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2015-08-24Sphi 1%,(4( )P�i CITY OF OKEECHOBEE CENTENNIAL CELEBRATION AD HOC COMMITTEE AUGUST 24, 2015 SUMMARY OF COMMITTEE ACTION I. CALL TO ORDER - Chairperson Mixon Chair Mixon called the Centennial Celebration Ad Hoc Committee (CCAHC) regular meeting to order on August 24, 2015, at 5:31 p.m., in the Council Chambers at City Hall, 55 SE 3rd Avenue, Room 200, Okeechobee, Florida 34974. II. COMMITTEE AND STAFF ATTENDANCE - City Clerk Gamiotea Voting Members: Chairperson J.D. Mixon Present Vice -Chair Dawn Hoover Present Member Magi Cable Present Member Justin Domer Present Member Jeanne Enfinger Present Member Sharie Turgeon Present Member John Williams Present Advisory Members: Member Katrina Elsken Present Member Donna Gaiser Present Member Susan Giddings Absent (with consent) Staff: City Clerk Lane Gamiotea Present Office Assistant Jacob Smith Absent Interim City Administrator John Cook Absent Public Works Director David Allen Absent Due to public records laws, should anyone show any document, picture, video, or items, in support or opposition on any item during this proceeding, a copy of the document, picture, video, or item must be provided, before leaving the chambers, to the City Clerk for the City's records. Public participation is permitted on all matters considered on the agenda. Should the Chair not specifically call for public input on an issue that a member of the public would like to address the CCAHC on, they should signal the Chair by approaching the podium and wait to be given the floor, stating their name for the record. III. AGENDA - Chairperson Mixon A. Chair Mixon asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. There were none. IV. MINUTES - City Clerk A. Motion and second by Members Enfinger and Cable to dispense with the reading and approve the Summary of Committee Action for the regular meeting of July 13, 2015. Without discussion, motion carried unanimously. CCAHC — August 24, 2015 Meeting - Page 1 of 5 V. FINANCIAL REPORTS — Budget Liaison Williams A. Review the Profit and Loss Reports Directions from the CCAHC were for Budget Liaison Williams and Finance Director Riedel to meet and coordinate an easier format for the financial reports to be presented. Due to the conflicts of their schedules they were not able to complete this task. Clerk Gamiotea and Member Williams prepared a revised format (although still in draft form), using the figures from the Finance Department as of August 18, 2015. The CCAHC responded this was more of the format they are looking for as it shows the receivables alongside the payables and a bottom line comparison. They requested that the initial $10,000 budgeted by the City Council be added on future reports. The report listed the date the item was paid in -full next to the expenditure amount. All items have been paid excluding the purchase of pavers for sponsors, ones to be purchased by the City, and those sold at City Hall, the post card books for the sponsorships, and reimbursements to those whose Gala tickets were resold. Clerk Gamiotea added that the figures noted for East Coast Screen Printing may change as there are invoice issues to be resolved due to their $1,000.00 in -kind donation for printing services, the City has received and paid invoices for services that should have been included in the donated portion, and have not received invoices for services that they should have paid for. It was further explained that expenses by the City are also paid from the Centennial fund such as the banners for the lamp posts throughout the downtown, the vehicle decals, stickers used on all out -going mail and given to the children at various events and school field trips, as well as supplies for Public Works to post banners, temporary fencing, event parking directional signs and similar type items. Below is a summary of the information and breakdown provided (figures are as of August 18): Description Payables Receivables Tervis Tumblers $ 4,930.25 $ 5,575.00 Sponsorships $ 1,750.00 $ 46,900.00 Mayors' Gala $ 14,064.16 Scavenger Hunt $ 375.27 Birthday Bash $ 7,975.24 Graduates $ 1,050.00 Time Line $ 1,230.00 Miscellaneous $ 3,059.14 Pavers $ 174.00 $ 1,052.98 Totals $ 34,608.06 $ 53,527.98 VI. REPORTS AND UPDATES A. Updates on Official Centennial Events and Approved Partnered Events 1. GFWC Centennial Monthly Movie in the Park, September 12 — Chair Mixon Chair Mixon reported the next movie will be The Sponge Bob Movie, continued support and advertisement of this monthly event for the community is greatly appreciated. 2. Historic Bus Tour, September 19 and October 17 - Member Cable Member Cable reported there are 10 tickets available for the September 19 tour and five tickets for the October 17 tour, they anticipate those being sold at the Labor Day Festival. 3. Heritage Festival Planning Update, October 10 — Members Williams /Cable, ATTACHMENT #2 It was reported that the sub - committee met on August 19, comprised of Members Williams and Cable, Ron and Jacque Hayes, Bill Hendry, Willie Johns, Melissa MontesDeOca, Dionna Farmer, Kim Wolff, Fire Chief Smith, and Public Works Director Allen. Several members were unable to attend (Chief Davis, Audra Clemons, Susanne Clemons, Phoebe Raulerson, Brian Trimble, and Debbie Clements). The festival is coming together nicely, the venue has been confirmed by Superintendent Kenworthy, with the hours of 10 am to 2 pm, Saturday, October 10. CCAHC — August 24, 2015 Meeting - Page 2 of 5 VI. REPORTS AND UPDATES CONTINUED A. 3. Updates on Official Centennial Events, Heritage Festival continued The day before is a teachers work day therefore set -up ahead of time will not be an issue. All restroom facilities will be open and available. The Okeechobee Community Theatre will be performing their Spirits of Okeechobee special Centennial play with four show times. Although the entire itinerary remains a work in progress the play performance times will be approximately 10:15 AM, 11:15 AM, 12:45 PM, and 1:45 PM with Historic Mural Talks, Mr. Gordie Peer's demonstrations, and the Band performances to be scheduled in between. They are working toward featuring a fully working cow camp. ROTC has committed to be there to assist with parking. Mr. Cable volunteered the sound system. The Fire Department will be on hand with their fire safety displays and to administer first aid and water. The Okeechobee County Sheriffs Office has confirmed the Trustees will come for clean -up. The gymnasium will be the "Hall of History" where all the historical booths and time -line banners will be displayed. Several churches and civic groups have been asked to participate and bring any historical items to display. The food court will be offered by the 4H clubs and any of the school groups to use this as a fundraiser but making sure that fried fish and other fried game is featured. The field will be for the agriculture displays, and the OHS Band performance. Mr. Johns has confirmed there will be a Seminole booth offering fried bread and Mrs. Raulerson has confirmed swamp cabbage will be on hand. They are also contacting some historical businesses to participate. Their next meeting is September 9. No official action was requested on this item at this time. 4. OHS Band Centennial T- Shirts — Clerk Gamiotea Clerk Gamiotea reported a Centennial t -shirt is on display in the hallway at City Hall. The OHS Band Boosters brought to her office approximately 70 shirts in various sizes to sell for $20.00 each. Fifty percent of the proceeds will go directly to the band for new uniforms. The marching show title was updated to, "Postcards from Okeechobee." No official action was required on this item. 5. OHS Brahmans Athletics All Sports Program Update, ATTACHMENT #3 The full -page advertisement was provided to OHS Athletic Booster Member, Dr. Candy Davis, as well as a historic article highlighting the high school sports early years and mascot changes beginning with the Purple Tigers, to the Fighting Catfish and finally to the Fighting Brahmans. Clerk Gamiotea noted her appreciation to Member Elsken for creating the advertisement; to her staff J.J. Smith, and Member Cable, on creating the article as well as the Booster Club for being so gracious with their deadlines, which allowed all the materials to be included in the 2015 All Sports Program. 6. Labor Day Summer Festival Centennial Booth Workers Needed, September 5 - 7 Centennial items will be in the Park for the OKMS Labor Day Festival on Sunday, September 6 and Monday, September 7. Member Cable would greatly appreciate volunteers from the CCAHC to cover the booth on Sunday. There are plenty of volunteers with the Historical Society and Retired Educators to manage it on Monday. Member Enfinger stated she would volunteer for Sunday. B. Capital Improvement Projects to Commemorate the Centennial 1. City Hall Front Walkway Project - Member Hoover /Director Allen a. Brick Pavers sold to date: 33 — 4x8s, 14 — 8x8s, 10 replicas via website and 2 — 4x8s, 4 — 8x8s, 4 replicas via Clerk's Office. No additional information or action was noted for this item. b. There are 13 Sponsorship Paver Order Forms pending. (Sponsors with pending forms have been marked with an asterisk, see Item C.2.) There was no discussion on this item. CCAHC — August 24, 2015 Meeting - Page 3 of 5 VI. REPORTS AND UPDATES CONTINUED C. Fundraisers and Sponsorship Reports - Clerk Gamiotea 1. Tervis Tumblers: Sold 371 as of July 31, 2015. The will be available to purchase in the park Labor Day 2. Sponsorships Report: 18 Pioneers and 26 Settlers discussion on this item. PIONEERS: Okeechobee Healthcare Facility, LLC Councilman Dowling & Cheri Watford, Jr." In Memory of Charles "Buddy" Arrants & Lightsey Seafood Restaurant Domer's Inc. Century 21 /Hazellief & Prevatt Realty, Inc. Okeechobee Dodge Chrysler Jeep Ram Waste Management/Okeechobee Landfill, Inc. CenterState Bank SETTLERS: George & Julie Turner" Gary & Ann Ritter The Gamiotea's: Jamie, Lane, Macy & Gracie Williamson Cattle Company Crary Buchanan, PA' The Alarm Company of Okeechobee, Inc.* Regina Hamrick' Okeechobee Materials, Inc. /Bob & India Riedel" MIDFLORIDA Credit Union The Whitehall Family: Brian, Diana, Michelle & Donovan Dr. Cary Pigman, State House Representative, 55th District The Lounge at Sacred Sanctuary Denise Grimsley, State Senator 21st District tumblers continue to be a great item and they Weekend. (same as previously reported). There was no Gilbert Family of Companies The Morgan Family: Gordie, Malissa, Justin & Jarred Russ & Christina Duncan Frank W. & Betty C. Williamson, Jr. Fulford Plaza /Gene Fulford CPA Tax Solutions, PLLC' Okeechobee News* Florida Power & Light Company* Seacoast Bank Seminole Tribe Brighton Community Okeechobee Historical Society Mayor & Mrs. James E. Kirk Terry & Maureen Burroughs Edward Jones Investment/Sharon Covey Noel & Louise Chandler' Buxton & Bass Okeechobee Funeral Home' Mixon Real Estate Group, LLC, Lori Mixon, Broker Air & Heat Systems, LLC' Okeechobee the Magazine* Haynes & Susan Williams John R. Cook Noel Stephen Total Roadside Services 3. Friends of the Centennial Report: There was no discussion or action required for this item. Silver Palms RV Resort Photo's by Allen Glades Gas Company 1 -Stop Party Shop Dairy Queen East Coast Signs & Shirts Sandra Pearce Photography Bridgette Waldau WOKC True Country Sacred Heart Catholic Church Custom Graphics & Signs, Inc. Gloria's Sweets -N- Blooms D. Social Media Liaison Update — Member Domer 1. As of August 20, 2015, the Facebook has 2,082 total Page Likes. Fans engaged from USA: 2,075, Canada: 3, South Korea: 1; Australia: 1, Sweden: 1, Brazil: 1. Of that, 68 percent were women and 31 percent were men. The largest Age Bracket for women and men is 25 to 44 year olds. Member Domer gave an update as to the number of individuals reach by the FaceBook paver advertisement. Sales have increased greatly since the advertisements began. Member Enfinger made a motion to [authorize Member Domer to] expend another $200.00 to continue advertising the sale of the brick pavers through the Centennial Facebook Page for another four weeks; seconded by Member Cable. Without further discussion, motion carried unanimously. 2. Twitter. Nothing to report at this time. 3. Instagram. Nothing to report at this time. E. Media Liaison Update — Member Turgeon had nothing new to report at this time. F. School /Cultural Liaison Update — Member Enfinger had nothing new to report at this time. CCAHC — August 24, 2015 Meeting - Page 4 of 5 VI. REPORTS AND UPDATES CONTINUED G. Time Capsule Update — Member Gaiser 1. Collection from the public will begin at the Heritage Festival. Following a brief discussion, the CCAHC agreed that there should be a specific booth with signage at the Heritage Festival where sponsors as well as the public can bring their submittals for the time capsule. Member Gaiser will be operating the booth by inventorying and collecting all the items. The items will be stored in the Clerk's Records Room after they have been inventoried. Any items that are questionable will be brought before the CCAHC for an official decision to accept or reject it. Member Elsken was asked to feature an article on the collecting of items for the time capsule and use the information from the July 13, 2015, meeting to list what is acceptable. CCAHC Members were directed to ask their respective organizations to consider items to donate. VII. NEW BUSINESS A. Discuss scheduling of September meetings — Clerk Gamiotea, ATTACHMENT #4 Clerk Gamiotea reported that the regular meeting dates for the CCAHC meetings would be on Mondays, September 14, and 28, 2015. Due to circumstances beyond the City Council's control, they were required to change their September meeting dates in order to conduct the adoption of the annual budget from September 1 and 15 to September 14 and 28. Following a brief discussion, it was agreed to change the meetings in September to be on held on the 15th and 29th with the time remaining at 5:30 p.m. ITEMS NOTED FOR INFORMATION: Chair Mixon reported that the Adam Bryant Minimal Regatta will be held at the Scott Driver Park, 10100 West Highway 78, on Friday, October 2, from 4:00 to 7:00 PM with games, food, dancing, live entertainment, and a fireworks show at 8:00 PM. The race is on Saturday, October 3, starting at 9:00 AM, this year's theme is "100 Years of Okeechobee." In previous meetings the idea of conducting a paddle decorating contest was considered, however the contest was not able to come together for this year. Clerk Gamiotea reviewed and discussed with the CCAHC the City's procedures for Fiscal Year End expenditures of September 30, 2015. All items need to be submitted to her office as soon as possible. The Finance Department will be issuing their annual memorandum giving the departments two deadlines, one will be the final day to make non - emergency or normal operational purchases, and the other is the final date to submit any purchases to be paid from the current budget funds. She will forward the deadline information on to everyone upon receipt. VIII. ADJOURNMENT — Chairperson There being no further items on the agenda or discussion offered, Chair Hoover adjourned the meeting at 6:43 p.m. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. COMPLETED AND SUBMITTED BY: LANE GAMIOTEA, CMC, CITY CLERK CCAHC - August 24, 2015 Meeting - Page 5 of 5 NDEPENDENT NEWSMEDIA INC. USA Noe Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863- 763 -3134 STATE. OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a— i+ >2.,�ti -�� in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed befo e me this _ 7 day of S AD Notary Public, State of Florida at Large 1,Y7 :;�t : ••• :;;;„ ANGIEBRIDGES : *= MY COMMISSION # EE 177653 • EXPIRES: April 20, 2016 dis • Bonded Thru Notary Public UnderwritJ 24- 20/5 00t1/0_, al L Il 1,'Lcsc C j3 u CENTENNIAL CELEBRATION AD HOC COMMITTEE MEETINGS NOTICE IS HEREBY GIVEN that the City of Okeechobee Centennial Cele- bration•Ad Hoc Committee ( CCAHC), Mon, Aug 10, 2015, 5:30 PM, meeting has been cancelled. The next CCAHC regular meeting will be on Mon, Aug 24, 2015, 5:30 PM, or as soon thereafter as possible, at City Hall, 55 SE 3rd Ave, Rrn 200, Okeechobee, FL. The public is invited and encouraged to attend. The agen- da may be obtained from cityofokeechobee.com or by calling the Office of the City Clerk, )863- 763 - 3372 x215. ANY PERSON DECIDING TO APPEAL any derision made by the CCAHC with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testi- mony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 -763 -3372. BE ADVISED that should you intend to show any document, picture, video or Items to the CCAHC in support or opposition to any Item on the agenda; a copy of the document, picture, video, or item MUST be provided to the Committee Secretary for the City's records. By: Chairperson J.D. Mixon 472198 ON 8/7/2015 Oat Pi6neelin9 ftU/L tei CITY OF OKEECHOBEE CENTENNIAL CELEBRATION AD HOC COMMITTEE AUGUST 24, 2015' AGENDA tr AGENDA ' 5:30 PM I. CALL TO ORDER — Chairperson Mixon August 24, 2015, 5:30 p.m. to be held at City Hall, 55 SE 3rd Avenue, Council Chambers, Room 200, Okeechobee, FL 34974 II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea Voting Members: Advisory Members: Chairperson J.D. Mixon Member Katrina Elsken Vice -Chair Dawn Hoover Member Donna Gaiser Member Magi Cable Member Susan Giddings Member Justin Domer Staff: Member Jeanne Enfinger Interim City Administrator John R. Cook Member Sharie Turgeon Public Works Director David Allen Member John Williams City Clerk Lane Gamiotea BE ADVISED that should you intend to show any document, picture, video or other item to the CCAHC in support or opposition to any item on this agenda, a copy of the document, picture, video, or item must be provided, before leaving the Chambers, to the City Clerk for the City's records. PUBLIC PARTICIPATION is permitted on all items. Signal the Chair by approaching the podium, be recognized, and state your name for the record. III. AGENDA — Chairperson Mixon A. Requests for the addition, deferral or withdrawal of items on today's agenda IV. MINUTES — City Clerk Gamiotea A. Motion to dispense with the reading and approve the Summary of Committee Action for the regular meeting of July 13, 2015 V. FINANCIAL REPORTS — Budget Liaison Williams A. Review the Profit and Loss Reports, ATTACHMENT #1 VI. REPORTS AND UPDATES A. Updates on Official Centennial Events and Approved Partnered Events 1. GFWC Centennial Monthly Movie in the Park, September 12 — Chair Mixon 2. Historic Bus Tour, September 19 and October 17 — Member Cable 3. Heritage Festival Planning Update, October 10 — Members Williams /Cable, ATTACHMENT #2 4. OHS Band Centennial T- Shirts — Clerk Gamiotea 5. OHS Brahmans Athletics All Sports Program Update, ATTACHMENT #3 6. Labor Day Summer Festival Centennial Booth Workers Needed, September 5 - 7 8/24/2015 CCAHC AGENDA - Page 1 of 3 VI. REPORTS AND UPDATES CONTINUED B. Capital Improvement Projects to Commemorate the Centennial 1. City Hall Front Walkway Project - Member Hoover /Director Allen a. Brick Pavers sold to date: 33 — 4x8s, 14 — 8x8s, 10 replicas via website and 2 — 4x8s, 4 — 8x8s, 4 replicas via Clerk's Office b. There are 13 Sponsorship Paver Order Forms pending. (Sponsors with pending forms have been marked with an asterisk, see Item C.2.) C. Fundraisers and Sponsorship Reports - Clerk Gamiotea 1. Tervis Tumblers: Sold 371 as of July 31, 2015 2. Sponsorships Report: 18 Pioneers and 26 Settlers (same as previously reported) PIONEERS: Gilbert Family of Companies Okeechobee Healthcare Facility, LLC Councilman Dowling & Cheri Watford, Jr.* In Memory of Charles "Buddy" Arrants & Lightsey Seafood Restaurant Domes Inc. Century 21 /Hazellief & Prevatt Realty, Inc. Okeechobee Dodge Chrysler Jeep Ram Waste Management/Okeechobee Landfill, Inc. CenterState Bank D. E. F. G. SETTLERS: George & Julie Turner* Gary & Ann Ritter The Gamiotea's: Jamie, Lane, Macy & Gracie Williamson Cattle Company Crary Buchanan, PA* The Alarm Company of Okeechobee, Inc.* Regina Hamrick* Okeechobee Materials, Inc. /Bob & India Riedel* MIDFLORIDA Credit Union The Whitehall Family: Brian, Diana, Michelle & Donovan Dr. Cary Pigman, State House Representative, 55th District The Lounge at Sacred Sanctuary Denise Grimsley, State Senator 21st District 3. Friends of the Centennial Report: Silver Palms RV Resort Photo's by Allen Glades Gas Company 1 -Stop Party Shop Dairy Queen East Coast Signs & Shirts The Morgan Family: Gordie, Malissa, Justin & Jarred Russ & Christina Duncan Frank W. & Betty C. Williamson, Jr. Fulford Plaza/Gene Fulford CPA Tax Solutions, PLLC* Okeechobee News* Florida Power & Light Company* Seacoast Bank Seminole Tribe Brighton Community Okeechobee Historical Society Mayor & Mrs. James E. Kirk Terry & Maureen Burroughs Edward Jones Investment/Sharon Covey Noel & Louise Chandler* Buxton & Bass Okeechobee Funeral Home* Mixon Real Estate Group, LLC, Lori Mixon, Broker Air & Heat Systems, LLC* Okeechobee the Magazine* Haynes & Susan Williams John R. Cook Noel Stephen Total Roadside Services Sandra Pearce Photography Bridgette Waldau WOKC True Country Sacred Heart Catholic Church Custom Graphics & Signs, Inc. Gloria's Sweets -N- Blooms Social Media Liaison Update — Member Domer 1. Facebook as of 8/20/15: Total Page Likes: 2,082. Fans engaged from USA: 2,075, Canada: 3, Australia: 1, South Korea: 1; Sweden: 1, Brazil: 1, 68% were women and 31% were men; Largest Age Bracket for women and men: 25 to 44 year olds 2. Twitter 3. Instagram Media Liaison Update — Member Turgeon School /Cultural Liaison Update — Member Enfinger Time Capsule Update — Member Gaiser 1. Collection to begin at the Heritage Festival 8/24/2015 CCAHC AGENDA - Page 2 of 3 VII. NEW BUSINESS A. Discuss scheduling of September meetings — Clerk Gamiotea, ATTACHMENT #4 VIII. ADJOURNMENT — Chairperson PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. 8/24/2015 CCAHC AGENDA - Page 3 of 3 an-term& hilarm tI ao . DATE ORDERED TO AMOUNT PAYABLE Tervis Tumblers: 11/18/14 Glades Gas $ 800.00 2/5/15 Glades Gas $ 829.71 3/15/15 Glades Gas $ 1,650.27 6/9/15 Glades Gas $ 1,650.27 TOTAL 4,930.25 PAID IN FULL 12/10/14 3/5/15 4/30/15 7/2/15 ATTACHMENT #1 8/24/15 CCAHC AGENDA SALES AMOUNT TOTAL RECEIPTED RECEIVABLES 1/31/15 $ 810.00 2/28/15 $ 600.00 3/31/15 $ 1,565.00 4/30/15 $ 975.00 5/30/15 $ 525.00 6/30/15 $ 815.00 7/31/15 $ 285.00 $ 5,575.00 Total ordered to date: 600, Total sold to date: 371. 2 were donated. The remaining 227 to be sold adds another $3,405.00 in receivables. Sponsorships: Post Card Books $ 900.00 Pavers $ 838.00 Signs $ 12.00 1,750.00 1/30/15 $ 27,400.00 2/28/15 $ 4,700.00 3/31/15 $ 5,400.00 4/30/15 $ 5,600.00 5/31/15 $ 3,800.00 Pending $ (400.00) $ 46,900.00 The Historical Society still needs to be reimbursed for the post card books sold through sponsorships, the estimate is $900.00. Pavers have to be purcased, 18 8x8 and 26 4x8, $838 is being estimated to cover this expense. There were a few tickets that were re -sold and still need to be reimbursed, the pending $400 credit in receivables is being estimated to cover this. Gala: 12/29/14 Steve Kaplan $ 3,500.00 3/4/15 4/15/15 4/15/15 3/19/15 Silver Palms $ 250.00 1 Stop Party $ 9,542.16 Blacktop $ 700.00 Dollar Tree $ 72.00 1 L $ 14,064.16 All expenses for this event have been paid. Scavenger Hunt: 3/4/15 OKMS $ 75.27 6/10/15 Awards $ 300.00 All expenses for this event have been paid. Birthday Bash_ : 5/28/15 Train /Zoo r $ 600.00 5/28/15 DP Productions $ 500.00 5/28/15 Band $ 500.00 5/28/15 King Co $ 812.00 5/13/15 OKMS $ 115.76 5/28/15 Face Paint $ 150.00 5/19/15 Sign Guy $ 175.00 12 /29/14 3/5/15 4/16/15 4/16/15 5/8/15 3/5/15 375.27 1 6/10/15 6/1/15 Family Fun $4,500.00 6/9/15 Portalets $ 339.96 6/12/15 Home Depot $ 282.52 $ 7,975.24 All expenses for this event have been paid. Graduates: 5/14/15' $1,050.00 All expenses for this event have been paid. Time Line: 5/29/15 Staples 6/9/15 Staples 5/13/15 Custom Graphics $ 1,050.00 $ 429.00 $ 66.00 $ 735.00 All expenses for this event have been paid. All Events /Miscellaneous 1/6/15 Custom Graphics /Flag L $ 285.00 1/30/15 Checks -New Acct $ 52.95 4/10/15 Sign Guy $1,686.42 1/9/15 East Coast Signs $ 465.50 5/26/15 Deluxe $ 333.27 6/18/15 East Coast Signs $ 144.00 6/12/15 Supplyline $ 92.00 Brick Pavers: 7/31/15 Orders 6/11/15 7/14/15 7/14/15 8/13/15 1,230.00 3,059.14 $ 174.00 1/8/15 1/15/15 4/10/15 6/5/15 6/30/15 7/2/15 7/30/15 $ 174.00 $ 34,608.06 4/30/15 $ 672.98 5/31/15 $ 50.00 6/30/15 $ 125.00 7/31/15 $ 205.00 $ 1,052.98 $ 53,527.98 ,-1-06()f-xtytt4 Nilge aupt/746pda, DATE ORDERED TO AMOUNT TOTAL SALES PAID IN FULL RECEIPTED Tervis Tumblers: AMOUNT CEIVABL TOTAL 11/18/14 Glades Gas $ 800.00 2/5/15 Glades Gas $ 829.71 3/15/15 Glades Gas $ 1,650.27 6/9/15 Glades Gas $ 1,650.27 $ 4,930.25 12/10/14 1/31/15 $ 810.00 3/5/15 2/28/15 $ 600.00 4/30/15 3/31/15 $ 1,565.00 7/2/15 4/30/15 $ 975.00 5/30/15 $ 525.00 6/30/15 $ 815.00 7/31/15 $ 285.00 $ 5,575.00 Total ordered to date: 600, Total sold to date: 371. 2 were donated. The remaining 227 to be sold adds another $3,405.00 in receivables. Sponsorships: Post Card Books $ 900.00 Pavers $ 838.00 Signs $ 12.00 1,750.00 1/30/15 $ 27,400.00 2/28/15 $ 4,700.00 3/31/15 $ 5,400.00 4/30/15 $ 5,600.00 5/31/15 $ 3,800.00 Pending $ (400.00) $ 46,900.00 The Historical Society still needs to be reimbursed for the post card books sold through sponsorships, the estimate is $900.00. Pavers have to be purcased, 18 8x8 and 26 4x8, $838 is being estimated to cover this expense. There were a few tickets that were re-sold and still need to be reimbursed, the pending $400 credit in receivables is being estimated to cover this. Gala: 12/29/14 3/4/15 Steve Kaplan Silver Palms $ 3,500.00 $ 250.00 4/15/15 4/15/15 1 Stop Party Blacktop $9,542.16 $ 700.00 3/19/15 Dollar Tree $ 72.00 12/29/14 3/5/15 4/16/15 4/16/15 5/8/15 $ 14,064.16 All expenses for this event have been paid. Scavenger Hunt: 3/4/15 OKMS $ 75.27 6/10/15 Awards $ 300.00 3/5/15 6/10/15 375.27 All expenses for this event have been paid. Birthday Bash: 5/28/15 Train/Zoo $ 600.00 5/28/15 DP Productions $ 500.00 5/28/15 Band $ 500.00 5/28/15 5/13/15 5/28/15 5/19/15 King Co OKMS Face Paint Sign Guy $ 812.00 $ 115.76 $ 150.00 $ 175.00 6/11/15 6/11/15 6/11/15 6/11/15 6/11/15 6/11/15 6/11/15 6/1/15 Family Fun $4,500.00 6/11/15 6/9/15 Portalets $ 339.96 6/11/15 6/12/15 Home Depot $ 282.52 7/14/15 $ 7,975.24 All expenses for this event have been paid. Graduates: 5/14/15 $1,050.00 6/11/15 $ 1,050.00 All expenses for this event have been paid. Time Line: 5/29/15 Staples $ 429.00 7/14/15 6/9/15 Staples $ 66.00 7/14/15 5/13/15 Custom Graphics $ 735.00 8/13/15 $ 1,230.00 All expenses for this event have been paid. All Events /Miscellaneous 1/6/15 custom Graphics /Flag $ 285.00 1/8/15 1/30/15 Checks -New Acct $ 52.95 1/15/15 =- 4/10/15 Sign Guy $1,686.42 4/10/15 1/9/15 East Coast Signs $ 465.50 6/5/15 5/26/15 Deluxe $ 333.27 6/30/15 6/18/15 East Coast Signs $ 144.00 7/2/15 6/12/15 Supplyline $ 92.00 7/30/15 $ 3,059.14 Brick Pavers: 7/31/15 Orders $ 174.00 4/30/15 $ 672.98 $ 174.00 5/31/15 $ 50.00 6/30/15 $ 125.00 7/31/15 $ 205.00 $ 1,052.98 $ 34,608.06 $ 53,527.98 Lane Gamiotea From: Lane Gamiotea <Igamiotea @cityofokeechobee.com> Sent: Friday, August 21, 2015 6:58 PM To: 'Marty Thomas'; 'Donna Gaiser'; 'J.D. Mixon'; 'jdenfinger @comcast.net; 'John Williams'; 'Justin Domer'; 'Magi Cable'; 'Susan Giddings'; 'Sharie Turgeon'; 'Katrina Elsken'; 'Dawn Hoover' Cc: 'David Allen'; ' Johncook @cityofokeechobee.com'; 'Melisa Jahner'; 'Robin Brock' Subject: Att #1 CCAHC August 24, 2015 Attachments: Fin Report Draft.pdf Attachment #1 is with this email. Before I go any further I wanted to make sure this was the format you would prefer the financials to be in. I still have a few issues to iron out, and some invoices with 1 vendor, the majority are all paid. L e1'nat 9100'/eand! Lane Earnest - Gamiotea, CMC City Clerk/Personnel Administrator City of Okeechobee 55 Southeast 3rd Avenue Okeechobee, FL 34974 863- 763 -3372 ext 215 863- 763 -1686 fax 863 - 697 -0345 cell cityofokeechobee. com PUBLIC RECORDS NOTICE: All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public Records Law, Florida Statute Chapter 119, and may be subject to disclosure. 1 ATTACHMENT #2 8/24/15 CCAHC AGENDA Report to the Centennial Committee on Heritage Day Festival. The committee met for the first time on Wednesday, August 19th. Present at that meeting were: John Williams, Magi Cable, Ron and Jacque Hayes, Bill Hendry, Willie Johns, Melissa MontsDeOca, Dionna Farmer, Kim Wolff, Herb Smith, David Allen. Also on the committee but unable to attend are Audra Clemons, Susanne Clemons, Phoebe Raulerson, Brian Trimble and Debbie Clements. At this meeting we discussed the overview of what we wanted the event to be. We determined who would be in charge of different aspects of the event and set a schedule for certain events (ie: Okeechobee Community Theater performances, Okeechobee High School Band performances, Gordie Peer and Mural discussion). Melissa, Kim, Susanne, Audra, Phoebe, Debbie and Brian will focus on getting different aspects of the agriculture community involved in displays and presentations. Cow camp and food done by various student groups like FFA and 4H. Dionna and Magi will work on logistics, school involvement and incorporating what OFC does for Heritage Day into our plans. Getting ROTC to help with parking and perhaps clean up. Ron and Jacque will focus on their performances. John will work on music, Gordie Peer and cane grinding displays. Carl Cable will provide the sound system for the stage (a flatbed that Melissa M will provide) The Public Works department will help with set up, provide signage for parking and provide generators if we need them. He will also provide barricades for areas. The Fire Department will be on site with emergency vehicles as well as having fire trucks for display for children's activities. They will also provide water to drink. We meet again on Wednesday, September 9th to review what has been accomplished by each "subgroup" Wr Ann, »81 n nnnnnn.nn Hilt_ I Spo ra.ty) • co hnnronannnninnn q#1R, m`rvIllkSaai 111111111M1==110111111.1. 41MII .+1,3%)..4 . . •••111111.M.1111111111110 Conceptual Plan for the City of Okeechobee Centennial Commemorative Walkway Project -- - The Smiths John, Cad ike, Sue an Brick Sizes 4" x 8" or 8" x 8" Donors can have their own messages engraved on pavers that will be used t commemorative walkway at City 1 lall, 35 SE 3rd Ave. Engrave a 4" by 8" rectangular paver for $50 or an 8" by 8" square p To order a paver, go online to www.brickmarkers.com/donors/coc.html or contact City Clerkl,ane Ganliotea at City flail, 863- 763-3372 - Mark your calendars for upcoming City of Okeechobee Centennial Events! • Saturda), Oct. 10, 1 kritage Festival at Okeechobee Freshman Campus • Friday; Dec 11, t. eritennial olte Street Dance in front of the Historic Okeechobee County Court lous 1 _ - - , - , tV r-kelt, W u I Its. L ea,..,, LL4 tn 4h-e, RI( S D(fS Pr, ra HISTORICAL HIGHLIGHTS OF OHS SPORTS In honor of celebrating the City of Okeechobee's 100th birthday, the Centennial Committee presents a flashback of OHS Sports in its early years... Sports have long been a prominent part of the heritage at Okeechobee High School with the first squads forming in the 1920s featuring baseball, basketball and track. It's not exactly known why the first mascot was the "Purple Tigers," however under this designation the squads set high marks for their respective sports. The baseball team of 1929 was considered the best team Okeechobee would have for many years to come, almost winning a state championship if not for their starting pitcher being ineligible. The 1929 football team is considered the best in OHS history, scoring 164 unanswered points throughout the season. The girls' basketball team went undefeated in 1934 and the boys' team finished with only one loss. FOOTBALL SCHLEULE 194.E OKEECHOBEE.... 7 STU. -.hT.... OKKECHOF'LE.... 0 YF:H0 BL.. OKEECHOBEE.... 7 FOh1' YI .... OKEECHOBEE.... 0 PAHOKEF. OKEECHOBEE....S3 ST. ANN OKF:fSr,HOBEa....14 OKEECBCB'E'.... 13 FC!' OF EECHOFSE 21 LA i.t.... This year, the Okeechobee fish were coached by Tom Perr' whose picture does not appear this page, and Ed Starling. The tesm was shall throng' the season, but their spirits n. wavered. In the game against Ann of ,"rest Palm Beach, the en— gem was played without one sut.. tution. 1950 flirts Basketball Teem ,,. :ing, left to right: Faye .Abney, ✓Fenn mlliamaon, Iblita itner, Dickie theca, C ptain, Alice Thompson, Irene leitner, betty 4 kneeling, left to right: a1111e mdd, dirothy Stew-rt, Leone a_1.dren, Joyce lienceek, bediet , mnlie, Betty Ounce, 3or: Helen ;Widen. Mrs. Pesil f+.,.rvey, Sometime in the late 1930s the mascot changed to the "Fighting Catfish." One of the biggest moments for the Fighting Catfish came in 1942 against fierce rival, the Fort Pierce Fighting Eagles, was handed their only defeat amongst the numerous times the two teams had met. Although the band had been around in some capacity, the Marching Band became official in 1945. Majorettes and cheerleaders kept the crowd fired up during games. OHS would remain the "Fighting Catfish" until 1951, when the mascot became the "Fighting Brahmans." Photo Credit: www.tommymarkham.com The Okeechobee High School Band was Organized January 11, 1945. It began with eight members, the present membership is fourty -one. Plans are now under way for equiping the band with uniforms. Special thanks to: Judge Hendry and Magi Cable for their contributions C4 /3c ,eetfn9 �S�7Gti( �.ellulPnl `'ATTACHMENT #4 8/24/15 CCAHC AGENDA CCAHC AUGUST 24, 2015 AGENDA ITEM INFORMATION /RESEARCH AGENDA TOPIC: September Meeting Schedule REPORT: Due to scheduling conflicts with City Council Meetings in the month of September a new date or dates must be selected for CCAHC Meetings to take place. SUNDAY MONDAY 6 LOorc aunty Ur pcstwas. 13 20 September 2015 TUESDAY WEDNESDAY THURSDAY 2 3 ±I 40lA ( 8 9 Lo or Dc .PRiS 61011(WQr s Rook, 14 x+15 ./.' 16 17 18 19 (! auk ,,(� - RC, M+, I.5. { 10 11 FRIDAY SATURDAY 5 LQbor bo 12 Monte tJ L 21 23 24 25 26 27 29 � , 3 ek9 Rewting How effective was the boost? 10,293 Paid Reach 1,323 Actions • Mobile News Feed 1-NCIAINund 5 300al vioda* Your boost has exhausted its budget. Increase your budget to reach more people. • Desktop News Feed $200.00 Budget Spent ActionsPeopleCountries 513 Photo Clicks 406 Link Clicks 50 Page Likes See More Details Ad Stopped August 10th, 9:44am Target Group People who like your Page and their friends 18 -65+ Male and Female Age Gender Other Location - Living In: United States: Okeechobee Florida Boosted By Current Budget Payment Account Justin Ray Domer $200.00 American Express(*** 1012) 10123238, USD Audience and Payment Add $250.00 25420103 Budget News Feed Like Page City of Okeechobee Centennial Celebration Sponsored Be sure to secure your spot on this historic brick walkway! Click on the following link for ordering information:http://www.brickmarkers.com/donors/coc.html Conceptual Plan for the City of Okeechobee Centennial Commemorative Walkway Project Adding this budget will increase your reach to an Unlike Share 4,000 - 11,000 people. Terms & Conditions CloseAd Brick Slurs 4 "x.`or K "x$"