2014/15 Renewal BIS Recording Agt.PURCHASE ORDER CITY OF OKEE 0}.10BEE
55 S.E. THIRD AENUE
OKEECHOBEE, FLORIDA 34974-2903:
Tel: 863/763-3372 Fax: 663/763-1686
Business Information Systems, Ir
1350 NE 56th Street, Ste. 300
Ft. Lauderdale, FL 33334
THIS ORDER SUBJECT TO CONDITIONS ON FACE, NO
CHANGEtMAY BE MADE WITHOUT WRITTEN PERMISSION
OF PROCUREMENT MANAGEMENT.
Tst-.1c1/29/2`itiE4
NUk. ;ER %11JSI BE -,HOkAiN ON
-Lt. ,r4VC -ES PACKAGE-3 CASES,
-NCKEFS ,,ND CORRESPONDENCE.
SHIP TO:
—
City of Okeeonocee
Lane GarnicAeatMC
55 SE 3rd Avenue
Okeechobee, Ft. 34974
INVOICE DI DUPLICATE:
City of Okeed-sobee
55 SE 3rd Avenue
Okeechobee, FI!:34974
VENDOR NO.
DELIVERY ATE
ITEM
Na
' ACCT. NUMBER
2512-4609
2512-4609
t
QUANTITY
SHIP VIA BEST WAY
F.O.B. DESTINATION
TERMS
UNIT AMOUNT
$1,630.00
UNIT DESCRIPTION
Renewal C• on,et #14-11-A-53108R
Annual cipR Software Assurance
Boons.
Invoice 867817
St.tecriptiOn .provides DCR version
version upgrades for 1 yr term.
Coincidesnvith mkt.
Contract 843-11-A-53100R
$300.00
$1,930.00
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE.
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST
• STATE SALES TAX EXEMPTION NO. 04-00010-03-57.
• FEDERAL I.D4: NO. 59-60000-393.
RECEIVING RECORD
// -,/z(z
7taLtLet, 2a5/
PARTIAL El
FINAL ID
PURCHASE REQUISITION
CITY OF OKEECHOBEE
55 S.E. Third Avenue
Okeechobee, FL 34974 -2903
Tel: 863 - 763 -3372
Fax: 863 - 763 -1686
TO: Business Information Systems, Inc.
1350 NE 56th Street, Suite 300
Fort Lauderdale, Florida 33334
THIS ORDER SUBJECT TO CONDIDTIONS ON FACE.
NO CHANGES MAY BE MADE WITHOUT WRITTEN
PERMISSION OF PROCUREMENT MANAGEMENT.
Req. No. 015705
Important: This number must
be shown on all invoices,
packages, cases, tickets and
correspondence.
SHIP TO: City of Okeechobee
Lane Gamiotea, CMC
55 SE Third Avenue
Okeechobee, FL 34974
INVOICE IN DUPLICATE:
DATE
VENDOR Nt
DELIVERY DATE
SHIP VIA BEST WAY
F.O.B. DEST. TERMS
10/01/14
N/A
N/A
N/A
N/A
NET 30
ITEM NO
ACCT. NUN
QUANTITY
UNIT
DESCRIPTION
UNIT
AMOUNT
1
2
2512 -4609
2512 -4609
1
1
Renewal Contract
#15- 11- A- 53108R
Annual DCR Software
Assurance
Subscription provides DCR
version upgrades for 1 yr term
coincides w /maint. Contract
#15-11-A--53108R
TOTAL
$1,630.00
$300.00
$1,930.00
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE.
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUIEST.
STATE SALES TAX EXEMPTION NO. 85- 8012621656C -6
FEDERAL I.D. NO 59- 60000 -393
RECEIVING RECORD
n
AUTHORIZED SIGNATURE
(Same price as FY 13/14)
TO CT1, • tn-
❑ PARTIAL
LiAL, nb dray c' e)L. `L..*
ct FINAL
REMIT TO:
Business Information Systems, Inc.
1350 NE 56th Street - Suite 300
Fort Lauderdale, FL 33334
954 - 493 -7377
www.bisdigital.com
SOLD TO:
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City of Okeechobee
55 SE 3rd Ave
Okeechobee, FL 34974
Attn: Lane Gamiotea
11
SHIP TO:
City of Okeechobee
55 SE 3rd Ave
Okeechobee, FL 34974
Attn: Lane Gamiotea
Invoice
Date
Invoice #
9/11/2014
67817
Cust Acct #
P.O. Number
Terms
Due Date
Rep
OKE601
SEE BELOW
10/22/2014
MNT
Quantity
' Item Code
Description
Start Date
End Date
Price Each
Amount
1
MNT- R -D...
#15- 11- A- 53108R Renewal Contract
11/23/14
11/22/15
1,630.00
1,630.00
BIS Digital Recording System Maintenance
(see attached contract for equipment list)
1
DCR SAS
Annual DCR Software Assurance (per license) Coincides
with Maintenance Contract
11/23/14
11/22/15
300.00
300.00
PAYMEN...
Payment due in advance of contract expiration to ensure
continuous coverage. Please remit payment no later than
0.00
0.00
10/22/14
Please include your account number and invoice number on all
payments. Thank you
Sales Tax: (0.0 %) MR„_
Total Due: .. $1,930.00
BIS Digital
Integrating Excellence TM
Business Information Systems, Inc
1350 NE 56th Street, Suite 300 Ft. Lauderdale, FL 33334
Phone: 954 -493 -7377 Fax: 954- 493 -6541
Thursday, September 11, 2014
City of Okeechobee (FL)
55 SE 3rd Ave.
Okeechobee, FL 34974
Attn: Lane Gamiotea
RE: BIS Digital Support Agreement Renewal
Annual Contract Term: 11/23/2014 — 11/22/2015
Account #: OKE601
Contract #: 15- 11- A- 53108R
Amount Due: $1,930.00
Invoice #: 67817
Dear Ms. Gamiotea:
Enclosed please find your full service contract renewal agreement for the corning year.
Please sign the enclosed agreement, keeping a copy for your records, and return the
original to us with your purchase order and payment. To place your contract in effect as
soon as possible, you may fax your contract renewal to us at 954- 493 -6541.
Please remember, without a contract in place, our current per call rates will be in effect.
For continuous coverage, an immediate response is greatly encouraged. Our terms are
payable in advance, and will reflect a due date of: 10/22/14 (Any equipment or options
added during the contract year are prorated and added at the conclusion of warranties.)
Thank you for the opportunity to serve all of your recording and transcription needs. If
you have any questions please feel free to contact me at 800 - 834 -7674 Ext.4523 or via
email Kettia.Pierre @bisdigital.com
Best regards,
@t@ 1 Lam.
Kettia Pierre
BIS Digital, Inc.
Enclosures
BIS Digital
Integrating Excellence TM
Business Information Systems, Inc
1350 NE 56th Street, Suite 300 Ft. Lauderdale, FL 33334
Phone: 954- 493 -7377 Fax: 954- 493 -6541
Recording System Support Agreement
Between:
BIS Digital, Inc.
1350 NE 56th Street, Suite 300
Fort Lauderdale, FL 33334 -6142
Phone: (800) 834 -7674
Fax: (877) 858 -5611
Email: support @bisdigital.com
And:
City of Okeechobee (FL)
55 SE 3rd Ave.
Okeechobee, FL 34974
Phone: (863) 763 -3372 Ext. 215
Contract #: 15- 11- A- 53108R
BIS Digital, Inc. or its appointed service representative agrees to provide system support
for the software and hardware listed below, in accordance with the tertns and conditions
of this agreement.
1. TERMS AND CONDITIONS
A. The term of this agreement is for a period of (12) months from the effective date. Either party
upon written receipt, with a ninety 90 -day notice, may cancel this agreement. In the event of
early termination of service agreement, BIS Digital, Inc will refund monies based upon
contract amount prepaid by customer less actual cost of service provided during abbreviated
term, or pro rated amount based upon time remaining in contract term rounded to end of
month of termination, whichever is less.
B. The agreement entitles the USER to 24 hours per day, 7 days per week telephone support and
on -site support Mon- Fri (8arn — 5pm EST) on covered items..
C. User training: This agreement covers all users training at the user's site during the term of
agreement at mutually agreed upon times.
D. This support agreement is for the USERS integrated system. Any changes or enhancement
will be billed for additionally.
E. Charges for maintenance and support for reasons outside of BIS Digital control, arising from
neglect, negligence, misuse, acts of god or modifications to, or failures of systems software
and/or hardware not covered under this contract resulting in corruption of BIS Digital
software setup /configuration shall be billed at BIS Digital published rates.
2. COVERAGES
A. DCR Software (all BIS Digital supplied licenses). This support agreement is for the USERS
current DCR Software version. The USER is not obligated to upgrade since support is
available for previous versions. DCR Software Assurance, which provides for all new feature
and function upgrades, are billed for at an additional $300 /yr per system. BIS Digital will
provide on -line user training as well as on -line diagnosis and repair (web connection
required).
B. Hardware (all BIS supplied Tower PC's, Servers and Video and Telco Interface Boards). BIS
will provide replacement or repair. BIS Digital will repair or replace system critical parts at
customer site. Customer will be responsible for shipping defective part to BIS Digital. *
Special Note: CPU and Motherboards on computers over 48 months old may no longer be
available causing the computer to be obsolete. In this event, BIS will provide a $300 computer
replacement credit.
C. Hardware Accessories (Digital Mixers, PA components, Microphones, Hearing Impaired
Devices, USB Foot Controls). BIS Digital will provide replacement or repair. Customer will
be responsible for shipping defective unit to BIS Digital. BIS Digital will replace or repair
and ship back to customer.
Initials:
Page I of 3 1315 Digital Customer
BIS Digital
Integrating Excellence TM
Business Information Systems, Inc
1350 NE 56th Street, Suite 300 Ft. Lauderdale, FL 33334
Phone: 954- 493 -7377 Fax: 954- 493 -6541
D. Excluded Hardware (Laptop Computers, All Display Monitors and Headsets). BIS Digital
will handle repairs via Manufacturer's warranties (ie: Dell, Toshiba,) but will offer no
extended warranties directly.
E. On -Site BIS Digital Technical Support. BIS Digital will provide on -site technicians for
emergency service during normal working hours at no charge. Emergency is defined to be a
complete system down.
3. CUSTOMER RESPONSIBILITY
A. A proper backup of all data on a regular interval.
B. A USER appointed systems administrator to act as a liaison with the support department.
4. CONFIDENTIALITY
A. BIS Digital, Inc. agrees that all data that may be entered into the system is strictly confidential
and shall remain the property of the USER. Business Information Systems shall not, without
prior written consent, disclose to any third party any such data acquired in connection with
this agreement or any other services.
5. PAYMENT
A. Invoices shall be sent once per year and payment shall be due in full upon receipt.
B. At Business Information Systems option, support coverage may be halted for non-
payment of any invoice greater than sixty (60 -days) beyond the due date.
6. LIABILITY
A. In no event shall Business Information Systems, Inc. be liable for any direct or indirect
losses or damages, or any other claims arising in connection with this agreement to the
USER, including loss of data or earnings due to equipment down time.
B. Business Information Systems sole responsibility with respect to the maintenance and
support shall be limited to those outlined in this agreement.
C. The laws of the State of Florida shall govern this agreement and any litigation shall
occur in Broward County, Florida.
This contract covers the following equipment
Purchased on Invoices 53108R & 53109:
Installed on 11/22/2006:
* DCR 2Ch Software for Laptop w/ Software Assurance (1)
* USB 2ch Audio Capture Device (1)
* Foot Pedal (3)
* Wall Mount Speakers (I pair)
* Pro Digital PA Mixer (1)
* Audio AmplifierBISD1010 (1)
* AT851 R Unipoint Microphones (9)
* AT8646QM Microphone Stands (9)
* ATP44 Unidirectional Microphone (1)
Initials:
s
Page 2 of 3 I_ IS Digital Customer
BIS Digital
Integrating Excellence TM
Business Information Systems, Inc
1350 NE 56th Street, Suite 300 Ft. Lauderdale, FL 33334
Phone: 954 -493 -7377 Fax: 954 -493 -6541
The terms and conditions stated herein form the complete agreement between the parties. Please note: Any
additions to this agreement (new systems) will be prorated to coincide with this contract.
Start Date: 11/23/2014
End Date: 11/22/2015
Annual Cost: $1,930.00
Contract #: 15- 11- A- 53108R
Invoice #: 67817
Accepted By:
BIS Digital, Inc.
City of Okeechobee (FL)
By Steve Coldren By
4
President OXILA
Title Title 0
September 1 1, 20 14
Date
Page 3 of 3
Date
to( �� Y j
._l i ?r =1' �: ,fit; /�
hiitials:
Melisa Jahner
From:
Sent:
To:
Cc:
Subject:
Melisa Jahner <mjahner @cityofokeechobee.com>
Wednesday, October 29, 2014 9:14 AM
'Kettia.Pierre @bisdigital.com'
Lane Gamiotea
City of Okeechobee Account #OKE601
Tracking: Recipient
'Kettia.Pierre @bisdigital.com'
Lane Gamiotea
Good Morning Ms. Pierre,
Read
Read: 10/29/2014 9:21 AM
We are informing you of a delay in payment for our annual contract No. 15- 11- A- 53108R, term: 11/23/14- 11/22/15
It is being processed. We will fax over the contract, PO, and check number as soon as possible to avoid a lapse in
coverage.
Should you have any questions, please contact me.
Melisa Jahner, CMC
Deputy Clerk
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
863 - 763 -3372 ext. 215
863 - 763 -1686 (fax)
Notice: Any Electronic Data Sent Or Received through This E -Mail Address is Public Record and Governed By: the State
of Florida, Public Records Law.
1
Melisa Jahner
From:
To:
Sent:
Subject:
Your message
Kettia Pierre <kettia.pierre @bisdigital.com>
Melisa Jahner
Wednesday, October 29, 2014 9:18 AM
Read: City of Okeechobee Account #OKE601
To: Kettia Pierre
Subject: City of Okeechobee Account #OKE601
Sent: Wednesday, October 29, 2014 6:14:15 AM (UTC- 08:00) Pacific Time (US & Canada)
was read on Wednesday, October 29, 2014 6:18:13 AM (UTC- 08:00) Pacific Time (US & Canada).
Melisa Jahner
From:
Sent:
To:
Subject:
Good afternoon Ms. Pierre,
Melisa Jahner <mjahner @cityofokeechobee.com>
Wednesday, November 12, 2014 3:22 PM
Kettia.Pierre @bisdigital.com
City of Okeechobee Account OKE601
Attached you'll find copies of Purchase Order No. 3847 and Check No. 32254 in the amount of $1,930.00 along with the
agreement for Contract No. 15- 11- A- 53108R. These documents were placed in the mail today.
Sorry for the delay, as we were experiencing employment changes in the finance department.
BIS.pdf
Melisa Jahner, CMC
Deputy Clerk
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
863 - 763 -3372 ext. 215
863 - 763 -1686 (fax)
Notice: Any Electronic Data Sent Or Received through This E -Mail Address is Public Record and Governed By: the State
of Florida, Public Records Law.
1