2014-12-08Lane Gamiotea
From: Lane Gamiotea <Igamiotea @cityofokeechobee.com>
Sent: Monday, December 08, 2014 4:39 PM
To: CCAHC Donna Gaiser (canvas.shop @yahoo.com); CCAHC JD Mixon
(Mixon.JD @gmail.com); CCAHC Jeanne Enfinger (jdenfinger @comcast.net); CCAHC John
Williams (jwilliams@centerstatebank.com); CCAHC Justin Domer
(justin @domersinc.com); CCAHC Magi Cable (cable.magi @gmail.com); CCAHC Susan
Giddings (susan @okeechobeethemagazine.com); Chamber - Antoinette R
(antoinette @okeechobeebusiness.com); Dawn Hoover Gmail; kelsken @newszap.com;
OKMS - Sharie Turgeon
Subject: tonights meeting cancelled - be ready for next week's
Tracking:
Recipient
CCAHC Donna Gaiser (canvas.shop @yahoo.com)
CCAHC JD Mixon (Mixon.JD @gmail.com)
CCAHC Jeanne Enfinger (jdenfinger @comcast.net)
CCAHC John Williams
(jwilliams @centerstatebank.com)
CCAHC Justin Domer (Justin @domersinc.com)
CCAHC Magi Cable (cable.magi @gmail.com)
CCAHC Susan Giddings
( susan @okeechobeethemagazine.com)
Chamber - Antoinette R
( antoinette @okeechobeebusiness.com)
Dawn Hoover Gmail
kelsken @newszap.com
OKMS - Sharie Turgeon
Read
Read: 12/9/2014 12:29 PM
Read: 12/8/2014 5:05 PM
Read: 12/9/2014 9:21 AM
I made contact with each member except for 2, and wanted to be sure they got the message about cancelling tonight's
meeting.
0 We'II all be ready for next week's meeting, Mon 12/15 @ 5:30 \
LA
Thank you
LanPi>�arne.�t- �ia.,`�;ca CHIC
City Clerk/Personnel/ fl Bator \,� \COL
City of Okeechobee, `} �
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Okeechobee.', FL 34974 �1 i
863-763-3372 ext215 q ��
863-763-/686 fa/xi (1
863 - 697 -0345 cell
cityofokeechabsei. carve
PUBLIC RECORDS NOTICE:
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1
CITY OF OKEECHOBEE
CENTENNIAL CELEBRATION AD HOC COMMITTEE
DECEMBER 8, 2014 AGENDA i 5:30 PM
CITY HALL COUNCIL CHAMBERS
55 SE 3RD AVENUE Room 200 OKEECHOBEE, FL 34974
I. CALL TO ORDER — Chairperson Mixon
II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea
Voting Members:
Chairperson J.D. Mixon
Vice -Chair Dawn Hoover
Member Magi Cable
Member Jeanne Enfinger
Member Antoinette Rodriguez
Member Sharie Turgeon
Member John Williams
Advisory Members:
Member Justin Domer
Member Katrina Elsken
Member Donna Gaiser
Member Susan Giddings
Staff:
City Administrator Brian Whitehall
Public Works Director David Allen
City Clerk Lane Gamiotea
BE ADVISED that should you intend to show any document, picture, video or other item to the
CCAHC in support or opposition to any item on this agenda, a copy of the document, picture, video,
or item must be provided, before leaving the Chambers, to the City Clerk for the City's records.
PUBLIC PARTICIPATION is permitted on all items. Signal the Chair by approaching the podium, be
recognized, and state your name for the record.
III. AGENDA — Chairperson Mixon
A. Requests for the addition, deferral or withdrawal of items on today's agenda
IV. MINUTES — City Clerk Gamiotea, Tab A
A. Motion to dispense with the reading and approve the Summary of Committee Action for the regular
meeting of November 10, 2014
V. NEW BUSINESS
A. Consider requests, presentations, or information from other groups /organizations
1. Friends of the Okeechobee Battlefield, Inc, formally request to be included at the Kick -off Celebration
with a booth and historical display to promote the 2015 Re- enactment Event, and officially recognized
as a Centennial Partner for cross - promoting events — Member Cable, ATTACHMENT #1
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF
A. Budget Liaison — Member Williams
1.Approve a Payment Request to OKMS for $60.38 regarding the Scavenger Hunt — Member Turgeon,
ATTACHMENT #2
B. Social Media Liaison — Member Domer
C. Media Liaison — Member Turgeon, ATTACHMENT #3
D. School /Cultural Liaison — Member Enfinger
E. Historic Time -Line Liaison — Member Cable
12/8/2014 CCAHC AGENDA - Page 1 of 4
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED
F. Capital Improvement Projects
1. City Hall Front Walkway /Brick Pavers — Member Hoover /Director Allen
2. Centennial Park - Administrator Whitehall /Director Allen
G. Fundraisers and Sponsorships
1. Consider allowing a "Presenting Sponsor" for each Centennial Event — Chair Mixon
2.Sponsorship Packets — Chair Mixon, ATTACHMENT #6
3. Historic Prints — Chair Mixon
4.Tervis Tumblers — Member Giddings
H. Updates on Official Centennial Events and Approved Partnered Events:
DATE
#ouTS
#ours
EVENT
COORDINATOR(S)
LOCATION
SPONSORS
TAB
Fri, 119115
Time: ? ??
32
Centennial Kick -off Celebration
Domer &
Mixon
Park 4
City &
CCAHC
Wed, 1/21/15
Starts 1119115
Ends 6/15
42
Centennial Scavenger Hunt
Turgeon
#okeechobee100
City &
CCAHC
Tentative: 1/24,
4/11, 6/20, 9/19, &
10/17
47
Okeechobee Historical Society
Historic Bus Tours
*Approved Centennial Partner*
Cable
Various
N/A
Sat, 3/28/15
110
March of Dimes Walk
- City /CCAHC participation, team?
*Approved Centennial Partner*
Cable
Flagler Park
4
Sat, 4118115
131
Mayors Centennial Gala
ATTACHMENT #4
Enfinger
Silver Palms
City &
CCAHC
Prefer
Sat, 6113115
187
Centennial Birthday Bash
Turgeon
TBD (Sacred
Heart Church
facilities offered)
City &
CCAHC
Fri, August!.
OHS Kick -off Classic Football Game
& Athletic Booster Club Program
Hoover (Athletics)
Cable (Band)
OHS
City &
CCAHC
Prefer Sat,
10110115
306
Centennial Heritage Festival
Williams
TBD
City &
CCAHC
Okeechobee Community Theatre
-Will Partnership Request be forthcoming?
Elsken
Freshman Campus
Auditorium
Tue, 12/1/15!
5-8 PM
358
Tree Lighting Celebration &
Centennial Time Capsule Ceremony
ATTACHMENT #5
Whitehall (Lighting)
Gaiser (capsule)
City Hall
Domers,
City &
CCAHC
Fri,12111115
368
Centennial Frolic
Elsken
TBD Prefer Metho-
distonuron, historic
court house breeze-
way & lawns
City &
CCAHC
I. Updates on other Events:
DATE &TIME';
#ouTS
EVENT
COORDINATOR(S)
LOCATION
SPONSORS
BUDGET
Sat, 1/17/15
40
OKMS Top of the Lake Cowboy Day
- Partner request forthcoming
- City /CCAHC participation, booth, contests?
Turgeon
Agri- Center
Required
based on
participation
Wed, 1/21/15
44
Kiwanis International Centennial OHS
Jazz Band /Movie in the Park
-Using 'Centennial' title? Logo?
- City /CCAHC participation, booth?
Mixon
Flagler Park
4
Required
based on
participation
12/8/2014 CCAHC AGENDA - Page 2 of 4
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED
I. Updates on other Events continued.
DATE &TIME
# DAYS
OUT
EVENT
COORDINATOR(S)
LOCATION
SPONSORS
BUDGET
Sat, 1/31/15
54
Okeechobee Health Expo
- City /CCAHC participation, booth?
Agri- Center
based ronn
participation
Sat -Sun,
2/7 - 8/15
61
OKMS Top of the Lake
Art & Chalk Festival
- Partner request forthcoming
- City /CCAHC participation, booth?
- Centennial Poster Contest
Turgeon
Flagler Parks
3 - 5
Required
based on
participation
Fri, 2/13/15
67
Sacred Heart 50th Anniversary
OK Corral Gun
Club
N/A
N/A
Sat, 2/21/15
75
Brighton Field Day
- City /CCAHC participation, booth.
Reservation
Rodeo Grounds
Required
based on
participation
Sat, 2/21/15
75
FOR Okeechobee, Inc.
5K Ribbon Run
- City /CCAHC participation, team?
-Will they be requesting Partnership?
Mixon
TBD
Required
based on
participation
Sat -Sun,
2/28 - 3/1 /15
82
Battle of Okeechobee Reenactment
- request on this agenda
Cable
Battlefield
State Park
Required
based on
participation
Fri Sun,
3/6 15/15
88
County 4 -H & FFA Livestock
Show & Sale
- City /CCAHC participation?
Agri- Center
Required
based on
participation
March
New Music Festival?
- City /CCAHC participation, booth?
-Will Partnership Request be forthcoming?
Elsken
TBD
Required
based on
participation
Tues -Sun
3/10 - 15/15
92
County Fair
-CCAHC participation/booth?
Agri- Center
Required
based on
participation
Sat -Sun
3/14 -15/15
96
50th Annual Speckled Perch Parade,
Festival & Rodeo
-Partner re uestforthcomin
q forthcoming
- City /CCAHC participation, booth, float?
Turgeon &
Williams
Flagler Parks
2 6 & Rodeo
Grounds
Required
q
based on
participation
Sun, 4/5/15
118
Kiwanis Easter Pancake Breakfast
- City /CCAHC participation?
-Will Partnership Request be forthcoming?
Mixon
TBD
Required
based on
participation
Sat, 4/25/15
The Fireman's Ball
*new event just added
KOA
April
Pregnancy Center 5k Color Run
- City /CCAHC participation, team?
-Will Partnership Request be forthcoming?
Agri- Center
Required
based on
participation
Required
based on
participation
Sun, 5/17/15
1st United Methodist Church
Centennial
Enfinger
Church
property
N/A
N/A
May
1st Baptist Church Centennial
Church
property
N/A
N/A
Mon, 5/25/15
American Legion /VFW
Memorial Day Services
- City /CCAHC participation?
Veterans
Flagler Park
Required
based on
participation
Required
based on
participation
Sat, 7/4/15
For Okeechobee, Inc., Independence
Day Celebration
- City /CCAHC participation, booth, contests?
Mixon
Okee - Tantie
Required
based on
participation
Sat -Mon
9/5 -7/15
OKMS Labor Day Parade,
Festival & Rodeo
- Partner request forthcoming
-City CCAHC participation, booth, float?
Turgeon &
Williams
Flagler Parks
2 -6 & Rodeo
Grounds
Required
based on
participation
12/8/2014 CCAHC AGENDA - Page 3 of 4
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED
her Events continued.
DATE &TIMEI
# DAYS
EVENT
COORDINATOR(S)
LOCATION
SPONSORS
BUDGET
Sat, 10/3/15
Adam Bryant Minimal Regatta
- City /CCAHCparticipation, booth, team?
-Will Partnership Request be forthcoming?
- Centennial Paddle Decorating Contest
Mixon
Okee - Tantie
Required
based on
participation
Sat, 10/31/15
5 -8 PM
FBC Okeechobee Trunk or Treat
- City /CCAHC participation, booth?
Flagler Parks
2 -6
N/A
Wed, 11/11/15
American LegionNFW
Veterans Day Services
- City /CCAHC participation?
Veterans
Flagler Park
N/A
Sat
12/12/15
OKMS Lighted Christmas Parade
-Using 'Centennial' title? Logo?
- City /CCAHC booth ,Boat, contests?
Turgeon
Flagler Parks
3 -4
Required
based on
participation
December
Lighted Boat Parade
- City /CCAHC participation, Boat, contests?
-Will Partnership Request be forthcoming?
Taylor Creek
Required
based on
participation
VII. ADJOURNMENT — Chairperson
Approved Meeting Schedule To Date through the Holiday Months:
December 15, 2014 January 12, 2015 January 26, 2015
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter
considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a
verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio
recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act
(ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the
City Clerk's Office no later than two business days prior to proceeding, 863 -763 -3372.
12/8/2014 CCAHC AGENDA - Page 4 of 4