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2015-10-20
CITY OF OKEECHOBEE OCTOBER 20, 2015 REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION AGENDA CALL TO ORDER — Mayor October 20, 2015, City Council Regular Meeting, 6:00 P.M. II. OPENING CEREMONIES Invocation to be given by Reverend Richard Barker; Westside Christian; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling R. Watford, Jr. City Administrator Marcos MontesDeOca City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda V. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Proclaim the week of October 18 through 24, 2015, as "Florida City Government Week." PAGE 1 OF 7 COUNCIL ACTION - DISCUSSION - VOTE Mayor Kirk called the October 20, 2015, Regular City Council meeting to order at 6:00 P.M. The invocation was offered by Reverend Richard Barker of the Westside Christian Church; the Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Absent Present Present Present Present Present Present Present Present Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. New Business Items G and H were added regarding the annual vehicle lease/purchase and related equipment program. Mayor Kirk proclaimed the week of October 18 through 24, 2015, as Florida City Government Week and presented to City Staff a proclamation which he read as follows: "WHEREAS, municipal government is the government closest to most citizens, and the one which the greatest direct daily impact upon its residents; and WHEREAS, municipal government is administered for and by its citizens, and is dependent upon the public's commitment, and understanding its many responsibilities; and WHEREAS, municipal government officials and employees share the responsibility to pass along their understanding of public services and their benefits; and WHEREAS, Florida City Government Week is a significant opportunity to recognize (continued) 473 474 AGENDA V. PRESENTATIONS AND PROCLAMATIONS CONTINUED A. Proclaim the week of October 18 through 24, 2015, Government Week" continued. as "Florida City VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the August 25, 2015 Special Meeting and September 28, 2015 Regular Meeting and Final Budget Hearing. VII. WARRANT REGISTER - City Administrator A. Motion to approve the September 2015 Warrant Register. GeneralFund........................................................................$ General Fund Centennial Account ........................................$ Public Facilities Improvement Fund .......................................$ Capital Improvement Projects Fund ......................................$ Community Development Block -Economic Grant Fund ........$ Law Enforcement Special Fund ............................................$ Vill. CENTENNIAL UPDATE 568,820.65 2,104.00 61,599.64 6,327.80 3,939.29 150.00 A. Monthly update from the Centennial Celebration Ad Hoc Committee -Chair J.D. Mixon. OCTOBER 20, 2015 — REGULAR MEETING - PAGE 2 OF 7 COUNCIL ACTION - DISCUSSION -VOTE the important role played by municipal government in our lives, by spreading the word and conveying to all the Citizens of Florida that they can shape and influence government through their civic involvement; and WHEREAS, the Florida League of Cities and its member cities have joined together to teach students and other citizens about municipal government through a variety of different projects and information. NOW THEREFORE, I James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of October 18 through 24, 2015, as 'FLORIDA CITY GOVERNMENT WEEK' and encourage officials and employees to promote civic education throughout the community." Motion and second by Council Members Chandler and O'Connor to dispense with the reading and approve the Summary of Council Action for the Special Meeting of August 25, 2015, and the Regular Meeting with Final Budget Hearing of September 28, 2015. There was no discussion on these items. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — ABSENT WATFORD — YEA MOTION CARRIED. Council Member Watford moved to approve the September 2015 Warrant Registers, in the amounts: General Fund, five hundred sixty-eight thousand, eight hundred twenty dollars and sixty-five cents ($568,820.65); General Fund Centennial Account, two thousand, one hundred four dollars and zero cents ($2,104.00); Public Facilities Improvement Fund, sixty-one thousand, five hundred ninety-nine dollars and sixty-four cents ($61,599.64), Capital Improvement Projects Fund, six thousand, three hundred twenty-seven dollars and eighty cents ($6,327.80), Community Development Block -Economic Grant Fund, three thousand, nine hundred thirty-nine dollars and twenty-nine cents ($3,939.29), and Law Enforcement Special Fund, one hundred fifty dollars and zero cents ($150.00); seconded by Council Member O'Connor. There was no discussion on this item. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — ABSENT WATFORD — YEA MOTION CARRIED. Centennial Committee Ad Hoc Committee Chair, Mr. J.D. Mixon, presented the monthly update with highlights being: the Creative Writing Contest has been distributed and the deadline is November 13, 2015, for school grades 3rd to 12th. He requested they share this information. The Festival of Lights will be December 4th at City Hall. This exciting festival will combine the annual tree lighting with an opportunity for each City Department to offer an open house, and tours of their facilities with police, fire and public works safety demonstrations. Santa will be on hand in his workshop and Mz. Centennial will be available for photos at her booth. There will be a snow play area, music, refreshments, and to conclude the evening, there will be a family Christmas movie. OCTOBER 20, 2015 - REGULAR MEETING - PAGE 3 OF 7 475 VIII. CENTENNIAL UPDATE CONTINUED A. Monthly update from the Centennial Celebration Ad Hoc Committee continued. IX. NEW BUSINESS A. Presentation of new development of the Guy Harvey Outpost RV Resort and Marina on Lake Okeechobee — Mark Ellert, President. There are additional items for the festival, provided the logistics can be worked out. They are the Dedication Ribbon Cutting Ceremony for the Centennial Commemorative City Hall Front Walkway Project and the Dedication of the Centennial Time Capsule. The Christmas Frolic will be held December 11 at the Historic County Courthouse; come and celebrate 100 years of music and dance. Two temporary street closings for the Festival of Lights and the Christmas Frolic are being requested. Other events presented were: OHS Marching Band "Award Winning" Show, Postcards from Okeechobee, has two more performances on October 30, and November 6 (which are the last home football games). Trunk or Treat is October 31, in Flagler Park, there will be a Centennial booth and candy donations are being accepted at the City Clerk's Office. The GFWC Jr. Womens Club free monthly movies in the park are to be November 14, (movie, The Fantastic Mr. Fox) and December 4 (movie to be determined). The OKMS Top of the Lake Christmas Festival starts December 4'n, continues through the 5th, and the Lighted Parade is December 5th. Council Members Watford and Chandler moved to temporarily close a portion of East South Park Street between 2nd and 3rd Avenues, a portion of Southeast 2nd Avenue between North and South Park Streets, and a portion of Southeast 3rd Avenue between North and South Park Streets, on December 4, from noon to 10 P.M., for the Centennial Festival of Lights, (event time for South Park Street portion would be as agreed upon with adjoining property owners: Visiting Nurse Association and the Doctor's Clinic). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — ABSENT WATFORD — YEA MOTION CARRIED. Council Members Watford and Chandler moved to temporarily close a portion of Northwest 2nd Street between 3rd and 4th Avenues, a portion of Northwest 3rd Avenue between 2nd and 3rd Streets, and a portion of Northwest 4th Avenue between 2nd and 3rd Streets, on December 11, from noon to 11 P.M., for the Centennial Christmas Frolic, (event time is subject to BOCC authorization). VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — ABSENT WATFORD — YEA MOTION CARRIED. Mr. Mark Ellert, President of the Guy Harvey Outpost RV Resort, presented a Power Point of the vision for the Okeechobee Guy Harvey Outpost RV Resort and Marina, operating through a long-term lease with the Board of County of Commissioners for the Okee-Tantie facilities, to be set out in a three-phase plan, with an estimated opening date of July 4, 2017, and total completion within five years. Highlights began with the introduction of the "team" consisting of Elite Resorts, Guy Harvey Outpost Collection and Tin Fish. IX. NEW BUSINESS CONTINUED A. Presentation of new development of the Guy Harvey Outpost RV Resort The teams brand essence and vision is coastal casual with a conservative concern, to provide inspiring hospitality and Marina on Lake Okeechobee continued. on the traveler's terms, at all times, for all reasons. These attributes will be implemented into the resort utilizing the natural resources of Lake Okeechobee and enhancing the community as the best public recreation and RV resort destination. The proposed project will create new or rebuilt RV pads, cabins, expansion of the marina, the development of a beach lagoon, and the additions of a marina tiki bar, 75-foot slip boat barn, a 40-foot slip floating dock, an amphitheater, a 10,000 square foot club lodge, a splash pad, and pool and sport amenities. The current Lightsey's Restaurant will be renovated to be used as the Outfitter shop for retail, marketing and guide services. This development will create a family resort attracting the Northerners in the winter and Florida residents in the summer, bringing people in all year round, while promoting festivals and tournaments. Mr. Ellert then opened the floor for questions, to which the inclusion of air boaters was discussed. He said it is still a work in progress with an alternative being the pathway across the river in the Glades County area, but he is aware of the concern, and they are hoping to find a win -win solution. It was asked whether the boat slips, boat storage and boat ramps will be accessible to the public or only those staying at the resort; they will be available to both and there will not be a charge to use the boat ramps. Lastly, he confirmed this will be the only Guy Harvey Resort of its kind on Lake Okeechobee. Mr. Ellert had distributed to the Mayor, Council, and everyone in the audience, Guy Harvey Outpost Fishing Team stickers, adding everyone is now part of the team. Mayor Kirk then presented to Mr. Ellert, on behalf of the City, a gift basket filled with a City Centennial shirt, Centennial Commemorative Tervis Tumbler, City coffee mug and pen, My City sticker and pin, a Centennial lapel pin and a City of Okeechobee lapel pin. The Mayor and Council thanked him for the presentation and extended their enthusiasm for the project. B. Discuss the implementation of the opening of the City Centennial Time Administrator MontesDeOca began the discussion stating staffs recommendation for the Centennial Time Capsule Capsule —City Administrator (Staff recommends 100 years). in 100 years so it coincides with the Centennial theme, but then added 50 years may be another consideration. Council Member Chandler favored 50 years with the reasoning the younger ones, such as his grandson attending the ceremony, may be around for the time capsule opening and will be able to reminisce and share about the experience. Council Member Watford added he understood that point, but offered that 100 years could have more of an impact when opened. Mayor Kirk and Council Member O'Connor stated they were open to either option. Council Member Chandler moved to implement the opening of the City Centennial Time Capsule to be 50 vears after the closina/dedication: second by Council Member O'Connor. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — ABSENT WATFORD — YEA MOTION CARRIED. OCTOBER 20, 2015 - REGULAR MEETING - PAGE 5 OF 7 477 IX. NEW BUSINESS CONTINUED C. Discuss the potential adoption of a non -ad valorem assessment to partially fund fire services — City Attorney. D. Consider a Temporary Street Closing application submitted by Okeechobee Main Street to close Southwest 3rd Avenue and Southwest 4th Avenue between North and South Park Streets, from 5:00 P.M., on December 4, 2015, to 10:00 P.M., on December 5, 2015, for the Top of the Lake Christmas Festival — City Administrator (Exhibit 2). E. Consider a Temporary Street Closing application submitted by First Baptist Church of Okeechobee to close Southwest 2nd Avenue to Southwest 6th Avenue between North and South Park Streets from 3:00 P.M. to 10:00 P.M., on October 31, 2015, for Trunk or Treat — City Administrator (Exhibit 3). Attorney Cook discussed that he and Fire Chief Smith have had discussions this summer regarding a non -ad valorem assessment for fire service. There has been minimal to no increase in property tax since 2008, and this might be an avenue of interest for the City. Some citizens pay little or no property taxes, but still receive fire services. Currently, the County has an Emergency Medical Service (EMS) Fire Assessment within the City. Should the City choose to entertain this idea, Florida Statutes requires a resolution be adopted by January 1, 2016, The City would have until September 15, 2016, to decide whether to implement the assessment and the amount. Attorney Cook added a rough estimate of revenue would be $400,000.00 a year (using the county fire assessment rates with the number of dwelling units paying the City Solid Waste non -ad valorem assessment). At this time, he is seeking direction from the Council. Mayor Kirk recommended this be considered. Council Member Watford remarked since funding resources continue to decline, such as communications tax, and business tax receipts, it is time to consider other sources of revenue than just through property taxes, but through those using services provided. Council Member O'Connor added the citizens need to realize they have to pay for services, there is no free ride. The consensus of the Council was to authorize Attorney Cook and Administrator MontesDeOca to move forward and present the Resolution for consideration. Council Members Watford and Chandler made a motion and second to approve a Temporary Street Closing application submitted by Okeechobee Main Street to close Southwest 3rd and 4th Avenues between North and South Park Streets, from 5:00 P.M., on December 4, 2015, to 10:00 P.M., on December 5, 2015, for the Top of the Lake Christmas Festival. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — ABSENT WATFORD — YEA MOTION CARRIED. Council Members O'Connor and Watford made a motion and second to approve a Temporary Street Closing application submitted by First Baptist Church of Okeechobee to close Southwest 2nd to 6th Avenues between North and South Park Streets from 3:00 to 10:00 P.M., on October 31, 2015, for Trunk or Treat. Council thanked First Baptist Church for continuing with this safe alternative for the community. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — ABSENT WATFORD — YEA MOTION CARRIED. OCTOBER 20, 2015 - REGULAR MEETING - PAGE 6 OF 7 IX. NEW BUSINESS CONTINUED F. Motion to re -appoint Mr. Daryl Roehm as the City's Appointed Member to the City General Employees/Okeechobee Utility Authority Pension Fund Board of Trustees, term beginning January 1, 2016 through December 31, 2019 — City Clerk. ITEM ADDED TO AGENDA: G. Consider a motion to award the purchase of thirteen (13) 2016 Dodge Charger Police Package Cars to Auto Nation Chrysler Dodge Jeep Ram of Pembroke Pines, Florida, at a cost of $282,622.00, under the Florida Sheriffs Association purchasing process — Police Chief Davis (Exhibit 4). ITEM ADDED TO AGENDA: H. Consider a motion to approve the purchase of related equipment for the cars, including light bars, consoles, and parts necessary, including the installation thereof from Dana Safety Supply (corporate headquarters in Greensboro, North Carolina), at a total cost of $34,488.00 — Police Chief Davis (Exhibit 5). Council Member O'Connor moved to re -appoint Mr. Daryl Roehm as the City's Appointed Member to the City General Employees/Okeechobee Utility Authority Pension Fund Board of Trustees, term beginning January 1, 2016 through December 31, 2019; seconded by Council Member Chandler. The Mayor and Council thanked Mr. Roehm for his willingness to serve. VOTE: KIRK - YEA CHANDLER - YEA O'CONNOR - YEA RITTER - ABSENT WATFORD - YEA MOTION CARRIED. Council Member Watford moved to award the purchase of twelve 2016 Dodge Charger Police Package Cars and one 2016 Dodge Charger V-8, to Auto Nation Chrysler Dodge Jeep Ram of Pembroke Pines, Florida, at a cost of two hundred eighty-two thousand, six hundred twenty-two dollars ($282,622.00), under the Florida Sheriffs Association purchasing process (State Contract No. 15-23-0904); seconded by Council Member O'Connor. It was discussed whether our current vehicles have sold and were our local dealers offered the opportunity to submit a bid. Police Chief Davis answered yes to both questions. The V-8 vehicle is for the use of the Administrator, options for the disposal of the Ford Escape are still being considered. VOTE: KIRK - YEA CHANDLER - YEA O'CONNOR - YEA RITTER - ABSENT WATFORD - YEA MOTION CARRIED. Council Member Watford moved to approve the purchase of related equipment for the twelve police vehicles, including light bars, consoles, necessary parts, and installation from Dana Safety Supply, at a total cost of thirty-four thousand, four hundred eighty-eight dollars ($34,488.00); seconded by Council Member Chandler. VOTE: KIRK - YEA CHANDLER - YEA O'CONNOR - YEA RITTER - ABSENT WATFORD - YEA MOTION CARRIED. OCTOBER 20, 2015 - REGULAR MEETING - PAGE 7 OF 7 �70 X. ADJOURN MEETING — Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk dia are for the sole purpose of backup for official records of the Clerk. James . Kirk, Mayor ATTE ,: Lane GaIniotea, CMC, City Clerk There being no further discussion, nor items on the agenda, Mayor Kirk adjourned the meeting at 7:16 P.M. The next Regular Meeting will be November 24, 2015. Okeechobee News 147W M 107 SW 17th Street, Suite D ANDEPENDENT Okeechobee, Florida 34974 NEWSMEDIA INC. USA 863-763-3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of adverti scment being a t in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed be re me this day of (_4- �, 1 : lb AD Notary Public, State ,pf Florida at Large L; qA ANGIE BRIDGES :« MY COMMISSION # EE 177653 coati EXPIRES: April 20, 2016 Bonded Thm Notary Public Underwriters CITY COUNCIL MEETINGS NOTICE IS HEREBY GIVEN that the Oct 6, 2015, City ofDkeechobee City Cauncil Meeting has been cancelled. The next regular GtyCouncil meeting will be held on 7ue, Oct 20, 20"' 6:00 p.m., or as soon thereafter as pos- sible, at City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Flortda: The public is invited and encouraged to attend. Contact City Administration iat s 863-763-3372, or website, cityofokeechobee.com, to obtain a copy of_the agenda. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence uppoon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with - disability as defined by the-ADA, that needs special accommodation to par- ticipate in this proceeding, contact the City Clerk's Office no later than two business: days prior to proceeding, 863-763-3372. , BE ADVISED that should you intend to show any document picture, video or items to the Gouncil in support or opposition to anyy item on the agenda; a copy of the document, picture, video, or "e. " be provided to the City Clerk for the QtyS records. By: Mayor lames E. Kirk 472897 ON 10/2/2035 0" Pub, SpiAiE &u", CITY OF OKEECHOBEE OCTOBER 20, 2015 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 OF 3 CALL TO ORDER - Mayor: OPENING CEREMONIES: October 20, 2015, City Council Regular Meeting, 6:00 p.m. Invocation given by Rev. Richard Barker; Westside Christian; Pledge of Allegiance led by Mayor. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling Watford Administrator Marcos Montes De Oca Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. AGENDA — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. V. VI. October 20, 2015 PAGE 2 of 3 PROCLAMATIONS AND PRESENTATIONS — Mayor. A. Proclaim the week of October 18 — 24, 2015 as "Florida City Government Week" MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the August 25, 2015 Special Meeting and the September 28, 2015 Regular Meeting and Final Budget Hearing. WARRANT REGISTER - City Administrator A. Motion to approve the September 2015 Warrant Register. General Fund $568,820.65 General Fund (Centennial Account) $ 2,104.00 Public Facilities Improvement Fund $ 61,599.64 Capital Improvement Projects Fund $ 6,327.80 Community Development Block — Economic Grant Fund $ 3,939.29 Law Enforcement Special Fund $ 150.00 CENTENNIAL UPDATE A. Monthly update from the Centennial Celebration Ad Hoc Committee Chair - J.D. Mixon (Exhibit 1). IX. NEW BUSINESS. A. Presentation of new development of the Guy Harvey Outpost RV Resort & Marina on Lake Okeechobee — Mark Ellert, President B. Discuss the implementation of the opening of the City Centennial Time Capsule — City Administrator (Staff recommends 100 years) C. Discuss the potential adoption of a non -ad valorem assessment to partially fund fire services — City Attorney. October 20, 2015 PAGE 3 of 3 IX. NEW BUSINESS CONTINUED. D. Consider a Temporary Street Closing application submitted by Okeechobee Main Street to close SW 3rd Avenue and SW 4th Avenue between North and South Park Streets, from 5:00 p.m. on December 4, 2015 to 10:00 p.m. on December 5, 2015 for the Top of the Lake Christmas Festival — City Administrator (Exhibit 2). E. Consider a Temporary Street Closing application submitted by First Baptist Church of Okeechobee to close SW 2nd Avenue to SW 6th Avenue between North and South Park Streets from 3:00 p.m. —10:00 p.m. on October 31, 2015 for Trunk or Treat — City Administrator (Exhibit 3). F. Motion to re -appoint Mr. Daryl Roehm as the City's Appointed Member to the City General Employees/Okeechobee Utility Authority Pension Fund Board of Trustees, term being January 1, 2016 through December 31, 2019 — City Clerk. X. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. CITY OF OKEECHOBEE OCTOBER 20, 2015 REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION I. CALL TO ORDER — Mayor November 20, 2015, City Council Regular Meeting, 6:00 P.M. II. OPENING CEREMONIES Invocation to be given by Reverend Richard Barker; Westside Christian; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler L/ Council Member Mike O'Connor i/ Council Member Gary Ritter Council Member Dowling R. Watford, Jr. ✓ City Administrator Marcos Montes De Oca City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner r/ Police Chief Denny Davis Fire Chief Herb Smith v- Public Works Director David Allen IV. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. V. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Proclaim the week of October 18 through 24, 2015, as "Florida City Government Week." PAGE 1 OF 6 Mayor Kirk called the November 20, 2015, Regular City Council meeting to order at 6:00 P.M. L The invocation was offered by Reverend Richard Barker of the Westside Christian Church; the Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. New Business Item will be added, (P lice Car Lease and Purchase). r' -k; Kf - A Mayor Kirk proclaimed the week of October 18 through 24, 2015, as Florida City Government Week and presented to City Staff a proclamation which he read as follows: "WHEREAS, municipal government is the government closest to most citizens, and the one which the greatest direct daily impact upon its residents; and WHEREAS, municipal government is administered for and by its citizens, and is dependent upon the public's commitment, and understanding its many responsibilities; and WHEREAS, municipal government officials and employees share the responsibility to pass along their understanding of public services and their benefits; and WHEREAS, Florida City Government Week is a significant opportunity to recognize the important role played by municipal government in our lives, by spreading the word and conveying (continued) OCTOBER 20, 2015 - REGULAR MEETING - PAGE 2 OF 6 V. PROCLAMATIONS AND PRESENTATIONS CONTINUED A. Proclaim the month of October 2015 as "Natio►a Awamness4kynth" continued. 0- (It � M/ W, MINUTES A. Motion to dispense with the reading and approve the Summary of Council Action for the August 25, 2015 Special Meeting and September 28, 2015 Regular Meeting and Final Budget Hearing. VII. WARRANT REGISTER - City Administrator A. Motion to approve the September 2015 Warrant Register. General Fund ........................................................ $ 568,820.65 General Fund (Centennial Account) $ 2,104.00 Public Facilities Improvement Fund $ 61,599.64 Capital Improvement Projects Fund $ 6,327.80 Community Development Block -Economic Grant Fund $ 3,939.29 Law Enforcement Special Fund .................................... $ 150.00 Vill. CENTENNIAL UPDATE A. Monthly update from the Centennial Celebration Ad Hoc Committee Chair - J.D. Mixon to all the Citizens of Florida that they can shape and influence government through their civic involvement, and WHEREAS, the Florida League of Cities and its member cities have joined together to teach students and other citizens about municipal government through a variety of different projects and information. NOW THEREFORE, I James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florid do hereby proclaim the week of October 18 through 24, 2015, asQ" ORIDA CITY GOVERNMENT WEE ' nd encourage officials and employees to promote civic education throughout the community." Motion and second by Council Members JZC and &/) to dispense with the reading and approve the Summary of Council Action for the August 25, 2015 Special Meeting, and the September 28, 2015 Final Budget Hearing. VOTE: KIRK - YEA CHANDLER - YEA O'CONNOR - YEA RITTER,- YEA WATFORD - YEA ION ARRIE . Council Member _PGV moved to approve the September 2015 Warrant Registers, in the amounts: General Fund, five hundred sixty-eight thousand, eight hundred twenty dollars and sixty-five cents ($568,820.65); General Fund Centennial Account, two thousand, one hundred four dollars ($2,104.00); Public Facilities Improvement Fund, sixty-one thousand, five hundred ninety-nine dollars and sixty-four cents ($61,599.64), Capital Improvement Projects Fund, six thousand, three hundred twenty-seven dollars and eighty cents ($6,327.80), Community Development Block -Economic Grant Fund, three thousand, nine hundred thirty-nine dollars and twenty-nin� �cents, and Law Enforcement Special Fund, one hundred fifty dollars ($150.00); seconded by Council Member There was no discussion on this item. I VOTE: KIRK - YEA CHANDLER - YEA O.'.CONNOR - YEA RITTER - YEA WATFORD - YEA _ MOTION CARRIED; ___ _.. Mr. Mixon presented the monthly Centennial update. Highlights included, the Creative Writing Contest's deadline is November 13, 2015. Please share this information. The Festival of Lights is December 4tn and 5th at City Hall. This exciting festival will combine the annual tree lighting with an opportunity for each City Department to offer an open house, and tour City Hall, Fire and Police Department facilities with police, fire and public works safety demonstrations. Santa will be on hand in his workshop and Mz Centennial will be available for photos at her booth. There will be a snow play area, plenty of music refreshments, and cap off the evening by sitting on the lawn watching a Christmas Movie with the family. There are additional items to be added, provided the logistics can be worked out, which are the Dedication Ribbon Cutting Ceremony for the Centennial Commemorative City Hall Front Walkway Project, and the Dedication of the Centennial Time Capsule. -i OCTOBER 20.2015 - REGULAR MEETING - PAGE 3 OF 6 VIII. CENTENNIAL UPDATE CONTINUED A. Monthly update from the Centennial Celebration Ad Hoc Committee Chair continued. IX. NEW BUSINESS. A. Presentation of new development of the Guy Harvey Outpost RV Resort and Marina on Lake Okeechobee — Mark Ellert, President. The Christmas Frolic will be held December 11 at the Historical County Court House, come and celebrate 100 years of music and dance. Requesting to approve two temporary street closings for the Festival of Lights, and the Christmas Frolic. Other events you don't want to miss are: OHS Marching Band Show, Postcards from Okeechobee, to be October 30, and November 6, (last home games). Trunk or Treat, October 31, in Flagler Park. There will be a Centennial booth. Candy donations are being accepted at the City Clerk's Office. The GFWC Jr. Womens Club, free monthly movies in the park are to be November 14 and December 4. The OKMS Top of the Lake Christmas Festival and Lighted Parade is December4tn and 5tn. ��za c. lr,- 11, 6 yiF % A u/�,t Council Members GU and moved to temporarily close a portion of East South Park Street between 2nd and 3rd Avenues, a portion of Southeast 2nd Avenue between North and South Park Streets, and a portion of Southeast 3rd Avenue between North and South Park Streets, on December 4, from noon to 10 P.M., for the Centennial Festival of Lights, (event time for South Park Street portion would be as agreed upon with adjoining property owners: Visiting Nurse Association and the Doctor's Clinic). _ VOTE: KIRK — YEA CHANDLER — YEA O'C,QNNQR — YEA RITTER — YEA WATFORD — YEA OTION CARRI Council Members _ O and s. moved to temporarily close a portion of Northwest 2nd Streets between 3rd and 4tn Avenues, a portion of Northwest 3rd Avenue between 2nd and 3rd Streets, and a portion of Northwest 4tn Avenue between 2nd and 3rd Avenues, on December 11, from noon to 11 P.M., for the Centennial Christmas Frolic, (event time is subject to BOCC authorization). - Mayor Kirk presented to Mr. Mark Ellert, President of the Guy Harvey Outpost RV Resold; bn behalf of the City, a gift basket filled with City Centennial shirt, a Centennial Tervis Tumbler, a City coffee mug and pen, My City sticker and pin, and two lapel pins, a Centennial pin and the City of Okeechobee pin. C (-��C s t C li �uscrf�'(11 4 1`Sll� y # T r� Ci�Ut� 21t1kc��hvwi{Il' S1trt� ���ju:v '1 Ob Kl l iv - OCTOBER 20, 2015 - REGULAR MEETING - PAGE 4 OF 6 IX. NEW BUSINESS CONTINUED A. Presentation of new development of the Guy Harvey Outpost RV Resort and Marina on Lake Okeechobee continued. B. Discuss the implementation of the opening of the City Centennial Time Capsule —City Administrator (Staff recommends 100 years). Cr �? F ;ls? iLl fS, r Xc ct/ 6ced5St�'�l, Ili '� �G711� C. Discuss the potential adoption of a non -ad valorem assessment to partially fund fire services — City Attorney. r� J t lye ��i o, t IT 1, 5 j �iS• : S ( ( j�2ir71-C rSt t r�SSf ,tt � u7 J1Yf2at.�cY7�(_ c E fC�"I�% wit✓ �k NJf'l f �`�(ci"<i G'Wt,"Ao-C U ► �cUv� r , >�, by , )1`,, c curl �,, ze )47' rLG`YZL� ('f�.i �1�'i t ' I51 a}Cit I G� t It i it q w2 i ICE l'j �tt d-t' S JLj L`1_ S�7 Uil f S 1 _ n -rd &4 C` ` f� f iit 1 i 7 i is /s — L +t, `l if, (1 c i eV Y iJ >LS CI 'GY I I �. Ci1`tdr �°t1�(G ilk? �y, ?'Zill ( :�''r"�trc,=1eSltir, •: , ` c' 6 . bp Y ',^ PerX t7c14I� f� OCTOBER 20, 2015 - REGULAR MEETING - PAGE 5 OF 6 IX. NEW BUSINESS CONTINUED D. Consider a Temporary Street Closing application submitted by Okeechobee Main Street to close Southwest 3rd Avenue and Southwest 4th Avenue between North and South Park Streets, from 5:00 P.M., on December 4, 20125, to 10:00 P.M., on December 5, 2015, for the Top of the Lake Christmas Festival — City Administrator (Exhibit 2). E. Consider a Temporary Street Closing application submitted by First Baptist Church of Okeechobee to close Southwest 2nd Avenue to Southwest 6th Avenue between North and South Park Streets from 3:00 P.M. to 10:00 P.M., on October 31, 2015, for Trunk or Treat — City Administrator (Exhibit 3). F. Motion to re -appoint Mr. Daryl Roehm as the City's Appointed Member to the City General Employees/Okeechobee Utility Authority Pension Fund Board of Trustees, term beginning January 1, 2016 through December 31, 2019 — City Clerk. G. ITEM ADDED TO AGENDA: Consider a motion to award the purchase of thirteen (13) 2016 Dodge Charger Police Package Cars to Auto Nation Chrysler Dodge Jeep Ram of Pembroke Pines, Florida, at a cost of $282,622.00, under the Florida Sheriffs Association purchasing process — Police Chief Davis (Exhibit 4).0. Council Members DtL and AIC moved to approve a Temporary Street Closing application submitted by Okeechobee Main Street to close Southwest 3rd Avenue and Southwest 4th Avenue between North and South Park Streets, from 5:00 P.M., on December 4, 201 , to 10:00 P.M., on December 5, 2015, for the Top of the Lake Christmas Festival {`�' E'�N` � T��C � It:-�i1 Clil ✓: �v" ^ v f "k LYs oL % / t, Si;:t"S S T l [i i c'> VOTE: KIRK — YEA CHANDLER —YEA O'CONNOR_- YEA RITTER — YEA WATFORD — YEA <V6TION CARRIED. Council Members 2 and _) 6j moved to approve a Temporary Street Closing application submitted by First Baptist Church of Okeechobee to close Southwest 2nd Avenue to Southwest 6th Avenue between North a9d South Park Streets from ,3:00 P.M. to 10:00 P.M., on October 31, 2015, for Trunk or Treat. S�ti �) U' "t''�,t";'7)Uttf.` -. tt't,Y�Y{( *•j Q VOTE: KIRK — YEA CHANDLER —YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA OTION CARRIED Council Member moved to re -appoint Mr. Daryl Roehm as the City's Appointed Member to the City General Employees/Okeechobee Utility Authority Pension Fund Board of Trustees, term beginning January 1, 2016 through December 31, 2019; seconded by Council Member jV The Mayor and Council thanked Mr. Roehm for his willingness to serve. VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA 6TION CARRI D Council Member b c� moved to award the purchase of thirteen (13) 2016 Dodge Charger Police Package Cars to Auto Nation Chrysler Dodge Jeep Ram of Pembroke Pines, Florida, at a cost of two hundred eighty-two thousand, six hundred twenty-two dollars ($282,622.00), under the Florida Sheriff's Association purchasing process state contract no. 15-23-0904 ; seconded byCouncil Member ,t%� c �h, 1 `, ,' !� )/Zt L�tC ;mot j iStLT ti L/tt %`i'�lu 7, i/�'i``. .1 VOTE: KIRK — YEA CHANDLER — YEA O'..CONNOR-- YEA RITTER — YEA WATFORD — YEA MOTION CARRIE OCTOBER 20, 2015 - REGULAR MEETING - PAGE 6 OF 6 IX. NEW BUSINESS CONTINUED H. ITEM ADDED TO AGENDA: Consider a motion to approve the purchase of related equipment for the cars, including light bars, consoles, and parts necessary, including the installation thereof from Dana Safety Supply (corporate headquarters in Greensboro, North Carolina), at a total cost of $34,488.00 - Police Chief Davis (Exhibit 5) X. ADJOURN MEETING - Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTEST: Lane Gamiotea, CMC, City Clerk James E. Kirk, Mayor Council Member L`; moved to approve the purchase of related equipment for the cars, including light bars, consoles, and parts necessary, including the installation thereof from Dana Safety Supply (corporate headquarters in Greensboro, North Carolina), at a total cost of thirty-four thousand, four hundred eighty-eight dollars ($34,488.00); seconded by Council Member ! C , U�- ; 1 � r' e r G VOTE: KIRK — YEA CHANDLER — YEA O'CONNOR — YEA RITTER — YEA WATFORD — YEA �TIONARS There being no further discussion, nor items on the agenda, Mayor Kirk adjourned the meeting at P.M. The next Regular Meeting will be November 24. � IAY tic /lot, 71- ley )(L L4 af ;e /3, y awl F sit ANS bkni it, nil CY ILI c ,I I he Of OC Crd Loh 1 �!I' JL j 7 n Vt- I'PS !'V )Q If C ri tL J.5 "Oe/ 't .� „ .t c � (� -� Ii i, i rL L71,i j CIC -S P L US, IAJ-All Pau cti ur - (t t rt C- hk d 0 /t t ib� do L't./ 1(i-i'j plai office of the mgov O eec obee Fforiba -WHEREAS, municipal government is the government closest to most citizens, and the one, with the greatest direct daily impact upon its residents; and WHEREAS, municipal government is administered for and by its citizens, and is dependent upon the public's commitment, and understanding its many responsibilities; and WHEREAS, municipal government officials and employees share the responsibility to pass along their understanding of public services and their benefits; and WHEREAS, Florida City Government Week is a significant opportunity to recognize the important role played by municipal government in our lives, by spreading the word and conveying to all the citizens of Florida that they can shape and influence government through their civic involvement; and WHEREAS, the Florida League of Cities and its member cities have joined together to teach students and other citizens about municipal government through a variety of different projects and information. NOW, THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of October 18 - 24, 2015, as "FLORIDA CITY GOVERNMENT WEEK" and encourage our officials and employees to actively promote civic education throughout the community. d.° In witness whereof, on October 20, 2015, I have set m and caused this seal to be affixed - / James E. Kirk, Mayor W t Attest Lane Galniotea, CMC, ,:. b.+ Exhibit 1 Oct 20, 2105 r OF.O*f / CENTENNIAL CELEBRATION AD HOC COMMITTEE MONTHLY UPDATE/REPORT TO CITY COUNCIL �yr$2o`r OCTOBER 20, 2015 «i ,*,,,,eeii,, f Spiid Next Centennial Events and Temporary Street Closings: -Creative Writing Contest, Nov 13 Deadline, see attached flyer, please share -Festival of Lights, Dec 4, 5 to 9 pm at City Hall This exciting festival will combine the annual tree lighting with an opportunity for each City Department to offer an open house, tour City Hall, Fire and Police Department Facilities, have police, fire and public works safety demonstrations, Santa will be on hand in his Workshop, Mz. Centennial will be available for photos at her booth, there's a snow play area, plenty of music, refreshments, and cap off the evening by sitting out on the lawn watching a Christmas Movie with the family. There are two additional items to be added, provided the logistics can be worked out, which are the Dedication and Ribbon Cutting Ceremony for the Centennial Commemorative City Hall Front Walkway Project, and the Dedication of the Centennial Time Capsule. -Christmas Frolic, Dec 11 at the County Court House Come celebrate 100 years of music and dance! -Approval of the Temporary Street Closures - see attached memorandum Other Events You Don't Want to Miss: -OHS Marching Band Show: Post Cards from Okeechobee (Oct 30 & Nov 6 last home games) -Trunk or Treat, Oct 31, Flagler Park, there will be a Centennial booth -candy donations are being accepted at the City Clerk's Office -GFWC Jr. Womens Club Free Monthly Movie in the Park, Nov 14 & Dec 4 -OKMS Top of the Lake Christmas Festival & Lighted Parade, Dec 4-5 Page 1 of 1 CITY OF OKEECHOBEE i- CENTENNIAL CREATIVE WRITING CONTEST (lied I'i«.Ier�i•19 S/�i)i( tntic�ro Deadline and Requirements All entries must be submitted by Friday, November 13, 2015. Send your completed essay and entry form to your school office by the end of the school day or deliver to the Office of the City Clerk, City Hall, 55 SE 3`d Avenue, Room 100, by 4:30 PM. Entry forms are available at the schools, City Hall and online www.citvofokeechobee.com or Face book/OkeechobeeCentennia1. Email or facsimile submittals will NOT be accepted. Essays will become the property of the City of Okeechobee, Florida and will not be returned. Creative Writing Contest Eligibility All students in public, private, and home schools in Okeechobee County, in grades 3-12, are eligible and invited to create a fictional narrative portraying their personal interaction with a historical figure or their involvement in a historical event. Award levels are as follows: Grades 3-5, Grades 6-8, Grades 9-12. • All students entering the contest will receive a certificate of participation. • Winners at each award level will also receive a prize ribbon. • Grand prize winner at each award level will receive $100.00 and have their entry placed in the City of Okeechobee Centennial Time Capsule which will be dedicated on December 4, 2015. Writing Contest Theme Students are to choose a historical figure or a historical event listed below. All research conducted is for background information and is not cited. All entries are to be fictional narrative style and must portray the student's interaction with the chosen historical character or event. The setting can be in the past, present or future. Students are to choose one of the following prompts: Historical Characters: Peter Raulerson, Louisiana Chandler Raulerson, Billy Bowlegs III, Lewis M. Raulerson, Ellis Meserve, Henry H. Hancock, Captain Tom Bass, William "Pogy Bill" Collins, Will Harp, David R. McNeill, Dan McCarthy, Dr. Roy Darrow, Anna Darrow, Rev. Connie Dean, Col. Richard E. Hamrick, Walter C. Sherman, William J. Hendry, Hugh Gilbert Culbreth, Sr., Victor Domer, Tantie Huckabee, Buster Farrell, Cornelius Vanderbilt Raulerson, William Lee Coates, J.O. Pearce Sr., T.W. Conley II. Historical Events: the Okeechobee Land Company plans the Town of Okeechobee, the railroad comes to Okeechobee, the early stores and businesses on North and South Park Streets, the early churches, the early schools, the hurricane of 1928, and these early industries: newspaper, fishing, lumber and sawmill, canning plant, cattle, citrus. Writing Contest Rules and Guidelines All entries must be original works of students and must be accompanied by a completed entry form. • Entries from grades 3-5 may be printed or typed double-spaced, but can be no more than 100 words. • Entries from grades 6-8 must be typed doubled -spaced, but can be no more than 500 words. • Entries from grades 9-12 must be typed double-spaced, but can be no more than 1000 words. • All entries will be judged by an independent panel of judges. • Judging criteria will be on creativity, clarity, sincerity of thought, and appropriate grammar, spelling and essay construction. Questions Contact Centennial Committee Member Jeanne Enfinger at 763-5383. #okeechobee100 MEMORANDUM C�ttl I�i6nCN1!/t9 SJN.1l� 1/t((It1/!J TO: Mayor Kirk and Council FROM: CCAHCA4 DATE: October 13, 2015 SUBJECT: Temporary Street Closing for Centennial Events The routine applications are being completed and processed through General Services to request the Temporary Street Closings for the final two Centennial Events. However, due to meeting schedules and deadlines, we ask for the City Council to consider these with the understanding that any requirements made by City Staff will be adhered to, and with approval from adjourning property owners: 1. Motion to Temporarily close a portion of East South Park Street between 2"d and 3rd Avenues, a portion of SE 2►,d Avenue between North and South Park Streets, and a portion of SE 3rd Avenue between North and South Park Streets, on December 4, from *noon to 10 pm, for the Centennial Festival of Lights. (*beginning time for South Park Street portion would be as agreed upon with adjoining property owners: VNA and the Doctor's Clinic) 2. Motion to Temporarily close a portion of NW 2"d Street between 3rd and 4th Avenues, a portion of NW 3rd Avenue between 2"d and 3rd Streets, and a portion of NW 4th Avenue between 2nd and 3rd Avenues, on December 11, from *Noon until 11 p.m. for the Centennial Christmas Frolic. (*or as authorized by the BOCC) Page I of 3 Exhibit 2 CITY OF OK.EECHOBEE Oct 20, 20-J 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863-763-3372 ext. 218 Fax: 863-763-1686 PARK USE AND/OR tTEMPORARY STREET/ SIDEWALK CLOSING] PERMIT APPLICATION Date Received: 9/24/15 Date Issued: Application No: oo 17 Dates of Event: I Decembers, 2015 Information: Organization: I Okeechobee Main Street I Tax Exempt No: Mailing Address: S. Parrott Ave. Okeechobee, FL. .14972 Contact Person: Sharie Turgeon E-Mail Address: info a okeechobeemainstreet.org Telephone: Work: I 86�-q!w-6246 Home: Cell: .qnmmAry of netivitiec_ Top of the Lake Christmas Festival ti%ill be a one 1v event this year with hours from o on Saturday December 5 to the end of the lighted night parade approximate 9 PM There will be a variety of vendors Mth great gift ideas and holiday items as Nvell as food of all kinds. The event wr rost a i5' snow globe for family photos and unique holiday fun. Proceeds usage: To assist Main Street in facilitating key events for the community and continue with projects to promote Okeechobee. Please check requested Parks: Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park ❑ #2 M Address of event: Parcel ID: 093 64 ❑ #5 ❑ #6 Page 2 of 3 Street Address TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (If not using Park(s), provide event address) City State Zip Code Streets to be closed: SW 3rd Aye and SW 4th Ave r 3E 1 WE&nl /d + s A-Ar_ 5T Date(s) to be closed: Friday December 4 - Saturday December $ Times to be closed: Close streets Friday at o PM nd re - open at o PM aturdav -Pur ose of"Closing: —Christmas Festi-Va1 --� --- Attachments Required: Charitable Function Temporary Street and Sidewalk Closing ® Site Plan l� Original signatures of all residents, property owners and business owners affected by the closing. 10- Copy of liability insurance in the amount of ® Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee as $1,000,000.00 with the City of Okeechobee as additional insured. additional insured. lo-Proof of non-profit status 0- If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be ®Letter of Authorization from Property Owner attached for each business. TUP can be obtained from the General Services Department. ® State Food'Service License if applicable. l- State Food Service License if applicable. ® State Alcoholic Beverage License, if applicable. (Alcoholic beverage can be served only on private property. No alcoholic beverages are allowed on City property, this included streets and sidewalks.) Note: 0,- Clean-up is required within 24 hours. 0- No alcoholic beverages permitted on City property, streets or sidewalks. ® No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). l� The Department of Public Works will be responsible for delivering the appropriate barricades. 0- Dumpsters and port-o-lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for any accident, injury, claim or demand whatever arising out of applicant's use of location for such event, and shall indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual cost incurred by the City pertaining to the event including, but not limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from an applicant a cash or cashier's check advance deposit in the sum approximated by the City to be incurred in providing City services. Any such sum not incurred shall be refunded to the applicant. Page 3 of 3 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03- 08 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that 1 am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulation, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance of this Charitable Function Permit. CERTIFICATE OF INSURANCE MUST NAME CITY OF OKEECHOBEE AS ADDITIONAL INSURED. Applicant Signature Staff Review Date 0m116OFFICE USE ONLY®°°® Fire Department: Date: 0&' (gCT Building Official: G Date: Public Works: Date: Police Department: �� Date: BTR Department: __— Date: City Administrator: Date: o City Clerk: �klv d.-- t"�'Date: 49 NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on Temporary Street and Sidewalk Closing reviewed by City Council and approved Date Date 119>- Page I of 3 Exhibit 3 CITY OF OKEECHOBEE Oct 20, 201! 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 8 3-763-3372 ext. 218 Fax: 863-76-3-16 PARK USE AND/ORITEMPORARY STREET/ SIDEWALKLCLOSING 1 PERMIT APPLICATION Date Received: / 5 1 Date Issued: Application No: 1 O / Dates of Event: Information: Organization: I JS� &(' . S`F Ohme,n _ I Tax Exem t No: Mailing Address: Contact Person: �3-a ' ebm- 0i lbuud'br E-Mail Address: , jnn 'z act r - Telephone: Work: 14 b- jtparj 1 Home: Cell: I $lad,Uyq- 3LILit7 Summary of activities: T ULt= Cl C'rnm ri g m eu - A D ' r Q �s"e a � 4o �8 v - c tin46 2r y- C11-\ UAC KM 0- \j d +0 i C0. ar\d cwyux UaG ro u A. Lk, 1. chi W_ A--0 0 A 0, SOa ct D r1 V- C5 h ZLCU d- 4-Kt- 0,2 i,J(O-1 �-• (I (A - at & , /hS •f'O C_ p _ -0r "'y-y' t o o yr S )rJ r'1 . `ag.. a i z e arms e c: ww n : n �. l ' �� a(A v rroceeas usage: �j.r G-X * - Please check requested Parks: FIagler Parks: ❑ City Hall Park ❑ #1 Memorial Park V#2 V/93 eS #4 - 145 106 OR `^1" WLU '-S l:U + O Add ess f t• Pax,- to, fno v e-. u Ms4 d- r e o ven . Parcel ID: -i,1 Don a0. RC7� %1 tad ws) b_Q_ poi Page 2 of 3 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (If not using Park(s), provide event address) Street Add r ess City State Zip Code Streets to be closed: SW a; �v �L (�v ' R0 Dates to be closed: ora-h-s Times to be closed: o2G l7 M Purpose of Closing: � o Attachments Required: +0 C�os� �owr (lam �Cl `kl VT !1 1 rP J _ Charitable Function Tem ora treet and Sidewalk Closing >- Site Plan >- Original signatures of all residents, property �� �• owners and business owners affected by the closin . >- Copy of liability insurance in the amount of >- Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee as $1,000,000.00 with the City of Okeechobee as additional insured. Q�jQ,ti �. CSA- additional insured. 1-Proof of non-profit status it If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be ;'Letter of Authorization from Property Owner attached for each business. TUP can be obt� ed from the General Services Depart ent. �\ State Food Service License, if applicable. is State Food Service License, if ap licable.'�A >- State Alcoholic Beverage License, if applicable. (Alcoholic beverage can be served only on private property. No alcoholic beverages are allowed on City property, this included streets and sidewalks.) Note: ® Clean-up is required within 24 hours. 1- No alcoholic beverages permitted on City property, streets or sidewalks. No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). >► The Department of Public Works will be responsible for delivering the appropriate barricades. >- Dumpsters and port-o-lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for any accident, injury, claim or demand whatever arising out of applicant's use of location for such event, and shall indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to demand for, and payment. of, all of the actual cost incurred by the City pertaining to the event including, but not limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from an applicant a cash or cashier's check advance deposit in the sum approximated by the City to be incurred in providing City services. Any such sum not incurred shall be refunded to the applicant. "Y -5 7 Py Cj C-9 J 6 cs� d Cyr Page 3 of 3 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03- 08 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulation, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance of this Charitable Function Permit. . CERTIFICATE OF INSURANCE MUST NAME CITY OF OKEECHOBEE AS ADDITIONAL INSURED 14 -4 (a06 A — �� f pp ' •ant Signature Date "'OFFICE USE ONLY°°°° Staff Review Fire Department: Date: Building Official: Date: Public Works: 172 Date: 0_ -. Police Department: - U✓ Date: -/ /.S! BTR Department: Date: City Administrator: Date: r City Clerk: / Date: - �' / a �5 7 NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk- Closing submitted for review by City Council on Temporary Street and Sidewalk Closing reviewed by City Council and approved Date Date .. OF , O/�F�C LL � in `r'..,g,5 City of Okeechobee October 15, 2015 Lomax Harrelle, City Manager City of Belle Glade 110 DR Martin Luther King Jr. Blvd Belle Glade, FL 33430 Mr. Harrelle, I first wanted to thank you for your efforts in both my past training and assistance in my new position at the City of Okeechobee. You are an inspiration to me to continue working in this realm of public service. As with all municipalities, we are in need of several items to continue serving our community while on tight budgets. Stating that; from•.my past -position with your fair city, you have a surplus street sweeper which has not been utilized in over a year. A new unit was purchased due to the increased repair costs and available funding. The unused street sweeper does require some rehabilitation and repair and has been marked as surplus for auction. However, in lieu of you auctioning the street sweeper, I would humbly request the City of Belle Glade assist another Lake Okeechobee municipality and donate the surplus sweeper. The City of Okeechobee does have staff and members of the community that are willing to contribute to the repair and the sweeper if it were to be donated to Okeechobee. Its usage would be to clean our major thoroughfares and prior to events. Our current contractual sweeping is costly and this would make for a cost effective alternative. Again,* I appreciate the time and sincerely hope your City and Commission are able to grant this request. As always, you are welcome to visit our office anytime. Free to contact me at (863) 763-3372 x 212. Thank you again for your mentoring and on-the-job training in the field of government and politics. I am indebted to you. ;os Montes De Oca, P.E. Administrator 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 Padgett Workers Compensation Case — Mediation set for December 1, 2015 - Gov Deals — City is a member and will utilize this method for upcoming surplus items and equipment Property Value Increase - Taxable property values provided by our local property appraiser during the 2016 Budget process have increased, 2016 Budget process, $241,045,722 Amended amount, $242,725,426 Difference of $ 1,679,704 Based on 7.9932 millage with an additional revenue of $13,424 is anticipated Staff Cost of Living Adjustment — 2.5% Staff is very appreciative and thank you for supporting our staff Fire Safety Day — Involvement from City Fire and Police Dept for this was a great success. This educational event was held October 91" - Centennial Day — Involvement from all departments for a great 100 year celebration. Event was held October 10, 2015. (also see report from ad hoc committee) Page 2 ACTION LIST — October 20, 2015 from the City Administrator's Desk SS SE 3rd Av., Okeechobee, FL 34974 - Migrant Housing — Currently 11 facilities have been permitted by the Health Department in the City, none of which are properly zoned or permitted by the City. Staff has identified facilities and currently working with attorney on compliance. Police / Fire Equipment — Working with PBCO and PBCO Fire on surplus equipment for donation to the City. Public Works Equipment — City of Belle Glade is in process of potentially donating a street sweeper to the City of Okeechobee. Staff Meetings — We have instituted weekly staff meetings on Tuesday morning to promote communication among departments. Foreclosures — City is in process to foreclose on several outstanding and filing liens dating to 2010. Fleet Fuel — We are investigating the utilization of State Fleet system for fuel in lieu of onsite facility for both convenience and potential reduced fuel cost. Animal Control — Potential of review of the existing animal control contract due to lack of accounting and supplied backup from county. Sound Ordinance — to promote a quieter City downtown we are discussing the revision to the sound ordinance including making City a no -exhaust brake area. Primitive Baptist Church on SW 3d Ave / Raulerson home — Potential donation to the City and any possible uses for the building, note in residential single- family zoning. Greenberger Building — Building Official has a valid concern on the safety of the building in respect to structural integrity with no modifications or improvements done since notification to owner. Department Directory — a Department Directory for all staff including photos is underway to be completed and placed downstairs in entry. Centennial Walk — West entry to City Hall is to be updated proposed area will remove steps and allow for a clean entry into City Hall. November 6, 2015 is deadline for time capsule submittals Page 1 �n`�y.OF•OKpE.Cy Owt Pie,2eeainq, Spent- &z& tai To: Mayor Kirk and City Council Members From: Marcos Montes De Oca, City Administrator Subject: October 20, 2015 City Council Agenda Additional New Business Items Purchase of New Police Vehicles and Equipment Date: October 20, 2015 Please add the following New Business items to the October 20, 2015 City Council Agenda: IX. G. Motion to award the purchase of thirteen (13) 2016 Dodge Charger Police Package Cars to Auto Nation Chrysler Dodge Jeep Ram, Pembroke Pines, Florida at a cost of $282,622.00 under the Florida Sheriff's Association purchasing process — Chief Davis (Exhibit 4). IX. H. Motion to approve the purchase of related equipment for the cars, including light bars, consoles, and parts necessary, including the installation thereof from Dana Safety Supply (corporate headquarters in Greensboro, NC) at a total cost of $34,488.00 — Chief Davis (Exhibit 5). Thank you. OF•01(FFCy PURCHASE REQUISITION CITY OF OKEECHOBEE 55 S.E. Third Avenue �a' _.: •' �- �--: - Okeechobee, FL 34974-2903 ts,s Tel: 863-763-3372 Fax: 863-763-1686 THIS ORDER SUBJECT TO CONDITIONS ON FACE. 35,�Xja'l NO CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION OF PROCUREMENT MANAGEMENT. SHIP TO: Exhibit 4 �CO� t O, 2015 Req. No. Important: This number must be shown on all invoices, packages, cases, tickets and correspondence. City of Okeechobee - Police Dept. 50 SE 2nd Avenue Okeechobee, FL 34974 INVOICE IN DUPLICATE: DATE ENDOR NO. DELIVERY DATE I SHIP VIA BEST WAY F.O.B. DEST. ITERMS ITEM NO ACCT. NUMBER QUANTITY UNIT DESCRIPTION UNIT AMOUNT Pp �D,) v� CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST. STATE SALES TAX EXEMPTION NO.85-8012621656C-6 I.D. NO 59-60000-393 // AUTHORIZED SIGNATURE 0 PARTIAL 0 FINAL iu - - -__ _ .Jeep M Call Us first, for all ofyour Fleet Automotive, & Light Truck needs. CELL PHONE 954 383-1009 OFFICE (954} 441-2034 FAX (954) 441-2004 1 EMAIL SCHENRY1Co COMCAST.NET 'f3601-Pines BI-P mbro. e' ones f, l 3302� ...:_ . ....... _.,.. a.. _.... QUICK QUOTE SHEET FOR VEHICLES SOLD UNDER THE FLORIDA SHERIFF'S ASSOCIATION CONTRACT PAGE 1 of 1 REQUESTING AGENCY: Okeechobee Police Department ORIGINAL QUOTE DATE: 1011612015 REVISED QUOTE DATE: CONTACT PERSON: Donald Hagen PHONE NUMBER: CELL PHONE: FAX NUMBER: e-mail: MODEL: 2016 Dodge Charger PPV (LDDE48) SPECIFICATION #: 3 PAGE #: FSA BID NUMBER's 15.13-0904 & 15-23-0904 BASE DISTRICT PRICE: $21,569.00 OPTION CODE # 29A........ __.._......... _........... _. http://www.flsheriffs.org DESCRIPTION EXTERIOR COLOR WHITE W/ DARKEST INTERIOR POSSIBLE UNLESS OTHERWISE NOTED ON PURCHASE ORDER 5.7 Hemi V-B .... .......... _-............. ..... _....... _._.. .............._......... _................ ................... ............ ............ _...... _............. .......... .... _........ ... ................ ........................... Left Side sPotlighl _ Full Size Spare _.._._..........__ .............---._....... _...... _ ...................................... ......... ................ _........... --............................. ........... _....... _ Vinyl Rear Seat.._ ....—.._......_--...........__._........... Yin _......................................................... _............._. Vinyl Floor _....................... ...._......... _ ......_.._.............__.................._........_............._...............-_-..........._...............__....... TOTAL OF OPTIONS: TOTAL COST: QTY 1 Comments: AUTO NATION CRYSLER DODGE JEEP RAM OPTION COST .................................................... $2.225.00 Ind ................................................... Ind Std $2,225.00 $23,794.00 VEHICLE QUOTED BY: Steve Henry, Fleet Manager schenrvi(o.comcast.net "I Want to be Your Fleet Provider" I appreciate the opportunity to submit this quotation. Please review it carefully. IF there are any errors or changes, please feel free to contact me at any time. I am always happy to be of assistance FSAQuole sheet2016PPVrev4-OkeechobeePolice-LDDE48-10-09-15 OF- oKeFcy PURCHASE REQUISITION CITY OF OKEECHOBEE a ` 0 55 S.E. Third Avenue Okeechobee, FL 34974-2903 ` * 91 Tel: 863-763-3372 Fax: 863-763-1686 TO: e) Ss THIS ORDER SUBJECT TO CONDITIONS ON FACE. NO CHANGES MAY BE MADE WITHOUT WRITTEN oeoeete Q1nnl nC DRnrl IPPKAMUT MANArF=MFNT ''4:TTiZi� Exhibit 5 Oct 20, 2015 / Req. No. / & 6,1) Important: This numbermust ibe shown on all invoices, packages, cases, tickets and '-correspondence. City of Okeechobee - Police Dept. 50 SE 2nd Avenue Okeechobee, FL 34974 INVOICE IN DUPLICATE: DATE IYENDORNO. DELIVERY DATEI SHIP VIA BEST WAY F.O.B. DEST. TERMS ITEM NO ACCT. NUMBER QUANTIT UNIT DESCRIPTION UNIT AMOUNT fir✓ o?O/� L�/�� � r..���"- D� CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXcisE ANU I KANSNUK I A I wN TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST. STATE SALES TAX EXEMPTION NO.85-8012621656C-6 FEDERAL I.D. NO 59-60000-393 0 PARTIAL 4:�� 15�t/ AUTH IZED SIGNATURE ❑ FINAL DANA SAFETY SUPPLY, INC 5221 W. MARKET ST GREENSBORO, NC 27409 Telephone: 800-845-0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863-763-5521 E-mail: OPDDONALDHAGAN@YAHOO.COM Sales Quote Sales Quote No. 162316-B Customer No. OKECP Shin To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863-763-5521 E-mail: OPDDONALDHAGAN aC).YAHOO.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/18/15 1 GROUND FOB DEST 2016 CHARGERS PATROL NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO-Miami LT HAGAN 85-8012621656C6 Order Approve Tax Item Number /Description Unit Extended Quantity Quantity Price Price 12 12 Y IW8RRBB 1,585.0000 19,020.00 WEC LIBERTY II FSA PREMIUM 15-MODULE LIGHTBAR 48.5 R/B Warehouse: MIAM 12 12 Y NMLP82 0.0000 0.00 WEC LOW -PROFILE LIGHTBAR MOUNTING KIT FOR CHARGER Warehouse: MIAM 12 12 Y 295SLSA6 0.0000 0.00 WEC 100/20OW SCAN -LOCK SELF-CONTAINED SIREN/SWITCH Warehouse: MIAM HIGH CURRENT SWITCHING 100 WATT OUTPUT WITH I-100 WATT SPEAKER OR 200 WATT OUTPUT WITH 2-100 WATT SPEAKERS. SIREN INCLUDES PARK KILL, & TIMED -OUT FEATURES AND 17 SELECTABLE SCAN -LOCK SIREN TONES. ++*+* (INCLUDED) 12 12 Y SA315P 0.0000 0.00 WEC 100W COMPACT BLACK COMPOSITE 122dB SPEAKER Warehouse: MIAM (INCLUDED) Print Date 10/14/15 Print Time 02:51:50 PM Page No. ] Printed By: EDWIN SALGADO Continued on Next Page DANA SAFETY SUPPLY, INC 5221 W. MARKET ST GREENSBORO, NC 27409 Telephone: 800-845-0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863-763-5521 E-mail: OPDDONALDHAGAN@YAHOO.COM Sales Quote Sales Quote No. 162316-B Customer No. OKECP Shia To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863-763-5521 E-mail: OPDDONALDHAGAN@YAHOO.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/18/15 GROUND FOB DEST 2016 CHARGERS PATROL NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO-Miami LT HAGAN 85-8012621656C6 Order Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price 12 12 Y SAK37 0.0000 0.00 WEC SA315 BRACKET FOR 2011+ CHARGER Warehouse: MIAM (INCLUDED) 12 12 Y C-VS-2500-CHGR-1 295.0000 3,540.00 HAVIS 25" CONSOLE 201 I+ DODGE CHARGER Warehouse: MIAM CONSOLE INCLUDES 2-12 VDC KNOCKOUTS (OUTLETS SOLD SEPERATELY) AND THE FOLLOWING EQUIPMENT BRACKETS: I) C-EB40-WS2- I P (SIREN) 1) C-EB30-CH7- I P (RADIO) AND WHATEVER FILLER PLATES NECESSARY TO COMPLETE THE INSTALLATION. 12 12 Y C-CUP2-I 0.0000 0.00 HAV 4 HIGH PLATE TWO CUP HOLDER INTERNAL MNT . Warehouse: MIAM (INCLUDED) 12 12 Y C-EB40-WS2-IP 0.0000 0.00 HAV I PIECE BRACKET Warehouse: MIAM 12 12 Y C-EB30-CH7-1P 0.0000 0.00 I -piece Equipment mounting bracket, 3" mounting space, Warehouse: MIAM Print Date 10/14/15 Print Time 02:51:50 PM Page No. 2 Printed By: EDWIN SALGADO Continued on Next Page DANA SAFETY SUPPLY, INC 5221 W. MARKET ST GREENSBORO, NC 27409 Telephone: 800-845-0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Sales Quote Sales Quote No. 162316-B Customer No. OKECP Ship To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Contact: DONALD HAGAN Telephone: 863-763-5521 Telephone: 863-763-5521 E-mail: OPDDONALDHAGAN@YAHOO.COM E-mail: OPDDONALDHAGAN@YAHOO.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/18/15 GROUND FOB DEST 2016 CHARGERS PATROL NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO-Miami LT HAGAN 85-8012621656C6 Order Approve Quantity Quantity Tax Item Number /Description Unit Extended Price Price 24 24 Y C-MC HAV CONSOLE MICROPHONE CLIP 0.0000 0.00 Warehouse: MIAM (INCLUDED) 24 24 Y C-MCB HAV CONSOLE MICROPHONE CLIP BRACKET 0.0000 0.00 Warehouse: MIAM (INCLUDED) 12 12 Y P5613CIIA 594.0000 7,128.00 PG Vented Polycarbonate, Solid Window Warehouse: MIAM 12 12 Y SP56CIIFW 0.0000 0.00 PG LOWER EXTENSION PANEL FOR 2011+ CHARGER Warehouse: MIAM (INCLUDED) 12 12 N INSTALL 400.0000 4,800.00 DSS INSTALLATION OF EQUIPMENT Warehouse: MIAM SPECIFICS:ALL INSTALLS ARE PERFORMED BY EVT CERTIFY TECHNICIANS. INSTALL OF ALL ABOVE EQUIPMENT. Print Date 10/14/15 Print Time 02:51:50 PM Page No. 3 Printed By: EDWIN SALGADO Continued on Next Page DANA SAFETY SUPPLY, INC 5221 W. MARKET ST GREENSBORO, NC 27409 Telephone: 800-845-0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863-763-5521 T.-mail_ OPDDONALDHAGAN(@YAHOO.COM Sales Quote Sales Quote No. 162316-B Customer No. OKECP Shin To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone:863-763-5521 E-mail: OPDDONALDHAGAN@YAHOO.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/18/15 GROUND FOB DEST 2016 CHARGERS PATROL NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO-Miami LT HAGAN 85-8012621656C6 Order Approve Tax Item Number / Description Unit Price Extended Price Quantity Quantity *** 2016 CHARGER PATR L ***** ** AS PER CITY OF MLAMI CONTRACT# 270252(16) ** Approved By: ❑ Approve All Items & Quantities Print Date 10/14/15 Subtotal 34,488.00 Print Time 02:51:50 PM Freight 0.00 Page No. 4 Printed By: EDWIN SALGADO Order Total 34,488.00 LAW _ ENFORCEMENT Your Quote# 913157 Quote Date 09/30/15 Your account rep is: JOSE FERRANDO Order taken by: Jose Ferrando Account# 308960 CITY OF OKEECHOBEE POLICE ACCOUNTS PAYABLE 55 SE 3RD AVE OKEECHOBEE, FL 34974-2903 Order Quote Time Ship -to 0 CITY OF OKEECHOBEE PD L.T. HAGAN CITY GARAGE 500 NW I ITH AVENUE OKEECHOBEE, FL 34972 Contract: None Ship via PREPAID -UPS GROUND from COCONUT CREEK, FL warehouse. Remit To: Chief Supply PO Box 602763 Charlotte, NC 28260-2763 P 800.733.9281 F 704.549.0399 www.chiefsupply.com PartNo Description UM QtyOrd UnitPrc Extension XSPSHOPX28131 C-VS-2500-CHGR-1 - 25" 2011+ CHARGER CONSOLE EA 12 235.140 2,821.68 P2-1- 4 HIGH PLATE W/2 CU HOLDERS INTERNAL EA 12 26.450 317.40 XSPSHOPX28132 �T XSPSHOPX28133 C-MC - MIC CLIP EA 24 6.930 166.32 XSPSHOPX28134 C-MCB - MIC CLIP BRACKET EA 24 8.820 211.68 XSPSHOPX28135 SLDBR - RED/BLUE LED MODULES EA 36 0.000 0.00 XSPSHOPX28136 SLDAA - AMBER MODULES EA 24 0.000 0.00 XSPSHOPX28137 SPALFI - LRI 1 ALLEY LIGHTS EA 12 0.000 0.00 SXTLSIMC - LRI 1 WHITE LED LRI I FRONT FACING EA 12 0.000 0.00 XSPSHOPX28138 TAKEDOWN ASSEMBLY XSPSHOPX28139 MKEZ82 - MNT KIT FOR LIGHTBAR EA 12 0.000 0.00 FRT FREIGHT AND HANDLING 1 450.000 450.00 INSTALL INSTALL - INSTALLATION OF EQUIPMENT LISTED EA 12 464.000 5,568.00 LIBERTY II SUPER -LED SERIES LIGHTBAR, 48 EA 12 1,228.750 14,745.00 IW8RRBBFL RED/BLUE W/ CLEAR LENSES P5613CI IA - VENTED POLYCARBONATE SOLID EA 12 414.000 4,968.00 XSPSPCL WINDOW XSPSPCL SP56CI 1FW - FULL WIDTH 14G STEEL EXT PANEL EA 12 54.540 654.48 SINGLE UNIT SIREN, 9 SWITCH LIGHT CONTROL & EA 12 260.000 3,120.00 295SLSA6SE STANDARD SWITCHING (SE ONLY) DROPSHIP SHIP FROM VENDOR TO CUSTOMER EA 1 0.000 0.00 6,1 „et )6,r/ Siilir 1.,4, eo AGENDA CITY OF OKEECHOBEE OCTOBER 20, 2015 REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION CALL TO ORDER — Mayor October 20, 2015, City Council Regular Meeting, 6:00 P.M. II. OPENING CEREMONIES Invocation to be given by Reverend Richard Barker; Westside Christian; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling R. Watford, Jr. City Administrator Marcos MontesDeOca City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda V. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Proclaim the week of October 18 through 24, 2015, as "Florida City Government Week." PAGE 1 OF 7 COUNCIL ACTION - DISCUSSION - VOTE Mayor Kirk called the October 20, 2015, Regular City Council meeting to order at 6:00 P.M. The invocation was offered by Reverend Richard Barker of the Westside Christian Church; the Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Absent Present Present Present Present Present Present Present Present Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. New Business Items G and H were added regarding the annual vehicle lease/purchase and related equipment program. Mayor Kirk proclaimed the week of October 18 through 24, 2015, as Florida City Government Week and presented to City Staff a proclamation which he read as follows: "WHEREAS, municipal government is the government closest to most citizens, and the one which the greatest direct daily impact upon its residents; and WHEREAS, municipal government is administered for and by its citizens, and is dependent upon the public's commitment, and understanding its many responsibilities; and WHEREAS, municipal government officials and employees share the responsibility to pass along their understanding of public services and their benefits; and WHEREAS, Florida City Government Week is a significant opportunity to recognize (continued) 473 SA315PFL SPEAKER, SMALL ROUND PROFILE 123dB, NYLON COMPOSITE, 6.5Hx6.5Wx2.9D (FL ONLY) EA 12 132.000 1,584.00 SAK37 MOUNTING BRACKET, SA315P SPEAKER, FOR 2011- CURRENT DODGE CHARGER EA 12 0.000 0.00 Sub Total 34,606.56 Freight 0.00 Handling Tax Total 34606.56 Q z Wc L-' Q Q> � �. 06Lij a U w UO W V W O v >C a W O c > t!) 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