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2015-07-21CITY OF OKEECHOBEE JULY 21, 2015 REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 OF 10 I AGENDA I COUNCIL ACTION - DISCUSSION - VOTE I CALL TO ORDER — Mayor Pro-Tempore July 21, 2015, City Council Regular Meeting, 6:00 P.M. II. OPENING CEREMONIES: Invocation to be given by Nancy Vaughan, First United Methodist Church; Pledge of Allegiance led by Mayor Pro-Tempore. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Noel A. Chandler Council Member Mike O'Connor Council Member Gary Ritter Council Member Dowling R. Watford, Jr. City Attorney/Interim Administrator John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. AGENDA —Mayor Pro-Tempore A. Requests for the addition, deferral or withdrawal of items on today's agenda. V. PRESENTATIONS AND PROCLAMATIONS — Mayor Pro-Tempore A. Present a 15-Year Longevity Service Award to Marvin Roberts, Public Works Department. Mayor Kirk called the July 21, 2015, Regular City Council Meeting to order at 6:00 P.M. (Note for clarification: the published agenda denotes the Mayor Pro-Tempore would preside over this meeting as it was anticipated for the Mayor to be absent. However, Mayor Kirk was able to attend and chaired the meeting accordingly.) The invocation was offered by Nancy Vaughan, Director of Children's Ministry, First United Methodist Church; the Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Absent Present Present Present Present Present Present Present Present Present Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There were none. Mr. Marvin Roberts was recognized by Public Works Director Allen and Mayor Kirk for his fifteen years of longevity service. He was presented with a crystal mantle clock engraved with his name and years of service and a framed Certificate which read "►n Recognition of your 15-years of Service, Hard Work, and Dedication to the City its citizens, and your fellow employees, from July 7, 2000, to July 7, 2015." JULY 21, 2015 - REGULAR MEETING - PAGE 2 OF 10 423 VI. MINUTES -City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the June 2, 2015 and June 16, 2015, Regular Meeting. VII. WARRANT REGISTER A. Motion to approve the June 2015 Warrant Register: General Fund........................................$625,185.45 General Fund (Centennial Account) ......................... $9,501.53 Public Facilities Improvement Fund ........................ $17,715.83 Capital Improvement Projects Fund ......................... $2,695.07 Law Enforcement Special Fund.............................$1,700.00 Vill. CENTENNIAL UPDATE A. Monthly update from the Centennial Celebration Ad Hoc Committee - Chair J.D. Mixon (Exhibit 1). Motion and second by Council Members O'Connor and Ritter to approve the Summary of Council Action for June 2, 2015 and June 16, 2015. There was no discussion on this item. VOTE: KIRK — YEA CHANDLER — ABSENT O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Council Member Watford moved to approve the June 2015 Warrant Register, in the amounts: General Fund six hundred twenty-five thousand, one hundred eighty-five dollars and forty-five cents ($625,185.45); General Fund (Centennial Account), nine thousand, five hundred one dollars and fifty-three cents ($9,501.53); Public Facilities Improvement Fund, seventeen thousand, seven hundred fifteen dollars and eighty-three cents ($17,715.83); Capital Improvement Projects Fund, two thousand, six hundred ninety-five dollars and seven cents ($2,695.07); and Law Enforcement Special Fund, one thousand seven hundred dollars ($1,700.00); seconded by Council Member O'Connor. There was no discussion on this item. VOTE: KIRK — YEA CHANDLER — ABSENT O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. In the absence of Centennial Celebration Ad Hoc Committee (CCAHC) Chair Mixon, Mrs. Shade Turgeon, CCAHC Member, reviewed the monthly update distributed at the meeting. Items covered included that Centennial Lapel pins were purchased and presented to 365 Okeechobee High School (OHS) graduates and three Okeechobee Christian Academy graduates. The GFWC Centennial Monthly Movie in the Park continues to be a success with each event increasing in attendance. The next movie is August 8. The June 20 Historical Bus Tour was another sell out with the next tour scheduled for September 19. There are only five tickets available for the October 17 tour (last one). Over 350 Tervis Tumblers have been sold through the City Clerk's Office and local festivals. The sales of sponsorships have ceased since the Gala, with the same numbers 18 Pioneers and 26 Settlers. Suggestions, direction, or ideas are welcomed. Friends of the Centennial are continuing to be added as local businesses or individuals donate in -kind services for events and activities. The City Hall Commemorative Walkway Brick Paver sales are increasing. Artist Bridgette Waldeau completed the rendering displayed on the Centennial Facebook page, Twitter, Instagram and the City's website. To further advertise the paver sales, the CCAHC approved the $200.00 expenditure to promote the project within the newsfeeds on Facebook for four weeks, as well as a full -page advertisement in the amount of $250.00 in the OHS All Sports Program. 424 DULY 21.2015 - REGULAR MEETING - PAGE 3 OF 10 Vill. CENTENNIAL UPDATE CONTINUED A. Monthly update from the Centennial Celebration Ad Hoc Committee continued. The Historic Time Line Banners will be on display at the Court House for six weeks beginning mid -October. The request was approved for the Okeechobee Main Street Arts and Culture Committee to include the banners with their historical photos collection being displayed at that time. The OHS Band Boosters are coordinating to honor OHS Alumni at a home football game in August or September, for those who played a sport, cheered, or marched as a member of the "Fighting Catfish." Anyone with photographs from this era, or names of those individuals who should attend, are asked to contact the City Clerk's Office. Heritage Day will be October 10, at the Okeechobee Freshman Campus, with time frame to be determined. Member John Williams is the coordinator. This event will commemorate Peter Raulerson moving his family from Bassinger to Taylor Creek. Featured food should be fish fry, deer, and swamp cabbage. Period dress contests, a wagon train, games, rides, and demonstrations of pioneering trades such as blacksmith, tanner, fisherman and others are some of the planned activities. The Okeechobee Community Theatre has confirmed their participation with an original play titled "Spirits of Okeechobee." This play was written especially for the Centennial, highlighting several of the very colorful people and events which have been a notable part of Okeechobee's history over the past 100 years. Members or representatives of the Seminole Tribe, Cattlemen and Cattlewomen Associations, beef and dairy industry, 4-H Clubs and Ag-Ventures, the Historical Society and the Tantie Quilters will be contacted to participate at this event. Any suggestions or those interested in being volunteers for the sub -committee should contact Mr. Williams. The Festival of Lights will be December 4, with an open house at City Hall, Police Department and the Fire Department. Each department is being asked to conduct scheduled tours within their buildings and include demonstrations such as the Fire Department Safety Puppet Show, Public Works Department equipment displays and the Police safety and drug prevention. This will also be the dedication of the commemorative walkway. Activities will include performances by school choirs and the tree lighting with Santa, as well as the Movie in the Park. Additional organizations will be asked to participate. The Centennial Frolic will be held December 11 on the lawns and surrounding streets of the Historic Court House. Member Katrina Elsken is the coordinator. This event will feature the celebration of 100 years of music and dance, and include a barbeque. This will be the last event and then the festivities will be turned over to Okeechobee County as they begin their Centennial planning for 2017. The Mayor and Council added their appreciation to Mrs. Turgeon and her sub -committee for their hard work to make the Centennial Birthday Bash such a huge success. The event was enjoyed by all. Finally, the CCAHC is conducting only one meeting a month during the summer, they were June 8 and July 13, the next one is August 24. There was no official action taken for this item. JULY 21, 2015 - REGULAR MEETING - PAGE 4 OF 10 425 II. OPEN PUBLIC HEARING FOR RESOLUTION ADOPTION — Mayor Pro-Tempore. A.1.a) Motion to adopt proposed Resolution No. 2015-03 providing for the Collection and Disposal Services of Residential Solid Waste customers, and establishing a Preliminary Rate Assessment for services — City Attorney (Exhibit 2). b) Public comments and discussion. c) Vote on motion. B.1.a) Motion to adopt proposed Resolution No. 2015-04 providing for Residential Solid Waste Collection Assessment for Fiscal Year 2015-16 — City Attorney (Exhibit 3). b) Public comments and discussion. MAYOR KIRK OPENED THE PUBLIC HEARING FOR RESOLUTION ADOPTION AT 6:10 P.M. Motion and second by Council Members Watford and O'Connor to adopt proposed Resolution No. 2015-03 providing for the Collection and Disposal Services of Residential Solid Waste customers, and establishing a Preliminary Rate Assessment for services. Attorney Cook read proposed Resolution No. 2015-03 by title only as follows: "A PRELIMINARY RATE RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784 RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; SETTING FORTH A BRIEF DESCRIPTION OF SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE ASSESSED COST FOR THE UPCOMING FISCAL YEAR; ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR THE UPCOMING FISCAL YEAR; AUTHORIZING AND SETTING A PUBLIC HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING ADOPTION OF AN ANNUAL RATE RESOLUTION; DIRECTING THE CITY ADMINISTRATOR TO UPDATE THE ASSESSMENT ROLL; AND TO PROVIDE NECESSARY NOTICE THEREOF TO AFFECTED LANDOWNERS IN THE CITY OF OKEECHOBEE; PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." Mayor Kirk asked whether there were any comments from the public. There were none. Council Member Watford asked whether there were any negotiations with Waste Management for these rates. Finance Director Riedel answered that prior to Administrator Whitehall's retirement he had been negotiating with Mr. Jeff Sabin within the parameters of the contract. The fee decreased from the previous year at $230.52 to $229.20 per property/residence. VOTE: KIRK — YEA CHANDLER — ABSENT O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Motion and second by Council Members O'Connor and Watford to adopt proposed Resolution No. 2015-04 providing for Residential Solid Waste Collection Assessment for Fiscal Year 2015-16. Mayor Kirk asked whether there were any comments from the public. There were none. Attorney Cook read proposed Resolution No. 2015-04 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CONTINUING IMPOSITION OF THE SOLID WASTE COLLECTION ASSESSMENT PREVIOUSLY ESTABLISHED BY RESOLUTION 01-08; ADOPTING THE ANNUAL RATE RESOLUTION AS PERMITTED BY ORDINANCE 784 FOR FISCAL YEAR 2015-2016; APPROVING THE PRELIMINARY RATE RESOLUTION; AND CERTIFYING THE SOLID WASTE ASSESSMENT ROLL AS AUTHORIZED BY FLORIDA STATUTES 197.3632(4)(5) AS NECESSARY UNDER FLORIDA STATUTES 197.3632; PROVIDING FOR PUBLIC HEARING AND COMMENT; PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." DULY 21.2015 - REGULAR MEETING - PAGE 5 OF 10 426 AGENDA COUNCIL ACTION - DISCUSSION - VOTE IX. PUBLIC HEARING CONTINUED B.1.c) Vote on motion for proposed Resolution No. 2015-04. VOTE: KIRK — YEA CHANDLER — ABSENT O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. CLOSE PUBLIC HEARING — Mayor Pro-Tempore - MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:17 P.M. X. NEW BUSINESS A. Motion to adopt proposed Resolution No. 2015-05 revising the Solid Waste Collection and Disposal Services Rates for Commercial customers — City Attorney (Exhibit 4). Motion and second by Council Members O'Connor and Ritter to adopt proposed Resolution No. 2015-05 revising the Solid Waste Collection and Disposal Services Rates for Commercial customers. There was a brief discussion relating to the negotiation parameters for the fees. Attorney Cook read proposed Resolution No. 2015-05 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, REVISING THE COMMERCIAL RATE SCHEDULE FOR SOLID WASTE COLLECTION AND DISPOSAL SERVICES WITHIN THE CITY OF OKEECHOBEE FOR FISCAL YEAR 2015-2016, PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." VOTE: KIRK — YEA CHANDLER — ABSENT O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. B.1.a) Motion to read by title only, and set August 18, 2015 as a final public Motion and second by Council Members Watford and O'Connor to read by title only, and set August 18, 2015, as a hearing date for proposed Ordinance No. 1126, correcting a scrivener's final public hearing date for proposed Ordinance No. 1126, correcting a scrivener's error in Section 82-126 of error in Section 82-126 of Ordinance No. 1125, Flood Hazard Zone Ordinance No. 1125, Flood Hazard Zone Regulations. Regulations — City Attorney (Exhibit 5). b) Vote on motion to read by title only and set final public hearing date. VOTE: KIRK — YEA CHANDLER— ABSENT O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1126 by title only. Attorney Cook read proposed Ordinance No. 1126 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, CORRECTING A SCRIVENERS ERROR WITHIN SECTION 82-126 INSPECTIONS, OF ADOPTED ORDINANCE NO. 1125 REPEALING AND RESTATING A NEW ARTICLE V, FLOOD HAZARD ZONE REGULATIONS, WITHIN CHAPTER 82 OF THE CODE OF ORDINANCES; PROVIDING FOR A CORRECTIVE SECTION NUMBER 82-126.1.2.1; PROVIDING FOR CONFLICTS; SEVERABILITY, AND AN EFFECTIVE DATE." JULY 21, 2015 - REGULAR MEETING - PAGE 6 OF 10 427 X. NEW BUSINESS CONTINUED B.2.a) Motion to approve first reading of proposed Ordinance No. 1126 b) Public comments and discussion. c) Vote on motion. C. Public Risk Management presentation and discussion — PRM Executive Director Bonnie Mims and Area Vice President of Arthur J. Gallagher, Richard Schell. D. Renewal of Public Risk Management Group Health Insurance — Finance Director and Interim Administrator (Exhibit 6). Council Member Ritter moved to approve first reading of Ordinance No. 1126; seconded by Council Member Watford. Mayor Kirk asked whether there were any comments from the public. There were none. Attorney Cook explained after the adoption of Ordinance No. 1125, it was discovered that a reference within the Inspections paragraph was listed as "Section 106.1.2.1," and needed to be corrected to be listed as "Section 82-126.1.2.1." VOTE: KIRK — YEA CHANDLER— ABSENT O'CONNOR — YEA RITTER — YEA WATFORD — YEA MOTION CARRIED. Representatives of the City's insurance company, Public Risk Management of Florida (PRM), Ms. Bonnie Mims, PRM Executive Director and Mr. Richard Schell, Arthur J. Gallagher Area Vice President gave a presentation regarding the advantages of being a PRM member as well as the growth and financial soundness of the company. Within the presentation it was stated that the City's membership provides flexibility in plan designs, pricing, costs, spreading of risk, and an equal vote on the Board of Directors. The positive effects of pooling and self-insurance is easier to budget and renew, offers credit for good claims experience, builds reserves, and only pays claims and administrative fees. Their track record shows PRM has been operating successfully since 1988, currently with 44 members, and have reserves and surplus in excess of $18 million. There are four levels of customer service available, the first being the PRM staff. The second is Florida Blue which has the largest statewide network of physicians and hospitals, provider discounts, and national acceptance. Further, it offers various health plan options as well as dental, vision, life and disability policies. Third, the Business Solver manages the administrative services for the members. Fourth, is the expertise of consulting broker Arthur J. Gallagher & Company providing services such as training of employees, education, and legal compliance. Ms. Mims thanked the Mayor and Council for their continued partnership. No official action was required for this item. Finance Director Riedel presented a health and life insurance renewal proposal from the current provider, PRM Group Health Trust. The proposed premiums have increased 8.3 percent, largely due to the City's increase in claims for health coverage and prescriptions. However, the Federal requirements of the Patient Protection and Affordability Act, commonly known as Obamacare, have also impacted the costs. The maximum the City can increase in any one year is six points over the group average. The group average after applicable credits is 4.36 percent. PRM offers 10 health plans, and all meet or exceed the Federal required benefits. Staff presented three of the ten plans as options. First, the current plan, Blue Options 3748, renewal premium is $475,551.00, (increase $36,278.00). The second is HMO 59 Plan, with the disadvantages of no out of state coverage (except emergency), the primary doctor is designated and no coverage for non -providers. The advantages are co -pays and prescription costs are included in out-of-pocket maximum. JULY 21.2015 -REGULAR MEETING -PAGE 7 OF 10 AGENDA COUNCIL ACTION - DISCUSSION - VOTE X. NEW BUSINESS CONTINUED D. Renewal of Public Risk Management Group Health continued. The plan would cost $428,059.00, a decrease of $47,492.00 over the amount to renew the current 3748 Plan. Option three would be to offer Plan PP0727. The disadvantages are a change in provider list, co -pays, deductible, and prescriptions not included in the out-of-pocket maximum, there is a 20 percent co-insurance on most services (subject to maximum out-of-pocket $1,500.00), and an increase of out-of-pocket expenses to employees from $500.00 to $2,000.00. The advantage is continued co -pays. The plan would cost $418,968.00, a decrease of $56,583.00 over the amount to review the current 3748 Plan. Council Member Ritter asked whether employees had the option to choose from any of these three, in which it was answered, the City generally only offers one plan. However, in previous years an option of a Health Savings Account Plan has also been provided. Council Member Watford moved to approve the one-year renewal of our current plans, Option One (Blue Options 3748) in the amount of $475,551.00, and the Life Insurance (Lincoln National); seconded by Council Member O'Connor. VOTE: KIRK - YEA CHANDLER -ABSENT O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. E. Motion to approve the maximum rate for advertisement for 2015 Tax Notices, 8.7997 for budget year 2015/2016 — Finance Director and Interim Administrator (Exhibit 7). Council Members Watford and O'Connor moved to approve the maximum millage rate for advertisement for the 2015 Tax Notices, 8.7997 for budget Fiscal Year 2015/2016. Finance Director Riedel presented the recommendation of advertising the millage rate at the maximum allowed by the State Statute based on change in Per Capita Income. Using the Truth in Millage Process, this rate is calculated by the roll-back/roll-forward rate, plus one mill. Last year's millage was adopted at 7.7432. Once the tentative millage rate is set, the Council retains the authority to lower it through the budget process but cannot raise it once advertised. VOTE: KIRK - YEA CHANDLER- ABSENT O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. F. Motion to approve the 2015/2016 Budget Preparation and Millage Calendar setting workshop(s) to be held August 18th at 5:00 P.M., August 25th at 5:00 (if needed), First Public Hearing September 15th at 6:00 P.M., and Final Public Hearing September 29, 2015, at 6:00 P.M., all to be held in the Council Chambers at 55 Southeast 3rd Avenue, Okeechobee, Florida — Finance Council Member Watford moved to approve the Fiscal Year 2015/2016 Budget Preparation and Millage Calendar setting workshop(s) to be held August 18th at 5:00 P.M., August 25th at 5:00 (if needed), First Public Hearing September 15th at 6:00 P.M., and Final Public Hearing September 29th, at 6:00 P.M., all to be held in the Council Chambers at 55 Southeast 3rd Avenue, Okeechobee, Florida; seconded by Council Member Ritter. Director (Exhibit 8). DULY 21, 2015 - REGULAR MEETING - PAGE H OF 10 429 X. NEW BUSINESS CONTINUED F. Motion to approve the 2015/2016 Budget Preparation and Millage Calendar continued. G. Motion to approve an agreement to piggyback a contract for services by another governmental entity — Interim Administrator (Exhibit 9). H. Motion to approve an agreement with TSI Disaster Recovery, LLC pertaining to Storm Water Retrofit/Conveyance Project #PW 01-00-07-15 — Interim Administrator (Exhibit 10). Consider a Temporary Street Closing Application submitted by Okeechobee Main Street, closing Southwest 2nd, 3rd, and 4th Avenues between North and South Park Streets for a Summertime Festival from 5:00 P.M. . on September 4, 2015, through 5:00 P.M., on September 7, 2015 — Shade Turgeon, Executive Director (Exhibit 11). It was discussed and agreed to cancel the September 1st Regular City Council Meeting and conduct the City Council Regular Meetings on the dates as the Budget Hearings. VOTE: KIRK - YEA CHANDLER- ABSENT O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. Council Member Watford moved to approve the Agreement to Piggyback a Contract (with TSI Disaster Recovery) for Services Bid No. PW 01-00-07-15 by Osceola County (RFP-1 1-2201 -LC); seconded by Council Member Ritter. Public Works Director Allen distributed a memorandum explaining the documents for this item and the next, address the amounts, time frames and the Scope of Services for both the 2015 Florida Department of Environmental Protection (FDEP) Grant No. S0730, $100,000.00 accepted October 21, 2014, and the recently approved Fiscal Year 2016 FDEP Grant for the Storm Water Retrofit/Conveyance Project in the amount of $200,000.00. VOTE: KIRK - YEA CHANDLER -ABSENT O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. Council Member Watford moved to approve an Agreement dated July 21, 2015, with TSI Disaster Recovery, LLC, of St. Cloud, for Storm Water Retrofit/Conveyance Project Bid No. PW 01-00-07-15, in the amount of $300,000.00 and 270 days for completion; seconded by Council Member O'Connor. VOTE: KIRK - YEA CHANDLER- ABSENT O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. Council Members Watford and Ritter moved to approve a Temporary Street Closing Application submitted by Okeechobee Main Street, closing a portion of Southwest 2nd, 3rd, and 4th Avenues between North and South Park Streets for a Summertime Festival from 5:00 P.M. on September 4, 2015, through 5:00 P.M., on September 7, 2015. There was no discussion. VOTE: KIRK - YEA CHANDLER -ABSENT O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. 430 JULY 21, 2015 - REGULAR MEETING - PAGE 9 OF 10 X. NEW BUSINESS CONTINUED J. Consider a request for a monetary donation or sponsorship in the amount of $2,000.00, or agreed upon amount, to assist with the purchase of snow for the snow play area that Okeechobee Main Street will host for the Centennial Tree Lighting Ceremony — Shade Turgeon, Executive Director (Exhibit 12). K. Motion to approve a recommendation by the Code Enforcement Board to begin foreclosure proceedings on property located at 407 Northeast 9th Avenue, Lot 48, River Run Resort Phase II, owed by Tax Ease Florida Reo, LLC — Chief Smith (Exhibit 13). L. Update on the City Administrator applications and consider holding a Special Meeting — City Clerk (Exhibit 14). Council Member O'Connor moved to approve a two Okeechobee Main Street (OKMS) with the purchase of Lighting Ceremony; seconded by Council Member Ritter. thousand dollars ($2,000.00) sponsorship to assist snow for the snow play area for the Centennial Tree Council Member Watford expressed his concern of how all the planned activities for this event will come together and not be a distraction during the Mayors' presentation, and whether the request should come from the Centennial Committee and paid from Centennial funds. Mrs. Turgeon stated that OKMS considers this an honor to be a Centennial Partner with the opportunity to provide a snow play area and be a part of this years' Centennial Tree Lighting Ceremony. She and Clerk Gamiotea agreed that many logistics remain to be worked out. In regards to the expenditure, City Staff was instructed to process all items directly related to the Centennial activities through that specific account. This expenditure would follow the same process. The forty pounds of snow is being purchased by OKMS from SnoWonder Inc., of Santa Cruz, California in the amount of $3,055.00. Council Member O'Connor expressed his support of the request as this is a historic event. VOTE: KIRK - YEA CHANDLER- ABSENT O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. As recommended by the Code Enforcement Board, Council Members O'Connor and Ritter moved to approve foreclosure proceedings for Case No. 14-060 on property located at 407 Northeast 9th Avenue, Lot 48, River Run Resort Phase II, Plat Book 6, Page 33, Okeechobee County Public Records, owned by Tax Ease Florida Reo, LLC. Interim Administrator Cook explained this is the second time this property has been considered for foreclosures by the City Council. On November 13, 2012, the City approved foreclosure proceedings for Case No. 10-097 and Case No. 11-113, property then owned by Kurt and Jacqueline Keplinger. The City had begun the proceedings, but halted when the bank holding the interest began their foreclosure proceedings. The property now has new owners, and they have not made any attempt to bring the property into compliance. VOTE: KIRK - YEA CHANDLER - ABSENT O'CONNOR - YEA RITTER - YEA WATFORD - YEA MOTION CARRIED. City Clerk Gamiotea explained there is no exhibit for this item as she is working with Attorney Cook to confirm public record privacy exemption on four of the applicants. There were 52 applications requested, and 17 were submitted by the deadline of Wednesday, July 15, 2015. Mayor Kirk expressed the need for a special meeting to review the 17 applications and decide on those who will be interviewed. The Mayor and Council agreed to conduct a Special Meeting on August 4, 2015, at 5:00 P.M. JULY 21, 2015 - REGULAR MEETING -PAGE 10 OF 10 431 I AGENDA I COUNCIL ACTION - DISCUSSION -VOTE I XI. ADJOURN MEETING — Mayor Pro-Tempore Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the soleVurpose of backup for official - records of the Clerk. James E. Kirk, Mayor ATTEST: Lane Gamiotea, MC, City Clerk There being no further discussion, nor items on the agenda, Mayor Kirk adjourned the meeting at 8:11 P.M. The next regular scheduled meeting is August 18, 2015. INDEPENDENT NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a h"(, '6' &AK'C )L in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed b fore me this I A7 day of a d is" AD Notary Public, State of Florida at Large A , - I ANGIE BRIDGES MY COMMISSION k EE 177653 EXPIRES: April 20, 2016 Bottled Thru NOW Public Underwriters rn Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863-763-3134 7 '-�1-/s CITY COUNCIL MEETINGS NOTICE IS HEREBY GIVEN that the Jul 7, 2015, Clty of Okeedrobee City Council Meeting has been Cancelled. The next regular GN Council meeting will be held on Tue, Jul 21, 2015, 6:00 vv m or as soon iherea(ter as pos- sible, at Crty Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The publ c is irnted and encouraged to attend. Contact City Adminfstratb. at 863-763-3372, or website, dtyofokeechobee.com, to obtain a copy of the agenda. ANY PERSON DECIDING TO APPEAL am/ decision made by the Cty Council with respect to any matter Dnsidered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. in accor- dance with the Americans with Disabilities Act (ADA), arty person with a disability as defined by the ADA, that needs special accommodatbn tiD par. tldpate in this proceeding, contact the City Clerks Office no alter than two business days prbr to proceeding, 863-763.3372. BE ADVISED that should you Intend to show any document A kture, video or items to the Council In support or opposition to any Rem on the agenda; wagof the document picture, video, or Item MUST be provided to the CRy a for the City's records. ggyy Mayor James E Ift - 4f 1733 ON 7/1/2015 CITY OF OKEECHOBEE JULY21,2015 LL T 55 SE 3R° AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 4 O, REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA v I. CALL TO ORDER - MAYOR PRO-TEMPORE: July 21, 2015, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation given by Nancy Vaughan, First United Methodist Church; Pledge of Allegiance led by Mayor Pro-Tempore . III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk V/ Council Member Noel Chandler L2 Council Member Mike O'Connor Council Member Gary Ritter , ' Council Member Dowling R. Watford, Jr. V Interim Administrator John R. Cook ✓ City Clerk Lane Gamiotea t-- Deputy Clerk Melisa Jahner ✓ Police Chief Denny Davis Fire Chief Herb Smith --- Public Works Director David Allen✓ IV. AGENDA - Mayor Pro-Tempore A. Requests for the addition, deferral or withdrawal of items on today's agenda. PAGE 1 OF 4 V. PRESENTATIONS AND PROCLAMATIONS - Mayor Pro-Tempore A. Present a Fifteen -Year Longevity Service Award to Marvin Roberts, Public Works Department. VI. MINUTES - City Clerk A. Motion to dispense with the reading and r ve the Summa of Council Action for the June 2, 2015 and June 16, 2015 Regular Meetings. VII. WARRANT REGISTER - Interim Administrator A. Motion to approve the June 2015 Warrant Register. ,�,(�� — lye. %)�('��C'Lc General Fund $625,185.45 General Fund (Centennial Account) $ 9,501.53 Public Facilities Improvement Fund $ 17,715.83 Capital Improvement Projects Fund $ 2,695.07 Law Enforcement Special Fund $ 1,700.00 Vill. CENTENNIAL UPDATE A. Monthly update from he Centennial Cel bration Ad Hoc Committee Chair - J.D. Mixon (Exhibit 1). IX. OPEN PUBLIC HEARING OR RESOLUTION ADOPTION - Mayor P� 6 ; /D A.1.a) Motion to adopt proposed Resolution No. 2015-03 providing for the Collection and Disposal Services of Residential Solid Waste customers, and establishing a Preliminary Rate Assessment for services - City Attorney (Exhibit 2). ") X6 b) Public comments and discussio . /%t-Ck}n� c) Vote on motion'," otionU'. (� t'L B.1.a) Motion to adopt proposed Resolution No. 2015-04 providing for the Residential Solid Waste Collection Assessment for Fiscal Year 2015-16 -City Attorney (Exhibit 3). W ) (-t6 July 21, 2015 PAGE 2 of 4 J, 64 Id ujw� d MAL) IX. PUBLIC HEARING FOR RESOLUTION ADOPTION CONTINUED B.1.b) Public comments and discussion. %"v C;vf— C`c�_ �� j 'NL c) Vote on motf6n. 'm" CLOSE PUBLIC HEARING 6,11 X. NEW BUSINESS A. Motion to adopt proposed Resolution No. 2015-05 revising the Solid Waste Collection and Disposal Services Rates for Commercial customers - City Attorney (Exhibit 4). g " l�k a e,�4 ALd C� 7 ;S 0-1 `-ge. /i*' B.1.a). Motion to read by title only and set August 18, 2015 as a final public hearing date for proposed Ordinance No. 1126, correcting a scrivener's error in Section 82-126 of Ordinance No. 1125, Flood Hazard Zone Regulations - City Attorney (Exhibit 5). , b) Vote on motion to read by title only and set final public hearing date. m� c) City Attorney to read proposed Ordinance No. 1126 by title only. 2.a) Motion to approve first reading of proposed Ordinance No. 1126. b) Public comments and discussion.Q c) Vote on motion. rp C_ C. Public Risk Management presentation and discussion - PRM Executive Director Bonnie Mims and Area Vice President of Arthur J. Gallagher, Richard Schell. D. Renewal of Public Risk Management Group Health Insurance - Finance Director and Interim Administrator (Exhibit 6). July 21, 2015 PAGE 3 of 4 ILA-" " rlpoT,111�%4k July 21, 2015 PAGE 4 of 4 X. NEW BUSINESS CONTINUED E. Motion to approvo the maximum rate for advertisement for 2015 Tax notices, 8.7997 for budget year 2015-2016 - Finance Director (Exhibit 7) � 0, %C' —) i C� ; Grd, F. Motion to approve the 2015-2016 Budget Preparation and Millage Calendar setting workshop(s) to be held August 18' at,&W6 .m., August 25" at 5:00 (if needed), First Public Hearing September 15`h at 6:00 p.m., and Final Public Hearing September 29, 2015 at 6:00 p.m., all to be held in Council Chambers at 55 SE 3`d Avenue, Okeechobee, Florida - Finance Director (Exhibit 8). G. Motion to approve an agreement to piggyback a contract for services bid by another governmental entity - Interim Administrator (Exhibit 9). H. Motion to approve an agreement with TSI Disaster Recovery, LLC pertaining to Storm Water Retrofit/Conveyance Project #PW-01-00-07-15 - Interim Administrator (Exhibit 10). I. Consider a Temporary Street Closing Application submitted by Okeechobee Main Street, closing SW 2nd, 3`d, and 4" Avenues between North and South Park Streets for a Sumgtertime Festival from 5:00 p.m. on September 4, 2015 through 5:00 p.m. on September 7, 2015 - Sharie Turgeon, Executive Director (Exhibit 11). J. Consider a request for a monetary donation or sponsorship in the amount of $2,000.00 or agreed upon amount to assist with the purchase of snow for the snow play area that Okeechobee Main Street will host for the Centennial Tree Lighting Ceremony - Sharie Turgeon, Executive Director (Exhibit 12). K. Motion to approve a recommendation by the Code Enforcement Board to begin foreclosure proceedings on property located at 407 NE 91h Avenue, Lot 48, River Run Resort Phase II, owned by Tax Ease Florida Reo, LLC - Chief Smith (Exhibit 13). L. Update on the City Administrator applications and consider holding a Special Meeting - City Clerk (Exhibit 14). XI. ADJOURN MEETING PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records A) 6 --h 191 p,L N414 r,V Al at_ we I 1-1-7 C� OP dc� C(, �Tv Ctu- OP)i fl th'te dw, (i'teloat 7-1 Ak� "ZC ctx JXA, 16AO MM LWAA 6�- dTjr.,:g- TSI Aat: Law �,Tmzl-o- LflnL N,� 0 1 d71b -wid Zell Ltd - Up X -kd, bW lum-y(-k yh kit' �� -�d -- kj 44C VXL� Pe" Kcpl&r 'u kl&O— ji-L0 1= r_73 1-7 P A (C (paw & oi -o _;_ 6d/ n, �( (_ - C.,� Gee" )c jk4lLp V4-e 181 V, kRVi11i L. ROBEF In Recognition of your 15-Years )f Service. Hard Work. and Dedication I ` City of Okeechobee ow, Ameet lgsril&U,,&w Office of the City Clerk July 6, 2015 Mr. Marvin Roberts 644 Northwest 21 st Lane Okeechobee, FL 34972 Dear Mr. Roberts: Fifteen years may seem like a long time, but I would be willing to bet you've enjoyed every minute as a "City Family" member. At this milestone, the Mayor and Council would like to take time during the July 21, 2015, meeting to recognize your contributions to the City. A presentation is being scheduled at the very start of the meeting, which begins at 6:00 p.m., to extend to you a longevity service certificate and award. In addition, I would also like to point out that by reaching this milestone there is another change to your benefits. Beginning this month, your annual leave accrual will increase to 13.3 hours per month. Just one of the many ways the City says "thank you" for being so dedicated. It is an honor for me to have the opportunity, along with the Mayor and Council, to offer you, a most sincere, "Congratulations, you did it!" May there be more years to come. Should a scheduling conflict arise, please call my office, 763-3372 ext. 215. We will be sure and give you a reminder call the day of the meeting. Feel free to invite family members and friends so that they, too, may share in this special occasion. Sincerely, Lane Gamiotea, CIVIC City Clerk/Personnel Administrator LG/mj Ecopy: David Allen, Public Works Director 55 S.E. Third Avenue - Okeechobee, Florida 34974-2903 - (863) 763-3372 - Fax: (863) 763-1686 Marvin Roberts Biography July 2015 Marvin Roberts started his career with the City of Okeechobee as a Maintenance Operator on July 7, 2000. Marvin was promoted to Lead Maintenance Operator in October of 2013. Marvin's skills and abilities were a motivating factor of the creation of the new Lead Maintenance Operator position. The position was created to recognize long term employees like Marvin that provide the City with valued experience into the needs of the Public Works Department that separates them from other Maintenance Operators. Marvin is routinely called on to help mentor new employees in Public Works. Marvin is Certified in Maintenance of Traffic and is currently our only Certified pest control applicator. Marvin Has also completed the American Public Works Association (APWA) Public Works Institute at Indian River State College, a 9 day, 3 module course that focuses on providing Leadership, Management, and Communication skills for emerging Public Works Professionals. Marvin is also well known and respected in the community. I can't remember ever being out on a project with Marvin where someone didn't honk or come up, or do something to "say hello" to him. His community service includes: • President of Okeechobee Youth Football and cheerleading • Assistant Head Basketball Coach at OHS • Certified official for Football/Basketball/Volleyball • 8 years as a sports color commentator for WOKC The skills that I admire and respect the most in Marvin are: • Marvin's good nature, he is always smiling and approaches things with humor • His willingness to learn new things and do what it takes to get the job done • His dedication to his fellow employees, his background in sports has taught him to always be a team player. w w t7 Clt O O -3nnw!D o w 0 a C7n O -W c(D (D c c ]crn° roc °O wwcDw ° Ej CD m c a o n? o o �� as y.n y nN a �-�cD w•� g w o o oaw.xv n ° �� orn xti� x rn �.C. a t�v�.w �• �n C C `'a a.Cn m O °: ry D �� C CID y w m c�� IDS °ua�m(D aww w�� wID r'qa° �m m.� wono ==�_�oc�fDw ° O� f D -a �Dw w? `° ° C 0 C C. = CD o C (D,n"e' C w p ID ° x`C A' -� cn O Q' C �• w Sv C o ..r C (D CT O w ;�cD cwD o 'DC v w o o _ID. cn'° 0 (Dcn ° O fD c a w c�D o x� n° y o w _� o o nID ID o �� d Inc Owa o S. 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N (D a� ooCD v < n(D z D `D non � � m Q' C) N O Zr (D O T �e Al N EXEIIM 1 ,July 21, 2015 19 6,) Ilimeeti,,q Spi )d 6,,& wa CENTENNIAL CELEBRATION AD HOC COMMITTEE MONTHLY UPDATE/REPORT TO CITY COUNCIL JULY 21, 2016 1. Centennial Lapel Pins were presented to 365 OHS graduates and 3 OCA graduates. 2. The 2nd Saturday Monthly Free Centennial Movie in the Park sponsored by the GFWC continues to increase in attendance. The next one is August 8, everyone is welcome. 3. Historic Bus Tours. a) June 20 Tour was another sell -out! b) The next Tour is September 19; c) There are only 5 tickets available for the last October 17 Tour (last one). 4. The Centennial Tervis Tumblers continue to be a hit. a) Over 350 sold through the City Clerk's Office and Centennial booths at local festivals. 5. Sponsorship and Friends a) Sales of sponsorship declined after the Gala, the same number remains, 18 Pioneers and 26 Settlers. b) Suggestions, directions, or idea from the Mayor and Council are welcomed. c) Friends of the Centennial continue to be added to as local businesses or individuals donate in -kind services for Centennial events and activities. 6. City Hall Commemorative Walkway, brick paver sales are increasing. a) Artist Bridgette Waldeau completed the rendering and it has been displayed on the Centennial Facebook Page, Twitter, Instagram and the website. b) Approved a $200.00 expenditure to boost the FB page for four weeks. c) Approved purchasing a $250.00 full -page advertisement in the OHS All Sports Program featuring the Commemorative Walkway and listing the dates of the remaining Centennial Events. • Please share the Centennial posts on any of your business or personal social media accounts, and add the Centennial web page as a link to your business or personal website (if allowed). 7. Centennial Events: a) Centennial Birthday Bash was a great success. b) From Catfish to Brahmans is being coordinated with the OHS Band Boosters to honor any members who played a sport, cheered or marched as the OHS Fighting Catfish. The date has not been set, but will be a home football game in August or September. • Anyone with photographs of this era and names of individuals that need to be contacted to attend this event should share that information with the City Clerk's Office. Page 1 of 2 c) Heritage Day is 077ober 10; CCAHC Member John Williams isle Coordinator. • The event is to commemorate Peter Raulerson moving his family from Bassinger to Taylor Creek. • Food items should feature a fish fry, fried deer, and swamp cabbage. • Activities should include period dress contests; a wagon train; games, rides, and demonstrations of pioneering trade such as a black smith, tanner, fisherman, and others. The Okeechobee Community Theatre has confirmed their participation with an original play titled "Spirits of Okeechobee," written especially for the Centennial, highlighting several of the very colorful people and events which have been a notable part of Okeechobee's history over the last 100 years. • Specific individuals Member Williams was asked to contact to participate are the Seminole Tribe, Cattlemen and Cattlewomen's Associations, representatives from the beef and dairy industry, Debbie Clements to include 4-H clubs and ag-ventures. The Historical Society and Tantie Quilters. • The request is being made to hold it at the Okeechobee Freshman Campus. Time frame to be established once all the activities are finalized. • Anyone with suggestions, ideas, or wanting to help should contact Mr. Williams; he needs volunteers for the sub -committee. d) Festival of Lights featuring an Open House at City Hall, Police Department and the Fire Department, Commemorative Walkway Dedication, December 4. • This is the event that features "The City" and is your night to shine. Activities will include performances by school choirs, the tree lighting with Santa, with added features for members of the community to get a chance to visit all the City buildings when they are decorated at their best. Each Department is being asked to conduct scheduled tours within their buildings and include any types of demonstrations they want such as the Fire Department Safety Puppet Show, Public Works equipment displays; Police Officer safety and drug prevention presentations. • City employees and Elected Officials will be needed to conduct the tours and have their pictures taken. Further each department can make the event as elaborate as they want. • Additional organizations will be asked to participate with booths, including the monthly Centennial Movie in the Park. e) Centennial Frolic, December 11, CCAHC Member Katrina Elksen is the Event Coordinator. • Features the celebration of 100 years of music and dance with a BBQ. • It is being held on the lawns and surrounding streets of the Historic Court House. Last Centennial event and turning the festivities to Okeechobee County to begin their Centennial planning to be held in 2017. 8. Historic Time Line Banners to be displayed at the Court House for six weeks beginning mid -October. a) Approved the request made by the Okeechobee Main Street Arts and Culture Committee to include the banners with their historical photos collection being displayed at that time. 9. Conducting only one meeting a month during summer, they were June 8 and July 13, the next one is August 24. Page 2 of 2 `%W `a" Exhibit 2 RESOLUTION NO.2015-03 July 21, 2015 A PRELIMINARY RATE RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784 RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; SETTING FORTH A BRIEF DESCRIPTION OF SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE ASSESSED COST FOR THE UPCOMING FISCAL YEAR; ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR THE UPCOMING FISCAL YEAR; AUTHORIZING AND SETTING A PUBLIC HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING ADOPTION OF AN ANNUAL RATE RESOLUTION; DIRECTING THE CITY ADMINISTRATOR TO UPDATE THE ASSESSMENT ROLL; AND TO PROVIDE NECESSARY NOTICE THEREOF TO AFFECTED LANDOWNERS IN THE CITY OF OKEECHOBEE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee, Florida has enacted Ordinance No. 784, which authorized the imposition of Solid Waste Assessments against certain assessable property located within the incorporated area of the City of Okeechobee, Florida; and WHEREAS, the City of Okeechobee, Florida has previously duly noticed and conducted a public hearing on July 21, 2015, which provided the opportunity to hear testimony and take written objections from the public and interested parties in accordance with Section 197.3632 Florida Statutes, and conjunction therewith, provided written notice to all affected property owners as to the effective time period, geographic area, and the maximum rate to be assessed against each parcel, and such additional information as required by law, and WHEREAS, Section 197.3632(5) requires that by September 15 of each year thereafter, the chair of the local governing board must certify a non -ad valorem assessment roll to the Tax Collector, which is necessary for the imposition of such assessments; and WHEREAS, the imposition of an annual Solid Waste Assessment is an equitable and efficient method of allocating and apportioning solid waste collection and disposal costs among parcels of property within the incorporated area of the City of Okeechobee, Florida; and WHEREAS, Ordinance No. 784 Section 2.08 thereof requires that prior to the adoption of an annual rate resolution that the City must enact a preliminary rate resolution, which includes the requirement of the City Administrator for the City of Okeechobee, to prepare an updated assessment roll; and WHEREAS, the City Council desires to continue the Solid Waste Collection Assessment program for the Fiscal Year beginning on October 1, 2015, and said assessment is a non -ad valorem assessment; and NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. AUTHORITY. This resolution is adopted pursuant to the provisions of Ordinance No. 784; Resolution 01-08, Florida Statutes 197 and other applicable provision of law. SECTION 2. PURPOSE AND DEFINITIONS. This resolution constitutes a preliminary rate resolution as defined in Ordinance No. 784, Section 2.08, and previously adopted. The amount of the solid waste assessment imposed each Fiscal Year against each parcel of improved property shall be based on one or more of the following: a. Classification of improved property reasonably related to the generation of solid waste or recovered materials. b. The physical characteristics of a specific parcel or building. c. Any other factor reasonably related to the generation of solid waste or recovered materials; or d. Any combination of the foregoing; provided however, that the factor or combination of factors employed to compute the solid waste assessment shall result in a rate of assessment not in excess of the special benefit accruing to such parcel of improved property. Resolution No. 2015-03 - Page 1 of 2 SECTION 3. DESCRIPTION OF SERVICES. The services, facilities and programs to be provided to the citizens of the City of Okeechobee for solid waste collection for the upcoming Fiscal Year include the continuation of a franchise with a solid waste company acceptable to the City for the provision of such services; for such company to provide the labor and equipment necessary to fulfill solid waste services; to provide receptacles for collection; to provide for scheduled and emergency pick up services; to provide for pick up of white goods, trash and yard debris; and such other services customarily associated with such franchise services. SECTION 4. SOLID WASTE ASSESSED COSTS AND ESTIMATED RATES. It is determined that the solid waste assessed costs to be assessed for the upcoming Fiscal Year is the estimated sum of $402,704.40 and that this cost will be apportioned among customers at an estimated assessment rate for the upcoming Fiscal Year in the annual sum of $229.20. SECTION 5. UPDATING ANNUAL ASSESSMENT ROLL. That the City Administrator is directed to prepare an updated assessment roll for the Fiscal Year ending September 30, 2016, in the manner provided for in Ordinance No. 784. The updated assessment roll shall be certified on a compatible electronic medium with that of the Tax Collector, and shall post the non -ad valorem assessment for each parcel on the roll, to be presented to the City Council for adoption at an annual rate resolution, which shall be certified to the Tax Collector before September 15 of the current year. The City Council may make corrections or alterations to the roll up to 10 days prior to certification to the Tax Collector. SECTION 6. PUBLIC HEARING. The City Council authorizes and sets for public hearing the adoption of the annual assessment roll pursuant to Ordinance No. 784, Section 2.08, to receive public comment pertaining to adoption of the annual assessment roll on the following date and time, which shall be duly published by the City Clerk for the City of Okeechobee, Florida, to -wit: Date: Tuesday, July 21, 2015 Time: 6:00 p.m., or as soon thereafter as can be heard. Place: City Hall, 55 S. E. 3rd Avenue, Okeechobee, Florida. The City Clerk is further directed to provide any supplemental or additional notice of adoption of the annual assessment roll as may be deemed proper, necessary or convenient to the City. SECTION 7. SEVERABILITY. That if any portion of this resolution should be judicially determined to be unenforceable, then the balance thereof shall continue to remain in full force and effect. SECTION 8. EFFECTIVE DATE. This resolution shall become effective immediately upon its adoption. INTRODUCED AND ADOPTED at a Public Hearing held this 215t day of Jam, 2015. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor Pro-Tempore Resolution No. 2015-03 - Page 2 of 2 ANDEPENDENT NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a 44 -4y C r in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of c'(asl is Affiart further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida., and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the, attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to andbscribed bef re me this �t day of of O AD Notary -Public, Stale of Florida at Large ANGIE BRIDGES *; -4 MY COMMISSION # EE 177653 EXPIRES: Apd120, 2016 Bonded Thru Notary Public Urxteiwrders Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863-763-3134 NOTICE OF PUBLIC HEARING TO CONTINUE IMPOSITION AND PROVIDE FOR SOLID WASTE COLLECTION SPECIAL ASSESSMENTS PURSUANT TO FLORIDA STATUTES 197.3632, NOTICE IS HEREBY GIVEN, the City Council of the City of Okeechobee, Florida, will conduct a public hearing to consider continuing the imposition of annual solid waste collection special assessments for the provision of residential solid waste collection and disposal services within the incorporated area of the City of Okeechobee, Florida. The hearing will be held at 6:00 p.m., or as soon thereafter as possible, on Tuesday, July 21, 2015 in the Council Chambers, City Hall, 55 SE 3rd Avenue, Okeechobee, Florida, for the purpose of receiving public comment on the proposed assessments. All affected property owners have aright to appear at the hearing and to file written objections with the City Council within twenty (20) days of this notice. If a person decides to appeal any decision made by.the City Council with respect to any matter considered at the hearing, such person will need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is based. City Clerk media are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA) of 1990 persons needing special accommodation to participate in this proceeding should contact the City Clerk's Office at 863-763-3372 for assistance. Copies of the Solid Waste Collection, Disposal and Assessment Ordinance No. 784 and all subsequent Assessment Resolutions are available for inspection at the Office of the City Clerk located at City Hall, 55 SE 3rd Avenue, Room 100, Okeechobee, Florida, Monday to Friday, 8:00 a.m. to 4:30 p.m. except holidays. The assessments are a non -ad valorem assessment and will be collected by the Tax Collector in the same manner as your ad valorem tax bill, to be mailed in November 2015, as authorized by Section 197.3632, Florida Statutes. Failure to paythe assessments will cause a tax certificate to be issued against the property, which may result in a loss of title. By: Lane Gamiotea, CMC, City Clerk T r, `%NW °"exhibit 3 RESOLUTION NO.2015.04 July 21, 2015 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CONTINUING IMPOSITION OF THE SOLID WASTE COLLECTION ASSESSMENT PREVIOUSLY ESTABLISHED BY RESOLUTION 01-08; ADOPTING THE ANNUAL RATE RESOLUTION AS PERMITTED BY ORDINANCE 784 FOR FISCAL YEAR 2015-2016; APPROVING THE PRELIMINARY RATE RESOLUTION; AND CERTIFYING THE SOLID WASTE ASSESSMENT ROLL AS AUTHORIZED BY FLORIDA STATUTES 197.3632(4)(5) AS NECESSARY UNDER FLORIDA STATUTES 197.3632; PROVIDING FOR PUBLIC HEARING AND COMMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee, Florida has enacted Ordinance No. 784, which authorized the imposition of Solid Waste Assessments against certain assessable property located within the incorporated area of the City of Okeechobee, Florida; and WHEREAS, the City of Okeechobee, Florida has previously duly noticed and conducted a public hearing on July 21, 2015, which provided the opportunity to hear testimony and take written objections from the public and interested parties in accordance with Section 197.3632 Florida Statutes, and conjunction therewith, provided written notice to all affected property owners as to the effective time period, geographic area, and the maximum rate to be assessed against each parcel, and such additional information as required by law, and WHEREAS, Section 197.3632(5) requires that by September 15 of each year thereafter, the chair of the local governing board must certify a non -ad valorem assessment roll to the Tax Collector, which is necessary for the imposition of such assessments; and WHEREAS, the imposition of an annual Solid Waste Assessment is an equitable and efficient method of allocating solid waste collection and disposal costs among parcels of property within the incorporated area of the City of Okeechobee, Florida; and WHEREAS, the City Council desires to continue the Solid Waste Collection Assessment program for the Fiscal Year beginning on October 1, 2015, and said assessment is a non -ad valorem assessment; and WHEREAS, the City has previously adopted a preliminary rate resolution for Fiscal Year 2015-2016 which adopted an estimated assessment rate, and which set the matter for public hearing this date to consider adoption of the annual assessment; and NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. AUTHORITY. This resolution is adopted pursuant to the provisions of Ordinance No. 784; Resolution 01-08, Florida Statutes 197 and other applicable provision of law. SECTION 2. PURPOSE AND DEFINITIONS. This resolution continues an annual rate resolution as defined in Ordinance No. 784, Section 2.08, and previously adopted. The amount of the solid waste assessment imposed each Fiscal Year against each parcel of improved property shall be based on one or more of the following: a. Classification of improved property reasonably related to the generation of solid waste or recovered materials. b. The physical characteristics of a specified parcel or building. c. Any other factor reasonably related to the generation of solid waste or recovered materials; or d. Any combination of the foregoing; provided however, that the factor or combination of factors employed to compute the solid waste assessment shall result in a rate of assessment not in excess of the special benefit accruing to such parcel of improved property. Resolution No. 2015-04 - Page 1 of 3 1! SECTION 3. SOLID WASTE COLLECTION AND ANNUAL ASSESSMENT ROLL. a. It is hereby ascertained, determined and declared that continued imposition of an annual Solid Waste Assessment consistent with the maximum Assessment Rate schedule in Section 2.08 of Ordinance No. 784, and Resolution No. 01-08, and also as adopted as the preliminary rate resolution for Fiscal Year 2015-2016 adopted by the City Council at a duly advertised hearing continues to be a fair reasonable method of allocating waste collection and disposal costs among parcels of property within the incorporated area of the City of Okeechobee, Florida. b. That the City Administrator has caused to be prepared the assessment roll for the Fiscal Year beginning October 1, 2015, and ending September 30, 2016, in the manner provided for in Ordinance No. 784. The solid waste collection and disposal cost for which the solid waste collection and disposal assessment is intended to pay is $402,704.40. The cost shall be apportioned among the parcels of real property within the incorporated area of the City of Okeechobee, Florida as reflected on the assessment roll. c. It is hereby ascertained, determined, and declared that based upon the findings set forth in paragraph (a) and the solid waste collection and disposal cost described in paragraph (b), the Rate of Assessment for the 2015-2016 Fiscal Year as set forth in Appendix A and attached hereto and incorporated herein to continue an increase in the Assessment Rate included in any notice previously provided to owners of assessable property pursuant to Ordinance No. 784, Resolution 01-8, and Chapter 197 Florida Statutes. d. That the Solid Waste Collection Assessment Roll as presented by the City Administrator is hereby approved and adopted for the 2015-2016 Fiscal Year, and the chair of the local governing board, being the Mayor for the City of Okeechobee, Florida or his designee', shall certify this non -ad valorem assessment roll on compatible electronic medium to the Tax Collector for Okeechobee County, Florida by September 15, 2015, which roll shall contain the posting of the non -ad valorem assessment for each parcel. SECTION 4. ESTABLISH MAXIMUM RATE OF ASSESSMENT. That the rate of assessment set forth in Appendix A for the year 2015 is adopted as the rate of assessment for the 2015-2016 Fiscal Year. The City of Okeechobee, through the chair or his or her designee, reserves the right to make such alterations to the assessment roll for up to ten days prior to such certification if errors or omissions are discovered in the roll. SECTION 5. SEVERABILITY. That if any portion of this resolution should be judicially determined to be unenforceable, then the balance thereof shall continue to remain in full force and effect. SECTION 6. EFFECTIVE DATE. This resolution shall become effective immediately upon its adoption. INTRODUCED AND ADOPTED during a Public Hearing held this 21gr day of Jam, 2015. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor Pro-Tempore Resolution No. 2015-04 - Page 2 of 3 0 Appendix A The assessments will be computed by multiplying the rate of assessment by, the number of dwelling units for residential property uses. A single unit will be assessed on the following schedule: The amount to be levied in the year 2015: $229.20 The maximum amount to be levied in the year 2016: $240.66 The maximum amount to be levied in the year 2017: $252.69 The maximum amount to be levied in the year 2018: $265.33 The maximum amount to be levied in the year 2019: $278.59 The maximum amount to be levied in the year 2020: $292.52 The maximum amount to be levied in the year 2021: $307.15 The total annual revenue to be collected by this assessment for 2015-2016 is: The estimated total annual revenue to be collected by this assessment for 2016-2017: The estimated total annual revenue to be collected by this assessment for 2017-2018: The estimated total annual revenue to be collected by this assessment for 2018-2019: The estimated total annual revenue to be collected by this assessment for 2019-2020: The estimated total annual revenue to be collected by this assessment for 2020-2021: The estimated total annual revenue to be collected by this assessment for 2021-2022: $402,704.40 $422,839.62 $443,981.60 $466,180.68 $489,489.72 $513,964.20 $539,662.41 Resoldon No. 2015-04 - Page 3 of 3 �- *-w` Exhibit 4 RESOLUTION NO. 2015-05 July 21, 2015 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, REVISING THE COMMERCIAL RATE SCHEDULE FOR SOLID WASTE COLLECTION AND DISPOSAL SERVICES WITHIN THE CITY OF OKEECHOBEE FOR FISCAL YEAR 2015-2016, PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee has determined that for the health and welfare of the community, each and every place of business, or other type of structure or abode shall be required to place their garbage and trash for pick up and disposal in a safe and sanitary manner prescribed by the City Council; and WHEREAS, the City Council of the City of Okeechobee entered into a Solid Waste Collection and Disposal Services Agreement with Waste Management, Inc., of Florida on July 7, 1987, as amended, to provide such collection and disposal services to the community; and WHEREAS, as provided in Code Book Section 42-52, the City Council shall establish the charges and rates for the collection and disposal services required. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City that: SECTION 1: COMMERCIAL RATES. Commercial Rates Per month for solid waste collection and disposal services shall be as follows, from October 1, 2015, to September 30, 2016, (rates below include 10 percent franchise fees): Pick-ups/Wk EOW 1x/wk 2x/wk 3x/wk 4x/wk 5x/wk 6x/wk 7x/wk XPU Container Size 2 CUBIC YD Collection $ 33.22 $ 60.48 $ 110.12 $ 152.46 $ 194.78 $ 237.13 $ 279.46 $ 321.81 Disposal $ 10.56 $ 21.11 $ 42.22 $ 63.33 $ 84.44 $ 105.55 $ 126.66 $ 147.7 Fuel B 5.98 SQ 4Q $ 19.8E $_27.52 $-35.1f: $ 42.82 3 50.49 $ 49.76 $ 92.49 $ 172.20 $ 243.31 $ 385.50 $ 456.61 $ 527.7 Total $ 314.38 $40.77. 3 CUBIC YD3 Collection c.` �� $ 83.60 $ 142.77 $ 181.57 $ 210.11 $ 281.46 $ 295.72 $ 338.5 Disposal $ 31.67 $ 63.33 $ 95.00 $ 126.66 $ 211,10 $ 189.99 R 55.12 $ 221.6 Fueli Total > rnG; $ 15.07 $ 130.34 $ 232.35 $ 33.55 $ 310.12 $ 39.05 $ 375.82 $ 51.36 $ 543.92 $52.31 $ 540.83 $ 623.3 4CuaicYD Nx r °4 c,'dh Collection :: t g $ 98.94 $ 163.78 $ 194.40 $ 242.22 $ 281.46 $ 322.96 $ 364.4 Disposal Fuel f11 :; $ 42.22 $ 17.86 $ 84.44 $ 29.66 $ 126.66 $ 35.36 $ 168.88 $ 44.12 $ 211.10 $�51 36 $ 253.32 $ 59.01 $ 295.5 Total � $56.86 $ 159.02 $ 277.88 $ 356.42 $ 455.22 $ 543.92 $ 635.29 $ 726.6 6 CUBIC YD Collection $ 130.22 $ 192.15 $ 254.30 $ 312.44 $ 365.77 $ 419.09 $ 472.41 Disposal M, $ 63.33 $ 126.66 $ 189.99 $ 253.32 $ 316.65 $ 379.98 $ 443.31 Fuel ��- $ 23.56 $ 34.g6 $ 46.41 $ 57.12 $ 490.70 $ 622.88 $ 875.94 $ 1,002.4 Total`a�L $ 217.11 $ 353.77 $ 749.43 $70.8 8 Cuaic YD�7�' je Collection4'�7y<i $ 146.76 $ 211.42 $ 266.21 $ 321.04 $ 373.62 $ 427.33 $ 481.0 Disposal '=a'v 1 $ 84.44 $ 168.88 $ 253.32 $ 337.76 $ 422.20 $ 506.64 $ 591.0 Fuel Total g �ir4 iL $ 864.87 $1,013.08 $ 1,161.2 $ 257.82 $ 418.95 $ 568.43 $ 717.98 $80.5 COMMERCIAL CANS # of Cans 1 2 3 4 5 6 1x/wk $8.52 $11.21 $13.70 $16.47 $24.65 $46.36 Disposal $3.84 $7.68 $11.52 $15.36 $19.20 $23.04 Fuel $1.54 $2.04 $2.52 $3.02 $4.52 $8.38 Total $13.90 $20.93 $27.74 $34.85 $48.37 $77.78 Resolution No. 2015-05 - Page 1 of 2 n M Casters $8.66 per month maintenance per month per number of service OPTIONAL Roll -out $8.66 days/week SERVICES Lockbar $92.84 per installation monthly fee times the number of Lock/Unlock/Gate $12.38 pickups/week ROLL -OFF COLLECTION AND DISPOSAL RATES 20 yard 30 yard 40 yard Compactor Rate per pull plus disposal $181.11 $191.07 $201.01 $201.01 Fuel per pull $ 32.2 $ 34.0 $ 35.7 $ 35.77. Total $213.3 $225.0 $236.7 $236.7 Wasted Trip Char es $71.61 Monthly Charges/Two Haul Min: $71.62 Disposal: C & D per ton $19.57 Garbage per ton $35.00 Vegetation per ton $16.92 Any additional or special waste collection request over and above contracted service rate can be negotiated between the customer and contractor. SECTION 2: RATE ADJUSTMENTS. The present Franchise, as. amended, for Solid Waste Collection and Disposal Services within the City of Okeechobee, effective October 1, 2015, to September 30, 2016, is subject to periodic rate adjustments for consumer price index (CPI) cost of living, diesel fuel surcharge, and adjustments necessary due to changes in law or regulatory action. Such rate adjustments may affect Commercial Rates over those set out in Section One, which will not occur without public notice and hearing. SECTION 3: SEVERABILITY. That if any portion of this resolution should be judicially determined to be unenforceable, then the balance thereof shall continue to remain in full force and effect. SECTION 4: EFFECTIVE DATE. The charges and rate established by this Resolution shall take effect on the 1st day of October, 2015. INTRODUCED AND ADOPTED in regular session this 215t day oQ11y, 2015. ATTEST: Lane Gamiotea, CMC City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook City Attorney Dowling R. Watford, Jr. Mayor Pro-Tempore Resolution No. 2015-05 - Page 2 of 2 1%W Yxhibit 5 ORDINANCE NO. 1126 July 21, 2015 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, CORRECTING A SCRIVENERS ERROR WITHIN SECTION 82-126 INSPECTIONS, OF ADOPTED ORDINANCE NO. 1125 REPEALING AND RESTATING A NEW ARTICLE V, FLOOD HAZARD ZONE REGULATIONS, WITHIN CHAPTER 82 OF THE CODE OF ORDINANCES; PROVIDING FOR A CORRECTIVE SECTION NUMBER 82-126.1.2.1; PROVIDING FOR CONFLICTS; SEVERABILITY; AND AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida, adopted Ordinance No. 1125 at a duly advertised public hearing held on July 16, 2015, which ordinance amended the Code of Ordinances repealing Chapter 82, Article V, Sections 82-121 through 82-127 Flood Hazard Zone Regulations; and WHEREAS, upon final review of the adopted ordinance within Section 82-126.1.2.2 that a referenced section number contains a scrivener's error to be corrected. NOW, THEREFORE, BE IT ORDAINED by the City Council for the City of Okeechobee. Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: That this ordinance shall be designated as an ordinance amending and correcting Ordinance No. 1125, specifically Chapter 82, Article V, Flood Hazard Zone Regulations, Division 1. Administration, Section 82-126 Inspections, 82-126.1.2.2., as follows: Buildings, structures and facilities exempt from the Florida Building Code, final inspection. As part of the final inspection, the owner or owner's authorized agent shall submit to the Floodplain Administrator or Building Official a final certification of elevation of the lowest floor or final documentation of the height of the lowest floor above the highest adjacent grade; such certifications and documentations shall be prepared as specified in Section '' ^,� zT 82-126.1.2.1 of this ordinance. SECTION 2. Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3. Severability. If any provision or portion of this ordinance is declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading and set for final public hearing on this 215t day of July, 2015. James E. Kirk, Mayor ATTEST: Lane Gamiotea, City Clerk PASSED and ADOPTED in regular session, after Second and Final Public Hearing this 18th day of August, 2015. ATTEST: Lane Gamiotea, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Page 1 of 1 of FLO110 4-j 4- 0 V) aj 4-J E0 I I I 4 4 m EO I cm Ell r+ C® c� D 00 try 0O rD rD CD �- E r + z ( m < --t� rr-+ O �. CD cn r-t (D CO E 0 . � o 0 Eo . 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Exhibit 6 °m Memo July 21, 2015 o - �a J r 1915* July 14th, 2015 To: Mayor and Councilmen From: India Riedel, Finance Director John Cook, Interim City Administrator Subject: Health Benefits Group Health insurance premiums continue to rise instead of leveling or decreasing. City claims per covered member 113.4% of premium (health and prescription) The City has had 3 consecutive years of higher claims per covered person than premiums. PRM board elected to use $500,000 reserves to offset the groups' premiums. With the terms of the PRM Group Health Trust, all claims are pooled, an average of premiums are determined and individual entities claims are reviewed for deviation. The maximum the City can increase in any one year is 6 pts. over the group average. The group average after applicable credits is 4.36%, our claims cost based on the group leaves us with an 8.3% increase in rates. A thorough review of the 10 plans offered through PRM resulted in a couple of options to consider. Cost and comparisons of the 3 are attached. Current Plan premium per month per employee for individual coverage is $600.10, new premium $649.66. 55 SE Third Avenue, Okeechobee, FL 34974 (863) 763-3372 / (863) 763-1686 Fax 13 cm Option #1 Continuing with the current plan the City's cost will be $36,278 higher than fiscal year 2015. City cost for FY 2015, Blue Options 3748 Plan $439,273 City cost for renewal, Blue Options 3748 Plan $475,551 Cost Difference : $ 36,278 Option #2 Cost avoidance for the City in adding the HMO 59 plan and the City using the HMO as the base plan would save $11,214. City cost for renewal, Blue Options 3748 Plan $475,551 City cost if we use HMO 05 Plan as base Plan $428,059 Cost Avoidance: ($ 47,492) Disadvantages (drawbacks): No out of state coverage (Emergency is the only exception) Named Primary Doctor No Coverage for Non -Providers GOOD: Continued Co -pays for FP & SP Prescription cost included in out -of -packet maximum Option #3 Cost avoidance for the City in adding the PP0727 plan and the City using the plan as the base plan, would save $20,405. City cost for renewal, Blue Options 3748 Plan $475,551 City cost if we offer only the PP0227 Plan $418,968 Cost Avoidance: ($ 56,583) Disadvantages (drawbacks) Change in Provider List Co -pays and deductible and prescriptions not in max out of pocket 20% Co-insurance on most services (subject to Maximum out-of-pocket, $1,500) Increase of out -pocket expense to Employee $500 (to $2,000) GOOD: Continued Co -pays for FP & SP Continue offering — PRM Plan Blue Options 05901 Disadvantages (drawbacks) Change in Provider List Co -pays and deductible and prescriptions not in max out of pocket $2,000 deductible, 50% Co-insurance on most services (subject to Maximum out-of-pocket, $6,350) GOOD: Guarantees compliance with the Patient Protection and Affordable Care Act P( ACA) 55 SE Third Avenue, Okeechobee, FL 34974 (863) 763-3372 / (863) 763-1686 Fax Public Risk Management of Florida 3434 Hancock Bridge Parkway, Suite 203 Fort Myers, FL 33903 Toll Free: 800-367-1705 Proposal Effective Date July 21, 2015 5- PUA NPR-T�lem � sS - bd & 5 GArthur J. Gallagher & Co. BUSINESS WITHOUT BARRIERS �. Re: Public Risk Management ("PRM") Health Trust Proposal We appreciate the opportunity to present the enclosed Public Risk Management Health Trust proposal. �. PRM offers its members the opportunity to choose among 10 medical plan options so that each member entity can offer the appropriate plan(s) to meet the needs of itself and its employees, You will see that all plans are administered by Florida Blue, and there are 2 PPO plans, 2 HMO plans and 6 Blue Options plans to choose from. PRM also offers dental and vision insurance plans, basic and voluntary life insurance, and short and long ., term disability insurance. The Health Trust Board members periodically review and vote on plan designs, renewals and insurers and, as a member, you would have voting rights in those decisions. The PRM Health Trust will offer you increased value and the opportunity to provide a more stable renewal process. We have enclosed a copy of the PRM By -Laws for your review. The advantages of self -funding and the pooling concept are the results of long-term commitment as demonstrated by the continued success of the PRM program. To remain compliant with our re -insurer (Voya), we have enclosed a copy of ING's Group Disclosure Agreement (Section IX) for your review. When requesting a quote, you must sign and return the Group Disclosure Agreement acknowledging its terms and conditions. Gallagher Benefit Services Inc. ("Gallagher") is the agent of record for insurance benefit policies and programs for PRM. As a member of PRM, you will have access to the full complement of consulting services Gallagher offers to help manage your employee benefits program. Gallagher receives commissions from the carriers under the contracts it has placed on PRM's behalf. A copy of Gallagher's most current Revenue Disclosure has been included for your review. Should you have any questions, please contact Kelly Dunn, Yvonne Blackford, or myself at 561-995-6706. Again, thank you for the opportunity to provide you with a proposal from the Public Risk Management Health Trust. Sincerely, Richard G. Schell Area Vice President �- Gallagher Benefit Services, Inc. t awl 1) Introduction II) About PRM III) Our Partners and Their Services IV) Our Plans V) Reporting VI) Wellness VII) Educational Opportunities VIII) PRM Articles of Incorporation and By -Laws IX) Disclosures r r In this Section . Who We Are, What We Do... . Why PRM? . How We Set Our Rates . 11-Year Renewal History . Carrier Solvency . Organization Chart/Officers/ PRM Staff . References and Current Member Listing 0 II. ABOUT PRM Group Health Trust — History and Background Our Purpose: To form a cooperative self-insurance association to provide health coverage to its Members and their employees: • Established in December 1989 • 44 Members • Approximately 6,000 Covered Individuals • Meets Quarterly • Legal Structure: Florida Statutes §122.08 Group Insurance for Public Officers and Employees +o Intergovernmental Cooperative Agreement What is the Intergovernmental Cooperative Agreement? • The Contract & Bylaws of the Association • Official Document that governs the relationship of all Health Trust Members • Formally Adopted by Governing Body of Each Member • Constitutes the Final Authority on all matters Group Health Trust Membership — Obligations • To budget and promptly make payments to PRM • Select in writing a Board Member and Alternate to serve on the GHT Board of Directors • Allow the Pool access to all records including employee demographic information and financial records which relate to the purpose or powers of the Pool aw • All attorneys employed by the Pool to represent the Member in investigation settlement discussion and all levels of litigation arising from any dispute or claim for medical services • Furnish full cooperation with the Pool attorneys, third party administrators, the Executive Director and any agent, employee, officer or independent contractor of the Pool relating to the purpose or powers of the Pool • To be solely responsible for payment of all premiums or contributions for group health benefits • Notify its employees of group benefits and programs being provided by PRM Group Health Trust — Growth and Success From 7 Members in 1989, the Health Trust has grown to 44 Members offering: • Competitive Pricing • 10 Health Plans offered through Florida Blue that are unique to PRM members • Employee Assistance Program • 2 Dental Plans • 2 Vision Plans • Life Insurance • Long and Short Term Disability 00 0 I. Introduction Public Risk Management of Florida ("PRM") is a purchasing cooperative of governmental agencies founded in 1987 for the purpose of banding together to obtain the most competitive contracts for the provision of IN Property & Casualty and Employee Benefit insurances. The PRM Health Trust is the vehicle through which the Employee Benefit insurances are offered and is pleased to provide the enclosed information concerning the benefit programs available. You Have Input. The PRM Health Trust is collectively governed by a Board of Directors which meets quarterly to review plan operation, financials, legislative issues and any other pertinent information. Each participating entity delegates its own Board Member, and each entity receives one vote. Each member has input regarding the plan, future enhancements, funding levels, etc. That means plan design and rates are set by you; not the insurance carrier. You Get Information Early. The plan year begins on October 1 of each year. Renewal discussions begin in April and are finalized in June each year. All contracts and funding levels are based on an October 1 ;m through September 30 plan year, although multi- year rate guarantees are obtained from the carriers whenever possible. This gives you plenty of time to set your budget with real numbers for the upcoming fiscal year and to make adjustments to your benefits as necessary to accommodate your budgetary needs 10 and restraints. You Receive Professional Consulting Services. Gallagher Benefit Services, Inc., a division of Arthur J. Gallagher & Co., ("Gallagher") acts as insurance consultant and broker for the PRM Health Trust and provides the PRM membership with expertise and guidance through the quickly changing and heavily mandated employee benefits areas. Gallagher is also available for and happy to work with individual entities and their advisors in the development of other additional employee benefits. Our Commitment to You For over 25 years, PRM staff, consultants and all other contracted service providers have been — No and will continue to be — committed to providing our membership with an outstanding health benefits program and excellent and timely customer service. We value each and every one of our members and encourage you to contact any of them for a reference. Public Risk Management of Florida so 3434 Hancock Bridge Parkway, Suite 203 Fort Myers, FL 33903 Toll Free: 800-367-1705; Main 239-656-4666; Fax 239-656-1066 00 www.PRM-FL.com In 0 Pool Structure: • Meets 4 times per calendar year • One Vote per Member • Quorum required (simple majority) Board of Directors: ... • Each Member appoints a Board Member and an Alternate Board Member • Appointed by Member's governing body • Designation made in writing, addressed to the Executive Director .. Operational Year: • Fiscal year for coverage and benefits .. . Calendar year for claims Group Health Trust Board — Responsibilities •• • Select Pool Officers and Contracted Service Providers • Approve Bylaws Amendments • Approve Acceptance and Expulsion of Members +• • Approval of Annual Budget • Approve Operational Procedures Developed by Executive Director • Approve Termination of the Pool Im imW am yr a. .. i T Ili RI � il i'IN Predictable/Stable Renewals National ««{ Offer Employees Dedicated Customer Service Determine Plan Benefitsu Annual EducationalConference Electronic E{ i Bill v Reconciliation SupportActuarial Legal/Compliance1/{° iI 'Available with he PPO, Plan 0702, 0727 and HMO 55 Stand Alone Program •- Group Health Trust Rate Determination New Members (First Year in PRM) •�• Rates are based on: • Claims History • Group Demographics •W • Current Plan Design • Second Year Rates are based on the Pool's Average Third Year and Beyond Rates are based on each entity's loss ratio and a deviation schedule tied to the overall group increase PRM's Consultant does the following: • Revises Rating & Premium Development • Financial Oversight em • Vendor Management .. aw Wo IM a" 11-Year Renewal History 18.00% Group Health Trust 11-Year Renewal History 16.00% 14.00% 12.00% 10.00% 8.00% 6.00% 4.00% 2.00% 0.00% c�0 cL0 �O �O �O cL0 �O �O cv0 cv0 cL0 ,`o'�`a O O O O O J Overall Net Pool Increase Estimated Carrier Trend* Plan Year Overall Net Pool Increase Estimated Carrier Trend* 2004-2005 4.40% 16.20% 2005-2006 7.20% 15.00% 2006-2007 11.60% 14.40% 2007-2008 0.00% 13.20% 2008-2009 5.00% 12.60% 2009-2010 3.30% 12.50% 2010-2011 11.20% 12.50% 2011-2012 7.50% 11.50% 2012-2013 3.30% 11.00% 2013-2014 6.40% 10.50% 2014-2015 4.00% 10.00% Cumulative Totals 5.76% 12.70% * Includes both medical and prescription drugs aw Carrier Solvency PRM provides insurance offerings to its members through financially viable carriers that have been "" carefully selected. Because of the size of our membership (currently over 5,500 members) and the relationships we have developed, all of our member entities, regardless of their size, enjoy rates and customer service typically available only to large employers. You can rest assured that your employees will am be receiving their insurance benefits from companies that are financially stable. em Carrier AM Best Rating Florida Blue Medical A Vo a(Stop Loss A Florida Combined Life Dental A National Vision Administrators (Vision) A Vision Service Plan Vision A Lincoln Financial (Life, Disability) A+ N. Although we cannot guarantee the financial viability of any health insurance carrier or market, it is an area we recommend that clients closely scrutinize when selecting a health insurance, insurance carrier or HMO. There are a number of rating agencies that can be referred to including A.M. Best, Fitch, Moody's, Standard & Poors, and Weiss Ratings (TheStreet.com). Generally, agencies provide ratings of U.S. Health Insurers, including traditional insurance companies and other managed care (e.g., HMO) organizations, reflect their opinion based on a comprehensive quantitative and qualitative evaluation of a company's financial strength, operating performance and market profile. However, these ratings are not a warranty of an insurer's current or future ability to meet its contractual obligations. V 0 YA, 1---A ::4 Florida Combined Life M MEupMr+l Wnw�MlM Biw GMs �M M S�•iMtl Nwxx=m $MVIIq A rteras mM Bu�airtnsei In Fknae Lincoffi Financial Group CD National Vision Administrators, L.L.C. 0 Board of Directors Executive Director Bonnie Mlms GHT Customer Consultant Medical Accountant Gallagher Support Specialist Administration Linda Brown Doris Bernard Benefit Florida Blue Services Secretary to Board Susan Baron Ancillary Providers Vision, Dental, Life, Disability, Stoploss Automated Enrollment Services Businessolver Attorney Roper& Roper L- 0 PRM of Florida Our Staff Bonnie Mims, Executive Director Chief administrative officer of the group Health Trust. Supervises and controls day-to-day operations of the Pool_ Carries out policy and procedures as established by the Board of Directors. Prepares annual budget for Board approval. Makes recommendations on policy decisions, Pool officers, selects agents & independent contractors and involved in all aspects of Pool operations. Works closely with brokerdunder0ters on securing best coverage at a competitive rate_ Katrina Bouthot, Assistant Executive Director Assists Executive Director with day -today operations and services of the Group Health Trust_ Interprets coverage questions. Coordinates with broker, Florida Blue, and enrollment services' provider to resolve member issues. Responsible for Appeals overrides. Researches, develops and communicates essential information to meet and exceed member service needs. Maintains insurance policies. Participates in management, committee and board meetings. Susan Baron, Secretary, Board of Directors Secretary for the Group Health Trust Issues notices of all Board Meetings, attends and keeps minutes of same_ Responsible for all corporate books, records & papers, custodian of corporate seal and maintains all written contracts, as well as reporting responsibilities to Local and State agencies. Provides administrative support to Executive Director and Assistant Executive Director. Coordinates meeting and travel arrangements. Maintains newsletters and website. Maintains all contacts and mailing Lists. Special projects. Doris, Bernard, GHT Customer Support Specialist Provides administrative support to Executive Director and Assistant Executive Director on Group Health issues. Customer service liaison to members, broker and staff, providers and other service personnel by assisting in ansmring questions and solving problems in areas of enrollment, coverage, billing. Participates in Members' Health & Benefit Fairs and Open Enrollment Meetings. Maintains Group Health Benefits Guide. Linda Brown, Accountant Prepares and files FederaUState monthly, quarterly & annual reports- Responsible for all functions associated with accounts payable & accounts receivable. Prepares and coordinates annual administrative budget for Group Health Trust. Reconciles member fees with third party administrator_ Administers member cost allocation and billings. Maintains payroll and benefits records for PRM staff.. Group Health Trust - References PUNTA GORDA, CITY OF Phil Wickstrom, Risk Manager 326 West Marion Avenue Punta Gorda, FL 33950-4492 piwickstromAmorda.us .. Phone: 941-575-3371 10 0 SARASOTA-MANATEE AIRPORT AUTHORITY aw Anita Eldridge, Director, Human Resources 6000 Airport Circle Sarasota, FL 34243-2105 No Anita.eldridge@srq-airport.com Phone: 941-359-5200 it w ifr LONGBOAT KEY, TOWN OF Lisa Silvertooth, Director, Human Resources 501 Bay Isles Road Longboat Key, FL 34228-3196 Isilvertooth anlongboatkey.org Phone: 941-316-1999 r7 .. M k SARASOTA BRADENTON INTERNATIONAL rrr +�. Eti�flMf�e City of Bartow Town of Bed rr City of Belle Glade City of Crystal River City of Eustis .r City of Fort Meade City of Fort Pierce City of Fort Walton Beach (lades County Board of C mmssioners Gulf County BOCG City of Gulfport Harrftn County Board of Commissioners Hendry Comfy Board of Commissioners Hendry County Sheffs Department Holmes County Board of Commissioners City of Indian Rocks Beach City of Werness " Town of Kenneth City City of Labelle Town of Lady Lake Lakeland Housing Authority Town of Lake Placid City of Largo Levy County Board of Commissioners Town of Longboat Key City of Longwood City of Madeira Beach City of Marianna City of Moore Haven City of Mulberry City of Okeechobee Okeechobee Country Board of Commissioners Okeechobee lttitity Authority City of Perry 0 10/112008 1011/200& 211/2009 10/1/2001 101112003 7i112010 6/112011 10/112010 101111989 1011/2013 101112010 101112001 101111989 1011i1989 1211IM2 101a/2009 10/112007 11112409 1011/2006 10/1/2009 61112012 91112012 10/112013 811/2001 1 /112OW 10/112013 101112009 1Of112010 101V2008 1011mi 11 8/112010 101111999 1111/2007 611 /2004 L � I I ar � 71 '1 [ �-,' 1-1111-ril P - fillila Port Labelle CDD City of Punta Gorda City of Safety Harbor Sarasota- Manatee Akped Authority South Florida Conservancy City of Temple Terrace City of Treasure Island City of Urnabla City of Zephyft1s; Pubic Risk Management 10112008 211/1999 1/112015 101N1999 1/112002 101112009 71112009 1011/2010 101112004 121111998 M In this Section . Consulting - Gallagher Benefit Services .: . Medical Plan Administrator - Florida Blue . Benefits Administration System - Bus inessolver ," l nyre}, J p Icy^yy s as III. OUR PARTNERS AND THEIR SERVICES Consulting — Gallagher Benefit Services Arthuri. Gallagher& Co. BUSINESS WITHOUT BARRIERS` As a PRM Group Health Trust member, you will have access to PRM's consultant, Gallagher Benefit Services, Inc. ("Gallagher"). Gallagher has extensive experience consulting public sector clients on all of their employee benefit program needs. In fact, it has a Public Sector Niche Practice and the team available to you will include a lead consultant (Richard Schell), dedicated Account Managers (Kelly Dunn and Yvonne Blackford), an attorney (Paul Hebert), and an actuary (Glen Volk). That means that Gallagher can offer you and PRM relevant consulting experience that is second to none in the public sector space. Gallagher's experience, resources, and variety of services makes them uniquely qualified to assist PRM and the Health Trust members in meeting their benefit plan goals and objectives. You can rest assured that Gallagher is experienced in all facets of their clients' employee benefits programs, including, but not limited to, medical, pharmacy, dental, vision, life, disability, cafeteria, voluntary coverage, long term care plans and wellness programs. Gallagher believes in full transparency, and they disclose to PRM the full compensation they receive each year for the services they provide to PRM. The Scope of Services below reflects the services available to PRM members or all lines of coverage contained in their employee benefit plans. ' • Plan/Financial Analysis • Benefit Analysis and Marketing • Compliance/Healthcare Reform Consulting and Guidance • Financial Analysis • Optional Services, including Actuarial Reporting, Medicare Part D and GASB 45 Valuation •" About Gallagher Gallagher Benefit Services, Inc. is the benefits consulting and brokerage division of Arthur J. Gallagher & Co. Arthur J. Gallagher is the 3rd largest insurance broker in the United States and the 4+h largest in the world. On May 1, 2015, the South Florida Business Journal listed Arthur J. Gallagher as the largest insurance broker in South Florida based on its 2014 premium volume of $1.76 billion, compared to the number two company at $333.3 million. This provides our clients significant leverage in the marketplace. 0 ,.. In addition, Gallagher is the only insurance broker/consultant to be recognized by Ethisphere as one of the World's Most Ethical Companies (for four years in a row). Gallagher has also most recently been listed by Forbes as one of America's Best Employers. W. W WORLD'S MOST ETHICAL ' N COMPANIES' WWW.ETHISPHERE.COM +r Public Entity Niche Practice True expertise in public sector employee benefit, insurance and risk solutions is hard to find, especially with the many challenges faced by public entity employers, such as budget issues to reduced staff and Aw resources. Gallagher Benefit Services, Inc. is uniquely different from other consultants and brokerage firms in many ways. Our primary difference is our Public Entity Niche Practice - Gallagher has a vast working relationship with over 80 public sector clients in the State of Florida and over 900 public sector clients ow nationally. With the over 900 public sector clients that Gallagher represents within the public entity arena, the development of specific resources and talent to support the needs of our public sector clients was needed. to Public entities around the country recognize Gallagher as a foremost consultant in this arena since we have an understanding of the specific challenges and diverse needs of public entity clients. This Public Entity Niche Practice facilitates communication and discussion among Gallagher professionals with public sector "® expertise, to ensure best practices. We have also been able to gather valuable benefits data, for benchmarking and recruitment tools, benchmarking capabilities against peers and similar sized entities, as well as market trends. Insurance Pool Experience "' Gallagher has years of experience in designing pools and cooperatives for a range of public sector clients. As a public sector organization, you are uniquely situated to take advantage of the PRM Health Trust pool. V0 In short, an insurance pool is a multiple -member, risk -sharing arrangement where government organizations pool their funds together to finance an exposure, liability, risk, or some combination of the ow three. Rather than purchasing insurance, employee benefit and risk management services share funds to procure services and insurance as a group through traditional insurance providers, pools and cooperatives. am am M Medical Plan Administrator - Florida Blue F&nwla IM(g .� Florida Blue is the leader in the Florida marketplace providing health solutions to more than 70% of Florida's governmental and educational employees. Florida Blue has dedicated teams solely focused on the public sector. Local presence is a significant advantage in today's tumultuous environment of health care deliver which is why Florida Blue's value proposition is to deliver a "best in class" solution, serviced •` with a dedicated account manager and strategic account executive. Florida Blue, PRM's exclusive medical plan administrator provides the following administrative services as part of their contract with the PRM Health Trust. Claims Administration • Eligibility Maintenance • PPO/HMO/Blue Options Network • Customer Service • Blue 365 • Employee Meetings/ Enrollment • Utilization Review, Pre -Certification, Case Management • PPO/HMO/Blue Options Claims Filing by Providers Prescription Drug Card • Mail Order Drug Service • HIPAA Compliance •. Reports • Access to the Florida Blue Stores Entities participating in the PRM Health Trust program will receive all of the above member services. Employees, entity administrators and providers will deal with Florida Blue representatives assigned exclusively to PRM for routine issues. Additionally, Florida Blue PPO providers will be responsible for obtaining pre -certification authorization and for filing PPO claims. We anticipate soft dollar savings to PRM Health Trust members in the form of less plan administration, less time resolving claims issues, less time reporting to various vendors, and less time answering employee questions and complaints. aw 00 Florida Blue Advantages • PRM commitment to pooling concept. Over 25 year track record of quality service and plan implementation. • Flexibility in plan designs offering two PPOs, two HMOs and six Blue Option Plans. • Florida Blue service staff dedicated to PRM to assist in all areas of plan management. • Quarterly board meetings include Health Trust status reports, industry updates, and sharing of ideas and concepts. • National recognition and acceptance of ID card. The ITS Program offers a reduction in charges and hold harmless from balance billing if employees incur out-of-state claims with a participating Blue .. Cross/Blue Shield in that state. • Local presence throughout Florida with walk-in service to track all customer inquiries for prompt resolution or questions. • Largest PPO network in Florida. Employees have more hospitals and doctors to choose from. The .� average reduction of billed charges results in savings of 35-45%. • Florida Blue allowances are accepted as payment in full. No balance billing except for co -pay or deductible and co-insurance. Providers agree not to require full payment at time of service and providers will file the claim. • Network in and out of PPC network. Physicians and hospitals that participate with Florida Blue, but not with PPC network agree to accept our allowance at the lower and will not balance bill. They will file claims on employee's behalf. • Personal health advisor available 24 hours a day, 7 days a week. Toll free number to access a medical nurse confidentially and immediately answer employee's health care questions and concerns. to aw aw • Benefits Administration System - Businessolver k businessolver' As part of the PRM program, you are provided with a full suite of enrollment and eligibility services as •� outlined below. Web Based Enrollment: No • Employee self service • Open enrollment • New hire enrollment ow • Mid -year life event status changes • HR administrator self service N' Carrier Eligibility Update Processing: • Electronic files sent to carriers weekly • Emergency update processing Year Round Payroll Deduction Assistance: • Standard payroll update reports available on demand COBRA Administration: • Initial rights notices available on demand • Carrier eligibility and update processing • Billing and collection of COBRA premium • System access to COBRA continuant information • Businessolver is responsible for eligibility and enrollment updates to the carriers Premium Billing Services: The premium bill cut-off date is on the 25th of each month. Trial bills include all eligibility and enrollment transactions entered through the close of business on the 25th). • Trial bills are available to review and update between 26th and 30th of the month. This means that you will have the opportunity to review your bill and update the eligibility system for enrollments that you may have forgotten to update prior to your bill being finalized. If you do not make updates to the system, the trial bill will become the final bill. Updates made after the final bill will appear on your next bill. • Final bills are available on the 1 st of each month • Payment as billed is due on the 10th of each month to PRM we • PRM remits payments directly to carriers for all PRM lines of coverage • General ledger reports available on demand Retroactivity and billing wash rules: • You can receive premium credits for up to 60 days prior to the notification date of an eligibility and enrollment event. This means that you should pay close attention to your bills and make sure that you maintain current eligibility and enrollment records on the enrollment system. an .. • For new employees and dependents that are added to the plan between the 1st and 15th of the month, as you will be billed for the entire month's premium. • For new employees and dependents that are added to the plan between the 16th and the end of the month, you will not be billed for that month's premium. me • For any termination from the plan for either an employee or dependent anytime during the month, you will be charged for the full premium for that month as claims are paid through the end of the month. 40 Evidence of Insurability Management: • Enrollment system tools allow for management of EOI elections • PRM Office and Businessolver have ability to approve new benefit amount which triggers increased aw payroll deduction amount Qualified Domestic Relations Order (QDRO) and Qualified Medical Child Support Order (QMSCO) Administration: • Enrollment system tools allow for ease of administration by HR as The benefits of utilizing the PRM program include: Web Based, Customized Employer Benefits Portal: .. • All PRM benefits managed in one place providing a single point of entry for employee, dependent and election information • Implementation and renewal support �► . Full system configuration Reporting Capabilities: Among many others, the system will produce the following pre -defined, standard reports: • Beneficiary Report • Change Report • Election Report • Evidence of Insurability report • General Census report • New Hire Report • Open Enrollment Status Report • Payroll Deduction Report • Premium List Bill Report • Termination Report to Users are able to create other reports on the enrollment system using the ad -hoc reporting tools Optional services offered for additional fees: • Custom payroll deduction files • Employee call center services • Evidence of insurability — paper verification services •. In this Section . Medical Insurance Plans r .Medical Plan Overview r �_ .Employee Assistance Program . Dental Insurance Plans . Vision Insurance Plan r Life Insurance Plans.. . Short and Long Term Disability Insurance r. r r 7 IV. OUR PLANS PRM Medical Plans The Medical program provided through the Public Risk Management of Florida Health Trust is a self -funded o plan using the Florida Blue network, administered by Florida Blue and reinsured by ING. At the close of each fiscal year an actuarial report is submitted to the State of Florida pursuant to Florida Statute 112.08, and each year the State has certified the Plan to be actuarially sound and fully reserved. Administration/claims services, network access and excess reinsurance are negotiated by the PRM Health Plan on behalf of its members. This allows the Plan to utilize a larger purchasing group and obtain more competitive rates than could be purchased individually. Any actual purchases must be approved by the Board of Directors. The PRM Health Trust offers its membership a choice of ten (10) health plans offered by Florida Blue that are unique to PRM members. There are two (2) Preferred Provider Plan (PPO) options that offer excellent benefits with minimal out of pocket costs. These plans are ideal for employees looking to maintain freedom in choosing their healthcare provider while keeping costs at a reasonable level. Two (2) comprehensive HMO plans are also available. In addition, six (6) Blue Options plans that offer a slightly smaller provider network with physicians and facilities selected by Florida Blue, with one plan being a Health Savings Account option. We have enclosed the benefit plan designs for your review, and are confident that you will find them extremely competitive. Participating entities may select whichever plan, or combination of plans that best suit their needs. The PRM Health Trust is made up of members representing each participating entity. Each entity establishes and follows its own personnel practices, in benefit matters such as determining eligibility classifications and setting employee premium costs. Prospective participants are initially underwritten based on individual group demographics and experience. Please note, member entities are free to choose which plans to offer their members. However, the Blue Options 05901 is a required plan offering alongside other plan choices. It has been designed to assist member entities with compliance regarding the PPACA. 17 No W Medical Plan Overview PPO and HMO Plans Deductible(DED) (Per Person/Family Agg) In -Network $200/$500 $500/$1,500 Not Applicable Not Applicable Out -of -Network Combined with In- Combined with In- Not Applicable Not Applicable Network Network Co -Insurance (Member Responsibility) In -Network 10% 20% Not Applicable Not Applicable Out -of -Network 30% 40% Not Applicable Not A licable Out -of -Pocket Maximum $1,500/$3,000 In -Network $1,500/$4,500 $1,500/$4,500 $1,500/$3,000 Not Applicable Out -of -Network Combined with In- Combined with In- Not Applicable Network Network Office Services In -Network Family $15 In -Network Specialist $15 Out -of -Network DED + 30% Emergency Room Facility Services DED + 10% DED + 20% $50 $50 Urgent Care Centers In -Network $15 $15 $10 SIP $35 Out -of -Network DED + 30% DED + 40% Not covered Not covered Prescription In Network (Retail 30 days) Generic/Preferred Brand/Non-Preferred $5/$25/$25 $5/$35/$35 $5l$25/$25 $10/$25/$60 Mail Order 90 days) $10/$50/$50 $10/$70/$70 $10/$50/$50 $20/$50/$120 Blue Options Plans Deductible(DED) (Per Person/Family Agg) In -Network $0/$0 $750/$2,250 $1,000/$3,000 $1,500/$4,500 Out -of -Network $5001$1,500 Combined with In- Combined with $3,000/$9,000 Network In -Network Co -Insurance (Member Responsibility) In -Network 0% 20% 20% 20% Out -of -Network 40% 40% 40% 40% Out -of -Pocket Maximum In -Network $1,500/$3,000 $3,000/$9,000 $3,000/$6,000 $3,000/$5,000 Out -of -Network $3,000/$6,000 Combined with In- $5,000/$10,000 $5,000/$10,000 Network Office Services In -Network Family $10 $20 $20 $25 In -Network Specialist $20 $34 $35 $75 Out -of -Network DED + 40% DED + 40% DED + 40% DED + 40% Emergency Room Facility Services $50 $100 + 20% $100 DED + 20% Urgent Care Centers In -Network $20 $35 $35 $75 Out -of -Network DED + 40% DED + 40% DED + 40% DED + 40% Prescription In Network (Retail 30 days) Generic/Preferred Brand/Non-Preferred $10/$25/$80 $10/$25/$60 $10/$25/$60 $10/$25/$60 Mail Order 90 days) $20/$50/$120 $20l$50/$120 $20/$50/$120 $20/$50/$120 r No 771 Blue Options Plans (continued) Deductible(DED) (Per Person/Family Agg) In -Network Out -of -Network $2,000/$6,000 $1,5001$3,000 Combined with In -Network $3,0001$6,000 Co -Insurance (Member Responsibility) In -Network 50% 0% Out -of -Network 50% 20% Out -of -Pocket Maximum In -Network $6,350/$12,700 $1,500/$3,000 Out -of -Network $12,800/$25,600 $6,000/$12,000 Office Services In -Network Family $35 DED In -Network Specialist $75 DED Out -of -Network DED + 50% DED + 20% Emergency Room Facility Services DED + 50% DED + 20% Urgent Care Centers In -Network DED + 50% DED Out -of -Network DED + 50% DED + 20% Prescription In Network (Retail 30 days) Generic/Preferred Brand/Non-Preferred $10l$60l$100 100% after In- Network Mail Order (90 days) $30/$1801$300 Deductible NDC Lockout List The PRM Health Trust does not participate in the National Drug Code (NDC) lockout program, What does that mean? Unlike fully insured groups, the medical plans offered by the PRM Health Trust WILL cover the medications noted in the left-hand column of the table below (except as otherwise noted). MEDICATIONS NOT COVERED FOR FULLY INSURED GROUPS EFFECTIVE 7/112013 Drug(s) not covered* Covered Alternatives Aciphex, Dexilant, Prevacid, Prevacid Solutab, Protonix, Zegerid Omeprazole (rx and otc), lansoprazole, nexium, pantoprazole, prilosec otc Adoxa/CK Kit/TT Kit, Alodox/Kit, Avidoxy DK/Kit, Doryx, Doxycycline (single source brands) Doxycycline Monodox, Morgidox Kit, Nutridox/Kit, Ocudox kit, Oracea, Oraxyl, Vibramycin, VibraTab Doxycycline Allegra/D, Clarinex/D, fexofenadine, fexofenadine/pseudoephedrine, Xyzal, Zyrtec/D Loratadine, loratadine-pseudoephedrine, levocetirizine Ambien, Ambien CR, Edluar, Intermezzo, Zolpimist Zolpidem Analpram kits (all), Zypram Hydrocortisone topical, pramoxine sm M 0 No rrr i. r M go Arestin, Cleeravue-M Kit, Dynacin, Minocin/Kit, Minocin Pac Kit, Periostat, Solodyn Minocycline Ativan Lorazepam Beconase AQ, Dymista, Flonase, flunisolide , Nasacort AQ, Nasonex, Omnaris, Qnasl, Fluticasone or triamcinolone nasal Rhinocort AQ, Veramyst, Zetonna Fluticasone or triamcinolone nasal Benzoyl Peroxide Washes and Kits, Brevoxyl Complete Kit, Breze Kit, Inova Kit, Lavoclen Kit, Neobenz Benzoyl peroxide (rx only) Micro Plus Kit, PacnexHP/LP, Zacare Kit Benzoyl peroxide (rx only) Cambia, Zipsor Diclofenac Carmol Scalp Kit, Ovace/Plus Face Wash, Scalp Treatment Kit, Sumadan Kit, Sumaxin CP Kit, Sumaxan TS Sulfacetamide sodium Ciclodan Kit, Ciclodan Cream Kit, CNL8 Nail Kit Ciclopirox nail lacquer Clindacin Pac Clindamycin topical Conzip, Rybix ODT, Ryzolt Tramadol Cyclobenzaprine Comfort Pac or Kit, Fexmid Cyclobenzaprine Desonil Kit, Desowen Kit, Desowen Lotion Kit, Desowen Ointment Kit Desonide Duexis Famotidine, ibuprofen Esgic, Fioricet, Fiorinal Butalbital combination products Fabior Adapalene, tazorac, tretinoin Halonate Kit/PAC Kit, Ultravate Kit Halobetasol Ibudone, Lorcet, Lortab, Maxidone, Norco, Reprexain, Vicoden, Vicoprofen, Xodol Generic hydrocodone combination products Ibuprofen Comfort Kit Ibuprofen (rx only) Ketodan Kit Ketoconazole topical Klonopin Clonazepam Lidocaine_HC kit Lidocaine/hydrocortisone Lidovir compounding kit Acyclovir ointment Loestrin 1/20-21, Loestrin 1.5/30-21, Ovcon-35, Ovcon-50 Ethinyl estradiol/norethindrone Lorzone Chlorzoxazone Meloxicam Comfort Pac, Mobic Meloxicam Metozolv Metoclopramide Miralax, Rinnovi Nail System Kit No covered alternatives Mircette Ethinyl estradiol/desogestrel Momexin Mometasone topical am .r No r 0 r. 40 r-71 Naproxen Comfort Pac Naproxen (rx only) Niravam, Xanax, Xanax XR Alprazolam Onmel Itraconazole Pamine FQ Kit Methscopolamine Pediaderm Kit, Zytopic Kit Triamcinolone topical Pepcid, Zantac Famotidine or ranitidine Qutenza Kit Qutenza patch Restoril Temazepam Rosadan Kit Metronidazole topical Rosaderm Kit, Rosanil Kit, Rosula CLK Kit, Sodium Sulfacetamide sodium/sulfur Rowasa Kit Mesalamine enema Salex Kit, Salicylic Acid Kit, Salvax Duo Kit Plus Salicylic acid lotion,cream Scalacort DK Kit Hydrocortisone lotion (rx only) Silenor Doxepin Soma Carisoprodol Synalar Kit, Synalar TS Kit Fluocinolone topical Terbinex Kit Lamisil oral Tizanadine Comfort Pac Tizanadine Tranxene T Chlorazepate Tretin-X Kit Tretinoin Treximet Naproxen (rx only), sumatriptan, maxalt Ultracet, Ultram, Ultram ER Tramadol Uramaxin GT Kit No covered alternatives Valium Diazepam Vanoxide HC Kit Benzoyl peroxide, (rx only), hydrocortisone (rx only) Veltin gel, Ziana gel Clindamycin phosphate topical gel 1%, tretinoin topical gel0.025% Vimovo Naproxen, omeprazole (rx and otc), nexium, rilosec otc, miso rostol Xolegel Corepak Kit, Xolegel Duo Kit Xolegel Z-clinz Kit Clindamycin phosphate-benzoyl peroxide gel Zuplenz Granisetron *PRM does not participate in the NDC lockout list. All PRM plans, except BO 05901, will cover drugs listed in the left hand column. r. �» Employee Assistance Program The Employee Assistance Program (EAP) available through Public Risk Management of Florida Health Trust is fully insured and provided by Resources for Living. The EAP provides a variety of counseling, referral and information services. The EAP has counseling available for many problems, such as stress, alcohol and drug abuse, family problems and others. The EAP is offered alongside the medical program and the cost is included in the medical rates. Participation in the EAP is automatic once you participate in the PRM Health Trust Consortium. EAP Benefit Summary ,o Employees and Eligible Dependents are entitled up to 5 EAP visits. Our Employee Assistance Program provides information, intake, screening, counseling and referral services. im Also included: Unlimited case management, critical incident and trauma support, Drug -Free Workplace Program, police psychology consultations, assessment, counseling, referral and monitoring of the following problems: Chemical Dependency, Alcoholism and Drug Abuse; Mental Health issues: depression, suicidal attempt, identity issues, stress, life stages transition etcetera; Medical concerns: health screening, rehabilitation, physical handicap; Financial Dilemmas: budget planning, credit card abuse, bankruptcy, gambling; Domestic Difficulties: family communication, parenting, separation, divorce, child custody; Work Related Issues: absenteeism, tardiness, work quality, excessive sick leave, employee relations; Career Changes: career development, transfer, promotion, layoff, termination. Self Referrals: The referral process begins with patients entering Resources for Living's system via a call to the Network's toll -free, Central Office number 1-800-272-3626. Before a patient is scheduled with a provider, a trained Intake representative obtains basic information, including eligibility verification. The Intake Department is usually not involved in clinical evaluations or therapeutic interventions. Rather, the aim is to properly match the patient's stated needs with the appropriate provider. Should a call require clinical intervention, the call is immediately routed to an on -site Clinical Manager who will be a licensed, insured and experienced mental health professional. The Intake Department will schedule the initial appointment. Additional appointments are usually scheduled through the provider's office. Confidentiality: Employees as well as family members who utilize services are entitled to privacy. We Am maintain a strictly confidential relationship with all clients within the limitation of the law. Provider Network: It consists of over 2000 fully licensed and experienced EAP and mental health professionals which include licensed psychologists, licensed clinical social workers, licensed mental health counselors, licensed marriage and family therapists and psychiatrists. Authorized out -of -network services are also covered to ensure maximum choice. All providers are licensed and insured assessors, case managers and service providers. We prohibit licensed clinicians from "signing off' for lesser-credentialed individuals who are under supervision. We do not utilize student interns. so so Dental Plans The Dental programs provided through the Public Risk Management of Florida Health Trust are also self - funded plans. The Dental plans are administered by Florida Combined Life, a division of Florida Blue. The Dental programs are included as part of the actuarial report submitted to the State of Florida annually pursuant to Florida Statute 112.08, and each year the State has certified the PRM Health Trust to be actuarially sound and fully reserved. Administration/claims services are negotiated by the PRM Health Plan on behalf of dental participants. This allows the Plan to utilize a larger purchasing group and obtain more competitive rates than could be purchased individually. Any actual purchases must be approved by the Board of Directors. The Public Risk Management of Florida Health Trust offers two Dental PPO Plans: PPO High Plan and PPO Low Plan . PPO High Plan provides benefits at the same co-insurance levels in -network and out -of - network while PPO Low Plan provides benefits at a higher co-insurance level in -network and a lower co- insurance level out -of -network. As in the medical plan, all Personnel parameters (i.e., employee eligibility for participation in the Plan) are decided by the individual entity. Participation in the dental plan is not required for participation in the PRM Health Trust consortium. Vision Plans The Vision programs provided through the Public Risk Management of Florida Health Trust are administered by National Vision Administrators (NVA) and Vision Service Plan (VSP). NVA and VSP offers plans with comprehensive benefits and a large network of providers. The entity may offer the plans on a voluntary or contributory basis. Rates for each option have been provided. As with the medical and dental plans, all personnel parameters (i.e., employee eligibility for participation in dw the Plan) are decided by the individual entity. Participation in the vision plans is not required for participation in the PRM Health Trust consortium. .r Life Insurance Plans PRM makes available fully insured life insurance plans to its members. Insured benefits per employee are •• elected by the individual entity and may be based on salary or a flat amount. The standard PRM Life Plan benefits include Basic Life and Basic Accidental Death and Dismemberment. Additional PRM Life Plan benefits include voluntary employee and dependent life. OW Participation in the life insurance plan is not required for participation in the PRM Group Health Trust. Gallagher would be happy to assist any member in identifying alternate life insurance plans. Disability Insurance Plans The Short and Long Term Disability plans provided through PRM is fully insured and underwritten by an insurer with high AM Best ratings. Insured benefits per employee are elected by the individual entity and may be based on Employer or Employee contributions. Each entity may offer one or both disability plans. The entity may offer one plan on an Employer -paid basis and another on an Employee -paid basis. A minimum of 10 employees must be enrolled in each plan to offer the coverage. Participation in the Disability insurance plan is not required for participation in the PRM Group Health Trust. Gallagher will be happy to assist in alternative plans. *. r r V. REPORTING PRM and its partners understand the importance of data in making decisions. That's why we offer our ISO members a comprehensive reporting package that details the past and present financial condition of the Health Trust and provides reliable and predictable data for the Health Trust's future. This data enables each of our members to better prepare and budget for future health plan costs. 4MM .N Im r� aw '(C1MI ON Standard reporting is done Quarterly and includes: • Medical Claims Status • Gross paid claims • Average claim cost • Average employee enrollment • Medical and Rx • Paid prescription drugs • Average monthly employee cost • Large Claimant Information • Current Status Report • Net paid claims • Fixed costs • Plan funding paid through premiums • Surplus • Plan Projection • Healthcare Reform Taxes and Fees • Patient Centered Outcomes Research Institute fee %alth Transitional Reinsurance Program fee • Plan Monthly and Aggregate Charts • Dental Plan • Paid dental claims • Total plan costs PUBLIC RISK MANAGEMENT OF FLORIDA HEALTH PLAN MONTHLY RESULTS October 1.. 2014 . Ap40 30, 2015 55.5W No IS.000.= S4,500.000 $4 WO O00 $3 SWOM $3 o09 rm PUBLIC RISK MANAGEMENT OF FLORIDA PLAN PROJECTION October 1, 2014 - September 30, 2015 $ 48.290,974 1) Blue Gross Medral Admutisn.1m3 3,431,243 2) - 1 000 2,435,202 3) $. 81,696 4) - S 490,178 5) - S 346,392 6) Rensuraxe Tax (Heain�,,� reform)'S 405,416 7) f 18,981 8) : 7,209,107 = MIMI=S 55,500,081 $ 56,622,00 9) - $ 1.122,549 = Budgeted 4 $ 1,000,000 = s - 'The rnwrar� faiskvxdm a laal emMe Wssadubg refien bl Mtirh brsgcaeia 4x praasY pia. The PCORI he b IA9eim YW endees epes�s dle6ee v aarws6N¢ Tha edsbL uses bal emosan xiSVAeseviy9x lmtbi ralaaxs deb"-P9�a9 nleUiti YAxR t. RepVmtt bl'¢P d 0 J,sspry, <.N ba *04 kss (e4 320i-$30k) Rli i --d sro swa b- Ix P,1W rebrez we be Nee dbam Bsr ckd-Am. 'seatro ,SM dreses -%ea is relax raerAa dbasouea Sma drestvces-..d m24e ex NG Nro PUBLIC RISK MANAGEMENT OF FLORIDA STOP LOSS REIMBURSEMENTS PER MEMBER ENTITY October 1. 2014 - April 30, 2015 Sbp Loss Nu4c HSML__ Tdi Pad CI- Rexndasearxd I Nd Me&CIW Gamy a4 CRYOFBAR CAN f190t,120 $15,370 $1.288,758 6 CITYOP BELLE c (AAOE S473.963 m 3473,9m JA- _RR 5 olm f0S/,2b,232 S0It im 51,592�47 Sl 5,N BEACH $1,164,190 SO 11:164,195 $426932 so $426,9Y BBEMSI$424,510 so $424.510 S220,720 m 3220.720Ogr 1173,743 s0 $173,743 .-ESS 53934� S244.622 S3S99,606s eoMOO 19 AGt 3199,551 so 3190.IS so 551 $50,660 30 35 est N N5,972 So $45M M 4,606 s0 §6490S 3282j90 so 3292p0 $646,143 SD 3648,143 A StA76,324 D f1,476,324 BOR SBWS43 53 SW 543 RACE 3790,30D D f790,360 LAND S1908,235 m 31,a96z35 S162Z17 se SIW17 f0 s0 so FLORIDA 36290t s52,579 110,315 4900s $1,447,547 S0 $1,447,547 §9,317 SO $9,317CC 3�929 W S2W,029 5671937 SO 3671,837 $700000 S780,T29 so $700.73 So m $0 CC $1,436,SM f0 $1,436,514 ERIFFS OAT S66o,483 SO S66o,463 00 S323,193 SO S323,193 S2.SWOM . ------ ,5N OM14 Wit4 Dm4 J 15 FM15 M r-15 AP-15 Mee15 Jn:i 15 4115 &W5 au �.� ya.•.5 '. , �., y,�.t5 _`�.. act. ^.T i h*!5 Ss•.5 _.' Ueac�Cum N+�e4 `+9�12 %)FSNSN9Ftt35AW .NN: 4!2 �. N,'19 e9 ; N.ax,J!2 m A i1 f0 T1 rpalaa naFwly_M RGa:]-H!r20=2 N614%' N-9'BWLLN,9W WC�N1b iN % f9. so O .1C. S4% `. 4"4 `41e 1471 0 0. 4AIMP S2.SWOM . ------ ,5N OM14 Wit4 Dm4 J 15 FM15 M r-15 AP-15 Mee15 Jn:i 15 4115 &W5 au �.� ya.•.5 '. , �., y,�.t5 _`�.. act. ^.T i h*!5 Ss•.5 _.' Ueac�Cum N+�e4 `+9�12 %)FSNSN9Ftt35AW .NN: 4!2 �. N,'19 e9 ; N.ax,J!2 m A i1 f0 T1 rpalaa naFwly_M RGa:]-H!r20=2 N614%' N-9'BWLLN,9W WC�N1b iN % f9. so O .1C. S4% `. 4"4 `41e 1471 0 0. 4AIMP r VI. WELLNESS Wellness has become a hot topic in the past several years. There are many forces driving the importance "" of and need for wellness programs: reducing healthcare spend by keeping the workforce healthier; improving the overall wellbeing of the workforce to increase productivity and reduce absenteeism; and driving employee engagement in healthcare spending. Employers are at different stages of implementing their wellness programs, and PRM makes available wellness resources and services to our members so they can create solutions that best fit their workforce. Wellness Dollars We have negotiated wellness dollars from Florida Blue, and those dollars are available to each of our No members to fund wellness initiatives. Wellness Consulting �. Wellness programs can come in all shapes and sizes. Additionally, there are numerous rules that govern wellness programs, including HIPAA, the Affordable Care Act, and the Americans with Disabilities Act. PRM provides wellness consulting through our consultant, Gallagher Benefit Services, Inc., so that our members can develop a short-term and long-term wellness strategy that will incorporate your needs and goals, and also be in compliance with the various laws and regulations that govern such programs. • Healthier U Gallagher has a proprietary partnership with HealthierU promotions. Through our collective efforts, we offer our clients the most engaging health events possible using bright and inviting imagery and wellness and health challenges. We have customized many events and challenges onsite, offsite and through social media to meet the needs of our clients. This service is paid for by the client. W. � NcalthrerU Cvent Vl•nning Scrviccs ,x..<..=.a,.m«,�„.�.-•—, ., �.,.v..,..,,x „�.•�T•,.• •. � 1 1 Iw 1 rr „, 1 • 1- • t.1 • 1 �. , ., .,,n ... • ♦ 1 • me 71 M INS Monthly Newsletter Gallagher and HealthierU becoming a publish a monthly 16 page electronic newsletter, °,f "Becoming a Healthy You" for ZI our clients to distribute to their agorae" employees. Leadfng Cause of Asim Loss This Newsletter can be scan customized and branded, Where You Least including using several pages Expect +� each month to promote and/or communicate wellness and ' ' '` ... MI •. .� K. • '• . disease management • ' ••• A• i +� programs and benefit E Of UN i incentives. , This newsletter can be made ¢"' Miss America Weight Loss available in hard copy (pass Alp, Story through printing expense).F M, No NO r r r r r r VII. EDUCATIONAL OPPORTUNITIES MW PRM will keep you informed on matters affecting you as an employer that provides group health insurance to your employees. Ongoing .. As a PRM member, you will have access to ongoing educational information through our consultant, Gallagher Benefit Services. This information is in the form of pre-recorded seminars, technical bulletins, •w and newsletters. In 2014, for example, our members enjoyed access to the following: 9 Toolkits 8 Employer FAQs Guides 2 'Z f%M14 Healthcare Reform I I—A-6— A. ;-1-- b�.R /wt.�1.Pl1wM Y...wMM JM.tYM wYYYwp. Yr wi+v TLCHNICAL BULLi-: N I CW "r "P �att 0': ft -a Dx�n0.�9 Affordable Care Act (ACA) The ongoing education opportunities made available to PRM's members include detailed information about the Affordable Care Act and its impact on employers. This has been particularly useful over the past several as it relates to understanding potential penalties, tracking and measuring employees, and upcoming IRS reporting requirements. so Annual Educational Workshop Each year, PRM sponsors an educational workshop for each of its members. These workshops serve .. many purposes. They provide information about the plans we have available, but also provide information about topical issues. The 2015 workshop included the following: �.. • Insurance carrier presentations (Life, STD and LTD; EAP and Dental) • Wellness • IRS Reporting for Affordable Care Act • Benefit Administrator's Responsibilities During Open Enrollment Annual Educational Conference PRM hosts an annual Educational Conference for all of its members. This is a combined conference with both the Health Trust and Property and Casualty Trust members. The conference includes a keynote speaker, as well as other presentations on topical issues. The agenda for the 2014 Annual Conference included: ,w • Healthcare Reform Update • Attorney Roundtable Discussion • Winning Strategies for Contractual Risk Transfer so • Workers' Compensation — Risk Reduction • What's the Buzz about Coverages No PRAf GROUP HIALTN TRUST If Nf 4i15 Nll ltiktitfiU f', M V �! "`��8.1�t9 N� Itt�! Benefice MORNING AGENDA. A.h1.-9n,AA1, C—tinemal ereakMA Public Rkk M—geme",t ++f clorida We1--'lnt-duclk— Sp•�aker Katrina 6uuthat. �a-te- Gallagher Benefit Services Healthcare Rcf—n Update. spezker: P.0 Hebert.;,-u Public Risk Management of Florida 2014 Educational Conference' ✓ Thank you for pa lOpaaq m the 20ta PWhc Risk klan gVlMra of Fkrma Eductl M Ganferenca, June 1a -20, 201a. at o : , A"o . M, �� ' g o .Arca . M Sk eq Ndton Mary letand Ttp PuWK RKk Managnncrtt d Flcride cotEerence Nbach aly an9 wuNy n"ineperl, aaittanti 'A and df p tnenl heats Pun attxaM Vu Strte of Flaiea b ed—t-al sannaa and net d Wq» c GaagW e n a -nd"d,4 opportunity .r anandesa andto 9mn —911 mto nak managamda., human-- W Wg WM o chenpa —na r , AA1. - +�:.-;a.t \a. W nrxtirne -many —etf. Wekarx W 1M 2014 P bal Rink Mana6 -f of FW d. Educatiunaf Contpe.Ka Emplo yer Al -date made 5i.ple - � :: a P M in 1 F na , W Croup W RLD STD d LTD 8—,fit 8 Rttill NANA( k,ltf ;;\`I, I.L( ,t Sp-aker leifif ki 1,rvat.�a .,, ,x.. •n M e. �4 a a N e+i i r �, r r r ..r aw fto so ow .. ow THE INTERGOVERNMENTAL COOPERATIVE AGREEMENT A CONTRACT AND BY-LAWS FOR PUBLIC RISK MANAGEMENT OF FLORIDA HEALTH TRUST (PRM-HT) AS AMENDED AND RESTATED THROUGH OCTOBER 19, 2012 THE INTERGOVERNMENTAL COOPERATIVE AGREEMENT No (A CONTRACT AND BY-LAWS FOR PUBLIC RISK MANAGEMENT OF FLORIDA HEALTH TRUST) a. (PRM-HT) INDEX ARTICLE # DESCRIPTION PAGE # .. Article 1 Name 1 Article 2 Definitions and Purpose 1 aw Article 3 Power and Duties 2 Article 4 Participation and Term 3 Article 5 Commencement of the Pool 4 Article 6 Board of Directors of the Pool 4 Article 7 Board of Directors Meetings 7 Article 8 Pool Officers 7 Article 9 Finances and Health Trust Pool 9 Article 10 Excess Insurance 11 Article 11 Obligations of Members 11 Article 12 Liability of Board of Directors or 12 Officers of the Pool Article 13 Additional Insurance 13 Article 14 Coverage & Indemnity Dispute Resolution 13 Article 15 Contractual Obligation 13 Article 16 Expulsion or Termination of Members 14 Article 17 Termination of the Pool 14 Article 18 Constitutional Officers 15 aw 71 .. iM 0 ARTICLES OF ASSOCIATION AND BY-LAWS OF PUBLIC RISK MANAGEMENT OF FLORIDA HEALTH TRUST BE IT KNOWN THAT: (PRM-HT) The below named local government unit or units of the State of Florida for the purpose of forming a risk management and self-insurance association pursuant to the terms of section No 112.08, Florida Statutes, do bind themselves contractually to and adopt these Articles of Association and By -Laws. up Article 1 -Name 1.1 Name. The name of this association shall be Public Risk Management of Florida „w — Health Trust, referred to hereinafter as "the Pool". Article 2 - Definitions and Purpose .. 2.1. Definitions. As used in this agreement, the following terms shall have the meaning hereinafter set out: "Premium Payments": The amount each Member must pay to fully fund the fixed costs of the full operation of the Pool including reinsurance, administrative and claims .. costs.. "Aggregate Excess Insurance": Stop Loss Insurance purchased by the Pool from insurance companies and/or Lloyd's of London, or other similar entities, approved by the Board of Directors, or any committee appointed by the Board for such purpose, to protect the Pool from an accumulation of losses in any policy year. "Fiscal Year": The Fiscal Year of the Pool shall begin on October l st and end on September 30tn "Self -Funded": A program in which Members agree to fully fund the operations of the Health Trust Pool. "Members": The local governmental units, as defined by section 112.08, Florida Statutes, which initially or later enter into the intergovernmental association established by this Intergovernmental Agreement. "Health Trust Pool": A fund of public monies established by the Pool to jointly self -insure and self -fund health coverages and any other appropriate coverage lines ""' approved by the Board of Directors. Naw WO "Specific Excess Insurance": Insurance purchased by the Pool from insurance companies and/or Lloyd's of London, approved by the Board of Directors, or any committee appointed by the Board for such purpose, that provides catastrophe coverage up to the limit(s) chosen by the Pool. 2.2. Purpose: The Pool is a cooperative consortium voluntarily established by Members as set forth in section 112.08, Florida Statutes, for the purpose of providing health coverage to its Members and their employees and to carry out and effect the agreed upon �. functions and purposes of this Intergovernmental Agreement as stated herein. It is the intent of the Members of this Pool to create an entity, which will administer a Health Trust Pool and utilize such funds to provide the benefits described herein, in accordance with this Intergovernmental Agreement. This Agreement shall constitute the substance of a contract among the Members. All funds contained within the Health Trust Pool are funds directly derived from its Members who are local governmental units of the State of Florida. It is the intent of the Members in entering into this Intergovernmental Agreement that, to the fullest extent possible, r. the scope of Risk Management undertaken by them through a joint self-insurance or self -funded program using governmental funds shall not waive, on behalf of any Member or such Member's employees as defined in Florida Statutes Section 768.28, any defenses or immunities therein "` provided, or provided by the laws of the State of Florida. The Pool and the Members of this Pool intend to effect no waiver of sovereign immunities through their use of public funds retained within the Health Trust Pool. Such funds being utilized to protect against risks in accordance with Florida Statutes Section 768.28 are not intended to constitute the existence, issuance or purchase of a policy for insurance. This Intergovernmental Agreement is not to be considered such as would cause this Pool to be treated as an "insurer" within the meaning of any legislation giving risk to liability or applicability to "insurer", for damages, costs, fees or expenses, etc., under Florida Statutes Sections 624.155, 626.9541, 626.9561, 627.426, 627.428, or other statutes applicable to Public Entity Self Insurance in the State of Florida. 2.3 Non- Assessable: Public Risk Management of Florida Health Trust is a non - assessable pool. Article 3 - Power and Duties am 3.1. Powers: The powers of the Pool to perform and accomplish the functions and purposes set forth herein, within the budgetary limits and procedures set forth in this Intergovernmental Agreement, shall be as follows: 3.1.1. To establish By -Laws and Amendments to By -Laws, and operational procedures governing the operations of the Pool which are consistent with this �++ Intergovernmental Agreement and in accordance with section 112.08, Florida Statutes, and to not waive any sovereign immunity not waived statutorily under Florida Law, and to expressly negate any past, present, or future waiver of sovereign immunity under �• Florida Statutes, and to continue to negate any waiver of sovereign immunity for discretionary and planning functions of government. 0 -2- VW `"We 3.1.2. To employ agents, employees and independent contractors and approve the rate of compensation, benefits and/or contracts that apply to Pool employees, Pool officers and service providers, and to ensure all benefits of applicable Florida Statutes. 3.1.3. To lease real property and to purchase or lease equipment, machinery or personal property necessary to carry out of the purpose of the Pool. 3.1.4. To carry out educational and other programs relating to health benefits in No managing the Members' Participants' health coverage. 3.1.5. To cause the creation of this Pool and see to the collection of funds for the continued administration of the Health Trust Pool. 3.1.6. To purchase Aggregate Excess Insurance and Specific Excess Insurance to supplement the Health Trust Pool without such being a waiver of sovereign immunity under Florida Law. 3.1.7. To provide utilization review and other services to insure the delivery of appropriate health coverage. 3.1.8. To negate, pursuant to Florida Statutes, any implication of a waiver of 011 sovereign immunity, and to negate any waiver of sovereign immunity other than to the extent required under Florida Statutes Section 768.28. No 3.1.9. To act solely within the budgetary limits established by the Members to carry out such other activities as are necessarily implied or required to carry out the purposes of the Pool. 3.1.10. To sue or be sued as a separate legal entity. 3.1.11. To expel or terminate Members in accordance with the requirements of these By -Laws for non-payment. a* Article 4 - Participation and Term 4.1. Term: The initial term of the Pool was from 12:01 a.m. on October 1, 1989, to 12:01 a.m. September 30, 1991. After the initial two (2) year term of the Pool, the term was and shall automatically be renewed for additional terms of one (1) year each. Provided, however, the Members may, through the manner provided in Section 6.9.4., terminate the Pool as of the end of the initial or any additional term during which such action is taken. 4.2. Notice of Withdrawal: So long as the Pool shall continue in existence, any +r• current or new Member joining the Pool shall remain a Member for at least two years from the date coverage began. The amounts charged in establishing the rates for all of the Member's covered employees and dependents will be guaranteed for the first twelve (12) months of the .. new Member's initial term. 0 -3- 0 Any Member's withdrawal from the Pool must occur at the end of the Fiscal Year upon serving on the Pool by mail, fax or hand delivery at least forty-five (45) days prior written notice. Such notice shall be addressed to the Executive Director of the Pool and shall be accompanied by a resolution of the governing body of the Member electing to withdraw from the Pool. 4.3. Actual Withdrawal/Required Withdrawal. Any Member who has served the �. Executive Director with prior written notice of its intent to withdraw at least forty-five (45) days prior to the beginning of the Fiscal Year for which the notice to withdraw is applicable, shall serve in writing to the Executive Director, by mail, fax or hand delivery on or before ten (10) .. days prior to the beginning of such Fiscal Year, a verification as to whether the Member intends to actually withdraw from the Pool at the end of the current Fiscal Year. Failure to serve such verification on or before ten (10) days prior to the beginning of the Fiscal Year for which notice of intent to withdraw is applied, shall be deemed a revocation of the prior notice of intent to withdraw; thus, binding the Member to the Pool for the ensuing Fiscal Year. An action to expel a Member shall be taken by the Board of Directors prior to August 1 of the current Fiscal Year in the manner described in Article 16 hereafter. Upon a Member's withdrawal, the Pool shall be responsible for the payment of claims for covered services rendered to the Member's employees and dependents incurred during the time period prior to the withdrawal; however, the withdrawn Member shall be responsible for payment of reasonable administrative charges, as determined by the Board, through the period during which claims may be paid. No 4.4. Admission of New Members: The Executive Director and Board of Directors shall establish and periodically review standards and the approval process for the admission of new Members. Upon approval of these standards and of the approval process for admission by am the Board of Directors, the Pool's Executive Director may grant or deny admission to proposed new Members. Article 5 - Commencement of the Pool 5.1. Commencement Date: The Pool commenced operations on October 1, 1989. Article 6 - Board of Directors of the Pool +r 6.1. The Board: There is hereby established a Board of Directors (sometimes hereinafter referred to as the "Board") of the Pool. Each Member shall appoint one (1) person to represent that body (the "Representative") on the Board of Directors along with another person to ++� serve as an alternate representative (the "Alternate") when the Representative is unable to carry out that Representative's duties. The Representative and Alternate shall be appointed in writing by the governing body of the Member and a copy of the written appointment shall be provided to • the Executive Director of the Pool. Once such appointments are made known to the Pool, the persons appointed shall remain in office until the Pool receives evidence in writing of the appointment of other persons by the Member's governing body. The Representative and + Alternate selected must be an employee, an appointed official or elected official of the entity. 6.2. The Chairman and Vice Chairman: The Board of Directors shall, commencing the 2003 Fiscal Year, select a Chairman for a three year term. Thereafter, and commencing the 2006 Fiscal Year, the Board of Directors shall, for all subsequent years, bi-annually select a Chairman to serve a two year term. The term of office for the Chairman shall begin on the 1st -4- am 1%001 1"W day of a Fiscal Year and expire on the last day of a Fiscal Year. The Chairman shall preside at all meetings of the Board. The Chairman shall vote on all matters that come before the Board. The Chairman shall have such other powers as he may be given from time to time by action of the Board. The Board of Directors shall, bi-annually select a Vice Chairman during the final quarter of each two-year term to serve during the subsequent two-year term. The term of office for the Vice Chairman shall begin on the first day of a Fiscal Year and expire on the last day of a Fiscal Year. The Vice Chairman shall carry out all duties of the Chairman of the Board during the absence or inability of the Chairman to perform such duties and shall carry out such other functions as are assigned from time to time by the Chairman or the Board of Directors. The Board of Directors may from time to time appoint other officers of the Board. 6.3. Board Responsibilities. The Board of Directors shall have the responsibility for: (1) hiring of Pool officers, agents, non -clerical employees and independent contractors; (2) setting of compensation for all persons, firms and corporations employed by the Pool; (3) approval of amendments to the Intergovernmental Agreement; (4) approval of the acceptance of new Members and expulsion of Members, except that the approval may be delegated to the Executive r. Director under Article 4.4. above, or by such procedures as are contained in the motion making delegation; (5) approval and amendment of the annual budget of the Pool; (6) approval of the operational procedures developed by the Executive Director; (7) approval of Premium Payments to the Health Trust Pool for each Member; (8) monitoring the financial condition of the Pool; and (9) termination of the Pool in accordance with this Intergovernmental Agreement. 6.4. Voting: Each Member shall be entitled to one (1) vote on the Board of Directors. Such vote may be cast only by the Representative of the Member or in the Representative's absence by the Alternate. No proxy votes or absentee votes shall be permitted. Voting shall be conducted by show of hands or any method established by the Board that is consistent with Florida law. A simple majority vote of those Representatives present shall be required to pass on any motion. On such matters, the Chairman and the Executive Director of the Pool shall cause each Member's Representative and Alternate to receive the proposed ballot which will include at a minimum the text of the motion to be voted upon and the purpose of such motion. Only the Representative or the Alternate may vote on such ballots (not both). If both the Alternate and Representative submit ballots, only the Representative's ballot will be counted. Favorable votes by a majority of the Members' Representatives (or Alternates in their absence) entitled to vote shall pass any action unless an action is taken which is subject to 6.9 below, in which case passage will be based on the required number of votes as if each Member's Representative or Alternate was present at a regular or special meeting called to decide such question. 6.5 Representatives: The Representative selected by the Member shall serve until a successor has been selected or the Member has withdrawn from the Pool. The Representative chosen by the Member may be removed at any time by the vote of the Member's governing body. In the event that a vacancy occurs in the position of Representative or Alternate selected by the governing body of a Member, that body shall appoint a successor in writing within 60 days of such vacancy occurring. The failure of a Member to select a Representative or the failure of that person to participate shall not affect the responsibilities or duties of a Member under this Intergovernmental Agreement. -5- am 'ft" � NOW .. 6.6. The Executive Committee and other Committees: The Board of Directors shall have the power to establish both standing and ad hoc committees to further the functions and purpose of this Pool. Unless the Board of Directors establishes some other procedure, the authority for selection of Representatives or Alternates serving on the Board of Directors who shall serve on such committees and chair them shall reside with the Chairman of the Board of Directors. The Chairman of the Board of Directors may appoint non -voting and non -paid persons who are not Members of the Board of Directors to serve on committees of the Pool. The Board of Directors may establish an Executive Committee. That Executive Committee, if established, shall consist of the Chairman of the Board, the Vice Chairman of the Board, the Treasurer and two Representatives elected by the Board. The Board of Directors shall, bi- annually select the two Representatives during the final quarter of each two-year term to serve during the subsequent two-year term. The term of office for the two Representatives shall begin .. on the first day of a Fiscal Year and expire on the last day of a Fiscal Year. 6.7. Operating R� The Board of Directors may establish rules governing its own conduct and procedure not inconsistent with this Intergovernmental Agreement. 6.8.Quorum: A quorum shall consist of a majority of the Representatives (or in their absence their Alternates) serving on the Board of Directors. Except as provided in Section 6.9 herein, or elsewhere in this Intergovernmental Agreement, a simple majority of a quorum shall be sufficient to pass upon all matters. 6.9. Super -Majority Voting: A greater vote than a majority of a quorum shall be required to approve the following matters: 6.9.1. Such matters as the Board of Directors shall establish within its rules as requiring for passage a vote greater than a majority of a quorum, provided, however, that such a rule can only be established by a greater than a majority vote at least equal to the greater than majority vote required by the proposed rule. 6.9.2. The expulsion of a Member shall require two-thirds (2/3) vote of all the Representatives serving on the Board of Directors, except a Member who has not paid within thirty-one (31) days may be expelled immediately by the Executive Director. 6.9.3. Any amendment of this Intergovernmental Agreement, except as provided in Subsection 4 below, shall require two-thirds (2/3) vote of all the Representatives serving on the Board of Directors. 6.9.4. The amendment of this Intergovernmental Agreement shall require that specific written notice of the proposed change be sent by registered or certified mail to the governing body of the Member and to the Representative and Alternate of the Member serving on the Board of Directors, no less than ten (10) days prior to a meeting at which this matter is proposed and the amendment as proposed or as amended at such Board meeting must receive the approval of two-thirds (2/3) vote of all of the then current Representatives (or in their absence their Alternates) representing the then Members of the Pool. W 9*2 ow aw 6.10. Compensation of Board of Directors: No Representative or Alternate serving on the Board of Directors shall receive any salary from the Pool or from any person or entity providing services to the Pool. 6.11 Conflict of Interest: Representatives and Alternates shall abide by the guidelines aw established by the State Ethics Commission in the performance of their duties, particularly as it applies to conflicts of interest and financial disclosure. Article 7 - Board of Directors Meetings 7.1. Meetings: Regular meetings of the Board of Directors shall be held during the year as determined by the Board. The tentative times, dates, and locations of regular meetings of the Board shall be established at the beginning of each Fiscal Year. Any item of business may be considered at a regular meeting, including the scheduling of future regular meetings. The Executive Director shall attend all Board meetings and Executive Committee meetings to serve as an advisor and to report as the administrative officer of the Pool. 7.2. Special Meetings: Special meetings of the Board of Directors may be called by its Chairman, or by any three Representatives (or in their absence their Alternates). The Chairman or in his absence, the Vice Chairman, shall give ten (10) days written notice of regular or special meetings to the Representative and Alternate of each Member and an agenda specifying the subject of any special meeting shall accompany such notice. Business conducted at special meetings shall be limited to those items specified in the agenda. The time, date and location of special meetings of the Board of Directors shall be determined by the Chainnan of the Board of Directors, or in his absence, by the Vice Chairman. Emergency meetings may be held with less than ten (10) days written notice, if determined necessary by the Chairman or Vice Chairman, as applicable, and if notice is provided to all Members and their representatives as aw early as is reasonably possible. r-7 7.3. Conduct of Meetings: To the extent not contrary to this Intergovernmental Agreement and except as modified by the Board of Directors, Robert's Rules of Order, latest edition, shall govern all meetings of the Board of Directors. Minutes of all regular and special meetings of the Board of Directors shall be sent to all Representatives (or in their absence their Alternates) serving on the Board of Directors. Article 8 - Pool Officers 8.1. Officers: Officers of the Pool shall consist of an Executive Director, a Treasurer, a Secretary and such other officers as are established from time to time by the Board of Directors. All Pool officers shall be appointed by the Board of Directors. 8.2. Executive Director: The Executive Director shall be the chief administrative officer of the Pool and shall in general supervise and control the day to day operations of the Pool and shall carry out the policy and operational procedures of the Pool as established in this Intergovernmental Agreement and by the Board of Directors. Among the Executive Director's duties shall be the following: -7- 40W 4.r 8.2.1. The Executive Director may sign, with such other person authorized by the Board of Directors, any instruments which the Board of Directors have authorized to be executed and, in general, shall perform all duties incident to the office of Executive Director and such other duties as may be prescribed by the Board of Directors. ON 8.2.2. The Executive Director shall prepare a proposed annual budget and proposed Health Trust Pool Premium Payment and shall submit such proposals to the Members. as 8.2.3. The Executive Director shall, where necessary, make recommendations regarding policy decisions, the creation of other Pool officers and the employment of ON agents and independent contractors. At each regular meeting of the Board of Directors and at such other times, as he shall be required to do so, he shall present a full report of his activities and the fiscal condition of the Pool. 8.2.4. The Executive Director shall report quarterly to all Members aggregate information on all claims paid. I" 8.2.5. The Executive Director shall, within the constraints of the approved or amended budget, employ all secretarial, clerical and other similar help and expend funds for administrative expenses. 8.2.6. Audit: The Executive Director shall provide to the Members an annual audit of the financial affairs of the Pool to be made by a certified public accountant at the No end of each Fiscal Year in accordance with generally accepted auditing principles. The annual report shall be delivered to the representative of each Member entity. 8.3. Treasurer: The Treasurer shall: 8.3.1. Have charge and custody of and be responsible for all funds and securities of the Pool; cause to be received and given all receipts for moneys due and payable to the Pool from any source whatsoever; cause to be deposited all such moneys in the name of the Pool in such banks, savings and loan associations or other depositories that are recognized as "Qualified Public Depositories" by the State Chief Financial Officer operating under Chapter 280 Florida Statutes, as shall be selected by the Executive Director as directed by the Board of Directors; cause to be invested the funds of the Pool as are not immediately required in accordance with the written investment policy established by the Board of Directors; and cause to be maintained the financial books and records of the Pool. 8.3.2. In general, perform all duties incident to the office of Treasurer and such other duties as from time to time may be assigned to that individual by the Board of .. Directors. Nothing herein shall prevent the Treasurer from delegating, in writing, the functions of the office to third parties, whether members of the Board of Directors, employees of the Pool, or third parties, subject to the approval of the Board of Directors. +r• However, the Treasurer shall maintain the control and responsibility for the execution of such functions by such delegates. The Board of Directors shall, commencing the 2003 Fiscal Year, select a Treasurer for a three-year term. Thereafter, and commencing the -8- 1%WW „.e g. 2006 Fiscal Year, the Board of Directors shall, for all subsequent years, bi-annually select a Treasurer to serve a two year term. The term of office for the Treasurer shall begin on the 1 st day of a Fiscal Year and expire on the last day of a Fiscal Year. 8.4 Secretary: The Secretary shall issue notices of all Board meetings, and shall attend and keep the minutes of same. The Secretary shall have charge of all corporate books, records and papers; shall be custodian of the corporate seal; and shall keep all written contracts of the Pool. In general, the Secretary shall perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned by the Executive Director or the Board of Directors. 8.5. Third Party Delegations: The Board may select a financial institution or certified public accountant to carry out some or all of the functions which would otherwise be assigned to a Treasurer and may select a risk management company, administrator or agent to serve as claims administrator or to carry out some or all of the functions which would otherwise be assigned to the Executive Director. The Board may also employ persons or companies as independent contractors to carry out some or all of the functions of officers of the Pool. a. 8.6. Officer Vacancies: In the absence of the Executive Director, Treasurer or Secretary, or in the event of the inability or refusal of such officers to act, the Chairman of the No Board of Directors may perform the duties of the Executive Director, Treasurer or Secretary, and, when so acting, shall have all of the powers of and be subject to all of the restrictions upon the Executive Director, Treasurer or Secretary. Article 9 - Finances and Health Trust Pool 9.1. Budget: The Board of Directors shall, by August 1 of the year prior to the start of each Fiscal Year adopt a final budget. Failure of the Board of Directors or the Executive Committee to approve a final budget within the time set forth within this Section shall not relieve the Members of the obligation to make monthly payments to the Pool. 9.2. Premium Payment Factors: In determining the amount of the Premium Payment due from each Member, some or all of the following factors may be considered: 9.2.1 Number of employees and the age, sex, and family or dependent coverage status of the employees who are expected to receive coverage through the am Pool; 9.2.2 Past and prospective experience of the Member; 9.2.3 Geographic area of the Member, including the expected medical trend in that geographic area; 9.2.4. Administrative costs associated with providing coverage to the Member and its employees; and 17 9.2.5. Any other factor relevant in determining the expected costs of providing health coverages to the Member's employees; ON .. aw ow 9.2.6. Determination of Rates: New Members' rates will be determined on an experience rated basis using claims history, group demographics, and current plan designs and rates.. ,,m First year renewing Members will receive the average increase for the entire pool. 9.2.7 Overall Pool Renewal: Rates will be calculated by determining the participating entities combined loss ratios. Claims and fixed costs versus required premium. ■. Second year and subsequent renewing Members' rates will be determined by the pool average, then each Member will be individually underwritten 110 to develop the group's loss ratio. Should the group's individual loss ratio be ten percent better than the total pool average, a decrement will be applied to the final renewal calculation. Should the group's individual aw loss ratio be ten percent worse than the pool average, an increment will be applied to the renewal. These increments and decrements may vary slightly year-to-year depending on the overall Trust's required premium. �. 9.3. Budget Amendments: Budgets may be amended at any time by majority vote of a quorum of the Board, provided, however, such amendments may not require payments, when added to previous payments by a Member for such Fiscal Year, to exceed such Member's Premium Payment determined for such year. The forwarding of such payments within a time specified in notices to the Members giving them not less than thirty-one (31) days to make such payments shall be of the essence of this contract. 9.4. Retirement Fund Obligations: Members shall be both severally and jointly liable to the State of Florida Department of Administration, Division of Retirement for any Florida ON Retirement Systems' contributions, which are owed by the Pool for Pool employees. Each member shall be responsible for expenses incurred which are attributable to the years of membership as outlined in the Intergovernmental Agreement, Article 11. so 9.5. Distribution of Surplus: If, for any year during which the Pool was in existence, all claims known or unknown have either been paid or provision has been made for such No payment, the Board of Directors as then constituted may distribute surplus funds to the Members who constituted the membership of the Pool in that prior year, after first deducting therefrom reasonable administrative and other non -allocated costs incurred by the Pool in the processing of ON the claims in years other than the one in which the claim was made. The distribution among the Members shall be in the same proportion to the total as was their Premium Payment for that year to the Premium Payments of all Members for such year. or Article 10 - Excess Insurance aw 10.1. Specific Excess Insurance: The Pool may purchase Specific Excess Insurance from underwriters of insurance, insurance companies and/or Lloyd's of London, approved by the Board of Directors, or any committee appointed by the Board for such purpose, in such amounts Wo -10- t. as %No which shall be approved by the Board of Directors. The purchase of Specific Excess Insurance does not, and is not, intended to waive sovereign immunity under Florida law. 10.2. Aggregate Excess Insurance: The Pool may purchase Aggregate Excess Insurance from underwriters of insurance, insurance companies and/or Lloyd's of London, r approved by the Board of Directors, or any committee appointed by the Board for such purpose, in such amounts which shall be approved by the Board of Directors. The purchase of Aggregate Excess Insurance does not, and is not, intended to waive sovereign immunity under Florida law. 10.3. Losses: The Health Trust Pool (Loss Fund), the Specific Excess Insurance and Aggregate Excess Insurance shall provide payment for covered losses in any one Fiscal Year for members up to the limits approved by the Board of Directors. Should losses in any one Fiscal Year extinguish all available funds provided by the Pool, then the individual Member shall be responsible for all valid claims of its employees. The Pool shall make payments in the order in which the claims have been submitted and determined to be valid. In addition, pursuant to section 112.08(2)(b)7., Florida Statutes, each Member is responsible for payment of valid claims of its employees that are not paid within 60 days by the Pool. If the Board or the administrator acting on the Board's behalf has determined that appropriate funds are available, the Member shall be reimbursed for the payment of such valid claims. Membership in the Pool shall not preclude any Member from purchasing any insurance coverage above those amounts purchased by the Pool. Article l 1 - Obligations of Members aw 11.1. Member Obligations: i� The obligations of Members of the Pool shall be as follows: 11.1.1. To budget for, where necessary, to levy for and to promptly pay all go payments to the Health Trust Pool at such times and in such amounts as shall be established by the Board of Directors within the scope of this Intergovernmental Agreement. Any delinquent payments shall be paid with a penalty, which shall be set by 4M the Board, but such rate shall not exceed the highest interest rate allowed by statute to be paid by a Florida public agency. 11.1.2. To select, in writing, a Representative to serve on the Board of Directors and to select an Alternate Representative. 11.1.3. To allow the Pool reasonable access to all records including employee demographic information and financial records, which relate to the purpose or powers of the Pool. 11.1.4. To allow attorneys employed by the Pool to represent the Member in investigation, settlement discussions and all levels of litigation arising out of any dispute .. or claim for medical services relating to the purpose or powers of the Pool. 11.1.5. To furnish full cooperation with the Pool attorneys, third party • administrators, the Executive Director and any agent, employee, officer or independent contractor of the Pool relating to the purpose or powers of the Pool. OW -11- to OW irr 11.1.6. To follow in its operations all health education and procedures established by the Pool within its purpose or powers. 11.1.7. To be solely responsible for payment of all premium or contributions for group health benefits. Failure to remit contributions or premiums due in accordance with Article 9 or to provide required information shall be grounds for immediate termination of coverage and benefits by the Program or Providers. 60 11.1.8. To notify its employees of group health benefits being provided by the Program or Providers. Members shall be solely responsible for furnishing all data and information to Participants required by applicable state or federal law. WO Failure of a Member to abide by these requirements shall also be grounds for expulsion from the Pool. go 11.2. Cancellation/Suspension of Coverage: In the event that a Member has made a material misstatement, non payment, or failed to comply with an underwriting requirement including misstatements regarding the number or family status of its employees, or the Member's health experience, the Board of Directors has the authority to rescind, cancel or suspend coverage. The Member shall be notified of the reason in writing by the Executive Director and may be given a reasonable time to take corrective measure prior to the Board of Directors' action. Article 12 - Liability of Board of Directors or Officers of the Pool 12.1. Liability of Directors and Officers: The Representatives (or in their absence their Alternates) serving on the Board of Directors or officers of the Pool should use ordinary care and w� reasonable diligence in the exercise of their power and in the performance of their duties hereunder; they shall not be liable for any mistake of judgment or other action made, taken or omitted by them in good faith; nor for any action taken or omitted by any agent, employee or independent contractor selected with reasonable care; nor for loss incurred through investment of Pool funds, or failure to invest. No Representative shall be liable for any action taken or omitted by any other Representative. Representatives shall have the immunities provided by law and in ++• particular Florida Statutes Section 163.01. The Pool may purchase insurance providing liability coverage for such Representatives or officers. WM Article 13 - Additional Insurance Coverage 13.1. Member's Option to Purchase Additional Insurance: The Pool may make No available to Members, optional group health benefits through one or more group health benefit plans offered by or through insurance, including self-insurance, as may be from time to time approved and endorsed by the Pool. Article 14 - Coverage & Indemnity Dispute Resolution 14.1. After having reviewed a claim forwarded to the Pool, the Executive Director, officer, employee or independent contractor/administrator shall, in writing, be permitted to -12- 1..r w,✓ ow decline to provide coverage or indemnification for such claim not believed to be within the scope of coverage provided by the Pool. wr 14.2. Any Member may request in writing to the Chairman of the Board of Directors, that the Board of Directors, at a regular scheduled meeting, take official action to affirm, modify N, or reverse a decision that a particular matter is or is not within the scope of coverage provided by the Pool. The Member shall be provided a full opportunity to explain its position to the Board of Directors. The Board of Directors, by majority vote, may affirm, modify, reverse, or defer the .o matter, subject to any insurance or reinsurance contractual obligations. The decision of the Board will be final. Article 15 - Contractual Obligation 15.1. Enforcement: This document shall constitute a binding contract among those public agencies, which become Members of the Pool. The obligations and responsibilities of the Members set forth herein, including the obligation to take no action inconsistent with this Intergovernmental Agreement as originally written or validly amended, shall remain a continuing obligation and responsibility of the Member. The terms of this Intergovernmental Agreement may be enforced in a court of law by the Pool. The consideration for the duties herewith imposed upon the Members to take certain actions and to refrain from certain other actions shall be based upon the mutual promises and agreements of the Members set forth herein. This Intergovernmental Agreement may be executed in duplicate originals and its passage by the Member's governing body shall be evidenced by a certified copy of a resolution passed by the members of the governing body in accordance with the rules and regulations of such public agency, provided, however, that except to the extent of the limited financial contributions to the Pool agreed to herein or such additional obligations as may come about through amendments to this Intergovernmental Agreement no Member agrees or contracts herein to be held responsible for any claims in tort or contract made against any other Member. The Members intend in the creation of the Pool to establish an .w organization to provide coverage only within the scope herein set out and have not herein created as between Member and Member any relationship of surety, indemnification or responsibility for the debts of or claims against any Member. OW 15.2. Attorneys' Fees: In any legal action between the parties arising out of this Agreement, any attempts to enforce this Agreement, or any breach of this Agreement, the prevailing party may recover its expenses of such legal action including, but not limited to, its costs of litigation (whether taxed by the court or not) and its reasonable attorneys' fees (including fees generated on appeals) from the other party. Article 16 - Expulsion or Termination of Members 16.1. Notice: No Member may be expelled except after notice from the Pool of the alleged failure along with a reasonable opportunity of not less than thirty (30) days to cure the alleged failure. The Member may request a hearing before the Board before any decision is made as to whether the expulsion shall take place. The Board shall set the date for a hearing which shall not be less than fifteen (15) days after the expiration of the time to cure has passed. - 13 - Wo r A decision by the Board to expel a Member after notice and hearing and a failure to cure the alleged failure shall be final. The Board of Directors may establish the date at which the expulsion of the Member shall be effective at any time not less than sixty (60) days after the vote expelling the Member has been made by the Board of Directors. If the motion to expel the Member made by the Board of Directors or a subsequent motion does not state the time at which the expulsion shall take place, such expulsion shall take place sixty (60) days after the date of the vote by the Board of Directors expelling the Member. to 16.2. Responsibilities of Terminated Member: A former Member shall only continue to be fully responsible only for its' portion of any obligations incurred but not satisfied during the period of time they were a Member of the Pool. Such obligations may include, but not be limited �. to, premiums, loss fund payments, final audit and administrative fees, etc., owed or unpaid by the former Member. The former Member shall no longer be entitled to participate or vote on the Board of Directors. The Pool shall not be responsible for payment of any Terminated Member's .. covered employees' or dependents' claims unless the Member has satisfied all such obligations. Upon satisfaction of the obligations, the covered claims will be treated as if such Member has withdrawn pursuant to Article 4.3. and the Member shall be responsible for continued administrative payments as discussed in Article 4.3. Article 17 - Termination of the Pool 17.1. Termination: If, at the conclusion of any term of the Pool, the Board of Directors votes to discontinue the existence of the Pool in accordance with Article 6.9.4., then the Pool shall cease its existence at the close of the then current Fiscal Year. Under those circumstances, the Board of Directors shall continue to meet on such a schedule as shall be necessary to carry out the termination of the affairs of the Pool. It is contemplated that the Board of Directors may be required to continue to hold meetings for some substantial period of time in order to accomplish this task, including the settlement of all covered claims incurred during the term of the Pool. The Pool shall continue to be fully responsible and obligated to pay covered claims and expenses owed by the Pool, which accrued before the Pool's termination. The money used to pay such covered claims and expenses shall remain with the Pool until such claims are settled and expenses are paid. 17.2. Distribution of Surplus upon Termination of Pool: Any excess funds remaining in the Pool after satisfaction of all obligations or assessments shall be distributed to the Members. Each Member current with the Pool at termination shall receive a proportionate share of the excess based upon that Member's premiums paid to the Pool during the five-year period immediately preceding the tenmination compared to the total amount of premium paid during that five-year period by all Members current with the Pool at termination. The Pool may make only partial distributions to the remaining Members in order to assure that all obligations of the Pool are satisfied. Once all such obligations have been satisfied, the remaining funds shall be distributed in accordance with the above. 17.3. Deficit: Should the Trust discontinue operations in a deficit position, the participating Members at termination, will be assessed an amount equal to the group's +� percentage of total enrollment. M - 14- r. I%k W Im 17.4. Post -Termination Responsibilities of Member: After termination of the Pool, the Member shall continue to hold membership on the Board of Directors but only for the purpose of voting on matters affecting their limited continuing interest in the Pool for such years as they were Members of the Pool. Article 18 — Constitutional Officers 18.1. Membership: Certain Constitutional Officers of the State of Florida may be located within the jurisdiction of a Member, and the Member may agree to include such Constitutional Officer's employees or retirees, their dependents, and others receiving continuation coverage, in the number of persons to be covered under the health coverage program discussed in these By -Laws and established by the PRM Health Trust. If such Constitutional Officer agrees to enroll in the coverage program, it must irrevocably agree in writing to be bound by all of PRM Health Trust's rules and regulations, as may be amended from time to time. rn 0 r- aw -15- 60 +4a.r r.,j .. to Im 40 we go In witness whereof, this agreement has been executed by the Entity: The approval of the foregoing agreement was passed by the Entity: on the day of , 20 , and attached hereto, I do hereby execute and the does hereby attest to my signature as evidence that the has approved and hereby becomes a bound signatory member of the "Intergovernmental Cooperative Agreement" for Public Risk Management of Florida Health Trust, a copy of which is attached hereto, and which is pursuant to Florida Statutes Section 112.08, which commenced its term on October 1, 1989. ATTEST: This day of 20 Chairperson of Board, or Council Chairperson, Public Risk Management of Florida — Health Trust I ,%W rirr wa C=7 so an m C w c 3 m O W Q O Z ro W oc� c:'o U C U C W j5.m()o n W c N U O - a0 C m ii 0 3 0 0 CL ova r1 c tat) cn rn o @ a) : o > O O C O E' a U L) ,N m N a) O 0 N J C 0 c O cam a) U) o cn O•'c a)o O-EECo Ea<E� ) WCO c Et-.2 C� aa)) O m o a) Z >>oU (D G L O. 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C N U)V O a �wOO-c t o0)cnc N O) � o. m N O p Q m m O Oro- 7-0 N d m e yN„ N O m m c 7 U a C N a) >, - U C L O c m L., m cn Co '� C� C m m Q 0-0OQgo U) ocaw IT a) L '7 cu C o EL) 0nmrn O O 'J p (n mom_ c c a) o N C m w Y a N O m c o v M C U p a a) O a) m "c a) O> V U O cca 0 O- U) L) a) cn -0a m a s � cn C C cn o ma- c O V7 :o E o_ w m O CL O w W uoi y O 2 U Q o S E m m J ca o C L L W O .0 O_ m O, L m N •-• 'C a .3 m E Z O " O U O' O C oZ a).?a-p mtn m n c��o ac)� -a) a)m m c maa)uo� ) CL amimuoi�W a) 0 m O 0 a c c fl e a 2 O >,nEc c 0 3 O E f6o uUiY o m 'm o Q "= O to O cn p Q ,c a..D U O. Cn p Y a) U _ a) a) t LL C U C a m y .� m U m CD o m ma cu uo) x a)Lo o Z a o o O a) a -p L a) C a) +-• a j 0 C 0 a a) a 0 0 L a 0 �- CO c U) O y N a) cn EEnn w. 0 0 aa)) � N U)V -d m Q a) L Qc o o Win- ;? ax) mU) LU o y o a)0 aE4) a) aa)i o c c n m c E o O fl rna)- C m NY mW C•6_1 N 0ay c`a E n—z o c O.a) oCO la,o a LYca a- aka) Y OLc CL (n � 0 3 R `a) co a- co mi a)O�Sym a- oL nc O a) N O a) = C C w L M N O .N_ a) m j, N .+ U Q L O p t7m Nam d a) U)"" CL N O m T o Q m 01 O O p c o O a- m o ch p_ m N O_ Y C a) N@ O 0o n_ _ a)> LL— a>)w.E cmiw 5 3 0Q 0w 0 0 a 0 U a C m a) f0 7 U a) m cu L a c m co a) a O a d lD N N � a ~ C m 3 O C O E 0 C a) w m 0 ai rn a .c N c 3 0 O U) Y Q m o Y � 0 O N a) L � c a) Q m O o O N Q U) > cn c O Q C O m U) a o c H d `fir ..Al lrr ire aw CLIENT COVERAGE ACKNOWLEDGMENT AND COMPENSATION DISCLOSURE STATEMENT FOR PUBLIC RISK MANAGEMENT OF FLORIDA This form documents that Gallagher Benefit Services, Inc. (Gallagher) will apply its professional aw judgment to access those insurance companies it believes are best suited to insure the Client's risks. The final decision to choose any insurance company has been made by the Client in its sole and absolute discretion. The Client understands and agrees that Gallagher does not take risk, and that Gallagher does .. not guarantee the financial solvency or security of any insurance company. The Client is responsible for inuniediate payment of premiums for all insurance placed by Gallagher on Client's behalf. If any premium amounts are not paid in frill when due, the applicable insurance company for the Client's risks tray cancel any applicable policies in accordance with the terms of such policies. The following is the disclosure of fees and/or commissions to be paid to Gallagher as a result of its Broker of Record relationship to Client's Group Health and Welfare Plan and any relationships, or ON agreements Gallagher has with any insurance companies selected by Client as noted above. Gallagher, as Broker of Record, will receive the following initial and renewal sale commissions expressed as percentage of gross premium payments, or fees as agreed upon by Client: Public Risk Management of Wo Florida 171 nwi 0 Line of Coverage Insurance Company Effective Date Commission' / Supplemental Com ensationZ Direct Pees a Medical Florida Blue 10/01/2014 N/A/N/A $3.00PEPNI Dental Florida Combined Life 10/01/20t4 N/AN/A N/A EAP Aetna Resource for Living I0/01/2014 N/A / N/A N/A StopLoss— Specific VOYA Financial 10/01/2014 20.5%/N/A N/A Stop Loss — Aggregate VOYA Financial 10/01/2014 15% N/A N/A Life/AD&D Lincoln Financial 10/01/2014 15%N/A N/A Long TcnnDisability Lincoln Financial to/01/ 0014 15%N/A N/A Short Term Disability Lincoln Financial 10/01/2014 15%N/A N/A Vision N VA 10/01/2014 10% /N/A N/A .. It should also be noted that: • Gallagher is not an affiliate of the insurer whose contract is recommended. This means the insurer whose contract is recommended does not directly or indirectly have the power to exercise a .. controlling influence over the management or policies of Gallagher. Gallagher's ability to recommend other insurance contracts is not limited by an agreement with the insurance company. • Gallagher is effecting the transaction for the Plans) in the ordinary course of Gallagher business. The transaction set forth is at least as favorable to the Plan(s) as an arm's length transaction with an unrelated party. Commissions include all commissions/fees paid to Gallagher that are attributable to a contract or policy between a plan and an insurance company, or insurance service. This includes indirect fees that are paid to Gallagher paid by a third party, and includes, among other things, the payment of "finders' fees" or other fees to Gallagher for a transaction or service involving the plan. Gallagher companies may receive supplemental compensation referred to in a variety of terms and definitions, such as contingent commissions, additional commissions and supplemental commission. ' Direct Fees include compensation to Gallagher paid for directly by the plan sponsor/Client. Gallagher Client Coverage Acknowledgment 05302014 •U1 0 2014 GALLAGHER BENEFIT SERVICES. INC. ARTHUR J. GALLAGHER & CO. 1 AJG.COM11 -_, 14190r Ml am • Gallagher is not a trustee of the Plan(s) and is neither the Plan Administrator of the Plan(s), a fiduciary of the Plan(s), nor an employer which has employees in the Plan(s). Gallagher shall not exercise discretionary authority or control with respect to plan management, the disposition of plan assets or plan administration. • Gallagher's liability to Client, or any party claiming by or through Client, oil account of or relating to the provision of services to Client during the period of the relationship between Gallagher and Client shall not exceed $20 million in the aggregate. Without limiting the foregoing, Gallagher shall only be liable for actual damages incurred by Client, and shall not be liable for any indirect, consequential or punitive damages. For Employers and Plan Sponsors Subject to ERISA: This Disclosure Statement is being given to the Client (1) to make sure Client knows about Gallagher's and Gallagher affiliates' income before purchasing the insurance product and (2) for plans subject to ERISA, to comply with the disclosure, acknowledgment and approval requirement of Prohibited Transaction Class Exemption No. 84-244, which protects both Client and Gallagher'. Disclosure must be made to an independent plan fiduciary for the ERISA Plan(s), and Client acknowledges and confirms that this is a reasonable transaction in the best interest of participants in its ERISA Plan(s). For more information on Gallagher's compensation arrangements, please visit w�vw.ajg.coiii/compensation. In the event a Client wishes to register a formal complaint regarding compensation Gallagher receives, please send am email to Compensation—Complaints@ajg.com or send a letter to: AVC Compliance Officer, c/o Internal Audit Department, Arthur J. Gallagher & Co., Two Pierce Place, Itasca, IL 60143. �r. Thank you for your business and continued confidence in the services Gallagher provides to you and your employees. We sincerely appreciate the opportunity to serve Public Risk Management of Florida. Please let us know if you have any questions regarding this information or would like more detail. GALLAGHEeRT B SER ES, +.r By. "m Name: Richard G. chell Title: Area Vice President Date: 11/18/2014 PUBLIC RISK MANAGEMENT OF FLORIDA "■' By: Name: Bougie Mims Title: Executive Director Date: +r. ' which allons an exemption front a prohibited transaction under Section 408(a) of the Employee Retirement Income Security Act of 1974 (ERISA). ' In staking these disclosures, no position is taken, nor is one to be inferred, regarding the use of assets of a plan subject to ERISA to purchase am such insurance. Gallagher Client Coverage AckncrMadgment 05302014 2014 GALLAGHER BENEFIT SERVICES, INC. ARTHUR J. GALLAGHER & CO. I AJG.COi.1 410 Ll Prepared by Richard Schell Gallagher Benefit Services Inc A Division of Arthur J. Gallagher & Co. 2255 Glades Road, Suite 200E Boca Raton, FL 33431 (10 Arthur J. Gallagher & Co. BUSINESS WITHOUT BARRIERS O-T-Pm T K=0 11111'��ll i I I I I I I I I I � I I I I, ilill 111111' �� I III III ii I I I I I I I III I I I I! 22M 2004 - 2005 4.40% 16.20% 2005 - 2006 7.20 % 15.00% 2006 - 2007 11.60% 14.40% 2007 - 2008 0.00% 13.20% 2008 - 2009 5.00 % 12.60 2009 - 2010 3.30 % � 12.50% 2010 - 2011 11.20% 12.50% 2011- 2012 7.50% 11.50% 2012 — 2013 � 3.30 % 11.00 2013 - 2014 6.40% 10.50% 2014 - 2015 ��-4.00% 10.00% 2015 - 2016 4.80 % 10.50% [Cumulative Totals 5.68% 12.50% *Includes both medical and prescription drugs VXC RISK /41, ,V Utll/;i F2 r as WHY PRM? PRM Stand Alone Program Predictable / Stable Renewals Yes No National Account Status Yes No Offer employees 1- 10 Plans Yes No Dedicated Customer Service Yes No Two Tiered Prescription Drug Program* Yes No Customized Benefits Yes No Determine Plan Benefits Yes No Annual Educational Conference Yes No Electronic Enrollment & Bill Reconciliation Yes No Actuarial Support Yes No Legal / Compliance Support Yes No *Available with the PPO Plan 0702, 0727 and HMO 55 Exhibit 7 July 21, 2015 0 LL 1 T Q � . r O City Council Agenda: July 21St, 2015 Agenda Item Motion 1: Approval of maximum millage rate for advertisement for 2015 Tax notices, 8.7997 for budget year 2015-2016. Motion 2: Approval of 2015-2016 Budget Preparation and Millage Calendar setting workshop(s) to be held August 18th, 5:00pm, August 25th at 5:00pm (if needed), First Public Hearing September 15th at 6:00 pm, and Final Public Hearing September 29th, 2015 at 6:00 pm, all to be held in Council Chambers at 55 SE 3rd Avenue, Okeechobee, FL. Background: This proposed rate of 8.7997 is the calculated rollback/rollforward rate with the plus 1 mil. `ter CM Total Taxable FY Value 97%* 2013/2014 Budgeted 2013/2014 Taxable $233,729,541 $226,717,654 $224,741,450 Value: 2014/2015 Same property Values: $232,035,664 $225,074,594 (Values w/o New Construction) Decrease in same ($1,693,877) ($1,643,060) properties (.0072 (.0072) Millage Rate, 7.7432 generated Ad Valorem $1,7969698 $1,742,797 $1,7409218 Revenue 2014/2015 Rollback/Rollforward $1,809,808 $1,755,514 Millage Rate, 7.7997 (w/o New Construction) 2014/2015 Rollback/Rollforward Millage Rate, w/CPI $1,866,819 $1,810,815 8.0454** (w/o New Construction) 2014/2015 Rollback/Rollforward Millage Rate + 1 mill $2,0419844 $199809588 8.7997 (w/o New Construction Ad Valorem Revenue with $2,056,749 $1,995,047 New Construction * * * Taxable Values used within the budget. **CPI (Change in Per Capita Income) provided by State Statute ***New Construction value $1,053,862 Exhibit 8 July 21, 2015 Proposed BUDGET CALENDAR FOR YEAR 2015/2016 07/01/2015 Certification from Property Appraiser 07/21 /2015 Set date, time and place for public hearings and set maximum millage rate for tentative budget (regular council meeting) 08/18/2015 Budget Workshop, 5:00 pm (regular council meeting) 08/25/2015 Second Budget Workshop, 5:00 pm, (if needed) 09/15/2015 First Public Hearing at 6:00 pm (regular council meeting) 09/29/2015 Final Public Hearing at 6:00 pm All meetings to be held: Council Chambers at City Hall 55 SE 3rd Avenue Okeechobee, FL 34974 OF OI(FFCy CITY OF OKEECHOBEE, PUBLIC WORKS Memo f i1,t f) To: Mayor James E, Kirk Councilmen Noel Chandler, Dowling Watford, Mike O'Connor and Gary Ritter 6t4 hwk7b C.C. John Cook, Interim City Administrators Lane Gamiotea, City Clerk From: David Allen, Public Works Director Q + 1 Q Date: 7/21/2015 I Re: Changes to TSI Disaster Recovery Contract and "piggyback" agreement changes. The contract and piggyback agreement before you for your consideration have been amended to take advantage of a decision on the part of DEP to merge the current year grant in the amount of $100,000 with the recently approved FY 2016 grant amount of $200,000 into a single $300,000 grant amendment. Therefore, the documents have been amended as follows: • The total amount not to exceed has been increased to $300,000 to reflect the additional available funding. • The time allowed to complete the work has been increased to 9 months (270 days) to allow time for the additional worked to be performed. ,*so Exhibit 9 July 21, 2015 AGREEMENT TO PIGGYBACK A CONTRACT FOR SERVICES BID BY ANOTHER GOVERNMENTAL ENTITY WHEREAS, TSI DISASTER RECOVERY, 413 0 C a n o e C r e e k R d., S t C l o u d, F L 3 4 7 7 2 , a Florida corporation, entered into an agreement dated January 9, 2012, and further entered into an agreement extending the contract through November 30, 2015, a copy of both original contract and extension of which is attached hereto, with OSCEOLA COUNTY, 1 Courthouse Square, Suite 2300, Kissimmee, FL, 34741, a political subdivision of the State of Florida, for services procured pursuant to F.S. §287.057 (the "Contract'), and WHEREAS, the CITY OF OKEECHOBEE, a Florida municipal corporation (the "City') has the legal authority under Chapter Two, Section 2-289 of the City Of Okeechobee Code of Ordinances to "piggyback" onto a contract procured pursuant to F.S. §287.057 by another governmental entity when seeking to utilize the same or similar services provided for in the said contract; and WHEREAS, the City desires to "piggyback" onto the above referenced Contract between the TSI DISASTER RECOVERY and OSCEOLA COUNTY for utilization of the same or similar services (the "Work") and TSI DISASTER RECOVERY consents to the aforesaid "piggybacking;". NOW THEREFORE, having found it to be in the public interest, 1. TSI DISASTER RECOVERY affirms and ratifies the terms and conditions of the above referenced Contract with OSCEOLA COUNTY and agrees to perform the services set forth thereinfor the City of Okeechobee in accordance with the terms of said Contract until the Work is completed. 2. The City agrees to utilize the services of TSI DISASTER RECOVERY in a manner and upon the terms and conditions as set forth in the Contract with OSCEOLA COUNTY until the Work is completed. Approved by the City of Okeechobee City Council this Day of 2015 CITY OF OKEECHOBEE TSI DISASTER RECOVERY, LLC Dowling R. Watford, Jr. Mayor Pro-Tempore Henry W. Elmore, Managing Member ATTEST: Lane Gamiotea, CMC, City Clerk STATE OF FLORIDA COUNTY OF NOTARY PUBLIC, State of Florida The foregoing was executed before me this day of 2015, by Henry W. Elmore, who personally swore or affirmed that he is authorized to execute this Agreement and thereby bind the Corporation. Seal/stamp: �. Exhibit 10 July 21, 2015 AGREEMENT CITY OF OKEECHOBEE STORM WATER RETROFIT/CONVEYANCE PROJECT CITY OF OKEECHOBEE PUBLIC WORKS PROJECT # PW 01-00-07-15 THIS AGREEMENT is made by and between CITY OF OKEECHOBEE, a political subdivision of the State of Florida, City of Okeechobee, City Hall, 55 SE 3`d Avenue, Okeechobee, Florida 34974, hereinafter referred to as the "CITY", and TSI Disaster Recovery, LLC, 4130 Canoe Creek Road, St Cloud, Florida 34772 hereinafter referred to as the "CONTRACTOR" . WI TNESSETH. WHEREAS, the CITY has entered into an Agreement with the State of Florida Department of Environmental Protection for a storm water retrofit/conveyance project; and WHEREAS, the CONTRACTOR has exhibited by its response to the solicitation that it is capable of providing the required services by virtue of a contract for the same scope of services with Osceola County, 1 Courthouse Square, STE 2300, Kissimmee, FL 34741 as pursuant to Osceola County RFP-11-2201-LC ; and WHEREAS, the parties hereto have agreed to the terms and conditions cited herein based on said solicitation and the CONTRACTOR affirms and ratifies the terms and conditions of the above referenced Contract with Osceola County and agrees to perform the services set forth therein for the CITY in accordance with the terms of said Contract and the CITY agrees to utilize the services of CONTRACTOR in a manner and upon the terms and conditions as set forth in the Contract with Osceola County. NOW, THEREFORE, in consideration of the mutual covenants, terms, and provisions contained herein, the parties agreeasfollows: SECTION 1. TERM. The work shall be completed within three months as more specifically described on the Notice to Proceed for the project and both the CITY and CONTRACTOR recognize that time is of the essence for completion of the project and that the CITY will suffer direct financial loss if the project is completed within the term described above, therefore, CONTRACTOR agrees to pay CITY daily liquidated damages in the amount of Five Hundred Dollars ($500.00) for each calendar day the project exceeds the term unless the CONTRACTOR can provide acceptable justification as a defined and agreed to by the CITY. SECTION 2. SCOPE OF SERVICES. The CONTRACTOR will furnish and install all necessary permits, drawings, labor, materials, and equipment to complete the services set forth in Exhibit "A" which is attached hereto and M CM incorporated herein. SECTION 3. OBLIGATIONS OF THE CONTRACTOR. Obligations of the CONTRACTOR shall include, but not be limited to, the following: A. Itis understood that the CONTRACTOR shall provide and pay for all permits, drawings, labor,tools, materials, permits, equipment, transportation, supervision, and any and all other items or services, of any type whatsoever, which are necessary to fully complete and deliver the services requested by the CITY, and shall not have the authority to create, or cause to be filed, any liens for labor and/or materials on, or against, the CITY, or any property owned by the CITY. Such lien, attachment, or encumbrance, until it is removed, shall preclude any and all claims or demands for any payment expected by virtue of this Agreement. B. The CONTRACTOR will ensure that all of its employees, agents, sub- contractors, representatives, volunteers, and the like, fully comply with all of the terms and conditions set herein, when providing services for the CITY in accordance herewith. C. The CONTRACTOR shall be solely responsible for the means, methods, techniques, sequences, safety programs,and procedures necessary to properly and fully complete the work set forth in the Scope of Services. D. The CONTRACTOR will maintain an adequate and competent staff, and remain authorized to do business within the State of Florida. The CONTRACTOR may subcontract the services requested by the CITY; however,the CONTRACTOR is fully responsible for the satisfactory completion of all subcontracted work. E. The CONTRACTOR shall use appropriate tools and/or equipment which are in good repair and proper working order, so as to enable the CONTRACTOR to complete the services required hereby. SECTION 4. WARRANTY. The CONTRACTOR agrees to provide a full warranty to the CITY for all services which it provides hereunder for one full year following the date of final completion of said services. In the event that the CONTRACTOR is called to perform warranty work, the CONTRACTOR will be responsible for all costs incurred in repairing the areas under warranty. If it is determined that new problem areas have appeared, which were not areas repaired by the CONTRACTOR under the Scope of Services set forth herein, the CITY will be responsible for the costs incurred in repairing the new areas. Any manufacturer's guarantee related to the materials installed by the CONTRACTOR shall extend for the full warranty period. SECTION 5. STANDARD OF CARE. A. The CONTRACTOR has represented to the CITY that it possesses a level of knowledge, experience, and expertise that is commensurate with firms in the areas of practice required for the services to be provided. By executing this Agreement, the CONTRACTOR agrees that the CONTRACTOR will exercise that degree of care, knowledge, skill, and ability as any other similarly situated contractor possessing the degree of skill, knowledge, experience, and expertise within the local area, working on similar activities. The CONTRACTOR shall perform the services requested in an efficient manner, consistent with the CITY's stated scope of services and industry standards. B. The CONTRACTOR covenants and agrees that it and its employees, agents, sub- contractors, representatives, volunteers, and the like, shall be bound by the same standards of conduct as stated above. SECTION 6. COMPENSATION. A. The amount to be paid under this Agreement for services rendered will not exceed One Hundred Thousand and 00/100 Dollars ($100,000.00) for the term .�)U of this Agreement, in accordance with the fee schedule set forth in Exhibit '8" which is attached hereto and made a binding part hereof. B. Compensation for services completed by the CONTRACTOR will be paid in accordance with section 218.70, Florida Statutes, Florida's Prompt Payment Act. C. Services to be performed in accordance with this Agreement are subject to the annual appropriation of funds by the CITY. In its sole discretion, the CITY reservesthe righttoforego use of the CONTRACTORforany project which may fall within the Scope of Services listed herein. In the event the CITY is not satisfied with the services provided bythe CONTRACTOR, the CITYwill hold any amounts due until suchtime asthe CONTRACTOR has appropriatelyy addressed the problem. It SECTION 7. TERMINATION. Either party may terminate this Agreement, with or without cause, given thirty (30) days written notice to the other party. A. In the event the CITY in its sole discretion deems and work, services or materials performed or provided by CONTRACTOR is deficient, CITY shall prior to termination, provide CONTRACTOR thirty (30) days written notice to reemedy such deficiencies to the satisfaction of the CITY. If not so remedied, CITY may then terminate the contract without further claim or demand by CONTRACTOR. B. In the event of termination of this AGREEMENT by the CITY, and not due to the fault of the CONTRACTOR, the CITY shall compensate the CONTRACTOR for all the services performed prior to the effective date of termination. C. In the event of termination of this Agreement due to the fault of the CONTRACTOR,or at the written request of the CONTRACTOR, the CITY shall compensate the CONTRACTOR for all services completed, prior to the effective date of termination, which have resulted in a usable product or otherwise tangible benefit to the CITY. All such payments shall be subject to an off -set for any damages incurred by the CITY resulting from any delay occasioned by early termination. This provision shall in no way be construed as the sole remedy available to the CITY in the event of breach by the CONTRACTOR. SECTION 9. INSURANCE. A. The CONTRACTOR shall maintain the following types of insurance, with the respective limits, and shall provide proof of same to the CITY, in the form of a Certificate of Insurance prior to the start of any work hereunder: 1. AUTOMOBILE : a. Combined Single Limit: $300,000.00 per accident, OR b. Bodily Injury: $300,000.00 per person, AND Property Damage:$200,000.00 per accident; 2. GENERAL LIABILITY: $1,000,000.00 each occurrence; 3. GENERAL AGGREGATE: $2,000,000.00; ,%r 4. EXCESS COVERAGE: $1,000,000.00; and, 5. WORKERS' COMPENSATION: Employers' liability insurance which covers the statutory obligation for all persons engaged in the performance of the work required hereunder with limits not less than $1,000,000.00 per occurrence. Evidence of qualified self-insurance status will suffice for this subsection. The CONTRACTOR understands and acknowledges that it shall be solely responsible for any and all medical and liability costs associated with an injury to itself and/or to its employees, sub -contractors, volunteers, and the like, including the costs to defend the CITY in the event of litigation against same. B. The CONTRACTOR shall name the "CITY OF OKEECHOBEE" as a certificate holder and/or as additional insured, to the extent of the services to be provided hereunder, on all required insurance policies, and provide the CITY with proof of same. The CONTRACTOR shall provide the CITY's Procurement Services with a Certificate of Insurance evidencing such coverage for the duration of this Agreement. Said Certificate of Insurance shall be dated and show: 1. The name of the insured CONTRACTOR, 2. The specified job by name and job number, 3. The name of the insurer, 4. The number of the policy, 5. The effective date, 6. The termination date, 7. A statement that the insurer will mail notice to the CITY at least thirty (30) days prior to any material changes in the provisions or cancellation of the policy. D. Receipt of certificates or other documentation of insurance or policies or copies of policies by the CITY, or by any of its representatives, which indicates less coverage than is required, does not constitute a waiver of the CONTRACTOR's obligation to fulfill the insurance requirements specified herein. E. The CONTRACTOR shall ensure that any sub-contractor(s), hired to perform any of the duties contained in the Scope of Services of this Agreement, maintain the same insurance requirements set forth herein. In addition, the CONTRACTOR shall maintain proof of same on file and made readily available upon request by the CITY. SECTION 10. CITY OBLIGATIONS. At the CONTRACTOR's request, the CITY agrees to provide, at no cost, all pertinent `fir+ *400 information known to be available to the CITY to assist the CONTRACTOR in providing and performing the required services. SECTION 11. ENTIRE AGREEMENT. This Agreement, including referenced exhibits and attachments hereto, constitutes the entire agreement between the parties and shall supersede, replace and nullify any and all prior agreements or understandings, written or oral, relating to the matters set forth herein, and any such prior agreements or understandings shall have no force or effect whatsoever on this Agreement. SECTION 12. APPLICABLE LAW, VENUE, JURY TRIAL. The laws of the State of Florida shall govern all aspects of this Agreement. In the event it is necessary for either party to initiate legal action regarding this Agreement, venue shall lie in OKEECHOBEE COUNY, Florida. The parties hereby waive their right to trial by jury in any action, proceeding or claim, arising out of this Agreement, which may be brought by either of the parties hereto. SECTION 13. PUBLIC RECORDS. The CONTRACTOR understands that by virtue of this Agreement all of its documents, records and materials of any kind, relating to the relationship created hereby, shall be open to the public for inspection in accordance with Florida law. SECTION 14. INDEPENDENT CONTRACTOR. This Agreement does not create an employee/employer relationship between the parties. It is the parties' intention that the CONTRACTOR, its employees, sub -contractors, representatives, volunteers, and the like, will be an independent contractor and not an employee of the CITY for all purposes, including, but not limited to, the application of the following, as amended: the Fair Labor Standards Act minimum wage and overtime payments, the Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State of Florida revenue and taxation laws, the State of Florida workers' compensation laws, the State of Florida unemployment insurance laws, and the Florida Retirement System benefits. The CONTRACTOR will retain sole and absolute discretion in the judgment of the manner and means of carrying out the CONTRACTOR's activities and responsibilities hereunder. 140W r.r+ SECTION 15. APPLICABLE LICENSING. The CONTRACTOR, at its sole expense, shall obtain all required federal, state, and local licenses, occupational and otherwise, required to successfully provide the services set forth herein. SECTION 16. COMPLIANCE WITH ALL LAWS. The CONTRACTOR, at its sole expense, shall comply with all laws, ordinances, judicial decisions, orders, and regulations of federal, state, CITY, and municipal governments, as well as their respective departments, commissions, City Councils, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following the execution of this Agreement. SECTION 17. INDEMNIFICATION. The CONTRACTOR agrees to be liable for any and all damages, losses, and expenses incurred, by the CITY, caused by the acts and/or omissions of the CONTRACTOR, or any of its employees, agents, sub -contractors, representatives, volunteers, or the like. The CONTRACTOR agrees to indemnify, defend and hold the CITY harmless for any and all claims, suits, judgments or damages, losses and expenses, including but not limited to, court costs, expert witnesses, consultation services and attorney's fees, arising from any and all acts and/or omissions of the CONTRACTOR, or any of its employees, agents, sub- contractors, representatives, volunteers, or the like. Said indemnification, defense, and hold harmless actions shall not be limited by any insurance amounts required hereunder. SECTION 18. BANKRUPTCY OR INSOLVENCY. If the CONTRACTOR files a Petition in Bankruptcy, or if the same shall be adjudged bankrupt or insolvent by any Court, or if a receiver of the property of the CONTRACTOR shall be appointed in any proceeding brought by or against the CONTRACTOR, or if the CONTRACTOR shall make an assignment for the benefit of creditors, or proceedings shall be commenced on or against the CONTRACTOR's operations of the premises, the CITY may terminate this Agreement immediately, notwithstanding the notice requirements of Section 7 hereof. SECTION 19. BINDING EFFECT. This Agreement shall be binding upon and endure to the benefit of the parties hereto, their heirs, personal representatives, successors, and/or assigns. fir►' 140 SECTION 20. ASSIGNMENT. This Agreement shall only be assignable by the CONTRACTOR upon the express written consent of the CITY. SECTION 21. SEVERABILITY. All clauses found herein shall act independently of each other. If a clause is found to be illegal or unenforceable, it shall have no effect on any other provision of this Agreement. It is understood by the parties hereto that if any part, term, or provision of this Agreement is by the courts held to be illegal or in conflict with any law of the State of Florida or the United States, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term, or provision held to be invalid. SECTION 22. WAIVER. Failure of the parties to insist upon strict performance of any of the covenants, terms, provisions, or conditions of this Agreement or to exercise any right or option herein contained, shall not be construed as a waiver or a relinquishment for the future of any such covenant, term, provision, or condition, or right of election, but same shall remain in full force and effect. SECTION 23. NOTICE. The parties hereto agree and understand that written notice, mailed or delivered to the last known mailing address, shall constitute sufficient notice to the CITY and the CONTRACTOR. All notices required and/or made pursuant to this Agreement to be given to the CITY and the CONTRACTOR shall be in writing and given by way of the United States Postal Service, first class mail, postage prepaid, addressed tothefollowing addresses of record: CITY: CITY OF OKEECHOBEE Attention: David Allen 55 SE 3`d Avenue Okeechobee, Florida 34974 CONTRACTOR: TSI Disaster Recovery, LLC 4130 Canoe Creek Road St Cloud, Florida 34772 / 14WW Nmor SECTION 24. MODIFICATION. The covenants, terms, and provisions of this Agreement may be modified by way of a written instrument, mutually accepted by the parties hereto. In the event of a conflict between the covenants, terms, and/or provisions of this Agreement and any written Amendment(s) hereto, the provisions of the latest executed instrument shall take precedence. SECTION 25. HEADINGS. All headings of the sections, exhibits, and attachments contained in this Agreement are for the purpose of convenience only and shall not be deemed to expand, limit, or change the provisions contained in such sections, exhibits, and attachments. SECTION 26. ADMINISTRATIVE PROVISIONS. In the event the CITY issues a purchase order, memorandum, letter, or any other instrument addressing the services, work, and materials to be provided and performed pursuant to this Agreement, it is hereby specifically agreed and understood that any such purchase order, memorandum, letter, or other instrument is for the CITY's internal purposes only, and any and all terms, provisions, and conditions contained therein, whether printed or written, shall in no way modify the covenants, terms, and provisions of this Agreement and shall have no force or effect thereon. SECTION 27. CONFLICT OF INTEREST. The CONTRACTOR warrants that the CONTRACTOR has not employed or retained any company or person, other than a bona fide employee working solely for the CONTRACTOR, to solicit or secure this Agreement, and that the CONTRACTOR has not paid or agreed to pay any person, company, corporation, individual, or firm any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this Paragraph, the CITY shall have the right to terminate this Agreement immediately, without liability and without regard to the notice requirements of Section 7 hereof. SECTION 28. PUBLIC ENTITY CRIMES. As required by section 287.133, Florida Statutes, the CONTRACTOR warrants that it is not on the convicted contractor list for a public entity crime committed within the past thirty six (36) months. The CONTRACTOR further warrants that it will neither utilize the services of, nor contract with, any supplier, sub -contractor, or consultant in connection with this Agreement for a period of thirty six (36) months from the date of being placed on the convicted contractor list. SECTION 29. EMPLOYMENT ELIGIBILITY VERIFICATION (E-VERIFY) In accordance with State of Florida, Office of the Governor, Executive Order 11-116 (superseding Executive Order 11-02; Verification of Employment Status), in the event performance of this Agreement is or will be funded using state or federal funds, the CONTRACTOR must comply with the Employment Eligibility Verification Program ("E-Verify Program'j developed by the federal government to verify the eligibility of individuals to work in the United States and 48 CFR 52.222-54 (as amended) is incorporated herein by reference. If applicable, in accordance with Subpart 22.18 of the Federal Acquisition Register, the CONTRACTOR must (1) enroll in the E-Verify Program, (2) use E-Verify to verify the employment eligibility of all new hires working in the United States, except if the CONTRACTOR is a state or local government, the CONTRACTOR may choose to verify only new hires assigned to the Agreement; (3) use E-Verify to verify the employment eligibility of all employees assigned to the Agreement; and (4) include these requirement in certain subcontracts, such as construction. Information on registration for and use of the E-Verify Program can be obtained via the internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify. SECTION 30. JOINT AUTHORSHIP. This Agreement shall be construed as resulting from joint negotiation and authorship. No part of this Agreement shall be construed as the product of any one of the parties hereto. SECTION 31. EQUAL OPPORTUNITY EMPLOYER. The CONTRACTOR is an Equal Opportunity Employer and will comply with all equal opportunity employment laws. The CONTRACTOR will further ensure that all sub- contractors it utilizes in providing the services required hereunder will comply with all equal opportunity employment laws. SECTION 32. AUDITING, RECORDS, AND INSPECTION. In the performance of this Agreement, the CONTRACTOR shall keep books, records, and accounts of all activities, related to the Agreement, in compliance with generally accepted accounting procedures. Throughout the term of this Agreement, books, records, and accounts related to the performance of this Agreement shall be open to inspection during regular business hours by an authorized representative of the CITY and shall be retained by the CONTRACTOR, for a period of three years after termination or completion of the Agreement or until the full CITY audit is complete, whichever comes first. The CITY shall retain the right to audit the books during the three-year retention period.All books, records, and accounts related to the performance of this Agreement 4 shall be subject to the applicable provisions of the Florida Public Records Act, chapter 119, Florida Statutes. The CITY also has the right to conduct an audit within sixty (60) days from the effective date of this Agreement to determine whether the CONTRACTOR has the ability to fulfill its contractual obligations to the satisfaction of the CITY. The CITY has the right to terminate this Agreement based upon the findings in this audit without regard to any notice requirement for termination. SIGNATURE PAGE TO FOLLOW V IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have executed this Agreement effective the_ day of , 2015. MAYOR AND CITY COUNCIL CITY OF OKEECHOBEE, FLORIDA Dowling R. Watford, Jr., Mayor Pro-Tempore ATTEST: Lane Gamiotea, City Clerk TSI DISASTER RECOVERY, LLC Print: Title: STATE OF FLORIDA COUNTY OF The foregoing instrument was executed before me this day of , 2015, by of TSI Disaster Recovery, LLC, who personally swore or affirmed that he/she is authorized to execute this Agreement and thereby bind the Corporation, and who is personally known to me OR has produced as identification. NOTARY PUBLIC, State of Florida (Stamp) r.n+ Exhibit "A" Scope of Services 1. The CONTRACTOR shall perform all work necessary to complete each project as assigned by the CITY. The Services include the performance of scheduled land management on an as -needed basis for the CITY. 2. The scope of services includes mobilization, permitting, design, construction documents, labor, equipment, materials, permits, clean- up, supervision and coordination of management activities on an as needed basis for the CITY, but not be limited to, the following: 2.1 Restoration o Hydrologic • site preparation • earthwork • control structures • construction • permitting • monitoring o Aquatic and Upland Habitat • site preparation • planting • watering • fertilizing • monitoring • transportation • pennitting • mapping 2.2 Tree Removal o trimming o stump grinding and chipping o permitting o site preparation o application o disposal o hauling o inspections 2.3 Brush Removal and Roller Choppin& o site preparation 0 application "4" 0. o hauling 2.4 Mowing (Brush Cut) o site preparation o application o hauling 2.5 Trail Installation and Repairs o site preparation o installation (Terrestrial and Aquatic; paved, natural, stabilized, boardwalk and bridges) 2.6 Shoreline Stabilization o permitting o preparation o construction and earthwork o hauling 2.7 General Construction. Demolition. Repairs. Restoration and Mowing o Structural Demolition and Removal • permitting • disposal • demolition (i.e., buildings, structures, both terrestrial and aquatic) o Historic Building Repairs, Restoration, Moving or Construction • permitting • engineering demolition • site preparation • disposal • inspections o General Recreation Facility/Building Repairs, Installation or Construction • construction • site preparation • permitting • inspections (i.e., picnic pavilions, restrooms, passive recreation equipment) o Boat Ramp, Dock, Marina and Pier Construction, Installation or Repairs • construction • site preparation • permits • engineering 0 inspections o General Painting and Staining • application • site preparation o General Cement Work • permitting • site preparation • construction • testing and inspections (i.e., pads. sidewalks, piers) o General Electrical Repairs and Installation • permits • site preparation 2.8 Access Road and Culvert Repairs, Removal and Installation o delivery o site preparation o permitting o engineering o disposal o testing and inspections o installation and removal (i.e., lime rock, shell rock, milling, and asphalt, concrete) 2.8 Septic Repairs and Maintenance o hauling o disposal (i.e.. restrooms, caretaker homes) 2.9 Landscape Maintenance o edging o trimming o wading o fertilizing o sprinkler repair o inspections 3. Work shall include all mobilization, labor, materials, supplies, equipment, permits. and necessary services to complete work as assigned. 4. The CONTRACTOR shall be appropriately licensed and/or certified to provide appropriate services listed herein for the term of this Agreement. 5. Hourly Rate: The CONTRACTOR shall be billed to the CITY based on the hourly rates as listed in Exhibit B, Fee Schedule attached hereto. The hourly rate shall include full compensation for labor, equipment use, travel time, and any other costs (including overhead) to the CONTRACTOR. The hourly rate paid to the CONTRACTOR shall start upon arrival atthejob site and end upon departure from the site. This hourly rate shall be used as required by the CITY for the services specified, as well as unforeseen labor needs not otherwise addressed. 6. Responsibilities: The CONTRACTOR shall supervise and direct all work, using its best skill and attention. The CONTRACTOR shall be solely responsible for all construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the work under this Agreement. The CONTRACTOR shall be responsible e to the CITY for the acts and omissions of its employees, sub -contractors, any agents and employees, and other persons performing any of the work under a contract with the CONTRACTOR. 7. Debris: The CONTRACTOR shall, at all times, keep the premises free from accumulation of waste materials or rubbish caused by its operations. At the completion of the work, the CONTRACTOR shall remove all waste materials and rubbish from and about the job site, as well as all tools, equipment, machinery, surplus supplies and materials, leaving the job site in a clean, ready to use condition. The CONTRACTOR shall not use trash receptacles on the CITY's premises without authorization. All waste materials associated with these services shall be handled in accordance with all federal, state, and local regulations. 8. Any hazardous materials shall be disposed of as prescribed by law and the CONTRACTOR shall provide the appropriate certifications and records to the CITY that verify an accredited hazardous material disposal company disposed of the materials. 9. Authority: The CONTRACTOR's supervisor or alternate shall have full authority to act for the CONTRACTOR on all matters relating to the daily operation of this Agreement. 10. Project Manager: The CITY's Project Manager shall be David Allen, who shall have the responsibility for managing the purchases performed under this Agreement. The CITY's contact information is as follows: CITY OF OKEECHOBEE Attention: David Allen City of Okeechobee 55 SE 3rd Avenue Okeechobee, Florida 34974 Phone: (863) 763-3372 E-mail: dallen@cityofokeechobee.com 11. Hours of Work: Regular work may be performed by the CONTRACTOR between the hours of 71D0 a.m. and 5:00 p.m., Monday through Friday. No work may be performed on CITY holidays or after normal business hours without prior authorization from the CITY's Project Manager. 12. Method of Operation: The CONTRACTOR shall not commence any work until properly authorized to do so by the CITY's Project Manager, in writing (i.e. a purchase order). After the initial notification, the CONTRACTOR shall provide service in accordance with specifications herein. 13. Inspection and Unsatisfactory Work: The CONTRACTOR shall consult with the CITY's Project Manager for inspection and tentative approval of work quality being accomplished. In the event of unsatisfactory work, the CONTRACTOR shall perform whatever work is necessary without additional compensation. 14. Work Interruptions/Impediments: When work by CITY employees, by other Contractors, or weather conditions of a temporary nature prevent the CONTRACTOR from completing task, additional time will be permitted to complete the work. 15. Estimate of Labor: a. Upon receipt of a request for work from the CITY's Project Manager, the CONTRACTOR shall prepare an independent written estimate of the labor and materials required to complete the work. This estimate shall provide specific information including the following: hourly labor rates, as stated herein, for each required worker; number of hours required per classification, and a list of materials to include description, and cost. This estimate shall also include the time work will be started and completed. The CONTRACTOR must return an estimate to the CITY's Project Manager within three (3) workdays, or as otherwise directed, from receipt of a work request. The CONTRACTOR will be provided a detailed scope of services that identifies the specific work description. The CONTRACTOR shall complete the total estimate to accomplish the work and will identify any additional tasks necessary to satisfactorily accomplish the overall scope of services. All travel expenses, travel time, vehicle expenses, etcetera incurred by the CONTRACTOR in order to provide the estimate for services shall be borne by the CONTRACTOR and will not be reimbursed by the CITY. The CONTRACTOR's estimate will be evaluated to determine if the scope of work has been clearly and accurately understood, the work has been properly estimated with supporting data presented, and that material and equipment estimates are reasonable and properly documented. b. The estimate provided by the CONTRACTOR shall be firm, no increases will be permitted unless unforeseen circumstances arise or additional scope of work is added and the increase is authorized by the CITY's Project Manager, in writing, in advance of work being completed. Any increases not authorized by the CITY will not be paid to the VAW 'q" Wei l :,y •: c. If, during the course of work, the CONTRACTOR encounters unforeseen conditions which impact the work and which could not initially be evaluated, the CONTRACTOR shall not proceed without written authorization from the CITY's Project Manager. d. The CONTRACTOR shall have sufficient number of personnel, materials, transportation, and an adequate inventory of tools and equipment to perform work at the job site. The CONTRACTOR shall be held responsible for the on -site supervision, scheduling, storage, receiving, and placement of materials. 16. Emergency Work Request: Emergency work may be needed from time to time. The CONTRACTOR shall, within two (2) hours of notice, meet the CITY's Project Manager at the job site, review the scope of services, provide an estimate, and be responsive to the emergency request, once work authorization is given. All travel expenses, travel time, vehicle expenses, etcetera incurred by the CONTRACTOR in order to provide an emergency work request quote, shall be borne by the CONTRACTOR and will not be reimbursed by the CITY. 17. Protection of People: Precautions will be exercised at all times for the protection of persons (including employees) and property. Barricades will be provided by the CONTRACTOR at the CONTRACTOR's expense when work is performed in areas traversed by persons or vehicles, or when deemed necessary by the CITY's Project Manager. 18. Accomplishing Work: The CONTRACTOR acknowledges that time is of the essence to complete the work as specified in each and every work request. The CONTRACTOR agrees that all work shall be prosecuted regularly, diligently, and uninterrupted at such a rate of progress as will ensure full completion thereof within the time specified in each and every purchase order. 19. Invoices: a. The CONTRACTOR shall advise its employees of the correct protocol on how to submit the invoices and any other paperwork submitted to the CITY correctly, which shall include all the correct back-up, including but not limited to, Purchase Orders, and upon request by the CITY's Project Manager, receipts and/or invoices from sub -contractors to show correct mark-up on materials. b. All invoices shall show the Purchase order number, the name of the person placing the order, description of service(s) performed, hours worked, hourly rates, Contract price, and discounts. Descriptions, material cost, percentage markup, and net price of each line item will be listed on the invoice. 20. Cost of Materials: At the CITY Project Manager's request, the CONTRACTOR shall provide documentation of the cost of materials used to perform the services for the CITY. The documentation shall include, but not be limited to, receipts a n d /or invoices from sub- contractors and/or merchants, wholesalers, retailers, and etcetera, for materials purchased by the CONTRACTOR to perform the services for the CITY. Any irregularities found on invoices, by the CITY's Project Manager, shall be corrected by the CONTRACTOR prior to payment being made by the CITY. 21. Trip Charges and Fuel Charges: The CONTRACTOR shall not charge trip charges or fuel charges for any services performed in connection with this Agreement. 22. Safety: The CONTRACTOR shall be responsible for ensuring that any work performed in connection with this Agreement conforms to the guidelines set forth by the Occupational Safety and Health Act (OSHA). 23. Subcontractors: If a subcontractor is needed to complete work, the CONTRACTOR will have to get approval from the CITY's Project Manager. The CONTRACTOR will be held responsible for holding the sub -contractor accountable to the same standards set forth in this Agreement. 24. Unique Requirements: If any instance arise needing unique requirements of the CONTRACTOR, other than what is specified in this Agreement, case -by -case, separate negotiations with the CONTRACTOR may be considered. 25. State of Florida Department of Environmental Protection Grant Agreement Compliance: CONTRACTOR shall be subject to any and all applicable contractual requirements relating to the CONTRACTOR within the Grant Agreement No. S0730 between the CITY and the State of Florida Department of Environmental Protection dated and approved by the City on October 21, 2014. CM Exhibit "C" This Agreement is subject to the State of Florida Agreement No. S0730, Pursuant to Line Item 1668A of the 2014-2015 General Appropriations Act of which has been attached hereto, in its entirety r July 21, 2015 Page 1 of 3 CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, EL 34974 Tele: 863-763-3372 ext. 218 Fax: 863-763-1686 PARK USE AND/OR TEMPORARY STREET/ SIDEWALK CLOSING PERMIT APPLICATION Date Received: / - / 3 -i S Date Issued: Date(s) of Event: Sept. 5-7. 2015 Application No: I Q©'9 T.. l-...y...+;.,,.. Organization: Okeechobee Main Street Taff Exempt No: Mailing Address: 1 55 S. Parrott Ave Okee FL 34972 Summertime festival which will include DJ music. a variety of vendors and your favorite fair foods. Face paintin rejehration will inchide the Dog Days of Summer competition where dogs and their owners, nto f9F prizes in —. ......catrr f categei4es.G-,•ont n.,tdnr+. nu@ for- „ d residents. Proceeds Please check requested Parks: Flagler Parks: ❑ City Fall Park o #1 Memorial Park )0 #2 03 X#4 ❑ #5 ❑ 46 Address of event: Parcel ID: OR Page 2 of 3 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (If not using Park(s), provide event address) Street Address City State Zip Code Street(s) to be closed: 2nd 3rd and 4th Ave breiuJE ; i4 ti j p 0-i Date(s) to be closed: Se tember 4, 2015 Times) to be closed: 5 PM - 5 P, Purpose of Closing: To allow set up of vendors and use of streets Attnehmeuts Required: Charitable Function Temporary Street and Sidewalk Closing ® Site Plan D Original signatures of all residents, property owners and business owners affected by the closing. ® Copy of liability insurance in the amount of ® Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee as $1,000,000.00 with the City of Okeechobee as additional insured. `� additional insued.r 1� Proof of nou-profit status ✓ b If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be ® Letter of Authorization from Property Owner attached for each business. TUP can be obtained from the General Services Department. ® State Food Service License, if applicable. 6- State Food Service License, if applicable. P State Alcoholic Beverage License, if applicable. (Alcoholic beverage can be served only on private property. No alcoholic beverages are allowed on City property, this included streets and sidewalks.) Note: ® Clean-up is required within 24 hours. t�- No alcoholic beverages permitted on City property, streets or sidewalks. 0- No donations can be requested if any type of alcoholic beverages are sewed on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). to- The Department of Public Works will be responsible for delivering the appropriate barricades. ® Dumpsters and port-o-lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for any accident, injury, claim or demand whatever arising out of applicant's use of location for such event, and shall indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual cost incurred by the City pertaining to the event including, but not limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from an applicant a cash or cashier's check advance deposit in the sum approximated by the City to be incurred in providing City services. Any such sum not incurred shall be refunded to the applicant. Page 3 of 3 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03- 08 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulation, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance of this Charitable Function Permit. CERTIFICATE OF INSURANCE MUST NAME CITY OF OKEECHOBEE AS ADDITIONAL INSURED. Is Applicant Signature Date ` 'DOOOFFICE USE ONLYOOOO Staff Review Fire Department: Date: J`. vb Building Official: C- Date: %"1.3 6 Public Works: Date: b Police De artment: Date: BTR Department: ll-� Date: City Administrator: Date: - (1-1S City Clerk: ;3-r. 1 ��J`C/1.G4�C- Date: NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on 7 " -t 5 Date Temporary Street and Sidewalk Closing reviewed by City Council and approved Date OKEEMAI-01 SFISHER CERTIFICATE OF LIABILITY INSURANCE DAT7/71201YYYY) 7/712015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Maury, Donnelly. &Parr 24 Commerce St. CONTACT NAME: PHONE (410) 685-4625 ac No): (410) 685-3071 A/C No Exl . AAIL DDRESS: Baltimore, MD 21202 INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:Transportation Insurance Services, Inc 20494 INSURED INSURER B - INSURERC: Okeechobee Main Street INSURER D : 55 S. Parrott Avenue ` Okeechobee, FL 34972 INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSD WVD POLtCYNUMBER POLICY EFF MMIDDA'YW POLICY EXP MMIDDIYYW LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE a OCCUR 4025933977 07/0112015 07/01/2016 EACH OCCURRENCE $ 1,000,000 PREMISES Ea occurrence S 1,000,000 MED EXP (Any one person) S 10,000 PERSONAL & ADV INJURY S 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PRO- JECT LOC OTHER: GENERAL AGGREGATE S 2,000,000 PRODUCTS -COMPIOP AGG S 2,000,000 S AUTOMOBILE LIABILITY ANYAUTO ALL OWNED SCHEDULED AUTOS AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT Ea aaidenl S BODILY INJURY (Per person) S BODILY INJURY (Per accident) S PROPERTY DAMAGE JPeracddenl $ S UMBRELLALIAB EXCESSLUIB CLAIMS -MADE EACH OCCURRENCE S HOCCUR AGGREGATE S DED I I RETENTIONS S WORKERS COMPENSATION AND EMPLOYERS* LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTNE OFFICER/MEMBEREXCLUDED? (Manda—y in NHj If yes, describe under DESCRIPTION OF OPERATIONS below NIA PER OTH- STATUTE ER E.L. EACH ACCIDENT S E.L. DISEASE -EA EMPLOYE --• $ E.L. DISEASE -POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space Is required) The City of Okeechobee is an Add(t(oanl Insured With resepets to the Labor Day Celebration being heldp 916115.917115, and hte Top of the Lake Christmas Festival being held 1214115-12105. City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD RECr ED &,N t 4 2015 ^INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date. APR 2 9 2OO5 OKEECHOBEE MAIN STREET INC Ill NE 2ND ST OKEECHOBEE, FL 34974 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 65-0887929 DLN: 17053329002014 Contact Person: DEBRA JOHNSON IDY 75126 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: September 30 Public Charity Status: 509(a)(1) Form 990 Required: Yes Effective Date of Exemption: November 22, 2004 Contribution Deductibility: Yes Advance Ruling Ending Date: September 30, 2009 We are pleased to inform you that upon review of your application for tax -exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or'gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Information for Exempt Organizations Under Section 501(c)(3) for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO/CG) m M i Exhibit 12 July 21, 2015 CITY OF OKEEC IOBEE (863) 763-3372- FAX (863) 763-1686 AGENDA ITEM REQUEST FORM PLEASE SUBMIT COMPLETED FORM TO. CITY ADMINISTRATORS OFFICE 55 SE 311" AVENUE OKEECHOBEEj FLORIDA 34974- NAME: Okeechobee Alain Strect ADDRESS: 55 S. Parrott Are. Okeechobee, FL. 3=4974 TELEPHONE: 363-357-6246 FAX: MEETING: REGULAR 0 SPE•CIAL O WORI:SHOP O DATE: PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA: Would like to request sponsorship for the snow play area that A•tain Street will Bost at the Centennial Tree Lighting Ceremony on Friday December a.. _ PLEASE STATE W HAT DEPARTMENTS) YOU HAVE WORKED WITH: PLEASE STATE DESIRED ACTION BY THE CITY COUNCIL: plain Street would like to request a monetan, donation or sponsorship in the amount of S�ooO.00 or agreed upon amount to assist Avith the purchase of the snow for the Centennial Tree Lighting Ceremony. PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH APPLICABLE DOCUMENTS: The purchase of the snow is SaS80.o0 without additional materials. We have receiv eel a grant in the amount of $1500.00 - --- _. bI t are still in need of additional aid to purchase the sno�� and materials needed to erect the Snoir' area. IF A PRESENTATION IS TO BE MADE, PLEASE LIMIT THE TIME TO TEN M INUTES UNLESS OTHERWISE APPROVED BY THE MAYOR. SIGNED BY: _� _ ! > ��_ — % DATE: 7/7/15 n SnoWonder Inc. 90 Lions Field Dr Santa Cruz, CA 95065 (831)429-1444 http://www.SnoWonder.com Bill To Shade Turgeon Okeechobee Main Street 55 S. Parrott Ave Okeechobee, FL 34972 Invoice Date Invoice No. 11 /18/2014 52145 Terms Due Date prepaid 11/19/2014 Ship Date Ship Via email Phone Number 11/19/2014 UPS chnricQok<cNabcemalcVMLctq (863) 357-6246 Item # Description Quantity Price Amount SN040 24 pack Solution FreeShipping -40 lb Bulk Bag of Sno. WITH MIXING INSTRUCTION SHEET • For all snowman machines • FREE SHIPPING ON THIS ORDER 6 1 1 480.00 175.00 0.00 2,880.00 175.00 0.00 ALL SALES ARE FINAL NO EXCHANGES, RETURNS OR REFUNDS Total S3,055.00 Payment 53,055.00 Balance Duel$0.00 ALL SALES FINAL email: Info@snowonder.com WEB SITE: www.snowander.com Evhibit 13 Naw Jul 21, 2015 Robin Brock From: Sue Christopher<schristopher@cityofokeechobee.com> Sent: Wednesday, July 15, 2015 8:55 AM To: 'Robin Brock' Subject: Code Board Recommendation Case #14-060 Tax Ease Florida Reo LLC 407 NE 9th Avenue Lot: 48 River Run Resort Phase II Parcel #3-15-37-35-021B-00000-0480 On July 14, 2015 the Code Board made a recommendation to have City Council begin foreclosure proceeding on the property listed above. According to Code Officer Sterling the property has been abandoned for several years. The tax certificate was sold to Tax Ease Florida Reo LLC on January 9, 2014, but they have not made any attempt to bring the property into compliance. 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