule Ceremony will be the last Centennial event and will take place in January, with date and time to
still to be determined. No official action was requested for this item. The Mayor and Council thanked the Committee
and City Staff for their dedication and service on making the celebrations for the Centennial such a success.
AGENI
IX. NEW BUSINESS
)A
A. Presentation and update from Florida Power and Light — Stephanie
Mitrione, External Affairs Manager.
B. Consider a motion to waive the formal bidding procedures and award a
sole -source contract to Global Mapping, Inc., in the amount of $8,800.00,
for annual mapping services — City Administrator (Exhibit 2).
C. Motion to approve a proposed Agreement for Professional Engineering
and Surveying Services, Project Authorization No. 4, with Culpepper and
Terpening, Inc., for the construction plan preparation and project permitting
associated with the development of the Centennial/Taylor Creek Park —
City Administrator (Exhibit 3).
D. Motion for approval to enter into an agreement for Fuel Cards and Fuel
Management Services between the State of Florida Department of
Management Services and WEX Bank, Contract No. 973-163-10-1 — City
Administrator (Exhibit 4).
NOVEMBER 24, 2015 - REGULAR MEETING - PAGE 4 OF 7 483
COUNCIL ACTION - DISCUSSION -VOTE
Ms. Stephanie Mitrione, External Affairs Manager for Florida Power and Light presented a power point presentation
regarding their operations and affordable clean energy strategy. The Mayor and Council thanked Ms. Mitrione for
the update, there was no official action required for this item.
Motion and second by Council Members O'Connor and Watford to waive the formal bidding procedures and award a
sole -source contract to Global Mapping, Inc., in the amount of $8,800.00, for annual mapping services.
VOTE:
KIRK — YEA CHANDLER — YEA O'CONNOR — YEA
RITTER — YEA WATFORD — YEA MOTION CARRIED.
Motion and second by Council Members O'Connor and Ritter to approve a proposed Agreement for Professional
Engineering and Surveying Services, Project Authorization No. 4, with Culpepper and Terpening, Inc., for the
construction plan preparation and project permitting associated with the development of the Centennial/Taylor
Creek Park.
Administrator MontesDeOca commented this proposed agreement is for continual services from Culpepper and
Terpening, Inc., for work including plan preparation and project permitting for the Centennial Park, (formerly known
as the Taylor Creek Park). The projected amount for this phase will be thirty-eight thousand, five hundred twenty
dollars and no cents ($38,520.00). There is no anticipated time of completion as there will be the interval of potential
grants, and the projected six to eight months to obtain permits. There were three corrections noted for the
agreement as follows: (Section III), present should read presented. (Section X), to chance the completion date of
December 31 2014 and then the Administrators name from Brian Whitehall to Marcos MontesDeOca.
VOTE:
KIRK — YEA CHANDLER — YEA O'CONNOR — YEA
RITTER — YEA WATFORD — YEA MOTION CARRIED.
Motion and second by Council Members Chandler and O'Connor for approval to enter into an agreement for Fuel
Cards and Fuel Management Services between the State of Florida Department of Management Services and WEX
Bank, Contract No. 973-163-10-1. There was a brief discussion on this item.
VOTE:
KIRK — YEA CHANDLER — YEA O'CONNOR — YEA
RITTER — YEA WATFORD — YEA MOTION CARRIED.
NOVEMBER 24.2015 - REGULAR MEETING - PAGE 5 OF 7
5 0 5
AGENDA
COUNCIL ACTION - DISCUSSION - VOTE
IX. NEW BUSINESS CONTINUED.
E. Discussion to reach a consensus for a recommendation to the Pension
Administrator MontesDeOca explained the City General Employees and Okeechobee Utility Authority (OUA)
Board as to whether the City should define the City of Okeechobee General
Pension Plan has been designated as a Cost -sharing Multiple Employer Plan since its formation in 1996. However,
Employees Retirement System Pension Plan as a Cost Sharing Multiple
due to many changes in the mechanics of reporting of assets and liabilities for pension plans as outlined by the
Employer Plan — City Administrator (Exhibit 5).
Governmental Accounting Standards Board, the question has been raised by the pension actuary firm whether to
remain this type of plan, or to be an Agent Multiple Employer Plan. Cost -sharing plans are those with pension
obligations to the employees of more than one employer that are pooled and pension plan assets can be used to
pay the benefit of the employees of any employer that provides pensions to the plan. Agent plans are those with
separate accounts maintained for each employer so that each employer's share of the pooled assets is available to
pay the benefits of only its employees. City Attorney Cook conveyed his conversation with Pension Board Attorney
Christiansen reminding the Council that any recommendation made is only an expression of intent, as it is the Board
of Trustee's authority to make the final decision.
Council Member Ritter moved to recommend the General Employees Retirement Plan remain as a
Cost -sharing Multiple Employer Plan; seconded by Council Member Watford.
VOTE:
KIRK — YEA CHANDLER — YEA O'CONNOR — YEA
RITTER — YEA WATFORD — YEA MOTION CARRIED.
Administrator MontesDeOca advised he would relay the City Council's action to Mr. Jamie Mullis, Chairperson for
the General Pension Board of Trustees and Pension Attorney Christiansen.
F. Motion to approve the Fiscal Year End 2015 Budget adjustments — City
Motion and second by Council Members Chandler and Watford moved to approve the 2014/2015 Fiscal Year End
Administrator
Budget Adjustments as presented:
FUND AND ADOPTED BUDGET MID -YEAR ADJUSTMENTS PROPOSED FY
ITEM DESCRIPTION 1011/2014 5/19/2015 END ADJUSTMENTS
General Fund Summary:
Beginning Balance $3,744,185.00 $3,744,185.00 $3,744,185.00
Revenues
Ad valorem, other fees, fines, charges for services & other sources $4,618,798.00 $4,786,825.00 $5,062,517.00
Transfer -In from Public Facilities Improvement Fund $398,000.00 $398,000.00 $398,000.00
Transfer -In from Capital Improvement Projects (CIP) Fund $853,362.00 $832,962.00 $118,412.00
Transfer -In from CIF -Impact Fees $100.00 $708.00 $708.00
Total $5,870,260.00 $6,018,495.00 $5,579,637.00
Expenditures
511 Legislative $130,890.00 $180,890.00 $167,846.00
512 Executive $187,175.00 $206,695.00 $190,450.00
2512 City Clerk $213,429.00 $220,429.00 $207,695.00
513 Financial Services $263,168.00 $260,168.00 $233,012.00
NOVEMBER 24.2015 - REGULAR MEETING - PAGE 6 OF 7
AGENDA
COUNCIL ACTION - DISCUSSION -VOTE
IX. NEW BUSINESS CONTINUED
FUND AND
ADOPTED BUDGET MID -YEAR ADJUSTMENTS
PROPOSED FY
F. Motion to approve the Fiscal Year End 2015 Budget adjustments continued.
ITEM DESCRIPTION
10/112014
5/1912015
END ADJUSTMENTS
General Fund Continued:
Expenditures Continued
514 Legal Council
519 General Services
521 Law Enforcement
522 Fire Protection
541 Road & Street Facilities
Total
$86,213.00
$341,186.00
$2,087,019.00
$1,418,228.00
$1,142,952.00
$5,870,260.00
$86,213.00
$367,617.00
$2,135,303.00
$1,418,228.00
$1,142,952.00
$6,018,495.00
$61,712.00
$345,459.00
$1,997,799.00
$1,328,404.00
$1,047,260.00
$5,579,637.00
Ending Fund Balance
$3,744,185.00
$3,744,185.00
$3,744,185.00
Public Facility Improvement (301) Fund Summary:
Beginning Balance
$546,177.00
$546,177.00
$546,177.00
Revenues
$651,489.00
$709,239.00
$738,191.00
Expenditures
$709,000.00
$766,750.00
$356,051.00
Transfer -Out to General Fund
$398,000.00
$398,000.00
$398,000.00
Ending Fund Balance
$90,666.00
$90,666.00
$530,317.00
State Appropriations Funding/Grant (307) Fund Summary:
Beginning Balance
$0.00
$0.00
Transfer -In from Capital Improvement Fund
$5,000.00
no change
$5,000.00
Revenues
$100,000.00
proposed at
$0.00
Expenditures
$105,000.00
mid -year
$4,500.00
Ending Fund Balance
$0.00
$500.00
FDOT Highway Beautification Landscape Grant (308) Fund Summary:
Beginning Balance
$7,425.00
-$86,713.00
-$86,713.00
Transfer -In from Capital Improvement Fund
$3,000.00
$521.00
$521.00
Revenues
$10,000.00
$96,492.00
$96,492.00
Expenditures
$23,425.00
$10,300.00
$10,300.00
Ending Fund Balance
$0.00
$0.00
$0.00
Other Grants (302) Fund Summary:
Beginning Balance
$0.00
$0.00
Revenues
Transfer -In from CIP (304) Fund
Transfer -In from CIP-Impact Fees (303) Fund
Expenditures
$403,838.00
$300,000.00
$65,162.00
$769,000.00
No change
proposed at
mid -year
$0.00
$0.00
$0.00
$0.00
Ending Fund Balance
$0.00
$0.00
NOVEMBER 24.2015 - REGULAR MEETING - PAGE 7 OF 7
AGENDA
COUNCIL ACTION - DISCUSSION -VOTE
IX. NEW BUSINESS CONTINUED
F. Motion to approve the Fiscal Year End 2015 Budget adjustments continued.
FUND AND ADOPTED BUDGET MID -YEAR ADJUSTMENTS
ITEM DESCRIPTION 1011/2014 5/1912015
PROPOSEDFY
END ADJUSTMENTS
Capital Improvement Projects (304) Fund Summary:
Beginning Balance $4,903,949.00
$4,903,949.00
$4,903,949.00
Revenues $242,900.00
$644,900.00
$663,386.00
Expenditures $484,750.00
$624,250.00
$391,903.00
Transfer -Out to Other Funds $373,162.00
$373,162.00
$5,521.00
Transfer -Out to General Fund $853,362.00
$832,962.00
$118,412.00
Ending Fund Balance $3,435,575.00
$3,718,475.00
$5,051,499.00
Capital Improvement Projects -Impact Fees (303) Fund Summary:
Beginning Balance $46,564.00
$63,514.00
$63,514.00
Revenues $500.00
$0.00
$0.00
Expenditures $36,500.00
$62,807.00
$62,807.00
Transfer -Out to General Fund $500.00
$708.00
$708.00
Ending Fund Balance $10,064.00
$0.00
$0.00
Law Enforcement Special Fund Summary:
Beginning Balance $6,100.00
Revenues $500.00
Expenditures $3,605.00
Ending Fund Balance $2,995.00
no change
proposed at
mid -year
$6,100.00
$3,704.00
$3,605.00
$6,199.00
VOTE:
KIRK — YEA CHANDLER — YEA
O'CONNOR — YEA
RITTER — YEA WATFORD — YEA
MOTION CARRIED.
X. ADJOURN MEETING — Mayor
Please take notice and be advised that when a person decides to appeal an sion made by the City Council with
respect to any matter considered at this meeting, he/she may need to i re that verbatim record of the proceeding
is made, which record includes the testimony and evidence upon wh' the appe is to be based. City Cle media are
for the sole purpose of backup for official records of the Clerk.
There being no further discussion, nor items on the agenda, Mayor Kirk adjourned the meeting at 6:52 P.M. The
next Regular Meeting will be December 15, 2015.
James E, Kirk, Mayor
ATTE
Lane Gamiotea, CMC, City Clerk
Okeechobee News
107 SW 17th Street, Suite D
INDEPENDENT Okeechobee, Florida 34974
863-763-3134
NEWSMEDIA INC. USA
STATE; OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared Katrina
Elsken, who on oath says she is the Publisher of the Okeechobee
News, a three times a week Newspaper published at Okeechobee,
in Okeechobee County, Florida, that the attached copy of
advertisement beine a 'b.... ,tAl
in the matter of tl�_iyvz �.i-- d'1•�� .i_;, ��_.,,
in the 1.9th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues of
Atliant further says that the said Okeechobee News is a
newspaper published at Okeechobee, in said Okeechobee County,
Florida, and that said newspaper has heretofore been published
continuously in said Okeechobee County, Florida each week and
has been entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a period of
one year next preceding the first publication of the attached copy
of advertisement, and afliant further says that she has neither
paid nor promised any person, firm or corporation any discount,
rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
Katrina Elsken
Sworn to and -subscribed before me this
day of L - L6-A�_f 4 IC' ; ..— AD
Notary Public, State of Florida at Large
MY COMM SSIONOES
# EE 177653
%:>t•'�'r;c EXPIRES: April 20, 2016
p f� fy,,• Bonded Thru Notary Public Underwriters
NOTICE OF CHANGE IN DATES
FOR REGULAR CITY COUNCIL MEETINGS
NOTICE IS HEREBY GIVEN that the November November 3 and 17,
2015, City Council Meetings, have been cancelled
The City Council will meet on Tue Nov 24 2015, 6:00 p.m., or as soon
thereafter as possible, at City Hal 55 SE r3rd Ave, Rm 200, Okeechobee,
Florida. The public is invited and encouraged to attend. Contact City Admin-
istration at 863-763-3372, or website, city0fokeechobee.com, to obtaina
copy of the agenda.
ANY PERSON DECIDING TO APPEAL any decision made by the City
Council with respect to any matter considered at this meeting will need to
ensure a verbatim record of the proceeding is made and the record includes
the testimony and evidence upon which the appeal will be based. In accor-
dance with the Americans with Disabilities Act SADA), any person with a
disability as defined by the ADA, that needs special accommodation to par-
ticipate in this proceeding, contact the City Gerks Office no later than two
business days prior to proceeding, 863-763-3372.
BE ADVISED that should you intend to show any document, picture, video
or items to the Council In support or opposition to any Item on the agenda;
a copy of the document, picture, video, or Item MUST be provided to the
city Clerk for the Gty's records.
or James
ON 10/3(
OUA P spy &.
CITY OF OKEECHOBEE
NOVEMBER 24,2015
55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974
REGULAR CITY COUNCIL MEETING
OFFICIAL AGENDA
PAGE 1 OF 3
CALL TO ORDER - Mayor:
OPENING CEREMONIES:
November 24, 2015, City Council Regular Meeting, 6:00 p.m.
Invocation given by Rev. James Shevlin, Church of Our Saviour;
Pledge of Allegiance led by Mayor.
MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk
Mayor James E. Kirk
Council Member Noel Chandler
Council Member Mike O'Connor
Council Member Gary Ritter
Council Member Dowling Watford
Administrator Marcos Montes De Oca
Clerk Lane Gamiotea
Deputy Clerk Melisa Jahner
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director David Allen
IV. AGENDA — Mayor
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
November 24, 2015 PAGE 2 of 3
V. PROCLAMATIONS AND PRESENTATIONS — Mayor
A. Present a Five -Year Longevity Service Award to Victoria Davito, Police Department.
B. Present a Ten -Year Longevity Service Award to Danny Green, Police Department.
C. Present a Ten -Year Longevity Service Award to India Riedel, Finance Department.
D. Present a Fifteen -Year Longevity Service Award to Robin Brock, Administration Department.
VI. MINUTES - City Clerk
A. Motion to dispense with the reading and approve the Summary of Council Action for the October 20, 2015 Regular Meeting.
VII. WARRANT REGISTER - City Administrator
A. Motion to approve the October 2015 Warrant Register.
General Fund $359,842.20
General Fund (Centennial Account) $ 8,245.40
Public Facilities Improvement Fund $ 10,644.83
Capital Improvement Projects Fund $ 2,577.50
Community Development Block — Economic Grant Fund $ 4,465.21
Vill. CENTENNIAL UPDATE
A. Monthly update from the Centennial Celebration Ad Hoc Committee Chair - J.D. Mixon (Exhibit 1).
IX. NEW BUSINESS.
A. Presentation and update from Florida Power and Light — Stephanie Mitrione, External Affairs Manager
B. Consider a motion to waive the formal bidding procedures and award a sole -source contract to Global Mapping, Inc. in the amount of $8,800.00 for
annual mapping services — City Administrator (Exhibit 2).
November 24, 2015 PAGE 3 of 3
IX. NEW BUSINESS CONTINUED.
C. Motion to approve a proposed Agreement for Professional Engineering & Surveying Services, Project Authorization No. 4, with Culpepper & Terpening,
Inc., for the construction plan preparation and project permitting associated with the development of the Centennial/Taylor Creek Park — City
Administrator (Exhibit 3).
D. Motion for approval to enter into an agreement for Fuel Cards and Fuel Management Services between the State of Florida Department of Management
Services and WEX Bank, Contract No. 973-163-10-1 — City Administrator (Exhibit 4).
E. Discussion to reach a consensus for a recommendation to the Pension Board as to whether the City should define the City of Okeechobee General
Employees Retirement System Pension Plan as a Cost Sharing or Multiple Employer Plan — City Administrator (Exhibit 5).
F. Motion to approve the FYE 2015 Budget adjustments — City Administrator
X. ADJOURN MEETING.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such
interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and
evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with
Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later
than two business days prior to proceeding, 863-763-3372.
BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture,
video, or item must be provided to the City Clerk for the City's records.
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Office of the City Clerk
November 9, 2015
Mrs. India Riedel
1676 Northeast 54th Trail
Okeechobee, FL 34972
Dear Mrs. Riedel:
Time sure does fly when you are having fun! Can you believe it has been 10 years since you
first became a member of the "City Family." At this milestone the Mayor and Council would like
to take time during the November 24, 2015 meeting to recognize your contributions to the City.
A presentation is being scheduled at the very start of the meeting, which begins at 6:00 p.m., to
extend to you a longevity service certificate and award.
As a way of saying "Thank You" to our employees for their dedication, I would also like to point
out that by reaching this milestone there will be changes to your benefits. Beginning this month,
your annual leave accrual will increase to 10 hours per month and 50 percent of your sick leave
balance is eligible as a paid benefit, so long as separation with employment is on good terms.
You have met the number of years of service that Education Reimbursement Contracts are no
longer required.
It is an honor for me to have the opportunity, along with the Mayor and Council, to offer a most
sincere, "Congratulations, for a job well done." May there be several more years to come.
Should a scheduling conflict arise, please call my office, 763-3372 ext. 215. We will be sure and
give you a reminder call the day of the meeting. Feel free to invite family members and friends
so that they too, may share in this occasion.
Sincerely,
Lane Gamiotea, CIVIC
City Clerk/Personnel Director
LG/mj
Ecopy: Administrator Montes De Oca
55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686
v
JANIEL GREE
i Recognition of your I 0-Years
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Office of the City Clerk
November 9, 2015
Mr. Charles Daniel Green
1257 Chobee Loop
Okeechobee, FL 34974
Dear Mr. Green:
Time sure does fly when you are having fun! Can you believe it has been 10 years since you
first became a member of the "City Family." At this milestone the Mayor and Council would like
to take time during the November 24, 2015 meeting to recognize your contributions to the City.
A presentation is being scheduled at the very start of the meeting, which begins at 6:00 p.m., to
extend to you a longevity service certificate and award.
As a way of saying "Thank You" to our employees for their dedication, I would also like to point
out that by reaching this milestone there will be changes to your benefits. Beginning this month,
your annual leave accrual will increase to 10 hours per month and 50 percent of your sick leave
balance is eligible as a paid benefit, so long as separation with employment is on good terms.
You have met the number of years of service that Education Reimbursement Contracts are no
longer required.
It is an honor for me to have the opportunity, along with the Mayor and Council, to offer a most
sincere, "Congratulations, for a job well done." May there be several more years to come.
Should a scheduling conflict arise, please call my office, 763-3372 ext. 215. We will be sure and
give you a reminder call the day of the meeting. Feel free to invite family members and friends
so that they too, may share in this occasion.
Sincerely,
F
Lane Gamiotea, CIVIC
City Clerk/Personnel Director
LG/mj
Ecopy: Police Chief Davis
55 S.E. Third Avenue - Okeechobee, Florida 34974-2903 - (863) 763-3372 - Fax: (863) 763-1686
KOBI N L. BROCH
In Recognition of your I 5-Years
of Service, Hard Work, and Dedication
the City, its citizens, and your fellow employE
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Office of the City Clerk
November 9, 2015
Mrs. Robin Brock
5102 Southeast 42nd Street
Okeechobee, FL 34972
Dear Mrs. Brock:
Fifteen years may seem like a long time, but I would be willing to bet you've enjoyed
every minute as a "City Family" member. At this milestone the Mayor and Council would
like to take time during the November 24, 2015, meeting to recognize your contributions
to the City. A presentation is being scheduled at the very start of the meeting, which
begins at 6:00 p.m., to extend to you a longevity service certificate and award.
In addition, I would also like to point out another change to your benefits by reaching
this milestone. Beginning this month, your annual leave accrual will increase to 13.3
hours per month. Just one of the many ways the City says "thank you" for being so
dedicated.
It is an honor for me to have this opportunity along with the Mayor and Council to offer a
most sincere, "Congratulations, you did it!" May there be many more years to come.
Should a scheduling conflict arise, please call my office, 763-3372 ext. 215. We will be
sure and give you a reminder call the day of the meeting. Feel free to invite family
members and friends so they, too, may share in this occasion.
Sincerely,
Lane Gamiotea, MC
City Clerk/Personnel Director
LG/mj
Ecopy: Administrator Montes De Oca
55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686
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City of Okeechobee
Office of the City Clerk
November 9, 2015
Mrs. Victoria Davito
13051 Northeast 18th Avenue
Okeechobee, FL 34972
Dear Mrs. Davito:
It is hard to believe that five years have passed since you became a Part -Time member
of the "City Family." At this milestone the Mayor and Council would like to take time
during the November 24, 2015, meeting to recognize your contributions to the City. A
presentation is being scheduled at the very start of the meeting, which begins at 6:00
p.m., to extend to you a longevity service certificate and award.
It is an honor for me to have this opportunity along with the Mayor and Council to offer a
most sincere, "Congratulations, well done." May there be many more years to come.
Should a scheduling conflict arise, please call my office, 763-3372 ext. 215. We will be
sure and give you a reminder call the day of the meeting. Feel free to invite family
members and friends so they, too, may share in this occasion.
Sincerely,
*C
Lane Gamiotea, CMC
City Clerk/Personnel Director
LG/mj
Ecopy: Police Chief Davis
55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686
Exhib if /
CENTENNIAL CELEBRATION
AD HOC COMMITTEE
MONTHLY UPDATE/REPORT TO CITY COUNCIL
NOVEMBER 24, 2015
(laL %�ieteetiny c5/x'tl� �i,d�.tee
-Creative Writing Contest:
>CCAHC Contest Coordinator Enfinger reported that 46 entries were submitted and the panel of
judges has completed their review (5 from grades 9-12, 8 from grades 6-8 and 33 from grades 3-5).
>There are three finalists from grades 9th to 12th, three finalists from grades 6th to 8th, and nine finalists
from grades 3rd to 5th. These entries will be on display within the Courthouse at the Frolic.
>All 15 finalists are being invited to attend the December 15 Regular Council Meeting where the
winners will be announced and awards presented by the Mayor, City Council and CCAHC Members.
>The awards include ribbons for each place, $100 cash prize to the first place winner of each grade
category and first place winners entries will be included within the time capsule.
-Festival of Lights, 5 to 9 p.m., Fri, Dec 4, at City Hall, Police, & Fire Departments, City Hall Park:
See attached flyer. The following times may fluctuate a little:
>5:15 p.m. will be the ribbon cutting ceremony and dedication of the Centennial Commemorative
Walkway in front of City Hall
*Mr. Doug Rooks and Mrs. Kathy Krueger, grandchildren of Mr. William Hatcher, the Architect of
City Hall, will be participating in the ceremony
>5:40 p.m. Student Choir Performances
>6:00 p.m. Mayor and Dignitaries introduced
>6:10 p.m. Mr. and Mrs. Claus arrive
>6:15 p.m. Light the Lights!
>6:15 to 7:45 p.m. all demonstrations, booths, and tours begin
>7:45 p.m. Elf the movie begins on the lawn south of the Fire Department — Bring Your Chairs!
-OKMS Top of the Lake Christmas Festival & Lighted Parade, vendor booths will be open on Friday
evening Dec 4, and throughout the day and evening of Dec 5, the Parade is Saturday, Dec 5.
-Christmas Frolic, 7 to 11 p.m., Fri, Dec 11 at the County Courthouse:
Come celebrate 100 years of music and dance!
See Attached Flyer and Proposed Site Plan
Items recently added: Monster Trucks attending (photos only, no demonstrations), Okeechobee Music
Festival information only booth and Girl Scouts informational booth. Drawing for 2 General Admission
tickets to the Okeechobee Music Festival in March!
-Time Capsule Ceremony:
The last event will take place in January, date/time still to be determined
Page 1 of 1
FINAL CENTENNIAL FESTIVALS
Don't Miss Out on the Fullm
Centennial Festival of Lights
COME JOIN US ON FRIDAY, DECEMBER 4 STARTING AT 5 P.M.
�`�C� Activities: FLFR
�F6��` -School
Choir Performances
-Tree Ceremony
-Commemorative Walkway Dedication
-Fire Safety Puppet Shows
-Tours of City Hall and Fire Department
-Fire, Police and Public Works Demonstrations
-Children's Ornament Craft Area
-Centennial Photo Booth
-Centennial Timeline Banners Display
-Santa's Workshop
-Snow Play Area sponsored by the City and OKMS
-Family Movie in the Park sponsored by the GFWC Jr.
Women's Club
City of Okeechobee 4e @Okeechobee100
55 SE 3rd Avenue j /OkeechobeeCentennial
863-763-3372 ext. 215
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304 N.W. SECOND STREET
Dance to the music
of the Pioneer days,
20's, 30's, 40's,
50's, 60's, 70's,
80's & today!
Costume Contest!
Dress from the era
of your choice to
celebrate our City's
history!
Performers:
Okeechobee High
School Jazz Band,
Carl Cable, The
Department, Jim
Clark & more!
Centennial Timeline will be on display, along with original artwork
from Okeechobee High School students in the Courthouse gallery
FREE ADMISSION & PARKING!
Local Nonprofit Organizations will have Food Booths
For more information, email Katrina Elsken at
k kelsken@newszap.com
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MEMORANDUM
TO: Mayor Kirk, Council Members, FROM:
& Administrator Montes De Oca
DATE: October 1, 2015
Exhibit 2
Nov 24, 2015
City Clerk Gamiotea
SUBJECT: Annual Contract for Mapping
Services for FY 2015/2016
Please consider waiving the formal bidding procedures and award the annual mapping services
contract to Global Mapping Services in the amount of $8,800.00.
The company is still the mapping consultant for the Property Appraiser's Office, and we continue to
share the same updated information, which in turn keeps the City's costs down. Since there is no
other mapping company that performs this type of work for the Property Appraisers Office, I have
requested that the City Administrator approve and recommend that this be considered a sole -source
purchased based on maintaining operational standards, and serves as the best working relationship
with the Property Appraiser's Office.
In keeping with Code Book Section 2-288, Department Heads may recommend purchase of a specific
brand should they feel, through experience or analysis, that only that brand will serve the best interest
of the City. Factors which might warrant sole -source purchasing could involve compatibility with
existing equipment, maintaining operational standard, or lesser serves requirements which reduce
down -time and maintenance cost. When making such a recommendation, the Department Head shall
submit written justification to the City Administrator, whom may waive bidding and grant the purchase
request in cases where the estimated value of the purchase does not exceed his bid award authority
($7,500.00). Above that limit, the written justification and recommendation shall be referred to the City
Council for approval.
Sole -source reviewed and approved by the City Administrator, to forward to the City Council:
De Oca, City Administrator
En
C_J
Invoice
Date
Invoice #
10/1/2015
672
Global Maaaina4 Inc. Bill To
Lane Gamlolea
140 Valley Drive City Clerk
Eureka Springs, AR 72631 City
SE rdA� Avenue
Okeechobee, FI 34974
Due Upon Receipt
Item
Description
Qty
Rate
Amount
Yearly Services
GIS Yearly Mapping Services
8,800.00
8,800.00
Thank you for your business.
Total $8,800.00
Phone # E-mail
479-244-6037 jwilliams@globalmappinginc.com
*#AW, Project No. 14-024
`""'� Exhibit 3
PROJECT AUTHORIZATION #4 Nov 24, 2015
TO THE
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
BETWEEN THE CITY OF OKEECHOBEE AND
THE FIRM OF
CULPEPPER & TERPENING INC.
PROJECT DESCRIPTION: TAYLOR CREEK PARK IMPROVEMENTS
Design and permitting and construction administration of improvements to the Centennial/Taylor Creek
Park site located at the intersection of SE 7tl, Street and SE 6th Avenue in the City of Okeechobee, Florida.
I. PURPOSE
This is an attachment to the Standard Agreement for Civil Engineering Services dated September 171h,
2013 between the City of Okeechobee (CITY) and the firm of Culpepper & Terpening. Inc.
(PROFESSIONAL) and made a part thereof. The purpose of this Project Authorization is to specify the
required services of the PROFESSIONAL to prepare site master plan, construction plans & details and
to provide periodic construction observation assistance to City staff for the Project described above.
II. PROFESSIONAL SERVICES
The PROFESSIONAL shall design a master site plan, construction plans, details and technical
specifications, and to provide periodic construction observation services for the planning, design and
permitting of a recreational facility in the Taylor Creek Park site..
III. GENERAL SCOPE OF WORK
The scope of work shall result in a recreational park facility that will result in a park that provides a
primary focus on the use of Taylor Creek as a recreational facility. The park components shall include
temporary boat dockage, boardwalk, fishing/observation platform, canoe/kayak launch areas, "Chickee"
picnic areas, a central pavilion, children's playground, open grass lawn areas, inter -connective walkways,
restroom facility, landscape & lighting, parking and drainage improvements.
Consultant shall assist the City with the development of design and construction level documents to
facilitate the project. The Construction Plans shall be developed to allow for phased construction of the
facility components as funding becomes available. This portion of the work shall include the following
elements:
Construction Plan Preparation
Project Permitting
The intent of the following detailed scope of service is to provide sufficient information for the project to
be developed in accordance with the Conceptual Plan as present to the City Council on January 21, 2014.
Specific tasks to be performed by Consultant are as follows:
PHASE 2: PRELIMINARY DESIGN SERVICES
Previously Authorized
PHASE 3: FINAL DESIGN SERVICES
Task 3.1 Geotechnical Exploration & Design
Consultant shall provide geotechnical exploration of the site to determine the suitability of existing soils
for the proposed uses. The exploration shall be based upon four (4) 25 foot standard penetration test
borings, soils analysis and classification of the various strata encountered, and design analysis of the canal
bank stabilization. A report will be prepared detailing the findings with construction recommendations.
Pagel of 7
f✓ so Project No.14-024
Task 3.2 Construction Plan Documents
Consultant shall provide the City with construction level detail plans of the improvements approved as
part of the Master Site Plan. The plans shall provide the level of detail required to allow the project to be
bid for construction. The plans shall be prepared on a 24" x 36" size format and comply with the
requirements of the City, South Florida Water Management District (SF 7MD), Florida Department of
Environmental Protection (FDEP). The plans shall be prepared to allow for phased construction of the
work and include the following components:
• Key Sheet
• General Notes/Summary of Pay Items
• Horizontal Control Plan
• Phasing Plan
• Paving, Grading & Drainage Plan
• Creek Bank Stabilization Plan
• Boardwalk, Floating Boat Docks, Canoe & Kayak launch details
• Site Lighting & Furnishing Plans
• Site Furnishing Details (benches, trash receptacles, picnic/shade pavilions, barbeque grills, water
fountain, playground equipment, bicycle racks & information kiosk/signs)
• Landscape Plan
• Irrigation Plan
• Utility (Potable Water & Sanitary Sewer) Plan
• Detail Sheets as required
• Stormwater Pollution Prevention Plan
The submittal shall include the following additional items:
• Update to the Unit Price Estimate of Probable Construction Costs.
Specifications and Technical Special Provisions
Consultant shall prepare the standard technical specifications and special provisions required for
inclusion in the Bid Documents. The technical specification and special provision shall be
prepared in the standard City Bid format included in the Technical Specification section of the
Bid Documents.
Task 3.3 Project Permitting
Consultant shall provide permit submittals to the following agencies for the construction of the project:
• South Florida Water Management District
Consultant shall assist the City with the preparation of exhibits for application to the SFWIv D
for the development of the park site. The work effort shall include attendance at a pre -
application meeting with the District.
• Florida Department of Environmental Protection
Consultant shall assist the City with the preparation of exhibits for application to the FDEP for
the potable water and sanitary sewer services required by the proposed park improvements.
PHASE 4: BIDDING SERVICES
Task 4.1: Bid Documents & Review
Consultant will prepare a complete set of bidding documents for the construction of the park. The
documents shall include final construction plans, technical specifications, bid forms and standard
agreement forms. Bidding services shall include the following:
• Preparation of bid documents including one electronic version and twenty (20) copies of the bidding
documents for bidding purposes.
• Prepare for and attend the pre -bid meeting.
• Provide responses Contractor to RAI's.
• Review the responsive bids for the project and provide a recommendation of award to the City.
• Attend Contractor award City Commission meeting
Page 2 of 7
1%W NIM01 Project No. 14-024
PHASE 5: SERVICES DURING CONSTRUCTION
Not Included
PHASE 6: POST CONSTRUCTION SERVICES
Not Included
IV CITY RESPONSIBILITIES
The CITY will provide specific data for the project. Such data shall; include as a minimum available
record drawings, Property deed and easements. Prepare the final bid documents and manage
construction activities.
V WARRANTY
The PROFESSIONAL warrants that the plans and specifications produced as a result of this contract are
complete, correct and suitable for the purpose intended.
VI AMERICANS WITH DISABILITIES
The PROFESSIONAL shall ensure compliance with all applicable governmental accessibility standards,
including without limitation those applicable under sections 35.151 CFR.
VII DELIVERABLES
The project deliverables associated with each of Phase 3 provided in Exhibit "A" will be delivered to the
County in accordance with the schedule provided above. Three (3) hard copies and an electronic file of
each of the deliverables will be as follows:
■ 24" x 36" Master Site Plan
24" x 36" Construction Plans
Specifications and Technical Special Provisions
VIII PLAN AND SPECIFICATIONS REPRODUCTION
The PROFESSIONAL will provide two (2) sets of the plans and specifications. Three (3) sets are to be
signed and sealed construction sets. The cost of these sets is to be included in the design cost paid under
the PROFESSIONAL as compensation for services required under this Project Authorization. If
additional sets of Construction Documents are required by the City, the PROFESSIONAL shall furnish
such sets at cost. Payment for such additional sets shall be promptly made by the CITY, upon properly
supported invoices, submitted by PROFESSIONAL.
IX PLAN AND DOCUMENT OWNERSHIP
The original plans and specifications will become the property of the CITY upon completion of the
Project. Computer Aided Design Drawings (CADD) is to be used in the preparation of the construction
plans; a copy of all electronic data and drawing files are to be submitted on CD media. These will utilize
AutoCAD version 14.0 or 2000 software. If other software is used, it is to be translated to the
aforementioned software. The supplied disks are to include all points and working files.
X SCHEDULES AND TIME CONSTRAINTS
Within ten (10) days after receiving the Notice to Proceed, die PROFESSIONAL shall provide a
schedule and an anticipated payment schedule. The total time allowed for the PROFESSIONAL's
services required under this Project Authorization shall be 12 months from the date of the Notice to
Proceed. Phases 2& 3 shall commence upon notice to proceed from the City of Okeechobee and shall
be completed by December 31, 2014. Time includes 14 days for City review of each milestone submittal.
The project shall be completed in accordance with the following task schedule:
Task
Task 3.1 Geotechnical Exploration
Task 3.2: Construction Plans
Submittal
4 weeks from NTT
8 weeks from Master Site Plan Approval
Page 3 of 7
"%W Project No. 14-024
Task 3.3: Permit Applications 8 weeks from Master Site Plan Approval
Task 4.1: Bid Documents 12 weeks from Master Site Plan Approval
XI COMPENSATION
Payment for all services will be in accordance with the Standard Agreement for professional Engineering
Services. Total compensation shall, based on the man hours shown on Attachment-B, for all services
material, supplies and any other items or requirements necessary to complete the work as described
herein to include actual salary costs, overhead and profit in an amount equal to 100% of actual salary cost
and reimbursement of actual direct non -salary expenses shall not exceed Thirty Seven Thousand, Five
Hundred and Twenty Dollars ($37,520.00). Out of pocket expenses including postage, printing, and
copying and long distance phone calls shall be billed as a reimbursable expense at the
PROFESSIONAL's actual cost. Reimbursable expenses shall not exceed One Thousand Dollars
($1,000.00) therefore total compensation for all work shall not exceed Thirty Eight Thousand, Five
Hundred and Twenty Dollars ($38,520.00)
Page 4 of 7
Na
."*Ie Project No. 14-024
IN WITNESS WHEREOF, the parties have made and executed this Agreement, the day and year first above
written.
PROFESSIONAL: Culpepper & Terpening, Inc.
By: Date
(Signature)
By: Stefan K. Matthes, P.E. Senior Vice President
ATTEST
TECHNICAL PROVISIONS OF CONTRACT AND BUDGETARY REQUIREMENTS APPROVED
By: Date
David Allen, Director of Public Works
APPROVED AS TO FORM AND LEGALITY FOR THE USE AND BENEFIT OF CITY OF
OKEECHOBEE ONLY
By:
John Cook, City Attorney
CITY OF OKEECHOBEE
By:
Brian Whitehall, City Administrator
CITY OF OKEECHOBEE
ADOPTED this _ day of
ATTEST:
Lane Gamiotea, CMC, City Clerk
2015.
Date
Date
James E. Kirk, Mayor
Page 5 of 7
M
` 0 Project No. 14-024 ,
ATTACHMENT "A"
Centennial/Taylor Creek Park Improvements
Design and Bid Budget worksheet
Work effort and project expenses associated with Phases 3 through 4 will be invoiced on a percent
complete basis as follows:
Phase/Task Description Task Fee
Phase 2 Preliminary Design Services
Previously Authorized
Phase 3 Final Design Services
Task 3.1
Geotechnical Exploration & Design
$ 6,000
Task 3.2
Construction Plan Document
$23,300
Task 3.3
Project Permitting
$ 4,870
Phase 4
Bidding Services
Task 4.1
Bid Documents & Review
$ 3,350
Phase 5
Services During Construction
Task 5.1
Not Included
Phase 6
Post Construction Services
Task 6.1
Not Included
Reimhursahle Eanenses
S 1-000
T
% -Awe Project No. 14-024
ATTACHMENT "B"
Hourly Rate Schedule
Professional Services
Principal Engineer, P.E.
Principal Planner
Senior Project Manager, PE
Senior Project Engineer, P.E.
Senior Project Surveyor, P.S.M..
Senior Land Surveyor, P.S.M.
Senior Project Manager
Project Engineer, P.E.
Project Manager
Project Engineer, E.I.T.
Senior Construction Manager
Construction Manager
Construction Inspector
GIS Project Manager
Sr. Engineering Technician
Engineering Technician
Sr. Surveying Technician
Surveying Technician
Administrative Services
3-D Laser Scan Crew
GPS Survey Crew
Survey Crew
*Reimbursable Expenses will be paid as per the contract:
Section 3. Reimbursable Expenses
Rate
$195'00
$195.00
$175.00
$135.00
$160.00
$125.00
$125.00
$125.00
$90.00
$90.00
$125.00
$90.00
$75.00
$90.00
$75.00
$60.00
$75.00
$60.00
$40.00
$175.00
$145.00
$125.00
Professional shall be reimbursed only for approved out pocket expenses directly chargeable to the Project, at
actual cost incurred. Reimbursable expenses will include travel, lodging and meals when traveling at the City's
request and on the City's behalf. These expenses shall conform to rates and allowances set forth in Florida
State Statute, Sec 112.061, regarding per diem and traveling expenses. Identifiable communication expenses,
reproduction costs, and special accounting expenses not applicable to general overhead shall be reimbursed at
actual cost.
Page 7 of 7
,.r
sty of Okeechobee,, Exhibit 4
.0 101( FC0 Me1110 Nov 24, 2015
0
*191
November 11 `h, 2015
To: Marcos Montes De Oca, City Administrator
From: India Riedel, Finance Director
Subject: State of Florida WEX Fleet Program (fuel cards)
Request to add to the November 24`h, 2015 agenda:
Approval to enter into an agreement (addendum) to Contract No.973-163-10-
1 for Fuel Cards and Fuel Management Services between the State of Florida
Department of Management Services and WEX BANK.
Background: Adding the WEX State of Florida Fleet Card Program and fleet
cards to our current bulk fuel purchases will add a convenience for City staff,
as well as the mechanism should minimize the monthly reporting for
Department of Revenue. As a government entity, using the State Contract the
normal $40.00 set-up fee and $2.00 monthly card fee are waived.
55 SE Third Avenue, Okeechobee, FL 34974
(863) 763-3372 / (863) 763-1686 Fax
WE'�C Universal Fleet Card
WEX Name & Address
Phone
AKA
AA3 FL 812
120 S. Parrott Avenue, Okeechobee
772-461-2300
Palmdale Oil/Marathon
ARPAD Citgo
3621 SE 34th Ave, Okeechobee
954-579-9390
Treasure Island Citgo
Brighton Gas Store
14685 Reservation Rd
357-6644
Circle K #7313
SEC 14th/Budckhead Ridge
763-8757
Gilbert Oil Company
33 NW 9th Street
763-2068
Kissimmee River Fish
15701 SR 70 West
763-3898
Murphy 5741
2109 S Parrott Ave
870-881-6817
Walmart
Okeehobee Texaco
4993 US Hwy 441
863-623-4939
On eStop Express
Sunoco Service Station
511 Parrott Avenue S.
357-1318
by Arbys
Texaco 306755
4993 US Hwy 441 N
357-4199
Ft Drum
Town Star Holdings
3993 Hwy 710
467-4188
Everglades
Town Star Holdings
8605 Hwy 441 SE
863-453-2124
15A
Treasure Island Shell
3609 SE Hwy 441
763-8909
C:\Users\Robin\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\KJ64OAXZ\Gas
Station listings 11/18/2015
*%W
ADDENDUM TO THE FUEL CARD SERVICES AGREEMENT BETVEEN WEX BANK
AND THE STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES (the "STATE")
Participating Entity agrees that in the event the account is not paid as agreed, WEX BANK may report the undersigned's liability for and the status of the account to credit
bureaus and others who may lawfully receive such information.
Participating Entity
Phone #
Fax#
City of Okeechobee
1863-763-3372
1863-763-1686
Business Name and Physical Address (Do not include PO Box)
I Applicant's Taxpayer ID # (TIN, FEIN or SSN)
55 SE 3rd Avenue
59-6000393
In Business Since (yyyy) Year of Incorporation (yyyy) Number of Vehicles Avg Monthly Fuel Expenditures Avg Monthly Service Expenditures
1
1915 11915 140 $ 8,000 1 $ 1,000
.-
Write Participating Entity name as you wish it to appear on cards. Limit of 20 characters & spaces. Unless specified, no company name will appear on cards.
o❑❑a❑oo❑aoaaooaooa❑❑
Billing Contact
Billing Address
City
State
IFL
Zip+4
Melissa Henry
55 SE 3rd Avenue
Okeechobee
I 34974
Designate the Fleet Contact authorized to receive all charge cards, reports, and other such information we provide from time to time and to take actions with respect to your
account and account access. This is also the person designated by your company to provide all fleet vehicles, driver and other information we may request.
Authorized Fleet Contact Name
Title
Phone #
Fax #
India Riedel
I Finance Director
863-763-3372x223
863-763-1686
Mailing Address (if different from billing address)
City
State
Zip+4
Email address (required to take advantage of product type card controls)
iriedel@cityofokeehcobee.com
Card Controls: To help us estimate your credit needs, indicate the types of cards you anticipate using.
If you provide a valid email address above, you can select from these product type options:
❑ All Products ] Fuel & Service ❑ Fuel & Fluids with Roadside Assistance ❑ Fuel with Roadside Assistance ❑ Mix of card types
Check here if business is exempt from motor fuels tax
DEFINITIONS:
"Agreement" means: Contract No.973-163-10-1 effective August 6.2010 for Fuel Cards and Fuel Management Services (the "Agreement") between the State
of Florida Department of Management Services and WEX BANK.
"Participating Entity" shall mean the Participating Entity as defined in the Agreement permitted to purchase services under the Agreement, as specified in the
Credit Information above.
All other capitalized terms used in this Addendum without definition have the meanings set forth in the Agreement.
AGREEMENTS OF WEX BANK AND PARTICIPATING ENTITY:
1. This Addendum is to allow the Participating Entity to participate under the Agreement between WEX BANK and the State. It does not modify, amend or
change the Agreement in any way.
2. Participating Entity represents that it is authorized or allowed by the laws of its home state to enter into this Addendum and to participate under the
Agreement.
3. Participating Entity hereby requests the services of WEX BANK described in the Agreement and agrees to perform all duties of a Participating Entity under
the Agreement, including, without limitation, payment of all charges on its account(s) within the time periods provided under the Agreement, payment of any
fees provided in the Agreement, and cooperation with respect to providing all necessary information for the administration of the Agreement. Participating
Entity agrees to be bound by the terms and conditions of the Agreement, including, without limitation, rules for authorized and unauthorized use of cards,
disputes of charges, reporting lost and stolen cards, and all other rules and provisions relating to use of Participating Entity's account.
4. Participating Entity acknowledges that its failure to make timely payment in accordance with the terms of the Agreement and/or the Addendum may result in
suspension or cancellation of the account(s). The undersigned represents and warrants that he/she is duly authorized to execute this Addendum on behalf
of the Participating Entity and this Addendum is the valid and binding obligation of the Participating Entity, enforceable in accordance with its terms.
INFORMATION SHARING DISCLOSURE: Information regarding your transactions may be provided to the Slate, accepting merchants or their service providers
to facilitate discounts or other promotional campaigns of interest to you.
U.S.A. PATRIOT ACT: Our bank complies with Section 326 of the USA PATRIOT Act which requires all financial institutions to obtain, verify, and record
information that identifies each company or person who opens an account. What this means for you: when you open an account, we will ask for your name,
address, date of birth, and other information that will allow us to identify you. We may also ask to see your driver's license or other identifying documents for your
business.
DISCLAIMER: THIS IS AN APPLICATION FOR SERVICES AND SHALL NOT BE BINDING UPON WEX BANK UNTIL FINAL CREDIT APPROVAL
HAS BEEN GRANTED BY WEX BANK.
CONTRACTING r SIGNATURE REQUIRED
Any person signing on behalf of the Participating Entity has been duly authorized by all necessary action of Applicant's governing body, and that the undersigned is
authorized to make this application on behalf of the Participating Entity.
Signature: Printed Name:
Title: Date:
Complete and sign addendum. Fax to 1-866-527-8873.
Oppty Number rsales Code Plastic Type ICoupon Code Account Number
10900201 1 SFL2 I FL7 1 04
04.ADDEND.CRDAPP (11/08)
city of Okeechobc.,,
Memo
November 17"', 2015
To: Marcos Montes De Oca, City Administrator
From: India Riedel, Finance Director
Exhibit 5
Nov 2.4,. 2015
Subject: City of Okeechobee General Employees' Retirement System
GASB Statement No. 67 & 68
Governmental Accounting Standards Board (GASB) governs and supplies minimum
requirements for governmental entity reporting of their financials. GASB has recommended a
change in how pension plans assets and liabilities are reported.
Summary — Statement No. 68 — The primary objective of this statement is to improve
accounting and financial reporting by state and local governments for pensions,
(replaces Statement No. 27).
Brief summary of Statement No. 67, Financial Reporting for Pension Plans:
Revises existing standards of financial reporting for most pension plans. Statement 67
and 68 establish a definition of a pension plan that reflects the primary activities
associated with the pension arrangement -determining pensions, accumulation and
managing assets dedicated for pensions, and paying- benefits to plan members as they
come due.
The City; and the Utility Authority are two separate employers. In order to know how to
prepare GASB 67 information and disclosures for the Plan, Gabriel Roeder Smith & Company
(GRS), the pensions' actuary, will need to know how the Plan will be operating going
forward. There are two different approaches defined in GASB:
• Agent multiple -employer: separate accounts are maintained for each employer so that
each employer's share of the pooled assets is legally available to pay the benefits of
only its employees
Cost -sharing multiple -employer: pension obligations to the employees of more than one
employer are pooled and pension plan assets can be used to pay the benefit of the
employees of any employer that provides pensions through the pension plan
55 SE Third Avenue, Okeechobee, FL 34974
(863) 763-3372 / (863) 763-1686 Fax
`fir+' *Avo�
Additional background information:
The notes to the financial statements compiled as of September 301", 1996 going forward
define the plan as a "cost sharing multiple employer public employee retirement system.
(Copy of page 4 of the 1996 report is attached.)
Our latest audited financial statements of the City of Okeechobee lists in the Plan Description
— The city contributes to the City of Okeechobee and Okeechobee Utility Authority
Employees' Retirement System, a cost -sharing multiple employer defined benefit pension
plan ...(Copy of page 42 of the 2014 report is attached.)
Current City of Okeechobee Audited financials (2014) include the General Pension plan as a
component unit (all assets and all liabilities of the General Employees' Pension Plan).
55 SE Third Avenue, Okeechobee, FL 34974
(863) 763-3372 / (863) 76'M 686 Fax
4 'tqTY OF OKEECHOBEE, FLORIDA AND
OKEECHOBEE UTILITIES AUTHORITY
GENERAL EMPLOYEES' PENSION TRUST FUND
NOTES TO FINANCIAL STATEMENTS
September 30, 1996
NOTE A - REPORTING ENTITY
The General Employees' Pension Trust Fund (Fund) of the City of Okeechobee,
Florida (the City) and the Okeechobee Utilities Authority (the Authority), is a
contributory pension trust established by a city ordinance for the benefit of the
City general employees and subsequently the Authority employees.
The accounts of the Fund are included in the financial statements of the City as
an integral part of those financial statements.
NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES AND PLAN ASSET MATTERS
Basis of Accounting
The Fund's accounting records and financial statements are prepared using the
accrual basis of accounting.
Valuation of Investments
Investments are reported at cost. All investments are subject to adjustment for
market declines judged to be other than temporary. Interest income is recognized
when earned. Gains and losses from the sale or exchange of investments are
recognized on the transaction date.
There were no investments in, loans to, or leases with parties related to the
pension plan. as of or for the year ended September 30, 1996.
NOTE C - PLAN CONTRIBUTIONS AND OTHER INFORMATION
The City is the plan sponsor under a cost sharing multiple employer public
employee retirement system covering substantially all the regular employees of
the City and the Authority. The plan was established by the City in accordance
with the city charter and state statutes. The City's Water and Sewer Fund was
transferred effective September 30, 1995 to the Okeechobee Utilities Authority.
Subsequent thereto, the Utility Authority and its employees has continued to
participate in the Plan under the same guidelines as previously when that
operation was under the auspices of the City. The required pension contribution
to the General Employees' Pension Trust Fund for the year was $26,245.
Contributions to the plan were based on a covered payroll of $1,166,903 (City
- $481,503, Utilities Authority $685,400) and a total payroll of $1,387,569 (City
$548,850 and Utilities Authority $838,719). The covered payroll approximates 84%
of total payroll.
The City and Utility Authority fund the pension plan at the rate of 2.9% (up from
1% the previous year) of covered payroll for general plan participants. Employee
contributions are at the rate of 6% of payroll; this rate increased from 5%
effective September 28, 1995.
• -4-
cm
City " Okeechobee, Florida
NotesOf Financial Statements
NOTE 5: OTHER INFORMATION (Continued)
B. RETIREMENT COMMITMENTS — DEFINED BENEFIT PLANS (Continued)
The City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System
Plan Description - The City contributes to the City of Okeechobee and Okeechobee Utility Authority
Employees' Retirement System (the "System"), a cost -sharing multiple employer defined benefit
pension plan administered by the System's Board of Trustees. Substantially all of the City's general
employees and the employees of the Okeechobee Utility Authority participate in this public
employee retirement system. The System was established by City Ordinance No. 655, as amended
and restated by City Ordinance No. 686. The System provides retirement, disability and death
benefits to plan members and their beneficiaries. The Board of Trustees is authorized by City
Ordinance No. 686 to establish and amend all plan provisions. The System issues a publicly available
financial report that includes financial statements and required supplementary information. That
report is available from the City of Okeechobee, Florida, 55 S.E. Third Avenue, Okeechobee, Florida
34974.
Funding Policy - The contribution requirements of the plan members and the City are established and
may be amended by City ordinance. Plan members are required to contribute 6% of their covered
annual salary. The City is required to contribute at an actuarially determined rate; the current rate is
12.10% of covered payroll. The City's contributions for the years ended September 30, 2014, 2013 and
2012 were $379,407 $361,172 and $359,298, respectively and were equal to the required
contributions for each year.
-42-
MEMORANDUM
To: Mayor and Council Members
From: Marcos Montes De Oca, City Administrator
India Riedel, Finance Director
RE: f/y/e Budget Adjustments
Date: November 241h, 2015
rem Nb -F
The Summary `Exhibit' for Budget Adjustments reflects reduced use of reserves
for f/y/e 2015. But there are a few qualifiers that deserve attention.
• The City continued to transfer $398,000 from public facilities
• The Gen Fund reporting (for internal budgeting purposes) does not reflect expenditures
in the Capital Improvements Fund. As you know, the eventual audited financial will
combine the Funds for reporting purposes along with reflecting year to year payables,
receivables and encumbrances.
• Quick review of budget summary:
Beginning of year budgeted reserves use $832,962
Incr revenue as reflected on summary sheet $275,692
Decreased budgeted expenditures $438,858
Decreased transfer reflected on summary $118,412
Revenues
Notable difference in revenues from budgeted:
% of change from
Last FY
% of change
from Budget
Increase $'s based
on Budget
Ad Valorem
1 %
1.9%
$33,274
($12,607 fr PY)
One Cent
10%
10.9
$64,201
UT -Electric
3%
14.5%
$60,675
UT -Nat. Gas
100%
100%
$21,508
CST
-6%
.-1%
$1,411
Mobile Home Lic.
10%
5.4%
$1,254
Half Cent
7%
4.67%%
$14,326
Building Permits
97%
50.93%
$34,887
Code Fines Recv'd
12%
392%
$1•1963
Expenditures
Note that every single Department shared in reducing the budgeted line items.
Other Notable Items
Public Facility —
Year to Year receipted revenues increased by 4% from prior year
Grant Funds -
Economic Grant(Hwy 70 Turn Lane) -all funds expended and funds reimbursed
FDOT Landscape Grant- all funds expended and funds reimbursed (closeout);
Appropriations Grant (Stormwater/Canal) —Project just starting at end of FY
TMDL Grant -Appropriated for next.
2015 EOY Budget Memo
City of Okeechobee
Amended
2014-2015 Budget
GENERAL FUND
RECAPITULATION - REVENUE AND EXPENSES
PY Rate 7.7432
2014/2015 2014/2015 2014/2015
BUDGET AMENDED PROPOSED
F/Y Bep-inninp- Fund Balance $ 3,744,185 $ 3,744,185 $ 3,744,185
REVENUES
97% AD VALOREM 7.7432
$
1,750,713
$
1,750,713
$
1,783,987
OTHER FEES
$
626,153
$
644,529
$
723,337
INTERGOVERNMENTAL
$
1,319,291
$
1,330,326
$
1,445,108
CHARGES FOR SERVICES
$
859,548
$
896,643
$
974,784
FINES, FORFEITURES & PE
$
13,570
$
13,570
$
19,278
USES OF MONEY & PROPEI
$
1,000
$
1,000
$
1,271
OTHER REVENUES
$
48,523
$
150,044
$
114,752
$
4,618,798
$
4,786,825
$
5,062,517
TRANSFERS - IN
Public Facilities Fund (Transfei
$ 398,000
$
398,000
$
398,000
CDBG
$ -
$
-
$
-
Capital Pro' /Im rovement Fun
$ 853,362
$
832,962
$
118,412
,Capital Pro' Impact Adm Fees
$ 100
$
708
$
708
TOTAL REVENUES
$ 5,870,260
$
6,018,495
$
5,579,637
EXPENDITURES
LEGISLATIVE
$ 130,890
$
180,890
$
167,846
EXECUTIVE
$ 187,175
$
206,695
$
190,450
CITY CLERK
$ 213,429
$
220,429
$
207,695
FINANCIAL SERVICES
$ 263,168
$
260,168
$
233,012
LEGAL COUNCIL
$ 86,213
$
86,213
$
61,712
GENERAL SERVICES
$ 341,186
$
367,617
$
345,459
LAW ENFORCEMENT
$ 2,087,019
$
2,135,303
$
1,997,799
FIRE PROTECTION
$ 1,418,228
$
1,418,228
$
1,328,404
ROAD & STREET FACILITI
$ 1,142,952
$
1,142,952
$
1,047,260
TOTAL GEN. OPER. EXPENDITURES
$ 5,870,260
$
6,018,495
$
5,579,637
FISCAL YEAR ENDING FUND BALANCE $ 3,744,185 $ 3,744,185 1 $ 3,744,185
2014-2015 PROPOSED EOY BUDGET
Page 1
City of Okeechobee
Amended
2014-2015 Budget
GENERAL FUND
RECAPITULATION - REVENUE AND EXPENSES
REVENUES
97% AD VALOREM 7.7432
$
1,750,713
$
1,750,713
$
1,783,987
OTHER FEES
$
626,153
$
644,529
$
723,337
INTERGOVERNMENTAL
$
1,319,291
$
1,330,326
$
1,445,108
CHARGES FOR SERVICES
$
859,548
$
896,643
$
974,784
FINES, FORFEITURES & PE
$
13,570
$
13,570
$
19,278
USES OF MONEY & PROPEI
$
1,000
$
1,000
$
1,271
OTHER REVENUES
$
48,523
$
150,044
$
114,752
$
4,618,798
$
4,786,825
$
5,062,517
TRANSFERS - IN
Public Facilities Fund (Transfei
$ 398,000
$
398,000
$
398,000
CDBG
$ -
$
-
$
-
Capital Pro' /Im rovement Fun
$ 853,362
$
832,962
$
118,412
,Capital Pro' Impact Adm Fees
$ 100
$
708
$
708
TOTAL REVENUES
$ 5,870,260
$
6,018,495
$
5,579,637
EXPENDITURES
LEGISLATIVE
$ 130,890
$
180,890
$
167,846
EXECUTIVE
$ 187,175
$
206,695
$
190,450
CITY CLERK
$ 213,429
$
220,429
$
207,695
FINANCIAL SERVICES
$ 263,168
$
260,168
$
233,012
LEGAL COUNCIL
$ 86,213
$
86,213
$
61,712
GENERAL SERVICES
$ 341,186
$
367,617
$
345,459
LAW ENFORCEMENT
$ 2,087,019
$
2,135,303
$
1,997,799
FIRE PROTECTION
$ 1,418,228
$
1,418,228
$
1,328,404
ROAD & STREET FACILITI
$ 1,142,952
$
1,142,952
$
1,047,260
TOTAL GEN. OPER. EXPENDITURES
$ 5,870,260
1 $
6,018,495
.$
5,579,637
FISCAL YEAR ENDING FUND BALANCE 1 $ 3,744,185 1 $ 3,744,185 1 $ 3,744,185
2014-2015 PROPOSED EOY BUDGET Page 1
City of Okeechobee
Amended
2014-2015 Budget
GENERAL FUND
RECAPITULATION - REVENUE AND EXPENSES
2/14/2015 1 2014/2015 1 2014/2015
BUDGET AMENDED PROPOSED
F/Y BEGINNING FUND BALANCE $ 3,744,185 1 $ 3,744,185 1 $ 3,744,185
REVENUES
TAXES:
311-1000 97% AD VALOREM @ 7.7432 $ 1,750,713 1 $ 1,750,713 1 $ 1,783,987
TOTAL $ 1.750.713 1 $ 1.750,713 1 $ 1,783,987
FEES:
312-5200
314-1000
314-4000
314-8000
316-0000
319-0000
Fire Insurance Premium
$
49,500
$ 49,500
$
46,096
Casualty Insurance Prem Tax (Police)
$
73,750
$ 73,750
$
70,807
Utility Tax -Electric
$
410,300
$ 418,506
$
479,181
Utility Tax/Natural Gas
$
-
$ -
$
21,508
Utility Tax/Propane
$
31,703
$ 41,873
$
35,724
Prof & Business Tax Receipt
$
59,900
$ 59,900
$
65,213
Public Service Fee
$
1,000
$ 1,000
$
4,808
TOTAL
$
626,153
$ 644,529
$
723,337
INTERGOVERNMENTAL REVENUES:
335-1210
335-1400
335-1500
335-1800
312-6000
315.0000
335-2300
338-2000
SRS Cigarette Tax
$ 189,050
$
189,050
$ 220,205
Mobile Home Licenses
$ 23,000
$
23,000
$ 24,254
Alcoholic Beverage Licenses
$ 4,950
$
4,950
$ 5,022
1/2 Cent Sales Tax
$ 306,490
$
306,490
$ 320,816
1 Cent Sales Surtax
$ 550,701
$
588,536
$ 652,737
Communications Service Tax
$ 238,800
$
212,000
$ 213,411
Firefighters Supplement
$ 1,200
$
1,200
$ 600
County Business Licenses
$ 5,100
$
5,100
$ 8,063
TOTAL
$ 1,319,291
$
1,330,326
$ 1,445,108
CHARGES FOR CURRENT SERVICES
22-1000
23-1000
323-7000
329-0000
341-2000
341-3000
341-4000
343-4010
Building & Inspections Fees
$
48,500
$
68,500
$ 103,387
Exception & Zoning Fees
$
500
$
500
$ 1,500
Franchise -Electric
$
348,500
$
365,595
$ 405,298
Franchise -Solid Waste
$
99,183
$
99,183
$ 101,932
Franchise-Natuarl Gas
$
-
$
-
I $ 2,352
Plan Review Fees
$
2,000
$
2,000
$ -
Alley/Street Closing Fees
$
500
$
500
$
Map Sales
$
25
$
25
$
Photocopies
$
25
$
25
$ -
Solid Waste Collection Fees-Resd.
$
360,315
$
360,315
$ 360,315
TOTAL
$
859,548
$
896,643
$ 974,784
2014-2015 PROPOSED EOY BUDGET
Page 2
City of Okeechobee
Amended
2014-2qjRAL ivD udget
GEN
RECAPITULATION - REVENUE AND EXPENSES
FORFEITURES & PENALTIES:
51-1000
51-2000
51-3000
51-4000
51-5000
BUDGET
AMENDED
PROPOSED
Court Fines
$
8,070
$
8,070
$
8,295
Radio Comm. Fee
$
3,200
$
3,200
$
4,661
Law Enforcement Education
$
1,000
$
1,000
$
1,010
Investigation Cost Reimbursement
$
875
$
875
$
2,971
Unclaimed Evidence
$
-
$
-
$
Ordinance Violation Fines
$
425
$
425
$
2,341
TOTAL
$
13,570
$
13,570
$
19,278
USES OF MONEY & PROPERTY:
361-1000
361.3000
364-1000
Interest Earnings
$ 1,000
$ 1,000
$ (431)
Investment Earnings
$ -
$ -
$ 1,702
Surplus City Property
$ -
$ -
$ -
TOTAL
$ 1,000
$ 1,000
$ 1,271
REVENUES:
343-9000
343-9100
343-9200
366-1000
369-1000
Public Safety Grant
$
-
$
2,884
$
2,884
Special Purpose Grant
$
-
$
45,335
$
45,335
DOT Hwy Maint.Landscape/Mowing
$
8,532
$
8,532
$
8,632
DOT Master Traffic Signals Maint.
$
9,413
$
9,413
$
9,713
DOT Maint. Lights & Lights Contract
$
27,078
$
27,078
$
27,708
Other Revenues
$
-
$
50,000
$
10,053
Miscellaneous
$
2,000
$
4,502
$
4,502
Code Enforcement Fine
$
500
$
500
$
2,463
Police Accident Reports
$
11000
$
1,800
$
3,462
Capital Lease Proceeds
$
-
$
-
$
TOTAL
$
48,523
$
150,044
$
114,752
OPERATING TRANSFER -IN:
381-1000
Capital Project Impact Fees (Transfer -In)
$ 100
$ 708
$ 708
Capital Project Improvements (Transfer -In)
$ 853,362
$ 832,962
$ 118,412
CDBG Fund (Transfer -In)
Public Facilities Improvement (Transfer -In)
$ 398,000
$ 398,000
$ 398,000
TOTAL
$ 1,251,462
$ 1,231,670
$ 517,120
TOTAL REVENUE & OTHER FUNDING SOURCES 1 $ 5,870,260 1 $ 6,018,495 $ 5,579,637
2014-2015 PROPOSED EOY BUDGET Page 3
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: LEGISLATIVE (0511)
2011/2015 1
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
1100
EXECUTIVE SALARIES
$
36,100
$
36,100
$
36,100
1510
LONGEVITY/SERVICE INCENTIVE
$
-
$
-
$
-
2100
FICA
$
2,861
$
2,861
$
2,401
2200
RETIREMENT
$
4,660
$
$
3,124
2300
LIFE AND HEALTH INSURANCE
$
29,529
$
E29,529
$
25,960
2400
WORKERS COMPENSATION
$
222
$
$
201
TOTAL PERSONNEL COSTS:
$
73,372
$
$
67,786
2014-2015 PROPOSED EOY BUDGET Page 4
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: LEGISLATIVE (0511)
OPERATIONS & SUPPLIES
2014/2015
2014/2015
2014/2015
BUDGET
AMENDED
PROPOSED
3400
OTHER CONTRACT SERVICES
$ 16,000
$ 16,000
$ 16,000
4000
TRAVEL AND PER DIEM
$ 2,000
$ 2,000
$ 1,567
4100
COMM. & FREIGHT
$ 3,200
$ 3,200
$ 2,304
4500
INSURANCE
$ 3,078
$ 3,078
$ 2,936
4609
REPAIR & MAINTENANCE
$ 600
$ 600
$ -
4901
EDUCATION
$ 1,500
$ 1,500
$ 565
4909
MISCELLANEOUS
$ 1,000
$ 1,000
$ 796
5400
BOOKS, PUBLICATIONS, ETC
$ 1,200
$ 1,200
$ 952
8100
SHARED SERVICES
$ 8,940
$ 8,940
$ 8,940
8200
AID TO PRIVATE ORGANIZATIONS
$ -
$ -
$ -
8201
INTERLOCAL PART. w/IRSC
$ -
$ -
$ -
8202
LOCAL COMMUNITY REQUEST
$ 10,000
$ 10,000
$ 10,000
574-8300
TOURISM/ECO. DEV/CENTENNIAL
$ 10,000
$ 60,000
$ 56,000
TOTAL SUPPLIES AND OTHER SERVICES
$ 57,518
$ 107,518
$ 100,060
GRAND TOTAL FOR DEPARTMENT I $ 130,890 1 $ 180,890 1 $ 167,846
2014-2015 PROPOSED EOY BUDGET Page 5
City of Okeechobee
FA r8_-�qWj]
2014-2015 Budget
General Fund - 001
DEPARTMENT: EXECUTIVE (0512)
PERSONNEL COST:
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
AMENDED
1100
EXECUTIVE SALARIES
$ 88,280
$ 108,818
$
103,984
1200
REGULAR SALARIES
$ 36,785
$ 36,785
$
37,464
1510
LONGEVITY/SERVICE INCENTIVE
$ 250
$ 250
$
-
2100
FICA
$ 9,668
$ 11,239
$
9,674
2200
RETIREMENT
$ 16,245
$ 16,245
$
13,067
2300
LIFE AND HEALTH INSURANCE
$ 15,462
$ 15,962
$
13,765
2400
WORKERS COMPENSATION
$ 715
$ 715
$
601
TOTAL PERSONNEL COSTS:
$ 167,405
i $ 190,014
$
178,555
2014-2015 PROPOSED EOY BUDGET Page 6
City of Okeechobee
._ �j' rs]
2014-2015 Budget
General Fund - 001
DEPARTMENT: EXECUTIVE (0512)
SUPPLIES & OTHER SERVICES
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
4000
TRAVEL AND PER DIEM
$ 1,500
$ 1,500
$ 250
4100
COMM. & FREIGHT
$ 4,500
$ 3,405
$ 3,049
4400
RENTALS & LEASES
$ 2,550
$ 2,104
$ 1,870
4500
INSURANCE
$ 3,657
$ 3,657
$ 3,457
4600
R&M VEHICLES
$ 500
$ 500
$ 71
4609
R&M EQUIPMENT
$ 1,403
$ 905
$ 684
4901
EDUCATION
$ 900
$ 100
$ -
4909
MISCELLANEOUS
$ 500
$ 500
$ 155
5100
OFFICE SUPPLIES
$ 800
$ 800
$ 351
5200
OPERATING SUPPLY
$ 950
$ 950
$ 405
5201
FUEL AND OIL
$ 1,160
$ 1,160
$ 575
5400
BOOKS, PUBLICATIONS, ETC
$ 1,350
$ 1,100
$ 1,028
6400
EQUIPMENT ($750 OR MORE)
$ -
$ -
$
TOTAL SUPPLIES AND OTHER SERVICES
$ 19,770
$ 16,681
$ 11,895
GRAND TOTAL FOR DEPARTMENT 1 $ 187,175 1 $ 206,695 $ 190,450
2014-2015 PROPOSED EOY BUDGET Page 7
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: CLERK OFFICE (2512)
PERSONNEL COST:
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
1100
EXECUTIVE SALARIES
$
58,162
$
58,162
$
58,105
1200
REGULAR SALARIES
$
36,211
$
36,211
$
36,010
1300
OTHER SALARIES
$
25,452
$
25,452
$
19,685
1510
LONGEVITY/SERVICE INCENTIVE
$
-
$
-
$
-
2100
FICA
$
9,425
$
9,425
$
9,387
2200
RETIREMENT
$
12,167
$
12,167
$
12,070
2300
LIFE AND HEALTH INSURANCE
$
16,261
$
16,261
$
15,021
2400
WORKERS COMPENSATION
$
564
$
564
$
520
TOTAL PERSONNEL COSTS:
$
158,242
1 $
158,242
$
150,798
2014-2015 PROPOSED EOY BUDGET Page 8
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: CLERK OFFICE (2512)
SUPPLIES & OTHER SERVICES
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
3103
MUNICIPAL CODE
$ 4,500
$
4,500
$ 4,020
3400
OTHER CONTRACTUAL SERVICES
$ 9,000
$
9,000
$ 8,800
4000
TRAVEL AND PER DIEM
$ 3,000
$
3,000
$ 1,937
4100
COMM. & FREIGHT
$ 2,300
$
2,300
$ 2,235
4500
INSURANCE
$ 5,257
$
5,257
$ 5,055
4609
R&M EQUIPMENT
$ 7,030
$
7,030
$ 6,735
4900
ADVERTISING/OTHER CHARGES
$ 13,000
$
21,000
$ 20,379
4901
EDUCATION
$ 1,100
$
1,100
Is 600
4909
MISCELLANEOUS/ELECTION
$ 6,000
$
5,000
$ 3,548
5100
OFFICE SUPPLIES
$ 2,000
$
2,000
$ 1,660
5400
BOOKS, PUBLICATIONS, ETC
$ 2,000
$
2,000
$ 1,928
6400
EQUIPMENT ($750 OR MORE)
$ -
$
-
$
TOTAL SUPPLIES AND OTHER SERVICES
$ 55,187
$
62,187
$ 56,897
GRAND TOTAL FOR DEPARTMENT I $ 213,429 1 $ 220,429 1 $ 207,695
2014-2015 PROPOSED EOY BUDGET Page 9
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: LEGAL SERVICES (0514)
SUPPLIES & OTHER SERVICES
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
2300
HEALTH INSURANCE
$
7,406
$ 7,406
$
7,402
3100
PROFESSIONAL SERVICES
$
49,877
$ 49,877
$
31,896
3300
LEGAL COST
$
25,000
$ 25,000
$
20,687
4000
TRAVEL AND PER DIEM
$
800
$ 800
$
725
4100
COMM. AND FREIGHT SERVICES
$
1,010
$ 1,010
$
450
4609
R&M EQUIPMENT
$
720
$ 720
$
246
4901
EDUCATION
$
750
$ 750
$
275
5100
OFFICE SUPPLIES
$
150
$ 150
$
31
5400
MEMBERSHIP & SUBSCRIPTIONS
$
500
$ 500
$
TOTAL SUPPLIES AND OTHER SERVICES
$
86,213
$ 86,213
$
61,712
GRAND TOTAL FOR DEPARTMENT Is 86,213 Is 86,213 Is 61,712
2014-2015 PROPOSED EOY BUDGET Page 10
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: FINANCE DEPARTMENT (0513)
PERSONNEL COST:
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
1100
EXECUTIVE SALARIES
$ 55,079
S 55,079
$ 55,009
1200
REGULAR SALARIES
$ 68,494
S 68,494
$ 65,580
1510
LONGEVITY/SERVICE INCENTIVE
$ -
S -
$ -
2100
FICA
$ 9,487
S 9,487
$ 8,534
2200
RETIREMENT
$ 16,053
S 16,053
$ 15,690
2300
LIFE AND HEALTH INSURANCE
$ 23,435
S 23,435
$ 22,135
2400
WORKERS COMPENSATION
$ 665
S 665
$ 651
2500
UNEMPLOYMENT TAXES
$ -Is
-
$ -
TOTAL PERSONNEL
COSTS:
S 173,213
IS 173,213
$ 167,599
2014-2015 PROPOSED EOY BUDGET Page 11
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
T)1VPA1DTX41 NT- F1NANCF. DF.PARTN4F.NT (M131
SUPPLIES & OTHER SERVICES
2014/2015
2014/2015
2014/2015
BUDGET
AMENDED
PROPOSED
3200 JACCOUNTING
& AUDIT
$ 34,800
S
31,800
$
28,300
3400
OTHER CONTRACTUAL SERVICES
$ 12,000
S
12,000
$
5,450
4000
TRAVEL AND PER DIEM
$ 1,750
S
1,750
$
257
4100
COMM. & FREIGHT
$ 2,800
$
2,800
$
2,567
4500
INSURANCE
$ 6,290
S
6,290
$
6,105
4609
R&M EQUIPMENT
$ 14,905
S
14,905
$
8,601
4901
EDUCATION
$ 850
S
850
$
-
4909
MISCELLANEOUS
$ 100
S
100
$
268
5100
OFFICE SUPPLIES
$ 1,200
S
1,200
$
963
5200
OPERATING SUPPLY
$ 15,110
S
15,110
$
12,748
5400
BOOKS, PUBLICATIONS, ETC
$ 150
S
150
S
154
6400
EQUIPMENT ($750 OR MORE)
$ -
$
-
$
-
TOTAL SUPPLIES AND OTHER SERVICES
S 89,955
$
86,955
S
65,413
TOTAL COST: IS 263,168 $ 260,1681 S 233,012
2014-2015 PROPOSED EOY BUDGET Page 12
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: GENERAL SERVICES (0519)
PERSONNEL COST:
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
1200
REGULAR SALARIES
$ 35,409
$ 35,409
$
35,075
1300
OTHER SALARY
$ 19,911
$ 30,092
$
27,373
1400
OVERTIME
$ -
$
$
1510
LONGEVITY/SERVICE INCENTIVE
$ -
$ -
$
-
2100
IFICA
$ 4,331
$ 5,110
$
4,885
2200
RETIREMENT
$ 4,665
$ 4,665
$
4,531
2300
LIFE AND HEALTH INSURANCE
$ 7,485
$ 12,886
$
12,830
2400
WORKERS COMPENSATION
$ 526
$ 596
$
501
Unemployment
$ 2,000
$ 2,000
$
TOTAL PERSONNEL COSTS:
$ 74,327
$ 90,758
$
85,195
2014-2015 PROPOSED EOY BUDGET Page 13
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: GENERAL SERVICES (0519)
SUPPLIES & OTHER SERVICES
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
3100
PROFESSIONAL SERVICES
$ 114,150
$
124,150
$
120,276
3400
OTHER CONTRACTUAL SERVICES
$ 93,362
$
93,362
$
86,052
4000
TRAVEL AND PER DIEM
$ 3,640
$
3,640
$
2,755
4100
COMM. & FREIGHT
$ 2,198
$
2,198
$
2,199
4300
UTILITIES
$ 10,177
$
10,177
$
9,402
4400
RENTALS AND LEASES
$ 3,846
$
3,846
$
3,800
4500
INSURANCE
$ 17,115
$
17,115
$
16,150
4600
R&M VEHICLES
$ -
$
-
$
-
4609
R&M EQUIPMENT
$ 10,871
$
10,871
$
9,120
4901
EDUCATION
$ 300
$
300
$
4909
jMISCELLANEOUS
$ 300
$
300
$
152
5100
OFFICE SUPPLIES
$ 2,500
$
2,500
$
2,478
5200
OPERATING SUPPLY
$ 1,900
$
1,900
$
1,634
5201
FUEL AND OIL
$ -
$
-
$
-
5204
POSTAGE & SUPPLIES
$ 6,300
$
6,300
$
6,227
5400
BOOKS, PUBLICATIONS, ETC
$ 200
$
200
$
19
6400
1EQUIPMENT ($750 OR MORE)
$ -
$
-
$
-
TOTAL SUPPLIES AND OTHER SERVICES
$ 266,859
S
276,859
$
260,264
GRAND TOTAL FOR DEPARTMENT I $ 341,186 1 $ 367,617 1 $ 345,459
2014-2015 PROPOSED EOY BUDGET Page 14
City of Okeechobee
IMT1 4 41
2014-2015 Budget
General Fund - 001
DEPARTMENT: POLICE DEPARTMENT (0521)
PERSONNEL COST:
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
1100
EXECUTIVE SALARIES
$ 71,034
$ 71,034
$
71,034
1200
REGULAR SALARIES
$ 922,800
$ 922,800
$
897,619
1201
HOLIDAY PAY
$ -
$ -
$
1,127
1202
OFFICERS HOLIDAY PAY
$ 26,350
$ 26,350
$
24,989
1300
OTHER SALARY
$ 30,000
$ 30,000
$
24,817
1400
OVERTIME
$ 13,716
$ 13,716
$
11,404
1403
OFFICERS OVERTIME PAY
$ 64,960
$ 64,960
$
50,273
1501
AUXILIARY PAY
$ 1,200
$ 1,200
$
1,200
1510
LONGEVITY/SERVICE INCENTIVE
$ 750
$ 750
$
750
1520
OFFICERS LONGEVITY/SERVICE
$ -
$ -
$
1540
ICAREER EDUCATION
$ 13,350
$ 13,350
$
12,484
2100
FICA
$ 88,130
$ 88,130
$
85,864
2200
RETIREMENT
$ 302,667
$ 302,667
$
286,964
2300
LIFE AND HEALTH INSURANCE
$ 203,845
$ 203,845
$
201,461
2400
WORKERS COMPENSATION
$ 37,571
$ 37,571
$
36,764
2500
UNEMPLOYMENT COMP.
$ -
$ -
$
-
TOTAL PERSONNEL COSTS:
$ 1,776,373
$ 1,776,373
$
1,706,750
2014-2015 PROPOSED EOY BUDGET Page 15
City of Okeechobee
Amended
General Fund - 001 2014-2015 Budget
DEPARTMENT: POLICE DEPARTMENT (0521)
SUPPLIES & OTHER SERVICES
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
3100
PROFESSIONAL SERVICES
$
20,608
$ 20,608
$
18,528
3400
OTHER CONTRACTURAL SERVICES
$
24,425
$ 24,425
$
22,594
4000
TRAVEL AND PER DIEM
$
5,000
$ 5,000
$
5,985
4100
COMM. & FREIGHT
$
32,200
$ 32,200
$
24,575
4300
UTILITIES
$
15,500
$ 15,500
$
16,118
4400
RENTALS AND LEASES
$
5,420
$ 5,420
$
4,014
4500
INSURANCE
$
45,288
$ 45,288
$
44,800
4600
R&M VEHICLES
$
10,000
$ 10,000
$
4,801
4609
R&M EQUIPMENT
$
16,330
$ 16,330
$
14,330
4700 1PRINTING
$
2,000
$ 2,000
$
1,137
4901
EDUCATION -RESTRICTED
$
4,500
$ 4,500
$
1,699
4902
EDUCATION - NON -RESTRICTED
$
4,500
$ 4,500
$
-
4909
MISCELLANEOUS
$
1,500
$ 1,500
$
1,392
5100
OFFICE SUPPLIES
$
5,000
$ 5,000
$
2,171
5101
DETECTIVE SUPPLIES
$
3,000
$ 3,000
$
2,077
5102
INVESTIGATION FEES
$
1,800
$ 1,800
$
360
5200
OPERATING SUPPLY
$
15,400
$ 15,400
$
10,469
5201
FUEL AND OIL
$
73,875
$ 73,875
$
46,649
5202
OPERATING SUPPLIES (TIRES)
$
7,000
$ 7,000
$
5,814
5203
UNIFORMS/PATCHES
$
15,300
$ 15,300
$
13,186
5400
BOOKS, PUBLICATIONS, ETC
$
2,000
$ 2,000
$
2,066
6400
EQUIPMENT ($750 OR MORE)
$
-
$ -
$
-
8300
PUBLIC SERVICE GRANT
$
-
$ 2,884
$
2,884
8301
FDOT -Traffic Safety Grant
$
-
$ 45,400
$
45,400
TOTAL SUPPLIES AND OTHER SERVICES
$
310,646
1 $ 358,930
1 $
291,049
GRAND TOTAL FOR DEPARTMENT 1 $ 2,087,019 1 $ 2,135,303 1 $ 1,997,799
2014-2015 PROPOSED EOY BUDGET Page 16
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: FIRE DEPARTMENT (0522)
PERSONNEL COST:
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
1100
EXECUTIVE SALARIES
$
67,355
$
67,355
$ 66,953
1200
REGULAR SALARIES
$
619,183
$
619,183
$ 599,535
1201
HOLIDAY PAY
$
23,948
$
23,948
$ 20,288
1300
OTHER SALARY
$
27,400
$
27,400
$ 26,834
1400
OVERTIME
$
31,533
$
31,533
$ 28,605
1401
OVERTIME PAY/ANNUAL & SICK
$
53,170
$
53,170
$ 50,258
1402
DISPATCHER OVERTIME
$
9,500
$
9,500
$ 4,423
1501
VOLUNTEER PAY
$
11,000
$
11,000
$ 10,033
1510
LONGEVITY/SERVICE INCENTIVE
$
-
$
-
$ -
1540
CAREER EDUCATION
$
1,560
$
1,560
$ 1,200
2100
FICA
$
66,428
$
66,428
$ 63,040
2200
RETIREMENT
$
174,540
$
174,540
$ 169,859
2300
LIFE AND HEALTH INSURANCE
$
104,981
$
104,981
$ 101,611
2400
WORKERS COMPENSATION
$
34,772
$
34,772
$ 34,700
2500
1 UNEMPLOYMENT COMPENSATION
$
1,200
$
1,200
$
TOTAL PERSONNEL COSTS:
$1,226,570
$1,226,570
$1,177,339
2014-2015 PROPOSED EOY BUDGET Page 17
City of Okeechobee
Amended
2014-2015 Budget
.ieneral Fund - 001
DEPARTMENT: FIRE DEPARTMENT (0522)
SUPPLIES & OTHER SERVICES
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
3100
PROFESSIONAL SERVICES
$
7,800
$
7,800
$
7,845
3102
PROF SERV (PHYS FOR SCBA)
$
3,800
$
3,800
$
2,386
3103
WELLNESS PROGRAM
$
3,360
$
3,360
$
2,880
3400
OTHER CONTRACTUAL SERVICES
$
2,450
$
2,450
$
-
4000
TRAVEL AND PER DIEM
$
3,500
$
3,500
$
3,010
4100
COMM. & FREIGHT
$
14,366
$
14,366
$
12,884
4300
UTILITIES
$
13,500
$
13,500
$
11,805
4400
RENTALS AND LEASES
$
2,400
$
2,400
$
1,750
4500
INSURANCE
$
28,707
$
28,707
$
27,889
4600
R&M VEHICLES
$
22,500
$
22,500
$
8,831
4609
R&M BUILDING & EQUIPMENT
$
24,800
$
24,800
$
21,704
4700
PRINTING
$
550
$
550
$
-
4901
EDUCATION
$
12,000
$
12,000
$
7,168
4902
PUBLIC EDUCATION & FIRE PREV.
$
1,200
$
1,200
$
1,042
4903
ICODE ENFORCEMENT
$
9,000
$
9,000
$
8,556
4905
TRAINING & MATERIALS
$
3,500
$
3,500
$
2,640
4909
MISCELLANEOUS
$
400
$
400
$
101
5100
OFFICE SUPPLIES
$
2,000
$
2,000
$
2,035
5200
OPERATING SUPPLY
$
11,825
$
11,825
$
7,683
5201
FUEL AND OIL
$
10,500
$
10,500
$
7,610
5202
OPERATING SUPPLIES (TIRES)
$
2,500
$
2,500
$
2,992
5203
UNIFORMS/PATCHES
$
8,000
$
8,000
$
7,560
5203
WiILDLAND GEAR/Bunker Gear
$
-
$
-
$
-
5400
BOOKS, PUBLICATIONS, ETC
$
3,000
$
3,000
$
2,694
6400
EQUIPMENT ($750 OR MORE)
Is
-
$
-
$
-
TOTAL SUPPLIES AND OTHER SERVICES:
$
191,658
$
191,658
$
151,065
GRAND TOTAL FOR DEPARTMENT I $ 1,418,228 1 $ 1,418,228 1 $ 1,328,404
2014-2015 PROPOSED EOY BUDGET Page 18
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: PUBLIC WORKS (0541)
PERSONNEL COST:
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
1100
EXECUTIVE SALARIES
$ 133,085
$
133,085
$ 132,014
1200
REGULAR SALARIES
$ 292,865
$
292,865
$ 248,546
1300
OTHER SALARIES
$ 17,000
$
17,000
$ 12,389
1400
OVERTIME
$ 2,927
$
2,927
$ 2,220
1510
LONGEVITY/SERVICE INCENTIVE
$ -
$
-
$
2100
FICA
$ 35,111
$
35,111
$ 30,406
2200
RETIREMENT
$ 52,388
$
52,388
$ 34,441
2300
LIFE AND HEALTH INSURANCE
$ 72,124
$
72,124
$ 69,139
2400
WORKERS COMPENSATION
$ 27,496
$
27,496
$ 26,808
2500
UNEMPLOYMENT COST
$ -
$
-
$ -
TOTAL PERSONNEL COSTS:
$ 632,996
$
632,996
$ 555,963
2014-2015 PROPOSED EOY BUDGET Page 19
City of Okeechobee
Amended
2014-2015 Budget
General Fund - 001
DEPARTMENT: PUBLIC WORKS (0541)
2014/2015
BUDGET
2014/2015
AMENDED
2014/2015
PROPOSED
3100
PROFESSIONAL SERVICES
$
5,000
$ 5,000
$
-
3400
OTHER CONTRACTUAL SERVICES
$
2,800
$ 2,800
$
-
3401
GARBAGE COLLECTION FEE
$
369,262
$ 369,262
$
368,127
4000
TRAVEL AND PER DIEM
$
2,000
$ 2,000
$
993
4100
COMM. & FREIGHT
$
5,500
$ 5,500
$
5,084
4300
UTILITIES
$
18,500
$ 18,500
$
16,645
4400
RENTALS & LEASES
$
750
$ 750
$
663
4500
INSURANCE
$
32,478
$ 32,478
$
32,068
4600
R&M VEHICLES
$
6,000
$ 6,000
$
2,351
4609
R&M BUILDING & EQUIPMENT
$
12,716
$ 12,716
$
22,343
4901
EDUCATION
$
3,000
$ 3,000
$
2,171
4909
MISCELLANEOUS
$
500
$ 500
$
881
5100
OFFICE SUPPLIES
$
750
$ 750
$
761
5200
OPERATING SUPPLY
$
6,500
$ 6,500
$
7,765
5201
FUEL AND OIL
$
31,200
$ 31,200
$
21,595
5202
OPERATING SUPPLIES (TIRES)
$
2,500
$ 2,500
$
2,843
5203
UNIFORMS
$
7,500
$ 7,500
$
6,541
5204
DUMPING FEES
$
500
$ 500
$
-
5205
MOSQUITO CONTROL
$
2,000
$ 2,000
$
-
5300
ROAD MATERIALS/SUPPLIES
$
-
$ -
$
-
5400
BOOKS, PUBLICATIONS, ETC
$
500
$ 500
$
466
6300
IMPROVEMENTS
$
-
$ -
$
-
6400
EQUIPMENT ($750 OR MORE)
$
-
$ -
$
TOTAL SUPPLIES AND OTHER SERVICES:
$
509,956
$ 509,956
$
491,297
GRAND TOTAL FOR DEPARTMENT
$
1,142,952
$ 1,142,952
$
1,047,260
2014-2015 PROPOSED EOY BUDGET Page 20
City of Okeechobee
Amended
2014-2015 Budget
Public Facility Fund-301
Public Facility Fund (Transportation)
2014/2015 1 2014/2015 1 2014/2015
BUDGET AMENDED PROPOSED
F/Y BEGINNING FUND BALANCE 1 $ 546,177 1 $ 546,177 1 $ 546,177
REVENUES
301-313.4100
LOCAL OPTION GAS TAX
$
324,100
$ 324,100
$
366,450
301-313.4200
LOCAL ALTER, FUEL USER FEE
$
205,600
$ 205,600
$
230,788
301-335.1220
SRS EIGHT CENT MOTOR FUEL
$
67,210
$ 67,210
$
72,122
301-312.3000
NINTH CENT FUEL TAX
$
51,980
$ 51,980
$
65,674
301-335.4100
MOTOR FUEL TAX REBATE
$
1,999
$ 1,999
$
2,845
301-361.1000
SCOP Funding
$
-
$ 57,750
$
301-361.1000
INTEREST EARNINGS
$
600
$ 600
$
312
301-369.1000
MISCELLANEOUS
$
-
$ -
$
-
TOTAL REVENUES
1
651,489
709,239
738,191
EXPENDITURES
301-549.3100
PUBLIC FAC.-PROFESSIONAL SER.
$
15,000
$ 15,000
$
7,201
301-549-3400
PUBLIC FAC. CONTRACTUAL SERVICE
$
72,500
$ 72,500
$
48,115
301-549-4300
PUBLIC FAC. UTILITIES
$
87,000
$ 87,000
$
82,904
301-5494609
REPAIR & MAINTENANCE
$
33,000
$ 33,000
$
20,210
301-5494909
MISC-PARK HOLIDAY LIGHTS
$
2,000
$ 2,000
$
1,570
301-549-5300
PUBLIC FAC. ROAD & MATERIALS
$
70,000
$ 70,000
$
50,198
301-549-6300
PUBLIC FAC. IMPROVEMENTS
$
385,000
$ 385,000
$
92,413
301-549-6301
SCOP IMPROVEMENTS
$
-
$ 57,750
$
5,505
301-549.6302
PUBLIC FAC. BEAUTIFICATION
$
7,000
$ 7,000
$
5,550
301-549.6400
PUBLIC FAC. MACHINERY & EQUIP
$
37,500
$ 37,500
$
42,385
TOTAL EXPENSES
$
709,000
$ 766,750
$
356,051
Transfer to General Fund IS 398,000 1 $ 398,000 1 S 398,000
F/V ENDING FUND BALANCE 1 $ 90,666 1 $ 90,666 1 $ 530,317
2014-2015 PROPOSED EOY BUDGET Page 21
City of Okeechobee
Amended
2014-2015 Budget
Appropriations Grant
RECAPITULATION - REVENUE & EXPENSES
BEGINNING FUND BALANCE
REVENUES
307-334.3900
307-361.1000
307-381.0000
2014/2015
BUDGET
2014/2015 2014/2015
AMENDED PROPOSED
$ - 1 $
Appropriation Funds
$ 100,000
$ 100,000
$
Interest Earnings
$ -
$ -
$ -
TRANSFER IN -CAPITAL FUND RESERVES
$ 5,000
$ 5,000
$ 5,000
TOTAL REVENUES
1 $ 105,0001
$ 105,000
1 $ 5,000
EXPENDITURES
307-559.3100
307-559.3102
307-559.4909
307-559.6300
PROFESSIONAL SERVICES -Engineering Services
$
-
$ -
$ -
PROFESSIONAL SERVICES-Grnt Admin
$
4,500
$ 4,500
$ 4,500
ADMINISTRATIVE SERVICES
$
500
$ 500
$ -
STREET IMPROVEMENTS/ADDITIONS
$
100,000
1 $ 100,000
$ -
TOTAL EXPENSES
$
105,000
1 $ 105,000
1 $ 4,500
FN ENDING FUND BALANCE Is -Is - I $ 500
334-3900 Stormwater/Canal Grant
2014-2015 PROPOSED EOY BUDGET
Page 22
City of Okeechobee
Amended
2014-2015 Budget
FDOT-GRANT
RECAPITULATION - REVENUE & EXPENSES
211412115 1 2114/2115 1 2014/2015
BUDGET AMENDED I PROPOSED
FN BEGINNING FUND BALANCE $ 7,425 $ (86,713) $ (86,713)
REVENUES
308-331-3900
308-369.1000
308-381.0000
FDOT Grant
$ 13,000
$ 96,492
$ 96,492
Misc. Revenue
$ -
$ -
$
TRANSFER IN -CAPITAL RESERVES
$ 3,000
$ 521
$ 521
TOTAL REVENUESI
$ 16,0001
$ 97,0131
$ 97,013
EXPENDITURES
308-549.3100
308-549.3102
308-549.4909
308-549.4609
308-549.6300
PROFESSIONAL SERVICES
$ 3,200
$ 600
$ 600
ADMINISTRATIVE SERVICES
$ 100
$ -
$ -
MISCELLANEOUS
$ -
$ -
$ -
REPAIR & MAINTENCE
$ 13,000
$ 9,700
$ 9,700
STREET MEDIAN IMPROVEMENTS
$ 7,125
$ -
$ -
TOTAL EXPENSES
$ 23,425
$ 10,300
$ 10,300
F/Y ENDING FUND BALANCE I $ - $ - I $ -
331-3900 Landscape Grant US98/US441
Closeout
2014-2015 PROPOSED EOY BUDGET
Page 23
City of Okeechobee
Amended
2014-2015 Budget
Other Grants
RECAPITULATION - REVENUE & EXPENSES
F/Y BEGINNING FUND BALANCE
REVENUES
302-331.3903
302-331.3905
302-361.1000
302-381.0000
302-381.0000
2014/2015 2014/2015 1 2014/2015
BUDGET AMENDED PROPOSED
$ - $ - $ -
TMDL Grant
$
403,838
$
403,838
$ -
Section 319 Grant
$
-
$
-
$ -
Interest Earnings
$
-
$
-
$ -
TRANSFER IN -CAPITAL ASSIGNED FUNDS
$
300,000
$
300,000
$ -
TRANSFER IN -CAPITAL FUND RESERVES
1 $
65,162
$
65,162
$ -
TOTAL REVENUESI
$
769,000
1 $
769,000
$ -
EXPENDITURES
302-2552.3100
100
PROFESSIONAL SERVICES
$
-
$
-
$
ADMINISTRATIVE SERVICES
$
-
$
-
$ -
TEMPORARY RELOCATION
$
-
$
-
$ -
HOUSING REHAB DEMO/REPL/RELOC
$
-
$
-
$ -
MISCELLANEOUS
$
-
$
-
$ -
MISCELLANEOUS - BANKING EXP
PROFESSIONAL SERVICES
$
28,000
$
28,000
$ -
ADMINISTRATIVE SERVICES
$
5,000
$
5,000
$
MISCELLANEOUS
$
1,000
$
1,000
$ -
STREET IMPROVEMENTS/ADDITIONS
$
-
$
-
$ -
Park and Canal Improvements
$
735,000
$
735,000
$ -
TOTAL EXPENSES
$
769,000
$
769,000
$ -
F/Y ENDING FUND BALANCE is - $ - $ -
DUE TO GENERAL FUND
331-3200 Grant related project
Taylor Creek Park
TMDL Grant $367,260; Matching, $183,630
Section319 Grant $367,260; Matching $147,052
2014-2015 PROPOSED EOY BUDGET
Page 24
DISPOSITION OF FIXED ASSETS
$ 237,600
$ 237,600
$ 237,600
INTEREST EARNINGS
$ 5,300
$ 5,300
$ 4,627
MISCELLANEOUS
$ -
$ 402,000
$ 421,159
TOTAL REVENUES
$ 242,900
$ 644,900
$ 663,386
EXPENDITURES
304-549-3100
Professional Services
$ 15,000
$
57,000
$
18,861
304-5294600
REPAIR & MAINTENANCE
$ 25,000
$
57,000
$
2,083
304-512-6400
ADMINISTRATION CAPITAL
$ 750
$
750
$
-
304-513-6400
FINANCE CAPITAL
$ 1,500
$
1,500
$
1,426
304-519-6400
GENERAL SERVICES CAPITAL
$ 47,200
$
47,200
$
15,600
304-521-6400
LAW ENFORCEMENT CAPITAL
$ 340,500
$
340,500
$
339,133
304-522-6400
FIRE PROTECTION CAPITAL
$ 14,800
$
14,800
$
14,800
304-541-6400
PUBLIC WORKS CAPITAL
$ -
$
-
$
-
304-549-6401
PARKS CAPITAL IMPROVEMENT
$ 40,000
$
55,500
$
304-584.6400
FUTURE CAPITAL PROJECTS
$ -
$
50,000
$
-
304-2512-6400
CLERK CAPITAL
$ -
$
-
$
304-584.7100
PRINCIPAL
$ -
$
-
$
-
304-584.7200
INTEREST
$ -
$
-
$
TOTAL EXPENDITURES
$ 484,750
$
624,250
$
391,903
TRANSFER IN FROM GENERAL FUND
TRANSFER IN FROM FORMER CAPITAL PROJ
$ -
$ -
$
TOTAL TRANSFER IN
TRANSFER OUT TO Other Funds
$ 373,162
$ 373,162
$ 5,521
TRANSFER OUT TO GENERAL FUND
$ 853,362
$ 832,962
$ 118,412
TOTAL TRANSFER OUT
$ 1,226,524
$ 1,206,124
$ 123,933
ASSIGNED FUND BALANCE
(FUTURE CAPITAL PROJECTS)
$ -
$ -
$ -
TOTALASSIGNED FUND BALANCE
$ -
$ -
$
F/Y ENDING FUND BALANCE 1 $ 3,435,575 1 $ 3,718,475 1 $ 5,051,499
2014-2015 PROPOSED EOY BUDGET Page 25
City of Okeechobee
Amended
2014-2015 Budget
CAPITAL PROJECT -IMPACT FEES
BEGINNING FUND BALANCE
.0000
.1000
.I101
.1102
.1201
303-324.3100
303-381.000
2014/2015 2014/2015 1 2014/2015
BUDGET AMENDED I PROPOSED
S 46,564 S 63,5141 S 63,514
ADMINISTRATION COST FOR IMPACT FEES
$ 500
$ -
$ -
INTEREST EARNINGS
LAW ENF. RESD IMPACT FEES
FIRE PROTECTION RESD. IMPACT FEES
LAW ENF. COMM. IMPACT FEES
FIRE PROTECTION COM.. IMPACT FEES
TRANSPORTATION RESD. IMPACT FEES
TRANSPORTATION COM. IMPACT FEES
TOTAL REVENUE
S 500
$ -
S
LAW ENF. CAPITAL PROJECTS
$ 21,500
$ 17,068
$ 17,068
FIRE PROTECTION CAPITAL PROJECTS
$ -
$ -
$ -
TRANSPORTATION IMPROVEMENTS
TRANSPORTATION CAPITAL PROJECTS
$ 15,000
$ 45,739
$ 45,739
OTHER CAPITAL IMPROVEMENT PROJEMCOST
TOTAL EXPENDITURES
$ 36,500
S 62,807
i $ 62,807
TRANSFER OUT TO GENERAL FUND
1 $
500
1 $ 708
$ 708
TOTAL TRANSFER OUT
$
500
$ 708
1 $ 708
TRANSFER OUT TO CAPITAL PROJ FUND
TOTAL TRANSFER IN
DUE TO CAPITAL ASSETS _
DUE FROM IMPACT FEE REVENUES
F/Y ENDING FUND BALANCE IS 10,064 $ (0)IS 0
521-6400 Police Vehicle purchase (Impact Fee Portion)
541-6400 Asphalt Program replacements (Impact Fee Portion)
2014-2015 PROPOSED EOY BUDGET
Page 26
City of Okeechobee
Amended
2014-2015 Budget
LAW ENFORCEMENT SPECIAL FUND
RECAPITULATION - REVENUE & EXPENSES
2014/2015 2014/2015 2014/2015
BUDGET AMENDED PROPOSED
F/Y BEGINNING FUND BALANCE $ 6,100 $ 6,100 $ 6,100
1-351.1000
1-351.2000
1-354.1000
1-361.1000
1-369-1000
CONFISCATED PROPERTY
$ 1,904
FINES LOCAL ORD. VIOL.
$ 500
$ 500
$ 1,800
INTEREST EARNINGS
MISCELLANEOUS
TOTAL REVENUE
$ 500
$ 500
$ 3,704
EXPENDITURES
601-529.4909
601-549.6300
601-549.6400
LAW ENF. SPECIAL MISC.
$ 500
$ 500
$ 500
LAW ENF. SPECIAL IMPROVE
$ 3,105
LAW ENF. SPECIAL MACH & EQUIP
$ __ 3,105<
.$ 3,105
TOTAL EXPENDITURES1 3,605
3,605
3,605
F/Y ENDING BALANCES Is 2,995 $ 2,995 $ 6,199
549-6400 Difference in equipment purchases not covererd by grant and GF
2014-2015 PROPOSED EOY BUDGET
Page 27
ACTION LIST - NO VEMBER 24, 2 015
from the City Administrator's Desk
SS SE 3rd Ave., Okeechobee, FL 34974
- Migrant Housing — New policies established with DOH and letter to current housing
facilities to be modified and mailed out.
- Equipment — Request for; Fire, Police Dept, and Public Works are continuing.
- Animal Control — awaiting County MOA to Sheriff's Dept to further discuss and cease
payment to county.
- Sound Ordinance — Still under review by City staff for implementation for Highway
Traffic ( no exhaust brake area)
- Department Directory —Photos have been taken for majority of city Staff will be placed
downstairs for public viewing
- Centennial Walk — construction underway, bronze logo to replace the proposed dura-
plast logo, benches and new walkway lights will be installed.
- City Hall Municipal Sign -to be rehabilitated at first of the year.
- Padgett Workers Compensation Case — Mediation set for December 1, 2015
- Traffic Signalization of Parrott & NE/NW 9th Street — meeting with stakeholders
currently and discussed with staff and legislation for approval.
- Primitive Baptist Church — awaiting family donation pending for the facility.
- Traffic Signalization of Parrott & SW 6" /SE 6rh Street -meeting with stakeholders
currently and discussed with staff and legislation for approval.
- Redistricting — in FL Supreme Court and pending outcome. Potential to stay with
current representation
- Okeechobee Music Festival — Meetings have been held with County to discuss traffic
and potential assistance in emergency services. Upcoming meeting December 2, 2015.
Page 1
- Pension Board Meeting —Special meeting for Pension Boards to discuss employer
contributions on December 7, 2015.
- Termites at City Hall Complex — Based in Fire department (subterranean termites found
treatment awaiting bids).
- Centennial Time Capsule — Please bring in items if any for capsule, deadline extended
thru December.
- Work Order Forms — for all public items noticed that required attention, copies
available for distribution.
- Centennial Park — Continue searching for additional grants to be sought for shoreline
stabilization and docks.
- City Flag — Design underway hoping to present at next council meeting for review and
comment.
- Public Works Site — Complete testing and potential remediation for tanks removed due
to an 1998 underground leak
Page 2