2008/09 BIS Digital Recording AgtL
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PURCHASE ORDER
CITY OF OKEECHOBEE
55 S.E. THIRD AVENUE
OKEECHOBEE, FLORIDA 34974 -2932
883/763 -3372
TO:
Business Infatuation Systems, Inc.
1350 NE 56" Street, Ste. 300
Ft. Lamle, FL 33334
THIS ORDER' SUBJECT TO CONDITIONS ON FACE. NO
CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION
OF PROCUREMENT MANAGEMENT
S[- HIP TO:
City Of Okeechobee
55 SE r Avenue
LOkeeciioi,ee, Ft. 34974
INVOICE IN DUPLICATE:
ECity of Okeel hob e
55 SE r Avenue
LOkeechobee, Fl. 34974
J
DATE
155/08
VENDOR NO.
DELIVERY DATE
Si11P VIA BEST WAY
F 0 B DESTINATION
'TERMS
ITEM
NO.
ACCT. NUMBER
QUANTITY
UNIT
DESCRIPTION.
UNIT
AMOUNT
1
2512 -4609
BLS resevral Smart
$1,545.44
Contract x-11: A -531
11- 22-08 - -11 -22-09
BIS Digital Recording Systems for PA
Recording 'at for Council
Champs
TOTAL
$1,545.44
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE.
EXEMPTION CERTIFICATE WILL BE SIGNED UPON FIEOUEST .
STATE SALES'TAX EXEMPTION NO - 04400010-03 -57
FEDERAL I.D. NO 59- 6000 -393
AU HO IZED SIG ATURE
RECEIVING RECORD
//Ms, zat..44
PARTIAL Q
FINAL 0
PURCHASE REQUISITION
CITY OF OKEECHOBEE
55 Southeast 3rd Avenue
Okeechobee, FL 34974 -2903
Tel: 863 - 763 -3372
Fax: 863 - 763 -1686
TO: Business Information Systems, Inc.
1350 NE 56th Street - Suite 300
Fort Lauderdale, Florida 33334
THIS ORDER SUBJECT TO CONDIDTIONS ON FACE.
NO CHANGES MAY BE MADE WITHOUT WRITTEN
PERMISSION OF PROCUREMENT MANAGEMENT.
DATE VENDOR NO. DELIVERY DAT SHIP VIA BEST WAY
10/30/08 N/A N/A J N/A
ITEM NO
1
ACCT. NUMBE
2512 -4609
Req. No. 013878
Dice
acka mac.
correspon.• e
SHIP TO: City of Okeechobee
Lane Gamiotea, CMC
55 Southeast 3rd Avenue
Okeechobee, FL 34974
INVOICE IN DUPLICATE:
QUANTITY
UNIT
DESCRIPTION
F.O.B. DEST. (TERMS
N/A NET 30
UNIT
1
Renewal Contract
#09- 11- A- 53108R
11/22/08 to 11/22/09
BIS Digital Recording System
for PA & Recording Equipment
for Council Chambers
TOTAL
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE.
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUIEST.
STATE SALES TAX EXEMPTION NO. 85-8012621656C-6
FEDERAL I.D. NO 59- 60000 -393
RECEIVING RECORD
AMOUNT
$1,545.44
$1,545.44
ate aeo--
AUTHORIZED SIGNATURE
eu .Par PO: j . 61.0S03
❑ PARTIAL
❑ FINAL
Business Information Syst,s, Inc.
1350 NE 56th Street - Suite 300
Fort Lauderdale, FL 33334
954 - 493 -7377
www.bisdigital.com
SOLD TO:
City of Okeechobee
55 SE 3rd Ave
Okeechobee, FL 34974
Attn: Lane Gamiotea
Cust Acct #
P.O. Number
-
a
MIMI PIMP ,=M._- NMI MIMI a al, NMI
0
11
SHIP TO:
City of Okeechobee
55 SE 3rd Ave
Okeechobee, FL 34974
Attn: Lane Gamiotea
Date
9/9/2008
Invoice
Invoice #
57182
Terms
Due Date
OKE601
SEE BELOW
10/22/2008
Quantity
Item Code
MNT -R DCR
Description
#09- 11- A- 53108R Renewal Contract
BIS Digital Recording System Maintenance
(see attached contract for equipment list)
Payment due in advance of contract expiration
to ensure continuous coverage. Please remit
payment no later than 10/22/08
Start Date End Date
Price Each
Amount
11/23/08
11/22/09
1,545.44
1,545.44
Please include your account number and invoice
number on all payments. Thank you.
BIS Digital
Integrating Excellence TM
Business Information Systems, Inc
1350 NE 56th Street, Suite 300 Ft. Lauderdale, FL 33334
Phone: 954- 493 -7377 Fax: 954- 493 -6541
Tuesday, September 09, 2008
City of Okeechobee
55 SE 3rd Ave.
Okeechobee, FL 34974
Attn: Lane Gamiotea
RE: BIS Digital Support Agreement Renewal
Annual Contract Term: 11/23/2008 — 11/22/2009
Account #: OKE601
Contract #: 09- 11- A- 53108R
Amount Due: $1,545.44
Invoice #: 57182
Dear Customer :
Enclosed please find your full service contract renewal agreement for the coming year.
Please sign the enclosed agreement, keeping a copy for your records, and return the
original to us with your purchase order and payment. To place your contract in effect as
soon as possible, you may fax your contract renewal to us at 954- 493 -6541.
Please remember, without a contract in place, our current per call rates will be in effect.
For continuous coverage, an immediate response is greatly encouraged. Our terms are
payable in advance, and will reflect a due date of: 10/22/2008 (Any equipment or options
added during the contract year are prorated and added at the conclusion of warranties.)
Thank you for the opportunity to serve all of your recording and transcription needs. If
you have any questions please do not hesitate to contact us at 800 - 834 -7674.
Best regards,
Erica Michael
BIS Digital, Inc.
Accounting Department
Enclosures
BIS Digital
Integrating Excellence TM
Business Information Systems, Inc
1350 NE 56th Street, Suite 300 Ft. Lauderdale, FL 33334
Phone: 954- 493 -7377 Fax: 954- 493 -6541
Recording System Support Agreement
Between:
BIS Digital, Inc.
1350 NE 56th Street, Suite 300
Fort Lauderdale, FL 33334 -6142
Phone: (800) 834 -7674
Fax: (877) 858 -5611
Email: support@bisdigital.com
And:
City of Okeechobee (FL)
55 SE 3rd Ave.
Okeechobee, FL 34974
Phone: (863) 763 -3372 Ext. 215
Contract #: 09- 11- A- 53108R
BIS Digital, Inc. or its appointed service representative agrees to provide system support
for the software and hardware listed below, in accordance with the terms and conditions
of this agreement.
1. TERMS AND CONDITIONS
A. The term of this agreement is for a period of (12) months from the effective date. Either party
upon written receipt, with a ninety 90 -day notice, may cancel this agreement. In the event of
early termination of service agreement, BIS Digital, Inc will refund monies based upon
contract amount prepaid by customer less actual cost of service provided during abbreviated
term, or pro rated amount based upon time remaining in contract term rounded to end of
month of termination, whichever is less.
B. The agreement entitles the USER to 24 hours per day, 7 days per week telephone support.
C. User training: This agreement covers all remote users training via Webex and/or telephone
during the term of agreement at mutually agreed upon times.
D. This support agreement is for the USERS integrated system. Any changes or enhancement
will be billed for additionally.
E. Charges for maintenance and support for reasons outside of BIS Digital control, arising from
neglect, negligence, misuse, acts of god or modifications to, or failures of systems software
and/or hardware not covered under this contract resulting in corruption of BIS Digital
software setup /configuration shall be billed at BIS Digital published rates.
2. COVERAGES
A. DCR Software (all BIS Digital supplied licenses). BIS Digital provides all DCR upgrades or
replacements as they become available at no charge for the initial year of service (which
begins on date of installation). DCR Software Assurance, which provides for all new feature
and function upgrades, are billed for at an additional $250 /yr per system following first year
of service. BIS Digital will provide on -line user training as well as on -line diagnosis and
repair (web connection required).
B. Hardware (all BIS supplied PC's, Servers and Video and Telco Interface Boards). BIS will
provide replacement or repair. BIS Digital will repair or replace system critical parts at
customer site. Customer responsible for shipping defective part to BIS Digital.
C. Hardware Accessories (Digital Mixers, PA components, Microphones, Hearing Impaired
Devices, USB Foot Controls). BIS Digital will provide replacement or repair. Customer
responsible for shipping defective accessory to BIS Digital. BIS Digital will replace or repair
and ship back to customer.
D. Excluded Hardware (Laptop Computers, All Display Monitors and Headsets). BIS Digital
will handle repairs via Manufacturer's warranties (ie: Dell, Toshiba,) but will offer no
extended warranties directly.
Initials:
Page 1 of 3
BIS Digital
Customer
BIS Digital
Integrating Excellence TM
Business Information Systems, Inc
1350 NE 56`h Street, Suite 300 Ft. Lauderdale, FL 33334
Phone: 954- 493 -7377 Fax: 954- 493 -6541
E. On -Site BIS Digital Technical Support. BIS Digital will provide on -site technicians for
emergency service during normal working hours at no charge. Emergency is defined to be a
complete system down.
3. CUSTOMER RESPONSIBILITY
A. A proper backup of all data on a regular interval.
B. A USER appointed systems administrator to act as a liaison with the support department.
4. CONFIDENTIALITY
A. BIS Digital, Inc. agrees that all data that may be entered into the system is strictly confidential
and shall remain the property of the USER. Business Information Systems shall not, without
prior written consent, disclose to any third party any such data acquired in connection with
this agreement or any other services.
5. PAYMENT
A. Invoices shall be sent once per year and payment shall be due in full upon receipt.
B. Invoices shall include all applicable taxes.
C. Late charges will be assessed at the rate of one and one -half (1 -1/2 %) per month on
invoices over 30 days.
D. At Business Information Systems option, support coverage may be halted for non-
payment of any invoice greater than sixty (60 -days) beyond the due date.
6. LIABILITY
A. In no event shall Business Information Systems, Inc. be liable for any direct or indirect
losses or damages, or any other claims arising in connection with this agreement to the
USER, including loss of data or earnings due to equipment down time.
B. Business Information Systems sole responsibility with respect to the maintenance and
support shall be limited to those outlined in this agreement.
C. The laws of the State of Florida shall govern this agreement and any litigation shall
occur in Broward County, Florida.
This contract covers the following equipment
Purchased on Invoices 53108R & 53109:
Installed on 11/22/2006:
* DCR 2Ch Software for Laptop (1)
* USB 2ch Audio Capture Device (1)
* Foot Pedal (3)
* Wall Mount Speakers (1 pair)
* Pro Digital PA Mixer (1)
* Audio Amplifier BISD1010 (1)
* AT851 R Unipoint Microphones (9)
* AT8646QM Microphone Stands (9)
* ATP44 Unidirectional Microphone (1)
Initials:
Page 2 of 3
/AL
BIS Digital Customer
BIS Digital
Integrating Excellence TM
Business Information Systems, Inc
1350 NE 56th Street, Suite 300 Ft. Lauderdale, FL 33334
Phone: 954- 493 -7377 Fax: 954- 493 -6541
The terms and conditions stated herein form the complete agreement between the parties. Please note: Any
additions to this agreement (new systems) will be prorated to coincide with this contract.
Start Date: 11/23/2008
End Date: 11/22/2009
Annual Cost: $1,545.44
Contract #: 09- 11- A- 53108R
Invoice #: 57182
Accepted By:
BIS Digital, Inc.
City of Okeechobee (FL)
ay/ Cam ' o
By Steve Coldren By
President
cl3
thkil
Title Title
September 9, 2008
Date
Page 3 of 3
IC) f/cc 3O c)
Date
Initials:
BIS Digital Custome