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2014-09-22CITY OF OKEECHOBEE CENTENNIAL CELEBRATION AD HOC COMMITTEE SEPTEMBER 22, 2014, SUMMARY OF COMMITTEE ACTION CITY HALL ' c COUNCIL CHAMBERS 55 SE 3RD AVENUE �`t Room 200 OKEECHOBEE, FL 34974 I. CALL TO ORDER — Chairperson Mixon Chairperson Mixon called the Centennial Celebration Ad Hoc Committee (CCAHC) regular meeting to order on September 22, 2014, at 5:32 p.m. II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea Voting Members: Chairperson J.D. Mixon Present Vice -Chair Dawn Hoover Present Member Magi Cable Present Member Jeanne Enfinger Present Member Antoinette Rodriguez Absent (with consent) Member Sharie Turgeon Present Member John Williams Present Advisory Members: Member Justin Domer Present Member Katrina Elsken Present Member Donna Gaiser Absent (with consent) Member Susan Giddings Absent (with consent Staff: City Clerk Lane Gamiotea Present City Administrator Brian Whitehall Present Public Works Director David Allen Absent Due to public records laws, should anyone show any document, picture, video, or items, in support or opposition on any item during this proceeding, a copy of the document, picture, video, or item must be provided, before leaving the chambers, to the City Clerk for the City's records. Public participation is permitted on all matters considered on the agenda. Should the Chair not specifically call for public input on an issue that a member of the public would like to address the CCAHC on, they should signal the Chair by approaching the podium and wait to be given the floor, stating their name for the record. III. AGENDA — Chairperson Mixon A. Chairperson Mixon asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There were none. However, he advised there would be a change in the order of items to accommodate Administrator Whitehall needing to leave to attend another meeting. IV. MINUTES — City Clerk, Tab A A. Member Cable moved to dispense with the reading and approve the Summary of Committee Action for the regular meeting of September 8, 2014; seconded by Member Hoover. Motion carried unanimously. CCAHC — September 22, 2014 Meeting - Page 1 of 9 VII. NEW BUSINESS A. Present the Taylor Creek Park Project's scope, time table, and budget; then discuss with the CCAHC what could be utilized to incorporate assistance to bring the project to fruition in coordination with Founders/ Heritage Day Event — Administrator Whitehall /Director Allen, Attachment #3 Administrator Whitehall reviewed the materials distributed with the agenda packets in Attachment No. 3 regarding the City Council's action for items related to the creation of a Park on Taylor Creek, which included copies of Council Minutes from January 21, 2014, page 193; March 18, 2014, pages 208- 209; May 20, 2014, pages 246 -248, and the approved architect rendering of the preliminary site plan. The minutes reflect what has been approved to date which includes a conceptual plan, preparing a survey, soil samples, typography survey, elevations, foundation and earth work such as sloping the creek bank area, creating bio swales, land preparation related to elevations, and the pursuit of grants to assist in funding. The City's Civil Engineering firm, Culpepper and Terpening were authorized to complete preliminary design services and a design survey, create a master site plan, and offer grant funding assistance. Two Florida Department of Environmental Protection (DEP) grants have been applied for; one being a Section 319 Grant. Administrator Whitehall explained both grants require matching funds of approximately $150,000.00 each, these funds have been earmarked in the 2014- 2015 Fiscal Year Capital Improvements Projects Fund budget. A recent email from the engineer, advised the City would be receiving an updated time -line in October, which he would then forward to the Committee. The CCAHC would like the opportunity to include the construction of the park with the Centennial events, and present a recommendation for the City Council to consider naming it, the "Centennial Park," with the possibility of hosting the Founders Day Festival there. Once the updated time line is received in October, both City Staff and the Committee will have a better idea of how to incorporate the two. Official action was not appropriate at this time; the matter will be brought back in October. VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS B. Brick Pavers /City Hall Front Walkway Remodel Project — Member Hoover 1.Consider uniformity and pricing guidelines regarding the brick paver fundraiser packages to be offered to the public based on Brick Marker's (and /or other companies) recommendations — Director Allen On behalf of Director Allen, Administrator Whitehall explained that after further review of reconfirming the City Hall Front Walkway Project, Staff agreed the project called for the services of a landscape architect. The City's consultant was scheduled to review this project last week, but was delayed. The idea he and Director Allen have conveyed is that the project should be approached from a blank slate as there are issues with making the project fit in the current scheme, including upgrading or replacing the solar light poles with newer LED versions. He intends to have a preliminary rendering by next Committee meeting. Chair Mixon noted that the project needs to be ready in order to begin selling the brick pavers at the Kick -off Celebration, so time is of the essence to finalize many issues. 2.Proposed time table on bidding and selecting a company to provide the brick pavers for the fundraiser (to begin selling at the January Kick -off Celebration) — City Administrator /Director Allen. The item will be reconsidered after the landscape architect rendering is received and the guidelines are adopted. CCAHC — September 22, 2014 Meeting - Page 2 of 9 VI. UPDATESIUNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED B. Brick Pavers /City Hall Front Walkway Remodel Project continued 3.Proposed time table on bidding and selecting a contractor for constructing the project, to be completed for dedication at the December 1, 2015, City Lighting Celebration, and whether the time Capsule will be buried within the project area — City Administrator /Director Allen. The item will be reconsidered after the landscape architect rendering is received and the guidelines are adopted. 4.Discuss /Approve incorporating brick pavers within sponsorship packets as an incentive for certain Levels — Chair Mixon. The item will be reconsidered after the landscape architect rendering is received and the guidelines are adopted. V. REPORT$ FROM LIAISONS A. Budget Liaison — Member Williams, Tab B No report/update at this time. B. Social Media Liaison — Member Domer, Tab C No report at this time. However, it was noted that the pages continue to increase with followers, including those from various news media outlets on the coast. C. Media Liaison — Member Turgeon, Tab D No report at this time. Member Turgeon briefly added that she continues to receive positive feedback from her press releases, and similar to the social media, many are from other media outlets. 1.Details of participating in the Floridays Program broadcasted on the Treasure Coast National Public Radio station, WQCS. Chair Mixon asked Member Turgeon to use her contacts at WQCS, as he has left several messages and has not received a response to date. D. School /Cultural Liaison — Member Enfinger, Tab E NO report/update at this time. E. Historic Time -Line Liaison — Member Cable, Tab F No report/update at this time. VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED A. Logo — Chair Mixon 1.Artist presentation regarding the requested changes /suggestions Five designs were presented via email from the artist and distributed at the meeting. Each one had the basic recommended changes, which were to make the '100' larger, remove the palm tree and add the adopted slogan, within the second zero of 100 is the difference between the five proposed designs. The first was a photo of the historic bank building located at North Park and Northwest 5th Avenue. The second had a photo of city hall. The third was a colored photo of a historic covered wagon sitting in a field. The fourth was a sepia drawing of a log home with a pioneer woman cooking by an outside fire. The fifth was a color photo of rolling hills with a barn and tractor. The Committee narrowed the options focusing mainly on design options three and four. CCAHC — September 22, 2014 Meeting - Page 3 of 9 VI. UPDATESIUNFINISHED BUSINESS ON EVENTSIPROJECTS FROM COORDINATORS CONTINUED A. Logo continued 1.Artist presentation regarding the requested changes /suggestions continued Following discussion, the consensus was to use design number four, and ask the artist for different design options that include a photo of the Raulerson Cabin, both in color and sepia. One that moves the dates 1915 -2015 from within the zero to under the slogan. An option with adding a rope boarder within the second zero as it is with the first, and and option without the rope. Another option that connects the seal and cabin through color fade where the water from the seal would fade over to the cabin photo. Chair Mixon will convey the discussion to the artist. The designs will be brought back for further consideration. 2.Discuss /Approve logo use guidelines, and potential fundraiser items (review materials provided by Member Turgeon as Attachment #1) Member Turgeon submitted to the Committee with the agenda packets materials within Attachment No. 1 which included a photo of the City of Stuart's Centennial Banners within the downtown district, their Centennial Logo Stickers, copy of the front and back copy of a historical postcard packet listing the sponsors, and a two page print -out of various items that could be purchased with the Centennial logo such as ornaments, coasters, mugs, magnets, paperweights, bookmarks, checkbook covers, framed prints, and village - scapes that are custom, hand - painted relief sculptures from photos by Hestia Creation. There are additional items no pictured such as tumblers and cell phone covers. The Committee suggested, rather than selling these types of items, that they offer the opportunity to the public and private schools, Okeechobee Christian Academy and Rock Solid Christian Academy, to join with the Centennial using these types of items as a fund - raiser. The specifics would be worked out to include that the CCAHC would receive a portion of the proceeds. Member Enfinger will be making contact with the respective individuals to offer the opportunity and report back. Member Turgeon will investigate and report back on pricing and ordering specifics with Hestia Creation. In regards to the guidelines for use of the Centennial Logo, the CCAHC approved by consensus that each entity would need to present their request for approval, including how they will be using the logo and for what purpose. Each request will be approved individually, and on their own merits. Additionally, the CCAHC agreed that so long as it is not a major undertaking, that both the logo and City Seal be officially trademarked, once the final logo is approved. C. Sponsorship Packets — Chair Mixon Chair Mixon reported that the sponsorship packets are a work in progress, and he intends to have the draft ready for the Committee to approve by the next meeting. The discussion then turned to the sponsorship letters that were being prepared to distribute for Okeechobee the Magazine Centennial Edition. Clerk Gamiotea asked for clarification regarding this as when the publisher, Mrs. Giddings, met with City Staff to discuss the project, it was their understanding that this was to be a special edition volume, and the normal practice of selling advertisements to cover the cost of the free quarterly magazine would continue. However, she was informed that the project has completely changed, there will be a cost to purchase this special edition, there will not be any advertisements, and instead she is distributing letters requesting sponsorships to cover the costs, with levels ranging from $150.00 to $3,000.00. CCAHC — September 22, 2014 Meeting - Page 4 of 9 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED C. Sponsorship Packets continued The concern expressed by the Committee is that it will be confusing to individuals and businesses, with Mrs. Giddings being a member of the CCAHC, and the publisher of the magazine. It was also noted that Mrs. Giddings should consider appearing before the Committee to request approval to be a Centennial partner, just as the Okeechobee Historical Society and Retired Educators are doing at tonight's meeting. D. Event updates (Centennial sponsored and participation with other organizations): Prior to reviewing the events, Chair Mixon noted that each member made a commitment to be a part of this committee, which includes participation, and each member should volunteer to chair or at the minimum co -chair at least one centennial event, as this is only fair to the rest of the members. There are still several events that need coordinators to take the lead in order to start planning the event. EVENT COORDINATOR(S) DATE(S)/TIME(S) LOCATION SPONSORS BUDGET Centennial Kick -off Celebration Domer & Mixon Fri, 1/ /15 TBD TBD TBD Preliminary $1520 Discussion regarding the Kick -off lead to the following action: The date is set for Friday, January 9, 2015, to be held in either Park 4, 5 or 6, depending on availability and construction on State Road 70 West. OKMS Day of the American Cowboy Sat, 1/17/15 -Using 'Centennial' title? Logo? Turgeon ??? Agri- Center - Centennial participation/booth? Member Turgeon noted that a request to be a Centennial sponsor /partner will be forth coming from Okeechobeee Main Street for the Day of the Cowboy event. I Centennial: 190 -Days Scavenger Hunt Turgeon & 1/19/15- #okeechobeeloo TBD TBD (finalize @ 11/10114 meeting) Sub - Committee 4/29/15 Member Turgeon advised the scavenger hunt will not end on April 29, but will run through early June. Kiwanis International Centennial/ OHS Jazz Band /Movie in the Park Mixon Wed, 1/21/15 Flagler Park -Using 'Centennial' title? Logo? 4 - Centennial participation/booth? Centennial Historic Bus Tours Tentative: 1/24, Review request in Attachment #2 Cable 4/11, 6/20, 9/19, & TBD Pending: Okee Historical Society TBD (finalize @ 11/10/14 meeting) 10/17 Member Williams moved to approve the request from the Okeechobee Historical Society to be a recognized Centennial' partner in order to be included in appropriate CCAHC events at which time tickets for the bus tours may 4e sold and the events publicized through Centennial Committee releases; seconded by Member Enfinger. Motion carried unanimously. Okeechobee Health Expo -Using 'Centennial' title? Logo? Sat, 1/31/15 Agri- Center - Centennial participation/booth? OKMS Top of the Lake Art & Chalk Festival Turgeon Sat -Sun, Flagler Parks -Using 'Centennial' title? Logo? 2/7 -8/15 3 -5 - Centennial partidipation/booth? Member Turgeon advised that a request to be a Centennial sponsor /partner will be forth coming from Okeechobee Main Street for this event. Brighton Field Day -Using 'Centennial' title? Logo? Sat, 2/21/15 - Centennial participation /booth? CCAHC — September 22, 2014 Meeting - Page 5 of 9 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED D. Event updates (Centennial sponsored and participation with other organizations) continued: EVENT COORDINATOR(S) DATE(S)/TIME(S) LOCATION SPONSORS BUDGET FOR Okeechobee, Inc., 5K Ribbon Run -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Sat, 2/21/15 This event coordinator is Chair Mixon Battle of Okeechobee Reenactment -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Cable Sat -Sun, 2/28-3/1/15 Battlefield State Park County 4 -H & FFA Livestock Show & Sale -Using 'Centennial' title? Logo? - Centennial participation/booth/team? 3/6 -13/15 3/14-15/15 Agri- Center New Music Festival? -Using 'Centennial' title? Logo? - Centennial participation/booth/team? ? ?? Member Elksen volunteered to make contact with the producers of the festival. County Fair -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Tues -Sun 3/10-15/15 Agri- Center Speckled Perch Festival & Rodeo -Using 'Centennial' title? Logo? - Centennial participation/booth /float? Turgeon & Williams Sat -Sun 3/14 -15/15 Flagler Parks 2 -6 & Rodeo Grounds Member Turgeon advised that a request to be a Centennial sponsor /partner will be forth coming from Okeechobee Main Street for this event. March of Dimes Walk -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Sat 3/28/15 Flagler Park 4 This event coordinator is Member Cable. Kiwanis Easter Pancake Breakfast -Using 'Centennial' title? Logo? - Centennial participation/booth? Mixon Sun 4/5/15 ? ?? ? ?? Mayors Gala Enfinger Sat, 4/ /15 TBD TBD Preliminary $5250 TBD Distributed at the meeting was an email from Member Rodriguez regarding the dates the KOA facilities would be available (March 14, 21, and 28; April 25; May 2 and 30). Based on discussion, the following action was taken: Member Enfinger should work toward reserving the Silver Palms banquet hall as the location to be held on April 18, 2015. Additionally she was asked to for the gala guests. research the feasibility of partnering with a tuxedo rental company to offer affordable rates Pregnancy Center 5k Color Run -Using 'Centennial' title? Logo? - Centennial participation/booth/team? Sat, April ?? ??? Agri- Center 1St United Methodist Church Centennial -Using 'Centennial' title? Logo? - Centennial participation? Enfinger 5/ /15 Church property ? ?? 1St Baptist Church Centennial -Using 'Centennial' title? Logo? - Centennial participation? 5/ /15 Church r0 pert P P Y ? ?? American Legion /VFW Memorial Day Services -Using 'Centennial' title? Logo? - Centennial participation? Mon, 5/25/15 ? ?? Veterans Flagler Park CCAHC — September 22, 2014 Meeting - Page 6 of 9 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED D. Event updates (Centennial sponsored and participation with other organizations) continued: EVENT COORDINATOR(S) DATE(S)ITIME(S) LOCATION SPONSORS BUDGET It was briefly discussed that this event is in need of a coordinator, and any CCAHC member who has not taken on a role of coordinating an event should consider volunteering for this. There are sufficient activities and duties for this event that it could necessitate co- coordinators. For Okeechol Celebration -Using 'Centenni - Centennial partkipation/booth? ee, Inc., Independence Day I' title? Logo? Mixon Sat, 7/4/15 ??? Okee- Tantie OHS Kick -off Athletic Booster -Using 'Centennial' - Centennial partitipation/booth/halftime Classic Football Game & Club Program title & Logo in Athletic Program? special? Hoover Fri, 8/ /15 OHS ? ?? OKMS Labor -Using 'Centennial' - Centennial participation/booth Day Parade, Festival & Rodeo title? Logo? /float? Turgeon & Wilgliams Sat -Mon 9/5 -7/15 ? ?? Flagler Parks 2 -6 & Rodeo Grounds Member Turgeon Okeechobee exploring the rodeo in Inverness. participants, the Comm' advised that a request to be a Centennial sponsor /partner will be forth coming from Main Street for this event. Member Williams explained that the Cattlemen's Association is idea of cancelling the Labor Day Rodeo, and having one in November in connection with the The Arcadia Rodeo Association is also considering joining. In order to draw sufficient there should be several rodeos for them to compete within the same time frame. He will keep ee apprised of the decision. Adam Bryant -Using 'Centenni$I' - Centennial partkipation/booth/team? Minimal Regatta title? Logo? Mixon Sat, 10/3/15 ??? Okee- Tantie Founders /Heritage Day Festival Pending: Williams TBD prefer Sat, 10/10/15 TBD TBD TBD Preliminary $1500 Member Williams officially accepted the role of coordinator for this event. FBC Okeechobee Trunk or Treat -Using 'Centennial' title? Logo? - Centennial participation/booth? Sat, 10/31/15 5-9 PM Flagler Parks 2-6 American Legion Veterans Day -Using 'Centennial' - Centennial participation? /VFW Services title? Logo? Wed, 11/11/15 ? ?? Veterans Flagler Park Time Capsule Burial Ceremony (finalize @ 11 /10(14 meeting) Gaiser Tue, 12/1/15 TBD City Hall TBD Preliminary $1500 Member Domer announced that Domers, Inc. would sponsor the materials and labor to build the actual capsule. Ho will need the shape and dimensions as soon as possible. City's Annual Lighting Celebration Whitehall Tues, 12/1/15 5 -8 PM City Hall Park TBD TBD Centennial Frolic Elsken Fri, 12/11/15 TBD TBD Prefer Metho- dist church,historic court house breeze- way & lawns TBD Preliminary $4500 OKMS Lighted Christmas Parade & Festival -Using 'Centennial' title? Logo? - Centennial participation/booth /float? Turgeon Sat -Sun, 12/12 -13/15 ? ?? Flagler Parks 3-4 Member Turgeon advised that a request to be a Centennial sponsor /partner will be forth coming from Okeechobee Main Street for this event, and that the date needs to be corrected to December 12 only Lighted Boat Parade -Using 'Centennial' title? Logo? - Centennial participation/booth /float? ? ?? ??? Taylor Creek CCAHC — September 22, 2014 Meeting - Page 7 of 9 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED D. Event updates (Centennial sponsored and participation with other oraanizationsl continued: EVENT COORDINATOR(S) DATE(S)ITIME(S) LOCATION SPONSORS BUDGET Okeechobee Community Theatre Elsken TBD Freshman Campus Auditorium TBD TBD CONTESTSIACTIVITIES DISCUSSED AT PREVIOUS MEETINGS TO INCLUDE WITH EVENTS OR AS SEPARATE ACTIVITIES: Clerk Gamiotea advised that the following activities and /or contests were discussed at previous meetings. In an effort to be certain none were omitted, she listed them below in case the Committee wanted to ensure they are either offered by another organization to sponsor and/or coordinate, or for a member to include it within their event. "If I Were Mayor ...." prepared speech contest/middle school BRAT Club indicated interest "You Grew Up in Okeechobee If You Remember ..." essay contest/high school Movie in the Park Paddle Decorating Contest For Businesses? Chair Mixon advised he would incorporate this contest with the 2015 Adam Bryant Minimal Regatta. Poster Decorating Contest elementary schools (in connection w/ the OKMS art fest ?) The consensus of the Committee was that a Centennial Poster Decorating Contest should be incorporated with the 2015 OKMS Art and Chalk Fest. Member Turgeon will follow up on this. Library Hour Picnic in the Park Reading List/schools all grades (winners reading the most books by age brackets) : i o tte Determine VII. NEW BUSINESS CONTINUED B. Consider requests, presentations, or information from other groups /organizations 1.Response from the Okeechobee Historical Society regarding the commemorative postcards fundraiser: Recognize the Okeechobee Historical Society as a Centennial partner in order to be included in appropriate CCAHC events at which time the postcards may be sold and publicized through Centennial Committee releases — Member Cable, Attachment #4 Attachment No. 4 was a request from the Okeechobee Historical Society explaining that they wish to be an official Centennial partner, and produce the services of the historical postcards which feature events or places that are City significant. Member Williams moved to approve the request by the Okeechobee Historical Society as a Centennial partner in order to be included in the appropriate CCAHC events at which time the postcards may be sold and publicized through Centennial Committee releases; seconded by Member Turgeon. Motion carried unanimously. 2.Recognize Okeechobee Retired Educators Association as a Centennial partner to be included in appropriate CCAHC events at which time members of OREA will sell the 2014 Christmas ornament featuring the City Seal and caption, "Celebrating the City Centennial" - Member Cable, Attachment #5 CCAHC — September 22, 2014 Meeting - Page 8 of 9 VII. NEW BUSINESS CONTINUED B. Consider requests, presentations, or information from other groups /organizations continued 2.Recognize Okeechobee Retired Educators Association as a Centennial partner continued Attachment No. 5 was a request from the Okeechobee Retired Educators explaining they have sold historical Christmas ornaments for the past several years in order to raise funds for two scholarships awarded to OHS Seniors who are pursuing a degree in education. Earlier this year they obtained permission from the City to use the Seal as the 2014 ornament in honor of the Centennial, and it will be sold throughout 2015, additionally they wish to be an official Centennial bartner. Member Williams moved to approve the request by the Okeechobee Retired Educators Association as a centennial partner in order to be included in the appropriate CCAHC events at which time the their members will sell the ornament and activities would be publicized through Centennial Committee releases; seconded by Member Turgeon. Motion carried unanimously. C. Present new information, requests, or information from CCAHC Members Member Dourer added a comment, in connection with the Mayor's Gala, the event (and any others) could be submitted for posting on the How To Do Florida (http: / /howtodoflorida.com), Viva Florida (h(tp: / /www.visitflorida.com), and Fresh From Florida ( http: / / /www.fresfromflorida.com /Divisions- Offices/ Marketing- and- Development/Food- and - Nutrition /Recipes /Chef- Justin - Timineri) website's, Members agreed and the information will be forwarded to Clerk Gamiotea to send to the appropriate Liaisons /Coordinators. VIII. ADJOU`ZNMENT — Chairperson There being !no further items on the agenda, or discussion offered, Chairperson Mixon adjourned the meeting at 6:48 p.m. The next regularly scheduled meeting is October 13, 2014, at 5:30 p.m. Approved Meeting Schedule To Date through the Holiday Months: October 13, 2014 October 27, 2014 November 10, 2014 November 17, 2014 December 8, 2014 December 15, 2014 January 12, 2015 January 26, 2015 PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at t!is proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim recor �of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio recordings are or the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Offke no later than two business days prior to proceeding, 863 - 763 -3372. COMPLETED AND SUBMITTED BY: LANE GAMIOTEA, CMC CITY CLERK CCAHC — September 22, 2014 Meeting - Page 9 of 9 Lane Gamiotea From: Lane Gamiotea < Igamiotea @cityofokeechobee.com> Sent: Wednesday, October 01, 2014 10:35 AM To: 'Sharie Turgeon' Subject: RE: Sep 22 minutes for your review Thank You O La wEarne}jt- �Gmilotea; CA1C City Clerk/Per: Ada tar City o f Okeech of 55 So-uthea,t 3'Avevu4„e Okeecho yee. FL 34974 863 - 763 -3372 Text 215 863 -763 -1686; fww 863 - 697 -0345 iceLL ci tyafak eech e&. cane PUBLIC RECORDS NOTICE: All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public Records Law, Florida Statute Chapter 119, and may be subject to disclosure. From: Sharie Turgeon [ mailto: sharie @okeechobeemainstreet.orq] Sent: Wednesday, October 01, 2014 9:47 AM To: 'Lane Gamiotea' Subject: RE: Sep; 22 minutes for your review The only corrections I found were: VI A. 1. rope bgarder (change to border) VI A. 2. additio4al items no (change to not) Working on some information for the Scavenger Hunt and press release. Thanks From: Lane Gamiotea [ mailto: Igamiotea@cityofokeechobee.com] Sent: Tuesday, September 30, 2014 5:03 PM To: CCAHC Donnai Gaiser; CCAHC JD Mixon; CCAHC Jeanne Enfinger; CCAHC John Williams; CCAHC Justin Domer; CCAHC Magi Cable; CCAHC Susan Giddings; Chamber - Antoinette R; Dawn Hoover Gmail; kelskenOnewszap.com; OKMS- Sharie Turgeon Cc: City-Brian Whitehall; City-David Allen; City- Melisa Jahner Subject: Sep 22 minutes for your review These minutes will be considered for approval at the October 13 regular meeting. Please advise of any typo's, corrections, etc prior to noon on Mon, Oct 13 in order for me to have time to correct the originals. Reminder: need any agenda items, reports, etc, by next Tuesday, Oct 7. Thank you! Lane Earnejt- Gctr4n r tea; C,U1C City Clerk'/?e sav neLAgyrator City of OkeechalTee, Lane Gamiotea From: Melisa Jahner <mjahner @cityofokeechobee.com> Sent: Monday, September 22, 2014 11:26 AM To: Lane Gamiotea Subject: Susan Giddings will not be present at mtg tonight Melisa Jahner, CMC Deputy Clerk City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 863 - 763 -3372 eXt. 215 863 - 763 -1686 (fax) Notice: Any Electr nic Data Sent Or Received through This E -Mail Address is Public Record and Governed By: the State of Florida, Public Records Law. 1 1OEPENDENT NEW$MEDIA INC. USA Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863 - 763 -3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of t to +ti t-fi x -' 4'14 t" Trirlig in the 19th Judicial District of the Circuit Court of Okeechobee County Florida, ]vas published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that' said newspaper has heretofore been published continuously in s id Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in siiid Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement] and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commissiln or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and st bscribed bef re me this `'i ` da Y ✓.� of k a./14/..t :-t . ti / Notary Public, State of Florida at Large AD ANGIE BRIDGES :r. MY COMMISSION # EE 177653 a" EXPIRES: April 20, 2016 of n f Bonded Thru Notary Public Underwriters Inmeemaspowilmasiamasmousarrimmeasiosmomem CENTENNIAL CELEBRATION AD HOC COMMITTEE MEETING Cele- bration on Ad Hoc ECommitteee GIVEN CCAHC) the City of will be held eonpI4onday, Sep - Hall, 55 SE 3rd Ave, Pon 2000, Okeechobee, thereafter as public possible, nvited and encouraged to attend. Contact City Clerk's Office at 863- 763 -3372 x215, or iwebsite, cityofokeechobee.com, to obtain a copy of the agenda. ANY PERSON DECIDING TO APPEAL any decision made by the CCAHC with respect to any matter considered at this meeting wit need to ensure a verbatim record of the proceeding is made and the record includes the testi- mony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. BE ADVISED that should you intend to show any document, picture, video arcopy of the doccument picture, video, or�titem MUST item on the be provided to the Committee Secretary for the City's records. By; J.D. Mixon, CCAHC Chairperson 467199 ON 9/19/2014 CITY OF OKEECHOBEE CENTENNIAL CELEBRATION AD HOC COMMITTEE SEPTEMBER 22, 2014, SUMMARY OF COMMITTEE ACTION CITY HALL 'Or COUNCIL CHAMBERS 55 SE 3RD AVENUE 1`r Room 200 ' OKEECHOBEE, FL 34974 . CALL TO ORDER — Chairperson Mixon Chairperson Mixon called the Centennial Celebration Ad Hoc Committee (CCAHC) regular meeting to order on September 22, 2014, at 5:32 p.m. II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea Voting Members: Chairperson J.D. Mixon Present Vice - Chair Dawn Hoover Present MemberiMagi Cable Present MemberJeanne Enfinger Present Member Antoinette Rodriguez Absent (with consent) MemberSharie Turgeon Present Member John Williams Present Advisory Members: Member ;Justin Domer Present Member Katrina Elsken Present Member Donna Gaiser Absent (with consent) Member Pusan Giddings Absent (with consent Staff: City Clerk Lane Gamiotea Present City Adrrjinistrator Brian Whitehall Present Public Works Director David Allen Absent Due to public records laws, should anyone show any document, picture, video, or items, in support or opposition on any item during this proceeding, a copy of the document, picture, video, or item must be provided, before leaving the chambers, to the City Clerk for the City's records. Public participation is permitted on all matters considered on the agenda. Should the Chair not specifically call for public input on an issue that a member of the public would like to address the CCAHC oh, they should signal the Chair by approaching the podium and wait to be given the floor, stating their name for the record. III. AGENDA — Chairperson Mixon A. Chairperson Mixon asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There were none. However, he advised there would be a change in the order of items to accommodate Administrator Whitehall needing to leave to attend another meeting. IV. MINUTES — City Clerk, Tab A A. Member Cable moved to dispense with the reading and approve the Summary of Committee Action for the regular meeting of September 8, 2014; seconded by Member Hoover. Motion carried unanimously. CCAHC — September 22, 2014 Meeting - Page 1 of 9 VII. NEW BUSINESS A. Present the Taylor Creek Park Project's scope, time table, and budget; then discuss with the CCAHC what could be utilized to incorporate assistance to bring the project to fruition in coordination with Founders/ Heritage Day Event — Administrator Whitehall /Director Allen, Attachment #3 Administrator Whitehall reviewed the materials distributed with the agenda packets in Attachment No. 3 regarding the City Council's action for items related to the creation of a Park on Taylor Creek, which included copies of Council Minutes from January 21, 2014, page 193; March 18, 2014, pages 208- 209; May 20, 2014, pages 246 -248, and the approved architect rendering of the preliminary site plan. The minutes reflect what has been approved to date which includes a conceptual plan, preparing a survey, soil samples, typography survey, elevations, foundation and earth work such as sloping the creek bank area, creating bio swales, land preparation related to elevations, and the pursuit of grants to assist in funding. The City's Civil Engineering firm, Culpepper and Terpening were authorized to complete preliminary design services and a design survey, create a master site plan, and offer grant funding assistance. Two Florida Department of Environmental Protection (DEP) grants have been applied for; one being a Section 319 Grant. Administrator Whitehall explained both grants require matching funds of approximately $150,000.00 each, these funds have been earmarked in the 2014- 2015 Fiscal Year Capital Improvements Projects Fund budget. A recent email from the engineer, advised the City would be receiving an updated time -line in October, which he would then forward to the Committee. The CCAHC would like the opportunity to include the construction of the park with the Centennial events, and present a recommendation for the City Council to consider naming it, the "Centennial Park," with the possibility of hosting the Founders Day Festival there. Once the updated time line is received in October, both City Staff and the Committee will have a better idea of how to incorporate the two. Official action was not appropriate at this time; the matter will be brought back in October. VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS B. Brick Pavers /City Hall Front Walkway Remodel Project — Member Hoover 1.Consider uniformity and pricing guidelines regarding the brick paver fundraiser packages to be offered to the public based on Brick Marker's (and /or other companies) recommendations — Director Allen On behalf of Director Allen, Administrator Whitehall explained that after further review of reconfirming the City Hall Front Walkway Project, Staff agreed the project called for the services of a landscape architect. The City's consultant was scheduled to review this project last week, but was delayed. The idea he and Director Allen have conveyed is that the project should be approached from a blank slate as there are issues with making the project fit in the current scheme, including upgrading or replacing the solar light poles with newer LED versions. He intends to have a preliminary rendering by next Committee meeting. Chair Mixon noted that the project needs to be ready in order to begin selling the brick pavers at the Kick -off Celebration, so time is of the essence to finalize many issues. 2. Proposed time table on bidding and selecting a company to provide the brick pavers for the fundraiser (to begin selling at the January Kick -off Celebration) — City Administrator /Director Allen. The item will be reconsidered after the landscape architect rendering is received and the guidelines are adopted. CCAHC — September 22, 2014 Meeting - Page 2 of 9 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED B. Brick Pavers /City Hall Front Walkway Remodel Project continued 3.Proposed time table on bidding and selecting a contractor for constructing the project, to be Completed for dedication at the December 1, 2015, City Lighting Celebration, and whether the time apsule will be buried within the project area — City Administrator /Director Allen. The item will be econsidered after the landscape architect rendering is received and the guidelines are adopted. 4.0iscuss /Approve incorporating brick pavers within sponsorship packets as an incentive for certain levels — Chair Mixon. The item will be reconsidered after the landscape architect rendering is received and the guidelines are adopted. V. REPORTS FROM LIAISONS A. Bridget Liaison — Member Williams, Tab B No report /update at this time. B. Social Media Liaison — Member Domer, Tab C No report at this time. However, it was noted that the pages continue to increase with followers, including those from various news media outlets on the coast. C. Media Liaison — Member Turgeon, Tab D No report at this time. Member Turgeon briefly added that she continues to receive positive feedback frdm her press releases, and similar to the social media, many are from other media outlets. 1.petails of participating in the Floridays Program broadcasted on the Treasure Coast National Public Radio station, WQCS. Chair Mixon asked Member Turgeon to use her contacts at WQCS, as he has left several messages and has not received a response to date. D. School /Cultural Liaison — Member Enfinger, Tab E N report/update at this time. E. Historic Time -Line Liaison — Member Cable, Tab F NO report/update at this time. VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED A. Logo — Chair Mixon 1.Artist presentation regarding the requested changes /suggestions Five designs were presented via email from the artist and distributed at the meeting. Each one had the basic recommended changes, which were to make the '100' larger, remove the palm tree and i3dd the adopted slogan, within the second zero of 100 is the difference between the five proposed designs. The first was a photo of the historic bank building located at North Park and Northwest 5th Avenue. The second had a photo of city hall. The third was a colored photo of a historic covered wagon sitting in a field. The fourth was a sepia drawing of a log home with a pioneer woman cooking by an outside fire. The fifth was a color photo of rolling hills with a barn and tractor. The Committee narrowed the options focusing mainly on design options three and four. CCAHC — September 22, 2014 Meeting - Page 3 of 9 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED A. Logo continued 1.Artist presentation regarding the requested changes /suggestions continued Following discussion, the consensus was to use design number four, and ask the artist for different design options that include a photo of the Raulerson Cabin, both in color and sepia. One that moves the dates 1915 -2015 from within the zero to under the slogan. An option with adding a rope boarder within the second zero as it is with the first, and and option without the rope. Another option that connects the seal and cabin through color fade where the water from the seal would fade over to the cabin photo. Chair Mixon will convey the discussion to the artist. The designs will be brought back for further consideration. 2.Discuss /Approve logo use guidelines, and potential fundraiser items (review materials provided by Member Turgeon as Attachment #1) Member Turgeon submitted to the Committee with the agenda packets materials within Attachment No. 1 which included a photo of the City of Stuart's Centennial Banners within the downtown district, their Centennial Logo Stickers, copy of the front and back copy of a historical postcard packet listing the sponsors, and a two page print -out of various items that could be purchased with the Centennial logo such as ornaments, coasters, mugs, magnets, paperweights, bookmarks, checkbook covers, framed prints, and village - scapes that are custom, hand - painted relief sculptures from photos by Hestia Creation. There are additional items no pictured such as tumblers and cell phone covers. The Committee suggested, rather than selling these types of items, that they offer the opportunity to the public and private schools, Okeechobee Christian Academy and Rock Solid Christian Academy, to join with the Centennial using these types of items as a fund - raiser. The specifics would be worked out to include that the CCAHC would receive a portion of the proceeds. Member Enfinger will be making contact with the respective individuals to offer the opportunity and report back. Member Turgeon will investigate and report back on pricing and ordering specifics with Hestia Creation. In regards to the guidelines for use of the Centennial Logo, the CCAHC approved by consensus that each entity would need to present their request for approval, including how they will be using the logo and for what purpose. Each request will be approved individually, and on their own merits. Additionally, the CCAHC agreed that so long as it is not a major undertaking, that both the logo and City Seal be officially trademarked, once the final logo is approved. C. Sponsorship Packets — Chair Mixon Chair Mixon reported that the sponsorship packets are a work in progress, and he intends to have the draft ready for the Committee to approve by the next meeting. The discussion then turned to the sponsorship letters that were being prepared to distribute for Okeechobee the Magazine Centennial Edition. Clerk Gamiotea asked for clarification regarding this as when the publisher, Mrs. Giddings, met with City Staff to discuss the project, it was their understanding that this was to be a special edition volume, and the normal practice of selling advertisements to cover the cost of the free quarterly magazine would continue. However, she was informed that the project has completely changed, there will be a cost to purchase this special edition, there will not be any advertisements, and instead she is distributing letters requesting sponsorships to cover the costs, with levels ranging from $150.00 to $3,000.00. CCAHC — September 22, 2014 Meeting - Page 4 of 9 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED C. Sponsorship Packets continued The concern expressed by the Committee is that it will be confusing to individuals and businesses, with Mrs. Giddings being a member of the CCAHC, and the publisher of the magazine. It was also noted that Mrs. Giddings should consider appearing before the Committee to request approval to be a Centennial partner, just as the Okeechobee Historical Society and Retired Educators are doing at tonight's meeting. D. Bent updates (Centennial sponsored and participation with other organizations): Prior to reviewing the events, Chair Mixon noted that each member made a commitment to be a part of this committee, which includes participation, and each member should volunteer to chair or at the minimum co -chair at least one centennial event, as this is only fair to the rest of the members. There are still several events that need coordinators to take the lead in order to start planning the event. EVENT COORDINATOR(S) DATE(S)/TIME(S) LOCATION SPONSORS BUDGET Centennial Kick -off Celebration I Domer & Mixon Fri, 1/ /15 TBD TBD TBD Preliminary $1520 Discussion regarding the Kick -off lead to the following action: The date is set for Friday, January 9, 2015, to be held in either Park 4, 5 or 6, depending on availability and construction on State Road 70 West. OKMS Day of the American Cowboy Sat, 1/17/15 -Using 'Centennial' title? Logo? Turgeon , ,, Agri- Center - Centennial partigipation/booth? Member Turgeon noted that a request to be a Centennial sponsor /partner will be forth coming from Okeechobeje Main Street for the Day of the Cowboy event. Centennial: 100 -Days Scavenger Hunt Turgeon & 1/19/15 - (finalize @ 11/10,11 4 meeting) Sub - Committee 4/29/15 #okeechobee100 TBD TBD Member Turgeon advised the scavenger hunt will not end on April 29, but will run through early June. Kiwanis Interryational Centennial/ OHS Jazz Band /Movie it the Park Mixon Wed, 1/21/15 Flagler Park -Using 'Centennial' title? Logo? 4 - Centennial participation/booth? Centennial Hi$toric Bus Tours Tentative: 1/24, Review request in Attachment #2 Cable 4/11, 6/20, 9/19, & TBD Pending: Okee Historical Society TBD (finalize @ 11/10114 meeting) 10/17 Member Williams moved to approve the request from the Okeechobee Historical Society to be a recognized Centennial partner in order to be included in appropriate CCAHC events at which time tickets for the bus tours may be sold and the events publicized through Centennial Committee releases; seconded by Member Enfinger. Motion carried unanimously. Okeechobee Health Expo -Using 'Centennial' title? Logo? Sat, 1/31/15 Agri- Center - Centennial participation /booth? OKMS Top of the Lake Art & Chalk Festival Turgeon Sat -Sun, Flagler Parks -Using 'Centennial' title? Logo? 2/7 -8/15 3 -5 - Centennial participation/booth? Member Turgeon advised that a request to be a Centennial sponsor /partner will be forth coming from Okeechobee Main Street for this event. Brighton Field; Day -Using 'Centennial' title? Logo? Sat, 2/21/15 - Centennial participation/booth? CCAHC — September 22, 2014 Meeting - Page 5 of 9 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED D. Event updates (Centennial sponsored and DarticiDation with other oraanizationsl continued: EVENT COORDINATOR(S) DATE(S)/TIME(S) LOCATION SPONSORS BUDGET FOR Okeechobee, Inc., 5K Ribbon Run -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Sat, 2/21/15 This event coordinator is Chair Mixon Battle of Okeechobee Reenactment -Using 'Centennial' title? Logo? - Centennial participation /booth /team? Cable Sat -Sun, 2/28-3/1/15 Battlefield State Park County 4 -H & FFA Livestock Show & Sale -Using 'Centennial' title? Logo? - Centennial participation/booth /team? 3/6 -13/15 3/14 -15/15 Agri- Center New Music Festival? -Using 'Centennial' title? Logo? - Centennial participation/booth/team? ? ?? Member Elksen volunteered to make contact with the producers of the festival. County Fair -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Tues -Sun 3/10 -15/15 Agri- Center Speckled Perch Festival & Rodeo -Using 'Centennial' title? Logo? - Centennial participation/booth /float? Turgeon & Williams Sat -Sun 3/14 -15/15 Flagler Parks 2 -6 & Rodeo Grounds Member Turgeon advised that a request to be a Centennial sponsor /partner will be forth coming from Okeechobee Main Street for this event. March of Dimes Walk -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Sat 3/28/15 Flagler Park 4 This event coordinator is Member Cable. Kiwanis Easter Pancake Breakfast -Using 'Centennial' title? Logo? - Centennial participation/booth? Mixon Sun 4/5/15 ? ?? ? ?? Mayors Gala Enfinger Sat, 4/ TBD TBD Preliminary $5250 TBD Distributed at the meeting was an email from Member Rodriguez regarding the dates the KOA facilities would be available (March 14, 21, and 28; April 25; May 2 and 30). Based on discussion, the following action was taken: Member Enfinger should work toward reserving the Silver Palms banquet hall as the location to be held on April 18, 2015. Additionally she was asked to for the gala guests. research the feasibility of partnering with a tuxedo rental company to offer affordable rates Pregnancy Center 5k Color Run -Using 'Centennial' title? Logo? - Centennial participation /booth /team? Sat, April ?? ??? Agri- Center 1St United Methodist Church Centennial -Using 'Centennial' title? Logo? - Centennial participation? Enfinger 5/ /15 Church property ? ?? 1St Baptist Church Centennial -Using 'Centennial' title? Logo? - Centennial participation? 5/ /15 Church property ??? American Legion /VFW Memorial Day Services -Using 'Centennial' title? Logo? - Centennial participation? Mon, 5/25/15 ? ?? Veterans Flagler Park CCAHC — September 22, 2014 Meeting - Page 6 of 9 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED D. Event updates (Centennial sponsored and participation with other organizations) continued: CCAHC — September 22, 2014 Meeting - Page 7 of 9 EVENT COORDINATOR(S) DATE(S)ITIME(S) LOCATION SPONSORS BUDGET It was brief taken on a and duties for y discussed that this event is in need of a coordinator, and any CCAHC member who has not role of coordinating an event should consider volunteering for this. There are sufficient activities this event that it could necessitate co- coordinators. For Okeechobee, Inc., Independence Day Celebration -Using 'Centennial' title? Logo? - Centennial participation/booth? Mixon Sat, 7/4/15 ? ?? Okee- Tantie OHS Kick -off Classic Football Game & Athletic Booster Club Program -Using 'Centennial' title & Logo in Athletic Program? - Centennial participation/booth/half -time special? Hoover Fri, 8/ /15 OHS ? ?? OKMS Labor Day Parade, Festival & Rodeo -Using 'Centenni4I' title? Logo? - Centennial participation/booth /float? Turgeon & Williams Sat -Mon 9/5 -7/15 ? ?? Flagler Parks 2 -6 & Rodeo Grounds Member Turgeon advised that a request to be a Centennial sponsor /partner will be forth coming from Okeechobee Main Street for this event. Member Williams explained that the Cattlemen's Association is exploring the idea of cancelling the Labor Day Rodeo, and having one in November in connection with the rodeo in Inverness. The Arcadia Rodeo Association is also considering joining. In order to draw sufficient participants there should be several rodeos for them to compete within the same time frame. He will keep the Committee apprised of the decision. Adam Bryant Minimal Regatta -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Mixon Sat, 10/3/15 ??., Okee- Tantie Founders /Her tage Day Festival Pending: Williams TBD prefer Sat, 10/10/15 TBD TBD TBD Preliminary $1500 Member Wi liams officially accepted the role of coordinator for this event. FBC Okeechobee -Using 'Content* - Centennial participation/booth? Trunk or Treat l' title? Logo? Sat, 10/31/15 5-9 PM Flagler Parks 2-6 American Leg Veterans Day -Using 'Centenni/l' - Centennial participation? on /VFW Services title? Logo? Wed, 11/11/15 ? ?? Veterans Flagler Park Time Capsule (finalize @ 11/10/14 Burial Ceremony meeting) Gaiser Tue, 12/1/15 TBD City Hall TBD Preliminary $1500 Member D4mer capsule. He announced that Domers, Inc. would sponsor the materials and labor to build the actual will need the shape and dimensions as soon as possible. City's Annual Lighting Celebration Whitehall Tues, 12/1/15 5 -8 PM City Hall Park TBD TBD Centennial Frolic Elsken Fri, 126/111/15 TBD Prefer Metho- distcnarcn, historic court house breeze- way & lawns TBD Preliminary $4500 OKMS Lighted Christmas Parade & Festival -Using 'Centennial' title? Logo? - Centennial participation/booth /float? Turgeon Sat -Sun, 12/12 -13/15 ? ?? Flagler Parks 3-4 Member Turgeon advised that a request to be a Centennial sponsor /partner will be forth coming from Okeechobee Main Street for this event, and that the date needs to be corrected to December 12 only Lighted Boat Parade -Using 'Centennial' title? Logo? - Centennial participation /booth /float? ? ?? ??? Taylor Creek CCAHC — September 22, 2014 Meeting - Page 7 of 9 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED D. Event updates (Centennial sponsored and participation with other organizations) continued: EVENT COORDINATOR(S) DATE(S)ITIME(S) LOCATION SPONSORS BUDGET Okeechobee Community Theatre Elsken TBD Freshman Campus Auditorium TBD TBD CONTESTSIACTIVITIES DISCUSSED AT PREVIOUS MEETINGS TO INCLUDE WITH EVENTS OR AS SEPARATE ACTIVITIES: Clerk Gamiotea advised that the following activities and /or contests were discussed at previous meetings. In an effort to be certain none were omitted, she listed them below in case the Committee wanted to ensure they are either offered by another organization to sponsor and /or coordinate, or for a member to include it within their event. "If I Were Mayor ...." prepared speech contest/middle school BRAT Club indicated interest "You Grew Up in Okeechobee If You Remember ..." essay contest/high school Movie in the Park Paddle Decorating Contest For Businesses? Chair Mixon advised he would incorporate this contest with the 2015 Adam Bryant Minimal Regatta. Poster Decorating Contest elementary schools (in connection w/ the OKMS art fest ?) The consensus of the Committee was that a Centennial Poster Decorating Contest should be incorporated with the 2015 OKMS Art and Chalk Fest, Member Turgeon will follow up on this. Library Hour Picnic in the Park Reading List/schools all grades (winners reading the most books by age brackets) TBD: To Be Determined VII. NEW BUSINESS CONTINUED B. Consider requests, presentations, or information from other groups /organizations 1.Response from the Okeechobee Historical Society regarding the commemorative postcards fundraiser: Recognize the Okeechobee Historical Society as a Centennial partner in order to be included in appropriate CCAHC events at which time the postcards may be sold and publicized through Centennial Committee releases — Member Cable, Attachment #4 Attachment No. 4 was a request from the Okeechobee Historical Society explaining that they wish to be an official Centennial partner, and produce the services of the historical postcards which feature events or places that are City significant. Member Williams moved to approve the request by the Okeechobee Historical Society as a Centennial partner in order to be included in the appropriate CCAHC events at which time the postcards may be sold and publicized through Centennial Committee releases; seconded by Member Turgeon. Motion carried unanimously. 2.Recognize Okeechobee Retired Educators Association as a Centennial partner to be included in appropriate CCAHC events at which time members of OREA will sell the 2014 Christmas ornament featuring the City Seal and caption, "Celebrating the City Centennial" - Member Cable, Attachment #5 CCAHC — September 22, 2014 Meeting - Page 8 of 9 VII. NEW BUSINESS CONTINUED B. Consider requests, presentations, or information from other groups /organizations continued 2.Recognize Okeechobee Retired Educators Association as a Centennial partner continued Attachment No. 5 was a request from the Okeechobee Retired Educators explaining they have sold istorical Christmas ornaments for the past several years in order to raise funds for two cholarships awarded to OHS Seniors who are pursuing a degree in education. Earlier this year they obtained permission from the City to use the Seal as the 2014 ornament in honor of the Centennial, and it will be sold throughout 2015, additionally they wish to be an official Centennial partner. Member Williams moved to approve the request by the Okeechobee Retired Educators Association as a centennial partner in order to be included in the appropriate CCAHC events at Which time the their members will sell the ornament and activities would be publicized through Centennial Committee releases; seconded by Member Turgeon. Motion carried unanimously. C. Present new information, requests, or information from CCAHC Members Member Domer added a comment, in connection with the Mayor's Gala, the event (and any others) could be submitted for posting on the How To Do Florida (http: / /howtodoflorida.com), Viva Florida (hjtp: / /www.visitflorida.com), and Fresh From Florida ( http: / / /www.fresfromflorida.com /Divisions- Otifices/ Marketing- and- Development/Food- and - Nutrition /Recipes /Chef- Justin- Timineri) website's, Members agreed and the information will be forwarded to Clerk Gamiotea to send to the appropriate Liaisons /Coordinators. VIII. ADJOURNMENT — Chairperson There being no further items on the agenda, or discussion offered, Chairperson Mixon adjourned the meeting at 6:48 p.m. Thje next regularly scheduled meeting is October 13, 2014, at 5:30 p.m. Approved Meeting Schedule To Date through the Holiday Months: October 13, 2014 October 27, 2014 November 10, 2014 November 17, 2014 December 8, 2014 December 15, 2014 January 12, 2015 January 26, 2015 PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. COMPLETED AND SUBMITTED BY: Cane l- izza'ea LANE GAMIOTEA, CMC CITY CLERK CCAHC — September 22, 2014 Meeting - Page 9 of 9 CITY OF OKEECHOBEE CENTENNIAL CELEBRATION AD HOC COMMITTEE SEPTEMBER 22, 2014 '[ AGENDA * 5:30 PM CITY HALL [ COUNCIL CHAMBERS 55 SE 3RD AVENUE * Room 200 i OKEECHOBEE, FL 34974 I. CALL TO ORDER - Chairperson Mixon II. COMMITTEE AND STAFF ATTENDANCE - City Clerk Gamiotea Voting Members: Chairperson J.D. Mixon Vice -Chair Dawn Hoover Member Magi Cable Member Jeanne Enfinger Member Antoinette Rodriguez Member Sharie Turgeon Member John Williams Advisory Members: Member Justin Domer Member Katrina Elsken Member Donna Gaiser Member Susan Giddings Staff: City Administrator Brian Whitehall Public Works Director David Allen City Clerk Lane Gamiotea BE ADVISED that should you intend to show any document, picture, video or other item to the CCAHC in support or opposition to any item on this agenda, a copy of the document, picture, video, or item must be provided, before leaving the Chambers, to the City Clerk for the City's recfords. PUBLIC PARTICIPATION is permitted on all items. Signal the Chair by approaching the podium, be recognized, and state your name for the record. III. AGENDA - Chairperson Mixon A. Requests for the addition, deferral or withdrawal of items on today's agenda IV. MINUTES - City Clerk, Tab A A. Motion to dispense with the reading and approve the Summary of Committee Action for the regular meeting of September 8, 2014 V. REPORTS FROM LIAISONS A. Budget Liaison - Member Williams, Tab B B. Social Media Liaison - Member Domer, Tab C C. Media Liaison - Member Turgeon, Tab D 1 Details of participating in the Floridays Program broadcasted on the Treasure Coast National Public Radio station, WQCS - Chair Mixon D. School /Cultural Liaison - Member Enfinger, Tab E E. Historic Time -Line Liaison - Member Cable, Tab F VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS A. Logo - Chair Mixon 1Artist presentation regarding the requested changes /suggestions 2Discuss /Approve logo use guidelines, and potential fundraiser items (review materials provided by Member Turgeon as Attachment #1) 9/22/2014 CCAHC AGENDA - Page 1 of 5 VI. UPDATES /UNFINISHED BUSINESS ON EVENTS /PROJECTS FROM COORDINATORS CONTINUED B. Brick Pavers /City Hall Front Walkway Remodel Project — Member Hoover 1.Consider uniformity and pricing guidelines regarding the brick paver fundraiser packages to be offered to the public based on Brick Marker's (and /or other companies) recommendations — Director Allen 2. Proposed time table on bidding and selecting a company to provide the brick pavers for the fundraiser (to begin selling at the January Kick -off Celebration) — City Administrator /Director Allen 3. Proposed time table on bidding and selecting a contractor for constructing the project, to be completed for dedication at the December 1, 2015, City Lighting Celebration, and whether the time capsule will be buried within the project area — City Administrator /Director Allen 4. Discuss /Approve incorporating brick pavers within sponsorship packets as an incentive for certain levels — Chair Mixon C. Sponsorship Packets — Chair Mixon D. Event updates (Centennial sponsored and participation with other organizations): EVENT COORDINATOR(S) DATES) /TIME(S) LOCATION SPONSORS BUDGET Centennial Kick -off Celebration Domer & Mixon Fri, 1/41 /15 TBD Preliminary $1520 P OKMS Day of the American Cowboy -Using 'Centennial' title? Logo? - Centennial participation/booth? Turgeon Sat, 1/17/15 �� Agri- Center Centennial: 100 -Days Scavenger Hunt (finalize @ 11/10/14 meeting) Turgeon & Sub- Committee 1/19/15 - 4/-29115 #okeechobeel00 TBD TBD Kiwanis International Centennial/ OHS Jazz Band /Movie in the Park -Using 'Centennial' title? Logo? - Centennial participation/booth? Mixon Wed, 1/21/15 1 . Flagler Park 4 Centennial Historic Bus Tours Review request in Attachment #2 (finalize 0 11/10/14 meeting) Cable Tentative: 1/24, 4/11, 6/20, 9/19, & 10/17 TBD Pending: Okee Historical Society TBD Okeechobee Health Expo -Using 'Centennial' title? Logo? - Centennial participation/booth? Sat, 1/31/15 Agri- Center OKMS Top of the Lake Art & Chalk Festival -Using 'Centennial' title? Logo? - Centennial participation/booth? Turgeon Sat -Sun, 2/7 -8/15 Flagler Parks 3 -5 Brighton Field Day -Using 'Centennial' title? Logo? - Centennial participation/booth? Sat, 2/21/15 FOR Okeechobee, Inc., 5K Ribbon Run -Using 'Centennial' title? Logo? - Centennial participation/booth /team? l' `e ' Sat, 2/21/15 Battle of Okeechobee Reenactment -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Cable Sat -Sun, 2/28-3/1/15 Battlefield State Park 9/22/2014 CCAHC AGENDA - Page 2 of 5 EVENT COORDINATOR(S) DATES) /TIME(S) LOCATION SPONSORS BUDGET County 4 -H & FFA Livestock Show & Sale -Using 'Centehnial' title? Logo? - Centennial participation/booth /team? 3/6 -13/15 3/14 -15/15 Agri-Center New Music Festival? -Using 'Centennial' title? Logo? - Centennial plrticipation/booth /team? i` G, , z. ; ( r -' ti , - f r:., -ft - (tt IA- ? ?? County Fair -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Tues -Sun 3/10-15/15 Agri- Center 50th Annual Speckled Perch Parade, Festival & Rodeo -Using 'Centennial' title? Logo? - Centennial phrticipation/booth /float? Turgeon & Williams Sat -Sun 3/14 -15/15 Flagler Parks 2 -6 & Rodeo Grounds March of Dimes Walk -Using 'Centennial' title? Logo? - Centennial p�rticipation/booth /team? Sat 3/28/15 Flagler Park 4 Kiwanis Easter Pancake Breakfast -Using 'Centekrnial' title? Logo? - Centennial participation/booth i Mixon Sun 4/5/15 ? ?? ? ?? Mayors Gala Enfinger Sat, 4/ /15 TBD TBD Preliminary $5250 TBD Pregnancy Center 5k Color Run -Using 'CenteNnial' title? Logo? - Centennial participation/booth /team? Sat, April ?? ?�� Agri- Center 1St United INiethodist Church Centennial -Using 'Cente,inial' title? Logo? - Centennial participation? Enfinger 5/ /15 Church property ??? 1st Baptist 4hurch Centennial -Using 'Centerinial'title? Logo? - Centennial participation? 5/ /15 Church ro pert p p y ? ?? American LegionNFW Memorial Day Services -Using 'Centennial' title? Logo? - Centennial participation? Mon, 5/25/15 ? ?? Veterans Flagler Park Centennial Birthday Party TBD TBD Sat, 6/13/15 preferred TBD TBD (Sacred Heart Church facilities offered) TBD Preliminary $2500 For Okeechobee, Inc., Independence Day Celebration -Using 'Centennial' title? Logo? - Centennial participation/booth? Mixon Sat, 7/4/15 ? ?? Okee-Tantie OHS Kick -off Classic Football Game & Athletic Bolster Club Program -Using 'Centerinial'title & Logo in Athletic Program? - Centennial participation/booth /half -time special? Hoover Fri, 8/ /15 OHS ? ?? OKMS Labdr Day Parade, Festival & Rodeo -Using 'Centennial' title? Logo? - Centennial participation/booth /Boat? Turgeon & Williams Sat -Mon 9/5 -7/15 ? ?? Flagler Parks 2 -6 & Rodeo Grounds Adam Bryant Minimal Regatta -Using 'Centennial' title? Logo? - Centennial participation/booth /team? Mixon Sat, 10/3/15 �� Okee- Tantie Founders /Heritage Day Festival .0.es 111 Williams TBD prefer Sat, 10/10/15 TBD TBD TBD Preliminary $1500 9/22/2014 CCAHC AGENDA - Page 3 of 5 EVENT COORDINATOR(S) DATES) /TIME(S) LOCATION SPONSORS BUDGET FBC Okeechobee Trunk or Treat -Using 'Centennial' title? Logo? - Centennial participation/booth? Sat, 10/31/15 5-9 PM Flagler Parks 2-6 American LegionNFW Veterans Day Services -Using 'Centennial' title? Logo? - Centennial participation? Wed, 11/11/15 ? ?? Veterans Flagler Park Time Capsule Burial Ceremony (finalize @ 11/10/14 meeting) Gaiser Tue, 12/1/15 TBD City Hall TBD Preliminary $1500 City's Annual Lighting Celebration Whitehall Tues, 12/1/15 5 -8 PM City Hall Park TBD TBD Centennial Frolic Elsken Fri, 12/11/15 TBD TBD Prefer Metho- distchurch, historic court house breeze- way & lawns TBD Preliminary $4500 OKMS Lighted Christmas Parade & Festival -Using 'Centennial' title? Logo? - Centennial participation/booth /Boat? Turgeon Sattitt 12/12/15 ? ?? Flagler Parks 3-4 Lighted Boat Parade -Using 'Centennial' title? Logo? - Centennial participation/booth /Boat? ? ?? ?? Taylor Creek Okeechobee Community Theatre Elsken TBD Freshman Campus Auditorium TBD TBD CONTESTS /ACTIVITIES DISCUSSED AS PREVIOUS MEETINGS TO INCLUDE WITH EVENTS OR AS SEPARATE ACTIVITIES: "If I Were Mayor ...." prepared speech contest/middle school BRAT Club indicated interest "You Grew Up in Okeechobee If You Remember ..." essay contest/high school Movie in the Park -*ITZdTe Decorating Contest businesses t !L Poster Decorating Contest elementary schools (in connection w/ the OKMS art fest ?) Library Hour Picnic in the Park Reading List/schools all grades (winners reading the most books by age brackets) To Be Determine VII. NEW BUSINESS A. Present the Taylor Creek Park Project's scope, time table, and budget; then discuss with the CCAHC what could be utilized to incorporate assistance to bring the project to fruition in coordination with Founders/ Heritage Day Event — Administrator Whitehall /Director Allen, Attachment #3 B. Consider requests, presentations, or information from other groups /organizations 1. Response from the Okeechobee Historical Society regarding the commemorative postcards fundraiser: Recognize the Okeechobee Historical Society as a Centennial partner in order to be included in appropriate CCAHC events at which time the postcards may be sold and publicized through Centennial Committee releases — Member Cable, Attachment #4 9/22/2014 CCAHC AGENDA - Page 4 of 5 VII. NEW BUSINESS CONTINUED B. Consider requests, presentations, or information from other groups /organizations continued ?.Recognize Okeechobee Retired Educators Association as a Centennial partner to be included in appropriate CCAHC events at which time members of OREA will sell the 2014 Christmas ornament featuring the City Seal and caption, "Celebrating the City Centennial" - Member Cable, Attachment #5 C. Present new information, requests, or information from CCAHC Members VIII. ADJOURNMENT - Chairperson Approved Meeting Schedule To Date through the Holiday Months: October 13, 2014 October 27, 2014 November 10, 2014 November 17, 2014 December 8, 2014 December 15, 2014 January 12, 2015 January 26, 2015 PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. 9/22/2014 CCAHC AGENDA - Page 5 of 5 9/22/2014 CCAHC Meeting Attachment #1 Item VI. A. 2. Submitted By: Member Turgeon Information to be reviewed by the Committee. First item: Banners. Second item: Centennial Sticker and Postcard w/ sponsors. Third Item: Unique ideas for items to celebrate the Centennial. Member Turgeon will be bringing the original items to the meeting for all the review. 11 s ii .. .a :.A pi3 0, The City of Stuart Centennial Taskforce would like to thank all who have made this year's Centennial Celebration possible, our City Commissioners, the Centennial Committee, our Centennial Partners, all who have worked so hard on this celebration, and our sponsors. STUART ON THE ST. LUCIE 1914. 14 Seacoast NATIONAL BANK DOWNTOWN c;CU,'R)'. ,t upKiNni'tu U t� ICAPTEC Civil Engineering Engincenng,lnc. Professionals MAIN STVET p.maJsocj b' 'HOZ —MT aPnT •1S atp u0 4.rEmS jO s.zuaA 04T ui �alc�ala� ?w 'r i.' The City of Stuart Centennial Taskforce would like to thank all who have made this ye is Centennial Celebration possible, our City Commissioners, the Centenn at Committee, our Centennial Partners, all who have worked so hard on t is celebration, and our sponsors. STUART ON THE ST. LUCIE Seacoast NATIONAL BANK NATIONAL BANK CA TEe Civil Engineering Engineering, Inc. Professionals AS S tS .uki O MAIN STI ET ,f.rozsrfj pfudisoJ V tTOZ - tT6T aiarii •ls atp uo Jo s J�a OOT c �RiMIINI aii oiY0A�7tidmowmin slaw samsuseatinrittamitianaini aM '�r iBiQ�tA91�ld� *�rl� 771....1734 Celebrate your town with handmade ornaments, miniatures and more! Creations ArneriScapeTM Hand-crafted relief ornament. 3 1/2" diameter Framed Print 5" x 5" and x r Grand Hord - Modular Island. MI 4h. Coaster Set o(4 4" x 4" Ceramic coasters with Alderwood Stand Business Card Magnet 2" x 3 112" Framed Magnet 3" x 3" Magnet Note Cards 4 114" x 5 1/2" card with detachable Business Card Magnet Box of 10 with Envelopes Bookmark Large 6 3/4" x 2" Small 5" x 2 1/2" NCHUCA Pg cfc- Note Cards 4 1/4"x 51/2" Box of 10 with Envelopes Paperweights Round 3 1/2" Oval 4 1/4" x 2 3/4" Rectangle 4 1/2" x 2 3/4" Mini Round Ornaments 2 1 /2" x 23/4" Pinecones, Sea Shells and Flowers 13 Hawkes Street Marblehead, MA 01945 (781) 639-2727 www.hestiacreations.com sales@hestiacreations.com Checkbook Cover 6 I /2" x 7" 1 'Unique pr 4meriScapeTM Ornaments acts with .focal appealfor retail civic and nonprofit organizations AmeriScape?M are custom, handmade, dimensional ornaments created from your photos, postcards or other artwork. The result is a unique, collectable 'work of art" that can be displayed seasonally on the tree or year -round on a special stand. Our standard AmeriScapesTM ornament is approximately 3 1/2" in diameter. Wholesale Price $12 each Suggested Retail $24 - $26 with matching stand $30 - $32 Perfect for: Christmas Ornaments Commemoratives Fundraising Premiums Upscale Souvenirs T iOageScayeT " J%4 iniatures Custom 3-fancfpainte -f Relief Scucptures from your Photos Smaller subjects can be free standing models or can hang as ornaments. ►j ilaivkes Street tp Perfect little keepsake that is a high -end work of art. All VillageScapesT°' are packaged in their own clear plastic display box. es rh+, .Marblehead, .1491 01945 800- 575-1262 salesWiestiacreations.com June 20140 Dec 2015 CITY HALL 55 SE 3rd Avenue Okeechobee, FL 34974 Office 863 - 763 -3372 Fax 863 -7!63 -1686 Website cityofokeechobee.com CHAIRP RSON J.D. Mixon VICE - CHAIRPERSON Dawn Hoover BUDGET (IAISON John Williams SOCIAL MEDIA LIAISON Justin Domer City of Okeechobee, Florida Centennial Celebration Ad Hoc Committee MEDIA LIAISON Sharie Turgeon SCHOOUCULTIJRAL LIAISON Jeanie F'nfinger HISTORIC TIMEFLINE LIAISON Magi Gable IAgenda Item Request I Considerations before the CCAHC should be made by submitting this form to the Office of the City Clerk by 12 Noon on the Tuesday prior to the meeting date via email (preferred), fax, or hand delivered. Forms received after deadline may be postponed until the next meeting. Be advised that should you intend to show any documents, pictures, videos, or other items, a copy or the original of such, must be provided to the City Clerk prior to leaving the chambers, for the official record. Meeting Date: September 29, 2014 Title of Item: Okeechobee Historical Society Historic Bus Tours Summary, Explanation or Background Information on Request: The Okeechobee Historical Society wishes to provide the City Centennial Historical Bus Tours which will be scheduled for four to five separate occasions . Preliminary dates are January 24th, April 11, June 20th, September 19th and October 17th. The Historical Society will provide the transportation, insurance, script and trip leaders as well as have the museum open on those dates. The ticket costs will be reasonable to cover costs and to provide some revenue to the non- profit Museum and Society. Recommended Action: The members of the Okeechobee Historical Society would like to be a recognized Centennial partner in order to be included in appropriate CCAHC events at which time tickets for the bus tours may be sold and the events publicized through Centennial Committee releases. Estimated Time Needed: 10 -15 minutes Submitted by Magi Cable t Print Name: Date: �% f 5 ' /, TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need to ensure a verbatim record of the proceeding is made, which includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for the official records of the City Clerk, In accordance with the ADA, any person needing special accommodations to participate in this proceeding should contact the Office of the City Clerk no later than two business days prior to the proceeding. flfothmei&3 # 441( c m su d c m* -4m v c C". -4 > n B. 5 Eh' w o T 0 N v d < -• v fD -0 a) ,- v -+ m co 0 c 0 w 0) S X m m CO C N m C.0 0 0 Z C rn P AGENDA JANUARY 21, 2014 - REGULAR MEETING • PAGE 10 OF 12T The City began pursuing the concept of developing a park on a 2 -acre parcel of City -owned land located at Southeast 6'" Avenue, 7'° Street, and Taylor Creek, In late 2011, a citizen committee was formed, after conducting several meetings, they recommended to proceed with developing the park, including specific amenities. Funding from the City was addressed in the latest revision of the 5 -Year Capital Improvement Plan, as well as in the 2013 -2014 Fiscal Year Budget. Administrator Whitehall suggested the park development be conducted in phases, for the City to pursue grants to assist in the development, and distributed copies of "Taylor Creek Park" conceptual plan. Mr. Houston and Mr. Matthes were present to address questions. The conceptual plan highlights amenities, which are (beginning at the Northeast corner, moving southward along the East boundary with Taylor Creek), kayak/canoe launch -off (sandy or beach area), floating docks, and a fishing pier (at the Southeast comer). Inland further offers chickees, picnic tables, a pavilion (lined -up across from the floating docks), a playground area, and a pergola (along the path to the pier). Through the Center and West side of the property shows a sand trail for kayaks, paved loading /unloading area, paved parking, restrooms and storage building, a splash play area, walking trails, open grass lawn area, and signage, with landscaping throughout. The proposed bio -swale would enhance the proposed park for possible grants, as this would be the filtering system for water runoff into Taylor Creek. The Council discussed the pros and cons of certain amenities such as the splash play area and restrooms, in connection with security, and long term maintenance costs. Council Member O'Connor gave a list of several business owners and/or individuals who have conveyed to him their commitment, either through in -kinds services, or donations towards the project. Council Member Watford cautioned the City should lean toward developing this as a passive park due to the residential property in the area. The Council agreed that the type, and amount of amenities would be predicated on the amount of grant funding, and in -kind services obtained. The restrooms and splash play area were not completely deleted from the conceptual plan at this time. However, at what phase they could be implemented was left undetermined. 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ET k\\ \/\ EE» /(0 ) a :Ti e s m E /C� D //ƒ - �/ / Q/ y�� •(D e co °• m @" 00) /\ »E\ \\ m\/ \/ G2$ o& «»R A 3 V _ M Z 2 -n co // E S k R§ CO 7/ 0 _> z \§ 2 -� / ® 0 \/ G ) 0 E g §. \/ 9\ ee CD CO °— AGENDA VOTE 0 c r- > % z v 0 %, 0 z 0 m 0 0 § / 0 June 2014 + Dec 2015 CITY HALL 55 SE 3rd Avenue Okeechobe8, FL 34974 Office 863.763 -3372 Fax 863 -763 -1686 Website cityofokeechobee.com CHAIRPERSON J.D. Mixon VICE -CHAT PERSON Dawn cover BUDGET LIAISON John Williams SOCIAL MEDIA LIAISON Justin Domer MEDIA LIAISON Sharie Turgeon SCHOOLICULTJRAL LIAISON Jeanie nfinger City of Okeechobee, Florida Centennial Celebration Ad Hoc Committee HISTORIC TIMECLINE LIAISON Magi Cable Agenda Item Request Considerations before the CCAHC should be made by submitting this form to the Office of the City Clerk by 12 Noon on the Tuesday prior to the meeting date via email (preferred), fax, or hand delivered. Forms received after deadline may be postponed until the next meeting. Be advised that should you intend to show any documents, pictures, videos, or other items, a copy or the original of such, must be provided to the City Clerk prior to leaving the chambers, for the official record. Meeting Date: September 22, 2014 Title of Item: Okeechobee Historical Society Historic Post Cards Summary, Explanation or Background Information on Request: The Okeechobee Historical Society wishes to produce a series of Historical Post Cards in honor of the City Centennial. The Historical Society will provide the postcards that will feature historic events and or places in the community that are significant to the City. Some of the photos to be included are City Hall, the Okeechobee Historical Society Mural, the log cabin of Peter Raulerson, County Courthouse, Lake Okeechobee, perhaps the City Seal or other photos the Historical Society might find appropriate. Recommended Action: The members of the Okeechobee Historical Society would like to be a recognized Centennial partner in order to be included in appropriate CCAHC events at which time the postcards may be sold and publicized through Centennial Committee releases. Estimated Time Needed: 5 -10 minutes Submitted by Magi Cable Print Name: Date: 9 TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need to ensure a verbatim record of the proceeding is made, which includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for the official records of the City Clerk. In accordance with the ADA, any person needing special accommodations to participate in this proceeding should contact the Office of the City Clerk no later than two business days prior to the proceeding. June 2014 Dec 2015 CITY HALL 55 SE 3rd Avenue Okeechobee, FL 34974 Office 863 - 763 -3372 Fax 863 - 763 -1686 Website cityofokeechobee.com CHAIRP RSON J.D. ixon VICE -CHAI PERSON Dawn oover BUDGET LIAISON John Williams SOCIAL MEDIA LIAISON Justin Domer MEDIA L AISON Sharie rgeon A-14adinierd- #S Cit y of Okeechobee, Florida T4 '13' 2' Centennial Celebration Ad Hoc Committee SCHOOUCUL RAL LIAISON Jeanie = nfinger HISTORIC TIME' LINE LIAISON Magi able 04- ‘2. 1 Agenda Item Request I Considerations before the CCAHC should be made by submitting this form to the Office of the City Clerk by 12 Noon on the Tuesday prior to the meeting date via email (preferred), fax, or hand delivered. Forms received after deadline may be postponed until the next meeting. Be advised that should you intend to show any documents, pictures, videos, or other items, a copy or the original of such, must be provided to the City Clerk prior to leaving the chambers, for the official record. Meeting Date: September 29, 2014 Title of Item: OREA Historical Christmas Ornament_ Summary, Explanation or Background Information on Request: The Okeechobee Retired Educators have sold historic Christmas Ornaments for the past several years in order to raise funds for two scholarships given to OHS Seniors who are pursuing a degree in education. This year's ornament design includes the Seal of the City of Okeechobee and the words "Celebrating the City Centennial ". We had requested and received permission to use the city seal many months ago. Recommended Action: The members of OREA would like to be a recognized Centennial partner in order to be included in appropriate CCAHC events at which time members of OREA could sell this ornament. Estimated Time Needed: 5 -10 minutes Submitted by Print Name: Gay Carlton Date: 9 TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need to ensure a verbatim record of the proceeding is made, which includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for the official records of the City Clerk. In accordance with the ADA, any person needing special accommodations to participate in this proceeding should contact the Office of the City Clerk no later than two business days prior to the proceeding. 9/11/2` 1,1 cutout etched photo.JPG brass https: // mail. google .comAnail /u /0 / #inbox/14861 e05d34ce6ba ?projector -1 1/1