2014-08-25CITY OF OKEECHOBEE
CENTENNIAL CELEBRATION AD HOC COMMITTEE
AUGUST 25, 2014, SUMMARY OF COMMITTEE ACTION
CITY HALL COUNCIL CHAMBERS
55 SE 3RD AVENUE ' Room 200 OKEECHOBEE, FL 34974
I. CALL TO ORDER — Chairperson Mixon
Chairperson Mixon called the August 25, 2014, regular meeting of the Centennial Celebration Ad Hoc
Committee (CCAHC) to order at 5:43 p.m.
II. COMMITTEE AND STAFF ATTENDANCE - City Clerk Gamiotea
Voting Members:
Magi Cable
Jeanne Enfinger
Dawn Hoover
J.D. Mixon
Antoinette Rodriguez
Sharie Turgeon
John Williams
Advisory Members:
Justin Domer
Katrina Elsken
Donna Gaiser
Susan Giddings
Staff:
Brian Whitehall, City Administrator
David Allen, Public Works Director
Lane Gamiotea, City Clerk
Present
Present
Present
Present
Present (exited the Chambers at 6:58 p.m.)
Present
Absent (with consent)
Present
Present
Present
Absent (with consent)
Absent (with consent)
Present
Absent (with consent) Deputy Jahner was present
Due to public records laws, should anyone show any document, picture, video, or items, in support or opposition on any
item during this proceeding, a copy of the document, picture, video, or item must be provided, before leaving the
chambers, to the City Clerk for the City's records. Public participation is permitted on all matters considered on the
agenda. Should the Chair not specifically call for public input on an issue that a member of the public would like to address
the CCAHC on, they should signal the Chair by approaching the podium, and wait to be given the floor, stating their name
for the record.
III. AGENDA - Chairperson Mixon
A. Chairperson Mixon asked whether there were any requests for the addition, deferral or withdrawal of
items on today's agenda. There were none.
IV. MINUTES — City Clerk, Tab A
A. Member Cable moved to dispense with the reading and approve the Summary of Committee Action for
the regular meeting of July 28, 2014; seconded by Member Rodriguez. Motion carried unanimously.
The August 11, 2014, minutes were not distributed prior to the meeting, and will be considered at the
next meeting.
V. REPORTS FROM LIAISONS /COORDINATORS
A. Budget Liaison — Member Williams, Tab B
No report /update at this time.
CCAHC — August 25, 2014 Meeting - Page 1 of 4
V. REPORTS FROM LIAISONS /COORDINATORS CONTINUED
B. Social Media Liaison — Member Domer, Tab C
No report/update at this time.
C. Media Liaison — Member Turgeon, Tab D
Member Turgeon advised she recently had an interview with Billy Dean on the local radio station
WOKC, and included the CaII for Artists Logo Project. She has another one scheduled the week of
September 1. During this interview she will thank the artists that submitted entries, explain the logo was
chosen and everyone should attend the official unveiling at the Kick -Off Dinner in January 2015. Chair
Mixon suggested, and the majority agreed that the artist and content of the logo not be revealed until the
kick -off, if possible. Member Elsken added there is another National Public Radio station, WQCS, from
the Treasure Coast, that hosts a program called "Floridays," in which they interview local people to tell
their story of past events and memories. Member Turgeon has been in contact with them, and they are
very eager and interested in the Centennial projects, it is a matter of contacting them for details. Chair
Mixon will contact the station and report back with the details for the next meeting.
D. School Liaison — Member Enfinger, Tab E
Member Enfinger discussed she has been in contact with County School Board Superintendent
Kenworthy, and there is a conflict for the Kick -Off Dinner to be hosted at the Freshman Campus
Auditorium on January 9. The school grounds may be used, but not the auditorium, as it will be set up
from January 7 through 26 for testing. She asked whether the foyer of the auditorium may be used to
access the restrooms, but has not received an answer as of yet. There would be no conflicts for
Founders /Heritage Day to be held at the Freshman Campus, tentatively scheduled for October 10. The
Centennial Frolic, tentatively scheduled to be hosted at the Methodist Church on December 11 is
favorable. However, the neither the sanctuary nor fellowship hall would be accessible. The restrooms
located in the Sunday School wing would be available for public use. The use of the lawn and
breezeway at the Historic Court House was mentioned during the preliminary discussions, the event
liaison, once appointed, will work out the details.
E. Historic Time -Line Liaison — Member Cable, Tab F
Member Cable reported that she has made progress through 1972 and has it sorted by categories.
During the research, she found information regarding the 50th celebration of the City, which they
celebrated on July 14th instead of during June to commemorate when the first City Council meeting was
held. She also noted there was a "grow a beard contest ". Member Elsken shared she recalls that at the
75th anniversary, they held a beauty pageant for contestants 75 years or older. Chair Mixon instructed
Member Cable to send through the Clerk's Office the timeline that has been completed thus far to share
with the committee for the next meeting.
VI. UNFINISHED BUSINESS — Chair Mixon
A. Distribution of Centennial sponsored events among the CCAHC Members to act as the Event
Coordinator, Tab J
Using the handout discussed at the August 11 meeting, filed under Tab J of the agenda books, as a
guideline for appointing of Event Coordinators, the following members were appointed:
• Kick -Off Dinner — Member Domer
• Scavenger Hunt— Member Turgeon
• Bus Tours — Member Cable
• Mayor's Gala — Member Enfinger
• Centennial Celebration (Birthday Party for the City) — Chair Mixon
CCAHC — August 25, 2014 Meeting - Page 2 of 4
VI. UNFINISHED BUSINESS CONTINUED
A. Continue with distribution of Centennial Event Coordinators
• Founders /Heritage Day — Member Williams was selected by the Committee, however he was
absent for consent. This will be determined at the next meeting.
• Time Capsule — Member Gaiser
• Centennial Frolic — Member Elsken
• Brick Pavers — Member Hoover
Discussion ensued regarding the brick pavers and Member Hoover volunteered to be the coordinator for
the brick paver sales. Also they discussed using the brick pavers as a promotional tool for the other
fundraisers. Suggestions were that an incentive for certain sponsorship levels and ticket sales can be
incorporated with the brick pavers, such as, buying a certain level of sponsorship or a certain number of
tickets, the purchaser would also receive a brick paver.
VII. NEW BUSINESS
A. Review and consider the Call to Artist Logo entries
A total of 29 entries were received from local artists and high school students throughout the
community. The identity of the individuals submitting the entry was not disclosed, and each rendering
had a number assigned to it. Prior to the start of the meeting, members received a blank score sheet
with the instructions to rank each entry on a scale from 1 to 3 points. The score sheets were collected
by Chair Mixon to tally and the three with the highest points would be considered the finalist from
which the logo would be selected. The following are the results of the tally sheet:
Entry
No
Points
Scored
Entry
No
Points
Scored
Entry
No
Points
Scored
Entry
No
Points
Scored
1
22
9
0
17
0
25
11
2
12
10
0
18
0
26
23
3
15
11
20
19
0
27
0
4
0'
12
0
20
12
28
0
5
14
13
0
21
14
29
17
6
19
14
19
22
0
7
0
15
0
23
0
8
0
16
18
24
0
Entry No's 26, 1, and 11 had the highest points and were brought forward for review and discussion.
The members discussed what they liked and disliked about each and compiled their suggestion until
one was selected, which was No. 26. At this time the name of each entry was revealed, and it was
discovered all three were from the same artist. The individual will remain unnamed at this time, in
order to build enthusiasm for the official announcement and unveiling at the Kick -Off Dinner.
The artist will be asked to attend the next meeting and present the changes /suggestions as
discussed: Keep the City Seal on the logo. Remove the palm tree and replace it with a drawing, clip
art or photograph of either an agriculture object, pioneering related, or a historical building (that is not
a privately owned). Prefer the larger spaced design (as used in Entry No. 11). Remove the word
Centennial from the top; add the adopted slogan at the bottom.
B. Hear from other groups /organizations
Chair Mixon asked whether there were any questions or comments from the public. There were none.
He then asked the members for any comments or questions.
CCAHC — August 25, 2014 Meeting - Page 3 of 4
VII. NEW BUSINESS CONTINUED
B. Continue hearing from other groups /organizations
Member Elsken commented the Okeechobee Community Theater (OCT), was very excited and
enthused to be a part of the Centennial Celebration, and a letter from Mr. Ron Hayes was distributed
prior to the meeting. In his letter he explains the Founders /Heritage Day Event is a good fit for the
OCT, and also mentioned their spring production of "Egad, It's Rotten Rodney — or The Salesman's
Office Rocker" provides the opportunity to incorporate some olio's (between the scenes skits)
referencing to past events in Okeechobee.
Member Enfinger suggested commemorative postcards of the logo as a fundraiser idea. Chair Mixon
added, the postcards can also include historical photographs, similar to the fundraiser the City of
Stuart was successful with. This idea would need to be spear headed by a member, and brought back
for further discussion and approval.
The discussion then turned to designating certain meetings specifically for the purpose of finalizing
the details of the proposed events, scheduled at least 60 days out.
1) Finalizing the Kick -Off Dinner was scheduled for the October 27 meeting. Member Domer
asked for direction regarding an established budget so he would have an idea of where to
begin with the preparations. Chair Mixon stated he will generalize each event and present a
proposed budget at the next meeting.
2) The Scavenger Hunt and the Time Capsule will be discussed at the November 10 meeting.
3) The meetings for the months of November and December were discussed concerning the
holidays, and whether there should only be one held each month. However, it was decided to
continue with two meetings, but change the dates in case it was necessary for action of items
on the upcoming events.
Member Cable moved to cancel the November 22 meeting, and to reschedule the date to be
November 17, and cancel the December 22 meeting, rescheduling the date to be December
15; seconded by Member Enfinger. Motion carried unanimously.
VIII. ADJOURNMENT — Chairperson
There being no further items on the agenda, or discussion offered, Chairperson Mixon adjourned the meeting at
7:05 p.m. The next regularly scheduled meeting is September 8, 2014, at 5 :30 p.m.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter
considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a
verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio
recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act
(ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the
City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372.
MINUTES SUBMITTED FOR APPROVAL BY:
McZzsa f&/er
MELISA JAHNER, CMC
DEPUTY CITY CLERK
CCAHC — August 25, 2014 Meeting - Page 4 of 4
NDEPENDENT
NEWSMEDIA INC. USA
Okeechobee News
107 SW 17th Street, Suite D
Okeechobee, Florida 34974
863- 763 -3134
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared Katrina
Elsken, who on oath says she is the Publisher of the Okeechobee
News, a three times a week Newspaper published at Okeechobee,
in Okeechobee County, Florida, that the attached copy of
advertisement being a (,,c;
in the matter of
in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, vas published in said newspaper in the issues of
iqj
Affiant further says that ((the said Okeechobee News is a
newspaper published at Okeechobee, in said Okeechobee County,
Florida, and that newspaper has heretofore been published
continuously in said Okeechobee County, Florida each week and
has been entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a period of
one year next preceding the first publication of the attached copy
of advertisement( and affiant further says that she has neither
paid nor promised any person, firm or corporation any discount,
rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
Sworn to and subscribed before me this
rx �} day of ac:i 4.7 - ,
Notary Public, State of Florida at Large
Katrina Elsken
AD
;OOP. i,„ ANGIE BRIDGES
MY COMMISSION # EE 177653
EXPIRES: April 20 2016
-s,„ ts• Bonded:Thru Notary Public Underwriters
(;u.. 25.20 LI
CENTENNIAL CELEBRATION AD HOC COMMITTEE MEETING
NOTICE IS HEREBY GIVEN that the City of Okeechobee, Centennial Cele-
bration Ad Hoc Committee (CCAHC) meehng will be held on Monday, Au-
gust 25, 2014, 5:30 p.m., or as soon thereafter as possible, at City Hall,
55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The public is invited and en-
couraged to attend. Contact City Clerk's Office at 863- 763 -3372 x215, or
website, cityofokeechobee.com, to obtain a copy of the agenda.
ANY PERSON DECIDING TO APPEAL any decision made by the CCAHC
with respect to any matter considered at this meeting will need to ensure a
verbatim record of the proceeding is made andthe record includes the testi-
mony and evidence_ upon which the appeal will . be based. In accordance
with the Americans with Disabilities Act (ADA), any person with a disability
as defined by the ADA, that needs special accommodation to participate In
this proceeding, contact the City Clerk's Office no later than two business
days prior to proceeding, 863 -763 -3372.
BE ADVISED that should you intend to show any document, picture, video
or items to the CCAHC in support or opposition to any item on the agenda;
a copy of the document, picture, video, or item MUST be provided to the
Committee Secretary for the City's records.
By: 3.D. Mixon, CCAHC Chairperson
466806 ON 8/22/2014
CLT OF OKEEGROBEEGENTENNI
CELEBRATION AD HOC COMMITTEE AUGUST 25, 2014 r
AGENDAM 5; (l2
CITY HALL COUNCIL CHAMBERS
55 SE 3RD AVENUE ROOM 200 OKEECHOBEE, FL 34974
HAN-DWRITTEN--MLNUTE& 13Y--MELFSAAAHNE
I. CALL TO ORDER - Chairperson Mixon
II. COMMITTEE AND STAFF ATTENDANCE - City Clerk Gamiotea
Voting Members: /
Cha rperson Mr. J.D. Mixon
v riCha r Mrs. Dawn Hoover
Member Magi Cable ►/ z
Member Jeanne Enfinger
Member Antoinette Rodriguez
Member Sharie Turgeon ✓
Member John Williams 06etct u4 e0
Advisory Members:
Member Justin Domer
Member Katrina Elsken
Member Donna Gaiser
Member Susan Giddings (ajosQ Ikii 6O-)
Staff: II
City Administrator Brian Whitehall 0,t`� « - l ec'u )
Public Works Director David Allen ,V
City Clerk Lane Gamiotea ( LA. Wit u-P
)ct"' 1J-ic
BE ADVISED that should you intend to show any document, picture, video or other item to the CCAHC in
support or opposition to any item on this agenda, a copy of the document, picture, video, or item must
be provided, before leaving the Chambers, to the City Clerk for the City's records. PUBLIC PARTICIPATION
is permitted on all items. Signal the Chair by approaching the podium, and wait to be given the floor. State
your name for the record.
III. AGENDA - Chairperson Mixon
A. ROquests for the addition, deferral or withdrawal of items on today's agenda
IV. MINUTES - City Clerk, Tab A (attachments)
A. Motion to dispens 'th the reading and approve the Summary of Committee Action for the regular
meetings
Reitida i
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V. REPORTS FROM LIAISONS /COORDINATORS
A. Budget Liaison — Member Williams, Tab B
8/25/2014 CCAHC AGENDA PAGE 1 OF 2
B. Social Media Liaison — Member Domer, Tab C
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C. Media Liaison — Member Turgeon, Tab D
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8/25/2014 CCAHC AGENDA PAGE 2 OF 2
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VI. UNFINISHED BUSINESS — Chair Mixon
A. Distribution of Centennial sponsored events among the CCAHC Members to act as the Event
Coordinator Tab J
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VII. NEW BUSINESS — Chair Mixon
A. Review and consider the Call to Artist Logo entries
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8/25/2014 CCAHC AGENDA PAGE 3 OF 2
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VIII. ADJOURNMENT — Chairperson eCee A9.. et 14 et4,^64,
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter
considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a
verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio
recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act
(ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the
City Clerk's Office no later than two business days prior to proceeding, 863-763-3372.
8/25/2014 CCAHC AGENDA PAGE 4 OF 2
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Proposed Ideas for Centennial Events:
January
ick Off' Dinner
January 9
• 54-7 PM
• Speakers, historians
• Official introductions of Committee and Sub Committee members
• C ty and County dignitaries
Tab
Scavenger Huq (Member Tur eon b Committee)
BOgins January 19 (ends June 4 = 100 days)
• LQgo on aminated sign /numbered - photos must be taken to include sign and
number to show area pic was done
• Includes historical sites /landmarks
• Points of interest throughout City and County
• New clues on social media - daily
• Include hashtag for social media
• W nner will be announced on June 13 at B -Day party
April
,gigin bus tours -See suggestions from Member Cable - recurring day of week
' hroughout year A
, • Mayor's Gala (historically April 1 5 -16, 1950)
April 18
• 5 -?
•
June
Dinner /Dancing
• June 13
• 10'i -8
• Birthday Party9r the City
• Carnival rides, bounce houses, wagon rides (or hay rides)
• Live Music
• Birthday Cake contest
• Scavenger Hunt winner announced and presented with prize
October'
•
'r 74- r
October 10 (Rattle on moved to Taylor Creek Oct 1_396)
10 -?
a.gon Train - down 70 similar to Cattle Drive - Ag Center destination
ritage Da pe festival (see Member Cable's ideas)
• Filsh Fry
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December
ime capsule burial aatL/ 0-61-7/ /Laid L"-(e
A. Under Centennial Seal on City Hall walkway c �`� Z't% in ( `-
B. Under clock (Centennial project) in City Park ( ?)December 1
• 5:30 - ?
• Choirs
• Tree Lighting 6{'
• Salnta
DEcember LILL
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Hoe Down (possibly Freedom Ranch)?
9Y/ • Square Dance demonstrations
• LiVe Music
• BaI B Que
• Wagon rides (hay rides)
*All orgaihizations will be encouraged to use the logo and theme throughout the year's
events. The Christmas parade will be the final wrap up for the Centennial requiring a
Centennial theme. Perhaps the Grand Marshal can be the Mayor?
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Original Message
From: "Ronald Hayes" <hayesronald(@_hotmail.com>
Sent: Thursday, August 21, 2014 11:25am
To: "kelsken(a_newszap.com" <kelsken(c,newszap.com>
Subject: RE: Centennial
Katrina,
The Heritag Day idea on the Freshman Campus seems to be a good fit for participation by the
community heatre in the Centennial celebration in much the way we discussed previously. The
historical play could be performed several times on that day, allowing people to come in for the
next schedbled show, much like in a theme park. There would be no admission charge for the
performance.
Since that day is so close to the normal November dates for our five - performance fall production
for next season, it will require a little "thinking outside the box" to be sure we don't over -tax our
performers and crew. I do think it can be worked out.
The historical pageant for Pompano Beach's 50th anniversary (in which my entire family
participated) was done with a background narrative which prevented the performers from having
to memorize lines. They merely "acted out" the scenes with the prepared soundtrack, which could
be pre - recorded. It worked very well, and was held over for another night of performance beyond
the originally scheduled run.
I will present the idea of our participation to our crew, and get their creative juices flowing as well.
In addition to the above, you had mentioned that many events which will be held throughout the
year can be incorporated into the celebration by tagging them with the "Centennial" indication in
their promotion. We would like to work that into the spring production for our current season,
"Egad, It's Rotten Rodney- or- The Salesman's Office Rocker, "which is scheduled for March 20,
21, 27 (at 8:00 pm) and 28 (at 2:00 and 8:00 pm), 2015.
It is an old - fashioned "boo the villain" melodrama, which is set in the period in which the city of
Okeechobee was founded. There are opportunities to include "olios" (between the scenes skits)
which are an added attraction, usually unrelated to the story line of the show. Some of these olios
could possibly bear some reference to past events in Okeechobee. Of additional interest is that
this professipnally- published play was written by David F. Scott, the father of Cathy Womble, a
long -time hard- working member of the OCT. Although Mr. Scott is not a local resident, he has told
us that if hisl health allows he plans to come to Okeechobee for the performances.
If there is any criteria that the Centennial Committee requires to allow us to call this "a Centennial
Event," please let me know.
Thanks again for giving the Okeechobee Community Theatre the chance to be a part of the celebration!
Ron Hayes
LOGO SCORE SHEET
(Please score each "logo" one on a scale from 1 to 3 with 3 being the highest)
Logo
Entry
Score
Notes
Logo
Entry
Score
Notes
1.
16.
2.
2 ►t 1 1 1 1 1 1 z
17.
3.
Z1. E 1 E ►(3 i