2015-06-08Ou.t. Pce.,eeti lg Sp«iE
CITY OF OKEECHOBEE
CENTENNIAL CELEBRATION
AD HOC COMMITTEE
JUNE 8, 2015
SUMMARY OF COMMITTEE ACTION
I. CALL TO ORDER — Chairperson Mixon
Chairperson Mixon called the Centennial Celebration Ad Hoc Committee (CCAHC) regular meeting to order
on June 8, 2015, at 5:37 p.m., in the Council Chambers at City Hall, 55 SE 3rd Avenue, Room 200,
Okeechobee, Florida 34974.
II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea
Voting Members:
Chairperson J.D. Mixon Present
Vice -Chair Dawn Hoover Present
Member Magi Cable Present
Member Justin Domer Present
Member Jeanne Enfinger Present
Member Sharie Turgeon Present
Member John Williams Absent (with consent)
Advisory Members:
Member Katrina Elsken Present
Member Donna Gaiser Present
Member Susan Giddings Present
Staff:
City Clerk Lane Gamiotea Present
Office Assistant Jacob Smith Present
City Administrator Brian Whitehall Absent
Public Works Director David Allen Present
Due to public records laws, should anyone show any document, picture, video, or items, in support or opposition on any
item during this proceeding, a copy of the document, picture, video, or item must be provided, before leaving the
chambers, to the City Clerk for the City's records. Public participation is permitted on all matters considered on the
agenda. Should the Chair not specifically call for public input on an issue that a member of the public would like to address
the CCAHC on, they should signal the Chair by approaching the podium and wait to be given the floor, stating their name
for the record.
III. AGENDA — Chairperson Mixon
A. Chair Mixon asked whether there were any requests for the addition, deferral, or withdrawal of items on
today's agenda. Clerk Gamiotea requested to withdraw item V, Financial Reports.
IV. MINUTES — City Clerk
A. Motion and second by Members Enfinger and Hoover to dispense with the reading and approve the
Summary of Committee Action for the regular meeting of May 11, 2015, (sent via email individually).
Without discussion, motion carried unanimously.
CCAHC — June 8, 2015 Meeting - Page 1 of 4
V. FINANCIAL REPORTS — Budget Liaison Williams
A. Review the Profit and Loss Reports, (to be distributed at meeting)
This item was withdrawn from the agenda.
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF
A. Updates on Official Centennial Events and Approved Partnered Events
1. Birthday Bash, June 13, 3 -8 pm, Sacred Heart Facilities & Field - Member Turgeon, ATTACHMENT
#1
Member Turgeon reported the plans for the Birthday Bash are right on track. All of the vendors have
been confirmed with the exception of the dunk tank. Twenty community organizations have confirmed
their participation with a kids activity at their booth. Gloria's Blooms is donating the Centennial Cake
for the official cake cutting ceremony. Only one contestant has signed up to date for the Mz.
Centennial Pageant. A volunteer sheet was distributed to Committee Members to sign up for various
areas during the Bash. The Scavenger Hunt winners have been determined and will be announced
and presented at an award ceremony the day of the event. The venue field has been mowed and
sprayed for ants, additional spraying may be necessary. Set up will begin on Friday. Public Works
Director Allen reported he will bring the large portable garbage cans, coolers with ice, has ordered
"Event Parking" signs and will be disbursing them to direct traffic. No official action was necessary for
this item.
2. GFWC Centennial Monthly Movie in the Park, June 13, featuring Annie, and July 11 featuring ?
The movie will start as the Birthday Bash ends, Committee members were encouraged to continually
announce this information to all of the guests at the Bash. The July 11 movie feature is unknown at
this time.
3. Historic Bus Tour, June 20, Sold out! - Member Cable
The September 19 tour has many tickets available. As of today, the October 17 only has 17
remaining.
B. Capital Improvement Projects to Commemorate the Centennial
1. City Hall Front Walkway Project - Member Hoover /Director Allen
a. Forty -three order forms were mailed to sponsors on April 10. Only nine have been returned.
The Committee suggested emailing these forms to sponsors, and continue to send reminders.
b. Number of brick pavers ordered online to date. The information was not available at this time.
The Committee recommended the artist rendering be on display at the Centennial booth during
the Birthday Bash. Chair Mixon reported Mrs. Bridgette Waldau will have a first draft ready to be
reviewed on June 9.
C. Fundraisers and Sponsorships - Clerk Gamiotea, ATTACHMENT #2
1. Tervis Tumblers
Clerk Gamiotea reported there have been 304 tumblers sold to date, leaving 96 available to sell at the
Birthday Bash. A new order of 200 was placed last week.
2. Sponsorships Report
Clerk Gamiotea reported the sponsorships remain the same, 18 Pioneers and 26 Settlers.
CCAHC — June 8, 2015 Meeting - Page 2 of 4
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED
3. Friends of the Centennial Update
Clerk Gamiotea reported Custom Graphics and Signs, Inc. have been added to the Friends of the
Centennial for their contribution with the Time Line Banners.
D. Social Media Liaison Update — Member Domer
1. Facebook as of June 5, 2015, we have: Total Page Likes: 1,976. Fans engaged the past week: from
USA: 1,969, Canada: 3, South Korea: 1; Australia: 1, Sweden: 1, 68 percent were women and 31
percent were men; Largest Age Bracket for women and men: 25 to 44 year olds.
2. The Birthday Bash has its own event via the Facebook page for followers to confirm attendance,
share, invite others to attend, ask questions and obtain information about the event. To date there
are 175 confirmed as going, 62 maybe going, out of 1,200 invited.
3. Twitter has 84 followers as of June 5, 2015.
4. Instagram has 171 followers as of June 5, 2015.
Member Domer made a motion to approve Facebook advertising in the amount of $50.00 per seven
days for four weeks totaling $200.00, as soon as the artist rendition is available, to promote the sale of
the brick pavers; seconded by Member Cable. Motion carried unanimously.
E. Media Liaison Update — Member Turgeon
Member Turgeon reported that she had completed her WQCS interview with Mr. Drew Mello and had an
additional interview scheduled with Mr. Billy Dean at WOKC on June 9, all to promote the Birthday
Bash. The advertisement will be on twice a day for three days a week. An email will be sent to the
Clerk's Office with further details of the schedule.
F. School /Cultural Liaison Update — Member Enfinger
1. Centennial Graduating Class Lapel Pins, ATTACHMENT #3
The Committee commended Clerk Gamiotea and staff for pulling off this very special and
commemorative gesture at the last minute. Centennial lapel pins were attached to a card explaining
their significance which read: "Congratulations to the Graduating Class of 2015! Your hometown is
celebrating its 100th year of being a City and wanted to present to you this keepsake lapel pin to
commemorate the special significance of you being a member of the graduating class of the
Centennial. We wish you the best on the next chapter of your life, Mayor Kirk, Council Members
Chandler, O'Connor, Ritter and Watford, City Clerk Gamiotea, and the Centennial Celebration
Committee"
A total of 365 were presented to OHS graduates at practice, with the majority wearing them at the
graduation exercises. Three were presented to OCA graduates. Member Enfinger also thanked Clerk
Gamiotea for the Centennial themed gift basket donated as a prize for the All Night Grad Party.
G. Time Line Update — Member Cable
There will be approximately 15 banners to display the time line. One banner was displayed in the
chambers. Member Cable also reported that the cost was well below the budgeted amount due to the
in -kind donation by Custom Graphics & Signs, Inc. who was awarded the quote to print them. They will
be unveiled at the Birthday Bash.
H. Time Capsule Update — Member Gaiser
• Collection to begin at the Heritage Festival. There were no updates on this item.
CCAHC — June 8, 2015 Meeting - Page 3 of 4
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED
Additional items by members:
Member Turgeon relayed the Filipino Heritage Center has been offered as a venue for any events the
Centennial Committee may need.
VII. ADJOURNMENT — Chairperson
There being no further items on the agenda or discussion offered, Chair Mixon adjourned the meeting at
6:09 p.m.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter
considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a
verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio
recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act
(ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the
City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372.
COMPLETED AND SUBMITTED BY:
Zane
LANE GAMIOTEA, CMC, CITY CLERK
CCAHC — June 8, 2015 Meeting - Page 4 of 4
INDEPENDENT
NEWSMEDIA INC. USA
Okeechobee News
107 SW 17th Street, Suite D
Okeechobee, Florida 34974
863- 763 -3134
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared Katrina
Elsken, who on oath says she is the Publisher of the Okeechobee
News, a three times a week Newspaper published at Okeechobee,
in Okeechobee County, Florida, that the attached copy of
advertisement being a c,. G Pitt- 44x!.
in the matter of et. ,-y'
in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues of
C. !
Affiant further says that the said Okeechobee News is a
newspaper published at Okeechobee, in said Okeechobee County,
Florida, and that said newspaper has heretofore been published
continuously in said Okeechobee County, Florida each week and
has been entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a period of
one year next preceding the first publication of the attached copy
of advertisement, and affiant further says that she has neither
paid nor promised any person, firm or corporation any discount,
rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
Sworn to an
c ibscribed before me this
day of kCi&l�
Notary Public State of Florida at Large
Katrina Elsken
I S AD
pr%, , ANGIE BRIDGES
< = =' 's:= MY COMMISSION # EE 177653
EXPIRES: April 20, 2016
erav Bonded Thru Notary Public Underwriters
lD- 20/5_
CENTENNIAL CELEBRATION AD HOC COMMITTEE MEETING
NOTICE IS HEREBY GIVEN that the City of Okeechobee Centennial Cele-
bration Ad Hoc Committee ( CCAHC) will conduct a regular meeting on Mon,
Jun 8 2015, 5;30 PM, or as soon thereafter as possible, at City Hall, 55
to attend. The agenda may be obtained fromblccitylofok eechobeeecomuorgby
calling the Office of the City Clerk, 863 - 763 -3372 0215.
ANY PERSON DECIDING TO APPEAL any deasion made by the CCAHC
with respect to any matter considered at this meeting will need to ensure a
verbatim record of the proceeding is made and the record includes the testi-
mony and evidence uttphon Disabilities Act which the appeal will be based. In accordance
as defined by the ADA, that needs speaai accommodation toftparticipate In
this proceeding, contact the City Clerk's Office no later than two business
days prior to proceeding 863 -763 -3372.
BE ADVISED that should j'nu intend to show any document, picture, video
or items to the CCAHC In support or opposition to any item on the agenda;
a copy of the document, picture, video, or item MUST be provided to the
Committee Secretary for the Gty's records.
Chairperson J.D. Mixon
4 1358 ON 6/5/2015
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CITY OF OKEECHOBEE
CENTENNIAL CELEBRATION
AD HOC COMMITTEE
JUNE 8, 2015* AGENDA * 5:30 PM
e I. CALL TO ORDER - Chairperson Mixon
June 8, 2015, 5:30 p.m. to be held at City Hall, 55 SE 3rd Avenue, Council Chambers, Room 200, Okeechobee,
FL 34974
II. COMMITTEE AND STAFF ATTENDANCE - City Clerk Gamiotea
Voting Members:
Chairperson J.D. Mixon
Vice -Chair Dawn Hoover 5'1.1
Member Magi Cable
Member Justin Domer
Member Jeanne Enfinger
Member Sharie Turgeon
Member John Williams
Advisory Members:
Member Katrina Elsken
Member Donna Gaiser
Member Susan Giddings
Staff:
City Administrator Brian Whitehall
Public Works Director David Allen
City Clerk Lane Gamiotea
BE ADVISED that should you intend to show any document, picture, video or other item to the CCAHC in
support or opposition to any item on this agenda, a copy of the document, picture, video, or item must
be provided, before leaving the Chambers, to the City Clerk for the City's records. PUBLIC
PARTICIPATION is permitted on all items. Signal the Chair by approaching the podium, be recognized,
and state your name for the record.
III. AGENDA - Chairperson Mixon
A. Requests for the addition, deferral or withdrawal of items on today's agenda
IV. MINUTES - City Clerk Gamiotea
A. Motion to dispense with the reading and approve t e Summary of Committee Action for the regular meeting
of May 11, 2015 (sent via email) ,n5 �/ o,,a,/ +,, -I c
V. FINANCIAL REPORTS - Budget Liaison Williams
A. Review the Profit and Loss Reports, (to be distributed at meeting)
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF
A. Updates on Official Centennial Events and Approved Partnered Events
1. Birthday Bash, June 13, 3 -8 pm, Sacred Heart Facilities & Field - Member Turgeon, ATTACHMENT #1
2. GFWC Centennial Monthly Movie in the Park, June 13, featuring Annie, and July 11 featuring ?
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3. Historic Bus Tour, June 20, Sold out! - Member n.
er Cable
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B. Capital Improvement Projects to Commemorate the Centennial
1. City Hall Front Walkway Project - Member Hoover /Director Allen
a. 43 order forms mailed to sponsors on April 10. Only 9 have been returned
b. Number of brick pavers ordered online to date
S-+;1 l o t
eis^ %.
4or5 j aLA +-
6/8/2015 CCAHC AGENDA - Page 1 of 2
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED
C. Fundraisers and Sponsorships - Clerk Gamiotea, ATTACHMENT #2
1. Tervis Tumblers
2. Sponsorships Report
3. Friends of the Centennial Update
D. Social Media Liaison Update — Member Domer
1.
tofror 1 2.
cittO C`" 5
Facebook as of 6/5/15: Total Page Likes: 1,976. Fans engaged the past week: from USA: 1,969,
Canada: 3, South Korea: 1; Australia: 1, Sweden: 1, 68% were women and 31% were men; Largest
Age Bracket for women and men: 25 -44 year olds
Birthday Bash has its own event for followers to confirm attendance, share, invite others to attend,
ask questions and obtain information about the event. To date there are 175 confirmed as going, 62
maybe going, out of 1,200 invited o Q,ejr
3. Twitter has 84 followers as of 6/5/15 ?k,/ ..{c,te_bool,t_ -fir 50`t acts /t.� i,,,k.,S
4. Instagram has 171 followers as of 6/5/15 crCt-
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E. Media Liaison Update — ember Turgeon
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F. School /Cultural Liaison Update — Member Enfinger
1. Centennial Graduating Class Lapel Pins, ATTACHMENT #3
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G. Time Line Update — Member Cable
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H. Time Capsule Update — Member Gaiser
• Collection to begin at the Heritage Festival
VII. ADJOURNMENT — Chairperson
The next scheduled meetings will be July 13 and August 24
o`I
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter
considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a
verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio
recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA),
any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's
Office no later than two business days prior to proceeding, 863 - 763 -3372.
6/8/2015 CCAHC AGENDA - Page 2 of 2
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CITY OF OKEECHOBEE
CENTENNIAL CELEBRATION
AD HOC COMMITTEE
JUNE 8, 2015 * AGENDA * 5:30 PM
I. CALL TO ORDER — Chairperson Mixon
June 8, 2015, 5:30 p.m. to be held at City Hall, 55 SE 3rd Avenue, Council Chambers, Room 200, Okeechobee,
FL 34974
II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea
Voting Members:
Chairperson J.D. Mixon
Vice -Chair Dawn Hoover
Member Magi Cable
Member Justin Domer
Member Jeanne Enfinger
Member Sharie Turgeon
Member John Williams
Advisory Members:
Member Katrina Elsken
Member Donna Gaiser
Member Susan Giddings
Staff:
City Administrator Brian Whitehall
Public Works Director David Allen
City Clerk Lane Gamiotea
BE ADVISED that should you intend to show any document, picture, video or other item to the CCAHC in
support or opposition to any item on this agenda, a copy of the document, picture, video, or item must
be provided, before leaving the Chambers, to the City Clerk for the City's records. PUBLIC
PARTICIPATION is permitted on all items. Signal the Chair by approaching the podium, be recognized,
and state your name for the record.
III. AGENDA — Chairperson Mixon
A. Requests for the addition, deferral or withdrawal of items on today's agenda
IV. MINUTES — City Clerk Gamiotea
A. Motion to dispense with the reading and approve the Summary of Committee Action for the regular meeting
of May 11, 2015 (sent via email)
V. FINANCIAL REPORTS — Budget Liaison Williams
A. Review the Profit and Loss Reports, (to be distributed at meeting)
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF
A. Updates on Official Centennial Events and Approved Partnered Events
1. Birthday Bash, June 13, 3 -8 pm, Sacred Heart Facilities & Field - Member Turgeon, ATTACHMENT #1
2. GFWC Centennial Monthly Movie in the Park, June 13, featuring Annie, and July 11 featuring ?
3. Historic Bus Tour, June 20, Sold out! - Member Cable
B. Capital Improvement Projects to Commemorate the Centennial
1. City Hall Front Walkway Project - Member Hoover /Director Allen
a. 43 order forms mailed to sponsors on April 10. Only 9 have been returned
b. Number of brick pavers ordered online to date
6/8/2015 CCAHC AGENDA - Page 1 of 2
VI. REPORTS, UPDATES, ANDIOR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED
C. Fundraisers and Sponsorships - Clerk Gamiotea, ATTACHMENT #2
1. Tervis Tumblers
2. Sponsorships Report
3. Friends of the Centennial Update
D. Social Media Liaison Update — Member Domer
1. Facebook as of 6/5/15: Total Page Likes: 1,976. Fans engaged the past week: from USA: 1,969,
Canada: 3, South Korea: 1; Australia: 1, Sweden: 1, 68% were women and 31% were men; Largest
Age Bracket for women and men: 25 -44 year olds
2. Birthday Bash has its own event for followers to confirm attendance, share, invite others to attend,
ask questions and obtain information about the event. To date there are 175 confirmed as going, 62
maybe going, out of 1,200 invited
3. Twitter has 84 followers as of 6/5/15
4. Instagram has 171 followers as of 6/5/15
E. Media Liaison Update — Member Turgeon
F. School /Cultural Liaison Update — Member Enfinger
1. Centennial Graduating Class Lapel Pins, ATTACHMENT #3
G. Time Line Update — Member Cable
H. Time Capsule Update — Member Gaiser
• Collection to begin at the Heritage Festival
VII. ADJOURNMENT — Chairperson
The next scheduled meetings will be July 13 and August 24
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter
considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a
verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio
recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA),
any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's
Office no later than two business days prior to proceeding, 863 - 763 -3372.
6/8/2015 CCAHC AGENDA - Page 2 of 2
Oat Pieneetiny SpAit endwte4
CITY OF OKEECHOBEE
CENTENNIAL CELEBRATION
AD HOC COMMITTEE
JUNE 8, 2015* AGENDA 5:30 PM
I. CALL TO ORDER — Chairperson Mixon
June 8, 2015, 5:30 p.m. to be held at City Hall, 55 SE 3rd Avenue, Council Chambers, Room 200, Okeechobee,
FL 34974
II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea
Voting Members:
Chairperson J.D. Mixon
Vice -Chair Dawn Hoover
Member Magi Cable
Member Justin Domer
Member Jeanne Enfinger
Member Sharie Turgeon
Member John Williams
Advisory Members:
Member Katrina Elsken
Member Donna Gaiser
Member Susan Giddings
Staff:
City Administrator Brian Whitehall
Public Works Director David Allen
City Clerk Lane Gamiotea
BE ADVISED that should you intend to show any document, picture, video or other item to the CCAHC in
support or opposition to any item on this agenda, a copy of the document, picture, video, or item must
be provided, before leaving the Chambers, to the City Clerk for the City's records. PUBLIC
PARTICIPATION is permitted on all items. Signal the Chair by approaching the podium, be recognized,
and state your name for the record.
III. AGENDA — Chairperson Mixon
A. Requests for the addition, deferral or withdrawal of items on today's agenda
IV. MINUTES — City Clerk Gamiotea
A. Motion to dispense with the reading and approve the Summary of Committee Action for the regular meeting
of May 11, 2015 (sent via email)
V. FINANCIAL REPORTS — Budget Liaison Williams
A. Review the Profit and Loss Reports, (to be distributed at meeting)
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF
A. Updates on Official Centennial Events and Approved Partnered Events
1. Birthday Bash, June 13, 3 -8 pm, Sacred Heart Facilities & Field - Member Turgeon, ATTACHMENT #1
2. GFWC Centennial Monthly Movie in the Park, June 13, featuring Annie, and July 11 featuring ?
3. Historic Bus Tour, June 20, Sold out! - Member Cable
B. Capital Improvement Projects to Commemorate the Centennial
1. City Hall Front Walkway Project - Member Hoover /Director Allen
a. 43 order forms mailed to sponsors on April 10. Only 9 have been returned
b. Number of brick pavers ordered online to date
6/8/2015 CCAHC AGENDA - Page 1 of 2
VI. REPORTS, UPDATES, AMOR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED
C. Fundraisers and Sponsorships - Clerk Gamiotea, ATTACHMENT #2
1. Tervis Tumblers
2. Sponsorships Report
3. Friends of the Centennial Update
D. Social Media Liaison Update — Member Domer
1.
Facebook as of 6/5/15: Total Page Likes: 1,976. Fans engaged the past week: from USA: 1,969,
Canada: 3, South Korea: 1; Australia: 1, Sweden: 1, 68% were women and 31% were men; Largest
Age Bracket for women and men: 25 -44 year olds
2. Birthday Bash has its own event for followers to confirm attendance, share, invite others to attend,
ask questions and obtain information about the event. To date there are 175 confirmed as going, 62
maybe going, out of 1,200 invited
3. Twitter has 84 followers as of 6/5/15
4. Instagram has 171 followers as of 6/5/15
E. Media Liaison Update — Member Turgeon
F. School /Cultural Liaison Update — Member Enfinger
1. Centennial Graduating Class Lapel Pins, ATTACHMENT #3
G. Time Line Update — Member Cable
H. Time Capsule Update — Member Gaiser
• Collection to begin at the Heritage Festival
VII. ADJOURNMENT — Chairperson
The next scheduled meetings will be July 13 and August 24
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter
considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a
verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio
recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA),
any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's
Office no later than two business days prior to proceeding, 863. 763.3372.
6/8/2015 CCAHC AGENDA - Page 2 of 2
ATTACHMENT #1
6/8/15 CCAHC AGENDA
Owe, Pbsotee49 Sri &
Birthday Bash
June 13 3 -8 PM
Sacred Heart Catholic Church (Friend of Centennial — In Kind)
Coordinators: Sharie Turgeon, Angie Griffin, Maurisa Tremain, Kaylee Davis, Pam Peppers
• Budget: $8000.00
• Free Admission /Parking — Boy Scouts
• Family Friendly (Rain or Shine)
• Activities:
✓ Face Painting (2)
✓ Plaster Playtime — Small cost to paint
✓ Trackless Train
✓ (3 person )Trampoline /Bungee /Rockwall 30'/1 Single Bungee
✓ Petting Zoo
✓ Limbo (may be incorporated into Chobee Steelers)
✓ Cake Contest
o Medal (15t Place only)
✓ Cake Walk (like musical chairs)
o Winner takes home a cake from the decorating contest
✓ Dunk Tank
✓ Mechancial Bull
✓ Inflatable Slide 30'
✓ Orbitron Gyro Ride
✓ Water Walkers — Aqua Bubbles
✓ Arnold's Wildlife
✓ City Fire Department Puppet Shows
✓ Sand Art
✓ Big Red Bus — Blood Bus
• Events:
Time
Event
3:00
DJ — DP Productions
Stage
3:00
Decorated cake contest — Judging begins
Education Ctr
3:30
Demonstration — Xplosion Cheer
Field
4:00
Decorated cake contest — Winner Announced
Stage
4:05
Winning Team Presentation — Scavenger Hunt
Stage
4:10
Recognize 100 Year Young attendee /Ceremonial Cake Cutting
Pavilion
4:15
Demonstration — Karate
Field
4:30
Chobee Steelers
Stage
5:30
Philipino Dancers
Field
6:00
Live Music — The Department
Stage
6:30
Mz. Centennial Pageant
Stage
7:00
Live Music continues w/ The Department
Stage
8:00
Farewell
1. Scavenger Hunt
a. $100 to each team member
b. Medals
c. Key to the City
2. 100 Years Young
a. Tiara and Sash
3. Ceremonial Cake Cutting
NOTES:
Centennial Birthday Cake:
• Donated by Gloria's — This will be used for the ceremonial cake cutting
Cake Decorating Contest:
• Women's Club of Sacred Heart Church - 5 cakes
• Mark Cary -1 cake (1 pie ?)
• Cecilia Elliott
• Joy's Place —Joy Gerald
Food:
• Alutok Amusements (funnel cakes, corn dogs and lemonade)
• Church sponsored food booths (1) Mexican (1) Hamburger /hot dogs(1) Philipino
• Unto These Grills (Native American Cuisine)
• 2 "d Street Pizza (Meatball /Italian Sausage Subs /Wings — Shaved Ice)
• 200 cupcakes — Women's Club of Sacred Heart Church
Sheriff's Office:
• Tables (12) 6 chairs to each table
• Tent 20 x 40
Banner:
• Sign Guy
• Designed by: Bridgette Waldau
Dumpster:
• Waste Management providing 8 yd. dumpster at no cost per Jeff Sabin.
Prizes:
• Sash and Tiara for Mz. Centennial and 100 Years Young — received
• Medals for Scavenger Hunt team (3) - received
• Medal for best decorated cake — received
Community Booths:
• Church of our Savior
• K9 Resque
• Dr. Fred Brown Center
• Epilepsy Foundation of Florida
• Retired Educators
• Historical Society
• Tantie Quilters
• Oakview
• Christ Fellowship
• Frank DeCarlo
• Heroes for Hope
• Headstart
• Community Church of Basinger
Volunteers for Cake Walk:
• Ella Bennett Fipps - Missy
• Jeaneane Ruda
• Becky Driscoll
Requested from City:
What's needed:
- Police & Fire Dept to assist with crowd, security, traffic, and man a first aid /lost child tent
- Authorize Clerk Gamiotea to ask for volunteers from City Employees to help with giving out free
cupcakes & balloons, assist with information, situations, keeping trash cans empty, etc.
-City Elected Officials and Department Heads (past and/or present) to volunteer to be in the dunk
tank
- Current Elected Officials to present the awards to the Scavenger Hunt Winners, Cake Decorating
Contest Winners, and participate in the Ceremonial Cake Cutting
- Participants for the Mz. Centennial Talent Show, and help with crowning the 'queen'
Supplies:
• Decorative Boxes for the tickets for the cakes
• Tickets for cakes
• Napkins for cake slices and for cupcakes
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Face Painting
NOW
Birthday Bash / Volunteer
Centennial Booth
3:00 — 5:30
Centennial Booth
3:00 — 5:30
Centennial Booth
5:30 — 7:30
Centennial Booth
5:30 — 7:30
- - C C C C C C C
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7:30 — 8:00
7:30 — 8:00
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3:00 — 4:30
3:00 — 4:30
5:00 — 6:30
5:00 — 6:30
7:00 — 8:00
7:00 — 8:00
Birthday Bash/ Crowning Achievements
Cake Contest
3:00 — 4:00
Cake Contest
3:00 — 4:00
Cake Contest
3:00 — 4:00
Award Best Decorated Cake
4:00 — 4:05
Award Scavenger Hunt Winners
4:05 — 4:10
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Mz. Centennial
6:30 — 7:00
Mz. Centennial
6:30 — 7:00
Mz. Centennial
6:30 — 7:00
Crown Mz. Centennial
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ATTIHMENT #2
6/8/15 CCAHC AGENDA
CCAHC JUNE 8, 2015 AGENDA ITEM
INFORMATION/RESEARCH
AGENDA TOPIC: Update on the sale of Tervis Tumblers, Sponsorships, and & Friends
REPORT:
1. Tumblers:
Sold 304 to date. There are 96 remaining to sell at the Birthday
Bash. A new order for 200 has been placed.
2. Sponsorships:
Zero new sold to date.
3. Friends of the Centennial:
Added one new business: Custom Graphic & Signs, Inc. for their
very generous discount applied to the printing of the time line
banners.
Page 1 of 1
C). Pi w,eeu.,g Spi d 64, tea
ATTACHMENT #3
6/8/15 CCAHC AGENDA
CCAHC JUNE 8, 2015 AGENDA ITEM
INFORMATION /RESEARCH
AGENDA TOPIC: Centennial Graduating Class Lapel Pins
REPORT: The CCAHC authorized to expend up to $1,500.00 on the purchase of either lapel pins or
dog tag /key chains with the Centennial logo to present to the graduates. Member Williams was able
to secure a quote for $1,050.00 from Custom Pin & Design. Member Enfinger obtained the green Tight
from OHS & OCA. The Clerks Office received and delivered the pins.
On Friday, June 5, at the mandatory graduation practice, OHS distributed 365 pins, attached to a
card explaining their significance. OCA will be delivering their pins /cards to their three graduates as
their ceremony had already taken place. However, they were extremely appreciative that their grads
were included. Below is a photo of the pin and card.
ss of 2p1`at
1� 1001° . year oC
CONGRATULATIONS rating t to you ttsNs
etow celebrating ec \a\
your horn n iWanted to presen tre SQ
City & emoratee
keep a in to comet member o4
e lapel of P being a
keepsak of of ire �entennial-
nificance Q.� =�°'-
graduating class per of your \��e, Ritter anawatford.
the best er � ere' Gha Baer' O'Connor, r ° C °rr,mWttee
We wish k until Memb Centennial Celebration
am�otea> and the
May °r Kirk, Council
�,�y
Clerk �' ----°
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