Loading...
2015-09-15(Jul Pianeetin9 Spia &taw CITY OF OKEECHOBEE CENTENNIAL CELEBRATION AD HOC COMMITTEE SEPTEMBER 15, 2015 SUMMARY OF COMMITTEE ACTION I. CALL TO ORDER — Chairperson Mixon In the absence of Chair Mixon, Vice - Chairperson Hoover called the Centennial Celebration Ad Hoc Committee (CCAHC) regular meeting to order on September 15, 2015, at 5:40 p.m., in the Council Chambers at City Hall, 55 SE 3rd Avenue, Room 200, Okeechobee, Florida 34974. II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea Voting Members: Chairperson J.D. Mixon Absent Vice -Chair Dawn Hoover Present Member Magi Cable Present Member Justin Domer Present Member Jeanne Enfinger Present Member Sharie Turgeon Absent (with consent) Member John Williams Absent (with consent) Advisory Members: Member Katrina Elsken Present Member Donna Gaiser Absent Member Susan Giddings Absent (with consent) Staff: City Clerk Lane Gamiotea Present Office Assistant Jacob Smith Present Interim City Administrator John Cook Absent Public Works Director David Allen Present Due to public records laws, should anyone show any document, picture, video, or items, in support or opposition on any item during this proceeding, a copy of the document, picture, video, or item must be provided, before leaving the chambers, to the City Clerk for the City's records. Public participation is permitted on all matters considered on the agenda. Should the Chair not specifically call for public input on an issue that a member of the public would like to address the CCAHC on, they should signal the Chair by approaching the podium and wait to be given the floor, stating their name for the record. III. AGENDA — Chairperson Mixon A. Vice -Chair Hoover asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. Clerk Gamiotea requested to withdraw Item V, Financial Reports and move sub paragraph a. of Item VI.A.4. to be condensed with Item VI.A.2. IV. MINUTES — City Clerk A. Motion and second by Members Cable and Domer to dispense with the reading and approve the Summary of Committee Action for the regular meeting of August 24, 2015. Without discussion, motion carried unanimously. CCAHC — September 15, 2015 Meeting - Page 1 of 3 V. FINANCIAL REPORTS — Budget Liaison Williams A. Review the Profit and Loss Reports. This item was withdrawn from the agenda. VI. REPORTS AND UPDATES A. Updates on Official Centennial Events and Approved Partnered Events 1. Adam Bryant Minimal Regatta, October 2 -3 — Chair Mixon In Chair Mixon's absence, Member Enfinger informed the Committee that the planning is going well. The Centennial has been chosen as this year's theme with a dinner arranged for the night before the races. Dinner tickets have been priced at $5 in advance and $7 at the door, with a fireworks show to follow. 2. Heritage Festival, October 10 — Members Williams /Cable Member Cable reported that the Heritage subcommittee has wrapped up their second meeting. Eighteen displays have been confirmed for the event, as well as four groups who will be doing food. The subcommittee has also reached out to any historical businesses and churches, school groups and civic groups for their involvement. Member Cable reported confirmations from school groups but is still awaiting word from civic groups. An advertisement for the event has been finding its way through Facebook via the sharing feature as well. Member Elsken requested a copy of the advertisement so she could circulate it through the Okeechobee News. Member Cable also noted the only other anticipated cost at this time is the purchase of ingredients needed for the Swamp Cabbage. Member Cable requested Committee members be available to volunteer on the day of the Heritage Festival as they will be needed. a. Member Enfinger moved to approve a $600.00 expenditure to Custom Graphics & Signs for Heritage Festival banners and signs as presented by Member Cable; seconded by Member Domer. Motion carried unanimously. 3. GFWC Centennial Monthly Movie in the Park, October 10 — Chair Mixon There was no new information available at this time. 4. Historic Bus Tour, September 19 and October 17 — Member Cable Member Cable reported that both the September and October Bus Tours have sold out. 5. OHS Band Alumni Night, September 18 Clerk Gamiotea informed the Committee that a special seating area with refreshments is being organized for the Alumni to gather before the start of the event. The OHS Band will be putting on their performance, "Postcards from Okeechobee" for the first time to the public. B. Capital Improvement Projects to Commemorate the Centennial 1. City Hall Front Walkway Project - Member Hoover /Director Allen a. Brick Pavers sold to date (these are in addition to sponsorship pavers): 19 — 4x8s 20 — 8x8s 25 replicas via Clerk's Office, 102 — 4x8s 44 — 8x8s 30 replicas purchased online The discussion turned briefly to the engraved pavers being purchased by the City that will include all elected officials of the City since 1915. Following discussion with the Committee and Public Works Director Allen, it was agreed that a 4x8 paver would be purchased for each elected official with their name, title and terms in office, as well as a 4x8 paver for each of the CCAHC Members with their names. CCAHC — September 15, 2015 Meeting - Page 2 of 3 VI. REPORTS AND UPDATES CONTINUED B. 1. Capital Improvement Projects to Commemorate the Centennial, City Hall Walkway continued. b. There are two Sponsorship Paver Order Forms pending. (Sponsors with pending forms have been marked with an asterisk, see Item C.2.) The consensus of the Committee was to use the Sponsor Company's name as their Brick Paver information if they could not be reached by the deadline of order placement. C. Fundraisers and Sponsorship Reports - Clerk Gamiotea 1. Tervis Tumblers: Sold 434 as of September 11, 2015 2. Sponsorships Report: 18 Pioneers and 26 PIONEERS: Okeechobee Healthcare Facility, LLC Councilman Dowling & Cheri Watford, Jr. In Memory of Charles "Buddy" Arrants & Lightsey Seafood Restaurant Domer's Inc. Century 21 /Hazellief & Prevatt Realty, Inc. Okeechobee Dodge Chrysler Jeep Ram Waste Management /Okeechobee Landfill, Inc. CenterState Bank Settlers (same as previously reported) Gilbert Family of Companies The Morgan Family: Gordie, Malissa, Justin & Jarred Russ & Christina Duncan Frank W. & Betty C. Williamson, Jr. Fulford Plaza /Gene Fulford CPA Tax Solutions, PLLC Okeechobee News Florida Power & Light Company Seacoast Bank Seminole Tribe Brighton Community Okeechobee Historical Society Mayor & Mrs. James E. Kirk Terry & Maureen Burroughs Edward Jones Investment/Sharon Covey Noel & Louise Chandler Buxton & Bass Okeechobee Funeral Home Mixon Real Estate Group, LLC, Lori Mixon, Broker Air & Heat Systems, LLC* Okeechobee the Magazine Haynes & Susan Williams John R. Cook Noel Stephen Total Roadside Services SETTLERS: George & Julie Turner Gary & Ann Ritter The Gamiotea's: Jamie, Lane, Macy & Gracie Williamson Cattle Company Crary Buchanan, PA The Alarm Company of Okeechobee, Inc.* Regina Hamrick Okeechobee Materials, Inc. /Bob & India Riedel MIDFLORIDA Credit Union The Whitehall Family: Brian, Diana, Michelle & Donovan Dr. Cary Pigman, State House Representative, 55th District The Lounge at Sacred Sanctuary Denise Grimsley, State Senator 21st District 3. Friends of the Centennial Report: Silver Palms RV Resort Bridgette Waldau 1 -Stop Party Shop Custom Graphics & Signs, Inc. Additional items: Sandra Pearce Photography Glades Gas Company Sacred Heart Catholic Church East Coast Signs & Shirts Photo's by Allen WOKC True Country Dairy Queen Gloria's Sweets -N- Blooms City Council Member Gary Ritter was present at the meeting and thanked the Committee for all their hard work and the volunteering of their time on the monumental task of making this Centennial year special. VII. ADJOURNMENT — Chairperson There being no further items on the agenda or discussion offered, Vice -Chair Hoover adjourned the meeting at 6:09 p.m. The next scheduled meeting is September 29. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763.3372. COMPLETED AND SUBMITTED BY: LANE GAMIOTEA, CMC, CITY CLERK CCAHC — September 15, 2015 Meeting - Page 3 of 3 INDEPENDENT NEWSMEDIA INC. USA Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863- 763 -3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a 4 in the matter of z' 1 .y, I , .`" � z in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of (( /- Affiant / Cf ( further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for ,publication in the said newspaper. /- Katrina Elsken Sworn to and ubscribed be ore me this C f t day of ' )..l t, t>., Lc t • /„S AD Notary Public, State of Florida at Large ct ar�R1r rvi� ANGIE BRIDGES _,r; ! � ..? MY COMMISSION # EE 177653 n EXPIRES: April 20, 2016 %;pfo Bonded Thru Notary Public Undenwritera 15- (c3 2,111 L t C∎ PUBLIC NOTICE CENTENNIAL CELEBRATION AD HOC COMMITTEE MEETING NOTICE IS HEREBY GIVEN that the City of Okeechobee Centennial Cele- bration Ad Hoc Committee ( CCAHC) will conduct a regular meeting on Tues, Sept 15, 2015, 5:30 PM, or as soon thereafter as possible, at Gty Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, FL. The public is Invited and en- couraged to attend. The agenda may be obtained from cityofokeecho- bee.com or by calling the Office of the City Clerk, 863 - 763 -3372 x215. ANY PERSON DECIDING TO APPEAL any derision made by the CCAHC with respect meeting will nhe ua verbatim recorrd o the proced ng s made and the record includes t testi- mony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, .contact the City Clerk's Office no later than two business days prior to proceeding, 863 -763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the CCAHC in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the Committee Secretary for the City's records. By: Chairperson J.D. Mixon 472558 ON 9/11/2015 CITY OF OKEECHOBEE CENTENNIAL CELEBRATION AD HOC COMMITTEE SEPTEMBER 15, 2015 it AGENDA 5:30 PM -046`01 14VitAi (.1 0 cm 1. CALL TO ORDER - Chairperson Mixon l September 15, 2015, 5:30 p.m. to be held at City Hall, 55 SE 3rd Avenue, Council Chambers, Room 200, Okeechobee, FL 34974 II. COMMITTEE AND STAFF ATTENDANCE - City Clerk Gamiotea Voting Members: Chairperson J.D. Mixon,( Vice -Chair Dawn Hoover ,/ Member Magi Cable ✓ Member Justin Domer Member Jeanne Enfinger Member Sharie Turgeon X Member John Williams >c „u ti City Clerk Lane Gamiotea BE ADVISED that should you intend to show any document, picture, video or other item to the CCAHC in support or opposition to any item on this agenda, a copy of the document, picture, video, or item must be provided, before leaving the Chambers, to the City Clerk for the City's records. PUBLIC PARTICIPATION is permitted on all items. Signal the Chair by approaching the podium, be recognized, and state your name for the record. Advisory Members: Member Katrina Elsken ✓ Member Donna Gaiser X Member Susan Giddings X Staff: Interim City Administrator John R. Cook X Public Works Director David Allen ►/ III. AGENDA - Chairperson Mixon A. Requests for the addition, deferral or withdrawal of items on today's agenda vnI 1 G i 1 -� 'J -' ,,c i o l \,,,-( tit, M.0,4, y,r.11,n+ 5 ,50-; Marc V2.110. -it. \J j). IV. MINUTES - City Clerk Gamiotea A. Motion to dispense with the reading and approve the Summary of Committee Action for the regular meeting of August 24, 2015 c ,,,,t,t 1 S� )0^x1 , r s( V. FINANCIAL REPORTS - Budget Liaison Williams A. Review the Profit and Loss Reports r,,,1 Yhti- L,,,AjA VI. REPORTS AND UPDATES i A. Updates on Official Centennial Events and Approved Partnered Events 1. Adam Bryant Minimal Regatta, October 2 -3 - Chair Mixon CeAl -WI^� tt , C(' v- 2. Heritage Festival, October 10 - Members Williams /Cable ,tip+ 4'' :& , ( 3 ct,zfr�,ys, (I Gi k d 6,),,t c43. GFWC Centennial Monthly Movie in the Park, October 10 - Chair Mixon . Historic Bus Tour, September 19 and October 17 - Member Cable So /( &A l-- a. Motion to approve a $600.00 expenditure to Custom Graphics & Signs for banners and signs e t-i 'V 13; 12„.,w)ea 5. OHS Band Alumni Night, September 18 X2015 CCAHC AGENDA - Page 1 of 2 I is VI. REPORTS AND UPDATES CTINUED B. Capital Improvement Projects to Commemorate the Centennial 1. City Hall Front Walkway Project - Member Hoover /Director Allen a. Brick Pavers sold to date: 19 — 4x8s, 20 — 8x8s, 25 replicas via Clerk's Office, online orders to be reported at meeting b. There are 2 Sponsorship Paver Order Forms pending. (Sponsors with pending forms have been marked with an asterisk, see Item C.2.) C. Fundraisers and Sponsorship Reports - Clerk Gamiotea 1. Tervis Tumblers: Sold 434 as of Sep 11, 2015 2. Sponsorships Report: 18 Pioneers and 26 PIONEERS: Okeechobee Healthcare Facility, LLC Councilman Dowling & Cheri Watford, Jr. In Memory of Charles "Buddy" Arrants & Lightsey Seafood Restaurant Domer's Inc. Century 21 /Hazellief & Prevatt Realty, Inc. Okeechobee Dodge Chrysler Jeep Ram Waste Management/Okeechobee Landfill, Inc. CenterState Bank Settlers (same as previously reported) Gilbert Family of Companies The Morgan Family: Gordie, Melissa, Justin & Jarred Russ & Christina Duncan Frank W. & Betty C. Williamson, Jr. Fulford Plaza/Gene Fulford CPA Tax Solutions, PLLC Okeechobee News Florida Power & Light Company Seacoast Bank Seminole Tribe Brighton Community Okeechobee Historical Society Mayor & Mrs. James E. Kirk Terry & Maureen Burroughs Edward Jones Investment/Sharon Covey Noel & Louise Chandler Buxton & Bass Okeechobee Funeral Home Mixon Real Estate Group, LLC, Lori Mixon, Broker Air & Heat Systems, LLC' AO+ Okeechobee the Magazine Haynes & Susan Williams John R. Cook Noel Stephen Total Roadside Services SETTLERS: George & Julie Turner Gary & Ann Ritter The Gamiotea's: Jamie, Lane, Macy & Gracie Williamson Cattle Company Crary Buchanan, PA The Alarm Company of Okeechobee, Inc.' (' ( '5 Regina Hamrick Okeechobee Materials, Inc. /Bob & India Riedel MIDFLORIDA Credit Union The Whitehall Family: Brian, Diana, Michelle & Donovan Dr. Cary Pigman, State House Representative, 55th District The Lounge at Sacred Sanctuary Denise Grimsley, State Senator 21st District 3. Friends of the Centennial Report: Silver Palms RV Resort Photo's by Allen Glades Gas Company 1 -Stop Party Shop Dairy Queen East Coast Signs & Shirts VII. ADJOURNMENT - Chairperson voip Sandra Pearce Photography Bridgette Waldau WOKC True Country Sacred Heart Catholic Church Custom Graphics & Signs, Inc. Gloria's Sweets -N- Blooms PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. GofY R (.^^ G e.c . eitf,✓mac -- cor. AA4e 8/2.42015 CCAHC AGENDA - Page 2 of 2 � oO 9r0`Ap5 (OM✓it.41- C,v+( '6 ps yef E151,6\ r Shc( C S� sly `�4i(c1 bye, (e..A "- ,' 1 A, �sc( S ,,�. c / C s )1-7y ,b,o( M %fio,,5 1b cf �Z 00 r vi 2 C,6t, i oAct cih(' 0 y -tAvs7 �;i f ,, 11 t � ��d'�..rf� . ,lfcoAgi t I:1f AdS 0-qr. 3 l(E, Size( ( 5t' C (j y..i t r r� Y.S t, �� c cv C A'z{311 f� vs-(C1 � �t,� ,r(�iftrlAtA r /CS %',,rd�S 4;o, OkeZCt■ (» j■ use^ 1.6) -414 ?i„r3 soic 61,41 yy Ix( o ^Sb65 4u ,S S Y - vt(CA r` f 14( 06y yxg i `+ 1 -e( w City of Okeechobee Centennial Celebration Ad Hoc Committee APPROVAL AND /OR PAYMENT REQUEST FORM TO BE COMPLETED BY COMMITTEE MEMBER MAKING THE INITIAL REQUEST Date 604115' Member Name Magi- L I Cwt (- Phone W3—flab 7 Address 1 gSa 3 GO 37 Ve)* Met a Ft - 39 9 7 7 SPECIAL EVENT DESCRIPTION 3k'yrfC(.e.. At9 G� na_ VENDOR (Name, Mailing Address, Phone No., Contact Name if Applicable) Cv 5 m (' hi cs 4 S ij t k S. ST. jl cko b.et FE 54 q 7+ r CIRC Expense Pre - Approval Reimbursement Request Request for Check Issuance ITEM NO. DESCRIPTION Purpose ProductlService BUDGETED TOTAL AMOUNT .AY/ 5. q 900. 0 0 bwh /e S-t‘At d Signs cam%©- &CO, oo TOTAL: (100.f Date and Signature: SUBM TTERIREQUEST : BUDGET REVIEW & APPROVAL: COMMITTEE APPROVAL: CITY ADMINISTRATOR APPROVAL: CITY COUNCIL APPROVAL (if applicable): INVOICES /RECEIPTS MUST BE ATTACHED Form Approved 712812014 Custom Graphics & Signs, Inc. `isor 315 SW Park Street Okeechobee, Fl 34974 Name / Address Magi Cable - City Of Okeechobee cable.magi@gmail.com 863 - 610 -2662 Date Estimate # 9/3/2015 1939 Phone # Fax # 863 - 824 -0101 863 -824 -0102 Project Description Qty Rate Total 4x8 - single sided banner - CUSTOMER SUPPLIED ARTWORK with grommets - *artwork revisions additional Double sided core plastic directional signs with stakes 5 20 80.00 10.00 400.00T 200.00T Estimate is good for 30 days- Price does not include installation. Subtotal $600.00 Sales Tax (0.0 %) woo Total $600.00 Phone # Fax # 863 - 824 -0101 863 -824 -0102