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2014-11-10CITY OF OKEECHOBEE CENTENNIAL CELEBRATION AD HOC COMMITTEE NOVEMBER 10, 2014, SUMMARY OF COMMITTEE ACTION CITY HALL COUNCIL CHAMBERS 55 SE 3R° AVENUE Room 200 OKEECHOBEE, FL 34974 I. CALL TO ORDER — Chairperson Mixon Chairperson Mixon called the Centennial Celebration Ad Hoc Committee (CCAHC) regular meeting to order on November 10, 2014, at 5:36 p.m. II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea Voting Members: Chairperson J.D. Mixon Present Vice -Chair Dawn Hoover Present Member Magi Cable Present Member Jeanne Enfinger Present Member Antoinette Rodriguez Present (exited Chambers at 7:08 p.m.) Member Sharie Turgeon Present Member John Williams Present Advisory Members: Member Justin Domer Present (exited Chambers at 7:08 p.m.) Member Katrina Elsken Present Member Donna Gaiser Present (exited Chambers at 7:22 p.m.) Member Susan Giddings Present Staff: City Clerk Lane Gamiotea Present City Administrator Brian Whitehall Absent Public Works Director David Allen Present Due to public records laws, should anyone show any document, picture, video, or items, in support or opposition on any item during this proceeding, a copy of the document, picture, video, or item must be provided, before leaving the chambers, to the City Clerk for the City's records. Public participation is permitted on all matters considered on the agenda. Should the Chair not specifically call for public input on an issue that a member of the public would like to address the CCAHC on, they should signal the Chair by approaching the podium and wait to be given the floor, stating their name for the record. III. AGENDA — Chairperson Mixon A. Chairperson Mixon asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. There were none presented at this time. However, later in the meeting during a discussion related to cancelling the November 17 meeting, Item "VII. J," was added. IV. MINUTES — City Clerk, Tab A A. Member Williams moved to dispense with the reading and approve the Summary of Committee Action for the regular meetings of October 13, 2014, and October 27, 2014; seconded by Member Cable. Motion carried unanimously. CCAHC — November 10, 2014 Meeting - Page 1 of 8 V. UNFINISHED BUSINESS - LOGO A. Review final renditions of the Centennial Logo, and approve a final version — Bridgette Waldau Mrs. Waldau presented the CCAHC with four variations of the logo as requested. Following discussion, and based on the artist recommendation, Member Williams moved to accept the amended Centennial Logo with the rope in the first zero only, leave "1915- 2015" within the second zero, use the sepia color, and the slogan will be in black letters; seconded by Member Rodriguez. Motion carried unanimously. Member Cable volunteered to bring the photo of the Raulerson cabin to Mrs. Waldau's office so that she can scan it with her equipment for better quality. The logo will now be presented to the City Council to officially accept. Mrs. Waldau has graciously volunteered her professional services, and will be providing the logo file packet in any format required to cover print and web production. VI. NEW BUSINESS A. Consider requests, presentations, or information from other groups /organizations 1.Reconsider action from the October 27 meeting, to approve the purchase of 100 Tervis Tumblers with the Centennial Logo — Monica Clark At the October 27, 2014, meeting, Member Giddings presented a proposal from local businesswoman, Monica Clark. Mrs. Clark is the local wholesalers for Tervis Tumbler brand cups. She has offered for the Centennial Committee (or City) to purchase tumblers at her cost, and waive the set -up fee for the graphic design to be displayed on the tumbler. The Committee recommended the City Council approve the expenditure of purchasing 100 tumblers. However, the motion also included that the Centennial Logo would be the graphic design on the cups. Mrs. Clark appeared at this meeting and presented the two types of designs on the tumblers, one is the single design as approved by the Committee. The other is titled a 'wrap' and the design includes multiple pictures or artwork that was more eye catching. Mrs. Clark elaborated that she sells 10 times more tumblers with the wrap over the single design. She respectfully asked the Committee the reconsider the action for the logo only, and include it with other photographs or scenes. Mrs. Waldau, who is the logo artist offered to create the graphic design at no charge. Motion and second by Members Cable and Rodriguez to amend the motion, which recommends the City Council approve an $800.00 expenditure for the CCAHC to purchase 100 Tervis Tumblers with the Centennial Logo from Monica Clark as a local wholesaler, to sell at the Kick -off Celebration, and then other events as a fund raiser, that the graphic design be a wrap style which includes the Logo. Motion carried unanimously. 2.Okeechobee News proposal for donated advertising — Katrina Elsken, ON Editor Member Elsken approached the podium to make her presentation as the Editor of the Okeechobee News, and distributed a two -page proposal outlining a year -long advertising campaign that includes six full -page, color advertisements, in G0; seven quarter -page, color ads, in GO; one full -page, color advertisement, in the Okeechobee News; and ten quarter -page, color advertisements, in the Okeechobee News. Total value is $7,015.00. This is in addition to editorial coverage in both publications and promotions on the Okeechobee News Facebook page and Twitter feeds. The in- kind sponsorship would provide them with a $1500.00 sponsorship, but in lieu of purchasing it. Member Cable moved to accept the in -kind sponsorship proposal from the Okeechobee News; seconded by Member Rodriguez. The committee will have the option of picking which newspaper the advertisements are published in and their content of it. Chair Mixon and Clerk Gamiotea will be responsible for coordinating the information and approval of the final lay -out with the advertising department. Motion carried unanimously. CCAHC — November 10, 2014 Meeting - Page 2 of 8 VII. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF A. Budget Liaison — Member Williams Nothing new to report at this time. B. Social Media Liaison — Member Domer Nothing new to report at this time. C. Media Liaison — Member Turgeon Nothing new to report at this time. D. School /Cultural Liaison — Member Enfinger Member Enfinger will be meeting with the Okeechobee County School Function Committee, which includes Superintendent Ken Kenworthy, on November 17, to identify and plan educational events and activities showcasing the City's Centennial. E. Historic Time -Line Liaison — Member Cable Nothing new to report at this time. F. Capital Improvement Projects — Administrator Whitehall /Director Allen 1.City Hall Front Walkway /Brick Pavers Public Works Director Alien distributed a nine page packet of materials for the members to review regarding a recommendation for the City /CCAHC to award the purchase and engraving of brick pavers to Laser Impression of Sunnyvale, CA. The recommendation was based on responses from three companies. The walkway will require approximately 1,200 square feet of pavers. The quote distributed addressed the following specifics as to costs, size and how the purchases from citizens would be conducted: Description of Proposal Proposed Costs Purchase 4,800 4 -inch by 8 -inch by 2'V2 -inch blank pavers $3.89 Each $18,672.00 Total Purchase of a 4 -inch by 8 -inch by 2% -inch text only laser engraved paver, 23 characters per line and up to 3 lines of text $17.50 Purchase of a 4 -inch by 8 -inch by 2'A -inch text and graphic laser engraved paver: (19 characters per line and up to 3 lines of text) $17.50 Purchase of an 8 -inch by 8 -inch by 2% -inch text only laser engraved paver, 23 characters per line and up to 6 lines of text $27.50 Purchase of an 8 -inch by 8 -inch by 2'1A -inch text and graphic laser engraved paver, 23 characters per line and up to 4 lines of text $27.50 Purchase of a 4 -inch by 8 -inch Replica text or text and graphic paver, actual size 1 -inch by 3 -inch, shipped directly to donor $17.50 Purchase of an 8 -inch by 8 -ince Replica text or text graphic paver, actual size 3 -inch by 3 -inch, shipped directly to donor $19.50 Website created for the project to allow the donor to order and pay for their brick pavers directly No charge, excluding flat fee of 2.9 percent plus $0.30 per transaction to the donor There are up to 12 free clip art icons that could be offered, options will need to be selected No additional charge Brochure Design, service is for creation of a flyer No charge Custom Graphic creations (city seal, centennial logo, etc) $75.00 per hour Standard lead time is three to four weeks from the order submission date N/A CCAHC — November 10, 2014 Meeting - Page 3 of 8 VII. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED F. 1. Capital Improvement Projects, City Hall Front Walkway /Brick Pavers continued. Director Allen further explained that he separated the project in two sections; one being the walkway with the pavers, the other is the lighting and landscape. The sales of the pavers will cover their costs, and a portion of the installation. The City's capital improvements budget will address section two, and the purchase of pavers for former elected officials. The consensus and direction from the CCAHC was to approve the recommendation of awarding the proposal to Laser Impressions, that City Staff move forward with what is necessary to complete in order to distribute the information at the January 9 Kick -off Celebration, that the Project be completed before December 1, in order to have the dedication ceremony in coordination with the lighting ceremony and burial of the time capsule. 2.Centennial Park City Staff continues to research potential grants. The consulting engineer should have updated information and time line in the coming months. G. Fundraiser Projects 1.Sponsorship Packets — Chair Mixon Upon the conclusion of a lengthy discussion, the approved as follows: sponsorship packet materials and information were Settlers Sponsor $500 • Mentioned in Centennial materials including advertising, website, Facebook, & Programs • Two Tickets' to the Mayor's Centennial Gala with the ability at time of payment to buy two more, $100 /ticket • One Copy of Commemorative Postcard Book • Placement of one 8.5 "x11" 2- dimensional item in Centennial Time Capsule • One (4 "x8 "x2%2 ") Commemorative Paver on City Hall Walkway, titled to your preference • Special Recognition at all Centennial Events Pioneers Sponsor $1,500 • Mentioned in Centennial materials including advertising, website, Facebook, & Programs • Four Tickets' to the Mayor's Centennial Gala with the ability at time of payment to buy four more, $100 /ticket. Table naming rights when all four additional tickets are purchased • Four copies of the Commemorative Postcard Book • Placement of one 8.5 "x11" 2- dimensional item in Centennial Time Capsule • One (8 "x8 "x2%2 ") Commemorative Paver on City Hall Walkway, titled to your preference • Special Recognition at all Centennial Events 'Sponsorships will be the initial method to purchase these tickets. Individual tickets will go on sale at a later date, upon availability. Additionally, it was agreed that the Pioneers Sponsor packet will be the only one sold through January 8, 2015. From January 9, 2015, forward both the Settlers and Pioneers will be available to purchase. Sponsorship flyers will include these events and their dates: Kick -Off Celebration, Scavenger Hunt, Historic Bus Tours, Mayor's Centennial Gala, Birthday Bash, Heritage Festival, and the Frolic. 2.Historic Prints — Chair Mixon Nothing new to report. CCAHC — November 10, 2014 Meeting - Page 4 of 8 VII. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED G. 3.Tervis Tumblers — Member Giddings Matter was discussed previously during the meeting. H. New information, requests, or information There were none presented. I. Event updates (Centennial sponsored and participation with other organizations): The following Centennial Sponsored Events and /or Activities were discussed. The summary of the discussion is listed below the event information. DATEITIME # OUT DAYS EVENT COORDINATOR(S) LOCATION SPONSORS BUDGET Fri, 119115 60 Centennial Kick -off Celebration Domer & Mixon Park 4 City & CCAHC Preliminary $1520 The committee briefly discussed what type of entertainment was planned. Chair Mixon will be contacting OHS Band Director LaFlam regarding the possibility of having the OHS Jazz Band perform. Member Cable was asked to confirm the speakers' message center around why the parks are named "Flagler Parks" with their relation to the railroad, and the history of Col. Hamrick purchasing the Okeechobee Land Company property. Starts 1119115 70 Centennial Scavenger Hunt Turgeon #okeechobeelo0 City & Ends 6/15 CCAHC Member Turgeon reported that the first twenty items are ready. Applications will be at City Hall and at the Kick -off. 1124, 4/11, 6/20, 75 Historic Bus Tours Cable Various N/A TBD 9/19, & 10/17 *Approved Centennial Partner* Member Cable reported that the flyer advertising the purchase of the tickets was finalized. The dates have been confirmed with no changes. She will have tickets for sell at the Kick -off. Okeechobee Historical Society Sat, 4118115 159 Mayors Centennial Gala I Enfinger Silver Palms City & Preliminary CCAHC $5250 There was a lengthy discussion regarding whether it would be required to use the catering services of Tin Fish Restaurant now that they have opened a secondary location at Silver Palms. Member Rodriguez was instructed to obtain a quote from their management for the event. Member Enfinger was instructed to confirm whether the use of Tin Fish would be required; she advised they did not divulge that to her when she discussed reserving the facility for the event. The discussion then turned to the type of entertainment to be booked and decorations. Several Members knew of various bands and will send their contact information to Clerk Gamiotea to forward to Member Enfinger to follow up with. The Committee commented that she should 'go all out" in planning this event. {For clarification: CCAHC Members are permitted to create a sub - committee to assist them with planning the events /activities. The only stipulations are that the sub - committee members CANNOT be CCAHC Members, nor can they be on another sub - committee. For example, the individuals on the sub - committee who are assisting Member Turgeon with the Scavenger Hunt and Birthday Bash cannot be assisting any other CCAHC Member.} Prefer TBD (Sacred City & Preliminary Sat, 6113/15 215 Centennial Birthday Bash Turgeon Heart Church CCAHC $2500 facilities offered) Member Turgeon reported that the sub - committee would like to consider Sacred Heart Church's offer to use their facilities for this event. Clerk Gamiotea was instructed to forward Mr. Tom Peer's contact information. The consensus of the CCAHC was to officially title this event the Centennial Birthday Bash. CCAHC — November 10, 2014 Meeting - Page 5 of 8 VII. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED I. Event updates (Centennial sponsored and participation with other organizations) continued: DATEITIME #OUTS EVENT COORDINATOR(S) LOCATION SPONSORS BUDGET Fri, August OHS Kick -off Classic Football Game & Athletic Booster Club Program - Athletic Program 'Centennial Edition'? -Logo Patches for Football & Band? - City /CCAHC participation, half -time special? There was no new information to report at this time. Prefer Sat, 10110115 Hoover (Athletics) Cable (Band) 334 Centennial Heritage Festival (or Centennial Founders Day) Williams OHS City & CCAHC TBD Required based on participation City & I Preliminary CCAHC $1500 The CCAHC officially agreed to title this event the Centennial Heritage Festival. Member Elsken advised that the Okeechobee Community Theatre's historic play would be presented in coordination with this event. Centennial Time Capsule Domers, p Tue,12/1/15 386 Gaiser City Hall City & Preliminary & Burial Ceremony $1500 CCAHC Clerk Gamiotea was instructed to notify Member Gaiser that the time capsule information needs to be presented for consideration at the next meeting which includes what type of items should be included, size limitations, where to submit items, who will be tracking the donations, and any additional information she finds necessary to present for discussion. The flyer with all information will need to be available at the Kick -off. Tues, 12/1/15 5-8 PM 386 City's Annual Lighting Celebration Whitehall City Hall Park City TBD TBD Prefer Metho- Fri, 12111115 396 Centennial Frolic Elsken dist church, historic City & Preliminary court house breeze- CCAHC $4500 way & lawns There was a brief discussion as to whether the 4 -H Club could coordinate the food for the event and use it as a fundraiser. It was decided that would not be feasible unless it was offered to all the local school clubs. The following events were not discussed at this meeting: Sat, 1/17/15 68 OKMS Day of the American Cowboy - Partner request forthcoming - City /CCAHC participation, booth, contests? Turgeon Agri- Center Required based on participation Wed, 1/21/15 72 Kiwanis International Centennial OHS Jazz Band /Movie in the Park -Using 'Centennial' title? Logo? - City /CCAHC participation, booth? Mixon Flagler Park 4 Required based on participation Sat, 1/31/15 82 Okeechobee Health Expo - City /CCAHC participation, booth? Agri Center Required based on participation Sat -Sun, 2/7 - 8/15 89 OKMS Top of the Lake Art & Chalk Festival - Partner request forthcoming - City /CCAHC participation, booth? - Centennial Poster Contest Turgeon Flagler Parks 3 5 Required based on participation Fri, 2/13/15 Sacred Heart 50th Anniversary OK Corral Gun Club N/A N/A Sat, 2/21/15 103 Brighton Field Day - City /CCAHC participation, booth? Reservation Rodeo Grounds Required based on participation Sat, 2/21/15 103 FOR Okeechobee, Inc. 5K Ribbon Run - City /CCAHC participation, team? -Will they be requesting Partnership? Mixon TBD Required based on participation CCAHC — November 10, 2014 Meeting - Page 6 of 8 VII. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED I. Event updates (Centennial sponsored and participation with other organizations) continued: DATE/TIME #ouTS EVENT COORDINATOR(S) LOCATION SPONSORS BUDGET Sat -Sun, 2/28 - 3/1/15 110 Battle of Okeechobee Reenactment - City /CCAHC participation, booth? Cable Battlefield State Park Required based on participation Fri Sun, 3/6 15/15 116 County 4 -H & FFA Livestock Show & Sale - City /CCAHC participation? Agri- Center Required based on participation March New Music Festival? - City /CCAHC participation, booth? -Will Partnership Request be forthcoming? Elsken TBD Required based on participation Tues -Sun 3/10 - 15/15 120 County Fair -CCAHC participation/booth? Agri- Center Required based on participation Sat Sun 3/14 - 15/15 124 50th Annual Speckled Perch Parade, Festival & Rodeo - Partner request forthcoming - City /CCAHC participation, booth, float? Turgeon & Williams Flagler Parks 2 -6 & Rodeo Grounds Required based on participation Sat, 3/28/15 138 March of Dimes Walk - City /CCAHC participation, team? *Approved Centennial Partner* Cable Flagler Park 4 Required based on participation Sun, 4/5/15 156 Kiwanis Easter Pancake Breakfast - City /CCAHC participation? -Will Partnership Request be forthcoming? Mixon TBD Required based on participation April Pregnancy Center 5k Color Run - City /CCAHC participation, team? -Will Partnership Request be forthcoming? Agri- Center Required based on participation Required based on participation Sun, 5/17/15 188 1St United Methodist Church Centennial E Enfinger Church property N/A N/A May 1St Baptist Church Centennial Church property N/A N/A Mon, 5/25/15 196 American Legion /VFW Memorial Day Services emoraa y - City /CCAHC participation? -Will Partnership Request be forthcoming? Veterans Flagler Park Required based on participation Required based on participation Sat, 7/4/15 236 For Okeechobee, Inc., Independence Day Celebration y - City /CCAHC participation, booth, contests? -Will Partnership Request be forthcoming? Mixon Okee - Tantie Required based on participation Sat -Mon 9/5 -7/15 299 OKMS Labor Day Parade, Festival & Rodeo - Partner request forthcoming -City CCAHC participation, booth, float? Turgeon & Williams Flagler Parks 2 -6 & Rodeo Grounds Required based on participation Sat, 10/3/15 327 Adam Bryant Minimal Regatta -City /CCAHC participation, booth, team? -Will Partnership Request be forthcoming? - Centennial Paddle Decorating Contest Mixon Okee - Tantie Required based on participation Sat, 10/31/15 5 -8 PM 355 FBC Okeechobee Trunk or Treat - City /CCAHC participation, booth? Flagler Parks 2 -6 N/A Wed, 11/11/15 366 American Legion /VFW Veterans Day Services - City /CCAHC participation? Veterans Flagler Park N/A 397 OKMS Lighted Christmas Parade - Using' Centennial' title? Logo? - City /CCAHC booth ,float, contests? Turgeon Flagler Parks 3 -4 Required based on participation December Lighted Boat Parade - City /CCAHC participation, float, contests? -Will Partnership Request be forthcoming? Taylor Creek Required based on participation CCAHC — November 10, 2014 Meeting - Page 7 of 8 VII. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED J.(Item added) Prior to adjourning, the Committee discussed whether it was necessary to conduct the November 17 meeting; the consensus was to cancel that meeting. Member Giddings interjected that she was planning on making a presentation at that meeting to request use of the Centennial Logo for the Chamber Community Guide, and the December 8 meeting would be past her printing deadline. The matter was discussed at this time. Member Giddings explained, Okeechobee the Magazine publishes the guide for the Chamber. Recently the idea of featuring the Centennial was discussed, and she would like permission to use the logo within the publication. However, she could not provide specifics as to where or how it would be used. She explained further one use would be for an article regarding the official Centennial calendar of events and activities. It might be used on the cover as well. The majority of the CCAHC members noted their agreement to use the logo for this purpose as the publication is free to the community and acts as a business directory. An important stipulation was that the publication not be distributed to the community until after the kick -off celebration, since the logo will not be unveiled until then, Mrs. Giddigns agreed. Member Hoover moved to approve the request for use of the Centennial Logo by the Chamber of Commerce within the 2015 Chamber Community Guide provided she can submit the proper documentation and the request before the City Council for final approval; seconded by Member Enfinger. Motion carried unanimously. VIII. ADJOURNMENT — Chairperson There being no further items on the agenda, or discussion offered, Chairperson Mixon adjourned the meeting at 7:42 p.m. The next regularly scheduled meeting is December 8, 2014, at 5:30 p.m. Approved Meeting Schedule To Date through the Holiday Months: December 8, 2014 December 15, 2014 January 12, 2015 January 26, 2015 PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. COMPLETED AND SUBMITTED BY: LANE GAMIOTEA, CMC CCAHC — November 10, 2014 Meeting - Page 8 of 8 INDEPENDENT NEWSMEDIA INC. USA Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863 - 763 -3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a °, t (- &. � r �� .. - 4 in the matter of in the 19th judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of a Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Sworn to and subscribed before me this t-' day 1: r' da of ' Notary Public, State of Florida at Large Katrina Elsken c. AD (1\04..4cci_RtL cept_ IQ 6v - le, Z014 CENTENNIAL CELEBRATION AD HOC COMMITTEE MEETING NOTICE IS HEREBY GIVEN that the City of Okeechobee, Centennial Cele- bration Ad Hoc Committee ( CCAHC) meeting will be held on Monday, No- vember 10, 2014, 5:30 p.m., or as soon thereafter as possible, at City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The public is invited and encouraged to attend. Contact City Clerk's Office at 853 - 763 -3372 x215, or website, cityofokeechobee.com, to obtain a copy of the agenda. ANY PERSON DECIDING TO APPEAL any decision made by the CCAHC with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testi- mony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate In this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 -763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the CCAHC in support or opposition to any item on the agenda; a copy of the document, picture, video or item MUST be provided to the Committee Secretary for the City's records. By; J.D. Mixon, CCAHC Chairperson 468033 ON 11/7/2014 Pctraugt-Rti M61,1_1-6) CITY OF OKEECHOBEE CENTENNIAL CELEBRATION AD HOC COMMITTEE NOVEMBER 10, 2014, SUMMARY OF COMMITTEE ACTION CITY HALL ' COUNCIL CHAMBERS 55 SE 3RD AVENUE Room 200 OKEECHOBEE, FL 34974 I. CALL TO ORDER — Chairperson Mixon Chairperson Mixon called the Centennial Celebration Ad Hoc Committee (CCAHC) regular meeting to order on November 10, 2014, at 6`, p.m. II. COMMITTEE AND STAFF ATTENDANCE — Voting Members: Chairperson J.D. Mixon Vice -Chair Dawn Hoover Member Magi Cable Member Jeanne Enfinger Member Antoinette Rodriguez Member Sharie Turgeon Member John Williams Advisory Members: Member Justin Domer Member Katrina Elsken Member Donna Gaiser Member Susan Giddings Staff: City Clerk Lane Gamiotea City Administrator Brian Whitehall Public Works Director David Allen City Clerk Gamiotea Present Present Present Present Present .,43e ( ft�• Present Present Present Present Present Present Present 1areseat- i*k Present Due to public records laws, should anyone show any document, picture, video, or items, in support or opposition on any item during this proceeding, a copy of the document, picture, video, or item must be provided, before leaving the chambers, to the City Clerk for the City's records. Public participation is permitted on all matters considered on the agenda. Should the Chair not specifically call for public input on an issue that a member of the public would like to address the CCAHC on, they should signal the Chair by approaching the podium and wait to be given the floor, stating their name for the record. III. AGENDA — Chairperson Mixon A. Chairperson Mixon asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. IV. MINUTES — City Clerk, Tab A A. Motion to dispense with the reading and approve the Summary of Committee Action for the regular meetings of October 13, 2 14 and October 27, 2014 M: I!J UJ 2nd: Vote: 04 ` CL CCAHC — November 10, 2014 Meeting - Page 1 of 6 V. UNFINISHED BUSINESS - LOGO A. Review final renditions of the Centennial Logo, and approve a final version — Bridgette Waldau - rC Q ery"sat L Cu_kb `` 1415 w 0 t5 Wu z-e-ro (_oS - 9c 0— -e-r10-10 vL. z e rYo 0olo -r • WffkILTFAIrelsVik VI. NEW BUSINESS A. Consider requests, presentations, or information from other groups /organizations 1. Reconsider action from the October 27 meeting, to approve the purchase of 100 Tervis Tumblers with the Centennial Logo — Monica Clark h oaatt 02 --j- utn QI1. Frury L - Q A (avid 2.Okeechobee News proposal for donated advertising — Katrina Elsken, ON Editor a_: I • pcn -Palk (33 C(cIA • 1 II• A1 r t• . L 1 A Edtket r • , , •"" � w$7,Cf.5 (1prcrr. /cc° uiiUs frrrf L u ,it r II SS' L 1 Li — _Lit 4tit c9 . t J #'aS Ili—. ' I_ & E . • l $4 I - � J 116' 1111, .0, M " 1 BINT raft � I 1111'14Witt 4'xfteJ � aincZCpir6- CCAHC — November 10, 2014 Meeting - Page 2 of 6 VII. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF A. Budget Liaison — Member Williams B. Social Media Liaison — Member Domer LAU it.,0 , i,v ()A mod od Q- (\6_,M Catilth ) i - .181' C. Media Liaison — Member Turgeon Le,p.D Aiteetia.L gt•Akf6 D. School /Cultural Liaison — M mber Enfi ger IL._ _ SAO IL..A I1 0 . •_ i '. ..: �1utciit.e, (I , e.�rn 1n e_Qnc �. . j e e 00:10, fa .1 1 E. Historic Time -Line Liaison — Member Cable Cyn c C'c�rnmc.cl C..Q.1( Cu- j c1 • Qi.DCL.L ,-k frWit_ CI,kYw ti61/, F. Capital Improvement Projects — Administrator Whitehall /Director Allen .City Hall Front Walkway(Brick Pavers /-c.4 M G -.Q2r 01y " A eeornrn_enoC 1 a.7rn,/ s5i s) •• a •t� �i►t�i�u<� 6 Ak ► r RA .. • 2.Centennial Park 4-51W L 697( C • FOJE ha0 iStricui grate aiOGGLOQUL G. Fundraiser Projects \1.. Sponsorship Packets — Chair Mixon c,_ - 2. Historic Prints — Chair Mixon 3.Tervis Tumblers — Member Giddings H. New information, requests, or information CCAHC — November 10, 2014 Meeting - Page 3 of 6 VII. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF I. Event updates (Centennial sponsored and participation with other organizations): DATE/TIME''' #OUTS EVENT COORDINATOR(S) LOCATION SPONSORS BUDGET j Fri, 1/9/15 i 60 Centennial Kickoff Celebration Domer & Mixon Park 4 City & CCAHC Preliminary $1520 Event Time: Set Up Start TIi_me: Tent, Tables, (hairs: Pruni5. •1� Sat, 1/17/15 68 Starts 111911 Ends 6/15 70 Food /Drinks: Speakef/Entertainment: Special Guests Invited: l� ►lC OKMS Day of the American Cowboy - Partner request forthcoming - City /CCAHC participation, booth, contests? Centennial Scavenger Hunt To Be Finalizd @ 11110114 meeting Application P ckets to City: Team Numbers Wed, 1/21/15 Tentative: 1124, 4/11, 6/20, 9/19, & 10/17 To be finalized @ 72 L0140.40- UOL Advertising: Volunteers: Lighting, Dumpsters: Banners: City Dept Assisting: Clean Up: f Soul i!.eW -Fiat L foaxa,-z 14amne4 02 Required Turgeon Agri- Center based on participation Kiwanis International Centennial OHS Jazz Band /Movie in the Park -Using 'Centennial' title? Logo? - City /CCAHC participation, booth? Okeechobee Historical Society 75 Historic Bus Tours `Approved Centennial Partner' 11110/14 meeting Turgeon #okeechobee100 Centennial Logo Ribbons: City & CCAHC flft�.etut�`FG�O�- to-e. hccue PGiLC ds a 1-141. uG `}125 Mixon Cable Flagler Park 4 Various N/A Required based on participation TBD Sat, 1/31/15 82 Okeechobee Health Expo - City /CCAHC participation, booth? Agn Center Required based on participation Sat -Sun, 2/7 -8/15 89 OKMS Top of the Lake Art & Chalk Festival -Partner - City/CCAHC participation, booth? - Centennial Poster Contest Turgeon Flagler Parks 3 5 Required based on participation Fri, 2/13/15 Sacred Heart 50th Anniversary OK Corral Gun Club N/A N/A Sat, 2/21/15 103 Brighton Field Day - City /CCAHC participation, booth? Reservation Rodeo Grounds Required based on participation Sat, 2/21/15 103 FOR Okeechobee, Inc. 5K Ribbon Run - City /CCAHC participation, team? -Will they be requesting Partnership? Mixon TBD Required based on participation Sat -Sun, 2/28 - 3/1/15 110 Battle of Okeechobee Reenactment - City /CCAHC participation, booth? Cable Battlefield State Park Required based on participation Fri Sun, 3/6 15/15 116 County 4 -H & FFA Livestock Show & Sale - City /CCAHC participation? Agri- Center Required based on participation March New Music Festival? - City /CCAHC participation, booth? -Will Partnership Request be forthcoming? Elsken TBD Required based on participation Tues -Sun 3/10 - 15/15 120 County Fair -CCAHC participation/booth? Agri- Center Required based on participation CCAHC — November 10, 2014 Meeting - Page 4 of 6 VII. REPORTS, UPDATES, AND /OR REQUESTS CONTINUED I. Event updates continued: DATE/TIME # #OUTS E EVENT C COORDINATOR(S) L LOCATION S SPONSORS B BUDGET Sat -Sun F 124 2 50th Annual Speckled Perch Parade, F Turgeon & q Flagler Parks R Required . Sat, 3/28/15 1 138 - March of Dimes Walk F Cable b Flagler Park R Required Sun, 4/5/15 1 156 - Kiwanis Easter Pancake Breakfast R Aixon T TBD b Required CCAHC — November 10, 2014 Meeting - Page 5 of 6 VII. REPORTS, UPDATES, AND /OR REQUESTS CONTINUED I. Event updates continued: DATEITIME Tue, 12/1/15 # DAYS OUT 386 EVENT Centennial Time Capsule & Burial Ceremony To be finalizeid @ 11/10/14 meeting Information, Rules, Instructions Packet: Tues, 12/1/15 5 -8 PM Fri, 12111/1 Sat 12/12/15 386 396 397 City's Annual Lighting Celebration Centennial Frolic mac OKMS Lighted Christmas Parade -Using 'Centennial' title? Logo? - City /CCAHC booth ,float, contests? COORDINATOR(S) Gaiser LOCATION City Hall SPONSORS Domers, City & CCAHC Who will be collecting /holding items: Whitehall Elsken Turgeon City Hall Park TBD Prefer Metho- dist church, historic court house breeze- way & lawns Flagler Parks 3 -4 City City & CCAHC BUDGET Preliminary $1500 TBD Preliminary $4500 Required based on participation December Lighted Boat Parade - City /CCAHC participation, float, contests? -Will Partnership Request be forthcoming? Taylor Creek Required based on participation TBD Okeechobee Community Theatre -Will Partnership Request be forthcoming? Elsken Freshman Campus Auditorium TBD VIII IX. ADJOURNMENT — Chairperson There being no further items on the agenda, or discussion offered, Chairperson Mixon adjourned the meeting at The next regularly scheduled meeting is November.'.P -2014, at 5:30 p.m, Approved tc. ting S �edule To Date through the Holiday Months: 4c. Nov - p : ; 17, 2014 December 8, 2014 December 15, 2014 January 12, • 1 15 January 26, 2015 PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 -763 -3372. COMPLETED AND SUBMITTED BY: ,mane galIzzaea LANE GAMIOTEA, CMC CCAHC — November 10, 2014 Meeting - Page 6 of 6 -HoNa. ikek:-OfX 1st 1-1-cak Orarm u tutviu c-Ltrurk, LILA(-- cx cbc\,c11— 4--c_huAtoj .ectteit4 - (37,J *LL (cwc L0700 al> y_,LADt oic (Oa Je-v-vo clz- cd 41.u_ 674c.k. (0\i).t OpArtra,c1 cu4i, P-wiP2A- f\t-v-_Lis s ok.10:_b LAZ t:E4cu. r\c-i p-v1-)ratAltd--- c-k-RP • . hak_c,,r41)) CITY OF OKEECHOBEE CENTENNIAL CELEBRATION AD HOC COMMITTEE NOVEMBER 10, 2014 r AGENDA 5:30 PM CITY HALL COUNCIL CHAMBERS 55 SE 3RD AVENUE r Room 200 * OKEECHOBEE, FL 34974 I. CALL TO ORDER — Vice Chairperson Hoover II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea Voting Members: Chairperson J.D. Mixon Vice -Chair Dawn Hoover Member Magi Cable Member Jeanne Enfinger Member Antoinette Rodriguez Member Sharie Turgeon Member John Williams Advisory Members: Member Justin Domer Member Katrina Elsken Member Donna Gaiser Member Susan Giddings Staff: City Administrator Brian Whitehall Public Works Director David Allen City Clerk Lane Gamiotea BE ADVISED that should you intend to show any document, picture, video or other item to the CCAHC in support or opposition to any item on this agenda, a copy of the document, picture, video, or item must be provided, before leaving the Chambers, to the City Clerk for the City's records. PUBLIC PARTICIPATION is permitted on all items. Signal the Chair by approaching the podium, be recognized, and state your name for the record. III. AGENDA — Vice Chairperson Hoover A. Requests for the addition, deferral or withdrawal of items on today's agenda IV. MINUTES — City Clerk Gamiotea, Tab A A. Motion to dispense with the reading and approve the Summary of Committee Action for the regular meetings of October 13, 2014 and October 27, 2014 V. UNFINISHED BUSINESS - LOGO A. Review final renditions of the Centennial Logo, and approve a final version — Bridgette Waldau VI. NEW BUSINESS A. Consider requests, presentations, or information from other groups /organizations 1.Reconsider action from the October 27 meeting, to approve the purchase of 100 Tervis Tumblers with the Centennial Logo — Monica Clark 2.Okeechobee News proposal for donated advertising — Katrina Elsken, ON Editor VII. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF A. Budget Liaison — Member Williams B. Social Media Liaison — Member Domer C. Media Liaison — Member Turgeon 11/10/2014 CCAHC AGENDA - Page 1 of 4 VII. REPORTS, UPDATES, AND /OR REQUESTS CONTINUED D. School /Cultural Liaison — Member Enfinger E. Historic Time -Line Liaison — Member Cable F. Capital Improvement Projects — Administrator Whitehall /Director Allen 1.City Hall Front Walkway /Brick Pavers 2. Centennial Park G. Fundraiser Projects 1. Sponsorship Packets — Chair Mixon 2. Historic Prints — Chair Mixon 3.Tervis Tumblers — Member Giddings H. New information, requests, or information I. Event updates (Centennial sponsored and participation with other organizations): DATEITIME #ours EVENT COORDINATOR(S) LOCATION SPONSORS BUDGET Fri, 119115 60 Centennial Kick -off Celebration Domer & Mixon Park 4 City & CCAHC Preliminary $1520 Event Time: Set Up Start Time: Tent, Tables, Chairs: Sat, 1/17/15 Starts 1119115 Ends 6/15 68 70 Food /Drinks: Speaker /Entertainment: Special Guests Invited: OKMS Day of the American Cowboy - Partner request forthcoming - City /CCAHC participation, booth, contests? Centennial Scavenger Hunt To Be Finalized @ 11110114 meeting Application Packets to City: Team Numbers Wed, 1/21/15 Tentative: 1124, 4/11, 6/20, 9/19, & 10/17 To be finalized 72 Kiwanis International Centennial OHS Jazz Band /Movie in the Park -Using 'Centennial' title? Logo? - City /CCAHC participation, booth? Okeechobee Historical Society 75 Historic Bus Tours *Approved Centennial Partner* @ 11110114 meeting Advertising: Lighting, Dumpsters: City Dept Assisting: Turgeon Turgeon Agri- Center #okeechobee100 Centennial Logo Ribbons: Mixon Cable Flagler Park 4 Various Volunteers: Banners: Clean Up: City & CCAHC N/A Required based on participation Required based on participation TBD Sat, 1/31/15 82 Okeechobee Health Expo - City /CCAHC participation, booth? Agri- Center based Required on participation Sat -Sun, 2/7 -8/15 89 OKMS Top of the Lake Art & Chalk Festival Partner request forthcoming - City /CCAHC participation, booth? - Centennial Poster Contest Turgeon Flagler Parks 3 5 Required based on participation Fri, 2/13/15 Sacred Heart 50th Anniversary OK Corral Gun Club N/A N/A 11/10/2014 CCAHC AGENDA - Page 2 of 4 VII. REPORTS, UPDATES, AND /OR REQUESTS CONTINUED I. Event updates continued: DATE/TIME #ours EVENT COORDINATOR(S) LOCATION SPONSORS BUDGET Sat, 2/21/15 103 Brighton Field Day - City /CCAHC participation, booth? Reservation Rodeo Grounds Required based on participation Sat, 2/21/15 103 FOR Okeechobee, Inc. 5K Ribbon Run - City /CCAHC participation, team? -Will they be requesting Partnership? Mixon TBD Required based on participation Sat -Sun, 2/28 - 3/1 /15 110 Battle of Okeechobee Reenactment - City /CCAHC participation, booth? Cable Battlefield State Park Required based on participation Fri Sun, 3/6 15115 116 County 4 -H & FFA Livestock Show & Sale - City /CCAHC participation? Agri- Center Required based on participation March New Music Festival? - City /CCAHC participation, booth? -Will Partnership Request be forthcoming? Elsken TBD Required based on participation Tues -Sun 3/10 - 15/15 120 County Fair -CCAHC participation/booth? Agri- Center Required based on participation Sat -Sun 3/14 - 15/15 124 50th Annual Speckled Perch Parade, Festival & Rodeo - Partner request forthcoming - City /CCAHC participation, booth, float? Turgeon & Williams Flagler Parks 2-6 & Rodeo Grounds Required based on participation Sat, 3/28/15 138 March of Dimes Walk - City /CCAHC participation, team? *Approved Centennial Partner* Cable Flagler Park 4 Required based on participation Sun, 4/5/15 Sat, 4118115 April 156 159 Kiwanis Easter Pancake Breakfast - City /CCAHC participation? -Will Partnership Request be forthcoming? Mayors Centennial Gala Pregnancy Center 5k Color Run - City /CCAHC participation, team? -Will Partnership Request be forthcoming? Mixon Enfinger TBD Silver Palms Agri- Center CCAHC City & Required based on participation Required based on participation iminary Pr$5z5o Required based on participation Sun, 5/17/15 188 1st United Methodist Church Centennial Enfinger Church property N/A N/A May 1St Baptist Church Centennial Church property N/A N/A Mon, 5/25/15 Prefer Sat, 6113115 Sat, 7/4/15 Fri, August 196 215 236 American LegionNFW Memorial Day Services - City /CCAHC participation? -Will Partnership Request be forthcoming? Centennial Birthday Bash For Okeechobee, Inc., Independence Day Celebration - City /CCAHC participation, booth, contests? -Will Partnership Request be forthcoming? OHS Kick -off Classic Football Game & Athletic Booster Club Program - Athletic Program 'Centennial Edition'? -Logo Patches for Football & Band? - City /CCAHC participation, half-time special? Turgeon Mixon Hoover (Athletics) Cable Band ( ) Veterans Flagler Park TBD (Sacred Heart Church facilities offered) Okee - Tantie OHS Required based on participation City & y CCAHC City & CCAHC Required based on participation Preliminary ry Required based on participation Red on participation 11/10/2014 CCAHC AGENDA - Page 3 of 4 VII. REPORTS, UPDATES, AND /OR REQUESTS CONTINUED I. Event updates continued: DATE/TIME #DAYS EVENT COORDINATOR(S) LOCATION SPONSORS BUDGET Sat -Mon 915 7115 299 OKMS Labor Day Parade, Festival & Rodeo Partner request forthcoming -City CCAHC participation, booth, float? Turgeon & Williams Flagler Parks 2 -6 & Rodeo Grounds Required q based on participation Sat, 1013/15 Prefer Sat, 10/10115 Sat, 10/31/15 5 -8 PM 327 334 355 Adam Bryant Minimal Regatta City /CCAHC participation, booth, team? -Will Partnership Request be forthcoming? - Centennial Paddle Decorating Contest Centennial Heritage Festival (or Centennial Founders Day) FBC Okeechobee Trunk or Treat - City /CCAHC participation, booth? Mixon Williams Okee- Tantie TBD Flagler Parks 2 -6 City & CCAHC Required based on participation Preliminary $1500 N/A Wed, 11/11/15 Tue, 12/1/15 366 386 American Legion/VFW Veterans Day Services - City /CCAHC participation? Centennial Time Capsule & Burial Ceremony Gaiser Veterans Flagler Park City Hall Domers, City & CCAHC N/A Preliminary $1500 To be finalized @ 11/10/14 meeting Information, Rules, Instructions Packet: Tues, 12/1/15 5 -8 PM Fri, 12/11115 Sat 12/12/15 386 396 397 Who will be collecting /holding items: City's Annual Lighting Celebration Centennial Frolic OKMS Lighted Christmas Parade -Using 'Centennial' title? Logo? - City /CCAHC booth ,float, contests? Whitehall Elsken Turgeon City Hall Park TBD Prefer Metho- dist church, historic court house breeze- way & lawns Flagler Parks 3 -4 City City & CCAHC TBD Preliminary $4500 Required based on participation December Lighted Boat Parade - City /CCAHC participation, float, contests? -Will Partnership Request be forthcoming? Taylor Creek Required based on participation TBD Okeechobee Community Theatre -Will Partnership Request be forthcoming? Elsken Freshman Campus Auditorium TBD ADJOURNMENT — Chairperson Approved Meeting Schedule To Date through the Holiday Months: November 17, 2014 December 8, 2014 December 15, 2014 January 12, 2015 January 26, 2015 PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. 11/10/2014 CCAHC AGENDA - Page 4 of 4 Help Celebrate the City of Okeechobee's First 100 Years 1915 -2015 • Mentioned in Centennial materials including advertising, website, Facebook, & Programs • Tickets to he Mayor's Gala with option to purchas more at $100 each.-Table . Tickets are only available through sponsorship. • 1 Copy of Commemorative Postcard Book • Placement of one 8.5" x 11" 2-- dimensional item in Centennial Time Capsule • Recognition at all Centennial Events • Spell Commemorative Brick on City Hall Walkway designating you as a Sponsor and titled to your preference t +- N t31f • Centennial Kiel: -Of January 9, 2015 • Scavenger Hunt January 19, 2015 • Historic Bt. Multip1 • Mayor's Gala April 18, 2015 • City's Birthday Jun 13, 2015 • Heritage Festival October 10, 2015 • Centennial Frolic December 11, 2015 Don't miss your chance to part of Okeechobee's histor Fo more information, call 863- 763 -3372 or visi www.facebook .cons /OkeechobeeCentennial - www.CityOfOkeechobee.com. w Nov. W, 9Ci4 b +Lc cx Okeechobee News n utf-►l- 107 S.W. 17`x' Street, Suite D. Okeechobee. Florida 34974 City of Okeechobee Centennial Celebration Committee Nov. 10, 2014 The Okeechobee News would like to trade a donation of advertising space in the Okeechobee News and Going Out magazine (GO) in exchange for an official sponsorship of the City of Okeechobee Centennial Celebration. This advertising space will be in addition to the editorial coverage of Centennial events. There will be five major events to promote, as well as smaller events throughout the year, so we propose a mixture of advertising space in the monthly GO as well as ads in the thrice - weekly Okeechobee News. Since the newspaper advertising deadlines are closer to publication dates, this should give the committee a good mix of ads. GO is a free entertainment publication and has a circulation of 10,000 a month. GO is published on the first Wednesday of each month. The Okeechobee News is a thrice - weekly paid publication with editions on Wednesday, Friday and Sunday. The yeah -long advertising campaign we propose includes: • Six full page color ads in GO: An ad in the December 2014 edition of GO could give an overview of the Centennial events. Full page ads could also be used to promote the kick off, the gala, the birthday party, the heritage festival and the frolic. These could be scheduled for the month of those events. • Seven quarter page color ads in GO: These ads can be used in the GO editions that do not have the full page ads. Combined with the full page ads; this will give the Centennial advertising visibility in every edition of GO for December 2014 through December 2015. • One full page color ad in the Okeechobee News: I propose this ad be placed as soon as possible to promote Centennial sponsorships. • Ten quarter page color ads in the Okeechobee News, which can be used as needed to promote Centennial events throughout the year. The total value of this advertising package is $7,015 (based on discounted rates, as we offer discounts for advertising packages; the value at open rate would be higher.) It is customary for `in kind' donations to exceed the minimum requested for a sponsorship donation in cash. The package was put together based on the minimum amount of advertising I feel will be needed to promote the Centennial events. As Okeechobee's oldest continuing business, we have a special interest in helping to make the celebration a success. I also hope this donation will inspire other organizations and businesses to treat the $1,500 sponsorship as a minimum and to give as generously as they can. The Okeechobee News advertising team can build the ads, or the committee may have someone else build the ads. This advertising donation is in addition to the editorial coverage the newspaper and GO will give Centennial' events throughout the year. In addition to the advertisements, and not considered as part of the sponsorship, we will also promote Centennial; events on our web page and on our Facebook page. This will help reach a wider audience in the Okeechobee community. The print edition of the newspaper has thousands of loyal subscribers who have the paper home delivered each week, plus those who have electronic subscriptions and read the paper online, as well as readers who buy the papers from stores and newspaper racks. Circulation varies from 4,000, 11,000 depending on the day of the week and the stories on page one. The Okeechobee News Facebook page has about 7,000 fans, including many of the younger community members who rely heavily on social media for news. The Okeechobee news web page on Florida.Newszap.com attracts local and national attention, averaging more than 100,000 views a month. GO magazine, a free publication which premiered in its current print format in September 2014, has already gained popularity with the community and has a current print circulation of 10,000 (which may have to be increased during the coming year due to demand.) Katrina Elsken Editor and Publisher Okeechobee News and GO magazine tip ilLakka, Lane Gamiotea From: Sent: To: Subject: kelsken @newszap.com Thursday, November 06, 2014 9:55 AM Lane Gamiotea RE: Nov 10 agenda items needed Lane, I would like to present a proposal for the Okeechobee News /GO magazine to donate advertising space in lieu of cash as a sponsorship. If we want to start advertising the January events, we may want to do that in December edition of GO, so the deadlines could get tricky if we put that off. Would it be appropriate for me to present that at this meeting? Perhaps at the end after the sponsorship packets have been approved? The advertising would be in addition to editorial coverage and promotions of the events. Katrina Original Message From: "Lane Gamiotea" <Iamiotea @cityofokeechobee.com> Sent: Thursday, November 6, 2014 9:46am To: "City -Brian Whitehall" <bwhitehall @cityofokeechobee.com >, "City -David Allen" <dallen @cityofokeechobee.com >, "CCAHC Donna Gaiser" <canvas.shop @yahoo.com >, "CCAHC JD Mixon" <Mixon.JD @gmail.com >, "CCAHC Jeanne Enfinger" <jdenfinger @comcast.net >, "CCAHC John Williams " <jilliams @centerstatebank.com >, "CCAHC Justin Domer" <justin @domersinc.com >, "CCAHC Magi Cable" <cable.magi @gmail.com >, "CCAHC Susan Giddings" < susan @okeechobeethemagazine.com >, "Chamber- Antoinette R" '''""'<antoinette @okeechobeebusiness.com >, "Dawn Hoover Gmail" <jadthoover @gmail.com >, kelsken @newszap.com, "OKMS - Sharie Turgeon" < sharie @okeechobeemainstreet.org> Cc: "City - Melisa Jahner" <mjahner @cityofokeechobee.com >, "City -Marty Thomas" <mthomas @cityofokeechobee.com> Subject: Nov 10 agenda items needed Good morning! Just a reminder, please send me all your agenda items for the Nov 10 meeting, the packets will be emailed tomorrow. ALSO PLEASE BE SURE TO REVIEW this is supposed to be the meeting where EVERYTHING about the Kick -Off is finalized. If you are a coordinator over any activity or event that is being featured, or advertised at the Kick -off please be prepared to have all the information. Based on the minutes this is what is supposed to be available at the Kick -Off — if I've missed anything please let me know: 1. All Centennial Event Dates throughout 2015, and as many Centennial Activities as we currently have approved 2. Information /Flyers & be able to sell tickets for the Bus Tours 3. Information /Flyers on how to submit & what type of items /materials /documents for Time Capsule 4. Information /Flyers for people to purchase brick pavers & how /where they are going to go 5. Historic Time Line 6 Sponsorship packets for people to buy Banners purchased w/ centennial logo 1 This is a request/plea from myself & my staff: a few months ago the meeting schedule was changed for the 11 -24 mtg to be held 11 -17. This creates 2 back to back Monday meetings. If everyone can get their items /issues discussed /approved at the 11 -10 mtg, it may not be necessary to conduct the 11 -17 mtg. Laycei Earnest-I'ay teal CMC City Clerk/PersoymeL Admvttrator City of Okeechobee 55 Solctheat 3 "d' Avevutt& Okeechobee', FL 34974 863-763-3372 ext215 863-763-/686 fatty 863 - 697 -0345 cell ci tyo fokeechobee. cony PUBLIC RECORDS NOTICE: All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public Records Law, Florida Statute Chapter 119, and may be subject to disclosure. 2 Lane Gamiotea From: Sent: To: Subject: Works for me O Lane Gamiotea <Igamiotea @cityofokeechobee.com> Monday, November 10, 2014 8:52 AM 'Magi Cable' RE: Nov 10 agenda items needed LaneiEarne.4t -Qcun otea. CHIC city C lerk@er�,�vt vt el Ad,wti4,i4tvatar City of Okeechobee. 55 Sauthea%t Avenue. Off, FL 34974 863-763-3372 e4-215 863-763-1686 fax/ 863 - 697 - 0345 cell city°fakeeGho coi PUBLIC RECORDS NOTICE: All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public Records Law, Florida Statute Chapter 119, and may be subject to disclosure. From: Magi Cable [mailto:cable.magi@gmail.com] Sent: Friday, November 07, 2014 9:52 PM To: Lane Gamiotea Subject: Re: Nov 10 agenda items needed vow Too much effort...I will just announce that I have it all done....and let it go at that... Magi On Fri, Nov 7, 2014 at 8:38 PM, Lane Gamiotea <Igamiotea @cityofokeechobee.com> wrote: Sure, if you need us to make copies we can O Lane' Earnest- 6auyudtea; CA4C City Clerk@ery,7w►telActrwin4tratar City of Okeechobee' 55 So u hea.,t 3"d Ave ntite- Off, FL 34974 X863 - 763 -3372 e4et215 > 863-763-1686 @w 863 - 697 -0345 ceU' cityo fakez chbee: co wv PUBLIC RECORDS NOTICE: All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public Records Law, Florida Statute Chapter 119, and may be subject to disclosure. From: Magi Cable [mailto:cable.magi@>gmail.com] Sent: Thursday, November 06, 2014 7:17 PM To: Lane Gamiotea Subject: Re: Nov 10 agenda items needed Looks good...and I am working on that time line...if I would stop getting involved in other stuff. Halfway through 2010 now. I have the bus tour stuff all done and ready to go...should I bring it along? Magi On Thu, Nov 6, 2014 at 9:46 AM, Lane Gamiotea <lgamiotea @cityofokeechobee.com> wrote: Good morning! Just a reminder, please send me all your agenda items for the Nov 10 meeting, the packets will be emailed tomorrow. ALSO PLEASE BE SURE TO REVIEW this is supposed to be the meeting where EVERYTHING about the Kick -Off is finalized. If you are a coordinator over any activity or event that is being featured, or advertised at the Kick -off please be prepared to have all the information. Based on the minutes this is what is supposed to be available at the Kick -Off — if I've missed anything please let me know: 1. All Centennial Event Dates throughout 2015, and as many Centennial Activities as we currently have approved 2. Information/Flyers & be able to sell tickets for the Bus Tours 2 3. Information/Flyers on how to submit & what type of items /materials /documents for Time Capsule 4. Information/Flyers for people to purchase brick pavers & how /where they are going to go 5. Historic Time Line 6. Sponsorship packets for people to buy 7. Banners purchased w/ centennial logo This is a request/plea from myself & my staff: a few months ago the meeting schedule was changed for the 11- 24 mtg to be held 11 -17. This creates 2 back to back Monday meetings. If everyone can get their items /issues discussed/approved at the 11 -10 mtg, it may not be necessary to conduct the 11 -17 mtg. Lane' Earnest -g amt ttea CA1C City Clerk/Per o- 4wl,14 n,, rator City crf Okeechabe& Now 55 Southeast3ra Ave/lute/ Okeechobee', FL 34974 863-763-3372 ext215 863-763-1686 fww 863-697-0345 ceii. cityofokeechobeex caves PUBLIC RECORDS NOTICE: All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public Records Law, Florida Statute Chapter 119, and may be subject to disclosure. 3 David Allen kV- 0( c-Qi'. From: Kylie Tolosa <kylie @laserimpressions.com> T-tr) Sent: Friday, November 07, 2014 2:22 PM To: David Allen Cc: Brent Cadagan Subject: RE: The City of Okeechobee Centennial Committee Engraved Bricks Attachments: The City of Okeechobee Engraved Bricks - doc20141104092744.pdf; EB- Pricing.pdf; EB- BeldenColors.pdf; BIA Tech Notes 2 .pdf; Sacramento Country Day School Flyer.pdf; Cit of Galt Online Donation Flyer (2).pdf; City of Galt Flyer (2).pdf; St. George Episcopal School Flyer_2.pdf Importance: High Hi David, Answers to your questions have been answered on the attached document and further details will be either contained in additional attachments or in the body of this email. To move forward with the flyer and online donation page please fill out the information below: Logo /images to be used for website /flyer: Size(s) of bricks /tiles being sold: Color(s) of bricks /tiles selected: Prices of bricks /tiles to donors for website /flyer: Clip art options if being offered (up to 12 images, popular choices here): Fontjfor engraving (Popular choices here): Text for website /flyer (a few sentences about the campaign): Contact name /address for flyer: PayPal account email address (for webpage only): • Deposit (for webpage only - $300.00) will be applied to your first order of 100 or more engraved bricks — You may send in a check or call in credit card information I've attached some flyer samples for you to pull ideas from, and you will find some links to a couple of online campaigns below. Feel free to test out the below sites, so you can see what your webpage layout will be and how yours will function. https: / /www.engravedbricks.com /campaign /champ https: / /www.engravedbricks.com /campaign /sges Color boards for bricks are attached as well as the BIA installation guidelines for pavers. Please let me know if you have any questions. Thank you, Kylie k ressions Inc . ! 1188 Elko D essio Is core: www.lase CA 94089 Tel: 800- 34.4_Lf, 3) corgi, 1 ',engrave s i ricks. oom From: David Allen [mailto:dallen @cityofokeechobee.com] Sent: Tuesday, November 04, 2014 6:45 AM To: Kylie Tolosa Subject: RE: The City of Okeechobee Centennial Committee Engraved Bricks Kylie, Thanks for being patient with us, this purchase has been a challenge to try to figure out given our purchasing system. Given the unknown quantity of engraved bricks that will be purchased, quantifying the amount of the purchase and how to accommodate purchasing thresholds and not having to do a full scale request for proposal was a challenge. Please take a look at the attached letter. I have separated the purchase of the blank bricks from the fundraising process to meet our purchasing requirements. If you have any questions please get back with me as soon as possible. The next centennial committee meeting is on Monday so I need a response by Friday at noon so I can compile the information. Thanks, David Allen David Allen, LEED® AP O +M Public Works Director City of Okeechobee E -Mail: dallen@cityofokeechobee.com Florida Public Works - First to Respond, Last to Leave www.apwaflorida.com "NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e -mail addresses are public records. If you do not want your e -mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing." From: Kylie Tolosa [ mailto :kylie(alaserimpressions.com] Sent: Thursday, August 28, 2014 7:24 PM To: dallen@cityofokeechobee.com Subject: The City of Okeechobee Centennial Committee Engraved Bricks Hi David, Thank you for your inquiry regarding laser engraved bricks for the City of Okeechobee Centennial Committee. I have shipped a sample packet out to you, and when you receive the sample, please take a close look at it. The laser beam actually melts the clay of the brick into the mark you see. No filler, no paint, no epoxy is added. Unlike the sand blasted mark, the laser engraved mark is extremely durable and requires absolutely no maintenance. We guarantee the mark to outlast the life of the brick. I'm sure your donors will appreciate that fact. When you decide to move forward please know we are here to help with your marketing needs. Flyer development is a service that we offer at no additional charge to help ensure the success of your campaign. I've attached an example flyer as well as some other information I thought you'd find useful. Please note that we will cover the cost of shipping for an order of 100 or more engraved bricks, and the standard turn- around time is 3 -4 weeks from the day you submit the 2 'order. However if you have a specific date that you need the order by, we are open to seeing what options are available at that time. Also, if you require any blank bricks, we would be happy to provide those for you as well. Blank bricks are often used as placeholders for future orders of engraved bricks. Depending on your installation requirements and the dynamics of your fundraiser, engraved brick campaigns will often continue over the course of many years. Pricing for the blank bricks is as follows: 4x8 blank $3.00 8x8 blank $6.00 12x12 blank $15.00 16x16 blank $25.00 Laser Impressions, Inc. is proud to offer laser engraved bricks for donor recognition and fundraising projects and would be honored to be the engraved brick vendor for the City of Okeechobee Centennial Committee. The quality of our work and customer service is our utmost priority. We capably handle the largest high profile projects to the smallest projects all over the US and treat them all with the same level of care in addition to offering the quickest turn time in the industry. Please do not hesitate to ask for references. Please feel free to contact me if you have any questions. We wish you and your campaign great success. Thank you! Kylie Kylie Tolosa Laser Impressions Inc. 1 1188 Elko Dr. 1 Sunnyvale.. CA 94089 I Tel: 800 -344 -LASER (5273) kylieplasermpresafon corn wwwIaserimpressions c ©m j www.en_gfavedbricks.com 3 FIVE STEPS TO FUNDRAISING Vie iclH t;,. • DEFINE YOUR PROJECT a. Where are the bricks /tiles going to be installed? (a wall, new walkway, patio, walkway over existing concrete, etc.) b. How many bricks will you need? (9 bricks = 2 sq.ft.) What is the square footage of your project? Of those, how many do you expect to engrave? c. What is the project time line? (installation, ceremonies) d. How many installations? We suggest you consider doing two or more installations. After the first installation you will most likely have the admiration and attention of many more donors. Campaign prices are often increased after the first installation. e. Who will do the construction? (Architect, Contractor, Volunteers ?) f. How will the bricks /tiles be installed? (cement or sand base) An effective construction method is to install all bricks (marked and unmarked) in a sand base, and if bricks need to be marked later they are easily incorpo- rated. Campaigns can last years when enough square footage is planned and enough bricks installed. O CHOOSE BRICK /TILE a. What type of bricks /tiles will you be using? Your own? Ours? We have many colors to choose from. b. What size bricks /tiles? (4x8, 8x8, 6x6,12x12, 16x16) c. How will your bricks /tiles be designed? Text only, clip art with text, signatures, logos, etc. (Please contact us for order form /character count guidelines) d. Refer to our price list: Profit Margin of a $17.50 Brick /Tile Total Sold 150 300 600 Price $100 /$ 150/$500 $100 /$ 150/$500 $100/$ 150/$500 Profit* $12,375/ $34,975/ $72,375 $24,750/ $69,750/ $144,750 $49,500/ $139,500/ $289,500 *includes the cost of the brick, but not the cost of installation Donor : Reamer O CAMPAIGN a. b. c. d. e. f. g. h. camor How much will you charge for each brick? Consider the size of your project, cost of installation and the demo- graphics of your prospective donors. Installation is your biggest expense. Maximize your profits by finding volunteers to install your bricks. If using a professional mason or contractor to install bricks, obtain at least two or three estimates. Consider this before setting a campaign price. Increase the price of bricks after the initial installation. Seeing the initial installation often encourages new donors to get involved. This is another opportunity to increase your profits. Bring in corporate sponsors. Corporate bricks can include logos, opening opportunities for higher level donors /spon- sors willing to donate five to ten times the normal amount. Offer duplicate bricks at a reduced amount. Duplicate bricks can be displayed at the donor's home, garden, or business. How will you reach potential donors? Campaign flyers, website, newsletters, phone campaign, and local press are just a few examples of spreading the word. Who will be your Campaign Organizer or contact person? This person will be the liaison between your organization and Laser Impressions. Need assistance? We're here to help with your marketing needs! A secure donor website with an online donation page, database management, and flyer development are all offered at no additional cost. • CREATE DONOR LIST Contact us for the appropriate database management tools to help you manage the campaign. SUBMIT ORDER Contact us for free campaign management tools. These will enable you to easily keep records and submit your orders to us. do n Laser Impressions Inc. 1 1188 Elko Dr., Sunnyvale, CA 94089 I Tel: 408.734.2012 1 www.engravedbricks.com 1 www.laserimpressions.com ©2013 Laser Impressions, Inc. All rights reserved. "Laser Impressions" is a registered trademark of Laser Impressions, Inc. PRICE LIST Brick Styles 4 x 8 Text 4 x 8 Clip Art 4 x 8 Children's Art 4 x 8 Logo or Custom Layout 8 x 8 Text 8 x 8 Cip Art 8 x 8 Children's Art 8 x 8 Logo or Custom Layout 12 x 12 Text 12 x 12 Cip Art 12 x 12 Children's Art 12 x 12 Logo or Custom Layout 16 x 16 Text 16 x 16 Clip Art 16 x 16 Children's Al 16 x 16 Logo or Custom Layout SHIPPING: Shipping is include bricks and engravir Qty (50 - 249) $17.50 $17.50 $22.50 $60.00 and up Qty (11 - 49) $22.50 $22.50 $27.50 Custom Quote $29.50 $34.50 $29.50 $34.50 $34.50 $39.50 $80.00 and up Custom Quote $42.50 $47.50 $42.50 $47.50 $49.50 $54.50 $120.00 and up Custom Quote $52.50 $57.50 $52.50 $57.50 $59.50 $64.50 $160.00 and up Custom Quote d on orders of 100 or more engraved bricks. Orders of less than ten will incur a $50 setup fee. Prices include )g. O CHARACTER COUNT ** 4 x 8 text: 23 characters per line and up to 3 lines of text 4 x 8 clip art: 19 characters per line and up to 3 lines of text 8 x 8 text: 23 characters per line and up to 6 lines of text 8 x 8 clip art: 23 characters per line and up to 4 lines of text * *Note: spaces and punctuation count as characters 12 x 12 text: 23 characters per line and up to 6 lines of text 12 x 12 clip art: 23 characters per line and up to 4 lines of text 16 x 16 text: 23 characters per line and up to 6 lines of text 16 x 16 clip art: 23 characters per line and up to 4 lines of text O CLIP ART Clip art is a recurring symbol that is included on many or all bricks. You can offer only one, or up to 12 different options. O LOGO BRICKS For logo bricks it is best if the logos are provided as black and white vector artwork in EPS or Al file formats. High resolution bitmap images in JPEG and TIF are also options but do require more graphic time. "and up" is based on any additional graphic and laser time. Increased laser time would be a result of an image that has a large amount of filled in area, or a logo that requires an excessive amount of additional work to convert. Laser Impressions Inc. 1188 Elko Dr., Sunnyvale, CA 94089 Tel:408.734.2012 i www.engravedbricks.com i www.laserimpressions.com ©2013 Laser Impressions, Inc. All rights reserved. "Laser Impressions" is a registered trademark of Laser Impressions, Inc. Become a part of the Officer Kevin Tonn Fallen Heroes Memorial. The City cif Galt along with CHAMP invites you to participate in creating the memorial wa1l< way of the Officer Kevin 'hone Fallen Heroes Memorial by purchasing a personalize commemorative brick. Your brick not only provides financial support to the ' emorial, it allows you to become part of the memorial's history. RESERVE YOUR TILES TODAY ORDER ONL1NE: www.engravedbricks.com /campaign /champ — You can preview your brick and pay online. *Preferred Method ORDER BY MAi`IL: Complete this form front and back and mail with a check or money order to: CHAMP PO Box 1122 Galt, CA 95632 4" 8" 12' 8" Brick — Minimum Donation $50 each 1 -3 lines of text, plus art image if desired 8" Brick — Minimum Donation $99 each 1 -3 lines of text, plus art image if desired x 12" Brick — Minimum Donation $300 each 1 -6 lines of text, plus art image if desired Number of 4x8 Bricks Number of 8x8 Bricks Number of 12x12 Bricks Your Name Business Name Address City & State Phone E -mail x $50 = Total Due $ x $99 = Total Due $ x $300 = Total Due $ Grand Total $ For Brick Engraving Information, please see page 2. For more information contact Noel L. Macy at noleell(i yahoo.com Exarnp le Bricks, ENGRAVED Support City of Galt Police Department 4 "x8" Brick $50 t t 40.< Fr2 Fr7 Fr8 Frll Fr13 Fr16 MI16 so Na50 Na60 Syl r Sy6 Galt Police Badge Please clearly write one character or space per box. Punctuation counts as a character. Circle and Do Not fill in shaded area if selecting clip art image 8 "x8" Brick $99 tt« Fr2 Fr7 Fr8 Frl1 Frl 3 Frl 6 MI16 Na50 .. set 44° O. Na60 Syl Sy6 Galt Police Badge Please clearly write one character or space per box. Punctuation counts as a character. Circle and Do Not fill in shaded area if selecting clip art image tit 12 "x12" Brick $300 Fr2 Fr7 Fr8 Frll Fr13 Please clearly wri e one character space per box. Punctuation counts as a character. Circle an. 10 Not fil n shaded area if selecting clip art image Fr1 ,•• •.y •• MI16 Na50 Na60 Syl Sy6 Galt Police Badge November 3, 2014 DAVID ALLEN, PUBLIC WORKS DIRECTOR CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863- 763 -3372 X 225 Fax: 863 - 763 -1686 dallen@cityofokeechobee.com RE: City of Okeechobee, centennial commemorative brick walk request for quotation_ Dear Vendor: The city of Okeechobee is currently requesting quotations for providing commemorative bricks for a brick walkway that will be constructed as part of the City's centennial celebration in 2015. The walkway will require a total of approximately 1200 square feet of pavers to complete. The fundraising portion of the project will be undertaken by the City of Okeechobee Centennial Celebration Ad Hoc Committee, which was established by the City Council to organize community events and projects in conjunction with the City centennial. The city is requesting a quotation for: Qty Description Unit Price Total 4 "X8 "X2 %" Text only laser engraved paver brick 1l ix'' 5-7 Approx. 4,800 4"X8"X2 %" blank paver brick, shipping included to Okeechobee, FL 34974 1 ,ff c} . w'0 In conjunction with the City purchase quoted above, please provide pricing for the following to be purchased through the Centennial Committee. Please include shipping in the unit price provided ?� t, ,x7 y 1e LISP S Ur7 Item Description Unit Price 1 4 "X8 "X2 %" Text only laser engraved paver brick 1l ix'' 5-7 2 4 "X8 "X2 34" Text and graphic laser engraved paver brick X/ 7 5-0 3 8 "X8 "X2'''A" Text only laser engraved paver brick 4 8 "X8 "X2 'A" Text and graphic laser engraved paver brick , '5` 5 Replica 4 "X8 "X2 1/2" Text only laser engraved paver brick, direct shipped to donor �' 69 6 Replica 4 "X8 "X2 1/2" Text and graphic laser engraved ! ,-.7,2 i_i)L L (S 5 ( ?_,//34..S In addition to the pricing provided above, please provide the following information: 1. 4 all 3. , 4. I David Allen Will the web site created for the project allow the donor to pay for their brick(s) directly through the web page? yt „ 44 cL. - What processing fees are associated with direct customer payment put Do you offer a free clipart library? Vt !Li «1a eL If clipart library is available, can the set of available clipart be limited by the centennial committee to allow a select sub-set of your stock library? krze, 5. What additional free services not listed above does your company offer? 6. Please provide color information for your pavers. 7. What is the lead time for completing the order, i.e. how long do we need to allow for production and delivery in the construction timeline for the new walkway. /711 /ILLY j•- 111-4 S -'471 e Frtv-fri- 'Wu Thank yott,--- paver brick, direct shipped to donor 7 Replica 8"X8"X2 Yz " Text only laser engraved paver brick, direct shipped to donor i/ 8 Replica 8"X8"X2 W' Text and graphic laser engraved paver brick, direct shipped to donor 1 /2 TO 5 Donor Web site, creation and hosting (please provide detailed information on the web site hosting provided by your company) L 9,,,, / _ ,-,?,,,,,,,, ‘.2,-,i7 9 Donor Brochure Design (please provide detailed information on the web site hosting provided by your company) A 6?: 'J .:11.1'1,1 C,red- , 0 ,1 0 i 41,- Sze- ern a, 7/ --or 2" 1,/ /, 10 Custom Graphic creation (city seal, centennial logo, etc., each) 1 c, In addition to the pricing provided above, please provide the following information: 1. 4 all 3. , 4. I David Allen Will the web site created for the project allow the donor to pay for their brick(s) directly through the web page? yt „ 44 cL. - What processing fees are associated with direct customer payment put Do you offer a free clipart library? Vt !Li «1a eL If clipart library is available, can the set of available clipart be limited by the centennial committee to allow a select sub-set of your stock library? krze, 5. What additional free services not listed above does your company offer? 6. Please provide color information for your pavers. 7. What is the lead time for completing the order, i.e. how long do we need to allow for production and delivery in the construction timeline for the new walkway. /711 /ILLY j•- 111-4 S -'471 e Frtv-fri- 'Wu Thank yott,---